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HomeMy WebLinkAbout2016-08-01 Agenda with BackupMonday, August 1, 2016 City of Denton Meeting Agenda City Council 11:00 AM City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Monday, August 1, 2016 at 11:00 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Work Session Reports A. ID 16-899 Receive a report and hold a discussion regarding the Human Resources Department strategic plan and operations. Attachments: Exhibit 1 - HR Strategic Plan 2016-18 Exhibit 2 - PowerPoint Presentation - Human Resources and What Matters Mos B. ID 16-895 Receive a report, hold a discussion, and give staff direction regarding the compensation and classification study conducted by UM Global HR. Attachments: Exhibit 1 - UMGHR PowerPoint- Final Report 2. Concluding Items A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Following the completion of the Work Session, the City Council will convene in a Special Called Meeting to consider the following item: A. ADP 16-0001 Consider approval of an Alternative Environmentally Sensitive Area (ESA) Plan for d the Villages of Carmel Phase 4B. The subject property is generally located on the north side of Pockrus Page, east of Monte Verde Way, and west of Swisher Road. The Planning and Zoning Commission recommends approval (7-0). City ofDenton Page 1 Printed on 7/28/2016 City Council Meeting Agenda August 1, 2016 Attachments: Staff Analysis Location Map Zoning Map Future Land Use Map ESA Map Proposed ESA Plan Site Photos Notification Map & Responses Draft Ordinance June 8 Planning and Zoning Commission Minutes Presentation NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 2016 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1 -800 -RELAY -TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. City ofDenton Page 2 Printed on 712812016 City Hall City of Denton 215 E. McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON Legislation Text File #: ID 16-899, Version: 1 Agenda Information Sheet DEPARTMENT: Human Resources CM/ ACM: Bryan Langley Date: August 1, 2016 SUBJECT Receive a report and hold a discussion regarding the Human Resources Department strategic plan and operations. BACKGROUND Human Resources (HR) --consisting of nineteen (19) full-time employees who are committed to providing exceptional customer service --serve as partners to departments within the organization to provide advice, support, and recommendations to effectively utilize and manage the City's most valuable asset - its people! HR's strategic role is to provide an avenue by which managers can attract and retain quality employees. This includes a competitive compensation and benefits package, dynamic recruiting program, sound risk management and safety program, cutting edge training program, and recommending short-term and long-term human resource management decisions. HR is also a resource for employees to use when they have challenges or concerns related to the workplace, their position, and/or their supervisor(s). The HR Department has the following core service areas: • Training and Employee Development, • Organizational Development, • Compensation and Classification, • Recruitment and Selection/Placement, • Employee Relations/Consultation, • Employee Drug Testing Administration, • Employee Records, • Employment Legal Compliance, • FMLA and Other Leave Benefits Administration, • Employee Special Events, • Employee Benefits Services, • Insurance Procurement, • Health Insurance and Risk Retention Fund Administration, • Safety and Claims Administration, City of Denton Page 1 of 3 Printed on 7/28/2016 povveied by I_egivt9i IN File #: ID 16-899, Version: 1 • Civil Service Administration, • HR Payroll Administration, and • Employee Wellness. Through these core service areas, HR staff members strive to focus on employees' needs -mind, body, and soul - so they can focus on their jobs and serve our customers. In other words, HR provides benefits, programs, and services designed to provide peace of mind for employees in an effort to minimize stress and increase morale - all of which helps provide for a more productive employee. The City of Denton organization has adopted five key focus areas (KFA): 1. Organizational Excellence 2. Public Infrastructure 3. Economic Development 4. Safe, Livable, & Family Friendly Community 5. Sustainable and Environmental Stewardship While almost every department can impact every KFA, as an organization we have identified the HR Department's primary impact under KFA 1 - Organizational Excellence. HR has developed a three-year strategic plan that includes tasks that support the goals and objectives identified under KFA 1. The plan has been attached for Council reference. During this meeting, Council will be provided a brief overview of HR's role, operations, and services. A few tasks from the strategic plan will also be highlighted. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence Related Goal: 1.2 Develop a high-performance work force F UIRITC Exhibit 1 - HR Strategic Plan 2016-2018 Exhibit 2 - PowerPoint Presentation: "Human Resources and What Matters Most" Respectfully submitted: Carla Romine Director of Human Resources City of Denton Page 2 of 3 Printed on 7/28/2016 povveied by I_egist9i I;, File M ID 16-899, Version: 1 City of Denton Page 3 of 3 Printed on 7/28/2016 povveied by I_egist9i I;, Strategic Plan 2016-2018 Human Resources Strategic planning is a systematic approach to defining longer term business goals and identifying the means to achieve them. The Human Resources Department has developed a strategic plan that harmoniously integrates with the overall City of Denton strategic plan. It provides direction and a planned pursuit of the vision and mission of the City as well as addresses customer -driven and operational performance excellence for the department. The benefits of strategic planning include: • Focuses the organization's resources on the activities that are essential to increasing citizen satisfaction, lowering costs, and increasing public value. • Creates a planning and implementation system that is responsive, flexible, and disciplined. • Encourages cooperation among all City departments. • Reinforces the continuous improvement environment of the organization. • Empowers managers and employees by providing them with the authority to carry out the planned activities. • Eliminates wasteful activities. • Provides for more seamless internal and external customer service. • Provides a "picture" of the department's strategies. As a result, employees know where the organization is headed and how the department assists all other City departments in serving the citizens. • Workforce sustainability. Human Resources Strategic Plan — 2016-2018 Page 1 of 10 The strategic planning process for Human Resources originally began in November 2009. At that time, Human Resources employees attending a strategic planning "QII" started on the development process by identifying the department's strengths, weaknesses, opportunities, and threats (SWOT). Subsequent QII sessions identified goals, strategies, and tasks needed to address the issues identified in the SWOT analysis. In general, the information sources used to complete the strategic plan revision SWOT analysis came from: • Employee satisfaction survey conducted in 2008, • On-going training feedback from facilitators and training attendees, • LEEP participants, • Personal Leadership Development Committee, • Feedback received from various focus groups (e.g., discipline, performance reviews, etc.), • Executive level feedback during Leadership Team meetings, • City Council through the citywide vision and mission statements, • Policy directives and updates, • Testimonies from staff when working through employee relations issues, and • Departmental surveys. The staff regrouped in 2013 and again in 2015 to reassess the department's internal and external strengths, weaknesses, opportunities, and threats. Based on this assessment, new strategies and tasks were identified and incorporated into a departmental work plan. The work plan will be updated to record progress or completion of tasks. New tasks may be added to the work plan based on unexpected changes in the work environment that were not seen during the initial SWOT analysis. Human Resources Strategic Plan — 2016-2018 Page 2 of 10 The Human Resources Department has the following core service areas: • Training and Employee Development, • Organizational Development, • Compensation and Classification, • Recruitment and Selection/Placement, • Employee Relations/Consultation, • Employee Drug Testing Administration, • Employee Records, • Employment