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Home My WebLink About2005-247FILE REFERENCE FORM 2005-247 X Additional File Exists FILE(S) Additional File Contains Records Not Public, According to the Public Records Act Other Date Initials Budget Amendment — Ordinance No. 2006-088 04/04/06 ) R Budget Amendment — Ordinance No. 2006-098 04/04/06 ) R Budget Amendment — Ordinance No. 2006-141 05/16/06 ) R Budget Amendment — Ordinance No. 2006-142 05/16/06 ) R S:\Our Documents\Ordinances\05\Budget 2005-06 Ordinance.doc ORDINANCE NO. AN ORDINANCE ADOPTING THE BUDGET AND THE FIRST YEAR OF THE CAPITAL IMPROVEMENT PLAN OF THE CITY OF DENTON, TEXAS, FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2005, AND ENDING ON SEPTEMBER 30, 2006; AND DECLARING AN EFFECTIVE DATE. WHEREAS, notice of a public hearing on the budget for the City of Denton, Texas, for the fiscal year 2005-2006 was heretofore published at least ten days in advance of said public hearing; and WHEREAS, a public hearing on the said budget was duly held on September 6, 2005, and all interested persons were given an opportunity to be heard for or against any item thereof, and WHEREAS, on 27th day of June the Public Utilities Board recommended the utility operations budgets and capital improvements to be constructed during the coming year; and WHEREAS, the City Manager has furnished a copy of the Planning and Zoning Commission's recommended general obligation bond capital improvements to each member of the City Council more than sixty days prior to the beginning of the budget year, as provided by Section 10.03(6) of the City Charter; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference. SECTION 2. The budget for the City of Denton, Texas for the fiscal year beginning on October 1, 2005, and ending on September 30, 2006 prepared by the City Manager and filed with the City Secretary, as amended by the City Council, is hereby approved and adopted, a copy of which budget is attached hereto and incorporated by reference herein. SECTION 3. The City Council hereby appropriates from available resources to the following funds: General Fund $69,921,911 Electric Fund 173,216,026 Water Fund 38,536,098 Wastewater Fund 23,496,101 Solid Waste Fund 15,585,607 Technology Services Fund 6,319,775 Materials Management Fund 6,230,279 Motor Pool Fund 4,558,706 Fleet Services Fund 4,421,888 Aquatics Fund 1,879,167 Recreation Fund 1,317,139 Tourist & Convention Fund 1,078,755 SAOur Documents\Ordinances\05\11udget 2005-06 Ordinance.doe Emily Fowler Library Fund Police Confiscation Fund General Debt Service Fund Total 156,737 115,500 10,629,427 $357,463,116 SECTION 4. The City Council approves the first year of the capital improvements proposed to be constructed during the forthcoming year, which are incorporated in the 2005-06 budget. SECTION 5. The budget includes certain unlisted, authorized and unpaid encumbrances from the prior fiscal year to be carried over to the 2005-2006 budget as determined by the City Manager or his designee. SECTION 6. The City Manager, or his designee, is hereby authorized to transfer the amounts of money for employee benefit and salary adjustments as contained in the 2005-2006 budget to the various departments. SECTION 7. The City Manager, or his designee, shall cause copies of the budget to be filed with the City Secretary and County Clerk of Denton County. SECTION 8. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 2day of , 2005. ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY BY: / 1 ,L N EULINE BROCK, MAYOR PAGE 2 C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON ANNUAL PROGRAM OF SERVICES 2005-06 ADOPTED AS APPROVED BY THE MAYOR AND CITY COUNCIL EULINE BROCK, MAYOR PERRY MCNEILL, MAYOR PRO TEM BOB MONTGOMERY, COUNCILMEMBER CHARLYE HEGGINS, COUNCILMEMBER PETE KAMP, COUNCILMEMBER JACK THOMSON, COUNCILMEMBER JOE MULROY, COUNCILMEMBER ON SEPTEMBER 20, 2005 MICHAEL A. CONDUFF CITY MANAGER KATHY DUBOSE ASSISTANT CITY MANAGER FISCAL & MUNICIPAL SERVICES "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PREPARED BY: Chris Rodriguez Budget Manager Antonio Puente Revenue Analyst Terri Doby Financial Analyst Mary Dickinson Utility Financial Coordinator Nancy Towle Utility Financial Coordinator Robert Heron Utility Financial Manager Lee Ann Bunselmeyer Treasury & Tax Manager Stephen Nesbitt, CPA, CGFM Controller Mike Rodgers, CPA Chief Accountant Diane Chang, CPA Senior Grant Accountant Edward Lane, CPA Accountant III Kurt Breyfogle Senior Utility Accountant Harvey Jarvis Senior Utility Accountant Cody Wood Accountant III Special Thanks to our Reprographics Division for the design of the cover and dividers, publication of the Annual Program of Services, and Web page design and postings Visit our website at: www.cityofdenton.com "Dedicated to Quality Service" MISSON STATEMENT: To be a leader among cities in delivering outstanding quality services and products through: • Citizen involvement • Innovation • Efficient use of resources STRATEGIC GOALS: • Balanced and Smart Growth: To plan for infrastructure improvements and delivery of other essential public services by planning for the location and quantity of future growth. • Neighborhood Preservation: To allow for the full range of demographic profiles which make up the character of the City in safe, clean, and crime -free neighborhoods. • Historic Preservation: To identify, preserve, and maintain the unique and distinctive cultural, historic, and architectural features of Denton through a partnership between the City and private interests. • Sustainable Development: To construct and maintain development in such a manner that will not compromise public health, endanger the public drinking supplies, or pollute the environment. • Economic Diversification: To encourage a strong, diversified, and self-sustaining economy, creating a wide range of employment opportunities, enhancing local ownership opportunities, and expanding and balancing the tax base of the City. • Open Space: To retain open space and the unique character of the region while providing a wide array of parks and recreation opportunities reasonably distributed throughout the City. LEADERSHIP PHILOSOPHY: We affirm that each of us has leadership, task, and management responsibilities. Our greatest performance is achieved through partnerships and cooperation. We are motivated to excellence by cultivating open communication that involves and supports people. We are talented, dedicated and diverse individuals who, by challenging systems and owning our work, make significant contributions to the greater good of the community. To Serve With CHARACTER: ■ Cooperation ■ Honesty ■ Accountability ■ Respect ■ Ability ■ Creativity ■ Trust ■ Excellence ■ Responsiveness iii "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENIEDTO City of Denton Texas For tiro Fiscal Year Beginning October 1, 2004 Yrcai�cas1 i xe.a�;icer)ircctr�t The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Denton, Texas for its annual budget for the fiscal year beginning October 1, 2004. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. iv "Dedicated to Quality Service" y' + /' /' i t i ' October 1, 2005 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL AND CITIZENS OF DENTON: I am pleased to submit to you the City of Denton Annual Program of Services for fiscal year 2005-06. The attached budget document includes both the operating and capital improvements budgets. It meets all legal requirements and increases the property tax rate to $0.60815 per $100 valuation. As stipulated by the City of Denton charter, the proposed budget was submitted to the City Council on July 30. Council budget workshops were held during the months of August and September, and citizen input was heard at the September 6 and 13 public hearings, with final budget adoption on September 20, 2005. The policy direction provided by the City Council during its goal -setting session, as well as the long- range financial planning session held in April 2005, provided the framework for the development of this budget. The Manager's Message, which starts on page 1, provides a detailed narrative overview of the program of services for fiscal year 2005-06. Sincerely, Michael A. Conduff City Manager Attachment C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Joe Mulroy Councilmember At -Large Jack Thomson Councilmember 0 District 3 Perry McNeill Mayor Pro Tern and Councilmember 0 District 4 ELECTED OFFICIALS Euline Brock Mayor Bob Montgomery Councilmember At -Large Pete Kamp Councilmember 0 District 2 Charlye Heggins Councilmember 0 District 1 vi "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NORTH TEXAS DALLAS/FORT WORTH METROPLEX 45 MINUTES % 30 MINUTES Vii "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k Viii "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2005-06 TABLE OF CONTENTS READER'S GUIDE Manager's Message ............................................... Budget Calendar .................................................... Budget Flow Charts ................................................ Major Budget Documents ..................................... The Budget Process ................................................ Organization of the Budget .................................. Budgetary Policies .................................................. BudgetedFunds ...................................................... Revenues.................................................................. BudgetBasis............................................................. Financial Structure .................................................. Organizational Relationships ................................. Budget and Investment Policies ........................... Budget Glossary ...................................................... BUDGET IN BRIEF Budget Resource & Expenditure Summary .........................................................................................................45 ConsolidatedFund Summary ...............................................................................................................................46 Combined Expenditures by Classification..........................................................................................................50 Combined Appropriable Fund Balances............................................................................................................52 CombinedPosition Summary................................................................................................................................54 General Fund Resource & Expenditure Summary....................................................... General Debt Service Fund Resource & Expenditure Summary ............................... Estimated Ad Valorem Tax Collections & Distribution ................................................. Electric Fund Resource & Expenditure Summary ......................................................... Water Fund Resource & Expenditure Summary........................................................... Water Fund Expenditures by Classification................................................................... Wastewater Fund Resource & Expenditure Summary ................................................ Wastewater Fund Expenditures by Classification........................................................ Solid Waste Fund Resource & Expenditure Summary ................................................. Solid Waste Fund Expenditures by Classification......................................................... Technology Services Fund Resource & Expenditure Summary ................................. Technology Services Fund Expenditures by Classification ......................................... .................. 56 .................. 58 .................. 59 .................. 60 .................. 62 .................. 63 .................. 64 .................. 65 .................. 66 .................. 67 .................. 68 .................. 69 ix "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Materials Management Fund Resource & Expenditure Summary ..................................................................70 Motor Pool Fund Resource & Expenditure Summary........................................................................................71 Fleet Management Fund Resource & Expenditure Summary .........................................................................72 Fleet Management Fund Expenditures by Classification.................................................................................73 Recreation Fund Resource & Expenditure Summary ........................................................................................74 Aquatic Center Fund Resource & Expenditure Summary................................................................................75 Tourist & Convention Fund Resource & Expenditure Summary .......................................................................76 Emily Fowler Library Fund Resource & Expenditure Summary..........................................................................77 Police Confiscation Fund Resource & Expenditure Summary.........................................................................78 GENERAL FUND City Boards & Commissions Chart ....................... General Fund Resource Summary ...................... Major Revenue Summary ..................................... Expenditure Summary ........................................... Expenditures by Classification .............................. Position Summary by Division ............................... General Government Services General Government Summary by Category ......................... Summary by Division ............................. City Manager's Office .......................... Public Information Office ..................... Cable Television ..................................... InternalAudit.......................................................... Economic Development Services Economic Development Summary by Category ......................... Summary by Division ............................. Economic Development ...................... Downtown Development ..................... Budget..................................................................... Human Resources .................................................. Legal........................................................................ Municipal Judge .................................................... .96 .97 .98 100 102 104 x "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Public Safety Police.............................................................................................................................................................122 AnimalServices.............................................................................................................................................124 Fire Summaryby Category ........................................................................................................................126 Summaryby Division............................................................................................................................127 FireAdministration................................................................................................................................128 FireOperations......................................................................................................................................130 FirePrevention.......................................................................................................................................132 Emergency Medical Services.............................................................................................................134 BuildingInspections......................................................................................................................................136 FacilitiesManagement........................................................................................................................................138 Fiscal Operations Finance Summaryby Category ........................................................................................................................140 Summaryby Division............................................................................................................................141 FinanceAdministration........................................................................................................................142 Treasury..................................................................................................................................................144 Tax...........................................................................................................................................................146 MunicipalCourt....................................................................................................................................148 RiskManagement................................................................................................................................150 Accounting............................................................................................................................................152 Airport....................................................................................................................................................................156 Traffic & Street Operations Summaryby Category ........................................................................................................................158 Summaryby Division............................................................................................................................159 TrafficOperations.................................................................................................................................160 Streets.....................................................................................................................................................162 StreetLighting........................................................................................................................................164 Parks & Recreation Services Parks & Recreation Summaryby Category ........................................................................................................................166 Summaryby Division............................................................................................................................167 ParkAdministration...............................................................................................................................168 LeisureServices.....................................................................................................................................170 ParkMaintenance................................................................................................................................172 KeepDenton Beautiful........................................................................................................................174 CodeEnforcement......................................................................................................................................172 A "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Library Services Library Summaryby Category ........................................................................................................................178 Summaryby Division............................................................................................................................179 Administration.......................................................................................................................................180 Emily Fowler Central Library ................................................................................................................182 SouthBranch Library ............................................................................................................................184 NorthBranch Library .............................................................................................................................186 CirculationServices..............................................................................................................................188 TechnicalServices................................................................................................................................189 AdultServices........................................................................................................................................190 YouthServices.......................................................................................................................................191 Planning.................................................................................................................................................................192 Engineering............................................................................................................................................................194 PublicTransportation............................................................................................................................................195 Non -Departmental Contributions to Agencies (015M).............................................................................................................196 Miscellaneous Expenses (020M).................................................................................................................197 GENERAL DEBT SERVICE FUND DebtManagement Summary ............................................................................................................................199 Resource & Expenditure Summary .....................................................................................................................202 Estimated Ad Valorem Tax Collections & Distribution.....................................................................................203 GeneralLong -Term Debt.....................................................................................................................................204 ELECTRIC UTILITIES Resource & Expenditure Summary .....................................................................................................................209 WATER UTILITIES Resource & Expenditure Summary .....................................................................................................................21 1 Expenditures by Classification.............................................................................................................................213 WaterAdministration....................................................................................................................................214 UtilitiesAdministration...................................................................................................................................216 WaterProduction..........................................................................................................................................218 WaterDistribution..........................................................................................................................................220 WaterMetering.............................................................................................................................................222 Engineering.................................................................................................................................................... 224 xii "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Water Laboratory .......................... Safety & Training ............................ Customer Service ........................... Water Miscellaneous ..................... Principal & Interest Requirements ................................................ WASTEWATER UTILITIES Resource & Expenditure Summary ................. Expenditures by Classification ......................... Wastewater Administration ..................... Water Reclamation .................................. Wastewater Collection ............................ Beneficial Reuse ........................................ Wastewater Laboratory ........................... Industrial Pretreatment ............................. Drainage.................................................... Watershed Protection .............................. Wastewater Miscellaneous ..................... Drainage Miscellaneous .......................... Principal & Interest Requirements .......... SOLD WASTE FUND ........................................... 226 ........................................... 228 ........................................... 230 ........................................... 232 ........................................... 233 ........................................... 237 ........................................... 239 ........................................... 240 ........................................... 242 ........................................... 244 ........................................... 246 ........................................... 248 ........................................... 250 ........................................... 252 ........................................... 254 ........................................... 256 ........................................... 257 ........................................... 258 Resource & Expenditure Summary .....................................................................................................................261 Expenditures by Classification.............................................................................................................................263 Administration...............................................................................................................................................264 ResidentialCollection..................................................................................................................................266 CommercialCollection...............................................................................................................................268 Landfill............................................................................................................................................................ 270 Recycling.......................................................................................................................................................272 CustomerRelations.......................................................................................................................................274 Miscellaneous................................................................................................................................................275 Principal & Interest Requirements..............................................................................................................276 TECHNOLOGY SERVICES FUND Resource & Expenditure Summary ...................... Expenditures by Classification .............................. Administration................................................ Telecommunications ..................................... Geographic Information System ................. Applications Development .......................... User Support .................................................... Public Safety/Projects................................... Reprographics ................................................ ................. 279 ................. 281 ................. 282 ................. 284 ................. 286 ................. 288 ................. 290 ................. 292 ................. 294 xiii "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT FUND ProgramDescription.............................................................................................................................................297 Resource & Expenditure Summary .....................................................................................................................298 MOTOR POOL FUND ProgramDescription.............................................................................................................................................301 Resource & Expenditure Summary .....................................................................................................................302 FLEET MANAGEMENT FUND Resource & Expenditure Summary .....................................................................................................................305 Expenditures by Classification.............................................................................................................................307 VehicleMaintenance & Fuel......................................................................................................................308 RECREATION FUND ProgramDescription.............................................................................................................................................31 1 Resource & Expenditure Summary .....................................................................................................................312 AQUATIC CENTER FUND ProgramDescription.............................................................................................................................................315 Resource & Expenditure Summary .....................................................................................................................316 MISCELLANEOUS INFORMATION GrantSummary.....................................................................................................................................................320 Tourist& Convention Fund...................................................................................................................................322 Emil Fowler Librar Fund 324 yy..................................................................................................................................... PoliceConfiscation Fund.....................................................................................................................................325 STATISTICAL INFORMATION Profileof Denton...................................................................................................................................................328 Miscellaneous Statistical Data............................................................................................................................330 Certified Taxable Assessed Values.....................................................................................................................331 New Value Added to the Tax Roll......................................................................................................................332 CertifiedProperty Value......................................................................................................................................333 Sales and Property Tax History............................................................................................................................334 Assessed & Estimated Actual Value of Taxable Property...............................................................................335 MajorEmployers....................................................................................................................................................336 PopulationTrend Analysis....................................................................................................................................337 xiv "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program ....................................... Capital Budgeting Calendar ........................................... General Government Capital Improvement Program Utilities Capital Improvement Program .......................... 340 341 342 352 xv "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k xvi "Dedicated to Quality Service" OFFICE OF THE CITY MANAGIS September 20, 2005 TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL AND CITIZENS OF DENTON: On behalf of our staff, I am pleased to present the adopted budget for the fiscal year 2005-06. The attached document represents the City's financial plan and operations guide for the next fiscal year. It is a communications tool to inform you of the issues and challenges confronting the community. One of the more pressing challenges facing Denton and one that imposes the heaviest burden on resources is our significant growth. Growth continues to increase demand for City of Denton services. From July 2003 to July 2004, the US Bureau of Census estimated the City of Denton grew by 4.9%. All projections indicate that Denton's population will continue to grow 4%-5% per year. During the 2005-06 fiscal year, more than 4,000 new residents will require municipal services. In calendar year 2004, annexations added 163 acres to the City of Denton service area with a potential additional 244 acres annexed in calendar year 2005. Even though new single family residential building permit activity decreased 15% in the first half of calendar year 2005 compared to the same time last year (565 residential permits in 2005 versus 671 residential permits in 2004), new commercial building permits continued to increase (30 commercial permits in 2005 versus 20 commercial permits in 2004, a 50% increase). Additionally, as projects from both the 1996 and 2000 Bond Elections were brought on line, more operating resources have been required to maintain new streets, parks, libraries, and other infrastructure improvements. The 2000 bond program was passed by the voters with the understanding that there would be two -cent, two -cent, and one -cent increases. While the first two increases were implemented, the Council delayed implementation of the one -cent increase until the economy improved. With improved economic conditions the 2005-06 budget includes the one -cent tax rate increase. This revenue will be used for debt service and operations and maintenance costs on capital projects associated with the 2000 bond program, especially recreational activities. Maintaining service levels for police, fire, utilities, streets, parks, libraries, and other programs, as the community continues to grow and improvements are completed, requires the commitment of additional resources. To help offset these increasing costs, the Organization has worked diligently to reduce costs, including the elimination of 51.2 full-time equivalent (FTE) positions. Manager's Message September 20, 2005 In order to minimize the service level impact to citizens due to the reduced staffing, continued growth, expanding service areas, and completed capital projects, the 2005-06 budget includes funding for an efficiency study. This analysis will help identify areas for the elimination of duplicated efforts, increased efficiencies, and streamlining opportunities. The budget issues associated with rising demand and declining resources have been numerous and complex. The adopted budget incorporates the following significant components: • The addition of 8 police positions • The elimination of 51.2 full-time equivalent positions • An efficiency study • A compensation and classification study • A 1 % cost of living increase for employees in October 2005 • Civil Service step plan increases • A $0.01 property tax rate increase • Replacement of vehicles for Police, Fire, Street, Airport, Traffic, and Parks departments • An image and marketing project contribution of $80,000 (TIP Strategies Process) • Sales tax growth projection of 2.5% over the current year's estimate • Ad valorem growth of 9.47% over the current year • Base rate increase in Electric rates • No base rate increase for Water retail customers • Rate increase of 6% for Wastewater retail customers • Various rate changes for residential Solid Waste cart service • Rate increase of $0.51 per month for residential Solid Waste curbside recycling • New monthly rate of $1.75/unit for multifamily recycling The adopted budget includes total resources of $359,1 19,000 and expenditures of $357,463,1 16 and represents many months of intensive effort by the City staff, Public Utilities Board, and City Council. I would like to thank all of those who have participated in the development of this budget. This report discusses, by fund, the major issues addressed in the 2005-06 budget. 0 Manager's Message September 20, 2005 MAJOR ISSUES - GENERAL FUND 1. GENERAL FUND RESERVE LEVEL - Over the years, the Denton City Council has followed a policy of maintaining a General Fund balance for emergencies. Bond rating agencies consider the level of fund balance when determining a city's bond rating. In order to plan for unforeseen emergencies and place the City in a more favorable position, the 1997-98 policy level was increased from 10% to 12.5% of General Fund expenditures. In 1999-00 the percentage increased to 13% and in 2004- 05 to 13.5%. The 2005-06 budget increases the percentage to 14%, with an eye towards achieving a 15% level in the forecastable future. A. Below is a listing of the ending unreserved balances for the past three years, a projected balance for the fiscal year ending September 30, 2005, and the adopted balance for the fiscal year ending September 30, 2006. As you can see, in years where revenues have exceeded estimates and/or expenditures have been under budget, the actual ending fund balances have been over the policy levels. For those years where the actual ending fund balance has exceeded the policy level, the following year's budget has included the amount as a one-time funding resource or to increase the fund balance policy level. As of 9/30/02 As of 9/30/03 As of 9/30/04 Estimated 9/30/05 Adopted 9/30/06 Ending Unreserved Balance $8,033,092 $8,442,942 $9,504,988 $9,568,385 $9,789,068 of Total Expenditures 13.64 13.64 14.81 13.76 14.00 Policy Level % 13.00 13.00 13.00 13.50 14.00 2. GENERAL FUND REVENUES -The next major budget issue deals with General Fund revenues. A. Property Tax -The largest revenue source in the General Fund is the ad valorem tax. Denton's ad valorem tax rate is comprised of two components. The first is the operations and maintenance component that is used to calculate revenue for the City's General Fund operations. The second component is the debt portion that is used to calculate revenue to pay the City's general debt service obligations. The Denton Central Appraisal District's certified appraisal roll shows an increase of 9.47% over the 2004 certified value and 8.26% over the final 2004 value (including supplements). This increase consists of $213,311,230 of new value added for 2005 and a $201,121,750 increase in value for property existing on the tax rolls in 2004. The budget incorporates a $0.01 increase in the tax rate. The adopted 2005-06 ad valorem tax rate is $.60815/$100 valuation. At the current average home value of $123,793, the $0.01/$100 valuation tax rate increase would equal $12 annually, or about one dollar per month. I Manager's Message September 20, 2005 B. Sales Tax - The second largest revenue source in the General Fund is sales tax receipts. The current year's estimate is 7.0% over last year's collection amount. The 2005-06 budget projects a 2.5% growth in receipts over the current year's estimate due to several sales tax sharing economic development agreements becoming active. C. Library - Denton County funding of libraries services has steadily decreased with a 17% reduction in funding for 2004-05, a projected 20% reduction for 2005-06, and a new initiative to eliminate funding altogether for any library that does not filter the Internet. As a result of these factors, the budget does not include County funding for 2005-06. Beginning October 1, 2005 the Denton Public Library will begin to charge a nonresident fee to all registered borrowers living outside the city limits of Denton. The nonresident fee will be $50 per household per fiscal year (October 1 - September 30). D. Drainage - The 2005-06 budget eliminates the Drainage franchise and return on investment fees to the General Fund, as well as the payment of the drainage fee by the General Fund to the Wastewater Fund. The net impact is a loss of approximately $210,000 for the General Fund. 3. COMPENSATION - Remaining competitive with organizations and cities with which we compete for labor has always been an important goal for the City. Additionally, recognizing employees for their job performance through merit increases is important to help encourage employee motivation. Over the past few years, budgetary constraints have limited the City's ability to fund both pay plan adjustments and merit increases. In fact, since October 2002, the non -civil service pay plan ranges have only been shifted by 3% and merit increases have only been awarded for fiscal year 2004-05. A. The fiscal year 2005-06 budget does not include merit increases; however, it does include a 1 % Cost of Living Adjustment (COLA) for all regular employees. This 1 % will be applied to the pay plan ranges. 1. Non -Civil Service Employees • 1 % Cost of Living Adjustment, effective October 2005 2. Civil Service Employees • 1 % Cost of Living Adjustment, effective October 2005 • Normally scheduled step increases B. Benefits Adjustment - The City currently pays all regular employees a 5% benefits adjustment. The 2005-06 budget includes a provision to eliminate the benefits adjustment for future years by rolling it into salary for employees who are with the City on or before September 30, 2005. 4 Manager's Message September 20, 2005 However, the rollover will be reduced to 4% for all employees in the General and the Internal Service Funds. C. Compensation and Classification Study - The City of Denton's compensation system was last studied by William M. Mercer Consulting in 1990. Based on this study, some changes were made and implemented in 1992. However, since that time the City has been unable to fully fund the recommended changes to allow the City to keep pace with the market. Beginning in 1998, the City started taking steps to close the market gap through funded increases, as well as limited pay plan alterations. While this helped us become more competitive with our salaries for a time, it created inequity within pay grades and job classification studies. These issues remain a challenge today. With the downturn in the economy in the past few years, funding for plan adjustments and merit increases has been minimal or non-existent. In addition, the City's operations have evolved based on a variety of factors, including growth in area and customer base, legislative mandates, and technological changes. It has become increasingly difficult to keep up with the demands of the market within the limitations of the City's current compensation plan. The City's Human Resources department periodically conducts surveys to compare salaries with other metroplex cities; however, the City needs a comprehensive review of its compensation philosophy, job classifications, and pay plan design. As a result, the budget includes $100,000 to begin a comprehensive compensation and classification study. 4. HEALTH INSURANCE - The City of Denton utilizes an Employee Insurance Committee (EIC) to assist in evaluating the City's health and benefits programs. This committee is comprised of employee representatives from the various City departments, as well as a retiree representative. The City's health benefit plan seeks to provide the lowest cost of comprehensive health care coverage. In tandem with EIC input, staff evaluated various methods to address the skyrocketing costs of providing health care and focused on increasing the employee's responsibility. For the 2005-06 budget, the City's premium contribution is limited to a 3% increase and incorporates significant plan design changes, as well as increases in the employees' contribution. In addition, City staff is launching aggressive wellness programs to educate employees in specific health issues and promote healthy lifestyles. 5. PUBLIC SAFETY A. Police Positions - The Police Department recently hired Del Carmen Consultants to evaluate staffing needs. The Del Carmen report identified eight positions that should be added to the Police Department immediately with additional positions phased in over a period of several 9 Manager's Message September 20, 2005 years. The report identified the need for the following positions: three new patrol officers, two sergeants, one investigator, and two clerical support staff. After evaluating the Del Carmen report, the budget includes the following eight new police positions: three patrol officers, one school resource officer, one investigator, one sergeant, one clerical position to support the criminal investigation division, and one jail administrator. Staff recommendations deviate from the Del Carmen report in that one clerical position is not being added, a school resource officer is being added to serve the new Guyer High School, and one professional jail administrator position is being added instead of one of the police sergeant positions. Adding the civilian jail administrator position rather than a sergeant will allow the current supervising sergeant for the jail to be re -assigned to a purpose consistent with the recommendations of the study. B. Red Light Camera Traffic Enforcement - In December 2004, City Council adopted an ordinance providing for the use of red light enforcement cameras in the City. During the subsequent Texas Legislative session, a bill was introduced that would have prohibited the use of these cameras, but it did not pass in the Senate. With the failure of this bill, the City is clear to continue its efforts to institute red light cameras. Requests for Proposal (RFP) seeking responses from interested and qualified vendors of automated red light cameras are currently being sought. It is anticipated that the vendor selection process will be concluded by mid -September, at which time staff will present a proposed contract to the City Council for approval. Staff believes, based on previous responses from vendors during the Plano -Frisco -Richardson selection process, that cameras could be installed and operational by January 2006. C. Fire Department Station #7 - The City recently purchased 88 acres in the southwest area of the City for a new fire station and joint police and fire public safety training facility. Fire Station #7 is currently being designed and once constructed is anticipated to open January 2007. Funding is included in the budget for the fifteen (15) firefighters necessary to open Fire Station #7 and to purchase a new fire engine. D. Public Safety Training Facility - A master plan is currently being developed to establish a plan for the development of this facility. The master plan will include a staging plan for development of specific features such as a police fire arms facility, fire department burn building, and class rooms. Partnerships are being sought from local colleges to develop training programs. Interest from surrounding fire and police departments indicate that the facility has the potential to become a major regional training center. Grant opportunities are being sought to augment construction and funding is included in the 2006-07 CIP to begin design and construction. 0 Manager's Message September 20, 2005 E. Public Safety Radio Upgrade - The current radio system used by Denton public safety is an eight -channel 800Mhz system that consists of major components that are twelve to fifteen years old. In addition to the challenges associated with aging equipment, there are other issues of system coverage associated with building penetration and "dead spots". The 2007-08 CIP includes funding to upgrade the 800Mhz public safety radio system to include the addition of a second antenna tower and simulcasting of transmissions. F. City Hall East Renovations/Fire Engine - The CIP as presented to the City Council this past spring included $500,000 for the renovation of City Hall East (CHE) in 2005-06 and $500,000 for the purchase of a replacement fire engine in 2007-08. In the east end of City Hall East there is approximately 12,000 square feet of space that is being leased to Morrison Milling for storage. This area has been identified for some time as a future growth area for the Police Department. Further, the Fire Department is in need of replacing a 1993 International fire engine that has been in service for 12 years. Continued use of the International engine as a front line unit, increasing maintenance, as well as a diminished reserve fleet, makes it necessary to replace this engine as soon as possible. Given that the lease with Morrison Milling for the use of the expansion area does not end until September 2006, and both projects are budgeted at the same level, staff is proposing to switch the CHE renovation project with the purchase of the replacement fire engine. The fire engine will be replaced in 2005-06 and funding for the CHE renovation will be included in the 2007-08 CIP. G. Vehicle Replacements - The budget includes funding to replace a number of public safety vehicles. Included is the replacement of a van used for the Fire Prevention Division and public education, and a sedan used by the Fire command staff. Funding is included in the 2005-06 and 2008-09 CIP to replace two fire engines and funding is in the 2008-09 CIP to replace a quint. Funding is currently available to purchase a new engine for station #7. The budget also includes funding to replace thirteen marked police cars, four unmarked cars for police investigative services, two traffic motorcycles, two parking enforcement vehicles, and twelve tactical bicycles. In addition to the replacement vehicles, a new patrol car is being purchased to accommodate the new police officers included in the adopted budget. 6. PARKS AND RECREATION - The 2005-06 budget includes a net reduction of 9.7 FTE positions. Seven of the positions were eliminated in the Park Maintenance Division along with associated equipment, materials and supplies. These positions included one manager, two crew leaders, three field service workers, and one temporary seasonal position. Mowing operations at all parks will be contracted to private sector vendors with the exception of athletic fields, North Lakes Park, South Lakes Park, and Denia Park. The change to contract mowing service will allow the 7 Manager's Message September 20, 2005 department to continue basic service delivery throughout the park system and focus staffing at higher use facilities such as athletic fields and citywide parks which require "on demand" service. The remaining 2.7 FTE net reductions occur in the Leisure Services Division and will result in a shift from a facility -based method of providing services to a program -based method. The eliminated positions include one center manager and three recreation specialists offset by the addition of 1.3 FTE building attendants to cover front desk operations. The Parks Maintenance budget includes the replacement of four trucks, as well as two vans for Leisure Services. The completion of Lake Forest Park, including the dog park is also scheduled for fiscal year 2005-06. 7. ECONOMIC DEVELOPMENT - The City's Economic Development Department budget reflects the reduction of two employees, one each in the Economic Development and Downtown Development divisions. A concerted focus on the implementation of the Downtown Master Plan has resulted in a reorganization of the Downtown Development staff duties, concentrating efforts on the redevelopment of Downtown and providing less assistance to the Main Street Association. The Chamber of Commerce Economic Development budget request includes funding for its operation at $180,000 as well as an additional $80,000 for implementation of the Image and Marketing Campaign. Of these amounts, General Fund will provide $90,000 and Utility Fund, $170,000. 8. OTHER AGENCY CONTRIBUTIONS -The Human Services Committee received requests totaling $632,418. The Committee recommended a total of $393,800, an increase of 11.7% over the amount approved for the 2004-05 budget. Of the total amount recommended for funding, $146,842 will be funded by Community Development Block Grant contributions. The General Fund contribution is reduced to $100,000 to bring it to $1 per capita. While this is an unusual use of municipal resources, it reflects the Council's and community's commitment to Denton's quality of place. General Fund revenues also fund one position in the Community Development Block Grant department, as well as the department's technology costs. General Fund total contributions for the Human Services budget are $184,562, or 56% of the total costs. 11 Manager's Message September 20, 2005 HUMAN SERVICES ADVISORY COMMITTEE Funding Recommendation 2005-06 Budget 2004-05 Approved 2005-06 Requested 2005-06 Recommendation Agency CDBG General Fund Adult Day Care of North Texas $ - $ 12,000 $ 10,000 $ - After School Action Site/TRAC 16,600 17,000 - - AIDS Services (Food) 16,000 20,000 6,500 - Cam fire - 4,825 - - CA SA 10,000 10,000 - 5,000 Children's Advocacy Center 12,000 12,000 - 6,000 Communities in Schools - 8,000 - - Community Food Center 3,000 3,000 - 842 Cumberland Children's Home 5,000 10,000 - - Denton Christian Pre -School 31,200 30,000 18,342 3,658 Denton City -County Day School 38,000 40,000 22,000 - Denton County Federation of Families - 30,000 - - Denton County Friends of the Family 35,000 35,000 20,000 - Denton County MHMR SIERRA 9,000 9,000 5,000 - Denton Family Resource Center 10,000 10,000 - 5,000 Fairhaven Retirement Home 8,880 8,880 - - Fairoaks Retirement Home - 14,300 - - Family Health Care, Inc. 30,000 30,000 20,000 - Fred Moore Day Nursery 43,000 40,000 - 22,000 Girl Scouts Cross Timbers Council - 10,000 - - HelpNet - - - - HOPE, Inc. HMIS - 18,000 - 18,000 HOPE, Inc. 31,000 30,000 20,000 - Interfaith Ministries 18,250 18,250 - 7,000 King's Kids Day Kamp 20,000 28,366 - - Our Daily Bread - 18,000 - - Owsley Community School - Adult Education - 12,476 - - Owsley Community School - After School 14,000 24,394 - 10,000 Owsley Summer Playground 22,000 23,187 - - People's Clinic - 30,000 - 15,000 Riding Unlimited 1,500 3,000 - - RSVP 10,000 10,000 - 5,000 Salvation Army 17,000 25,000 5,000 - Sickle Cell Disease Association 8,000 7,740 - 2,500 Singing Oaks Church of Christ 12,500 - - - SPAN 30,000 30,000 20,000 - TOTAL $ 451,930 $ 632,418 $ 146,842 $ 100,000 Manager's Message September 20, 2005 9. STREETS A. Streets Maintenance - Street maintenance continues to be a priority for the citizens of Denton. The Streets Department is currently using the Pavement Management System to identify those streets that need additional maintenance in order to maintain a rating of 70. Once a street falls below 70 the potential for major maintenance at a higher cost increases. Not only will funds continue to be needed for street maintenance as streets age, but increased traffic flows will also put demands on aging roadways. Based on the current Pavement Management System evaluation, annual funding to maintain streets at an acceptable rating of 70 is estimated at $13 million per year. The 2005-06 budget includes the reduction of two FTE's, while increasing overall funding by only $93,195, excluding personnel. The citizens, however, did approve a 5-year $27.7 million transportation capital improvement program in February 2005 which will be used to address various street improvements. Street and traffic capacity will continue to be a concern as the population increases and more vehicles are on our roadways. The demands on traffic flow will require the widening of some roadways to move traffic at acceptable levels. Increased traffic flows from residential growth heighten the need for arterials and major thoroughfares fed by residential feeders, to maintain mobility throughout the City. Street department personnel will continue to review the needs of the City and bring forward those areas that require current and future resources to address maintenance and growth. The 2005-06 budget includes replacement of three trucks, one dump truck, a street sweeper, a motor grader, wheel loader and a concrete saw. B. Traffic Operations - The City's traffic control operations also suffer from the demands of a growing city with aging infrastructure. Staff is currently seeking grants at state and federal levels to help fund technology that optimizes capacity of roads with better signal control, incident detection, and emergency management. Personnel costs have increased due to the transfer of one FTE from Engineering (Traffic) to Traffic operations, while other funding has been reduced. The budget includes the replacement of two trucks. Many of the City's traffic control signals have been in operation for 20-30 years and are in need of modifications and upgrades. There are currently four traffic control signals included in the 5- year Capital Improvement Program. Staff will continue to monitor aging controls for functionality and safety. 10. AIRPORT A. Construction Projects - The Denton Municipal Airport has several construction projects currently in various phases. The design of a new 4,500 square -foot Airport Terminal Building is now in process with construction scheduled to begin later this year. The terminal building is being H Manager's Message September 20, 2005 partially funded from a 50:50 matching grant of $300,000 from the Texas Department of Transportation (TxDOT). Other major construction projects are being funded from federal grants of 90% with a 10% local match. These include the expansion to the Airport terminal apron, which has been designed with construction starting in August, and the taxiway realignment, which is currently being designed with construction to begin later this year. Funding has also been received from TxDOT to begin the process to construct a 1,000-foot extension to the runway. The first phase of the runway extension is to complete the land acquisition for the extension and initiate the design phase of the project. These projects will increase the safety and capacity of the Airport, and TxDOT is responsible for overseeing the design and construction. B. Airport Gas Well Revenue - During the past year, the City began receiving revenue from gas well leases on Airport property. There is currently one gas well site in production at the Airport with three more planned in the near future. As a result, it is anticipated that at the end of the 2004-05 fiscal year approximately $840,000 in revenue will have been generated from gas wells at the Airport. Projecting future revenue from additional gas wells is difficult since initial production is high and then tapers off substantially. Staff has consulted with gas well operators and based on current revenue trends has estimated that as much as $6 million could be generated over the next seven years. The Federal Aviation Administration (FAA) has indicated that since the FAA has provided grant funding to construct infrastructure at the Airport, any revenue generated on the Airport must be used to support the Airport. Since gas well revenue is considered a short-term source that will diminish over time, it cannot be considered to support the Airport's ongoing operating budget and should be used to meet one-time needs. Based on conversations with the City Council and Airport Advisory Board, staff has developed a multi -year plan to use Airport gas well revenue to fund Airport construction projects, capital project planning, equipment, payment of existing Airport debt service requirements, and investing in revenue generating ventures. More specifically, the plan provides for the expenditure of gas well revenue to fund the local match necessary for major capital projects such as the runway extension and taxiway and apron construction. It allocates funding for future planning and land acquisition, and provides contingency allocations to meet unexpected needs. The plan provides for the upgrade and maintenance for items such as security fencing and streets at the Airport. Perhaps the most noteworthy component of the plan is the investment to be made at the Airport to develop revenue -generating opportunities with the ultimate goal of the Airport becoming self-sufficient. The current operating model of the Airport allows tenants to lease land owned by the Airport to construct their own aircraft hangar. After a 30-year lease, the Manager's Message September 20, 2005 hangar then becomes the property of the Airport. Current lease rates for land only range from $.08 to $.20 per square foot. In contrast the adopted multi -year plan provides funding for the Airport to construct and own public aircraft hangers to lease at market rates generating more revenue on an annual basis. Additionally, the multi -year plan provides for the investment in roads, utility (water and wastewater), and taxiway infrastructure in the southeast area of the Airport, the last substantial area not developed on the east side of the field, to promote and encourage further development. Finally, the plan provides for the construction of a self -serve fueling island. Not only will this provide tenants fueling convenience and opportunity, the Airport will be able to generate additional revenue from fuel sales. The chart (Exhibit A) describes the multi -year plan for the use of airport gas well revenue. The plan will be reviewed and updated on an annual basis based on need and current revenue estimates. The Airport Advisory Board has reviewed the plan and has unanimously recommended it to the City Council. 11. Public Transportation A. LINK - The City of Denton has provided public transportation services for Denton residents since 1992 through the aid of grants provided by the Federal Transportation Administration (FTA) and the Texas Department of Transportation (TxDOT). In September 2003, voters approved a half - cent sales tax to provide funding for the Denton County Transportation Authority (DCTA) to implement the service plan adopted by DCTA. The service plan included the provision for operating the City's public transportation system (LINK) beginning in 2004. Though the City operated LINK in 2004-05, DCTA has provided the necessary operating funding. The transfer of all assets, buses and equipment, will be complete by September 30, 2005. Further, DCTA has recently become the designated recipient for all FTA and TxDOT grants. With the transfer of assets in the 2004-05 fiscal year, the City will no longer provide any public transportation services effective with the 2005-06 fiscal year and DCTA will be solely responsible for public transportation services in the city of Denton. B. Multi -Modal Transportation Station Locations - The 2005-06 and 2006-07 CIP includes funding, $1.4 and $2.5 million respectively, to purchase land for future multi -modal transportation stations associated with DCTA commuter rail service. The DCTA service plan provides for two rail stations in the City of Denton. One is to be located in the southeast area of the city near the retail and medical centers, and the other is to be located in the Downtown area. Although commuter rail service is not expected to reach the City for a number of years, due to the rapid growth of these areas funding is included in the CIP to purchase land to secure necessary 12 Manager's Message September 20, 2005 locations for future station development. It will be necessary to coordinate the purchases with DCTA and the North Central Texas Council of Governments. 12. Development Review - This past year, staff conducted extensive research to improve the development review process that included quarterly developer breakfasts, meetings with customer focus groups, surveys of surrounding cities, and the use of an outside consultant. As a result, a number of opportunities for improvement were identified and a new process was created for development review. One of the more substantial changes to improve the process includes the outsourcing of the City's engineering development review function. This function will now be performed by a private, outside engineering firm under the supervision of the Development Review Administrator in the Planning and Development Department. The firm will act as the City's agent to provide engineering review for development proposals, including plats, site plans, construction plans and variance requests. The City will continue to provide the same level of financial support for this function as in prior years and the additional direct cost for reviews will be borne by the development community. Other improvements include the reorganization of the Engineering Department, which has now been re -titled Utilities and Engineering CIP Department. Positions related to traffic, water, and wastewater engineering have been transferred to those respective divisions. Three GIS positions were transferred to the Planning and Development Department, five engineering positions were eliminated and one position was reclassified into a Development Review Administrator position to manage the development review process. These changes are reflected in the budget. 13. OTHER SERVICES A. Building Energy Savings - In an effort to minimize energy use and the budgetary impact of rate increases and reopening renovated buildings, an energy conservation directive has been put in place for all City buildings. The energy conservation program not only includes use of the International Energy Conservation Code as a guide but also helps the City comply with the State's voluntary energy use reduction program. The savings associated with this measure will help pay for increasing utility costs such as natural gas. Compliance to voluntary reductions is accomplished by changing the temperature set points in all City buildings. The new set points for buildings have been changed to 740 degrees Fahrenheit in the summer months and 681) degrees Fahrenheit in the winter months when buildings are occupied. The temperature settings for buildings when they are unoccupied have been set at 82o degrees Fahrenheit and 60o respectively. 