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Home My WebLink About2017-07-25 Agenda with BackupTuesday, July 25, 2017 City of Denton Meeting Agenda City Council 1:00 PM City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, July 25, 2017 at 1:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for July 25, 2017. 3. Work Session Reports A. ID 17-927 Receive a report and hold a discussion regarding a progress report on homelessness initiatives from the United Way of Denton County and Denton County Homeless Leadership Team. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - DCHLT Strategic Plan Exhibit 4 - Coordinated Entry Ad Exhibit 5 - UWDC New Support Requests Exhibit 6 - HSAC Funding B. ID 17-832 Receive a report; hold a discussion, and give staff direction regarding the preliminary FY 2017-18 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Electric Presentation Exhibit 3 - Electric Budget Exhibit 4 - Electric Capital Budget Detail Exhibit 5 - Solid Waste Presentation Exhibit 6 - SWR Proposed Budget C. ID 17-762 Receive a report; hold a discussion, and receive departmental presentations in preparation for the FY 2017-18 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. City ofDenton Page 1 Printed on 712112017 City Council Meeting Agenda July 25, 2017 Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Legal Exhibit 3 - Presentation Economic Development Exhibit 4 - Presentation Chamber of Commerce Exhibit 5 - Presentation Capital Projects Exhibit 6 - Presentation CMO D. ID 17-839 Receive a report, hold a discussion and give staff direction on the Mobility and Bike Plan. Attachments: Exhibit 1 AIS Mobility Bike Plan 072517 b.pdf Exhibit 2 Mobility Plan Map.pdf Exhibit 3 Bike Plan Map.pdf Exhibit 4 Mobility Bike Plan.pdf E. ID 17-926 Receive a report, hold a discussion, and give staff direction regarding the use and potential disposal of real property tracts owned by the City of Denton. Attachments: Exhibit 1 - AIS - CC 072517 Work Session - Potential disposal of City owned pr( Exhibit 2 - Table of property tracts Exhibit 3 - PowerPoint - Potential Surplus City owned property tracts Exhibit 4 - CityOwnedProperties7-21-17 F. ID 17-999 Receive a report, hold a discussion, and give staff direction regarding the Charter Review Committee recommendations. Attachments: Exhibit 1 - Agenda Information Sheet Exhibit 2 - CRC Final Report Exhibit 3 - Model City Charter Provision Exhibit 4 - CRC Meeting Minutes Exhibit 5 - Presentation G. ID 17-1002 Receive a report, hold a discussion, and give staff direction regarding a compressed natural gas (CNG) fueling facility at the intersection of Mayhill Road and Spencer Road. Attachments: Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - CNG Presentation - Council.pdf Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. 1. Closed Meeting: A. ID 17-968 Certain Public Power Utilities: Competitive Matters --- Under Texas Government Code, Section 551.086. City ofDenton Page 2 Printed on 712112017 City Council Meeting Agenda July 25, 2017 Receive competitive public power competitive information and financial information from staff regarding the proposed FY 2017-2018 operating budget for Denton Municipal Electric ("DME") including without limitation, proposed rates for DME for FY 2017-2018, expected revenues, expenses, commodity volumes, and financial commitments of DME; discuss, deliberate and provide staff with direction. B. ID 17-983 Consultation with Attorneys - Under Texas Government Code Section 551.071. Consult with, and provide direction to, the City's attorneys relating to the City's procurement activities for Request For Proposal 5937 for Supply of Reciprocating Internal Combustion Engine Generator Sets and Auxiliaries for the City of Denton for the Proposed Denton Energy Center and Request For Qualifications 5898 for Professional Services for the Design -Build of the Proposed Denton Energy Center for the City of Denton where public discussion associated with these legal matters would clearly conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following items: 1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A — B). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A — C below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. ID 17-921 Consider adoption of an ordinance of the City of Denton, Texas authorizing the approval of a Continuous Highway Lighting Agreement between the City of Denton and the Texas Department of Transportation regarding the 35Express project. Attachments: Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Agreement.pdf Exhibit 3 - Ordinance.pdf B. ID 17-975 Consider adoption of an ordinance amending the schedule of Water Rates contained in Ordinance No. 2016-274 for Water Taps and Meter Fees and amending section 26-126.1.e of the Denton Code of Ordinances; providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utility Board recommends approval (7-0). City ofDenton Page 3 Printed on 712112017 City Council Meeting Agenda July 25, 2017 Attachments: Exhibit 1, Agenda Information Sheet (AIS).pdf Exhibit 2s Section 26-126.1 Installation of taps by Utility Department, redline.pdf Exhibit 3, 2016-274 Water Tap and Meter Fees, redline.pdf Exhibit 4, FIRE TAP ORDINANCE 072517.pdf C. ID 17-984 Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to execute a Professional Services Agreement for consulting services relating to City of Denton Solid Waste operations; providing for the expenditure of funds therefor; and providing an effective date (File 6510 -awarded to Weaver and Tidwell, LLC in the not -to -exceed amount of $75,000). Attachments: Exhibit 1 -Agenda Information Sheet Exhibit 2 -Ordinance Exhibit 3 -Draft Contract 2. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 2017 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1 -800 -RELAY -TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. City ofDenton Page 4 Printed on 712112017 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN File #: ID 17-927, Version: 1 Legislation Text AGENDA CAPTION Receive a report and hold a discussion regarding a progress report on homelessness initiatives from the United Way of Denton County and Denton County Homeless Leadership Team. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton - city Hale 41"Itlamm215 E. McKinney Street DENTON Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: City Manager's Office CM/ DCM/ ACM: Todd Hileman, City Manager DATE: July 25, 2017 SUBJECT Receive a report and hold a discussion regarding a progress report on homelessness initiatives from the United Way of Denton County and Denton County Homeless Leadership Team. BACKGROUND The Mayor's Housing the Homeless Task Force issued a report in December 2015 to the Denton City Council with several recommendations focused on producing a plan for coordinated, community -wide efforts to address homelessness. Acting on the recommendation, the City of Denton and United Way of Denton County jointly launched a Collective Impact initiative in 2016. To structure and lead this initiative, the City of Denton and United Way of Denton County (UWDC) executed an MOU to hire a Homeless Coordinator, with the City funding $40,000 per year and UWDC providing additional funds, as well as taking on the responsibility for hiring, training, supervising, and organizing the position under its successful collective impact initiative model. The Denton County Homelessness Leadership Team (DCHLT) was launched in May 2016 with the UWDC serving as the backbone agency. UWDC will present to City Council at the work session on July 25 (Exhibit 2) to provide an overview of the DCHLT Strategic Plan 2017-2020 that was adopted in March 2017 (Exhibit 3), the recent progress made including implementation of a coordinated entry system, and next steps. More information on the DCHLT can be found online here: www.unitedwEdenton.or DCHLT Police Chief Lee Howell and Fire Chief Robin Paulsgrove will also be present to address homelessness from a public safety perspective and answer any questions regarding their department's approach or experience in the community. FISCAL INFORMATION United Way of Denton County Requests The City Council agreed to fund the Homeless Coordinator position in the amount of $40,000/year for a two-year agreement from October 1, 2015 through September 30, 2017. UWDC is requesting continued support and to extend the MOU for a two-year period: • Homeless Coordinator ($40,000/year); October 1, 2017 through September 30, 2019 UWDC has also included two new requests of support in their presentation: • Coordinated Entry Specialist ($40,000/year); October 1, 2017 — September 30, 2019 • Landlord Relationship Management Pilot ($40,000/year); October 1, 2017 — September 30, 2019 Social Services Funding History As background, below is a summary of City Council funding for homeless initiatives paired with the new requests from UWDC: From General Funds FY15/16 FY16/17 FY17/18 FY18/19 Current City Council Support,, — DCHLT Strategic Plan 2017-2020 Exhibit 4 — Coordinated Entry Ad UWDC Homeless Coordinator $40,000 $40,000 — HSAC Funding History Employ -to -Empower pilot program with Serve Denton (1) $21,000 $21,000 Emergency Funding for loss of FY2016/17 Emergency Solutions Federal Grant (2) $200,000 Requests, for Consideration UWDC Homeless Coordinator (continued) $40,000 $40,000 UWDC Coordinated Entry Specialist (new) $40,000 $40,000 UWDC Landlord Relationship Management Pilot (new) $40,000 $40,000 (1) This pilot program was approved by the City Council through an MOU on June 20, 2017 (2) The total of $200,000 was split between 3 non-profit agencies that were impacted as follows: Denton County Friends of the Family ($60,556), Giving Hope ($76, 286), and Salvation Army of Denton ($63,158) Also, for reference only, Exhibit 6 shows the Human Services Advisory Committee funding recommendations by social service organization for the 2017/18 fiscal year by funding source (CDBG or General Funds). The HSAC funding recommendations were presented to City Council on May 23, 2017 during the work session on the 2017 Action Plan for Housing and Community Development. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Safe, Liveable & Family -Friendly Community Related Goal: 4.5 Provide support to citizens in need through social service agencies and programs EXHIBITS Exhibit 1 — Agenda Information Sheet (AIS) Exhibit 2 — Presentation Exhibit 3 — DCHLT Strategic Plan 2017-2020 Exhibit 4 — Coordinated Entry Ad Exhibit 5 — UWDC New Requests for Support Exhibit 6 — HSAC Funding History Respectfully submitted: Sarah Kuechler Assistant to the City Manager w9T D o ca Q (/) (/) (/) (/) N Ln E O > -I-- ca C: �C Ln a� M N a--+ V O LCL C C � O O 4-J U N O 07 � N 0 N _0 DC Q I cn � LU LU Zm� � Ln oLn LLI OJ= ~w W a0Q LLI =Jg O ate-+ C: (/) aA Lf) • N 0 Q O N i O +�+ +-+Ln — E O Es cam -W Ln �o Z � N� 0 .0 C J O O N N um 0 UCL 4– N -0 O L O C: E _ +, O U U — .� U 0 p N O U O +J U 00 4 -J C) 0 —0 N a.., Q .� � ca Q (/) (/) (/) (/) N Ln E O > -I-- ca C: �C Ln a� M N a--+ V O LCL C C � O O 4-J U N O 07 � N 0 N _0 DC Q I cn � LU LU Zm� � Ln oLn LLI OJ= ~w W a0Q LLI =Jg 7E 0 ca -0 ry u E cu w m O ca > cn O N E E u on Q) > GC 0 zi IV cu w m O ca 40 ti GC 0 . tf CL CL iuo :1 ~ D Y o u aj E urr .N _0m _4-J � O � fl ate-+ •N �4-J 0 O0 O � 1 Ln 0 T� CL _0 0 C6 cn U C: Al O — _ ca > EC6 +-'0 O 'L E cn 4-J C6 EL E a--+ E N O a--+ O 4-J cn 0 u U U cn .— > U E N U N E.0- f6� > Q —_ •� 1 CSA ate-+ U Q a Z C6 � � � C6 _ otn a a cu QO� Zww U N O CSA I p J g N 0 o U _N f6 N 0 f6 i N =3 � bD C Q) U ro " Ln ca Ocn (A.— 0 c co � � 0 0L 0 U -0 a -J O� N O N u�N � rO l�A oO =moi O aJ U O> 0� ANO _�0 W W 1 N ' oi 0 �a }' °' W °'.`—' 1 b° N O O >_ . 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D .. Se . • Ln M• • •- • • • W.n • • , , • • Ln Ln • •• • E LDLn E j• jj, - - j• • - - • • jj• j jj • • Ln • • - • •co Ln j • - j , • - • • • . LnLnLn • - Ln Ln Ln Ln u E -Fa - • • • • • +0-0 • • • • - • • - •• • • • '� • j j • • , • - • • CS CS CS• • .Z3 • j 1 ,Ln • j - • • • • • j , • -- - • , jjj j j • • • •IA • • 0.0 • • • jLn j DENTON COUNTY'S COMPREHENSIVE DEFINITION OF HOMELESSNESS CATEGORY 1: Chronic/Literal — DEW ON COUNTY — HOMELESSNESS LEADERSHIP TEAM Nuking homelee`n`reeRR rare, }rrie(ond rzwireeurrind People who are living in a place not meant for human habitation, in emergency shelter, in transitional housing, or are exiting an institution where they temporarily resided. CATEGORY 2: At -Risk People who are losing their primary nighttime residence, which may include a motel or hotel or a doubled -up situation, within 14 days. May include Cost Burdened Families: Families who pay more than 30 percent of their income for housing are considered cost burdened and may have difficulty affording necessities such as food, clothing, transportation and medical care. An estimated 12 million renter and homeowner households now pay more than 50 percent of their annual incomes for housing. A family with one full-time worker earning the minimum wage cannot afford the local fair - market rent for a two-bedroom apartment anywhere in the United States. CATEGORY 3: Youth Families with children or unaccompanied youth who are unstably housed and likely to continue in that state. CATEGORY 4: Domestic Violence People who are fleeing or attempting to flee domestic violence, have no other residence, and lack the resources or support networks to obtain other permanent housing. Page 10 of 14 —DEN ON COUNTY— HOMELESSNESS SYSTEM PERFORMANCE MEASURES LEADERSHIP TEAM .Nukloy humeYexvness rare, 6rlefumd naveunrAg Accurate, high quality data is important when measuring community efforts toward ending homelessness. Performance measurements help communities understand if elements of a Housing Crisis Response System are working effectively together to achieve their goals of preventing and ending homelessness. The implementation of a Coordinated Entry System will assist Denton County's Housing Crisis Response System in collecting information and data about people experiencing homelessness in the community. Consistent monitoring of the following performance measures will assist in identifying gaps in homeless and housing services and where to channel collective impact efforts. Number— Reduce number of people experiencing homelessness Length —Reduce the length of time households are enrolled in emergency shelter and transitional housing experiencing homelessness. First Time Homeless — Reduce the number of persons who become homeless for the first time Recidivism — Reduce the number of people who return to homelessness after receiving permanent housing Barriers — Increase access to housing through a variety of successful housing placement options Income — Increase income of homeless adults being served Outreach — Identify vulnerable populations Page 11 of 14 —DEW ON COUNTY— HOMELESSNESS HOUSING TERMS LEADERSH I P TEAM Organizational Structure Balance of State (BoS) — Texas's largest CoC. The Texas Balance of State CoC is made up of all service providers, advocates, local government officials, and citizens who work to eliminate homelessness in over 213 counties in Texas outside of most major metropolitan cities. DCHC is a member. Texas Homeless Network (THN) serves as the CoC lead agency, HMIS administrator and the applicant for the HUD Continuum of Care (CoC) Program for the Balance of State. Continuum of Care (CoC) — CoC's are authorized by HUD, CoC's are designed to promote communitywide commitment to the goal of ending homelessness. CoC's apply to HUD and are awarded CoC grants that then provide funding for efforts by nonprofit providers, state, and local governments to end homelessness. US Department of Housing and Urban Development (HUD) — One of the many things offered by HUD are grants and programs related to the topic of homelessness. Grants — Local Grants related to Homelessness (not all inclusive): COD — City of Denton Human Services Grant ESG — Emergency Solution Grant EFSP — Emergency Food and Shelter Program SHP — Supportive Housing Grant CoC — Continuum of Care Grants Programs — List of some homeless program types (not all inclusive): Affordable Housing — Defined as paying 30% or less than an individual's income for housing. Coordinated Entry— Process used in communities to streamline access, assessment, and referral process for housing and other services across agencies in a community. In a coordinated system, each system entry point ('Front Door') uses the same assessment/intake tool and makes decisions on which programs families are referred based on a comprehensive understanding of each program's specific requirements, target population, and available beds and services. Emergency Shelter — Shelter provided to address the immediate needs of homeless persons living on the street by providing temporary housing. Diversion — Diversion is a strategy that prevents homelessness for people seeking shelter by helping them identify immediate alternate housing arrangements and, if necessary, connecting them with services and financial assistance to help them return to permanent housing. Housing Inventory Count (HIC) — The Housing Inventory Count (HIC) is a point -in -time inventory of provider programs within a Continuum of Care that provide beds and units dedicated to serve persons Page 12 of 14 who are homeless, categorized by five Program Types: Emergency Shelter; Transitional Housing; Rapid Re -housing; Safe Haven; and Permanent Supportive Housing. Homeless Management Information System (HMIS) — HMIS tracks the data regarding the homeless and services provided. Homelessness Prevention (HP) — Short- and/or medium-term rental assistance provided to prevent an individual or family from moving into an emergency shelter or another place not fit for human habitation. Housing Choice Voucher (HCV) — Formerly known as Section 8 Vouchers; federally funded housing voucher for low-income individuals and families; administered locally by the Denton Housing Authority Housing Crisis Response System (HCRS) — An effective HCRS identifies all people experiencing or at risk of experiencing homelessness across the community, prevents homelessness whenever possible, provides immediate access through coordinated entry to shelter and crisis services without barriers to entry, as stable housing and supports are being secured, and quickly connects people who experience homelessness to housing assistance and/or services tailored to the unique strengths and needs of households and which enable them to achieve and maintain permanent housing. Housing First— Housing First is an approach to quickly and successfully connect individuals and families experiencing homelessness to permanent housing without preconditions and barriers to entry, such as sobriety, treatment or service participation requirements. Supportive services are offered to maximize housing stability and prevent returns to homelessness as opposed to addressing predetermined treatment goals prior to permanent housing entry. Housing Priority List (HPL) — List of individuals and families who have been assessed using the VI-SPDAT in HMIS and are waiting to be connected to a permanent housing solution Low -Barrier— Housing solutions that requires a minimum number of expectations of the people who wish to be placed there. Point -In -Time (PM Count — A count of sheltered and unsheltered homeless persons on a single night in January. HUD requires that Continuums of Care conduct an annual count of homeless persons who are sheltered in emergency shelter, transitional housing, and Safe Havens on a single night. Continuums of Care also must conduct a count of unsheltered homeless persons every other year (odd numbered years). Each count is planned, coordinated, and carried out locally. Permanent Supportive Housing (PSH) — Housing for people who need long-term housing assistance with supportive services to stay housed. Rapid Re -Housing (RRH) — Housing relocation and stabilization services and assistance provided to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing. Social Security Disability Insurance (ESDI) — Monthly benefit for people who are living with a disability Page 13 of 14 Supplemental Security Income (SSI) — Monthly benefit program for people with little income who are also living with a disability Supportive Housing (SH) and Transitional Housing (TH) — Housing that is provided with case management designed to help client achieve self-sufficiency and exit the program over a determined amount of time Street Outreach. Essential services and outreach provided to unsheltered homeless people on the street Veteran Affairs Supportive Housing (VASH) — Combination of Housing Choice Voucher rental assistance and individualized case management services for Veterans experiencing homelessness VI-SPDAT — The VI-SPDAT is a pre-screening, or triage tool that is designed to be used by all providers within a community to quickly assess the health and social needs of homeless persons and match them with the most appropriate support and housing interventions that are available Wrap -Around Services. Community based, client centered approach to provide other supportive services as available and as needed for clients to maintain housing stability. Wrap -Around Services might include: Health Care, Child Care, Substance Use Treatment, Mental Health Care, Education, Employment, Legal Services, Counseling, Transportation, etc. Page 14 of 14 IIIuuu uuu a uuul uuu uuul uuul uuul uuuu uuuu uuum III uuuu uul uuum uuum uuum uuum uum Are you sleeping in emergency shelter, in public areas, or in another place that is not permanent or safe? Visit a location below to complete a 10-15 minute assessment, called Coordinated Entry. Coordinated Entry helps quickly connect people to available resources and gathers information about the housing needs of people that are not served. WHERE TO GO * Some Coordinated Entry hours differ from regular hours of operation WHAT YOU CAN EXPECT WHY YOU SHOULD PARTICIPATE • Agency staff will collect general information and complete a short survey with you to find the best housing option • They will then refer you to a housing program, funding and vacancy permitted • If assistance is unavailable, staff will attempt to refer you to other resources • It reduces the amount of time you spend searching for assistance. • It makes it easier for you and your family to access available resources. • This process helps the community understand what resources are needed to help you and other families in the future. Denton County—DENTON COUNTY— oe HOMELESSNESS Id DENTON MHMR Center LEADERSHIP TEAM /Ac)r1,,,i jncxI'Jr1 � ow l_],I] � TON CQU T JOURNEY A HPE,,tx�. to DREAM United We g,ante�f,t ee Bett eemm��t- y uu of Denton County, Inc. Job Description Position Title: Coordinated Entry Specialist Reports to: Director of Homelessness Initiatives, United Way of Denton County General Description: Coordinated Entry (CE) is a process through which persons experiencing homelessness are assessed for their housing needs and referred to the most appropriate housing intervention available. Through CE planning efforts, stakeholders throughout Denton County work collaboratively to quickly identify and connect persons experiencing homelessness to housing in a manner that promotes long-term housing stability. The Coordinated Entry Specialist will provide technical and training support to human services agencies as it pertains to process implementation and database utilization, and support the maintenance and improvement of homelessness data and CE processes throughout Denton County. Responsibilities: • Process Implementation & Improvement o Promote Denton County's Coordinated Entry process with stakeholders throughout the community o Provide training and support to housing and homeless agency staff as it pertains to CE o Individual and group training in CE Workflow and VI-SPDAT assessment tool o Manage by -name list of those experiencing homelessness. o Convene and facilitate case conferencing meetings. o Perform tasks as requested by case conferencing participants o Research ways to improve Denton County's CE process, including policies and procedures, and implement • Data Maintenance o Liaison between Denton County human services agencies and the Texas Homeless Network for all issues concerning the Homelessness Management Information System (HMIS) o Develop and maintain tools to track System Performance Measures identified by the Denton County Homelessness Leadership Team and its collaborative partners o Collect, enter and analyze and report on county -wide homelessness data o Identify and evaluate the adequacy of necessary and potential data sources for the evaluation and performance measurement at regional systems level, as well as for participating human service agencies o Create and maintain data visualizations that highlight meaningful data o Design, create and manage new data sets replicating other national or regional performance indicator and measurement projects o Other duties as assigned Qualifications: • Bachelor's degree in social work or closely related field • Experience working in area of social services or intensive customer service • Experience utilizing customer relationship management database software systems a plus • Experience developing and implementing processes across multiple entities • Experience conducting data -focused social and behavioral human service program performance measurement and evaluation • Strong oral and written communication skills including experience making formal presentations to diverse audiences, strong problem solving and interpersonal skills; ability to work independently and as part of a team. Job Description Position Title: Landlord Outreach Specialist Reports to: Director of Homelessness Initiatives, United Way of Denton County General Description: The Landlord Outreach Specialist's goal is to increase access to private market owned rental property for persons moving from homelessness to permanent housing throughout Denton County and provide individual housing location for participants in various housing programs. The LOS will provide ongoing support and customer service to landlords to balance the interests and expectations of varying stakeholders. Anticipating future trends in housing and identifying traditional and non-traditional housing options will also be responsibilities of the LOS, as well as providing administrative support to programs by maintaining files, entering data, and completing required documentation. Responsibilities: • Establish relationships with landlords to assist in locating appropriate housing for clients who may have multiple barriers to obtaining permanent housing • Maintain landlord relationships and develop/maintain database on properties and landlord contacts • Develop outreach materials and agreements with landlords that will provide rental units to help homeless young adults access and maintain permanent housing • Work with providers to identify and leverage clients' strengths as part of housing location and support to help clients achieve their self -defined goals and maintain stable housing • Collaborate with various community programs and agencies to advocate for client population needs and provide referrals • Communicate regularly with housing case managers to support housing placement efforts • Develop/coordinate training events for landlords • Maintain statistics and provide reports monthly • Participate in community meetings related to housing Qualifications: • Bachelor's degree in social work, administrative or closely related field • Experience working in area of social services or intensive customer service • Experience locating housing for households experiencing homelessness or other disadvantaged populations, OR • Experience working in property management, leasing, marketing, or sales • Experience conducting data -focused social and behavioral human service program performance measurement and evaluation • Strong oral and written communication skills including experience making formal presentations to diverse audiences, strong problem solving and interpersonal skills; ability to work independently and as part of a team. 2017-18 Human Services Advisory Committee Recommendations for Funding FUND 2017-18 FINAL by SOURCE 2016-17 ORGANIZATION 2014-15 2015-16 2016-17 Request Recommendation General CDBG $127,663 $131,945 Award Award Award $377,663 $411,945 Fund 1 Boys and Girls Clubs of North Texas ''f 6,800 $6,200 $7,560 $0 2 Court Appointed Special Advocates (CASA) 12,000 15,000 $20,000 $20,000 $20,000 20,000 3 City of Denton - Parks and Recreation 25,000 25,000 $27,000 $63,720 $27,500 27,500 4 Communities in Schools 11,000 16,350 $20,000 $24,000 $21,200 21,200 5 Denton Christian Preschool 26,000 26,000 $26,000 $30,000 $26,000 26,000 6 Denton City County Day School 34,000 34,000 $36,000 $40,000 $36,600 36,600 7 Denton Community Health Clinic (1) � $30,000 $5,000 5,000 Behavioral Health ��-� � -�-� "J 8 Denton Community Health Clinic (2) 12,000 17,000 $18,250 $30,000 $20,000 20,000 Case Management 9 Denton Community Health Clinic (3) $7 000 $5,000 $5,000 5,000 Diabetic Eye Exam Services �.k�. �_�� 10 Denton County Friends of the Family 25,000 30,000 $30,000 $35,000 $35,000 35,000 11 Denton County MHMR Center 9,000 22,350 $22,000 $22,000 $15,000 15,000 12 Fred Moore Nursery School, Inc. 45,000 45,000 $48,000 $68,640 $48,000 48,000 13 Giving Hope (1) 18,000 17,500 $9,000 $18,000 $0 HMIS 14 Giving Hope (2) 25,500 27,300 $28,000 $35,000 $26,500 26,500 Transitional Housing 15 Health Services of North Texas 18,000 18,800 $25,000 $60,000 $45,000 45,000 16 Interfaith 3,800 5,000 $5,000 $20,000 $5,000 5,000 17 Monsignor King Homeless Center '' `' $5,000 $27,840 $20,000 20,000 18 RSVP: Serving Denton County (1) $6,500 $13,000 $12,500 12,500 VISTA u.k�. �_�� 19 RSVP: Serving Denton County (2) 11,000 11,800 $12,000 $12,300 $5,000 5,000 Volunteers 20 Salvation Army of Denton 20,000 20,000 $20,000 $20,000 $20,000 20,000 21 Special Programs for Aging Needs 20,019 20,263 $22,315 $25,000 $23,000 10,155 12,845 22 Woman to Woman' `' $6,025 $0 23 Youth and Family Counseling jJ u`„F I a /.. l $10,000 $5,000 5,000 24 *Set Aside for Homeless Leadership Team - �.