HomeMy WebLinkAboutR2017-033s:\legal\our documenls\resolutions\17\sick leave accruals resolution (002).docx
RESOLUTION NO. R2017-033
A RESOLUTION OF THE CITY OF DENTON, TEXAS, APPROVING THE INCREASE OF
SICK LEAVE ACCRUALS FROM EIGHT (8) HOURS TO TEN (10) HOURS FOR FULL-
TIME, NON-CIVIL SERVICE EMPLOYEES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council established an Ad Hoc City Council Employee Leave
Committee (the "Committee") on March 7, 2017 (via Resolution No. 2017-007), to review the
City's policies regarding employee vacation and sick leave benefits and to make recommendations
to the City Council on any changes Committee member deemed appropriate; and
WHEREAS, over the course of several meetings, the Committee reviewed the City's
policies governing vacation and sick leave benefits; and
WHEREAS, on July 10, 2017, the Committee concluded its review and made
recommended changes to the vacation and sick leave benefits, which recommended changes were
presented to the City Council during its August 22, 2017 Work Session meeting; and
WHEREAS, at said Work Session meeting, the City Council recommended that the only
change it desired to make was to increase sick leave accruals from eight (8) hours to ten (10) hours
for full-time, non-civil service employees (sick leave accrual for part-time employees will be pro-
rated accordingly); and
WHEREAS, City Staff has prepared this Resolution for City Council's review and
approval of increasing sick leave accruals; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION 1. The City Council hereby adopts the amendment to the City's Sick Leave
Policy, attached as Exhibit "A", which increases sick leave accruals from eight (8) hours to ten
(10) hours for non-civil service employees.
SECTION 2. Said amendment to the Sick Leave Policy shall become effective October 1,
2017.
SECTION 3. This Resolution shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the ___`_�, w� day of ��„�„����_�;�� 2017,
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CHRIS WATTS, MAYOR
s:\legal\our documents\resolutions\17�Sick leave accruals resolution (002).docx
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
AARON LEAL,INTERIM CITY ATTORNEY
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SECT[QN: I�ILTMf�N F�ESOCJFLCES REFERENCENUMBER:
111a01
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SCJBJECT: A�PI�C)��I� Z,Ef��%� ! REVISEb EFFECTIiTE I7ATE:
01101/99
TITLE� SICI� I,EAVE W__ VV� L�s�r RcvtsroN D�T�;
10/O1/17
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T�TLE: SICK LEAVE
REFERENCE NUMBER:
111.01
For example, a full time employee accrues five (5) hours of sick leave on the 1 S t and
15t" of the month, while a half-time employee accrues twa and one-half (2.5) hours af sick
leave on the 15 t and 15t�' of the month. Sick time can be used during the pay period in
which it is accrued.
Sick leave ay not be used before it is accrued.
2. Sick leave may be accumulated up to a maximum of 90 days (720 hours for full time
employees; 540 hours for three-quarter time employees; and 360 hours for half time
employees). All employees with accrual in excess of 90 days (720 hours) priar to October
1, 1981, may retain all accruals until such accrual is down to 720 hours at which time the
accrual can never exceed 720 hours (See Section V for Civil Service Accrual}.
3. Sick leave will nat accrue during any unpaid leave of absence (see Family & Medical
Leave policy no. 107.04; Illness/Off Duty Injury policy na, 107.05; and Personal Leave
Without Pay policy no, 111,08).
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A. To receive paid sick leave, an employee shall notify the supervisor or autharized representative
at least 30 minutes before the time set far beginning of work.
B, E ployees are required to contact his/her supervisor daily if absent for ore than one
day, unless othe ise approved by the supervisor. Exceptions would be hospitalization, a
prolonged or catastrophic illness, or a determination by the City that the absences qualify as
family and medical leave (see Family & Medical Leave policy no. 107.04}.