Legal Compliance, • FMLA and Other Leave Benefits Administration, • Employee Special Events, • Employee Benefits Services, • Insurance Procurement, • Health Insurance and Risk Retention Fund Administration, • Safety and Claims Administration, • Civil Service Administration, • HR Payroll Administration, and • Employee Wellness. Human Resources Strategic Plan — 2016-2018 Page 3 of 10 HR Operations Supv ;ivil Service Designe( H R Assistant HR Consultant HR/Civil Service Director HR Assistant HR Consultant HR Training and Dev Admin Training Coordinator HR Compliance Specialist Organizational Risk Manager Development Mgr HR Compensation/ HRIS Admin HR Analyst Selection/ Placement Coord. Safety and Claims Admin Benefits Admin Benefits & HRIS Specialist Benefits & Leave Coordinator Benefits & HRIS Specialist Human Resources Strategic Plan — 2016-2018 Page 4 of 10 Mission (of Human Resources) A Mission statement declares both the purpose of an organization and a commitment to how that purpose will be fulfilled. The City of Denton's Mission Statement is notated to the right. Human Resources' mission, as a primarily internal service department, is to directly support the efforts of internal and external departments that actively supply the products and services noted in the overall City mission statement. "We support our employees so they can best serve our community." Vision (of Human Resources) A Vision statement expresses the ultimate result of accomplishing the mission statement. It says what the organization and community will be like in the future because of the work of today. The Vision statement for Human Resources is as follows: "The Human Resources Department is a strategic business partner in developing programs and practices that make the City of Denton a model employer. We serve the community through effective leadership, professional expertise, and quality consultation. We maintain a dedicated focus on continuous improvement and customer service. We are committed to a balanced support of institutional and individual needs by facilitating employee development, and building fair, consistent, clear, and innovative human resources solutions. We are guided by ethical and professional standards, and we model our departmental and organizational values." Human Resources Strategic Plan — 2016-2018 Page 5 of 10 Values (of Human Resources) A value is an orientation or an idea that an individual considers correct and important. Organizational values represent the common denominator in an organization for which people consider worth striving towards. Organizational values determine business aspects, policies and strategies, all relevant management processes, as well as the daily employee cooperation within the company and/or with customers, suppliers, and contractual partners. The Values Statement serves as a framework to guide the daily actions and decisions of our employees and represents the standards that employees will use to measure all individual and collective actions. While the organizational values are the guiding factors for our behavior, Human Resources staff explored, in more detail, the values and behaviors that we wanted to model. These values and behaviors are as follows: A Commitment to Excellence We are committed to getting the job done right as effectively and efficiently as possible and in accordance with our division's and the overall City's mission. We will pursue excellence by: • working collaboratively across functions to achieve our common goals; • making every effort to deliver, on time and within our business plans and guidelines, the commitments that we make to each other and to each customer; • empowering all employees by promoting personal responsibility and accountability along with creative thinking, innovation and informed risk-taking in all our activities; • welcoming change and seeking to bond improvements in process and service to the honored traditions of the City; and by • aspiring, at all times, to do our jobs better in every dimension. Human Resources Strategic Plan — 2016-2018 Page 6of10 A Commitment to BeingCustomer- tfi We will be leaders in the City organization in our effort to maximize returns to all of our internal and external customers. We will achieve leadership in our organization by: • being mindful of the many, sometimes contradictory, demands and expectations of our different customers; • being proactive, innovative, and flexible in providing services and processes, and in resolving problems; • engaging in fair and honest business practices; and by • seeking to understand customer expectations and needs in order to provide the best service possible. A Commitment to Te ti tier's with Respect, Trust and Dignity We will create a respectful and meaningful workplace, characterized by honest, direct, and relevant communication expressed in an appropriate manner. We will honor ourselves and others by: • being committed to openness in communicating challenges, expectations, and vision; • acting with integrity in order to engender trust in both colleagues and customers; • honoring diversity, individuality, and personal and professional differences; • showing compassion to and striving for understanding with those we serve; • presuming positive intent of others; and by • being committed to conducting our business with the highest professional and ethical standards and to treating all resources entrusted to us as if they were our own. A Commitment to Employee Gr,owth and Well -Being We are committed to an environment characterized by continuous learning, an entrepreneurial, "can -do" spirit, and a team orientation. Human Resources Strategic Plan — 2016-2018 Page 7 of 10 We will create a vibrant workplace by: • being committed to an environment that is willing to allow for a healthy balance between our professional and personal lives; • maintaining an "esprit -de -corps" that will enable us to attract and retain the best - qualified people; • creating a workplace that we are proud of; • celebrating our successes and the lessons learned in our failures; and by • seeking always to carry out our mission in a fun, fresh way every day. Human Resources Strategic Plan — 2016-2018 Page 8of10 General strategies for a department help to identify the departmental specific reasons for tasks in the strategic plan. The general strategies are summaries of the intent of the City-wide strategic plan. They act as a translation of the broader terms used in a Key Focus Area and goal statements and the departmental tasks. Develop Leading Practices • We will implement and/or develop leading practices in the recruitment, retention, and development of outstanding employees. • We will help ensure a diverse workforce, successful recruitment of qualified staff, and organizational excellence. Enhance Skills and Expertise • We will support the organizational community by developing programs and systems that increase the competence and capability of City employees. • We will support an organizational climate of maintaining best practices. • We will support the professional development of Human Resources staff. Contribute to Sound recision Making • We will contribute to the City's success through employment law compliance, education, and consultation. Support and Foster Employee Morale • We will demonstrate our commitment to employees by offering general consultation services that support and promote communication and fairness in employee relations and supervisory practices. • We will encourage and provide tools to promote an empowered workforce. Foster a Welcoming Climate • We will demonstrate and promote working environments that are respectful, inclusive, welcoming and supportive, and free from discrimination. • We will value and promote diversity, collaboration, and active engagement of all City departments as the best and most direct means to excellence. Encourage Efficiency and Effectiveness • We will build and support high-quality human resource systems that are efficient and cost-effective. • We will ensure the finest level of services using an operational philosophy of continuous improvement through the application of Lean methodologies. Human Resources Strategic Plan — 2016-2018 Page 9of10 Key Focus Areas The City of Denton organization has adopted five key focus areas (KFA): 1. Organizational Excellence 2. Public Infrastructure 3. Economic Development 4. Safe, Livable, & Family Friendly Community 5. Sustainable and Environmental Stewardship While almost every department can impact every KFA, as an organization we have identified the Human Resource Department's primary impact under KFA 1 — Organizational Excellence. The following pages identify the tasks supporting the goals and objectives identified under KFA 1. Goals, Objectives, and Tasks The following pages restate the City of Denton's organizational goals and objectives under the Organizational Excellence KFA. Human Resources Department tasks have been added that support the KFA, objectives, and goals. 