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2019-08-05 Agenda with Backup
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"#$% &*)) $+!,+)$-.,#+#3 !;:!<96= \\\]5IB""5HI"0:5\["\]S"4I\\5\]\\"0:5\["0\]U\\0:Q"E\]GJ";I;;:\]\\"G\]\]<":;" 00I;;:PQI":\\" 00\]G4 \\0I"E:5H"5HI" <IG:0 \\;"E:5H"4:; P:Q:5:I;" 05D""5HI"0:5\["E:QQ"LG\]^:4I" ;:_\\"Q \\_U _I":\\5IGLGI5IG;"S\]G"5HI"HI G:\\_":<L :GI4":S"GI`UI;5I4" 5"QI ;5"VT" H\]UG;":\\" 4^ \\0I"\]S"5HI";0HI4UQI4"<II5:\\_D""LQI ;I"0 QQ"5HI"0:5\[" ;I0GI5 G\[Y;"\]SS:0I" 5"CVAMTC?A"\]G"U;I"5IQI0\]<<U\\:0 5:\]\\;"4I^:0I;"S\]G"5HI" 4I S"Z544O"P\["0 QQ:\\_"@MT??MGIQ \[M5a";\]"5H 5" ";:_\\"Q \\_U _I":\\5IGLGI5IG"0 \\" PI";0HI4UQI4"5HG\]U_H"5HI"0:5\[";I0GI5 G\[b;"\]SS:0ID '+,$ #-).$)/01023*4 ' (#)2) City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Legislation Text File #:ID 19-1791,Version:1 AGENDA CAPTION Receive a report from Denton ISD and hold a discussion regarding the Mentor Denton Program. City of DentonPage 1 of 1Printed on 8/2/2019 powered by Legistar© City of Denton City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Office ACM: Sara Hensley DATE: August 5, 2019 SUBJECT Receive a report from City of Denton staff and hold a discussion regarding the Mentor Denton Program. BACKGROUND Mentor Denton is a collaborative community effort that seeks volunteers to serve as mentors to help students in need of guidance and positive adult role models in the Denton I.S.D. The goal of the program is to help every at-risk student stay on track to graduate into a career in college. Mentors in the Mentor Denton program go through a background check and training program prior to being assigned a mentee. Some mentoring relationships last for many years, others do not. Mentors and mentees meet each week for 30-60 minutes, with an hour being ideal. Mentorships are intended to last for an entire academic year, unless extenuating circumstances arise. Most mentors develop relationships with the students and continue to work with them through graduation. Students are recommended to participate in the program by teachers, parents, and principals based on academic achievement, social/emotional needs, socioeconomic status, and at-risk status. Program goals for the 2019-2020 academic school year include: Create a marketing campaign to expand program reach r Impact Program to place additional mentors Expand Grandparents in Public Schools Program Expand programs into additional Title I campuses The City of Denton contributes $20,000 annually to cover one-third of the DISD Community Engagement Specialist position who is responsible for coordinating the Mentor Denton Program. Staff previously distributed an Informal Staff Report 2019-123 to Council on June 14, 2019 with an update on this program and agreement. EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 Mentor Denton Report Exhibit 3 Mentor Denton Presentation Exhibit 4 ISR 2019-123 Prepared by: Rachel Wood Chief of Staff Mentor May 2019 Denton ISD Mentoring Program All children have the potential to succeed in life and contribute to society. However, not all children get the support they need to thrive. In Denton ISD alone, there are 871 homeless children, 12,142 students who are on free lunches, and 1,863 students who are on reduced-priced lunches. This means 43.4% of the student population is considered economically disadvantaged, 37.7% are considered at-risk and 14.4% are English Language Learners. These are some of our students who need the support of a mentor, the most. If you reflect on your own youth, you may remember someone who served as a mentor, someone you could trust and turn to for support and encouragement, someone who made you feel special. Mentoring happens when caring individuals provide young people with support, advice, friendship, reinforcement and constructive examples. Mentoring can and does help young people succeed, no matter what their circumstances! At its most basic level, mentoring helps because it lets young people know that they have others who care about them, and who will listen to their dreams and help them achieve their goals. Recruitment Mentor Recruitment Denton ISD greatly appreciates the time and effort contributed by the many community members who make a tremendous difference in the lives of the students. For this reason, Denton ISD works with each mentor to assure a successful match, and provide the flexibility necessitated by Strategies Print media In-person recruitment Create a recruitment video Update the website Mentee Recruitment Campus administrators, counselors, and teachers may recommend students to become a mentee, based on academic achievement, social/emotional needs, socio-economic status, at-risk status, or parent/guardian request. All students who have been recommended to be a mentee will be recommended to the campus mentor contact (i.e. typically counselor or assistant principal) to be matched with a mentor. Some campuses may identify specific grade levels, needs, or criteria based on existing mentoring programs or new programs created with the Department of Communications & Community Relations All mentees must have a signed parent permission slip Ћ tğŭĻ Screening Mentor Screening Criteria for serving as a mentor Becoming a Denton ISD Mentor is easy! Just commit to: o Complete the mentor application found at https://forms.gle/H27ou8LsZX8t2Snv8 o Complete and pass the volunteer background check found at www.dentonisd.org/volunteer o Attend a district mentor training See attachment. o Sign In/Out per Campus Guidelines. Always follow the proper sign-in procedures when visiting a campus. Always wear your Mentor badge. Have your driver's license available on your first visit. o Report Hours Make sure to report your volunteer hours on campus sign-in sheet. o Keep all student information private and confidential o Agree to meet with your mentee at the designated time and location each week for the 2018-2019 academic year o Notify the campus mentor contact whenever you are unable to make a session so that a mentee is not left waiting for their mentor to arrive Timeline June September Recruit Mentors at Info Sessions and Presentations July & August Fall 2019 Orientations September/October Place Mentors November January Thank Your Mentor Campaign December Holiday Cards to Mentors and 2020 Spring Orientation January 2020 Spring Orientation and National Mentoring Month March April/May National Volunteer Week & End of Year Recognitions Frequently Asked Questions Who are mentors? Community volunteers willing to share their time and expertise with an interested student are recruited to serve as mentors. The volunteers must complete an application and undergo a background and reference check. Do I need special skills to be a mentor? Many of our mentors have no previous teaching experience. The most effective mentors are those who are patient, committed, and willing to listen to their mentee. Mentoring volunteers do not need to be perfect, rich, or a superstar. Mentors simply need to be willing to help a young person by being a consistent, Ќ tğŭĻ caring adult; someone who will help them problem solve, practice good communication and introduce them to new experiences and ideas. What do students do with their mentors? Students can work with their mentors on academics, focusing on homework or assignments, or reading fluency. In