�,-�, 1 �it , $p $18,000 18,000 Coordinated Ent /HMIS k�� _� J�� Total $347,319 $377,663 $411,945 $623,085 $439,300 307,355 131,945 FUND 2014-15 2015-16 2016-17 2017-18* General Fund $220,000 $250,000 $280,000 $307,355 C.D.B.G. $127,319 $127,663 $131,945 $131,945 Total $347,319 $377,663 $411,945 $439,300 4%15/1( roe City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com DEN'FON Legislation Text File #: ID 17-832, Version: 1 AGENDA CAPTION Receive a report; hold a discussion, and give staff direction regarding the preliminary FY 2017-18 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton - city Hale 41"Itlamm215 E. McKinney Street DENTON Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: Finance DCM: Bryan Langley DATE: July 25, 2017 SUBJECT Receive a report; hold a discussion, and give staff direction regarding the preliminary FY 2017-18 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. BACKGROUND The purpose of this work session is to present the proposed budgets for the City's Electric Utility and Solid Waste Utility as recommended by the Public Utilities Board on June 26, 2017. The proposed budgets are attached as Exhibit 3 (Electric) and Exhibit 6 (Solid Waste). Additional detail on the proposed Electric Capital Budget is attached as Exhibit 4. These attached budgets give line item expense detail by fund and also summary expenses by divisions. The City's emphasis for this year's budget process in on cost containment while maintaining excellent system reliability and strong financial management of the City's Utility Systems. The proposed Electric Utility budget calls for an overall rate decrease of 1.0% in FY 2017-18. The operating revenues total $173.7 million and operating expenses of 181.1 million. There is a planned drawdown of $7.4 million of reserves to offset the final year of TMPA debt service payments. The Capital Budget totals $100.786 million with a bond sale of $54.0 million. The cost containment measures included in the recommended in the FY 2017-18 Electric Utility budget are: • Removing five vacant engineering positions and using engineering consulting services for these design duties • Elimination of two management positions • Budgeted for salary savings of $308,000 for regular turnover • Use of four internally developed software packages for improved EMO operations The proposed Solid Waste Utility budget calls for no rate adjustments in FY 2017-18. The operating revenues total $38.530 million and operating expenses are $38.528 million. The Capital Budget totals $11.616 million with a bond sale of $9.030 million. The cost containment measures included in the recommended in the FY 2017-18 Wastewater Utility budget are: • Reduction of 2.0 FTE's in the public outreach division • Budgeting of salary savings due to regular turnover at 1.5% of salaries and benefits • Reduction in several line item expenses by $620,294 based on reviews of historical expenses • Reduction in FY 2016-17 CIP and associated debt issuance by $9.4 million • Reduction in communication service and equipment expense STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Public Infrastructure Related Goal: 2.3 Promote superior utility services and facilities EXHIBITS Exhibit 1 — Agenda Information Sheet Exhibit 2 — Presentation — Electric Exhibit 3 — Proposed Electric Budget Exhibit 4 — Proposed Electric Capital Budget Detail Exhibit 5 — Presentation — Solid Waste Exhibit 6 — Proposed Solid Waste Budget Respectfully submitted: Chuck Springer, 940-349-8260 Director of Finance 0 Www i i 0 Www c O Q) Q) O E 0 0 0 — `~O O 75; ca 4A c � N •� +j LU +, .� _0 .0 O U Q) > O O w O ca c Q O co •E N C) cn co C) C) C: .� tM r14 roE O O +j c ro Q � ca 4A ,� ca LU NO C: > M O ca .— Q caLn •E _ O v c Q)O ca ate-+ Q N Ln O c > C: U i Q p •O 0 N o C a--+ Ln b +J a--+ c/1 � O a--+ a--+ -0 -0 C6 +j C6 -0 t ro L •U- Q) V C6 O E Q) � Ln C — •� (1)C6 c U Q) L � L r L _ Q C6 —� U L U > -0 a) a) a) Q Q ii w O 2 n MN O O O O O O O V V V O M M N N N N Ol 6t€ Lro2� 4 zo€ `. zo€ . os€ 6€€ L1€ 01€ 6€ 86 b�aVl 19 VI MI. 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L 0) Q Q 0) z01 w1 0��ooi� + C — 0) 0 j O N —_ N N 0 r �0o L N N j W aL0 0 Z 0 > 0 Q+0 J N Q >L 0) m W> L W U 0 > OA (6 L 0 WYLLU L 0 v��zo 0 C Z 5 F LL C U� L � C U� W L J o W . 0 O LU N ~ O W O o N O CC CL 0 O W r ~ O W O o N O CC CL W f� Qr O H N Ui W 0) W O 0) W CC I- w O O V . � O N V I- LO m V N L(i _ m O O N V V O V O O w O LO O N r r w N m LC) N LC) 1;3- O 00 Ch Lr Lr O N O O- Lr - N Lr V O O V O 00 O Lq N W 0 0 L(i Ch (O O L(i - O V I- N C. LO 00 I- V 00 V V Ln O W O r O O O r N N M Ln Ln Ln O O N Ln a0 V a0 a0 N N (O O O Ln O = O O r O O (O N LO LO O N V O (O N= N N N I� � r LO V Ch V N N� N N O N V M = N 00 N== N V 69 169 I Hi I Hi l Hi I Hi O (h 00 LO V . � O N O O N N O O L(i _ 00 V V (O 00 CO V (`� O I- V O LO Ch 00 Ln 00 N (O m r- 0) Lo O N V V (O r- r- N 00 O- r O L' V O m CO N O I- O O_ O Ch O I� L(i N (O Ch V O 00 O r- N C. L(i O V (O O O I- O (O LO I- r- O (O O Ch O N N Ln O V V N m Ln N V 00 N O (O O Lr N Lr I- Lr O = O O r N LO LO O N V O (O N= N N N (O � 00 O V Ch V N N N O N V M = N 00 N== N V 69 169 I Hi I Hi l Hi I Hi 69 169 I Hi I Hi l Hi I Hi V I- V O V . � O N NO CONTI- N Ch O 0) L(i _ 00 00 LO L(i 00 LO V O m 00 O V LO N N - (O 00 V m 00 Ch V O O Ch 00 Lr O Ch Ch N O- N 00 LC) V 00 O O N O N O 00 N N N O 00 (O (O 00 (O O N r- 00 N C. LO O LO (O Ch O O 00 00 (O O Ch O O O I- O = I- Ln LO Ch (O V (O O O O O I- N O (O O O 00 O I- LO O O= 00 00 00 N O N O L(i N V N (O N N N N L(i O O C6 V N V N N N O N V M = N 00 N== N LO 69 169 I Hi I Hi l Hi I Hi V O N O I- . � O N (O CONTI- N CO O O L(i _ LO O I� Ch O V LO O V V LO V LO O Ch Lo N_ I� 00 m N V I� 00 Lo 00 M V I� M N V O- V V O C, Ch (O N N Ch Lo Lo 00 N V O Ch V Ch (O 00 I- N 0-) Ch O N C. 00 V Lo I- Lo O (O V O 00 N N O CO N N (O = r- Ln O (O O O r- O V Ch V E N N (O O O 00 O I- O O LO 00 Ch O N I- CO O LO N V N (O 00 00 N N = O = V N V N N N O N V M = N 00 N= N LO 69 169 1 Hi I Hi l Hi I Hi O Ch N I- O O . � O N O O N N N O Ch L(i _ I- N N N ami N O N V Ln N V LO N N r- N m I - m Ch N O V (O O N I� N N Ln O- V 00 r- C, O N O N N Lo 00 Lq O O O N LOV O (O N 00 r- Ch r- O N C. O r- r- r- N_ 00 V Lo I- r- 00 N O N O 00 O N N Ln O r- O N N O O N m V Lr (O O 00 00 I- I- O O O O N (O N 00 V= N N V (O 00 00 N N O V LO N � N V M = N 00 N N 69 169 1 Hi I Hi l Hi I Hi V 00 N Lo O 00 . � O N O O O LC) 00 00 O L(i _ O LO Ch I� ami N 00 N N- (h V O LO N Ch - V m � O N V N N V I� Ch O 00 N O- m O O N O 00 N O LC) O N (h M N O (O N L(i LO V 00 N C. Ch I- V 00 � N O LO O N LO M N N Ln r- N O (O r- m 00 (O O 00 N I- 00 O 00 (O r- m LO O V (O 00 00 N N V N N V M = N 00 N N `-' LO (s II I 6c.� II&I 6c.� 16c' U) CA -0 (A > N to = - > N � U -C CD O 0 0 0 0 0 0 U) (0 U U U U U Cp � CO U) N N N N N (0 m W W W W W N (6 N E � U (D O (D > E � cn cn cn cn cn � Q N U U U U U Q U i i i i i W 0 W W W W W W LU 0 0 CD � m (O I O V N N m co r- r- V IN Lo O m O V O O V N V (& ka V LO CO (O N IO LO O O LO O LO CO CO I- r- N LOCO CO I- LO V N LO CO CO O O (0 V co NT INT Vf I H) CD N Ln N m Lr . � O N O O 00 O O O O CO r - m (q L(i _ r N (0 co V V Vf I H) NI'- V 00 O V O O (O V 00 co I� V CO N 0 0 0 0 ' O 09 L6 CD OcoN ( O co V - O O m I- V ami O N 00 N � (O co V LO Vf I H) 00 r- LO NI Ch LO (O O co 00 N CO O Ch V O LOCh O I LO r- r- co O LC) N co I- O O (h - O (& ka O O I- N 00 V O O (O V (O 00 - O - N O O M O L) I- N N N CO (O O N = I- = = N N O co V - V 69 I6c) (6 .v CO N i C to z N N W � U �CDO cw U) ami ami ami ami ami w � O ) U U U U U Q � J a Q N N N N N W W W W W W O m a O U m LL N O U N ry O U C: O U) E U) c H LL ry U H ON p m o LO o m v m m o rn LU = I O LO CO O) r� 00 V � ch o C W r- o r- o v m r- v r- O m (O Cl) O) L(i O) O) C O N O N (h O r N IL 69 us 09 p co O LO O m V LO m w O LLQ (O O Lc) ch O) I- Lc) O V I- Cl) O ULoco O r- v rn c`0') N 000 00 LU O Cl) (O Cl) N L(i N c`') C D N — O Cl) Cl) N 00 N IL 69 us 09 O r- O rn O v rn 00 rn (o v p 0 0 0 LO 0 0) V r- O 00 00 00 W ch ch O Lo ch O) r- O Lci V I- C6 O N ch O O N O) ch O O 00 O LO r V O O O IL r- V O Cl) ((9 N O T-7 (O ch N 0 N N r IL 69 us 09 rN V r- r- 0 0 0 NT 0 NT v r W ( ( cf V!� cf LO O O r� H Cl) V O L9 N Q LLLO LO 00 V 0w0 0 j (O T-Lci co LO Cl) 00 V Cl) LO I C H ch 00 (O T- N ONO W I �} us 0} O I O 00 O LO O O O) N LO O) 7 O N O 00 O— O (O O 00 r CID N O ' r r LO ch r- Lc) -- V r W � O r r- 0- O (00 (r9 ((9 000 ONO N (p Q O Lc) m LO ch (O V O O) N 00 (CT (r0 i I N m I 69 us 09 N N O) O) (O Cl) O) Cl) LO 00 (O V N ch N ch V V M M M O I J — 0 V O O N I- r N N O) I Q-7 ch O 00 I- O N (D M N O O) (O 00 ch Lo Lo N O V (O 00 O) 00 Lo ch N r V (D N O) c`') r- r O 00 N N Q ch 69 (f} 09 C O N O C O U) U 7 O O > J W N Z 06 Z c N Z3 Z3U W O (Y N> O w CO (n c N O N D 0 cA 0ll� w � U) coo E U) o w uJ o o io � -0 O Z = > U � o c N c IL T O ry O (Q aT ( E c E o) Q Q cn Lu C � 3 E > H H O U m LL N O U N ry O U C: O U) E U) c H LL ry U H ON co r I,- 0 O N M O LO O O O V 00 N LO V LO LO 00 O I- O p Cl) (O O LO Cl) V V I- O r V (O LO I- r - LU (O O (O N = (O (O = (O O cl N_ 00 V ch O H 00 O O) O Lo (O V = O O 00 Lo 00 = 00 V V 00 N 00 r- O LC) I- V O N� V O C6 W O O O O O 00 (h (h N O O 00 I� LC) (h = 0 0 0 (O O 00 C _- - - - - - - - - - D r- N Ln N N N Ln V (`') N (O (`') (`') N N Ln V N (D (O IL 6 00 (O N O O O O 00 I- O N ; 00 V 00 LO N p (O LO V (O O N LO O LO N (O N O) V LU LO V O) N O I- LO Cl) Cl) I- O O) = I- r— 00 O H cr� (6 V C6 O (h L(i (h r- N L(i V r- C6 V N L(i m N Lo (0 V O) N O (h O) O) V N 00 N = N 00 00 LU (`') C`") = O 00 V = O V N O O LO I- LO O I- M �-) (`') N Ln N C O 00 Ln V (y') N = Ln (`') (`') N Ln O O 00 V I� N 0� IL 6 I- (h LO �_ (`') I- Nr- Nr- (h (h LO I— N00 p 0') (h O) ( 00 (O V O O) O V (`') O) V (`') V (`') 00 W N V I- O) (O (O N (`') 00 = (O O O_ LO N I- (D (j) r— V= (`') I- r— O O r— O LO (h LO = O 00 =- V I- LO O 00 V r- V I- O) (`') = O LO N O) O V V N I- LO M LO (O V== O O= O V I- r— O_ IL crj N V N V= LO V (h LO (h (h O 0 LO 00 00 N IL LO 00 O) N N O) (h O) = 00 r- (h O V 00 N r- O N LO LOO (O r- N O 00 W O LO O I— O ' N O) (O (O I- O LO (h (O 00 LO r O O 00 00 O r_ Ln r N N 00 O) (O (O ch OCT Q Lo V V N V (O M N V= LO O LO I- 00 O O � O � V (`') (O I� O O) 00 O) 00 I- N O O Lo - - - - - - - - - - - - - - - 00 N (`') N I- LO (h N V (`') V (O N U) V 0') a0 W V LO = N V (O O O (O I- O r- (h N r- 00 O I- V I- V O 00 (h = I- r— (D O) N O) = O) N (h LO N_ = O LO ' 00 O O_ (h N LO N N O (h r w (h (O = _ OO) O) (O (`') 00 V N V N 00 (O 00 fp 0(O LO LOV (O I- 00 (h O O V I- O O r— r— O 00 (h (h LO O) O O O) O I- O) (O I- V O 00 (h (h LO V (h (h N LO (h (h (h N m V a0 I� 69 69 I- O) Ch V (D LO O) LO (O 00 00 (O N (O 00 (h LO N C`') V = O N N LO (h V O) V I- = 00 LO O) J m (`') I- r— 00 V ' O (h I- O r— N (D N r— N O) Q (h C) V V (O (O I- r— O (h LO 00 LO O) (O V LO V I- LO = N 00 I- Cl)00 LO I- O = LO LO I- LO 00 Cl) (O LO I- O LO N Cl) O) (O O Cl) O (O O N N N Q 00 (h (h V (h (h (h V I� LO 69 69 C O C � O (D C CO U) c6 E W N N C Q .0N C (D U) U) +U) fn OE U (6 O 0C 7 U) O 0 C >Q CO )O Oz N O 0 U O C W _= O C i V)QO n p (n c6 W C O .CL � O O .= CLC~ W Z T) (n A AT M C= E Z3- N 7 0.'S Q- E3 E c � to E H w Q0-wwQ�oOcnoinow2UUin� Q D U) W D � z D D H LL 0 co U z 7 W CL U W N W Jca W m W U D O U) W w 0 O W N ~ U O W O o N O IL 0 O W r ~ U O W O o N O IL 0 OD W� O IL N O IL z O H Q U LL Q J U m W H z W IL X W r N m 00 0 00 r 0 0 0 0 00 m V r 0 r Cl) O N 0 0 0 0 0 0(( 00 LC) O O N 00 00 00 O9 V O LC) N 00 LC) O CO V O ' LC) r ' ' N O LC) O LC) ;3- O 0') r 0 0 r N 00 0 N O= O V 0 N r= 00 0 r Cl) 0 00 Cl) 0 N 0 V O V V 0 N Cl) N 0 Oh 0 0 V r 0= r r= O = O O N V V V r N N 0 00 Oh 0 N V Oh Oh N = 0 N 69 69 69 0 O r N 00 V LC) O— O 0 O LC) m Cl) LC) V O r Cl) O 0 V V V O m LC) 00 V 00 O O O V N N O O9 r V m 00 N r r 0 0 0 r co O O r ' ' co 00 0 O V 0 O9 r 00 N= Cl) 00 r O N O O N= LC) (O 00 LC) O O 0 N O V 0 Oh = N N N 0 N 00 O O Oh O O = 0 O LC) O V O9 O9 co O r O O O9 O 00 00 O V V O O`') 0== N 0 O N 00 00 N V Oh Oh N = Oh N 69 69 0 a0 V N N 0 W (h = O O Cl) 0 O r 0 N 0 M V O M M V 00 r= N LC) LC) O O9 O V 00 O LC) r O O 0 CO 0 0 0 N N = ' V r ' N O N O 0 0 0000 OO) 00 V r O N Oh O 0 O (O O V 0 O 0 r 00 V N 0 co 00 O N O 0 Cl) r O O r- 0') 0 r r 00 0 r N N r m O 0 00 O Cl) V O 00 0 C6 0 00 = OV N Oh N r = Cl) 69 00 V = LO W LO O O 00 r m 0 v r 0 m r 00 V 00 N M O O 0 O O N O r O 00 (0 00 N r O V 00 r r O 0 r r V 0 O V 0 M 00 r V= V V r N 0 N V O 0 00 = O C O N 69 V 0 0 0 N O 0 O N N O V O O 00 O O O O V 00 O O O LC) (h O LC) 00 LO M LC) LO O r C) O N M L O N = V M r V 0 0 00 00 V V N N Oh Oh r rn O N 00 0 N O M 0 r Cl) m V V m LC) LC) m O LC) r O O O 00 r LC) LC) O O CO = LC) V LC) ' O9 r ' rN 0 (0 r (0 (0 Oh 00 O V (0 co m r 0 O9 O O9 00 O o O O 00 0 0 N 0 V 0 00 N 0 0 O 0 Olq 00 0 r= rn rn N 00 N 69 00 r M O O O LC) O N r N O LC) 00 O O O 00 00 r OO) V N r 0 0 0 V O N O O LC) N O r 00 N LC) LC) r r 0 r 0N O O N O N O rn Ornrnrvrn=Cl) 0 (`7 V V V r LOi U) r N 69 N O LO 00 N O 000 rn000 ' O LO Cl) Cl) LO V O r N r 0 N V Cl) r LC) O O 00 00 V V Cl) Cl) M O w LO M M O r ONO 000 000 y r Oh N_ r 0 L(Oh O L( M0 0 = r 00 00 N V 1;3- 0') O LO N LC) Oh O O 00 O 0 = N r N V Cl) r N — Cl) N U U r OA (D o) (D(D E o E U W U 0) m N U .5; 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(on 82) M N M N W CM - M - CO C) M CO _ K3 � M• 6 U -J K3 � EH � -I O M N O (a Cl) _ K3 EFT EFT EfT Efi V N� O O M r M (D N C4 L6 r:_ K3 EFT EFT Q) K3 OF EfT tf U C: N Q O U ° Qo Q E U c 6p,U o 0 -0 ° E D ob o ° v DD MM0 >, >, CL 0 (D O E N Ljy (D 0_ 0_ 0EO U U U (9 U LO a) d d (D (D (D (D (D tQ tQ N O H O (D(D 000 U U U mm J J > dM COW Ll LL W y 0 O O) (D 7 O V) V) Q E 0Y o d a CL p 2 U 0 0 Q ° m Q N + �LU O - CL_ CL n > C U ° LL > U U a) ° U a) a) ° co O)Y E S !n W O Q L, O O g Q Y Y O L L O mgO�: Z> U 0�:�: Z K 2016 2017 2017 2018 2019 2020 2021 2022 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST FORECAST FORECAST BEGINNING FUND BALANCE $ 5,854,345 $ 6,044,617 $ 7,757,121 $ 8,151,876 $ 8,153,323 $ 8,644,432 $ 8,190,220 $ 7,812,437 ADMINISTRATION $ 1,778,409 $ 405,050 $ 414,550 $ 969,060 $ 647,221 $ 563,483 $ 550,207 $ 565,438 RESIDENTIAL COLLECTION SERVICES $ 10,544,052 $ 11,121,950 $ 11,213,333 $ 11,341,463 $ 11,591,438 $ 11,846,835 $ 12,107,795 $ 12,501,092 COMMERCIAL COLLECTION SERVICES $ 14,196,533 $ 15,436,305 $ 15,171,763 $ 16,127,039 $ 17,012,946 $ 17,730,101 $ 18,290,119 $ 18,963,488 DISPOSAL & TREATMENT OPERATIONS $ 5,175,525 $ 7,422,374 $ 6,509,926 $ 6,990,421 $ 8,086,408 $ 7,979,971 $ 8,452,052 $ 8,960,738 DIVERSION PROCESSING & MINING $ 139,705 $ 1,288,077 $ 1,096,497 $ 1,803,312 $ 1,819,761 $ 1,598,216 $ 1,619,895 $ 1,643,559 PUBLIC OUTREACH $ 830,805 $ 911,165 $ 915,868 $ 466,388 $ 476,067 $ 494,127 $ 512,808 $ 532,130 KEEP DENTON BEAUTIFUL $ - $ 17,430 $ - $ - $ - $ - $ - $ - SITE OPERATIONS $ 195,658 $ 248,025 $ 275,169 $ 831,851 $ 946,595 $ 1,033,215 $ 1,128,265 $ 1,079,426 FIELD SUPPORT SERVICES $ - $ - $ - $ - $ - $ - $ - $ - CONSTRUCTION CIP $ $ $ $ $ $ $ $ TOTAL REVENUES $ 32,860,687 $ 36,850,376 $ 35,597,106 $ 38,529,534 $ 40,580,435 $ 41,245,945 $ 42,661,142 $ 44,245,870 TOTAL RESOURCES $ 38,715,032 $ 42,894,993 $ 43,354,227 $ 46,681,409 $ 48,733,759 $ 49,890,378 $ 50,851,362 $ 52,058,308 ADMINISTRATION $ 2,013,303 $ 1,610,091 $ 1,651,710 $ 2,178,865 $ 2,124,090 $ 2,086,827 $ 2,125,248 $ 2,214,363 RESIDENTIAL COLLECTION SERVICES $ 8,473,316 $ 8,971,194 $ 9,124,177 $ 9,429,125 $ 9,749,976 $ 10,172,322 $ 10,324,467 $ 10,693,459 COMMERCIAL COLLECTION SERVICES $ 8,919,377 $ 9,482,903 $ 9,397,759 $ 10,080,144 $ 10,498,178 $ 10,800,552 $ 10,949,283 $ 11,368,492 DISPOSAL & TREATMENT OPERATIONS $ 8,166,065 $ 8,478,038 $ 7,705,180 $ 7,356,834 $ 8,010,678 $ 8,574,024 $ 8,876,215 $ 8,978,602 DIVERSION PROCESSING & MINING $ 1,158,746 $ 4,917,037 $ 4,221,158 $ 5,116,621 $ 5,496,197 $ 5,773,535 $ 6,210,344 $ 6,312,387 PUBLIC OUTREACH $ 1,295,732 $ 1,197,023 $ 1,021,125 $ 581,940 $ 599,506 $ 619,540 $ 643,355 $ 662,069 KEEP DENTON BEAUTIFUL $ 352,028 $ 384,506 $ 382,824 $ 434,983 $ 447,521 $ 460,881 $ 458,581 $ 439,511 SITE OPERATIONS $ 811,406 $ 1,173,866 $ 1,117,539 $ 2,815,131 $ 2,608,313 $ 2,649,933 $ 2,880,841 $ 2,890,661 FIELD SUPPORT SERVICES $ - $ 599,806 $ 580,879 $ 534,445 $ 554,868 $ 562,545 $ 570,591 $ 592,851 CONSTRUCTION CIP $ - $ - $ - $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 31,189,973 $ 36,814,463 $ 35,202,352 $ 38,528,086 $ 40,089,326 $ 41,700,158 $ 43,038,925 $ 44,152,395 PERSONAL SERVICES $ 9,811,577 $ 11,397,799 $ 11,081,493 $ 11,683,418 $ 12,425,253 $ 13,037,262 $ 13,577,182 $ 14,141,186 MATERIALS & SUPPLIES $ 539,362 $ 577,275 $ 513,043 $ 525,355 $ 611,730 $ 574,469 $ 588,677 $ 622,006 MAINTENANCE & REPAIR $ 552,345 $ 538,715 $ 689,875 $ 671,275 $ 694,413 $ 717,886 $ 753,702 $ 807,377 INSURANCE $ 194,245 $ 224,503 $ 224,503 $ 233,631 $ 240,640 $ 247,859 $ 255,295 $ 282,973 FRANCHISE FEE $ 1,576,872 $ 1,808,587 $ 1,779,855 $ 1,900,901 $ 1,999,022 $ 2,062,297 $ 2,133,057 $ 2,212,294 LANDFILL CLOSURE / POST CLOSURE $ 398,073 $ 265,541 $ 265,541 $ 378,757 $ 374,446 $ 391,526 $ 409,366 $ 427,997 MISCELLANEOUS $ 63,193 $ 68,750 $ 72,010 $ 74,400 $ 76,632 $ 78,931 $ 81,299 $ 83,823 OPERATIONS $ 5,975,696 $ 7,925,921 $ 7,239,087 $ 7,624,367 $ 8,109,415 $ 8,342,828 $ 8,683,914 $ 9,106,036 FIXED ASSETS $ 162,352 $ 641,500 $ 31,500 $ 7,500 $ 1,545 $ 1,591 $ 1,639 $ 1,688 DEBT SERVICE $ 7,325,342 $ 8,140,351 $ 8,082,424 $ 9,698,967 $ 10,367,444 $ 10,876,442 $ 10,412,511 $ 9,900,257 ADMIN TRANSFERS $ 959,636 $ 965,128 $ 965,128 $ 1,200,687 $ 1,236,708 $ 1,273,809 $ 1,312,023 $ 1,351,447 ELECTRIC DISPATCH $ 669 $ 746 $ 746 $ 1,009 $ 1,039 $ 1,070 $ 1,103 $ 1,136 SAFETY&TRAINING $ 87,037 $ 90,746 $ 90,746 $ 89,925 $ 92,623 $ 95,401 $ 98,263 $ 101,226 TRSFR TO WASTEWATER FUND $ 235,000 $ 235,000 $ 235,000 $ 235,000 $ 235,000 $ 235,000 $ 435,000 $ 505,000 TRSFR TO CAP. PROJECTS $ 1,613,040 $ 1,725,500 $ 1,725,500 $ 1,861,510 $ 1,050,000 $ 1,100,000 $ 1,100,000 $ 1,100,000 VEHICLE FUNDING $ 437,449 $ 802,000 $ 802,000 $ 902,000 $ 1,088,957 $ 1,132,500 $ 1,616,500 $ 1,879,000 TRSFR TO FLEET - MGMT FEE $ 36,500 $ 39,500 $ 39,000 $ 37,500 $ 40,530 $ 44,061 $ 47,593 $ 51,126 TECH SERVICES $ 378,605 $ 383,838 $ 383,838 $ 532,280 $ 548,248 $ 564,696 $ 581,637 $ 599,172 TRSFR TO ENGINEER & DEV SERVICES $ 31,832 $ 17,000 $ 15,000 $ 18,000 $ 18,530 $ 19,061 $ 19,593 $ 20,126 PURCHASING $ 76,489 $ 81,272 $ 81,271 $ 63,754 $ 65,667 $ 67,637 $ 69,666 $ 71,759 UTILITY ADMINISTRATION $ 22,178 $ 29,726 $ 29,726 $ 36,262 $ 37,350 $ 38,470 $ 39,624 $ 40,815 CUSTOMER SERVICE $ 710,951 $ 847,565 $ 847,565 $ 751,588 $ 774,136 $ 797,360 $ 821,281 $ 845,950 TRANSFER TO OTHER FUNDS $ 1,530 $ 7,500 $ 7,500 $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 31,189,973 $ 36,814,463 $ 35,202,352 $ 38,528,086 $ 40,089,326 $ 41,700,158 $ 43,038,925 $ 44,152,395 NET INCOME/ (LOSS) $ 1,670,714 $ 35,913 $ 394,755 $ 1,448 $ 491,109 $ (454,213) $ (377,783) $ 93,476 ENDING FUND BALANCE $ 7,757,121 $ 6,080,530 $ 8,151,876 $ 8,153,323 $ 8,644,432 $ 8,190,220 $ 7,812,437 $ 7,905,913 2016 2017 2017 2018 2019 2020 2021 2022 PERSONNEL -FTE'S ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST FORECAST FORECAST Full Time Equivalents (FTE's) 124.50 135.50 134.50 132.50 133.50 135.50 136.50 137.50 K m Ad i T r q bA M O Cfl N M i3;:. 1` M M O O O LS) O O O O CO It LO M O N O It O LO O O LO N LO O O O O O M LS) N L}L M It 00 N ' 't LO M M Cfl M ' O ' Lp O ' ' O O O O O ' ' ' ' LS) O O LO ' It It M O N CO M LO CO N- M M N N r4 LO 00 M M N W fA fA fA fA fA fA fA fA fA fA fA fA fA i/� fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA fA i/� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 eq } O O LS) O 1- O N It 1- O O O O M 1- 0 0 0- 0 LS) 00 00 LS) O O O O LS) LS) LS) - 0 0 0 W m N O LO O CO 1- CO O CO O N O O O M N 00 - O 1- O O O O CD 't N 0 0 0 0) n 1` ' O 00 - LO' O C? 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W of� H H J~ W LL Q W LL c w CA O u W— LL J W CO Of� Cn C/i = 0 U) i X O V W CO w u H— Z H U H W LL LL U — LL 2 Z U— H Z W E J M 0) J Q J Q J Q J Q p p H W N m W LL CO CO 2 CO U Q J co Q m c0 �, c0 �C p J 00 2 W W0JQofofwofwofpH p 0 O O O OOOOOQOWH �pQwcnHH>HHHwp U H H H Z HHHHcoCo00 W O N It 1— 00 -- N O O N CO US) ZIOM It It It It It It It 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v v Q II 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660001 ADMIN RESOURCES $ 2,013,303 $ 1,610,091 $ 1,651,710 2,178,865 , $ 2,124,090 $ 2,086,827 TOTAL RESOURCE REQUIRED $ 2,013,303 $ 1,610,091 $ 1,651,710 2,178,865, $ 2,124,090 $ 2,086,827 660001 EXPENDITURE SUMMARY PERSONAL SERVICES $ 728,070 $ 949,744 $ 904,694 $ 1,009;538 $ 1,042,952 $ 1,077,681 MATERIALS & SUPPLIES $ 63,049 $ 59,275 $ 57,350 58,275 $ 60,033 $ 61,843 MAINTENANCE & REPAIR $ 24,530 $ 36,500 $ 116,500 $ 31,000' $ 31,930 $ 32,888 INSURANCE $ 10,584 $ 14,376 $ 14,376 $, 13,525 $ 13,931 $ 14,349 FRANCHISE FEE $ 29,722 $ 20,253 $ 20,728 $ 22,878 $ 32,361 $ 28,174 LANDFILL CLOSURE $ - $ - $ $ - $ - MISCELLANEOUS $ 22,196 $ 25,850 $ 28,350 $ 30,300 $ 31,209 $ 32,145 OPERATIONS $ 180,895 $ 195,530 $ 201,150 $, 141,020 $ 144,177 $ 150,249 FIXED ASSETS $ 16,789 $ 1,500 $ 1,500 $ 1,500 $ 1,545 $ 1,591 OPERATIONAL TRANSFERS $ 937,468 $ 307,063 $ 307,063 $ $70;829 $ 765,952 $ 687,906 TOTAL EXPENDITURES $ 2,013,303 $ 1,610,091 $ 1,651,710,78865! $ 2,124,090 $ 2,086,827 PERSONNEL - FTE'S 5.0 7.0 7.0 7.0 7.0 7.0 II 8 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660100 RESIDENTIAL RESOURCES $ 8,469,527 $ 8,971,194 $ 9,124,177 9,429,125 , $ 9,749,976 $ 10,172,322 TOTAL RESOURCE REQUIRED $ 8,469,527 $ 8,971,194 $ 9,124,177 %429,125 , $ 9,749,976 $ 10,172,322 660100 EXPENDITURE SUMMARY PERSONAL SERVICES $ 3,075,825 $ 3,371,953 $ 3,371,953 $ 3,448,497, $ 3,823,411 $ 4,043,570 MATERIALS & SUPPLIES $ 53,814 $ 72,415 $ 54,000 64,400 $ 66,332 $ 68,322 MAINTENANCE & REPAIR $ 45,343 $ 24,900 $ 40,000 $ 70,500 $ 72,615 $ 74,793 INSURANCE $ 57,337 $ 43,951 $ 43,951 $, 53,114' $ 54,707 $ 56,349 FRANCHISE FEE $ 529,796 $ 556,097 $ 560,667 $ 587,673 $ 579,572 $ 592,342 LANDFILL CLOSURE $ - $ - $ - $ - $ - MISCELLANEOUS $ 5,793 $ 6,150 $ 6,150 $ 6,150' $ 6,335 $ 6,525 OPERATIONS $ 1,456,903 $ 1,606,827 $ 1,758,555 $, 1,836,144 $ 1,904,036 $ 1,997,441 FIXED ASSETS $ - $ - $ - $ $ - $ - OPERATIONAL TRANSFERS $ 3,244,716 $ 3,288,901 $ 3,288,901 3',3,83,247' $ 3,242,968 $ 3,332,981 TOTAL EXPENDITURES $ 8,469,527 $ 8,971,194 $ 9,124,177 �;429Y125 $ 9,749,976 $ 10,172,322 PERSONNEL - FTE'S 42.0 41.0 41.0 41:0 41.0 42.0 8 1*1 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660200 COMMERCIAL RESOURCES $ 8,919,377 $ 9,482,903 $ 9,397,759 10,060,144 , $ 10,498,178 $ 10,800,552 TOTAL RESOURCE REQUIRED $ 8,919,377 $ 9,482,903 $ 9,397,759 10,080,144 $ 10,498,178 $ 10,800,552 660200 EXPENDITURE SUMMARY PERSONAL SERVICES $ 2,367,453 $ 2,398,393 $ 2,378,039 $ 2,583,332 $ 2,681,404 $ 2,777,222 MATERIALS & SUPPLIES $ 68,120 $ 54,415 $ 51,100 $, 54,200 $ 55,826 $ 57,501 MAINTENANCE & REPAIR $ 177,261 $ 144,640 $ 195,000 $ 211,000 $ 217,330 $ 223,850 INSURANCE $ 78,995 $ 121,636 $ 121,636 $, 114;331 $ 117,761 $ 121,294 FRANCHISE FEE $ 665,858 $ 771,815 $ 758,588 $ 806,352 $ 850,647 $ 886,505 LANDFILL CLOSURE $ - $ - $ - $ - $ - MISCELLANEOUS $ 4,047 $ 4,200 $ 4,200 $ 4;350' $ 4,481 $ 4,615 OPERATIONS $ 1,192,742 $ 1,511,621 $ 1,415,513 $, 1,514;448 $ 1,674,531 $ 1,755,958 FIXED ASSETS $ - $ - $ - $ $ - $ - OPERATIONAL TRANSFERS $ 4,364,901 $ 4,476,182 $ 4,473,683 41792,130 $ 4,896,198 $ 4,973,608 TOTAL EXPENDITURES $ 8,919,377 $ 9,482,903 $ 9,397,759Q#A80,144 $ 10,498,178 $ 10,800,552 PERSONNEL - FTE'S 27.0 28.0 28.0 29.0 29.0 29.0 1*1 Ilt 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660300 DISPOSAL RESOURCES $ 8,155,157 $ 8,478,038 $ 7,705,180 7,356,834 $ 8,010,678 $ 8,574,024 TOTAL RESOURCE REQUIRED $ 8,155,157 $ 8,478,038 $ 7,705,180 7,356,834 $ 8,010,678 $ 8,574,024 660300 EXPENDITURE SUMMARY PERSONAL SERVICES $ 2,267,635 $ 2,029,720 $ 1,957,208 $ 2,027,832 $ 2,077,736 $ 2,250,272 MATERIALS & SUPPLIES $ 193,585 $ 141,680 $ 129,910 $, 153,780' $ 208,393 $ 162,139 MAINTENANCE & REPAIR $ 33,718 $ 42,800 $ 48,200 $ 55,800 $ 57,474 $ 59,198 INSURANCE $ 29,463 $ 27,414 $ 27,414 $, 23,224 $ 23,921 $ 24,638 FRANCHISE FEE $ 256,159 $ 338,059 $ 325,496 $ 349,521 $ 374,320 $ 398,999 LANDFILL CLOSURE $ 398,073 $ 265,541 $ 265,541 $, 378,757 $ 374,446 $ 391,526 MISCELLANEOUS $ 3,632 $ 3,300 $ 3,160 $ 3,450' $ 3,554 $ 3,660 OPERATIONS $ 2,462,044 $ 1,806,731 $ 1,725,457 $, 1,724,295 $ 1,799,610 $ 1,854,953 FIXED ASSETS $ 115,138 $ 630,000 $ 30,000 $ 6,000 $ - $ - OPERATIONAL TRANSFERS $ 2,395,710 $ 3,192,793 $ 3,192,793 2,834;175 $ 3,091,224 $ 3,428,637 TOTAL EXPENDITURES $ 8,155,157 $ 8,478,038 $ 7,705,180 ,,,,,,,7#$56,$34 $ 8,010,678 $ 8,574,024 PERSONNEL - FTE'S 30.0 24.0 24.0 24.0' 24.0 25.0 Ilt 2016 2017 ACTUAL BUDGET 2017 PROJECTION 2018 BUDGET 2019 FORECAST 2020 FORECAST 660302 FIELD SUPPORT RESOURCES $ $ 599,806 $ 580,879 $34,445 $ 554,868 $ 562,545 TOTAL RESOURCE REQUIRED $ $ 599,806 $ 580,879 $ 534,445 $ 554,868 $ 562,545 660302 EXPENDITURE SUMMARY PERSONAL SERVICES $ $ 516,773 $ 499,576 $ 454;482 $ 473,202 $ 478,428 MATERIALS & SUPPLIES $ $ 4,980 $ 3,250 5,250'. , $ 3,348 $ 3,448 MAINTENANCE & REPAIR $ $ - $ - $ - $ - INSURANCE $ $ $ 4,975 $ 5,124 $ 5,278 FRANCHISE FEE $ $ $ $ - $ - LANDFILL CLOSURE $ $ $ - $ - $ - MISCELLANEOUS $ $ 750 $ 750 750' $ 773 $ 796 OPERATIONS $ $ 13,444 $ 13,444 11,84 $ 11,288 $ 11,626 FIXED ASSETS $ $ - $ - $ - $ - OPERATIONAL TRANSFERS $ $ 63,859 $ 63,859 $ 59,354,; $ 61,135 $ 62,969 TOTAL EXPENDITURES $ $ 599,806 $ 580,8795,$445 $ 554,868 $ 562,545 PERSONNEL - FTE'S 6.0 5.0 5.0 5.0 5.0 is Im 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660303 DIVERSION RESOURCES $ 1,158,746 $ 4,917,037 $ 4,221,158 51'1'f6,621 $ 5,496,197 $ 5,773,535 TOTAL RESOURCE REQUIRED $ 1,158,746 $ 4,917,037 $ 4,221,158 5,116,621 $ 5,496,197 $ 