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McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON File #: ID 16-895, Version: 1 DEPARTMENT: CM/ ACM: Date: Human Resources Bryan Langley August 1, 2016 Legislation Text Agenda Information Sheet SUBJECT Receive a report, hold a discussion, and give staff direction regarding the compensation and classification study conducted by UM Global HR. BACKGROUND At the July 21, 2016, City Council meeting, the Council received information on the following: • A summary of the issues with our current compensation program; • An overview of general compensation program principles and objectives; and • A summary of the salary survey results based on market study conducted by UM Global HR (UMGHR) As indicated during that meeting, at the August 1, 2016, City Council meeting, UMGHR representatives will share with Council their recommendations for our salary structure (regular, non -civil service positions only), the cost impact associated with the recommended salary structure, and market trends they are seeing for reward and recognition programs. To recap, below is a high level summary of the process utilized by UMGHR to complete their analysis and make recommendations. UMGHR conducted twelve (12) "town hall" meetings with employees late February/early March to provide an overview of the project and to get feedback from employees on their perception of the current compensation plan. Over 300 employees attended these meetings. They continued with meetings with department heads (and managers invited by the department heads) in March to gain a better understanding of the following: • Positions for which department heads and their managers have had difficulty recruiting; • Challenges they have experienced with the current pay plan and compensation practices; and • Organizations from which they attract employees or to whom they lose employees. During the meetings in February and March, employees and supervisors were asked to review job descriptions City of Denton Page 1 of 3 Printed on 7/28/2016 povveied by I_egivt9i IN File #: ID 16-895, Version: 1 and provide any needed updates to Human Resources. If a job description was completely inaccurate or the essential duties needed to be defined altogether, employees were asked to complete an on-line Position Description Questionnaire (PDQ). In May, UMGHR held additional meetings with department heads to share their initial findings of the position analysis and ranking of the jobs under their area(s) of supervision. The rankings were determined by reviewing the job complexity identified in the job descriptions and PDQs. The department heads provided feedback to UMGHR regarding the rankings. UMGHR used this information, along with a more in-depth review through a point -factor analysis and the results of the market study to further classify jobs. In July, UMGHR met with department heads to review their recommended position assignment to pay grades. Adjustments were made based on input from the department heads and final grade assignments were made. In addition to the internal analysis of our jobs, UMGHR conducted an external analysis with a market survey. UMGHR identified 107 organizations -private and public -to survey. Of the 107 organizations, 69 participated in the survey that was emailed in April. The results of the survey were already presented to the Council at the July 21, 2016, City Council meeting. Finally, UMGHR conducted an analysis of all of our employees' pay based on their time within the position and how that should compare to others with similar tenure in our organization and in the market. Using all of the research and analysis outlined above, they have recommended new salary structures for the City of Denton regular, non -civil service positions. They have also made recommendations as to the internal equity increases that should be funded in the FY 16/17 budget. Merit increase funding recommendations were not considered with this study. Follow up to discussion at the July 21, 2016, Council meeting During the July 21" Council meeting, there was some discussion about the parameters used to identify the organizations for which UMGHR included in the survey. Councilmembers Wazny and Bagheri requested a change to a couple of the parameters related to the median household income and population size. In discussions with Dan Ulibarri and Elena Mason with UMGHR, they have advised that changing the parameters would not necessarily lower the averages, and in some cases, it would raise them. Elena stated, "Narrowing the parameters can result in even higher averages because in a limited pool of qualified peers, the available jobs that can be benchmarked are generic jobs -typically, generic jobs are jobs in administrative support, and in management or supervisor positions. Highly technical and full-service municipal -specific jobs may not be found." Elena further explained, "Some communities have higher population count and higher median housing value, but the wages are lower than Denton -simply because the municipal entity is very large and employees are hired to specialize in one job and wear only one hat. Most employees are not required to multi -task unless the position is in management. This is a stark contrast from Denton's non -managerial employees whose nature of the job require flexibility and a different outlook on multi -tasking." In short, bigger population and higher median household income do not necessarily mean higher salaries for all government employees in that city. In our case, these parameters did not result in data distribution that is skewed toward higher values. In fact, the presence of communities with higher population and higher tax base in our study contributed in a more normalized salary distribution. Elena conducted the market study and did the data and job description analysis to determine the appropriate matches. As discussed during the July 21" City Council meeting, she did a statistical analysis of the reliability City of Denton Page 2 of 3 Printed on 7/28/2016 povveied by I_egist9i I;, File #: ID 16-895, Version: 1 of the data and threw out the outliers. As a result, Dan and Elena do not recommend making any adjustments. Dan and Elena will be available at the August I" meeting to discuss further if needed. PRIOR ACTION/REVIEW (Council, Boards, Commissions) A discussion on compensation principles and objectives was held on July 21, 2016, during a City Council special called meeting. Results of the market study conducted by UMGHR was also discussed during this meeting. FISCAL INFORMATION With the recommended salary structure, some employees' pay will fall below the minimum of the proposed pay range. Final review of the position grade assignments to ensure equity across the organization still needs to be complete; however, the preliminary cost to move employees' pay to the new recommended minimum rate is approximately $190,000 for the General Fund (approximately $330,000 for all funds). Money has been budgeted in the FY 16/17 budget for increases recommended by this study. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence Related Goal: 1.2 Develop a high-performance work force EXHIBITS Exhibit 1 - UMGHR PowerPoint Presentation - Final Report Respectfully submitted: Carla Romine Director of Human Resources City of Denton Page 3 of 3 Printed on 7/28/2016 povveied by I_egist9i I;, \ \ \ \ \ t � , \ \ \< \ ( \ . \ ( \ \ \ } � � \ . \ \ \ \ \ \ \ \ \ \( 3 \ ` \ 2 \ © § \ \ \ \ \ \ \ \ \ \ ® \ \\m %0LU® \ \ \ \ ®\ LU \ m m A -- - 5 ) E < / ± ® 2 m / -- - 7 \ — \ ƒ m _ ° e / j LL ± / / x w LU 7 \ g \ o < ) 6 ) ± \ Q / / LU \0 o / _ _ k = co_ \ 2 m E 8 S ƒ - > _ 2 _ \ / k I / j ( k O_ ® E a I m \ \ 5 e I» ° / \ .Lu \ \ -- -- Lu p ~ 0 5 \ \ 2 LL ) U) 2 / < cn E \ / ` 2 a � bZZ 2 0 -- -- - - ~ \ \ \ \ \ \ \ ` : \ \ \ \ \ \ \ \ © Al \ \ \ ® . � \ \ � \ ` \ . \ \� \ : \ \ \ � \ � � \ � � \ � \ � CL CL \ \ � � \ � � ( � � \ \ � � \ � � \ \ \ \ \ \ \ \ \ � \ \ \ \ \ \ : \ \ \ ` \ \ \ \ ^ \ \ \ \©\ \ \ . \ \ : \ \ \/ \ \ : \ \} _ � \0 \± � o \ r _ ± \ ) \ \ \ \ \ \ \ i \ ( } \ \\ g@ 2 @ \ $ o\ o 7 / E 2 = 0 /cu -0 / E ■ > 0 CU 0) 0 _ 0 � C � Z 0 (n= a) L- % 0) : a) _ = cu \ \ 2 R 2 o _ _ cu 2 O E 0 0- (n 0) = _ cu 0 0 (n\ % . \ _ \ \ \ \ \ o (n \ o � 0 U � $ � 0 k 0 § U 2 2$ / % m \ o U) U } \ \ � _ / _ / 0 cu 0 0 cu 0 0 cu 0 CO _ / _ / _ / \ @ \ > \ 4 2. 