addition, they can also talk about school and life, set goals, or play strategic board and card games. Where does the mentorship take place? Mentors meet their students at the schools and are directed to various areas to meet, such as the commons area, libraries, or reading nooks in hallways. How long does the mentorship last or does it take a lot of time? Some mentoring relationships last for many years, others do not. Mentors and mentees meet each week for 30-60 minutes, with an hour being ideal. DISD staff will work with the mentor to find the most convenient time for the meetings. The mentorship will continue for the entire academic year, unless extenuating circumstances arise. Most mentors develop relationships with the students and want to see them continue to succeed. We encourage mentors to follow their mentees to the next grade level as they progress through school. If you would like your mentoring relationship to continue after the program has officially ended, you (or your mentee) can speak with the program staff member about signing up for another year commitment. How long does it take to be matched with a mentee? Depending on the time of year and availability of mentees, it could anywhere from one week to a month to be matched. Will mentoring cost me money? Our mentoring programs require no monetary commitment from a mentor. Usually gift giving is discouraged, unless it has been approved by the program coordinator or the gift can be shared with all mentees in the program (e.g., a snack or goodie bag at an end of year celebration). Does mentoring make a difference? All children have the potential to succeed in life and contribute to society. However, not all children get the support they need to thrive. Mentoring benefits youth in many ways such as: -Improving self-esteem -Keeping young people in school -Helping to improve academic skills -Leading young people to resources they might not find on their own -Providing support for new behaviors, attitudes and ambitions -Increasing young people's ability to seek and keep jobs Who can participate as a mentee? Students in grades Pre-K through 12th who have been recommended by teachers, parents and principals based on academic achievement, social/emotional needs, socio-economic status, at-risk status, or parent/guardian request. Are schools where mentors are needed failing? Of the young people who need a mentor, many face challenging circumstances such as poverty, inadequate health care, parental incarceration, or an unstable home life. Others simply lack access to experiences and resources outside their Ѝ tğŭĻ neighborhoods or need more encouragement and attention in school. Even those students who do not face challenging circumstances can benefit from a caring adult mentor - someone who says, "I believe in you." Remember that all schools are staffed by dedicated and hard-working educators who are trying to find the best solutions to meet the needs of their students. They welcome your support. Ў tğŭĻ Date: June 14, 2019 Report No. 2019-123 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Provide an update on the Mentor Denton program BACKGROUND: In spring 2016, the City of Denton (“City”), United Way of Denton County (“UWDC”), and the Denton Independent School District (“DISD”) entered into a Memorandum of Understanding (“MOU”) to support and grow Mentor Denton, a program that matches citizen volunteers with at-risk students to help support their academic and personal success. The MOU was effective July 1, 2016 (see Attachment 1) and shortly thereafter, DISD hired a Community Engagement Specialist to manage the duties and responsibilities of the program. Per the MOU, each entity would contribute $20,000 funding on an annual basis and the agreement would automatically renew on a year-to-year basis. The United Way of Denton County ended their participation in the program last year, while the City has remained a partner in the program. DISCUSSION: An overview and description of the Mentor Denton program from DISD is found in Attachment 2, including information on mentor and mentee recruitment, mentor screening, frequently asked questions, and a timeline for 2019-2020 school year. In short, the program matches a volunteer th mentor with a mentee student. Students in grades Pre-K and through 12are identified for the program by the recommendation from teachers, parents, or principals based on academic achievement, social/emotional needs, socio-economic status, at-risk status, or parent/guardian request. Mentors and mentees meet each week at the school for 30-60 minutes, with an hour being ideal, for the entire academic school year. Students can work with their mentors on academics, focusing on homework or assignments, or reading fluency. In addition, they can also talk about school and life, set goals, or play strategic board and card games. The program has grown considerably over the last three years. As of April 2019, there were 1,088 mentors participating in the program throughout the school district, which represents an increase of 87.5% in total mentors compared to last year, and there had been over 29,000 hours of mentoring provided. Attachment 3 shows additional metrics by school, highlights for 2018- 2019, and goals for 2019-2020. DISD and City staff met recently to review the program, discuss opportunities to partner to promote and market the program, and discuss ongoing reporting and meetings moving forward. For 2019-2020, City staff have asked to attend meetings of the Mentor Denton board and receive reports that can be shared with City Council prior to the start of the school year (August), mid- year (December), and end of the year (May). Date: June 14, 2019 Report No. 2019-123 CONCLUSION: The MOU is set to continue through the next academic fiscal year beginning July 1, 2019 through June 30, 2020 with the City contributing $20,000 in funding. If there are requests to learn more about this program or discuss the future of the program, it could be scheduled as a topic for a future City and DISD joint board meeting. ATTACHMENTS: 1. Mentor Denton MOU 2. Program Overview (May 2019) 3. Program Update and Metrics (April 2019) 4. Program Brochure STAFF CONTACT: Sarah Kuechler, Director of Public Affairs Sarah.Kuechler@cityofdenton.com (940) 349-8356 Mentor May 2019 Denton ISD Mentoring Program All children have the potential to succeed in life and contribute to society. However, not all children get the support they need to thrive. In Denton ISD alone, there are 871 homeless children, 12,142 students who are on free lunches, and 1,863 students who are on reduced-priced lunches. This means 43.4% of the student population is considered economically disadvantaged, 37.7% are considered at-risk and 14.4% are English Language Learners. These are some of our students who need the support of a mentor, the most. If you reflect on your own youth, you may remember someone who served as a mentor, someone you could trust and turn to for support and encouragement, someone who made you feel special. Mentoring happens when caring individuals provide young people with support, advice, friendship, reinforcement and constructive examples. Mentoring can and does help young people succeed, no matter what their circumstances! At its most basic level, mentoring helps because it lets young people know that they have others who