13 Manager's Message September 20, 2005 B. Teen Court - The Municipal Court budget includes the costs to administer a Teen Court Program. Legislators passed H.B. # 1575 which allows municipal courts to collect $5.00 per case to fund a "Juvenile Case Manager". This fee will provide the funding necessary for the City's Teen Court Program to continue. The City's juvenile program was established in 1995 and funded primarily through federal grants. Other funding was provided through a partnership with the City and the County until fiscal year 2003-04. This new bill is effective September 1, 2005 and the revenues are limited to funding salaries of staff performing juvenile casework. C. Neighborhood Empowerment Program - The 2005-06 budget reflects the transfer of administration of the Neighborhood Empowerment Program (NEP) and neighborhood services to the Keep Denton Beautiful (KDB) division of the Parks and Recreation Department. The NEP was established in fiscal year 2000-01 to provide matching funds for neighborhood projects. Neighborhoods provide in -kind labor, cash, or materials as the fund match. The program was marketed at service clubs, neighborhood association meetings, and through mailings to neighborhood groups. The NEP Committee (comprised of one neighborhood representative from each district and staff members) reviews and approves neighborhood projects. In fiscal year 2005-06 the Neighborhood Services Program will also work to facilitate the creation of neighborhood associations in an effort to empower Denton residents to improve their neighborhood communities in cooperation with the City of Denton. D. Capital Improvement Program Operational Costs -The costs of operations and maintenance associated with completed Capital Improvement Program projects are included for 2005-06. MAJOR ISSUES - TOURIST AND CONVENTION FUND The Tourist and Convention Fund reports the receipt and distribution of the City's Hotel Occupancy Tax, which is levied at 7% of room rental rates. The Hotel Occupancy Tax Committee has made significant enhancements to the process for allocating hotel occupancy taxes. MAJOR ISSUES - TECHNOLOGY SERVICES FUND The 2005-06 budget reflects the ongoing commitment of resources for technological advancements. Funding is included for licensing and maintenance costs associated with the Public Safety, Tax, Municipal Court, Building Inspections, Payroll, Financial, Geographic Information System (GIS), E-Government, Traffic Control, Utility Work Order, Solid Waste Trash Flow, Library, and Recreation systems. The Reprographics division is also budgeted in the Technology Services Fund. Beginning in fiscal year 2005-06, the costs of each service provided by Reprographics will be charged directly to using departments based on a fee schedule. The 2005-06 budget includes a reduction of 7.75 FTE positions. Four positions were eliminated in the GIS division and 3.75 in Reprographics. 14 Manager's Message September 20, 2005 MAJOR ISSUES - MATERIALS MANAGEMENT FUND The budget for Materials Management reflects the costs associated with the procurement of goods and services regulated by local, state, and federal law, as well as warehousing of materials and supplies. During the current fiscal year, an internal task force made up of major Warehouse and Purchasing customers came together to review current processes and funding levels. This team developed an allocation process for the purchasing and warehouse functions that incorporated the elimination of one senior buyer, one office clerical, and one-half warehouse attendant position. The 2005-06 budget also includes an additional allocation to offset the 2003-04 loss from the reduced capital project activity for last fiscal year. MAJOR ISSUES - FLEET MANAGEMENT FUND The Fleet Management budget reflects the costs for providing vehicle maintenance and equipment related support services to City departments. This Division also provides a preventive maintenance program to assure dependability, availability and safety of the fleet. The 2005-06 budget reflects the elimination of three positions and the outsourcing of the parts warehouse function. MAJOR ISSUES - RECREATION FUND The Recreation Fund includes fee -based recreation programs and activities. Fees that are charged recover the costs associated with the programs they support. MAJOR ISSUES - AQUATIC CENTER FUND The Aquatic Center Fund includes all revenues and expenditures related to the operation and maintenance of the Water Works Park and Natatorium. These facilities opened in the summer of 2003 and have been hugely popular in the Denton community. Although the Water Works Park continues to be quite profitable, in the Natatorium, expenses outstrip revenue. On a combined basis the Aquatic Center Fund is operating at a net loss annually. As provided for in the Interlocal Agreement, Denton Independent School District (DISD) reimburses the City of Denton for one-half of any loss realized in this fund. With expenses projected to exceed revenues in future years, continuing to increase the accumulated deficit, additional funding is required. The 2005-06 budget incorporates the use of General Fund monies to offset the projected annual losses as well as reduce the accumulated deficit (Exhibit B). This is projected to continue for several years. Since fees were increased and restructured this year, no increases in admission fees are scheduled for fiscal year 2005-06. MAJOR ISSUES - POLICE CONFISCATION FUND The Police Confiscation Fund was established to record the receipt of confiscated contraband and the expenditures funded by that revenue as approved by the courts. 15 Manager's Message September 20, 2005 MAJOR ISSUES - EM►LY FOWLER LIBRARY FUND The Emily Fowler Library Fund is used to account for revenue generated from library fines assessed from extended use fees of library materials, other related fees, and donations. In return, the revenue is used as a cost recovery resource to provide value-added library services and programs for the public. MAJOR ISSUES - SOLID WASTE FUND The 2005-06 Solid Waste Department budget forecasts the collection of 148,350 tons of solid waste, versus the 141,346 tons estimated for the 2004-05 fiscal year. The 2005-06 budget includes revenues of $15,982,216, which allocates $540,000 in reserve appropriations. Expenses are budgeted at $15,585,607. The increase in tonnage collected is the result of an increase in the anticipated waste collected from commercial customers. The operating budget includes the transition to once per week cart service for residential customers beginning October 1, 2005. The recycling budget incorporates the development of a Household Hazardous Waste Curbside Collection and Disposal Program (HHW). Funding for the program will come from an increase of 51 0/month to the single-family recycling fee and the implementation of a $1.75/month multifamily recycling fee. Due to increased fuel and operating cost, commercial rates will increase by an aggregate of 5%. The fiscal year 2005-06 CIP includes $4.390 million for landfill cell development of cells 3A & 3B. 1. RATES - The 2005-06 solid waste budget includes various rate increases: Residential Cart Service (90 gallon-1 pickup/week) $15.00 to $17.25 Residential Cart Service (65 gallon-1 pickup/week) $13.00 to $16.50 Residential Cart Service (35-gallon-1 pickup/week) Curbside Recycling Multifamily Recycling Commercial Rates No rates increases are projected for landfill rates. $12.00 to $15.75 $ 2.99 to $ 3.50 $ 0.00 to $ 1.75/unit 5% rate revenue increase 2. POSITION CHANGES - The 2005-06 Solid Waste department budget includes a net decrease of .5 FTE's from 82.5 to 82. The reduction is the result of shifting two positions from residential to recycling, shifting .5 positions from residential to commercial, and eliminating the remaining .5 FTE. The increase of two positions in recycling is the result of the Household Hazardous Waste Program (HHW). 3. DEBT REQUIREMENTS - The budget includes a projected bond sale of $4.9 million for landfill development, HHW and equipment purchases. go Manager's Message September 20, 2005 MAJOR ISSUES - UTILITIES The 2005-06 Utilities operating budget (Electric, Water, and Wastewater), as approved and recommended by the Public Utilities Board, includes revenues of $235,900,821 and expenses of $235,248,225. The budget includes the appropriation of $49,258,978 in Electric, Water, and Wastewater fund reserves for contingency, rate stabilization, and other uses. Electric, Water, and Wastewater service revenues are based primarily on commodity sales or usage forecasts. No base rate changes are adopted for Water retail customers. Base rate increases are adopted for Electric customers other than residential, commercial and industrial, which received a base rate increase in January 2005. For Electric, the Energy Cost Adjustment (ECA) rate is budgeted at $.047 for the entire year, but is subject to change based on gas prices. Wastewater is proposing an average rate increase of 6%. ELECTRIC SUMMARY The format for the Electric budget is commensurate to that which is publicly available from other municipal and investor -owned utilities operating in Texas. The total 2005-06 Electric budget equals $173,216,026. 1. RATES - The 2005-06 Electric budget includes base rate increases to those rates not previously increased on January 1, 2005. Final approval for any base rate changes will be presented to the Public Utilities Board and City Council with the rate ordinances. Below is a table outlining historic ECA rates for the previous three years: Months ECA FY 03 February - March $0.028 FY 03 April - June $0.040 FY 03 July - September $0.047 FY 04 October - December $0.038 FY 04 January - March $0.032 FY 04 April - June $0.036 FY 04 July - September $0.051 FY 05 October - December $0.051 FY 05 January - March $0.044 FY 05 April - June $0.046 FY 05 July - $0.045 2. POSITION CHANGES - The 2005-06 Electric budget proposes no personnel increases in the operating budget. 17 Manager's Message September 20, 2005 WATER SUMMARY The 2005-06 Water Department budget projects sales of 6.187 billion gallons of treated water to retail customers, and 117 million gallons of treated water to wholesale customers. Total treated water sales of 6.304 billion gallons are projected in 2005-06 versus the 6.006 billion gallons estimated in 2004-05. Included in treated wholesale water sales is the sale of treated water to the Upper Trinity River Water District (UTRWD) for the City of Krum, which began in March 2005. The 2005-06 budget includes gross revenues of $38,886,242 and expenses of $38,536,098. Included in the budget are the appropriation of reserves of $3,692,000 million for operations and maintenance, development plan lines, capital construction, rate stabilization, Hwy 380 utility relocations and water tank painting. New development is projected to generate approximately $3.7 million in impact fee collections during 2005-06. These fees, maintained in a separate account, will be used to help fund the debt service related to capital expenditures identified in the fiscal year 2003 Impact Fee Capital Improvement Plan. Beginning with the 2005-06 budget year, the Engineering division will be moved from General Fund to Water. Funding for the adopted change will come from various sources including fees, General Fund and Utilities transfers, and charges to bond funds. 1. RATES - The 2005-06 Water budget includes no rate changes for retail customers. 2. POSITION CHANGES -The 2005-06 Water Department budget includes a net increase of 33 FTE's, increasing from 128.5 to 161.5. The increase is for 33 Engineering positions transferred from the General Fund. Seven of the FTE's transferred will remain vacant and unfunded. 3. DEBT REQUIREMENTS -The budget includes a projected bond sale of $4.2 million to finance distribution/transmission projects, as well as, highway relocation projects. WASTEWATER SUMMARY The 2005-06 Wastewater Department budget projects collection and treatment of 5.945 billion gallons of wastewater versus 5.604 billon gallons estimated for 2004-05. Billed wastewater volumes are projected at 3.727 billion gallons in 2005-06, versus 3.594 billion gallons estimated in 2004-05. The total budget includes gross revenues of $23,798,553 and expenses of $23,496,101. The budget appropriates reserves of $1.125 million for operations and maintenance, development plan lines, capital construction, and rate stabilization reserves. Included in the Wastewater budget is a rate increase of 6%. Rates will be adjusted so that the net increase in revenues from a rate adjustment is 6%. ON Manager's Message September 20, 2005 During the fiscal year 2004-05 budget year, Council held various discussions relating to the funding for Drainage CIP. As a result of those discussions, the General Fund will no longer pay a drainage fee and in return will not collect franchise fee and return on investment on drainage revenues. The additional revenue will allow the drainage program to fund an ongoing CIP program using revenue and bond funding. Wastewater impact fees of $1.650 million are expected to be collected in 2005-06. Impact fee eligible projects include Cooper Creek Lift Station and several major interceptor projects, including Cooper, Pecan, and Clear Creeks. 1. RATES - The Wastewater budget includes a 6% rate increase for retail customers in 2005-06. 2. POSITION CHANGES -The fiscal year 2005-06 Wastewater department budget includes an increase of 3.5 FTE's from 80.62 to 84.12. During the reorganization of the Engineering division, two positions were transferred into Wastewater and one into Drainage. Additionally, a .5 FTE was added in Water Reclamation. 3. DEBT REQUIREMENTS - The budget includes a projected bond sale for the 2005-06 fiscal year of $6.3 million. Attachments Michael A. Conduff City Manager go a t x W W W O O O � O M M (V } 6} 6} n n N } 6} 6} V W V W O oc n O W W O O O O O O O O } 6} 6} O O O O O Lr Lr W O O O O O O N N } 6} 6} W W O O O O O O O (V O O O V} O O ......... 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C Q LO No ol CO CO N 04 O CO CO LL CT V V r- N n O O 0 LO LO CN . r � Q N bq- V3� b bq- bq- C) O v o n O o. rn ol rl E v CV LC CN rn v o- to I� 0 0 CL r Q � tR V} tR V} V} tR tR Q N Q N 0 C N 4) U � a N WQ •- Q 4) m O O w to O O o U H C 0 0 Z v a \ 0 a O w O X N O Q LL U O p W U U j cc H ^C F C) LL W O F t z z m C) u z U CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 22 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2005 - 2006 BUDGET CALENDAR February 25 Utility Budget Kick -Off: Operating and Capital Improvement Program (CIP). March 18 Utility budgets due (Operating and CIP). March 29 General Fund Budget Kick -Off: Operating and Capital Improvement Program. April 12 Long Range Financial Forecast/Budget Workshop. April 22 Departmental budgets due to Budget Office (Operating and CIP) May 9 Public Utility Board reviews Utility budgets and CIP. May Review Draft Budget - Leadership Team. May 23 Public Utility Board reviews Utility budgets and CIP. June 13 Public Utility Board reviews Utility budgets and CIP. June Budget Discussions - Leadership Team. June 27 Public Utility Board approves Utility budgets and CIP. July 15 Utility budgets and CIP due to Budget Office. July 25 Certified appraisal roll due from Denton Central Appraisal District. July 30 Proposed budget and CIP submitted to City Council and placed on file with City Secretary. Submission of certified appraisal roll. Submission of ad valorem effective and rollback tax rates to City Council. Submission of certified ad valorem collection rate to City Council. August 8 City Council Budget workshop. August 16 Vote to consider a proposal for a tax increase prior to publishing notice of hearing. September 6 First public hearing on tax increase. Public hearing on budget. September 13 Second public hearing on tax increase. September 20 City Council adopts Annual Program of Services. City Council adopts first year of Capital Improvement Program budget. City Council approves tax rate. City Council approves the 2004 tax roll. City Council approves Hotel Occupancy Tax Recipient contracts and budgets. 23 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ET 24 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE TO THE 2005-06 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Denton's budget process and budget documents. The City of Denton has prepared a budget designed to meet the highest standards of performance in municipal budgeting. This document provides a summary of all budgeted funds, including both revenue and expenditure summaries. Major budget documents, the budget process, and organization of the budget itself are described below. MAJOR BUDGET DOCUMENTS The City of Denton's budget process includes the production of five key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. 1. The Budget Instruction Manual - February Prior to budget development and training of departmental support staff, the Budget Instruction Manual is drafted and completed in February. This document serves as a development guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples, and supplemental forms. 2. Long Range Financial Forecast - April A workshop is held in April to discuss the Long Range Financial Forecast for the City. This 5- year forecast workshop allows the City Council to express policy guidelines for use in budget development. 3. The Manager's Message - Late July The Manager's Message is submitted to City Council in late July as a part of the proposed budget. This report summarizes and identifies key issues with regard to revenues and expenditures for the coming year. 4. The Proposed Budget- Late July Pursuant to City Charter, the proposed budget is required to be submitted to City Council in late July or "at least sixty (60) days before the end of each fiscal year." This document represents a balanced version of departmental budget requests versus projected revenues. The proposed budget is a product of policy as expressed by the City Council and is prepared by the City Manager and the Department of Fiscal and Municipal Services. 5. The Adopted Budget- Late August/September The adopted budget represents a modified version of the proposed budget after public hearings and City Council review in August/September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the adopted budget. Revisions may also be made to reflect any updates to budget information. 25 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE (continued) THE BUDGET PROCESS The City of Denton uses a program -oriented budgeting process. Each budgeting unit or division is given a target or "baseline" funding level based upon the previous year's funding level. With a few exceptions, no fixed assets, personal services, or one-time packages are included in baseline funding. Any funding request that represents new expenditures and programs, or that is in excess of baseline funding, must be submitted as a separate request or "package." These packages may be either a new or restoration request for resources, depending upon the budgeting unit's funding target. 1. Budget Training for Support Staff/Budget Guideline Review February is the time when existing budget guidelines, procedures, and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format changes. Preliminary budget training for managers is available prior to budget kickoff. This training is offered for City departmental staff responsible for budget development. During preliminary training, staff is informed of budgeting concepts and the budget process, as well as given a quick introduction to the City's budget forms. During budget kickoff, managers receive the budget manual so that they may have specific instructions and a review of any changes to the budget process. 2. Long Range Financial Forecast A workshop is held in April to discuss the Long Range Financial Forecast for the city. This 5- year forecast workshop allows City Council to express policy guidelines for use in budget development. Major issues are addressed in the Manager's Message. 3. Revenue Projection The budget revenue projection for the new fiscal year begins early in the current fiscal year. This projection is made by Fiscal and Municipal Services staff with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy, and discussions with directly associated staff members. Although beginning earlier, the budget revenue analysis continues with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 4. Proposed Budget Development During budget development at the division and department level, Budget Office staff work with division/department managers to analyze requests, provide advice, and lend assistance. Budget requests are based upon a baseline funding level, and any additional funding is made in the form of supplemental requests. 26 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE (continued) 5. Proposed Budget Analysis/Compilation Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of departmental budgets to present to the Leadership Team, which is comprised of the City Manager, Assistant City Managers, and department directors. During Leadership Team discussions, each department director presents their budget and answers questions from the entire group. Funding requests and target levels are reviewed and discussed. Given revenue projections and baseline funding requirements, budget packages or supplemental requests are proposed for funding according to necessity and City Council priority. A total recommended funding level is determined from both baseline and proposed supplemental packages. At this time, the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon City Council program priorities and issues previously expressed in the budget process. 6. City Council Budget Study The Manager's Message is compiled as soon as possible after the Leadership Team completes discussions and determines recommendations for the proposed budget. This report highlights and summarizes funding requirements, major changes in programs, and alternatives for funding. A budget work session is held with the City Council to review and discuss the proposed budget. Discussions and study may follow at subsequent work sessions up until budget adoption. 7. Public Hearing/Budget Adoption Public hearings on the budget and tax rate are held in late August or early September prior to final budget consideration. At the public hearings, citizens may make formal comments concerning the proposed budget. The public also has the opportunity to attend City Council budget work sessions occurring in August and early September. Budget adoption occurs in September after City Council deliberations and the public hearings. City Council may take action to modify the proposed budget. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the proposed budget as submitted by the City Manager becomes the adopted budget if no City Council action is taken before the end of the fiscal year. 8. Compilation of Adopted Budget/Budget Maintenance An adopted budget is compiled and published during the first three months of the new fiscal year. The adopted budget in the form of an amended proposed budget is available for public inspection in late September. Ledger accounts are prepared for the new fiscal year prior to October 1. Budget maintenance is a year-round activity of division/department directors and Budget Office staff. In addition to spending controls such as budget holds and position control review, any unbudgeted expenses in the fixed asset appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. 27 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE (continued) At both six and nine months into the fiscal year, departments make revenue and expenditure estimates. Finally, program goals, objectives, and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding for subsequent years. ORGANIZATION OF THE BUDGET Included in the Budget in Brief section is a schedule entitled "Projected Appropriable Fund Balances." This schedule provides the projected appropriable fund balances anticipated at the end of fiscal year 2004-05 based on the estimated revenue and expenditure figures in the budget as of the time of the proposed budget presentation. The 2005-06 fiscal year-end fund balance is based on proposed 2005-06 revenue and expenditures. This information will be most helpful in determining whether fund balances are too high or too low with regard to standards set forth by the bond rating agencies. The General Fund Revenue Summary in the Budget in Brief section describes the major revenue categories for the City of Denton, as well as the various individual sources of those revenues. BUDGETARY POLICIES The City of Denton has developed administrative policies which govern the formulation and administration of the annual budget. These administrative policies are incorporated within the City's Administrative Policies and Procedures Manual. BUDGETED FUNDS The City of Denton's budget consists of various funds. A fund can be defined as a self-contained entity for control, fiscal accounting, and reporting purposes. Each fund represents a specific function and maintains individual objectives. The City of Denton's budget includes the following funds: General Fund The General Fund contains the control and fiscal accounting for the City's general service operations such as public safety, libraries, parks, etc. The General Fund's two major revenue sources are the sales and ad valorem taxes. Debt Service Fund The Debt Service Fund is used to record and control the accumulation of resources for payment of general long-term debt principal and interest. The City issues debt to acquire or construct capital assets such as roads or parks for the general benefit of Denton citizens. Resources include an applicable portion of the ad valorem tax levy and related interest income usable from debt service. Special Revenue Funds Special Revenue Funds are used to account for the receipt of specific revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue funds are: the Recreation Fund, the Aquatic Center Fund, the Emily Fowler Library Fund, the Police Confiscation Fund, and the Tourist and Convention Fund. 28 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE (continued) The Recreation Fund is used to account for the Parks and Recreation programs, such as children's programs and recreation center programs, which are self-supporting. The Aquatic Center Fund is used to account for the Aquatic Center, which is a joint project between the Denton Independent School District and the City of Denton. It consists of an outdoor water park and an indoor natatorium. The Emily Fowler Library Fund is used to account for revenue generated from library fines assessed for late return of library materials, memorials, and donations that are restricted to the Library. The Police Confiscation Fund is used to account for the receipt and expenditure of confiscated contraband seized by the City's Police Department. Finally, the City collects a 7% hotel occupancy tax on the rental of hotel rooms in the city. This revenue, which is accounted for in the Tourist and Convention Fund, must be used to promote tourism and the hotel and convention industry. The City allocates hotel occupancy tax receipts to various organizations that promote tourism in the city. Enterprise Funds Enterprise funds are used to account for governmental activities that are similar to those found in private businesses. The City budget includes Electric, Water, Wastewater, and Solid Waste Enterprise Funds. Each fund contains the controls and fiscal accounting for the services denoted in the title of each fund. The major revenue source for these enterprise funds is the rate revenue generated from the customers who receive the services provided. Internal Service Funds Internal service funds are used to account for the financing of goods or services provided by one department to another department within the same government organization. Financing is based on reimbursement of actual costs. Included in the internal service funds are: Fleet Services, Motor Pool, Technology Services, and Materials Management. The Fleet Services Fund accounts for the maintenance and repair of the City's vehicle and equipment fleet, while the purchase and replacement of equipment and vehicles for the City's fleet is accounted for in the Motor Pool Fund. Computer services such as programming, support, training, and maintenance of the City's computer resources and telephone maintenance services are accounted for in the Technology Services Fund. The operation of the City's Warehouse, which maintains an inventory of materials and supplies used by City departments, is accounted for in the Materials Management Fund. Each internal service fund listed above is funded through payments from various City departments for the actual services received from the specific fund. REVENUES Ad Valorem Taxes All real and business personal property located within the taxing unit's jurisdiction is subject to taxation on January 1 of the current fiscal year. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30t". Ad valorem tax revenue is determined by two components: the total appraised property value and the tax rate. The Denton Central Appraisal District establishes the appraised property values within the City in accordance with state law. The property tax rate is split into two parts: the debt service rate that is determined by the City's debt service requirements and the amount for operating budget funds. The taxes from the debt service 29 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE (continued) rate are deposited in the debt service funds and are used exclusively to pay the principal and interest on debt. These two components taken together provided for a total tax rate. Sales Taxes A general tax is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. Sales taxes are collected by retailers and remitted to the State Comptroller's Office. The State returns to the City the portion designated for the City. Money collected under authorization of this tax is for the use and benefit of the City; however, no city may pledge anticipated revenues from this source to secure the payment of funds or other indebtedness. Other Revenue Other sources of revenue to the City include franchise agreements, other taxes, service fees, fines and fees, licenses and permits, return on investment and miscellaneous other revenues. Franchise fees: The City of Denton maintains franchise agreements with companies that use the City's rights -of -way to conduct their business. Franchise fees are received from these entities that provide utility services (electric, telephone, gas and cable) to residents and businesses in the City of Denton. Projections are based on population increase and projected utility use. Other taxes: Some examples of these types of taxes include hotel/motel, bingo, and mixed beverage taxes. Hotel/Motel Tax: A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy is at the rate of two dollars ($2.00) or more per day. The law authorizes a room tax of not more than seven percent (7%) of the consideration paid by the occupant of such room to the hotel. Revenue generated by this tax is restricted by State law to directly enhance and promote the tourist, convention, and hotel industries. This revenue is put into the Tourist and Convention Fund. Mixed Beverage Tax: A tax imposed on the gross receipts of a licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the licensee. Service fees: Fees that are charged directly to citizens in return for a specific service required of the City. Some examples of these types of fees are rental fees, ambulance service, inspections, non-resident library fees, program fees, cemetery fees, and airport fees. Fines and fees: Fine and forfeitures depend on the provisions of state law and are usually mandatory. Revenues from this source depend on collections by departments, the actions of the courts, incidence of offenses, and various other external factors. Some examples of these types of fees include warrant fees, animal pound fees, mowing charges, arrest fees, school crossing fines, police fines, and false alarm fees. Licenses and permits: Licenses and permits include food handler permits, zoning permits, building permits, sign permits, certificate of occupancy fees, variance fees, and curb cut permits. 30 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE (continued) Return on Investment: Percentage of municipal utility revenue returned to the City to reimburse the citizenry by contributing revenue to the General Fund, thereby easing the ad valorem tax burden. Miscellaneous: Includes all other sources of revenues such as interest income, parking fees, police phone commissions, and contributions from other governmental agencies in exchange for services. BUDGET BASIS The budget for the General, Special Revenue, Debt Service, and Capital Improvement Program (CIP) Funds are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both "measurable" and "available" to finance expenditures of the current period except where the accrual basis is specified by generally accepted accounting principles. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debts which are generally recognized when due. Budgets for the Enterprise and Internal Service Funds are prepared on the full accrual basis of accounting under which transactions are recognized when they occur regardless of timing or related cash flows. FINANCIAL STRUCTURE The financial structure of the budget is organized by funds. The two types of funds utilized in this budget are Governmental and Proprietary. The specific funds which make up the Governmental Fund type are: General Fund, Recreation Fund, Aquatic Center Fund, General Debt Service Fund, Tourist and Convention Fund, Police Confiscation Fund, and Emily Fowler Library Fund. The Proprietary Fund types, on the other hand, are made up of the Electric Fund, Water Fund, Wastewater Fund, Solid Waste Fund, Materials Management Fund, Fleet Services Fund, Motor Pool Fund, and Technology Services Fund. Each of the above -mentioned funds operates separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity which has its own self -balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. However, when appropriate, funds are made up of departments. ORGANIZATIONAL RELATIONSHIPS A department is a major administrative segment of the City which indicates overall management responsibility for an operation or a group of related operations within a functional area (e.g., Police Department, Fire Department, Parks and Recreation Department). The smallest organizational unit budgeted is the division. The division indicates responsibility for one functional area, and in many cases these functional areas are put together to demonstrate a broader responsibility. When this is done, the divisions are combined to make up a department. For example, the Fire Department is comprised of Fire Administration, Fire Operations, and Fire Prevention. 31 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT Budget Period A. Establishment of Fiscal Year. The City of Denton's fiscal year shall begin on October 1 and end on September 30. B. Term of Appropriations. "All appropriations that have not been expended or lawfully encumbered shall lapse at the end of the budget year' (Charter Section 8.06). Budget Development A. Determining Council Priorities. "The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities defined by the Council for the City Manager at least one hundred twenty (120) days before the end of the fiscal year." (Charter Section 8.03) Budget Prepared from Departmental Requests. The City of Denton departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. C. Deadline for Budget Submission. "At least sixty (60) days before the end of each fiscal year, the City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (Charter Section 8.03) D. Public Hearing on Budget. "The Council shall hold a public hearing on the proposed budget. Any taxpayer of the municipality may attend and may participate in the hearing, which shall be set for a date after the 15th day after the date the proposed budget is filed with the City Secretary but before the date the City Council makes its tax levy. The Council shall provide for public notice of the date, time, and location of the hearing. In addition to this notice, the City Council shall publish notice before the public hearing related to the budget in at least one newspaper of general circulation in Denton County. This notice shall be published no earlier than the thirtieth or later than the tenth day before the date of the public hearing. The City Council shall provide such other notice as may be required by state and all other applicable law. The City Council may make such changes in the budget that it considers warranted by the law or by the best interests of the municipal taxpayers and may increase or decrease the items of the budget provided the total proposed expenditures shall not exceed the total anticipated revenue." (Charter Section 8.04) E. Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided and a public hearing held in conformance to this State law. F. Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the Council after the conclusion of the public hearing. Should the Council take no final action at the conclusion of the public hearing and before the end of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (Charter Section 8.05) 32 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) G. Budget, a Public Record. The budget, budget message, and all supporting schedules shall be a public record in the office of the City Secretary open to public inspection. The City Manager shall prepare sufficient copies of the budget and budget message for distribution to interested persons. III. Budget Administration A. Balanced Budget Required. The City of Denton will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years' expenses, such as: postponing expenditures, accruing future years' revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long-term debt. C. Use of Non -Recurring Resources. The City of Denton will use non -recurring resources to fund non -recurring expenditures. D. Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. E. Departmental Budget Reporting. Regular monthly reporting on budgetary status will be provided by departments. The reporting will be structured to provide projected balances for the end of the year. Return on Investment. The Utilities shall transfer to the General Fund a return on investment based upon thee and one-half percent (3.5%) of utility revenues. The maximum amount to be transferred will not exceed six percent (6%) of equity in the Electric and Water/Wastewater Utility. Equity is assets net of accumulated depreciation, less the book value of any contributed capital. IV. Revenue Policies A. Revenue Goal. The City will try to maintain a diversified and stable revenue system to shelter it from short -run fluctuations in any one -revenue source. Development of Revenue Proiection. The City will estimate its annual revenues using an objective, analytical process. The City will project revenues for the next two years and five years; and these projections will be updated annually. Each existing and potential revenue source will be examined annually. C. User Charges and Fees Required. User charges and fees will be established at a level related to the cost of providing the services. The City will recalculate a full cost of activities supported by user fees to identify the impact of inflation and other cost increases. The City will automatically revise user fees when necessary to adjust for the effects of inflation, program changes, and policy changes. 33 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. For programs within the General Fund, the City shall establish and maintain fees for those cost activities to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed annually and adjusted when necessary to maintain the proper level. D. Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. The annual level of uncollected property taxes will generally not exceed four percent (4%). E. Tax Assessment. The City will monitor the appraisal procedures of the Denton Central Appraisal District and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at one hundred percent (100%) of full market value. V. Reserve Policies A. Undesignated Reserve Fund Balance. The City will establish a budgeted reserve to provide for unanticipated expenditures of a nonrecurring nature, or to meet unexpected increases in service delivery costs. This reserve will be maintained at thirteen and one-half percent (13.5%) of the General Operating Fund, with the intention of increasing one-half percent (.5%) every year until fifteen percent (15%) is reached. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year; and/or the fund balances will provide for thirty (30) to forty-five (45) days working capital. VI. Budget Amendment and Modification A. Transfer of Appropriations. "At any time during the fiscal year, the City Manager may transfer any part of the unencumbered appropriation balance or the entire balance thereof between programs or general classifications of expenditures within an office, department, agency, or organizational unit within the same fund. At any time during the fiscal year, at the request of the City Manager, the Council may, by resolution, transfer any part of the unencumbered appropriation balance or the entire balance thereof from one office, department, agency, or organizational unit to another." (Charter Section 8.07) B. Amending the Budget. "In case of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions, which could not by diligent thought and attention have been included in the original budget, may be authorized by the affirmative vote of at least five (5) of the members of the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Secretary, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted." (Charter Section 8.08) 34 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) C. Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office, or agency. D. Funds Requiring Appropriations Established by Ordinance. In accordance with generally accepted accounting practices, an appropriations ordinance shall create appropriations for Government Funds. These funds include the General Fund. The remaining funds shall have budgets prepared and submitted to the City Council for approval. VII. Investment Policy A. Investment Obiective and Strategy. It is the policy of the "City" that, giving due regard to the safety and risk of investment, all available funds shall be invested in conformance with State and Federal Regulations, applicable Bond Resolution requirements, adopted Investment Policy and adopted Investment Strategy. In accordance with the Public Funds Investment Act, the following prioritized objectives (in order of importance in accordance with Section 2256.005(d) of the Act) apply for each of the City's investment strategies: Suitability- Understanding the suitability of the investment to the financial requirements of the City. Any investment eligible in the Investment Policy is suitable for all City funds. 2. Safety -Preservation and safety of principal. All investments shall be of high quality securities with no perceived default risk. Market price fluctuations will however occur, by managing the weighted average days to maturity for each fund type as specified. Liquidity -To enable the City to meet operating requirements that might be reasonably anticipated, the City's investment portfolio will remain sufficiently liquid. Liquidity shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. Short- term investment pools and money market mutual funds provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. 4. Marketability - Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash requirement. Historical market "spreads" between the bid and offer prices of a particular security -type of less than a quarter of a percentage point shall define an efficient secondary market. Diversification - Investment maturities shall be staggered throughout the budget cycle to provide cash flow based on the anticipated needs of the City. Diversifying the appropriate maturity structure will reduce market cycle risk. 6. Yield - Attaining a competitive market yield for comparable security -types and portfolio restrictions are the desired objective. The yield of an equally weighted, rolling six-month treasury bill portfolio shall be the minimum yield objective or "benchmark". A secondary objective will be to obtain a yield equal to or in excess of 35 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) a local government investment pool, money market mutual fund or average Federal Reserve discount rate. The first measure of success in this area will be the attainment of enough income to offset inflationary increases. Even though steps will be taken to obtain this goal, the City's staff shall constantly be cognizant of the standard of care and the investment objectives pursuant to the provisions of the amended Act, Section 2256.006(a). The Director of Fiscal Operations shall avoid any transactions that might impair public confidence in the City's ability to govern effectively. The governing body recognizes that in diversifying the portfolio, occasional measured losses due to market volatility are inevitable, and must be considered within the context of the overall portfolio's investment return, provided that adequate diversification has been implemented. The prudence of the investment decision shall be measured in accordance with the tests set forth in Section 2256.006(b) of the Act. B. Investment Strategy for Specific Fund Groups. Each major fund type has varying cash flow requirements and liquidity needs. Therefore specific strategies shall be implemented considering the fund's unique requirements and the following shall be considered separate investment strategies for each of the funds mentioned below. The City's funds shall be analyzed and invested according to the following major fund types: Operating Funds - Investment strategies for operating funds and commingled pools containing operating funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. The secondary objective is to structure a portfolio, which will minimize volatility during economic cycles. This may be accomplished by purchasing high quality, short-term securities, which will compliment each other in a laddered maturity structure. A dollar weighted average maturity of 365 days or less will be maintained and calculated by using the stated final maturity date of each security. 2. Debt Service Funds - Investment strategies for debt service funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Securities purchased shall not have a stated final maturity date which exceeds the debt service payment date. A dollar weighted average maturity of 550 days or less will be maintained and calculated by using the stated final maturity date of each security. 3. Debt Service Reserve Funds - Investment strategies for debt service reserve, emergency, and contingency funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate fund from securities with a low degree of volatility. Securities should be of high quality and, except as may be required by the bond ordinance specific to an individual issue, of short to intermediate -term maturities with stated final maturities not exceeding five (5) years. Volatility shall be further controlled through the purchase of securities carrying the highest coupon available, within the desired maturity and quality range, without paying a premium, if at all possible. Such securities will tend to hold their value during economic cycles. 36 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) 4. Construction and Special Purpose Funds - Investment strategies for construction projects or special purpose fund portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. These portfolios should include at least ten percent (10%) in highly liquid securities to allow for flexibility and unanticipated project outlays. The stated final maturity dates of securities held should not exceed the estimated project completion date. A dollar weighted average maturity of 365 days or less will be maintained and calculated by using the stated final maturity of each security. 5. Market prices for all public fund investments will be obtained and monitored through the use of Interactive Data Inc., an on-line data service or a similar qualified successor agency. 37 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Program of Services contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of this document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Services. Administrative Services charges are allocated to all Enterprise Fund activities (e.g., electric, water/wastewater and solid waste) for indirect management and administrative support given by general fund departments. Administrative Transfer. An interfund transfer designed to recover General Fund expenditures conducted on behalf of Proprietary funds. Ad Valorem Taxes. (Current) All property, real, personal, tangible, intangible, annexations, additions, and improvements to property located within the taxing unit's jurisdiction, which are subject to taxation on January 1 of the current fiscal year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which they are imposed, except when the taxing unit postpones the delinquency date due to late mailing of tax bills or successful rollback elections. Ad Valorem Taxes. (Penalty and interest) A delinquent tax incurs a penalty of six percent (6%) of the amount of the tax for the first calendar month it is delinquent, plus one percent (1 %) for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Appropriation. A legal authorization granted by a governing body to make expenditures and to incur obligations for specific purposes. Appropriable Fund Balance. The cash remaining from the prior year which is available for appropriation and expenditure in the current year. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Denton Central Appraisal District.) Balanced Budget. A budget in which estimated revenues equal estimated expenditures. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. 38 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY (continued) Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the governing body for adoption and sometimes the financial plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the governing body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Denton's Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any intra-fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the operational authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the governing body. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services, while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operation, or to complete a unit of work or a specific job. Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non-payment is attached. 39 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY (continued) Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Division. An administrative segment of the City, which indicates management responsibility for an operation or a group of related activities within a functional area. Divisions are the basic units of the budget upon which departments are composed. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises --where the intent of the governing body is that the costs (expenses, including depreciation) for providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are those for water, gas, and electric utilities; swimming pools; airports; parking garages; and transit systems. Expenditure. This term refers to the outflow of funds paid or to be paid for an asset obtained or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Federal Energy Regulatory Commission (FERC). This is the federal commission governing public utilities and licensing. The commission sets the standards and guidelines for accounting and reporting. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Denton has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Fee. This is a charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise fees, inspections, fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable Tv, and banks). Full-time Equivalent (FTE). A unit of measure based on the number of hours that an employee works during the fiscal year. One FTE is equal to 2080 hours. Function. A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. Fund. An accounting entity that has a set of self -balancing accounts and that records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds, and special assessment funds. 40 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY (continued) Fund Balance. Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds. General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects, such as streets, buildings, and improvements. The repayment of these bonds is usually made from the General Debt Service Fund, and these bonds are backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Governmental Funds. Those funds through which most governmental functions typically are financed. The acquisition, use and financial resources and the related current liabilities are accounted for through governmental funds (General, Special Revenue, General Debt Service). Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Hotel/Motel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy is at the rate of two dollars ($2.00) or more per day. The law authorizes a room tax of not more than seven percent (7%) of the consideration paid by the occupant of such room to the hotel. This is budgeted in the Tourist and Convention Fund. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenues over expenses. ►nterfund Transfers. Amounts transferred from one fund to another to recover the charge for administrative services. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis (for example, the Technology Services Fund and the Materials Management Fund). Investments. Securities and real estate held for the production of revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Mixed Beverage Tax. A tax imposed on the gross receipts of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the permittee. 41 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY (continued) Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both "measurable " and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, materials & supplies, and operations. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some states governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of fund operating revenues over operating expenses. Operating Revenues. Fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long-term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. 42 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY (continued) Performance Audits. Examinations intended to assess (1) the economy and efficiency of the audited entity's operations and (2) program effectiveness --the extent to which program objectives are being attained. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Productivity Measures. Productivity measures should reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Program Description. Describes the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Program goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities, but goals are often ongoing and may not be achieved in one year. Program Objectives. Program Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Property Tax. Property taxes are levied on both real and personal property according to the property's valuation and the tax rate. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Residual Equity Transfers. Non -recurring or non -routine transfers of equity between funds. Return on Investment. Return on Investment (ROI) involves the transfer of funds from the Utility System Fund to the General Fund on the discretionary basis, which shall not be more than six percent (6%) of the net investment. Current ROI is based on 3.5% of rate revenue. The intent of the discretionary transfer is to reimburse the citizenry by contributing revenues to the General Fund, thereby easing the ad valorem tax burden. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the Enterprise Fund's property. Revenues. (1) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Sales Tax. A general "sales tax' is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies 43 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY (continued) collected under authorization of this tax is for the use and benefit of the City; however, no city may pledge anticipated revenues from this source to secure the payment of funds or other indebtedness. Shared Revenues. Revenues levied by one government but shared on a pre -determined basis, often in proportion to the amount collected at the local level, with another government or class of governments. Street Cuts. These revenues are derived by the Street Department for the repairing of the street following the construction of various utility companies (e.g., gas, telephone, water and sewer). Tax Rate. The amount of tax stated in terms of a unit of the tax base; for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Transfer of Construction Bond Funds. These revenues are payments to the General Fund from the Bond Fund for General Fund labor expenditures on bond -financed projects. Trial Balance. A list of the balances of the accounts in a ledger kept by double entry with the debit and credit balances shown in separate columns. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Working Capital. Budgeted working capital is calculated as a fund's current assets less current liabilities and outstanding encumbrances. Workload Measures. Workload measures reflect major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. 44 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES �� ACTUAL BUDGET ESTIMATE * ADOPTED General Fund $ 64,537,841 $ 69,51 1,708 $ 69,396,798 $ 70,142,594 General Debt Service Fund 10,422,089 10,457,808 10,457,808 10,629,427 Electric Fund 121,010,595 171,356,410 178,094,782 173,216,026 Water Fund 29,867,267 37,453,003 33,720,377 38,886,242 Wastewater Fund 21,020,811 22,773,602 21,396,425 23,798,553 Solid Waste Fund 13,159,080 14,121,1 17 14,098,202 15,982,216 Technology Services Fund 6,638,805 6,934,378 6,884,415 6,319,775 Materials Management Fund 6,197,591 8,293,911 4,884,036 6,568,830 Motor Pool Fund 3,918,548 4,569,237 4,412,048 4,558,706 Fleet Management Fund 4,102,920 4,164,041 4,190,825 4,421,888 Recreation Fund 1,208,313 1,244,691 1,190,370 1,317,139 Aquatic Center Fund 1,021,144 1,595,160 1,479,329 1,926,612 Tourist & Convention Fund 911,505 955,349 951,849 1,078,755 Emily Fowler Library Fund 123,028 145,673 145,673 156,737 Police Confiscation Fund 120,706 152,500 152,500 115,500 TOTAL RESOURCES $ 284,260,243 $ 353,728,588 $ 351,455,437 $ 359,1 19,000 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED General Fund $ 63,560,332 $ 69,51 1,708 $ 69,146,944 $ 69,921,911 General Debt Service Fund 10,422,089 10,436,532 10,434,782 10,629,427 Electric Fund 121,010,595 171,356,410 133,652,804 173,216,026 Water Fund 29,867,267 37,100,894 33,257,423 38,536,098 Wastewater Fund 21,020,741 22,448,064 21,293,240 23,496,101 Solid Waste Fund 12,865,582 14,121,1 17 14,098,202 15,585,607 Technology Services Fund 6,638,805 6,934,378 6,884,415 6,319,775 Materials Management Fund 6,197,591 8,293,911 4,874,226 6,230,279 Motor Pool Fund 2,959,290 4,092,404 2,497,423 4,558,706 Fleet Management Fund 3,796,026 4,143,141 4,131,509 4,421,888 Recreation Fund 1,1 12,853 1,244,689 1,190,354 1,317,139 Aquatic Center Fund 1,423,192 1,967,301 1,874,519 1,879,167 Tourist & Convention Fund (2) 799,880 955,349 951,849 1,078,755 Emily Fowler Library Fund 105,396 145,673 145,673 156,737 Police Confiscation Fund 57,949 152,500 152,500 115,500 TOTAL EXPENDITURES $ 281,837,588 $ 352,904,071 $ 304,585,863 $ 357,463,1 16 * Estimate as of May 2005 Resources may include the use of fund balances and/or reserves. 12' The 2004-05 Budget is the amended budget. 45 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CONSOLIDATED FUNDS SUMMARY 2005-06 Governmental Fund Types General Fund S ecial Revenue Funds Debt Service Funds 2004 Actual 1 2005 Estimated 2006 Budget 2004 Actual 1 2005 Estimated 1 2006 Budg 1 2004 Actual 1 2005 Estimated 1 2006 Budget BEGINNING BALANCE $ 8,341,022 $ 9,318,531 $ 9,568,385 $ 317,465 $ 202,891 $ (279,698) $ 527,377 $ 296,731 $ 319,757 REVENUES Ad Valorem Taxes $ 14,883,794 $ 18,132,276 $ 21,138,614 $ - $ - $ - $ 8,038,373 $ 8,700,451 $ 8,566,758 Sales Tax 17,684,899 18,925,735 19,398,878 - - - - - - Franchise Agreements 5,122,886 5,399,225 5,326,889 - - - - - - OtherTaxes 229,982 236,872 243,734 911,505 929,934 957,832 - - - ServiceFees 6,117,854 5,686,335 3,433,366 2,349,485 2,812,172 3,045,936 - - - Fines and Fees 3,338,979 3,817,288 4,118,800 - - - - - - LicensesandPermBs 1,700,045 1,463,537 1,504,746 - - - - - - Return on Investment 8,092,996 9,085,199 9,054,308 - - - - - - Utilities - - - - - - - - - Miscellaneous 2,218,218 1,900,755 1,570,420 123,706 90,200 104,000 - - - Subtotal Revenues $ 59,389,653 $ 64,647,222 $ 65,789,755 $ 3,384,696 $ 3,832,306 $ 4,107,768 $ 8,038,373 $ 8,700,451 $ 8,566,758 Transfers from other funds $ 5,148,188 $ 4,749,576 $ 4,352,839 $ - $ - $ 350,552 $ 2,153,070 $ 1,757,357 $ 1,831,643 TOTAL REVENUES $ 64,537,841 $ 69,396,798 $ 70,142,594 $ 3,384,696 $ 3,832,306 $ 4,458,320 $ 10,191,443 $ 10,457,808 $ 10,398,401 TOTAL RESOURCES $ 72,878,863 $ 78,715,329 $ 79,710,979 $ 3,702,161 $ 4,035,197 $ 4,178,622 $ 10,718,820 $ 10,754,539 $ 10,718,158 APPROPRIATIONS Personal Services $ 46,682,706 $ 50,797,732 $ 48,998,560 $ 1,327,550 $ 1,423,158 $ 1,554,641 $ - $ - $ - Purchased Power - - - - - - - - - MaterialandSupplies 1,275,769 1,364,224 1,410,584 364,878 557,175 620,609 - - - Maintenance and Repair 1,874,609 2,023,476 2,199,598 37,456 56,500 92,284 - - - Insurance 914,266 998,984 1,008,758 31,201 74,862 68,459 - - - Miscellaneous 728,710 586,545 408,312 - - - - - - Operations 8,424,416 8,654,543 10,317,499 618,207 824,657 855,543 - - - FixedAssets 160,077 342,493 314,193 18,848 - - - - - Return on Investment - - - - - - - - Franchise Fees - - - - - - - - - Deaf Service - - - 126,670 125,974 - 10,422,089 10,434,782 10,629,427 Inventory Purchases - - - - - - - - - Tourist and Convention - - - 799,880 951,849 1,078,755 - - - Electric - - - - - - - - - Subtotal Appropriations $ 60,060,553 $ 64,767,997 $ 64,657,504 $ 3,324,690 $ 4,014,175 $ 4,270,291 $ 10,422,089 $ 10,434,782 $ 10,629,427 Transfers to other funds $ 3,499,779 $ 4,378,947 $ 5,264,407 $ 174,580 $ 300,720 $ 277,007 $ - $ - $ TOTAL APPROPRIATIONS $ 63,560,332 $ 69,146,944 $ 69,921,911 $ 3,499,270 $ 4,314,895 $ 4,547,298 $ 10,422,089 $ 10,434,782 $ 10,629,427 GROSS ENDING FUND BALANCE $ 9,318,531 $ 9,568,385 $ 9,789,068 $ 202,891 $ (279,698) $ (368,676) $ 296,731 $ 319,757 $ 88,731 46 -Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CONSOLIDATED FUNDS SUMMARY 2005-06 Proprietary Funds Internal Service Funds Enter rise Funds 2004 Actual 1 2005 Estimated 2006 Budget 2004 Actual 2005 Estimated 1 2006 Budget TOTAL ALL FUNDS FY 2006 BUDGET $ (849,112) $ (193,438) $ 1,765,765 $ 19,053,633 $ 11,191,867 $ 4,959,367 $ 16,333,576 BEGINNING BALANCE REVENUES 181,382,676 243,117,230 246,151,856 13,586,471 13, 057, 768 14,445, 669 $ 29,705,372 Ad Valorem Taxes 19,398,878 Sales Tax 5,326,889 Franchise Agreements 1,201,566 OtherTaxes 6,479,302 Service Fees 4,118,800 Fines and Fees 1,504,746 Licenses and Permits 9,054,308 Return on Investment 246,151,856 Util'dies 16,120,089 Miscellaneous $ 13,586,471 $ 13,057,768 $ 14,445,669 $ 181,382,676 $ 243,117,230 $ 246,151,856 $ 339,061,806 Subtotal Revenues $ 6,660,915 $ 7,289,008 $ 7,317,287 $ 3,675,077 $ 4,192,556 $ 5,191,181 $ 19,043,502 Transfers from other funds $ 20,247,386 $ 20,346,776 $ 21,762,956 $ 176,902,419 $ 196,069,169 $ 251,343,037 $ 358,105,308 TOTAL REVENUES $ 19,398,274 $ 20,153,338 $ 23,528,721 $ 195,956,052 $ 207,261,036 $ 256,302,404 $ 374,438,884 TOTAL RESOURCES APPROPRIATIONS $ 4,107,209 $ 4,224,186 $ 3,811,880 $ 14,704,492 $ 16,258,408 $ 20,309,529 $ - - - 1,880,790 2,344,010 2,571,982 2,201,304 431,800 499,226 1,738,574 2,118,249 2,514,927 550,965 1,230,880 1,373,225 1,546,116 1,844,936 2,146,261 42,728 79,843 88,853 308,100 819,624 821,884 554 680 1,020 84,123 98,905 112,386 2,426,784 1,947,782 3,223,865 6,777,562 7,865,852 9,675,740 1,948,064 1,615,019 3,774,891 358,026 352,179 1,044,853 - - - 1,265,620 1,402,505 1,370,966 - - - 1,947,609 2,142,465 2,176,532 1,329,184 1,523,511 1,409,423 22,684,752 22,265,520 21,340,888 5,983,070 6,274,623 6,389,000 - - - - - - 121,010,595 133,652,804 173,216,026 74,674,610 Personal Services 2,571,982 Purchased Power 5,045,346 Material and Supplies 5,811,368 Maintenance and Repair 1,987,954 Insurance 521,718 Miscellaneous 24,072,647 Operations 5,133,937 Fixed Assets 1,370,966 Return on Investment 2,176,532 Franchise Fees 33,379,738 Debt Service 6,389,000 Inventory Purchases 1,078,755 Tourist and Convention 173,216,026 Electric $ 18,589,862 $ 17,328,324 $ 20,571,383 $ 174,306,359 $ 191,165,457 $ 237,301,974 $ 337,430,579 Subtotal Appropriations $ 1,001,850 $ 1,059,249 $ 959,265 $ 10,457,826 $ 11,136,212 $ 13,531,858 $ 20,032,537 Transfers to other funds $ 19,591,712 $ 18,387,573 $ 21,530,648 $ 184,764,185 $ 202,301,669 $ 250,833,832 $ 357,463,116 TOTAL APPROPRIATIONS $ (193,438) $ 1,765,765 $ 1,998,073 $ 11,191,867 $ 4,959,367 $ 5,468,572 $ 16,975,768 GROSS ENDING FUND BALANCE 47 -Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ALL FUNDS ADOPTED SUMMARY 2005-06 RESOURCES* $339,061,806 Franchise Agreements Sales Tax 1 A0/ Ad Va Miscellan( 4.8% Utilities 72.6% EXPENDITURES* $337,430,579 Personal Services 22.1 % Electric 51.3% Tourist & Convention 0.3% Debt Service Inventory Purchases 9.9% 1.9% * Excluding interfund transfers and bond funds. Fees Fees Permits 0 Return on Investment 2.6% Purchased Power Material & Supplies 0.8% / 1.5% Maintenance & - Repair 1.7% Misc. 0.2% Insurance 0.6% Operations 7.1 % Fixed Assets 1.5% Franchise Fees 0.7% Return on Investment 0.4% 48 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 49 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET SUMMARY EXPENDITURES BY CLASSIFICATION 2005-06 GENERAL DEBT SOLID CATEGORY GENERAL SERVICE ELECTRIC WATER WASTEWATER WASTE Personal Services $ 48,998,560 $ - $ - $ 9,622,715 $ 5,203,458 $ 5,483,356 Purchased Power - - 103,312,756 1,756,982 815,000 - Materials & Supplies 1,410,584 - - 1,402,618 604,675 507,634 Maintenance & Repair 2,199,598 - - 1,016,741 900,061 229,459 Insurance 1,008,758 - - 421,887 182,395 217,602 Miscellaneous 408,312 - - 49,475 27,465 35,446 Operations 10,317,499 - - 2,798,484 3,122,540 3,754,716 Fixed Assets 314,193 - - 333,353 711,500 - Return on Investment - - - 789,238 581,728 - Franchise Fees - - - 901,986 664,831 609,715 Debt Service - 10,629,427 - 11,501,516 7,063,926 2,775,446 Inventory Purchases - - - - - - Transfers 5,264,407 - - 7,941,103 3,618,522 1,972,233 Transmission - For Others - - - - - - Tourist & Convention - - - - - - Electric Fund - - 69,903,270 - - - TOTAL $ 69,921,911 $ 10,629,427 $ 173,216,026 $ 38,536,098 $ 23,496,101 $ 15,585,607 * Other Funds include the Emily Fowler Library Fund, the Police Confiscation Fund, and the Tourist & Convention Fund. 50 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET SUMMARY EXPENDITURES BY CLASSIFICATION 2005-06 TECHNOLOGY MATERIALS MOTOR FLEET RECREATION OTHER SERVICES MANAGEMENT POOL MANAGEMENT & AQUATIC FUNDS * TOTAL $ 2,048,951 $ 785,680 $ - $ 977,249 $ 1,554,641 $ - $ 74,674,610 - - - - - - 105,884,738 281,576 177,450 - 40,200 543,353 77,256 5,045,346 1,346,455 17,770 - 9,000 87,284 5,000 5,811,368 34,610 17,691 - 36,552 68,459 - 1,987,954 - 1,020 - - - - 521,718 1,648,651 78,949 - 1,496,265 678,101 177,442 24,072,647 10 000 - 3 764 891 - - - 5 133 937 698,309 48,679 466,362 - 5,000,000 - 251,223 103,040 327,453 - - - 1,370,966 - - - 2,176,532 196,073 - - 33,379,738 ,389,000 - - 6,389,000 277,549 264,468 12,539 20,032,537 - - - - - - 69,903,270 $ 6,319,775 $ 6,230,279 $ 4,558,706 $ 4,421,888 $ 3,196,306 $ 1,350,992 $ 357,463,116 51 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES General Fund General Debt Service Fund Electric Fund Water Fund Wastewater Fund Solid Waste Fund Technology Services Fund Materials Management Fund Motor Pool Fund Fleet Management Fund Recreation Fund Aquatic Center Fund Tourist & Convention Fund Emily Fowler Library Fund Police Confiscation Fund TOTAL PROJECTED APPROPRIABLE FUND BALANCES 2005-06 APPROPRIABLE ESTIMATED FUND BALANCE �'� REVENUES 10-1-04 2004-05 $ 9,318,531 $ 69,396,798 296,731 10,457,808 5,752,928 128,961,165 1,477,709 32,013,377 - 21,396,425 3,961,230 13,698,202 71,834 6,859,867 (341,875) 4,884,036 - 4,412,048 76,603 4,190,825 323,395 1,190, 370 (534,495) 1,479,329 155,034 929,934 59,514 145,673 199,443 87,000 ESTIMATED EXPENDITURES 2004-05 69,146,944 10, 434, 782 133, 652,804 33, 257, 423 21,293,240 14,098,202 6,884,415 4,874,226 2,497,423 4,131, 509 1,190,354 1,874,519 951,849 145,673 152,500 $ 20,816,582 $ 300,102,857 $ 304,585,863 * Estimate as of May 2005 Appropriable fund balance reflects working capital available for appropriation and includes an appropriation of reserves. 