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O L O O � E O 0- O co O O N co O N 'T 6c3 K3 T— C4 rm 00 Im O M M M C O a+ Q A u cn >' in C L Li } > U �_ p L O O } U 0_ p 0- Q 0 co a) U) LL LL1 � T Q N A L a L } 000 000 W UIQ N CO v =1 r CO 1:71 N O M O N 00 N LO Ef?K?K?EA O N 00 r- 1-: rl-� L � M 6c3 Ef3 O O N O O N q�t 6c3 K3 00 cm tG ti 00 T- 61? 00 cm O M M M taxa City Hall City of Denton 215 E. McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON File #: ADP16-0001d, Version: Legislation Text AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services ACM: Jon Fortune DATE: August 1, 2016 SUBJECT Consider approval of an Alternative Environmentally Sensitive Area (ESA) Plan for the Villages of Carmel Phase 4B. The subject property is generally located on the north side of Pockrus Page, east of Monte Verde Way, and west of Swisher Road. The Planning and Zoning Commission recommends approval (7-0). BACKGROUND The subject property is located within Phase 4 of the Villages of Carmel, an approximately 45 -acre property located on the north side of Pockrus Page Road which was rezoned in 2015 from a Neighborhood Residential Mixed Use (NRMU) District to a Neighborhood Residential 6 (NR -6) District to allow single-family development. Within Phase 4 there are two areas of potential environmental importance: • Upland Habitat - At the northwest corner of the property is an area formerly located within an Upland Habitat ESA. This designation includes the remnants of the eastern Cross Timbers forest that are at least ten acres in size and requires that 50% of the ESA remain protected from residential development. The Upland Habitat ESA in Phase 4 was removed in 2008, however, after staff conducted a field assessment of the area it was determined that it did not meet the ten acre minimum acreage requirement to qualify as an ESA. • Riparian Buffer - At the southeast corner of the property is the remnant of a stream which is designated as a Riparian Buffer ESA. This designation restricts development within either 50 or 100 feet of the centerline of streams, depending upon the size of basin that is drained. Staff conducted a field assessment of the stream in 2015 and confirmed the existence of a Riparian Buffer ESA in this area. Because the stream drains a basin of less than one square mile, protection against development extends only within 50 feet of the centerline of this stream. The applicant is requesting to remove the Riparian Buffer ESA on the stream to allow development of nine additional single-family homes. As mitigation for this removal, the applicant is proposing to preserve trees inside the former Upland Habitat ESA at a 1:1 ratio to those removed from the Riparian Buffer ESA. To comply with the public hearing notice requirements, 60 notices were sent to property owners within 200 feet of the subject property, 347 courtesy notices were sent to physical addresses within 500 feet of the subject property, a notice was published in the Denton Record Chronicle, and signs were placed on the property. Staff received two responses in favor of the request. Three members of the public spoke in support of the request at the Planning and Zoning Commission meeting on June 8, 2016. OPTIONS City of Denton Page 1 of 3 Printed on 7/28/2016 povveied by I_egivt9i IN File #: ADP 16-0001 d, Version: 1 1. Approve as submitted. 2. Approve subject to conditions. 3. Deny. 4. Postpone consideration. 5. Table item. RECOMMENDATION The Planning and Zoning Commission recommends approval of this request (7-0). The Development Review Committee recommends approval of this request. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On June 8, 2016, the Planning and Zoning Commission recommended approval of the Alternative ESA Plan request (7-0). On July 19, 2016, the City Council held a public hearing and voted on the request. The result of the vote was a 3-3 tie. Any item that results in a tie is automatically placed on successive agendas until a majority vote is reached. On July 26, 2016, the item was postponed to the August 1" City Council. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Economic Development Related Goal: 3.4 Encourage development, redevelopment, recruitment, and retention EXHIBITS 1. Staff Analysis 2. Location Map 3. Zoning Map 4. Future Land Use Map 5. ESA Map 6. Proposed ESA Plan 7. Site Photos 8. Notification Map & Responses 9. June 8, 2016, P&Z Meeting Minutes 10. Draft Ordinance 11. Presentation City of Denton Page 2 of 3 Printed on 7/28/2016 povveied by I_egist9i I;, File #: ADP 16-0001 d, Version: 1 Respectfully submitted: Aimee Bissett Director of Development Services Prepared by: Mike Bell Senior Planner City of Denton Page 3 of 3 Printed on 7/28/2016 povveied by I_egist9i I;, City Hall City of Denton 215 E. McKinney St. - Denton, Texas 76201 www.cityofdenton.com , DENTON Legislation Text File #: ADP 16-0001 a, Version: 1 Planning Report ADP16-000INillages of Carmel Phase 4B City Council District 1 Planning & Zoning Commission June 8, 2016 REQUEST: Hold a public hearing and consider a recommendation to City Council regarding an Alternative Environmentally Sensitive Area (ESA) Plan for the Villages of Carmel Phase 4B. The subject property is generally located on the north side of Pockrus Page Road, east of Monte Verde Way, and west of Swisher Road. (ESA16-0001, Villages of Carmel Phase 4, Mike Bell). OWNER: Justin Bono, Astra Carmel, LLC APPLICANT: Rodney Zielke, P.E., Z Professional Services BACKGROUND: The subject property is located within Phase 4 of the Villages of Carmel, an approximately 45 -acre property located on the north side of Pockrus Page Road which was rezoned in 2015 from a Neighborhood Residential Mixed Use (NRMU) District to a Neighborhood Residential 6 (NR -6) District to allow single-family development. Within Phase 4 there are two areas of potential environmental importance: • Upland Habitat - At the northwest corner of the property is an area formerly located within an Upland Habitat ESA. This designation includes the remnants of the eastern Cross Timbers forest that are at least ten acres in size and requires that 50% of the ESA remain protected from residential development. The Upland Habitat ESA in Phase 4 was removed in 2008, however, after staff conducted a field assessment of the area it was determined that it did not meet the ten acre minimum acreage requirement to qualify as an ESA. • Riparian Buffer - At the southeast corner of the property is the remnant of a stream which is designated as a Riparian Buffer ESA. This designation restricts development within either 50 or 100 feet of the centerline of streams, depending upon the size of basin that is drained. Staff conducted a field assessment of the stream in 2015 and confirmed the existence of a Riparian Buffer ESA in this area. Because the stream drains a basin of less than one square mile, protection against development extends only within 50 feet of the centerline of this stream. The applicant is requesting to remove the Riparian Buffer ESA on the stream to allow development of nine additional single-family homes. As mitigation for this removal, the applicant is proposing to preserve trees inside the former Upland Habitat ESA at a 1:1 ratio to those removed from the Riparian Buffer ESA. SITE DATA: City of Denton Page 1 of 5 Printed on 6/3/2016 povveied by I_egivt9i IN File #: ADP16-0001 a, Version: Phase 4 of the Villages of Carmel contains 45 acres of undeveloped property. A Final Plat for Phase 4A on the western 17.5 acres of the property was approved by the Planning and Zoning Commission on May 5, 2015, and clearing and grading work is currently underway in this area. USE OF PROPERTY UNDER CURRENT ZONING: The subject property is located within an NR -6 District that permits a maximum density of six single-family units per acre. SURROUNDING ZONING AND LAND USES: North: The property to the north is zoned an NR -6 District and although currently undeveloped, has received plat approval for single-family homes within the Villages of Carmel Phase 5. East: The property to the east will dedicated as right-of-way for the future extension of Post Oak Boulevard, a six -lane, divided roadway. Properties farther to the east are zoned Rural Residential (RD -5X) and are developed with single-family homes. South: The property to the south is located within Planned Development -117 (PD -117) and includes single- family homes within the Preserve at Pecan Creek. West: The property to the west is zoned a Neighborhood Residential Mixed Use 12 (NRMU-12) district and is developed