care about them, and who will listen to their dreams and help them achieve their goals. Budget See Attached Recruitment Mentor Recruitment Denton ISD greatly appreciates the time and effort contributed by the many community members who make a tremendous difference in the lives of the students. For this reason, Denton ISD works with each mentor to assure a successful match, and provide the flexibility necessitated by Strategies Print media o Work with Publications to design ads, logos, brochures, etc. Working on an ad and have brochure complete. o Develop a social media campaign utilizing new branding (logos, website, video) o Take out ads in DRC and 380 Guide/380 News o Put ads and short descriptions in Chamber newsletters (Denton, Lake Cities, Aubrey 380, Little Elm, Greater Argyle) o Argyle Living, Lake Cities Living, Little Elm Living, Aubrey magazine, Pioneer Press (Robson Ranch), Forrestridge, other HOA magazines or newsletters see draft attached o Submit ads/articles to retirement communities for their newsletters, such as Robson Ranch, Good Samaritan, Dogwood Estates, Savannah Active Adult, Attiva, Denton Senior Citizen Center, Union Park Del Webb community o Submit ads/articles to Interfaith Ministries and area churches, in all communities DISD serves for their newsletters and bulletins o Submit ads/articles to area civic groups, such as Rotary clubs, Kiwanis, League of Women Voters, Lions Club, etc. and ask to speak to their members, as well Ћ tğŭĻ In-person recruitment o Host mentor information sessions at various locations, such as churches, Central Services, Robson Ranch, retirement communities/senior center o Schedule a spot on the Denton Chamber of Commerce Coffee Grind Radio Show o Continue to work with the VIP program at the City of Denton to find new mentors. Use VIP as a model to take to Corinth City Council and towns along 380 for their employees to join as mentors o Continue working with UNT High School Career Connect to place mentors at middle and high schools, in addition to Harpool, Myers and Rodriguez Middle Schools and Fred Moore High School. o Develop relationships with TWU and NCTC to recruit staff/student mentors who would be interested. o Visit with Denton, Corinth/Lake Cities, Little Elm police and fire departments about mentoring o C&I to recruit mentors from administrators/central services who are no longer teaching on campuses and may need or miss the individual student contact. o Present the mentoring program to DISD IT and Business Office, areas overlooked, but with employees who may want a connection to students and have valuable skills, especially in any STEM fields o Ask current mentors to help recruit others they know who might be good mentors or be interested in the program Work with Clif to create a recruitment video Update the website with material in this document, including: o Recruitment video o Example: Columbus City Schools http://www.ccsoh.us/Mentorship.aspx o Add section for needs listing out each campus. Have ability to click on the campus name and a drop- possible) Include dates/times if it is specific Include address and/or link to Google map location Other pertinent information (i.e. weekly, activities are they reading to Pre-K or are students o Orientation rd July 24 Giese 3 Floor Conference Rooms August 28/29 Boardroom December 17 Boardroom January 8/14 - Boardroom Need to develop training materials (PPT, handouts) Have example from Pearland ISD to modify. Create the ability to sign up for the sessions and cap them, if needed o Resources for mentors see the ideas from http://www.ilmentoring.org/index.php/resources/resources-for-mentors Ќ tğŭĻ o Consider adding a section that puts the name of business or community groups with a logo on the website for groups that have a substantial amount of employees mentoring of service per week to go into our schools and volunteer as mentors for our students. Businesses make a difference in o Mentee Recruitment Campus administrators, counselors, and teachers may recommend students to become a mentee, based on academic achievement, social/emotional needs, socio-economic status, at-risk status, or parent/guardian request. All students who have been recommended to be a mentee will be recommended to the campus mentor contact (i.e. typically counselor or assistant principal) to be matched with a mentor. Some campuses may identify specific grade levels, needs, or criteria based on existing mentoring programs or new programs created with the Department of Communications & Community Relations All mentees must have a signed parent permission slip Screening Mentor Screening Criteria for serving as a mentor Becoming a Denton ISD Mentor is easy! Just commit to: o Complete the mentor application found at https://forms.gle/H27ou8LsZX8t2Snv8 o Complete and pass the volunteer background check found at www.dentonisd.org/volunteer o Attend a district mentor training See attachment. o Sign In/Out per Campus Guidelines. Always follow the proper sign-in procedures when visiting a campus. Always wear your Mentor badge. Have your driver's license available on your first visit. o Report Hours Make sure to report your volunteer hours on campus sign-in sheet. o Keep all student information private and confidential o Agree to meet with your mentee at the designated time and location each week for the 2018-2019 academic year o Notify the campus mentor contact whenever you are unable to make a session so that a mentee is not left waiting for their mentor to arrive Ѝ tğŭĻ Other Items Work with HR on o the mentors and would be easily identifiable by campus staff o ame and anything special (i.e. Robson Ranch Readers) o Take badge photos during orientations o Need to purchase lanyards for them o Quarterly newsletters with tips & resources, upcoming dates, and highlighting a mentor, timed with the magazine and including the link for the magazine Work with Amy & Barb on training resources and information Create a smaller re-orientation session for any mentor who returns in 20-21 and future years Consider attending the 2019 MENTOR National Mentoring Summit in January/February in Washington, D.C., based upon costs and session topics as well as the Texas Mentoring Summit in January in San Antonio. Frequently Asked Questions Who are mentors? Community volunteers willing to share their time and expertise with an interested student are recruited to serve as mentors. The volunteers must complete an application and undergo a background and reference check. Do I need special skills to be a mentor? Many of our mentors have no previous teaching experience. The most effective mentors are those who are patient, committed, and willing to listen to their mentee. Mentoring volunteers do not need to be perfect, rich, or a superstar. Mentors simply need to be willing to help a young person by being a consistent, caring adult; someone who will help them problem solve, practice good communication and introduce them to new experiences and ideas. What do students do with their mentors? Students can work with their mentors on academics, focusing on homework or assignments, or reading fluency. In addition, they can also talk about school and life, set goals, or play strategic board and card games. Where does the mentorship take place? Mentors meet their students at the schools and are directed to various areas to meet, such as