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HomeMy WebLinkAbout2020-02-04 Agenda with BackupCity Council City of Denton Meeting Agenda City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room & Council Chambers1:00 PMTuesday, February 4, 2020 WORK SESSION BEGINS AT 1:00 P.M. IN THE WORK SESSION ROOM REGULAR MEETING BEGINS AT 6:30 P.M. IN THE COUNCIL CHAMBERS After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, February 4, 2020 at 1:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports Receive reports, hold discussions, and give staff direction on the following with respect to Green Tree Estates: 1.Actions taken, and expenditures made, by the City in accordance with the Mayor’s Declaration of Disaster dated November 13, 2019 and Ordinance No. 19-2784; 2.Existing site conditions; 3.Code compliance observations, issues, and resolutions; 4.Water, wastewater, road, and drainage infrastructure improvement options; and 5.Alternative housing solutions for the residents. ID 20-259A. Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Presentation.pdf Exhibit 3 - Letter to Green Tree Estates Summarizing Dec. 10 Council Direction.pdf Attachments: Receive a report, hold a discussion and give staff direction regarding the Pay As You Go prepaid metering program. ID 20-149B. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Attachments: Receive a report, hold a discussion, and provide staff direction regarding updating the ID 20-342C. Page 1 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda existing "Denton Municipal Electric - Energy Risk Management Policy". Exhibit 1: Agenda Information Sheet Exhibit 2: Risk Policy Presentation Exhibit 3: Proposed Updated Risk Management Policy (clean copy) Exhibit 4: Redline of Proposed Updated Risk Management Policy Attachments: Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. 1. Closed Meeting: Deliberations regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff, discuss, deliberate, and provide staff with direction pertaining to the potential acquisition of real property interests located at 909 North Loop 288, in the City of Denton, Denton County, Texas, where the deliberation of same in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in negotiations or potential litigation. ID 20-299A. Deliberations Regarding Certain Public Power Utilities: Competitive Matters - Under Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas Government Code, Section 551.071. Receive a presentation from staff regarding public power competitive and financial matters about the risks of wholesale energy supply and risk management plans, hedge plans, and strategies as each relates to the DME electric power and gas portfolio; discuss, deliberate, and provide direction to staff regarding the same. Consultation with the City’s attorneys regarding legal issues associated with the above matters where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. ID 20-343B. Deliberations regarding Personnel Matters - Under Texas Government Code Section 551.074. Deliberate and discuss the evaluation, duties, discipline, procedures, and contracts of the ID 20-321C. Page 2 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda City Auditor. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the ‘Public Power Exception’). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Regular Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. _________________________________________________________________________________ REGULAR MEETING OF THE CITY OF DENTON CITY COUNCIL AT 6:30 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, 215 E. MCKINNEY STREET, DENTON, TEXAS AT WHICH THE FOLLOWING ITEMS WILL BE CONSIDERED: 1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag “Honor the Texas Flag – I pledge allegiance to thee, Texas, one state under God, one and indivisible.” 2. PROCLAMATIONS/PRESENTATIONS 3. PRESENTATION FROM MEMBERS OF THE PUBLIC A. Review of procedures for addressing the City Council. B. Reports from members of the public shall be received through the following two (2) methods. A total of up to seven (7) speakers are permitted to provide public comment and may include any combination of prior registration and open microphone speakers. 1) Pre-registration. This section of the agenda permits any person who has registered in advance to make a citizen report regarding a public business item he or she wishes to be considered by the City Council. Each speaker is allowed a maximum of four (4) minutes to present their report. At the conclusion of each report, the City Council may pose questions to the speaker or may engage in discussion. If the City Council believes that a speaker's report requires a more detailed review, the City Council will give the City Manager or City Staff direction to place the item on a future work session or regular meeting agenda and advise staff as to the background materials to be desired at such meeting. Suzi Rumohr regarding crossing safety on arterial roadways. (Part 1)ID 20-348a. Daniel Krutka regarding crossing safety on arterial roadways. (Part 2)ID 20-355b. Page 3 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda 2) Open Microphone. This section of the agenda permits any person who has not registered in advance for a citizen report to make comments about public business items not listed on the agenda. Each speaker is allowed a maximum of four (4) minutes to present their report. Such person(s) must file a "Blue Card" requesting to speak during this period prior to the calling of this agenda item. During open microphone reports under this section of the agenda, the Council may listen to citizens speak. However, because notice of the subject of the open microphone report has not been provided to the public in advance, the Texas Open Meetings Act limits any deliberation or decision by the Council to: a proposal to place the item on a future agenda; a statement of factual policy; or a recitation of existing policy. Council Members may not ask the open microphone speakers questions or discuss the items presented during open microphone reports. NOTE: If audio/visual aids during presentations to Council are needed, they must be submitted to the City Secretary 24 hours prior to the meeting. 4. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute an Amendment to the lease agreement with Rail Yard Partners, Ltd., for office space at 608 East Hickory Street, Suite 130, to include an early termination option; and providing an effective date. ID 20-138A. Exhibit 1 - AIS Exhibit 2 - Ordinance - Early Termination Option-Signed Exhibit 3 - SOS Mgmt Page-Rail Yard Partners Ltd Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with HACH Company, for the purchase of various items for the municipal laboratory, water production, water reclamation, and wastewater collection departments, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 6898 - awarded to HACH Company, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $300,000). The Public Utilities Board recommends approval (7 - 0). ID 20-232B. Exhibit 1- Agenda Information Sheet Exhibit 2 - Ordinance and Contract Attachments: Page 4 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Patterson Equipment Company, LLC, which is the authorized distributor for Subsite, LLC, through the Buy Board Cooperative Purchasing Network Contract # 593-19, for parts and labor cost, maintenance and spare components for the CCTV video inspection units for the Water Utilities Department; providing for the expenditure of funds therefor; and providing an effective date (File 7276 - awarded to Patterson Equipment Company, LLC, in the three (3) year not-to-exceed amount of $150,000). The Public Utilities Board recommends approval (7 - 0). ID 20-233C. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Sheet Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with ITW, dba E.H. Wachs, through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the acquisition of two (2) Water Valve Maintenance Skids for the Water Distribution Department; providing for the expenditure of funds therefor; and providing an effective date (File 7242 - awarded to ITW, dba E.H. Wachs, in the amount of $161,879.66). The Public Utilities Board recommends approval (7 - 0). ID 20-239D. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quote Exhibit 3 - Ordinance Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Daktronics, Inc., through the Buy Board Cooperative Purchasing Network Contract # 592-19, for the replacement of outdated scoreboards at City of Denton outdoor athletic facilities; providing for the expenditure of funds therefor; and providing an effective date (File 7275 - awarded to Daktronics, Inc., in the amount of $133,726). ID 20-241E. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Quote Exhibit 3 - Ordinance Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with WWatertech, Inc., for the purchase of equipment, parts, supplies and services used by the Water Production department to operate and maintain the City of Denton Ray Roberts Water Treatment Plant, which is the sole provider of these items, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7291 - awarded to WWatertech, Inc., in the not-to-exceed amount of $92,357.94). ID 20-298F. Page 5 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Contract Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Elements of Architecture, Inc., for an independent representative for the Development Services Design Build Renovation Project, located at 401 N. Elm for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (File 7226 - Professional Services Agreement awarded to Elements of Architecture, Inc., in the not-to-exceed amount of $106,375). ID 20-349G. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Evaluation Sheet Exhibit 3 - Ordinance and Contract Attachments: 5. ITEMS FOR INDIVIDUAL CONSIDERATION Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Rangeline Pipeline Services, LLC, and Forterra Pipe & Precast, LLC, for various types of pipe for water line construction and repair, concrete cylinder pressure pipe, standard and emergency repair services for water reinforced concrete cylinder pipe, reinforced concrete pipe and various drainage appurtenances such as box culverts, safety end treatments for reinforced concrete pipe for the Water Utilities, Streets and Drainage Departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 7195 - awarded to the lowest responsive bidder for each line item for three (3) years, with the option for two (2) additional one (1) year extensions, for a Large Diameter Water Pipe and Repair Services contract awarded to Rangeline Pipeline Services, LLC, in the total five (5) year not-to-exceed amount of $7,356,716.20, and a Large Diameter Reinforced Concrete Drainage Pipe and Appurtenances contract awarded to Forterra Pipe & Precast, LLC, in the total five (5) year not-to-exceed amount of $11,887,787.40). The Public Utilities Board recommends approval (7 - 0). ID 20-234A. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contracts Exhibit 5 - Presentation Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 1 to the contract between the City of Denton and Quality Excavation, LLC, for the Hinkle and Windsor Paving and Drainage Project (Magnolia PH II); providing for the expenditure of funds therefor; and providing an effective date (IFB 6902 - Change Order No. 1 in the not-to-exceed amount of $518,744.21 for a total contract award aggregated to $6,746,003.21). The Public Utilities Board recommends approval (7 - 0). ID 20-235B. Page 6 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Original Ordinance and Contract Exhibit 4 - Ordinance and Change Order 1 Exhibit 5 - LTD Conversion to LLC Exhibit 6 - Presentation Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Anixter, Inc., for the supply of Electric Utility Pad-Mounted Switchgear for the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 7126 - awarded to Anixter, Inc., in the four (4) year not-to-exceed amount of $8,000,000). ID 20-236C. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - Presentation Exhibit 4 - Ordinance and Contract Attachments: Consider adoption of an ordinance ordering an election to be held in the City of Denton, Texas, on May 2, 2020 and, if a runoff election is required, on June 13, 2020, for the purpose of electing Council Members to Places 5 and 6 and electing a Mayor to Place 7 of the City Council of the City of Denton, Texas; prescribing the time and manner of the conduct of the election to be in accordance with joint election agreement and contract for election services with the Election Administrator of Denton County; providing a severability clause; providing an open meetings clause; and providing an effective date. ID 20-264D. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance & Exhibits - Updated 02/04/20 Exhibit 3 - Presentation - General & Special Elections for May 2, 2020 - Updated 02/04/20 Attachments: Consider adoption of an ordinance ordering a special election to be held in the City of Denton, Texas, on May 2, 2020 and, if a runoff election is required, on June 13, 2020, to fill a vacancy in Districts 1 and 2 for the unexpired term ending in May, 2021 for the purpose of electing Council Members to Districts 1 and 2 of the City Council of the City of Denton, Texas; prescribing the time and manner of the conduct of the election to be in accordance with joint election agreement and contract for election services with the Election Administrator of Denton County; providing a severability clause; providing an open meetings clause; and providing an effective date. ID 20-265E. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance & Exhibits - Updated 02/04/20 Exhibit 3 - Presentation - General & Special Elections for May 2, 2020 - Updated 02/04/20 Attachments: Consider an ordinance of the city of Denton, a Texas home-rule municipal corporation, extending the effective period of the declaration of disaster concerning green tree estates, a subdivision located within the limits of the city, to May 22, 2020; authorizing the ID 20-293F. Page 7 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda continued expenditure of amounts not to exceed $100,000 during this extended period as authorized by city council on November 15, 2019; and, providing an effective date. Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Extension of Green Tree Estates Disaster Period Ordinance.pdf Exhibit 3 - Declaration of Disaster for Green Tree Estates Subdivision.pdf Exhibit 4 - Nov 15, 2019 Declaration of Disaster Extension Ordinance.pdf Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Wartsila North America, Inc., for the purchase of major overhaul parts for the electric generating equipment at the Denton Energy Center, which is the sole provider of this equipment, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7246 - awarded to Wartsila North America, Inc., in the not-to-exceed amount of $2,028,967.43). The Public Utilities Board recommends approval (7 - 0). ID 20-350G. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Exhibit 3 - Ordinance and Contract Attachments: 6. PUBLIC HEARINGS(S) Hold a public hearing and consider voluntarily annexing approximately 131.94 acres of land, generally south of Allred Road and west of Fort Worth Drive by the City of Denton, Denton County, Texas. THIS ITEM IS BEING POSTPONED TO THE FEBRUARY 18, 2020 MEETING. A20-0001A. Exhibit 1 - Agenda Information SheetAttachments: 7. ITEMS FOR INDIVIDUAL CONSIDERATION - CONTINUED Conduct the first of two readings of an ordinance of the City of Denton for a voluntary annexation of 131.94 acres of land more or less, generally south of Allred Road and west of Fort Worth Drive by the City of Denton, Denton County, Texas. THIS ITEM IS BEING POSTPONED TO THE FEBRUARY 18, 2020 MEETING. A20-0001aA. Exhibit 1 - Agenda Information SheetAttachments: 8. PUBLIC HEARINGS Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, approving a Specific Use Permit to allow for a multi-family dwelling use on an approximately 15.34 acres of land, generally located on the northwest corner of Duchess Drive and Loop 288, in the City of Denton, Denton County, Texas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing for severability; and establishing an effective date. The Planning and Zoning Commission S19-0012dA. Page 8 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda recommended denial (4-3). THIS ITEM WAS POSTPONED FROM THE JANUARY 7, 2020 CITY COUNCIL MEETING PER THE APPLICANT’S REQUEST. (S19-0012d, Denton Grove Apartments, Julie Wyatt) Exhibit 1 - Agenda Information Sheet Exhibit 2 - Staff Analysis Exhibit 3 - Site Location Map Exhibit 4.1 Zoning Map (2002) Exhibit 4.2 Zoning Map (2019) Exhibit 5 - Future Land Use Map Exhibit 6 - Proposed Site Plan Exhibit 7 - Proposed Landscape Plan Exhibit 8 - Sample Building Elevations Exhibit 9 - LLC Members List Exhibit 10 - Notification Map and Responses Exhibit 11 - Resolution of No Objection – Affordable Housing Tax Credits Exhibit 13 - December 11, 2019 Planning and Zoning Commission Meeting Minutes Exhibit 14 - Draft Ordinance Attachments: Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code; specifically, amending Section 5.3.6E, Use Specific Standards for Low-Impact Manufacturing; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; and providing a severability clause and an effective date. The Planning and Zoning Commission recommends approval 7-0. (DCA19-0025a, Low-Impact Manufacturing, Ron Menguita) DCA19-0025 a B. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Staff Analysis Exhibit 3 - Draft Ordinance Exhibit 4 - Presentation Attachments: Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code; specifically, renaming all references from Administrative Criteria Manual, Application Criteria Manual, Site Design Criteria Manual, Construction Criteria Manual, and Environmentally Sensitive Areas Criteria Manual to Development Handbook; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; and providing a severability clause and an effective date. The Planning and Zoning Commission recommends approval 7-0. THIS ITEM HAS BEEN WITHDRAWN. (DCA19-0026a, Development and ESA Handbooks, Ron Menguita) DCA19-0026 a C. Exhibit 1 - Agenda Information SheetAttachments: Hold a public hearing and consider approval of an ordinance of the City of Denton, Texas, amending and overlay district and approving an amendment to the First United Church Special Sign District for 4.141 acres of land which is located at 201 S. Locust SD19-0001bD. Page 9 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda Street and platted as Lot 1R, Block 23, Original Town of Denton Addition, in the City of Denton, Denton County, Texas; Providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing a severability clause and an effective date. The Planning and Zoning Commission recommended approval (7-0). (SD19-0001, First United Methodist Church Special Sign District, Cindy Jackson) Exhibit 1 - Agenda Information Sheet Exhibit 2 - Staff Analysis Exhibit 3 Site Location Map Exhibit 4, Current Zoning Map Exhibit 5 Future Land Use Map Exhibit 6 Ordinance No. 2010-016 Exhibit 7 Ordinance No. 2012-317 Exhibit 8 Notification Map and Responses Exhibit 9 Site Photos Exhibit 10 Staff Presentation Exhibit 11 Planning and Zoning Commission Meeting Minutes Exhibit 12 Draft Ordinance Attachments: Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code Subchapter 5, “Use Regulations,” related to specific use permit requirements and use-specific standards for Temporary Concrete or Asphalt Batching Plants in all zoning districts; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing a severability clause and an effective date. (DCA19-0027a, Temporary Batch Plants, Hayley Zagurski) DCA19-0027 a E. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Staff Analysis Exhibit 3 - Draft Redline of Subchapter 5 Exhibit 4 - Presentation Exhibit 5 - Signed Ordinance Exhibit 6 - Draft Ordinance Exhibit A Attachments: Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code; specifically, amending Section 7.9.6D.2 related to location of parking areas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; and providing a severability clause and an effective date. The Planning and Zoning Commission recommends approval 7-0. (DCA19-0028a, Location of Parking Areas, Ron Menguita) DCA19-0028 a F. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Staff Analysis Exhibit 3 - Draft Ordinance Exhibit 4 - Presentation Attachments: Page 10 Printed on 2/5/2020 February 4, 2020City Council Meeting Agenda 9. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the 31st day of January, 2020 at ___________________ __________________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 11 Printed on 2/5/2020 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-259,Version:1 AGENDA CAPTION Receive reports, hold discussions, and give staff direction on the following with respect to Green Tree Estates: 1.Actions taken,and expenditures made,by the City in accordance with the Mayor’s Declaration of Disaster dated November 13, 2019 and Ordinance No. 19-2784; 2.Existing site conditions; 3.Code compliance observations, issues, and resolutions; 4.Water, wastewater, road, and drainage infrastructure improvement options; and 5.Alternative housing solutions for the residents. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Manager’s Office CM/ DCM/ ACM: Mario Canizares, Deputy City Manager DATE: Feb. 4, 2020 SUBJECT Receive reports, hold discussions, and give staff direction on the following with respect to Green Tree Estates: 1. Actions taken, and expenditures made, by the City in accordance with the Mayor’s Declaration of Disaster dated November 13, 2019 and Ordinance No. 19-2784; 2. Existing site conditions; 3. Code compliance observations, issues, and resolutions; 4. Water, wastewater, road, and drainage infrastructure improvement options; and 5. Alternative housing solutions for the residents BACKGROUND The owner and operator of a water well at Green Tree Estates previously provided water to Green Tree Estates residents. On or about the middle of October, the Owner informed the City and water customers that he will stop operating the well Nov. 15, 2019 – eliminating the only source of water for these customers. This cessation was enacted, as anticipated, on Nov. 15. Neither the City nor the Owner required connection of Green Tree Estates to the City system. The Owner was given the option to connect and elected not to. Prior to Cessation Prior to cessation, the City held numerous discussions with the property owner, the Texas Commission on Environmental Quality (TCEQ), and the Public Utility Commission (PUC) of Texas to provide sufficient notification regarding the cessation of water services for the water system customers. The TCEQ maintained that the system was not a public water supply since it served less than 25 people and had less than 15 connections. The PUC maintained that the system was not a retail utility since the owner claimed he had not received payment for the water. The City has argued to the contrary, due to population estimates reported by residents and reports that water payments were made to the system Owner. In the event the system would qualify as a public system, the Owner would be required to follow a procedure the cessation of services that includes an extended notification period (no less than 120 days). Temporary Water Provision In the fall of 2019, staff evaluated alternatives and plans for temporary emergency potable and non-potable water service to Green Tree Estates. Staff proposed the provision of shower trailers and restroom facilities to be placed at Green Tree estates; however, at the Nov. 11 public meeting and Nov. 12 City Council Work Session, residents requested the City provide large water tanks for temporary, non-potable water use at each residence. In recognition of this request, Council directed staff to make large water tanks available to each residence for non-potable uses. A Declaration of Disaster was signed on Nov. 13 to allow the rapid mobilization of resources for the temporary City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com provision of water. This Declaration was extended for 90 days and a budget was established of $100,000 by the Council on Nov. 15 and will conclude on Feb. 12, 2020. The City delivered to each residence a 55-gallon barrel on Nov. 14 and a 275-gallon tank on of Nov. 18. Residences of 4 or more received a second 275-gallon tank on Nov. 20. The City is refilling the barrels and tanks at each residence three times per week. Additionally, the City procured potable water in one-gallon containers for use by the residents of Green Tree when requested. Residents who have additional needs are encouraged to contact the City of Denton. Temporary Road Improvements When initially examined by the City, the private road conditions of Green Tree Estates were observably substandard and difficult to navigate. The private road was comprised of compacted sandy loam soil with multiple low spots and considerable rutting. A complete lack of adequate drainage made the roads difficult to impossible to traverse during and shortly after heavy rain events. To allow the City water truck to safety deliver water to residences, City staff made temporary improvements to Rolling Green Road. The road was graded to a consistent level and to provide a partial path for stormwater runoff. A flexbase material was added to stabilize the roadway and rock aggregate was used to fill in low spots. Property Ownership Green Tree Estates consists of 52 separate lots. Of these 52 lots, 27 are owned by the Roddy family and the remaining 25 are owned by a total of 16 different parties. Of the 15 occupied lots (including the lot occupied by the Roddy family), at least seven (7) are estimated to be owner-occupied. This estimation is based on existing appraisal district property records and staff on-site observations. Similarly-Situated Neighborhoods Staff has been asked by several Council members if there are other City of Denton neighborhoods where water service is provided by a private or public (state-regulated) system serving multiple residences. Staff believes there are at least 300-400 known lots in 9 neighborhoods that fit this description. Similar to Green Tree Estates, should the private or public water provider of any these lots cease to operate, residents would lose water service until they facilitated a connection to the City system or found some other means to receive permanent water provision. As a result, any action taken with Green