with townhomes within the Villages of Carmel Phase 1. COMPATABILITY OF REQUEST WITH SURROUNDING ZONING/LAND USES: Surrounding properties are all single-family developments. The proposed Alternative ESA Plan would have no impact on the use of these properties. COMPREHENSIVE PLAN: During the input process for Denton Plan 2030, as well as the 1999 Denton Plan, residents repeatedly expressed that preserving the natural environment of Denton is one of their highest priorities. As a result of the environmental principles of the 1999 Denton Plan, several areas with significant ecological value as ESA's were identified and these were subsequently adopted in 2002. The areas are subject to regulations that limit land -disturbing activity and development in specific natural resource areas, and protect the city's water quality. ESA's provide important plant and animal habitats, as well as provide critical linkages for wildlife, as they are intended to link existing and planned open space within the city. ESA's include the following areas: • 100 -Year Floodplain - Area within the FEMA 100 -year floodplain in its natural state or an area that has been graded, filled, or otherwise disturbed. • Riparian Buffers - Areas located 100 feet from the centerline of streams draining a basin of greater than one square mile, and 50 feet from any streams that drain areas of one square mile or less. • Water -Related Habitat - Areas that are designated for wetland, tree, and understory preservation and that include significant stands of water -related habitat. • Upland Habitat - Areas of a minimum of ten acres in size that contain remnants of the eastern Cross Timbers Habitat. Denton Plan 2030 outlines policies and actions to create a cohesive green infrastructure network, expand and protect tree canopy, preserve habitat and ecosystems, improve air and water quality, and conserve water resources. A few of the actions related to these policies that related to the applicant's request are provided below: • Further the ESA program to create an integrated system of publicly -owned natural areas that protect the integrity of important conservation sites, protect corridors between natural areas, and preserve outstanding examples of Denton's diverse natural environment. City of Denton Page 2 of 5 Printed on 6/3/2016 povveied by I_egist9i I;, File #: ADP 16-0001 a, Version: 1 • Use the ESA framework as basis for guiding land use decisions and providing an equitable distribution of natural resources throughout the city. • Encourage the preservation of floodplain and open spaces as access as a community -wide recreational resource instead of singular ownership by one person or a single neighborhood. • Require ESA Assessments for development sites where areas of high ecological value are proposed to be disturbed that will trigger appropriate management practices including any necessary mitigation actions. • Make broader use of mitigation banks to facilitate market-based compensation to landowners that choose to help environmentally sensitive lands. • Establish tree parks in which the City purchases lands identified to have significant amounts of historic trees for long-term preservation. • Develop a plan for conservation and preservation of the unique and endangered native Cross Timbers Forest region trees, Blackjack Oak and Post Oak, which are critical to the local wildlife and natural ecosystem of Denton. • Continue to enforce and update the ESA regulations in order to manage important natural areas that preserve wildlife habitat and native landscapes, while providing opportunities for education, scientific research, nature interpretation, art, fishing, relaxation, wildlife observation, hiking and other activities. • Preserve stream buffers and the bottomland hardwood habitat and wetlands in accordance with ESA regulations. CONSIDERATIONS: 1. The applicant is requesting to remove approximately two acres of Riparian Buffer ESA at the southeast corner of the Villages of Carmel Phase 4. This ESA designation is intended to protect the remnant of a stream that once fed into a tributary of Lake Lewisville. The natural stream terminates at the south end of the property near the intersection Pockrus Page Road of Post Oak Boulevard, where it is then collected into the City's stormwater system. The natural stream no longer exists to the south of Pockrus Page Road, as it was channelized along the east side of Post Oak Boulevard in 2001 to facilitate the Preserve at Pecan Creek Section A and Villages of Carmel Phase 3. These developments occurred prior to the adoption of the ESA protection regulations in 2002 and therefore were not required to provide any mitigation for the channelization downstream. 2. Staff assessed the Riparian Buffer ESA in 2015 and determined that the stream meets the standards for protection, however the applicant contends that the drainage improvements required within the remainder of Phase 4 will eventually eliminate any water runoff that currently feeds this stream. After reviewing engineering plans associated with Phase 4, staff concurs with this assessment. Once the remainder of Phase 4 is developed, the natural runoff that once fed the stream will instead be collected into the stormwater system, eventually eliminating the environmental conditions that qualify for ESA protection. At that time, the applicant could request a new assessment of the ESA and, if removed, could then replat the area into the nine additional lots currently proposed. 3. In exchange for the early removal of the Riparian Buffer ESA, the applicant is proposing to preserve trees within an approximately two acre stand of trees once located within an Upland Habitat ESA at the northwest corner of Phase 4B. For every inch of tree removed from the Riparian Buffer ESA, the applicant will preserve one inch within the old Upland Habitat ESA. Based on the tree survey provided with the Preliminary Plat, this will total approximately 875 inches. Because the two ESA's contain roughly the same proportion of tree sizes and species, primarily Post Oaks and Red Cedars, the proposed mitigation would allow for an approximately even trade of both quality and quantity of trees. The applicant intends to use any City of Denton Page 3 of 5 Printed on 6/3/2016 povveied by I_egist9i I;, File #: ADP 16-0001 a, Version: 1 excess inches of trees within the stand above the 1:1 ratio towards compliance with the minimum tree preservation requirements of the Tree Code. The net result will leave a majority of the former Upland Habitat ESA intact. 4. Furthermore, if approved, the applicant would no longer be permitted to credit the inches of trees within the tree preserve towards the minimum preservation requirements of the Tree Code. This creates the additional benefit of increasing the total inches of trees preserved across the entirety of Phase 4B. 5. The proposed tree preserve area is adjacent to two other heavily treed common area lots within Phase 4A and Phase 2C of the Villages of Carmel. The trees on these lots were also once part of the Upland Habitat ESA and were used to meet preservation requirements of the Tree Code for these phases. When combined, the three lots would provide a common area tree park available to residents of the Villages of Carmel Home Owners' Association (HOA). 6. Although acknowledging that the Riparian Buffer and Upland Habitat ESA designations have different purposes and cannot be equitably compared using trees alone, staff is supportive of the proposed mitigation as it affords protection not currently provided to an important environmental resource, creates a cohesive tree park centrally located for residents of the Villages of Carmel, and increases the total number of trees preserved across Phase 4. The cost for this protection is the forfeiture of the Riparian Buffer ESA that is likely be eliminated in the future once the remainder of Phase 4 is developed. 7. The proposed tree preserve is intended to be owned and maintained by the HOA of the Villages of Carmel. This area, unlike the adjacent common area lots in Phases 2C and 4A, must be managed in its natural state subject to Section 35.17.9 of the Denton Development Code. STAFF RECOMMENDATION: Staff recommends approval of the request as it is compatible with the surrounding property and is consistent with the goals and objectives of the Denton Plan 2030. OPTIONS: 1. Recommend approval as submitted. 2. Recommend approval subject to conditions. 3. Recommend denial. 