the commons area, libraries, or reading nooks in hallways. How long does the mentorship last or does it take a lot of time? Some mentoring relationships last for many years, others do not. Mentors and mentees meet each week for 30-60 minutes, with an hour being ideal. DISD staff will work with the mentor to find the most convenient time for the meetings. The mentorship will continue for the entire academic year, unless extenuating circumstances arise. Most mentors develop relationships with the students and want to see them continue to succeed. We encourage mentors to follow their Ў tğŭĻ mentees to the next grade level as they progress through school. If you would like your mentoring relationship to continue after the program has officially ended, you (or your mentee) can speak with the program staff member about signing up for another year commitment. How long does it take to be matched with a mentee? Depending on the time of year and availability of mentees, it could anywhere from one week to a month to be matched. Will mentoring cost me money? Our mentoring programs require no monetary commitment from a mentor. Usually gift giving is discouraged, unless it has been approved by the program coordinator or the gift can be shared with all mentees in the program (e.g., a snack or goodie bag at an end of year celebration). Does mentoring make a difference? All children have the potential to succeed in life and contribute to society. However, not all children get the support they need to thrive. Mentoring benefits youth in many ways such as: -Improving self-esteem -Keeping young people in school -Helping to improve academic skills -Leading young people to resources they might not find on their own -Providing support for new behaviors, attitudes and ambitions -Increasing young people's ability to seek and keep jobs Who can participate as a mentee? Students in grades Pre-K through 12th who have been recommended by teachers, parents and principals based on academic achievement, social/emotional needs, socio-economic status, at-risk status, or parent/guardian request. Are schools where mentors are needed failing? Of the young people who need a mentor, many face challenging circumstances such as poverty, inadequate health care, parental incarceration, or an unstable home life. Others simply lack access to experiences and resources outside their neighborhoods or need more encouragement and attention in school. Even those students who do not face challenging circumstances can benefit from a caring adult mentor - someone who says, "I believe in you." Remember that all schools are staffed by dedicated and hard-working educators who are trying to find the best solutions to meet the needs of their students. They welcome your support. Timeline June September Recruit Mentors at Info Sessions and Presentations July & August Fall 2019 Orientations September/October Place Mentors November January Thank Your Mentor Campaign December Holiday Cards to Mentors and 2020 Spring Orientation January 2020 Spring Orientation and National Mentoring Month March April/May National Volunteer Week & End of Year Recognitions Џ tğŭĻ /ƚƒƒǒƓźƷǤ 9ƓŭğŭĻƒĻƓƷ {ƦĻĭźğƌźƭƷ ƦķğƷĻ ЍΉЊЎΉЊВ Highlights for 2018-2019 o Five new mentoring programs were started this year at Blanton, E.P. Rayzor, N. Rayzor and Savannah Elementary Schools and at Myers Middle School. o Nine campuses had significant increases of five or more mentors. o 87.5 percent increase in total mentors from last year. o 812 new mentees were matched with a mentor. Goals for 2019-2020: o Implement a formal training program across the district for mentors. o Continue working with the to place more mentors. o Continue to increase our Grandparents in Public Schools (GIPS) program by 20 new mentors through outreach efforts in retirement communities, such as Denton Senior Center, Robson Ranch, Good Samaritan locations, Del Webb community, Attiva Denton, Primrose, and others. o Grow the current programs and expand into additional Title I campuses. hƷŷĻƩ aĻƓƷƚƩ {ƷğƷźƭƷźĭƭ {ƦƩźƓŭ {ƦƩźƓŭ Cğƌƌ {ƦƩźƓŭ Cğƌƌ ЋЉЊЏ Cğƌƌ ЋЉЊБ ЋЉЊЏ ЋЉЊА ЋЉЊА ЋЉЊБ {ƦƩźƓŭ ЋЉЊВ ΛLƓ tƩƚŭƩĻƭƭΜ Youth Matched With Mentor 79 184 242 329 580 1,141 1,141 Hours of Mentoring 1,248 2,196 3,776 5,264 8,120 13,692 15,974 Percentage of At- Risk Mentees 100 100 100 100 100 100 100 1307 N. Locust St. -0146 -4982 www.dentonisd.org aĻƓƷƚƩƭ źƓ 5ĻƓƷƚƓ L{5 /ğƒƦǒƭ{ƦƩźƓŭ ЋЉЊЏΫЋЉЊЏΏЋЉЊАЋЉЊАΏЋЉЊБЋЉЊБΏЋЉЊВ bƚƷĻƭ 8 are from Guyer HS PALS, 2 from AXA Advisors and a Adkins Elementary041213 handful of other community mentors. Half of these are Rockin' Readers. Alexander Elementary**316512 Bell Leadership (boys) mentoring group has 30 and Sis Leadership (girls group) has 35 students mentoring students, the Bobcat-Bengal Reading Program with 75 Bell Elementary**013126142 Braswell HS student athletes mentoring and working on reading. Other mentors are Foster Grandparents, part of our Grandparents in Public Schools Program. 26 Guyer HS PALS mentor 40 students and they have Blanton Elementary76 50 Watch Dogs. Most of these mentors come from Robson Ranch and a Borman Elementary**523332 couple from Rockin' Readers. In addition to 2 mentors from CoServ, 40 5th graders mentor kindergartners during recess. Cross Oaks has partnered with Cross Way United Methodist Church to form SLRP. The Summer Learning & Reading Program Cross Oaks Elementary**343 with weekly reading programs and lunches in summer and expanded in 2017 to all 5 elementary schools on 380. These mentors are part of our Grandparents in Public Schools Program, many of whom come from Robson Ranch, 6 from Foster Grandparents and 1 from RSVP. Evers Park Elementary**17281116 Unfortunately, one of the Robson mentors passed away in December. Guyer HS PALS E.P. Rayzor Elementary10 A pastor from Antioch Christian Fellowship Davis School1 UNT English Dept. students mentor IB students and Denton High School8075 UNT Kappa Delta Pi students mentor. Includes reader/mentors from UNT Football, a couple Ginnings Elementary**40106165300 of UNT sororities, First United Bank mentors. These mentors are part of our Grandparents in Public Gonzalez School for Young 01146 Schools Program. Children Hawk Elementary33 part of our Grandparents in Public Schools program. Ryan HS PALS mentors. Hodge Elementary**023117 Paws to Read Mentors and one community mentor. McMath Middle School08167 UNT High School Connect sends mentors to work with Moore High School15302518 students on applications. 18 are mentors, 2 are tutoring and 17 are from Ryan HS Myers Middle School37 PALS Nelson Elementary0324 part of our Grandparents in Public Schools program. Ϋ Spring 2016 numbers reflect prior to the hiring of the Community Engagement Specialist. **2018-2019 Title I Campuses Denotes new mentoring programs for 18-19 academic year. Denotes campuses with signifcant gains of five or more mentors. Several come from First Baptist Church and Ryan HS Newton Rayzor 38 PALS Elementary** These mentors are from Foster Grandparents and are Paloma Creek 0013 part of our Grandparents in Public Schools Program. Elementary** Pecan Creek Elementary**3369 church, and CoServ. Mentors come from First United Methodist Church, Morse St. Baptist Church, CIS mentors, Foods 4 Kids Rivera Elementary**50534564 volunteers, Foster Grandparents and Ryan HS PALS Several are from UNT High School Connect. Rodriguez Middle School210 These mentors are from Rockin' Readers and are part Savannah Elementary3 of our Grandparents in Public Schools program. These mentors are Foster Grandparents and are part of Sparks Campus0024 our Grandparents in Public Schools Program. A handful of teachers mentor students and several of Stephens Elementary**00131 these mentors are 8th graders at Myers Middle School. 