52 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROJECTED APPROPRIABLE FUND BALANCES 2005-06 PROJECTED ADOPTED ADOPTED APPROPRIABLE BUDGETED BUDGETED FUND BALANCE �'� REVENUES EXPENDITURES 9-30-05 2005-06 2005-06 PROJECTED APPROPRIABLE FUND BALANCE 9-30-06 $ 9,568,385 $ 70,142,594 $ 69,921,911 $ 9,789,068 319,757 10,398,401 10,629,427 88,731 1,061,289 173,216,026 173,216,026 1,061,289 233,663 38,886, 242 38, 536,098 583,807 103,185 23, 798, 553 23, 49 6,101 405,637 3,561,230 15,442,216 15,585,607 3,417,839 47,286 6,273,1 1 1 6,319,775 622 (332,065) 6,568,830 6,230,279 6,486 1,914,625 4,558,706 4,558,706 1,914,625 135,919 4,362,309 4,421,888 76,340 323,411 1,317,139 1,317,139 323,411 (929,685) 1,926,612 1,879,167 (882,240) 133,119 957,832 1,078,755 12,196 59,514 156,737 156,737 59,514 133,943 100,000 1 15, 500 1 18, 443 $ 16,333,576 $ 358,105,308 $ 357,463,116 $ 16,975,768 53 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POSITION SUMMARY 2005-06 PERSONNEL Full -Time Equivalents (FTE) 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED General Government 15.00 15.00 15.00 10.50 Internal Audit 1.50 1.50 1.50 1.00 Economic Development 7.00 7.00 7.00 5.00 Budget 5.00 5.00 5.00 5.00 Human Resources 15.00 15.00 15.00 12.00 Legal Administration 10.00 10.00 10.00 7.50 Municipal Judge 3.00 3.00 3.00 2.25 Police 183.73 198.23 198.23 206.23 Animal Services 8.00 8.00 8.00 8.00 Fire 152.25 160.25 160.25 160.25 Building Inspections 18.00 17.00 17.00 17.00 Facilities Management 15.00 15.00 15.00 13.00 Fiscal & Municipal Services 44.25 44.25 44.25 41.75 Airport 4.50 4.50 4.50 4.00 Traffic & Street Operations 38.00 38.00 38.00 37.00 Parks & Recreation 89.47 91.47 91.47 81.77 Code Enforcement 7.00 7.00 7.00 7.00 Library 42.50 52.50 52.50 49.50 Planning Department 15.00 15.00 15.00 17.00 Engineering ** 46.00 46.00 39.00 - TOTAL GENERAL FUND 720.20 753.70 746.70 685.75 * Estimate as of May 2005 The Engineering Department has been transferred to the Water Fund. 54 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POSITION SUMMARY 2005-06 PERSONNEL Full -Time Equivalents (FTE) 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Electric Fund 109.50 110.00 110.00 110.00 Water Fund 120.00 128.50 130.50 161.50 Wastewater Fund 80.12 80.62 83.22 84.12 Solid Waste Fund 88.50 82.50 82.50 82.00 Technology Services Fund 33.75 33.75 33.75 26.00 Materials Management Fund 15.00 15.00 14.00 12.50 Fleet Managment Fund 19.00 19.00 16.00 16.00 Recreation Fund 32.18 25.12 25.12 26.79 Aquatic Center Fund 30.69 33.03 33.03 33.29 TOTAL OTHER FUNDS 528.74 527.52 528.12 552.20 TOTAL ALL FUNDS * Estimate as of May 2005 1,248.94 1,281.22 1,274.82 1,237.95 55 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Ad Valorem Taxes $ 14,883,794 $ 18,028,276 $ 18,132,276 $ 21,138,614 Sales Tax 17,684,899 19,275,735 18,925,735 19,398,878 Franchise Agreements 5,122,886 5,387,896 5,399,225 5,326,889 Total Other Taxes 229,982 236,872 236,872 243,734 Service Fees 6,1 17,854 5,916,251 5,686,335 3,433,366 Fines and Fees 3,338,979 4,040,340 3,817,288 4,1 18,800 Licenses and Permits 1,700,045 1,413,890 1,463,537 1,504,746 Miscellaneous Revenues 2,218,218 1,644,824 1,900,755 1,570,420 Transfers 13,241,184 13,525,194 13,834,775 13,407,147 TOTAL REVENUES $ 64,537,841 $ 69,469,278 $ 69,396,798 $ 70,142,594 Use of Reserves - 42,430 - - TOTAL RESOURCES $ 64,537,841 $ 69,511,708 $ 69,396,798 $ 70,142,594 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 46,682,706 $ 51,558,739 $ 50,797,732 $ 48,998,560 Materials & Supplies 1,275,769 1,469,691 1,364,224 1,410,584 Maintenance & Repairs 1,874,609 2,039,019 2,023,476 2,199,598 Insurance 914,266 998,984 998,984 1,008,758 Miscellaneous 728,710 577,629 586,545 408,312 Operations 8,424,416 8,326,901 8,654,543 10,317,499 Transfers 3,499,779 4,178,947 4,378,947 5,264,407 Fixed Assets 160,077 361,798 342,493 314,193 TOTAL EXPENDITURES $ 63,560,332 $ 69,511,708 $ 69,146,944 $ 69,921,911 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 55.00 55.00 55.50 50.00 Office/Clerical 80.75 84.75 81.75 73.75 Technical/Paraprofessional 151.00 153.50 152.50 127.00 Professional 95.50 98.50 96.50 76.50 Management/Supervision 51.00 55.00 54.00 47.00 Sworn Public Safety 267.00 287.00 287.00 293.00 Temporary/Seasonal 19.95 19.95 19.45 18.50 TOTAL PERSONNEL 720.20 753.70 746.70 685.75 * Estimate as of May 2005 56 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Fines and 5.9`70 Service Fee 4.9`70 Other Taxes 0.3`70 Franchise Agreements 7.6`70 Sa 2/ ./ /V 1• Miscellanec 0.6`70 Insurance 1.4`70 Maintenanc Repair 3.1`70 Materials & 2.0`70 GENERAL FUND RESOURCES & EXPENDITURES RESOURCES $70,142,594 Licenses and Miscellaneous ED-, .,;+, o.. ---- , Return on EXPENDITURES S69,921,911 Fixed Assets Transfers 0.5% nent in Lieu of Taxes 1 1.0% Transfers 6.2`70 rem Taxes �J.1 % Personal Services 70.1 % 57 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Ad Valorem Taxes Transfers In TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Debt Service Paying Agent Fees TOTAL EXPENDITURES * Estimate as of May 2005 GENERAL DEBT SERVICE FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 8,038,373 $ 8,700,451 $ 8,700,451 $ 8,566,758 2,153,070 1,757,357 1,757,357 1,831,643 $ 10,191,443 $ 10,457,808 $ 10,457,808 $ 10,398,401 230,646 - - 231,026 $ 10,422,089 $ 10,457,808 $ 10,457,808 $ 10,629,427 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 10,404,589 $ 10,416,532 $ 10,416,532 $ 10,609,427 17,500 20,000 18,250 20,000 $ 10,422,089 $ 10,436,532 $ 10,434,782 $ 10,629,427 58 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ESTIMATED AD VALOREM TAX COLLECTIONS & DISTRIBUTION 2005-06 Assessed Valuation for 2004 Gain in Value Net Assessed Valuation for 2005 Tax Rate Per $100 Valuation Estimated Collections TOTALREVENUE DISTRIBUTION General Fund General Debt Service Fund TAX RATE PER $100 2004-05 2005-06 $ 0.39928 $ 0.19887 TOTAL $ 0.59815 $ $ 4,374,943,831 414,432,980 $ 4,789,376,811 x 0.60815 $ 29,126,595 x 100.00`70 $ 29,126,595 2005-06 REVENUE PERCENT 0.42928 $ 0.17887 20,559,837 8,566,758 70.59`70 29.41`70 0.60815 $ 29,126,595 100.00`70 59 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Operating Revenues Non -Operating Revenues Use of Reserves TOTAL RESOURCES EXPENDITURES ELECTRIC FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 113,578,662 $ 119,045,936 $ 127,361,165 $ 126,352,824 1,725,275 2,143,692 1,600,000 2,421,224 5,706,658 50,166,782 49,133,617 44,441,978 $ 121,010,595 $ 171,356,410 $ 178,094,782 $ 173,216,026 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED Fuel & Purchased Power $ 91,622,708 $ Operation & Maintenance 14,754,372 Payments in Lieu of Taxes 6,884,552 Non -Operating Expenditures 7,748,963 Use of Reserves - TOTAL EXPENDITURES $ 121,010,595 $ Excess Resources or (Over) Expenditures 96,401,891 $ 102,003,135 $ 103,312,756 18,124,568 15,315,162 15,339,472 7,346,954 7,822,431 7,781,706 8,542,076 8,512,076 9,140,134 40,940,921 - 37,641,958 171,356,410 $ 133,652,804 $ 173,216,026 - $ 44,441,978 $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 2.00 2.50 3.50 3.50 Office/Clerical 8.00 8.00 8.00 8.00 Technical/Paraprofessional 77.00 77.00 76.00 76.00 Professional 10.00 10.00 10.00 10.00 Management/Supervision 12.00 12.00 12.00 12.00 Temporary/Seasonal 0.50 0.50 0.50 0.50 TOTAL PERSONNEL 109.50 110.00 110.00 110.00 This format is being used to provide financial information in a manner that is commensurate to what is publicly available from other municipal utilities and investor -owned utilities operating in Texas. * Estimate as of May 2005 60 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ELECTRIC FUND RESOURCES & EXPENDITURES Use of Reserves 25.7% Non -Operating Revenues 1.4% Use of Reserves 21.7% Non -Operating Expenditures 5.3% Payments in Lies of Taxes 4.5% Opera Maintei u 8.9% RESOURCES $173,216,026 EXPENDITURES $173,216,026 perating .avenues 72.9% irchased ver 6% 61 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 RESOURCES ACTUAL BUDGET ESTIMATE Interest Operating/Non-Operating Water Sales Residential Water Sales Commercial Water for Resale Other Water Engineering Fees & Permits Engineering Charges to Bonds General Fund Transfer Electric Fund Transfer Wastewater Fund Transfer Solid Waste Fund Transfer Impact Fee Revenues TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Water Administration Water Production Water Distribution Water Metering Water Engineering Water Laboratory Utilities Administration Customer Service Safety & Training Miscellaneous TOTAL EXPENDITURES 806,852 8,515,804 9,214,806 458,959 1,256,215 152,132 1,716,503 913,616 650,704 5,000,000 692,834 10, 286, 529 10, 677, 460 196,844 453,933 233,587 2,011,717 944,410 1,071, 689 5,800,000 856,250 10,093,095 10, 661,024 228,062 426,933 180,390 1,874,268 890,028 1,003,327 5,800,000 2005-06 ADOPTED 820,000 10,568,551 11,263,537 326,099 484,179 363,383 1,724,300 598,827 2,183,360 1,179,913 982,093 4,700,000 $ 28,685,591 $ 32,369,003 $ 32,013,377 $ 35,194,242 1,181,676 5,084,000 1,707,000 3,692,000 $ 29,867,267 $ 37,453,003 $ 33,720,377 $ 38,886,242 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,332,805 $ 1,463,103 $ 1,206,280 $ 1,725,983 3,947,187 6,152,872 5,928,917 5,652,750 4,014,381 6,847,974 4,316,450 6,363,894 1,459,103 1,721,354 1,671,826 1,701,106 - - - 2,707,378 216,085 286,097 248,124 321,170 853,130 969,009 960,709 942,941 3,044,797 3,810,467 3,519,715 3,967,783 315,213 382,964 361,295 414,607 14,684,566 15,467,054 15,044,107 14,738,486 $ 29,867,267 $ 37,100,894 $ 33,257,423 $ 38,536,098 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 20.00 20.50 20.50 20.50 Office/Clerical 30.00 31.00 31.00 31.00 Technical/Paraprofessional 44.75 48.75 50.75 72.75 Professional 11.25 11.25 11.25 15.25 Management/Supervision 12.50 13.50 13.50 18.50 Temporary/Seasonal 1.50 3.50 3.50 3.50 TOTAL PERSONNEL 120.00 128.50 130.50 161.50 * Estimate as of May 2005 62 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND EXPENDITURES BY CLASSIFICATION 2005-06 EXPENDITURE SUMMARY 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 5,828,458 $ 7,319,842 $ 6,889,096 $ 9,622,715 Purchased Power 1,135,800 1,672,582 1,544,010 1,756,982 Materials & Supplies 1,089,766 1,379,338 1,240,307 1,402,618 Maintenance & Repair 722,755 853,623 847,240 1,016,741 Insurance 109,264 328,512 403,559 421,887 Miscellaneous 38,086 46,720 45,075 49,475 Operations 1,708,043 2,640,349 2,131,165 2,798,484 Fixed Assets 44,109 374,000 103,220 333,353 Return on Investment 670,140 754,734 747,536 789,238 Franchise Fee 765,875 862,553 854,327 901,986 Debt Service 11,762,052 11,835,875 11,931,262 11,501,516 Administrative Transfer to General Fund 1,149,216 1,002,997 1,002,992 1,229,271 Transfer to Technology Services Fund 751,712 705,686 708,551 763,739 Transfer to Materials Management - - - 51,696 Transfer to Capital Projects 3,564,408 6,408,580 4,271,755 5,275,775 Other Transfers 527,583 915,503 537,328 620,622 TOTAL EXPENDITURES $ 29,867,267 $ 37,100,894 $ 33,257,423 $ 38,536,098 Return on Investment 2.1% Fixed Assets 0.9% � Operations 7.3% Miscellaneous 0.1% Insurance 1.1% Maintenance & Repair 2.6% Materials & Supplies 3.6% * Estimate as of May 2005 WATER EXPENDITURES $38,536,098 Franchise Fee 2.3% Debt Service 29.8% Administrative Transfer to General Fund 3.2% Transfer to Technology Services Fund 2.0% Transfer to Capital Projects 13.7% Purchased Power 1 Other Transfers 4.6% 1.7% Personal Services 25.0% 63 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Interest Operating $ 849,359 $ 440,968 $ 422,500 $ 409,215 Wastewater Residential 5,781,530 6,438,247 6,165,415 6,853,909 Wastewater Commercial 5,874,505 7,057,856 6,904,533 7,602,123 Wastewater Effluent Irrigation 236,094 216,875 275,320 274,720 Wastewater Wholesale 1,130,569 1,091,013 1,200,610 1,246,774 Other Wastewater 862,577 816,579 1,158,004 826,089 Drainage Fees 3,377,055 3,559,346 3,570,500 3,613,735 Transfer In - Other 242,122 622,718 244,543 246,988 Impact Fee Revenues 1,400,000 1,455,000 1,455,000 1,600,000 TOTAL REVENUES $ 19,753,811 $ 21,698,602 $ 21,396,425 $ 22,673,553 Use of Reserves 1,267,000 1,075,000 - 1,125,000 TOTAL RESOURCES $ 21,020,811 $ 22,773,602 $ 21,396,425 $ 23,798,553 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Wastewater Administration $ 1,106,628 $ 1,049,134 $ 660,594 $ 1,363,124 Water Reclamation 2,820,435 3,209,660 3,168,474 3,619,652 Wastewater Collection 1,759,421 2,310,830 1,747,530 3,146,643 Beneficial Reuse 892,743 986,515 958,217 1,046,058 Wastewater Laboratory 446,633 472,681 401,388 447,080 Industrial Pretreatment 490,717 523,272 523,272 562,851 Drainage 1,512,432 1,470,629 1,442,634 1,790,199 Watershed Protection 255,090 431,674 407,129 423,585 Drainage Miscellaneous 1,889,482 1,895,045 1,868,1 13 1,546,573 Miscellaneous 9,847,160 10,098,624 10,1 15,889 9,550,336 TOTAL EXPENDITURES $ 21,020,741 $ 22,448,064 $ 21,293,240 $ 23,496,101 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 24.00 24.00 24.00 24.00 Office/Clerical 3.00 3.00 3.10 4.00 Technical/Paraprofessional 36.50 36.00 38.00 38.00 Professional 7.50 7.50 6.50 6.50 Management/Supervision 6.50 7.50 9.50 9.50 Temporary/Seasonal 2.62 2.62 2.12 2.12 TOTAL PERSONNEL 80.12 80.62 83.22 84.12 * Estimate as of May 2005 64 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND EXPENDITURES BY CLASSIFICATION 2005-06 2003-04 2004-05 2004-05 EXPENDITURE SUMMARY ACTUAL BUDGET ESTIMATE Personal Services Purchased Power Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Fixed Assets Return on Investment Franchise Fee Debt Service Administrative Transfer to General Fund Transfer to Technology Services Fund Transfer to Materials Management Transfer to Electric Fund Transfer to Water Fund Transfer to Utilities Administration''' Transfer to Customer Service''' Transfer to Safety & Training''' Transfer to Capital Projects TOTAL EXPENDITURES Return on Investment 2.5% Fixed Assets 3.0`70 Operations 13.3`70 Insurance, Misc. 0.9`70 Maintenance & Repair 3.8`70 4,187,428 744,990 442,413 668,628 84,755 23,160 2,546,601 141,587 595,480 680,549 8,385,293 918,554 277,740 100,776 220,541 615,420 77,656 309,170 4,764,801 780,000 668,805 871,494 215,817 27,910 2,773,116 399,000 664,898 759,884 7,981,343 904,963 208,202 158,171 249,344 610,814 84,252 325,250 4,328,809 800,000 593,047 777,103 215,818 27,765 2,526,297 109,698 654,969 748,535 7,963,901 904,963 229,504 158,171 249,344 610,814 84,252 310,250 2005-06 ADOPTED 5,203,458 815,000 604,675 900,061 182,395 27,465 3,122,540 711,500 581,728 664,831 7,063,926 602,806 197,013 51,696 197,889 147,666 257,721 686,819 87,707 1,389,205 $ 21,020,741 $ 22,448,064 $ 21,293,240 $ 23,496,101 WASTEWATER EXPENDITURES S23,496,101 Franchise Fee r Debt Service 2.8`7o I 30.1 `70 Transfers 15.4`70 Personal Services 22.1 % Materials & Purchased Power Supplies J 3.5% 2.6`70 * Estimate as of May 2005 These divisions are found in the Water Fund. 65 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Garbage Fees - Residential $ 4,693,531 $ 4,650,585 $ 4,650,585 $ 4,660,039 Garbage Fees - Commercial 7,287,706 7,035,000 7,043,700 7,885,500 Landfill Fees 422,807 779,200 797,908 1,234,158 Sale of Refuse Bags 18,092 22,000 22,000 22,000 Recycling 641,919 998,536 998,536 1,458,865 Other Revenues - 75,000 75,000 99,000 Interest Income 95,025 110,473 110,473 82,654 TOTAL REVENUES $ 13,159,080 $ 13,670,794 $ 13,698,202 $ 15,442,216 Use of Reserves - 450,323 400,000 540,000 TOTAL RESOURCES $ 13,159,080 $ 14,121,1 17 $ 14,098,202 $ 15,982,216 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Administration $ 506,966 $ 823,131 $ 823,020 $ 870,480 Residential Collection 2,529,659 3,095,764 3,085,841 3,363,197 Commercial Collection 2,008,096 2,568,960 2,559,196 2,590,172 Solid Waste Landfill 1,664,490 1,703,965 1,699,927 2,170,522 Solid Waste Recycling 965,291 1,1 10,399 1,1 10,223 1,472,285 Customer Relations 216,749 - - - Miscellaneous 4,974,331 4,818,898 4,819,995 5,1 18,951 TOTAL EXPENDITURES $ 12,865,582 $ 14,121,1 17 $ 14,098,202 $ 15,585,607 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 54.50 54.00 54.00 50.00 Office/Clerical 2.00 2.50 2.50 3.00 Technical/Paraprofessional 20.50 17.00 17.00 20.00 Professional 2.00 2.00 2.00 1.00 Management/Supervision 7.00 7.00 7.00 8.00 Temporary/Seasonal 2.50 - - - TOTAL PERSONNEL 88.50 82.50 82.50 82.00 * Estimate as of May 2005 66 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND EXPENDITURES BY CLASSIFICATION 2005-06 EXPENDITURE SUMMARY 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 4,688,606 $ 5,1 10,003 $ 5,040,503 $ 5,483,356 Materials & Supplies 206,395 275,404 284,895 507,634 Maintenance & Repair 154,733 218,173 220,593 229,459 Insurance 114,081 200,247 200,247 217,602 Miscellaneous 22,877 26,395 26,065 35,446 Operations 2,522,918 3,174,483 3,208,390 3,754,716 Fixed Assets 172,330 139,261 139,261 - Debt Service 2,537,407 2,370,357 2,370,357 2,625,446 Admin. Transfer to General Fund 694,448 616,810 616,810 567,937 Franchise Fee 501,185 538,506 539,603 609,715 Landfill Closure 175,000 155,000 155,000 150,000 Transfer to Technology Services 272,797 230,253 230,253 131,587 Other Transfers 802,805 1,066,225 1,066,225 1,272,709 TOTAL EXPENDITURES $ 12,865,582 $ 14,121,1 17 $ 14,098,202 $ 15,585,607 Oper 24 Miscellan( 0.2`70 Insurance 1.4`70 Maintenat Repa 1.5% SOLID WASTE EXPENDITURES $15,585,607 Debt Service Admin. Transfer to 16.8% General Fund iviuieriui5 61 Supplies Personal Services 3.3`70 35.2`70 * Estimate as of May 2005 )nchise Fee 3.9`70 :indfill Closure 1.0`70 Transfer to Technology Services 0.8`70 ther Transfers 8.2`70 67 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES Communication Services Transfer Transfer from General Fund Transfer from Electric Fund Transfer from Water Fund Transfer from Wastewater Fund Transfer from Solid Waste Fund Transfer from Fleet Management Fund Transfer from Materials Management Fund Transfer from Recreation Fund Transfer from Aquatics Fund Transfer from Municipal Court Tech Fund Revenue from Copier Service Interest Income TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Administration Telecommunications Geographic Information System Applications Development User Support Public Safety/Projects Reprographics TOTAL EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 628,432 $ 623,763 $ 623,763 $ 601,736 3,541,842 4,300,448 4,300,448 3,883,698 471,459 293,969 293,969 277,450 751,712 673,458 673,458 778,840 277,740 194,633 194,633 180,248 272,797 203,918 203,918 164,163 153,883 121,967 121,967 79,089 168,556 75,660 75,660 97,014 - - - 20,525 - 87,454 72,828 58,030 100,000 100,000 100,000 100,000 149,324 199,223 199,223 32,318 16,412 - - - $ 6,532,157 $ 6,874,493 $ 6,859,867 $ 6,273,1 1 1 106,648 59,885 24,548 46,664 $ 6,638,805 $ 6,934,378 $ 6,884,415 $ 6,319,775 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,471,848 $ 1,493,330 968,065 1,027,681 341,167 417,919 1,042,436 1,092,646 1,473,105 1,334,850 527,110 678,408 815,074 889,544 $ 1,480,927 $ 1,423,569 1,020,498 997,409 410,022 - 1,080,946 1,210,642 1,324,070 1,370,916 678,408 722,991 889,544 594,248 $ 6,638,805 $ 6,934,378 $ 6,884,415 $ 6,319,775 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 2.00 2.00 2.00 Technical/Paraprofessional 17.75 15.75 15.75 8.00 Professional 8.00 8.00 8.00 8.00 Management/Supervision 7.00 8.00 8.00 8.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 33.75 33.75 33.75 26.00 * Estimate as of May 2005 The GIS department was eliminated for the 2005-06 Budget. 68 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURE SUMMARY Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Debt Service Transfers Fixed Assets TOTAL EXPENDITURES Insurance 0.5`70 Maintenanc( Repair 21.3% n TECHNOLOGY SERVICES FUND EXPENDITURES BY CLASSIFICATION 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 2,395,740 $ 2,604,582 $ 2,554,619 $ 2,048,951 764,714 334,792 334,792 281,576 532,369 1,218,460 1,218,460 1,346,455 16,692 21,990 21,990 34,610 2,154,762 1,721,726 1,721,726 1,648,651 547,270 693,969 693,969 698,309 227,258 338,859 338,859 251,223 - - - 10,000 $ 6,638,805 $ 6,934,378 $ 6,884,415 $ 6,319,775 TECHNOLOGY SERVICES EXPENDITURES $6,319,775 Operations 4.5% * Estimate as of May 2005 =rvice Transfers 4.0`70 Fixed Assets 0.2`70 ✓ices 69 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Sale of Scrap $ 47,949 $ 11,000 $ 6,380 $ 14,630 Rental of Property 2,760 2,760 - 2,760 Outside Sales 2,638 - - 6,000 Postage Sales 84,575 86,400 90,259 103,140 Transfer from General Fund - - 200,000 498,228 Transfer from Electric Fund - - 1,361 102,876 Transfer from Water Fund - - 47,195 51,696 Transfer from Wastewater Fund - - 69,885 51,696 Transfer from Solid Waste - - - 33,138 Transfers from Other Funds - - 15,429 44,366 Miscellaneous Revenue - - 42,518 - Warehouse Sales 5,555,839 8,135,200 4,41 1,009 5,660,300 TOTAL REVENUES $ 5,693,761 $ 8,235,360 $ 4,884,036 $ 6,568,830 Use of Reserves 503,830 58,551 - - TOTAL RESOURCES $ 6,197,591 $ 8,293,911 $ 4,884,036 $ 6,568,830 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 831,283 $ 919,385 $ 739,567 $ 785,680 Materials & Supplies 170,029 155,800 52,508 177,450 Inventory Cost 4,921,263 6,976,400 3,876,623 5,000,000 Maintenance & Repair 9,671 18,850 2,420 17,770 Insurance 9,119 17,309 17,309 17,691 Miscellaneous 554 1,120 680 1,020 Operations 85,086 77,771 57,843 78,949 Debt Service - 48,679 48,679 48,679 Transfers 170,586 78,597 78,597 103,040 Fixed Assets - - - - TOTAL EXPENDITURES $ 6,197,591 $ 8,293,911 $ 4,874,226 $ 6,230,279 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 5.00 5.00 5.00 4.50 Office/Clerical 2.00 2.00 2.00 1.00 Technical/Paraprofessional 2.00 2.00 2.00 3.00 Professional 4.00 4.00 3.00 2.00 Management/Supervision 2.00 2.00 2.00 2.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 15.00 15.00 14.00 12.50 * Estimate as of May 2005 The 2005-06 Budget reflects the new allocation process for the purchasing function. 70 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MOTOR POOL FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES Motor Pool Loan Payments Motor Pool Replacement Payments Interest Income Miscellaneous Income Auction Sales TOTAL RESOURCES EXPENDITURES Materials & Supplies Operations Debt Service Transfer to Fleet Management Fund Administrative Transfer to General Fund Transfer to Materials Management Fixed Assets TOTAL EXPENDITURES * Estimate as of May 2005 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,580,980 $ 2,028,175 $ 1,885,945 $ 1,713,417 1,641,704 1,972,037 1,876,528 1,770,806 273,770 225,000 232,000 232,000 278,057 294,025 217,575 642,483 144,037 50,000 200,000 200,000 $ 3,918,548 $ 4,569,237 $ 4,412,048 $ 4,558,706 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 76,937 - - - 589,693 576,747 576,747 466,362 294,494 294,494 294,494 294,494 50,102 21,163 21,163 23,517 - - - 9,442 1,948,064 3,200,000 1,605,019 3,764,891 $ 2,959,290 $ 4,092,404 $ 2,497,423 $ 4,558,706 71 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Fuel Sales - City $ 1,1 12,608 $ 1,440,000 $ 1,569,600 $ 1,666,800 Vehicle Maintenance - General Fund 698,034 839,066 725,120 803,000 Vehicle Maintenance - Utility Funds 1,488,344 1,563,131 1,563,200 1,573,015 Bus Maintenance - LINK 393,470 - 10,502 - Miscellaneous Income 115,970 27,350 27,909 25,000 Transfer from Motor Pool Fund 294,494 294,494 294,494 294,494 TOTAL REVENUES $ 4,102,920 $ 4,164,041 $ 4,190,825 $ 4,362,309 Use of Reserves - - - 59,579 TOTAL RESOURCES $ 4,102,920 $ 4,164,041 $ 4,190,825 $ 4,421,888 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Vehicle Maintenance $ 2,726,911 $ 2,926,141 $ 2,806,509 $ 4,421,888 Fuel "' 1,069,1 15 1,217,000 1,325,000 - TOTAL EXPENDITURES $ 3,796,026 $ 4,143,141 $ 4,131,509 $ 4,421,888 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 4.00 4.00 3.00 3.00 Office/Clerical - - - - Technical/Paraprofessional 11.00 11.00 9.00 9.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision 3.00 3.00 3.00 3.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 19.00 19.00 16.00 16.00 * Estimate as of May 2005 The Fuel and Vehicle Maintenance departments were combined for the 2005-06 Budget. 72 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT FUND EXPENDITURES BY CLASSIFICATION 2005-06 EXPENDITURE SUMMARY 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 880,186 $ 1,084,361 $ 930,000 $ 977,249 Materials & Supplies 1,266,561 42,500 44,500 40,200 Inventory 1,061,807 2,270,000 2,398,000 1,389,000 Maintenance & Repair 8,925 10,000 10,000 9,000 Miscellaneous - - - - Insurance 16,917 40,544 40,544 36,552 Operations 109,999 155,484 168,213 1,496,265 Debt Service 192,221 204,116 204,116 196,073 Transfers 259,410 326,136 326,136 277,549 Fixed Assets - 10,000 10,000 - TOTAL EXPENDITURES $ 3,796,026 $ 4,143,141 $ 4,131,509 $ 4,421,888 FLEET MANAGEMENT EXPENDITURES $4,421,888 Insurance Maintenan, Repair 0.2`70 Inventory 31.4`70 0.9`70 22.1 % * Estimate as of May 2005 �bt Service 4.4`70 Transfers 6.3`70 73 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Special Projects $ 12,972 $ 8,000 $ 11,200 $ 12,380 Marketing 28,657 29,915 29,915 30,879 Civic Center 13,085 18,028 8,000 19,748 Denia Recreation Center 91,247 106,207 106,207 133,658 North Lakes Recreation Center 166,628 172,409 180,000 198,327 Senior Center 40,676 41,283 35,000 35,948 Children's Programs 498,307 403,319 403,319 440,242 Goldfield Tennis Center 56,419 63,027 63,027 65,650 Civic Center Pool 73,373 160,049 1 1 1,125 124,581 Therapeutics 7,357 6,470 6,000 5,155 Martin Luther King Jr. Recreation Center 56,452 78,416 78,416 94,444 McMath Gymnasium 23,227 23,607 25,500 26,554 Athletics 133,204 116,726 116,726 112,545 Golf 3,709 13,735 12,735 13,028 Interest Income 3,000 3,500 3,200 4,000 TOTAL REVENUES $ 1,208,313 $ 1,244,691 $ 1,190,370 $ 1,317,139 Use of Reserves - - - - TOTAL RESOURCES $ 1,208,313 $ 1,244,691 $ 1,190,370 $ 1,317,139 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 524,619 $ 549,470 $ 509,479 $ 579,279 Materials & Supplies 249,288 285,541 277,511 329,614 Maintenance & Repair 10,565 12,740 14,500 14,205 Insurance 11,145 20,242 20,242 18,754 Operations 204,649 262,901 260,642 267,540 Administrative Transfer to General Fund 97,794 99,295 93,480 105,051 Transfer to Customer Service 14,793 14,500 14,500 - Transfer to Materials Management - - - 2,696 TOTAL EXPENDITURES $ 1,1 12,853 $ 1,244,689 $ 1,190,354 $ 1,317,139 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal 31.18 24.12 24.12 25.79 TOTAL PERSONNEL 32.18 25.12 25.12 26.79 * Estimate as of May 2005 74 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AQUATIC CENTER FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Natatorium $ 226,399 $ 202,450 $ 255,944 $ 299,700 Water Park 519,621 1,020,570 954,170 973,253 Transfer from General Fund - - - 350,552 DISD Reimbursement 275,124 372,140 269,215 303,107 TOTAL RESOURCES $ 1,021,144 $ 1,595,160 $ 1,479,329 $ 1,926,612 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 802,931 $ 983,349 $ 913,679 $ 975,362 Materials & Supplies 86,320 206,247 180,787 213,739 Maintenance & Repair 26,646 42,000 42,000 73,079 Insurance 20,056 54,620 54,620 49,705 Operations 300,867 374,025 376,373 410,561 Debt Service 126,670 125,974 125,974 - Admin. Transfer to General Fund 59,702 97,842 97,842 101,836 Transfer to Technology Services - 83,244 83,244 49,098 Transfer to Materials Management - - - 5,787 TOTAL EXPENDITURES $ 1,423,192 $ 1,967,301 $ 1,874,519 $ 1,879,167 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 2.00 2.00 2.00 2.00 Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional - - - - Management/Supervision 3.00 3.00 3.00 3.00 Temporary/Seasonal 23.69 26.03 26.03 26.29 TOTAL PERSONNEL 30.69 33.03 33.03 33.29 This is a joint project between the City of Denton and the Denton Independent School District. * Estimate as of May 2005 75 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOURIST & CONVENTION FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Hotel Occupancy Tax $ 911,505 $ 902,849 $ 929,934 $ 957,832 Interest Income - 500 - - TOTAL REVENUES $ 911,505 $ 903,349 $ 929,934 $ 957,832 Use of Reserves - 52,000 21,915 120,923 TOTAL RESOURCES $ 911,505 $ 955,349 $ 951,849 $ 1,078,755 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Convention & Visitors Bureau $ 371,783 $ 432,283 $ 432,283 $ 556,155 North Texas State Fair Association 67,000 60,000 60,000 60,000 Greater Denton Arts Council 104,000 108,000 108,000 115,000 Eligible City Expenses - Civic Center 50,000 50,000 50,000 16,000 Denton Festival Foundation 55,000 70,000 70,000 75,000 Denton Black Chamber of Commerce 6,400 12,000 12,000 15,800 Denton Holiday Festival Association 4,000 6,500 6,500 8,000 Denton Community Theatre 9,500 15,000 15,000 16,000 Denton Air Fair - 7,500 4,000 11,000 Denton Main Street Association 6,256 12,000 12,000 14,000 Denton County Museums 93,000 93,000 93,000 95,000 Denton Firefighter Museum - - - 6,800 Denton County Historical Commission - - - 15,000 Cinco de Mayo 2,375 9,000 9,000 9,000 Juneteenth Committee 4,566 9,066 9,066 10,000 Tejas Storytelling Association 26,000 41,000 41,000 44,000 Historical Park Foundation of Denton County - 20,000 20,000 - Water Works Park - 10,000 10,000 12,000 TOTAL EXPENDITURES $ 799,880 $ 955,349 $ 951,849 $ 1,078,755 * Estimate as of May 2005 76 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EMILY FOWLER LIBRARY FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Emily Fowler Library Revenue $ 123,028 $ 145,673 $ 145,673 $ 156,737 Use of Reserves - - - - TOTAL RESOURCES $ 123,028 $ 145,673 $ 145,673 $ 156,737 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Materials & Supplies $ 21,437 $ 26,377 $ 26,377 $ 41,756 Maintenance & Repair 245 - - 5,000 Operations 62,575 107,642 107,642 97,442 Transfers 2,291 11,654 11,654 12,539 Fixed Assets 18,848 - - - TOTAL EXPENDITURES $ 105,396 $ 145,673 $ 145,673 $ 156,737 * Estimate as of May 2005 77 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Seizures Use of Reserves TOTAL RESOURCES POLICE CONFISCATION FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 120,706 $ 87,000 $ 87,000 $ 100,000 - 65,500 65,500 15,500 $ 120,706 $ 152,500 $ 152,500 $ 115,500 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Materials & Supplies $ 7,833 $ 72,500 $ 72,500 $ 35,500 Maintenance & Repair - - - - Operations 50,116 80,000 80,000 80,000 TOTAL EXPENDITURES $ 57,949 $ 152,500 $ 152,500 $ 115,500 * Estimate as of May 2005 78 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES C►TY OF DENTON BOARDS AND COMMISSIONS (City Council Appointed) City Council City Manager Civil Service Commission Economic Development Partnership Board Human Services Advisory Committee Assistant City Manager Animal Shelter Advisory Board Construction Advisory and Appeals Board Community Development Advisory Board Historic Landmark Commission 79 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 DESCRIPTION ACTUAL BUDGET ESTIMATE * ADOPTED Current Year Ad Valorem $ 14,166,612 $ 17,468,276 $ 17,468,276 $ 20,559,837 Economic Development Agreements - - - (91,223) Delinquent Ad Valorem 384,005 250,000 330,000 330,000 Current Year - Penalties and Interest 135,648 130,000 140,000 140,000 Prior Year - Penalties and Interest 117,380 90,000 100,000 100,000 Tax Collection Fees 80,149 90,000 94,000 100,000 Ad Valorem Taxes $ 14,883,794 $ 18,028,276 $ 18,132,276 $ 21,138,614 Sales Tax $ 17,684,899 $ 19,275,735 $ 18,925,735 $ 19,398,878 Sales Tax $ 17,684,899 $ 19,275,735 $ 18,925,735 $ 19,398,878 Franchise - TXU Gas $ 1,134,225 $ 1,124,926 $ 1,124,926 $ 1,181,172 Franchise - Charter Communications 631,205 674,730 674,730 674,730 Franchise - CoSery Electric 93,419 89,387 89,387 89,387 Franchise - TXU Electric 80,234 84,246 84,246 84,246 Franchise - CoSery Gas 32,548 40,569 40,569 42,597 Franchise - Miscellaneous Cable 3,847 2,940 11,506 2,940 Franchise - Verizon 1,012,752 1,063,390 1,063,390 945,000 Franchise - Telecommunications 139,491 161,631 167,618 130,000 Franchise - DMU Water ** 765,875 862,553 855,527 901,986 Franchise - DMU Wastewater ** 728,105 770,206 748,535 664,831 Franchise - Solid Waste 501,185 513,318 538,791 610,000 Franchise Agreements $ 5,122,886 $ 5,387,896 $ 5,399,225 $ 5,326,889 Mixed Beverage Tax $ 208,855 $ 212,392 $ 212,392 $ 218,764 Bingo Tax 21,127 24,480 24,480 24,970 Other Taxes $ 229,982 $ 236,872 $ 236,872 $ 243,734 * Estimate as of May 2005 ** Denton Municipal Utilities 80 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2005-06 DESCRIPTION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Community Building Rentals $ 72,751 $ 91,800 $ 87,350 $ 113,665 Ambulance Service Fees 11145,813 1,283,000 1,283,000 1,175,000 Hazardous Materials Billing - 2,000 1,000 2,000 Fire Inspections 100,055 85,000 87,000 85,000 Restaurant Inspections 167,475 185,000 185,000 203,500 Swimming Pool Inspections 19,084 19,240 20,000 21,000 Reinspection Fees 8,625 8,600 9,200 10,000 Electrical Inspections 22,516 21,000 20,800 22,516 Plumbing Inspections 64,904 61,000 61,000 61,000 Overtime Inspections ** 6,630 8,500 8,440 - Right -of -Way Inspection Fees** 40,755 50,000 50,700 - Public Works Inspection Fees ** 475,687 300,000 300,000 - Library Non -Resident Fees - - - 118,250 Recreational Program Fees 40,670 69,041 69,211 66,055 Athletic Program Fees 58,829 58,000 58,000 58,000 Charges to Bond Fund 2,862,157 2,724,508 2,564,724 557,355 Engineering Print Revenue 1,922 2,000 1,790 2,000 Cemetery Fees 11,690 10,500 11,690 10,500 Airport Fees 228,868 305,337 258,430 282,025 Traffic Impact Analysis Review Fees 2,500 3,500 1,000 3,000 Development Fees 151,582 190,000 190,000 200,000 Sale of Documents 5,550 2,200 2,000 1,000 Plan Review Fees 414,094 185,000 186,000 190,000 Publication Sales 1,072 25 - - Development Postage 10,897 10,000 10,000 10,500 Traffic/Police Reports 33,478 34,000 34,500 35,000 Street Cut Reimbursements 162,949 200,000 180,000 200,000 Animal Carcass Pick -Ups 7,301 7,000 5,500 6,000 Service Fees $ 6,1 17,854 $ 5,916,251 $ 5,686,335 $ 3,433,366 * Estimate as of May 2005 ** The Engineering department has been transferred from General Fund to the Water Fund. 81 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2005-06 DESCRIPTION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Warrant Fees $ 189,016 $ 165,000 $ 234,000 $ 236,000 Animal Pound Fees 114,103 100,000 100,000 100,000 Animal Services Fines 17,103 6,600 13,500 13,000 Auto Pound Fees 92,741 50,000 75,000 136,800 Mowing Charges 1,908 4,000 3,000 3,000 Police Escort & Guard Fees 14,628 12,500 13,000 15,000 Civil Fines 31,590 31,000 48,000 48,000 Arrest Fees 131,217 141,000 136,000 136,000 Inspection Fines & Fees 3,024 1,800 12,000 12,000 Fire Department Fines 18,879 10,000 10,000 12,000 School Crossing Fines 13,660 12,100 6,000 6,000 Denton Municipal Fines 1,361,669 1,989,340 1,583,788 1,720,000 LINT Police Fines 149,978 130,000 200,000 200,000 TW U Police Fines 14,424 18,000 14,000 14,000 Parking Fines 62,026 72,000 71,000 75,000 Uniform Traffic Fees 63,751 70,000 67,000 68,000 False Alarm Fees 27,900 127,000 61,000 75,000 Court Cost Service Fees 176,708 150,000 195,000 195,000 Court Administration Fees 854,654 950,000 975,000 1,054,000 Fines and Fees $ 3,338,979 $ 4,040,340 $ 3,817,288 $ 4,1 18,800 82 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2005-06 DESCRIPTION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Food Handler Permits $ 56,171 $ 65,000 $ 65,000 $ 71,500 Zoning Permits 76,107 100,000 80,000 135,000 Loading Zones 2,775 2,640 2,772 2,782 Parking Lot Permits ** 11,014 8,000 4,500 - Moving Permits 315 400 400 400 Demolition Permits 2,155 1,200 3,165 2,155 Pool, Spa, Hot Tub Permits 7,204 6,000 5,500 7,204 Building Permits 1,366,441 1,100,000 1,100,000 1,100,000 Electrical & Plumbing Licenses 41,250 2,000 28,000 28,000 Curb Cut Permits 1,173 2,000 1,500 1,500 Mobile Home Park Licenses 9,273 10,000 12,500 12,500 Sign Permits 22,580 15,000 28,000 28,000 Fence Permits 23,075 21,600 18,000 20,000 Mechanical Permits 14,460 14,000 14,000 14,460 Certificate of Occupancy Fees 27,200 27,000 58,000 40,000 Variance Fees 2,000 2,700 2,700 2,000 Landscape Fees 2,050 750 4,000 4,000 Temporary Gas Permits 3,150 4,100 3,850 3,150 Park Vendor Fees 9,475 11,000 11,000 10,000 Beer & Wine Permits 9,720 9,000 10,400 10,500 CPR Training 3,177 2,000 750 2,000 Pool Manager Certifications - - - - Tax Certificates 1,480 1,500 1,500 1,515 Tax Roll Processing 7,800 8,000 8,000 8,080 Licenses and Permits $ 1,700,045 $ 1,413,890 $ 1,463,537 $ 1,504,746 * Estimate as of May 2005 ** The Engineering department has been transferred from General Fund to the Water Fund. 83 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2005-06 DESCRIPTION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Interest Income $ 506,795 $ 550,000 $ 515,000 $ 515,000 County Contribution - Library 150,965 126,501 126,501 - County Vehicle Registration Fee - 70,000 70,000 85,000 County Contribution - Ambulance Service 301,047 298,000 218,239 240,000 Small Cities Contribution - Ambulance 72,131 95,796 95,796 53,000 DISD Contribution - School Resource Officer - - - - State - Signal Reimbursement 20,085 16,062 16,062 16,062 Contract -Denton Independent School District 120,668 100,000 100,000 75,000 Williams Square Parking Fees 15,330 15,637 15,637 15,637 Miscellaneous Revenues 465,075 216,224 581,001 407,117 DCTA/ELAP 209,706 - - - Recovery of Prior -Year Expenditures 212,007 20,000 20,000 20,000 City Hall East Lease Revenues 98,604 98,604 98,604 98,604 Library Rental Revenue 4,525 6,000 3,915 4,000 Mowing Administration Fees 6,078 8,000 6,000 6,000 Mowing Liens 20,216 9,000 15,000 15,000 Police Phone Commissions 14,986 15,000 19,000 20,000 Miscellaneous Revenues $ 2,218,218 $ 1,644,824 $ 1,900,755 $ 1,570,420 Return on Investment - Water $ 670,140 $ 754,734 $ 748,586 $ 789,238 Return on Investment - Wastewater 547,924 673,930 654,968 581,728 Payment in Lieu of Taxes 6,874,932 7,346,954 7,681,645 7,683,342 Administrative Transfer - Electric Fund 1,120,263 1,145,153 1,145,153 977,821 Administrative Transfer - Water Fund 1,149,216 1,028,283 1,028,283 1,229,270 Administrative Transfer - Solid Waste Fund 694,448 642,096 642,096 591,187 Administrative Transfer - Wastewater Fund 918,554 957,529 957,529 603,062 Administrative Transfer - Motor Pool Fund 50,102 21,163 21,163 23,517 Administrative Transfer - Fleet Management 105,445 202,342 202,342 141,203 Transfer - Risk Management Fund 468,718 454,219 454,219 481,437 Transfer - Emily Fowler Fund - 11,654 11,654 12,236 Transfer - Recreation Fund 97,794 99,295 99,295 103,307 Transfer - Other 405,491 - - - Transfer - Aquatic Center Fund 59,702 97,842 97,842 99,799 Transfer - Municipal Court Security 78,455 90,000 90,000 90,000 Transfers $ 13,241,184 $ 13,525,194 $ 13,834,775 $ 13,407,147 TOTAL REVENUES $ 64,537,841 $ 69,469,278 $ 69,396,798 $ 70,142,594 Use of Fund Balance $ - $ 42,430 $ - $ - TOTAL RESOURCES $ 64,537,841 $ 69,51 1,708 $ 69,396,798 $ 70,142,594 * Estimate as of May 2005 84 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND To OF TOTAL REVENUE BY SOURCE 60% 50% 40% 30% 20% 10% 0% �`PG,`, q`PG,`, o`PG,`,'�`PG,`, ti`PG,`, �`PG,`, A`PG,`, ,`, ` a1 qbq q�xl gRol qq0 �� OHO OHO � Nq ,�q ,�q Nq OTHER REVENUE ® TAX REVENUE 85 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES $80, 000, 000 $70,000,000 $60, 000, 000 $50, 000, 000 $40, 000, 000 $30, 000, 000 $20, 000, 000 $10,000,000 �� GENERAL FUND REVENUE REVENUE BY SOURCE 96-97 97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05 05-06 (Act.) (Act.) (Act.) (Act.) (Act.) (Act.) (Act.) (Act.) (Est.) (Bud.) AD VALOREM TAX IM SALES TAX ❑ FRANCHISE AGREEMENTS OTHER TAXES ❑ REVENUE FEES IM FINES & FEES M LICENSES & PERMITS E-: MISCELLANEOUS REVENUES ® TRANSFERS 86 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND REVENUE 2005-06 MAJOR REVENUE SUMMARY 1. Ad Valorem Tax The 2005-06 total certified appraised value for the City of Denton is $4,789,376,81 1, which is an increase of 9.47% over the prior year's certified value and 8.26% over the 2004-05 final value including supplements. The City Council voted to increase the ad valorem tax rate to $0.60815 per $100 valuation. Revenue from ad valorem taxes is expected to increase 16.58% or $3,006,338 from the 2004-05 estimate to FY 2005-06 adopted budget. 2. Sales Tax The second largest revenue source in the General Fund is sales tax receipts. The 2005-06 adopted budget includes a 2.5% increase over the 2004-05 estimated amount. 3. Franchise Agreements Revenue from franchise agreements is budgeted to decrease $61,007, which is a 1.1 % decrease over the prior year's budget. The budgeted amount for 2005-06 is based on the services provided by companies holding franchise agreements with the City of Denton. 4. Service Fees Revenue from service -related fees is budgeted to decrease $2,482,885 over the prior year's budget. The significant decrease in the service fees is largely a result of the transfer of the Engineering department from the General Fund to the Water Fund. The decrease in service fee revenue also includes a decrease in ambulance service fees, a decrease in recreational program fees, a decrease in airport fees, and a decrease in charges to bonds. The decrease in charges to bonds is a result of fewer capital projects in the new fiscal year. 5. Fines and Fees Overall, fines and fees are budgeted to increase $78,460 over the prior year's budget. This increase is driven by the increase in inspection fines and fees, auto pound fees, animal services fees, and civil fines. 6. Licenses and Permits Revenue from licenses and permits related to development is anticipated to increase $90,856 over the prior year's budget. The increase is primarily due to increases in population and economic development around the City of Denton. 7. Miscellaneous Revenues Miscellaneous revenue is budgeted to decrease by $74,404 over the prior year. This decrease is the result of an elimination of Denton County's library contributions and a decrease in small cities ambulance contributions. 8. Transfers Overall, transfers to the General Fund are budgeted to decrease by $118,047 in 2005-06. Most of the decrease is a result of decreases in administrative transfers from various utility funds. 87 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES DEPARTMENT NAME City Manager's Office Public Information Office Cable Television General Government Internal Audit Economic Development Downtown Development Economic Development Budget Human Resources Legal Administration Municipal Judge Police Animal Services Fire Administration Fire Operations Fire Prevention Emergency Medical Services Fire Building Inspections GENERAL FUND EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 920,150 $ 1,042,001 $ 1,039,458 $ 916,216 485,201 517,000 502,612 395,710 1 14, 51 1 1 17, 541 1 16, 793 1 15, 455 $ 1,519,862 $ 128,222 $ 467,743 241,105 $ $ $ 1,676,542 137,641 430,777 270,645 $ $ $ 1,658,863 137,641 395,839 274,802 $ $ $ 1,427,381 101,241 347,456 214,620 $ 708,848 $ 701,422 $ 670,641 $ 562,076 $ 456,446 $ 494,680 $ 391,680 $ 499,396 $ 1,156,410 $ 1,250,577 $ 1,050,793 $ 1,084,106 $ 1,032,754 $ 1,093,407 $ 1,086,907 $ 1,097,555 $ 250,635 $ 279,776 $ 279,776 $ 272,528 $ 15,746,875 $ 17,133,414 $ 17,377,677 $ 19,174,934 $ 542,908 $ 584,774 $ 580,878 $ 580,422 $ 1,570,305 $ 1,636,303 $ 1,743,759 $ 1,392,453 11,028,041 11,756,504 12,129,001 13,308,473 508,926 533,771 559,344 573,845 771,609 - - - $ 13,878,881 $ 13,926,578 $ 14,432,104 $ 15,274,771 $ 1,253,556 $ 1,281,804 $ 1,116,782 $ 1,266,414 Facilities Management $ 2,411,403 $ 2,447,202 $ 2,447,202 $ 2,504,315 Finance Administration $ 297,386 $ 311,256 $ 311,256 $ 308,458 Treasury 364,731 392,212 392,212 362,542 Tax 297,904 200,887 204,269 213,900 Municipal Court 801,893 973,133 973,133 976,317 Risk Management 420,230 452,384 436,790 462,714 Accounting 1,170,780 1,291,788 1,1 1 1,372 1,268,436 Fiscal & Municipal Services $ 3,352,924 $ 3,621,660 $ 3,429,032 $ 3,592,367 * Estimate as of May 2005 The Fire EMS department was combined with Fire Operations. 88 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 DEPARTMENT NAME ACTUAL BUDGET ESTIMATE * ADOPTED Airport $ 510,375 $ 543,988 $ 532,252 $ 521,931 Traffic Operations $ 911,257 $ 1,152,428 $ 1,150,052 $ 1,168,718 Streets 2,985,802 3,398,018 3,398,018 3,491,213 Street Lighting 631,785 605,000 700,000 795,000 Traffic & Street Operations $ 4,528,844 $ 5,155,446 $ 5,248,070 $ 5,454,931 Park Administration $ 535,833 $ 711,583 $ 705,531 $ 757,082 Leisure Services 1,998,497 2,079,844 2,004,805 1,896,509 Park Maintenance 3,719,255 4,188,482 3,994,849 4,038,458 Keep Denton Beautiful 221,631 243,611 242,433 245,409 Parks & Recreation $ 6,475,216 $ 7,223,520 $ 6,947,618 $ 6,937,458 Code Enforcement $ 461,946 $ 481,460 $ 481,460 $ 479,205 Library Administration $ - $ - $ - $ 1,102,097 Emily Fowler Central Library - 509,059 508,688 989,055 South Branch Library 466,648 548,769 548,769 587,761 North Branch Library 850,342 2,797,982 2,796,590 1,265,703 Circulation Services (2) 368,980 - - - Technical Services (2) 212,002 - - - Adult Services (2) 499,966 - - - Youth Services (2) 464,414 - - - Library Services $ 2,862,352 $ 3,855,810 $ 3,854,047 $ 3,944,616 Planning $ 1,166,020 $ 1,343,286 $ 1,318,455 $ 1,928,941 Engineering (3) $ 3,422,614 $ 3,863,484 $ 3,309,829 $ - Public Transportation (4) $ 287,128 $ - $ - $ - Agency Contributions $ 241,568 $ 284,633 $ 284,633 $ 184,562 Miscellaneous $ 1,164,545 $ 2,130,604 $ 2,510,604 $ 3,032,761 TOTAL EXPENDITURES $ 63,560,332 $ 69,511,708 $ 69,146,944 $ 69,921,911 * Estimate as of May 2005 (2) These departments were combined with the North Branch Library. (3) The Engineering department has been transferred from the General Fund to the Water Fund. (4) Operation of the Public Transportation system has been transferred to the Denton County Transportation Authority. 89 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND EXPENDITURES BY CLASSIFICATION 2005-06 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 46,682,706 $ 51,558,739 $ 50,797,732 $ 48,998,560 Materials & Supplies 1,275,769 1,469,691 1,364,224 1,410,584 Maintenance & Repair 1,874,609 2,039,019 2,023,476 2,199,598 Insurance 914,266 998,984 998,984 1,008,758 Miscellaneous 728,710 577,629 586,545 408,312 Operations 8,424,416 8,326,901 8,654,543 10,317,499 Transfers 3,499,779 4,178,947 4,378,947 5,264,407 Fixed Assets 160,077 361,798 342,493 314,193 TOTAL EXPENDITURES $ 63,560,332 $ 69,51 1,708 $ 69,146,944 $ 69,921,911 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 55.00 55.00 55.50 50.00 Office/Clerical 80.75 84.75 81.75 73.75 Technical/Paraprofessional 151.00 153.50 152.50 127.00 Professional 95.50 98.50 96.50 76.50 Management/Supervision 51.00 55.00 54.00 47.00 Sworn Public Safety 267.00 287.00 287.00 293.00 Temporary/Seasonal 19.95 19.95 19.45 18.50 TOTAL PERSONNEL 720.20 753.70 746.70 685.75 * Estimate as of May 2005 90 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Fines and 5.9`70 Service Fee 4.9`70 Other Taxes 0.3`70 Franchise Agreements 7.6`70 Sa 2/ ./ /V 1• Miscellanec 0.6`70 Insurance 1.4`70 Maintenanc Repair 3.1`70 Materials & 2.0`70 GENERAL FUND RESOURCES & EXPENDITURES RESOURCES $70,142,594 Licenses and Miscellaneous ED-, .,;+, o.. ---- , Return on EXPENDITURES S69,921,911 Fixed Assets Transfers 0.5% nent in Lieu of Taxes 1 1.0% Transfers 6.2`70 rem Taxes �J.1 % Personal Services 70.1 % 91 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES DEPARTMENT NAME City Manager's Office Public Information Office Cable Television General Government Internal Audit Economic Development Downtown Development Economic Development Budget Human Resources Legal Administration Municipal Judge Police Animal Services Fire Administration Fire Operations Fire Prevention Emergency Medical Services Fire Building Inspections Facilities Management Finance Administration Treasury Tax Municipal Court Risk Management Accounting Fiscal & Municipal Services * Estimate as of May 2005 GENERAL FUND POSITION SUMMARY 2005-06 2003-04 ACTUAL 8.00 5.00 2.00 2004-05 BUDGET 8.00 5.00 2.00 2004-05 ESTIMATE 8.00 5.00 2.00 2005-06 ADOPTED 6.50 3.00 1.00 15.00 15.00 15.00 10.50 1.50 1.50 1.50 1.00 4.00 4.00 4.00 3.00 3.00 3.00 3.00 2.00 7.00 7.00 7.00 5.00 5.00 5.00 5.00 5.00 15.00 15.00 15.00 12.00 10.00 10.00 10.00 7.50 3.00 3.00 3.00 2.25 183.73 198.23 198.23 206.23 8.00 8.00 8.00 8.00 16.00 11.00 11.00 8.00 127.00 143.00 143.00 146.00 6.25 6.25 6.25 6.25 3.00 - - - 152.25 160.25 160.25 160.25 18.00 17.00 17.00 17.00 15.00 15.00 15.00 13.00 2.00 2.00 2.00 2.00 4.00 4.00 4.00 3.50 2.00 2.00 2.00 2.00 14.25 14.25 14.25 14.25 5.00 5.00 5.00 5.00 17.00 17.00 17.00 15.00 44.25 44.25 44.25 41.75 92 "Dedicated to Quality Service" DEPARTMENT NAME Airport Traffic Operations Streets Street Lighting Traffic & Street Operations Park Administration Leisure Services Park Maintenance Keep Denton Beautiful Parks & Recreation Code Enforcement Library Administration Emily Fowler Central Library South Branch Library North Branch Library Circulation Services Technical Services Adult Services Youth Services Library Services Planning Engineering Public Transportation TOTAL * Estimate as of May 2005 CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND POSITION SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 4.50 4.50 4.50 4.00 9.00 9.00 9.00 10.00 29.00 29.00 29.00 27.00 38.00 38.00 38.00 37.00 4.00 8.00 8.00 8.00 32.11 29.11 29.11 26.41 50.36 51.36 51.36 44.36 3.00 3.00 3.00 3.00 89.47 91.47 91.47 81.77 7.00 7.00 7.00 7.00 - - - 11.00 - 10.00 10.00 13.00 8.00 8.00 8.00 9.00 4.00 34.50 34.50 16.50 9.00 - - - 4.00 - - - 9.00 - - - 8.50 - - - 42.50 52.50 52.50 49.50 15.00 15.00 15.00 17.00 46.00 46.00 39.00 - 720.20 753.70 746.70 685.75 93 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND SERVICES City Council Municipal Judge I L City Manager I L City Attorney Judicial Services General Government Services, Legal Services City Manager's Office, Public Information Office, L Cable Television, Economic Development, Internal Audit, Budget, & Human Resources Police Department, Animal SeNces, Fire Department, Fiscal Operations, Building Inspections, & Facilities Management Traffic Operations, Streets, Street Lighting, Library, Parks & Recreation, Code Enforcement, Airport, & Planning 94 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES, LEGAL, MUNICIPAL JUDGE'S OFFICE Judicial Services Municipal Judge Municipal Judge's Office Legal Services City Attorney Legal 95 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES SUMMARY BY CATEGORY RESOURCES General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL * Estimate as of May 2005 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,519,862 $ 1,676,542 $ 1,658,863 $ 1,427,381 $ 1,519,862 $ 1,676,542 $ 1,658,863 $ 1,427,381 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,081,478 $ 1,148,930 $ 1,152,774 $ 965,932 26,962 25,927 25,927 25,865 12,808 12,650 8,058 8,740 9,103 17,543 17,543 18,025 12,470 33,370 30,827 21,480 185,266 191,176 176,788 185,961 191,775 246,946 246,946 201,378 $ 1,519,862 $ 1,676,542 $ 1,658,863 $ 1,427,381 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 2.00 2.00 2.00 1.50 3.00 3.00 3.00 1.00 7.00 7.00 7.00 6.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 - 15.00 15.00 15.00 10.50 96 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Government Public Information Office Cable TV General Resources TOTAL RESOURCES EXPENDITURES General Government Public Information Cable TV TOTAL EXPENDITURES 2003-04 ACTUAL 1,519,862 $ 1,519,862 $ GENERAL GOVERNMENT SERVICES SUMMARY BY DIVISION 2004-05 2004-05 2005-06 BUDGET ESTIMATE * ADOPTED 1,676,542 1,658,863 1,427,381 1,676,542 $ 1,658,863 $ 1,427,381 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 920,150 $ 1,042,001 $ 1,039,458 $ 916,216 485,201 517,000 502,612 395,710 1 14,51 1 117,541 116,793 115,455 $ 1,519,862 $ 1,676,542 $ 1,658,863 $ 1,427,381 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED General Government 8.00 8.00 8.00 6.50 Public Information 5.00 5.00 5.00 3.00 Cable TV 2.00 2.00 2.00 1.00 TOTAL PERSONNEL 15.00 15.00 15.00 10.50 * Estimate as of May 2005 97 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES CITY MANAGER'S OFFICE PROGRAM DESCRIPTION The mission of the City Manager's Office (CMO) is to facilitate the success of the City Council and the City Manager through customer service, communication, coordination, and collaboration. The CMO staff combines the efficient and effective use of knowledge and problem solving to work directly with the City Council and the City Manager to administer policy in a manner that is both reliable and accurate. The CMO provides customer service through anticipating customer expectations; giving leadership and direction to the organization; organizing municipal and special elections; maintaining official records; responding to requests for information and assistance; and acting as a liaison between City administration and the City Council. MAJOR DIVISION GOALS 1. Identify strategies that relate to realizing our vision and mission. 2. Continue to increase citizen ease of access to public information through more effective and more efficient use of existing technologies and resources. 3. Be a role model for the organization in using our mission, vision, leadership philosophy, and neighborhood service delivery principles as they relate to the City's mission statement. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to meet all administrative support requests of the City Manager and City Council. 2. Re-examine workload distribution and develop new efficiency methods for office procedures based on staff reductions. 3. Implement objective performance standards determined in conjunction with employee evaluations to guide increased effectiveness. 4. Re-evaluate our office -wide cross training system and update our consolidated office manual. 5. Facilitate the smooth transition of a new Mayor to the organization in Spring of 2006. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Requests for service 2. Council meetings/agendas 3. Pages of records scanned 4. Reading files 5. Pages of records posted to web site 900 950 14,000 15,000 46 48 64 70 9,140 10,500 16,000 17,600 52 52 52 52 N/A N/A 11,990 13,180 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Open records requests completed within required time frame 100% 100% 100% 100% 2. Special events/projects completed successfully 100% 100% 100% 100% 3. Requests for information responded to within requested time frame 100% 100% 100% 90% 98 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES CITY MANAGER'S OFFICE 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 920,150 $ 1,042,001 $ 1,039,458 $ 916,216 TOTAL RESOURCES $ 920,150 $ 1,042,001 $ 1,039,458 $ 916,216 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 675,186 $ 718,394 $ 718,394 $ 647,256 Materials & Supplies 15,702 14,995 14,995 15,715 Maintenance & Repair 2,051 2,110 2,110 2,170 Insurance 9,103 17,543 17,543 10,720 Miscellaneous 11,848 33,370 30,827 21,380 Operations 81,863 82,938 82,938 77,703 Transfers 124,397 172,651 172,651 141,272 Fixed Assets - - - - TOTAL EXPENDITURES $ 920,150 $ 1,042,001 $ 1,039,458 $ 916,216 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 2.00 2.00 2.00 1.50 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 3.00 3.00 3.00 2.00 Management/Supervision 2.00 2.00 2.00 2.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 8.00 8.00 8.00 6.50 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 1.5 FTEs. * Estimate as of May 2005 99 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES PUBLIC INFORMATION OFFICE PROGRAM DESCRIPTION The Public Information Office (PIO) assists the organization with the dissemination of information to the public. The division conducts programs which are designed to inform citizens of City programs, services, and issues; to help create and maintain a positive public image of the organization; to serve as a liaison to the media; to assist the management section when the Emergency Operation Center is activated; to maintain oversight of the cable television franchise; to facilitate internal communications to keep employees informed; and to assist other City departments with positive media relations. MAJOR DIVISION GOALS 1. Improve citizen awareness, understanding, and participation in City programs, services, and issues, as well as promote a positive public image of the organization. 2. Provide quality print, media, and communication plans/advertising production support to all City departments. 3. Assist City Council with information dissemination and media relations. 4. Facilitate and improve internal communications to help create an informed employee work - base through the use of City Limits newsletter. 5. Assist departments with information dissemination, media relations, and emergency communications issues. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-2006 1. Provide support to help fulfill the public education and involvement component for City's Storm Water Permit. 2. Update all drought and conservation educational efforts in response to new plan. 3. Update the digital photography archive and make it more accessible and user friendly. 4. Assure cable -regulated rate adjustments, franchise renewal, and other cable franchise items that may arise are in compliance with Federal Communications Commission (FFC) guidelines, state laws, and City ordinances. 5. Enhance Denton Independent School District (DISD) education efforts on source water protection and other environmental issues. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Community/DISD educational programs and special events 42 50 42 40 2. Print/advertising materials produced 93 90 110 80 3. Media items sent 130 150 156 48 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Media inquiries handled within 24 hours 99% 99% 99% 89% 2. Total cost per copy of Citizen Update $1.00 $1.00 $0.65 $0.60 3. Average time per special event/education programs (hours) 19 16 16 14 100 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES PUBLIC INFORMATION OFFICE 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 485,201 $ 517,000 $ 502,612 $ 395,710 TOTAL RESOURCES $ 485,201 $ 517,000 $ 502,612 $ 395,710 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 317,619 $ 344,125 $ 344,125 $ 237,934 Materials & Supplies 6,992 9,850 9,850 9,825 Maintenance & Repair 1,230 540 540 570 Insurance - - - 5,263 Miscellaneous 32 - - - Operations 96,768 99,211 84,823 98,220 Transfers 62,560 63,274 63,274 43,898 Fixed Assets - - - - TOTAL EXPENDITURES $ 485,201 $ 517,000 $ 502,612 $ 395,710 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 2.00 2.00 2.00 - Professional 3.00 3.00 3.00 3.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 5.00 5.00 5.00 3.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 2 FTEs. * Estimate as of May 2005 101 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES CABLE TELEVISION PROGRAM DESCRIPTION The Cable Television Division is responsible for operating the City's cable TV station (DTV), including broadcasting live all City Council regular meetings, work sessions, and planning and zoning commission meetings. The division also creates and maintains a current Bulletin Board System (BBS) as well as manages the PEG division programming of DTV Newsbreak and DTV Sports Football. MAJOR DIVISION GOALS 1. Make city government more accessible to Denton citizens by informing them of City programs, services, and issues. 2. Coordinate live broadcasts, playbacks, and the bulletin board system to produce quality programming in a 24/7 broadcast environment. 3. Manage the production of PEG division programming - DTV Newsbreak and DTV Sports Football. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-2006 1. Combine DTV marketing efforts with Public Information Office and PEG marketing activities. 2. Improve the quality of the bulletin board and public meeting coverage. 3. Utilize student interns in more productions. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Original video productions 2. Studio shoots 3. Bulletin board slides 4. Slides in Spanish 5. Hours per month of original programming (including repeats) 6. Hours per month of live public meetings (including repeats) 40 50 45 0 12 40 35 0 350 400 350 250 30 50 30 25 300 300 380 N/A N/A N/A N/A 150 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Residents that get information from DTV * 33% 36% 40% 35% 2. Usefulness of DTV in providing information about the City * 44% 48% 50% 45% * Information obtained from official 2003 City of Denton survey. 102 "Dedicated to Quality Service" RESOURCES General Resources TOTAL RESOURCES CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES CABLE TELEVISION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 114,511 $ 117,541 $ 116,793 $ 115,455 $ 114,511 $ 117,541 $ 116,793 $ 115,455 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 88,673 $ 86,411 $ 90,255 $ 80,742 Materials & Supplies 4,268 1,082 1,082 325 Maintenance & Repair 9,527 10,000 5,408 6,000 Insurance - - - 2,042 Miscellaneous 590 - - 100 Operations 6,635 9,027 9,027 10,038 Transfers 4,818 11,021 11,021 16,208 Fixed Assets - - - - TOTAL EXPENDITURES $ 1 14,51 1 $ 117,541 $ 116,793 $ 115,455 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional 1.00 1.00 1.00 1.00 Management/Supervision - - - - Temporary/Seasonal 1.00 1.00 1.00 - TOTAL PERSONNEL 2.00 2.00 2.00 1.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 1 FTE. * Estimate as of May 2005 103 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES INTERNAL AUDIT PROGRAM DESCRIPTION The Internal Audit Division provides an independent appraisal of the City's operations and internal controls. The division provides management with reviews and recommendations for improvement of performance, reductions of cost, administrative and resource efficiencies, and risk analysis. The division's annual plan focuses on the organization's goals and current audit service needs. MAJOR DIVISION GOALS Work with City management to ensure that: 1. Organizational and management objectives are met. 2. Resources are used economically and efficiently. 3. Risks or potential liabilities to the City are identified and minimized. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Analyze and review the City's risks. 2. Develop an annual and a 5-year plan based on the goals of the organization and current audit needs. 3. Provide management with reports and at least 10 major recommendations for improvement. 4. Provide necessary audit services as determined by the current needs of the organization. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Scheduled and follow-up reviews 11 13 9 9 2. Ongoing reviews and consulting 22 18 11 11 3. Special request projects 8 10 9 9 4. Percentage of time: a. Scheduled and follow-up reviews 56% 56% 54`70 59`70 b. Ongoing reviews and consultations 24`70 18% 19`70 18% c. Special request projects 4`70 10% 1 1 % 8% d. Non -audit activities 16% 16% 16% 15% 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Recommendations accepted 100% 100% 100% 100% 2. Recommendations implemented 63% 95% 54`70 75% 104 "Dedicated to Quality Service" RESOURCES General Resources TOTAL RESOURCES CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL GOVERNMENT SERVICES INTERNAL AUDIT 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 128,222 $ 137,641 $ 137,641 $ 101,241 $ 128,222 $ 137,641 $ 137,641 $ 101,241 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 112,177 $ 116,000 $ 116,000 $ 89,271 Materials & Supplies 284 462 462 462 Maintenance & Repair - - - - Insurance 691 1,379 1,379 1,494 Miscellaneous - - - - Operations 4,409 4,321 4,321 3,307 Transfers 10,661 15,479 15,479 6,707 Fixed Assets - - - - TOTAL EXPENDITURES $ 128,222 $ 137,641 $ 137,641 $ 101,241 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 0.50 0.50 0.50 - Professional 1.00 1.00 1.00 1.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 1.50 1.50 1.50 1.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 0.5 FTE. * Estimate as of May 2005 105 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT SERVICES SUMMARY BY CATEGORY RESOURCES General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 708,848 $ 701,422 $ 670,641 $ 562,076 $ 708,848 $ 701,422 $ 670,641 $ 562,076 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 516,085 $ 534,943 $ 505,005 $ 410,927 8,978 8,940 8,940 10,590 2,870 4,932 4,932 5,227 13,016 10,429 10,429 10,450 119,068 73,045 72,202 65,310 48,831 69,133 69,133 59,572 $ 708,848 $ 701,422 $ 670,641 $ 562,076 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 4.00 4.00 4.00 2.