Tree Estates could serve as a precedent for other similarly situated neighborhoods. The provision of permanent infrastructure to one or more of these neighborhoods would similarly cost multiple millions of dollars. Vacation Village, a neighborhood of 300 lots, is also similarly situated; however, it is not within the Denton city limits. Public Outreach Prior to the Dec. 10 City Council Work Session, staff also held a public meeting with residents on Oct. 29 (30 attendees), Nov. 11 (90 attendees), and Nov. 14 (on-site, 20 attendees) to hear concerns regarding their water service. A translator was available for the latter two meetings. During those discussions, many residents stated their intention to remain in their residences regardless of cessation of water from the system Owner. Residents were also presented options for permanent and temporary water provision in additional information relating to legal and housing resources. Staff also met with residents on Dec. 5, 2019, to review discussion points for the Dec. 10 City Council meeting and allow residents to ask questions regarding the permanent water provision options that would be presented to the City Council. Dec. 10 Work Session The status of and future options for Green Tree Estates was discussed by the City Council at its Dec. 10, 2019 Work Session. At this meeting, staff reviewed concerns with the existing site conditions of the neighborhood and presented options for permanent water provision to the residents of Green Tree Estates. The Council provided direction that installation of meters at the neighborhood boundary (to be connected to by the residents at their own expense) was its preferred long-term water provision option. This option would require residents to pay any and all fees required prior to the installation of a meter. Additionally, any private plumbing work, including connections between a meter and a residence, would be permitted, performed according to codes, and inspected. The Council also gave direction that it would extend the Declaration of Disaster, currently set to expire on Feb. 13, 2020, by 100 days. This would allow the City to continue the provision of non-potable and potable water to Green Tree Estates residents through May 22, 2020. The Council directed that Green Tree Estates residents would be billed for water received from the City of Denton beginning Feb. 13, 2020. The Council directed staff to provide voluntary courtesy inspections to Green Tree Estates residents so that they may better understand any life, safety, health, or other code violations that exist on their property that would prevent future connection to the City of Denton water system. The Council further directed staff to immediately address any health and life safety issues for non‐occupied structures within the Green Tree Estates neighborhood, including any structures deemed by the Building Official to be “attractive nuisances” and/or dangerous structures. The Council also outlined responsibilities of both City staff and the Green Tree Estates residents and property owners so that they may provide a final direction at a future date (see table below). City of Denton Green Tree Estates (GTE) • Extends disaster declaration through May 22 • Provides non-potable water through May 22 • Begin billing residents for water on February 13 • Provides voluntary courtesy inspections • Provides information on how to comply with the City Code • Confirm ownership of all GTE Roads and Easements • Confirm ownership of all GTE Lots • Confirm which lots are owner-occupied • Confirm which property owners are interested in connecting to a water meter at GTE boundary (with the property owners paying associated costs) • Schedule courtesy inspections to identify life, safety, and health issues • Plan on how to address life, safety, and health violations identified in the courtesy inspections • Begin paying for water on February 13 On Dec. 19, 2020, staff met with representatives of the Green Tree Estates neighborhood, LULAC, and Movimiento Cosecha, among other attendees, to relay the direction provided by the City Council. Additionally, letters with this information (see attached) and information on voluntary courtesy inspections, were mailed to Green Tree Estates property owners and residents. Staff has scheduled a resident meeting for February 3, 2020 to discuss details regarding water billing, discuss information provided to the Council in the Feb. 4 Work Session agenda packet, and to answer any questions residents might have. The flow chart below (presented at the Dec. 10, 2019 Work Session) outlines the options for residents to consider during and after the Disaster period: DISCUSSION Staff has prepared an ordinance relating to the extension of the Declaration of Disaster through May 22, 2020. This ordinance will be considered on Feb. 4, 2020. Subsequent to the extension of the Declaration of Disaster, staff will begin billing residents for all potable and non-potable water provided by the City of Denton. Residents will be pre-billed for water, with bills for the ensuing billing period’s water provision being due prior to that month. Residents who have not pre-paid will not be serviced until payment is received. Once payment is received, the City will deliver non-potable water at the next scheduled delivery date. The neighborhood would continue to receive non-potable water three times per week. In order to allow residents sufficient time to make payments by February 13, bills have been sent to residents in anticipation of the Council’s extension of the Declaration. As of January 31, staff has not received information from the property owners and residents of Green Tree estates regarding ownership of roads and easements, ownership of lots, confirmation of owner-occupied lots, and which property owners are interested in connecting to a water meter at the Green Tree Estates neighborhood boundary. Additionally, staff has received no requests for and performed no voluntary courtesy inspections. Staff has initiated enforcement of non-occupied “attractive nuisances” within the Green Tree Estates neighborhood. If the ordinance to extend the Declaration of Disaster is approved, that declaration will expire on May 23. Based on current Council Direction, at that time the City will cease providing water services outside of a direct connection to the City’s water system. Additionally, as there are no public rights of way within Green Tree Estates, the City may lose its ability to lawfully enter the neighborhood. To receive permanent water service from the City of Denton, Green Tree Estates property owners will be required to: • Request and pass an initial inspection; • Contact the City and request a water meter; • Pay all service, meter, and tap fees; • Receive permit for work necessary to connect the meter to the residence; • Have plumbing work, as applicable, performed by licensed plumber; • Have plumbing work, as applicable, pass inspection by the City; and • Provide valid identification to City to facilitate credit check (billing will be in arrears). Staff has included in the Presentation attached to this agenda several issues that may warrant discussion by the Council during the work session. These issues center around the implications of: 1. Residents not paying for water during the Disaster period 2. Property Owners not receiving courtesy inspections 3. Property Owners not making code improvements as required 4. Property Owners not initiating private connection to the City water system 5. Less than all 14 Property Owners initiating private connection to the City water system FISCAL INFORMATION Staff will provide updated information at the Feb. 4 Work Session on total expenditures incurred by the Cty of Denton during the Disaster period. Staff estimates an average cost of $1,450 per week to deliver water to Green Tree Estates. These numbers do not include staff time for salaried employees. RECOMMENDATION Staff recommends direction from the City Council on any steps to be taken with regard to water provision for Green Tree Estates. PRIOR ACTION Nov. 15, 2019 – Declaration of Disaster Dec. 10, 2019 – Council Work Session (Council direction) EXHIBITS Exhibit 1 – Agenda Information Sheet Exhibit 2 – Presentation Exhibit 3 – Letter to Green Tree Estates Summarizing Dec. 10 Council Direction Respectfully submitted: Ryan Adams Deputy Director of Public Affairs/IGR Green Tree Estates Update Ryan Adams Feb. 4, 2020 Today •Review of Dec. 10 Work Session and Resident Meetings •Status Update •Actions Beginning Feb. 13 •Steps Connection to City Water System •Issues to Consider Summary of Dec. 10 Work Session •City will: 1.Extend Declaration of Disaster by 100 days 2.Continue provision of potable and non-potable water through May 22 •To be billed to residents beginning Feb. 13 3.Offer voluntary courtesy inspections and provide code compliance information 4.Address life, safety, and health issues with non-occupied structures Summary of Dec. 10 Work Session •City requested GTE residents and property owners: Confirm ownership of all GTE Roads and Easements Confirm ownership of all GTE Lots Confirm which lots are owner‐occupied Confirm which property owners are interested in connecting to a water meter at GTE boundary (with the property owners paying associated costs) Schedule courtesy inspections to identify life, safety, and health issues Begin paying for water beginning February 13 n/a Resident/Property Owner Meetings •December 19, 2019 •Reviewed Council requests from Dec. 10 meeting •Discussed courtesy inspections •February 3, 2020 •Updates on this meeting will be provided at Feb. 4 Work Session Current Status •City Expenditure Update •Disaster Declaration Extension on Agenda •Residents beginning to receive bills for water service •City addressing non-occupied “attractive nuisances” •City has not received requested information from GTE residents or property owners. •City has not received requests for courtesy voluntary inspections. Beginning Feb. 13 •Residents will be charged for water •Pre-Billed •Residents must pay by due date or will not receive service •Residents paying late will receive service on next scheduled delivery date. •Cost per week (bills will be monthly) •Two 275-gallon containers: $9.43 •One 275-gallon container: $5.15 Connection to City Water System •Property Owners must: •Request and pass an initial inspection •Contact the City and request a water meter •Pay all service, meter, and tap fees •Receive permit for work necessary to connect the meter to the residence •Have plumbing work, as applicable, performed by licensed plumber •Have plumbing work, as applicable, pass inspection by the City •Provide valid identification to City to facilitate credit check (billing in arrears) On May 23, 2020 •Declaration of Disaster expires •Water service ceases •City loses ability to lawfully access properties Issues to Consider •What happens if: •Residents do not pay for water? •Property Owners do not receive courtesy inspections? •Property Owners do not make code improvements as required? •Property Owners do not initiate private connection to the City water system? •Less than all 14 Property Owners initiate private connection to the City water system? Fees to City (Est.) Based on Participation Number of Meters Tap, Meter, Impact Fee Line Tap, Valve, Main Line Total per Dwelling Number of Meters Tap, Meter, Impact Fee Line Tap, Valve, Main Line Total per Dwelling 14 $6,938 $657 $7,596 7 $6,938 $1,315 $8,253 13 $6,938 $708 $7,646 6 $6,938 $1,534 $8,472 12 $6,938 $767 $7,705 5 $6,938 $1,841 $8,779 11 $6,938 $837 $7,775 4 $6,938 $2,301 $9,239 10 $6,938 $920 $7,859 3 $6,938 $3,068 $10,006 9 $6,938 $1,023 $7,961 2 $6,938 $4,602 $11,540 8 $6,938 $1,151 $8,089 1 $6,938 $9,204 $16,143 Questions/Direction Public Affairs Department 215 E. McKinney St., Denton, TX 76201  (940) 349-7531 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 December 13, 2019    Dear Green Tree Estates Residents,     On Dec. 10, the Denton City Council discussed Green Tree Estates during its scheduled Work Session.  During this meeting,  the Council received a presentation from City staff that discussed site conditions, code compliance observations/concerns,  and options for Green Tree Estates residents including permanent water provision and assistance with finding alternative  housing.  Several residents of Green Tree Estates also provided public input directly to the Council at this meeting.    After the discussion, the Council gave the following direction to staff:  1. Extend the existing declaration of disaster by an additional 100 days.  This extension will allow the city to  continue the provision of potable and non‐potable water to the residents of Green Tree Estates through the end  of the school year.  When officially approved by Council, the declaration of disaster run through May 22, 2019.  2. Continue provision of potable and non‐potable water.  City staff will continue the provision of potable water as  requested and non‐potable water three times per week through May 22.  Beginning Feb. 13, Green Tree residents  will be billed for water used to fill each City of Denton water container at the residence and any associated fees  or charges.  The billing does not include any costs associated with the delivery of water.  