HomeMy WebLinkAbout18-1838S:fegal/our documents/resolutions/18/city haff ineeting spaces
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WHEREAS, the City desires to revise its policies, and consolidate multiple policies into a
single new policy for business purposes to enhance its operations in furtherance of the City's
service to the public; and
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WHEREAS, all fees assessed under this policy have been comprehensively reviewed, are
fair and reasonable, and do not exceed the reasonable cost to the City in providing the scheduled
service; and
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SECTION lw, The City's policy entitled "Use of City Hall Meeting Spaces" reference number
500.01 and "Use of Conference Rooms" reference number 500.02 are both hereby repealed
immediately.
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SECTION 3
Secretary.
SECTION 4
approval,
The attached policy shall be filed in the official records with the City
This Resolution shall become effective immediately upon its passage and
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second�;�i�� �Ar��a�w���.�����`�������__ , the resolution ��v�:��°� �����w�� and approved by
1����, I��:��I�e�a��i��� �y�wt� S ��� _ •� �� _��;.
Mayor, Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Don Duff, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5
Paul Meltzer, At Large Place 6:
Aye
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Nay Abstain
PASSED AND APPROVED this the �;�°� � day of
� WATTS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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BY: �� ° ��
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APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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Page 2
Absent
2018.
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sECTIaN: GENERAL POLICIES/PROCEDURES/DIRECTIVES �FERENCE NUMBER:
500.06
su$JECT: USE OF CITY FACILITIES �I��'r��. �F�'���`z�� ��T��;
z'['r't,�; USE OF CITY FACILITIES AND MEETING ROOMS LAST R�visiotv r�A'rE:
P LICY STATE ENT
Certain City of Denton (City) facilities and meeting roorns are available for public use. The purpose of
this policy is to outline the circurnstances under which groups, organizations, and individuals can use or
rent city owned facilities and/or meeting rooms. Furthermore, it is the intent of this policy to outline the
restrictions and priorities at each of the facilities listed herein based on the individual faciiity's purpose.
It is the general policy that City facilities and meeting roorns be made available for use by City staff, not-
for-profrt organizations, other government agencies, civic organizations, and social events following each
facllity's purpose while allowing the facilities and meetrng rooms to be made available to other users on
a limited basis.
DEFINITIONS:
��,,ae�iA��wow�,u�7am�������N�������t�- Audiovisual equipment are electronic devices available in certain rooms and
facilities (as detailed in Attachment 1). Examples include but are not limited to: computers, projectors,
and microphones.
Arrangements to use this equipment must be requested on the "Application for Use of Meeting Room"
or department specific form. A cable television staff inember may be required when choosing this option
and arrangements to use these services must be made at least fourteen (14) days in advance.
N�;i��ilc�wi��r� ����+�����aa,d�tX��- A building attendant is an employee of the City responsible for the building and is
required to be present during events taking place outside of regular business hours.
(w`�i��C,� �l �' w�� ���"� N�r��a��q���w�°�- An individual employed by the City of Denton's Television department.
�"et�����������,���� ���s ��:��� ���c,a���c�- Events that are organized by or in conjunction with the City.
�'��'p��� �a�� ��zr�d�Kttii���a���;- A group that is created in order to provide a service or services to the community.
Examples include, but are not limited to, community association or organization, ethnic associations,
homeowner associations, neighborhood groups, educational societies, and scouting organizations.
�km�a� d��e,-��G�r�__�,�, An organization with a 501(c) (3} tax status specifically formed for purposes other than
operating a profit-seeking business.
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T�TLE: USE OF CITY FACILITIES AND MEETING ROOMS ���'� ��������"�� "�'�` NUM�ER:
500. 06
Tt�:�,�zl��a°,&���a�rG��,���; k���wea���- Monday through Friday between 8 a.m. and 5 p.m., not including City holidays.
�����„�„��,;i��,�r����- A person who resides in Denton city limits or an organization which is based within the Denton
city limits.
Social Events- Events that are social in nature and da not have a main purpose of providing services to
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community or to a not-for-profit organization. Examples include but are not limited to, birthdays,
anniversary parties, weddings, and reunions.
��sarr�������aN�� ����,�,alat7� ����a���,��1- Any facility rental of Parks department facilities with the exception of the
actual parks.
