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SECTION 2. The City Manager shall act as the City's authorized official, with the power
to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency.
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SECTION 5. This R e s o 1 u t i o n shall become effective immediately upon its passage and
approval.
The motion to approve this Resolution was made by ��/c� .�S/i4�1/ and seconded by
/� �G y�/?,/Cy-C�S, ____ ' this Resolution was passed and approved by the following
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vote � - Q� :
Mayor Chris Watts:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay
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✓
✓
✓
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Abstain Absent
PASSED AND APPROVED this the ��� day of ��',��'-� , 2019�,
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
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CHRIS '+�� ���MAYOR
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U.S. Department of Justice
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Office of the Assistant Attorney General Washing�on, D,C. 20531
September 19, 2019
Mr. Todd Hileman
City of Denton
601 East Hickory Suite #E
Denton, TX 76205-4305
Dear Mr. Hileman:
On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs has
approved your application for funding under the FY 19 National Sexual Assault Kit Initiative (SAKI) in the amount of
$499,890 for City of Denton.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Ludmila Hago, Program Manager at (202) 598-9104; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
�� �
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Katharine T. Sullivan
Principal Deputy Assistant Attomey General
Enclosures
September 19, 2019
Mr. Todd Hileman
City of Denton
601 East Hickory Suite #E
Denton, TX 76205-4305
Dear Mr. Hileman:
U.S. Department of Justice
Office of Justice Programs
Office of Civil Rights
Washrngton, DC 20531
Congratulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office
of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of
the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with OJP and other DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/Ci vi IRightsRequirements.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
perntit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2)
submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscriminatior.
responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know.
Sincerely,
�^'�`��""� ei�• G�
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
U.S. Department of Justice
Office of Justice Programs
��� �� ' Bureau of Justice Assistance Grant P^cE i oF ib
�....�.. .. ...... ... ...... .....2.. ......... ..... ... ....... .. ...�m �m.. — ..�.�.�... .. .
1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2019-AK-BX-0026
City of Denton � - --- ..... ... . ........... ....
601 East Hickory Suite #E 5. PROJECT PERIOD: FROM ]0/Ol/2019 TO 09/30/2022
Denton, TX 76205-4305
BUDGETPERIOD:FROM ]0/O]/2019 TO 09/30/2022
�....,� ....__ . _ . __ _ _______ _____. __ -- . ..... ....
6. AWARD DATE 09/19/2019 7. ACTION
... ....... ... ..... ..... ....��.m.......... ,.,,...... .�....................,.
2a. GRANTEE IRSNENDOR NO. 8. SUPPLEMENT NUMBER Initial
756000516 00
_.......�_ ..., ........, ........,
2b. GRANTEE DUNS NO.
071380190 9. PREVIOUS AWARD AMOUNT S 0
............ , ....... .......... . ......, ,.......... .,......... . .. ,. .. .� , , , , m,, ______._______ ___ ______ ------- . , ....... . �
3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 499,890
Justice for Sexual Assault Survivors �.._._._........._ ........................................���n.n.�_...................------- .
I I. TOTAL AWARD $ 499,890
,�......_._._ ..............................................._�_______._._.___.....................................___.....__..�.....__.. .....-- -- ................................................��.........,.,.�............----•.
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECI' TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR G������ ���75�7��,� ����������������� ��
-- — ----
RANT
This project is supported under FY19(BJA - Sexual Assault Kit Initiative) Pub. L. No. I 16-6, 133 Stat 13, I 14
__...._
— — — _—
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.833 - National Sexual Assault Kit Initiative
I5. METHOD OF PAYMENT
GPRS
....... .,. .. � .._ _ ._
��� iYlMNi rlll'���1" IIii11VN� I I i �I�il� GRANTEE ACCEPTANCE
�. ...' ....... .........m.......�..�. AGENCYAPPROVAL ... ..........m........... ..m..............� .....���....�.m. ., m.m�.:__________________
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL I8. TYPED NAME AND TITLE OF AUTHOItIZED GRANTEE OFFICIAL
Katharine T. Sullivan Todd Hileman
Principal Deputy Assistant Attomey General City Manager
17. Sl.. � __________ . _ � �...m.__ __ .. m...__.. ....._ .................... ____ ___—_— --- ....,
GNATURE OF APPROV[NG OFFICIAL �19. �'�l� ��rY,TURE �° �,k i I��ti 9�'I? �,'�f 2ECIPIENT OFFICIAL 1 Fr'�, 1"±t"� N I:'
1�i� �; � �� " e ,,,m.. , ._ , , ��� �d � �re
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' AGENCY USE ONLY
20 ACCOUNTING CLASSIFICATION CODES. ...... ... 21.�� .................... ..............................w..�.�....._�_ --��---_.....:....