3. Provide voluntary courtesy inspections to Green Tree Estates residences.  These inspections will allow residents  to understand any life, safety, health, or other code violations that exist on their property that would prevent  connection to the City of Denton water system.  Staff will also provide information and assistance regarding how  any code violations can be corrected.  Any life, safety, and health issues that are immediate hazards to the welfare  of residents shall be immediately addressed by the resident and/or property owner. Information on courtesy  inspections is included with this letter.  4. Address life, safety, and health issues with non‐occupied structures. Staff will immediately address any health  and life safety issues in non‐occupied structures within the Green Tree Estates neighborhood.  This includes any  structures deemed by the Building Official to be “attractive nuisances” and/or dangerous structures.  5. City Council also outlined responsibilities of both City staff and the Green Tree Estates residents and property  owners so that they may provide a final direction (see table below).  City staff will provide an update to the City  Council at their Feb. 4, 2020 work session.  The City respectfully requests that information requested by the  Council provided to City Staff on or before Jan. 27, 2020 so that it may be included for discussion at the Feb. 4 City  Council meeting.   City of Denton Green Tree Estates (GTE)   Extends disaster declaration through May 22   Provides non‐potable water through May 22   Begin billing residents for water on February 13   Provides voluntary courtesy inspections   Provides information on how to comply with the City  Code     Confirm ownership of all GTE Roads and Easements   Confirm ownership of all GTE Lots   Confirm which lots are owner‐occupied   Confirm  which  property  owners  are  interested  in  connecting to a water meter at GTE boundary (with  the property owners paying associated costs)   Schedule courtesy inspections to identify life, safety,  and health issues. To schedule, call (940) 349‐8360.   Plan  on  how  to  address  life,  safety,  and  health  violations identified in the courtesy inspections   Begin paying for water beginning February 13    City Staff will be holding a meeting on Thursday, Dec. 19 at 4:30 p.m. at Denton City Hall (215 E. McKinney Street) to  review the City Council direction and responsibilities of the City and Green Tree Estates.  While the League of United Latin  American Citizens is assisting to arrange attendance by Green Tree Estates representatives, any resident or property  owner may attend.    Please direct questions via email to Ryan Adams, Deputy Director of Public Affairs, at Ryan.Adams@cityofdenton.com or  call (940) 349‐8565.  Questions in Spanish may be directed to Deborah Viera at Deborah.Viera@cityofdenton.com or (940)  349‐7162.    Enc.: Courtesy Inspection Overview  Public Affairs Department 215 E. McKinney St., Denton, TX 76201  (940) 349-7531 OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 13 de diciembre de 2019    Estimados Residentes de Green Tree Estates,    El 10 de diciembre, el Consejo Municipal de la Ciudad de Denton hablo sobre Green Tree Estates durante la sesión de  trabajo programada.  Durante esta reunión, el Consejo Municipal recibió una presentación del personal de la Ciudad que  hablo sobre las condiciones del sitio, las observaciones/preocupaciones del cumplimiento del código, y las opciones para  los residentes de Green Tree Estates, incluyendo la provisión de agua permanente y la asistencia para encontrar viviendas  alternativas.   Los residentes de Green Tree Estates también proporcionaron aportes públicos directamente al Consejo  Municipal en esta reunión.    Después de la discusión, el Consejo Municipal dio la siguiente dirección al personal:  1. Amplíe Extiende la existente declaración de desastre por 100 días adicionales. Esta extensión permitirá que la  Ciudad continúe la provisión de agua potable y no potable a los residentes de Green Tree Estates hasta el final del  año escolar.  Cuando se aprueba oficialmente por el Consejo, la declaración de desastre se extenderá hasta el 22  de mayo de 2019.  2. Continuar la provisión de agua potable y no potable. El personal de la Ciudad continuará la provisión de agua  potable según lo solicitado y agua no potable tres veces por semana hasta el 22 de mayo. A partir del 13 de  febrero, a los residentes de Green Tree se les facturará el agua utilizada para llenar cada contenedor de agua de  la Ciudad de Denton en la residencia y cualquier tarifas o cargos asociados.  La facturación no incluye ningún coste  asociado con la entrega de agua.   3. Proporcione inspecciones voluntarias de cortesía a los residentes de Green Tree Estates. Estas inspecciones  permitirán a los residentes entender cualquiera violación de código de vida, seguridad, salud u otras que existen  en su propiedad que impediría la conexión con el sistema de agua de la ciudad de Denton.  El personal también  proporcionará información y asistencia con respecto a cómo se pueden corregir las infracciones de código.   Cualquier problema de vida, seguridad, y de salud que sea riesgos inmediatos para el bienestar de los residentes  deberán ser abordados/corregidos inmediatamente por el residente y/o propietario de la propiedad. En esta carta  se incluye información sobre inspecciones de cortesía.   4. Abordar  problemas  de  vida,  seguridad  y  salud  con  estructuras  no  ocupadas.  El  personal  abordará  inmediatamente cualquier problema de salud y seguridad de la vida en las estructuras no ocupadas dentro del  vecindario de Green Tree Estates.  Esto incluye cualquier estructura considerada por el Oficial de Edificios como  "molestias atractivas" y/o estructuras peligrosas.   5. El Consejo Municipal también delineó las responsabilidades tanto del personal de la Ciudad como de los  residentes de Green Tree Estates y los propietarios para que puedan proporcionar una dirección final (ver tabla  a continuación).  El personal de la Ciudad proporcionará una actualización al Consejo Municipal en su sesión de  trabajo del 4 de febrero de 2020.  La Ciudad respetuosamente solicita que la información solicitada por el Consejo  Municipal se haya proporcionado al personal de la Ciudad el 27 de enero de 2020 o antes, para que pueda incluirse  para su discusión en la reunión del Consejo el 4 de febrero.     Ciudad de Denton Green Tree Estates (GTE)  Extiende la declaración de desastre hasta  el 22 de mayo   Proporciona agua no potable hasta el 22  de mayo   Comience a facturar a los residentes por  agua el 13 de febrero   Proporciona inspecciones voluntarias de  cortesía   Proporciona información sobre cómo  cumplir con el Código de la Ciudad     Confirme el derecho de propiedad de todas las carreteras y  servidumbres de GTE   Confirme el derecho de propiedad de todos los lotes GTE   Confirme qué lotes están ocupados por el propietario   Confirmar qué propietarios están interesados en conectarse a un  medidor de agua en el límite de GTE (con los propietarios  pagando los costos asociados)   Programe inspecciones de cortesía para identificar problemas de  vida, seguridad y salud.  Para programar, llame al (940) 349‐8360.   Planificar cómo abordar violaciones de vida, seguridad y de salud  identificadas en las inspecciones de cortesía   Comienza a pagar por el agua a partir del 13 de febrero   El personal de la Ciudad llevará a cabo una junta el jueves 19 de diciembre a las 4:30 p.m. en el edificio municipal (215 E.  McKinney Street) para revisar la dirección del Concejo Municipal y las responsabilidades de la Ciudad y Green Tree Estates.   Mientras que la Liga de Ciudadanos Latino Americanos Unidos está ayudando a organizar la asistencia de representantes  de Green Tree Estates, cualquier residente o propietario de propiedad puede asistir.    Por  favor  dirija  sus  preguntas  por  correo  electrónico  a  Ryan  Adams, Director Adjunto de Asuntos Públicos, al  Ryan.Adams@cityofdenton.com  o llame al (940) 349‐8565.  Las preguntas en español pueden ser dirigidas a Deborah  Viera al Deborah.Viera@cityofdenton.com  o (940) 349‐7162.    Incluido:  Descripción general de la inspección de cortesía  City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-149,Version:1 AGENDA CAPTION Receive a report,hold a discussion and give staff direction regarding the Pay As You Go prepaid metering program. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Finance CFO: Antonio Puente, Jr DATE: February 4, 2020 SUBJECT Receive a report, hold a discussion and give staff direction regarding the Pay As You Go prepaid metering program. BACKGROUND In October 2018, Customer Service launched the Pay As You Go prepaid metering program. After evaluating the experience and success of the first 50 customers, the program was launched publicly in February 2019. Since that time, program participation has increased more than 1000%. Due to the growing interest and customer base for the program, Customer Service is presenting an overview of the program to enhance understanding of the program, opportunities it presents to customers and to provide insight into future developments. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On January 27, 2020, the Public Utilities Board received a report on the Pay As You Go program. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Presentation Respectfully submitted: Christa Foster, 349-7412 Customer Service Manager City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PREPAID METERING OVERVIEWCHRISTAFOSTER–CUSTOMERSERVICEFEBRUARY4, 2020ID# 20-149 (1/9)02/04/2020 Program OverviewBasic Requirements•Electric Service•$50 Service PrepaymentHighlights•No Deposit•No Late Fees•No Interest•No Delinquent Fees•Debt Recovery•Utility Costs Deduct from Balance Daily•Water Usage is Reconciled Monthly •Usage and Balance AlertsID# 20-149 (2/9)02/04/2020 The Customer•Utilizes existing deposit and avoids new deposits•Manages debt accrual•Lowest cost to restore/set up services with debt•Never receive late or delinquent fees•Access to daily electric usage information•Increased conservation awarenessThe City•Decreases financial burden to customers•Helps customers get out of debt•Fewer accounts with bad debtPay As You Go BenefitsID# 20-149 (3/9)02/04/2020 1) Customers Needing Financial Flexibilitya. Fixed incomeb. Inconsistent payment datesc. Smaller increment paymentsd. Outstanding debt2) Consumption Conscious Customersa. Want more control over electric usageb. Conservation mindedPay As You Go Customer BasesID# 20-149 (4/9)02/04/2020 Financial Flexibility ExampleRequired for Restore on Post-paid $698•Current Charges Due in 30 Days•New Charges About to Bill Required to Restore with Prepaid $50•Deposit Applied to Balance•Additional Balance Placed in Debt RecoveryID# 20-149 (5/9)02/04/2020 •Electricity Conservation Impacts•Daily usage data •Includes temperature•Can see average daily charge•Allows customers to FORECAST costs•Estimate costs by temperature•Estimate costs by usage patterns•Allows customer to SEE impactsConsumption Conscious CustomersID# 20-149 (6/9)02/04/2020 * Since January 1, 2019Program Results1 October 2018Soft Launch4 February 2019Public Launch•50 Customers•563 Customers•Placed in Debt Recovery $117,423•Debt Collected $77,404 (66%)•Refunded Deposits* $84,340•Deposits Not Required* $147,2471 January 2020ID# 20-149 (7/9)02/04/2020 Post-Paid Electric Usage Monitoring (Completed)Testing was completed October 2019. Currently, 91 customers have enrolled. Public push spring 2020.Pay Near Me (Testing)Currently in the final phases of testing. Will allow customers the ability to make cash payments at participating businesses locally and nation-wide.Pay As You Go Educational Video Library (Planned)Working with Public Information to develop a series of brief video tutorials to educate customers on prepaid features and usage. What’s New & What’s In Store for the Future?ID# 20-149 (8/9)02/04/2020 Prepaid Electricity in Four Easy StepsSign Up Charge Account Balance Alert RechargeCall to get startedPut money on your accountReceive daily updates and balance alertsAdd funds by phone, online or payment centerChrista FosterID# 20-149 (9/9)02/04/2020 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-342,Version:1 AGENDA CAPTION Receive a report,hold a discussion,and provide staff direction regarding updating the existing "Denton Municipal Electric - Energy Risk Management Policy". City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Denton Municipal Electric CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Receive a report, hold a discussion, and give staff direction regarding updating the existing "Denton Municipal Electric - Energy Risk Management Policy". INFORMATION/BACKGROUND The current DME Energy Risk Management Policy (“Policy”), approved by the City Council on May 7, 2019 by City Ordinance 19-110, provides an updated framework under which DME’s Energy Management Organization (EMO) manages DME’s energy portfolio on a day to day basis, including control structures and protocols that provide for 1) segregation of duties and delegation of authority, 2) governance and oversight processes, 3) rigorous management reporting and 4) strict adherence to authorized hedging products and transaction limits. The current Policy calls for the formal review and approval of the document along with its adoption by ordinance, of the City Council annually. In this update, DME’s Risk Management Committee continues to refine and update the Policy. Highlights are described below: • Changes made at the direction of Council (28-Jan-20) and PUB (27-Jan-20) • Incorporation of a detailed Hedge Plan as approved by the Risk Management Committee (RMC) in September 2019Updated Transaction Limits tables (Appendix B) to be consistent with DME’s 2019 Hedge Plan and to align with ERCOT CRR auction periods • Minor clarifications, refinements and updates to other various sections of the document: • Section 1.2 Objectives – Add a list of key objectives • Section 2.1.3 - Changes to RMC meeting frequency to allow for greater scheduling flexibility • Section 2.1.4 - Elimination of quarterly benchmarking analysis requirement by outside consultant. DME plans to seek an external review of EMO operations and risk controls every 3-5 years. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com • Section 2.2 Front, Middle and Back Offices - Update list of responsibilities for each group; clarify supervisory responsibility for each group • Section 3.1 Market Risk Protocols – Notification procedures; limits to enabling agreements; executing market transactions for DME customers; documentation of energy transactions • Section 3.4.2 Credit Limits – Updated to reflect current practices • Section 4.2 Required Reports – Additional clarification of report contents; eliminate duplication • Appendix A Portfolio Risks – Update discussion of the risks the EMO manages • Appendix C Organizational Structure – Update to reflect current job titles and reporting structure On December 19, 2019, the DME Risk Management Committee reviewed and approved the updates to the Risk Management Policy. In addition, the external firm Deloitte, also reviewed and provided comments to the proposed changes in this policy as part of the services the firm is providing to the City. This presentation was also made to the Public Utility Board on January 27, 2020. The PUB suggested a minor typographical change that is incorporated in Exhibit 3 and 4. EXHIBITS 1. Exhibit 1: Agenda Information Sheet 2. Exhibit 2: Risk Policy Presentation 3. Exhibit 3: Proposed Updated Risk Management Policy (clean copy) 4. Exhibit 4: Redline of Proposed Updated Risk Management Policy Respectfully submitted: Philip DiPastena Senior Risk Control Analyst Denton Municipal Electric February 4, 2020 Energy Risk Management Policy –2020 Update CC ID 20-342 Presenter: Phil DiPastena Background Energy Risk Management Policy Governance framework for managing risks inherent to the generation, purchase and sale of energy to DME’s retail customers Last updated in May 2019 Current Risk Policy requires review, approval and adoption by ordinance of the City Council annually in January Our outside consultant (Deloitte) has reviewed and provided feedback on proposed changes 2CC ID 20-342 Presenter: Phil DiPastena Updates post Council direction (Jan-28) Based on feedback received from briefings of PUB on 1/27 and City Council on 1/28 Power Transaction Limits Table (B.5.1) corrected to show Term Limit for City Manager/RMC as “<3 Years” Revised language in Section 2.1.4 Outside RMC Support to require an Outside Consultant to perform a benchmark analysis every three (3) years instead of quarterly 3CC ID 20-342 Presenter: Phil DiPastena 2020 Update Key Changes Add summary of 2019 Hedge Plan to Risk Policy (Appendix F) Appendix B Transaction Limits Revise Congestion Management Limits to align with ERCOT CRR Auction periods Revise Power & Gas, REC Transaction Limit tables to be consistent with Hedge Plan 4CC ID 20-342 Presenter: Phil DiPastena Other Changes Section 1.2 Objectives Add list of key objectives Add Risk Policy Adherence metric Section 2.1.3 Meeting Frequency Replace requirement that Risk Committee meet in specific months with just a quarterly meeting requirement. Eliminate specific month (January) that DME provides annual report to PUB/Council on EMO activities; make it an annual requirement Section 2.1.4 Outside RMC Support Eliminate requirement that outside consultant performs a quarterly cost benchmark analysis DME plans seek a “health check” review of EMO operations and risk controls every 3-5 years 5CC ID 20-342 Presenter: Phil DiPastena Other Changes (Cont’d) Section 2.2 Front, Middle and Back Offices Update list of responsibilities of each group to reflect current practices Clarify supervisory responsibility for each group Section 3.1 Market Risk Protocols Clarifications Notification procedures executing hedges if approving authority out of office Limits to the number of enabling agreements Allow for possibility of market transactions at the request of DME customers Recording and documentation of energy transactions Section 3.4.2 Credit Limits Updated to reflect current practices Credit exposure measured every day Negative changes to counterparty credit risk reported to the Risk Management Committee 6CC ID 20-342 Presenter: Phil DiPastena Other Changes (Cont’d) Section 4.2 Required Reports Additional clarification of report contents Eliminate duplication (Risk Reduction Report) Appendix C Organizational Structure Updated to reflect current job titles, reporting structure 7CC ID 20-342 Presenter: Phil DiPastena Other Changes (Cont’d) Appendix A Portfolio Risks Update discussion of the risks EMO manages DEC Outage Risk Financial and operational impact DEC outages Mitigated by Preventative maintenance programs Not over-committing DEC during periods we expect prices to be high Use of outage insurance Purchases of out-of-the-money call options Volume risk associated with renewable resources Delivery uncertainty (hour by hour, seasonal, annual performance) ECA uncertainty risk on cash flow Energy costs fluctuate with market prices, seasonal changes in DME load & DME supply 8CC ID 20-342 Presenter: Phil DiPastena Questions & Feedback CC ID 20-342 Presenter: Phil DiPastena Page 1 xx/xx/20 This document and any attachments thereto may contain information that is confidential, commercially-sensitive, proprietary, and/or public power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104, 552.110 and/or 552.133, and may be protected from required public disclosure. PROPOSED Denton Municipal Electric Energy Risk Management Policy Approved by the City Council of the City of Denton, Texas City Ordinance No. 20-xxx Energy Risk Management Policy Page 2 x/x/20 Contents SECTION 1 PROGRAM OVERVIEW .................................................................. 5 1.1 Introduction ............................................................................................................... 5 1.2 Objectives................................................................................................................... 5 1.3 Energy Risk Management Framework ....................................................................... 6 1.3.1 Organizational Objectives .............................................................................. 6 1.3.2 Risk Mitigation and Measurement ................................................................ 6 1.3.3 Portfolio Management ................................................................................... 7 1.3.4 Risk Control Infrastructure ............................................................................. 7 1.4 Procedures and Guidelines ........................................................................................ 7 SECTION 2 ORGANIZATION STRUCTURE ......................................................... 8 2.1 Risk Management Committee (“RMC”) ..................................................................... 8 2.1.2 Risk Management Committee Structure .......................................................... 8 2.1.3 Meeting Frequency, Voting, Member Vacancies and Reports ......................... 9 2.1.4 Outside RMC Support; Outside Review of Standard Reports; DME Cooperation with Consultant; Quarterly Report from Consultant .......................... 10 2.2 Front, Middle, and Back Offices ............................................................................... 11 2.2.1 Front Office .................................................................................................. 11 2.2.2 Middle Office ............................................................................................... 12 2.2.3 Back Office ................................................................................................... 14 SECTION 3 MARKET RISK PROTOCOLS AND EXPOSURE CONTROL ................ 15 3.1 Market Risk Protocols .............................................................................................. 15 3.2 Authorized Transactions .......................................................................................... 16 3.3 Market Risk Control ................................................................................................. 16 3.3.1 Risk Tolerance .............................................................................................. 16 3.3.2 Transaction and Exposure Limits ................................................................. 16 3.3.3 Stress Testing ............................................................................................... 17 3.3.4 Model Validation and Controls .................................................................... 17 Energy Risk Management Policy Page 3 x/x/20 3.4 Credit Risk Control ................................................................................................... 18 3.4.1 Credit Policies ............................................................................................... 18 3.4.2 Credit Limits ................................................................................................. 19 3.4.3 Counterparty Credit Function ...................................................................... 19 3.5 Information Systems and Models ............................................................................ 20 SECTION 4 RISK REPORTING ......................................................................... 21 4.1 Risk Management Reporting Policy ......................................................................... 21 4.2 Risk Committee Meeting Updates ........................................................................... 21 4.3 Transaction Valuation .............................................................................................. 22 SECTION 5 OTHER RESPONSIBILITIES AND POLICIES ..................................... 23 5.1 Organization-Wide Responsibilities ......................................................................... 23 5.2 Commercial Interests and Trading for Personal Accounts ...................................... 23 5.3 Acknowledgment of Policy Requirements ............................................................... 24 5.4 Adoption of Energy Risk Management Policy .......................................................... 24 Appendix A PORTFOLIO RISKS ...................................................................... 25 A.1. MARKET RISK ............................................................................................................... 25 A.1.1. Price Risk ........................................................................................................ 25 A.1.2. Volume Risk ................................................................................................... 25 A.1.3. Liquidity Risk .................................................................................................. 26 A.2. CREDIT RISK .................................................................................................................. 26 A.2.1 Credit Risk ....................................................................................................... 26 A.2.2. Funding Risk ................................................................................................... 27 A.3. OPERATIONAL RISK ...................................................................................................... 27 A.3.1. MODEL RISK ................................................................................................... 27 A.3.2. DENTON ENERGY CENTER OUTAGE RISK ...................................................... 27 A.4. REGULATORY RISK ....................................................................................................... 27 A.4.1 Carbon Cost .................................................................................................... 28 A.4.2 Changes to ERCOT market design .................................................................. 28 A.4.3 Ongoing changes to ERCOT Protocols ............................................................ 28 A.4.4 Regulatory Compliance ................................................................................... 28 Appendix B RISK EXPOSURE AND TRANSACTION LIMITS .............................. 29 Energy Risk Management Policy Page 4 x/x/20 B.1 Risk Books ..................................................................................................................... 29 B.2 Risk Exposure Limits ...................................................................................................... 