5,773,535 660303 EXPENDITURE SUMMARY PERSONAL SERVICES $ 487,702 $ 1,354,774 $ 1,289,753 $ 1,556,355 $ 1,702,018 $ 1,763,323 MATERIALS & SUPPLIES $ 19,774 $ 127,715 $ 121,633 $ 101,850 $ 125,510 $ 126,499 MAINTENANCE & REPAIR $ - $ 1,500 $ 1,400 $ 1,500 $ 1,545 $ 1,591 INSURANCE $ 8,418 $ 5,939 $ 5,939 $, 15,755; $ 16,228 $ 16,714 FRANCHISE FEE $ - $ 64,404 $ 54,825 $ 00,166 $ 90,988 $ 79,911 LANDFILL CLOSURE $ - $ - $ - $ $ - $ - MISCELLANEOUS $ 832 $ 2,700 $ 2,700 $ 2,700 $ 2,781 $ 2,864 OPERATIONS $ 344,475 $ 2,299,736 $ 1,684,638 i 1,917,650 $ 2,045,017 $ 2,007,067 FIXED ASSETS $ 30,425 $ - $ - $ $ - $ - OPERATIONAL TRANSFERS $ 267,120 $ 1,060,269 $ 1,060,269 $ 1,430,646 $ 1,512,112 $ 1,775,565 TOTAL EXPENDITURES $ 1,158,746 $ 4,917,037 $ 4,221,158 $ 16,621, $ 5,496,197 $ 5,773,535 PERSONNEL - FTE'S 7.0 19.0 19.0 19.00, 20.0 20.0 Im 13 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660402 PUBLIC OUTREACH RESOURCES $ 1,294,202 $ 1,197,023 $ 1,021,125 $61,940 $ 599,506 $ 619,540 TOTAL RESOURCE REQUIRED $ 1,294,202 $ 1,197,023 $ 1,021,125 $ 581,940' $ 599,506 $ 619,540 660402 EXPENDITURE SUMMARY PERSONAL SERVICES $ 638,698 $ 503,050 $ 406,877 $ 303,050' $ 313,662 $ 324,932 MATERIALS & SUPPLIES $ 74,561 $ 53,295 $ 38,850 $, 36,1.50 ' $ 37,235 $ 38,352 MAINTENANCE & REPAIR $ 1,466 $ 600 $ 1,000 $ 1,200 $ 1,236 $ 1,273 INSURANCE $ 6,642 $ 8,309 $ 8,309 $, 5,804 $ 5,978 $ 6,157 FRANCHISE FEE $ 95,337 $ 45,558 $ 45,793 $ 23,319' $ 23,803 $ 24,706 LANDFILL CLOSURE $ - $ - $ - $ - $ - MISCELLANEOUS $ 26,213 $ 25,200 $ 26,100 $ 28,100 ; $ 26,883 $ 27,689 OPERATIONS $ 146,847 $ 185,777 $ 176,890 $, 124,643 $ 127,442 $ 131,265 FIXED ASSETS $ - $ - $ - $ $ - $ - OPERATIONAL TRANSFERS $ 304,438 $ 375,234 $ 317,306 $ 61',674, $ 63,266 $ 65,164 TOTAL EXPENDITURES $ 1,294,202 $ 1,197,023 $ 1,021,125 3,$i 940 $ 599,506 $ 619,540 PERSONNEL - FTE'S 10.0 7.0 7.0 4,0 4.0 4.0 13 14 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660700 KDB RESOURCES $ 352,028 $ 377,006 $ 375,324 $ 434,983 $ 447,521 $ 460,881 TOTAL RESOURCE REQUIRED $ 352,028 $ 377,006 $ 375,324 $ 434,983 $ 447,521 $ 460,881 660700 EXPENDITURE SUMMARY PERSONAL SERVICES $ 245,662 $ 273,392 $ 273,392 $ 300,332 $ 310,869 $ 321,834 MATERIALS & SUPPLIES $ 22,455 $ 17,500 $ 16,450 $, 11,450 $ 11,794 $ 12,147 MAINTENANCE & REPAIR $ 882 $ 275 $ 275 $ 275', $ 283 $ 292 INSURANCE $ 2,806 $ 2,878 $ 2,878 $, 2,903 $ 2,990 $ 3,080 FRANCHISE FEE $ - $ - $ - $ $ - $ - LANDFILL CLOSURE $ - $ - $ - $ - $ - MISCELLANEOUS $ 480 $ 600 $ 600 $ 600 ! $ 618 $ 637 OPERATIONS $ 49,914 $ 59,350 $ 58,718 $, 68,555 $ 68,830 $ 69,191 FIXED ASSETS $ - $ - $ - $ $ - $ - OPERATIONAL TRANSFERS $ 29,829 $ 23,011 $ 23,011 50,$68 $ 52,136 $ 53,700 TOTAL EXPENDITURES $ 352,028 $ 377,006 $ 375,324 $ 3, $ 447,521 $ 460,881 PERSONNEL - FTE'S 3.5 3.5 3.5 3.5 3.5 3.5 14 2016 2017 2017 2018 2019 2020 ACTUAL BUDGET PROJECTION BUDGET FORECAST FORECAST 660800 SITE OPERATIONS RESOURCES $ 811,406 $ 1,173,866 $ 1,117,539 2,81,51'131 , $ 2,608,313 $ 2,649,933 TOTAL RESOURCE REQUIRED $ 811,406 $ 1,173,866 $ 1,117,539 $ 2,815x,131 $ 2,608,313 $ 2,649,933 660800 EXPENDITURE SUMMARY PERSONAL SERVICES $ 532 $ - $ - $ $ - $ - MATERIALS & SUPPLIES $ 44,004 $ 46,000 $ 40,500 $, 42,006 $ 43,260 $ 44,218 MAINTENANCE & REPAIR $ 269,145 $ 287,500 $ 287,500 $ 300,000 $ 312,000 $ 324,000 INSURANCE $ - $ - $ - $ - $ - FRANCHISE FEE $ $ 12,401 $ 13,758 $ 41,593 $ 47,330 $ 51,661 LANDFILL CLOSURE $ $ - $ - $ - $ - MISCELLANEOUS $ $ - $ - $ $ - $ - OPERATIONS $ 141,876 $ 246,905 $ 204,721 $, 285,978 $ 334,483 $ 365,078 FIXED ASSETS $ - $ 10,000 $ - $ - $ - $ - OPERATIONAL TRANSFERS $ 355,849 $ 571,059 $ 571,059 2„145,560' $ 1,871,240 $ 1,864,976 TOTAL EXPENDITURES $ 811,406 $ 1,173,866 $ 1,117,539 x,$15 131 -; $ 2,608,313 $ 2,649,933 PERSONNEL - FTE'S - - - - - N N O N N O N O N O N r O N co O N H z LU Z U) Q d D ry O O O O O O c O O O O O C O O O O L(i O c 000ui r-�'a O Lr) O N 0 O co I- 'IT 0 C7 r N O 0 06 (� ffl ffl 69 69 ffl ffl ffl 69 69 v O O O O O C O O O O O C 0 0 0 O O C O O Lr) O O C O Lr) N O 00 (f M N Lr) r- O O O O O = = (` 69 ({ O O O O O C O O O O O C 0 0 0 O O C C) C) Lr) C) C) r O Lr) I- O O (` co 'IT (D N Lr) () N N= = I- (` 69 69 69 69 69 69 69 69 69 61 O O O O O C O O O O O C 0 0 0 O O C O O Lr) O O (f O Lr) N O O (f co 'IT 00 N r— r O O O O O N (` 69 69 69 69 69 a O O O O O C O O O O O C 0 0 0 O O C O O Lr) O Lr) a O O N O N() m 'IT 'T 0 r— C N = (` 69 69 69 69 69 69 69 69 69 v O O O O O O C O O O O O C O O O O L!) 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McKinney St. Denton, Texas 76201 www.cityofdenton.com DEN'FON File #: ID 17-762, Version: 1 Legislation Text AGENDA CAPTION Receive a report; hold a discussion, and receive departmental presentations in preparation for the FY 2017-18 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton - city Hale 41"Itlamm215 E. McKinney Street DENTON Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: Finance DCM: Bryan Langley DATE: July 25, 2017 SUBJECT Receive a report; hold a discussion, and receive departmental presentations in preparation for the FY 2017-18 Proposed Budget, Capital Improvement Program, and Five Year Financial Forecast. BACKGROUND The purpose of this work session and additional work sessions during the months of June and July is to have each City Department give a brief presentation to City Council. Each presentation will cover the structure and staffing of the Department, functional areas and major responsibilities, goal and accomplishments, performance measures, cost containment efforts and process improvement strategies. These presentations are scheduled to be presented prior to the City Manager's proposed budget being presented to City Council on August 3, 2017. The planned presentations for this meeting are from the City Attorney's Office, Economic Development, Chamber of Commerce, Capital Projects (Engineering) and the City Manager's Office. The Departmental presentations are attached to this item. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence Related Goal: 1.1 Manage financial resources in a responsible manner FXU RITC Exhibit 1 — Agenda Information Sheet Exhibit 2 — PowerPoint Presentation — Legal Exhibit 3 — PowerPoint Presentation — Economic Development Exhibit 4 — PowerPoint Presentation — Chamber of Commerce Exhibit 5 — PowerPoint Presentation — Capital Projects Exhibit 6 — PowerPoint Presentation — City Manager Respectfully submitted: Chuck Springer, 940-349-8260 Director of Finance 0 Www I � lo� lo� lo� I NMI, "'A Yui WE bD M V) 00 M .c 0� M 0 0 4-J u U') m u 4-j u U - CL 0 U - U') CL 0 %4- 0 :E V) V) V) V) N c)) 0 u C: _- Z M (1) u Z_- V) >- x 0 V; 0 0- bD 4-j ro 0 0 U (L) U- 4 -J 4-j V) 0 0 u (1) Lr) Iro 0 0 u ro 4-J I V) o L- o- I . 0 (1) Z M (1) Y > 0 - (L) 0 bD 0 4-J :3 0 M U (L) u U0 a) L- L- - 4 -J -75 u -0 U V) L) C v) uE C Mo C: Yl 07 (v c 0 LL) -0 CL L- -0 u 0 > 0 o < E -L 4-j 0 c- (3) -0 Q) u 0 0 0 E C: S- 0 (1) (3uj u E E E 0 u U V) v) (:L) (3) U 0 < a a a a a a a a I 0 0) u :3 E _0 _0 C: m W C: C: :2 u .2 +j .2 u W W U bz .C: C: C: m -0 c: ai E L- 0 aj E u _0 aj C: u C: u aj ra E C: TU U C: u L- 0 u cc E 4— 0 (3j OJ 0 -0 C: 4-J CU U Oo C: ra OJ -- o C: 0 A -I-- u ;4 ............ 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E E m M CD I rij ry)' n4 rr) r U LL 11 N Ln O I� Ln o0 In m (Z Ln N r Ln m 00 00 T O N � N 00 O m r� N l0 l0 O r� N N Ln m O 1� N N N N N Ln O I� Ln o0 In In o0 0o O m Ln m Ln m T n N � N m 00 14 � N 07 In 00 O m N to m m N m N r -I m r- oo In m m ri O In o0 0o m m Ln m m O m O N N o0 m rn rn 06 m O I:F 00 ri N N Ln m N .zT N m It m r O O -I r(Z O m lZ 00 l0 C c I N ci 00 �o O m oo In ri 00 It O a) c co c v u =3U a) c a) U N O (10O a!4- O m O m N r -I m U) ? V CL a) Q U V L V) In 06 U) O v a a) c co c v u =3U a) c a) U N O (10O a!4- O L a) V)c+- 4— U V) City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN Legislation Text File #: ID 17-839, Version: 1 AGENDA CAPTION Receive a report, hold a discussion and give staff direction on the Mobility and Bike Plan. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton City Hall 215 E. McKinney Street ENT(JN Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: Transportation CM/ DCM/ ACM: Mario Canizares DATE: July 25, 2017 SUBJECT Receive a report, hold a discussion and give staff direction on the Mobility and Bike Plan. BACKGROUND This agenda item is intended to provide Council a general overview of the City of Denton Mobility Plan and the Bicycle and Pedestrian Linkage Component of the Mobility Plan also known as the Bike Plan. Staff will facilitate the discussion with the attached power point presentation with an emphasis on the mobility element to include goals, facility types, near-term projects and recently completed projects affecting the Mobility Plan and Bike Plan. The Citywide comprehensive plan "Denton Plan 2030" was adopted in February 2015. The primary objective of the plan was to manage growth, promote reinvestment, and improve quality of life. The comprehensive plan serves as the overarching framework to guide specific actions for the City to undertake within the Plan horizon. The Denton Plan 2030 is comprised of the following elements: 1. Land Use Element 2. Fiscal and Economic Vitality Element 3. Community Character and Urban Design Element 4. Parks, Conservation and Environmental Element 5. Mobility Element 6. Housing and Neighborhoods Element 7. Community Health, Safety, and Services Element 8. Infrastructure and Utilities Element The Mobility Element is a component of the Denton 2030 Plan that focuses on the City's transportation system and its ability to handle growing travel demand among residents, students and employers. The Mobility Element is comprised of four primary goals that are focused on providing and improving the transportation infrastructure for moving people and goods. Goal M-1: Provide for the safe, efficient movement of motor vehicles, bicycles, and pedestrians in a sustainable way that complements Denton's planned growth strategy. Goal M-2: Enhance Denton's economy by supporting the City's freight network. Goal M-3: Create a transportation network where residents can walk, bicycle and use other forms of non -motorized transportation (active transportation) for exercise, recreation, and reach daily destinations. Goal M-4: Create an environment where transit is convenient and safe for travel both within Denton and to the rest of the region. Mobility Plan The Mobility Plan identifies specific transportation projects and strategies for the City of Denton, including streets as well as bicycle and pedestrian facilities. It is guided by the goals (listed above), policies and actions of the Mobility Element and includes the Roadway Component and the Bicycle and Pedestrian Linkage Component. The Roadway Component Map is the guiding document for the development of the City's transportation infrastructure. It is an integral part of the layout of the street network and a starting point for transportation projects as they are folded into the Capital Improvement Programs and Plans. The Bicycle and Pedestrian Component is an element of the Mobility Plan that identifies specific on -road and off-road facilities to make cycling and walking in Denton safe and convenient. The Roadway Component Map of the Mobility Plan, which is often referred to as the Mobility Plan, consists of the existing and future roadway system in the City of Denton. The roadways included in the street system are categorized into functional classification based on their use, characteristics and daily traffic volume. The streets are classified into the following categories: Nei,,hborhood (Local) Streets: Provides primary access between commercial development and/or residential development and the collector streets. Average Daily Traffic (ADT) typically ranges from 400 to 1,500 vehicles per day. Collector Streets: Provides connection between local streets and arterials. ADT typically ranges from 1, 000 to 8, 000 vehicles per day. Secondary Arterials: Provides connection between primary arterials and collectors/local streets. ADT typically ranges from 2,500 to 15,000 vehicles per day. Primary Arterials: Major thoroughfare that helps move a large volume of traffic through the City. ADT is typically higher than 15, 000 vehicles per day. Freeways: Regional connectors with limited access. Many municipalities throughout the nation have Mobility Plans or similar documents that are typically updated every five years. The Mobility Plan is updated for the following reasons: • To upgrade or downgrade streets based on their functionality and projected traffic volumes. • To improve feasibility of constructing new street by changing alignment. • To add new streets to serve new annexed areas. • To add/remove/modify streets and their alignment based on new development. The City's Thoroughfare Plan (predecessor to the Mobility Plan) was developed and adopted in December 1998. The Plan has been updated (modified) several times in the previous two decades. The most recent update was completed and adopted in January 2016, as part of the Roadway Impact Fee Program. The next update of the Mobility Plan is tentatively scheduled for early 2021, which is approximately five years from the previous update. Updates may include amendments to the alignment, classification, and capacity of street segments within the roadway network resulting from new development, changes in land use and zoning, and/or changes in traffic patterns. Consistent with the Denton Pan 2030, proposed updates to the Mobility Plan will be presented to the Mobility Committee for review and approval. Once approved and recommended by the Mobility Committee, the proposed update will be submitted to the Planning and Zoning Commission for review and approval. Subsequently, the updated Mobility Plan will be presented to City Council for final approval and adoption. Bike Plan The Bike Plan provides an overview of the existing conditions, design standards and facility types, and an implementation plan. The main purpose of the document is to guide the City on placement of bike routes and the type of bike facility to construct. As part of the Denton Plan 2030 Mobility Element, the Bike Plan is a key document in realizing the goal to create a transportation network where citizens can ride a bike to their destination. Beginning in 2010, the City undertook an update to the 2001 Bicycle and Pedestrian Linkages Component of the Denton Mobility Plan. Freese and Nichols was hired to produce the update, and in March 2010, the first of two public meetings was held to receive feedback from Denton citizens. A Bicycle Plan Focus Group was formed to interact with the consultants and provide feedback to the Plan. A second public meeting was held in April 2011, after which the Plan was presented to the Traffic Safety Commission, Mobility Committee, and the Planning and Zoning Commission. A total of eight public hearings were held, with the final Plan presented to City Council on February 21, 2012. The 2012 Bike Plan was adopted unanimously. With the approval of the Plan in February 2012, City Council agreed to fund the implementation of the Bike Plan with a yearly allocation of $200,000. With additional funding from the County, the Bike Fund has been allocated $1,215,000 since 2012. To date, $1,008,245 has been expended or allocated. The current balance of approximately $200,000 in FY 16-17 funding will be allocated as matching funds for the Transportation Alternatives -Set Aside Active Transportation Sycamore -Welch Project recently announced by the North Central Texas Council of Governments (NCTCOG). A portion of future funding will be dedicated to the multi -use path on US 380 from Loop 288 to the greenbelt which is part of a future TxDOT project is scheduled by TxDOT to let in 2021. Both of these projects leverage local funds with state and federal funding to complete key projects that will further enhance the bike infrastructure in Denton at a reduced cost to the City. Prior to the adoption of the Bike Plan, the City had five miles of on -street bike infrastructure. There is currently twenty-three miles of on -street bike infrastructure, which includes six miles completed this year. On -street infrastructure includes bike lanes, sharrows, signs, sidepaths, and urban shoulders. As part of the Strategic Plan, the City has a goal to implement seven miles of on -street bike infrastructure each year. This goal has been met every year, and it is on target to be met this year. With the Bike Plan approaching the six-year mark, staff realized the need to update the Plan. An update will incorporate treatments approved since adoption, such as bike boxes, bike signal heads, and green paint. The public will be involved in the update process, just as they were before, and will be the vital link to provide a bicycle network that is connected and safe. The update will further the Strategic Plan goal to reach seven percent (7%) active transportation mode share by 2020. Tracked by the Census, mode share calculates the number of people who commute to work by either biking or walking. PRIOR ACTION/REVIEW (Council, Boards, Commissions) The Mobility Plan Map was most recently approved by Council January 5, 2016. City Council adopted Bike Plan, February 21, 2012. Mobility Committee receives frequent updates at their monthly meetings. FISCAL INFORMATION $200,000 allocated annually to implement Bike Plan initiatives. $1,215,000 has been allocated since 2012 (includes funding from Denton County) for the Bike Plan. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Public Infrastructure Related Goal: 5.5 Provide alternative modes of transportation EXHIBITS 2. Mobility Plan Map 3. Bike Plan Map 4. Mobility and Bike Plan Presentation Respectfully submitted: Mark Nelson Director of Transportation Prepared by: Pritam Deshmukh Traffic Engineer and Julie Anderson Bike and Pedestrian Coordinator ............ 2015 Mobility Plan c OH 05 I 15 Miles Kimley>))Horn February 2016 DENTON Ad.pt.d J... 5, 2010 (Orli..... 2010-012) % .............. ............................. .................... ............ .4 . . . . . ... ... ... ... ... ... .. ... ... .. K., ............ . ......... ...... 77 Legend Future Network Streets — Freeway Railroad — Primary Arterial Floodplain ^^• Secondary Arterial Airport Collector Parks Future Freeway City Boundaries Future Primary Arterial City Limits Future Secondary Arterial•' :] ETJ ......• Future Collector %;%/1%///i ! /, — r"' n1�7"Un yH�i Pedestrian and Bicycle Mobility Plan fp�� t" --m March 2014 U �� ........... 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V u +s7 U'Y "ai wca in icw i (z i (z �m x U)w � L V � N � 1 tz S V) wn i (z i (z �m x (v � L V � N � 1 tz S V) wn i (z i (z �m x (v � L V � N � 1 i (z i (z ; (v � L V � N � tz S V) a C Ol G a 43 ° - Ln f� V iTrrutrt-�i I�h i «mmoAun��mrnwrcn�unn�unn�unumm��nn�o�mti�onim - .,. ,. � CLl F Ln 0 0 N m 5 0, N bA O s 1� eAm I L O cd L O U o � � a a� bo C: Lu CL •o 4 -JL M a s C: m � � oL N a� N r) aU Z Q E L C City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN Legislation Text File #: ID 17-926, Version: 1 AGENDA CAPTION Receive a report, hold a discussion, and give staff direction regarding the use and potential disposal of real property tracts owned by the City of Denton. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton DENTON AGENDA INFORMATION SHEET DEPARTMENT: Capital Projects CM/ DCM/ ACM: Mario Canizares DATE: July 25, 2017 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com SUBJECT Receive a report, hold a discussion, and give staff direction regarding the use and potential disposal of real property tracts owned by the City of Denton. BACKGROUND The intent of this work session discussion is to provide the City Council with information regarding the location and current disposition of City owned real property tracts that rank as near term candidates for possible disposal or alternative use(s). As a component of the present analysis and evaluation, staff has updated the "City Owned Properties" map that is maintained by the Technology Services GIS Group. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence Related Goal: 1.1 Manage financial resources in a responsible manner EXHIBITS Exhibit 1 - AIS — Potential disposal of City owned real property tracts Exhibit 2 — Table of property tracts Exhibit 3 - Copy of PowerPoint Presentation Exhibit 4 — July 2017 City Owned Property Map Respectfully submitted: Paul Williamson Real Estate Manager Prepared by: Amy B. Parish Senior Real Estate Analyst D o-6 ry p m C7 Z 0 � ti Z u Z U Z Z C C� Z Z Z O N N 37 1 oq oq ri � oq O Q O O O O N ti m m O O O W U a ul00 00 tD tD 00 O m ci Q m cn 00 a 00 a ul a N m 00 a tD tD .� tD N ui m m rn O O 0 N(9 00 (D 0 O N OP Z o o `—' N `—' N a m a N .� 0 ci O ci O ci O O O ci O ci O 00 Q D O m O O ci O W N N O > > O N > W C ° N C N 00 V N 0 Y O 4 O v v m N v m v u O > N 1 O ri v N ti m 00 > X ti O > X p X N a .. .. O O N .. Y N .. 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Y N _ Y � N C O a ,� C i ro M c O U ro -o J N ate+ N w _ w U y0 N T N N N a N a m `> N o o c fl c v E m �' — O o m ��v y co v v 0 0 m m m m t {n -o a V ii C, a U cn a > � co W c > O V v E cn a iy CL n. > own Nu o a c O W a - �� v d a ai ai o o am c c v v ocn ry ocn �y 0 ro ro O C� O C� c a c c v c O c O = v N N U T -6 C� Y N Y N 06-6 C� N coo coo a' a' bA y, bA bA � � c0 bA bA bA c0 v w w o u W 0 � 00 � 0 O C� a F W co T C O N 00 — E E N of H m •�V j a` >a 'c 00 N 0 7 U = U u N O v to i T JO uj N O N O O tOD N U VI tD ul Q� tD ci tD N m N m ci ci .ti m O ci 0 n m Q a tD m tD m Qi ul I� ul 0 0 O O coO I� 0 tD ci N N ci 00 ci ci ci N m ul tD I� 00 m O Y ti ti Z a Prosp • urainage vi • Paisley Stre • 0.27 acres • DCAD 6364 • Zoning: NR - Deed: 2011 • Drainage easemerr property has been replat. • Vacant residential ready for disposal • $20K -$25K potential retu on recent comparable sal LOCATION MAP W PAISLEY ST Q� W z W',,. O ® D Quakertown Perk flDenton Senior Cen E MCKINNEY ST E;- E HICKORY ST E SYCAMORE ST W J J W d1 fA7 DEN TON II602 Rose St ��wwww �w w � .�� Cf � �f�C� N _._ _ . �6WYL DENTON nnn,; 602 Rose St �5 �� F' .27 acre tract S �� _. . �Fx Before demolition C • Eagle • 0.05 a • DCAD 7 • Zoning: DC -G • Deed: 2010-7 • Entire tract is paved • Excess property disp( candidate, subject to • Tax value: $12K LOCATION MAP Court House Square E HICKORY ST W SYCAMORE ST E PRAIRIE ST H N J rn W � N = -TAP E ST v O ��v i EA Ll CR MIILL S,T ...................... .................................................. . DENT- I�iaiaiaiaii fila Ne St iii% .D5 acre tract i� w E i I I,ImI'Il�I �,a �r r N Maple St w DEN OST .05 acre tract DENTON C • Eagle • 0.38 a • DCAD 33 • Zoning: DC -G • Deed: 2010-7 Vacant lot Excess property dis candidate, subject to • Tax value: $131K DENTON 762 S Locust St 378 acre tract E_ w... �.. �. C •6 • 1 acre • DCAD 35 • Zoning: NRMI • Deed: 2012-1 • Excess property candidate subject t line easement • Back portion of tract is in F Flood Zone AE & Floodway Tax value: $784K �" w ';;11��*rIE ��`I 7111nf/ CS Residential DENTON 7.9 acre tract 11 • 69 Rout • Cooper'Cre contractor;, • 12.9 acre tr • DCAD 155723 • Zoning: NRMU & • Deed: 2012-12932 • May be available in the fi (3) discreet sale tracts or property subject to trans easements. • Tax value: $2.4M J ff",YA ~� M :0111 in Cooper Creek Substation E 4.875 acres w S 5.632 acres ......... -Iry DOENTON F NE 7.766 acres MENTON C •Fut Wast • 34.87 a • DCAD 220 • Zoning: NR -2 • Deed: 2014-688 Desirable road fron Gas wells at the back of • Combined tax value: $7 �` a ��■.�III MINN 11 MENEM SIR ROSELAWN DR r HOBSON LN ;1 DENTON Altemus, 12.45 acres Baudouin 2238 acres N Altemus 12.45 acrese I , Cl y DENTONO Baudouin 22.38 acres s F DENTON . ..... . ... . ...... • Ur ............. • Mayhill Road Wide'nin Improvement Project • 3.46 acre tract • DCAD 37811 • Zoning: RCC -D • Deed: 2017-81760 • To be used as constructi area for duration of Mai • Vacant lot,, not platted • 12/2016 appraisal value $527,1500 I^ son 1 1�G inv�mnnvmnvmnvmnvmrvoi Nelms—Gref7 •••"'^'" ""••",•.,•"•" N _ N ��,,,,,,,,,,,,,,�„�� 3.457 acre tract __ _...,.._...... . 11 • U pgr resul Study • 1.4 acre • DCAD 161783 • Zoning: DR -1 • Deed: Volume 4 • All or a portion of the tract deemed surplus once the n station is built across the st site of the old Royal Inn. DE are in preliminary planning • Tax value: $701K x,:;11-�::■�� DENTON 0.54 acre tract ■moi Fire Station 3 N _ N ��,,,,,,,,,,,,,,�„� 0.54 acre tract W* __ _ ...,.._...... . • • Upgradi result of Study • 0.78 acr • 0.82 acre tract: a • DCAD 182806 & I • Zoning: NR -3 • Deeds: Volume 4 Volume 386, Page 462A • Well tract is available for c the well has been plugged • Combined tax value of Ian .ill Old Fire Station 4 N 0.8 acre tract w DEN TON r nrsn„ . . ... .. ... ..... ...... . �,f� Old Water Well Tract 0.45 acre tract DENTON . ..... . ... ...... . .. . ........ C • Bel • 0.46 a • DCAD 2 • Zoning: DC -G • Deed:2002-1 • Vacant lot • Planned contractor for Upper PEC -4 Stor Drainage Project • Tax value $160K X� MXZMU� iaiaiaiaiaip 709 9 SL o c u s t St. w E M, '5 DENTON .4acre -- ------ - DENTON mom ��fflmlm =��Mmmmlmlml E HICKORY ESYCAMORE�ST E PRAIRIE ST1■��i� .1�j�1,� ILL ST iaiaiaiaiaip 709 9 SL o c u s t St. w E M, '5 DENTON .4acre -- ------ - DENTON N .. &MMM, 709 S Locust St WF. DENTON 45 acre . DENTON • Ur • Mayl • 4.02 tract • DCAD 37239, D( 37244 • Zoning: EC -1 • Deed: 2011-820 • To be used as const area for duration of Mc - and possibly McKinney 9 Combined tax value: $1.6 Mad ROOM M IN I. i♦ - . -111 .•�LI�' �► C;'�■ '' INS ..1-��11■ . VA 4001 4001 E Mckinney St WF. .... ..... . DENTON 4.02 acre tract DENTON Z� v t luIII NO I .................... j E OM s E r � � a E PH E y zlo h JI / �i Og — N I o e a Ll qTT � 3 IIII��III��l � illllllllllliillllllllllllll tea, k a � R� \ e tis M [ � b,a 2 i 4�ys, � St dbt 92 i g 2iB 6 2/qq # s to a 3 3s3 s 2 2 tae a as-, k z rel a ie �u i 2 a i e Ella City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN Legislation Text File #: ID 17-999, Version: 1 AGENDA CAPTION Receive a report, hold a discussion, and give staff direction regarding the Charter Review Committee recommendations. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton City Hale 41"Itlamm215 E. McKinney Street DENTON Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: City Manager's Office CM/ DCM/ ACM: Bryan Langley, Deputy City Manager DATE: July 25, 2017 SUBJECT Receive a report, hold a discussion, and give staff direction regarding the Charter Review Committee recommendations. BACKGROUND At the July 18, 2017 City Council Work Session, the City Council provided direction to staff regarding the Charter Review Committee (CRC) recommendations. The City Council formed the CRC by resolution in October 11, 2016 and charged the Committee with evaluating seven potential changes to the City's Charter. The CRC's final report is attached as Exhibit 2. Additionally, all of the CRC agendas, minutes, and materials provided to the committee are available on the City's website under Government and then Boards, Commissions, and Committees. Below is a brief summary of the charges and if the CRC proposed a revision to the Charter. 