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1.1. Use of all facility or meeting raoms are subject to the following guidelines:
1. A signed agreement must be made between the lessee and the City far the use of the facility
or meeting space if the event is nat spansored ar ca-sponsored by the City. An c'Application
for Use of Facility/Meeting Room" is available and attached hereto as Attachment B, or an
approved department specific agreement may be used, Verbal agreements will nat be
hanored.
2. Users shall comply with all the laws of the United States, the State of Texas, all ardinances
of the City, and all rules and regulatians of the Police and Fire Departments and other
municipal authorities of the City.
3. Representatives fram the City have the right to enter any portion of the rooms for any purpose
and at any time during a scheduled event or activity.
4. During all public activities and events not sponsored or co-sponsored by the City, a building
attendant must be an premises. The building attendant is not responsible for performing any
persanal services in conjunctian with any activity or event. Depending on event haurs and
the City facility there may be an additional building attendant fee. Further informatian on
fees are included in the policy sectians for each facility,
5. After any event or activity, the user is responsible for removing all of his or her effects from
the building including decorations, equipment, and waste and returning the roam to its
original condition. Set-up and clean-up time must be included in the reservation time.
6. The City Manager, or his/her representative, has the right to have any individual(s) removed
fram the premises.
7. The user shall not admit to the facility or meeting room, a larger number of persons than
permitted by the fire code. A listing af maximum capacities far each raom is indicated in
Attachment A.
8. All City facilities are smoke-free/e-cigarette free facilities in accordance with Ordinance
Number 2015-121.
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T�T�E: USE OF CITY FACILITIES AND MEETING ROOMS I REFEn�NCE NUM�ER:
500. 06
9. Users will ensure that persons attending the scheduled activity stay in assigned areas and do
not enter other areas of the facilities, including City offices.
10. The City has the right ta refuse use of any facility or meeting room to any person or group if
the propased event conflicts with the intended use of the building, is in conflict with
established policies, or is in conflict with any canfirmed reservation.
11. The City reserves the right ta deny the use af any facility or meeting room to groups or
individuals who misuse, abuse, or damage City property.
12. Public reservatians far use of facilities or meeting spaces will be accepted on a first-come
basis and in accordance with the priorities of each facility for which space is available for
use. No public group or individual will be given preference or priority.
13. A public reservation may not be made more than one (1} year in advance or less than fourteen
(14} days in advance of the date requested, unless specific permission is granted.
14. Meetings scheduled during regular business hours shall not be allowed to be canducted in a
manner which is disruptive to, ar interferes with, the work of City employees.
15. The City reserves the right to determine if police presence is required during a scheduled
activity. The City will determine the number af officers and haurs required. The user is
responsible for this expense. Additional resources may be deemed necessary at the discretion
of the City Manager or representative,
16. Users of City facilities or meeting rooms are fully responsible for any damages based on
actual repair or replacement costs for the facilities or equipment.
17. Room use must be under the direct supervisian of the adult making the reservation or their
designated representative as stated an the application and said individual must be present far
the full duration of the reservation. Reservations are not transferable to other groups.
18. Meetings are confined to the reserved meeting raom, but may be transferred to a new room
at the City's discretion.
19. Per City of Denton Cade of Ordinances Section 22-32, it is unlawful for any person to
cansume or possess of any alcoholic beverage(s) on on the premises of any: City park, public
improvement in a city park, or vehicle parking area of a city park . This prohibition daes not
apply to the possession ar consumption of an alcaholic beverage in Quakertown Park, Civic
Center Building and North Lakes Park, excluding North Lakes Recreation Center and the
North Lakes Annex building, during an activity, event or rental of space approved by the
City in advance. The approval contemplated by this subsection may be granted by the City
Manager or his designee.
20. These rules and any facility specific rules are part of any use of City facilities and meeting
rooms agreement with the City; failure to abide by the policies and rules shall be grounds for
immediate termination of the reservation and forfeiture of any associated rental fees/depasits
at the sole discretion of the City. Non-enforcement by the City does nat constitute a waiver
by the City of any rights or remedies.
21. Only adhesives that do not damage City property may be used to attach decorations to the
structure or furnishings. Nails, thumbtacks, etc. that may damage property are not permitted.
No fires, flames, ar candles are permitted.