C. Employees who become ill during the periad af their vacation may request that their vacation
be temporarily terminated and that their time be charged ta sick leave. A physician's statement
will normally be required in such instances.
• � • #'
A. Sick leave may be used in 15 minute intervals. Official holidays and regular days off shall not
count against sick leave.
B. Sick leave may be aliawed in cases af personal illness, doctor's or dentist's visits, or physical
incapacity of the employee. Additionally, sick leave may be used when an employee is required
to attend to his/her spouse, child, parent, or dependent wha is ill, incapacitated, or incapable of
self-care; ar, ta attend a bona fide counseling session by a qualified counselor. In the case af critical
illness or emergency medical situations, sick leave may also be used for immediate family (spouse,
father, mather, children, brother, sister, grandchildren, grandparents, father-in-law, mother-in-law,
broiher-in-law, sister-in-law, son-in-law, daughter- in-law, and grandparent-in-law).
For purposes of this policy, a critical illness will be defined as a life-threatening condition. An
emergency medical situation will be a medical canditian requiring immediate treatment.
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TITLE: SICK LEAVE
REFERENCE NUMBER:
111.01
F'a�;e 3 r�f 5
The City will apply the definitians under the Family and Medical Leave Act to determine
familial relatianships.
C. An employee who is expecting a new child and does not meet the requirements of Family &
Medical Leave (policy no. 107.04) may use accrued sick leave as deemed necessary by the
attending physician.
D. Supervisors may require satisfactory proof of illness or of the need for attending to a family
member and may disallow any sick leave in the absence of such dacumentation.
E, After accumulated sick leave has been exhausted, employees may use authorized vacation
time. Upon the exhaustian of all paid leave, the pay of an employee shall be discontinued until
returning ta work unless additianal sick time has been approved through the Catastrophic Leave
Donatian directive (no. 111.05). When absence due to illness exceeds the amount of paid
leave earned and authorized, the employee may be eligible for unpaid Family & Medical Leave
(no. 107.04) or personal leave without pay (no. 111.08). Employees who qualify for Family
& Medical Leave must comply with all provisions of the Family & Medical Leave policy
(no. 107.04). For personal leave without pay, a leave of absence form must be submitted and
approved.
It is the employee's responsibility to provide a doctor's prognosis and an estimated return date
sa the supervisor can determine whether the position can be left open or filled tempararily based
on the following criteria:
-length of leave requested
-workload requirements
-employee's past work record
-employee's ability to perform in same position upon return
F. After 90 consecutive days of disability, the long-term disability plan will go into effect for all
eligible employees who make application. Accrued sick leave may be used in conjunction with
long-term disability ta meet but not exceed an employee's regular pay.
G. Accrued sick leave may be used in conjunctian with the workers' compensatian plan ta meet
but not exceed an employee°s regular pay (see Policy no. 104.10}.
H. Sick leave benefits will not be paid for the same time an employee receives holiday pay, death
in the family leave pay, vacation/bonus time pay or any other paid leave benefit.
When a non-exempt employee works overtime in the same work week sick leave is used,
they should only utilize enough sick leave hours to ensure they receive a 40 hour pay check.
For example, if an employee takes a full eight (8) hour day of sick leave on Tuesday but
works 2 extra hours on Thursday during that same week, the employee should only be
docked six (6) haurs af sick leave.
J. An exempt emplayee is not subject to salary reductions for absences of less than eight (8) haurs
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-Patterned sick leave usage before and/or after holidays;
-Patterned period of sick leave usage before and/or after weekends or regular days
off;
-Patterned period of sick leave usage after pay days;
-Absence following overtime worlced;
-Absence following denial of a vacation request;
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Leave required by federal or state law such as Family and Medical Leave and Workers'
Compensation shall not be considered when determining whether or not there is misuse of sick
leave.
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1. Ten (10} hours for Police Civil Service as well as Fire Civil Service working 40-hour work
weeks, with unlimited accrual.
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