4. Table the item. PUBLIC NOTIFICATION: To comply with the public hearing notice requirements, 60 notices were sent to property owners within 200 feet of the subject property, 347 courtesy notices were sent to physical addresses within 500 feet of the subject property, a notice was published in the Denton Record Chronicle, and signs were placed on the property. The applicant did not host a neighborhood meeting. PROJECT TIMELINE: Application Received: January 20, 2016 P' Submittal Sent to DRC Members: January 27, 2016 Comments Released to Applicant: February 12, 2016 DRC Meeting with Staff: February 18, 2016 2nd Submittal Sent to DRC Members: February 23, 2016 Comments Released to Applicant: April 8, 2016 City of Denton Page 4 of 5 Printed on 6/3/2016 povveied by I_egist9i I;, File #: ADP 16-0001 a, Version: 1 Business Days under DRC Review: 45 Business Day out to Applicant: 7 Total Business Days: 52 EXHIBITS: • Aerial Map • Zoning Map • Future Land Use Map • ESA Map • Proposed ESA Plan • Site Photos • Notification Map & Responses Respectfully submitted: Munal Mauladad Deputy Director, Development Services Prepared by: Mike Bell Senior Planner City of Denton Page 5 of 5 Printed on 6/3/2016 povveied by I_egist9i I;, Minutes Planning and Zoning Commission June 8, 2016 After determining that a quorum was present, the Planning and Zoning Commission of the City of Denton, Texas convened in a Work Session on Wednesday, June 8, 2016 at 5:30 p.m. in the City Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items were considered: PRESENT: Chair Jim Strange, Commissioners: Gerard Hudspeth, Larry Beck, and Andrew Rozell, Frank Dudowicz, Amber Briggle, and Devin Taylor. ABSENT: None. STAFF: Athena Green, Mike Bell, Deborah Viera, Munal Mauladad, Julie Wyatt, Shandrian Jarvis, and Jennifer DeCurtis. 1. Clarification of agenda items listed on the agenda for this meeting, and discussion of issues not briefed in the written bacicau materials. e Chair Strange called the Work Session to order at 5:34 p.m. Mike Bell, Senior Planner, presented Public Hearing Item 4A. Commissioner Briggle questioned why this final replat comes before this Commission if it is located within the extraterritorial jurisdiction. Bell stated if it is more than four (4) lots they have to come before the City with a final replat. Commissioner Rozell questioned the reason that it is on the Public Hearing and not as a Consent Agenda Item. Bell stated the Texas Local Government requires it to go as a Public Hearing Item. Roman McAllen, Historic Preservation Officer, presented Public Hearing Item 4B. Commissioner Briggle stated she enjoys seeing this historic projects come before this Commission. Mike Bell, Senior Planner, presented Public Hearing Item 4C. Deborah Viera, Environmental Compliance Coordinator, provided details for the upland habitat area. Bell stated staff recommends approval of this request. Commissioner Beck questioned the proposed trees being removed on Monte Verde Way. Bell stated they anticipate 90% of the trees to remain intact. Commissioner Beck referred to losing riparian buffer through development, he questioned if staff should have seen this coming prior to proposed development. Bell stated the protection is only for approximately 50 feet. Commissioner Beck questioned if the thick tree area will be thinned out for the tree park. Bell stated only within proposed plan area is required for preservation per the Environmentally Sensitive Area. The underbrush will not be cleaned out within that area. The other area can be cleared out to allow for walking trails. Commissioner Hudspeth questioned protection in the future to prevent them from going in at a later date and cutting down trees. Bell stated that area will be dedicated as a common area on the plat, the Homeowners Association documents stated the area has to be protected. There was no further discussion. Chair Strange closed the Work Session at 6:15 p.m. The Planning and Zoning Commission convened in a Regular Meeting on Wednesday, June 8, 2016 at 6:30 p.m. in the City Council Chambers at City Hall, 215 E. McKinney at which time the following items were considered: Chair Strange called the Regular Meeting to order at 6:40 p.m. A. U.S. Flag B. Texas Flag 2. CONSIDER APPROVAL OF THE PLANNING AND ZONING COMMISSION MINUTES FOR: A. Planning and Zoning Commission meeting minutes. Commissioner Briggle referred to page one (1) lines 42-43 of the May 11, 2016, meeting minutes. She requested that staff go back and review the minutes for clarification on what was said between her and the applicant, Lee Allison, in regards to Environmentally Sensitive Areas and development within the site. Munal Mauladad, Deputy Director of Development Services, stated staff would review the minutes make any corrections and bring it back during the next meeting. Commissioner Amber Briggle motioned, Commissioner Devin Taylor seconded to continue the May 11, 2016, meeting minutes to the June 22, 2016 meeting. Motion approved (7-0). Commissioner Devin Taylor "aye", Commissioner Amber Briggle "aye", Chair Jim Strange "aye" Commissioner Frank Dudowicz "aye", Commissioner Larry Beck "aye", Commissioner Gerard Hudspeth "aye", and Commissioner Andrew Rozell "aye". Commissioner Larry Beck motioned, Commissioner Frank Dudowicz seconded to approve the May 25, 2016 meeting minutes. Motion approved (6-0). Commissioner Devin Taylor "aye", Chair Jim Strange "aye", Commissioner Frank Dudowicz "aye", Commissioner Larry Beck "aye", Commissioner Gerard Hudspeth "aye", and Commissioner Andrew Rozell "aye". Commissioner Amber Briggle abstained from the vote. 9�#Ifffilkkl RON WIM" milk= A. Consider approval of a Final Plat for the Love's Travel Stop Addition. The subject tract is an approximately 15.81 acre property generally located at the southwest comer of Barthold Road and Interstate 35 North, within the B.B.B. & C.R.R. Co. Survey, Abstract No. 141, in the City of Denton, Denton County, Texas. (FP 16-0011, Love's Travel Stop, Mike Bell). B. Consider approval of a Final Plat of the Hickory Creek Ranch Apartments Addition. The approximately 10.257 acre subject property is generally located on the west side of Teasley Lane, approximately 600 feet north of Leatherwood, within the J. Dickson Survey, Abstract No. 342. (FP15-0050, Hickory Creek Ranch Apartments Addition, Julie Wyatt) Commissioner Devin Taylor motioned, Commissioner Larry Beck seconded to approve the Consent Agenda. Motion approved (7-0). Commissioner Devin Taylor "aye", Commissioner Amber Briggle "aye", Chair Jim Strange "aye", Commissioner Frank Dudowicz "aye", Commissioner Larry Beck "aye", Commissioner Gerard Hudspeth "aye", and Commissioner Andrew Rozell "aye". UEON�.•� A. Hold a public healing and consider approval of a Final Replat of Lots I A- I E, Block 2, of the East Ponder Estates. The approximately 9.99 acrepropertyis generally located at the southeast corner of H. Livery Road and Seaborn Road, within the John McGowan Survey Abstract No. 798, in the Extraterritorial Jurisdiction of the City of Denton, Denton County, Texas. (FR16-0005, East Ponder Estates, Mike Bell) Chair Strange opened the Public Hearing. Mike Bell, Senior Planner, provided a brief presentation for this request. The applicant didn't wish to present. There was no one to speak on the item. Chair Strange closed the Public Hearing. Commissioner Devin Taylor motioned, Commissioner Andrew Rozell seconded to approve this request. Motion approved (7-0). Commissioner Devin Taylor "aye", Commissioner Amber Briggle "aye", Chair Jim Strange "aye", Commissioner Frank Dudowicz "aye", Commissioner Larry Beck "aye", Commissioner Gerard Hudspeth "aye", and Commissioner Andrew Rozell "aye". B. Hold a public hearing and consider an application for a Historic Landmark Designation for thepropertylocated at 1120 North Locust Street, and provide a recommendation regarding the appropriateness of the property to receive this designation to the Planning and Zoning Commission and City Council. The subject site is located on the east side of North Locust Street, approximately 20 feet south from the intersection of North Locust Street and Second Street. The Historic Landmark Commission recommends approval 7-0. (HL15-0005, 1120 North Locust Street, Roman McAllen) Chair Strange opened the Public Hearing. Roman McAllen, Historic Preservation Officer, provided a brief presentation for this request. There was no one to speak on this item. Chair Strange closed the Public Hearing. Commissioner Briggle thanked the applicant for moving forward with this request. She stated she always enjoys seeing these items come before this Commission. Commissioner Taylor stated although this item is not currently located within a historic district there are a lot of great historic properties and areas that get overlooked. He stated