30 B.3 Portfolio Risk Exposure Limits ...................................................................................... 30 B.4 Open Position Management ......................................................................................... 31 B.5 Transaction Limits ......................................................................................................... 32 B.5.1 Bilateral or Financial Power Transaction Limits ............................................ 34 B.5.2 Congestion Management Transaction Limits ................................................. 35 B.5.3 Physical or Financial Natural Gas Transaction Limits.................................... 37 B.5.4 Renewable Energy Credit (“REC”) Transaction Limits .................................. 38 Appendix C ORGANIZATIONAL STRUCTURE .................................................. 40 Appendix D APPROVED TRANSACTION TYPES .............................................. 42 Appendix E FORWARD HEDGING STRATEGIES AND PLANS ........................... 45 Appendix F 2019 DME HEDGE PLAN ............................................................. 47 Hedge Plan Overview ............................................................................................... 47 Appendix G NEW PRODUCT/MARKET INSTRUMENT APPROVAL CHECKLIST . 49 Appendix H ENERGY RISK MANAGEMENT POLICY ACKNOWLEDGEMENT FORM .................................................................................................................... 51 Energy Risk Management Policy Page 5 x/x/20 SECTION 1 PROGRAM OVERVIEW 1.1 Introduction The City of Denton’s municipally owned electric utility, operated under the trade name of Denton Municipal Electric (“DME”), is in the business of providing affordable and reliable energy and energy services to its customers in an environmentally sustainable manner. This Energy Risk Management Policy (“Policy”) has been developed to establish a comprehensive framework for DME to meet and exceed the overall goals and objectives set by the City Council, subject to approved risk tolerances. This Policy provides specific controls (e.g., segregation of duties, oversight, etc.) for the management of strategic and operational risks and establishes guidelines for DME to plan, execute and control the risks inherent in the generation, purchase and sale of energy for its retail customers. The resulting framework shall govern DME’s energy portfolio activities through which City Management and DME personnel identify, capture, measure, manage, control, monitor and report financial and other risks. This program specifically addresses management of energy portfolio risk and provides a framework to maintain proper controls over portfolio activities as they change over time. 1.2 Objectives The objectives of this Risk Policy are as follows: 1. Identification of inherent risks associated with procurement of energy and ancillary services to serve the retail load of DME’s customer/owners. 2. Periodic and consistent measurement and reporting of risks 3. Establishment of acceptable risks levels 4. Identification of authorized risk management transactions, volumes, terms and authority levels for all employees, committees, and boards involved in execution of risk management transactions. 5. Establishing disciplinary actions for violation of risk management policy including trading limits DME’s energy portfolio consists of its assets such as power plants, power supply contracts of varying delivery patterns and maturity, wholesale physical and financial hedges1, congestion management trades, ancillary service requirements and retail load obligations. A number of inherent risks are associated with DME’s energy portfolio, including market (price) risk, volumetric risk, operational risk, organizational risk, counterparty credit risk, liquidity (funding) 1 As used in this Policy, physical and financial hedges are market transactions used to offset pre-financial existing risk in the portfolio, and are generally used to reduce price exposure associated with DME supply and demand, price volatility or transmission congestion. Energy Risk Management Policy Page 6 x/x/20 risk, and regulatory/legal risks (for more detail, see Appendix A for a summary of DME’s portfolio risks). DME manages these risks to achieve its core business objectives of delivering energy to its customers at reasonable and stable rates. Key risk management objectives and performance measures are shown in the table below. Objective Performance Metric Reduce risk Reduction in exposure to price volatility and volumetric variability Competitive costs Comparison of actual energy costs (including hedges and ERCOT balancing transactions, but excluding PPAs) to the average annual ERCOT Day Ahead Market (DAM) price, plus a hedging premium Reasonable rates Comparison of DME average rate to that of other Texas municipal utilities Risk Policy Adherence Identification, reporting and disciplinary action of policy violations 1.3 Energy Risk Management Framework DME’s Energy Risk Management Policy is built around a framework that includes the following four elements: Organizational Objectives, Risk Mitigation, and Measurement, Portfolio Management and Risk Control Infrastructure. Each of these elements is discussed further below. 1.3.1 Organizational Objectives The Risk Management Committee (“RMC”) approves goals, strategies, and objectives which help define the appropriate portfolio management activities that are undertaken by DME. This is done in coordination with strategic and business planning activities conducted to establish the budget and through periodic strategic planning activities. 1.3.2 Risk Mitigation and Measurement As part of clarifying organizational objectives, this Policy defines the EMO’s role in identifying, measuring and mitigating energy risks. DME’s risk mitigation practices focus on implementation of the approved Hedge Plan for mid to long term risk mitigation and inside the month risk management activities to meet required targets, along with transaction and risk exposure limits. Energy Risk Management Policy Page 7 x/x/20 1.3.3 Portfolio Management DME engages in transactions that are conducted in accordance with hedging targets and risk management and transaction limits specified in connection with this Policy and in broader DME policies and operating procedures. 1.3.4 Risk Control Infrastructure DME maintains a collection of internal controls, systems, and processes necessary to achieve the objectives of this Policy. These controls comprise DME’s energy risk control infrastructure and includes provisions for: • Energy Risk Management Organization Structure and Responsibilities • Transaction and Risk Exposure Targets and Limits • Portfolio Position Tracking • Risk Measurement and Mitigation • Performance Measurement • Management Reporting • Operating Procedures 1.4 Procedures and Guidelines This Policy prescribes the management, organization, authority, processes, tools and systems to monitor, measure, control and mitigate market risks through DME’s energy management activities. Upon adoption by the City Council, this Policy shall be implemented through a supporting set of standard operating procedures (“EMO Procedures Manual”). The operating criteria and parameters shall be updated as necessary to reflect changes in market conditions and staffing levels. All standard operating procedures shall be approved by the RMC. All departmental procedures that may impact DME’s energy portfolio shall be in full compliance with this Policy. DME executive management shall evaluate the degree of detail necessary in the operating procedures and may require that additional procedures be developed and implemented. Energy Risk Management Policy Page 8 x/x/20 SECTION 2 ORGANIZATION STRUCTURE 2.1 Risk Management Committee (“RMC”) While the leadership of the Front, Middle and Back Office groups, along with the DME General Manager regularly review executed transactions, monitor proximity to transaction limits and oversee the implementation of DME’s portfolio management activity, consistent with industry best practices, the executive oversight of DME’s energy management activities is conducted through the Risk Management Committee (“RMC”). The RMC is also responsible for activities governed by this Policy and ensuring that Policy requirements are met. The RMC membership is be comprised of five voting members and two non-voting members. 2.1.1. Risk Management Committee Responsibility The RMC has the responsibility for executive oversight over the Program, which includes: ▪ Understanding DME’s risk management objectives as described in Section 1.2 above and risk tolerances as described in Appendix B.3 and B.4. ▪ Approving annual risk plans, targets and limits as reflected in DME’s proposed annual budget and Hedge Plan. ▪ Ensuring Program strategies are consistent with overall City goals and obligations. ▪ Reviewing this Policy at least annually and making recommendations for changes to the City Council and Public Utilities Board. ▪ Reviewing and monitoring DME’s progress in managing its hedging plans/targets as described in Appendix E and proximity risk exposure limits specified in Appendix B.3. ▪ Understanding and discussing DME’s energy-related financial risk exposures and DME’s strategies for monitoring and controlling these exposures. 2.1.2 Risk Management Committee Structure The voting members are: • PUB Chair (or designee) • City Manager (or designee) • DME General Manager (Chairman) • DME Regulatory & Risk Division Manager (or designee) • City’s Director of Finance (or designee) Energy Risk Management Policy Page 9 x/x/20 The non-voting members, both acting solely within their respective responsibilities set out in the City’s Charter, are: • City Auditor (or designee) • City Attorney (or designee) 2.1.3 Meeting Frequency, Voting, Member Vacancies and Reports 1. As needed, but no less than quarterly, the RMC shall meet to review EMO operations as described in Section 4.2. The Chair of the RMC shall provide at least five (5) business days’ notice to the members. 2. Any member of the RMC can request a meeting to address circumstances or issues that may require immediate attention. 3. As needed, but not less than annually, the RMC reports results of DME’s energy management activities and compliance with this Policy to the Public Utilities Board and the City Council 4. Each of the five voting members shall have a single vote on matters that come before the RMC and a voting member, or designee, must participate in the RMC meeting in order to vote and approve a proposed action. If a voting member is unable to attend an RMC meeting in person or by telephone, the member may designate an alternate to vote in his or her absence. A quorum of at least four (4) voting members is required for a vote to take place. The RMC makes decisions and take actions by a simple majority vote. If the RMC reaches an impasse that cannot be addressed through a vote, the DME General Manager may make a final decision by the end of the next business day on the issue and shall immediately notify all RMC members by email. 5. In cases where a member of the RMC leaves the employ of the City, the City Manager, upon consultation with the DME General Manager, will resolve the RMC vacancy by making an interim appointment at his discretion. 6. A standard set of reports shall be prepared and distributed by the Chairman in advance of each RMC meeting. The DME Compliance Officer, or his/her designee will act as Secretary to the RMC and will document all meetings and actions taken by the RMC in meeting notes that will be distributed to RMC members for their review and acceptance. Risk Policy compliance and risk position reports will be presented the RMC in a form that is approved by the RMC and which may be amended as determined necessary by the RMC. When establishing the standard set of reports, the RMC will consider the requirements set out in 2.1.3. Energy Risk Management Policy Page 10 x/x/20 7. Meeting notes approved by the RMC will be distributed by the City Attorney to the RMC members, the City Manager, City Council and PUB. 8. As Chairman of the Risk Management Committee, the DME General Manager is responsible for all DME energy management activities, including the day-to-day efforts of the risk control function. At a high level, these responsibilities include understanding and measuring market risk, validating risk mitigation activities, hedge strategy compliance and risk reporting. 2.1.4 Outside RMC Support; Outside Review of Standard Reports; DME Cooperation with Consultant; Quarterly Report from Consultant 1. The City Manager may employ a consultant who directly reports to the City Manager to provide independent support to the RMC including, but not limited to: • Assessment of energy markets including energy news and counterparty information relevant to DME’s risk management and hedge positions • Independent monitoring of DME’s risk and policy limits as defined and approved in this policy • Review of DME’s front office hedge strategy and recommendations for potential improvements • Independent review of DME’s executed hedge positions for compliance with this policy • Review of DME’s hedge positions and portfolio, including review of o Risk report o Position reports o P/L reports o Counterparty exposure reports o Settlements reports • Support in the ongoing development of DME’s RMC standard set of reports • Attendance at DME’s RMC quarterly meetings and other RMC meetings • Performance of a cost benchmark analysis at three (3) year intervals. • Other tasks and responsibilities as may be determined important by the City Manager. 