22. Meeting raom area set-up is the responsibility of the user and each room must be returned to
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1��'�;�': USE OF CITY FACILITIES AND MEETING ROOMS � I�E't�F'�t�'Nc�' �vt����E'tt�
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the original configuratian by the user when activities are completed. Tables shall not be
removed from the classraoms withaut approval fram the City staff.
23. Any group or individual using City facilities and meeting rooms must provide its own
materials, including copies of any materials that are required for its event. City materials and
supplies will nat be used unless authorized by City staff.
2. ain City all Guidelines
2.1. Purpase:
The City Hall meeting rooms are for the primary purpose of ineetings of the City Council, Boards,
Commissions, and staf£ It is intended that these meeting raoms be used to the fullest extent for
this primary purpose and then made available to other individuals and groups. The City reserves
the right to cancel any scheduled activity at any time if it conflicts with the primary purpose af
the meeting rooms.
2.2. Priority of use for City all meeting rooms:
1, Meetings of City Council;
2. Meetings of City Boards or Commissions;
3. Meetings of City sponsared or co-sponsored activities;
4. Meetings of City staff;
5. Uses requested by agencies or afficials of local, county, state, or federal governments; and
6. Not-for-profit and civic organizations,
2.3. Use of Cfty all meetfng rooms are subject to the following guidelines in addition to Section
1.1 af this policy:
1. No refreshments shall be served in the City Council Chambers. Exceptions may be made at
the discretion of the City Manager or their designee.
2. Meeting spaces are not available for use an City holidays. The rooms may be used between
the hours of 8:00 a.m. to 10:00 p,m. This does not apply to meetings of the City Council.
3. Requests for City Hall meeting rooms far social events will nat be granted.
4. Events outside of regular business hours will require a building attendant be present for the
full duratian of the event. Events that require the City to pay an employee, such as a building
attendant, will be subject to a fee to cover the expense in accardance with fees listed in this
policy. Building attendants are not respansible for performing any personal services in
conjunction with any activity or event.
5. Events requiring the use of audiovisual equipment outside of regular business hours will
require a cable TV staff inember to assist with the use of this equipment and will be subject
to a fee in order to cover the City's expense in accordance with fees listed in this section.
6. Reservations far City Hall meeting rooms may be made up to six (6) months in advance af
the event, but no less than fourteen (14} days in advance of the date requested unless specific
permissian is granted by the City Manager or their designee.
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���'�,�'. ZISE OF CITY FACILITIES AND MEETING ROOMS I REFEn�'NCE 1vUMBER:
500. 06
2.4. Fees Schedule:
There will nat be a base fee charged ta graups for using Main City Hall meeting roams. There
will be fees assaciated with additianal expenses at the rates listed in the Facility and Meeting
Room Fee Schedule section of this policy.
Additional rates or fees may apply. If a cable TV staff inember must be present, he ar she will
act as the building attendant.
3. Publ°rc Library Guidelines
3.1. Purpose:
The library meeting rooms are for the primary purpase of library spansared programs. It is
intended that these meeting raoms be used to the fullest extent for this primary purpose and then
be made available to other individuals or groups. The City reserves the right to cancel any
scheduled activity at any time if it conflicts with the primary purpose of the meeting raoms.
3.2. Priority of use for Public Library meeting rooms:
1. Library pragrams and staff;
2. City Boards and Commissions;
3. Meetings of City staff;
4. City spansored or co-sponsored activities;
5. Uses requested by agencies or afficials of local, county, state, or federal governments;
6. Nat-far-profit and civic organizations; and
7, Other users with a valid reservatian.
3.3. Use of public library meeting rooms are sub,ject to the foilowing guidelines in addit►on to
Section 1.1 of this policy:
1. Meetings will be held during regular library business haurs. Meetings must terminate either
fifteen (15) minutes before clasing time or at the request of the designated staff inember.
Exceptions will be made for electian activities.
2. All paper goods, foad and drink items, including coffee, and the contents of the refrigerator
are strictly for library pragram use. The group or individua] may use appliances but are
responsible for all paper gaods and refreshment items.
3. Audiovisual equipment may be available at same locations. Arrangements to use equipment
must be made in advance, at the time of the request for use of a meeting room. Available
equipment is listed in Attachment A. A group may use its own equipment,
4. The library staff shall be cansulted prior to moving library furnishings in meeting room areas.
5. The library will not stare property or equipment for a group prior to the meeting without
arrangements made in advance and will not be held responsible for any property or equipment
left after the conclusion af any reservation or left during any other time.