32 staff mentor students, 4 are community mentors Wilson Elementary**283 and 46 come from Ryan HS STUCO These mentors are from Foster Grandparents and are Windle School for Young 5557 part of our Grandparents in Public Schools Program. Children Most of these mentors are from Robson Ranch and WS Ryan Elementary**032524 ƚƷğƌЊЌЎЌЌЍЎБЉ ЊͲЉББ Ϋ Spring 2016 numbers reflect prior to the hiring of the Community Engagement Specialist. **2018-2019 Title I Campuses Denotes new mentoring programs for 18-19 academic year. Denotes campuses with signifcant gains of five or more mentors. City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Legislation Text File #:ID 19-1792,Version:1 AGENDA CAPTION Receive a report from City of Denton staff and hold a discussion regarding road construction projects, including, but not limited to, the following: 1) Bonnie Brae Street, 2) Teasley Lane/FM 2181 including sidewalks, 3) US Highway 377, 4) I-35E and I-35W, 5) Mayhill Road, 6) McKinney Street, and 7) FM 428. City of DentonPage 1 of 1Printed on 8/2/2019 powered by Legistar© City of Denton City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Office CM: Todd Hileman DATE: August 5, 2019 SUBJECT Receive a report from City of Denton staff and hold a discussion regarding road construction projects, including, but not limited to, the following: 1) Bonnie Brae Street, 2) Teasley Lane/FM 2181 including sidewalks, 3) US Highway 377, 4) I-35E and I-35W, 5) Mayhill Road, 6) McKinney Street, and 7) FM 428. BACKGROUND Staff provides a Texas Department of Transportation (TxDOT) On-System Report as part of the monthly Denton City Council Mobility Committee meeting. This report is compiled by City of Denton Transportation Consultants and outlines project budgets, status of specific projects, current construction activities, project constraints, and traffic pattern impacts. A copy of the July 2019 On-System Report has been attached as Exhibit 2 for reference. Staff will highlight project schedule and project components and public outreach efforts associated with Bonnie Brae Street, Teasley Lane/FM 2181, US Highway 377, I-35 E and I-35 W, Mayhill Road, McKinney Street, and FM 428. Bonnie Brae Roadway improvement project widening Bonnie Brae Street to four lanes from Vintage to Loop 288. Current total project budget is $120 million with all seven phases scheduled to be completed by 2024. Teasley Lane/FM 2181 Roadway improvement project widening Teasley Lane to a six lane divided roadway from the City of Denton/Corinth City limits to Lillian Miller. Total project budget is $38 million. The previous contractor for this project was defaulted on January 24, 2019. To-date a new contractor has not been hired, once TxDOT secures a new contractor, a revised project schedule will be developed. US Highway 377 Roadway improvement project widening US 377 (also named Fort Worth Drive) to a six-lane urban roadway from Ih-35E to .26 miles south of FM 1830. Current total project budget is $44 million and anticipated completion date is November 2020. I-35 E and I-35 W I-35 E Intersection with Mayhill Road project to reconstruct the interchange at Mayhill and I- 35 E and the existing four lane frontage roads. The current project budget is $53 million and construction documents are currently at 60% design with right-of-way clearing underway. I-35 E/Loop 288/Brinker/Mayhill project to construct grade separation along I-35 E at Brinker and improve intersections with Mayhill and South Loop 288. The current project budget is $33 million with the Brinker interchange, in conjunction with the Buc- date of September 2019. I-35 E/I-35 W Merge project to reconstruct the interchange and existing frontage roads. The current project budget is $242 million and survey work for the project is currently underway. Mayhill Road Roadway improvement project widening Mayhill Road to four lanes from I-35 E to US 380. Current total project budget is $75 million with all phases scheduled to be completed by 2022. McKinney Street The McKinney Street improvement project will increase capacity and improve mobility through the City. McKinney Street will widen from a two-lane rural roadway to a six-lane urban roadway from South Woodrow Lane to Grissom Road. The current project budget is $18 million with anticipated completion date of December 2021. FM 428 A corridor study was submitted to the City of Denton on January 24, 2019. The study evaluated traffic impacts along the corridor regarding the impact of growth in and around the City. The ultimate project goal is to construct a limited access facility from the outer loop to Loop 288. PRIOR ACTION/REVIEW Monthly The On-System Report is reviewed by Mobility and the On-System project report is posted monthly on the City of Denton website. EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 TxDOT On-System Report Exhibit 3 Presentation Respectfully submitted: Prepared by: Todd Estes, P.E. Rachel Wood Director of Capital Projects-City Engineer Chief of Staff City of Denton On-system Project Status Report Prepared by ITS July 2019 PROJECTS Project Summary ............................................ page 2 FM 2181 North-South .................................... page 3 US 377/Fort Worth Drive ............................... page 4 I-35E/Mayhill Improvements ......................... page 6 I-35/Loop 288/Brinker/Mayhill......................page7 I-35/35E/35W Merge......................................page 9 (US 380 to FM 3002) ....................page 10 I-35 North I-35W Main Lanes ........................................ page 11 I-35W Frontage Roads .................................page 12 US 380 East ..................................................page 13 Loop 288 .......................................................page 14 FM 1515 .......................................................page 15 FM 1173.......................................................page 16 FM 428.........................................................page 17 City of Denton On-system Projects Update: July 2019 1 O N-SYSTEM P ROJECT S UMMARY PROJECT LET DATE CONTRACTOR/CONSTRUCTION COST ENGINEER FM 2181 North-South 07/11/2017 MCMDefaulted $37,641,150 US 377/Ft Worth Drive 07/10/2018 SEMA $43,621,757 I-35E/Mayhill 12/01/2019 LTRA $53,400,000 I-35E/Loop 288/Brinker 09/22/2016 OHL $33,251,961 09/01/2022 AECOM $242,000,000 I-35/35E/35W Merge I-35 North 01/01/2023 HDR $757,700,000 I-35W Main Lanes TBD HNTB $441,000,000 I-35W Frontage Roads 09/01/2023 Jacobs $295,978,469 US 380 East 02/01/2021 TransSystems/$121,650,415 White Oak Loop 288 West 04/01/2026 CP&Y $258,000,000 ($40M frontage road only) FM 1515 12/01/2022 LTRA $32,000,000 FM 1173 TBD Garver $44,461,376 FM 428 TBD * * TOTAL $2,360,705,128 City of Denton On-system Projects Update: July 2019 2 FM 2181 North-South CSJ: 2054-02-015 Schematic Approval: December 15, 2005 Widen from two-lane to six-lane Project Description: Environmental Clearance: January 28, 2008 divided roadway ROW Acquisition Completed: January 