2. The standard reports prepared by DME for the meetings shall be provided to the City Manager at least 5 days before the date of the meeting and the same shall be reviewed by a consultant who reports directly to the City Manager. 3. DME shall cooperate with all requests of the consultant. Energy Risk Management Policy Page 11 x/x/20 4. In conjunction with the quarterly RMC meetings, the consultant will provide a report to the RMC which will include, but not limited to: • Risk and position reports • Recommendations, as needed, for changes to DME’s risk management program 2.2 Front, Middle, and Back Offices The “Front-Middle-Back Office” model provides for segregation of duties and efficient administrative support. It is a way to segregate DME energy management activities into transactional (“Front Office”), independent risk control and transaction compliance (“Middle Office”) and financial, accounting, and contract administration support (“Back Office”) functions. 2.2.1 Front Office The Front Office is primarily responsible for managing the energy supply portfolio associated with DME’s wholesale market activities and directing its daily physical and financial trading. The Front Office directly executes physical or financial transactions to support activities such as management of fuel, power, congestion, ancillary services, environmental attributes, and wholesale sales activities as well as develops measurable hedge strategies and plans at least annually (see Appendix E for details on hedging framework). Specific responsibilities of Front Office personnel include: 1. Developing and implementing strategies that are consistent with program objectives and this Policy. 2. Monitoring the energy markets including determining the forward prices for products traded by the EMO (“marking curves”) structural/regulatory changes, counterparty activity and financial wherewithal, market liquidity, and new supply and hedging instruments. 3. Advising the RMC of significant changes in the market and in the liquidity of approved hedging instruments, along with advising the RMC of the need for seeking Council approval of in new hedging instruments that may help DME achieve its risk objectives. New hedging instruments shall be approved based on the guidelines shown in Appendix E – New Product / Market Instrument Approval Checklist. 4. Managing the portfolio of positions in physical and financial energy and energy- related commodities in a manner consistent with DME’s risk management objectives and the corresponding Hedge Strategies contained in Appendix E – Forward Hedging Strategies and Plans. Energy Risk Management Policy Page 12 x/x/20 5. Executing physical and financial transactions with approved counterparties. 6. Recording details of financial and physical transactions for DME’s risk information system. 7. Ensuring that transactions are in compliance with DME’s Energy Risk Policy. 8. Functioning as the primary point of contract and as an active participant in the ERCOT stakeholder processes. The Front Office oversight role is accomplished through supervisory review and approval. DME’s Front Office consists of Market Operations and the Market Analytics group and reports to the Assistant General Manager or the functional manager of the EMO. 2.2.2 Middle Office The Middle Office is responsible for monitoring compliance with this Policy, for determining that energy transactions and exposures are within authorized limits and meet minimum targets, identifying any violations of the limits in this Policy and reporting any such violations to the General Manager and Assistant General Manager, and for reporting the market exposure associated with all transactions entered into by the Front Office on an ongoing basis. The Middle Office institutes and reviews energy portfolio management activities, such as portfolio credit exposure, transaction compliance and approval of counterparties. The Middle Office also quantifies and reports risk exposure (including both price and volumetric uncertainty). If, in the opinion of the Middle Office, hedge decisions do not achieve program objectives, the Middle Office will determine why the objectives are not achieved and recommend to the Front Office, changes to existing and proposed hedge transactions and positions. In the event there is no consensus between the Front Office and the Middle Office, the Middle Office with recommend changes to the RMC on potential changes to the hedge transactions and the rationale for such recommended changes. The Middle Office responsibilities include monitoring DME’s energy management risk exposures and mitigation measures and ensuring compliance with policies, guidelines, and procedures. In connection with this responsibility, the Middle Office maintains a compliance log of any operational and/or procedural violations, which will be reported to the RMC each quarter. Alleged violations of and policy or procedures will be immediately reported to the General Manager and the Assistant General Manager. Additionally, the Middle Office is responsible for recommending to the RMC when changes in policy or operating procedures are required. These recommendations may involve the temporary or permanent halting of transactions with one or more counterparties, and any other topic the Middle Office believes represents potential unacceptable risk exposure. Energy Risk Management Policy Page 13 x/x/20 The Middle Office adopts and updates, as necessary, the Energy Risk Management Policy after such updates are adopted by the RMC, guidelines and procedures so that portfolio management functions occur in compliance with Energy Risk Management Policies and energy risk procedures and guidelines. Specific responsibilities of the Middle Office include the following: 1. On a daily basis, confirms and reconciles physical and financial transactions, including conditions, quantities, and amounts to be paid and dates. The Middle Office verifies the mark for every position that has been entered into the system of record by Front Office and to ensure that the terms recorded and understood by DME to match the terms actually agreed upon with counter parties and/or brokers. 2. Compares energy portfolio to the market (market to market) by collecting and validating market prices, and preparing position reports identifying the financial positions, physical positions, anticipated physical exposures, and the market value of the energy portfolio(s) on a position-by-position and aggregate basis. 3. Operates risk measurement, performance, and valuation models, including various stress tests. 4. Prepares routine risk reports, including those identified in Section 4.2 – Required Reports. 5. On a daily basis, confirms that all exposures and activities comply with authorized market instruments as contained in Appendix D – Approved Types, the risk limits as contained in Appendix A – Risk Exposure and Transaction Limits and hedge coverage targets as contained in Appendix E – Forward Hedging Strategies and Plans. In doing so, the Middle Office monitors transactions and position limits, review daily positions, and activity reports, and ensures that trading instruments are in compliance with current hedging strategies and are permissible. 6. Follows the remedial actions process in the event of any risk limit or hedge target breaches. 7. Ensures all transactions are in compliance with DME’s Energy Risk Policy. 8. Generates and sends written confirmations to counterparties to ensure terms and conditions are mutually agreed upon. 9. The specification of position valuation methods. 10. Calculates and reports the credit risk position of DME with counterparties. Communicates to the Front Office any counterparties that have exceeded allowed credit risk and are prohibited from further trading activities. Energy Risk Management Policy Page 14 x/x/20 11. Maintains all counterparty enabling agreements and ensures that only enabled counterparties are populated and authorized in the system of record. The Middle Office reports to the DME Regulatory & Risk Division Manager. 2.2.3 Back Office The Back Office’s primary responsibility is to ensure that financial records of DME’s energy management operation accurately reflect the current state of energy risk management and power supply portfolio management activity. The Back Office is responsible for invoice checkout, verifying supply payments, invoicing, and settlements. The Back Office is also responsible, in coordination with City of Denton Finance, AR, and AP departments, for accurately calculating and booking the financial results of energy transaction activities, billing, and accounts payable, as well as recording, reporting and accounting for risk management and hedging. Specific responsibilities of the Back Office include the following: 1. Supports accounts payable and receivable operations. 2. Coordinates with City Finance the recording of all revenue and expenses in the general ledger and other subsidiary ledgers when appropriate. 3. Coordinates the recording of posted cash receipts and revenues with City Finance to the appropriate subsidiary ledger. 4. Settles transactions (verification, accounts payable/receivable) 5. Develops and maintain documentation outlining standard procedures for performing the settlement functions described herein. 6. Notifies the Front Office, Middle Office, and the General Manager of any discrepancies that result from the reconciliation process. 7. Oversees the safekeeping of transaction-related documents. 8. Maintains funding and reconciles and records activity in cash accounts held with other ERCOT and other market participants. The Back Office reports to the Executive Manager of Energy Services and Administration. Energy Risk Management Policy Page 15 x/x/20 SECTION 3 MARKET RISK PROTOCOLS AND EXPOSURE CONTROL 3.1 Market Risk Protocols The following market risk protocols shall govern DME’s participation in wholesale energy markets. Specific limits, methodologies, reports, operational procedures and approval processes are detailed in the EMO Procedures Manual.  • DME will ensure that it has full knowledge of its energy portfolio position and the resulting exposure, and understands the implications of its energy management activities; • Only personnel authorized by the DME General Manager, or his designee, pursuant to a written Delegation of Authority Memorandum or email copied to the middle office can transact on behalf of DME in the wholesale energy market (see Transaction Limits section of Appendix B); • Personnel involved with DME’s energy management activities will ensure they obtain competitive prices, transact based upon competitive market conditions and that counterparty credit risk is diversified by setting up master enabling agreements [such as the International Swaps and Derivatives Association, Inc. (ISDA), Edison Electric Institute (EEI), and the North American Energy Standards Board (NAESB)] with as many pre-qualified financial counterparties as deemed necessary by the Front Office. • DME may only transact in wholesale energy-market products authorized by this Policy and at retail price levels stipulated in the current rate manual or as approved by the PUB or City Council as applicable. • DME may only transact within transaction limits approved and defined in this Policy. • All energy transactions will be carried out on recorded phone lines, electronic trading platforms, via electronic media (including email and other online methods) or other media that can be recorded and documented; • Metrics for assessing DME’s market risk exposure will be specified, measured, monitored, and reported on a regular basis to the RMC; • On a daily basis, all wholesale market transactions will be recorded in the official system of record which will capture and report physical and financial positions so that each can be reviewed separately and in total so that net volume and price risk and collateralization requirements can be accurately assessed and managed in real time. This system will also serve as a central check and balance tool; therefore, it will allow for reconciliation of physical and financial confirmations with transactional input. This system will also support and report risk information. • Models and inputs for valuation and risk measurement and mitigation shall be subjected to a Energy Risk Management Policy Page 16 x/x/20 validation and change control process. The models employed and associated processes shall be described in detail in the EMO Procedures Manual. 3.2 Authorized Transactions Authorized types of transactions are addressed in Appendix D of this Policy. These transactions types are, and shall continue to be, focused on supporting the energy portfolio goals of the City Council and this Policy. 