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 7.00 7.00 7.00 5.00 * Estimate as of May 2005 106 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT SERVICES SUMMARY BY DIVISION 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Economic Development $ - $ - $ - $ - Downtown Development - - - - General Resources 708,848 701,422 670,641 562,076 TOTAL RESOURCES $ 708,848 $ 701,422 $ 670,641 $ 562,076 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Economic Development $ 467,743 $ 430,777 $ 395,839 $ 347,456 Downtown Development 241,105 270,645 274,802 214,620 TOTAL EXPENDITURES $ 708,848 $ 701,422 $ 670,641 $ 562,076 PERSONNEL Full Time Equivalents (FTE) Economic Development Downtown Development TOTAL PERSONNEL * Estimate as of May 2005 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 4.00 4.00 4.00 3.00 3.00 3.00 3.00 2.00 7.00 7.00 7.00 5.00 107 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT PROGRAM DESCRIPTION The Economic Development Department's objective is to promote and assist community development in Denton through economic development programs and partnerships, such as business retention, international business and government relations. The department acts as liaison to Denton County, the universities and community college, chambers of commerce, developers and businesses. Staff compiles and distributes community statistics and information and provides responses to concerns and informational requests. This department is also responsible for the coordination of movie and film production projects. MAJOR DIVISION GOALS 1. Facilitate economic development activities, such as business recruitment and retention, developer assistance, and international relations. 2. Promote economic development through implementation of four project areas: Image and Marketing, Downtown Development, Business Parks, and University of North Texas (UNT) Research Park. Act as staff support to the Economic Development Partnership Board in promoting other focus areas, such as retail recruitment and medical services. 3. Promote Denton through partnerships with the universities, Denton Independent School District (DISD), chambers of commerce, and Denton businesses. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implementation of Image and Marketing, Business Parks, North Texas Research Park, and Downtown Development action plans. 2. Work with developers, chambers of commerce, City departments, and contractors to facilitate and expedite negotiations for locations and expansions. 3. Continue to develop the Small Business Assistance Program, creating partnerships, and assisting small businesses in locating necessary resources. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Implementation of strategic action plans 4 4 5 6 2. Business retention visits 32 30 30 40 3. Development projects assisted 12 10 15 10 4. Council breakfasts/business recognition events 4 4 4 4 5. Small business development 4 4 4 4 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Development projects located 8 10 11 10 2. International partnerships/events 2 2 5 2 3. Strategic Plan projects completed 2 4 5 4 108 "Dedicated to Quality Service" RESOURCES General Resources TOTAL RESOURCES CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT SERVICES ECONOMIC DEVELOPMENT 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 467,743 $ 430,777 $ 395,839 $ 347,456 $ 467,743 $ 430,777 $ 395,839 $ 347,456 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 324,650 $ 335,580 $ 300,642 $ 268,353 Materials & Supplies 5,295 5,070 5,070 5,270 Maintenance & Repair - - - - Insurance 1,777 3,045 3,045 2,987 Miscellaneous 13,016 10,429 10,429 10,450 Operations 89,013 34,594 34,594 29,360 Transfers 33,992 42,059 42,059 31,036 Fixed Assets - - - - TOTAL EXPENDITURES $ 467,743 $ 430,777 $ 395,839 $ 347,456 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 2.00 2.00 2.00 1.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 4.00 4.00 3.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of the Economic Development Coordinator position. * Estimate as of May 2005 109 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT SERVICES DOWNTOWN DEVELOPMENT PROGRAM DESCRIPTION Main Street/Downtown Development is a program designed to capitalize on the unique character of the downtown business district, while promoting progressive marketing and management techniques. The program utilizes historic preservation as an integral foundation of downtown economic development. The Downtown Developemnt office administers citywide historic preservation efforts and provides staff support to the Historic Landmark Commission and the Main Street Association. MAJOR DIVISION GOALS 1. Coordinate groups, businesses, and activities in the downtown area to increase retail sales and tax revenues and provide support to the Main Street Association. 2. Enhance the visual appeal of the area by promoting historic preservation and adaptive reuse of buildings; provide design assistance and promote a positive image of the area through festivals, events, and marketing. 3. Provide professional preservation expertise and staff support to the Historic Landmark Commission. 4. Begin work on the outer square streets, replacing sidewalks, repairing streets and improving pedestrian and vehicular accessibility. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Preserve and improve diversity of business, retail, government, and residential uses through facilitation of the downtown master plan. 2. Increase cooperative advertising by working with the Convention and Visitor Bureau, the Courthouse on the Square Museum, the Bayless -Selby House Museum and merchants. 3. Increase citizen and tourist awareness by working with the Main Street Association, a 501(c)6 organization, to promote downtown Denton through events, retail and image promotions. 4. Manage the Cedar Street Capital Improvement Project. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. New business/residential uses 15 5 5 5 2. Cooperative ads (MSA) 8 8 0 0 3. Main Street Association events 14 8 16 5 4. Conservation districts created 0 1 1 0 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Retail starts / relocations / expansions 8 10 15 5 2. Attendance at festivals/concerts 22,000 20,000 20,000 20,000 3. Produce educational piece on conservation districts, speak to neighborhood groups 4 2 4 2 4. Public and private investment in Main Street area $1,975,000 $750,000 $750,000 $750,000 (City $: Private $) 1:25 1:4 1:4 1:4 110 "Dedicated to Quality Service" RESOURCES General Resources TOTAL RESOURCES CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT SERVICES DOWNTOWN DEVELOPMENT 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 241,105 $ 270,645 $ 274,802 $ 214,620 $ 241,105 $ 270,645 $ 274,802 $ 214,620 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 191,435 $ 199,363 $ 204,363 $ 142,574 Materials & Supplies 3,683 3,870 3,870 5,320 Maintenance & Repair - - - - Insurance 1,093 1,887 1,887 2,240 Miscellaneous - - - - Operations 30,055 38,451 37,608 35,950 Transfers 14,839 27,074 27,074 28,536 Fixed Assets - - - - TOTAL EXPENDITURES $ 241,105 $ 270,645 $ 274,802 $ 214,620 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional - - - - Professional 2.00 2.00 2.00 1.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 3.00 3.00 3.00 2.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 1 FTE. * Estimate as of May 2005 ill "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES BUDGET PROGRAM DESCRIPTION The Budget Office is responsible for the development of the Annual Program of Services and the Capital Improvement Program. The Budget Office also serves internal customers by assisting with the development and communication of the City's services, policy operations and financial plans. The Budget Office develops, coordinates, and monitors the City of Denton's financial operations and monitors revenue and expenditure trends. MAJOR DIVISION GOALS 1. Publish the Annual Program of Services and the Capital Improvement Program documents within the established time frame. 2. Provide the highest level of service in administering the operating and capital budgets and implementing innovative approaches in budgeting. 3. Evaluate and make recommendations on City operations and procedures to make the City more effective in providing services to the citizens of Denton and more efficient in the use of City resources. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Obtain the Distinguished Budget Award and exemplary rating as a communication device, policy document, operation guide, and financial plan from the Government Finance Officers Association's (GFOA) Distinguished Budget Award program. 2. Update and monitor the City's five-year financial plan. 3. Continue to provide organization -wide training on the J. D. Edwards financial software package. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Documents produced and published 3 3 3 3 2. Budget transfers 113 140 153 165 3. Department budgets reviewed/monitored 92 92 92 92 4. Budget workshops 1 1 1 1 5. J.D. Edwards training classes 6 6 3 3 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Consecutive years for the GFOA Distinguished Budget Award 18 19 19 20 2. Staff to division budgets 1:13.4 1:13.4 1:13.4 1:13.4 3. Average cost to produce Annual Program of Services $28.30 $30 $34.60 $35 4. Transfers processed within three days 98% 95% 98% 98% 112 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 456,446 $ 494,680 $ 391,680 $ 499,396 TOTAL RESOURCES $ 456,446 $ 494,680 $ 391,680 $ 499,396 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 375,883 $ 425,609 $ 322,609 $ 444,218 Materials & Supplies 5,330 5,700 5,700 5,132 Maintenance & Repair - - - - Insurance 1,993 4,762 4,762 5,120 Miscellaneous - - - 575 Operations 7,960 7,856 7,856 7,363 Transfers 65,280 50,753 50,753 36,988 Fixed Assets - - - - TOTAL EXPENDITURES $ 456,446 $ 494,680 $ 391,680 $ 499,396 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional - - - - Professional 3.00 3.00 3.00 3.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 5.00 5.00 5.00 5.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 113 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES HUMAN RESOURCES PROGRAM DESCRIPTION The Human Resources Department serves as a partner to departments within the organization with advice, support, and recommendations to effectively utilize and manage the City's human resources. The department's strategic role is to provide an avenue by which managers can attract and retain quality employees. This includes competitive compensation and benefits package, active workforce diversity program, recruiting program, cutting -edge training program, and recommending short- and long-term human resource management. It is also the department's goal to provide exceptional service to both internal and external customers. MAJOR DIVISION GOALS 1. Attract and retain qualified individuals through a competitive compensation and benefits package. 2. Implement processes, procedures, and programs that ensure equal opportunity employment and legal compliance and enhance diversity in the workplace. 3. Provide support to the Civil Service Commission to ensure compliance with state laws for police officers and firefighters. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide assistance in filling open positions so that the open -to -fill ratio for non-professional positions is maintained at an average of 30 days, and the ratio for professional and management positions is maintained at an average of 90 days. 2. Study and provide recommendations for a market -competitive compensation program, administer benefit programs, respond to employee benefit questions, and study and provide recommendations on new and/or enhanced benefit programs. 3. Determine employee training and development needs, implement appropriate programs, and administer Tuition Reimbursement, Seven Habits, and Civil Service budgets. 4. Enhance employee involvement by providing recognition programs and assisting supervisors with employee relations and personnel issues. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Applications/resumes processed 10,161 4,066 7,414 7,000 2. Positions filled 391 421 370 350 3. Employee separations 340 428 370 350 4. Employee drug tests conducted 953 998 937 945 5. Employee training workshops 106 125 116 90 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average days to fill a position a. Exempt 73 77 75 90 b. Non-exempt 59 60 45 30 2. Turnover (excluding seasonal) 10.25% 1 1 % 12% 13% 3. Employee relations issues* 580 300 1,042 1,000 4. Participant hours for training 6,828 10,125 6,812 5,364 * Employee relations issues were redefined in FY 2005. 114 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES FISCAL & MUNICIPAL SERVICES HUMAN RESOURCES 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,156,410 $ 1,250,577 $ 1,050,793 $ 1,084,106 $ 1,156,410 $ 1,250,577 $ 1,050,793 $ 1,084,106 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 878,244 $ 932,244 $ 736,649 $ 803,636 Materials & Supplies 15,910 21,000 19,500 20,260 Maintenance & Repair 532 1,991 1,500 1,991 Insurance 8,010 16,669 16,669 17,1 1 1 Miscellaneous 25,716 20,170 21,722 21,102 Operations 80,121 97,280 93,530 85,956 Transfers 147,877 161,223 161,223 134,050 Fixed Assets - - - - TOTAL EXPENDITURES $ 1,156,410 $ 1,250,577 $ 1,050,793 $ 1,084,106 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 4.00 4.00 2.00 1.00 Technical/Paraprofessional 3.00 3.00 5.00 5.00 Professional 7.00 7.00 7.00 5.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 15.00 15.00 15.00 12.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 3 FTEs. * Estimate as of May 2005 115 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LEGAL SERVICES LEGAL PROGRAM DESCRIPTION The Legal Department provides quality legal representation to the City Council, boards, and staff members of the City. This department also represents the City in litigation, drafts various legal instruments, and handles claims filed against the City. The Legal Department also provides assistance in the collection of delinquent accounts and administers the codification and revision of city ordinances. In addition, this department provides a prosecutor to represent the State of Texas in Municipal Court proceedings. MAJOR DIVISION GOALS 1. Provide quality legal services and representation efficiently and ethically in all matters affecting the City of Denton in a manner that helps to achieve the City's goals and objectives. 2. Provide the best possible legal instruments for City projects within the time available for document preparation or review. 3. Provide the most effective legal representation possible in litigation -related activities involving the City of Denton, while meeting all court -imposed deadlines and centralize litigation function through litigation attorney and legal assistant. 4. Recover monies due the City. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to track costs of resources utilized in defending claims and lawsuits against the City and effectively coordinate hiring outside counsel. 2. Work with Code Enforcement to aggressively pursue compliance with applicable ordinances. 3. Continue to place all reusable legal documents into electronic system forms. 4. Accomplish the goals established by the Council Performance Review Committee for the Legal Department, including reorganization of the Department. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Contracts/forms reviewed or prepared 2,236 1,900 1,908 1,900 2. Correspondence/memos prepared 5,510 3,850 3,400 3,400 3. Ordinances/resolutions prepared 461 400 394 400 4. Proclamations 89 100 56 75 5. Requests for legal services received 5,170 4,000 4,250 4,000 6. Miscellaneous documents prepared 497 600 264 300 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Requests for legal services processed within response cycle time 95% 95% 95% 95% 2. Property damage claims collected 98% 75% 85% 75% 116 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES LEGAL SERVICES LEGAL 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,032,754 $ 1,093,407 $ 1,086,907 $ 1,097,555 $ 1,032,754 $ 1,093,407 $ 1,086,907 $ 1,097,555 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 924,372 $ 956,963 $ 956,963 $ 698,449 Materials & Supplies 8,333 8,000 8,000 9,320 Maintenance & Repair 283 300 300 300 Insurance 5,236 11,089 11,089 11,583 Miscellaneous 500 500 500 500 Operations 37,981 49,639 43,139 317,417 Transfers 34,488 45,796 45,796 38,866 Fixed Assets 21,561 21,120 21,120 21,120 TOTAL EXPENDITURES $ 1,032,754 $ 1,093,407 $ 1,086,907 $ 1,097,555 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 3.00 3.00 3.00 2.50 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 4.00 4.00 4.00 3.00 Management/Supervision 2.00 2.00 2.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 10.00 10.00 10.00 7.50 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 2.5 FTEs. * Estimate as of May 2005 117 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES JUDICIAL SERVICES MUNICIPAL JUDGE PROGRAM DESCRIPTION The Municipal Judge's Office presides over all functions of the judiciary on behalf of the City of Denton, as well as serving certain magistrate functions for both the City and County as required by law, particularly as applicable to arrest activity of the Denton Police Department. The judges preside over all court hearings held in Denton Municipal Court including jury trials, non -jury (or bench) trials, pre -trials, bond and summons plea dockets, bond forfeiture hearings, indigency hearings, juvenile pleas, and arraignments of all prisoners detained in the municipal jail on all levels of felonies and misdemeanors. In addition to the judicial functions observed by the general public, the Municipal Judge determines court policies, reviews changes in applicable law, revises policies and procedures in accordance with applicable statutory mandates, sets fine schedules, and issues arrest and inspection warrants, as well as mental health detention warrants. The Judge's Office facilitates the issuance of arrest and search warrants on offenses beyond the Municipal Court's original jurisdiction, for all levels of misdemeanor and felony criminal matters, primarily to expedite the processing of offenses under investigation by the Denton Police Department. MAJOR DIVISION GOALS 1. Refine and enhance a fair and impartial judicial system. 2. Ensure efficient and timely disposition of municipal court cases. 3. Ensure timely and proper magistrate and arraignment process (jail prisoners). MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Review and refine municipal court internal procedures to maximize efficiency. 2. Prepare and organize judicial policies and directives and communications to staff and public. 3. Continue to simplify or "streamline" promulgated court forms and procedures for case disposition. 4. Establish and refine deferred adjudication request and dismissal procedures. 5. Establish processes to ensure that all defendants are treated in a fair and uniform fashion. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cases processed 43,714 50,000 48,000 48,000 2. Jury trials 170 155 150 150 3. Non -jury trials 2,528 3,200 3,200 3,200 4. Jail arraignments 3,300 3,000 3,400 3,400 5. Warrants 10,979 10,000 11,000 11,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cases disposed (monthly) 35,539 4,500 37,000 37,000 2. Warrants issued (monthly) 800 800 1,000 1,000 3. Length of court docket (hours) 2.00 2.00 2.00 2.00 118 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES JUDICIAL SERVICES MUNICIPAL JUDGE 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 250,635 $ 279,776 $ 279,776 $ 272,528 TOTAL RESOURCES $ 250,635 $ 279,776 $ 279,776 $ 272,528 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 225,412 $ 242,103 $ 242,103 $ 239,696 Materials & Supplies 654 1,630 1,630 1,630 Maintenance & Repair - - - - Insurance 2,366 5,718 5,718 5,527 Miscellaneous - - - - Operations 7,356 11,189 11,189 10,962 Transfers 14,847 19,136 19,136 14,713 Fixed Assets - - - - TOTAL EXPENDITURES $ 250,635 $ 279,776 $ 279,776 $ 272,528 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 0.50 0.50 0.50 - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal 0.50 0.50 0.50 0.25 TOTAL PERSONNEL 3.00 3.00 3.00 2.25 MAJOR BUDGET CHANGES The 2005-06 budget reflects a reduction of .75 FTEs. * Estimate as of May 2005 119 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND SERVICES City Council Municipal Judge I L City Manager I L City Attorney Judicial Services General Government Services, Legal Services City Manager's Office, Public Information Office, L Cable Television, Economic Development, Internal Audit, Budget, & Human Resources Police Department, Animal SeNces, Fire Department, Fiscal Operations, Building Inspections, & Facilities Management Traffic Operations, Streets, Street Lighting, Library, Parks & Recreation, Code Enforcement, Airport, & Planning 120 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND Assistant City Manager Police Department Animal Services Fire Department Building Inspections Facilities Management Fiscal Operations 121 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY POLICE PROGRAM DESCRIPTION The mission of the Denton Police Department is to positively impact the quality of life throughout the community. The Police Department is committed to forming practical partnerships with the citizenry, which include a mutual goal -setting process aimed at resolving problems, reducing fear, preserving the peace, and enforcing the law, thereby providing a safer environment for all citizens. MAJOR DIVISION GOALS 1. Continue to develop and enhance the department's automated information systems and crime analysis capabilities to provide statistical analysis of crime in real time by police officers on patrol. 2. Combine technological capability with problem solving tools (Consultation, Adaptation, and Mobilization) in an effort to maximize resources in a successful resolution of criminal activity. 3. Implement Five -Year Strategic Plan with emphasis on crime reduction through CAMStat, improvement of facilities, and personnel enhancements. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue the development of CAMStat, including improving the format of the CAMStat meeting, internal communication and information sharing, and the effective and efficient retrieval and analysis of statistical data. 2. Upgrade technological capabilities, ensuring that computer systems and equipment are functional and serve the department to their maximum potential, with an emphasis on movement toward a more "paperless" organization. 3. Pursue alternate funding strategies to facilitate the implementation of solutions for problems with the public safety radio system. 4. Identify and pursue sources of funding for additional personnel and equipment to meet the requirements of the strategic plan and address increased workload resulting from projected growth and additional service demands and expectations. 5. Review current processes and programs to evaluate efficiency of deployment of manpower during a period of budgetary constraints in order to maintain the highest possible level of service delivery. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Calls for service 106,985 80,228 119,668 120,000 2. Traffic accidents 3,289 3,600 3,386 3,500 3. Part 1 offenses 4,193 4,250 4,374 4,500 4. Part 2 offenses 7,878 7,250 8,200 8,500 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average response time (dispatch to arrival) 8.1 7.4 8.1 8.2 2. Traffic citations 29,785 39,300 32,514 35,000 3. Part 1 cleared 20.2% 31.2% 17.5% 20.0% 4. Part 2 cleared 61.1 % 72.5% 56.9% 60.0% 5. COPS/officer-initiated activity 30,878 51,000 48,000 45,000 122 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY POLICE 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Warrant Fees $ 189,016 $ 165,000 $ 234,000 $ 236,000 Auto Pound Fees 92,741 50,000 75,000 136,800 Police Escort & Guard Fees 14,628 12,500 13,000 15,000 False Alarm Fees 27,900 127,000 61,000 75,000 Traffic/Police Reports 33,478 34,000 34,500 35,000 Arrest Fees 131,217 141,000 136,000 136,000 Denton Municipal Fines 1,361,669 1,989,340 1,583,788 1,720,000 Parking Fines 62,026 72,000 71,000 75,000 Police Phone Commission 14,986 15,000 19,000 20,000 Contract - DISD 120,668 100,000 100,000 75,000 General Resources 13,698,546 14,427,574 15,050,389 16,651,134 TOTAL RESOURCES $ 15,746,875 $ 17,133,414 $ 17,377,677 $ 19,174,934 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 13,181,878 $ 14,714,557 $ 14,962,736 $ 15,705,892 Materials & Supplies 160,959 214,274 211,108 237,992 Maintenance & Repair 202,870 175,158 174,408 231,312 Insurance 291,281 144,087 144,087 187,337 Miscellaneous 12,950 12,771 12,771 13,297 Operations 1,068,247 1,271,257 1,271,257 1,746,339 Transfers 828,690 601,310 601,310 1,052,765 Fixed Assets - - - - TOTAL EXPENDITURES $ 15,746,875 $ 17,133,414 $ 17,377,677 $ 19,174,934 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 2.00 2.00 2.00 2.00 Office/Clerical 3.00 3.00 3.00 4.00 Technical/Paraprofessional 31.00 39.00 39.00 40.00 Professional 3.00 3.00 3.00 3.00 Management/Supervision 2.00 3.00 3.00 3.00 Sworn Public Safety 136.00 141.00 141.00 147.00 Temporary/Seasonal 6.73 7.23 7.23 7.23 TOTAL PERSONNEL 183.73 198.23 198.23 206.23 MAJOR BUDGET CHANGES The 2005-06 budget reflects the addition of 8 FTEs. * Estimate as of May 2005 123 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY ANIMAL SERVICES PROGRAM DESCRIPTION The mission of Animal Services is to positively impact the quality of life throughout the community. Animal Services is committed to forming practical partnerships with the citizenry, which includes a mutual goal -setting process aimed at resolving animal -related public health problems and concerns, including abatement of animal nuisances, the investigation of possible rabies exposure cases, the humane treatment and disposal of animals in custody, and the provision of public information regarding animal bites, rabies control, and responsible animal ownership, thereby providing a safer environment for all citizens. MAJOR DIVISION GOALS 1. Shelter and dispose of all animals in the most efficient and humane manner possible. 2. Implement the Animal Services Strategic Plan. 3. Continue to improve and maintain effective relationships with veterinarians, animal rights organizations, and community groups to improve the ratio of adoptions/transfers to euthanasia. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Increase public education programs to improve compliance with laws and decrease the number of possible rabies exposure cases and unwanted animals. 2. Develop and implement an effective method for tracking animals, including City registrations and wildlife handled. 3. Develop a Standard Operating Procedures manual. 4. Develop a standardized entry-level training program and expand current in-service training. 5. Increase coordination with animal rights organizations through the designation of one staff member to act as a liaison between Animal Services staff and private organizations. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Animals sheltered 5,166 4,400 5,200 5,200 2. Calls for service 6,016 6,100 6,300 6,400 3. Public education presentations 40 50 50 50 4. Miles patrolled 55,000 64,000 65,000 62,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Animals returned to owner 625 1,100 750 800 2. Animals adopted/transferred 1,152 1,980 1,500 1,500 3. Animals euthanized 2,970 1,320 1,980 1,500 4. Citations issued 200 300 200 250 5. Citizen contacts 7,000 7,500 8,500 8,000 6. Wildlife released 415 1,700 900 900 124 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Animal Carcass Pick -Up Animal Pound Fees General Resources TOTAL RESOURCES PUBLIC SAFETY ANIMAL SERVICES 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 7,301 $ 7,000 $ 6,000 $ 6,000 114,103 100,000 100,000 100,000 421,504 477,774 474,878 474,422 $ 542,908 $ 584,774 $ 580,878 $ 580,422 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 387,773 $ 405,322 $ 401,795 $ 411,323 Materials & Supplies 21,328 26,500 26,131 25,150 Maintenance & Repair 7,172 6,821 6,821 7,058 Insurance 1 1,51 1 24,086 24,086 15,925 Miscellaneous - - - - Operations 96,713 99,605 99,605 94,390 Transfers 18,411 22,440 22,440 26,576 Fixed Assets - - - - TOTAL EXPENDITURES $ 542,908 $ 584,774 $ 580,878 $ 580,422 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 - - Technical/Paraprofessional 7.00 7.00 8.00 8.00 Professional - - - - Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 8.00 8.00 8.00 8.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 125 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FIRE SUMMARY BY CATEGORY RESOURCES 2003-04 ACTUAL 2004-05 BUDGET Fire Department Fines $ 18,879 $ 10,000 $ Fire Inspection/Fees 100,055 85,000 Ambulance Fees 1,145,813 1,283,000 County Ambulance Contract 301,047 298,000 Small Cities Ambulance Contract 72,131 95,796 Hazardous Materials Billing - 2,000 CPR Training 3,177 2,000 General Resources 12,237,779 12,150,782 TOTAL RESOURCES $ 13,878,881 $ 13,926,578 $ EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES 2003-04 2004-05 ACTUAL BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED 10,000 $ 12,000 87,000 85,000 1,283,000 1,175,000 218,239 240,000 95,796 53,000 1,000 2,000 750 2,000 12, 736, 319 13, 705, 771 14,432,104 $ 15,274,771 2004-05 2005-06 ESTIMATE * ADOPTED $ 11,572,900 $ 11,441,400 $ 11,964,789 $ 12,580,392 296,947 288,418 284,024 346,453 113,337 131,837 108,839 128,115 245,640 154,294 154,294 304,960 8,503 16,950 18,850 17,950 1,275,042 1,339,983 1,347,612 1,376,429 366,512 553,696 553,696 520,472 $ 13,878,881 $ 13,926,578 $ 14,432,104 $ 15,274,771 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 5.00 4.00 4.00 4.00 Technical/Paraprofessional 10.00 5.00 5.00 5.00 Professional 4.00 3.00 3.00 3.00 Management/Supervision 2.00 2.00 2.00 2.00 Sworn Public Safety 131.00 146.00 146.00 146.00 Temporary/Seasonal 0.25 0.25 0.25 0.25 TOTAL PERSONNEL 152.25 160.25 160.25 160.25 * Estimate as of May 2005 126 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Fire Administration Fire Operations Fire Prevention Emergency Medical Services General Resources TOTAL RESOURCES EXPENDITURES Fire Administration Fire Operations Fire Prevention Emergency Medical Services TOTAL EXPENDITURES 2003-04 ACTUAL 1,522,168 118,934 12,237,779 FIRE SUMMARY BY DIVISION 2004-05 2004-05 2005-06 BUDGET ESTIMATE * ADOPTED 1,680,796 1,598,785 1,472,000 95,000 97,000 97,000 12,150,782 12,736,319 13,705,771 $ 13,878,881 $ 13,926,578 $ 14,432,104 $ 15,274,771 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,570,305 $ 1,636,303 $ 1,743,759 $ 1,392,453 11,028,041 11,756,504 12,129,001 13,308,473 508,926 533,771 559,344 573,845 771,609 - - - $ 13,878,881 $ 13,926,578 $ 14,432,104 $ 15,274,771 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Fire Administration 16.00 11.00 11.00 8.00 Fire Operations 127.00 143.00 143.00 146.00 Fire Prevention 6.25 6.25 6.25 6.25 Emergency Medical Services 3.00 - - - TOTAL PERSONNEL 152.25 160.25 160.25 160.25 * Estimate as of May 2005 127 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE ADMINISTRATION PROGRAM DESCRIPTION The Fire Administration Division provides the leadership and vision necessary to effectively and efficiently direct, advise, and assist Fire Department support staff to provide the best possible support services and resources to our internal customers so they can deliver high -quality and exceptional services to our external customers. MAJOR DIVISION GOALS 1. Operate the Fire Department effectively and efficiently, utilizing tax dollars responsibly. 2. Ensure a continuous and progressive training program that facilitates the acquisition, development, and continued evaluation of the knowledge and skills necessary to enable the Fire Department to safely provide the best possible services. 3. Provide a quality Emergency Management program for the City. 4. Relocate Emergency Operations Center (EOC) to Fire Central. 5. Evaluate EMS Billing operations to ensure efficiency and effectiveness in maximum cost recovery. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue implementation of approved and revised strategies of the Fire Department Strategic Plan. 2. Monitor and evaluate performance of the Fire/EMS records management system. 3. Continue improvement of budget management and reporting. 4. Utilize grant funding to continue to provide a citywide disaster planning and training program for citizens through Citizen Emergency Response Teams (CERTs). 5. Monitor Emergency Management operations and implement approved changes. 6. Review EMS Billing procedures and implement approved changes. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Training programs 5 5 5 5 2. Annual report 1 1 1 1 3. Monthly reports 12 12 12 12 4. Emergency Management programs and public education efforts 6 6 6 12 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Percent of citizens reached through Emergency Management programs N/A 50% 50% 50% 2. Relocation of EOC N/A N/A N/A 75% 128 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES PUBLIC SAFETY FIRE ADMINISTRATION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,570,305 $ 1,636,303 $ 1,743,759 $ 1,392,453 $ 1,570,305 $ 1,636,303 $ 1,743,759 $ 1,392,453 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,002,485 $ 840,344 $ 947,900 $ 529,580 12,059 24,300 24,300 26,100 13,059 25,483 25,483 41,744 43,483 55,386 55,386 80,051 3,482 3,200 3,100 3,200 140,883 146,552 146,552 200,083 354,854 541,038 541,038 511,695 $ 1,570,305 $ 1,636,303 $ 1,743,759 $ 1,392,453 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 3.00 3.00 3.00 3.00 Technical/Paraprofessional 7.00 2.00 2.00 2.00 Professional 2.00 2.00 2.00 2.00 Management/Supervision 1.00 1.00 1.00 1.00 Sworn Public Safety 3.00 3.00 3.00 - Temporary/Seasonal - - - - TOTAL PERSONNEL 16.00 11.00 11.00 8.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 3 FTEs to Fire Operations. * Estimate as of May 2005 129 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE OPERATIONS PROGRAM DESCRIPTION The Fire Operations Division provides the skilled firefighting, lifesaving forces and resources necessary to execute a problem -solving outcome that is quick, effective, skillful, safe, and caring to our customers impacted by fires, sudden illnesses, injuries, hazardous materials incidents or other emergencies. MAJOR DIVISION GOALS 1. Maintain an operational readiness and deployment capability at seven fire stations, including seven front-line, advanced life-support paramedic engine companies, one advanced life- support truck company, and four advanced life-support paramedic ambulances. 2. Provide and maintain an operational readiness level that will meet the emergency medical needs of the citizens of Denton and areas of Denton County serviced through contract. 3. Educate citizens in lifesaving, self-help programs such as Cardio-Pulmonary Resuscitation (CPR) and first aid. 4. Provide the City's employees with the education and equipment necessary to assist them in the event of injury or sudden illness. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Maintain a minimum staffing level of 36 at all times for the operation of seven fire stations. 2. Develop pre -fire plans for all target hazard occupancies. 3. Implement improved strategies of the Fire Department Strategic Plan. 4. Maintain operation of the Special Ops Hazardous Materials Team. 5. Continue to work with the medical control director to improve the standard of care offered by our EMS system through continuing education, improved protocols, the quality assurance program, and improved medications. 6. Provide CPR, Automatic External Defibrillator (AED), and first aid training to City employees and the general public. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Maintain minimum staffing 32 32 33 36 2. Fire alarms 2,917 2,900 2,880 2,900 3. Structure fires 77 65 68 65 4. Haz-mat team members trained 44 46 46 56 5. EMS alarms 7,012 6,000 6,276 6,500 6. Transports 4,735 3,480 4,645 4,800 7. Continuing education training hrs 4,752 8,160 8,160 9,060 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Response times to fires in less than five minutes 80`70 80`70 80`70 90`70 2. City employees trained in use of A EDs 100 50 50 50 3. Paramedics who maintain or achieve certification 120 120 122 137 130 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE OPERATIONS RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Ambulance Service Fees $ 1,145,813 $ 1,283,000 $ 1,283,000 $ 1,175,000 County Ambulance Service 301,047 298,000 218,239 240,000 Small Cities Ambulance 72,131 95,796 95,796 53,000 Hazardous Materials Billing - 2,000 1,000 2,000 CPR Training 3,177 2,000 750 2,000 General Resources 9,505,873 10,075,708 10,530,216 11,836,473 TOTAL RESOURCES $ 11,028,041 $ 11,756,504 $ 12,129,001 $ 13,308,473 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 9,939,327 $ 10,186,276 $ 10,576,536 $ 11,601,468 Materials & Supplies 144,413 244,700 240,306 300,935 Maintenance & Repair 45,428 97,172 74,174 76,685 Insurance 187,160 82,744 82,744 211,667 Miscellaneous 1,336 1,500 3,500 3,500 Operations 710,377 1,137,070 1,144,699 1,1 12,161 Transfers - 7,042 7,042 2,057 Fixed Assets - - - - TOTAL EXPENDITURES $ 11,028,041 $ 11,756,504 $ 12,129,001 $ 13,308,473 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional - - - - Management/Supervision - - - - Sworn Public Safety 127.00 143.00 143.00 146.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 127.00 143.00 143.00 146.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 3 FTEs from Fire Administration. * Estimate as of May 2005 131 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE PREVENTION PROGRAM DESCRIPTION The Fire Prevention Division strives to reduce the frequency, probability, and severity of fires along with the resulting deaths, injuries, and property loss by educating, training, and encouraging its customers to be safe. Fire prevention exists to lessen the physical, occupational, and social hazards, which contribute to the occurrence and spread of fire. The division's mission is to educate the community regarding fire and safety prevention, enforce fire codes and arson abatement laws, and ensure that structures are engineered and built to prevent fire and decrease fire hazards. MAJOR DIVISION GOALS 1. Streamline procedures for a more effective and efficient use of staff. 2. Maintain a comprehensive public education program designed to increase awareness, provide information, and change behavior in order to manage fire, injury, and natural hazards in the City. 3. Review fee schedule and implement approved changes. 4. Enforce the adopted Fire Code through plan review, permitting, and systems testing. 5. Prevent fires and injury by conducting annual and semi-annual inspections. 6. Investigate all fires and explosions and vigorously pursue criminals who commit arson. 7. Promote a positive image to the community by bringing these services to the neighborhoods and soliciting community involvement. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Develop a training schedule for Prevention Division. 2. Expand Risk Watch. 3. Increase the number of self -inspections. 4. Inspect all Target Hazard Occupancies. 5. Implement an explosives awareness campaign. 6. Continue to improve customer service. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Routine inspections 3,000 3,300 3,300 3,500 2. Origin and cause (O/C) investigations 480 465 450 460 3. Public education programs 309 300 275 325 4. Plan reviews 750 750 800 800 5. Fire Code citations 300 325 325 325 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Percent of inspections 100% 100% 100% 100% 2. Percent of O/C investigations 96% 100% 97% 100% 3. Percent of public education programs 172% 100% 92% 100% 4. Percent of plan reviews 100% 100% 106% 100% 5. Percent of citations 92% 100% 100% 100% 132 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE PREVENTION RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Fire Department Fines $ 18,879 $ 10,000 $ 10,000 $ 12,000 Fire Inspections 100,055 85,000 87,000 85,000 General Resources 389,992 438,771 462,344 476,845 TOTAL RESOURCES $ 508,926 $ 533,771 $ 559,344 $ 573,845 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 397,673 $ 414,780 $ 440,353 $ 449,344 Materials & Supplies 15,263 19,418 19,418 19,418 Maintenance & Repair 25,820 9,182 9,182 9,686 Insurance 5,662 16,164 16,164 13,242 Miscellaneous 3,685 12,250 12,250 11,250 Operations 50,904 56,361 56,361 64,185 Transfers 9,919 5,616 5,616 6,720 Fixed Assets - - - - TOTAL EXPENDITURES $ 508,926 $ 533,771 $ 559,344 $ 573,845 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 3.00 3.00 3.00 3.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision 1.00 1.00 1.00 1.00 Sworn Public Safety - - - - Temporary/Seasonal 0.25 0.25 0.25 0.25 TOTAL PERSONNEL 6.25 6.25 6.25 6.25 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 133 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY EMERGENCY MEDICAL SERVICES PROGRAM DESCRIPTION Starting with the 2004-05 budget, this division was combined with Fire Operations. MAJOR DIVISION GOALS N/A MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 N/A WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. EMS alarms 7,012 N/A N/A N/A 2. Transports 4,735 N/A N/A N/A 3. Continuing education training hours 4,752 N/A N/A N/A PRODUCTIVITY MEASURES 2003-04 2004-05 ACTUAL BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Paramedics who maintain or achieve certification 120 N/A N/A N/A 2. City employees trained in use of AEDs 100 N/A N/A N/A 134 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY EMERGENCY MEDICAL SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 771,609 $ - $ - $ - TOTAL RESOURCES $ 771,609 $ - $ - $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 233,415 $ - $ - $ - Materials & Supplies 125,212 - - - Maintenance & Repair 29,030 - - - Insurance 9,335 - - - Miscellaneous - - - - Operations 372,878 - - - Transfers 1,739 - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 771,609 $ - $ - $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 - - - Technical/Paraprofessional - - - - Professional 1.00 - - - Management/Supervision - - - - Sworn Public Safety 1.00 - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 3.00 - - - MAJOR BUDGET CHANGES The 2004-05 budget included the transfer of 2 FTEs to Fire Administration and 1 FTE transferred to Fire Operations. This budget was combined into Fire Operations. * Estimate as of May 2005 135 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUILDING INSPECTIONS PROGRAM DESCRIPTION The Building Inspections Division reviews construction documents for compliance with adopted codes and ordinances, issues permits for construction or alteration of structures, and inspects construction projects to ensure compliance with adopted codes and ordinances. The division also inspects food establishments for compliance with adopted regulations, issues food establishment workers cards, and inspects public swimming pools. The division responds to citizen complaints concerning construction projects and minimal housing standards, as well as stagnant water and substandard buildings. MAJOR DIVISION GOALS 1. Track the effectiveness of the new "over the counter " permit opportunity. 2. Establish a process for the consideration of the 2003 International Building Code and Green Code addendums. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Further enhance the Building Inspections Web page by adding detailed landscape information, including recommended species for this area, as well as planting times and techniques. 2. Continue to improve customer service. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Perform requested inspection the same day 98`70 100`70 100`70 100`70 2. Perform residential plan reviews within 5 days 54`70 85% 92`70 100% 3. Perform commercial plan reviews within 10 days 78`70 100`70 92`70 100`70 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Certificate of Occupancy inspections performed within 24 hours of application or as requested 94`70 100`70 96`70 100`70 2. Inspectors to inspection requests 1:23 1:15 1:19 1:15 136 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUILDING INSPECTIONS 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Temporary Gas Permits $ 3,150 $ 4,100 $ 3,850 $ 3,150 Food Handler Permits 56,171 65,000 65,000 71,500 Moving Permits 315 400 400 400 Demolition Permits 2,155 1,200 2,000 2,155 Pool, Spa, Hot Tub Permits 7,204 6,000 5,500 7,204 Building Permits 1,366,441 1,100,000 1,100,000 1,100,000 Electrical and Plumbing Licenses 41,250 2,000 19,840 20,000 Curb Cut Permits 1,173 2,000 1,500 1,173 Mobile Home Park Licenses 9,273 10,000 12,500 9,273 Sign Permits 22,580 15,000 21,500 22,580 Fence Permits 23,075 21,600 18,000 20,000 Mechanical Permits 14,460 14,000 14,000 14,460 Certificates of Occupancy Fees 27,200 27,000 52,000 27,200 Variance Filing Fees 2,000 2,700 2,700 2,000 Landscape Fees 2,050 750 750 2,050 Beer and Wine Permits 9,720 9,000 10,400 10,500 Restaurant Inspections 167,475 185,000 185,000 203,500 Swimming Pool Inspections 19,804 19,240 20,000 21,000 Re -Inspection Fees 8,625 8,600 9,200 10,000 Electrical Inspections 22,516 21,000 20,800 22,516 Plumbing Inspections 64,904 61,000 61,000 63,135 Plans Review Fees 414,094 185,000 186,000 190,000 General Resources (1,032,079) (478,786) (695,158) (557,382) TOTAL RESOURCES $ 1,253,556 $ 1,281,804 $ 1,1 16,782 $ 1,266,414 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 975,080 $ 1,012,527 $ 847,505 $ 1,014,74 Materials & Supplies 28,018 35,116 35,116 35,116 Maintenance & Repair 18,395 15,100 15,100 15,100 Insurance 11,390 21,928 21,928 18,900 Operations 75,767 85,021 85,021 82,783 Transfers 144,906 1 12,1 12 1 12,1 12 99,831 TOTAL EXPENDITURES $ 1,253,556 $ 1,281,804 $ 1,1 16,782 $ 1,266,414 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 3.00 3.00 3.00 2.00 Technical/Paraprofessional 12.00 11.00 11.00 12.00 Professional 2.00 2.00 2.00 2.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 18.00 17.00 17.00 17.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 137 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FACILITIES MANAGEMENT PROGRAM DESCRIPTION The Facilities Management Department is responsible for Capital Improvement Program (CIP) construction, major and minor renovation projects, construction contracts including hiring and supervising architects and consultants, building maintenance, space planning, lease/purchase negotiations, janitorial services, utility services, and security for multiple municipal buildings. These tasks are accomplished by providing quality facility management, service, and construction management for interdepartmental customers who serve our citizens. MAJOR DIVISION GOALS 1. Provide administration and evaluation of City facilities during construction and maintenance, making the City more effective in providing services for citizens while becoming more efficient in the use of City resources. 2. Implement the adopted Capital Improvement Program, improving on completion dates and reporting systems. 3. Continue to provide a 24/7 on -call system for maintenance of City facilities in an aesthetically pleasing and orderly manner, which instills employee pride and efficiency and improves public approval. 4. Continue to provide efficient and effective service to our customers. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue major Capital Improvement Program (CIP) construction for FY 2006, including Airport Terminal, Jail Renovation, Fire Station 7, and the Public Safety Training Facility. 2. Continue special CIP projects such as improving existing American Disabilities Act (ADA) accommodations and other facility maintenance areas. 3. Analyze and track expenditures in facilities areas for cost effectiveness in view of service priorities. 4. Continue to complete work requests in a timely manner and perform scheduled heating, ventilation, air conditioning (HVAC) maintenance on equipment to extend the life of the capital investments while improving on our scheduled maintenance program. 5. Continue to provide and monitor custodial services for designated City buildings. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Buildings served 35 35 35 35 2. Major CIP projects 4 3 6 4 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Work requests completed on time 90% 85% 85% 85% 2. "Off -hours" requests completed 100% 100% 100% 100% 3. Projects completed on time and within budget 100% 100% 100% 100% 4. Special projects completed on time N/A N/A 100% 100% 5. Number of janitorial complaints 88 88 80 80 138 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES City Hall East - Lease Revenue General Resources TOTAL RESOURCES 2003-04 2004-05 ACTUAL BUDGET $ 98,604 $ 98,604 $ 2,312,799 2,348,598 FACILITIES MANAGEMENT 2004-05 2005-06 ESTIMATE * ADOPTED 98,604 $ 98,604 2,348,598 2,405,711 $ 2,411,403 $ 2,447,202 $ 2,447,202 $ 2,504,315 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 915,525 $ 988,604 $ 956,610 $ 934,802 Materials & Supplies 49,264 51,073 51,073 51,873 Maintenance & Repair 301,051 326,381 333,822 374,410 Insurance 19,730 29,543 29,543 28,870 Miscellaneous 904 1,303 1,303 503 Operations 1,039,133 957,410 981,963 1,048,442 Transfers 85,796 92,888 92,888 65,415 Fixed Assets - - - - TOTAL EXPENDITURES $ 2,411,403 $ 2,447,202 $ 2,447,202 $ 2,504,315 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 2.00 2.00 2.00 2.00 Technical/Paraprofessional 9.00 9.00 9.00 8.00 Professional 2.00 2.00 2.00 - Management/Supervision 2.00 2.00 2.00 3.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 15.00 15.00 15.00 13.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 2 FTEs * Estimate as of May 2005 139 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES SUMMARY BY CATEGORY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Court Cost Service Fees $ 176,708 $ 150,000 $ 195,000 $ 195,000 Animal Control Fines 17,103 6,600 13,500 13,000 UNT Police Fines 149,978 130,000 200,000 200,000 TWU Police Fines 14,424 18,000 14,000 14,000 Court Administration Fees 854,654 950,000 975,000 1,054,000 Uniform Traffic Fees 63,751 70,000 67,000 68,000 Civil Fines 31,590 31,000 48,000 48,000 Inspection Fines & Fees 3,024 1,800 12,000 12,000 School Crossing Fines 13,660 12,100 6,000 6,000 County Vehicle Registration Fee - 70,000 70,000 85,000 Williams Square Parking Fees 15,330 15,637 15,637 15,637 Tax Roll Processing 7,800 8,000 8,000 8,080 Tax Certificates 1,480 1,500 1,500 1,515 General Resources 2,003,422 2,157,023 1,803,395 1,872,135 TOTAL RESOURCES $ 3,352,924 $ 3,621,660 $ 3,429,032 $ 3,592,367 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 2,692,813 $ 2,879,494 $ 2,708,948 $ 2,902,855 Materials & Supplies 86,337 96,977 89,739 94,878 Maintenance & Repair - 2,000 2,000 - Insurance 23,136 48,127 48,127 50,460 Miscellaneous 968 550 690 600 Operations 158,291 171,847 156,863 236,351 Transfers 391,379 422,665 422,665 307,223 Fixed Assets - - - - TOTAL EXPENDITURES $ 3,352,924 $ 3,621,660 $ 3,429,032 $ 3,592,367 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 18.25 19.25 19.25 18.25 Technical/Paraprofessional 9.00 7.00 7.00 7.00 Professional 14.00 14.00 14.00 12.50 Management/Supervision 3.00 4.00 4.00 4.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 44.25 44.25 44.25 41.75 * Estimate as of May 2005 140 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Finance Administration Treasury Tax Municipal Court Risk Management Accounting General Resources TOTAL RESOURCES EXPENDITURES Finance Administration Treasury Tax Municipal Court Risk Management Accounting TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) Finance Administration Treasury Tax Municipal Court Risk Management Accounting TOTAL PERSONNEL * Estimate as of May 2005 FISCAL & MUNICIPAL SERVICES SUMMARY BY DIVISION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 9,280 9,500 9,500 9,595 1,324,892 1,439,500 1,600,500 1,695,000 15,330 15,637 15,637 15,637 2,459,868 2,651,703 2,195,075 2,371,531 $ 3,809,370 $ 4,1 16,340 $ 3,820,712 $ 4,091,763 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 297,386 $ 311,256 $ 311,256 $ 308,458 364,731 392,212 392,212 362,542 297,904 200,887 204,269 213,900 801,893 973,133 973,133 976,317 420,230 452,384 436,790 462,714 1,170,780 1,291,788 1,1 1 1,372 1,268,436 $ 3,352,924 $ 3,621,660 $ 3,429,032 $ 3,592,367 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 2.00 2.00 2.00 2.00 4.00 4.00 4.00 3.50 2.00 2.00 2.00 2.00 14.25 14.25 14.25 14.25 5.00 5.00 5.00 5.00 17.00 17.00 17.00 15.00 44.25 44.25 44.25 41.75 141 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES FINANCE ADMINISTRATION PROGRAM DESCRIPTION The Finance Administration Division is the administrative arm of City financial operations. The division has direct management responsibility over Risk Management, Accounting, Budget, Tax, Materials Management, Treasury, Municipal Court, Library Services, Technology Services, Fleet Management, and Human Resources. This division oversees preparation of various internal and external financial reports, advises management on all aspects of the financial operations of the City, and is responsible for long-range financial planning and debt management for the City. MAJOR DIVISION GOALS 1. Recruit and develop a responsible and professional management team. 2. Foster a "customer -oriented" philosophy toward internal departments within the City. 3. Safeguard the City's assets by maximizing resources, minimizing costs, and protecting cash principle. 4. Ensure the City's financial accountability and responsible use of resources. 5. Ensure that the City's financial system produces financial information that is reliable and usable. 6. Plan for the City's future financial growth and ensure that the City remains fiscally sound. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Complete reporting requirements for Governmental Accounting Standards Board for the 2005 Comprehensive Annual Financial Report (CAFR). 2. Continue to refine a five-year financial forecast and financial plan. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Complete annual financial report 1 1 1 1 2. Complete financial and economic analysis reports by 25th of month 12 12 12 12 3. Complete departmental management information report by the 15th of each month 12 12 12 12 4. Respond to requested surveys within two weeks 8 8 8 8 5. Complete special projects within requested time frame 5 10 10 10 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Special projects completed/initiated within same fiscal year 100% 100% 100% 100% 2. Departmental strategic planning objectives completed within target date 100% 100% 100% 100% 3. Requests for information responded to within requested time frame 100% 100% 100% 100% 142 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES FINANCE ADMINISTRATION 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 297,386 $ 311,256 $ 311,256 $ 308,458 TOTAL RESOURCES $ 297,386 $ 311,256 $ 311,256 $ 308,458 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 219,915 $ 226,623 $ 226,623 $ 233,902 Materials & Supplies 5,928 10,311 10,311 9,900 Maintenance & Repair - - - - Insurance 1,182 2,624 2,624 2,665 Miscellaneous - - - - Operations 18,480 24,418 24,418 21,148 Transfers 51,881 47,280 47,280 40,843 Fixed Assets - - - - TOTAL EXPENDITURES $ 297,386 $ 311,256 $ 311,256 $ 308,458 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 2.00 2.00 2.00 2.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 143 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES TREASURY PROGRAM DESCRIPTION The Treasury Division is responsible for managing the City's portfolio, cash, debt service, and hotel occupancy tax programs. The primary objectives are to optimize the City's interest earnings potential, analyze cash forecasts and daily cash requirements, analyze the City's debt service structure, monitor internal controls, and manage the cash -handling training program. MAJOR DIVISION GOALS 1. Optimize investment earnings with safety and liquidity. 2. Improve efficiency and effectiveness of operations. 3. Be a leader among cities and in this community in providing quality service. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Ensure divisions obtain their budgeted interest incomes. 2. Administer a departmental strategic planning process. 3. Plan and implement check guarantee system. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. General Fund investment income $506,795 $550,000 $500,000 $500,000 2. Wire transfers 482 600 540 600 3. Cash fund audits 190 150 130 140 4. Hotels monitored 19 19 19 19 5. Hotel recipients monitored 15 15 15 15 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Budgeted investment income earned 92`70 100`70 91 % 100`70 2. Cash audit recommendations implemented 90`70 100`70 90`70 100`70 3. Hotel revenue audited 100`70 100`70 100`70 100`70 4. Recipient allocation audited 100`70 100`70 100`70 100`70 144 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES TREASURY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 364,731 $ 392,212 $ 392,212 $ 362,542 TOTAL RESOURCES $ 364,731 $ 392,212 $ 392,212 $ 362,542 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 330,823 $ 356,136 $ 356,136 $ 333,317 Materials & Supplies 1,493 1,500 1,500 1,045 Maintenance & Repair - - - - Insurance 1,948 3,996 3,996 4,256 Miscellaneous - - - - Operations 7,155 8,010 8,010 7,061 Transfers 23,312 22,570 22,570 16,863 Fixed Assets - - - - TOTAL EXPENDITURES $ 364,731 $ 392,212 $ 392,212 $ 362,542 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional - - - - Professional 2.00 2.00 2.00 1.50 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 4.00 4.00 3.50 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 0.5 FTE. * Estimate as of May 2005 145 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES TAX PROGRAM DESCRIPTION The Tax Division is responsible for all components of property tax assessment and collection. This includes calculating the ad valorem tax rate, the tax roll, tax billing, and the collection of current and delinquent taxes. Other aspects of this area include assisting in the annexation process, property liens (mowing, paving, mobile homes), and maintaining a working relationship with the Denton Central Appraisal District (DCAD). MAJOR DIVISION GOALS 1. Develop innovative methods to inform citizens about changes in the property tax program. 2. Provide top quality customer service to all citizens. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Ensure all tax statements are distributed in a timely manner. 2. Implement lock box imaging program. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Property tax accounts 32,926 34,200 34,851 36,600 2. DCAD supplement modifications 9,800 5,500 7,900 7,900 3. Tax certificates 147 150 150 150 4. Tax refunds 1,269 900 581 500 5. Bankruptcies 953 800 528 400 6. Account inquiries 8,239 15,000 9,690 8,000 7. Release of liens 216 150 140 120 8. Addition of liens 72 125 80 75 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Property tax accounts collected 98% 98% 98% 98% 2. Average supplements per month 817 458 658 658 3. Average tax certificates per month 12 17 13 13 4. Average tax refunds per month 106 83 49 42 5. Average bankruptcies per month 79 150 44 33 6. Average account inquiries per month 687 1,250 808 667 7. Average release of liens per month 18 12 12 10 8. Average addition of liens per month 6 10 7 6 146 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES TAX RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Tax Roll Processing $ 7,800 $ 8,000 $ 8,000 $ 8,080 Tax Certificates 1,480 1,500 1,500 1,515 General Resources 288,624 191,387 194,769 204,305 TOTAL RESOURCES $ 297,904 $ 200,887 $ 204,269 $ 213,900 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 107,411 $ 105,438 $ 108,820 $ 109,699 Materials & Supplies 17,101 17,500 17,500 17,300 Maintenance & Repair - - - - Insurance 1,683 4,132 4,132 3,959 Miscellaneous - - - - Operations 17,229 16,435 16,435 16,444 Transfers 154,480 57,382 57,382 66,498 Fixed Assets - - - - TOTAL EXPENDITURES $ 297,904 $ 200,887 $ 204,269 $ 213,900 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 2.00 2.00 2.00 2.00 Professional - - - - Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 2.00 2.00 2.00 2.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 147 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES MUNICIPAL COURT PROGRAM DESCRIPTION The Municipal Court is responsible for administration and clerical support for all municipal court proceedings required by state statute. These responsibilities include: collection of fines, fees, and state costs; filing of all appropriate documentation; coordinating court appearances of all participants; statistical reporting to City and state entities; and custodial duties over all documents and records that become part of the legal process. MAJOR DIVISION GOALS 1. Treat the community with professional courtesy and respect through adherence to ethical and legal standards for court clerks. 2. Administratively enforce all adjudication of the Court of Record as a deterrent to Class C misdemeanor crime and traffic offenses. 3. Increase the court's efficiency through streamlined procedures and automation. 4. Become a high performance organization by utilizing the Consultation/Adaptation/Mobilization model to execute networked team strategies. 5. Provide opportunities for staff training and professional development. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implement a new collection strategy to improve the rate of collection of court judgments. 2. Continue implementation plan for paperless court operations through imaging technology. 3. Continue to implement and test all upgrades of the court management software. 4. Adapt the court software system to field data capture via an interface with the police software. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Cases filed 43,714 47,000 48,000 49,000 2. Non -jury trials 2,528 3,200 2,400 3,000 3. Warrants issued 10,979 11,000 11,000 11,500 4. Net revenue collected $2,990,347 $3,145,400 $3,200,000 $3,300,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Same year disposition rates for judgements 73% 90% 80% 85% 2. Citations issued per full-time equivilent (FTE) position 3,122 3,770 3,429 3,500 3. Average filing time (days) 3 3 3 2.5 148 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES MUNICIPAL COURT 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Court Cost Service Fees $ 176,708 $ 150,000 $ 195,000 $ 195,000 Animal Service Fines 17,103 6,600 13,500 13,000 UNT Police Fines 149,978 130,000 200,000 200,000 TWU Police Fines 14,424 18,000 14,000 14,000 Court Administration Fees 854,654 950,000 975,000 1,054,000 Uniform Traffic Fees 63,751 70,000 67,000 68,000 Civil Fines 31,590 31,000 48,000 48,000 School Crossing Fines 13,660 12,100 6,000 6,000 County Vehicle Registration Fee - 70,000 70,000 85,000 Inspection Fines & Fees 3,024 1,800 12,000 12,000 General Resources (522,999) (466,367) (627,367) (718,683) TOTAL RESOURCES $ 801,893 $ 973,133 $ 973,133 $ 976,317 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 691,909 $ 746,885 $ 746,885 $ 781,452 Materials & Supplies 35,737 36,916 36,916 36,916 Maintenance & Repair - - - - Insurance 7,098 14,958 14,958 15,795 Miscellaneous - - - - Operations 43,533 33,058 33,058 103,114 Transfers 23,616 141,316 141,316 39,040 Fixed Assets - - - - TOTAL EXPENDITURES $ 801,893 $ 973,133 $ 973,133 $ 976,317 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 12.25 12.25 12.25 12.25 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 14.25 14.25 14.25 14.25 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 149 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES RISK MANAGEMENT PROGRAM DESCRIPTION The Risk Management Division is responsible for identifying and evaluating potential exposures to loss and developing policies, procedures and training to eliminate and/or mitigate the cost of claims associated with any losses. Risk Management is also responsible for the administration of the City's benefits program, including compliance with applicable laws, fund and trend analysis, and planning. The division administers the Risk Retention Fund, Health Insurance Fund, and Wellness Program. MAJOR DIVISION GOALS 1. Protect the assets (human, physical, fiscal) of the City from loss through the implementation of sound risk management practices. 2. Develop, update, and administer competitive, responsive, and cost-effective health, life, and long-term/short-term disability and wellness programs. 3. Ensure the educational development of Risk Management staff to achieve divisional goals. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide for the optimal protection of City property and financial assets by analyzing and placing proper insurance coverages, and evaluating self -funding alternatives. 2. Increase safety, health, and wellness awareness among employees. 3. Reduce the number of lost -time Worker's Compensation claims, at -fault vehicle accidents, and liability claims filed against the City. 4. Obtain advantageous health and benefit programs through contractual transfer of risks, managed benefit designs, and reduced claims costs through proactive wellness and disease management programs. WORKLOAD MEASURES 1. Worker's Compensation claims 2. General liability claims adjusted 3. Short-term/long-term disability claims PRODUCTIVITY MEASURES 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE ADOPTED 122 135 120 125 132 120 130 130 24 20 2003-04 2004-05 ACTUAL BUDGET 27 25 2004-05 2005-06 ESTIMATE ADOPTED 1. Vehicle accidents 22 30 25 25 2. Lost -time injuries 16 25 15 20 3. Benefit issues handled 150 130 250 275 150 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES RISK MANAGEMENT 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 420,230 $ 452,384 $ 436,790 $ 462,714 TOTAL RESOURCES $ 420,230 $ 452,384 $ 436,790 $ 462,714 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 338,802 $ 351,988 $ 351,988 $ 365,965 Materials & Supplies 5,045 9,750 6,500 8,945 Maintenance & Repair - 2,000 2,000 - Insurance 3,094 6,977 6,977 7,020 Miscellaneous - - - - Operations 39,066 58,249 45,905 60,440 Transfers 34,223 23,420 23,420 20,344 Fixed Assets - - - - TOTAL EXPENDITURES $ 420,230 $ 452,384 $ 436,790 $ 462,714 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - 1.00 1.00 1.00 Technical/Paraprofessional 2.00 - - - Professional 3.00 3.00 3.00 3.00 Management/Supervision - 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 5.00 5.00 5.00 5.