1 Distrit 2 Terms • Should the current 3 consecutive two-year term limitations be changed? (Sec. 2.01) • No revision 3 District Should the current one-year district residency eligibility • Proposed revision Residency requirement be amended? (Sec. 2.02) 4 Recall Should the percentage signature requirement for recall • Proposed revision Percentage petitions be increased? (Sec. 4.13) 5 City; Should the appointment, duties, and responsibilities of the city • Proposed revision Auditor auditor be clarified? (Sec. 6.04) 6 Ethics Should the current conflict of interest and nepotism provisions • Proposed revision to Charter be replaced with alternative ethics provisions? (Secs. 14.04 and and recommended 14.05) ordinance elements At the July 18 Work Session, Council provided direction to adopt and proceed with the CRC's recommendations on charges 41, 42, 43, 44, 45, and 47 as shown in the CRC's final report; however, there was still discussion regarding how to address charge 46 on Ethics. Council discussed the language recommended for ethics in the Charter language, including if the model city charter language was a better fit, if the recommended language was clear enough or should be modified, and how ethics provisions for city employees should be addressed. A couple questions were also raised during the Concluding Items section of the City Council meeting on July 18. Below is some information on those items: 1. Public Utilities Board (PUB) terms: Below is the Charter language for the Public Utilities Board (Article XII, Section 12.07). (a) There is hereby created a public utilities board to be composed of seven (7) members, or as many members as there are councilmembers, whichever is greater, appointed by the council for four-year terms and until their respective successors have been appointed and qualified. Members of the board may be removed by the council only for cause and only after charges have been filed and published and the member has been given a reasonable opportunity to defend himself in an open public hearing before the council. Vacancies shall be filled for any unexpired term in the same manner as provided for regular appointments. (b) The city manager and director of utilities shall be ex officio members of the board. They shall attend all meetings of the board and shall have the right to discuss any matter that is under consideration by the board but shall have no vote. (c) Members of the public utilities board shall have the same qualifications as are required by membership on the city council. (d) At its organizational meeting, and annually thereafter as soon as the newly appointed member (or members) has qualified; the board shall select from its own membership a chairman, vice-chairman, and secretary. A majority of the regularly appointed members shall constitute a quorum. The board shall determine its own rules and order of business. The board shall meet at least once each month; all meetings shall be conducted in accordance with the Texas Open Meetings Act, chapter 551 of the Texas Government Code, as it may now read or hereafter be amended and all other applicable laws and a permanent record of proceedings shall be maintained, except as otherwise provided by law. 2. Date of Municipal Election: The Charter Review Committee discussed if the municipal elections should be moved from May to November to align with other state and federal elections. Although not a formal charge, the Charter Review Committee discussed this topic across a couple of meetings. The discussion can be seen in the attached segments of meeting minutes (Exhibit 4) from February 1, 2017 (pg 21-22) and February 15 (pg 16-17). OPTIONS Based upon Council's discussion from the last session, staff has attempted to outline some of the options discussed for charge 46 and will facilitate a discussion for Council using the presentation shown in Exhibit 5. SCHEDULE • August 1 City Council meeting — Review drafted ballot language • August 15 City Council meeting — Consideration of an ordinance to call an election • August 21— Deadline to file with the County for a November 2017 election PRIOR ACTION/REVIEW (Council, Boards, Commissions) The Charter Review Committee presented their final report and recommendations to the City Council in a work session on June 27, 2017. The Committee's final report details the meetings held, including 8 Committee meetings and 3 subcommittees (Stipend, Recall, and Ethics) that held a total of 10 subcommittee meetings. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence EXHIBITS Exhibit 1 — Agenda Information Sheet (AIS) Exhibit 2 — Charter Review Committee Final Report Exhibit 3 — Model City Charter Provision Exhibit 4 — CRC Meeting Minutes Exhibit 5 — Presentation for July 25 Respectfully submitted: Bryan Langley Deputy City Manager Prepared by: Sarah Kuechler Assistant to the City Manager Report Charter Review Committee Final Report May 17, 2017 BACKGROUND On September 27, 2016, the City Council discussed potential revisions to the Denton City Charter at a Council Work Session. Council identified seven areas for possible revision and called for the establishment of a Charter Review Committee. As such, staff prepared a resolution to form a Charter Review Committee (the "Committee") which was approved by the City Council on October 11, 2016 (Exhibit 1). The resolution created a 21 -person member Committee, allowed for the creation of subcommittees, and charged the Committee with evaluating seven potential changes to the Charter as follows: 1. Should the composition of the Council change to 6 single -member council districts and 1 at -large mayoral district? (Sec. 2.01) 2. Should the current 3 consecutive two-year term limitations be changed? (Sec. 2.01) 3. Should the current one-year district residency eligibility requirement be amended? (Sec. 2.02) 4. Should the percentage signature requirement for recall petitions be increased? (Sec. 4.13) 5. Should the appointment, duties, and responsibilities of the city auditor be clarified? (Sec. 6.04) 6. Should the current conflict of interest and nepotism provisions be replaced with alternative ethics provisions? (Secs. 14.04 and 14.05) 7. Should a salary or stipend be established for council members? COMMITTEE WORK The Committee held its first organizational meeting on December 14, 2016. Over the last few months, the Committee has held 8 meetings and formed 3 subcommittees (Stipend, Recall, and Ethics), which held a total of 10 subcommittee meetings. The attached presentation (Exhibit 2) outlines the general meeting topics of each of the 8 Committee meetings and the three subcommittees. The presentation outlines the question to be answered for each charge, the issues identified by the Committee, and the Committee's recommendations after thoughtful discussion and deliberation on each of the charges. All of the agendas, minutes, and meeting materials for the Committee and subcommittees can be found on the City's website (www.ciiyofdenton.com) under the Government tab and clicking on the Charter Review Committee. Much time and effort was dedicated by members of the Committee into forming these recommendations to the City Council. Based on the recommendations, the Committee is proposing amendments to the Charter as shown in Exhibit 3 for Charges 3, 4, 5, 6, and 7. EXHIBITS Exhibit 1 — Resolution Exhibit 2 — Presentation Exhibit 3 — Proposed Charter amendments pg. 1 Report Respectfully submitted: Joe Mulroy Chair of the Charter Review Committee Charter Review Committee Members: Dr. Jim Alexander, Dr. Bob Bland, Billy Cheek, Erin Clegg, Kyle Eaton, Sheryl English, Phil Gallivan, Monica Glenn, Herbert Holl, Colette Johnson, Ron Johnson, Dr. Patrice Lyke, Stu Morrhead, Annetta Ramsay, Marty Rivers, Prudence Sanchez, Steve Sullivan, Michael Upshaw, Jorge Urbina, David Zoltner. pg. 2 Exhibit 1 sAtegal\our documents\resolutions\I6\charter review committee.doc RESOLUTION NO. F2016-036 A RESOLUTION CREATING A CHARTER REVIEW COMMITTEE TO CONSIDER AND ADVISE THE CITY COUNCIL WHETHER AND IN WHAT MANNER TO REVISE VARIOUS CITY CHARTER PROVISIONS AND PROVIDING AN EFFECTIVE DATE. WHEREAS, at its September 27, 2016 Work Session, the City Council determined that it would be advisable to create a citizens' Charter Review Committee to provide recommendations for potential changes to various provisions of the Denton City Charter; and WHEREAS, some of the Denton City Charter provisions to be reviewed for these possible changes include: (1) creating six single member districts and one at -large mayoral position; (2) changing the current maximum consecutive terms of office from three two-year terms to an appropriate alternative term; (3) amending the district residency requirement; (4) increasing the percentage of signatures necessary to support a recall petition; (5) clarifying the appointment, duties and responsibilities of the city auditor; (6) expanding the scope of ethics requirements; and (7) establishing a salary or stipend for council members; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1. A citizens' Charter Review Committee is appointed to consider and advise the City Council of Denton whether and in what manner to revise one or more of those current City Charter provisions described in Section 3. All recommendations shall be made by a majority vote of the entire Charter Review Committee. SECTION 2. The citizens' Charter Review Committee shall be composed of twenty-one (21) citizens of the community appointed by the Council, one of whom will serve as Chairperson. In order to ensure fair representation of all of the citizens of the City of Denton, each council member shall appoint citizens who reside in their respective district. In the case of the Mayoral, Place 5 and Place 6 districts, citizens may reside in any district of the City. The Chairperson will be elected by majority vote of the Charter Review Committee. The Chairperson shall be a voting member. The Committee shall perform its functions in accordance with the intent of this Resolution. SECTION 3. The charges of the Committee are: a. "To consider and advise the City Council of Denton whether and in what manner to revise the current City Charter provisions of Article II, Section 2.01 of the Denton City Charter so as .to eliminate the Place 5 and Place 6 at -large districts and instead create six (6) single -member districts and one (1) at -large mayoral district, and to revise other City Charter provisions that reference at -large districts." b. "To consider and advise the City Council of Denton whether and in what manner to revise the current City Charter provisions of Article II, Section 2.01 of pg. 3 Exhibit 1 s:\legal\our documents\resolutions\16\charter review committee.doc the Denton City Charter so as to replace the maximum three consecutive two-year terms that council members are. eligible to serve with an appropriate alternative term, and to revise any other City Charter provisions that reference two-year terms. C. "To consider and advise the City Council of Denton whether and in what manner to revise the current City Charter provisions of Article II, Section 2.02 relating to the current one-year district residency eligibility requirement for a council member candidate, and to revise any other ,City Charter provisions that reference one-year district eligibility requirements." d. "To consider and advise the City Council of Denton whether and in what manner to revise the current City Charter provisions of Article IV, Section 4.13 so as to increase the percentage signature requirement necessary for a council member recall petition, and to revise any other City Charter provisions that reference the current percentage signature requirement." e. "To consider and advise the City Council of Denton whether and in what manner to revise the current City Charter provisions of Article VI, Section 6.04 so as to clarify that a city auditor is a mandated council appointee position, as well as to clarify the city auditor's duties and responsibilities, and to revise any other City Charter provisions that reference the city auditor's appointment, duties and responsibilities." f. "To consider and advise the City Council of Denton whether and in what manner to revise the current City Charter provisions of Article XIV, Sections 14.04 and 14.05 so as to replace the Denton citizen -adopted Texas Local Government Code, Chapter 171 conflict of interest and nepotism standards with alternative ethics provisions, and to revise any other City Charter provisions that relate to ethics." g. "To consider and advise the City Council of Denton whether and in what manner to add a new City Charter provision that establishes a salary or stipend for council members." SECTION 4. The Charter Review Committee may create subcommittees. All subcommittees shall consist of at least 7 members of the Charter Review Committee, who shall make recommendations to the entire Charter Review Committee pursuant to assigned topics. The Chairperson shall appoint the chair and all members . of each subcommittee. Recommendations can only be passed out by the majority of the members of the subcommittee. SECTION 5. Any matters not addressed by this Resolution shall be governed by the "City of Denton Handbook for Boards, Commissions and Council Committees." Page 2 pg. 4 4 . Exhibit 1 s:Uegal\our documents\resolutions\16\charter review committee.doc SECTION 6. The City Manager will provide support to the Charter Review Committee and subcommittees as necessary. The City Attorney shall provide legal counsel to the Charter Review Committee and subcommittees and shall draft all revisions to the Denton City Charter recommended by the Charter Review Committee or subcommittees. SECTION 7. This Resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ci �-�010 to , 2016. ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPR ED AS O LEGAL FORM: ANITA BURGESS, CITY ATTORNEY f f BY: CHRIS WATTS, MAYOR Page 3 Exhibit 2 Background • September 27, 2016 — City Council held a work session discussion regarding potential revisions to the Denton City Charter • Council identified seven areas for possible revision • Council also called for the establishment of a Charter Review Committee • October 11, 2016 — Council approved a resolution forming a Charter Review Committee • Created a 21 person member committee • Allowed for the Committee to create subcommittees • Charge of the Committee was to evaluate seven potential changes to the Charter and to provide recommendations • City Attorney to draft all revisions as recommended ME. Charges for the Charter Review Committee 1 Districts Should the composition of the Council change to 6 single -member coup districts and 1 at -large mayoral district? (Sec. 2.01) 2 Terms Should the current 3 consecutive two-year term limitations be changed? (Sec. 2.01) 3 District Residency Should the current one-year district residency eligibility requiremen amended? (Sec. 2.02) 4 Recall Percentage Should the percentage signature requirement for recall petitions be increased? (Sec. 4.13) 5 City Auditor Should the appointment, duties, and responsibilities of the city auditor be clarified? (Sec. 6.04) 6 Ethics Should the current conflict of interest and nepotism provisions be replaced with alternative ethics provisions? (Secs. 14.04 and 14.05) 7 Charter Review Committee (CRC) Chair: Joe Mulroy Members: Dr. Jim Alexander, Dr. Bob Bland, Billy Cheek, Erin Clegg, We Eaton, Sheryl English, Phil Gallivan, Monica Glenn, Herbert Holl, Colette Johnson, Ron Johnson, Dr. Patrice Lyke, Stu Morrhead, Annetta Ramsay, Marty Rivers, Prudence Sanchez, Steve Sullivan, Michael Upshaw, Jorge Urbina, David Zoltner. Agendas, Minutes, and Meeting Materials: • www.cityofdenton.com (Under Government tab, Charter Review Committee) Final Report: • The final report and detailed language proposals for Charter revisions are included as a separate exhibit. Exhibit 2 pg. 7 CRC Meetings January 18, 2017 February 15, 2017 March 15, 2017 May 17, 2017 • Reviewed prior Charter amendments • Began discussions on charges • Formed two subcommittees on Stipends and Recalls • Continued discussions on charges Formed a third subcommittee on Ethics Continued discussions on charges Reviewed and voted on final Committee recommendations CRC Subcommittees Recall Mike Upshaw Jorge Urbina Erin Clegg David Zoltner Billy Cheek Ron Johnson Collette Johnson Formed on March 15 Held 3 meetings Exhibit 2 WE Exhibit 2 Charter Amendment History • The Charter was adopted in 1959; it has only been amended 5 times. Below are a few items of significance: o 1976 —Identification of council places 0 1979 — Increased the number of council persons from 5 to 7; added that the mayor would be elected directly by the voters; and established that places one, two, three, and four shall be residents of a geographically defined district 0 1999 — Clean up of the charter to conform to Texas law and add gender neutral language 0 2006 — Inclusion of a reference to the City Auditor; clarification on who sets salaries; and deleted the requirement that the city manager, mayor, and director of Planning be ex - officio members of the Planning and Zoning 0 2009 — Clarified that council members may serve three full consecutive 2 -year terms in a place, after which council members may be elected to another place on the council, but no longer than 12 consecutive years; clarified residency requirements for council members; and established that a vacancy in the office of mayor during an unexpired term will be filled by a special election, not the mayor pro tem 1) Districts Question: • Should the composition of the Council change to 6 single -member council districts and 1 at -large mayoral district? Issues Identified: • Committee reviewed council compositions of other cities and average number of residents per council member • Committee discussed increasing from 7 to 9 representatives, but decided not to proceed further or to request an amended charge • Committee determined the current council composition of 4 single -member council districts, 2 at -large council members, and 1 at -large mayoral district should remain • With the present composition, every citizen gets to vote for 4 out of 7 council member positions Committee Recommendation: • Unanimous recommendation by committee to make no revisions .. • 2) Terms Question: • Should the current 3 consecutive two-year term limitations be changed? Issues Identified: • Discussed if current term limits should be maintained or if it should be changed to 2 consecutive three-year terms • Committee acknowledged the pros and cons of two- or three-year terms and the points that were covered by the previous Charter committee in 2009 • Determined that the topic had been thoroughly discussed and considered previously • Two-year terms were deemed to provide accountability for elected officials Committee Recommendation: • Unanimous recommendation by committee to make no revisions 3) One-year District Eligibility Requirement Question: • Should the current one-year district residency eligibility requirement be amended? Issues Identified: • Clarify that a person running for office must have resided within the corporate limits of Denton and within the district or at -large place in which elected for at least one year preceding his or her election • Change "resided" to "domiciled" — defined as principal place of establishment to address concerns of multiple addresses or residences Committee Recommendation: • Unanimous recommendation by committee for proposed revision Exhibit 2 pg. 10 Exhibit 2 4) Recall Petition Question: • Should the percentage signature requirement for recall petitions be increased? Issues Identified: • Recogc�nized community concerns regarding the number of signatures required to obtain a recall in single -member council seats who are unopposed in {heir elections • Reviewed recall standards of other communities; comparable communities were closer to 35% • Reviewed voter turnouts, voter registrations, and weighed using another method • Found that the last recall petition and election was anomaly • Recognized the considerable cost of recall elections; however, signatures required should not be unduly burdensome to voters Committee Recommendation: • Increase the signature requirement for a recall petition from 25% of votes cast for that seat to 35% • Unanimous recommendation by committee for proposed revision 5) City Auditor Question: • Should the appointment, duties, and responsibilities of the city auditor be clarified? Issues Identified: • Ambiguity in current Charter language if the position is mandatory; Committee determined it was a mandatory appointed position • Clarify city auditor's main duties and responsibilities in the Charter • Desire for the Council to maintain some flexibility to fulfill this role • Clarify that the city auditor is independent of the city manager and their staff Committee Recommendation: • Unanimous recommendation by committee for proposed revision pg. 11 Exhibit 2 6) Ethics Question: • Should the current conflict of interest and nepotism provisions be replaced with alternative ethics provisions? Issues Identified: Under the current Charter, City Council could adopt an Ethics Ordinance However, provisions adopted in an Ethics Ordinance could conflict with the two current Charter ethics provisions if different: o Personal Interest - Any officer or employee with a substantial interest in a business or real property, as defined by chapter 171, shall comply with the chapter and shall abstain from voting on such matter. o Nepotism - No person shall be appointed to an office or be employed by the City of Denton who is related to any member of the council within the second degree of affinity or the third degree of consanguinity, and this shall apply to heads of departments in their respective departments. 6) Ethics Committee Recommendation: • Charter Lanquage - Recommended adopting Charter language that City Council shall adopt an ethics ordinance that addresses 4 ethics components at a minimum • Ethics Ordinance - In addition to recommended Charter language, the committee recommended several issues to be addressed at a minimum by Council in an ethics ordinance. • Unanimous vote for approval on May 17 pg. 12 Exhibit 2 Recommended Charter Language for Ethics: The City Council shall adopt an ethics ordinance. At the minimum, the ethics ordinance shall incorporate the conflict of interest standards that appear in chapter 171 of the Texas Local Government Code and all state law as presently exist or may be hereafter amended or adopted. The Council may adopt more stringent standards than those that appear in state law, but the ethics ordinance shall at a minimum include the following components: (1) Definition of a prohibited improper economic interest and personal gain; (2) Definition of recusal and improper participation when a potential conflict of interest is present; (3) Avoidance of appearance of conflict of interest; and (4) Administration and enforcement of ethics ordinance coupled with strong and meaningful remedies for infraction. Recommended Elements of an Ethics Ordinance: Elected and appointed officials shall recuse themselves from any discussion or agenda item wherein a conflict or appearance of conflict of interest may exist. Recusal shall mean not only NOT VOTING but also not participating in discussions, deliberations, or lobbying regarding the matter or closely related matters, either in the public forums or otherwise. Conflict shall be at a minimum as defined in the state law and more stringent in that percentage of ownership shall not be greater than 2 % or $ 500, whichever is less, nor income derived be greater than $ 1,000 for either prior or current year. Conflict criteria shall apply to officials and appointees who have fiduciary relationships with parties with pecuniary interest in such matters. Elected and appointed officials shall comply with all applicable laws of the State of Texas, including but not limited to Local Government Code Chapter 145, Local Government Code Chapter 171, Local Government Code Chapter 176, Penal Code, Sections 36.02, 36.03, and 36.04. Ethics complaints shall be heard by a three-person panel with mediation and arbitration experience. Council shall select and determine remuneration for a panel pool of not less than seven so that a rotating sequence may be established. A mandatory Ethics training regimen shall be adopted and enforced for all elected and appointed public officials. The regimen shall address both introductory and ongoing training with a minimum of quarterly continuing education for Ethics. Consideration shall be undertaken to include all city employees under the Ethics Ordinance to promote employee ethics education, compliance and ongoing training. Care should be exercised to fully interface existing policies and procedures to avoid management conflicts. pg. 13 Exhibit 2 7) Salary or Stipend Question: • Should a salary or stipend be established for council members? Issues Identified: • Committee determined a stipend was appropriate; the Subcommittee was tasked with determining a proper amount • Stipend would help promote a more diversified city council • Reviewed other city council stipend amounts, reviewed poverty levels, and considered that it should be an amount in recognition for the time and effort spent Committee Recommendation: $750/month for Council Member and $1,000/month for Mayor; Council can vote to increase a maximum of 3% annually Unanimous vote for approval on April 19 pg. 14 Exhibit 3 Charge #3 - One -Year District Eligibility Requirement Amend the following section: Sec. 2.02. - Qualifications. (a) Each member of the council, in addition to having the other qualifications prescribed by law: (1) Shall be registered to vote in the city; (2) Shall have few domiciled for at least one year next preceding his or her election within the corporate limits of Denton and, if running within a single member geographic district, or at large place five (5) requiring s- a domicile in district one (1) or two (2), or at large place six (6) requiring a domicile in district three (3) or four (4), as set forth in Section 2.01, for at least ones t�receding his or her election in the district in which elected; further, shall continuously be domiciled within the corporate limits of Denton and, if elected within a single member geographic district, or at large place five (5) requiring � a domicile in district one (1) or two (2), or at large place six (6) requiring a domicile in district three (3) or four (4), in the district in which elected throughout his or her term of office. (3) Shall not hold any other public office of emolument; (4) Shall have and maintain the eligibility requirements for municipal officers set forth in Section 141.001 of the Texas Election Code, Vernon's Texas Civil Statutes Annotated hereinafter referred to as "Election Code" as it may now read or hereafter be amended. (b) If a member of the council shall, after being elected, cease to possess any of these qualifications or eligibility requirements, or shall hold another office of emolument, or enter a plea of guilty to a felony, or be convicted of a felony he or she shall immediately forfeit his or her office. (Ord. No. 79-86, § 2, 12-11-79, ratified 1-19-80; Ord. No. 99-057, Amend. No. 5, 2-16-99, ratified 5-1-99; Ord. No. 2009-199, Amend. No. 2, 9-1-09, ratified 11-3-09) pg. 15 Exhibit 3 Charge #4 — Recall Percentage Amend the following section: Sec. 4.13. - Filing and certification of petitions, recall election. (a) All papers comprising a recall petition shall be assembled and filed with the city secretary as one instrument. Within seven (7) days after a petition is filed, the city secretary shall determine whether each paper bears the names of five (5) electors who constitute a committee of the petitioners, and the required affidavit of the circulator thereof, and whether the petition is signed by qualified voters of the constituency of the councilmember whose removal is sought equal in number to at least t f+11�41thirl -five 35) Dercent of the number of the votes cast for that councilmember and all of his opponents in the last preceding general municipal election in which he was a candidate. As used herein "constituency" shall mean the qualified voters eligible to vote for the councilmember whose removal is sought, either by geographical district or at large, as the case may be. (b) If the city secretary finds the petition insufficient he shall return it to the committee of the petitioners, without prejudice, however, to the filing of a new petition based upon new and different grounds, but not upon the same grounds. If the city secretary finds the petition sufficient and in compliance with the provisions of this Article of the Charter he shall submit the petition