UAKUGT0470
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB, POMS AMOUNT
X B AK 80 00 00 499890
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
� Office of Justice Programs
� Bureau of Justice Assistance
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PROJECT NUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
1. Requirements of the award; remedies for non-compliance or for materially false statements
PAGE 2 OF 16
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award. By signing and accepting this award on behalf of the recipient, the authorized recipient
official accepts all material requirements of the award, and specifically adopts all such assurances or certifications as if
personally executed by the authorized recipient offcial.
Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or an assurance or certification related to conduct during the award period -
- may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
The U.S. Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2019 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200333.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
�� Bureau of Justice Assistance
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........�....,...._ ___ .__ _._ _.....�� _______
PR07ECTNUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDlTIONS
3. Compliance with DOJ Grants Financial Guide
PAGE 3 OF 16
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement.° The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipienYs acceptance of the award. Successful completion of such a training on or after January 1, 2017, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2017, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition
include a session on grantfraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(fl, and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
OJP FORM 4000/2 (REV. 4-88)
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U.S. Department of Justice
Office of Justice Programs
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PROJECT NUMBER 2019-AK-BX-0026 m mm,,,m m-m Am m m�-_
AWARD CONTINUATION
SHEET
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AWARD DATE 09/19/2019
SPEClAL CONDITIONS
7. Requirement to report potentially duplicative funding
PAGE 4 OF 16
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM,
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
OJP FORM 4000/2 (REV. 4-88)
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Office of Justice Programs
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PROJECT NUMBER ���� 2019 AK �B���� ����������������� ��������
X-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
9. Employment eligibility verification for hiring under the award
PAGE 5 OF 16
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both--
(1) this award requirement for veri6cation of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be noti�ed of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipienYs monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper
E-Verify procedures, including in the event of a"Tentative Nonconfirmation" or a"Final Nonconfirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northem Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
OJP FORM 4000/2 (REV. 4-88)
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U.S. Department ofJustice
Office of Justice Programs
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PROJECT NUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
PAGE 6 OF 16
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify
website (https://www.e-verify.govn or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-
Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
10. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (I) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant-funded program or activity, or (2) uses or operates a"Federal information system" (OMB
Circular A-130). The recipienYs breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
11. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a"subaward" (and therefore does not consider a procurement
"contracY').
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
OJP FORM 4000/2 (REV. 4-88)
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U.S. Department of Justice
Office of Justice Programs AWARD CONTIP
�'�, �' Bureau of Justice Assistance 5HEET
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PROJECTNUMBER 2� �.�.� .... . ...�. '� -_._________
19-AK-BX-0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
13. Unreasonable restrictions on competition under the award; association with federal government
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal govemment
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200300 (requiring
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on
firms in order for them to qualify to do business" and taking °[a]ny arbitrary action in the procurement process") -- no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
behalf of (or in providing goods or services to or on behalf o fl the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work,
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
OJP FORM 4000/2 (REV. 4-88)
��
U.S. Department of Justice
� ' Office of Justice Programs
� "� gureau of Justice Assistance
� ���
...... . ... . . .... ......... ..........ww......................... ........
PROJECTNUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
PAGE S OF 16
14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
15. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here.
16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) goveming the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
17. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
18. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/ImplemenbTrainingPrinciplesForGrantees-Subgrantees.htm.
OJP FORM 4000/2 (REV. 4-88) „��
U.S. Department of Justice
Office of Justice Programs
� " Bureau of Justice Assistance
"�w�,.��v"" �
PROJECT NUMBER..........� � � � �..� ...........................................................�..,��__-
019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
19. Effect of failure to address audit issues
PAGE 9 OF I6
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
20. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OV W, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (cunently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part
38, under e-CFR "current" data.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
� Office of Justice Programs
� � Bureau of Justice Assistance
��^ ,u ���.,
.PROJECT.N..��.... .� .......................................
UMBER 2019-AK-BX-0026
24. Restrictions on "lobbying"
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
PAGE l0 OF 16
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enacrinent, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
25. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2019)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
26. Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile
directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
� Office of Justice Programs
�� Bureau of Justice Assistance
�� . �
.PROJECT�NUMBE..,..��......����....m ................................._.....---- �-�---........
R 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
27. Restrictions and certifications regarding non-disclosure agreements and related matters
PAGE I1 OF l6
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it leams or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption o fl such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgranY'), procurement contract, or subcontract under a procurement contract) either
requires or has required intemal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notifed that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption o fl such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
Office of Justice Programs
� Bureau of Justice Assistance
,w
� ���„�
�P�.�ROJECTW�W .................�.,..,....,....,.....,.,..,......... __......,,.............�.......................
�������������������������� NUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARDDATE 09/]9/2019
SPECIAL CONDITIONS
28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
PAGE 12 OF 16
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
29. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging V✓hile Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
30. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, cunently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concems with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
31. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
32. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
33. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
OJP FORM 4000/2 (REV. 4-88)
U.S. Department of Justice
µ�,;
Office of Justice Programs AWARD CONTIr
� �' Bureau of Justice Assistance SHEET
"�"' � � Grant
PROJECTNUMBER 2019—AK_g....,,,.., ..........�.. ., , ...__--- _........,, .... .. . m,.�__�
X-0026 AWARD DATE 09/19/2019
SPECIAL CONDITIONS
34. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
35. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
36. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
37. Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and inevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or othenvise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions
of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
OJP FORM 4000/2 (REV. 4-88)
,��,e ' �
U.S. Department of Justice
Office of Justice Programs
�� ' Bureau of Justice Assistance
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� s��mr�"
�.....�..,��. _...—..- --._ ..... .. .. ....................................... �..�...�.._
PROJECT NUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAG CONDITIONS
PAGE 14 OF ] 6
38. Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component],
Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its
components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may
be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the
statement.
39. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web-based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or governmenYs
expense, shall contain the following statements: "This project was supported by Grant No. 2019-AK-BX-0026
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the DepaRment of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
40. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
41. Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request.
42. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk
grantee; or termination of an award(s).
OJP FORM 4000/2 (REV. 4-88)
����
U.S. Department ofJustice
Office of Justice Programs AWARD CONTIr
� "�„� Bureau of Justice Assistance SHEET
�
""�`""� Grant
PROJECTNUMBER 2019-AK-BX�0026���������������������������������������������������������� AWARDDATE 0�����������
9/19/2019
SPECIAL CONDITIONS
43. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF-425) and semi-annual
performance reports through GMS (https://grants.ojp.usdoj.gov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (https://bjapmt.ojp.govn. For more detailed
information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
44. The recipient may not obligate, expend or draw-down more than 25% of the total eligible award amount until a
completed inventory and/or certifcation of a completed inventory has been provided to BJA. BJA will review the
inventory documentation to ensure that it contains a detailed and descriptive list of Sexual Assault Kits (SAKs),
containing information such as, but not limited to: item identifers, quantity, and location of the item. Once BJA has
reviewed and approved the grant recipienYs certification or certificate thereof, a Grant Adjustment Notice (GAN) will
be issued removing this special condition.
45. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance o� either this OJP award or
any other grant, cooperative agreement, or procurement contract from the federal govemment. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
46. Withholding of funds: NEPA environmental assessment
The recipient agrees not to obligate, expend, or draw down any award funds until the program office has verified that
the recipient has submitted all necessary documentation required to comply with the Department of Justice Procedures
for Implementing the National Environmental Policy Act found at 28 CFR Part 61 and a Grant Adjustment Notice has
been issued removing this condition.
47, The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs
only, in an amount not to exceed $15,000, for the sole purpose of attending a required OJP conference associated with
this grant award. The grantee is not authorized to incur any additional obligations, or make any additional expenditures
or draw downs until the awarding agency and the Office of the Chief Financial Ofiicer (OCFO) has reviewed and
approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove
this special condition.
48. Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant
Adjustment Notice (GAN) informing the recipient of the approval.
OJP FORM 4000/2 (REV. 4-SS)
U.S. Department of Justice
� Office of Justice Programs
� Bureau of Justice Assistance
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PROJECT NUMBER 2019-AK-BX-0026
AWARD CONTINUATION
SHEET
Grant
AWARD DATE 09/19/2019
SPECIAL CONDITIONS
49. Withholding of funds: Disclosure of pending applications
PAGE 16 OF 16
The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager
for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative
statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed
instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any
supplemental information it may request, (3) the recipient has made any adjustments to the award that OJP may require
to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment),
(4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any
necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and
(5) a Grant Adjustment Notice has been issued to remove this condition.
50. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received and approved the required application attachment(s) and has issued a Grant Adjustment Notice
(GAN) releasing this special condition.
The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation goveming "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Trearinent Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www. ojp.gov/about/ocr/equal_fbo.htm.