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 151 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES ACCOUNTING PROGRAM DESCRIPTION The Accounting Division collects, records, summarizes, and reports the results of all financial transactions that occur within City operations and prepares the Comprehensive Annual Financial Report (CAFR). Major responsibilities include accounts payable, payroll, utility accounting, grant reporting, project and cost accounting, fixed asset maintenance, Federal Energy Regulatory Commission (FERC) accounting, financial statement preparation, and other accounting functions. MAJOR DIVISION GOALS 1. Provide financial information to all users in the form, the frequency, and the timeliness needed. 2. Provide financial reporting in conformity with Generally Accepted Accounting Principles (GAAP), FERC accounting and reporting, and project and cost accounting. 3. Provide for timely and accurate payments to the City's vendors. 4. Maintain a process of payment frequency that will allow for early payment discounts to be taken when offered by vendors. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to receive the "Certificate of Achievement for Excellence in Financial Reporting." 2. Distribute monthly financial reports by the tenth working day of the month. 3. Provide a comprehensive financial report and economic analysis on a monthly basis. 4. Present the Comprehensive Annual Financial Report by January 14. 5. Continue to automate the bank reconciliation process to monitor and safeguard the City's cash resources and complete monthly reconciliations by the 25t" of each month. 6. Develop/update accounting policies and procedures to ensure compliance with Governmental Accounting Standards Board (GASB)/GAAP requirements. 7. Continue staff professional and technical development. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Accounts Payable documents processed per year 59,679 74,140 55,000 60,000 2. General accounting transactions monthly 10,000 8,100 11,500 11,500 3. Payroll transactions entered monthly 3,200 3,200 3,200 3,200 4. Payroll checks per month 2,500 2,500 2,500 2,500 5. Fixed assets transactions per year 1,200 1,000 1,300 1,300 6. A/P checks issued per year 23,810 23,089 23,752 24,000 7. New grants identified/applied for 24 3 30 27 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Vendor invoices processed within 30 days 90% 90% 95% 100% 2. Monthly operations report distributed within 7 working days 83% 100% 100% 100% 3. Monthly closings within 5 days 92% 100% 100% 100% 152 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES ACCOUNTING 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Williams Square Parking Fees $ 15,330 $ 15,637 $ 15,637 $ 15,637 General Resources 1,155,450 1,276,151 1,095,735 1,252,799 TOTAL RESOURCES $ 1,170,780 $ 1,291,788 $ 1,1 1 1,372 $ 1,268,436 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,003,953 $ 1,092,424 $ 918,496 $ 1,078,520 Materials & Supplies 21,033 21,000 17,012 20,772 Maintenance & Repair - - - - Insurance 8,131 15,440 15,440 16,765 Miscellaneous 968 550 690 600 Operations 32,828 31,677 29,037 28,144 Transfers 103,867 130,697 130,697 123,635 Fixed Assets - - - - TOTAL EXPENDITURES $ 1,170,780 $ 1,291,788 $ 1,1 1 1,372 $ 1,268,436 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 5.00 5.00 5.00 4.00 Technical/Paraprofessional 3.00 3.00 3.00 3.00 Professional 8.00 8.00 8.00 7.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 17.00 17.00 17.00 15.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 2 FTEs. * Estimate as of May 2005 153 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND SERVICES City Council Municipal Judge I L City Manager I L City Attorney Judicial Services General Government Services, Legal Services City Manager's Office, Public Information Office, L Cable Television, Economic Development, Internal Audit, Budget, & Human Resources Police Department, Animal SeNces, Fire Department, Fiscal Operations, Building Inspections, & Facilities Management Traffic Operations, Streets, Street Lighting, Library, Parks & Recreation, Code Enforcement, Airport, & Planning 154 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND Assistant City Manager Transportation Park Administration 155 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION OPERATIONS AIRPORT PROGRAM DESCRIPTION The Denton Airport provides service to the aviation public by contracting with Fixed Based Operators to provide aircraft -related services. The Airport provides and maintains a 6,000-foot runway with associated taxiways, ramps and navigational aides and provides a base for local aircraft. The Airport is a designated reliever airport for the Dallas/Fort Worth International Airport, providing a major transportation link to Denton and serving as a position inducement to industries considering locating to this area. The Airport is the home base for an air cargo service serving the United States and an air charter service serving the entire North American continent. Seven corporate flight departments are based on the field, as well as two flight schools, major aircraft maintenance, aircraft paint and interior services, and several aviation sales departments. The Airport also serves as a base for that segment of our citizenry involved in recreational and sport aviation. MAJOR DIVISION GOALS 1. Increase the number of businesses based on the field, both corporate flight departments and general aviation -related services. 2. Continue legislative campaign to improve (receive) federal/state grant funding. 3. Receive TxDOT recognition as Most Improved Airport of the Year. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Complete construction of the taxiway realignment and apron expansion. 2. Complete construction of the new Airport Terminal Building. 3. Improve tenant relations through increased publications and outreach programs. 4. Partner with the FAA to increase Tower hours of operation. 5. Continue design phase of runway extension. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Daily airfield inspections 260 260 195 260 2. Airfield acres mowed/maintained 240 240 240 240 3. Monthly financial/inspection reports 24 24 24 36 4. Advisory Board meetings (reports) 14 12 14 12 5. Special events hosted 5 3 3 3 6. Tenant relations/ development (hours/week) 30 40 60 50 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Based aircraft 202 245 214 226 2. Airport revenues $291,641 $295,337 $765,358 $1,034,954 3. Negotiated lease agreements 7 4 8 4 4. Increased hangar/office space (square feet) 20,600 20,000 62,000 77,000 5. Fuel flowage (gallons) 657,761 700,000 700,000 725,000 156 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION OPERATIONS AIRPORT RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Airport Fees $ 288,642 $ 305,337 $ 258,430 $ 282,025 General Resources 221,733 238,651 273,822 239,906 TOTAL RESOURCES $ 510,375 $ 543,988 $ 532,252 $ 521,931 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 296,639 $ 312,069 $ 300,289 $ 291,702 Materials & Supplies 6,541 8,089 8,328 10,460 Maintenance & Repair 4,624 6,935 7,218 16,629 Insurance 11,772 26,222 26,222 25,863 Miscellaneous 19 800 667 705 Operations 146,616 130,349 130,004 129,968 Transfers 44,164 59,524 59,524 46,604 Fixed Assets - - - - TOTAL EXPENDITURES $ 510,375 $ 543,988 $ 532,252 $ 521,931 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 1.00 1.00 1.50 1.00 Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional - - - - Professional 1.00 1.00 1.00 1.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal 0.50 0.50 - - TOTAL PERSONNEL 4.50 4.50 4.50 4.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of a half-time FTE. * Estimate as of May 2005 157 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC & STREET OPERATIONS SUMMARY BY CATEGORY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Street Cut Reimbursements $ 162,949 $ 200,000 $ 180,000 $ 200,000 Charges to Capital Projects 62,206 217,000 264,600 - State Signal Reimbursement 20,085 16,062 16,062 16,062 General Resources 4,283,604 4,722,384 4,787,408 5,238,869 TOTAL RESOURCES $ 4,528,844 $ 5,155,446 $ 5,248,070 $ 5,454,931 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,944,557 $ 2,292,755 $ 2,292,755 $ 2,336,845 Materials & Supplies 137,970 156,350 86,350 85,677 Maintenance & Repairs 937,838 1,073,905 1,071,529 1,045,887 Insurance 37,170 187,689 187,689 90,869 Miscellaneous 3,905 6,400 6,400 6,400 Operations 1,403,843 1,324,474 1,489,474 1,750,1 13 Transfers 63,561 113,873 113,873 139,140 Fixed Assets - - - - TOTAL EXPENDITURES $ 4,528,844 $ 5,155,446 $ 5,248,070 $ 5,454,931 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 21.00 21.00 21.00 19.00 Office/Clerical - - - - Technical/Paraprofessional 15.00 15.00 15.00 15.00 Professional - - - 1.00 Management/Supervision 2.00 2.00 2.00 2.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 38.00 38.00 38.00 37.00 * Estimate as of May 2005 158 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Traffic Operations Streets Street Lighting General Resources TOTAL RESOURCES 2003-04 ACTUAL 20,085 $ 225,155 4,283,604 4,528,844 $ 2004-05 BUDGET 23,062 $ 410,000 4,722,384 5,155,446 $ TRAFFIC & STREET OPERATIONS SUMMARY BY DIVISION 2004-05 ESTIMATE 23,062 $ 437,600 4,787,408 5,248,070 $ 2005-06 ADOPTED 16,062 200,000 5,238,869 5,454,931 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Traffic Operations $ 911,257 $ 1,152,428 $ 1,150,052 $ 1,168,718 Streets 2,985,802 3,398,018 3,398,018 3,491,213 Street Lighting 631,785 605,000 700,000 795,000 TOTAL EXPENDITURES $ 4,528,844 $ 5,155,446 $ 5,248,070 $ 5,454,931 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Traffic Operations 9.00 9.00 9.00 10.00 Streets 29.00 29.00 29.00 27.00 Street Lighting - - - - TOTAL PERSONNEL 38.00 38.00 38.00 37.00 * Estimate as of May 2005 159 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC & STREET OPERATIONS TRAFFIC OPERATIONS PROGRAM DESCRIPTION The Traffic Operations Division provides for the safe operation and maintenance of the transportation system, which controls, guides, and directs the public. The Traffic Division coordinates and monitors traffic volumes and installs and maintains traffic signs, signals, and pavement markings. The Division also responds to citizen requests, manages transportation issues, reviews new development, and assures compliance with federal, state and local quality standards. In addition, this division is responsible for all City sign needs, including decaling and lettering of vehicles. MAJOR DIVISION GOALS 1. Add more independent traffic signals into closed loop system using radio -controlled devices. 2. Continue intersection accident monitoring and improvement program. 3. Reduce the number of emergency traffic signal calls by implementing an on -going preventive maintenance program. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Replace 80,000 feet of needed pavement markings. 2. Replace 2% of the estimated 13,000 signs in Denton. 3. Improve pavement markings at major intersections, utilizing state-of-the-art materials and equipment. 4. Remark crosswalks and upgrade crossing signs. 5. Seek deployment of the Intelligent Transportation System. 6. Continue implementing the Geographic Information System (GIS) and the work order system. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Pavement marking/buttons (linear feet) 100,000 75,000 80,000 82,000 2. Traffic controller upgrades 10 2 10 20 3. Flashers (school and advanced warning) maintained 23 25 26 26 4. Signals maintained 101 101 102 102 5. Signs serviced N/A N/A 1,600 1,600 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Signal preventive maintenance scheduled 101 100 102 102 2. Button projects scheduled/completed 80% 80% 80% 80% 3. New signal construction 3 N/A 8 4 4. Maintain stop bar and arrows 80% 80% 70% 70% 5. Maintain stop signs hit as result of accidents 115 120 160 170 160 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC & STREET OPERATIONS TRAFFIC OPERATIONS RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED State Signal Reimbursement 20,085 16,062 16,062 16,062 Charges to Capital Projects - 7,000 7,000 - General Resources 891,172 1,129,366 1,126,990 1,152,656 TOTAL RESOURCES $ 911,257 $ 1,152,428 $ 1,150,052 $ 1,168,718 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 555,002 $ 661,163 $ 661,163 $ 767,352 Materials & Supplies 15,153 16,775 16,775 15,502 Maintenance & Repairs 129,304 140,182 137,806 132,687 Insurance 11,365 133,391 133,391 48,965 Miscellaneous 1,128 1,850 1,850 1,850 Operations 154,588 143,317 143,317 143,471 Transfers 44,717 55,750 55,750 58,891 Fixed Assets - - - - TOTAL EXPENDITURES $ 911,257 $ 1,152,428 $ 1,150,052 $ 1,168,718 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 8.00 8.00 8.00 8.00 Professional - - - 1.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 9.00 9.00 9.00 10.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 1 FTE from Engineering. * Estimate as of May 2005 161 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC & STREET OPERATIONS STREETS PROGRAM DESCRIPTION The Street Division is composed of two sections, Street Patching and Street Construction. Street Patching is responsible for repairing potholes and minor street failures, as well as repairing utility cuts made by various franchises. This section also performs major street maintenance, such as overlay and crack sealing. The second section, Street Construction, reconstructs streets that have totally failed and are in need of rebuilding. Street Construction also assists with new construction of roads. The Street Division provides emergency support response in the areas of cleaning streets after traffic accidents, removing fallen trees and limbs, barricading for high water, and sanding roads during inclement weather. MAJOR DIVISION GOALS 1. Protect the investment in public streets through preventive maintenance and reconstruction of streets. 2. Provide departmental assistance as needed: saw cutting, utility patching, milling, and work requests. 3. Assist the public with special projects: sanding streets, barricading, block parties, and scheduled festival -type activities. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Construct Capital Improvements Program projects. 2. Pavement management system and new Overall Condition Index (OCI) rating for all streets. 3. Expedite the efficiency and productivity of the Streets Department. 4. Respond to inclement weather conditions within 30 minutes of notification (e.g., high water, tree limbs, ice). 5. Economically repave small overlay projects and overlay larger patches without relying on the schedules of sub -contractors 6. Participate in the Denton County Transportation Authority -Enhanced Local Assistance Program. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Pot holes repaired (each) 4,004 6,000 8,500 7,500 2. Street Overlay (lane mile) 19.85 16 16 20 3. Cutouts base failures (BF)/utility cuts (square feet) 79,010 200,000 167,000 200,000 4. Crack seal maintenance (linear feet) 147,836 65,000 48,000 75,000 5. Street Reconstruction (lane mile) 12.56 N/A 10 12 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Citizen Requests - Respond within 24 hours 85% 85% 85% 85% 162 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Street Cut Reimbursements Charges to Capital Projects General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repairs Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES 2003-04 2004-05 ACTUAL BUDGET $ 162,949 $ 200,000 $ 62,206 210,000 2,760,647 2,988,018 TRAFFIC & STREET OPERATIONS STREETS 2004-05 2005-06 ESTIMATE * ADOPTED 180,000 $ 200,000 257,600 - 2,960,418 3,291,213 $ 2,985,802 $ 3,398,018 $ 3,398,018 $ 3,491,213 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,389,555 $ 1,631,592 $ 1,631,592 $ 1,569,493 59,842 69,575 69,575 70,175 808,534 933,723 933,723 913,200 25,805 54,298 54,298 41,904 2,777 4,550 4,550 4,550 680,445 646,157 646,157 811,642 18,844 58,123 58,123 80,249 $ 2,985,802 $ 3,398,018 $ 3,398,018 $ 3,491,213 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 21.00 21.00 21.00 19.00 Office/Clerical - - - - Technical/Paraprofessional 7.00 7.00 7.00 7.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 29.00 29.00 29.00 27.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 2 FTEs. * Estimate as of May 2005 163 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC & STREET OPERATIONS STREET LIGHTING PROGRAM DESCRIPTION The Street Lighting Division is responsible for funding street lighting for the City of Denton. The street lights in the City of Denton are provided by Denton Municipal Electric (DME), CoSery Electric and TXU Electric. DME provides street lighting whenever possible. Street Lighting Division is also responsible for the energy for all traffic signals. MAJOR DIVISION GOALS 1. Provide adequate lighting to provide safety for the citizens of Denton. 2. Cover the cost of the utilities for new street lighting to meet the growth of the city. 3. Continue to improve service and coordination of street installations and billing procedures. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Cover the cost of electric billing for the street lighting in all new developments. 2. Work with DME to ensure proper billing and budgeting. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Street lights in service 7,193 6,300 10,096 10,096 2. Signals that have LED's 100% 100% 100% 100% 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Street lights repaired 1,678 3,000 1,700 181 2. Street lights added 400 500 2,503 500 164 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC & STREET OPERATIONS STREET LIGHTING 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 631,785 $ 605,000 $ 700,000 $ 795,000 TOTAL RESOURCES $ 631,785 $ 605,000 $ 700,000 $ 795,000 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ - $ - $ - $ - Materials & Supplies 62,975 70,000 - - Maintenance & Repairs - - - - Insurance - - - - Miscellaneous - - - - Operations 568,810 535,000 700,000 795,000 Transfers - - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 631,785 $ 605,000 $ 700,000 $ 795,000 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 165 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES SUMMARY BY CATEGORY RESOURCES Community Building Rentals Recreational Program Activity Fees Athletic Program Fees Park Vendor Fees Cemetery Fees General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 72,532 $ 91,800 $ 87,350 $ 113,665 40,670 69,041 69,211 66,055 58,829 58,000 58,000 58,000 9,475 11,000 11,000 10,000 11,690 10,500 11,690 10,500 6,282,020 6,983,179 6,710,367 6,679,238 $ 6,475,216 $ 7,223,520 $ 6,947,618 $ 6,937,458 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 4,244,417 $ 4,884,235 $ 4,615,358 $ 4,487,493 252,928 311,180 317,697 315,388 227,924 221,282 228,286 305,861 74,938 147,912 147,912 138,003 57 250 250 250 1,259,823 1,245,881 1,243,335 1,388,529 390,629 364,780 364,780 301,934 24,500 48,000 30,000 - $ 6,475,216 $ 7,223,520 $ 6,947,618 $ 6,937,458 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 31.00 31.00 31.00 28.00 Office/Clerical 4.00 4.00 4.00 4.00 Technical/Paraprofessional 12.50 15.00 15.00 13.00 Professional 13.00 12.00 12.00 10.00 Management/Supervision 18.00 19.00 19.00 16.00 Temporary/Seasonal 10.97 10.47 10.47 10.77 TOTAL PERSONNEL 89.47 91.47 91.47 81.77 * Estimate as of May 2005 166 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES SUMMARY BY DIVISION RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Park Administration $ - $ - $ - $ - Leisure Services 181,506 229,841 225,561 247,720 Park Maintenance 11,690 10,500 11,690 10,500 Keep Denton Beautiful - - - - General Resources 6,282,020 6,983,179 6,710,367 6,679,238 TOTAL RESOURCES $ 6,475,216 $ 7,223,520 $ 6,947,618 $ 6,937,458 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Park Administration $ 535,833 $ 711,583 $ 705,531 $ 757,082 Leisure Services 1,998,497 2,079,844 2,004,805 1,896,509 Park Maintenance 3,719,255 4,188,482 3,994,849 4,038,458 Keep Denton Beautiful 221,631 243,611 242,433 245,409 TOTAL EXPENDITURES $ 6,475,216 $ 7,223,520 $ 6,947,618 $ 6,937,458 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Park Administration 4.00 8.00 8.00 8.00 Leisure Services 32.11 29.11 29.11 26.41 Park Maintenance 50.36 51.36 51.36 44.36 Keep Denton Beautiful 3.00 3.00 3.00 3.00 TOTAL PERSONNEL 89.47 91.47 91.47 81.77 * Estimate as of May 2005 167 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES PARK ADMINISTRATION PROGRAM DESCRIPTION The mission of the Parks and Recreation Department is "enriching lives and building community through the stewardship of public parks, open space, and diverse recreational opportunities that foster life-long wellness, creativity and learning." The Administration division supports this mission through strategic planning, capital improvements planning and design, budgeting, and purchasing. MAJOR DIVISION GOALS 1. Involve citizens, organizations, volunteers, and businesses in the planning and provision of parks and recreational services. 2. Plan, design, and implement all scheduled Capital Improvement Program (CIP) projects, in accordance with service and funding objectives. 3. Develop and implement an Annual Action Plan in accordance with the 2005 Strategic Plan. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Develop a 5-year financial forecast for the department. 2. Work with Parks Foundation to establish a fully functional "Friends of the Parks." 3. Implement CIP projects as outlined in FY 2006 Capital Improvement Program. 4. Develop practical application methods for determining cost of service. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Park Board meetings packets prepared 10 10 10 10 2. City Council items prepared 50 50 50 60 3. Meetings with stakeholder groups 250 250 200 210 4. Grant applications submitted for park development with applicable governmental and private entities 1 1 1 1 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Annual Action Plan objectives completed by target dates 85% 85% 85% 87% 168 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES PARK ADMINISTRATION 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 535,833 $ 711,583 $ 705,531 $ 757,082 TOTAL RESOURCES $ 535,833 $ 711,583 $ 705,531 $ 757,082 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 312,315 $ 553,436 $ 553,436 $ 599,511 Materials & Supplies 13,877 32,060 32,060 34,160 Maintenance & Repair 200 - - - Insurance 21,263 26,939 26,939 37,560 Miscellaneous 57 250 250 250 Operations 24,345 31,560 25,508 34,479 Transfers 163,776 67,338 67,338 51,122 Fixed Assets - - - - TOTAL EXPENDITURES $ 535,833 $ 711,583 $ 705,531 $ 757,082 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 2.00 3.00 3.00 3.00 Technical/Paraprofessional - - - - Professional - 1.00 1.00 1.00 Management/Supervision 2.00 4.00 4.00 4.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 8.00 8.00 8.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 169 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES LEISURE SERVICES PROGRAM DESCRIPTION The Leisure Services Division enriches lives by providing staff, facilities, and resources for a variety of leisure activities, programs, and opportunities in both structured and unstructured settings. These services are available to a broad demographic segment of the population. The division operates three community recreation centers, a senior center, a tennis center, a municipal pool, the American Legion Building and Annex, and the Civic Center. Supervision is provided at three recreation centers for the After School Action Site program and the Middle School Program, along with therapeutic recreation services and a summer camp. Programming and open skate times are offered at the SkateWorks skate park that opened in the fall of 2004. MAJOR DIVISION GOALS 1. Ensure access to parks and services for all Denton residents regardless of race, gender, age, income, or physical abilities. 2. Meet or exceed the expectations of our customers through proactive communications and the continuous improvement of our services. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implement family and teen programming, as well as recreation activities, in all program areas. 2. Assess current youth -at -risk programs and implement strategies to provide and expand services (i.e., Kids Rock, Teens Rule, etc.) in collaboration with area agencies and organizations. 3. Expand businesses through greater emphasis on benefits approach and meeting unmet demand. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Program locations 18 18 9 9 2. Activities offered 1,949 2,045 2,100 2,000 3. Activities implemented 1,824 1,986 2,040 1,930 4. Attendance 981,883 1,000,000 920,000 980,000 5. Registrants 115,263 42,000 43,000 45,000 6. Extended hours of operation 2,447 2,500 2,000 2,200 7. Co -sponsored activities 591 550 560 580 8. Rentals 754 625 650 700 9. Volunteer hours 38,450 39,500 38,000 39,000 10. Citizen advisory meetings 84 96 88 94 11. Citizen advisory boards 8 8 9 11 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average daily attendance 5,200 4,500 4,555 4,600 2. Activities implemented 93% 97% 97% 96% 3. Average percent of budget supported by revenue 10% 10% 10% 10% 4. Average facility use per hour 625 625 580 600 170 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES LEISURE SERVICES RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Community Building Rentals $ 72,532 $ 91,800 $ 87,350 $ 113,665 Recreational Program Fees 40,670 69,041 69,211 66,055 Athletic Program Fees 58,829 58,000 58,000 58,000 Park Vendor Fees 9,475 11,000 11,000 10,000 General Resources 1,816,991 1,850,003 1,779,244 1,648,789 TOTAL RESOURCES $ 1,998,497 $ 2,079,844 $ 2,004,805 $ 1,896,509 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,392,658 $ 1,461,811 $ 1,352,883 $ 1,277,757 Materials & Supplies 80,693 79,650 78,472 81,470 Maintenance & Repair 2,804 4,376 4,370 4,370 Insurance 23,971 37,388 37,388 35,809 Miscellaneous - - - - Operations 328,811 268,462 303,535 312,651 Transfers 169,560 228,157 228,157 184,452 Fixed Assets - - - - TOTAL EXPENDITURES $ 1,998,497 $ 2,079,844 $ 2,004,805 $ 1,896,509 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 1.00 - - - Office/Clerical 1.00 - - - Technical/Paraprofessional 2.50 4.00 4.00 4.00 Professional 11.00 9.00 9.00 7.00 Management/Supervision 9.00 9.00 9.00 7.00 Temporary/Seasonal 7.61 7.11 7.11 8.41 TOTAL PERSONNEL 32.11 29.11 29.11 26.41 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 2.7 FTEs. * Estimate as of May 2005 171 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES PARK MAINTENANCE PROGRAM DESCRIPTION The Park Maintenance Division is responsible for providing maintenance, development and service for all of the City's parks and recreation facilities, including athletic fields, Denton Branch Rail Trail, public grounds, street medians, boulevards, cemeteries, and landscaped beds, as well as other City -owned properties at the First State Bank parking lot, Service Center, Airport, and selected greenbelts. These areas are maintained to enrich the quality of life and provide open space for leisure activities. MAJOR DIVISION GOALS 1. Initiate, cultivate, and maintain effective partnerships with other departments, agencies, organizations, and citizens to provide quality service to the City. 2. Provide ongoing maintenance and operation of the City of Denton park system and provide beautiful parks and opportunities for personal growth and enrichment through leisure activities. 3. Provide additional maintenance and operation to new facilities that result from the Capital Improvement Program (CIP), grants, and ordinance -mandated improvements. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implement construction and maintenance of funded CIP projects. 2. Develop strategies related to pesticide program; monitor cost and effectiveness of program. 3. Develop and implement strategies that promote collaborative efforts and improve services. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Park Acreage Inventory 1,239.946 1,421.95 1,222.30 1,271.69 a. Acreage maintained at Class A 152.36 152.36 152.36 152.36 b. Acreage maintained at Class B 360.71 360.71 360.06 376.45 c. Acreage maintained at Class C 351.16 351.16 306.58 339.58 d. Acreage maintained at Class D 375.81 557.72 403.30 403.30 2. Right-of-way acres maintained (Class C) 648 648 648 648 3. Cemetery acres maintained (Class B) 38 38 38 38 4. Median acres maintained 58.2 58.2 60.2 60.2 5. Athletic fields maintained (Class A) 51 51 51 51 6. Square feet of landscape beds (Class A) 125,195 158,518 169,835 169,835 7. Airport contract mowing (acres) 200 200 200 200 8. Non -park property (acres) 6.1 6.1 6.1 6.1 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Mowing - acres/hour 2.2 2.2 2.2 2.1 2. Athletic field prep - fields/hour 1.5 1.5 1.5 1.5 3. Tree planting - hours/tree .76 .70 .76 .76 4. Planter bed maintenance - square feet/hour 41.19 45 45 41.19 5. Acres/full-time equivalent (FTE) 42.64 46.19 42.34 50.14 172 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES PARK MAINTENANCE RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Cemetery Fees $ 11,690 $ 10,500 $ 11,690 $ 10,500 General Resources 3,707,565 4,177,982 3,983,159 4,027,958 TOTAL RESOURCES $ 3,719,255 $ 4,188,482 $ 3,994,849 $ 4,038,458 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 2,360,050 $ 2,672,382 $ 2,512,433 $ 2,405,982 Materials & Supplies 155,814 195,237 202,950 196,076 Maintenance & Repair 224,057 216,906 223,916 301,341 Insurance 29,704 81,698 81,698 62,394 Miscellaneous - - - - Operations 892,991 928,922 898,515 1,026,570 Transfers 32,139 45,337 45,337 46,095 Fixed Assets 24,500 48,000 30,000 - TOTAL EXPENDITURES $ 3,719,255 $ 4,188,482 $ 3,994,849 $ 4,038,458 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 30.00 31.00 31.00 28.00 Office/Clerical - - - - Technical/Paraprofessional 10.00 11.00 11.00 9.00 Professional - - - - Management/Supervision 7.00 6.00 6.00 5.00 Temporary/Seasonal 3.36 3.36 3.36 2.36 TOTAL PERSONNEL 50.36 51.36 51.36 44.36 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 7 FTEs. * Estimate as of May 2005 173 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES KEEP DENTON BEAUTIFUL PROGRAM DESCRIPTION The mission of Keep Denton Beautiful (KDB) is "to empower the community to create a cleaner, more beautiful Denton through volunteerism and education." The KDB office supports the mission of the non-profit KDB Board by focusing on three areas as required by our national and state affiliates: litter reduction strategies, beautification and community improvement, and efforts to decrease the impact of solid waste (litter, illegal dumping, household hazardous waste, recyclables) on the community. MAJOR DIVISION GOALS 1. Involve citizens, organizations, volunteers, and businesses in the planning and implementation of projects, programs, and events to further the organizational mission. 2. Plan, design, and implement all programs, projects, and events in the annual action plan. 3. Continue to develop funding strategies to support the annual action plan. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Work with Texas Department of Transportation (TxDOT) to implement US 77 median landscape project utilizing Green Ribbon funds. 2. Work with Texas Department of Transportation (TxDOT) to design US 380 (from 288 to Elm) median landscape project utilizing Green Ribbon funds. 3. Work with TxDOT to design, bid out, and complete projects using GCAA funds. 4. Develop and implement program goals and objectives for the Neighborhood Services program. 5. Create a list of initiatives focusing on "Reduce, Reuse, and Recycle" that each employee can use. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Litter reduction activities 10 10 10 10 2. Beautification and community improvement 8 8 8 10 3. Solid waste impact mitigation 3 3 3 4 4. Events organized 12 11 10 10 5. Grants written/awarded 2:2 1:1 1:1 1:1 6. Volunteer hours 22,000 22,500 22,500 23,000 7. Monetary sponsorships 34 34 20 20 8. In -kind sponsorships 35 35 23 23 9. Public education 20 20 20 25 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Annual Action Plan objectives completed by target dates 90% 90% 90% 90% 2. Staff hours to volunteer hours remain at or above a 1:3 ratio 1:3.7 1:4 1:4 1:4 3. Annual budget dollars to KDB affiliate dollars remain at or above a 1:1.5 ratio 1:2 1:2 1:3.12 1:3 4. To increase landfill diversion by 2% each year (tons) 57 60 60 61.2 174 "Dedicated to Quality Service" RESOURCES General Resources TOTAL RESOURCES CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES KEEP DENTON BEAUTIFUL 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 221,631 $ 243,611 $ 242,433 $ 245,409 $ 221,631 $ 243,611 $ 242,433 $ 245,409 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 179,394 $ 196,606 $ 196,606 $ 204,243 Materials & Supplies 2,544 4,233 4,215 3,682 Maintenance & Repair 863 - - 150 Insurance - 1,887 1,887 2,240 Miscellaneous - - - - Operations 13,676 16,937 15,777 14,829 Transfers 25,154 23,948 23,948 20,265 Fixed Assets - - - - TOTAL EXPENDITURES $ 221,631 $ 243,611 $ 242,433 $ 245,409 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional - - - - Professional 2.00 2.00 2.00 2.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 3.00 3.00 3.00 3.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 175 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CODE ENFORCEMENT PROGRAM DESCRIPTION The mission of the Code Enforcement Division is to positively impact the quality of life throughout the community. Code Enforcement is committed to forming practical partnerships with the citizenry, which includes a mutual goal -setting process aimed at addressing public health, physical decay, and environmental issues through the provision of education and information to the public and the enforcement of nuisance ordinances, thereby providing a safer environment for all citizens. MAJOR DIVISION GOALS 1. Increase community awareness of code and environmental regulations. 2. Continue cooperative working relationships with other City departments. 3. Continue to provide prompt and consistent enforcement of regulations. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Perform a comprehensive review of current ordinances and revise as needed, consistent with revisions in state law. 2. Continue developing modular new -employee training program. 3. Develop and implement a strategy to effectively address ordinance and code violations on abandoned properties. 4. Develop and implement a strategy to effectively address portable signs. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Illegal sign notifications 294 250 350 350 2. Grass and weed violations 2,116 2,975 2,875 2,875 3. Trash and debris violations 1,295 2,000 1,400 1,400 4. Junk vehicles violations 454 450 475 475 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Neighborhood meetings attended 25 25 25 30 2. Cases filed in municipal court 24 100 200 200 3. Investigations closed by voluntary compliance 53% 80% 75% 75% 4. Investigations closed by enforcement action 47% 20% 25% 25% 176 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES 2003-04 ACTUAL Mowing Liens $ 20,216 $ Mowing Administration Fees 6,078 Mowing Charges 1,908 General Resources 433,744 TOTAL RESOURCES $ 461,946 $ 2003-04 EXPENDITURES ACTUAL Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES CODE ENFORCEMENT 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED 9,000 $ 12,000 $ 9,000 8,000 6,000 6,000 4,000 3,000 3,500 460,460 460,460 460,705 481,460 $ 481,460 $ 479,205 2004-05 2004-05 2005-06 BUDGET ESTIMATE * ADOPTED $ 348,538 $ 364,956 $ 364,956 $ 376,917 15,930 10,970 10,970 11,046 2,549 7,576 7,576 6,184 55,570 57,666 57,666 54,760 39,359 40,292 40,292 30,298 $ 461,946 $ 481,460 $ 481,460 $ 479,205 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 6.00 6.00 6.00 6.00 Professional - - - - Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 7.00 7.00 7.00 7.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 177 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY SUMMARY BY CATEGORY RESOURCES County Contribution - Library Library Non -Resident Fees Library Rental Revenue General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES 0 2003-04 ACTUAL 150,965 $ 4,525 2,706,862 2,862,352 $ 2003-04 ACTUAL 2,168, 684 $ 67,432 24,617 21,478 167,424 298,701 114,016 2004-05 BUDGET 126,501 $ 6,000 3,723,309 3,855,810 $ 2004-05 BUDGET 2,555,170 $ 107,698 37,722 80,041 251,318 531,183 292,678 2004-05 ESTIMATE 126,501 $ 3,915 3,723,631 3,854,047 $ 2005-06 ADOPTED 1 18, 250 4,000 3,822,366 3,944,616 2004-05 2005-06 ESTIMATE * ADOPTED 2,555,170 $ 107,331 37,718 80,041 251,231 531,183 291,373 2,772,307 85,018 64,195 61,514 230,778 437,731 293,073 $ 2,862,352 $ 3,855,810 $ 3,854,047 $ 3,944,616 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 29.50 33.50 33.50 29.50 Technical/Paraprofessional - - - 1.00 Professional 10.00 15.00 15.00 15.00 Management/Supervision 3.00 4.00 4.00 4.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 42.50 52.50 52.50 49.50 * Estimate as of May 2005 178 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Library Administration Emily Fowler Central Library South Branch Library North Branch Library Circulation Services Technical Services Adult Services Youth Services General Resources TOTAL RESOURCES 2003-04 ACTUAL 155,490 2,706,862 2004-05 BUDGET 132,501 3,723,309 LIBRARY SUMMARY BY DIVISION 2004-05 ESTIMATE 130,416 3,723,631 2005-06 ADOPTED 122,250 3,822,366 $ 2,862,352 $ 3,855,810 $ 3,854,047 $ 3,944,616 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Library Administration $ - $ - $ - $ 1,102,097 Emily Fowler Central Library - 509,059 508,688 989,055 South Branch Library 466,648 548,769 548,769 587,761 North Branch Library 850,342 2,797,982 2,796,590 1,265,703 Circulation Services 368,980 - - - Technical Services 212,002 - - - Adult Services 499,966 - - - Youth Services 464,414 - - - TOTAL EXPENDITURES $ 2,862,352 $ 3,855,810 $ 3,854,047 $ 3,944,616 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Library Administration - - - 11.00 Emily Fowler Central Library - 10.00 10.00 13.00 South Branch Library 8.00 8.00 8.00 9.00 North Branch Library 4.00 34.50 34.50 16.50 Circulation Services 9.00 - - - Technical Services 4.00 - - - Adult Services 9.00 - - - Youth Services 8.50 - - - TOTAL PERSONNEL 42.50 52.50 52.50 49.50 * Estimate as of May 2005 179 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY ADMINISTRATION PROGRAM DESCRIPTION "The Denton Public Library enriches and advances the community by providing quality materials and services of informational, educational, leisure and cultural value." The Administration Division supports this mission through its branch operation and services, automated integrated library system and current technologies, technical processing, collection development, and management of both print and electronic resources by utilizing the library system's strategic plan. MAJOR DIVISION GOALS 1. Plan, implement, and monitor branch library programs and promote library services within the community. 2. Order, receive, catalog, process and distribute all materials acquired by the library system for use in its collections. 3. Coordinate the development of a balanced collection of library materials, both print and electronic and in multiple formats, relative to the needs of the community. 4. Plan, design, and implement the Capital Improvement Program (CIP) project for the 2006 fiscal year. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue cost analysis study of branch operations and services. 2. Order an estimated 7,500 titles, catalog an estimated 8,000 titles and process an estimated 29,000 items within four months of receipt, memorial and high demand items within one week. 3. Purchase popular materials, both fiction and non-fiction, genealogy, local and Texas history materials, reference materials in multiple formats recommended in professional review journals, suggested by library customers, and listed in public library and fiction catalogs within budget restrictions. 4. Implement South Branch Library expansion CIP project as dictated by 2005 Bond Election. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Library Board meetings packets prepared 10 N/A 10 10 2. Number of titles ordered 5,130 N/A 7,340 7,500 3. Number of titles cataloged 6,695 N/A 7,224 8,000 4. Number of items processed 22,723 N/A 27,912 29,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Annual master plan objectives completed by target dates N/A N/A 85% 85% 2. Staff to Ratio of materials ordered 1:5,130 N/A 1:7,340 1:7,500 3. Staff to Ratio of materials cataloged 1:6,695 N/A 1:7,224 2:8,000 4. Staff to Ratio of materials processed 2:22,723 N/A 2:27,912 2:29,000 180 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY ADMINISTRATION 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ - $ - $ - $ 1,102,097 TOTAL RESOURCES $ - $ - $ - $ 1,102,097 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ - $ - $ 709,325 Materials & Supplies - - - 39,055 Maintenance & Repair - - - 56,199 Insurance - - - - Miscellaneous - - - - Operations - - - 4,445 Transfers - - - - Fixed Assets - - - 293,073 TOTAL EXPENDITURES $ - $ - $ - $ 1,102,097 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - 7.00 Technical/Paraprofessional - - - - Professional - - - 3.00 Management/Supervision - - - 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL - - - 11.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 11 FTEs from the North Branch Library. This new division is to oversee all library operations. * Estimate as of May 2005 181 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EMILY FOWLER CENTRAL LIBRARY PROGRAM DESCRIPTION The Emily Fowler Central Library is responsible for central branch operation and services, implementing and monitoring library programs, and promoting library services within the community. The Central Library maintains and coordinates the development of a balanced collection of library materials relative to the needs of the community. The Emily Fowler Central Library houses the administration offices of the library system and the genealogy, local history, and Texas collections. MAJOR DIVISION GOALS 1. Provide a balanced collection of circulating fiction, non-fiction, and reference materials for customers of all ages. 2. Provide quality programming for customers of all ages. 3. Provide to the community friendly and professional service, multiple formats, and current technologies to assist them with their lifelong learning, educational, and recreational needs. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Purchase popular fiction and non-fiction, reference, genealogy, local, and Texas history materials, both print and electronic, recommended in professional review journals, suggested by library customers, and listed in the public library nonfiction and fiction catalogs within budget restrictions. 2. Maintain the collections in proper order and repair, returning materials to the shelves within two days. 3. Purchase materials in multiple formats to support the community's lifelong learning, educational, and recreational needs. 4. Design, promote, schedule, and perform a minimum of two programs each week for children and adults. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Customers assisted* N/A 30,000 30,000 140,000 2. Library visits* N/A 25,500 25,500 200,000 3. Materials circulated* N/A 57,658 57,658 350,000 4. Programs presented* N/A 72 72 325 5. Internet users* N/A 3,658 4,000 40,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Staff to customers assisted* N/A 1:2,857 1:2,308 1:10,769 2. Library visits per capita* N/A 3.72 4.17 1.88 3. Staff to materials circulated* N/A 1:16,474 1:1 1,532 1:70,000 * The Emily Fowler Library was closed for renovation during FY 2004 and reopened June 2005. The 2005-06 figure is based on historical data with the library open the entire year. 182 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EMILY FOWLER CENTRAL LIBRARY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ - $ 509,059 $ 508,688 $ 989,055 TOTAL RESOURCES $ - $ 509,059 $ 508,688 $ 989,055 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ 212,176 $ 212,176 $ 719,298 Materials & Supplies - 55,999 55,632 11,895 Maintenance & Repair - 17,914 17,910 890 Insurance - - - 13,215 Miscellaneous - - - - Operations - 46,115 46,115 76,488 Transfers - - - 167,269 Fixed Assets - 176,855 176,855 - TOTAL EXPENDITURES $ - $ 509,059 $ 508,688 $ 989,055 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - 4.00 4.00 7.00 Technical/Paraprofessional - - - - Professional - 5.00 5.00 5.00 Management/Supervision - 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL - 10.00 10.00 13.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 3 FTEs from North Branch Library. * Estimate as of May 2005 183 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOUTH BRANCH LIBRARY PROGRAM DESCRIPTION The South Branch Library is responsible for branch operation and services by implementing and monitoring library programs and promoting library services within the community. This division also maintains and coordinates the development of a balanced collection of library materials relative to the needs of the community. MAJOR DIVISION GOALS 1. Provide a balanced collection of circulating fiction and non-fiction materials for customers of all ages. 2. Provide quality programming for customers of all ages. 3. Provide to the community friendly and professional service, multiple formats, and current technologies to assist them with their lifelong learning, educational, and recreational needs. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Purchase popular materials recommended in professional review journals, suggested by library customers, and listed in the public library and fiction catalogs within budget restrictions. 2. Maintain the collection in proper order and repair, returning materials to the shelf within two days. 3. Purchase material in multiple formats to support the community's lifelong learning, educational, and recreational needs. 4. Design, promote, schedule, and perform a minimum of two programs each week for children and adults. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Customers assisted 109,274 148,186 115,010 120,000 2. Library visits 131,881 127,477 142,932 140,000 3. Materials circulated 267,363 288,290 294,186 300,000 4. Programs presented 352 360 325 315 5. Internet users 23,064 18,288 22,318 21,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Staff to customers assisted 1:13,659 1:18,523 1:14,376 1:13,333 2. Library visits per capita 1.38 1.19 1.34 1.31 3. Staff to materials circulated 1:33,420 1:36,036 1:36,773 1:33,333 184 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOUTH BRANCH LIBRARY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 466,648 $ 548,769 $ 548,769 $ 587,761 TOTAL RESOURCES $ 466,648 $ 548,769 $ 548,769 $ 587,761 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 389,000 $ 418,861 $ 418,861 $ 479,674 Materials & Supplies 8,819 6,200 6,200 7,495 Maintenance & Repair - 6,600 6,600 5,606 Insurance 5,458 12,695 12,695 12,547 Miscellaneous - - - - Operations 30,452 40,116 40,116 35,621 Transfers 32,919 64,297 64,297 46,818 Fixed Assets - - - - TOTAL EXPENDITURES $ 466,648 $ 548,769 $ 548,769 $ 587,761 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 5.00 5.00 5.00 5.00 Technical/Paraprofessional - - - - Professional 3.00 3.00 3.00 3.00 Management/Supervision - - - 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 8.00 8.00 8.00 9.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 1 FTE from North Branch Library. * Estimate as of May 2005 185 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NORTH BRANCH LIBRARY PROGRAM DESCRIPTION The North Branch Library is responsible for branch operation and services by implementing and monitoring library programs and promoting library services within the community. This division maintains and coordinates the development of a balanced collection of library materials relative to the needs of the community. The library system's Technical Services Division is also housed at the North Branch Library. MAJOR DIVISION GOALS 1. Provide a balanced collection of circulating fiction, non-fiction and reference materials for customers of all ages. 2. Provide quality programming for customers of all ages. 3. Provide to the community friendly and professional service, multiple formats, and current technologies to assist them with their lifelong learning, educational, and recreational needs. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Purchase popular fiction, non-fiction and reference materials recommended in professional review journals, suggested by library customers, and listed in the public library and fiction catalogs within budget restrictions. 2. Maintain the collections in proper order and repair, returning materials to the shelves within two days. 3. Purchase materials in multiple formats to support the community's lifelong learning, educational, and recreational needs. 4. Design, promote, schedule, and perform a minimum of seven programs each week for children and adults. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Customers assisted 169,173 200,000 200,000 200,000 2. Library visits 287,909 300,000 295,496 300,000 3. Materials circulated 472,588 440,000 538,484 540,000 4. Programs presented 1,071 450 924 950 5. Internet users 90,565 90,000 90,000 95,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Staff to customers assisted 1:6,507 1:8,163 1:7,692 1:7,692 2. Library visits per capita 3.05 3.17 2.78 2.82 3. Staff to materials circulated 1:47,258 1:48,889 1:59,832 1:90,000 186 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NORTH BRANCH LIBRARY RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED County Contribution - Library $ 150,965 $ 126,501 $ 126,501 $ - Library Non -Resident Fees - - - 118,250 Library Rental Revenue 4,525 6,000 3,915 4,000 General Resources 850,342 2,665,481 2,666,174 1,261,703 TOTAL RESOURCES $ 850,342 $ 2,797,982 $ 2,796,590 $ 1,383,953 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 316,009 $ 1,924,133 $ 1,924,133 $ 864,010 Materials & Supplies 40,795 45,499 45,499 26,573 Maintenance & Repair 24,617 13,208 13,208 1,500 Insurance 2,477 67,346 67,346 35,752 Miscellaneous - - - - Operations 130,833 165,087 165,000 114,224 Transfers 221,595 466,886 466,886 223,644 Fixed Assets 114,016 115,823 114,518 - TOTAL EXPENDITURES $ 850,342 $ 2,797,982 $ 2,796,590 $ 1,265,703 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 2.00 24.50 24.50 10.50 Technical/Paraprofessional - - - 1.00 Professional 1.00 7.00 7.00 4.00 Management/Supervision 1.00 3.00 3.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 34.50 34.50 16.50 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 11 FTEs to Library Administration, 1 FTE transferred to South Branch Library, 3 FTEs transferred to the Emily Fowler Library and the reduction of 3 FTEs. * Estimate as of May 2005 187 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY - CIRCULATION SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 368,980 $ - $ - $ - TOTAL RESOURCES $ 368,980 $ - $ 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 349,223 $ - $ - $ Materials & Supplies 2,188 - - Maintenance & Repair - - - Insurance 4,132 - - Miscellaneous - - - Operations 776 - - Transfers 12,661 - - Fixed Assets - - - TOTAL EXPENDITURES $ 368,980 $ - $ - $ PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - Office/Clerical 9.00 - - Technical/Paraprofessional - - - Professional - - - Management/Supervision - - - Temporary/Seasonal - - - TOTAL PERSONNEL 9.00 - - MAJOR BUDGET CHANGES The 2004-05 budget reflects the consolidation of library services into the North Branch Library. * Estimate as of May 2005 188 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY - TECHNICAL SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 212,002 $ - $ - $ - TOTAL RESOURCES $ 212,002 $ - $ - $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 193,774 $ - $ - $ - Materials & Supplies 5,149 - - - Maintenance & Repair - - - - Insurance 1,836 - - - Miscellaneous - - - - Operations 947 - - - Transfers 10,296 - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 212,002 $ - $ - $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 3.00 - - - Technical/Paraprofessional - - - - Professional 1.00 - - - Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 - - - MAJOR BUDGET CHANGES The 2004-05 budget reflects the consolidation of library services into the North Branch Library. * Estimate as of May 2005 189 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY - ADULT SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 499,966 $ - $ - $ - TOTAL RESOURCES $ 499,966 $ - $ - $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 472,815 $ - $ - $ Materials & Supplies 8,080 - - Maintenance & Repair - - - Insurance 4,132 - - Miscellaneous - - - Operations 1,607 - - Transfers 13,332 - - Fixed Assets - - - TOTAL EXPENDITURES $ 499,966 $ - $ - $ PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - Office/Clerical 5.00 - - Technical/Paraprofessional - - - Professional 3.00 - - Management/Supervision 1.00 - - Temporary/Seasonal - - - TOTAL PERSONNEL 9.00 - - MAJOR BUDGET CHANGES The 2004-05 budget reflects the consolidation of library services into the North Branch Library. * Estimate as of May 2005 190 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES LIBRARY - YOUTH SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 464,414 $ - $ - $ TOTAL RESOURCES $ 464,414 $ - $ - $ 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 447,863 $ - $ - $ Materials & Supplies 2,401 - - Maintenance & Repair - - - Insurance 3,443 - - Miscellaneous - - - Operations 2,809 - - Transfers 7,898 - - Fixed Assets - - - TOTAL EXPENDITURES $ 464,414 $ - $ - $ PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - Office/Clerical 5.50 - - Technical/Paraprofessional - - - Professional 2.00 - - Management/Supervision 1.00 - - Temporary/Seasonal - - - TOTAL PERSONNEL 8.50 - - MAJOR BUDGET CHANGES The 2004-05 budget reflects the consolidation of library services into the North Branch Library. * Estimate as of May 2005 191 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PLANNING PROGRAM DESCRIPTION The Planning Department provides community services through three divisions: 1) Development Review, 2) Comprehensive Planning and Research, and 3) Geographic Information Services (GIS). The Development Review Division is responsible for overseeing the City's Development Review Committee, Process and Code. Review services include the review and processing of rezoning applications, plats, variances and annexations. The Comprehensive Planning and Research Division provides population estimates, implementation of the Denton Plan and the Downtown Plan, and preparation of district and neighborhood plans. The GIS Division generates maps for internal and external customers and updates and maintains the City's database. MAJOR DIVISION GOALS 1. Continue to improve service delivery to our customers, both internal and external. 2. Continue to build community relationships with individual neighborhoods, the Denton Neighborhood Association, trade groups (e.g., the Homebuilders Association), and others, such as the chambers of commerce. 3. Continue to provide high-level professional planning services to neighborhoods, individuals, those seeking to develop in Denton, and those doing business in Denton. 4. Continue to provide high-level GIS services to internal and external customers. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Develop and take an annexation policy and program to Council for adoption. 2. Finalize and take infill amendments to the Development Code to Council for adoption. 3. Finalize amendments to the Development Code needed to implement the Downtown Plan. 4. Implement revised Development Review Committee process. 5. Write and facilitate adoption of major revisions to the Development Code. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Comprehensive Plan Amendments processed and/or approved 3 4 2 2 2. Permits/cases processed 474 500 500 500 3. Special projects N/A 50 50 50 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Comments completed on due date N/A 95% 95% 95% 192 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Zoning Permits Development Fees Development Postage Sale of Documents Publication Sales General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES 2003-04 ACTUAL 76,107 $ 151,582 10,897 5,550 1,072 920,812 $ 1,166,020 $ 2003-04 ACTUAL 2004-05 BUDGET 100,000 $ 190,000 10,000 2,200 25 1,041,061 2004-05 ESTIMATE 80,000 $ 190,000 10,000 2,000 1,036,455 PLANNING 2005-06 ADOPTED 135,000 200,000 10,500 1,000 1,582,441 1,343,286 $ 1,318,455 $ 1,928,941 2004-05 2004-05 2005-06 BUDGET ESTIMATE * ADOPTED $ 951,994 $ 1,1 1 1,021 $ 1,086,190 $ 1,297,607 42,006 38,274 38,274 38,274 933 615 615 - 8, 216 14,624 14,624 15,786 9,243 21,000 21,000 21,000 50,418 45,813 45,813 398,898 103,210 1 1 1,939 1 1 1,939 157,376 $ 1,166,020 $ 1,343,286 $ 1,318,455 $ 1,928,941 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 2.00 2.00 2.00 3.00 Professional 9.00 9.00 9.00 9.00 Management/Supervision 3.00 3.00 3.00 4.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 15.00 15.00 15.00 17.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 5 FTEs from Engineering and the reduction of 3 FTEs. * Estimate as of May 2005 193 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ENGINEERING 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Charges to Capital Projects $ 2,1 18,265 $ 1,800,000 $ 1,321,607 $ - Traffic Impact Analysis Review Fees 2,500 3,500 500 - Public Works Inspection Fees 475,687 300,000 300,000 - Right -of -Way Inspection Fees 40,755 50,000 50,700 - Overtime Inspection Fees 6,630 8,500 8,440 - Engineering Print Revenue 1,922 2,000 1,790 - Loading Zones 2,775 2,640 2,772 - Parking Lot Permits 11,014 8,000 4,500 - General Resources 763,066 1,688,844 1,619,520 - TOTAL RESOURCES $ 3,422,614 $ 3,863,484 $ 3,309,829 $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 2,820,039 $ 3,152,080 $ 2,550,771 $ - Materials & Supplies 43,658 53,113 27,924 - Maintenance & Repair 22,225 26,322 27,262 - Insurance 25,186 50,763 50,763 - Miscellaneous - - - - Operations 300,804 221,627 293,530 - Transfers 210,702 359,579 359,579 - Fixed Assets - - - - TOTAL EXPENDITURES $ 3,422,614 $ 3,863,484 $ 3,309,829 $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 - Technical/Paraprofessional 28.00 28.00 24.00 - Professional 11.00 11.00 9.00 - Management/Supervision 6.00 6.00 5.00 - Temporary/Seasonal - - - - TOTAL PERSONNEL 46.00 46.00 39.00 - MAJOR BUDGET CHANGES The 2004-05 budget estimate reflects the transfer of 2 FTEs to the Water Fund, 3 FTEs to the Wastewater Fund, & the elimination of 2 FTEs. The 2005-06 budget reflects the transfer of 5 FTEs to Planning, 1 FTE to Traffic Operations, 31 FTEs transferred to the Water Fund, and the elimination of 2 FTEs. * Estimate as of May 2005 194 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC TRANSPORTATION 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 287,128 $ - $ - $ - TOTAL RESOURCES $ 287,128 $ - $ - $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ - $ - $ - Materials & Supplies - - - - Maintenance & Repair - - - - Insurance - - - - Miscellaneous - - - - Operations 287,128 - - - Transfers - - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 287,128 $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES Operation of the LINK bus system was transferred to the Denton County Transportation Authority effective 10/01 /04 and is no longer a City operation. * Estimate as of May 2005 195 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NON -DEPARTMENTAL CONTRIBUTIONS TO AGENCIES RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED General Resources $ 241,568 $ 284,633 $ 284,633 $ 184,562 TOTAL RESOURCES $ 241,568 $ 284,633 $ 284,633 $ 184,562 SOCIAL SERVICES 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ 61,766 $ 61,766 $ 63,612 Adult Day Care of North Texas 545 - - - Court -Appointed Special Advocates 8,000 8,643 8,643 5,000 Denton Family Resource Center 7,013 7,800 7,800 5,000 Friends of the Family 32,400 28,900 28,900 - Fairhaven Retirement Home - 6,926 6,926 - HOPE Inc. - HMIS - - - 18,000 People's Clinic - - - 15,000 Interfaith Ministries 15,000 - - 7,000 Fred Moore Day Nursery School 35,750 39,540 39,540 22,000 Riding Unlimited - 1,170 1,170 - SPAN 21,750 23,400 23,400 - Sickle Cell Disease Association 4,225 7,740 7,740 2,500 Cumberland Children's Home - 3,900 3,900 - Denton Christian Preschool 22,034 30,336 30,336 3,658 Denton Daycare Center 32,083 2,872 2,872 - RSVP 7,400 7,800 7,800 5,000 Community Food Center 2,861 2,340 2,340 842 Denton County Child Advocacy Center 9,454 9,360 9,360 6,000 Denton County MHMR (SIERRA) 9,000 7,020 7,020 - Owsley Comm. School - After School 13,000 10,920 10,920 10,000 Transfers - 24,200 24,200 20,950 TOTAL EXPENDITURES $ 241,568 $ 284,633 $ 284,633 $ 184,562 MAJOR BUDGET CHANGES The Non -Departmental budgets include funding for expenses that are not necessarily tied to any one department. The Non -Departmental budget is the centralized location for salary adjustments and transfers made to various departments throughout the year as needed. * Estimate as of May 2005 196 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NON -DEPARTMENTAL MISCELLANEOUS EXPENSE 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 1,164,545 $ 2,130,604 $ 2,510,604 $ 3,032,761 TOTAL RESOURCES $ 1,164,545 $ 2,130,604 $ 2,510,604 $ 3,032,761 EXPENDITURES Unemployment Insurance Salary Adjustments Insurance Code Supplements Flex Benefits Plan Chamber Contribution City Council Contingency DTCA/ELAP Allocation Neighborhood Empowerment Fund Affordable Housing Grant Campus Theatre Utilities Dues and Publications Miscellaneous Seven Habits Tuition Reimbursement Civil Service Exams Workforce Diversity Special Services Compensation & Class Study Efficiency Study Audit Expenditures Cost Allocation Collection Expense Denton County Appraisal District Bank Depository Mowing Expense Transfer to Water Engineering Transfer to Technology Services Transfer to Material Management Transfer to Aquatic Fund Transfer To Customer Service TOTAL EXPENDITURES * Estimate as of May 2005 2003-04 ACTUAL $ 68,218 $ 100,000 5,194 20,162 86,969 19,708 209,706 6,011 5,054 46,087 53,867 41,331 3,863 23,163 35,546 2,956 36,760 2004-05 2004-05 BUDGET ESTIMATE 100,000 $ 50,000 $ 925,991 1,045,991 6,000 6,000 12,000 20,000 158,969 158,969 17,500 17,500 5,000 5,000 10,000 10,000 45,000 45,000 54,681 54,681 60,500 60,500 25,890 25,890 20,000 23,000 40,000 36,000 5,000 5,000 40,000 40,000 71,831 76,000 179,000 13,134 13,770 13,770 64,667 90,000 90,000 192,301 212,803 212,803 54,055 50,000 50,000 3,962 1,500 1,500 - - 200,000 - 160,000 160,000 2005-06 ADOPTED 120,000 50,000 6,000 20,000 90,000 17,500 5,000 10,000 45,000 55,000 100,000 26,320 20,000 40,000 5,000 42,750 100,000 200,000 110,000 14,000 90,000 248,873 50,000 1,500 347,029 181,211 498,228 350,552 188,798 $ 1,164, 545 $ 2,130, 604 $ 2,510,604 $ 3,032,761 197 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 198 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL DEBT SERVICE FUND 2005-06 The General Debt Service Fund is used for the accumulation of resources for payment of general long-term debt principal and interest. Resources include an applicable portion of the Ad Valorem Tax Levy and related interest income usable from debt service. From the collectible portion of the tax levy, an allocation of available funds is made between General Fund operating revenue and the General Debt Service Fund. DEBT MANAGEMENT SUMMARY A. Debt Issuance. The City will issue debt only for the purpose of acquiring or constructing capital assets for the general benefit of its citizens and to allow it to fulfill its various missions as a city. Debt may be issued for the purposes of purchasing land or rights -of -way and/or improvements to land, for construction projects to provide for the general good, or for capital equipment. B. Types of Debt. 1. General Obligation Bonds (GOs). General obligation bonds will be used only to fund capital assets of the general government, are not to be used to fund operating needs of the City and are backed by the full faith and credit of the City, as well as the ad valorem tax authority of the City. General obligation bonds must be authorized by a vote of the citizens of the City of Denton. 2. Revenue Bonds (RBs). Revenue bonds will be issued to provide for the capital needs of any activities where the capital requirements are necessary for continuation or expansion of a service which produces a revenue and for which the asset may reasonably be expected to provide for a revenue stream to fund the debt service requirements. 3. Certificates of Obligation (COs). Certificates of obligation will be used to finance permanent improvements and land acquisition, the need for which arises between bond elections. In addition, they may also be used to finance costs associated with capital project overruns or to acquire equipment. Debt service for COs may be from general tax revenues under certain circumstances as defined by law. They may also be backed by a specific revenue stream(s) or by a combination of tax revenues and specific revenue streams. 4. Method of Sale. The City will use a competitive bidding process in the sale of bonds unless the nature of the issue warrants a negotiated bid. In situations where a competitive bidding process is not elected, the City will present the reasons why, and the City will actively participate with the financial advisor in the selection of the underwriter or direct purchaser. 5. Bidding Parameters. The notice of sale will be carefully constructed so as to ensure the best possible bid for the City, in light of the existing market conditions and other prevailing factors. Parameters to be examined include: • Limits between lowest and highest coupons • Coupon requirements relative to the yield curve • Method of underwriter compensation, discount or premium coupons • Use of true interest cost (TIC) versus net interest cost (NIC) • Use of bond insurance 199 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL DEBT SERVICE FUND (continued) • Deep discount bonds • Variable rate bonds • Call provisions C Analysis of Financing Alternatives. Staff will explore alternatives to the issuance of debt for capital acquisitions and construction projects. These alternatives will include, but not be limited to: 1) grants in aid, 2) use of reserves, 3) use of current revenues, 4) contributions from developers and others, 5) leases, and 6) impact fees. D. Disclosure. Full disclosure of operations will be made to the bond rating agencies and other depositories of financial information as required by the Securities and Exchange Commission (SEC) Rule 15c2-12, specifically, Texas Municipal Advisory Council (State Information Depository). E. Rating Agency Communication. The City staff will seek to maintain and improve its current bond rating so its borrowing costs are reduced to a minimum and its access to credit preserved. The City staff, with the assistance of financial advisors and bond counsel, will prepare the necessary materials for presentation to the rating agencies, will aid in the production of Official Statements, and will take responsibility for the accuracy of all financial information released. F. Federal Requirements. The City will maintain procedures to comply with arbitrage rebate and other federal requirements. G. Debt Limit. The State of Texas limits the ad valorem tax rate to $2.50 per $100 valuation. Denton's adopted rate of $.60815 per $100 valuation falls well below this limit. H. Bond Ratings. Denton's bonds currently have the following ratings: Moody's Standard & Poor's General Obligation Bonds Aa3 AA - Revenue Bonds Al ** A+ These ratings directly affect the cost of debt. The City's policies are focused on issues, which maintain high bond ratings and keep debt costs reasonable. * Moody's upgraded Denton's General Obligation Bonds rating from A 1 to Aa3 in April, 1999. ** Moody's upgraded Denton's Revenue Bonds rating from A to A 1 in March, 1993. 