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�x��:�;`e USE OFCITYFACILITIESAND MEETING ROOMS � ���'�����������f��
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6. Organizations may callect donations to cover incidental expenses connected to the reserved
meeting only, but may not solicit donatians or make sales unless it is in coordination with a
library sponsored program or event.
7. Requests for Lihrary meeting raoms for sacial events will nat be granted.
8. Reservations for Library meeting rooms may be made up to one (1) year in advance of the
event, but no less than three (3) calendar days in advance of the date requested unless specific
permission is granted by the Library Director.
3.4. Fees Schedule:
There will not be a base fee charged to groups for using library meeting raoms. There will be
fees associated with additianal expenses at the rates listed in the Facility and Meeting Room Fee
Schedule section of this policy. Additional rates or fees may apply.
4.1. Purpose:
The Fire Department meeting rooms are far the primary purpose of Fire Department activities. It
is intended that these meeting rooms be used to the fullest extent for this primary purpose and
then made available to other users. The City reserves the right to cancel any scheduled activity at
any time if it conflicts with the primary purpose of the meeting rooms.
4.2. Prfority of use for Fire epart ent meeting rooms:
1. Fire Department programs and staff;
2. City Boards and Carnmission rneetings;
3. Meetings af City staff;
4. City sponsored or co-sponsored activities;
5. Uses requested by agencies or officials of local, county, state, or federal governments; and
6. Not-for-profit and civic organizations.
4.3. Use of Fire epart ent eeting roo s are subject ta the fallawing guidelines in additian
to Section 1.1 of this policy:
1. Requests for Fire Department meeting roams far social events will not be granted.
2. Audiovisual equipment tnay be available at same locations. Arrangements to use equipment
must be made in advance, at the time of the request for use of a meeting room. Available
equipment is listed in Attachment A. A group may use its own equipment.
3. Meeting spaces are not available for use on City holidays. The rooms may be used between
the hours of $:00 a.m. to 10:00 p.m. In the event that the Emergency Operations Center is
needed, Fire Department staff will notify the users and they will be required to exit the room.
4. The Fire Department will nat store property or equipment for a group prior to the meeting
without arrangements made in advance and will not be held responsible for any praperty or
equipment left after the conclusion of any reservation or left at any other time.
5. Food ar drinks will not be allowed in Fire Department meeting rooms.
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'I'I"!'G�: �T,�`� Ci�' �I7'I'�A�I�IT'I��d41VI) �I�'�7'll��r I��C?l�f� � REFERENCENUMBER:
500.06
4.4. Fees Schedale:
There will not be a base fee to groups for using Fire Department meeting rooms. There will be
fees associated with additional expenses at the rates listed in the Facility and Meeting Room Fee
Schedule section of this policy. Additional rates or fees may apply.
Police Training Center Guidelines
5.1. Purpose:
The Palice Training Center meeting rooms are for the primary purpose of law enforcement
training activities. It is intended that these meeting rooms be used to the fullest extent for this
primary purpose and then made available to other users. The City reserves the right to cancel any
scheduled activity at any time if it conflicts with the primary purpose af the meeting rooms.
5.2. Priority for use of Palice Training Center meeting rooms:
1. City law enforcement training programs;
2. Non-City law enforcement training programs;
3. Palice Department programs and staffg
4. Uses requested by agencies or officials of local, county, state, or federal governments;
5. City Boards and Commission meetings;
6. Meetings af City staff;
7. City sponsored ar co-sponsared activities;
8. Not-for-profit and civic organizations; and
9. Other users with a valid reservation.
5.3. Use of Police Training Center meeting rooms are subject ta the following guidelines in
additfon to Sectian 1.1 of this policy:
1. Users may access training areas for priar set-up or starage of materials only if such access is
arranged with training center staff in advance. The staff is not responsible for any training
materials or ather property stored prior to an event or during any other time.
2. Classrooms ar other training areas will not be used for social gatherings or similar functions
nat related to the business af the Palice Department or training center.
5.4. Fees Schedule:
There will be a base fee charged to groups for using Police Training Center meeting rooms as
listed in the Facility and Meeting Raom Fee Schedule sectian of this policy. There will not be a
fee charged for internal City use and not-for-profit groups, and civic organizations.