and his certificate of its sufficiency to the council at its next regular meeting and immediately notify the councilman whose removal is sought of such action. (c) If the councilman whose removal is sought does not resign within seven (7) days after such notice the city council shall thereupon order and fix a date for holding a recall election not less than thirty (30) nor more than sixty (60) days after the petition has been presented to the council. If no general election is to be held within this time the council shall provide for a special election. (Ord. No. 79-86, § 2, 12-11-79, ratified 1-19-80) Exhibit 3 Charge #5 - City Auditor Amend the following section: Sec. 6.04. - City Internal *Auditor. The Citv Internal Auditor shall be anointed by the Citv Council, shall serve at the pleasure of the City Council and shall perform such auditing duties herein described or as may be assigned by the Council. The position of the Citv Internal Auditor is to be held on a continuous, basis. On an interim basis, the Citv Council ma v emerge external independent acditin resources to..accpmplisp the Internal Audit function. The City Internal Auditor is responsible for providing (a) an independent appraisal of City operations to ensure policies and procedures are in place and c9mPlied with, inclusive of purchasing and contracting-, (b) information that is accurate and reliable., tc) that assets are properly recorded and safescarded; tdj that risks are identified and minimized; and (e) that resources are used economically and efficientIv, and that the Citv's obi ectives are beim achieved. The City Internal Auditor is responsible for directing all internal audit functions for the City of Denton to eliminate waste_ fraud_ and abuse. pg. 17 Exhibit 3 Charge #6 — Ethics Charter Changes Delete the following sections: See. 14.04. PeFsonal imefes-t-. Any offieeF oF employee of the e,;+,-, 1--ing a stibstant PFE)PeF+Ly, aS +EhE)Se +LeFMS aFe Aefined ehap+eF 1:71 of +'- Me TeXaS T=E)eal f---E)VeFHMefl+L GOde-as-4 ROW FeaA 41, Cl--+-, 1-71 -A S OF May heFea-l"+LeF he affleii&A' Shall eOmply W, - . I . u L In 401M v v v I-& L.Y F -F- L.Y "— ilie an a -v- + +8 ul v LLIng 1—h Me Seustant'al imefest III the ffia+LLeF L tf-14 NT I QA- CIF �T NT L"Ie- . . . . . . . . . . . . . . . Add the following section: The Citv Council shall adopt an ethics ordinance. At the minimum, the ethics ordinance shall incorporate the conflict of interest standards that appear in chapter 171 of the Texas Local Government Code and all state law as presently exist or may be hereafter amended or adopted. The Council may adopt more stringent standards than those that appear in state law, but the ethics ordinance shall at a minimum include the following coMponents: (JA Definition of a.prohibited.improper economic interest ..and ..personal Zqitr Q Definition of recusal and improper participation .when ..a.potential conflict of interest is rep sent; (3A Avoidance of appearance of conflict of interest; and (41 Administration and enforcement of ethics ordinance ..coupled ..with strong and meaningful remedies for infraction. pg. 18 Exhibit 3 Charge #6 — Ethics Ordinance Recommendations It is recommended the Ethics Ordinance address the following issues at a minimum: Elected and appointed officials shall recuse themselves from any discussion or agenda item wherein a conflict or appearance of conflict of interest may exist. Recusal shall mean not only NOT VOTING but also not participating in discussions, deliberations, or lobbying regarding the matter or closely related matters, either in the public forums or otherwise. Conflict shall be at a minimum as defined in the state law and more stringent in that percentage of ownership shall not be greater than 2 % or $ 500, whichever is less, nor income derived be greater than $ 1,000 for either prior or current year. Conflict criteria shall apply to officials and appointees who have fiduciary relationships with parties with pecuniary interest in such matters. Elected and appointed officials shall comply with all applicable laws of the State of Texas, including but not limited to Local Government Code Chapter 145, Local Government Code Chapter 171, Local Government Code Chapter 176, Penal Code, Sections 36.02, 36.03, and 36.04. Ethics complaints shall be heard by a three-person panel with mediation and arbitration experience. Council shall select and determine remuneration for a panel pool of not less than seven so that a rotating sequence may be established. A mandatory Ethics training regimen shall be adopted and enforced for all elected and appointed public officials. The regimen shall address both introductory and ongoing training with a minimum of quarterly continuing education for Ethics. Consideration shall be undertaken to include all city employees under the Ethics Ordinance to promote employee ethics education, compliance and ongoing training. Care should be exercised to fully interface existing policies and procedures to avoid management conflicts. pg. 19 Charge #7 - Stipend Add the following section: Exhibit 3 Each member of the City Council shall receive compensation in the fon-n of a m.2 �tlal stipend ..as..set forth in this section. The initial monthly stipend shall be Seven Hundred Fifty Dollars ($750) for each member of City Council elected from a district 2LIlame position. and One Thousand Dollars ..t$.I.-000)for the Mayor elected at large. These initial amounts shall become effective on ratification of this charter provision. City Council may, by a separate ordinance, amrove an adiustment in the stipend no more frequently than .once .per .fiscal year, ..bud .no increase in.such ..compensation shall take effect until commencement of the tenus of the Mavor and/or Council Members elected at the next regular election. Any increase in the ..sjjpend..approved by ordinance shall not exceed three (3) percent per adjustment of the current stipend amount. Any increase greater than 3.percelit..shall require a two-thirds ..i2/3A.vote ..of.approval by the Council. The stipend shall be reported in the annual city budget as a separate line item. pg. 20 W At 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Exhibit 4 - Meeting Minutes Segment from CRC meeting on February 1, 2017 Council. That was the issue and maybe adding two more, at -large seats, since we can't redistrict or make a change in districts. Mulroy — Any other comments? We will park that for now. If you read the minutes, Jim explained the benefit of the 4-3 in that you get to vote for the majority of the Council. The charge was, do we want to stay with the mix of single member districts and at -large or go with all single member districts and a mayor. I do not want to misrepresent, but what I heard from the last meeting is that there is high level of satisfaction with where we are now. If that is what I am seeing around the table, we will leave it at that for right now. I've heard comments on adding two members, we are in the target area. If it is not broken, then there is no reason to fix it. English — Yes. But we also need to be proactive. And not wait until it comes and must face the issue. We are growing and it will happen. C. Johnson — Some people are saying now that Council Members don't have time to get back to them because being on the City Council is a full time job, while working 40 hours at your own job. Why not split it up so more people can get in touch with people. Mulroy — So we have two comments and I had several going the other direction. If we do pursue this, we must have Council to amend the Charge. I will take a straw vote around the table of increasing the Council Members from a number of seven to a number of nine? Who is in favor of asking for permission to consider? C. Johnson — We know how it's going to go anyway. Cheek — I am not opposed to making it a consideration and discuss it further. Mulroy — Who is in favor of requesting that City Council amend the charge to consider adding the seats? Urbina — Are we okay with leaving it as is or add more Council members considered in the charge? Mulroy — How many are in favor of requesting an amended charge from City Council to examine whether we should entertain going from seven to nine members on the Council? Vote for is 8 out of 21. It's not going forward. We can bring it up again before the committee finishes in a month or two. At this time we are not going to make that request. Terms — Mulroy — The backup you have shows that the last Charter committee exhausted that issue. Whether you agree with the final outcome because it doesn't make allowance that you can switch seats and run. The voters still have the final say. That item passed with the voters, 55% voting yes. This was not close, it was highly publicized. Is there any reason to pursue changing the terms of two years versus three years in office? 20 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Exhibit 4 - Meeting Minutes Segment from CRC meeting on February 1, 2017 Rivers — I was on that committee and we had that conversation. It was very eye opening when you start talking about it. In the true sense of things, you can vote every year and not have turbulence, and if you're happy with your people it gets harder the further up the chain you go and do all that stuff. We discussed the cost savings to the City, by going with three years, the cost savings due to not as many elections as well as the cost savings for the candidates. At the same time, when you do that, you limit how often someone can choose a different person. Mulroy — It was pretty exhaustive. When discussing the three year term it sounds good but when topics like ethics and recall come up, you want the ability to have your man come before the voters every two years. The difficulty with the two year term, the election is in May. You get sworn in, the budget has been formulated, followed by summer vacations, coming back in August to formalize the budget work that has already been completed. Then the budget gets passed, followed by holidays and then you may get some work done. What I suggest is moving the elections to November. You start a new budget year, don't have controversy. That would make better use of your time. Cheek — Better voter turnout too. Bland — Is May election part of the Charter? Mulroy — It is now. Alexander — Could argue that it's a really good thing to have elections in May. We could have our partisan battles in November, that's where it should be. One of the great strengths of the Denton City Council is that it is non-partisan. It is really important to maintain that. In the community here we've had an excellent experience of bi-partisan cooperation and I believe that has been a strength to the community. Bland — Downside of elections in November, the elections get sucked into the partisan battle. Mulroy — Bryan, can the City Budget be moved around? Langley — The reason the fiscal year is October 1 through September 30 is based on the tax calendar. Could it be changed? I'm sure it could, but you're getting your property values as of January 1, sending out tax bills in October, due January 31. That's the process. Mulroy — Thanks Bryan. The good attributes of the three year term is to put people to work as soon as they are elected and avoid that dead space. Bland — Thought it was suggested that the three year might be good to look at. Mulroy — The Charter Committee exhausted that. Alexander — There are lots of good discussion for both two and three year terms. Idea may be good if half the Council would not be up for re-election every two years and accomplish more in a longer term. 21 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Exhibit 4 - Meeting Minutes Segment from CRC meeting on February 1, 2017 Mulroy —My point is that this has been exhausted. I just don't want to be in a position of undoing what was clearly discussed, processed and went before the voters already. English — I think three years would be better. Once you get into office, and figure out what's going on, it's time to run again. Three years will allow them to get some work done and fully understand city government. The group discussed the pros and cons of two and three year terms and the points that were covered by the Charter committee. The Charter committee thoroughly discussed all the issues and it has gone to the voters. Mulroy — We can come back and revisit this. There is merit in discussion, just want to avoid undoing work that has been devoted to this subject. Ethics — Mulroy — We will spend the next ten minutes on ethics. As a citizen of the community, what is your main concern with ethics? I want to hear your concern with City Hall and City government ethics. Sullivan — My concern is the 10% income threshold. The idea that anything below is not considered a conflict, is way out of line and concerns me. Sanchez — Minorities that are not being represented in boards and commissions. Minorities are not being represented. Jorge — I agree. This would be a good opportunity for the City to expand that outreach for everybody that wants to serve in some capacity. Holl — We need to address this area and understand community concerns. I've looked at the Codes including 171, 176, and 573. My question is, how do we use what is good and add to make it better? Rivers — To determine what is ethical and what is not ethical. English — Skip over me and come back. Alexander — Ethics are very difficult to define but incredibly important. I'm in favor of looking very carefully at what we need as a stronger statement on ethics without allowing the process to become a political tool for harassing individual council members. As a committee we could strike that balance. Gallivan — If an ethics policy is a way to help more minorities become involved through boards and commissions, I'm for that. 22 Exhibit 4 - Meeting Minutes Segment from CRC meeting on February 15, 2017 1 Create six single -member districts and one at -large mayoral district - 2 3 So now we'll move to districts. I think we determined we'd leave it as it is. It's not broken. Jim 4 really gave us an overlay of how well it's worked before and we should keep it that way. I want 5 to move past that and go to Terms. 9 Mulroy — We had some discussion last time and Patrice sent an email, because I mentioned the 10 possibility of moving the election cycle could solve or minimize some of the problems. Patrice 11 took the time to give us some information, so I wanted to open the floor with it. 12 13 Lyke — Is learning the budget and being a part of the budget at the beginning, the primary reason 14 to look at going to a three year term? The three year term discussion fell flat the last time a charter 15 review committee got together. Is this something other cities do? I used some stats from Austin. 16 Looking at our incredibly low voter turnout for city election, if we could capture more people by 17 moving the vote to November that would help our problem with recall percentages. We could get 18 people into office and have them there at the beginning of the budget cycle. That way we wouldn't 19 have to mess with the two year terms. Last November, 48 % of Denton County showed up to vote 20 in the national election. If we had 48% of Denton residents voting in the city wide election that's 21 starting to look like a mandate. As it is, it almost looks like special interest. By raising recall 22 numbers, increasing voter turnout, with the hope of also increasing diversity; we have that potential 23 to get our council members in there at the beginning of the year; learn the budget as its being 24 worked through. I do understand that we have traditionally held our elections in the spring, but 25 sometimes it's time for a tradition to die and develop a new tradition if it better serves the 26 population 27 28 Sullivan — The State is looking at two voting dates of March and November, to reduce the number 29 of elections and reduce the cost and get more people to the polls. 30 31 Gallivan — What would it take to move elections to November? It's a good idea. I still say my 32 argument for three years is enhanced by doing that; but what does it take to go to November? 33 34 Mulroy — we would have to ask the Council to update our charge. 35 36 Sullivan — The budget isn't the be all to end all. It takes time to understand a budget of our size 37 and all the complications that go with it. That's part of my argument for the three years is the 38 distraction of having to campaign every year. Three years seems to be the one that appeals to 39 people; with a stronger ethics policy. 40 41 Zoltner — What would that mean for DISD? 42 43 Alexander — It wouldn't create a necessity to change, but might prompt the change. I feel strongly 44 that at least the people that vote in the city council election are focused on the issues that are unique 45 to Denton. But if you put the city election with the national election, the problems and concerns 46 of Denton will be lost. I really think it's a good idea for us to have an election that's for the city 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Exhibit 4 - Meeting Minutes Segment from CRC meeting on February 15, 2017 of Denton. On the long ballot, you may say it would be a nonpartisan election, but you would see both parties running candidates as partisan people. There's a place for partisanship, but I don't think it's good for city government. That's the major drawback I see. I'm comfortable with three year terms, because city officials are constantly having to face reelection. There is a strong argument to be made that we might create more stability, and give a better learning curve if we lengthen the term from two to three years. I'd be very interested in seeing us do that. If we do, we want to be careful about the minimum number on the recall. Because right now we have a recall election every two years whether you like it or not. Zoltner — A number of people would really be opposed to anything longer than a two term. That would make them less accountable than a US or State representative. I would be opposed to changing it from a two year to three year term. Ramsay — I am very opposed to a November election. Alexander — Current two year terms work well for the structure of the "At Large" positions. Mulroy — I agree that we want to stay away with tainting municipal elections with partisan politics. I don't have an issue with three year terms other than two points. First, it was examined exhaustively by the last committee and they didn't go there. Second, for us, ethics is the big gorilla; the overshadowing charge. It would be difficult to present to voters a stipend, change the terms, and raising the recall bar. It's not the right mix to take to the voters Holl — When someone runs unopposed they are secure. But if there was also an at large, since we're already at the polls we're inclined to vote for the unopposed person as well. If we're able to stagger them you might solve two problems. Lyke — When we say we like the elections in May, it's because we want a boutique election. In 2016 only 6000 people voted in the entire city of Denton. You get people to the polls by saying you are going to get them this or that. Encourage candidates to go beyond one particular pet proj ect. Mulroy — we're not going to solve that tonight. We'll come back to Terms after the next meeting. Mulroy — I want go around room and have you all give a specific incident or complaint that happened in the community that raised your suspicion or caused you to have doubt about credibility, without being disparaging about the individual or a position. So as we go forward we have captured what the angst is. R. Johnson — From what I heard there was quite a bit of controversy related to the Bucee's decision in relation to motives, both upfront and behind the scenes. Mulroy — Whatever the merits were, it wasn't transparent that there wasn't any self-interest. 17 a) a) *11 J 0 r -I O Ln N :N N V N oC _0 � V Q) O L N � . N V (2)O Of > ate--+ w O L E Q Q _0 ate-+ O ��V CD L � a� V N U N%4- .V }, O .0 O V Q) V E O ' a) O N �— 0.V Q ca Q 3:-C O U o a� }, U O U O O U N .. O O a� O > Q) O N N N � U u O >, O ' �a a O > .> o o DC N L M ate-+ Q) 4–j _0 N o E s a, Q O U E .. a O -I E —_ �V V E r O N N �4-j O o5 ca �E EE Q O V U +, O Of N r -I cn N V c� O E o O r -io" �� quo }, oo — E VV E � O -T) 4-j Uj U O • 0v N V oC V Q) V N N � � N Q) }' O E Q Q N i O ��V CD Q) N cm a� 2: N 0 O N%4- .V }, .0 O V Q) V E ' a) O N �— 0.V Q ca 3:-C O U o a� o U O U O U .. 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McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN Legislation Text File #: ID 17-1002, Version: 1 AGENDA CAPTION Receive a report, hold a discussion, and give staff direction regarding a compressed natural gas (CNG) fueling facility at the intersection of Mayhill Road and Spencer Road. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton DENTON AGENDA INFORMATION SHEET DEPARTMENT: Solid Waste and Recycling Department CM/ DCM/ ACM: Mario Canizares DATE: SUBJECT July 25, 1017 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Receive a report, hold a discussion, and give staff direction regarding a compressed natural gas (CNG) fueling facility at the intersection of Mayhill Road and Spencer Road. BACKGROUND Since October 2012, the Solid Waste Department has provided the Public Utilities Board (PUB) and the City Council a number of briefings regarding the department's plans to pursue compressed natural gas (CNG) as an alternative fuel. As those discussions evolved, plans were presented to and approved by the PUB and Council to construct a CNG fueling station, to offer public CNG sales, and to convert the Solid Waste fleet to the CNG fuel system. In the fall of 2013, the department began converting the Solid Waste fleet to the CNG fuel system and commenced negotiations with a firm to construct a CNG fueling station. Shortly thereafter, negotiations with the firm stalled, and the department received Council approval to contract with Ultimate CNG (UCNG) for mobile fueling services on April 15, 2014. The initial agreement was for $120,000 for a contract term of three years. Since that time, the department has remained on the mobile fueling platform and continued converting its fleet to the CNG fuel system. As the department's demands for CNG increased, the department twice received authority to amend the contract amount. As of November 2015, the contract for the mobile fueling system had grown to $1.9 million. During its August 22, 2016, meeting, the City Council awarded a $2.7 million contract to Zeit Energy for the construction of the CNG fuel station. In September 2016, the Solid Waste Department received a $600,000 grant from the Texas Commission on Environmental Quality (TCEQ), under the condition that the City make CNG fuel available through public sales for a period of no less than three (3) years. To date, $201,368 of the grant has been expended on equipment for the fuel station. In the last few weeks, staff has evaluated the financial impact of the department's investments into CNG. While fuel prices in 2012 may have made the project appealing at that time, the difference in market price between diesel and CNG has narrowed substantially. As a result, the fuel savings associated with CNG adoption no longer cover the costs associated with the fuel station or vehicle conversions (approximately $40,000 each). Additionally, staff has learned that the fuel costs associated with the mobile fueling platform are not sustainable and immediate action should be taken to reduce further negative financial impact. To that end, staff has halted further CNG vehicle purchases and is seeking policy direction on the construction of the CNG facility and whether public sales should be offered. OPTIONS The City Council may recommend construction of the CNG fueling facility with public sales, without public sales, or recommend an alternate course of action. RECOMMENDATION Staff recommends completing construction of the CNG fueling facility for City of Denton use only. ESTIMATED SCHEDULE OF PROJECT If construction of the CNG fuel facility moves forward, staff estimates construction will be completed within a six month period. PRIOR ACTION/REVIEW (Council, Boards, Commissions) October 22, 2012 — PUB discussion regarding CNG November 5, 2012 — City Council discussion regarding CNG April 15, 2014 — Awarded a mobile fueling contract to Ultimate CNG January 6, 2015 — First amendment to the contract with Ultimate CNG November 9, 2015 — Second amendment to the contract with Ultimate CNG August 22, 2016 — Awarded Zeit Energy a contract for CNG fuel facility construction July 24, 2017 — PUB discussion regarding CNG FISCAL INFORMATION The construction of the CNG fuel facility will be funded from the Solid Waste Department's Capital Improvement Program (CIP). The purchase of natural gas and additional operational expenses will be funded from the department's operating fund. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Sustainable & Environmental Stewardship Related Goal: 2.5 Develop Capital Improvement Program (CIP) based on community needs EXHIBITS 1. Agenda Information Sheet 2. Presentation Respectfully submitted: Ethan Cox Director of Solid Waste � N LD O r, 00 O � r, LD n O - O . A M M lD O M 00 N Ln LD LLr N -A a --I UO Lr LD .-I 00 M n LD � Ln Ln Ln n O N a 4 O N H n 00 � N 00 m M LD 00 00 N al M -A -A N M N .--I 00 00 N N O N .--I Lf1 n LD M 00 LD (YI LDD I� 01 N O n N n N Ln f U N M v LO LL H � 3 U a O V 00 LD O LD oo O n Ln 01 00 .-I lD lD n M 00 N Ln M Q1 Ln M -1 00 M n LD zt Ln LD O U O a I� r -I LD D1 � N 00 N L6 M O n vJ� O 00 � O N 00 N M -A N -A M N 00 N O N n LD LD LD U N M n N O 14 O w O M a -I r4 M r of CU o � c m n3 QJ lz,_ -(3 H � Ln(J i QJ U O N QJ Vl Ln •O O j N O N C JT+ (� Q N tlA as U lL QJ -Fa f0 (4 f6 O_ U U z u W J 05 C N- � LLuuLL -A 00 m n n cin � ��a Ln vv�� g� N°� 4J M M . . . . . Ln m Ln Ch Ch r- N 0 �^ 0J Q r rA O -A O -Q rn M Lri M r -i Lri N N Lfl N Lfl f V r � u a cn z Lu U i LL 7 LL 7 LL w QJ M QJ M cn Q�J Z Li LL v v 9= > C O U 00 00 O -A n 00 O G M M . . . N Lr LLr ` n m O^ UO .--I .--I N m Ln n CO N a 4 •y r �N �N oo M LDD m 14 00 00 O i N M v LO LL � y 3 U O V Q1 v c O U a vJ� 0 U L•Id O (a y CU o � c n3 QJ lz,_ -(3 T y Ln(J i QJ U O N QJ Vl Ln •O j N O N C JT+ (� Q N tlA as lL QJ -Fa f0 (4 f6 O_ U U z u W J 05 C N- � LLuuLL � cin � ��a Ln vv�� g� N°� o LLa u ao o u LU -Q U - a t.i cc u a cn z Lu U i LL 7 LL 7 LL w QJ M QJ M cn Q�J Z Li LL M Ict A N M lD q O iD I, O 00 M O 00 w N n Ln lD Z O N M M qct N LPI lD —i 00 M I, lD qct In Ln M Ol I� 00 00 m lD 00 dl M N M 00 00 N O L6 n M 00 Ol n Ol lD l0 qct M 00 —A —A N N N lD lD N n Ol N O) N N rl c -I M .--I C O m H m U H � 3 o_ .—I oo lD iD o lD iD I, w M O 00 � N r, LPI Lnrn M m a qct m L' M .--I 00 M I- lD LPI ID M 00 I, 00 —A O lD 00 m M qct N N M 00 00 N O LPI I, M iD N n Ol iD 00 N N —A —A N N N lD lD M I, M c O M O a! f0 m �n � H � O U a1 LIZ Q1 LJL. N a Q1 v +� O U J U L� 5O 0 O C C y G (a y (n (J U 0 n3 a"' QJ E z ,w Ln �O 7 N C 0 Qj N QJ �' VI V QJ Q in a a LL v Fa c0 (A D: n3 �vvv>�7 0 u U Z c W -a V -LL . c v a v v L a N o �� o �LL uaa ANN + + + o U D u 'z Z i 7 — 7 QJ QJ QJ 0�J _ — a�CCua�Ln wULLLLLLwoo(.n Z LL LL City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN File #: ID 17-968, Version: 1 Legislation Text AGENDA CAPTION Certain Public Power Utilities: Competitive Matters --- Under Texas Government Code, Section 551.086. Receive competitive public power competitive information and financial information from staff regarding the proposed FY 2017-2018 operating budget for Denton Municipal Electric ("DME") including without limitation, proposed rates for DME for FY 2017-2018, expected revenues, expenses, commodity volumes, and financial commitments of DME; discuss, deliberate and provide staff with direction. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com DEWON Legislation Text File #: ID 17-983, Version: 1 AGENDA CAPTION Consultation with Attorneys - Under Texas Government Code Section 551.071. Consult with, and provide direction to, the City's attorneys relating to the City's procurement activities for Request For Proposal 5937 for Supply of Reciprocating Internal Combustion Engine Generator Sets and Auxiliaries for the City of Denton for the Proposed Denton Energy Center and Request For Qualifications 5898 for Professional Services for the Design -Build of the Proposed Denton Energy Center for the City of Denton where public discussion associated with these legal matters would clearly conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I._eggl;>karI City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN File #: ID 17-921, Version: 1 Legislation Text AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, Texas authorizing the approval of a Continuous Highway Lighting Agreement between the City of Denton and the Texas Department of Transportation regarding the 35Express project. City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton City Hale r 215 E. McKinney Street 4,1 f DENTON Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: Denton Municipal Electric CM/ DCM/ ACM: Bryan Langley DATE: July 25, 2017 SUBJECT Consider adoption of an ordinance of the City of Denton, Texas authorizing the approval of a Continuous Highway Lighting Agreement between the City of Denton and the Texas Department of Transportation regarding the 35Express project. BACKGROUND The Texas Department of Transportation (TxDOT) is nearing completion of a portion of the 35Express project and has asked the City of Denton whether proposed highway lighting will be covered under a Safety Lighting Agreement or a Continuous Lighting Agreement. After consultation with City Engineering and Legal, Denton Municipal Electric calculated estimated electric costs for lighting included in TxDOT's IH - 35E widening project. The City Council will have the choice of deciding what type of lighting will be installed on a stretch of IH -35E within the city limits. All lighting on the interstate will be installed by TxDOT. Safety lighting, as defined by the TxDOT Highway Illumination Manual requires lighting at interchanges, intersections and other points of nighttime hazard. Continuous lighting is defined as providing uniform illumination on all main lanes and direct connections and complete lighting for all interchanges. Many cities along IH -35E included in the project have elected to install continuous lighting in addition to the required safety lighting in order to create safer driving conditions. Although both safety and continuous lighting are installed by TxDOT, the costs associated with electricity usage and maintenance of the lighting varies depending on the type of lighting scenario. Safety lighting monthly electricity bills and maintenance costs will be covered by TxDOT as this type of lighting is required. If the City Council elects to have TxDOT install continuous lighting, the monthly electricity bills and maintenance costs for all lighting will be paid by the City. Safety lighting for this particular stretch of IH -35E will require 114 lamps and 56 wallpacks and the electricity is estimated to cost around $10,500 a year. The continuous lighting would add an additional 164 lamps and double the annual electricity cost to around $20,600. Regarding maintenance costs, changing out a bulb takes approximately 1 hour of labor and $60 in material. Therefore, the maintenance cost to replace a bulb is approximately $188. Replacing a concrete street pole typically takes about 6 hours and $686 in materials. Therefore, the maintenance cost to replace a concrete streetlight pole is approximately $1,450. DME replaces approximately 5 — 10 streetlight poles and approximately 700-900 bulbs annually across all of Denton. Initially, DME anticipates once the IH35 work is complete, that we will only have to replace 2 or 3 streetlight poles knocked down due to vehicular accidents, and around a dozen bulbs due to failure or lightning damage, for a total estimated annual maintenance cost for the Interstate around $11,000. OPTIONS Approve adoption of the ordinance. Do not approve adoption of the ordinance and provide staff with further direction. RECOMMENDATION Staff recommends approving adoption of the ordinance. ESTIMATED SCHEDULE OF PROJECT The highway lighting is expected to be installed as a component of the 35Express project in August of 2017. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Staff presented the options to the Public Utilities Board on July 10, 2017. The Public Utilities Board recommends approval of the continuous lighting agreement. A work session with Council was held on July 18, 2017 to discuss the options and Council gave the direction to go with continuous lighting. FISCAL INFORMATION If City Council elects to have TxDOT install the continuous lighting, it will cost the City an estimated $20,600 a year in electricity costs to operate the lamps and wallpacks along IH -35E and an estimated $11,000 per year for maintenance of the lighting systems. The cost to install the lighting, whichever type is chosen, is borne by TXDOT as part of their project expenses. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Public Infrastructure Related Goal: 2.2 Seek solutions to mobility demands and enhance connectivity EXHIBITS 1. Agenda Information Sheet 2. Agreement 3. Ordinance Respectfully submitted: Galen Gillum Director of Capital Projects and Jerry Fielder Engineering Division Manager- DME Prepared by: Elizabeth Bell Denton Municipal Electric Agreement No. STATE OF TEXAS § Exhibit A COUNTY OF TRAVIS § AGREEMENT FOR CONSTRUCTION, MAINTENANCE AND OPERATION OF CONTINUOUS HIGHWAY LIGHTING SYSTEMS WITHIN A MUNICIPALITY (FREEWAYS OR EXPRESSWAYS) (Specific Limits) THIS AGREEMENT, dated this day of , 20 , by and between the State of Texas, hereinafter referred to as the "State," party of the first part, acting by and through the Texas Department of Transportation, and the City of Denton, Denton County, Texas, acting by and through its duly authorized officers under a ordinance or resolution passed the day of , 20 , hereinafter called the "City," party of the second part, is made to become effective when fully executed by both parties. WITNESSETH WHEREAS, the City has requested the State to contribute financial aid in the construction, maintenance, and operation of a continuous highway lighting system on the freeway or expressway designated as IH 35 E within the limits from south city limits to north of US 380 inside the City which is in accordance with 43 Texas Administrative Code, Section 25.11. Within the City, said lighting system hereinafter referred to as the "lighting system" is to consist of continuous lighting to be built in sections as financed and designated by the Texas Transportation Commission; and WHEREAS, the Executive Director, acting for and in behalf of the Texas Transportation Commission, has made it known to the City that the State will construct said highway lighting system, conditioned that the City, as provided in 43 Texas Administrative Code, Section 25.11 and Transportation Code, §221.002, will maintain and operate said lighting system. NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: AGREEMENT Article 1. CONSTRUCTION RESPONSIBILITIES A. The State will prepare or provide for the plans and specifications, advertise for bids, let the construction contract, or otherwise provide for the construction, and will supervise construction, reconstruction or betterment work as required by said plans and specifications. As this lighting system project is developed to construction stage, either as a unit or in increments, the State will submit plans and specifications of the proposed work to the City and will secure the City's consent to construct the lighting system prior to awarding the contract; said City consent being signified by the signatures of duly authorized City officers in the spaces provided on the title sheet of the plans containing the following notation. Traffic—Traffic_TEA22 Page 1 of 4 Revised 05/02/2008 CONTINUOUS LIGHTING SC(100) — CMO(100)(SL) Agreement No. "Attachment No. to special AGREEMENT FOR CONSTRUCTION, MAINTENANCE, AND OPERATION OF CONTINUOUS HIGHWAY LIGHTING SYSTEMS WITHIN A MUNICIPALITY (FREEWAYS OR EXPRESSWAYS) (Specific Limits) dated The City -State construction, maintenance, and operation responsibilities shall be a heretofore agreed to, accepted, and specified in the Agreement to which these plans are made a part." B. All costs of constructing the lighting system will be borne by the State, and the lighting system will remain the property of the State. Article 2. MAINTENANCE AND OPERATION RESPONSIBILITIES A. The City hereby agrees to furnish at its expense the electrical energy required for proper operation of the lighting system, such electrical energy to be provided at points on the illumination system as designated by the State. The City further agrees to maintain and operate the lighting system in an efficient and sightly condition, including the furnishing of all equipment and labor and making any replacements which may become necessary, without cost to the State. B. The City shall assume maintenance and operation on a date to correspond with the date construction of the lighting system is completed and accepted by the State. The State will provide written notification to the City of such acceptance. The City hereby agrees to furnish at its expense the electrical energy consumed by the system during the period of trial operation prior to the acceptance by the State. If the lighting system is constructed by sections, this provision shall apply to each such separately constructed section. C. The City will obtain approval of the Executive Director before making any major changes in the design and/or operation of the lighting system as designed and constructed by the State or before the removal of any part of the installation except for the purpose of replacement where identical or accepted equivalent equipment to that originally installed is used. Article 3. GENERAL A. This Agreement shall remain in force for a period of two years from the date that maintenance and operation responsibilities are first assumed by the City and shall be automatically renewed for two-year periods unless modified by mutual agreement by both parties B. The State will not incur any financial obligation to the City as a result of the Agreement. C. This Agreement may be terminated sixty (60) days after the filing of a written notice by either party of a desire for cancellation. The State reserves the right to remove the lighting system upon cancellation of the Agreement. D. If, at any time, the City does not maintain and operate the lighting system in a satisfactory manner, the State reserves the right to either arrange for maintenance at the expense of the City or to remove the lighting system. Should the lighting system be removed due to lack of maintenance, the City hereby agrees to reimburse the State for the cost of removal. E. Should disputes arise as to the parties' obligations under this Agreement, the State's decision shall be final and binding. F. The City shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any matter affecting the performance of this Agreement. Traffic—Traffic_TEA22 Page 2 of 4 Revised 05/02/2008 CONTINUOUS LIGHTING SC(100) — CMO(100)(SL) Agreement No. G. Changes in time frame, character, cost, or obligations authorized herein shall be enacted by written amendment. Any amendment to this Agreement must be executed by both parties within the contract period. H. This Agreement shall bind, and shall be for the sole and exclusive benefit of the respective parties and their legal successors. The City shall not assign or transfer its interest in this Agreement without written consent of the State. I. In case any one or more of the provisions contained in this Agreement shall, for any reason, be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. J. This Agreement constitutes the sole and only agreement for lighting at the location described herein of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting within subject matter. K. The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. Acceptance of funds directly under the contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. L. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. Article 4. INDEMNIFICATION The City acknowledges that it is not an agent, servant, or employee of the State and, thus, is responsible for its own acts and deeds and for those of its agents or employees during the performance of the work defined in this agreement. IN WITNESS WHEREOF, the parties have thereunto affixed their signatures, the City of on the day of , 20 , and the Texas Department of Transportation on the day of 20 Traffic—Traffic_TEA22 Page 3 of 4 Revised 05/02/2008 CONTINUOUS LIGHTING SC(100) — CMO(100)(SL) THE CITY OF DENTON Executed on behalf of the City by: SO Typed or Printed Name and Title Date Agreement No. THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. LOM James K. Selman, P.E. Dallas District Engineer Date Traffic—Traffic_TEA22 Page 4 of 4 Revised 05/02/2008 CONTINUOUS LIGHTING SC(100) — CMO(100)(SL) S:ALegal\Our Documents\0rdinances\17\TXD0T Ordinance Lighting.doc ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREEMENT FOR CONSTRUCTION, MAINTENANCE AND OPERATION OF CONTINUOUS HIGHWAY LIGHTING SYSTEMS WITHIN A MUNICIPALITY, AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Denton (the "City") has requested the State of Texas, acting by and through the Texas Department of Transportation ("TxDOT"), to contribute financial aid for the construction, maintenance, and operation of a continuous highway lighting system on the freeway or expressway designated as IH -35E within the City limits from the south city limits to north of US 380; and WHEREAS, the City and TxDOT desire to enter into an Agreement for Construction, Maintenance and Operation Agreement (the "Agreement") for continuous highway lighting, in substantially the same form as attached hereto as Exhibit "A"; and WHEREAS, the City Council finds that the Agreement is in the public interest; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2. The City Manager, or his designee, is hereby authorized to execute the Agreement, in substantially the same form as attached hereto as Exhibit "A", on behalf of the City with TxDOT, and is further authorized to carry out the rights and duties of the City under the Agreement, including the expenditure of funds provided for therein. SECTION 3. This Ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 2017. CHRIS WATTS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL, INTERIM CITY ATTORNEY J ` BY: L4. Page 1 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN Legislation Text File #: ID 17-975, Version: 1 AGENDA CAPTION Consider adoption of an ordinance amending the schedule of Water Rates contained in Ordinance No. 2016-274 for Water Taps and Meter Fees and amending section 26-126. Le of the Denton Code of Ordinances; providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utility Board recommends approval (7-0). City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI CITY COUNCIL AGENDA INFORMATION SHEET AGENDA DATE: July 25, 2017 DEPARTMENT: Utility Administration ACM: Mario Canizares SUBJECT: Consider adoption of an ordinance amending the schedule of Water Rates contained in Ordinance No. 2016-274 for Water Taps and Meter Fees and amending section 26-126. Le of the Denton Code of Ordinances; providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utility Board recommends approval (7-0). BACKGROUND: Per City Council request, staff presented a Council Work Session item on fire sprinkler tap fees on April 18, 2017. Issues discussed during this Work Session included the history behind language in Section 26-126.1 of the Code of Ordinances regarding waiving fire sprinkler tap fees and discussions of the various Tap and Meter fees that are within the City of Denton Utility Rate Schedule. Following this discussion, Council directed staff to make the following revisions: 1. Remove references to waiving fees for fire sprinkler taps from Section 26-126.1 of the Code of Ordinances and the Water Rate Schedule. 2. Continue to collect fire sprinkler tap fees. 3. Clarify what is included in the standard Water Tap and Meter Fees. 4. Clarify when a special price quote to perform nonstandard work (fees for installations not listed) applies. Staff presented these revisions to the Public Utility Board on May 22, 2017, and the Board unanimously recommended approval. The proposed revisions as presented to the Public Utility Board are provided as Exhibits 2 and 3. Staff then presented the revisions to the City Council on July 18, 2017. Council directed staff to clarify that "extension of a main or service line to the back side of a street curb line or street right of way" meant an adjacent street curb line or street right of way. Staff has added this text. Council then recommended that staff bring the final ordinance forward to Council as a Consent Agenda Item on July 25, 2017. OPTIONS: 1. Approve the ordinance amending Section 26-126.1 of the Denton Code of Ordinances. and Ordinance 2016-274 Water Rate Schedule "Water Tap and Meter Fees" as submitted. 2. Direct staff to make additional revisions or take other action. RECOMMENDATION: Staff recommends Option 1. PRIOR ACTION/REVIEW (Council, Boards, Comissions): 1 City Council Work Session; April 18, 2017. Public Utility Board Item for Individual Consideration; May 22, 2017. City Council Work Session; July 18, 2017. FISCAL INFORMATION: Fire tap and meter fees are variable costs related to development activity. In 2015, total tap fees collected for fire lines were $35,500, and 2016 fees are estimated at approximately $40,800. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Public Infrastructure Related Goal: 2.3 Promote superior utility services and facilities EXHIBITS 1. Agenda Information Sheet (AIS). 2. Proposed Amendments to Chapter 26, Section 26-126.1 of the Denton Code of Ordinances 3. Proposed Amendments to Ordinance 2016-274 Water Rate Schedule, Water Tap and Meter Fees 4. Ordinance Prepared by: Timothy Fisher, P.E., Director of Water Utilities 2 Respectfully submitted: Kenneth Banks General Manager, Utilities Sec. 26-126.1. - Installation of taps by utility department. (a) Utility department may install. The utility department upon the approval of the superintendent of water/wastewater field services ("superintendent"), and upon receipt of the required fees, may remove, install, or relocate water and sewer taps and loops. (b) Fees for routine installations. Any person, association of persons, or corporation desiring that a water or sewer main tap, water meter loop, meter relocation, or sewer manhole breakout be removed, installed, or relocated by the utility department shall pay in advance to the utility department the applicable fees as established from time to time by the city council and kept on file with the city secretary. (c) Fees for installations not listed: (1) Any person requesting the installation of a tap or loop by the utility department for which a fee is not specified in subsection (b) shall pay in advance to the utility department a deposit based upon the estimated cost of such installation, or similar work, plus an administration charge of twenty (20) percent. (2) Upon completion of the installation or similar work requested per subsection (c)(1), the applicant shall be billed at actual cost, as determined by the utility department, plus a twenty (20) percent administrative charge. Any excess deposit shall be refunded to the applicant. (d) Tapping fees in addition to other fees and charges. The fees and charges established herein shall be in addition to any other applicable fees and charges provided by ordinance. Any person, association of persons, or corporation requesting the city to perform related services for which a fee has not been set shall be charged the city's cost for providing such work, service, material, and equipment plus twenty (20) percent. (e) Reserved (f) Wastewater tap fees waived under certain circumstances. Upon the presentation of satisfactory evidence by the property owner to the city, through its director of water/wastewater utilities, that a resident had multiple wastewater service where two or more residences had service on a single line prior to enactment of tap fees and the utility department decides to serve the properties on multiple lines under circumstances that will promote redevelopment of the property, no additional wastewater tap fees may be charged against the property owner. (Ord. No. 91-063, § III(25-8), 4-16-91; Ord. No. 2000-406, § 1, 10-24-00) WATER TAP AND METER FEES (Effective 07/18/17 44414-6) APPLICATION This schedule applies to the installation, removal, or relocation of water taps and meters by the City of Denton Utility Department at the request of a person, firm, association or corporation. TAP AND METER FEES Any person, association of persons, or corporation that requests that a water main tap, water meter or water meter loop, be removed, installed, or relocated by the Utility Department shall pay in advance to the Utility Department the following applicable fees: WATER TAPS WITH METER All taps and meters listed in this section include the installation of a water main tap, a service line from the main to the water meter, the meter box, and water meter. Water impact fees are not included. For situations where portions of this installation requires a pavement cut and repair or the water service line must be bored under the street, the Paved Street fee shall apply. For installations that require a full concrete panel section of pavement to be removed and replaced, or that require a meter larger than 2 inches, the Water Utility Department will provide a special price quotation (see "fees for installations not listed" section). Tia Meter Paved Street Unpaved Street I inch 5/8 inch x 3/4 inch $2,405.00 $1,605.00 1 inch 3/4 inch x 3/4 inch $2,445.00 $1,645.00 1 inch I inch $2,475.00 $1,675.00 2 inch 1-1/2 inch $3,070.00 $2,070.00 2 inch 2 inch $3,080.00 $2,080.00 WATER METER FEES This section applies where there is an existing water tap and service line of sufficient size to install a water meter. Situations include water meter installations for new developments and existing properties requesting a larger water meter with an existing adequately sized water tap and service line. Fees include installation and setup of a new water meter and a new water meter box (if required). Water impact fees are not included. For a meter larger than 2 inches, the Water Utility Department will provide a special price quotation (see "fees for installations not listed" section). Size of Meter 5/8 inch x 3/4 inch $305.00 3/4 inch x 3/4 inch $345.00 I inch $375.00 1-1/2 inch $670.00 2 inch $680.00 WATER METER RELOCATIONS This section applies for relocations for existing water meters to remove them from conflicts with driveways, sidewalks and other surface obstructions. This standard fee covers relocation of the meter box and water meter and water service line up to 10 feet and does not include pavement removal or replacement. For distances longer than 10 feet, the Water Utility Department will provide a special price quotation in increments of 10 feet (see "fees for installations not listed" section). Size of Meter Relocation of 10 Feet or Less 3/4 inch $285.00 1 inch $285.00 1-1/2 inch $340.00 2 inch $390.00 WATER LINE TAPS This section applies to the installation of all water main taps for extension of water mains, larger than 2 inch diameter service lines, and fire lines installed by a private contractor. The fees include the tapping sleeve and isolation gate valve, the installation of the tap, and the removal and restoration of the pavement for the water tap installation only. The contractor is responsible for installing the mainline extensions, service lines, and fire lines from the tapping sleeve isolation valve. For tap installations impacting concrete pavement that require a full concrete panel section to be removed and replaced, the Water Utility Department will provide a special price quotation. If requested, the Water Utility Department can offer to make a short extension of the main or service line to the back side of an adjacent street curb line or street light of way line based upon a special price quotation (see "fees for installations not listed" section). Size of Tap Paved Street Unpaved Street 0 1, A AQ 4 inch $3,600.00 - $2,100.00 6 inch $3,800.00 $2,200.00 8 inch $4,800.00 $3,100.00 12 inch $5,500.00 $4,000.00 FEES FOR INSTALLATIONS NOT LISTED For the installation of a tap, loop or meter for which a fee is not specified, the requestor shall pay in advance a 50 deposit based upon the estimated cost of such installation, or similar work, plus an administrative charge of 20%. 0 ORDINANCE NO. 2017 -XXX AN ORDINANCE AMENDING THE SCHEDULE OF WATER RATES CONTAINED IN ORDINANCE NO. 2016-274 FOR WATER TAPS AND METER FEES AND AMENDING SECTION 26-126.1.E OF THE DENTON CODE OF ORDINANCES; PROVIDING FOR A REPEALER; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Rate Schedules for water service as provided for in Chapter 26 of the Code of Ordinances, are amended to read as follows: WATER TAP AND METER FEES (Effective 07/25/17) APPLICATION This schedule applies to the installation, removal, or relocation of water taps and meters by the City of Denton Utility Department at the request of a person, firm, association or corporation. TAP AND METER FEES Any person, association of persons, or corporation that requests that a water main tap, water meter or water meter loop, be removed, installed, or relocated by the Utility Department shall pay in advance to the Utility Department the following applicable fees: WATER TAPS WITH METER All taps and meters listed in this section include the installation of a water main tap, a service line from the main to the water meter, the meter box, and water meter. Water impact fees are not included. For situations where portions of this installation requires a pavement cut and repair or the water service line must be bored under the street, the Paved Street fee shall apply. For installations that require a full concrete panel section of pavement to be removed and replaced, or that require a meter larger than 2 inches, the Water Utility Department will provide a special price quotation (see "fees for installations not listed" section). Tia Meter Paved Street Unpaved Street 1 inch 5/8 inch x 3/4 inch $2,405.00 $1,605.00 1 inch 3/4 inch x 3/4 inch $2,445.00 $1,645.00 1 inch 1 inch $2,475.00 $1,675.00 2 inch 1-1/2 inch $3,070.00 $2,070.00 2 inch 2 inch $3,080.00 $2,080.00 WATER METER FEES This section applies where there is an existing water tap and service line of sufficient size to install a water meter. Situations include water meter installations for new developments and existing properties requesting a larger water meter with an existing adequately sized water tap and service line. Fees include installation and setup of a new water meter and a new water meter box (if required). Water impact fees are not included. For a meter larger than 2 inches, the Water Utility Department will provide a special price quotation (see "fees for installations not listed' section). Size of Meter 5/8 inch x 3/4 inch $305.00 3/4 inch x 3/4 inch $345.00 1 inch $375.00 1-1/2 inch $670.00 2 inch $680.00 WATER METER RELOCATIONS This section applies for relocations for existing water meters to remove them from conflicts with driveways, sidewalks and other surface obstructions. This standard fee covers relocation of the meter box and water meter and water service line up to 10 feet and does not include pavement removal or replacement. For distances longer than 10 feet, the Water Utility Department will provide a special price quotation in increments of 10 feet (see "fees for installations not listed" section). Size of Meter Relocation of 10 Feet or Less 3/4 inch $285.00 1 inch $285.00 1-1/2 inch $340.00 2 inch $390.00 WATER LINE TAPS This section applies to the installation of all water main taps for extension of water mains, larger than 2 inch diameter service lines, and fire lines installed by a private contractor. The fees include the tapping sleeve and isolation gate valve, the installation of the tap, and the removal and restoration of the pavement for the water tap installation only. The contractor is responsible for installing the mainline extensions, service lines, and fire lines from the tapping sleeve isolation valve. For tap installations impacting concrete pavement that require a full concrete panel section to be removed and replaced, the Water Utility Department will provide a special price quotation. If requested, the Water Utility Department can offer to make a short extension of the main or service line to the back side of an adjacent street curb line or street right of way line based upon a special price quotation (see "fees for installations not listed" section). Size of Tap Paved Street Unpaved Street 4 inch $3,600.00 $2,100.00 6 inch $3,800.00 $2,200.00 8 inch $4,800.00 $3,100.00 12 inch $5,500.00 $4,000.00 FEES FOR INSTALLATIONS NOT LISTED For the installation of a tap, loop or meter for which a fee is not specified, the requestor shall pay in advance based upon the estimated cost of such installation, or similar work, plus an administrative charge of 20%. 