200 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AD VALOREM TAX DISTRIBUTION BETWEEN DEBT SERVICE AND OPERATIONS AND MAINTENANCE Al AO Aq 00 O� Off' 00 Off` O� Ob Ab A1AO Aq00 ONo Off' 00 OP` Oh Debt Service 11 Operations & Maintenance 201 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Ad Valorem Taxes Transfers In TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Debt Service Paying Agent Fees TOTAL EXPENDITURES * Estimate as of May 2005 GENERAL DEBT SERVICE FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 8,038,373 $ 8,700,451 $ 8,700,451 $ 8,566,758 2,153,070 1,757,357 1,757,357 1,831,643 $ 10,191,443 $ 10,457,808 $ 10,457,808 $ 10,398,401 230,646 - - 231,026 $ 10,422,089 $ 10,457,808 $ 10,457,808 $ 10,629,427 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 10,404,589 $ 10,416,532 $ 10,416,532 $ 10,609,427 17,500 20,000 18,250 20,000 $ 10,422,089 $ 10,436,532 $ 10,434,782 $ 10,629,427 202 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ESTIMATED AD VALOREM TAX COLLECTIONS & DISTRIBUTION 2005-06 Assessed Valuation for 2004 Gain in Value Net Assessed Valuation for 2005 Tax Rate Per $100 Valuation Estimated Collections TOTALREVENUE DISTRIBUTION General Fund General Debt Service Fund TAX RATE PER $100 2004-05 2005-06 $ 0.39928 $ 0.19887 TOTAL $ 0.59815 $ $ 4,374,943,831 414,432,980 $ 4,789,376,811 x 0.60815 $ 29,126,595 x 100.00`70 $ 29,126,595 2005-06 REVENUE PERCENT 0.42928 $ 0.17887 20,559,837 8,566,758 70.59`70 29.41`70 0.60815 $ 29,126,595 100.00`70 203 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL LONG-TERM DEBT PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2005 Fleet Svc./Motor General Debt Pool, Solid Waste, General Debt General Debt Total Principal & Material Mgmt Year Principal Interest & Interest Principal & Interest Total 2005-06 $ 6,267,802 $ 4,341,625 $ 10,609,427 $ 3,649,1 16 $ 14,258,543 2006-07 6,092,584 3,983,215 10,075,799 2,814,572 12,890,371 2007-08 5,992,573 3,725,521 9,718,094 2,393,370 12,111,464 2008-09 5,894,311 3,471,664 9,365,975 2,178,905 11,544,880 2009-10 5,852,385 3,219,044 9,071,429 2,009,191 11,080,620 2010-1 1 6,086,143 2,954,173 9,040,316 1,339,452 10,379,768 2011-12 5,855,389 2,685,010 8,540,399 1,284,611 9,825,010 2012-13 5,523,468 2,425,080 7,948,548 1,245,101 9,193,649 2013-14 5,400,607 2,171,924 7,572,531 1,127,403 8,699,934 2014-15 5,509,839 1,912,821 7,422,660 1,033,986 8,456,646 2015-16 5,567,669 1,644,475 7,212,144 855,120 8,067,264 2016-17 5,352,866 1,379,067 6,731,933 734,403 7,466,336 2017-18 5,101,100 1,123,808 6,224,908 727,181 6,952,089 2018-19 4,602,350 886,107 5,488,457 715,719 6,204,176 2019-20 4,230,667 668,865 4,899,532 515,869 5,415,401 2020-21 4,069,337 463,735 4,533,072 504,553 5,037,625 2021-22 3,320,497 281,449 3,601,946 436,563 4,038,509 2022-23 2,008,580 152,830 2,161,410 188,928 2,350,338 2023-24 1,610,000 67,344 1,677,344 125,453 1,802,797 2024-25 665,000 14,547 679,547 61,312 740,859 TOTAL $ 95,003,167 $ 37,572,304 $ 132,575,471 $ 23,940,808 $ 156,516,279 204 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 61 61 2005-2025 GENERAL DEBT SERVICE FUND PRINCIPAL/INTEREST DEBT REQUIREMENTS '06 '07 '08 '09 '10 '11 '12 '13 '14 '15 '16 '17 '18 '19 '20 '21 '22'23'24'25 ® PRINCIPAL IM INTEREST 205 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL LONG-TERM DEBT PRINCIPAL & INTEREST REQUIREMENTS 2005-06 Issue Issue Date Final Maturity Interest Rate 1996 Certificates of Obligation 05-01-96 02-15-2010 5.00 to 7.00 1996 General Obligation (b) 05-01-96 02-15-2016 5.40 to 7.40 1997 General Obligation (°) 04-01-97 02-15-2017 5.00 to 7.00 1998 General Obligation (d) 04-01-98 02-15-2018 4.40 to 5.40 1998 Certificates of Obligation 04-01-98 02-15-2018 4.00 to 5.00 1999 Certificates of Obligation (e) 03-06-99 02-15-2019 4.10 to 5.10 1999 General Obligation 03-06-99 02-15-2019 4.10 to 5.00 1999A General Obligation Refunding 04-01-99 02-15-2016 3.20 to 5.00 2000 Certificates of Obligation (g) 05-02-00 02-15-2020 5.25 to 6.12 2000 General Obligation 05-02-00 02-15-2020 5.25 to 6.12 2001 Certificates of Obligation (") 04-20-01 02-15-2021 4.25 to 5.25 2001 General Obligation 04-20-01 02-15-2021 4.50 to 5.50 2002 Certificates of Obligation 03-21-02 02-15-2022 4.50 to 5.25 2002 General Obligation 03-21-02 02-15-2022 5.00 to 5.25 2003 Certificates of Obligation 03-14-03 02-15-2023 2.10 to 5.07 2003 General Obligation Refunding 03-14-03 02-15-2023 3.00 to 4.75 2004 Certificates of Obligation (1) 05-04-04 02-15-2024 2.00 to 5.00 2004 General Obligation Refunding 12-10-04 02-15-2020 2.50 to 5.00 2005 Certificates of Obligation (n) 05-15-05 02-15-2025 3.00 to 4.37 2005 General Obligation 05-25-05 02-15-2025 3.00 to 5.00 (a) Includes $5,000,000 Issue paid by Solid Waste. (b) Includes $715,015 Issue paid by Drainage. (°) Includes $674,920 Issue paid by Drainage. (d) Includes $3,536,998 Issue paid by Drainage. (e) Includes $1,513,091 paid by Motor Pool; $443,839 by Communications; $2,657,992 by Fleet Managment; and $1,008,727 by Solid Waste. �f1 Includes $1,981,044 paid by Drainage; and $1,481,220 paid by Solid Waste. (g) Includes $146,635 paid by Communications; and $100,443 paid by Fleet Management. (") Includes $2,460,046 paid by Tech Services; $1,520,844 paid by Motor Pool; and $3,845,000 paid by Solid Waste. Includes $2,010,000 paid by Tech Services; and $4,545,000 paid by Solid Waste. �>> Includes $1,865,000 paid by Technology Services; $1,755,000 paid by Solid Waste; $575,000 paid by Parks Aquatics; $202,844 paid by Fleet Management; and $618,673 paid by Materials Management. Includes $498,694 paid by Solid Waste; $2,471 paid by Motor Pool. Includes $1,195,000 paid by Solid Waste; and $1,000,000 paid by Tech Services. (m) Includes $2,040,000 paid by Solid Waste; and $730,000 paid by Drainage. (n) Includes $1,570,000 paid by Solid Waste; and $1,505,000 paid by Motor Pool. 206 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL LONG-TERM DEBT PRINCIPAL & INTEREST REQUIREMENTS 2005-06 Original Amount Net Amount Principal & Interest Requirements for 2005-06 Amount of Refunded Outstanding of Issue Issues 10/1/05 Principal Interest TOTAL 5,190,000 3,030,000 180,000 180,000 4,860 184,860 2,515,000 885,000 115,000 115,000 3,105 118,105 4,700,000 1,835,000 660,000 205,000 28,330 233,330 9,660,000 9,660,000 6,265,000 485,000 289,985 774,985 5,625,000 5,625,000 1,315,000 410,000 52,818 462,818 6,935,000 6,935,000 4,135,000 300,000 184,478 484,478 8,215,000 8,215,000 5,740,000 410,000 257,480 667,480 7,020,000 7,020,000 5,875,000 570,000 256,115 826,115 3,125,000 1,730,000 930,000 155,000 48,999 203,999 3,750,000 2,085,000 1,135,000 190,000 59,680 249,680 12,120,000 12,120,000 6,945,000 1,375,000 297,340 1,672,340 14,245,000 14,245,000 11,405,000 710,000 560,554 1,270,554 12,590,000 12,590,000 10,425,000 890,000 482,057 1,372,057 12,075,000 12,075,000 11,180,000 420,000 562,175 982,175 7,405,000 7,405,000 6,310,000 635,000 222,370 857,370 8,080,000 8,080,000 5,990,000 675,000 214,518 889,518 14,000,000 14,000,000 13,640,000 545,000 592,333 1,137,333 9,410,000 9,410,000 9,410,000 260,000 379,275 639,275 7,145,000 7,145,000 7,145,000 525,000 330,883 855,883 5,000,000 5,000,000 5,000,000 105,000 271,191 376,191 $ 9,160,000 $ 5,098,546 $ 14,258,546 207 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 208 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Operating Revenues Non -Operating Revenues Use of Reserves TOTAL RESOURCES EXPENDITURES ELECTRIC FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 113,578,662 $ 119,045,936 $ 127,361,165 $ 126,352,824 1,725,275 2,143,692 1,600,000 2,421,224 5,706,658 50,166,782 49,133,617 44,441,978 $ 121,010,595 $ 171,356,410 $ 178,094,782 $ 173,216,026 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED Fuel & Purchased Power $ 91,622,708 $ Operation & Maintenance 14,754,372 Payments in Lieu of Taxes 6,884,552 Non -Operating Expenditures 7,748,963 Use of Reserves - TOTAL EXPENDITURES $ 121,010,595 $ Excess Resources or (Over) Expenditures 96,401,891 $ 102,003,135 $ 103,312,756 18,124,568 15,315,162 15,339,472 7,346,954 7,822,431 7,781,706 8,542,076 8,512,076 9,140,134 40,940,921 - 37,641,958 171,356,410 $ 133,652,804 $ 173,216,026 - $ 44,441,978 $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 2.00 2.50 3.50 3.50 Office/Clerical 8.00 8.00 8.00 8.00 Technical/Paraprofessional 77.00 77.00 76.00 76.00 Professional 10.00 10.00 10.00 10.00 Management/Supervision 12.00 12.00 12.00 12.00 Temporary/Seasonal 0.50 0.50 0.50 0.50 TOTAL PERSONNEL 109.50 110.00 110.00 110.00 This format is being used to provide financial information in a manner that is commensurate to what is publicly available from other municipal utilities and investor -owned utilities operating in Texas. * Estimate as of May 2005 209 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ELECTRIC FUND RESOURCES & EXPENDITURES Use of Reserves 25.7% Non -Operating Revenues 1.4% Use of Reserves 21.7% Non -Operating Expenditures 5.3% Payments in Lies of Taxes 4.5% Opera Maintei u 8.9% RESOURCES $173,216,026 EXPENDITURES $173,216,026 perating .avenues 72.9% irchased ver 6% 210 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Interest Operating/Non-Operating $ 806,852 $ 692,834 $ 856,250 $ 820,000 Water Sales Residential 8,515,804 10,286,529 10,093,095 10,568,551 Water Sales Commercial 9,214,806 10,677,460 10,661,024 11,263,537 Water for Resale 458,959 196,844 228,062 326,099 Other Water 1,256,215 453,933 426,933 484,179 Engineering Fees & Permits - - - 363,383 Engineering Charges to Bonds - - - 1,724,300 General Fund Transfer 152,132 233,587 180,390 598,827 Electric Fund Transfer 1,716,503 2,01 1,717 1,874,268 2,183,360 Wastewater Fund Transfer 913,616 944,410 890,028 1,179,913 Solid Waste Fund Transfer 650,704 1,071,689 1,003,327 982,093 Impact Fee Revenues 5,000,000 5,800,000 5,800,000 4,700,000 TOTAL REVENUES $ 28,685,591 $ 32,369,003 $ 32,013,377 $ 35,194,242 Use of Reserves 1,181,676 5,084,000 1,707,000 3,692,000 TOTAL RESOURCES $ 29,867,267 $ 37,453,003 $ 33,720,377 $ 38,886,242 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Water Administration $ 1,332,805 $ 1,463,103 $ 1,206,280 $ 1,725,983 Water Production 3,947,187 6,152,872 5,928,917 5,652,750 Water Distribution 4,014,381 6,847,974 4,316,450 6,363,894 Water Metering 1,459,103 1,721,354 1,671,826 1,701,106 Water Engineering - - - 2,707,378 Water Laboratory 216,085 286,097 248,124 321,170 Utilities Administration 853,130 969,009 960,709 942,941 Customer Service 3,044,797 3,810,467 3,519,715 3,967,783 Safety & Training 315,213 382,964 361,295 414,607 Miscellaneous 14,684,566 15,467,054 15,044,107 14,738,486 TOTAL EXPENDITURES $ 29,867,267 $ 37,100,894 $ 33,257,423 $ 38,536,098 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Water Administration 6.75 6.75 8.75 8.75 Water Production 23.50 27.50 27.50 27.50 Water Distribution 22.00 22.00 22.00 22.00 Water Metering 13.00 13.50 13.50 13.50 Water Engineering - - - 31.00 Water Laboratory 3.75 3.75 3.75 3.75 Utilities Administration 9.00 9.00 9.00 9.00 Customer Service 39.00 43.00 43.00 43.00 Safety & Training 3.00 3.00 3.00 3.00 TOTAL PERSONNEL 120.00 128.50 130.50 161.50 * Estimate as of May 2005 211 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND RESOURCES & EXPENDITURES RESOURCES $38, 886, 242 General Fund Wastewater Fund Transfer Engineering Electric Fund Charges to Bonds Transfer Transfer Solid Waste Fund 1 .5% 3.0% 4.4% 5.6% Transfer 2.5% Engineering Fees & Permits Impact Fee 0.9% � Revenues Other Water Water Sales Water Sales Commercial Residential 29.0% 27.2% Transfer to Materials Management 0.1 Transfer to Technology Services Fund 2.0% Administrative Transfer to General Fund 3.2% Debt Service 29.8% EXPENDITURES $38,536,098 Transfer to Capital Projects Other Transfers 13.7% 1 .6% Return on Franchise Fee Investment 2.1 % Fixed Assets 2.3% 0.9% 212 "Dedicated to Quality Service" Personal Services 25.0% Purchased Power 4.6% Materials & Supplies 3.6% Maintenance & Repair 2.6% Insurance 1.1% Miscellaneous 0.1 Operations 7.3% CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND EXPENDITURES BY CLASSIFICATION 2005-06 2003-04 2004-05 2004-05 EXPENDITURES ACTUAL BUDGET ESTIMATE Personal Services Purchased Power Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Fixed Assets Return on Investment Franchise Fee Debt Service Administrative Transfer to General Fund Transfer to Technology Services Fund Transfer to Materials Management Transfer to Capital Projects Other Transfers TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL * Estimate as of May 2005 2005-06 ADOPTED $ 5,828,458 $ 7,319,842 $ 6,889,096 $ 9,622,715 1,135,800 1,672,582 1,544,010 1,756,982 1,089,766 1,379,338 1,240,307 1,402,618 722,755 853,623 847,240 1,016,741 109,264 328,512 403,559 421,887 38,086 46,720 45,075 49,475 1,708,043 2,640,349 2,131,165 2,798,484 44,109 374,000 103,220 333,353 670,140 754,734 747,536 789,238 765,875 862,553 854,327 901,986 11,762,052 11,835,875 11,931,262 11,501,516 1,149,216 1,002,997 1,002,992 1,229,271 751,712 705,686 708,551 763,739 - - - 51,696 3,564,408 6,408,580 4,271,755 5,275,775 527,583 915,503 537,328 620,622 $ 29,867,267 $ 37,100,894 $ 33,257,423 $ 38,536,098 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 20.00 20.50 20.50 20.50 30.00 31.00 31.00 31.00 44.75 48.75 50.75 72.75 11.25 1 1 .25 1 1 .25 15.25 12.50 13.50 13.50 18.50 1.50 3.50 3.50 3.50 120.00 128.50 130.50 161.50 213 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER WATER ADMINISTRATION PROGRAM DESCRIPTION The Water Administration Division provides for the general supervision and direction of all water facilities and operations. These facilities and operations include filtration pumping plants, water distribution, metering and repair, and laboratory functions. Other responsibilities include capital improvement planning, grant administration, and liaison with local, state, and federal regulatory authorities and other parties associated with Denton's Water Utility. MAJOR DIVISION GOALS 1. Maintain the provision of uninterrupted water service to customers at the lowest price. 2. Improve monitoring of existing contracts for water supply with wholesale customers. 3. Improve the administrative management of Capital Improvement Program (CIP) projects. 4. Improve management of existing water resources. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implement the southwest booster pump project. 2. Continue renegotiations of the water supply contract with the City of Dallas. 3. Develop and implement a water reuse strategy to extend water supplies. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. CIP projects 5 14 10 11 2. Customer accounts 26,272 27,653 27,525 28,773 3. Water employees, excluding Utility Administration, Safety, and Customer Service 69.00 73.50 75.50 75.50 4. Customers/full-time equivalent (FTE) 381 376 365 381 5. Finished water (million gallons) 5,655 6,393 6,324 6,675 6. Public Utilities Board meetings 22 24 22 24 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost/million gallons $5,109 $4,807 $4,493 $4,427 2. Cost/customer $1,154 $1,1 1 1 $1,032 $1,027 214 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES 2003-04 2004-05 ACTUAL BUDGET $ 1,332,805 $ 1,463,103 $ UTILITIES - WATER WATER ADMINISTRATION 2004-05 2005-06 ESTIMATE * ADOPTED 1,206,280 $ 1,725,983 $ 1,332,805 $ 1,463,103 $ 1,206,280 $ 1,725,983 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 527,754 $ 543,365 $ 608,365 $ 673,113 Purchased Power 94,313 132,000 132,000 215,000 Materials & Supplies 7,095 19,325 14,600 21,900 Maintenance & Repair 10,027 19,000 5,775 46,200 Insurance 7,608 13,925 13,925 19,211 Miscellaneous 16,932 16,415 16,375 16,135 Operations 309,767 648,004 344,171 669,102 Transfer to Capital Projects 200,000 - - - Transfer to Technology Services 159,309 71,069 71,069 65,322 Fixed Assets - - - - TOTAL EXPENDITURES $ 1,332,805 $ 1,463,103 $ 1,206,280 $ 1,725,983 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance & Repair - - - - Office/Clerical 2.00 2.00 2.00 2.00 Technical/Paraprofessional 1.00 1.00 3.00 3.00 Professional 2.25 2.25 2.25 2.25 Management/Supervision 1.50 1.50 1.50 1.50 Temporary/Seasonal - - - - TOTAL PERSONNEL 6.75 6.75 8.75 8.75 MAJOR BUDGET CHANGES The 2004-05 budget estimate reflects the transfer of 2 FTEs from the Engineering department in the General Fund. * Estimate as of May 2005 215 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER UTILITIES ADMINISTRATION PROGRAM DESCRIPTION The Utilities Administration Division provides general administrative support for Utilities operations, which includes Electric, Water, Wastewater, Solid Waste, Engineering, Drainage, Parks, Street and Traffic Control maintenance. MAJOR DIVISION GOALS 1. Ensure quality service to internal and external customers. 2. Improve the efficiency and effectiveness of all department operations. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Conduct effective utilities strategic planning process. 2. Promote utility objectives at local and state level. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Public Utilities Board meetings 24 24 24 24 2. City Council meetings 24 24 24 24 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Requests for assistance addressed within time frame requested 98% 98% 98% 98% 2. Special projects completed 98% 98% 98% 98% 216 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER UTILITIES ADMINISTRATION RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Water System Resources $ 345,266 $ 248,038 $ 250,204 $ 233,716 Electric Fund Transfer 188,756 255,559 251,056 239,808 Wastewater Fund Transfer 132,997 193,884 221,581 231,949 Drainage Transfer 35,724 55,460 25,628 25,772 Solid Waste Fund Transfer 150,387 216,068 212,240 211,696 TOTAL RESOURCES $ 853,130 $ 969,009 $ 960,709 $ 942,941 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 623,877 $ 694,740 $ 694,740 $ 722,681 Materials & Supplies 9,940 13,350 13,350 15,300 Maintenance & Repair - 1,000 1,000 1,000 Insurance 6,106 10,138 10,138 10,257 Miscellaneous 10,747 15,300 14,500 18,300 Operations 35,113 83,614 76,114 72,245 Transfer to General Fund 99,372 72,887 72,887 48,652 Transfer to Technology Services 67,975 77,980 77,980 54,506 Transfer to Capital Projects - - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 853,130 $ 969,009 $ 960,709 $ 942,941 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional 4.00 4.00 4.00 4.00 Management/Supervision 2.00 2.00 2.00 2.00 Temporary/Seasonal 1.00 1.00 1.00 1.00 TOTAL PERSONNEL 9.00 9.00 9.00 9.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 217 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER WATER PRODUCTION PROGRAM DESCRIPTION The primary activity of the Water Production Division is to produce sufficient volumes of potable water and maintain adequate pressures throughout the distribution network. This requires that the plant equipment and operational activities be sustained on a 24-hour-a-day, 7-day-a-week basis throughout the year. MAJOR DIVISION GOALS 1. Identify and prepare to meet upcoming state and federal regulations in a cost-effective manner. 2. Continue to identify and implement ways to improve treated water quality. 3. Improve the effectiveness of human resources utilization through increased training and position planning to meet the challenges of division growth and facility expansion. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Design the Roselawn 2.5 million gallon, elevated water tower for the southern portion of Denton. 2. Construct the southwest ground storage and booster station. 3. Continue monitoring for the Stage II Disinfectants and Disinfection By -Product Rule and Long - Term 2 Enhanced Surface Water Treatment Rule and assess the need for changes in disinfectant strategy. 4. Continue to increase security measures for all facilities in Water Production. 5. Continue to upgrade the communications between Water Production facilities with Spread Spectrum radio systems. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Raw water (1,000 gallons) 6,046,070 6,726,950 6,657,600 7,026,250 2. Finished water (1,000 gallons) 5,655,239 6,392,921 6,324,078 6,675,019 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Purchased power ($/1,000 gallons) $0.16 $0.22 $0.23 $0.23 2. Personnel services ($/1,000 gallons) $0.21 $0.26 $0.28 $0.27 3. Chemicals ($/1,000 gallons) $0.10 $0.12 $0.12 $0.13 4. Maintenance ($/1,000 gallons) $0.03 $0.02 $0.02 $0.03 5. Transfers ($/1,000 gallons) $0.09 $0.23 $0.25 $0.12 6. Other ($/1,000 gallons) $0.06 $0.1 1 $0.12 $0.12 218 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES UTILITIES - WATER WATER PRODUCTION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 3,947,187 $ 6,152,872 $ 5,928,917 $ 5,652,750 $ 3,947,187 $ 6,152,872 $ 5,928,917 $ 5,652,750 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 1,277,209 $ 1,632,405 $ 1,595,079 $ 1,716,046 Purchased Power 1,041,487 1,540,582 1,412,010 1,541,982 Materials & Supplies 674,409 873,400 786,160 886,100 Maintenance & Repair 172,784 154,350 131,500 216,850 Insurance 39,056 192,152 269,070 232,494 Miscellaneous 2,816 3,600 3,200 3,645 Operations 196,768 295,575 271,090 300,942 Transfer to Capital Projects 478,650 1,402,000 1,402,000 695,000 Transfer to Technology Services 56,008 58,808 58,808 33,338 Fixed Assets 8,000 - - 26,353 TOTAL EXPENDITURES $ 3,947,187 $ 6,152,872 $ 5,928,917 $ 5,652,750 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 18.00 22.00 22.00 22.00 Professional - - - - Management/Supervision 4.00 4.00 4.00 4.00 Temporary/Seasonal 0.50 0.50 0.50 0.50 TOTAL PERSONNEL 23.50 27.50 27.50 27.50 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 219 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER WATER DISTRIBUTION PROGRAM DESCRIPTION The Water Distribution Division is responsible for maintaining the water distribution system from the water production plant to customer facilities. MAJOR DIVISION GOALS 1. Respond to customer complaints regarding the distribution system quickly and efficiently. 2. Maintain all water mains, taps, hydrants, and valves. 3. Maintain a water line replacement program of 12" and below. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Maintain 495 miles of water system. 2. Replace 22,150 feet of water line. 3. Install 20 miles of new water line. 4. Repair 280 broken water mains and service lines. 5. Install 84 new taps or loops. 6. Maintain 4,935 valves. 7. Provide support for other divisions with manpower and equipment. 8. Maintain 3,555 fire hydrants. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Water mains replaced (feet) 20,280 22,900 22,140 22,150 2. New line installed (feet) 120,000 120,000 120,000 120,000 3. Hydrants maintained 3,300 3,300 3,555 3,750 4. New large and small taps installed 80 80 84 84 5. Main break and service repairs 280 280 280 280 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per foot of old main replaced $52 $52 $52 $52 2. Average cost per foot of new line installed $46 $46 $46 $46 3. Average cost to maintain fire hydrants $11 $11 $11 $11 4. Average cost per 4" - 12" water tap $2,858 $2,858 $2,858 $2,858 5. Average cost per main break and service repair $1,395 $1,395 $1,395 $1,395 220 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WATER WATER DISTRIBUTION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 4,014,381 $ 6,847,974 $ 4,316,450 $ 6,363,894 $ 4,014,381 $ 6,847,974 $ 4,316,450 $ 6,363,894 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 887,915 $ 1,216,326 $ 968,799 $ 1,058,579 39,838 49,758 49,133 49,758 389,140 484,500 528,340 534,500 21,516 44,935 44,935 39,753 2,548 3,025 3,025 3,025 334,476 370,475 388,088 390,419 2,299,258 4,351,580 2,256,755 3,980,775 30,000 27,375 27,375 17,085 9,690 300,000 50,000 290,000 $ 4,014,381 $ 6,847,974 $ 4,316,450 $ 6,363,894 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 13.00 13.00 13.00 13.00 Office/Clerical - - - - Technical/Paraprofessional 8.00 8.00 8.00 8.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 22.00 22.00 22.00 22.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 221 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER WATER METERING PROGRAM DESCRIPTION The Water Metering Division is responsible for the efficient operation of all customer water meters, new meter installations, and replacement of inoperable meters. MAJOR DIVISION GOALS 1. Install new water meters. 2. Maintain efficient operation of existing water meters. 3. Implement and maintain a safe back flow, cross connection program. 4. Perform all work in a timely, cost-effective manner. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Install approximately 1,400 new water meters. 2. Find and repair any non-functional backflow assemblies. 3. Detect and resolve safety issues through regularly scheduled safety meetings. 4. Maintain 28,000 water meters 5. Maintain 326 large -inch meters. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. 3/4"" - 2"" meters to replace 2,176 3,000 2,500 3,000 2. Leaks checked 1,010 1,500 1,200 1,500 3. Meters located and read 1,321 1,900 1,400 1,500 4. Hydrants flushed, routine 3,057 3,600 3,200 3,600 5. Meter installations 1,397 1,250 1,400 1,450 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES AVERAGES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost per meter change out (3/4"" - 2"") $287 $160 $300 $300 2. Cost per leak checked (3/4"" - 2"") $32 $32 $33 $34 3. Cost per meter to locate and read $19 $22 $20 $22 4. Cost per hydrant flushed $12 $13 $12 $13 5. Cost per meter installation (1/4 - 2"") $236 $132 $240 $245 222 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WATER WATER METERING 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,459,103 $ 1,721,354 $ 1,671,826 $ 1,701,106 $ 1,459,103 $ 1,721,354 $ 1,671,826 $ 1,701,106 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 559,645 $ 640,913 $ 665,913 $ 706,287 24,417 36,840 35,840 36,540 134,952 174,078 161,200 173,200 11,972 20,047 20,047 25,361 1,200 1,890 1,890 1,890 109,661 135,140 129,490 133,219 586,500 655,000 600,000 600,000 30,756 21,446 21,446 24,609 - 36,000 36,000 - $ 1,459,103 $ 1,721,354 $ 1,671,826 $ 1,701,106 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET BUDGET ADOPTED Service/Maintenance 7.00 7.50 7.50 7.50 Office/Clerical - - - - Technical/Paraprofessional 5.00 5.00 5.00 5.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 13.00 13.50 13.50 13.50 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 223 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER ENGINEERING PROGRAM DESCRIPTION The Engineering Department is responsible for preparation, coordination and management of the City's Capital Improvement Program (CIP) projects. Related services include project development, real estate acquisitions, design, surveying and data gathering, project management, construction inspection/administration, pavement management database, and contract administration. The department records plats and as -built information of new infrastructure. Staff assists the public on existing and proposed streets, sidewalks, other transportation facilities, drainage, and utility lines. The department is responsible for administration of the Traffic Safety Commission and provides staff support to the Planning and Zoning Commission and Public Utilities Board. MAJOR DIVISION GOALS 1. Forecast and structure budgets for CIP projects and execute and/or manage consultants on project design and construction. 2. Provide engineering design services, information, and assistance to citizens, contractors, developers, and other City departments. 3. Provide real estate and capital support services to other City departments and assist the public with matters concerning City easements, right-of-ways (ROWS), and property. 4. Provide construction management and inspection for CIP projects and development contract improvements provided in connection with new construction. 5. Acquire professional services of consultants and provide project management of CIP projects. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide engineering services to complete CIP projects in an efficient and cost-effective manner. 2. Provide accurate cost accounting for level of effort expended on projects undertaken. 3. Scan all active engineering project files and maintain historical records in a computerized retrieval system. 4. Monitor development costs with financial data from Pavement View program data to ensure equal compliance. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. CIP dollars managed (millions) $1 1.2 $16.0 $8.3 $37.1 2. Easements/ROWS obtained 136 220 120 160 3. Right-of-way inspections 950 1,050 1,000 1,050 4. Survey miles completed 20.1 26 15.8 32.4 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Initiated CIP complete per timeline 80% 80% 70% 80% 2. Real estate event completion time 75% 80% 80% 75% 3. ROW inspections made/4 hours 95% 90% 90% 90% 4. Surveys completed in estimated time 85% 90% 90% 90% 224 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER ENGINEERING RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Water System Resources $ - $ - $ - $ 125,000 Public Works Inspection Fees - - - 300,000 Right -Of -Way Fees - - - 45,378 Overtime Inspection Fees - - - 7,565 Loading Zones - - - 2,640 Parking Lot Permits - - - 7,800 Charges to Bond Funds - - - 1,724,300 Transfer from Wastewater - - - 147,666 Transfer from General Fund - - - 347,029 TOTAL RESOURCES $ - $ - $ - $ 2,707,378 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ - $ - $ 1,942,365 Materials & Supplies - - - 29,930 Maintenance & Repair - - - 16,473 Insurance - - - 33,426 Miscellaneous - - - - Operations - - - 169,706 Transfer to General Fund - - - 366,812 Transfer to Technology Services - - - 146,666 Fixed Assets - - - 2,000 TOTAL EXPENDITURES $ - $ - $ - $ 2,707,378 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET BUDGET ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - 22.00 Professional - - - 4.00 Management/Supervision - - - 5.00 Temporary/Seasonal - - - - TOTAL PERSONNEL - - - 31.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of the Engineering department in General Fund to the Water Fund, along with 31 FTEs. * Estimate as of May 2005 225 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER WATER LABORATORY PROGRAM DESCRIPTION The Water Laboratory Division performs the necessary tests for water system compliance with state and federal regulations and watershed monitoring. The Laboratory operation also provides bacteriological testing for other public water systems in and around Denton. MAJOR DIVISION GOALS 1. Continue division compliance with current and proposed state and federal regulations. 2. Continue efforts in watershed monitoring, including storm water program and drinking water quality protection. 3. Continue providing revenue -generating services to public water systems related to compliance standards for bacteriological quality of drinking water. 4. Increase laboratory data proficiency by purchasing a laboratory information management system (LIMS). MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Increase laboratory quality control measures as recommended by the Environmental Protection Agency (EPA) and Texas Commission on Environmental Quality (TCEQ). 2. Develop methodologies for compliance with Surface Water Treatment Rules (SWTR). 3. Develop and implement sampling and monitoring activities required for compliance with drinking water regulations of the Safe Drinking Water Act. 4. Increase sampling and monitoring activities required for compliance with sludge regulations of the Clean Water Act. 5. Increase sampling and monitoring due to increase in population and additional Ray Roberts Water Treatment Plant and Robson Ranch well system. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Bacteriological analyses per year 4,758 4,740 4,212 4,212 2. Chemical analyses per year 6,530 7,236 6,492 6,492 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per analysis $19.59 $17.64 $16.86 $16.86 226 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER WATER LABORATORY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Water System Resources $ 216,085 $ 286,097 $ 248,124 $ 321,170 TOTAL RESOURCES $ 216,085 $ 286,097 $ 248,124 $ 321,170 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 124,438 $ 182,012 $ 143,607 $ 214,508 Materials & Supplies 40,773 39,574 38,960 38,915 Maintenance & Repair 11,802 13,050 13,100 19,500 Insurance 1,772 2,894 2,894 3,229 Miscellaneous 511 550 550 540 Operations 13,713 19,784 17,560 16,950 Transfer to Technology Services 14,220 14,233 14,233 12,528 Fixed Assets 8,856 14,000 17,220 15,000 TOTAL EXPENDITURES $ 216,085 $ 286,097 $ 248,124 $ 321,170 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 3.75 3.75 3.75 3.75 Professional - - - - Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 3.75 3.75 3.75 3.75 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 227 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER SAFETY & TRAINING PROGRAM DESCRIPTION The Safety and Training Division provides training in safety -related topics for all Utilities divisions. This division is responsible for conducting safety audits, correcting problems related to safety and health issues, and preventing injuries and damage to City equipment. The division coordinates and conducts safety meetings, encourages safe behavioral practices, and serves as a resource and support for citywide safety and training programs. MAJOR DIVISION GOALS 1. Protect employees from injury and health risk, moving from accountability to responsibility. 2. Promote a safety -conscious work force through training and safety audits. 3. Reduce worker's compensation injuries through annual continuing education. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Establish a behavioral -based safety program throughout the Utilities divisions. 2. Improve training through state Texas Commission on Environmental Quality (TCEQ), Texas A&M certification, and improved structure of training. 3. Improve the quality and effectiveness of the Utilities safety program by reducing the incident rate. 4. Improve the training through "train the trainer" programs. 5. Be on the forefront of safety and training while leading the industry among municipal organizations. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Conduct safety meetings 1,322 1,300 1,304 1,300 2. Conduct job site safety audits 849 500 689 650 3. Refresher classroom training 106 150 213 250 4. Introductory level training 12 15 20 20 5. Policy implementation 2 1 2 3 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Hold training classes each month 100% 100% 100% 100% 2. Reduce vehicle accidents 7% 10% 9% 10% 3. Develop training for outside organizations to generate revenue 100% 100% 100% 100% 228 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources Other Revenue Electric Fund Transfer Wastewater Fund Transfer Drainage Transfer Solid Waste Fund Transfer TOTAL RESOURCES UTILITIES - WATER SAFETY & TRAINING 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 29,205 $ 76,593 $ 111,078 $ 84,663 - 38,296 - 41,765 135,894 107,230 100,103 116,942 69,139 74,605 69,139 77,182 9,473 9,647 9,473 10,525 71,502 76,593 71,502 83,530 $ 315,213 $ 382,964 $ 361,295 $ 414,607 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 198,701 $ 216,210 $ 216,210 $ 239,026 Materials & Supplies 14,823 14,800 12,565 12,955 Maintenance & Repair 3,074 3,205 2,705 3,349 Insurance 3,190 6,252 3,190 6,868 Miscellaneous 400 405 - 405 Operations 53,930 100,281 84,814 100,740 Transfer to General Fund 8,956 27,366 27,366 36,842 Transfer to Technology Services 14,576 14,445 14,445 14,422 Fixed Assets 17,563 - - - TOTAL EXPENDITURES $ 315,213 $ 382,964 $ 361,295 $ 414,607 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance & Repair - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional 3.00 3.00 3.00 3.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 3.00 3.00 3.00 3.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 229 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER CUSTOMER SERVICE PROGRAM DESCRIPTION The Customer Service Division is responsible for managing requests for service, citizen concerns, and inquiries for the Electric, Water, Wastewater, Drainage, and Solid Waste Departments. This division is responsible for the billing and collection of all utility accounts receivable and serves as the central collection and processing area for City revenues. Customer Service bills and collects active, inactive, and aged utility accounts, as well as maintains utility customer account records. MAJOR DIVISION GOALS 1. Ensure delivery of requested utility services, as well as delivery of accurate, prompt utility and accounts receivable billings in an efficient, effective, and caring manner. 2. Improve customer payment convenience. 3. Improve customer relations and communications. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Ensure Paradigm upgrades are running as designed and that all Solid Waste personnel are proficient in its use. 2. Continue to improve the level of customer service during peak times to ensure accurate, timely billings. 3. Promote Customer Service Web site for easier payment methods and more convenience to utility customers. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Connects/disconnects 44,864 65,507 48,453 53,329 2. Customers 159,549 187,829 159,549 164,335 3. Calls handled 121,458 184,300 133,200 142,524 4. Cash receipts processed 1,663,296 1,584,891 1,886,245 1,936,652 5. Billing count 544,999 689,700 572,435 601,056 6. Billing dollars (in 1,000s) $186,692 $124,553 $180,600 $186,018 7. Billing adjustments 7,603 14,649 6,400 6,592 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Phone wait time less than 4 minutes 90% 92% 94% 94% 2. Adjustment/billing ratio less than or equal to 2% 2% 2% 2% 2% 3. Third party collections/billed less than 1% 1% 1% 1% 1% 4. Work order completion within14 days 95% 95% 99.8% 99.8% 230 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WATER CUSTOMER SERVICE RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Water System Resources $ 405,714 $ 576,406 $ 532,424 $ 515,689 General Fund Transfer 152,132 195,291 180,390 251,798 Electric Fund Transfer 1,391,853 1,648,928 1,523,109 1,826,610 Wastewater Fund Transfer 483,595 512,344 521,813 636,819 Drainage Transfer 182,688 98,470 42,394 50,000 Solid Waste Fund Transfer 428,815 779,028 719,585 686,867 TOTAL RESOURCES $ 3,044,797 $ 3,810,467 $ 3,519,715 $ 3,967,783 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,628,919 $ 2,193,871 $ 1,996,383 $ 2,350,110 Materials & Supplies 278,471 332,291 289,699 311,220 Maintenance & Repair 976 4,440 3,620 5,669 Insurance 18,044 38,169 39,360 51,288 Miscellaneous 2,932 5,535 5,535 5,535 Operations 534,609 617,476 574,573 642,073 Transfer to General Fund 201,978 174,355 174,350 206,625 Transfer to Technology Services 378,868 420,330 423,195 395,263 Transfer to Capital Projects - - 13,000 - Fixed Assets - 24,000 - - TOTAL EXPENDITURES $ 3,044,797 $ 3,810,467 $ 3,519,715 $ 3,967,783 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 26.00 27.00 27.00 27.00 Technical/Paraprofessional 8.00 8.00 8.00 8.00 Professional 2.00 2.00 2.00 2.00 Management/Supervision 3.00 4.00 4.00 4.00 Temporary/Seasonal - 2.00 2.00 2.00 TOTAL PERSONNEL 39.00 43.00 43.00 43.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 231 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES EXPENDITURES Return on Investment Franchise Fee Debt Service Operations Administrative Transfer to General Fund Transfer to Technology Services Fund Transfer to Electric Fund Transfer to Wastewater Fund Bad Debt Expense TOTAL EXPEDITURES * Estimate as of May 2005 UTILITIES - WATER MISCELLANEOUS 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 14,684,566 $15,467,054 $ 15,044,107 $ 14,738,486 $ 14,684,566 $15,467,054 $ 15,044,107 $ 14,738,486 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 670,140 $ 754,734 $ 747,536 $ 789,238 765,875 862,553 854,327 901,986 11,762,052 11,835,875 11,931,262 11,501,516 120,006 250,000 100,000 150,000 838,910 728,389 728,389 570,340 285,461 292,785 292,785 373,634 242,122 622,718 244,543 246,988 - 120,000 145,265 153,088 $ 14,684,566 $15,467,054 $ 15,044,107 $ 14,738,486 232 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES YEAR 2005-06 2006-07 2007-08 2008-09 2009-10 2010-1 1 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 TOTAL WATER UTILITIES PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2005 PRINCIPAL INTEREST $ 4,780,000 $ 6,721,517 5,075,000 6,419,468 5,145,000 6,167,183 5,405,000 5,904,463 5,720,000 5,624,587 5,430,000 5,348,706 5,650,000 5,081,738 6,300,000 4,790,094 6,615,000 4,468,651 6,960,000 4,125,801 7,250,000 3,770,520 7,625,000 3,398,420 7,910,000 3,007,503 8,335,000 2,600,257 8,775,000 2,171,244 7,370,000 1,761,774 6,195,000 1,415,150 3,970,000 1,162,919 4,190,000 959,122 4,420,000 735,628 2,180,000 565,031 2,295,000 450,359 2,415,000 329,666 2,545,000 202,566 2,680,000 68,675 E.1 TOTAL 11,501,517 11,494,468 11,312,183 11,309,463 11,344,587 10, 778, 706 10, 731, 738 11,090,094 11,083,651 11,085,801 11,020,520 11,023,420 10, 917, 503 10,935,257 10,946,244 9,131,774 7,610,150 5,132,919 5,149,122 5,155,628 2,745,031 2,745,359 2,744,666 2,747,566 2,748,675 $ 135,235,000 $ 77,251,042 $ 212,486,042 233 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2005-06 Final Interest Issue Issue Date Maturity Rate 1993-B Utility System Refunding 06-01-93 12-01-2007 3.55 to 6.75 1996-A Utility System Refunding 05-01-96 12-01-2024 5.30 to 7.80 1998-A Utility System Refunding 07-07-98 12-01-2029 4.65 to 6.65 1998-B Utility System Refunding 03-10-98 12-01-2014 4.00 to 5.00 2000 Utility System Revenue 04-25-00 09-30-2020 4.64 to 6.16 2001 Utility System Revenue 04-17-01 12-01-2020 4.00 to 5.40 2002-A Utility System Revenue 03-28-02 12-01-2021 4.25 to 5.25 2003 Utility System Revenue & Refunding 03-28-03 12-01-2022 3.62 to 5.62 2004 Utility System Refunding 09-07-04 12-01-2024 2.00 to 5.25 2005 Utility System Refunding 05-15-05 12-01-2023 3.00 to 5.00 Capital Improvements in the Utility System are partially funded through the sale of bonds. The debt above represents consolidation of prior issues and funding for future growth. The Utility System - Electric, Water, and Wastewater - is currently expanding to accommodate the needs of the community and surrounding area which are also dependent upon the system. 234 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2005-06 Original Amount Prinicipal & Interest Requirements for 2005-06 Amount of Outstanding Issue 10/1/2005 Principal Interest Total $ 823,934 $ 100,000 $ 25,000 $ 5,906 $ 30,906 36,510,000 1,675,000 810,000 68,175 878,175 36,795,000 19,665,000 - 1,008,526 1,008,526 1,765,546 1,680,000 15,000 76,672 91,672 22,705,000 8,225,000 845,000 420,755 1,265,755 24,210,000 21,615,000 895,000 1,062,473 1,957,473 31,030,000 28,045,000 1,090,000 1,345,763 2,435,763 5,845,000 3,620,000 1,025,000 164,063 1,189,063 23,985,000 23,385,000 75,000 1,162,200 1,237,200 27,225,000 27,225,000 - 1,406,984 1,406,984 TOTAL $ 4,780,000 $ 6,721,517 $ 11,501,517 235 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 236 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Interest Operating $ 849,359 $ 440,968 $ 422,500 $ 409,215 Wastewater Residential 5,781,530 6,438,247 6,165,415 6,853,909 Wastewater Commercial 5,874,505 7,057,856 6,904,533 7,602,123 Wastewater Effluent Irrigation 236,094 216,875 275,320 274,720 Wastewater Wholesale 1,130,569 1,091,013 1,200,610 1,246,774 Other Wastewater 862,577 816,579 1,158,004 826,089 Drainage Fees 3,377,055 3,559,346 3,570,500 3,613,735 Transfer In - Other 242,122 622,718 244,543 246,988 Impact Fee Revenues 1,400,000 1,455,000 1,455,000 1,600,000 TOTAL REVENUES $ 19,753,811 $ 21,698,602 $ 21,396,425 $ 22,673,553 Use of Reserves 1,267,000 1,075,000 - 1,125,000 TOTAL RESOURCES $ 21,020,811 $ 22,773,602 $ 21,396,425 $ 23,798,553 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Wastewater Administration $ 1,106,628 $ 1,049,134 $ 660,594 $ 1,363,124 Water Reclamation 2,820,435 3,209,660 3,168,474 3,619,652 Wastewater Collection 1,759,421 2,310,830 1,747,530 3,146,643 Beneficial Reuse 892,743 986,515 958,217 1,046,058 Wastewater Laboratory 446,633 472,681 401,388 447,080 Industrial Pretreatment 490,717 523,272 523,272 562,851 Drainage 1,512,432 1,470,629 1,442,634 1,790,199 Watershed Protection 255,090 431,674 407,129 423,585 Drainage Miscellaneous 1,889,482 1,895,045 1,868,1 13 1,546,573 Miscellaneous 9,847,160 10,098,624 10,1 15,889 9,550,336 TOTAL EXPENDITURES $ 21,020,741 $ 22,448,064 $ 21,293,240 $ 23,496,101 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Wastewater Administration 6.00 6.00 7.00 7.00 Water Reclamation 19.00 18.60 19.60 20.50 Wastewater Collection 19.00 19.00 19.00 19.00 Beneficial Reuse 6.50 6.90 6.50 6.50 Wastewater Laboratory 5.00 5.00 5.00 5.00 Industrial Pretreatment 6.00 6.50 6.50 6.50 Drainage 15.00 15.00 16.00 16.00 Watershed Protection 3.62 3.62 3.62 3.62 TOTAL PERSONNEL 80.12 80.62 83.22 84.12 * Estimate as of May 2005 237 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Impact Fee Revenue 6.7% Transfer In - Oth( 1.1% Drainage Fees 15.2% Other Wastewat( 3.5% Wastewater Wholesale 5.2% WASTEWATER FUND RESOURCES & EXPENDITURES RESOURCES $23,798,553 Use of Reserves 4.7% Interest Operating Wastewater Effluent Irrigation 1.2% Return nn Investm 2.57c Fixed Asset 3.0% Operations 13.3% Insurance, MI 0.9% Maintenan( Repair 3.8% Wastewater Residential 28.8% water _ _.... nercial 31.9% EXPENDITURES $23,496,101 Debt Service sfers 4% Personal Services 22.1 % a iviu lt=iIl li. ID.0i0 2.6% (') These divisions are found in the Water Fund. 238 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND EXPENDITURES BY CLASSIFICATION 2005-06 2003-04 2004-05 2004-05 EXPENDITURES ACTUAL BUDGET ESTIMATE Personal Services Purchased Power Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Fixed Assets Return on Investment Franchise Fee Debt Service Administrative Transfer to General Fund Transfer to Technology Services Fund Transfer to Materials Management Transfer to Electric Fund Transfer to Engineering (') Transfer to Utilities Administration Transfer to Customer Service Transfer to Safety & Training Transfer for Capital Projects TOTAL EXPENDITURES 4,187,428 744,990 442,413 668,628 84,755 23,160 2,546,601 141,587 595,480 680,549 8,385,293 918,554 277,740 100,776 220,541 615,420 77,656 309,170 4,764,801 780,000 668,805 871,494 215,817 27,910 2,773,1 16 399,000 664,898 759,884 7,981,343 904,963 208,202 158,171 249,344 610,814 84,252 325,250 I 4,328,809 800,000 593,047 777,103 215,818 27,765 2,526,297 109,698 654,969 748,535 7,963,901 904,963 229,504 158,171 249,344 610,814 84,252 310,250 2005-06 ADOPTED 5,203,458 815,000 604,675 900,061 182,395 27,465 3,122,540 711,500 581,728 664,831 7,063,926 602,806 197,013 51,696 197,889 147,666 257,721 686,819 87,707 1,389,205 $ 21,020,741 $ 22,448,064 $ 21,293,240 $ 23,496,101 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 24.00 24.00 24.00 24.00 Office/Clerical 3.00 3.00 3.10 4.00 Technical/Paraprofessional 36.50 36.00 38.00 38.00 Professional 7.50 7.50 6.50 6.50 Management/Supervision 6.50 7.50 9.50 9.50 Temporary/Seasonal 2.62 2.62 2.12 2.12 TOTAL PERSONNEL 80.12 80.62 83.22 84.12 * Estimate as of May 2005 (') These divisions are found in the Water Fund. 239 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER WASTEWATER ADMINISTRATION PROGRAM DESCRIPTION The Wastewater Administration Division provides management direction and supervision for all wastewater facilities and operations. This includes wastewater collection, water reclamation, laboratory, pretreatment, beneficial reuse, drainage, and watershed protection. Other responsibilities include capital improvement planning, grant administration, operations, maintenance, financial reporting, and staff assistance to the Public Utilities Board. This division also provides management direction and supervision for drainage operations and maintenance, street sweeping, floodplain management, and drainage engineering. MAJOR DIVISION GOALS 1. Improve the uninterrupted collection of wastewater and reduction of system infiltration/inflow. 2. Improve Division reporting systems. 3. Improve management/analysis reporting. 4. Cost recovery for composting program 5. Compliance with environmental regulators. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Construction of wastewater facilities in Clear Creek Basin to accommodate growth. 2. Formulate wastewater system development plan in the Hickory Creek Basin. 3. Assess operation of the expanded reuse system and implement, with experience gained, operational procedures for future expansion. 4. Work with other municipalities and use the technology transfer from the Water Environment Research Foundation to implement improved operating procedures for the wastewater collection system and private sewer. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Customer accounts 24,447 25,393 25,661 26,897 2. Wastewater employees, excluding Drainage 61.5 62 64 64.5 3. Customers/full-time equivalent (FTE) 398 410 401 417 4. Wastewater processed thru plant (million gallons) 4,967 5,605 5,666 5,945 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost/million gallons $3,496 $3,219 $3,102 $3,130 2. Cost/customer $710 $704 $685 $692 240 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer for Water Engineering Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES 2003-04 2004-05 ACTUAL BUDGET $ 1,106,628 $ 1,049,134 $ $ 1,106, 628 $ 1,049,134 $ 2003-04 2004-05 ACTUAL BUDGET UTILITIES - WASTEWATER WASTEWATER ADMINISTRATION 2004-05 2005-06 ESTIMATE * ADOPTED 660,594 $ 1,363,124 660,594 $ 1,363,124 2004-05 2005-06 ESTIMATE * ADOPTED $ 448,361 $ 510,457 $ 426,691 $ 647,305 4,712 13,225 7,700 16,815 5,366 14,950 9,950 44,200 3,928 7,133 7,134 9,304 16,299 16,100 16,000 15,505 489,816 425,725 131,575 440,635 - - - 125,000 138,146 61,544 61,544 60,860 - - - 3,500 $ 1,106,628 $ 1,049,134 $ 660,594 $ 1,363,124 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 0.50 0.50 1.50 1.50 Professional 2.50 2.50 0.50 0.50 Management/Supervision 1.50 1.50 3.50 3.50 Temporary/Seasonal 0.50 0.50 0.50 0.50 TOTAL PERSONNEL 6.00 6.00 7.00 7.00 MAJOR BUDGET CHANGES The 2004-05 budget estimate reflects the transfer of 1 FTE from the Engineering department in the General Fund. * Estimate as of May 2005 241 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER WATER RECLAMATION PROGRAM DESCRIPTION The Water Reclamation Division is responsible for processing all discharged residential, commercial, and industrial wastewater in accordance with local, state, and federal effluent requirements. The division functions on a 24-hour basis to ensure the operations, maintenance, and analysis for this treatment. Additional responsibilities include the operation and maintenance of 28 sewage lift stations, the processing and disposal of all biosolids to the composting facility, and meeting or exceeding the criteria required for Type I Reuse Water. MAJOR DIVISION GOALS 1. Be competitive with private industry for the operation and maintenance of the Pecan Creek Water Reclamation Plant and the Robson Ranch Water Reclamation Plant. 2. Continue development of plant automation systems. 3. Process 100% of solids to compost operation. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Treat 5.7 billion gallons of wastewater. 2. Achieve total compliance of present discharge parameters (10 Biological Oxygen Demand [BOD], 15 Total Suspended Solids [TSS], 3 Ammonia, Dissolved Oxygen [D.O.], 15 Million Gallons Daily [MGD] flow, pH 6.0-9.0, <0.10 chlorine residual). 3. Maintain effluent quality at 2 BOD, 2 TSS, 0.5 Ammonia, 6.0 D.O. 4. Achieve regulatory compliance with permit criteria for sludge disposal. 5. Maintain treatment plant equipment so as not to adversely affect the effluent. 6. Continue plant removal efficiency of BOD and TSS at 98% and 99%, respectively. 7. Achieve compliance with Type I Reuse Water Permit. Maintain 0.50 mg/Chlorine Residual in system. 8. Set up and implement process for accepting waste from septic waste haulers. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Plant influent (million gallons) 5,142 5,604 5,449 5,700 2. Plant effluent (million gallons) 4,967 5,384 5,666 5,945 3. Effluent for reuse (million gallons) 218 250 150 250 4. BOD removed 99.1 % 98% 99.3% 99% 5. TSS removed 99.5% 99% 99.2% 99% 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Wastewater treatment costs/ 1,000 gallons $.55 $.64 $.59 $.62 242 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Transfers in from Water Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Purchase Power Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WASTEWATER WATER RECLAMATION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 239,725 $ 244,543 $ 242,122 $ 244,543 2,580,710 2,965,1 17 2,926,352 3,375,109 $ 2,820,435 $ 3,209,660 $ 2003-04 2004-05 ACTUAL BUDGET 3,168,474 $ 3,619,652 2004-05 2005-06 ESTIMATE * ADOPTED $ 1,071,398 $ 1,1 17,278 $ 1,133,692 $ 1,288,977 744,990 780,000 800,000 815,000 260,544 369,650 335,900 364,600 338,900 452,979 391,688 415,174 40,371 112,474 112,474 94,810 2,027 2,565 2,565 2,700 340,748 303,564 321,005 302,572 21,457 21,150 21,150 25,819 - 50,000 50,000 310,000 $ 2,820,435 $ 3,209,660 $ 3,168,474 $ 3,619,652 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 0.60 0.60 1.50 Technical/Paraprofessional 17.00 16.00 17.00 17.00 Professional - - - - Management/Supervision 1.00 2.00 2.00 2.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 19.00 18.60 19.60 20.50 MAJOR BUDGET CHANGES The 2004-05 budget estimate reflects the addition of 0.6 FTE and the transfer of 0.4 FTE from Beneficial Reuse. The 2005-06 budget reflects the addition of 0.9 FTE. * Estimate as of May 2005 243 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER WASTEWATER COLLECTION PROGRAM DESCRIPTION The Wastewater Collection Division is responsible for providing a reliable and safe transportation system for wastewater from the customer's facilities to the wastewater treatment plant. The division performs routine maintenance and rehabilitation of the sewer system to reduce inflow/infiltration (1/1) into the system and to reduce the potential of overflows into our watershed. MAJOR DIVISION GOALS 1. Maintain all public wastewater collection system lines in free -flowing condition in order to protect the public health and the environment. 2. Rehabilitate wastewater collection system to reduce the potential of wastewater overflows into our watersheds and to reduce storm water treatment at the reclamation plant. 3. Respond to customer complaints regarding the collection system quickly and efficiently. 4. Educate customers on responsibility of maintaining private clean outs to reduce inflow system. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Maintain 2,244,000 feet of wastewater collection lines. 2. Continue to resolve inflow/infiltration (1/1) issues to reduce the potential of overflows of wastewater. 3. Install 5,000 feet of new wastewater line. 4. Rehabilitate manholes in the sewer system to reduce 1/1 and the potential of overflows. 5. Train employees to do quality work in a safe and timely manner. 6. Detect and resolve safety issues through regularly scheduled meetings. 7. Continue systematic cleaning of the collection system. 8. Replace sewer service lines located under the streets, focusing on lines receiving three complaints within one year. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Point repairs on mains 80 80 40 40 2. Sewer mains unchoked 500 300 250 250 3. Sewer services unchoked 1,000 800 600 600 4. Sewer taps 75 50 40 40 5. Manholes rehabilitated 500 500 500 500 6. Service lines repaired/replaced in right of way 80 80 100 100 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost/point repairs on mains $1,200 $1,200 $1,200 $1,300 2. Cost/sewer main unchoked $180 $185 $185 $185 3. Cost/sewer service unchoked $1 10 $1 15 $1 15 $1 15 4. Cost/sewer tap $1,625 $1,625 $1,750 $1,800 5. Cost/manhole rehabilitated $350 $450 $450 $450 6. Cost/service lines repaired/replaced $1,525 $1,525 $1,525 $1,525 244 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Technology Services Transfer to Capital Projects Fixed Assets TOTAL EXPENDITURES UTILITIES - WASTEWATER WASTEWATER COLLECTION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,759,421 $ 2,310,830 $ 1,747,530 $ 3,146,643 $ 1,759,421 $ 2,310,830 $ 1,747,530 $ 3,146,643 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 872,839 $ 938,710 $ 938,710 $ 1,035,268 55,621 125,075 91,075 48,575 227,751 248,648 245,348 235,435 15,832 31,453 31,453 27,927 1,949 4,000 4,000 4,000 246,779 327,996 312,996 320,416 20,595 13,698 35,000 10,817 254,670 325,250 75,250 1,134,205 63,385 296,000 13,698 330,000 $ 1,759,421 $ 2,310,830 $ 1,747,530 $ 3,146,643 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 12.00 12.00 12.00 12.00 Office/Clerical - - - - Technical/Paraprofessional 6.00 6.00 6.00 6.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 19.00 19.00 19.00 19.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 245 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER BENEFICIAL REUSE PROGRAM DESCRIPTION The Beneficial Reuse Division takes wood waste and biosolids and recycles them into marketable products. Currently, six different Dyno Products are available to the citizens of Denton: Dyno Dirt, Dyno Soil, Dyno Brown Mini Mulch, Dyno Double Grind (fine & coarse grade), Dyno Deco Mulch (brick red and cedar, and Dyno Lite. The Beneficial Reuse Division has also begun marketing Water Reclamation Plant effluent to identified customers along Mayhill Road to Oakmont Country Club. These customers are online and using reuse water. MAJOR DIVISION GOALS 1. Compost 100% of the biosolids produced at the Water Reclamation Plant. 2. Continue marketing and distribution efforts to make the beneficial reuse operation self- supporting. 3. Lease an additional screener to meet the demands of 100% composting. 4. Develop an erosion control material for compost berms and socks. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to produce high -quality Dyno products. 2. Continue to identify new customers for reuse water. 3. Develop a bagging distribution center for Dyno Deco Mulch. 4. Market Dyno products to Texas Department of Transportation (TXDOT) for erosion control and highway jobs. WORKLOAD MEASURES 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE ADOPTED 1. Dyno products produced (cubic yards) 66,000 70,000 75,000 2003-04 2004-05 2004-05 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE 1. Dyno products (cost/cubic yard) $17.43 $14.73 $13.59 246 "Dedicated to Quality Service" 2005-06 ADOPTED $13.41 CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES 2003-04 ACTUAL Dyno Product Sales $ 353,766 $ Tipping Fees 81,285 Effluent Sales 236,094 Wastewater System Resources 221,598 TOTAL RESOURCES $ 892,743 $ 2003-04 EXPENDITURES ACTUAL Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WASTEWATER BENEFICIAL REUSE 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED 284,900 $ 372,000 $ 387,000 90,000 90,000 90,000 148,500 275,000 275,000 463,115 221,217 294,058 986,515 $ 958,217 $ 1,046,058 2004-05 2004-05 2005-06 BUDGET ESTIMATE * ADOPTED $ 330,689 $ 404,299 $ 371,824 $ 414,804 22,772 33,050 35,000 35,550 15,831 35,241 11,241 27,988 3,658 10,738 10,738 7,723 ill 945 900 1,000 497,595 485,193 511,465 546,043 11,507 17,049 17,049 12,950 10,580 - - - $ 892,743 $ 986,515 $ 958,217 $ 1,046,058 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 4.00 4.00 4.00 4.00 Office/Clerical - 0.40 0.50 0.50 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal 0.50 0.50 - - TOTAL PERSONNEL 6.50 6.90 6.50 6.50 MAJOR BUDGET CHANGES The 2004-05 budget reflects the transfer of 0.4 FTE to Water Reclamation. * Estimate as of May 2005 247 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER WASTEWATER LABORATORY PROGRAM DESCRIPTION The Wastewater Laboratory performs the necessary tests for the Water Reclamation Plants (Pecan Creek and Robson Ranch) to ensure compliance with state and federal regulations. Laboratory operations also provide testing for the pretreatment program, pollution abatement, and control samples. MAJOR DIVISION GOALS 1. Continue division compliance with Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) permit requirements. 2. Ensure adequate quality control on all analyses to verify accuracy. 3. Implement new environmental requirements concerning stormwater. 4. Increase laboratory data proficiency by purchasing a laboratory information management system (LIMS). MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue monitoring for the TCEQ and EPA wastewater discharge permit requirements to meet the 503 regulations and reuse permit. 2. Continue development of the information management system. 3. Perform biomonitoring for wastewater treatment plant effluent. 4. Perform stormwater monitoring analyses for stormwater program. 5. Continue analyses for performance measures for Pecan Creek plant Ultraviolet (UV) operations. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Pecan Creek Wastewater analyses per year 12,525 15,229 13,908 13,908 2. Robson Ranch Wastewater analyses per year 706 672 648 648 3. Pollution control analyses per year 444 1,557 1,584 1,584 4. Industrial pretreatment and abatement analyses per year 1,765 4,128 4,200 4,200 5. Stormwater analyses per year 2,087 3,532 2,760 2,760 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per analysis $19.59 $17.64 $16.86 $16.86 248 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER WASTEWATER LABORATORY 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Wastewater System Resources $ 446,633 $ 472,681 $ 401,388 $ 447,080 TOTAL RESOURCES $ 446,633 $ 472,681 $ 401,388 $ 447,080 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 287,800 $ 318,464 $ 256,594 $ 282,314 Materials & Supplies 43,646 50,188 45,450 46,826 Maintenance & Repair 18,813 10,790 9,990 20,725 Insurance 1,980 3,908 3,908 4,252 Miscellaneous 377 675 675 675 Operations 54,738 55,311 51,426 53,127 Transfer to Technology Services 19,021 17,345 17,345 24,161 Fixed Assets 20,258 16,000 16,000 15,000 TOTAL EXPENDITURES $ 446,633 $ 472,681 $ 401,388 $ 447,080 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 3.00 3.00 3.00 3.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 5.00 5.00 5.00 5.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 249 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER INDUSTRIAL PRETREATMENT PROGRAM DESCRIPTION The Industrial Pretreatment Division performs the activities required for protection of the wastewater collection system, treatment facility, and worker safety in compliance with state and federal regulations. The Pretreatment Program activities include the prevention of the discharge of toxic pollutants from commercial/industrial users, prevention of the potential pass -through of toxic pollutants to receiving waters, and production of wastewater sludge as a useful by-product. The division is also responsible for the abatement of septic system failures, septic system permitting within the city limits and extra -territorial jurisdiction (ETJ), the coordination of wastewater toxicity testing, and the compliance requirements of the Pecan Creek Water Reclamation Plant Storm Water Pollution Prevention Plan. MAJOR DIVISION GOALS 1. Administer Industrial Pretreatment Program to comply with National Pollutant Discharge Elimination System (NPDES) and Texas Pollutant Discharge Elimination System (TPDES) permit requirements and protection of stormwater quality. 2. Finalize the promulgation of the City of Denton ordinance regulating on -site sewage facilities (OSSF) and develop an ordinance requiring grease traps on apartments. 3. Develop protocol for response to petroleum contamination of storm drainage and wastewater collection systems. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Conduct quarterly sampling of wastewater influent and effluent for chemical analysis. 2. Continue with permit compliance requirements for wastewater toxicity testing. 3. Continue coordination of Pretreatment Program towards watershed protection and pollution prevention. 4. Track the source of pollutants in the wastewater collection system by initiating more thorough lift station monitoring. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Industrial compliance/NPDES monitoring 184 160 219 219 2. Watershed monitoring events 420 240 420 420 3. Pollution investigations 67 78 78 78 4. OSSF permits, inspections, and complaints investigated 89 94 94 94 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Industrial compliance/NPDES monitoring $184,574 $214,650 $202,970 $230,769 2. Watershed monitoring $121,549 $141,355 $133,663 $151,970 3. Pollution investigations $117,047 $136,1 19 $128,712 $146,341 4. OSSF/water well permits $ 27,01 1 $31,412 $ 29,703 $ 33,771 250 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WASTEWATER INDUSTRIAL PRETREATMENT 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 490,717 $ 523,272 $ 523,272 $ 562,851 $ 490,717 $ 523,272 $ 523,272 $ 562,851 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 349,303 $ 396,785 $ 396,785 $ 394,831 15,294 14,907 14,907 14,907 3,162 6,164 6,164 6,283 4,908 8,093 8,093 8,371 1,153 945 945 945 47,903 61,154 68,154 90,276 40,537 28,224 28,224 24,238 28,457 7,000 - 23,000 $ 490,717 $ 523,272 $ 523,272 $ 562,851 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 5.00 5.50 5.50 5.50 Professional 1.00 1.00 1.00 1.00 Management/Supervision - - - - Temporary/Seasonal - - - - TOTAL PERSONNEL 6.00 6.50 6.50 6.50 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 251 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER DRAINAGE PROGRAM DESCRIPTION The Drainage Division performs maintenance activities related to the storm drainage system. This consists of maintaining the grade of unlined drainage channels, removing grass and weed growth by mowing and herbicides, street sweeping, and removing blockage from culverts and bridges. The drainage system contains approximately 53 miles of open channel, 49,589 feet of concrete - lined channel, 297,195 feet of bar ditch, and 170,000 feet of underground storm drain system with over 3,300 drainage inlets, approximately 558 culverts, 146 bridges, and four public detention ponds. MAJOR DIVISION GOALS 1. Reduce the threat of property damage, personal injury and enhance the safety of the public through proper maintenance and operation of the City's drainage system. 