25, 2013 From City of Denton/Corinth City Limits: limits to Lillian Miller Utility Relocations Complete: November 2017 Construction Cost: $37,641,150 100% Plans: May 22, 2017 MCM Terminated – in discussions Firm: Let Date: July 11, 2017 for replacement Project Manager: Angel Karr, Jay Loomis Construction Complete: * Current Activity: Construction: MCM was defaultedon January 24, 2019. Barricades and environmental protection controls to be maintained. A pre-construction meeting will be scheduled after selection and approval of new contractor. No new contractor has been hired; no schedule or timeline has been provided. City of Denton On-system Projects Update: July 2019 3 US 377/Fort Worth Drive CSJ: 0081-04-025; 0081-04-035 From IH-35E to 0.26 miles south of FM Limits: 1830 Construction Cost: $43,621,757 Project will widen US 377 from a two-lane rural roadway to a six-lane urban section and Project Description: replace existing UPRR bridge Lochner Firm: Schematic Approved: July 2009 Environmental Clearance: April 25, 2012 ROW Acquisition Completed: December 2017 Utility Relocations Completed: January 2019 100% Plans: May 17, 2018 Let Date: July 10, 2018 Construction Start: January 2, 2019 Construction Completion: November 2020 Project Manager: Angel Karr Current Activity: Environmental: Environmental re-evaluation was provided on January 31, 2018. UPRR:UPRR provided final approval for Exhibit A on March 2, 2018. Final agreement executed by TxDOT on April 9, 2018. PS&E: Final plans were submitted to Austin on May 17, 2018. Utility Coordination(UC): With the exception of the City of Denton utility relocations, whose relocation plans are incorporated in the construction contract, utility relocations are complete. Construction: The project let on July 10, 2018, with A+B bidding. The project was awarded to Sema Construction. The maximum number of days allowed was 632. Sema’s “B” portion of the bid was 575 days. See TxDOT construction report. City of Denton On-system Projects Update: July 2019 4 TxDOT Monthly Project Report Date of report: June 20, 2019 Report prepared by: Angel Karr, Consor Engineers Project: NH 1802 (372) Control: 0081-04-025 Highway: US 377 Limits: From: IH 35E To: South to FM 1830 Contractor: SEMA Construction, Inc. TxDOT Project Manager: Angel Karr (Consor Engineers)Phone: (512) 293-3631 Contractor’s Superintendent: Sam Reynolds Phone: (682) 277-9918 Date Work Began: January 2, 2019 Anticipated Completion Date: November 14, 2020 Current Activities: Current activities include: Continue sanitary sewer and waterline and sanitary sewer bores project wide. Completed Phase 1 storm sewer work north of bridge. Completed embankment for shoofly on UPRR ROW. Completed subballast construction on UPRR ROW for shoofly. Installing temporary shoring on shoofly. Traffic on Phase I detour paving. Cement treating embankment for new northbound lanes. Installing concrete curb and gutter on northbound lanes at asphalt section. Narrative description of last month’s activities: Installing City of Denton utilities project wide. Installing storm sewer. Installed embankment and subballast on UPRR shoofly. Roadway excavation at FM 1830. Narrative description of activities planned for next month: Continue with City of Denton utility work. Continue storm sewer installation. Continue temporary shoring for shoofly. Asphalt paving on northbound US 377 north of UPRR bridge. Install temporary traffic signals at Daniels Street and FM 1830. Asphalt paving on previously installed sewer and water lines north of UPRR bridge. Traffic issues: None. Item(s) of work currently controlling project completion: Storm sewer line B3 through trailer park has multiple utility and constructability issues. City of Denton looking into options for mitigating utility conflicts and constructability. Other items of significance: Existing asphalt pavement on US 377 near I-35E is significantly thicker than shown in plans (6” versus 12”-13” actual). Working with SEMA on a solution. Utility relocations in trailer park ditch for storm sewer line B3 are ongoing. City of Denton On-system Projects Update: July 2019 5 I-35E/Mayhill CSJ: 0196-01-109 Schematic Approval: February 2011 Environmental Clearance: Limits: IH-35E intersection with Mayhill January 31, 2012 Reconstruct interchange at Mayhill Description: and IH-35E and existing 4-lane ROW Acquisition Completed: October 2019 frontage roads Estimated Construction Cost: $53,400,000 Utility Relocations Complete: November 2020 Firm: LTRA 100% Plans: February 2020 TxDOT Project Manager: Don Vo Ready to Let Date: November 2020 Current Activity: PS&E: LTRA continues preparing 60% design. Anticipate the submittal of the 60% plans in October 2019. ROW: There are 39 total parcels for the current Mayhill limits. There are 6 parcels in negotiations, 18 parcels in appraisal, 11 parcels in ED, and 4 parcels closed. ROW clearing has begun on the northbound side of project. City of Denton On-system Projects Update: July 2019 6 I-35E/Loop 288/Brinker/Mayhill CSJ: 0196-01-106 Schematic Approval: February 2011 IH-35E intersections with Brinker, Limits: Environmental Clearance: May 13, 2016 Mayhill, and South Loop 288 Construct grade separation along IH ROW Acquisition Completed: July 2016 35E at Brinker and intersection Description: improvements at Mayhill and South Utility Relocations Complete: December 2017 Loop 288 Construction Cost: $33,251,961 100% Plans: August 5, 2016 Firm: OHL Let Date: September 22, 2016 TxDOT Project Manager: Branden Barnett Construction Complete: * Current Activity: Construction: This project was awarded to OHL on September 22, 2016. The contract allows for 442 working days and 17 months of barricades. Anticipate the opening of the Brinker interchange in conjunction with Buc-ee’s exit ramp, expected in approximately September 2019. Project is currently in Phase 2, Step 1 traffic configuration. Next switch to Phase 2, Step 2 is expected to occur in the August 2019 timeframe. See attached TxDOT construction report. City participation: Funding $2.1 million for local match on Brinker underpass. City of Denton On-system Projects Update: July 2019 7 TxDOT Monthly Project Report Date of report: June 20, 2019 R eport prepared by: Branden Barnett Project: STP 2017(083)MM Control: 0196-01-106 Highway: IH 35E Limits: From: State School Rd/Mayhill Rd (FM 2499) To: SL 288 Contractor: OHL TxDOT Project manager: Branden Barnett Phone: (214) 392-1791 Contractor’s Project Manager: Kalin Johnson Contractor’s Superintendent: Rick Clifton Date Work Began: March 6, 2017 Anticipated Completion Date: * Current Activities: Current activities include: Embankment southbound main lanes, construction of MSE walls at Brinker bridge and Loop 288 bridge; place concrete deck at Brinker bridge/Loop 288 bridge; and drainage along Loop 288/southbound frontage road. Narrative description of last month’s activities: Embankment southbound main lanes. Construction of MSE walls at Brinker Bridge. Placement of beams at Brinker bridge/Loop 288 bridge. Narrative description of activities planned for next month: Retaining wall R4-38 and entrance ramp, construction of MSE walls, and asphalt paving of southbound main lanes. Traffic issues: High volumes of traffic. Plans for changes in traffic patterns: Loop 288 traffic switch and night closure of Loop 288 underpass at IH-35E to place Loop 