3 SECTION 2. Section 26.126. Le of Chapter 26 of the Code of Ordinances, is amended to read as follows: SUBPART A - CODE OF ORDINANCES Chapter 26 - UTILITIES Section 26-126.I(e). Reserved SECTION 3. All ordinances or parts of ordinances in force when the provisions of this ordinance became effective which are inconsistent or in conflict with the terms of provisions contained in the amended schedule of rates hereby enacted by this ordinance, are hereby repealed to the extent of any such conflict. SECTION 4. If any section, subsection, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION 5. The Schedule of Rates herein adopted shall be effective, charged and applied on or after the date of the approval of this ordinance; and a copy of said rates, fees, and charges shall be maintained on file in the Office of the City Secretary of Denton, Texas. PASSED AND APPROVED this the day of ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: AARON LEAL, INTERIM CITY ATTORNEY I CHRIS WATTS, MAYOR 2017. City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com IEN' `IN Legislation Text File #: ID 17-984, Version: 1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to execute a Professional Services Agreement for consulting services relating to City of Denton Solid Waste operations; providing for the expenditure of funds therefor; and providing an effective date (File 6510 -awarded to Weaver and Tidwell, LLC in the not -to -exceed amount of $75,000). City of Denton Page 1 of 1 Printed on 7/21/2017 powered by I-eg;gl;>karI City of Denton - city Hale 41"Itlamm215 E. McKinney Street DENTON Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: Materials Management ACM: Mario Canizares DATE: July 25, 2017 SUBJECT Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager to execute a Professional Services Agreement for consulting services relating to City of Denton Solid Waste operations; providing for the expenditure of funds therefor; and providing an effective date (File 6510 - awarded to Weaver and Tidwell, LLC in the not -to -exceed amount of $75,000). FILE INFORMATION The City Manager has been reviewing operations to improve the efficiency and effectiveness of operations for all departments. As part of this review, staff has recently discovered some issues in the Solid Waste operation that need to be explored. In particular, procedures related to purchasing, contracting, and budget review, have been identified as needing improvement. Weaver and Tidwell, LLC (Weaver) is an accounting firm that the City has used previously with success, and they have a depth of experience in these issues. Therefore, management is recommending that Weaver be used to develop process improvements in these areas and is recommending award of a contract in the not -to -exceed amount of $75,000. In accordance with Texas Local Government Code 252.022, the procurement of professional services is exempt from the requirement of competition based selection. The City of Denton has previous successful experience with the recommended firm, and has elected to not seek qualification based competition for these identified services. RECOMMENDATION Staff recommends approval of the Professional Services Agreement between the City of Denton and Weaver and Tidwell, LLC in the not -to -exceed amount of $75,000. PRINCIPAL PLACE OF BUSINESS Weaver and Tidwell, LLC Fort Worth, TX ESTIMATED SCHEDULE OF PROJECT Services to be performed will begin upon Council approval and will continue until the completion of the project as defined in the Professional Services Agreement. FISCAL INFORMATION These services will be funded from the Solid Waste Department Administrative Operating account. STRATEGIC PLAN RELATIONSHIP The City of Denton's Strategic Plan is an action -oriented road map that will help the City achieve its vision. The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence; Public Infrastructure; Economic Development; Safe, Livable, and Family -Friendly Community; and Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this specific City Council agenda item contributes most directly to the following KFA and goal: Related Key Focus Area: Organizational Excellence Related Goal: 1.1 Manage financial resources in a responsible manner EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance Exhibit 3: Professional Services Agreement Respectfully submitted: Galen Gillum, 349-7656 Director of Capital Projects For information concerning this acquisition, contact: Bryan Langley at 349-8224. ORDINANCE NO. CONSIDER ADOPTION OF AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES RELATING TO CITY OF DENTON SOLID WASTE OPERATIONS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 6510 -AWARDED TO WEAVER AND TIDWELL, LLC., IN THE NOT -TO -EXCEED AMOUNT OF $75,000.) WHEREAS, the professional services provider (the "Provider") mentioned in this ordinance is being selected as the most highly qualified on the basis of its demonstrated competence, and qualifications to perform the proposed professional services; and WHEREAS, the fees under the proposed contract are fair, and reasonable, and are consistent with and not higher than the recommended practices and fees published by the professional associations applicable to the Provider's profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager is hereby authorized to enter into a professional service contract with Weaver and Tidwell, LLC., to provide professional consulting services relating to a review of the City of Denton Solid Waste Department operations, a copy of which is attached hereto and incorporated by reference herein. SECTION 2. The City Manager is authorized to expend funds as required by the attached contract. SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates the authority to take any actions that may be required, or permitted to be performed by the City of Denton under File 6510 to the City Manager of the City of Denton, Texas, or his designee. SECTION 4. The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 2017. CHRIS WATTS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL, INTERIM CITY ATTORNEY BY: 0 , Lav PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES FILE 6510 STATE OF TEXAS § COUNTY OF DENTON § THIS AGREEMENT (the "Agreement") is made and entered into on , by and between the City of Denton, Texas, a Texas municipal corporation, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER" and Weaver and Tidwell, LLP., with its corporate office at 12221 Merit Drive, Suite 1400, Dallas Texas, 75251, hereinafter called "CONSULTANT," acting herein, by and through their duly authorized representatives. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE I CONSULTANT AS INDEPENDENT CONTRACTOR The OWNER has selected CONSULTANT on the basis of demonstrated competence and qualifications to perform the services herein described for a fair and reasonable price pursuant to Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER will not assert control over the day-to-day operations of the CONSULTANT. The CONSULTANT is customarily engaged to provide services as described herein independently and on a nonexclusive basis in the course of its business. This Agreement does not in any way constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby agrees to perform the services described herein based on the skills required for the scope of work in connection with the Project as stated in the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas. The professional services set out herein are in connection with the following described project: The Project shall include, without limitation, Identification and evaluation of key functions and processes for the City of Denton Solid Waste Department, as described in Exhibit A, which is attached hereto and incorporated herein (the "Project"). ARTICLE II SCOPE OF BASIC SERVICES The CONSULTANT shall perform the following services in a professional manner: A. The CONSULTANT shall perform all those services as necessary and as described in the OWNER's N/A, which is attached hereto and made a part hereof as N/A as if written word for word herein. Contract 6510 Page 1 B. To perform all those services set forth in CONSULTANT's proposal, which proposal is attached hereto and made a part hereof as Exhibit A as if written word for word herein. C. CONSULTANT shall perform all those services set forth in individual task orders, as described in Exhibit A, which shall be attached to this Agreement and made a part hereof. D. If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement, the terms and conditions of this Agreement will control over the terms and conditions of the attached exhibits or task orders. ARTICLE III ADDITIONAL SERVICES Additional services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included in the above-described Basic Services, may be negotiated as needed, per rates included in Exhibit A. A. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. B. Preparing data and reports for assistance to OWNER in preparation for hearings before regulatory agencies, courts, arbitration panels or mediator, giving testimony, personally or by deposition, and preparations therefore before any regulatory agency, court, arbitration panel or mediator. C. Assisting OWNER in preparing for, or appearing at litigation, mediation, arbitration, dispute review boards, or other legal and/or administrative proceedings in the defense or prosecution of claims disputes with Contractor(s). D. Assisting OWNER in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this AGREEMENT. Such services, if any, shall be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this AGREEMENT. E. Visits to the site in excess of the number of trips included in Exhibit B. F. Preparing statements for invoicing or other documentation for billing other than for the standard invoice for services attached to this professional services agreement. ARTICLE IV TIME OF COMPLETION CONSULTANT is authorized to commence work under this contract upon execution of this AGREEMENT. CONSULTANT will provide services from the date of execution and shall automatically expire upon completion of the work or receipt of the materials, and acceptance by the City of Denton. Contract 6510 Page 2 ARTICLE V COMPENSATION A. COMPENSATION TERMS: 1. "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services related to this agreement. 2. "Direct Non -Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment. B. BILLING AND PAYMENT: For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost estimate detail at an hourly rate shown in Exhibit "A" which is attached hereto and made a part of this Agreement as if written word for word herein, a total fee, including reimbursement for direct non -labor expenses not to exceed $75,000. Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designee; however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered. Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or which is not submitted in compliance with the terms of this Agreement. The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement. It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum not to exceed fee as stated, without first having obtained written authorization from the OWNER. The CONSULTANT shall not proceed to perform the services listed in Article III "Additional Services," without obtaining prior written authorization from the OWNER. C. ADDITIONAL SERVICES: For additional services authorized in writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit "A." Payments for additional services shall be due and payable upon submission by the CONSULTANT and approval by the City staff, and shall be in accordance with subsection B hereof. Statements shall not be submitted more frequently than monthly. D. PAYMENT: If the OWNER fails to make payments due the CONSULTANT for services and expenses within thirty (30) days after receipt of the CONSULTANT's undisputed statement thereof, the amounts due the CONSULTANT will be paid interest in accordance with the Texas Government Code 2251.025. Additionally, the Contract 6510 Page 3 CONSULTANT may, after giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses, and charges. Nothing herein shall require the OWNER to pay the late charge if the OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article V, "Compensation," there is a bona fide dispute concerning the amount due, or the invoice was not mailed to the address or in the form as described in this Agreement. The OWNER will notify CONSULTANT of any disputes within twenty-one (21) days of receipt of the invoice. E. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX, 76201-4299. A pro -forma invoice shall be sent to the contract administrator. It is the intention of the City of Denton to make payment on completed orders within thirty days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants. ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon the termination of this Agreement. The CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense. In the event the OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein, CONSULTANT is released from any and all liability relating to their use in that project. ARTICLE VIII INDEMNITY AGREEMENT THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES, LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE, RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE Contract 6510 Page 4 CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR PERFORMANCE OF THIS AGREEMENT. Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE IX INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above: A. Comprehensive General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. B. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $100,000 for each accident. C. Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident. D. Professional Liability Insurance with limits of not less than $1,000,000 annual aggregate. E. The CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages. The General Liability and Auto Liability insurance policies shall name the OWNER as an additional insured. CONSULTANT shall endeavor to provide OWNER with any cancellation or modification to its insurance policies. ARTICLE X ALTERNATIVE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to mediation with each party bearing its own costs of mediation. No mediation arising out of or relating to this Agreement, involving one party's disagreement may include the other party to the disagreement without the other's approval. Mediation will not be a condition precedent to suit. Contract 6510 Page 5 ARTICLE XI TERMINATION OF AGREEMENT A. Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days' advance written notice to the other party. B. This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement. No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than fifteen (15) calendar days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to termination. C. If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days after the date of termination. The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article V "Compensation." Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information. The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its use. ARTICLE XII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants. Contract 6510 Page 6 ARTICLE XIII NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein. Mailed notices shall be deemed communicated as of three (3) days' mailing: To CONSULTANT: Weaver & Tidwell, LLC John Wauson, CPA 12221 Merit Dr., Suite 1400 Dallas, TX 75251 To OWNER: City of Denton Purchasing Manager —File 6510 901B Texas Street Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days' mailing. ARTICLE XIV ENTIRE AGREEMENT This Agreement and related exhibits constitute the complete and final expression of this Agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE XV SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. ARTICLE XVI COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as those laws may now read or hereinafter be amended. ARTICLE XVII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, sexual orientation, national origin or ancestry, age, or physical handicap. Contract 6510 Page 7 ARTICLE XVIII PERSONNEL A. The CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. B. All services required hereunder will be performed by the CONSULTANT or under its supervision. All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. ARTICLE XIX ASSIGNABILITY The CONSULTANT acknowledges that this Agreement is based on the demonstrated competence and specific qualifications of the CONSULTANT and is therefore personal as to the CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the OWNER. ARTICLE XX MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE XXI MISCELLANEOUS A. The following exhibits are attached to and made a part of this Agreement: Exhibit A — Consultant's Scope of Services Offer B. The OWNER shall have the right to audit and make copies of the books, records and computations pertaining to this agreement. The CONTRACTOR shall retain such books, records, documents and other evidence pertaining to this agreement during the contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within 10 business days of written request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to this agreement, and to allow the OWNER Contract 6510 Page 8 similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the CONTRACTOR which must be payable within five business days of receipt of an invoice. Failure to comply with the provisions of this section shall be a material breach of this contract and shall constitute, in the OWNER'S sole discretion, grounds for termination thereof. Each of the terms "books", "records", "documents" and "other evidence", as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. C. ']'his Agreement shall be governed by, corastraaed, and enforced ira accordance with, and subJect to, the laws of the State of Texas or federal law, where applicable, without regard to the conflict of law prhaciples of aray j urisdictiora. ha the event there shall be aray dispute arising out of the teras aaad coaaditioras of, or ira coaanectiora with, this Agreement, the party seeking relief shall submit such disparate to the District Courts of Deratora CoutAy or if federal diversity or subject matter jurisdictiora exists, to the 1Jraited States District Court for the Eastern District of Texas -Sherman Division. D. For the purpose of this Agreement, the key persons who will perform most of the work hereunder shall be Alyssa G. Martin, CPA. However, nothing herein shall limit CONSULTANT from using other equally qualified and competent members of its firm to perform the services required herein. E. CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereof. In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER. F. The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under this Agreement. G. The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. ARTICLE XXII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER. CONSULTANT shall not have or claim any right arising from employee status. Contract 6510 Page 9 ARTICLE XXIII RIGHT TO AUDIT The OWNER shall have the right to audit and make copies of the books, records and computations pertaining to this agreement. The CONTRACTOR shall retain such books, records, documents and other evidence pertaining to this agreement during the contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within 10 business days of written request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to this agreement, and to allow the OWNER similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the CONTRACTOR which must be payable within five business days of receipt of an invoice. Failure to comply with the provisions of this section shall be a material breach of this contract and shall constitute, in the OWNER'S sole discretion, grounds for termination thereof. Each of the terms "books", "records", "documents" and "other evidence", as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. ARTICLE XXIV CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish an original notarized Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at: htlps://www.ethics.state.tx.us/whatsnew/elf info forml295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on signature page. 5. Sign and notarize the Form 1295 6. Email the notarized form to purchasin(a�cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 — Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission's website within seven business days. Contract 6510 Page 10 IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement through its duly authorized undersigned officer on this date CITY OF DENTON, TEXAS TODD HILEMAN, CITY MANAGER JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: AARON LEAL, INTERIM CITY ATTORNEY WEAVER & TIDWELL, LLC A TEXAS CORPORATION "CONSULTANT" BY: JOHN WAUSON, CPA ITS: PARTNER TEXAS ETHICS COMMISSION CERTIFICATE NUMBER Contract 6510 Page 11 CITY OF DENTON INSURANCE REQUIREMENTS FOR CONTRACTORS Bidder's attention is directed to the insurance requirements below. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of Bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder may be disqualified from award of the contract. Upon bid award, all insurance requirements shall become contractual obligations, which the successful bidder shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as practicable after notification of bid award, Contractor shall file with the Purchasing Department satisfactory certificates of insurance, containing the bid number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractors are strongly advised to make such requests prior to bid opening, since the insurance requirements may not be modified or waived after bid opening unless a written exception has been submitted with the bid. Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted.- Each oted: Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- VII or better. • Any deductibles or self-insured retentions shall be declared in the bid proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Liability policies shall be endorsed to provide the following: • Name as additional insured the City of Denton, its Officials, Agents, Employees and volunteers. Contract 6510 Page 12 • That such insurance is primary to any other insurance available to the additional insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. • Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. • Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled before the expiration date. • Should any of the required insurance be provided under a claims -made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. • Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. • Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X ] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: Contract 6510 Page 13 Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. Coverage B shall include personal injury. Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000.00 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: any auto, or all owned, hired and non -owned autos. [X] Workers' Compensation Insurance Contractor shall purchase and maintain Worker's Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's Compensation Commission (TWCC). Contract 6510 Page 14 [ ] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an "occurrence" basis, and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least combined bodily injury and property damage per occurrence with a aggregate. [X] Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. [ ] Builders' Risk Insurance Builders' Risk Insurance, on an All -Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a "blanket" basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. Contract 6510 Page 15 ATTACHMENT 1 [ ] Workers' Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate ")-A copy of a certificate of insurance, a certificate of authority to self -insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner -operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: Contract 6510 Page 16 1) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. L The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 1) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2) provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4) obtain from each other person with whom it contracts, and provide to the contractor: a) certificate of coverage, prior to the other person beginning work on the project; and b) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; Contract 6510 Page 17 6) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7) Contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self- insured, with the commission's Division of Self -Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. Contract 6510 Page 18 Contract 6510 Page 19 Contract 6510 Exhibit A Proposal for Evaluation of Functions, Processes and Controls City of Denton July 20, 2017 Contract 6510 weave��r Exhibit A n,,,�u-ran e Inzul�lvi nary Contents ExecutiveSummary ............................................................................................................................... 1 Qualifications and Experience.............................................................................................................2 OurTeam to Serve You......................................................................................................................... 4 EngagementApproach....................................................................................................................... 6 ProposedFees...................................................................................................................................... 