2. Improve the cleanliness, appearance, and stormwater quality of the community though the sweeping of streets. 3. Level, reshape, and re -seed the banks on certain major drainage ways to reduce potential flooding problems. 4. Mow 175 acres of channels and detention ponds 9 times per year. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Route both street sweepers for maximum efficiency. 2. Reduce response time on routine service requests. 3. Implement a schedule for the cleaning and dredging of unimproved channels for flood control. 4. Detect and address safety issues through regularly scheduled meetings. 5. Reduce number of street closures due to flooding. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Bridges serviced and cleaned 157 100 100 100 2. Cubic yards of dirt moved 35,722 60,000 40,000 40,000 3. Acres of channels mowed 1,136 1,600 1,600 1,600 4. Curb miles swept 6,303 7,000 7,000 7,000 5. High water jobs 42 20 40 20 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per bridge serviced and cleaned $67.00 $175.00 $75.00 $75.00 2. Average cost of dirt moved for Capital Improvement Program (CIP) projects (per cubic yard) $4.05 $4.00 $4.50 $4.50 3. Average cost per acre of channel mowed $22.40 $50.00 $25.00 $25.00 252 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer for Capital Projects Transfer for Water Engineering Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WASTEWATER DRAINAGE 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,512,432 $ 1,470,629 $ 1,442,634 $ 1,790,199 $ 1,512,432 $ 1,470,629 $ 2003-04 2004-05 ACTUAL BUDGET 1,442,634 $ 1,790,199 2004-05 2005-06 ESTIMATE * ADOPTED $ 676,588 $ 870,412 $ 596,117 $ 901,648 17,391 28,350 28,350 30,400 38,265 84,722 84,722 130,256 14,078 39,718 39,718 26,726 1,244 2,140 2,140 2,140 684,605 415,942 427,242 393,343 54,500 - 235,000 255,000 - - - 22,666 25,761 29,345 29,345 28,020 $ 1,512,432 $ 1,470,629 $ 1,442,634 $ 1,790,199 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 8.00 8.00 8.00 8.00 Office/Clerical - - - - Technical/Paraprofessional 4.00 4.00 4.00 4.00 Professional - - 1.00 1.00 Management/Supervision 2.00 2.00 2.00 2.00 Temporary/Seasonal 1.00 1.00 1.00 1.00 TOTAL PERSONNEL 15.00 15.00 16.00 16.00 MAJOR BUDGET CHANGES The 2004-05 budget reflects the transfer of 1 FTE from the Engineering department in the General Fund. * Estimate as of May 2005 253 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER WATERSHED PROTECTION PROGRAM DESCRIPTION The Watershed Protection Division performs the activities required for compliance with state and federal regulations concerning water quality. Program activities include public education and outreach, illicit discharge detection and elimination, establishing and assessing pollution prevention best practices, and performing watershed/stormwater monitoring for selected contaminants. The efforts target minimizing the impact of watershed contaminants during normal flow and storm events and protecting the City's drinking water source (Lake Lewisville) through pollution prevention. MAJOR DIVISION GOALS Complete all necessary activities for compliance with state and federal regulations concerning the Phase II stormwater component of the Clean Water Act. Act as coordinating department for environmental issues, including mosquito control, environmentally sensitive areas, real-time monitoring, Best Management Practices (BMP) implementation, stormwater construction review, and stream flooding information Conduct inspections, monitoring, and assessments related to gas well drilling and production within the city limits and within the floodplains of Denton's extra -territorial jurisdiction (ETJ). MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 Continue dry -weather monitoring, stormwater monitoring, and meteorological data compilation. Continue developing the Phase II permit and determine acceptable variances in accordance with the Excellence in Leadership (XL) program. Maintain the in -stream monitoring stations that are capable of transmitting real-time data. Continue to refine the Environmentally Sensitive Areas review process. Assume inspection, monitoring, and enforcement responsibilities related to new gas well drilling and production regulations. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Watershed dry -weather screening analyses 7,500 7,500 7,600 7,600 2. Watershed stormwater analyses 520 520 570 600 3. Continuous in -stream water quality analyses 800,000 800,000 1,000,000 1,000,000 4. Biological monitoring analyses and ecological assessments 30 30 36 36 5. Public workshops/outreach 10 20 20 20 6. Erosion/Gas Well/Industrial Inspections/Investigations N/A N/A 30 50 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Monthly dry -weather water monitoring 100% 100% 100% 100% 2. Quarterly stormwater monitoring 100% 100% 100% 100% 3. Continuous in -stream monitoring 90% 95% 95% 95% 4. Biannual biological monitoring 100% 100% 100% 100% 254 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources Oil & Gas Revenues TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES UTILITIES - WASTEWATER WATERSHED PROTECTION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 255,090 $ 431,674 $ 357,929 $ 358,585 - - 49,200 65,000 $ 255,090 $ 431,674 $ 407,129 $ 423,585 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 150,450 $ 208,396 $ 208,396 $ 238,311 22,433 34,360 34,665 47,002 20,540 18,000 18,000 20,000 - 2,300 2,300 3,282 - 540 540 500 42,044 1 18, 231 9 3, 381 74,342 716 19,847 19,847 10,148 18,907 30,000 30,000 30,000 $ 255,090 $ 431,674 $ 407,129 $ 423,585 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional 3.00 3.00 3.00 3.00 Management/Supervision - - - - Temporary/Seasonal 0.62 0.62 0.62 0.62 TOTAL PERSONNEL 3.62 3.62 3.62 3.62 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 255 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES - WASTEWATER MISCELLANEOUS RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Return on Investment (ROI) Franchise Fee Debt Service Operations Administrative Transfer to General Fund Transfer to Materials Management Transfer to Electric Fund Transfer to Utilities Administration Transfer to Public Communications Transfer to Customer Service Transfer to Safety & Training Bad Debt Expense TOTAL EXPEDITURES 2003-04 2004-05 ACTUAL BUDGET $ 9,847,160 $ 10,098,624 $ 2004-05 2005-06 ESTIMATE * ADOPTED 10,1 15,889 $ 9,550,336 $ 9,847,160 $ 10,098,624 $ 10,1 15,889 $ 9,550,336 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 477,283 $ 534,966 $ 528,279 $ 581,728 545,467 611,390 603,747 664,831 7,058,853 6,732,437 6,734,979 5,752,552 121,797 350,000 350,000 750,000 867,448 748,492 748,492 475,586 - - - 51,696 100,776 158,171 158,171 197,889 176,444 223,495 223,495 231,949 430,794 564,918 564,918 636,819 68,298 79,755 79,755 77,182 - 95,000 124,053 130,104 $ 9,847,160 $ 10,098,624 $ 10,1 15,889 $ 9,550,336 * Estimate as of May 2005 (') These divisions are found in the Water Fund. 256 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Return on Investment (ROI) Franchise Fee General Obligation Debt Service Bad Debt Expense Debt Service Operations Administrative Transfer to General Fund Transfer to Safety & Training (') Transfer to Utilities Administration Transfer to Customer Service TOTAL EXPENDITURES UTILITIES - WASTEWATER DRAINAGE MISCELLANEOUS 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,889,482 $ 1,895,045 $ 1,868,1 13 $ 1,546,573 $ 1,889,482 $ 1,895,045 $ 1,868,1 13 $ 1,546,573 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 118,197 $ 129,932 $ 126,690 $ - 135,082 148,494 144,788 - 659,144 554,404 534,420 631,764 - 15,000 15,000 - 667,296 694,502 694,502 679,610 20,576 120,000 120,000 21,682 51,106 156,471 156,471 127,220 9,358 4,497 4,497 10,525 44,097 25,849 25,849 25,772 184,626 45,896 45,896 50,000 $ 1,889,482 $ 1,895,045 $ 1,868,1 13 $ 1,546,573 * Estimate as of May 2005 (') These divisions are found in the Water Fund. 257 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2005-06 Final Interest Issue Issue Date Maturity Rate 1993-B Utility System Refunding 06-01-93 12-01-2007 3.55 to 6.75 1996 Utility System Revenue 05-01-96 12-01-2016 5.40 to 7.40 1998 Utility System Revenue 03-15-98 12-01-2017 4.30 to 6.30 1998-B Utility System Refunding 03-10-98 12-01-2014 4.00 to 5.00 2000 Utility System Revenue 04-25-00 09-30-2020 4.64 to 6.16 2001 Utility System Revenue 04-17-01 12-01-2020 4.00 to 5.40 2002-A Utility System Revenue 03-28-02 12-01-2021 4.25 to 5.25 2003 Utility System Refunding & Revenue 03-28-03 12-01-2022 3.62 to 5.62 2004 Utility System Refunding 09-07-04 06-01-2014 2.00 to 5.25 2005 Utility System Refunding 05-15-05 12-01-2023 3.00 to 5.00 Capital Improvements in the Utility System are partially funded through the sale of bonds. The debt above represents consolidation of prior issues and funding for future growth. The Utility System - Electric, Water, and Wastewater - is currently expanding to accommodate the needs of the community and surrounding area which are also dependent upon the system. 258 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2005-06 Original Amount Prinicipal & Interest Requirements for 2005-06 Amount of Outstanding Issue 10/1/2005 Principal Interest Total $ 504,758 $ 60,000 $ 15,000 $ 3,544 $ 18,544 2,750,000 245,000 120,000 10,350 130,350 3,863,738 1,140,000 190,000 47,263 237,263 3,167,283 3,070,000 30,000 138,703 168,703 18,740,000 6,800,000 700,000 347,806 1,047,806 13,995,000 12,620,000 520,000 619,492 1,139,492 17,120,000 15,470,000 600,000 742,319 1,342,319 30,185,000 15,71 1,142 908,229 689,306 1,597,535 865,000 840,000 210,000 30,450 240,450 9,770,000 9,770,000 - 509,702 509,702 TOTAL $ 3,293,229 $ 3,138,935 $ 6,432,164 259 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES YEAR 2005-06 2006-07 2007-08 2008-09 2009-10 2010-1 1 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 TOTAL WASTEWATER UTILITIES PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2005 PRINCIPAL INTEREST $ 3,293,229 $ 3,138,934 3,484,769 2,954,434 3,961,098 2,774,044 4,036,039 2,574,159 4,157,657 2,362,855 3,785,350 2,159,988 3,953,074 1,973,323 3,739,368 1,791,422 3,914,652 1,608,058 3,788,295 1,422,305 3,819,130 1,238,251 4,023,273 1,048,690 4,145,414 851,851 4,220,439 650,124 4,448,710 439,715 3,140,107 254,229 2,528,454 116,809 1,257,084 28,284 E.1 TOTAL 6,432,163 6,439,203 6,735,142 6,610,198 6,520,512 5,945,338 5,926,397 5,530, 790 5,522, 710 5,210, 600 5,057,381 5,071,963 4,997,265 4,870,563 4,888,425 3,394,336 2,645,263 1,285,368 $ 65,696,142 $ 27,387,475 $ 93,083,617 260 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Garbage Fees - Residential $ 4,693,531 $ 4,650,585 $ 4,650,585 $ 4,660,039 Garbage Fees - Commercial 7,287,706 7,035,000 7,043,700 7,885,500 Landfill Fees 422,807 779,200 797,908 1,234,158 Sale of Refuse Bags 18,092 22,000 22,000 22,000 Recycling 641,919 998,536 998,536 1,458,865 Other Revenues - 75,000 75,000 99,000 Interest Income 95,025 110,473 110,473 82,654 TOTAL REVENUES $ 13,159,080 $ 13,670,794 $ 13,698,202 $ 15,442,216 Use of Reserves - 450,323 400,000 540,000 TOTAL RESOURCES $ 13,159,080 $ 14,121,1 17 $ 14,098,202 $ 15,982,216 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Administration $ 506,966 $ 823,131 $ 823,020 $ 870,480 Residential Collection 2,529,659 3,095,764 3,085,841 3,363,197 Commercial Collection 2,008,096 2,568,960 2,559,196 2,590,172 Solid Waste Landfill 1,664,490 1,703,965 1,699,927 2,170,522 Solid Waste Recycling 965,291 1,1 10,399 1,1 10,223 1,472,285 Customer Relations 216,749 - - - Miscellaneous 4,974,331 4,818,898 4,819,995 5,118,951 TOTAL EXPENDITURES $ 12,865,582 $ 14,121,117 $ 14,098,202 $ 15,585,607 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Administration 5.00 5.00 5.00 5.00 Residential Collection 39.00 36.50 36.50 33.50 Commercial Collection 24.00 24.00 24.00 24.50 Solid Waste Landfill 10.50 11.00 11.00 11.00 Solid Waste Recycling 6.00 6.00 6.00 8.00 Customer Relations 4.00 - - - TOTAL PERSONNEL 88.50 82.50 82.50 82.00 * Estimate as of May 2005 261 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Use of R, 3.4 Interest Incor 0.5% Other Rever 0.6% Recycling 9.1 Sale of Refuse 0.1 Lc 7.7% Miscelk 0.1 Insur 1 .- Maintenc Rep( 1.5� Materials � 3.3% SOLID WASTE FUND RESOURCES & EXPENDITURES RESOURCES $15, 982, 216 Garbage Fees - Garbage Fees - Commercial 49.4% EXPENDITURES $15,585, 607 Debt Service Admin. Transfer to 16.8% General Fund Personal Services 35.2% ranchise Fee 3.9% Landfill Closure 1 .0% Transfer to echnology Services 0.8% Other Transfers 8.2% 262 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND EXPENDITURES BY CLASSIFICATION 2005-06 EXPENDITURE SUMMARY 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Personal Services $ 4,688,606 $ 5,110,003 $ 5,040,503 $ 5,483,356 Materials & Supplies 206,395 275,404 284,895 507,634 Maintenance & Repair 154,733 218,173 220,593 229,459 Insurance 114,081 200,247 200,247 217,602 Miscellaneous 22,877 26,395 26,065 35,446 Operations 2,522,918 3,174,483 3,208,390 3,754,716 Fixed Assets 172,330 139,261 139,261 - Debt Service 2,537,407 2,370,357 2,370,357 2,625,446 Admin. Transfer to General Fund 694,448 616,810 616,810 567,937 Franchise Fee 501,185 538,506 539,603 609,715 Landfill Closure 175,000 155,000 155,000 150,000 Transfer to Technology Services 272,797 230,253 230,253 131,587 Other Transfers 802,805 1,066,225 1,066,225 1,272,709 TOTAL EXPENDITURES $ 12,865,582 $ 14,121,117 $ 14,098,202 $ 15,585,607 PERSONNEL Full Time Equivalents (FTE) 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Service/Maintenance 54.50 54.00 54.00 50.00 Office/Clerical 2.00 2.50 2.50 3.00 Technical/Paraprofessional 20.50 17.00 17.00 20.00 Professional 2.00 2.00 2.00 1.00 Management/Supervision 7.00 7.00 7.00 8.00 Temporary/Seasonal 2.50 - - - TOTAL PERSONNEL 88.50 82.50 82.50 82.00 * Estimate as of May 2005 263 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE ADMINISTRATION PROGRAM DESCRIPTION The Solid Waste Administration Division provides administrative, managerial, and clerical support to Residential Collections, Commercial Collections, Landfill, and Recycling Divisions. MAJOR DIVISION GOALS 1. Promote a positive image of City services through the efficient and professional handling of solid waste services and customer requests. 2. Provide internal department administrative/clerical support to all divisions of Solid Waste. 3. Provide efficient and cost-effective solid waste services to the community that protects the public health and environment. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Handle all customer requests within 48 hours. 2. Process all correspondence within 48 hours of receipt. 3. Conduct all special projects and studies within established deadlines. 4. Expand our public education effort to assist the public. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Agenda items prepared (Public Utilities Board/City Council) 60 68 80 86 2. Customer requests handled 936 988 1,080 1,068 3. Special projects/reports/studies 70 75 88 96 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Agenda items prepared per full- time equivalent (FTE) 12.0 13.6 16.0 17.2 2. Customer requests per FTE 187.2 197.6 216.0 213.6 3. Special projects/reports/studies prepared per FTE 14.0 15.0 17.6 19.2 264 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Solid Waste Resources TOTAL RESOURCE SOLID WASTE ADMINISTRATION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 506,966 $ 823,131 $ 823,020 $ 870,480 $ 506,966 $ 823,131 $ 823,020 $ 870,480 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Operations $ 395,343 $ 398,973 $ 398,973 $ 428,641 Materials & Supplies 18,798 36,380 40,674 51,980 Maintenance & Repair 27,451 39,450 38,950 48,606 Insurance 3,244 12,218 12,218 8,657 Miscellaneous 6,807 8,000 8,000 7,551 Operations 55,323 239,418 235,513 270,793 Transfer to Technology Services - 88,692 88,692 54,252 Fixed Assets - - - - TOTAL EXPENDITURES $ 506,966 $ 823,131 $ 823,020 $ 870,480 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 2.00 2.00 2.00 2.00 Technical/Paraprofessional - - - - Professional 2.00 2.00 2.00 1.00 Management/Supervision 1.00 1.00 1.00 2.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 5.00 5.00 5.00 5.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 265 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE RESIDENTIAL COLLECTION PROGRAM DESCRIPTION The Residential Collection Division provides for the collection of municipal solid waste from each residential unit in the City. This division also provides some small commercial account collections located on selected routes. MAJOR DIVISION GOALS 1. Protect the health and environment by providing refuse collection services to residential units in the City. 2. Provide public education on waste diversion, waste minimization, and recycling of solid waste by the residents of Denton. 3. Promote and implement containerization within the City. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Ensure customers receive at least once -per -week refuse collection to comply with state health requirements. 2. Ensure that all customer complaints are responded to within 24 hours. 3. Provide assistance to neighborhood clean-up activities. 4. Develop additional programs to promote waste minimization and recycling. 5. Continue to develop and implement containerized routes. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Customer base 21,518 21,896 21,896 22,845 2. Tons landfilled 26,637 26,940 24,720 23,810 3. Informational doorhangers 5,999 6,400 6,500 6,600 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Budgeted expense per residential customer $127 $141 $141 $147 2. Budgeted expense per full-time equivalent (FTE) $70,039 $84,815 $84,544 $100,394 3. Tons landfilled per FTE 674 738 677 711 266 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Solid Waste Resources TOTAL RESOURCES EXPENDITURES Personal Operations Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES SOLID WASTE RESIDENTIAL COLLECTION 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 2,529,659 $ 3,095,764 $ 3,085,841 $ 3,363,197 $ 2,529,659 $ 3,095,764 $ 3,085,841 $ 3,363,197 2003-04 2004-05 2004-05 ACTUAL BUDGET ESTIMATE $ 1,872,359 $ 2,080,683 $ 92,400 144,330 15,791 24,478 37,706 62,288 4,579 5,505 506,824 743,607 - 34,873 2005-06 ADOPTED 2,01 1,183 $ 2,139,211 150,418 198,780 27,498 28,320 62,288 48,492 5,175 4,745 794,406 921,167 34,873 22,482 $ 2,529,659 $ 3,095,764 $ 3,085,841 $ 3,363,197 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 29.50 30.00 30.00 25.00 Office/Clerical - - - - Technical/Paraprofessional 6.00 5.00 5.00 7.00 Professional - - - - Management/Supervision 1.50 1.50 1.50 1.50 Temporary/Seasonal 2.00 - - - TOTAL PERSONNEL 39.00 36.50 36.50 33.50 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 2 FTEs to Recycling, 0.5 FTE to Commercial Collection, and the reduction of 0.5 FTE. * Estimate as of May 2005 267 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE COMMERCIAL COLLECTION PROGRAM DESCRIPTION The Commercial Collection Division provides for the removal of trash from all commercial and industrial customers in the city. Collection service is provided on a contract basis with service levels dictated by the needs of each individual customer. This division also provides appliance and bulky item collection on the first Thursday of each month on a call -in basis. MAJOR DIVISION GOALS 1. Protect public health by providing for the regular removal of trash and rubbish. 2. Encourage waste minimization, recycling of solid waste, and community cleanliness and appearance. 3. Enhance the appearance of the community through the proper maintenance of containers and the relocation of containers to less visible locations. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Ensure that all commercial and industrial customers receive service as per contract. 2. Ensure that all customer complaints are handled within 24 hours. 3. Improve efforts for container maintenance and container relocation. 4. Improve efforts in the area of vehicle preventive maintenance. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Customer base 2,584 2,500 2,500 2,605 2. Tons collected 86,645 82,655 82,655 92,728 3. Appliance/bulky items collected 1,010 700 1,031 1,117 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Budgeted expense per full-time equivalent (FTE) $83,671 $107,040 $106,633 $105,721 2. Customers served per FTE 108 104 104 106 3. Tons collected per FTE 3,610 3,444 3,444 3,785 268 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Solid Waste Resources TOTAL RESOURCES SOLID WASTE COMMERCIAL COLLECTION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 2,008,096 $ 2,568,960 $ 2,559,196 $ 2,590,172 $ 2,008,096 $ 2,568,960 $ 2,559,196 $ 2,590,172 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Operations $ 1,233,502 $ 1,540,223 $ 1,540,223 $ 1,646,934 Materials & Supplies 22,266 34,180 33,305 35,430 Maintenance & Repair 58,745 83,563 83,563 85,048 Insurance 43,566 69,292 69,292 105,600 Miscellaneous 2,165 3,690 3,690 3,690 Operations 647,852 806,347 797,458 695,585 Transfer to Technology Services - 31,665 31,665 17,885 Fixed Assets - - - - TOTAL EXPENDITURES $ 2,008,096 $ 2,568,960 $ 2,559,196 $ 2,590,172 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 17.50 17.00 17.00 17.00 Office/Clerical - 0.50 0.50 1.00 Technical/Paraprofessional 4.00 4.00 4.00 4.00 Professional - - - - Management/Supervision 2.50 2.50 2.50 2.50 Temporary/Seasonal - - - - TOTAL PERSONNEL 24.00 24.00 24.00 24.50 MAJOR BUDGET CHANGES The 2005-06 budget reflects the transfer of 0.5 FTE from Residential Collection. * Estimate as of May 2005 269 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE LANDFILL PROGRAM DESCRIPTION The Solid Waste Landfill Division provides for the operation of the Denton Municipal Landfill. This division is responsible for the disposal of all solid waste received from City collection systems, contract customers, and cash customers. The operation of the landfill is regulated by the Texas Commission on Environmental Quality (TCEQ) under the guidelines of the Texas Solid Waste Management Act and related state regulations. This division also oversees the administration of rental property at the municipal landfill. MAJOR DIVISION GOALS 1. Comply with all federal, state, and local regulations related to facility operation. 2. Ensure that the environment is adequately protected through the proper disposal of solid waste. 3. Ensure that the City's landfill development and operating plan is followed on a timely basis. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Ensure that all windblown trash is adequately contained and/or collected on a timely basis. 2. Ensure that the intermediate cover and daily cover are adequate and vegetation is maintained on all finished side slopes and covers. 3. Ensure that the access road to the working face is properly maintained. 4. Ensure that adequate space is available for vehicles to unload, which reduces waiting and maximizes personal and vehicle safety. 5. Ensure that proper compaction of solid waste is achieved in order to maximize useable fill space. 6. Improve equipment preventive maintenance, operation, and care of equipment. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Tonnage waste disposed 120,656 110,000 116,712 110,000 2. Tonnage cover 53,828 20,000 25,000 20,000 3. Wells tested 44 44 44 44 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Tons disposed per month per full- time equivalent (FTE) 914 833 884 833 2. In -place density per yard 1,500 1,500 1,500 1,500 3. Airspace used 227,200 140,000 150,000 140,000 270 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Solid Waste Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES SOLID WASTE LANDFILL 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,664,490 $ 1,703,965 $ 1,699,927 $ 2,170,522 $ 1,664,490 $ 1,703,965 $ 1,699,927 $ 2,170,522 2003-04 2004-05 2004-05 ACTUAL BUDGET ESTIMATE $ 674,583 $ 699,773 $ 60,918 46,960 36,731 49,941 14,114 31,649 1,236 1,500 704,578 829,737 - 44,405 172,330 - 2005-06 ADOPTED 699,773 $ 741,920 46,944 58,010 49,841 51,297 31,649 24,888 1,500 1,500 825,815 1,152,554 - 115,000 44,405 25,353 $ 1,664,490 $ 1,703,965 $ 1,699,927 $ 2,170,522 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 4.50 5.00 5.00 5.00 5.00 5.00 5.00 5.00 1.00 1.00 1.00 1.00 10.50 11.00 11.00 11.00 The budget reflects no major changes. * Estimate as of May 2005 271 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE RECYCLING PROGRAM DESCRIPTION The Recycling Division is responsible for the collection and transportation to market of recyclable materials, management of the curbside recycling contract, and promotion of recycling programs through public outreach and education. Activities of this division include continuation of the drop-off collection sites; recycling education including public relations, special events and advertising; the City's internal recycling program; commercial recycling; public and private school recycling; state TEKS compliant recycling education program; and a Household Hazardous Waste collection program. MAJOR DIVISION GOALS 1. Support the goals and principles in the Solid Waste Master Plan that emphasize environmentally and economically sustainable practices leading ultimately to less landfilled material. 2. Maximize awareness of and participation in all City of Denton recycling programs. 3. Engage in research and development of new programs that further reduce the amount of landfilled waste, reduce waste creation, and encourage re -use. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Increase public awareness and participation in single-family residential curbside recycling program. 2. Develop recycling programs and educational Texas Essential Knowledge and Skills (TEKS)-based activities for DISD elementary schools. 3. Establish a Household Hazardous Waste collection and reuse program. 4. Increase participation in commercial recycling programs. 5. Enhance City of Denton internal recycling program with greater accessibility and employee education. 6. Promote waste minimization activities through effective public communication programs. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Recyclables collected from drop- off facilities (tons) 646 1,800 1,000 1,000 2. Commercial recyclables collected (tons) 1,016 2,500 2,000 2,500 3. Recyclables collected from City of Denton internal program (tons) 46 20 50 50 4. Public relations and education projects 20 30 40 50 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Drop-off and internal recycling cost per ton $19 $30 $19 $16 2. Businesses participating in recycling 43 50 50 60 3. Curbside recycling tons collected 4,715 4,800 4,900 5,000 4. Curbside set -out rate 46% 45% 47% 50% 272 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Solid Waste Resources TOTAL RESOURCES EXPENDITURES Personal Operations Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Transfer to Technology Services Fixed Assets TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES SOLID WASTE RECYCLING 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 965,291 $ 1,1 10,399 $ 1,1 10,223 $ 1,472,285 $ 965,291 $ 1,1 10,399 $ 1,1 10,223 $ 1,472,285 2003-04 2004-05 2004-05 ACTUAL BUDGET ESTIMATE $ 312,225 $ 390,351 $ 5,125 13,554 12,020 10,741 14,358 24,800 468 700 468,995 500,374 152,100 - - 30,618 - 139,261 2005-06 ADOPTED 390,351 $ 526,650 13,554 163,434 10,741 16,188 24,800 29,965 700 10,960 500,198 570,995 - 142,478 30,618 11,615 139,261 - $ 965,291 $ 1,1 10,399 $ 1,1 10,223 $ 1,472,285 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 3.00 2.00 2.00 3.00 2.00 3.00 3.00 4.00 1.00 1.00 1.00 1.00 6.00 6.00 6.00 8.00 The 2005-06 budget reflects the transfer of 2 FTEs from Residential Collection. * Estimate as of May 2005 273 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE CUSTOMER RELATIONS 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Resources $ 216,749 $ - $ - $ TOTAL RESOURCES $ 216,749 $ - $ - $ 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Operations $ 200,594 $ - $ - $ Materials & Supplies 6,888 - - Maintenance & Repair 400 - - Insurance 1,093 - - Miscellaneous 622 - - Operations 7,152 - - Transfers Fixed Assets - - - TOTAL EXPENDITURES $ 216,749 $ - $ - $ PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - Office/Clerical - - - Technical/Paraprofessional 3.50 - - Professional - - - Management/Supervision - - - Temporary/Seasonal 0.50 - - TOTAL PERSONNEL 4.00 - - MAJOR BUDGET CHANGES The 2004-05 budget included the transfer of 4 FTEs to Customer Service in the Water Fund. * Estimate as of May 2005 274 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE MISCELLANEOUS 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Resources $ 4,974,331 $ 4,818,898 $ 4,819,995 $ 5,1 18,951 TOTAL RESOURCES $ 4,974,331 $ 4,818,898 $ 4,819,995 $ 5,118,951 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Debt Service Administrative Transfer to General Fund Franchise Fee Landfill Closure Transfer to Technology Services Fund Transfer to Utilities Admin. (') Transfer to Customer Service Transfer to Safety & Training (') Transfer to Materials Management Maintenance & Repair Operations Miscellaneous TOTAL EXPEDITURES * Estimate as of May 2005 (') These divisions are found in the Water Fund. $ 2,537,407 $ 2,370,357 $ 2,370,357 $ 2,625,446 694,448 616,810 616,810 567,937 501,185 538,506 539,603 609,715 175,000 155,000 155,000 150,000 272,797 - - - 185,517 214,074 214,074 211,696 394,556 779,028 779,028 686,867 70,632 73,123 73,123 83,530 - - - 33,138 3,595 10,000 10,000 - 132,194 55,000 55,000 143,622 7,000 7,000 7,000 7,000 $ 4,974,331 $ 4,818,898 $ 4,819,995 $ 5,1 18,951 275 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2005-06 Issue Issue Date Final Maturity Interest Rate 1996 Certificates of Obligation 05-01-96 02-15-2010 5.00 to 7.00 1999A General Obligation Refunding 04-01-99 02-15-2016 3.20 to 5.00 2001 Certificates of Obligation 05-02-00 02-15-2020 5.25 to 6.125 2002 Certificates of Obligation 03-21-02 02-15-2022 4.50 to 5.25 2003 General Obligation 03-14-03 02-15-2014 3.00 to 4.00 2003 Certificates of Obligation 03-14-03 02-15-2013 2.10 to 5.07 2004 General Obligation 12-10-04 02-15-2020 2.50 to 5.00 2004 Certificates of Obligation 05-04-04 02-15-2024 2.00 to 5.00 2005 Certificates of Obligation 05-15-05 02-15-2025 3.00 to 4.37 Note: Solid Waste Fund bond issue is part of General Debt Service Fund. 276 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2005-06 Original Amount Prinicipal & Interest Requirements for 2005-06 Amount of Outstanding Issue 10/1 /2005 Principal Interest Total $ 5,000,000 $ 173,412 $ 173,412 $ 4,682 $ 178,094 1,481,220 1,239,625 120,270 54,040 174,310 3,845,000 1,650,000 635,000 64,581 699,581 4,545,000 3,475,000 425,000 158,480 583,480 857,000 624,525 76,781 20,179 96,960 1,755,000 1,255,000 275,000 35,855 310,855 2,040,000 2,040,000 125,000 68,763 193,763 1,195,000 1,1 10,000 100,000 43,971 143,971 1,570,000 1,570,000 155,000 70,105 225,105 TOTAL $ 2,085,463 $ 520,656 $ 2,606,1 19 SOLID WASTE LANDFILL as of Sept. 30, 2004 Reserve for Landfill Closure & Post -Closure Care TOTAL $ 2,860,250 277 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2005 YEAR PRINCIPAL INTEREST TOTAL 2005-06 $ 2,085,463 $ 520,656 $ 2,606,1 19 2006-07 1,567,417 435,694 2,003,1 1 1 2007-08 1,209,277 387,371 1,596,648 2008-09 1,041,431 348,549 1,389,980 2009-10 984,115 311,094 1,295,209 2010-11 687,370 277,847 965,217 2011-12 715,695 248,206 963,901 2012-13 718,195 216,921 935,116 2013-14 639,755 186,710 826,465 2014-15 5 71, 785 158,393 730,178 2015-16 427,060 133,905 560,965 2016-17 335,000 115,248 450,248 2017-18 355,000 98,248 453,248 2018-19 370,000 80,194 450,194 2019-20 385,000 61,240 446,240 2020-21 400,000 41,414 441,414 2021-22 350,000 22,453 372,453 2022-23 115,000 10,950 125,950 2023-24 120,000 5,453 125,453 2024-25 60,000 1,313 61,313 $ 13,137,563 $ 3,661,859 $ 16,799,422 278 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES Communication Services Transfer Transfer from General Fund Transfer from Electric Fund Transfer from Water Fund Transfer from Wastewater Fund Transfer from Solid Waste Fund Transfer from Fleet Management Fund Transfer from Materials Management Fund Transfer from Recreation Fund Transfer from Aquatics Fund Transfer from Municipal Court Tech Fund Revenue from Copier Service Interest Income TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Administration Telecommunications Geographic Information System Applications Development User Support Public Safety/Projects Reprographics TOTAL EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 628,432 $ 623,763 $ 623,763 $ 601,736 3,541,842 4,300,448 4,300,448 3,883,698 471,459 293,969 293,969 277,450 751,712 673,458 673,458 778,840 277,740 194,633 194,633 180,248 272,797 203,918 203,918 164,163 153,883 121,967 121,967 79,089 168,556 75,660 75,660 97,014 - - - 20,525 - 87,454 72,828 58,030 100,000 100,000 100,000 100,000 149,324 199,223 199,223 32,318 16,412 - - - $ 6,532,157 $ 6,874,493 $ 6,859,867 $ 6,273,1 1 1 106,648 59,885 24,548 46,664 $ 6,638,805 $ 6,934,378 $ 6,884,415 $ 6,319,775 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,471,848 $ 1,493,330 968,065 1,027,681 341,167 417,919 1,042,436 1,092,646 1,473,105 1,334,850 527,110 678,408 815,074 889,544 $ 1,480,927 $ 1,423,569 1,020,498 997,409 410,022 - 1,080,946 1,210,642 1,324,070 1,370,916 678,408 722,991 889,544 594,248 $ 6,638,805 $ 6,934,378 $ 6,884,415 $ 6,319,775 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Administration 5.00 5.00 5.00 5.00 Telecommunications 4.00 4.00 4.00 4.00 Geographic Information System 4.00 4.00 4.00 - Applications Development 6.00 6.00 6.00 6.00 User Support 6.00 6.00 6.00 6.00 Public Safety/Projects - - - - Reprographics 8.75 8.75 8.75 5.00 TOTAL PERSONNEL 33.75 33.75 33.75 26.00 * Estimate as of May 2005 279 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND RESOURCES & EXPENDITURES Transfer from Was+...., 4- C..--1 Transfer from W< Fund 11.6% Transfer from Electric Fund 4.1`70 Transfer from General Funs 57.6% Ins Maintenance & Repairs 21.3% M 4.5% RESOURCES $6,319,775 Transfer from Solid Transfer from Fleet EXPENDITURES $6,319,775 Operations _ 8.9`70 Transfer from Materials agement Fund 1.4`70 Transfer from creation Fund 0.3`70 Transfer from Aquatics Fund 0.8`70 Transfer from Municipal Court Tech Fund 1.5% e of Reserves 0.7`70 Debt Payment 1 1.0% Fixed Assets 0.2`70 I Services j2.4% 280 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND EXPENDITURES BY CLASSIFICATION 2005-06 2003-04 2004-05 2004-05 2005-06 EXPENDITURE SUMMARY ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services Materials & Supplies Maintenance & Repairs Insurance Miscellaneous Operations Debt Payment Transfers Fixed Assets TOTAL EXPENDITURES $ 2,395,740 $ 2,604,582 $ 2,554,619 $ 2,048,951 764,714 334,792 334,792 281,576 532,369 1,218,460 1,218,460 1,346,455 16,692 21,990 21,990 34,610 2,154,762 1,721,726 1,721,726 1,648,651 547,270 693,969 693,969 698,309 227,258 338,859 338,859 251,223 - - - 10,000 $ 6,638,805 $ 6,934,378 $ 6,884,415 $ 6,319,775 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 2.00 2.00 2.00 Technical/Paraprofessional 17.75 15.75 15.75 8.00 Professional 8.00 8.00 8.00 8.00 Management/Supervision 7.00 8.00 8.00 8.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 33.75 33.75 33.75 26.00 * Estimate as of May 2005 281 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - ADMINISTRATION PROGRAM DESCRIPTION The Technology Services Department contributes to an efficient and productive City government by using modern information technologies to improve both worker productivity and citizen access to government information and services. MAJOR DIVISION GOALS 1. Ease access to information. 2. Close integration with department visions. 3. Provide technology leadership to the Denton community. 4. Develop our people and our core teams. 5. Provide a secure, reliable, and cost effective infrastructure. 6. Guarantee effective, responsive, and knowledgeable communications. 7. Ensure citywide integration of information and compatibility of processes. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide effective support to divisional personnel in order to enhance the delivery of service to our customers. 2. Support division objectives for operational divisions of Technology Services. 3. Continue implementation of Long Range Technology Plan II. 4. Revise Strategic Plan - 5 Year Plan annually. 5. Update Business Continuity Plan - Tabletop Exercises annually. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Divisions served 79 81 81 80 2. Call Center calls received 2,643 3,000 3,200 3,500 3. Billable hours/unbilled hours 50,1 12/ 1,324 50,1 12/0 50,1 12/ 1,506 50,1 12/400 4. Service requests (8AM - 5PM) 4,011 4,710 4,810 3,800 5. Online transactions processed $6,857,074 $7,500,000 $11,300,000 $12,500,000 6. Total new implementations 19 12 18 11 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. GroupWise Cluster up time - 24/7 operations w/16 hrs maintenance 8,744 8,744 8,744 8,744 2. GIS Web up time 8,740 8,740 8,740 8,740 3. Network up time: Links 42 46 46 52 Hours 8,734 8,735 8,735 8,736 Availability 99.9% 99.9% 99.9% 99.9% 282 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Transfer from General Fund Transfer from Electric Fund Transfer from Water Fund Transfer from Wastewater Fund Transfer from Solid Waste Fund Transfer from Fleet Management Fund Transfer from Materials Management Fund Transfer from Reprographics Transfer from Aquatics Fund Transfer from PEG Grant Transfer from Municipal Court Tech Fund TOTAL REVENUES TECHNOLOGY SERVICES - ADMINISTRATION 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE $ 456,753 $ 978,612 $ 978,612 $ 210,012 73,003 73,003 241,755 142,497 142,497 145,338 52,525 52,525 108,153 58,850 58,850 70,002 17,936 17,936 62,912 17,036 17,036 - 8,653 8,653 - 44,218 44,210 100,000 100,000 100,000 2005-06 ADOPTED 940,729 63,440 149,045 58,545 41,532 11,714 19,281 10,012 27,445 104 100,000 $ 1,394,925 $ 1,493,330 $ 1,493,322 $ 1,421,847 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 504,576 $ 514,702 $ 502,299 $ 506,732 Materials & Supplies 21,294 20,850 20,850 23,025 Maintenance & Repairs - - - - Insurance 12,656 13,922 13,922 25,809 Miscellaneous - - - - Operations 422,601 119,236 119,236 1 1 1,148 Debt Service 387,521 534,220 534,220 541,088 Transfers 123,200 290,400 290,400 215,767 Fixed Assets - - - - TOTAL EXPENDITURES $ 1,471,848 $ 1,493,330 $ 1,480,927 $ 1,423,569 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 1.00 - - - Professional - - - - Management/Supervision 3.00 4.00 4.00 4.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 5.00 5.00 5.00 5.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 283 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - TELECOMMUNICATIONS PROGRAM DESCRIPTION Telecommunications provides access to Internet, intranet, and IP telephony services, supporting applications that access financial, tax, building inspections, library, and court information through City linked computer networks. The backbone for this Wide Area Network consists of fiber, copper, and wireless links supporting approximately forty-eight buildings using phone or data services today. Support services include services for network connectivity for phone and data networks, renovation of buildings for connection to City's infrastructure, telephone, voice mail, pager, and cell phone services. MAJOR DIVISION GOALS 1. Maintain reliability and integrity of phones, pagers, cell phones, and voice mail systems. 2. Review telecommunication technologies and smoothly integrate them into existing infrastructure. 3. Maintain the network's communications infrastructure to ensure readily available connectivity. 4. Provide network connections where and when they are needed. 5. Provide leadership during renovation of buildings ensuring connectivity to the City's infrastructure. 6. Reduce costs and streamline phone operations. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Replace older technology with newer technology with the aim of improving connectivity. 2. Provide shorter, faster, and more efficient data connectivity across the enterprise Network. 3. Implement wiring projects providing improved connectivity to phone and data networks. 4. Project management for connectivity for Airport Terminal Building and Fire Station 7. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Billed hours (4 FTE @ 2,088 hrs) 8,352 8,352 8,352 8,352 2. Unbilled hours (2 FTE) 320 320 320 320 3. Service requests (8AM - 5PM) 1,800 1,950 1,950 2,000 4. Service requests nights & weekends 19 20 20 20 5. Service hours worked nights & weekends 66 70 70 70 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Network switches supported 112 124 150 165 2. Number of network ports 3,696 3,984 4,608 4,968 3. Number of pagers 775 700 668 668 4. Number of cell phones 273 438 403 403 5. Number of wiring closet renovations 16 12 12 10 6. Number of Nortel phones 1,165 1,231 1,068 1,008 7. Number of desktop IP phones - Cisco 243 303 363 406 8. Automated phone menu groups 44 44 44 44 9. Call center groups managed (ICD/ACD) 2 3 3 4 284 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - TELECOMMUNICATIONS 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Communication Services Transfer $ 628,432 $ 623,763 $ 623,763 $ 601,736 Transfer from General Fund 213,044 251,628 251,628 245,492 Transfer from Electric Fund 30,222 24,422 24,422 32,602 Transfer from Water Fund 31,915 61,741 61,741 55,500 Transfer from Wastewater Fund 16,728 11,231 11,231 16,937 Transfer from Solid Waste Fund 27,078 28,014 28,014 10,781 Transfer from Fleet Management Fund 7,242 3,125 3,125 3,600 Transfer from Reprographics - 5,569 5,569 2,776 Transfer from Aquatics Fund - 12,858 12,858 2,039 Transfer from Materials Management Fund 13,616 5,330 5,330 25,824 Transfer from PEG Grant - - - 201 TOTAL RESOURCES $ 968,277 $ 1,027,681 $ 1,027,681 $ 997,488 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 266,238 $ 297,901 $ 290,718 $ 296,072 Materials & Supplies 53,044 12,000 12,000 30,000 Maintenance & Repairs 154,711 247,726 247,726 220,652 Insurance - - - - Miscellaneous - - - - Operations 417,323 408,305 408,305 381,464 Debt Payment 61,749 61,749 61,749 59,221 Transfers 15,000 - - - Fixed Assets - - - 10,000 TOTAL EXPENDITURES $ 968,065 $ 1,027,681 $ 1,020,498 $ 997,409 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 3.00 3.00 3.00 3.00 Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 4.00 4.00 4.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 285 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - APPLICATIONS DEVELOPMENT PROGRAM DESCRIPTION The Applications Development division is an internal service provider specializing in delivering computer applications and data management services to City departments. Specific services include second- and third -tier user support, process consulting, department -specific software implementation and support, applications delivery and security, technology project management, execution of hardware and software maintenance and support contracts, custom application development and support, database design and creation, system interface development, data conversions, and database and server management. MAJOR DIVISION GOALS 1. Provide effective solutions to streamline City processes through technology. 2. Improve the access to and use of information resources throughout the organization. 3. Ensure reliability and availability of critical information resources. 4. Manage application and database backup and disaster recovery plans for City applications. 5. Oversee tape backup operations, offsite vault storage, and transport. 6. Provide project management for technology implementations. 7. Develop our people and team efficiencies. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 Implement new systems (TraCS Incident Reporting, JDEdwards- Peoplesoft 8.10, Harris 6.1, Offsite Data Replication). Improve system performance and availability. Continue development of enterprise data management solutions. Complete projects in keeping with the agreed upon timelines and budgetary constraints. Increase development of staff by cross training on system applications. Maintain and upgrade existing applications as necessary. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. New implementations performed 17 10 16 10 2. Existing system upgrades 29 12 15 12 3. Applications supported 67 60 73 83 4. Servers managed 48 50 59 65 5. After hours support 204 312 564 312 6. Billable hours/unbilled hours 12,480/780 12,480/0 12,480/936 12,480/0 7. Online transactions processed $6,857,074 $7,500,000 $11,300,000 $12,500,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Online storage capacity/utilization 2.8TB/43% 2.8TB/70% 2.8TB/93% 3.8TB/68% 2. Near -line storage capacity/utilization 3.5TB/ 11 % 3.5TB/20% 3.5TB/25% 3.5TB/30% 3. Information repositories 72 75 92 105 4. Citrix user sessions per day 300 375 400 425 5. System recovery operations 3 3 4 3 6. Recoverable storage capacity 3.OTB 3.OTB 3.OTB 3.OTB 286 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - APPLICATIONS DEVELOPMENT 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Transfer from General Fund $ 588,319 $ 630,130 $ 630,130 $ 697,862 Transfer from Electric Fund 77,407 76,436 76,436 59,925 Transfer from Water Fund 191,394 198,587 198,587 293,715 Transfer from Wastewater Fund 52,821 39,431 39,431 44,451 Transfer from Solid Waste Fund 47,494 33,130 33,130 43,395 Transfer from Fleet Management Fund 57,990 79,385 79,385 46,293 Transfer from Reprographics - 11,039 11,039 5,329 Transfer from Aquatics Fund - 6,237 6,237 8,467 Transfer from Materials Management Fund 35,259 18,271 18,271 17,614 Transfer from PEG Grant - - - 233 TOTAL RESOURCES $ 1,050,684 $ 1,092,646 $ 1,092,646 $ 1,217,284 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 461,684 $ 485,332 $ 473,632 $ 474,845 Materials & Supplies 370,629 - - - Maintenance & Repair - 454,950 454,950 596,350 Insurance - - - - Miscellaneous - - - - Operations 181,065 152,364 152,364 139,447 Transfer 29,058 - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 1,042,436 $ 1,092,646 $ 1,080,946 $ 1,210,642 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional 6.00 6.00 6.00 5.00 Management/Supervision - - - 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 6.00 6.00 6.00 6.00 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 287 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - USER SUPPORT PROGRAM DESCRIPTION The User Support Division is an internal service provider specializing in delivering technical services to City departments. Specific services include hardware installation, configuration, upgrade and repair. Additionally, via the call center, one-on-one application assistance is offered and supplemented with formal class training of new products. The User Support staff is also trained to assist the user in the selection of new equipment and off the shelf application software to meet specific needs and helps evaluate and approve new equipment. MAJOR DIVISION GOALS 1. Provide effective Call Center and Help Desk support to all City departments. 2. Provide a timely response and rapid restoration of service to all City departments. 3. Provide access to formal class training as needed. 4. Provide assistance in the selection of hardware and software applications. 5. Maintain the Novell network's file servers to ensure minimum down time. 6. Maintain data backup systems for Novell data integrity. 7. Maintain GroupWise Email System. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. To provide Call Center / Help Desk services to City departments. 2. Develop Call Center staff's competency level on all system applications. 3. Continue the Novell server consolidation and upgrades. 4. Proactive notification of service interruptions. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Hours of normal operation/year 2,520 2,510 2,510 2,480 2. Call Center calls received 2,643 3,000 3,200 3,500 3. User support calls serviced 1,171 1,500 1,600 1,800 4. Response time > 4 hours to calls 85% 90% 90% 92% 5. After hours support 168 165 170 170 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Requests processed in established timeframe 89% 90% 92% 95% 2. Novell server up -time (24/7 operations with 88 hours a year downtime for maintenance) 8,672 8,672 8,672 8,672 3. GroupWise cluster up -time (24/7 operations with 16 hours a year downtime for maintenance) 8,744 8,744 8,744 8,744 4. User support calls serviced remotely vs. onsite 468/703 750/750 800/800 1,000/800 5. Devices per support person 218 225 230 240 288 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Transfer from General Fund Transfer from Electric Fund Transfer from Water Fund Transfer from Wastewater Fund Transfer from Solid Waste Fund Transfer from Fleet Management Fund Transfer from Reprographics Transfer from Aquatics Fund Transfer from Materials Management Fund Transfer from PEG Grant TOTAL REVENUES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 TECHNOLOGY SERVICES - USER SUPPORT 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 1,017,891 $ 929,739 $ 929,739 $ 946,435 116,823 102,930 102,930 106,064 145,194 135,899 135,899 165,820 45,476 43,524 43,524 44,143 46,945 41,375 41,375 35,879 16,036 20,678 20,678 14,081 - 21,712 21,712 17,021 - 9,523 9,523 10,475 32,474 29,470 29,470 30,989 - - - 984 $ 1,420,839 $ 1,334,850 $ 1,334,850 $ 1,371,891 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 408,567 $ 447,112 $ 436,332 $ 443,492 109,087 57,630 57,630 36,630 170,786 204,334 204,334 263,912 754,665 625,774 625,774 626,882 30,000 - - - $ 1,473,105 $ 1,334,850 $ 1,324,070 $ 1,370,916 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED 4.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 6.00 6.00 6.00 289 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - PUBLIC SAFETY/PROJECTS PROGRAM DESCRIPTION This program is responsible for providing technology support services to both the Denton Police and Fire Departments. This program provides for and maintains all software maintenance contracts, mobile computer data network service contracts, and computer hardware maintenance contracts supporting the public safety departments. MAJOR DIVISION GOALS 1. Provide adequate support contracts for all computer hardware. 2. Maintain current levels of software support, maintenance, and upgrades. 3. Assure the Mobile Computing Network connectivity contracts are adequate to our needs. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Maintain the present level of service for both Police and Fire Departments. 2. Implement new systems - UPS, Modems in Police cars, wiring for Dispatch, and TraCS. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Number of police cars supported 68 68 68 68 2. Number of fire apparatus supported 25 25 25 25 3. GPRS devices supported 93 93 93 93 4. New implementations performed 2 4 4 4 5. Computers supported 240 240 250 250 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Software maintenance contracts 12 12 12 12 2. Server maintenance on public safety servers 11 11 11 11 3. Hardware maintenance for mobile computers 68 68 68 68 290 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Transfer from General Fund TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Debt Service Transfers Fixed Assets TOTAL EXPENDITURES TECHNOLOGY SERVICES - PUBLIC SAFETY/PROJECTS 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 521,294 $ 678,408 $ 678,408 $ 722,991 $ 521,294 $ 678,408 $ 678,408 $ 722,991 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED 7,661 6,000 6,000 - 104,460 211,490 211,490 250,491 316,989 362,918 362,918 374,500 98,000 98,000 98,000 98,000 $ 527,110 $ 678,408 $ 678,408 $ 722,991 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 291 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MANAGEMENT & PUBLIC INFORMATION SERVICES REPROGRAPHICS PROGRAM DESCRIPTION The Reprographics Division is a centralized print shop that provides graphic design and layout, web development, digital printing and imaging, wide -format printing, copying, finishing, and copier fleet management services for City departments. The centralization of staff and resources provides a means to balance peak needs throughout the organization at minimal cost, with a fast turnaround and a high level of confidentiality. MAJOR DIVISION GOALS 1. Provide quality, cost-effective, and timely publishing services to City departments. 2. Continue to educate customers of the value of Reprographics and promote the "one stop shop" offering. 3. Provide effective Web site development and maintenance. 4. Provide efficient interoffice mail distribution and switchboard services. 5. Provide effective copier fleet management services. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Provide 45 hours of operation per week to the City of Denton. 2. Increase customer base through various marketing efforts. 3. Evaluate equipment and customer needs. 4. Implement copier fleet management plan. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Divisions directly served 65 65 80 80 2. Switchboard calls handled 43,000 50,500 43,000 45,000 3. Work requests completed N/A N/A N/A 3,900 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Requests completed within time required 98% 98% 98% 98% 2. Total impressions N/A N/A N/A 2,000,000 3. Business card sales N/A N/A N/A $6,000 4. Web site home page views N/A N/A N/A 2,400,000 292 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MANAGEMENT & PUBLIC INFORMATION SERVICES REPROGRAPHICS 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Transfer from General Fund $ 450,860 $ 490,583 $ 490,583 $ 330,189 Transfer from Electric Fund 28,095 15,471 15,471 15,419 Transfer from Water Fund 120,758 105,877 105,877 114,760 Transfer from Wastewater Fund 6,390 16,077 16,077 16,172 Transfer from Solid Waste Fund 35,283 29,873 29,873 32,576 Transfer from Fleet Management Fund 2,613 843 843 3,401 Transfer from Tech Services - 11,426 11,426 16,993 Transfer from Materials Management Fund 24,295 5,553 5,553 3,306 Transfer from Recreation Fund - - - 20,525 Transfer from Aquatics Fund - 14,618 14,618 9,604 Revenue from Copier Service 149,324 199,223 199,223 32,318 TOTAL REVENUES $ 817,618 $ 889,544 $ 889,544 $ 595,263 Use of Reserves - - - - TOTAL RESOURCES $ 817,618 $ 889,544 $ 889,544 $ 595,263 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 501,625 $ 531,957 $ 531,957 $ 327,810 Materials & Supplies 202,993 238,312 238,312 191,921 Maintenance & Repairs 53,441 20,314 20,314 15,050 Insurance 4,036 8,068 8,068 8,801 Miscellaneous - - - - Operations 52,979 42,434 42,434 15,210 Transfer to Tech Services - 48,459 48,459 35,456 Fixed Assets - - - - TOTAL EXPENDITURES $ 815,074 $ 889,544 $ 889,544 $ 594,248 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - 1.00 1.00 1.00 Technical/Paraprofessional 6.75 5.75 5.75 1.00 Professional 1.00 1.00 1.00 2.00 Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 8.75 8.75 8.75 5.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 3.75 FTEs. * Estimate as of May 2005 293 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES - GEOGRAPHIC INFORMATION SYSTEM 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Transfer from General Fund $ 293,681 $ 341,348 $ 341,348 $ - Transfer from Electric Fund 8,900 1,707 1,707 - Transfer from Water Fund 20,696 28,857 28,857 - Transfer from Wastewater Fund 10,987 31,845 31,845 - Transfer from Solid Waste Fund 7,844 12,676 12,676 - Transfer from Fleet Management Fund - - - - Transfer from Reprographics - 1,486 1,486 - Transfer from Recreation Fund - Aquatics - - - - Transfer from Materials Management Fund - - - - TOTAL RESOURCES $ 342,108 $ 417,919 $ 417,919 $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 253,050 $ 327,578 $ 319,681 $ - Materials & Supplies 6 - - - Maintenance & Repairs 48,971 79,646 79,646 - Insurance - - - - Miscellaneous - - - - Operations 9,140 10,695 10,695 - Transfers 30,000 - - - Fixed Assets - - - - TOTAL EXPENDITURES $ 341,167 $ 417,919 $ 410,022 $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional 3.00 3.00 3.00 - Professional - - - - Management/Supervision 1.00 1.00 1.00 - Temporary/Seasonal - - - - TOTAL PERSONNEL 4.00 4.00 4.00 - MAJOR BUDGET CHANGES This division has been eliminated in the 2005-06 budget. * Estimate as of May 2005 294 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROGRAM DESCRIPTION FISCAL & MUNICIPAL SERVICES MATERIALS MANAGEMENT The Materials Management Division is composed of two sections: 1) Purchasing, which manages the acquisition of supplies and services; and 2) the Warehouse, which is responsible for storage and distribution of applicable materials and supplies. Our mission is to provide goods and services to the maximum value obtainable, to efficiently and accurately perform warehousing and inventory control, to direct resource -recovery efforts to the best of our ability, and to offer contract administration services. MAJOR DIVISION GOALS 1. Develop and maintain a level of performance considered excellent by those we serve as customers while maintaining a high degree of efficiency and economy. 2. Provide the City of Denton user departments with needed materials and services in a timely manner. 3. Develop and maintain a positive, productive, value-added working relationship with all user departments. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue implementation of PeopleSoft Financial software. 2. Train City personnel in procurement procedures, applicable laws, and PeopleSoft software. 3. Continue to improve Warehouse security, accuracy, and service. 4. Expand e-commerce Internet auction of surplus equipment. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Formal bids prepared 94 185 102 100 2. Purchase orders issued 5,846 6,500 6,300 6,300 3. Impound & surplus auctions/dollar value 1 1 /$241,000 9/$467,000 10/$400,000 1 1 /$345,000 4. Stock requisitions filled per employee 2,108 2,000 1,800 1,600 5. Central receiving transfers 1,793 2,500 1,000 800 6. Procurement card transactions 16,300 16,800 17,000 16,000 PRODUCTIVITY MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. National Purchasing Institute Award for Excellence in Procurement (AEP) YES YES YES YES 2. Purchase orders processed in 3 days 88% 85% 85% 80% 3. Formal bids processed in 45 days 87% 90% 90% 80% 4. Warehouse stock on -hand availability 84% 90% 90% 90% 5. Locations served by courier 38 50 50 10 295 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES MATERIALS MANAGEMENT 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Sale of Scrap $ 47,949 $ 11,000 $ 6,380 $ 14,630 Rental of Property 2,760 2,760 - 2,760 Outside Sales 2,638 - - 6,000 Postage Sales 84,575 86,400 90,259 103,140 Transfer from General Fund - - 200,000 498,228 Transfer from Electric Fund - - 1,361 102,876 Transfer from Water Fund - - 47,195 51,696 Transfer from Wastewater Fund - - 69,885 51,696 Transfer from Solid Waste - - - 33,138 Transfers from Other Funds - - 15,429 44,366 Miscellaneous Revenue - - 42,518 - Warehouse Sales 5,555,839 8,135,200 4,41 1,009 5,660,300 TOTAL REVENUES $ 5,693,761 $ 8,235,360 $ 4,884,036 $ 6,568,830 Use of Reserves 503,830 58,551 TOTAL RESOURCES $ 6,197,591 $ 8,293,911 $ 4,884,036 $ 6,568,830 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 831,283 $ 919,385 $ 739,567 $ 785,680 Materials & Supplies 170,029 155,800 52,508 177,450 Inventory Cost 4,921,263 6,976,400 3,876,623 5,000,000 Maintenance & Repair 9,671 18,850 2,420 17,770 Insurance 9,119 17,309 17,309 17,691 Miscellaneous 554 1,120 680 1,020 Operations 85,086 77,771 57,843 78,949 Debt Service - 48,679 48,679 48,679 Transfers 170,586 78,597 78,597 103,040 Fixed Assets - - - - TOTAL EXPENDITURES 6,197,591 8,293,911 4,874,226 6,230,279 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 5.00 5.00 5.00 4.50 Office/Clerical 2.00 2.00 2.00 1.00 Technical/Paraprofessional 2.00 2.00 2.00 3.00 Professional 4.00 4.00 3.00 2.00 Management/Supervision 2.00 2.00 2.00 2.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 15.00 15.00 14.00 12.50 MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 296 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT FUND RESOURCES & EXPENDITURES Warehouse Sales 86.2`70 Inventory Cost 80.3`70 RESOURCES $6,568,830 Waste 0.5`70 EXPENDITURES $6,230,279 Sale of Scrap 0.2`70 Postage Sales 1.6`70 Dutside Sales 0.1`70 .ransfer from ;eneral Fund 7.6`70 insfer from �ctric Fund 1.5% Transfer from Water Fund 0.8`70 end 0.8`70 Maintenance & Repair n 007 Materials & Supplies 2.8`70 Insurance 0.3`70 Dperations 1.3`70 >ebt Service 0.8`70 Transfers 1.6`70 ,nal Services 12.6% 297 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 298 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROGRAM DESCRIPTION MOTOR POOL The Motor Pool Fund is an internal service fund that is managed by the Fiscal Operations Department and maintained by the Fleet Services staff. The mission of the Motor Pool is to purchase new and replacement vehicles for the City's fleet through the use of a strategic vehicle acquisition -planning program. The Motor Pool Fund provides a fair and equitable manner for funding assistance for all departments in maintaining a safe and productive fleet. MAJOR DIVISION GOALS 1. Maintain the integrity of the Motor Pool Fund through effective management of resources. 2. Provide funding assistance with vehicle and equipment procurement for all City departments in the most fiscally responsible manner. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to utilize fleet management computer software program to better track and analyze the City's fleet (e.g., size, criteria for fleet replacement, cost and trend analysis, payment recovery, funding options, and troubleshooting). 2. Utilize newly developed, multi -year forecasting tool to improve financial plan accuracy, efficiency, and effectiveness for the Motor Pool Fund. 3. Continue to improve the integrity of the system's database by updating and keeping data "clean." 4. Complete the Motor Pool Administrative Directive. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Vehicle specifications written 60 60 N/A N/A 2. Bids evaluated 300 300 N/A N/A 3. Motor Pool requests submitted 79 100 100 87 4. Fleet purchases 52 50 73 50 5. Annual auctioned vehicles/equipment 36 40 50 76 6. Scheduled meetings w/ customer N/A N/A 20 40 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Vehicles in fleet to City employees 1:0.61 1:0.61 1:0.61 1:0.59 2. Size of fleet (including small equipment) 945 950 973 1,023 3. Average age of fleet (years) 7 7 6 6 4. Motor Pool loans 4 4 3 N/A 299 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FISCAL & MUNICIPAL SERVICES MOTOR POOL RESOURCES Motor Pool Loan Payments Motor Pool Replacement Payments Interest Income Miscellaneous Income Auction Sales TOTAL RESOURCES EXPENDITURES Materials & Supplies Maintenance & Repair Operations Debt Service Transfer to Fleet Management Fund Transfer to Technology Services Fund Administrative Transfer to General Fund Transfer to Materials Management Fixed Assets TOTAL EXPENDITURES MAJOR BUDGET CHANGES The budget reflects no major changes. * Estimate as of May 2005 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 1,580,980 $ 2,028,175 $ 1,885,945 $ 1,713,417 1,641,704 1,972,037 1,876,528 1,770,806 273,770 225,000 232,000 232,000 278,057 294,025 217,575 642,483 144,037 50,000 200,000 200,000 $ 3,918,548 $ 4,569,237 $ 4,412,048 $ 4,558,706 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED 76,937 - - - 589,693 576,747 576,747 466,362 294,494 294,494 294,494 294,494 50,102 21,163 21,163 23,517 - - - 9,442 1,948,064 3,200,000 1,605,019 3,764,891 $ 2,959,290 $ 4,092,404 $ 2,497,423 $ 4,558,706 300 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Auction 4.4`, Miscellaneous Income 14.1% Interes- 5.1`70 Transfer to Fleei Management Fur 6.5`70 Debt Service 10.3`70 MOTOR POOL FUND RESOURCES & EXPENDITURES RESOURCES $4,558,706 Motor Pool Loan D.ti, --- 4., EXPENDITURES $4,558,706 Administrative Transfer to General Fund 0.5`70 Motor Pool Replacement Payments 38.8`70 Fixed Assets 82.7% 301 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 302 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES Fuel Sales - City Vehicle Maintenance - General Fund Vehicle Maintenance - Utility Funds Bus Maintenance - LINK Miscellaneous Income Transfer from Motor Pool Fund TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Vehicle Maintenance Fuel "' TOTAL EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 1,1 12,608 $ 1,440,000 $ 1,569,600 $ 1,666,800 698,034 839,066 725,120 803,000 1,488,344 1,563,131 1,563,200 1,573,015 393,470 - 10,502 - 115,970 27,350 27,909 25,000 294,494 294,494 294,494 294,494 $ 4,102,920 $ 4,164,041 $ 4,190,825 $ 4,362,309 - - - 59,579 $ 4,102,920 $ 4,164,041 $ 4,190,825 $ 4,421,888 2003-04 2004-05 2004-05 2005-06 ACTUAL BUDGET ESTIMATE * ADOPTED $ 2,726,911 $ 2,926,141 $ 2,806,509 $ 4,421,888 1,069,1 15 1,217,000 1,325,000 - $ 3,796,026 $ 4,143,141 $ 4,131,509 $ 4,421,888 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 4.00 4.00 3.00 3.00 Office/Clerical - - - - Technical/Paraprofessional 11.00 11.00 9.00 9.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision 3.00 3.00 3.00 3.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 19.00 19.00 16.00 16.00 * Estimate as of May 2005 The Fuel and Vehicle Maintenance departments were combined for the 2005-06 Budget. 303 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT RESOURCES & EXPENDITURES Miscellaneous Incc -- - 0.