In some cases, individuals may be allowed to provide training in lieu of paying applicable fees.
Whether or not a substitution will be allawed is subject to approval of the Police Chief or their
designee.
6. Parks Facilities Guidelines
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�� m�°�,�,°. IJSE OF CITY FACILITIES AND MEETING ROOMS REFEn�NCE NUNraER:
500. 06
6.1. Purpose:
The Parks and Recreation facilities, not including the parks, are for the primary purpose of
recreatian pragrams, sacial activities, and community events, It is intended that these meeting
roams be used to the fullest extent for this primary purpose and then made available to other
users. The City reserves the right to cancel any scheduled activity at any time that canflicts with
the primary purpose of the meeting rooms.
6.2. Priority for use of Parks and ecreation facilfties:
1. Parks Department programs and staff;
2. Cammunity building rentals;
3. City sponsored or co-sponsored activities;
4. City Boards and Commissian meetings;
5. Meetings of City staff;
6. Uses requested by agencies or officials of local, county, state, or federal gavernmenis;
7. Not-for-praft and civic organizations; and
8. Other individuals or graups with valid reservations.
6.3. Use of Parks facilities are subject ta the following guidelines in addition to Section 1.1 of
this policy:
1. General elections and emergency shelter use will take precedent over all other functions af
the facilities. Reservations that conflict with these events will be cancelled.
2. Rental requests with less than four (4) weeks notice will be approved based on staff
availability and cannat be guaranteed.
3. Rental cancellatians must be submitted in person and in writing, Cancellations made less
than (4) four weeks before the scheduled rental date will result in forfeiture of any deposit.
Cancellations made with less than two (2} weeks-notice will result in forfeiture of any deposit
as well as 100% of any applicable room rental fees.
4. Rental deposits will only be refunded in the following instances:
• If cancellatians are made four (4) weeks or more prior to the scheduled rental date then
the rental deposit and fees will be refunded;
• If the rental accurs, the payment for such rental was made in full and
no damage to the facility or other breach of facility rental contract occurs the rental
deposit will be refundedg
5. If a rental deposit is to be refunded, it will be refunded in the following manners:
• If the original deposit was paid by cash, check, ar money arder, a refund check will be
mailed within 30 calendar days from the date of rental completion or within 30 days from
the date af cancellation when applicable; and
• If the original deposit was paid by credit card, within 7 business days of the date of rental
completion or cancellation, user will receive a call from Parks Administration staff ta
process the refund back to the original card used for said deposit. City Holidays or days
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�1T��: USE OF CITY FACILITIES AND MEETING ROOMS I R�FERENCE NUNtBEn.
500. 06
when the City is not fully operating do nat caunt as 66business days" far purpose of this
section,
6. All rentals must be concluded prior to 12:00 A.M. except far Civic Center rentals which must
conclude at 2:00 A.M.
7. Depending on rental size, number of rooms being used, and time af day, rentals may require
additional staffing. See the Facility and Meeting Room Fee Schedule for fees assaciated with
building attendants.
8. The Parks and Recreation Department (PARD} reserves the right ta cancel use of the facility
at the sole discretion of the City. If cancellatian is initiated by PARD, staff will secure an
alternate site if one is available. If an alternative site is nat available lessee may reschedule
or receive a full refund.
9. Rentals far events that are open to the public may require a certificate af general liability
insurance to be kept an file with the signed rental agreement. General liability insurance must
cover a minimum of $500,000 per occurrence, name the City of Denton as an Additional
Insured, and shall be subject to approval by the City of Denton Risk Manager.
10. Rentals that are youth functians (events intended for a majority af individuals under 18 years
af age) require two adult chaperones (age 21 or over) for rentals expecting under fifty (50)
youth. One additional chaperone is required per every fifty (50) additional youth. Chaperones
must be present when the event starts and may not leave the event until the event is completed
and all youth have been picked up. At the center supervisar's discretion, youth functions will
require two police officers for the duration of the rental plus one additional hour following
the rental. This is in addition to other staff and chaperone requirements. See the Facility and
Meeting Room Fee Schedule sectian of this policy for fees associated with police
officers. To schedule an officer please contact the Police Department non-emergency line at
940-349-8181.