288 bridge deck scheduled for June 24 from 9:00 p.m. to 6:00 a.m. Item(s) of work currently controlling project completion: Construction of Brinker bridge, Loop 288 bridge, and southbound main lanes. Other items of significance: None City of Denton On-system Projects Update: July 2019 8 I-35E/35/35W Merge CSJ: 0195-03-090 Schematic Approval: August 2011 Limits: From IH-35W to US 77 Environmental Clearance: June 2017 Reconstruct interchange and Description: ROW Acquisition Completed: July 2020 existing frontage roads Estimated Construction $242,000,000 Utility Relocations Complete: July 2021 Cost: Firm: AECOM 100% Plans: May 2021 TxDOT Project Manager: Monica Perez Let Date: January 2023 Current Activity: Preliminary Design: AECOM will develop design alternatives before PS&E development. Consultant has prepared preliminary exhibits. Survey is underway and is expected to be completed in late August 2019. Geotechnical survey is underway. TxDOT and consultant continue working to refine project limits. PS&E: Scheduled to begin in early September 2019. ROW: Preliminary parcel count is 44, though this could change with scope of work. TxDOT is in the process of assigning a ROW consultant. City of Denton On-system Projects Update: July 2019 9 I-35 North CSJ: 0195-03-087; 0195-02-074; 0195-01-116 Schematic Approval: January 31, 2019 From US 380 to FM 3002 (Cooke Limits: Environmental Approval: July 2019 County) Est. Const. Cost: $757.7M ROW Acquisition Complete: September 2020 Widen existing freeway from four lanes Description: to six lanes with continuous frontage Utility Relocations Complete: September 2022 roads Firm & Key Contact: HDR, Jason Richter 100% Plans: November 2021 TxDOT Project Manager: Nelson Underwood Ready to Let Date: September 2022 Current Activity: Schematic: Schematic approval received on January 31, 2019. Environmental: Public hearing was held on April 4, 2019, at 6:00 p.m. Awaiting environmental clearance. Other: Project is currently funded only for planning. Additional funding will need to be identified for right-of-way acquisition, utility relocation, final PS&E, and construction. A portion of this project has been included in the Clear Lanes application for the I-35/35E/35W project. ROW: Parcel count is approximately 175 in Denton County and 30-40 in Cooke County. City of Denton On-system Projects Update: July 2019 10 I-35W Main Lanes CSJ: 0081-13-050 Schematic Approval: May 2020 From SH 170 (Alliance Boulevard) to Environmental Clearance: Limits: * IH-35E Estimated Construction $441,000,000 ROW Acquisition Completion: * Cost: Widen 4-lane rural to 6-lane urban Description: Utility Relocations Completion: * freeway with ramp relocation Firm & Key Contact: HNTB, Nicole Carillo 100% Plans: * TxDOT Project Manager:Nelson Underwood Ready to Let Date:* Current Activities: Environmental: Anticipate completion of environmental constraints report in March 2020. Schematic: Jacobs made the 60% schematic submittal for the frontage roads project on January 16, 2019. HNTB received the files from Jacobs and beganupdating the main lane schematic. HNTB met with TxDOT and Jacobs on March 5, 2019, to discuss main lanes project and to coordinate on frontage road project. TxDOT is reviewing the possibility of delaying the main lanes project in order to focus on the schematic approval for the frontage road project. HNTB is awaiting traffic from TP&P. HNTB submitted the 60% schematic for main lanes project on April 12, 2019, for use at the VE study. VE study for frontage road and main lanes project was held April 22-25, 2019. VE presentation was made on April 25, 2019. The team has compiled the VE report. Report will then require District approval. Both frontage road and main lane projectsare coordinating design to accelerate the frontage road project. Main lane project is on hold until frontage road project receives schematic approval. Utilities: SUE work has been completed and provided to consultants. City of Denton On-system Projects Update: July 2019 11 I-35W Frontage Roads CSJ: 0081-13-065 Schematic Approval: December 2019 Environmental Clearance: March 2020 From Dale Earnhardt Way to I- Limits: 35E/35W split ROW Acquisition Complete: March 2022 Estimated $295,978,469 Utility Relocations Complete: September 2023 Construction Cost: Project Description: Construct frontage roads 100% Plans: June 2022 Firm: Jacobs, Will Barresi Ready to Let Date: September 2023 TxDOT Contact: Nelson Underwood TxDOT Connect Let Date: September 2025 Current Activity: Utilities: SUE work has been completed and provided to consultants. Schematic: TxDOT held a conference call with TPP regarding traffic; traffic is proceeding. Jacobs is awaiting traffic from TP&P, expected in July 2019. The submittal of 60% schematic was made on January 16, 2019. TxDOT has reviewed and returned the 60% schematic comments to Jacobs. Further schematic work is on hold pending receipt of traffic. VE study for frontage road and main lanes project was April 22-25, 2019. VE presentation was made on April 25, 2019. The team has compiled the VE report. TxDOT continues review of VE report. Report will then require District approval. Public involvement: Public meeting was held on May 16, 2019. ROW:Parcelcount is estimated at 120. City of Denton On-system Projects Update: July 2019 12 US 380 East CSJ: 0135-10-050; 0135-10-057 Schematic Approval: April 24, 2017 0135-10-050: from US 377 to Collin County line Limits: Environmental Clearance: June 29, 2018 0135-10-057: from Loop 288 to US 377 Widen existing roadway from 4/6-lane to Description: 6-lane divided with intersection ROW Acquisition Complete: February 2020 improvements Est. Construction Cost: $121,650,415 Utility Relocations Complete: February 2021 Firm: TranSystems and White Oak Engineers 100% Plans: December 2019 Stephen Endres, Don Vo, Emmanuel TxDOT Project Managers: Ready to Let Date: February 2021 Navarro CSJ: 0135-10-057 CSJ: 0135-10-050 Current Activity: PS&E, CSJ: 0135-10-057 (Loop 288 to US 377): TxDOT design team completed work on 95% plans and submitted for review on May 20, 2019. PS&E, CSJ: 0135-10-050 (US 377 to County Line): Consultant continues work on 95% plans; anticipate submittal in July 2019. ROW: For CSJ: 0135-10-057, there are 24 parcels for acquisition; 11 have been acquired; 2 are in negotiations; 11 are in ED. For CSJ: 0135-10-050, there are 104 parcels for acquisition; 64 have been acquired; and 40 are in ED. Utilities: Utility coordination meeting held on June 6, 2019. TxDOT has requested that utilities have relocation plans completed in July 2019. Utilities are working on design. Utilities in conflict are: CoServ, Suddenlink, AT&T, DISD, Grande, Frontier, Oncor, DME, Atmos, and UTRWD. Funding: For CSJ -050, there are $47.1M in Proposition 1 funds and $14M in STP-MM funds; for CSJ -057, there are $13M in Proposition 1 funds. US 380 has been listed as a project on the 10-year plan with an additional $28.6M. NCTCOG has agreed to cost share the addition of a 10-ft wide side path from Mayhill to the Greenbelt Corridor. City council approved a LPAFA on September 12, 2017, for the 10-foot sidewalk component from Mayhill to the Greenbelt in the amount of $848,874.75. City participation: City is funding 20% local match of NCTCOG funding. City of Denton On-system Projects Update: July 2019 13 Loop 288 2250-00-013 (from I-35 to US 380) / CSJ: Schematic Approval: September 2019 2250-00-014 (from US 380 to I-35W) Environmental Clearance: Limits: From I-35 to I-35W April 2020 Frontage road only: $40M Estimated Construction -013 (including frontage roads): $108M; ROW Acquisition Complete: December 2024 Cost: -014 (including frontage roads): $150M Utility Relocations Description: Construct controlled access freeway April 2026 Complete: Firm & Key Contact: CP&Y, Tom Cochill, Andrea Klocinski 100% Plans: June 2021 TxDOT Project Manager: Nelson Underwood Ready to Let Date: April 2026 Current Status: Environmental: Public meeting was held on March 28, 2019. Schematic: The 90% submittal will be made after receipt of traffic from TxDOT; anticipate receipt of traffic in July 2019. Value engineering study held the week of October 29, 2018. TxDOT provided preliminary VE recommendations on March 29, 2019. Received final results of Value Engineering recommendations on May 9, 2019. VE study report has been reviewed by TxDOT and is being circulated for District approval. Schematics revised to match MTP. Public meeting and 90% submittal and later show both frontage roads with the ultimate Loop 288 main lanes ghosted. Hydraulic reports and bridge layouts are under review by TxDOT. Construction: The northbound frontage road will be constructed first. City of Denton On-system Projects Update: July 2019 14 FM 1515 CSJ: 1951-01-011 Schematic Approval: September 2019 From Bonnie Brae to Masch Branch Environmental Approval: Limits: December 2020 Road Est. Const. Cost: $32,000,000 ROW Acquisition Completed: January 2022 Widen existing 2-lane rural section to a Description: Utility Relocations Completed: December 2022 six-lane divided urban roadway Firm & Key Contact: LTRA, Tyler Martin 100% Plans: November 2021 TxDOT Project Manager: Charles Tapp Ready to Let Date: December 2022 Current Activity: Schematic: LTRA made 60% submittal to TxDOT on December 21, 2018. TxDOT completed review of schematic and provided 60% plan comments to LTRA. Meeting with City of Denton, TxDOT, LTRA, and ITS was held on May 14, 2019, to discuss round-a-bout at Western and addressing Bonnie Brae connectivity. Traffic projection memo resubmitted to TxDOT addressing preliminary comments. Awaiting final approval of traffic projections. Environmental: LTRA submitted the Scope Development Tool to TxDOT for review. LTRA coordinated the environmental document type for the project: Categorical Exclusion. Public hearing is expected to be held in July 2020. ROW footprint has been set for the project, kicking off the environmental documentation process. Effort is underway on multiple environmental technical reports. LTRA is coordinating with TxDOT to schedule a public meeting tentatively in August 2019. City of Denton On-system Projects Update: July 2019 15 FM 1173 CSJ: 1059-01-047 Schematic Approval: August 2019 Environmental Clearance: Limits: From IH-35E to FM 156 July 2020 Feasibility study to widen to 4/6-lane Description: ROW Acquisition Completed: * divided urban road Construction Cost: $44,461,376 Utility Relocations Complete: * Firm & Key Contact: Garver, Nandita Kaundinya 100% Plans: * TxDOT PM: Nelson Underwood Ready to Let Date: * Current Activity: Schematic: Garver has submitted final concept schematic for approval. Environmental: Per Denton County’s request, an EA with environmental studies and additional public involvement for a public hearing have been added to consultant team’s scope of work. TxDOT has provided the NTP for the environmental studies phase. Anticipate start of environmental work in July 2019. Utilities: SUE work from TxDOT has been ordered and is now ongoing. ROW:Garver has received the apparent ROW files. Garver has refined alignments in front of the Dollar General and Sonic to reduce ROW impacts. Other: County sent letter to TxDOT regarding regionally significant, locally funded priority. City of Denton On-system Projects Update: July 2019 16 FM 428 CSJ: * Schematic Approval: * from E. Windsor Drive to W. Sherman Environmental Clearance: Limits: * Drive/proposed Outer Loop Description: * ROW Acquisition Completed: * Construction Cost: * Utility Relocations Complete: * Firm: * 100% Plans: * Key Contact: Pritam Deshmukh Ready to Let Date: * Current Activity: Corridor Study: HDR prepared the corridor study and submitted to the city on January 24, 2019. The study evaluated traffic impacts along the corridor with respect to impact of growth in and around the city and provided build and no-build options. Michael Morris is interested in partnering – limited access facility. City of Denton On-system Projects Update: July 2019 17 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Legislation Text File #:ID 19-1793,Version:1 AGENDA CAPTION Receive a report from City of Denton staff and hold a discussion regarding the projects included in the proposed 2019 City of Denton bond program. City of DentonPage 1 of 1Printed on 8/2/2019 powered by Legistar© City of Denton City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Office CFO: Antonio Puente, Jr DATE: August 5, 2019 BACKGROUND City Council approved a resolution establishing the Special Citizens Bond Advisory Committee on April Consider the previously presented projects in the bond program: o Public safety facilities o Major roadway projects o Local streets improvements o Streetlights o Sidewalks o Parks and Open Space The Committee met eight times beginning May 30 to review project information from staff and formulate their recommendation to the City Council. At their July 25 meeting, the Committee made a recommendation of projects, total funding amounts, and public art inclusion in the 2019 bond program. Below are recommendations for each proposition and total program funding from the Committee. After voting on each project separately, the Committee unanimously approved the recommendation. SCBAC Recommendation Proposition Bond Cost Public Safety Facilities Proposition $ 61,900,000 Streets Improvements Proposition $ 154,000,000 Park Improvements Proposition $ 5,619,000 Total Bond Program Recommendation $ 221,519,000 At their August 1, 2019 work session, the City Council provided further direction on the proposed 2019 bond program. Council recommended breaking the bond program out into four propositions so that voters could consider public art separately and to allow more flexibility for all public art funds are used. City Council also asked staff to provide additional information on the Hickory Creek and Ryan Road projects. Staff is currently compiling the requested information and will provide updates at the August 5 meeting. At their August 6 work session, the City Council will further discuss the proposed 2019 bond program, followed by a public hearing during the City Council meeting to solicit public feedback. The current plan is for City Council to consider calling the November 5 bond election at their August 13 meeting. The last day to call the election is August 19. Current Considerations for Bond Program Proposition Bond Cost Public Safety Facilities Proposition $ 61,900,000 Streets Improvements Proposition $ 154,000,000 Park Improvements Proposition $ 5,000,000 Public Art $ 619,000 Current Proposed Bond Program $ 221,519,000 EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 2019 Bond Program Presentation Respectfully submitted: David Gaines Director of Finance