( Vehicle Maintenance - Utility Funds 35.6% Insur( 0J Maintenc Rep( 0.2`, Inventory 31.4% Mate Supl 0.9% RESOURCES $4,421,888 Transfer from Motor Pool Fund 6.7% Use of Reserves Vehicle Maintenance - General Fund 18.2% EXPENDITURES $4,421,888 Operations Personal Services 22.1 % Fuel Sales - City 37.6% Debt Service 4.4% Transfers 6.3% 304 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURES SUMMARY Personal Services Materials & Supplies Inventory Maintenance & Repair Miscellaneous Insurance Operations Debt Service Transfers Fixed Assets TOTAL EXPENDITURES FLEET MANAGEMENT FUND EXPENDITURES BY CLASSIFICATION 2005-06 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED $ 880,186 $ 1,084,361 $ 930,000 $ 977,249 1,266,561 42,500 44,500 40,200 1,061,807 2,270,000 2,398,000 1,389,000 8,925 10,000 10,000 9,000 16,917 40,544 40,544 36,552 109,999 155,484 168,213 1,496,265 192,221 204,116 204,116 196,073 259,410 326,136 326,136 277,549 - 10,000 10,000 - $ 3,796,026 $ 4,143,141 $ 4,131,509 $ 4,421,888 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 4.00 4.00 3.00 3.00 Office/Clerical - - - - Technical/Paraprofessional 11.00 11.00 9.00 9.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision 3.00 3.00 3.00 3.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 19.00 19.00 16.00 16.00 * Estimate as of May 2005 305 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT - VEHICLE MAINTENANCE PROGRAM DESCRIPTION The Vehicle Maintenance/Fuel Division is responsible for providing all vehicle maintenance and equipment -related support services to all City departments. The division provides for all facets of vehicle and equipment diagnostics and repairs while providing an extensive preventative maintenance program to assure dependability, availability, and safety of the fleet. The division is also responsible for fuel dispensing operations at the City's Service Center compound and landfill locations. Using a computerized fleet management system, Fleet Services provides a complete history of vehicle and equipment maintenance/repair costs, sublet repairs, labor charges, and fuel usage to City departments on a monthly basis. MAJOR DIVISION GOALS 1. Provide quality vehicle maintenance for the benefit and safety of all City employees and citizens. 2. Provide fuel pump service 24 hours a day, 7 days a week for our customers at both facilities. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Continue to work towards exemplary quality service by requiring all mechanics to obtain Automotive Service Excellence (ASE) certifications and specialized training, including regulatory - associated training. 2. Continue research of alternative fuel sources for compliance with federal, state and local regulations. 3. Meet quarterly with fleet customers to continue to improve communications between departments & Fleet Services. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Sublet repairs (outsourcing) 1,800 1,900 2,000 1,700 2. Preventive maintenance services 2,300 2,300 2,400 2,500 3. Other repairs found during preventative maintenance service N/A N/A 1,200 1,300 4. Diesel/unleaded purchased (gallons) 790,000 490,000 490,000 490,000 5. Propane purchased (gallons) 80,000 50,000 50,000 50,000 6. Bio-diesel purchased (gallons) N/A 300,000 300,000 300,000 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Vehicles to mechanics 79:1 79:1 78:1 77:1 2. Wrench -turning mechanic hrs 64% 69% 75% 80% 3. Satisfied -Customer Service Survey N/A N/A 90% 95% 306 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT - VEHICLE MAINTENANCE 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Vehicle Maintenance - General Fund Vehicle Maintenance - Utility Funds Bus Maintenance - LINK Fuel Sales Miscellaneous Income Transfer from Motor Pool Fund TOTAL REVENUES Use of Reserves TOTAL RESOURCES $ 698,034 $ 839,066 $ 725,120 $ 803,000 1,488,344 1,563,131 1,563,200 1,573,015 393,470 - 10,502 - - - - 1,666,800 115,970 21,350 21,909 25,000 294,494 294,494 294,494 294,494 $ 2,990,312 $ 2,718,041 $ 2,615,225 $ 4,362,309 - - - 59,579 $ 2,990,312 $ 2,718,041 $ 2,615,225 $ 4,421,888 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 880,186 $ 1,084,361 $ 930,000 $ 977,249 Materials & Supplies 1,265,125 40,000 42,000 40,200 Inventory - 1,070,000 1,090,000 1,389,000 Maintenance & Repair 3,611 4,000 4,000 9,000 Miscellaneous - - - - Insurance 16,917 40,544 40,544 36,552 Operations 109,441 151,984 164,713 1,496,265 Debt Service 192,221 204,116 204,116 196,073 Transfers 259,410 326,136 326,136 277,549 Fixed Assets - 5,000 5,000 - TOTAL EXPENDITURES $ 2,726,911 $ 2,926,141 $ 2,806,509 $ 4,42178 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 4.00 4.00 3.00 3.00 Office/Clerical - - - - Technical/Paraprofessional 11.00 11.00 9.00 9.00 Professional 1.00 1.00 1.00 1.00 Management/Supervision 3.00 3.00 3.00 3.00 Temporary/Seasonal - - - - TOTAL PERSONNEL 19.00 19.00 16.00 16.00 MAJOR BUDGET CHANGES The 2005-06 budget reflects the reduction of 3 FTEs. * Estimate as of May 2005 307 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT - FUEL RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Fuel Sales - City $ 1,1 12,608 $ 1,440,000 $ 1,569,600 $ - Miscellaneous Income - 6,000 6,000 - TOTAL REVENUES $ 1,112,608 $ 1,446,000 $ 1,575,600 $ Use of Reserves - - - - TOTAL RESOURCES $ 1,1 12,608 $ 1,446,000 $ 1,575,600 $ - 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ - $ - $ - Materials & Supplies 1,436 2,500 2,500 - Inventory 1,061,807 1,200,000 1,308,000 - Maintenance & Repair 5,314 6,000 6,000 - Miscellaneous - - - - Insurance - - - - Operations 558 3,500 3,500 - Debt Service - - - - Transfers - - - - Fixed Assets - 5,000 5,000 - TOTAL EXPENDITURES $ 1,069,1 15 $ 1,217,000 $ 1,325,000 $ - PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance Office/Clerical Technical/Paraprofessional Professional Management/Supervision Temporary/Seasonal TOTAL PERSONNEL MAJOR BUDGET CHANGES This division has been combined with Vehicle Maintenance for the 2005-06 budget. * Estimate as of May 2005 308 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PARKS & RECREATION SERVICES LEISURE SERVICES PROGRAM DESCRIPTION The Leisure Services Division enriches lives by providing staff, facilities, and resources for a variety of leisure activities, programs, and opportunities in both structured and unstructured settings. These services are available to a broad demographic segment of the population. The division operates three community recreation centers, a senior center, a tennis center, a municipal pool, the American Legion Building and Annex, and the Civic Center. Supervision is provided at three recreation centers for the After School Action Site program and the Middle School Program, along with therapeutic recreation services and a summer camp. Programming and open skate times are offered at the SkateWorks skate park that opened in the fall of 2004. MAJOR DIVISION GOALS 1. Ensure access to parks and services for all Denton residents regardless of race, gender, age, income, or physical abilities. 2. Meet or exceed the expectations of our customers through proactive communications and the continuous improvement of our services. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implement family and teen programming, as well as recreation activities, in all program areas. 2. Assess current youth -at -risk programs and implement strategies to provide and expand services (i.e., Kids Rock, Teens Rule, etc.) in collaboration with area agencies and organizations. 3. Expand businesses through greater emphasis on benefits approach and meeting unmet demand. 2003-04 2004-05 2004-05 2005-06 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Program locations 18 18 9 9 2. Activities offered 1,949 2,045 2,100 2,000 3. Activities implemented 1,824 1,986 2,040 1,930 4. Attendance 981,883 1,000,000 920,000 980,000 5. Registrants 115,263 42,000 43,000 45,000 6. Extended hours of operation 2,447 2,500 2,000 2,200 7. Co -sponsored activities 591 550 560 580 8. Rentals 754 625 650 700 9. Volunteer hours 38,450 39,500 38,000 39,000 10. Citizen advisory meetings 84 96 88 94 11. Citizen advisory boards 8 8 9 11 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average daily attendance 5,200 4,500 4,555 4,600 2. Activities implemented 93% 97% 97% 96% 3. Average percent of budget supported by revenue 10% 10% 10% 10% 4. Average facility use per hour 625 625 580 600 309 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND LEISURE SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Special Projects $ 12,972 $ 8,000 $ 11,200 $ 12,380 Marketing 28,657 29,915 29,915 30,879 Civic Center 13,085 18,028 8,000 19,748 Denia Recreation Center 91,247 106,207 106,207 133,658 North Lakes Recreation Center 166,628 172,409 180,000 198,327 Senior Center 40,676 41,283 35,000 35,948 Children's Programs 498,307 403,319 403,319 440,242 Goldfield Tennis Center 56,419 63,027 63,027 65,650 Civic Center Pool 73,373 160,049 1 1 1,125 124,581 Therapeutics 7,357 6,470 6,000 5,155 Martin Luther King Jr. Recreation Center 56,452 78,416 78,416 94,444 McMath Gymnasium 23,227 23,607 25,500 26,554 Athletics 133,204 1 16, 726 1 16, 726 112,545 Golf 3,709 13,735 12,735 13,028 Interest Income 3,000 3,500 3,200 4,000 TOTAL RESOURCES $ 1,208,313 $ 1,244,691 $ 1,190,370 $ 1,317,139 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 524,619 $ 549,470 $ 509,479 $ 579,279 Materials & Supplies 249,288 285,541 277,511 329,614 Maintenance & Repair 10,565 12,740 14,500 14,205 Insurance 11,145 20,242 20,242 18,754 Operations 204,649 262,901 260,642 267,540 Administrative Transfer to General Fund 97,794 99,295 93,480 105,051 Transfer to Customer Service 14,793 14,500 14,500 - Transfer to Materials Management - - - 2,696 TOTAL EXPENDITURES $ 1,1 12,853 $ 1,244,689 $ 1,190,354 $ 1,317,139 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance - - - - Office/Clerical - - - - Technical/Paraprofessional - - - - Professional - - - - Management/Supervision 1.00 1.00 1.00 1.00 Temporary/Seasonal 31.18 24.12 24.12 25.79 TOTAL PERSONNEL 32.18 25.12 25.12 26.79 MAJOR BUDGET CHANGES The 2005-06 budget reflects the addition of 1.67 FTEs. * Estimate as of May 2005 310 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND RESOURCES & EXPENDITURES Therapeutics Civic Center Pool 0.4`70 9.5% _ Goldfield Tennis Center 5.0`70 Children's Programs 33.4`70 RESOURCES $1,317,139 Martin Luther King McMath Jr. Recreation Gymnasium Center 2.0`7° 7.2% % Senior Center 2.7% North Lakes Recreation Center 15.1% Administrative Transfer to General Fund 8.0`70 Operations 20.3`70 Insurance 1.4`70 Maintenance & Repair 1.1`70 Materials & Supplies 25.0% EXPENDITURES $1,317,139 Transfer to Materials Management 0.2`70 Athletics 8.5`70 Golf 1.0`70 Interest Income 0.3`70 Special Projects 1.0`70 Marketing 2.3`70 Civic Center 1.5% Denia Recreation Center 10.1% Personal Services 44.0% 311 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 312 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROGRAM DESCRIPTION AQUATIC CENTER FUND LEISURE SERVICES The Aquatic Center is the result of a partnership with the Denton Independent School District (DISD) to operate an indoor natatorium with a competition pool and a warm water leisure pool with water slide. The Natatorium offers year-round programming in public swimming, educational classes, exercise/wellness, competitive activities, and a variety of special events. Water Works Park, a water park adjacent to the Natatorium, opened in the summer in 2003. Water Works Park features four giant water slides, a 600-foot-long continuous river, a children's play pool along with shade structures, pavilions, a corporate area, a sand volleyball court, and concessions. Both facilities operate under the Aquatic Fund. MAJOR DIVISION GOALS 1. Ensure access to Aquatic facilities and services for all Denton residents regardless of race, gender, age, income, or physical abilities. 2. Meet or exceed the expectations of our customers through continuous improvement of services. 3. Maintain the highest level of safety for all patrons. MAJOR DIVISION OBJECTIVES FOR FISCAL YEAR 2005-06 1. Implement and expand a year-round instructional aquatic program, offer family and teen programming, and provide time for public/recreational swim at all aquatic facilities. 2. Expand businesses through marketing efforts with emphasis on the benefits of aquatic programs. 3. Ensure the safety of all patrons at aquatic facilities by providing qualified, well -trained staff, as well as well -maintained facilities. WORKLOAD MEASURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE 2005-06 ADOPTED 1. Program locations 2 2 2 2 2. Activities offered 692 799 799 836 3. Activities implemented 537 623 612 669 4. Attendance 107,198 168,409 145,000 150,000 5. Registrants 1,404 1,960 1,960 2,060 6. Extended hours of operation 28 36 38 44 7. Co -sponsored activities 183 190 190 192 8. Rentals 302 662 320 335 9. Volunteer hours 132 140 140 150 10. Citizen advisory meetings 0 4 2 4 2003-04 2004-05 2004-05 2005-06 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average daily attendance 903 1,456 1,242 1,300 2. Activities implemented 75% 78% 78% 80% 3. Average percent of budget supported by revenue 48% 62% 62% 62% 4. Average facility use per hour (Natatorium) 10 11 18 22 5. Average facility use per hour (Water Works Park) 500 800 700 750 313 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AQUATIC CENTER FUND LEISURE SERVICES 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Natatorium $ 226,399 $ 202,450 $ 255,944 $ 299,700 Water Park 519,621 1,020,570 954,170 973,253 Transfer from General Fund - - - 350,552 Denton I.S.D. Reimbursement 275,124 372,140 269,215 303,107 TOTAL RESOURCES $ 1,021,144 $ 1,595,160 $ 1,479,329 $ 1,926,612 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 802,931 $ 983,349 $ 913,679 $ 975,362 Materials & Supplies 86,320 206,247 180,787 213,739 Maintenance & Repair 26,646 42,000 42,000 73,079 Insurance 20,056 54,620 54,620 49,705 Operations 300,867 374,025 376,373 410,561 Debt Service 126,670 125,974 125,974 - Administrative Transfer to General Fund 59,702 97,842 97,842 101,836 Transfer to Technology Services - 83,244 83,244 49,098 Transfer to Materials Management - - - 5,787 TOTAL EXPENDITURES $ 1,423,192 $ 1,967,301 $ 1,874,519 $ 1,879,167 PERSONNEL 2003-04 2004-05 2004-05 2005-06 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 2.00 2.00 2.00 2.00 Office/Clerical 1.00 1.00 1.00 1.00 Technical/Paraprofessional 1.00 1.00 1.00 1.00 Professional - - - - Management/Supervision 3.00 3.00 3.00 3.00 Temporary/Seasonal 23.69 26.03 26.03 26.29 TOTAL PERSONNEL 30.69 33.03 33.03 33.29 MAJOR BUDGET CHANGES The 2005-06 budget reflects an increase of 0.26 FTE. * Estimate as of May 2005 This is a joint project between the City of Denton and the DISD. 314 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AQUATIC CENTER FUND RESOURCES & EXPENDITURES Denton I.S.D. Reimburser 1 15.7% Transfer from General Fund 18.2`70 Oper, 22. Insurance 2.7% Maintenar Repai 4.0`70 .�vNNiic� 11.7% RESOURCES $1,926,612 EXPENDITURES $1,879,167 Administrative Transfer to Natatorium Water Park 50.5% Personal Services 53.5% 315 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 316 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MISCELLANEOUS INFORMATION A. SUMMARY OF GRANTS B. TOURIST & CONVENTION FUND C. EMILY FOWLER LIBRARY FUND D. POLICE CONFISCATION FUND 317 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SUMMARY OF GRANTS 2005-06 City Match Amount/ Grant Program Total Grant Name Beginning Ending Type Amount Income Grant Airport RAMP Grant 10/1 /2005 8/31 /2006 State $ 30,000 $ 30,000 $ 60,000 Airport Terminal & Parking 10/1 /2004 10/31 /2005 State 100,000 - 100,000 Airport Taxiway Realign Extension 3/1 /2004 3/31 /2007 State 3,400,000 - 3,400,000 Airport Runway Extension 10/1 /2004 10/31 /2007 State 4,730,000 - 4,730,000 Airport Radio/Comm Tower 1/1/2004 1 /31 /2007 State 150,000 - 150,000 Air Traffic Control Services 3/1 /2004 10/31 /2006 Federal 350,000 - 350,000 CDBG- 1999 8/1/1999 N/A Federal 1,066,000 41,000 1,107,000 CDBG-2000 8/1/2000 N/A Federal 1,089,810 40,000 1,129,810 CDBG-2001 8/1/2001 N/A Federal 1,169,968 - 1,169,968 CDBG-2002 8/1/2002 N/A Federal 1,155,554 59,000 1,214,554 CDBG-2003 8/1/2003 N/A Federal 1,074,892 57,230 1,132,122 CDBG - 2004 8/1 /2004 N/A Federal 1,026,421 52,000 1,078,421 CDBG - 2005 8/1 /2005 N/A Federal 978,948 52,000 1,030,948 HOME- 1999 8/1/1999 N/A Federal 520,000 11,500 531,500 HOME - 2000 8/1 /2000 N/A Federal 521,000 18,000 539,000 HOME - 2001 8/1 /2001 N/A Federal 596,000 - 596,000 HOME - 2002 8/1 /2002 N/A Federal 608,000 - 608,000 HOME - 2003 8/1 /2003 N/A Federal 655,867 - 655,867 HOME - 2004 8/1 /2004 N/A Federal 672,160 35,000 707,160 HOME - 2005 8/1 /2005 N/A Federal 579,461 35,000 614,461 Emergency Shelter Grant 9/1 /2005 8/31 /2006 Federal 156,832 - 156,832 Homeless Assistance Grants 10/1/2004 9/30/2007 Federal 202,000 - 202,000 Downtown Redevelopment 8/12/2004 N/A Federal 198,820 - 198,820 Downtown Redevelopment 8/24/2004 N/A Federal 497,050 - 497,050 Fire Prevention Grant 1/15/2003 1/14/2004 Federal 100,003 42,858 142,861 Citizen Corps Program 8/1 /2005 N/A Federal 28,000 - 28,000 2004 State Homeland Security LETTP 12/1 /2003 1 1 /30/2005 Fed/State 48,486 - 48,486 2004 State Homeland Security 12/1 /2003 1 1 /30/2005 Fed/State 248,412 - 248,412 2004 Urban Area Security Initiative 12/1 /2003 1 1 /30/2005 Fed/State 430,000 - 430,000 Library Loan Star Grant 9/1/2005 8/31 /2006 State 16,108 - 16,108 COPS in School 10/1 /2002 9/30/2005 Federal 125,000 44,819 169,819 LLEBG 2003 10/1/2003 9/30/2005 Federal 32,375 3,597 35,972 LLEBG 2004 10/ 1 /2004 9/30/2006 Federal 11,136 1,237 12,373 Comprehensive STEP 10/1/2005 9/30/2006 Federal 110,000 - 110,000 Tobacco Compliance 10/1 /2001 N/A State 5,000 - 5,000 Tobacco Compliance 10/1 /2002 N/A State 5,000 - 5,000 Water Quality Grant -EPA 10/1 /2004 9/30/2007 Federal 125,694 - 125,694 CWA Section 319 Grant 1/1/2005 8/31/2008 State 544,738 163,159 707,897 Total $ 23,358,735 $ 686,400 $ 24,045,135 318 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SUMMARY OF GRANTS 2005-06 REVENUES Total EXPENDITURES Total Cumulative 2004-05 2005-06 Projected Cumulative 2004-05 2005-06 Projected at 10/01/04 Actual Projected Revenues at 10/O1/04 Actual Projected Expenditures $ - $ - $ 60,000 $ 60,000 $ - $ - $ 60,000 $ 60,000 - - 100,000 100,000 - - 100,000 100,000 - - 3,400,000 3,400,000 - - 3,400,000 3,400,000 - - 4,730,000 4,730,000 - - 4,730,000 4,730,000 - - 150,000 150,000 - - 150,000 150,000 - - 350,000 350,000 - - 350,000 350,000 1,100, 728 6,087 185 1,107,000 1,100, 728 6,087 185 1,107,000 1,098, 708 229 30,873 1,129,810 1,098, 708 229 30,873 1,129,810 1,124,306 23,806 21,856 1,169,968 1,124,306 23,806 21,856 1,169,968 929,343 167,098 1 18,1 13 1,214,554 929,343 167,098 1 18,1 13 1,214,554 644,188 187,416 300,518 1,132,122 644,188 187,416 300,518 1,132,122 53,148 733,078 292,195 1,078,421 53,148 733,078 292,195 1,078,421 - 6,046 1,024,902 1,030,948 - 6,046 1,024,902 1,030,948 491,302 19,964 20,234 531,500 491,302 19,964 20,234 531,500 528,456 4,789 5,755 539,000 528,456 4,789 5,755 539,000 461,835 14,676 119,489 596,000 461,835 14,676 119,489 596,000 441,674 122,503 43,823 608,000 441,674 122,503 43,823 608,000 109,468 264,935 281,464 655,867 109,468 264,935 281,464 655,867 12,112 482,000 213,048 707,160 12,112 482,000 213,048 707,160 - 1,901 612,560 614,461 - 1,901 612,560 614,461 - 12,168 144,664 156,832 - 12,168 144,664 156,832 - 33,970 168,030 202,000 - 33,970 168,030 202,000 - - 198,820 198,820 - - 198,820 198,820 54 - 496,996 497,050 54 - 496,996 497,050 - 32,243 110,618 142,861 - 32,243 110,618 142,861 - - 28,000 28,000 - - 28,000 28,000 - 39,624 8,862 48,486 - 39,624 8,862 48,486 - 246,125 2,287 248,412 - 246,125 2,287 248,412 - - 430,000 430,000 - - 430,000 430,000 - - 16,108 16,108 - - 16,108 16,108 27,596 61,749 80,474 169,819 27,596 61,749 80,474 169,819 - 20,584 15,388 35,972 - 20,584 15,388 35,972 - - 12,373 12,373 - - 12,373 12,373 - - 110,000 110,000 - - 110,000 110,000 1,616 - 3,384 5,000 1,616 - 3,384 5,000 - - 5,000 5,000 - - 5,000 5,000 - 77,725 47,969 125,694 - 77,725 47,969 125,694 - 103,141 604,756 707,897 - 103,141 604,756 707,897 $ 7,024,534 $ 2,661,857 $ 14,358,744 $ 24,045,135 $ 7,024,534 $ 2,661,857 $ 14,358,744 $ 24,045,135 319 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOURIST & CONVENTION FUND 2005-06 PROGRAM DESCRIPTION The Tourist & Convention Fund was created in 1995-96. This fund reports the receipt and distribution of the City's Hotel Occupancy Tax which is levied at 7% of room rental rates. The City Council has entered into contracts with various organizations that will promote tourism and the convention and hotel industry in Denton. These organizations are listed below. 3.6089% Convention & Visitors Bureau 0.3893% North Texas State Fair Association 0.7462% Greater Denton Arts Council 0.1038% Eligible City Expenses - Civic Center 0.4867% Denton Festival Foundation 0.1025% Denton Black Chamber of Commerce 0.0519% Denton Holiday Festival Association 0.1038% Denton Community Theatre 0.0714% Denton Air Fair 0.0909% Denton Main Street Association 0.6165% Denton County Museums 0.0441 % Denton Firefighter Museum 0.0973% Denton County Historical Commission 0.0584% Cinco de Mayo 0.0649% Juneteenth Committee 0.2855% Tejas Storytelling Association 0.0779% Water Works Park 7.0000% Total 320 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOURIST & CONVENTION FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 RESOURCES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Hotel Occupancy Tax $ 911,505 $ 902,849 $ 929,934 $ 957,832 Interest Income - 500 - - TOTAL REVENUES $ 911,505 $ 903,349 $ 929,934 $ 957,832 Use of Reserves - 52,000 21,915 120,923 TOTAL RESOURCES $ 911,505 $ 955,349 $ 951,849 $ 1,078,755 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Convention & Visitors Bureau $ 371,783 $ 432,283 $ 432,283 $ 556,155 North Texas State Fair Association 67,000 60,000 60,000 60,000 Greater Denton Arts Council 104,000 108,000 108,000 115,000 Eligible City Expenses - Civic Center 50,000 50,000 50,000 16,000 Denton Festival Foundation 55,000 70,000 70,000 75,000 Denton Black Chamber of Commerce 6,400 12,000 12,000 15,800 Denton Holiday Festival Association 4,000 6,500 6,500 8,000 Denton Community Theatre 9,500 15,000 15,000 16,000 Denton Air Fair - 7,500 4,000 11,000 Denton Main Street Association 6,256 12,000 12,000 14,000 Denton County Museums 93,000 93,000 93,000 95,000 Denton Firefighter Museum - - - 6,800 Denton County Historical Commission - - - 15,000 Cinco de Mayo 2,375 9,000 9,000 9,000 Juneteenth Committee 4,566 9,066 9,066 10,000 Tejas Storytelling Association 26,000 41,000 41,000 44,000 Historical Park Foundation of Denton County - 20,000 20,000 - Water Works Park - 10,000 10,000 12,000 TOTAL EXPENDITURES $ 799,880 $ 955,349 $ 951,849 $ 1,078,755 * Estimate as of May 2005 321 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EMILY FOWLER LIBRARY FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 DESCRIPTION The Emily Fowler Fund was established to record expenditures of books, periodicals, equipment, and other items that are to be approved by the Library Board. Revenue for the fund is generated from library fines assessed for late return of library materials, memorials, and donations that are restricted to the library. 2003-04 RESOURCES ACTUAL 2004-05 2004-05 2005-06 BUDGET ESTIMATE * ADOPTED Emily Fowler Library Revenue $ 123,028 $ 145,673 $ 145,673 $ 156,737 Use of Reserves - - - - TOTAL RESOURCES $ 123,028 $ 145,673 $ 145,673 $ 156,737 2003-04 2004-05 2004-05 2005-06 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Materials & Supplies Maintenance & Repair Operations Transfers Fixed Assets TOTAL EXPENDITURES * Estimate as of May 2005 $ 21,437 $ 26,377 $ 26,377 $ 41,756 245 - - 5,000 62,575 107,642 107,642 97,442 2,291 11,654 11,654 12,539 18,848 - - - $ 105,396 $ 145,673 $ 145,673 $ 156,737 322 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POLICE CONFISCATION FUND RESOURCE & EXPENDITURE SUMMARY 2005-06 DESCRIPTION The Police Confiscation Fund was established to record the receipt and expenditure of confiscated contraband that is used in the commission of a variety of criminal offenses. 2003-04 2004-05 2004-05 2005-06 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Seizures $ 120,706 $ 87,000 $ 87,000 $ 100,000 Use of Reserves - 65,500 65,500 15,500 TOTAL RESOURCES $ 120,706 $ 152,500 $ 152,500 $ 115,500 EXPENDITURES 2003-04 ACTUAL 2004-05 BUDGET 2004-05 ESTIMATE * 2005-06 ADOPTED Materials & Supplies $ 7,833 $ 72,500 $ 72,500 $ 35,500 Maintenance & Repair - - - - Operations 50,116 80,000 80,000 80,000 TOTAL EXPENDITURES $ 57,949 $ 152,500 $ 152,500 $ 115,500 * Estimate as of May 2005 323 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 324 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES STATISTICAL INFORMATION 325 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROFILE OF DENTON 2005-06 Denton is a unique community whose diversity gives it strength. Although Denton is no longer a small town, there are certain qualities of small town life that our citizens hold dear. The historic downtown is the heart of Denton; the square and surrounding streets are used every day and night as a gathering place for commerce, civic events and entertainment. Denton is a dynamic community whose rapid growth has affected its infrastructure as well as its culture. It is located approximately 38 miles north of downtown Dallas on 1-35E and 36 miles north of Fort Worth on I-35W. Less than forty miles north of these cities, Denton has become closely associated with the Dallas -Fort Worth metropolitan area. It was founded in 1857 so that residents would have a county seat near the center of the county. Denton embarked on a course that would make it a major higher education center when North Texas Normal College, now the University of North Texas (UNT), was established in 1890. With more than 30,000 students, it is the state's fourth largest university and the largest, most comprehensive university in the Metroplex. LINT has many nationally accredited programs including 93 bachelors, 114 masters, and 49 doctoral degree programs. Legislation authorizing the Girls College of Industrial Arts, now Texas Woman's University (TWU), was passed in 1901. About 8,500 attended classes on the main campus in Denton in the fall semester 2004. TWU ranks ninth in the nation in doctoral degrees awarded in the health sciences and produces more new nurses than any other program in Texas. Denton has approximately 77 manufacturing companies that employ over 5,704 people and approximately 55 major employers that employ over 24,490 people (2005 Major Manufacturers Guide, Denton Chamber of Commerce). It is no secret Denton is growing. Several new development highlights include: • The 52-acre Denton Crossing retail development on Loop 288 has spawned much interest from national retailers and restaurateurs. Golden Triangle Mall and Brinker Plaza have had renewed appeal as a result. The tenants in Denton Crossing began opening for business in September 2003. When fully occupied, it is estimated that the development will create approximately 325 new full-time jobs and 130 part-time jobs. Some of the new retailers and restaurants in Denton are Foley's Department Store, Barnes & Noble Booksellers, DSW Shoe Warehouse, Pacific Sun Wear, Best Buy, World Market, Michaels, The Sports Authority, Pier 1 Imports, Whataburger, Golden Corral, Famous Footwear, Lane Bryant and Bed, Bath, & Beyond. Old Navy, Southtrust Bank, Kroger, Kirkland's, Carvel, TJ Maxx, Rice Boxx, Chipotle, Wing Pit, Popeye's, Hollywood Video, Sweet Basil Thai Bistro, New York Sub Hub, Cold Stone Creamery and Motherhood Maternity moved into Denton Crossing in 2004. Mardel's, Grand Chinese Buffet, Master Grill Churrascaria and Walgreens began construction in Denton Crossing in 2004 and opened for business during the summer of 2005. • Development of mixed -use project Unicorn Lake is now underway with the construction of the Cinemark Theatre. The theatre has 60,727 square -feet and has a valuation of $9,910,646. Cinemark's 14-screen theatre includes high -back rocking chairs with cup holders, digital and wall-to-wall sound and concessions set in an art deco surrounding. The theater opened in January 2005. The master plan for the remaining development includes restaurants, residential, additional retail and commercial, and park trails. They also hope to incorporate the urban style development of residential over retail along the lake and a public facility such as a library. 326 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES • The Denton Towne Crossing 43-acre retail development is proposed at the southeastern corner of Brinker Road and Loop 288. The plans call for approximately 340,000 square -feet of retail development including Home Depot and Super Target. The site includes 5 additional restaurant and retail pads. • In July 2003 Sally Beauty Company broke ground on its new $30 million international headquarters. The 200,000 square -foot multi -story building at the corner of Brinker Road and Colorado Boulevard was completed in January 2005. • Denton Community Hospital changed its name to Presbyterian Hospital of Denton when it opened a new $100 million, 308,000 square -foot medical complex in 2005. The official groundbreaking was held in September 2003, and construction was completed in April 2005. The hospital also built an 82,000 square -foot professional building with a valuation of $5,584,200 that was completed in spring 2005. Denton has a growing municipal airport with over 200 acres available for public/private investment. The recent installation of the new runway and taxiway lighting system at the Denton Airport greatly enhances the safety of Denton -based and visiting pilots. Controlled by the new FAA -certified air traffic control tower, which became operational in May 2004, the system provides pilots with three lighting intensities that enable safe runway environments, day or night, regardless of weather conditions. The increased safety margins of the control tower translate to increased visitors, businesses, growth, and greater prosperity for Denton. Improvements planned for the future include a runway extension, realignment of the main taxiway, and a new terminal building and aircraft apron. Many performing groups provide Denton with an endless supply of cultural and entertainment opportunities. The Greater Denton Arts Council, Denton Community Theater, Denton Civic Ballet, Denton Light Opera Company, Bach Society, LINT College of Music, LINT Dance and Drama Department, and TWU Dance and Theater Arts Department top the list. In addition, year-round festivals and events draw thousands of visitors from outside the Denton area. Denton offers a myriad of recreational activities. For boating enthusiasts, there are two large area lakes, Lake Lewisville to the south and Lake Ray Roberts to the north, both within twenty minutes of Denton. For race enthusiasts, Texas Motor Speedway, which is part of the NASCAR circuit, is just 16 miles south of Denton on I-35W. The City of Denton Parks and Recreation Department offers 33 parks and eight recreation facilities and has won the National Gold Medal for Excellence three times. A variety of leisure opportunities are available for the entire family at three recreation centers, a tennis center, a senior center, and a civic center. The newest facilities at the C. H. Collins Athletics complex include the seasonal Water Works Park, the Denton Natatorium, which is open all year for swim lessons and water exercise, and the newly constructed Skate Works Skate Park with challenging equipment for both skateboarders and inline skaters. Community leaders are passionate about planning for the future. Evidence of that is seen in their approach to light rail and transit -oriented development, overwhelming support of bond elections to provide for road and facility improvements, and the City's continued commitment to economic development through business, higher education and government partnerships. 327 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MISCELLANEOUS STATISTICAL DATA SEPTEMBER 30, 2005 General City Information: Form of Government Council -Manager Area 69.542 Square Miles Date of Incorporation September 26, 1866 Lane Miles of Streets Maintained 1.186.88 Number of Street Lights 10,076 Building Permits Issued (Residential & Commercial) 1,212 Average Unemployment Rate 4.00% Total City Full -Time Equivalents (FTE) 1,237.95 Recreation and Culture: Number of Parks 33 With 1,219.35 Acres Number of Libraries 3 Number of Library Items 191,652 Fire Protection: Number of Stations 6 Number of Firefighters 146 Police Protection: Number of Stations 1 Number of Police Officers 141 Municipal Water Department Number of Customers 27,584 Annual Water Production 6,216,558,000 Average Monthly Consumption 8,870 Miles of Water Main 450 Municipal Wastewater Department Number of Customers 25,695 Miles of Wastewater Main 515 Annual Wastewater Discharge 5,041,240,000 328 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Commercial 34.5% CERTIFIED TAXABLE ASSESSED VALUES BY CLASS OF PROPERTY , u, , ... y 9.9`70 $ 2,452,774,663 51.21`70 475,936,659 9.94`70 1,651,178,910 34.48% 183,457,924 3.83% 26,028,655 0.54`70 $ 4,789,376,811 100`70 rsonal, Single Family 51.2`70 329 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEW VALUE ADDED TO THE APPRAISAL ROLL Real, Residential - Single Family 1 $ 140,283,875 $ 147,200,993 $ 149,976,540 $ 133,707,440 $ 149,315,077 Real, Residential - Multi Family 12,308,813 18,830,594 9,080,831 13,957,450 13,087,422 Real, Commercial and Industrial 18,973,544 20,490,806 16,023,526 47,543,339 32,853,764 Tangible Personal, Business 4,704,422 1,396,369 942,007 6,455,508 8,445,020 Tangible Personal, Other 3,633,054 3,338,494 2,214,328 930,851 2,076 Real, Farm & Ranch Improvements 258,199 577,702 564,626 636,919 452,191 Real, Inventory - - 3,666,452 2,671,137 7,614,967 Real & Intangible Personal, Utilities* - 238,660 7,280 - - AL VALUE ADDED 1 $ 180,161,907 $ 192,073,618 $ 182,475,590 $ 205,902,644 $ 211,770,517 Tangible Personal, D Real, Commercial & Industrial 23.1 % R/R - Multi-Fc 6.8% Tangible Personal, Other ID-1 r--, , ---J R R/R - Single Family 64.9% 330 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CERTIFIED PROPERTY VALUE TEN YEAR HISTORY $ 2,019,758,759 $ 0.54090 3.95% 98.88% $ 2,115,313,994 $ 0.52840 4.73% 98.70% $ 2,284,127,366 $ 0.51315 7.98% 98.56% $ 2,348,198,898 $ 0.50815 2.81 % 98.40% T $ 2,650,120,494 $ 0.50815 12.86% 98.75% $ 3,059,636,733 $ 0.52815 15.45% 98.20% }_ E $ 3,367,292,025 $ 0.54815 10.06% 98.26% $ 3,703,412,515 $ 0.54815 9.98% 98.57% $ 4,042,202,871 $ 0.54815 9.15% 98.47% l $ 4,374,943,831 $ 0.59815 8.23% 98.33% $ 4,789,376,811 $ 0.60815 9.47% N/A * Increase (Decrease) in Certified Assessed Value over prior year Millions $4, 500 $3, 750 $3,000 $2, 250 $1, 500 $750 1997 1999 2001 2003 2005 331 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SALES AND PROPERTY TAX TEN YEAR HISTORY [�� f s s !! III Cilooty Rate Ending Value Rate Levy `f "1995-96 $11,105,821$2,047,819,765$0.54090 $ 11,076,657$ 22,182,478 -- $13,883,1810%�� • �� i ��12,479,763$ 26,362,944 Itltltl) �� i• ��i ��. �� 3,108,068,750 �� i �� • • �� •04 • I) I) 1 I) $ 15,875,934$ 3,434,258,870 $0.54815 $ 18,824,890 $ 34,700,824 I) 0 -- I) $� • • �� • i �� i �� • • ��36,637,692 104-- I) $ 18,925,7350% $ 4,423,864,582 $ 0• i �� • � • � • �� i � i 105-0 • $• • i i i 4,/6),J/6,811 $0.60815 $ • • •b 48,. * Sales Tax reflects thirteen months in order to comply with GASB 34 reporting requirements. ** Sales Tax reflects estimated amount. *** Sales Tax is budgeted amount and Property Tax is actual levy amount. $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 1996 1998 2000 2005 2004 2006 EE Sales Tax EI Property Tax 332 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY TEN YEAR HISTORY Year Certified Assessed Value Real Personal Property Property Total Certified Final Assessed Assessed Value (1) Value * Tax Rate Per $100 Valuation Gain (Loss) in Final Value Over Prior Year 1995 $ 1,649,535,236 $ 370,223,523 $2,019,758,759 $2,047,819,765 $ 0.54090 3.66% 1996 $ 1,720,506,423 $ 394,807,571 $2,1 15,313,994 $2,169,892,097 $ 0.52840 5.96% 1997 $ 1,869,034,612 $ 415,092,754 $2,284,127,366 $2,326,880,444 $ 0.51315 7.23% 1998 $ 1,989,440,482 $ 358,758,416 $2,348,198,898 $2,455,921,130 $ 0.50815 5.55% 1999 $ 2,199,215,704 $ 450,904,790 $2,650,120,494 $2,71 1,322,093 $ 0.50815 10.40% 2000 $ 2,425,631,979 $ 634,004,754 $3,059,636,733 $3,108,068,750 $ 0.52815 14.63`70 2001 $ 2,816,635,320 $ 550,656,705 $3,367,292,025 $3,434,258,870 $ 0.54815 10.49`70 2002 $ 3,017,648,478 $ 685,764,037 $3,703,412,515 $3,756,343,085 $ 0.54815 9.38`70 2003 $ 3,490,020,517 $ 622,434,286 $4,042,202,871 $4,1 12,454,803 $ 0.54815 9.48% 2004 $ 3,602,470,935 $ 772,472,896 $4,374,943,831 $4,423,864,582 $ 0.59815 7.57% 2005 $ 4,130,707,103 $ 658,669,708 $4,789,376,81 1 $4,789,376,81 1 ** $ 0.60815 8.26`70 Denton Central Appraisal District * The Final Assessed Value includes supplements for each fiscal year through September 30. ** Value of supplementals not yet available. Source: Certified Appraisal Roll 333 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MAJOR EMPLOYERS Approximate Number of Employer* Description Employees University of North Texas Education Facility 6,937 Denton Independent School District Education System 2,461 Peterbilt Motors Diesel Trucks 1,800 Denton State School MHMR Facility 1,450 Denton County (in Denton) County Government 1,409 City of Denton Municipal Government 1,125 Texas Woman's University Education Facility 897 Federal Emergency Management Agency Call Center 800 Denton Regional Medical Center Hospital/Health Care 770 Denton Community Hospital Hospital/Health Care 550 Victor Equipment Company Welding Equipment Manufacturing 512 Sally Beauty Supply Corporate Office 500 Anderson Merchandisers Packaging/Warehouse 500 James Wood Auto Park Automobile Sales/Services 284 Jostens Class Rings 280 Progressive Industries MHMR MHMR Facility 276 Vacation Tour & Travel Call Center 256 Acme Brick Brick/Tile Manufacturer 225 United Copper Industries Copper Wire Manufacturer 191 Morrison Milling Flour/Grain Mill 190 Russell -Newman Manufacturing Ladies Lingerie 180 CBS Mechanical Construction Services 175 General Telemarketing, Inc. Call Center 170 Liberty Christian School Education Facility 170 Denton Rehabilitation & Nursing Center Healthcare Services 160 Tetra Pak Aseptic Packaging 160 Wells Fargo Banking 151 NuconSteel Framing Design/Manufacturing 150 Precision Pattern Inc. Jet Interior Manufacturing 150 The Vintage Retirement & Healthcare Center Senior Housing/Healthcare Services 150 Senior Care Health and Rehabilitation Center Retirement/Rehabilitation Center 140 Mayday Manufacturing Aerospace Machined Parts 125 Denton Good Samaritan Village Senior Housing/Healthcare Services 108 DATCU Banking 103 Lake Forest Good Samaritan Village Retirement Center 100 Ben E. Keith Beers Distribution Center 100 Integrated Alliance, LP Call Center 100 Hulcher Services Railroad Emergency Response 100 Source: Office of Economic Development, Denton Chamber of Commerce, January 2005. * Retail employers not included. 334 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POPULATION TREND ANALYSIS Year Population 1950 21,345 1960 26,844 1970 39,874 1980 48,063 1990 66,270 1995 69,550 1996 70,450 1997 71,450 1998 73,050 1999 75,300 2000 82,976 2001 85,367 2002 90,355 2003 93,697 2004 98,288 2005 101,543 2006 104,904 Population Growth Trend 120,000 100,000 80,000 60,000 40,000 20,000 0Em 1950 1970 1990 1996 1998 2000 2002 2004 2006 Note: Forecasts provided by the City of Denton Planning and Development utilizing Census data. Staff estimate and forecast are as of July 1, 2005 utilizing 2004 Census for both 2005 and 2006. 335 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 336 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON CAPITAL IMPROVEMENT PROGRAM 2005 - 10 337 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL IMPROVEMENT PROGRAM 2005-10 The 2005-10 Capital Improvement Program (CIP) represents the City's five-year plan for development. The Capital Improvement Program is reviewed each year to reflect changing priorities and to provide a framework for identifying capital requirements, the impact of capital projects on operating budgets, scheduling, and coordinating related projects. The Capital Improvement Program has two primary components. First is the General Government CIP, which represents non -utility projects such as streets, parks, airport, and General Government facilities. Typically, these projects will be funded via general obligation bonds, certificate of obligation bonds, or other financing methods. Second is the Utility CIP, which represents projects that benefit the City's enterprise funds such as Electric, Water, Wastewater, and Solid Waste, and other functions such as Fleet Services and Communications. Typically, these projects will be funded via revenue bonds or other methods. The Capital Improvement Program budget is prepared after a public hearing is held to receive input from the community. In addition to the public hearing, the City Council attends a budget workshop to give staff direction regarding their priorities for capital improvements. The public hearing, the results of the budget workshop, and the criteria below all serve as the basis for staff to prepare CIP requests. 1. Public safety, health and life 2. Service demands 3. Legal requirements, liability or mandate 4. Quality and reliability of current service level 5. Economic growth and development 6. Recreational, cultural, and aesthetic value 7. Funding ability 8. Operating budgets Once requests are prepared, the General Government requests are presented to the Planning and Zoning Commission for their approval and then forwarded to the City Manager. The City Manager forwards the recommendation to City Council. Utility requests are presented to the Public Utilities Board for approval and are then forwarded to City Council for approval. The adopted 2005-10 Capital Improvement Program is summarized in the following pages. 338 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL IMPROVEMENT PROGRAM 2005-10 March 29 General Fund Budget Kick -Off: Operating and Capital Improvement Program. April 12 Long Range Financial Forecast/Budget Workshop. April 22 Departmental budgets due to Budget Office (Operating and CIP). May Review Draft Budget - Leadership Team. June Budget Discussions - Leadership Team. July 25 Certified appraisal roll due from Denton Central Appraisal District. July 30 Proposed budget and CIP submitted to City Council and placed on file with City Secretary. August 8 City Council Budget workshop. August 16 Vote to consider a proposal for a tax increase prior to publishing notice of hearing. September 6 Public hearing on budget and Capital Improvement Program. September 20 City Council adopts Capital Improvement Program budget. 339 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXECUTIVE SUMMARY GENERAL GOVERNMENT CAPITAL IMPROVEMENT PROGRAM 2005-10 CAPITAL IMPROVEMENT PROGRAM (CIP) SUMMARY The 2005-10 year of the General Fund five-year CIP includes transportation, parks, and building projects. The decision to propose and ultimately build any capital project must consider the impact that the capital project will have on the operating budget. The operating impact of any capital project included in the CIP has been evaluated, and where necessary, resources were included in the Operating Budget to accommodate any associated expenses. 1. Transportation Projects Major transportation projects scheduled for 2005 include Shady Oaks, Western Boulevard, and other residential streets. Sidewalk installations and intersection signalization are the other major projects included in this category. 2. Building Projects FY 2005 Building projects include Senior Center improvements and the South Branch Library Expansion. 3. Parks The major parks projects that are scheduled for funding beginning in 2005 include Civic Center Pool Slide improvements, a multipurpose court at Fred Moore, Prairie/Robertson Rail Trail Bridge and citywide park land acquisition. 340 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES OPERATIONS AND MAINTENANCE COSTS ASSOCIATED WITH THE CAPITAL IMPROVEMENT PROGRAM 2005-10 PROJECTS UNDER CONSTRUCTION 1. Fire Station 7 This facility is being constructed and is expected to open in January 2007. The 15 firefighters needed for this facility will be hired later this year. Funding for uniforms, equipment and training is also budgeted. 2. Parks We continue to increase the number of parks and acreage each year. In September of 2004, there were 32 parks with 1,144 acres. As of September 2005, there are 33 parks with 1,219 acres. To cover the operations and maintenance associated with the addition of 44 acres of parks, the Park Maintenance budget was increased this year to cover the additional acreage. 341 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT YEAR DIV./DEPT. PROJECT NAME 2005-06 Trans Shady Oaks 2005-06 Trans Western Boulevard 2005-06 Trans Residential Streets 2005-06 Trans Miscellaneous Roadways 2005-06 Trans Sidewalk Installations 2005-06 Trans Intersection Signalization 2005-06 Build/Equip Senior Center Improvements 2005-06 Build/Equip South Branch Library Expansion 2005-06 Parks Civic Center Pool Slide Improvements 2005-06 Parks Fred Moore Multipurpose Court 2005-06 Parks Avondale/Civic Center Park Equip. 2005-06 Parks City Hall Courtyard Renovation 2005-06 Parks Prairie/Robertson Rail Trail Bridge 2005-06 Parks City Wide Park Land Acquisition 2005-06 Build/Equip Multi Modal Station 2005-06 Build/Equip Replace Fire Engine 2005-06 Build/Equip HVAC Replacement Program 2005-06 Trans DCTA - ELAP TOTAL YEAR DIV./DEPT. PROJECT NAME 2006-07 Trans FM 1830 (design only) 2006-07 Trans Citywide Arterials 2006-07 Trans Residential Streets 2006-07 Trans Miscellaneous Roadways 2006-07 Trans Sidewalk Installations 2006-07 Trans Intersection Signalization 2006-07 Trans Downtown - Walnut, Pecan, Austin 2006-07 Build/Equip Senior Center Improvements 2006-07 Parks Soccer Fields 2006-07 Parks Denia Park Circulation Trail/Connection 2006-07 Parks Evers Park Baseball Field Improvements 2006-07 Parks Land Acquisition/Parking Fred Moore 2006-07 Parks Prairie/Robertson Rail Trail Bridge 2006-07 Parks City Wide Park Land Acquisition 2006-07 Parks Tree Bank & Open Space 2006-07 Build/Equip Public Safety Training Facility 2006-07 Build/Equip Multi Modal Station 2006-07 Build/Equip Roof Replacement Program 2006-07 Trans DCTA - ELAP TOTAL EXISTING AUTHORIZED BONDS UNISSUED $ - $ 2,200,000 - 3,640,000 - 940,000 - 220,000 - 208,400 - 270,000 - 195,000 - 1,900,000 - 171,000 - 82,600 - 132,000 - 90,000 - 31,000 - 20,000 $ - $ 10,100,000 EXISTING AUTHORIZED BONDS UNISSUED $ - $ 800,000 - 1,740,000 - 1,355,000 - 225,000 - 294,500 - 280,000 - 900,000 - 400,000 - 400,000 - 16,000 - 30,500 - 60,000 - 269,000 - 4,380,000 - 250,000 $ - $ 11,400,000 342 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 2,200,000 $ - $ 2,200,000 $ - - - 3,640,000 - 3,640,000 - - - 940,000 - 940,000 - - - 220,000 - 220,000 - - - 208,400 - 208,400 - - - 270,000 - 270,000 - - - 195,000 - 195,000 - - - 1,900,000 - 1,900,000 209,462 - - 171,000 - 171,000 18,691 - - 82,600 - 82,600 - - - 132,000 - 132,000 4,326 - - 90,000 - 90,000 4,996 - - 31,000 - 31,000 - - - 20,000 - 20,000 - - 1,400,000 1,400,000 - 1,400,000 DCTA - 500,000 500,000 - 500,000 30,000 - 400,000 400,000 - 400,000 - - - - 1,500,000 1,500,000 - $ - $ 2,300,000 $ 12,400,000 $ 1,500,000 $ 13,900,000 $ 267,475 TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 800,000 $ - $ 800,000 $ - - - 1,740,000 - 1,740,000 - - - 1,355,000 - 1,355,000 - - - 225,000 - 225,000 - - - 294,500 - 294,500 - - - 280,000 - 280,000 - - - 900,000 - 900,000 - - - 400,000 - 400,000 43,899 - - 400,000 - 400,000 - - - 16,000 - 16,000 - - - 30,500 - 30,500 - - - 60,000 - 60,000 - - - 269,000 - 269,000 4,499 - - 4,380,000 - 4,380,000 98,235 - - 250,000 - 250,000 8,699 - 8,200,000 8,200,000 - 8,200,000 830,000 - 2,500,000 2,500,000 - 2,500,000 DCTA - 500,000 500,000 - 500,000 - - - - 1,500,000 1,500,000 - $ - $ 11,200,000 $ 22,600,000 $ 1,500,000 $ 24,100,000 $ 985,332 343 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT EXISTING AUTHORIZED YEAR DIV./DEPT. PROJECT NAME BONDS UNISSUED 2007-08 Trans US 377 Widening $ - $ 2,000,000 2007-08 Trans Residential Streets - 2,810,000 2007-08 Trans Miscellaneous Roadways - 225,000 2007-08 Trans Sidewalk Installations - 220,000 2007-08 Trans Intersection Signalization - 290,000 2007-08 Trans Downtown - Walnut, Pecan, Austin - 925,000 2007-08 Build/Equip Senior Center Expansion - 1,305,000 2007-08 Parks Soccer Fields - 1,200,000 2007-08 Parks Clear Creek Natural Heritage Center - 45,000 2007-08 Parks Denia Park Circulation Trail/Connection - 174,000 2007-08 Parks Mack Park Restrooms/Concessions - 45,000 2007-08 Parks North Lakes Restrooms/Concessions - 25,500 2007-08 Parks Evers Park Baseball Field Improvements - 344,500 2007-08 Parks IOOF Cemetery/Oakwood Fence - 180,000 2007-08 Parks Land Acquisition/Parking Fred Moore - 90,000 2007-08 Parks Goldfield Tennis Center - 21,000 2007-08 Build/Equip Public Safety Radio Antenna - - 2007-08 Build/Equip City Hall East Renovation - - 2007-08 Trans DCTA - ELAP - - TOTAL $ - $ 9,900,000 EXISTING AUTHORIZED YEAR DIV./DEPT. PROJECT NAME BONDS UNISSUED 2008-09 Trans Residential Streets $ - $ 2,245,000 2008-09 Trans Miscellaneous Roadways - 230,000 2008-09 Trans Sidewalk Installations - 261,500 2008-09 Trans Downtown - Walnut, Pecan, Austin - 975,000 2008-09 Parks Clear Creek Natural Heritage Center - 555,000 2008-09 Parks Mack Park Restrooms/Concessions - 505,000 2008-09 Parks North Lakes Restrooms/Concessions - 299,500 2008-09 Parks Goldfield Tennis Center - 229,000 2008-09 Parks Entry Corridors (Ft. Worth Dr.) - 700,000 2008-09 Trans Airport Western Development - - 2008-09 Build/Equip Replace Fire Engine - - 2008-09 Build/Equip Replace Fire Quint - - 2008-09 Build/Equip Flooring Replacement Program - - 2008-09 Build/Equip HVAC Replacement Program - - 2008-09 Build/Equip Roof Replacement Program - - TOTAL $ - $ 6,000,000 344 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 2,000,000 $ - $ 2,000,000 $ - - - 2,810,000 - 2,810,000 - - - 225,000 - 225,000 - - - 220,000 - 220,000 - - - 290,000 - 290,000 - - - 925,000 - 925,000 51,576 - - 1,305,000 - 1,305,000 - - - 1,200,000 - 1,200,000 152,684 - - 45,000 - 45,000 - - - 174,000 - 174,000 5,849 - - 45,000 - 45,000 - - - 25,500 - 25,500 - - - 344,500 - 344,500 2,925 - - 180,000 - 180,000 676 - - 90,000 - 90,000 3,219 - - 21,000 - 21,000 - - 2,500,000 2,500,000 - 2,500,000 - - 500,000 500,000 - 500,000 - - - - 1,500,000 1,500,000 - $ - $ 3,000,000 $ 12,900,000 $ 1,500,000 $ 14,400,000 $ 216,929 TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. $ 2,245,000 $ - $ 2,245,000 $ - - - 230,000 - 230,000 - - - 261,500 - 261,500 - - - 975,000 - 975,000 - - - 555,000 - 555,000 11,523 - - 505,000 - 505,000 5,619 - - 299,500 - 299,500 3,248 - - 229,000 - 229,000 5,359 - - 700,000 - 700,000 - - 500,000 500,000 - 500,000 - - 500,000 500,000 - 500,000 - - 800,000 800,000 - 800,000 - - 400,000 400,000 - 400,000 - - 550,000 550,000 - 550,000 - - 250,000 250,000 - 250,000 - $ - $ 3,000,000 $ 9,000,000 $ - $ 9,000,000 $ 25,749 345 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT YEAR DIV./DEPT. PROJECT NAME 2009-10 Build/Equip Capital Improvement Program 2009-10 Build/Equip Roof Replacement Program 2009-10 Build/Equip HVAC Replacement Program 2009-10 Build/Equip Flooring Replacement Program 2009-10 Other TOTAL EXISTING AUTHORIZED BONDS UNISSUED 346 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. $ 5,000,000 $ - $ 5,000,000 $ - $ 5,000,000 $ - - 1,300,000 1,300,000 - 1,300,000 - - 450,000 450,000 - 450,000 - - 600,000 600,000 - 600,000 - - 650,000 650,000 - 650,000 - $ 5,000,000 $ 3,000,000 $ 8,000,000 $ - $ 8,000,000 $ - 347 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM MOTOR POOL YEAR DIV./DEPT. PROJECT NAME 2005-06 Vehicles TOTAL EXISTING AUTHORIZED BONDS UNISSUED ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM AIRPORT CONSTRUCTION YEAR DIV./DEPT. PROJECT NAME EXISTING BONDS AUTHORIZED UNISSUED 2005-06 Airport Construction $ - $ - TOTAL $ - $ - 2006-07 Airport Construction $ - $ - TOTAL $ - $ - 2007-08 Airport Construction $ - $ - TOTAL $ - $ - 2008-09 Airport Construction $ - $ - TOTAL $ - $ - 2009-10 Airport Construction $ - $ - TOTAL $ - $ - 348 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM MOTOR POOL TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. $ - $ 1,200,000 $ 1,200,000 $ - $ 1,200,000 $ - $ - $ 1,200,000 $ 1,200,000 $ - $ 1,200,000 $ - ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM AIRPORT CONSTRUCTION TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. $ - $ - $ - $ 1,569,625 $ 1,569,625 $ - $ - $ - $ - $ 1,569,625 $ 1,569,625 $ - $ - $ - $ - $ 495,437 $ 495,437 $ - $ - $ - $ - $ 495,437 $ 495,437 $ - $ - $ - $ - $ 590,800 $ 590,800 $ - $ - $ - $ - $ 590,800 $ 590,800 $ - $ - $ - $ - $ 586,750 $ 586,750 $ - $ - $ - $ - $ 586,750 $ 586,750 $ - $ - $ - $ - $ 379,444 $ 379,444 $ - $ - $ - $ - $ 379,444 $ 379,444 $ - 349 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXECUTIVE SUMMARY UTILITIES CAPITAL IMPROVEMENT PROGRAM 2005-10 CAPITAL IMPROVEMENT PROGRAM (CIP) SUMMARY The fiscal year 2005-10 Utilities department CIP totals $207.333 million as compared to $207.419 million in the 2004-09 CIP. The 2005-10 CIP reflects an increase in the Water CIP and a decrease in the Electric, Wastewater, and Solid Waste CIP's as compared to the 2004-09 CIP. A comparison of the 2005-10 and 2004-09 CIP, by department, is shown below: FY 2005-10 FY 2004-09 Electric $ 88.512 million $ 91.391 million Water 60.687 million 56.123 million Wastewater 46.964 million 47.807 million Solid Waste 11.170 million 12.098 million Utilities - Total $207.333 million $207.419 million The increase in Electric is the result of continued system expansion and improvements due to growth within the service area. Water's CIP is proposed to increase overall for FY 2005-10 by $4.56 million. Plant improvements, including regulatory disinfection modifications, have increased the overall Water CIP by $3.08 million, state highway relocations by $1.58 million and distribution system upgrades by $1.04 million. The Water CIP has been reduced by $1.03 million for completed projects and reduced costs related to elevated storage, and taps, fire hydrants, and meters. The overall Wastewater CIP has remained somewhat stable with only a small decrease of $843,659. Project priority has changed, however, by postponing $10.5 million for a new reclamation plant and increasing funds for collection system upgrade by $3.03 million, drainage improvements by $4.45 million, field services replacements by $1.2 million and state highway relocations by $.5 million. The decrease in Solid Waste is driven by reduced landfill cell development cost of $1.3 million in FY 2008 of the five-year proposed CIP. MAJOR PROGRAMS/PROJECTS — 2005-10 Capital Improvement Program (CIP) 1. Electric System The 2005-10 CIP funds ongoing upgrades to the electric system infrastructure, including improvements to substations and the transmission and distribution systems. 2. Booster Pump Stations The CIP includes $5.6 million for the construction of two new booster pump stations. The design of the southwest booster pump station is complete, and construction is set for completion in 2005-06. Construction costs are estimated at $3.2 million. This project was originally in the 2002-03 CIP. This booster pump station will provide water service to new developments located in the southwestern portion of Denton and includes portions of Country Lakes North and Hillwood and all of Robson Ranch. A new booster pump station to provide expanded service to the northwest portion of Denton is also included in the CIP with $300,000 included in FY 2008 for design and $ 2.1 million included in FY 2009 for construction. 350 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES EXECUTIVE SUMMARY (continued) 3. Water Regulatory Disinfection Modification The CIP includes $10.8 million to install improved disinfection system facilities at the Lake Lewisville water treatment plant. Completion is scheduled for 2007. This project addresses expected Environmental Protection Agency (EPA) rules affecting disinfection process and disinfection by-product levels. Funding levels may change if the regulatory requirements change. 4. Elevated Storage Tanks The five-year CIP includes $4.4 million for two new elevated storage tanks. A 2.5 million - gallon elevated storage tank is planned for the middle pressure plane in southwest Denton at a project cost of $2.8 million, and a 1.0 million -gallon elevated storage tank for the southwest pressure plane near Robson Ranch is scheduled for construction in 2008 at a cost of $1.14 million. Repainting of the 2-MG McKenna Park Tank standpipe is scheduled for 2006 at a cost of $420,000. 5. Water Distribution System Upgrade The CIP includes $18.4 million for the replacement and addition of water transmission and distribution lines, replacement of deteriorating and undersized waterlines account for $7.4 million of the $18 million. Many of the new transmission mains, related to improved and growth related service, will serve as the main feeders from Lake Ray Roberts Water Treatment Plant for the western and southern parts of the city. Estimated costs for improved and growth related service amount to $1 1 million. 6. Collection System Upgrades The CIP includes $10.5 million for new interceptor and growth related water reclamation improvements. Of the $10.5 million, $3 million is included for the Clear Creek/Milam Creek, $6 for the Hickory Creek Basin, and $1.5 for the Parvin Wastewater Main. Another new plant in the Hickory Creek basin is scheduled for final design in FY 2007 and construction in FY 2008 at a cost of $6.1 million. 7. Wastewater Infiltration/Inflow Projects Funding of $1 million is included for various repair, improvement, and upgrade projects to support the infiltration/inflow (1/1) program. These funds are dedicated to continue to maintain the structural integrity and flow capacity of the collection system. 8. State Highway Relocations The Water and Wastewater CIPs include $20.3 million to relocate water and sewer lines along Texas Department of Transportation -related highway expansion projects in 2006 to 2010. Water line relocation costs account for $1 1.6 million, while wastewater line relocation costs total $8.7 million. 351 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES EXECUTIVE SUMMARY (continued) 9. Drainage Projects The Wastewater portion of the CIP includes $8 million for various drainage projects. Included in the CIP are a number of projects related to improving existing drainage channels and building detention ponds. 10. Solid Waste Landfill Construction Development of new landfill cells (3A & 3B), landfill and transfer improvements, and bioreactor project are scheduled in the CIP at an estimated cost of $5.9 million. Engineering design of Phase 3A began in 2005 with construction scheduled in 2006 at a cost of $3.3 million; design and preliminary excavation of Cell 3B is scheduled in 2010 at a cost of $650,000. 11. Methane Collection Facility A methane collection facility is scheduled for engineering and design in 2007, with construction in 2008, totaling $330,000. The methane gas will be collected from the Denton landfill for use as an energy source. 12. Solid Waste Container Improvements/Upgrades The five-year CIP contains $2.1 million to replace and add the necessary containers to support continued city growth for residential, commercial, and recycling collections. 13. Recycling New for 2006 is the proposed construction of a Household Hazardous Waste facility projected at $250,000. 14. Capital Construction Reserves The five-year CIP continues to maintain approximately $1.4 million per year in capital construction contingency reserves in Electric, Water, Wastewater, and Solid Waste. These reserves will only be used to address unforeseen capital requirements, and the financial plan is to replace any contingency funds used with net income earned each year. 352 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 353 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM ELECTRIC UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2005-06 1 Automated Meter Reading 3 Building Construction 4 Capital Construction Reserve 7 Communications Equipment 8 Contingency 13 Distribution Substations 14 Distribution Transformers 19 Feeder Extensions & Improvements 23 Meters 24 Miscellaneous 25 New Residential & Commercial 28 Over -to -Under Conversions 32 Power Factor Improvement 40 Street Lighting 43 Tools & Equipment 45 Transmission Lines 46 Transmission Substation TOTAL Utility Bonds Revenue Grand Total 210,053 500,000 1,490,567 300,000 1,545,616 923,427 4,270,858 414,647 85,200 3,700,923 358,499 72,000 560,996 65,000 5,223,513 4,562,988 $ 24,284,287 $ 23,327,087 957,200 $ 24,284,287 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. 354 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM ELECTRIC UTILITY CASH REQUIREMENTS 2006-07 2007-08 2008-09 2009-10 TOTAL $ 205,000 $ 207,000 $ 209,000 $ 211,000 $ 1,042,053 175,000 - - - 175,000 500,000 500,000 500,000 500,000 2,500,000 1,180,000 1,035,000 815,000 - 4,520,567 300,000 300,000 300,000 300,000 1,500,000 84,000 1,085,000 40,000 40,000 2,794,616 950,379 980,065 1,013,965 1,048,406 4,916,242 3,466,826 5,510,801 4,423,746 4,147,1 14 21,819,345 425,250 446,512 468,838 492,279 2,247,526 5,300 5,400 5,500 5,500 106,900 3,820,757 3,897,378 4,007,373 4,122,603 19,549,034 357,597 355,310 356,824 358,456 1,786,686 72,000 72,000 72,000 72,000 360,000 629,366 627,694 635,068 641,772 3,094,896 65,000 65,000 65,000 65,000 325,000 167,000 5,445,000 2,475,000 1,771,000 15,081,513 800,000 1,255,000 - 75,000 6,692,988 $ 13,203,475 $ 21,787,160 $ 15,387,314 $ 13,850,130 $ 88,512,366 $ 12,326,175 $ 20,909,760 $ 14,509,814 $ 12,972,630 $ 84,045,466 877,300 877,400 877,500 877,500 4,466,900 $ 13,203,475 $ 21,787,160 $ 15,387,314 $ 13,850,130 $ 88,512,366 355 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM WATER UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2005-06 2 Booster Station 4 Capital Construction Reserve 7 Communications Equipment 10 Development Plan Water Lines 12 Distribution System Upgrade 17 Elevated Storage 20 Field Services Replacement 24 Miscellaneous 29 Oversize Lines 35 Regulatory Disinfection Modifications 38 State Highway Relocations 42 Taps, Fire Hydrants, Meters 43 Tools & Equipment 48 Plant Improvements TOTAL Utility Bonds Revenue Aid In Construction Grand Total 3,166,800 250,000 80,000 250,000 1,328,554 620,000 1,271,485 50,000 370,000 200,000 5,300,293 958,361 55,000 165,000 $ 14,065,493 $ 8,092,647 5,715,681 257,165 $ 14,065,493 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. 356 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM WATER UTILITY CASH REQUIREMENTS 2006-07 2007-08 2008-09 2009-10 TOTAL $ - $ 291,000 $ 2,107,800 $ - $ 5,56570 250,000 250,000 250,000 250,000 1,250,000 - - - - 80,000 250,000 250,000 250,000 250,000 1,250,000 3,975,000 1,993,894 1,864,525 1,812,000 10,973,973 2,650,000 1,1 15,000 - - 4,385,000 1,525,335 1,383,281 1,553,795 1,694,296 7,428,192 40,000 40,000 25,000 25,000 180,000 200,000 200,000 200,000 200,000 1,170,000 10,800,000 - - - 11,000,000 3,563,352 - 2,720,000 - 11,583,645 988,007 1,021,657 1,056,240 1,091,802 5,1 16,067 10,000 10,000 25,000 20,000 120,000 250,000 - 20,000 150,000 585,000 $ 24,501,694 $ 6,554,832 $ 10,072,360 $ 5,493,098 $ 60,687,477 $ 21,150,352 $ 3,013,582 $ 5,621,477 $ 2,122,000 $ 40,000,058 3,084,591 3,261,162 4,156,791 3,062,302 19,280,527 266,751 280,088 294,092 308,796 1,406,892 $ 24,501,694 $ 6,554,832 $ 10,072,360 $ 5,493,098 $ 60,687,477 357 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM WASTEWATER UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2005-06 4 Capital Construction Reserve $ 250,000 5 Collection System Upgrade 4,126,000 10 Development Plan Sewer Lines 250,000 16 Drainage Improvements 3,379,000 20 Field Services Replacement 400,000 21 Infiltration/Inflow 210,200 22 Liftstation Improvements 1,777,000 24 Miscellaneous 250,000 27 Office Furniture/Computers/Equipment 5,000 29 Oversize Lines 200,000 36 Replace Lines 364,075 38 State Highway Relocations 5,371,780 42 Taps, Fire Hydrants, Meters 86,260 43 Tools & Equipment 143,000 47 Wastewater Effluent Reuse 200,000 48 Plant Improvements 310,000 49 New Water Reclamation Plant - TOTAL $ 17,322,315 Utility Bonds $ 15,048,780 Revenue 2,187,275 Aid in Construction 86,260 Grand Total $ 17,322,315 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. 358 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM WASTEWATER UTILITY CASH REQUIREMENTS 2006-07 2007-08 2008-09 2009-10 TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 4,868,000 1,495,000 25,000 25,000 10,539,000 250,000 250,000 250,000 250,000 1,250,000 1,31 1,000 1,225,000 1,120,000 1,001,500 8,036,500 412,000 424,400 438,000 450,200 2,124,600 204,675 206,105 207,432 210,200 1,038,612 - - - - 1,777,000 85,000 199,000 - 207,500 741,500 - - - - 5,000 200,000 200,000 200,000 200,000 1,000,000 373,190 382,633 392,419 406,139 1,918,456 1,748,660 - 1,593,000 - 8,713,440 88,900 91,565 94,300 99,100 460,125 44,000 20,000 154,000 73,100 434,100 200,000 200,000 200,000 200,000 1,000,000 51,500 53,045 104,637 106,275 625,457 1,750,000 4,300,000 - - 6,050,000 $ 11,836,925 $ 9,296,748 $ 5,028,788 $ 3,479,014 $ 46,963,790 $ 9,832,660 $ 7,220,000 $ 3,068,000 $ 1,366,500 $ 36,535,940 1,915,365 1,985,183 1,866,488 2,013,414 9,967,725 88,900 91,565 94,300 99,100 460,125 $ 11,836,925 $ 9,296,748 $ 5,028,788 $ 3,479,014 $ 46,963,790 359 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM SOLID WASTE UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2005-06 6 Commercial Collection 11 Disposal/Landfill 24 Miscellaneous 34 Recycling 37 Residential Collection 43 Tools & Equipment TOTAL Utility Bonds Revenue Aid in Construction Grand Total 130,000 4,390,000 50,000 505,000 400,000 $ 5,475,000 $ 5,005,000 390,000 80,000 $ 5,475,000 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. 360 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED 2005-10 CAPITAL IMPROVEMENT PROGRAM SOLID WASTE UTILITY CASH REQUIREMENTS 2006-07 2007-08 2008-09 2009-10 TOTAL $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 650,000 1,475,000 935,000 600,000 1,050,000 8,450,000 25,000 - - - 75,000 116,500 121,500 121,500 110,000 974,500 130,000 130,000 130,000 130,000 920,000 - - 100,000 - 100,000 $ 1,876,500 $ 1,316,500 $ 1,081,500 $ 1,420,000 $ 11,169,500 $ 1,486,500 $ 876,500 $ 641,500 $ 930,000 $ 8,939,500 300,000 350,000 350,000 400,000 1,790,000 90,000 90,000 90,000 90,000 440,000 $ 1,876,500 $ 1,316,500 $ 1,081,500 $ 1,420,000 $ 11,169,500 361 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mmr E X,/k 362 "Dedicated to Quality Service"