10 Contract 6510 v°"UsExhibit A wea n^,uiaun ( vAdvi'mry Executive Public -sector en'ti'ties like the City of Denton ('the City) face dis'tinc't challenges when it comes to managing diverse and complex ac'tivi'ties across multiple depar'tmen'ts with discrete budgets and objectives. The efficient and effective adminis'tra'tion and management of routine and specialized processes within individual depar'tmen'ts is critical to ensure proper stewardship of public funds and the ongoing ability to serve the needs of Denton's Citizens. With the Solid Waste depar'tmen't comprising operating revenues and expenses of approximately $38 million, it is critical for City Management to understand whether the depar'tmen't and their processes are well organized, controlled, and align with internal and public expec'ta'tions. Weaver's experience with evaluating business processes and assessing the design of internal control activities, along with our prior hands-on experience with the City, provides us with the knowledge and insight needed to provide impactful assistance to ensure key functions and activities are operating effectively and efficiently, with sufficient internal control to mitigate inherent risks within critical functions at the City. Texas -proud, Weaver is committed to the needs and success of our surrounding communities — and the government entities that support them. Local governments and state agencies alike turn to Weaver because they know we will be sensitive to their needs and circumstances, forthright in our communications and unwavering in our commitment to the highest standards of quality. This is perhaps best illustrated by our long and diverse list of municipal clients, including the City of Denton and other North Texas cities such as Dallas, Fort Worth, Irving, McKinney, Lewisville, Southlake, Grand Prairie, Garland, Frisco and Benbrook. Our Risk Advisory Services practice specializes entirely on services such as internal control design and implementation, process improvement, compliance, risk assessment and internal audits — with a strong focus on helping our cities achieve their risk management goals. The depth and breadth of our hands-on experience means we have a real-world understanding of the complex landscape entities like the City must navigate on a daily basis. Weavelr I, I,ovkJes ulr lqc.e a1n(J (:Jvi ol,y se1'vklc.es Io un,�ore Iha11 153 sec.lolr c.lilel ls„ uc.lu : illu in,,ore Ihalu 30 texas c.iHes aln(J in,,ore Hha1n a (Jozelu sl:)e(:Jal (Jisli,k::As„ The largest independent CPA firm based in the Southwest, Weaver offers the City the best of both worlds: the talent and experience of a large national firm, with a hometown commitment to continuous communication and hands-on service. Indeed, the cornerstones of our philosophy are an unwavering commitment to client service and dedication to providing value beyond mere "check -the -box" services. We will also work to cultivate a lasting, collaborative relationship with you, with an overarching focus on continuity, responsiveness and continuous communication. To that end, the partners on your team will provide much more than oversight and accountability during this engagement — they will remain available to you throughout the year. With this added level of guidance and support, the City can be confident in our commitment to helping you meet both your immediate project objectives and your long-term strategic goals. Wo cavo, «r7d Iidwdl I J .I''', I 1"1.71').7 —fl [oi I'v(�lucfllon o[ I unr lon7, 1'1'x7� (-end C. nli' 7k Contract 6510 weav� Exhibit A n riaun ( vAdvrrvy t The success of an evaluation such as that required by the City is directly tied to the talent and experience a firm brings. Weaver's Advisory Services practice is made up of approximately 70 dedicated professionals recognized for their breadth and depth of experience in a full range of governance, risk management and compliance services. Our professionals are highly skilled with such specialized services as business process analysis and improvement, internal control evaluations, organizational assessments, internal audit, risk management, IT audits, IT security and forensics — including having provided many of these services directly to Texas cities and other complex public sector organizations. Certifications and Affiliations Underlying our portfolio of work are highly experienced teams that stay at the forefront of the industry through ongoing certifications. Some of the numerous certifications held by our Advisory Services professionals include: Certified Public Accountant (CPA) Certified Internal Auditors (CIA) Certified Information Security Auditor (CISA) Certified Fraud Examiner (CFE) Certified Compliance and Ethics Professional (CCEP) Certified Information Systems Security Professional (CISSP) GIAC Penetration Tester (GPEN) Certified Information Technology Professional (CITP) Certified Ethical Hacker (CEH) PCI Qualified Security Assessor (QSA) Certification in Risk Management Assurance (CRMA) Certified in Risk and Information Systems Control (CRISC) SAP -Certified Consultant Information Technology Infrastructure Library (ITIL) Our professionals also stay abreast of best practices, industry trends and compliance issues through active participation — including holding key leadership positions — in numerous professional and industry associations, such as: Chair, Baker Tilly International Governance, Risk and Compliance Committee Member, Institute of Internal Auditors' North American Board Member, IIA American Center for Government Auditing Executive Committee Member, AICPA Information Management and Technology Assurance (IMTA) Chair, IT Audit Task Force of the AICPA IMTA Executive Committee Committee Member, Institute of Internal Auditors' Learning Solutions Committee Board Member, Information Systems Audit and Control Association (ISACA) Member, National Association of Corporate Directors Member, Society of Corporate Compliance and Ethics President, Information Systems Audit and Control Association (ISACA), North Texas chapter CSAVAI CRMA ..... Certified N�� a� cegttaocarturnw, Internal Auditor &'o & m opt ow a R u aw�.aN" Wo ryvo, «r7d Iidwdl I J.J' Pr«gO 2 "i.71'a.7 rd [oi I'v(�1urfll 7n o[ I unr loo" 1'1'x7� (�ynd Cnli' 7k Contract 6510 weav� Exhibit A Proven Track Record Weaver provides a complete range of services to a wide array of local, county and state entities, including: Mral�ll�„, Il'a<� � IC=`r. .. I ()�.c,;� &I�(rC:i,l,c�l'lr� I I�l..;l IC:`,i S.. City of Arlington# Bethany Special Utility District* Cancer Prevention and Research Institute of City of Allen* Central Texas Council of Governments* Texas# City of Benbrook* Dallas County# Employees Retirement System of Texas# City of Bryan*/# Denton County Transit Authority*/# Texas Council for Developmental Disabilities# City of Cedar Hill* East Texas Council of Governments*/# Texas Department of Insurance# City of Corpus Christi# Edwards Aquifer Authority* Texas General Land Office# City of Dallas# Ellis County Rural Rail Transport* Texas Health Services Authority# City of Denton*/# Emergency Communication District of Texas Lottery Commission* City of Euless* Ector Co.* Texas Military Department* City of Friendswood* Fort Worth Transportation Authority* Texas Municipal Retirement System# City of Garland* Greenville Electric Utility# Texas Municipal Power Agency* City of Galveston* Houston Galveston Area Council# Texas Permanent School Fund* City of Georgetown*/# Lake Cities Municipal Utility Authority*/# Texas Student Housing Authority* City of Greenville */# Lubbock Housing Authority* City of Grand Prairie* Metrocare Services# I duu xoliC,)nol I r71i Il,” City of Houston# MHMR of Tarrant County* Austin Community College# City of Irving# Monahans Housing Authority* Beaumont ISD# City of Killeen* North Central Texas Council of Burleson ISD* City of League City* Governments*/# Cedar Hill ISD* City of Lewisville*/# North Texas Municipal Water District# Conroe ISD* City of McKinney*/# North Texas Tollway Authority# Crowley ISD* City of Midlothian* Odessa Housing Authority* Dallas County Schools* City of Odessa* Odessa Development Corporation Dallas ISD*/# City of Rowlett* Pecos County TJPC* EI Paso ISD# City of Saginaw* Reeves County Commissary Funds Fort Worth ISD*/# City of Sanger* Reeves County TJPC* Frisco ISD*/# City of Southlake*/# Region XI Education Service Center# Hurst -Euless -Bedford ISD* City of Springtown* Region XIII Education Service Center# Higher Education Servicing Corporation# City of The Colony*/# Tarrant Appraisal District* Highland Park ISD* City of Tomball* Tarrant County Emergency Services Irving ISD*/# City of University Park* District No. 10* Tarrant County Tax Collectors Office# Keller ISD* City of Wylie* Tarrant Regional Water District# La Porte ISD* Town of Addison*/#McKinney Trinity River Authority*/# ISD# Town of Fairview* Williamson County * Montgomery ISD Town of Little Elm* North Texas Higher Education Authority* Town of Highland Park*/# Tarrant County College District*/# Town of Trophy Club* Texas A&M University# Town of Westlake* Texas A&M University College of Liberal Arts# *Assurance Services I #Advisory Services Wo r�vo' rmd 1idwdl 1 .1 .1' 'I "rp"7 -1 [ol I'v(�1ur lion o[ I unr loo" 1'1'or r.,,r:s rmd Cnli "71" Contract 6510 weav� Exhibit A uiaun ( vAdvi'mry 11 e a i," n (,'D iir g a i Our entire team — from partner to associates — is tailored to address the complete range of issues that can arise when evaluating complex departmental environments like that of the City. Our experienced team will work to maximize the efficiency and impact of every activity throughout the life of the engagement. We will also work collaboratively with the City to ensure our approach remains tailored to your most pressing needs and provides the greatest short-term impact and long-term value. Biographies for key team members have been provided below, detailed resumes have been provided in Appendix A. Nyssa G. Mairtfulri, III'' [ III';Illlx tll Ill''Iairturi ir° Alyssa has more than 25 years of experience in public accounting, including 17 years of internal control process risk management and compliance, with an emphasis on operational analysis, risk U� management, internal audit, quality assurance reviews, fraud prevention, IT audit, business management consulting, strategic planning and technology consulting — with a strong focus on Texas cities and government entities. She has significant experience overseeing a variety of financial, operational, contract and compliance evaluation services, including engagements for municipal clients such as the cities of Dallas, Houston, McKinney, Lewisville, Corpus Christi, Irving, Greenville, Bryan. Alyssa is a frequent, sought-after speaker on advisory matters for professional and civic audiences. As an active member of the American Institute of Certified Public Accountants, the National Association of Corporate Directors and the Institute of Internal Auditors, she remains on the forefront of industry regulations and changes. She serves on many community boards and civic committees, and has been honored with a number of awards. She graduated with a master's in business administration and a bachelor's degree from the University of Texas at Dallas. .16lhiri Wausoiri, 0 [ IllIairtiri ir°, RWk AdvisoiryServices John has twelve years of public accounting and risk advisory experience. He has extensive experience working with governmental and commercial entities, with a focus on internal control design and implementation, business process improvement, enterprise risk management, entity - and process -level risk assessments, internal audit, compliance and fraud prevention. In addition to prior hands-on experience with the City of Denton, public sector clients served by John include the City of Bryan, City of McKinney, City of Dallas, North Texas Tollway Authority, Employees Retirement System, Ector County Hospital District, and multiple school districts across North Texas. A Certified Public Accountant, John holds memberships with many professional organizations, including the Institute of Internal Auditors (IIA) and in 2014 was named a Rising Star by the Texas Society of CPAs. He is also the immediate past -chairman for the Young and Emerging Professionals Committee of the Texas Society of CPAs. John earned a Bachelor of Business Administration in accounting from the University of Oklahoma. Wo( -Vo, «r7r1 Iidwdl I J .I''', 4 r"1.71r)o"(�-1 "ol I'v(�lucfllon o[ I unr lon7, 1'1'x7� (-end C.;7rnli'ok Contract 6510 v°"UsExhibit A wea n riaun ( vAdvrrvy IIurcfuICIORI "1'cillriOu , CA, VIII'°III';, I°", ORMA l Mairiageir, III' 6i llllc Advisoiry Sir° bice Brandon has more than nine years of experience in internal audit, including extensive work for public -sector agencies, with a focus on business process improvement, internal control evaluation contract compliance audits and monitoring, internal audit, fraud detection and risk management. His recent advisory clients include the City of Houston, City of Corpus Christi, North Texas Tollway Authority, Del Mar College, Lee College, Dallas Independent School District, Texas Commission on Environmental Quality, Texas Department of Public Safety (including the Texas Department of Emergency Management) and Houston -Galveston Area Council. Brandon has presented sessions at conferences by such organizations as the Institute of Internal Auditors (IIA), the International Law Enforcement Auditor's Association and the Texas State Auditor's Office. He also co-authored a case study in the Bribery and Corruption Casebook, published by the Association of Certified Fraud Examiners. He is a Certified Internal Auditor (CIA), a Certified Fraud Examiner (CFE), and a Certified Government Auditing Professional (CLAP). He also holds Certification in Risk Management Assurance (CRMA) and is a graduate of the Texas Internal Audit Leadership Development Program. He earned a both a Master of Public Administration and a Bachelor of Public Administration from Texas State University. ;ki bid Witteiri, III'' , CA lI S urfloir° Associate, IIIltNllc Advisoiry Sir° hie David has three years of experience in public accounting and is a full-time member of the risk advisory services team. His specialized focus includes business process analysis and improvement, internal control consulting, internal audit and compliance. He has extensive experience evaluating and documenting internal control design and testing operating effectiveness of key controls. David is an active member of the Texas Society of CPAs and the Institute of Internal Auditors (IIA). He earned a Master of Science in accounting from the University of Texas at Dallas — including an Internal Audit Education Partnership (IAEP) certificate — and a Bachelor of Arts in economics from Hendrix College. fhe ,)artiners on your learrwfll 1arovide it ruc.h irrare lhaln aver igh � and ac.c ou1nlal'vilkl dudin Mails e1r a erre1l lhey wlll r'e1irrai111 availlalble Va you lhrau lrauV the year, Mlh lh�s added level aV uidalnc.e and sul:)I:)ar't, Vlre Uy can I've c.alufiideigV iglu our c orrrrHrralqV Va hell,)'iiqg you rreeV I'vaVVh your illl�r irredale Iarojed al'vjec:° fives and your long Vernirr slrale ilc goals, Wo cyvo, «r7d Iidwdl I J.I''', '1'or)o"(-1 [oi I'v(�lucfllon o[ I unr loo" 1'1'x7� (�ynd C. nli' 7k Contract 6510 weavll Exhibit A n^,uiaun ( vAdvi'mry z l �.. , II v e"" a r J, ,. l e Weaver will perform a scoping analysis to identify the discrete transactional processes and procedures that should be considered in the detailed process and control evaluation for the Solid Waste Department. Identified processes will be assessed to determine the effectiveness and efficiency of the process design as well as the adequacy of internal controls to mitigate inherent risks in the process. The overall objective of the engagement is to provide the City insight regarding the sufficiency and effectiveness of internal controls within key underlying transactional processes at the Solid Waste Department. Key functions to be included in the evaluation will include purchasing and expense authorization and processing procedures, contract execution and management activities, and revenue processing and billing activities. The level of detail to which each of these processes are evaluated will be determined based on a detailed scoping analysis, which may also identify additional transactional processes that should be examined. The evaluation will include gaining an understanding of the transactional flow and identifying internal controls that exist in the current process. Processes will be assessed and evaluated for the following: Appropriateness of assigned duties and responsibilities based on competing responsibilities Adequacy with which duties are segregated within key transactional processes Compliance with transaction authorization thresholds and documentation requirements Accuracy of the classification and recording of transactions Sufficiency and effectiveness of internal control activities to mitigate inherent risks within the transactional process We will document all of our findings and provide the City with specific, actionable recommendations designed to improve the effectiveness and efficiency of procedures and internal control activities within identified key processes, and to enable the City to mitigate risks within those key process areas. 0 r "li "f j"In r In ejr"" o (z I' Creating value in any engagement starts with open and regular communication — including hands-on partner involvement and effective communication on a timely, regular basis. This serves as the ever -valuable foundation in every Weaver engagement. In addition to regular status updates throughout the engagement, we will meet on a regular basis to: Facilitate a constructive exchange about work in progress and related issues Answer your questions about technical and strategic issues Learn about any changes in your operations, resources or business strategies Wo( -Vo' «r7d Iidwdl I J .I''' f"1.71r)o"(�-1 "ol I'V(1k)«Ii.7n of I unr lion", 1'1'x7� (-end C.;7rnli'olk Contract 6510 weav� Exhibit A n riaun ( vAdvrrvy Key Based on our current understanding, we anticipate that each evaluation will consist of the following key phases: II IMMEM II p Dcesigi'lI�r<Ylunlion rffN H once s,l ,slain p We will work with City management to tailor these phases and our work effort as needed based on the results of initial discovery and planning as well as the City's budget. Planning and Discovery The first step in any Weaver engagement is to confirm the project scope and develop a mutually agreeable schedule, including fieldwork timing and deliverable dates. During this stage of the engagement, we will meet with City management to confirm objectives and expectations. Next, we will develop a plan that details the schedule, staffing plans and key milestones. This will serve as a communications and progress monitoring tool, and will help facilitate a smooth engagement flow. During discovery, we will examine detailed, transaction level financial data to enhance our understanding of the inflow and outflow of funds within the Solid Waste Department. We will evaluate the nature of activity to isolate discrete transactions and types of transactions that will be evaluated during our engagement. High value and volume transactions will be identified and linked to corresponding transactional processes to determine the specific activities that will be in -scope for our detailed evaluations. Based on our initial discussions with management, we expect the following transaction cycles to be in -scope: Revenue processing and billing, including sales agreements and leases Purchasing and expense processing and authorization Contract execution and management We anticipate that additional activities, as well as variations in the application of the above processes based on transaction type will be identified during the scoping analysis As part of our initial planning, we will also will request key information and documents needed to enhance our understanding of the departmental activities and structure. Key activities during this phase will include: Obtaining and evaluating current City documentation regarding department processes, including organization charts, standard forms, checklists, reports, performance metrics, budgets, etc. Interviewing key management and department staff to obtain an understanding of the significant roles, responsibilities and relationships (internally and externally) Identifying and evaluating all applicable and relevant criteria, including City policies, procedures, manuals, and/or guidance, as well as applicable state and local government code requirements Wo cyvo, «r7d Iidwdl I J .I''' 1"1.71').7 —fl [oi I'v(�lucfllon o[ I unr loo" 1'1'x7� (�ynd Cnli' 7k Contract 6510 v°"UsExhibit A wea n^,uiaun ( vAdvi'mry Fieldwork : 1gv'i 111';1111 c 111 c ill ur°m Following the identification of key transaction processes and functions within the department, Weaver will perform interviews, walkthroughs, site visits, and evaluate existing documentation to develop a thorough understanding of the design of key transactional processes within the department. Through interviews onsite with process owners, we will develop a thorough understanding of the in -scope transaction processes from initiation to completion. A critical component of the design evaluation includes the identification and documentation of internal control activities currently be performed in the process. Identified controls will be assessed to determine if they are adequate to mitigate associated inherent risks. Key areas of focus for the control evaluation will include, but not be limited to: Established and followed policies and procedures Segregation of duties Management oversight and review Effective systematic controls In addition, we will determine whether the processes performed meet the criteria and requirements established by the City and/or applicable state laws. Any identified control gaps will be documented in our "Points for Consideration" matrix. I:, "III sur°me "Illllr'm Upon completion of the design evaluation and identification of key controls, Weaver will perform testing to confirm that transactions are appropriate and associated controls are operating effectively. We will initially assess the appropriateness of the selected transactions and controls to be tested to ensure high risk and material transactions are evaluated. Following the identification of appropriate transactions and controls for testing, we will design and execute test procedures to analyze a sample of transactions and verify the accuracy and effectiveness of those existing and identified key controls. Any pervasive issues or control failures identified will be included in our "Points for Consideration" matrix. Chill's its C1 11 0 SUllmllDIirls s'' DhoIIOsOIIDIh , SO IIh1rmOUghOW Ilia all a eine1I , i11IVarlqaI (.a1IV1'al waalmesses and i11 ffialI,,)6nl [01,rc oigsidej'aViOjq N I e1: Reporting Contract 6510 Exhibit A During the reporting phase of the engagement, Weaver will complete our fieldwork documentation and perform final quality control procedures, including multiple levels of internal review of our work. We will then compile the final results of our procedures and create our draft report, which will identify the procedures performed, results, and recommendations for improvement. The draft report will be provided to City management for review, and we will incorporate any feedback as appropriate before finalizing our report. Sample Points for Consideration Weaver's Points for Consideration matrix will include the condition observed, risk, root cause of the issue, effect, risk rating and recommendations for improvement. A preliminary timeline for the evaluation of the Solid Waste Department is provided below, based on our current understanding. Weaver will work with City management after discovery and identification of key functions and processes to develop a prioritized, detailed and mutually -agreeable plan for evaluation and testing. e . r o Ilr,,tf (I in g 00 Fleldwarlic �Itki g 1 ... Sq:) 8 Wo (-�VOY «r7d Iidwdl I J.Y "1.71').7 —fl [oi ILV(1k)t-1i.7n o[I unr lon7, 1'1'x7� tend C.;7rfli'ok «�. <' 9 Miscellaneous Invoices U.d to The misuse ofthe miscellaneous BypC., is in ce prxess allows the We recommend that AP implement We identified that the miscell aneous departments to bypass bellmeasures to s,mti e, ce process does not contain a procurement controls in obtaining es fa defennine validation component to en sure the items fran n e_nri d appropraiateonessn For instance, e qualifies as such end is —darn when e �o act �, ,dor is M+�' miscellaneous mwices that include Accounts appropriate_ Sltuati ons hav=_ occurred In availehle. Th urch g 'f Items purchases that ould hour_ been procured PFC- X X X X X X X Payable AP06 which the miscellaneous inwice prxess bem �'[��.. d from a canfracfed v=_ndar ar cafegarrzed as AP -01 Division used to procure items from a non- t i el satings such should be brought to the affenfian of confrecf v=_ndors, when a confrart van re n_reese fhe cosf of �In fhe buyer end their menegemenf chain_ If w s a vailable_ In addition, the o urea ft admtion, problems per,with specific departments (,shoved , proc_s la banal miscategori-fiion of Iderpe or employees, cons be beeneused to p�o�r° t� ren °pt W pr-_ _ont�act purrnases can reswt in made far possibly limiting or removing their contract "ender rel d way to pr,,,t the � ,[i'pmd udg.t financial statement maccarecies and misleadmg contract bodge[ purrnasing ability_ from being reduc vai l ability_ Race ung lnformaton not Reportetl T, illy to AP ri,frmhti M grecev=_r nformat on and Wed ff dth trec i g f f s fh f elyr W d modfcafan afthe ex sfng naf f fly parted timely f AP by pratid ng the req d p t y f f a process fa pasf/sour_ PFC- Accounts fhe d p rt t pr ocu e the geed, r dacumentatont AP It farm of .,pr,, n an a shared la,bt an so AP -05 X Payable AP 01 serti - G my AP musf canfacf delays for pme g i s_ In f be pulled by AP_ The process w 11 Ovision the p ibl dap rtment far the addrtan fhe Ikelhaad of mssing II AP to have access to all the retev e reeng nfonnef on end wef on fs prampf peymenf deadlines is entered l pr er to processng the invoice far ased and could result in payment_ patenf el penalties_ A preliminary timeline for the evaluation of the Solid Waste Department is provided below, based on our current understanding. Weaver will work with City management after discovery and identification of key functions and processes to develop a prioritized, detailed and mutually -agreeable plan for evaluation and testing. e . r o Ilr,,tf (I in g 00 Fleldwarlic �Itki g 1 ... Sq:) 8 Wo (-�VOY «r7d Iidwdl I J.Y "1.71').7 —fl [oi ILV(1k)t-1i.7n o[I unr lon7, 1'1'x7� tend C.;7rfli'ok «�. <' 9 Contract 6510 weav� Exhibit A n^,uiaun ( vAdvi'mry At Weaver, we pride ourselves on offering the capabilities of a much larger firm at a reasonable cost. With our streamlined operations, we can provide the knowledge and experience you need, combined with a personal touch and individual attention. We feel our pricing reflects a level of quality — as well as a commitment to ongoing collaboration — that is unmatched by many of our competitors. Based on our current understanding, our estimated fees are provided below: Identification and evaluation of key functions and processes for the 500 $75,000 City of Denton Solid Waste Department As indicated in the tale above, to maximize flexibility and cost-effectiveness, Weaver is offering the City a flat, blended rate of $150/hour, regardless of staff level. This enables us to provide the City with access to resources at all levels without ballooning budgets. We will also perform the services described herein on a not -to -exceed basis, as indicated in the table below. Throughout the engagement, we will remain in close communication with City management to ensure the maximum impact is achieved within the budget allotted. Pricing Assumptions Weaver anticipates a maximum of 80 hours will be allocated for the planning and discovery phase of the Solid Waste evaluation. Hours required for design evaluation and testing will be determined upon completion of discovery and identification of key functions and processes. 2. Requested documentation and resources will be made available in a timely manner. 3. Weaver's team will have full and complete cooperation from departmental staff as needed; delays on the part of City staff could result in additional hours to complete engagement tasks. Wo( -Vo, «nd Iidwdl I J.f 1"1.71').7 —fl [oi I'v(�lucfllon o[ I unr lon7, 1'1:; n.,,n:s (-end C.;7rnli'ok