OJP FORM 4000/2 (REV. 4-88)
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CJ.S. Department of Justice
� �� Offce of Justice Programs
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Bureau ofJusticeAssistance
Washinglon, D,C 2053/
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Denton
Awards under this program will be used to (1) plan or implement a coordinated community response ensuring a
just resolution of the evidence found in previously unsubmitted SAKs; or (2) identify, collect, and profile the DNA
of samples from convicted offenders who should have samples in CODIS, but from whom samples were not
collected or submitted to a testing lab. Funded projects may involve the use of chemicals as part of the response to
unsubmitted SAKs. Grant-funded projects involving the use of chemicals are subject to the National
Environmental Policy Act and related federal environmental impact review requirements, hereafter referred to as
NEPA. The scope of the proposed project is such that it may not qualify for a categorical exclusion as contained
Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. As such, prior to initiation of the project, the
grantee will need to complete a checklist regarding the proposed use of chemicals in the project, and may need to
complete an Environmental Assessment (EA) and/or an Environmental Impact Statement (EIS). For more
information on NEPA requirements, including which projects may qualify for Categorical Exclusions, and the
preparation of an EA or an EIS, please see https://www.bja.gov/Funding/nepa.html.
U.S. Department of Justice GRANT MANAGER'S MEMORANDUM, PT. I:
. Officc of7us[icc Programs PROJECT SUMMARY
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�, „�,,,�„ Grant
----- ........,,.. __...... .... ... __... -----_____
PROJECT NUMBER
PAGE I OF I
20 I 9-AK-BX-0026
'This ro'cct is su ortcd undcr FY19 B.J.........m....�� ... .............� .._.-- ----- . .,..,..,..,..,...._. ............._ ---- ........______
p� pp ( A- Scxual Assault Kit Initiativc) Pub. L, No, 1 16 6, 133 Stat 13, I 14
I.�STA�...,,�.�. ...� .......................... _.... .......� .. ,�������....... ...... .,..�,,,
FF CONTACT (Name & tclephonc number) 2. PROJECT DIRECTOR (Namc, address & tclephone number)
Ludmila Hago Elisa Howcll
(202) 598-9104 Projcct Managcr of Policy Dcvclopmcnt
215 E. McKinncy Strcct
S[c 100
Dcnton, TX 76201
(940)349-7948
..._ ... ..... _ � � � ., .....n.���n. _..... . ........ ... .._ _......� ......... � .....
3a. TITLE OF THE PROGRAM ' 3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
Catcgory 2: SAKI for Small Agencics (fcwcr than 250 sworn officcrs)
4. TITLE OF PROJECT
Jus[icc for Scxual Assault Survivors
..., .__-- ---- ........ .._ .............w.__ ,�....... . ........ .. ...... ...... ... ........
5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE
City of Dcnton
601 East Hickory Suite #E
Dcntan, TX 76205-4305
------ ..... ................... ........m„�n,�.,.,. .. ---- ......__ ... ....... �.....-- .... .. . ..,............. �..........
7. PROGRAM PERIOD 8, BUDGET PERIOD
FROM: l0/01/2019 TO: 09/30/2022 FROM: 10/01/2019 TO: 09/30/2022
. ..., __ _ ... ......... .. ............_______ �.,....,... ..�............
9, AMOUNT OF AWARD 10, DATE OF AWARD
$ 499,890 09/ I 9/2019
.....I.l.....SECOND YEAR'S BUDGET _ � ... . 12. S�____________ ------� .......... .............. -
....
ECOND YEA2'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD � l4. THIRD YEAR'S BUDGET AMO
UNT
..�......�._____________—_________ ----................-- ... , ...................___________ ----- .................... ...�- ---- ---...
S. SUMMARY DESCRIPT[ON OF PROJECT (Scc instnictian on revcrsc)
Thc National Scxual Assault Kit Initia[ivc (SAKI) supports thc DcpartmcnYs criminal justice prioritics of rcducing violcnt crimc and supporting law cnforccmcnt
officcrs and prosccutors by: (1) providing jurisdictions with resourccs to address scxual assault kits (SAKs) in thcir custody that have not bccn submittcd to a
forcnsic laboratory for tcsting wi[h Combincd DNA Indcx Systcm (CODIS)-cligiblc DNA mcthodologics; (2) improving invcstigation and prosccution in
conncction with cvidcncc and cascs resulting from thc tcsting proccss; and (3) providing sitcs with resourccs to collcct DNA samples from qualifying individuals
who should havc a samplc in CODIS (bascd on thc typc and timc of thc offcnsc in rclation to applicablc statc law), but from whom a samplc has ncvcr bccn
collcctcd or submitred to a laboratory for [csting. In addition, SAKI will providc imcstigators with assistancc in how to morc cffcctively qucstion subjccts, which
could provide stronger investigativc Icads and build strongcr prosccutorial cases, which in him could hclp solve more crimcs.
The FY 2019 National SAKI Program wil I providc fimds to rccipicnts to implement or enhance the comprchcnsive BJA modcl to address the issucs that undcrlinc
OJP FORM 4000/2 (REV. 4-88)
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