11. If a rental extends beyond lessee's designated time, additional charges will be assessed based
on the Park's Fee Schedule.
12. PARD facilities are available for public and private rentals, meetings, and other reservations
by individuals or organizations. The Civic Center Community Room 1 is available for
meeting space and can be reserved separately from the remaining Civic Center building
dependent on availability. Civic Center facility rentals are subject to additional requirements
including, but not limited to, permits and insurance based on the nature of the event. Events
held at the Civic Center may also be subject to campliance with the requirements outlined
for special events. The Civic Center is the anly PARD facility that can be used if the user
intends to charge admission fees, raise funds, charge enrollment fees (for example camps,
clinics, and programs), sell food or merchandise, or callect information far future sales.
Autharizatian by PARD must be obtained and a vendor permit purchased and signed no later
than two (2} business days prior to the rental. Permits may be applied for at the Civic Center,
If the vendar will be selling or serving food or drinks, a health permit must be obtained by
the vendor from the Building Inspectians Department by calling (940) 349-8360. Vendor
permits will not be sold without first showing a valid health permit (if applicable). All permits
must be displayed at the point of sale. For events with multiple vendors (i.e. networking
10/31/18
Page 10 of 11
��_ .;� ., �.� � . . � .. � • , .,
� r�:�,��;: USE OF CITY FACILITIES AND MEETING ROOMS I REFERENCE NUNr�Ex:
500. 06
events, vendar fairs, etc.} each vendor will be required to abtain its own permit. The User
will be responsible for any vendor on site that does nat have the proper paperwork and will
be subject to City of Denton fines for not having proper documentation. The City reserves
the right to seek any and all other available remedies against either or both the user or any
vendar.
13. No storage af equipment will be available on-site.
14. No food or drinks are permitted in any gymnasium or game room area. If a gymnasium rental
requires the set-up of equipment (volleyball, ping pang, pickle ball, etc.), user will be charged
for staff to setup and take down at the building attendant rate. See the Facility and Meeting
Room Fee Schedule section of this policy far building attendant fees.
15. Decorations must be authorized and meet all fire code pravisions.
16. Open flames and smoke or fog machines are not allowed. Chafing dishes and sternos are
permissible.
17. All trash must be put in plastic bags and placed in the dumpster.
18. Center baunce houses are for PARD programs and hosted birthday parties only. Outside
baunce houses are not permitted for use inside the facility for any reason. If the user desires
a bounce house, it must be set-up outside.
19. Users are responsible for bringing their awn audio and/or sound equipment. The center will
not provide this equipment.
20, A limited number of tables and chairs are available for use. Consult with center staff prior to
the event for the inventory available. Users are responsible for setting up and taking down
tables and chairs and returning them to table/chair carts.
21. Reservations for recreation center meeting rooms may be made up to six (6) months in
advance of the event, but nat less than faur (4} weeks prior to the event. Rental requests with
less than four (4) weeks-notice will only be approved based on staff availability and cannot
be guaranteed.
6.4. Fees Schedule
There will be a fee to graups and individuals for using Park facilities and meeting rooms. City
ca-sponsored events and civic organizations will not be charged for the use of Parks facilities.
Fees far facility and room rentals are listed on the PARD website, as well as in the Park's Fee
Ordinance.
Additianal rates or fees may apply,
10/31/18
Page 11 af 11
,� , � •. ..� ; � . . � ,. � � , •�
°r�r'�.��,° USE OF CITY FACILITIES AND MEETING ROOMS I REFEn�'NCE N�MBER:
500.06
i_ _.ru . .;��u . �
�.______� �...__ ____�_��_..... ..�_.� .� .... _ ,�.�� �
Type of Fee Rate
Buildin� Attendant ��.�� ���� $50 per ha ������ ���� ��
...�� m_ . .......__�
�._ ..,�.__ .,.. ..�.�.�. .�.,,_ _______
( ur minimum}
_. ........ �,_ _— _.. .......�_ ur 2 ho.. � .. � ...........
Cable TV Staff Member $50 per hour (2 hour minimum)
Police Officer _.�.�_,,,.�,. ��._._. �35 per hour (3.._.����._ ___„r
� �� �� �� � � hour minimum)
Parks Buildin Attendant Secti mmmmmmmm� ��mm �mm��mm�� �
g �..��.....(.��..... > .... per hour
on 6.4 �._ � 1.... _.