he is glad to see another area of town preserved. There was no further discussion. Commissioner Amber Briggle motioned, Commissioner Frank Dudowicz seconded to approve this request. Motion approved (7-0). Commissioner Devin Taylor "aye", Commissioner Amber Briggle "aye", Chair Jim Strange "aye", Commissioner Frank Dudowicz "aye", Commissioner Larry Beck "aye", Commissioner Gerard Hudspeth "aye", and Commissioner Andrew Rozell "aye". C. Hold a public hearing and consider a recommendation to City Council regarding an Alternative Environmentally Sensitive Area (ESA) Plan for the Villages of Carmel Phase 4B. The subjectroroperty is generally located on the north side of Pockrus Page Road, east of Monte Verde Way, and west of Swisher Road. (ESA16-0001, Villages of Carmel Phase 4, Mike Bell), Chair Strange opened the Public Hearing. Rod Zielke, applicant, ZPS Consulting Engineers, 1111 South Main Street, Grapevine, Texas. Zielke stated he did not have a presentation, he was available for questions. Commissioner Beck referred to the proposed retaining wall, he questioned what construction would be needed to develop the wall and who would be the responsible party to maintain the wall. Zielke stated it would be on the homeowner's property, the Homeowner's Association would maintain the wall since it will be located within an easement on the back of the lots. Mike Bell, Senior Planner, and Deborah Viera, Environmental Compliance Coordinator, provided the backup materials for this request. Commissioner Taylor questioned the Environmentally Sensitive Area (ESA) identified in green on the backup materials. Viera stated that area has been assessed and confirmed on the ground currently. The current phase has not yet been confirmed. Viera stated ownership for the wall and all other details are discussed in Subchapter 17 of the Denton Development Code. Bell completed the remainder of the staff presentation, he stated staff recommends approval of this request. The following individuals spoke during the Public Hearing: David Hergenrader, 4521 Heron Pond Lane, Denton, Texas. Hergenrader stated he doesn't have concerns with the ESA area; however, he does have concerns with the developer not keeping the area and streets clean. He provided pictures of the area after heavy rain runoff and the status of the streets during that time. He stated he has worked with the Texas Commission on Environmental Quality (TCEQ) in regards to the runoff and drainage issues on the site. Commissioner Beck questioned erosion control in the area, Hergenrader stated the pictures he provided show the only areas that contain a silt fence for erosion control. Commissioner Hudspeth questioned where Hergenrader resides in regards to the subject site. Hergenrader identified on the map, he stated the erosion control issues are throughout the entire development. Commissioner Hudspeth questioned what control the City has in regards to this concern. Jennifer DeCurtis, Deputy City Attorney, stated that would need to be discussed individually or during a Closed Session. Commissioner Hudspeth stated he doesn't feel that is necessary, however, he would like the citizen to be aware of what the City has control over and what is out of their jurisdiction. DeCurtis stated the City can regular the drainage on site, she deferred the citizen to Viera for additional information and clarification regarding drainage. Viera provided clarification in regards to what the City has jurisdiction over. Hergenrader provided a copy of the TCEQ documentation he received for the site. Chair Strange questioned if he supports this request, Hergenrader stated he supports this request if the applicant completes the steps properly. Susan Sitzes, 3600 San Lucas Lane, Denton, Texas. Sitzes thanked staff for their presentation. She questioned if the removal of the ESA would displace wildlife in the area. Viera stated the habitats are known for being sheltered habitats for wildlife. During the field assessment staff can note if there is any wildlife that could be endangered. The assessment did not show any wildlife within the area. Viera stated there is possibility for wildlife within the area, however, we work to keep the disturbance minimal so they are able to get back and forth within their habitat. Sitzes stated she is in support of this request. Joseph Courville, 3500 Monte Verde Way, Denton, Texas. Courville stated he is in support of this request. He stated he is familiar with this site, he has done work with Keep Denton Beautiful over the years. There is significant wildlife in the area and the more we can do for Denton to help preserve the tree canopy will help protect the wildlife without running them into the county. Justin Bono, Project Developer, 9212 Arbor Trail, Dallas, Texas. Bono stated he will follow-up with the project manager. He stated he has not received any notices from the TCEQ. Bono stated he will talk to the project manager onsite to ensure that the site is being managed accordingly. Commissioner Rozell requested clarification on the process the applicant came up with to determine the proposal. Bono stated the development has been zoned and platted with two different phases. He stated they felt it would make sense to preserve the trees in the area adjacent to the large preservation. Commissioner Beck questioned the retaining wall materials. Bono stated they would be masonry or stone. Michele Berry, 3621 Oceanview Drive, Denton, Texas. Berry stated she supports having the wildlife and woodland area in the development. There was no further discussion. Chair Strange closed the Public Hearing. Commissioner Taylor questioned the process for enforcement of the tree preservation. Bell stated the primary mechanism used would be the Tree Preservation Plan. The Urban Forester would work through all of the construction areas on the site. There is also protection within the deed restrictions of the Homeowner's Association. Commissioner Larry Beck motioned, Commissioner Frank Dudowicz seconded to approve this request. Motion approved Commissioner Devin Taylor "aye", Commissioner Amber Briggle "aye", Chair Jim Strange "aye", Commissioner Frank Dudowicz "aye", Commissioner Larry Beck "aye", Commissioner Gerard Hudspeth "aye", and Commissioner Andrew Rozell "aye". A. Planning and Zoning Commission project matrix. Commissioner Briggle questioned if the Tree Code would come back before this Commission during the next regularly scheduled meeting. Munal Mauladad, Deputy Director of Development Services, stated staff will request a continuance. She stated staff is still working to meet with the Denton Community Development Alliance, gather information, develop a report, and allow time to provide responses. Commissioner Briggle acknowledged. Commissioner Rozell questioned if there is a priority order for the items on the matrix. Mauladad stated the matrix was initiated as a result of several requests from Commissioners. There were several lists at one time that have been complied into one list. There is no level of priority, however, there are a few exceptions. Commissioner Rozell questioned if some of the completed items could be removed. Mauladad stated staff opted to leave them on the matrix in order to give a general idea as to where we are with the requests. There was no further discussion, Chair Strange adjourned the Regular Meeting at 7:37 p.m. ADP16-0001 Site Location ADP16-0001 Zoning Map 3a=3 r r o,Vis, — ETJ51, 1 q 1 f � MINE a, e vP All - t t't r i) D' - i MC -f,-, `��_�+L��{' _ I L � 4 ," _- i O''.. r �r � ��I �- I � r; r„ 1 1`•=��il; ���'-��1sii- - �y„, ��"re"�v;�.��;' i1"�.' 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Utilization of this map Indicates understanding and acceptance ofthis statement. ADP16-0001 Future Land Use Map )AISY 0 0 • f� ,• 0 0 0 o e o o 140 zeo 560 SITE Future Land Use Community Mixed Use Fee Parcels Low Residential Neighborhood Mixed Use Moderate Residential ������� Parks / Open Space o Y Roads t� WWM 'd � � , p� Regional Mixed Use � �' DENTON Development Services - GIls D ep p V 9 9 s.�..�Y..,_..9�,., U N s, p p p V mee11 Cit�{Jvof Denton and neve been medeoevaelabrte to publichbased on the Publie Information Atct T�e City of Dentonl makes every eff Nal, an publishem�e Ynost eurerentuandtacc nate informanori posssble� No warranties, ex�ressed or implied, are provided forthe data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. ADP16-0001 Environmentally Sensitive Area Map Flood Zones Habitats Stream Buffers °° z8° 56° . ` - Feet AE Upland 50 ft E AE, Floodway Water related 100 ft 3 CITY OF 41 X, 0.2 PCTAnnual Chance Flood Hazard Removed DENT Y r pON X, Area of Minimal Flood Hazard Undeveloped r Development Servicespll D ep p V 9 9 s�Y..,_„9�..