_ ...�W � � ....... __�.�_�� .. ............� ........�..�. � .... ..� . 4.........A,_ � ....�. � ,_
Temporary Foad Permit Application (available online ar by $35 non-refundable permit fee
contacting the Consumer Health Division at 940-349-7208)
1'"��li��� '1"r°a��ii�r ► +��'����t�,�° ���.w���a��N ���;�i:�
Classroom -$100.00 /Per eight (8) hour day – The user is pravided access ta one classroom and related
equipment, but must provide their own classroam materials (handauts, tests, class materials).
Defensive Tactfcs Room -$150.00 /Per eight (8) hour day – The user is provided access ta the padded
Defensive Tactics Room but must provide their own striking pads, batons, and safety equipment, as
necessary.
Tactfcal S➢mulation Area ("moveable wall") –$150.00 /Per eight (8) hour day – The user is provided
access to the moveable wall simulation area far force on farce training (marking cartridges), building
search/active shooter training, crime scene training, etc. This does not include any 5imunition (ar other
brand marking cartridges), weapons kits, or safety equipment. Use of this area requires an agency
instructor attend a fifteen (15) minute training/safety briefing on the use of the area prior to use af the
mavable wall.
Driving Simulators -$200.00 /Per eight (8) hour day – The user is pravided access to the Driving
Simulators and necessary equipment/supplies. This option requires the user obtain and provide an
instructar trained an how to aperate the driving simulatar by either a Police Department instructor or by
FAAC incorporated.
Farce Simulator -$200.00 /Per eight (8} hour day – The user is provided access to the Use of Force
Simulator and necessary equipment/supplies. This option requires the user obtain and provide an
instructor trained an haw to operate the farce simulator by either a Police Department instructor or by
V irTra.
Operator Option for riving Sfmulator or Force Simulator -$100.00 /Per eight (8) hour day - For this
fee, Police Department will pravide an equipment operator for the driving ar force simulatar. The user
must still provide an instructor for its policies, Standard Operating Procedures, and class instruction.
���w�+��n,��� �.i����s��i:t Cr�*��r�c•���7ec�
The City of Denton Policy 500.06 requires users to abtain minimum coverage of $500,000 in general
liability insurance and naming the City of Denton as additionally insured, in certain instances. It is the
responsibility of the party requesting the raom to obtain this insurance, but an estimated cost is between
$300 and $350 dollars. Typically, this insurance can be obtained by cantacting your primary insurance
provider and requesting this coverage.
10/31/18
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Organization:
Person Completing Application: ,, WWr__.
Position if on behalf of organization:
Mailing Address:
Telephone:
Purpose of Meeting:
Meeting Date(s):
Email:
Attachment B
Beginning and ending time for room reservation (Please include room set up and clean up time);
Actual beginning and ending time of ineeting only: ��
Will this meeting be advertised to the public? LJ Yes
If yes, where?:
Estimated Attendance:
��
Will refreshments or food be provided (if allowed in reserved room)? LJ Y e s Ll No
Organizations are responsible for bringing their own paper goods, serving ware, and refreshments.
We, the Organization, have requested the use of the following items in advance of the requested meeting date:
h.�Y DigitalProjector
V .V Computer Access
V.I Phone
Additional Requirements:
U Audio/Visual Equipment
LJ Kitchen Facilities
LJ Document Camera
The undersigned agrees on behalf of the above-named organization to be tinancially responsible for any damage
or loss sustained to City of Dentan property while being used by the individual or organization to comply with all
rules and regulations set forth in the City of Denton Policy 500.06, and to return the room to the ariginal
condition. The undersigned also agrees to pay the above fee for building attendant/Cable TV staff inember(s) if
applicable. Additionally, if applicable, the undersigned agrees to provide evidence of general liability insurance
in the minimum amount of $500,000 naming the City of Denton as an Additional Insured prior to the use of the
room. I, as the leasing individual and as the Organizatian's designee, agree that the information that has been
submitted is true, to abide by the abave stipulations, and that I have read and anderstand the requirements stated
in City of Denton Policy 500.06.
Printed Name
Signalure of person accepting responsibility AND Position ifsi;�+m�t�°�x„�rar� organization
LJ Reservation Confirmed lJ Disapproved
City Representative: .....................,.,�..... � _.Date;