-Fro ''�, ,. p p p V meeCit�{Jvof Denton and neve been medeoeva' able to me publichbased on the Publie Inpfo rm etion Atct T�e City of Dentonl makes every eff Irt�ol'peoduceeand publishem�e Ynost eu rerentue dtacc trete feformanori posssbT No warrantiesthex�ressed or implied, are provided forthe data herein, its use, or rts interpretation. Utilization of this map indicates understanding and acceptance ofmis statement. s Z�Om ae y 0 100 200 > GRAPHIC SCALE o e — z f I— e e l��I _. —� i� ������+��-� Lid_ � SEA cow - T �r--rT� i Tit—r � �°��.I 'T -- `-- — + +o +. 4 ar„IIs,IsI,I I,o le e I y xNARIN vi _L--�-- I cso[ P —J 'wL —r r r— r 7 T Y T — L m J—� ,a s,_ � L _L_ H� o��c� � J d s T �r -i—TT Tz1T�TTTTT+ + �Tr T--� I I I I I -- i i- o + + +d HIT,` �L e ,7 1111 14 13 12 o oL T T T_TT L_T_ J L��T �� L —TTTTT— TT F—F'—F+/ T T- T I I r r i ` 2Ty I®I' I I Illz, l 1 *,ISI 1 TREE PARK _L 5� DEDICATED IN PRIOR F /� PHASES.PoiIncA i i —ts” ♦ f i -- f f �� ` h �..J sI',� I`, I,e15 14 ( 790" wofRa ` — /� i POSSIBLE TREE MITIGATION .AND HABITAT PRESERVE 4 e .TLl— 14 /Is jj sao" �`�F"�� PHASE 413 a =Q21 Io�—� , �r Tr �e / ® 1 f 1 © I AREA PROPOSED TO BE 9 NR-6 LOTS. _ -0 -_ u � PHASE 4Ai. a� T — —II ` TO 21 SITE t 3 14 0 a DEttl1m PLACE1_` ]> \OELORE$ PLACE f_ 32� I n fo a MAH MAP gIT�EXISTING o N MCI TTTTTT���1� r- 4" Y" "f EXISTINGESA ' \ .J..�.1 & I, PSLO 52a S �� snnc n• PIPE 8 — — — � 5ss—POCIWbS PAGE ROAD `�_ - EI J WM HEVS_PE y�J ADP16-0001 ALTERNATIVE ENVIRONMENTALLY SENSITIVE AREA PLAN VILLAGES OF CARMEL, PHASE 413 CITY OF DENTON DENTON COUNTY, TEXAS oiE Z PROFESSIONAL = si,G,a SERVICES 0810 1111 S. Main Street, Suite 129 srEE, Grapevine, Texas 76051 (sv) 865-5029 EX-1 Site Photos — Riparian Buffer ESA Site Photos — Proposed Tree Preserve ADP16-0001 Notification Map In order for your opinion to be counted, please complete this for and mail to: - -- -off-MV11 —•.•MMMUM Attn: Mike Bell, Project Manager 221 N. Elm Street Denton, TX 76201 You may also email or fax a copy to: Email: mike.bell@cityofdenton.com Fax: (940)349-7705 I I . I I 1' I III Please circle one: Infavorof request Neutral to request Opposed to request Comments: 1-12e. omoa I 1P Signature: o jlozr, e oreo- 4o4k%ioi Mailing Address: IL4, 4e- V,-'"4"— W01 City, State Zip: 4Je —7—x Phone Number: qqo ®3 6;? 09 Email Address: Jose-p1,%CoLkr%/1 t Le . . .......... Physical Address of Property within 200 feet: For specific information regarding the request, please refer to the City's website (see link below) for staff's analysis. The staff analysis will be posted on June 3, 2016. City of Denton Planning Division/City Hall West/221 N. Elm Street, Denton, TX 76201/940.349.8541 www.cityofdenton.com In order for your opinion to be counted, please complete this form and mail to: Department of Development Services Attn: Mike Bell, Project Manager 221 N. Elm Street Denton, TX 76201 You may also email or fax a copy to: Email: mike.bell@cityofdenton.com Fax: (940)349-7705 Please circle one: In favor of request Neutral to request Opposed to request Comments: . . . . . . . . . . . . . . . . . . . . . . . . Signature: Printed Name: IYA ie-- (..-e AlauA- hr' Mailing Address: City, State Zip: . ....... Phone Number: I -So Email Address: we V-1 z d -e-1 Physical Address of Property within 200 feet: 1roy4e . V-a(e For specific information regarding the request, please refer to the City's website (see link below) for staff's analysis. The staff analysis will be posted on June 3, 2016. ht42://www.cityo.f'deti.ton,com/goveri.i.i-nent/eitv-counciI/eity-couiiciI.-agendas-i-ninutes-videos City of Denton Planning Division/City Hall West/221 N. Elm Street, Denton, TX 76201/940.349,8541 www.cityofdenton.com ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING AN ALTERNATIVE ENVIRONMENTALLY SENSITIVE AREA (ESA) PLAN FOR THE VILLAGES OF CARMEL PHASE 4, GENERALLY LOCATED ON THE NORTH SIDE OF POCKRUS PAGE ROAD, EAST OF MONTE VERDE DRIVE, AND WEST OF SWISHER ROAD, IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; PROVIDING A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. (ADP 16-000 1) WHEREAS, Rod Zielke, on behalf of the property owner, Justin Bono, has applied for an Alternative Environmentally Sensitive Area Plan ("AESA Plan") for the Villages of Carmel Phase 4, an approximately 45 acre property generally located on the North side of Pockrus Page Road, East of Monte Verde Drive and West of Swisher Road in the City of Denton, Texas and particularly illustrated in Exhibit "A", attached hereto and incorporated herein by reference (hereinafter, the "Property"); and WHEREAS, the purpose of the AESA Plan, attached as Exhibit "B" and incorporated herein, is to remove the Riparian Buffer ESA designation within the area illustrated as "Existing ESA" (Block F, Lot 10) in exchange for the preservation of trees within the area designated as "Tree Mitigation and Habitat Preserve" (Block 28, Lot 22); and WHEREAS the stream in the Riparian Buffer ESA will soon disappear due to drainage improvements that will eventually eliminate any water runoff that currently feeds the stream and the ESA will naturally expire in the future; and WHEREAS, the AESA Plan requires all qualifying tree inches removed from the Existing ESA to be mitigated through preservation of an equal or greater number of tree inches within the Tree Mitigation and Habitat Preserve in consideration of the early removal of the ESA designation; and WHEREAS, the measurement of tree inches shall be calculated using the standards set forth in Subchapter 13 of the Denton Development Code; and WHEREAS, for the purposes of this AESA Plan, the City of Denton's Urban Forester, or his/her designee, shall have the final determination as to which tree inches shall be deemed as qualifying; and WHEREAS, the remainder of tree inches within the Tree Mitigation and Habitat Preserve not used for mitigation of the Existing ESA may be used towards meeting other Tree Code requirements for the development as to be determined; and WFIEREAS, on June 8, 2016, the Planning and Zoning Commission, in compliance with the laws of the State of Texas, have given the requisite notices by publication and otherwise, and have held due hearings and afforded full and fair hearings to all property owners interested in this regard, and have recommended approval (7-0) of the AESA Plan; and WHEREAS, on July 19, 2016, the City Council likewise conducted a public hearing as required by law, and finds that the request meets and complies with all substantive and procedural standards set forth in Section 35.3.4 of the Denton Development Code, and is consistent with the Denton Plan and the Denton Development Code; WHEREAS, the Planning and Zoning Commission and the City Council of the City of Denton, in considering the application for an Alternative Environmentally Sensitive Area Plan for the property, have determined that the proposed district is in the best interest of the health, safety, morals, and general welfare of the City of Denton, and accordingly, the City Council of the City of Denton is of the opinion and finds that said Plan is in the public interest and should be granted as set forth herein; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference and found to be true. SECTION 2. The AESA Plan is attached as Exhibit "B" is hereby approved. SECTION 3. The City's official ESA map is hereby amended to show the change in the ESA designation and classification. SECTION 4. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid by any court, such invalidity shall not affect the validity of the provisions or applications, and to this end the provisions of this ordinance are severable. SECTION 5. Any person, firm, partnership or corporation violating any provision of this ordinance shall, upon conviction, be deemed guilty of a misdemeanor and shall be punished by fine in a sum not exceeding $2,000.00 for each offense. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION 6. That an offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Denton Code of Ordinances, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 7. In compliance with Section 2.09(c) of the Denton Charter, this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record - Chronicle, a daily newspaper published in the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the -- day of __ 52016. CHRIS WATTS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY FKAM APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY BY: Z PROFESSIONAL 61i ¢m6 SERVICES « v-loeio 1111 S. H.M Street, Selte 129 , a, G6aAa�ne, Teras 76051 (817)865-5029 EX-1