3.3 Market Risk Control An important element to any energy risk management and mitigation program is the regular identification, measurement, and communication of market risk. DME’s net “open” position (i.e., whether it needs to buy or sell energy products on a daily, hourly, monthly or annual basis to balance the energy portfolio) and the market exposure associated with its net open positions shall be quantified and compared against exposure limits contained in this Policy and discussed, on a regular basis, with the RMC. Market exposure associated with these net positions shall be quantified using forms of measurement approved by the RMC. The market exposure measurement criteria shall be reviewed at least annually and consider changes in DME’s net positions and existing and projected market conditions. The Middle Office shall have primary responsibility for coordinating the development, maintenance, and modification all market measurement methodologies within DME and for recommending approval of these methodologies by the RMC. 3.3.1 Risk Tolerance For the purposes of this Policy, DME’s Energy Risk tolerance is defined by the degree of uncertainty that DME can accept in its future financial ratios and customer rates on a projected basis. DME’s Energy Risk tolerance and measurement of Energy Risk shall include “at risk” forms of risk measurement such as Cash Flow at Risk (“CFaR”) or Value at Risk (“VaR”), augmented with scenario analysis and stress testing. These forms of risk measurement are described in more detail in Appendix A – Risk Exposure and Transaction Limits and in sections of the EMO Procedures Manual. 3.3.2 Transaction and Exposure Limits The setting of and the adherence to transaction limits is an important control element to ensure DME does not assume greater aggregate energy market exposure than is intended and helps ensure that the transaction strategy level is appropriate at various levels of aggregation (e.g. by commodity, delivery period, strategy, energy portfolio, etc.). Energy Risk Management Policy Page 17 x/x/20 Appendices B and D, along with the EMO Procedures Manual, contain the Approved Transaction Types and the Transaction Limits for DME. It is the responsibility of the Front Office, Middle Office and the RMC to utilize these limits to manage and mitigate risk- taking activities. The Front Office shall be responsible for maintaining exposures within prescribed limits and for recommending changes to those limits to the RMC when market conditions or operating circumstances result in limits becoming ineffective or inappropriate in controlling these activities. The Middle Office shall be responsible for monitoring compliance with the Transaction Limits and obtaining approval from the RMC for any changes to Transaction Limits or the Transaction Limit structure. It is the responsibility of the Middle Office and Front Office to ensure that Transaction Limits are strictly enforced. 3.3.3 Stress Testing In addition to mitigating and measuring financial exposure using the methods above, stress testing is used to examine performance of the energy portfolio under extreme adverse conditions. In stress testing, extreme market conditions are applied to the portfolio to determine how the portfolio will perform under such conditions. Stress testing requires thorough evaluation of past market periods to determine those that would represent severe outcomes. In addition, the performance of the portfolio is also estimated for individual and combined potential market conditions. Such conditions are intentionally chosen to represent adverse conditions and combinations of conditions, even if they are extremely unlikely. The Middle Office shall design and maintain a stress testing program, in consultation with the Front Office. The stress testing approach shall be reviewed by the Middle Office regularly, and the stress testing program shall be presented to the RMC for review on at least an annual basis. 3.3.4 Model Validation and Controls A risk commonly faced by those involved with energy management activity is model risk— the risk that either the methodology or assumptions used to value the portfolio becomes invalid. Inaccurate assumptions and incorrectly designed models can cause risk management problems in every market. However, the complexity of energy models and their extended lifetimes, make these problems especially common in the energy markets. Model risk occurs primarily for two reasons: Energy Risk Management Policy Page 18 x/x/20 • The model may have fundamental errors the user is unaware of and may produce inaccurate outputs when viewed against the design objective and intended business uses. • The model may be used incorrectly or inappropriately. Ensuring adequate model documentation is an important control for managing modeling risk. This requires both organizing model information and accountability from people using and developing models. DME keeps a record of all internally and externally developed models used in its operation (see EMO Operating Procedures 1-4), including: • a description of the information input component (assumptions and data used by the model, including quantitative approaches whose inputs are partially or wholly qualitative or based on expert judgment), • version control (when key model inputs or model processes change) • processing component (which transform inputs into estimates), and • reporting component (which translates the estimates into useful business information). The Middle Office will review and validate models used by DME and report to the RMC annually. 3.4 Credit Risk Control Credit Risk is the potential impact on DME’s financial performance due to the chance of non- performance in payment or delivery (either physical or financial) by an energy entity that has executed a commercial agreement with DME to buy and sell energy (“counterparty”). DME actively mitigates its energy credit risk by making informed decisions regarding which counterparties to transact with and to what degree. Credit risk is defined as the risk of counterparty nonperformance, or failure to deliver its obligation (whether with an energy product or the payment of amounts owed). 3.4.1 Credit Policies DME mitigates its energy credit risk by • Incorporating the expected transacting volumes, timing, and expected energy prices, when establishing an energy credit risk tolerance for a calendar year; Energy Risk Management Policy Page 19 x/x/20 • Assessing counterparty creditworthiness and establishing credit limits for counterparties based on that assessment; • Requiring a counterparty to be assigned a credit limit prior to transacting with it; • Monitoring and assessing market and counterparty events to adjust credit limits as appropriate; and • Calculating and reporting the maximum expected loss if a counterparty defaults (“counterparty credit exposure”). 3.4.2 Credit Limits The EMO Procedures Manual includes a credit limit framework for DME’s counterparties based on various factors such as debt ratings and financial statistics. Specific counterparty credit limits include consideration of financial ratios, audited financial statements, and asset quality. Credit limits and credit exposure based upon the trades in place with each counterparty and the market price for the net long or short positions with each is measured every day by the Middle Office. At least semi-annually the credit strength of each counterparty that DME is exposed to will be evaluated by the Middle Office, or immediately if their business conditions change or their credit rating has been downgraded and negative changes that have the potential to increase DME’s credit risk will be reported to the RMC. Prior to execution of any transaction with a counterparty, the Front Office verifies that the counterparty has available credit. In addition, no transaction shall be executed that will cause the counterparty credit limit to be exceeded unless explicitly approved by the RMC. 3.4.3 Counterparty Credit Function The counterparty credit function concerns counterparty credit analysis and approval of new and existing counterparties as well as the calculation, aggregation, monitoring and reporting of credit exposures. In addition to those activities mentioned in section 3.1, the Middle Office manages DME’s credit function. The objective of the counterparty credit function is to minimize the potential adverse financial impacts on DME in the event of a potential default by a counterparty. The counterparty credit function will minimize DME’s credit exposure and potential adverse financial impacts by: • Establishing a credit risk mitigation structure within the energy risk management program; • Providing a framework to enable DME to qualify energy suppliers and transact with Energy Risk Management Policy Page 20 x/x/20 approved counterparties; • Determining counterparty transacting parameters (“transaction limits”) to conservatively control and measure DME’s exposure to any one supplier; and • Implementing conservative business processes and procedures (to be included in the EMO Procedures Manual) to gather and monitor financial information on each counterparty to estimate counterparty credit exposures 3.5 Information Systems and Models Energy risk management information systems consist of the data, models and other software and hardware used to collect, analyze, test, and validate transactions within DME’s portfolio in order to monitor and control risk. Although various departments within the City of Denton or DME may have responsibilities for using and maintaining DME’s risk management systems, the Middle Office shall have overall responsibility for ensuring that the systems are sufficient to perform the risk management functions outlined in this Policy. As part of a service level agreement with the City of Denton Technology Services, the Middle Office shall also be responsible for maintaining the security, integrity and reliability of the software used for energy risk management purposes (e.g. valuation models, administrative and reporting software, energy risk management databases, etc.). In accordance with the service level agreement which is currently followed between DME and the City of Denton Technology Services, Technology Services shall be responsible for maintaining the integrity and reliability of the hardware used for both energy management and energy risk management purposes, including business continuity, disaster protection and recovery plans. Energy Risk Management Policy Page 21 x/x/20 SECTION 4 RISK REPORTING 4.1 Risk Management Reporting Policy Key to energy risk management is the monitoring of risks and the accurate and timely information that must be provided to all parties involved in any aspect of energy risk management to allow them to perform their functions appropriately. The separation of execution and reporting responsibilities ensures that timely and accurate information is being reported. On an annual basis, the RMC Chairman will meet with the PUB and City Council and provide details of the DME’s forward purchases, market exposure, credit exposure, counterparty credit ratings, transaction compliance and other relevant data. In addition, DME will provide periodic training to the PUB and Council on energy market fundamentals and commodity trading best practices to help facilitate more productive risk meetings. 4.2 Risk Committee Meeting Updates Minutes and meeting materials from quarterly RMC meetings will be distributed to the PUB and Council for their review. At a minimum, quarterly RMC meetings will include a review of the following topics: Controls Compliance Identification of any activities that have exceeded permissible limits. The General Manager or his/her designee will provide details of the causes of any limit violations, the measures taken to mitigate future violations and a report of any disciplinary actions taken as a result of such violations. Hedge Target Compliance Provides an update on progress on executing latest hedge plan execution timetable. Portfolio Competitiveness Provides a comparison of latest 12-month cost/MWH vs ERCOT spot markets (Day- Ahead and Real-Time Market) and compares the market value of renewable resources to their contract costs. Credit Exposure Identifies the credit limit for each counterparty, current level of exposure with the counterparty, and remaining available credit. Also includes an update on current ERCOT credit requirements and thresholds. Energy Risk Management Policy Page 22 x/x/20 4.3 Transaction Valuation DME’s financial records will be maintained in full accordance with generally accepted accounting principles (“GAAP”), Government Accounting Standards Board (GASB) and will be consistent with FERC Uniform System of Accounts. Front, Middle, and Back Office functions shall coordinate their efforts and maintain vigilance to ensure that DME’s energy management transactions and risk exposures are accurately valued in an unbiased manner. Transaction valuation and reporting of positions shall be based on objective, market-observed prices or models. Open positions (i.e., whether DME needs to buy or sell energy on a daily, hourly, monthly or annual basis to balance customer loads against available resources) should be valued (“marked- to-market”) daily, based on consistent valuation methods and data sources. Whenever possible, these valuations shall be based on independent, publicly available market information and data sources (e.g., Bloomberg, Reuters, NYMEX, ICE, broker quotes, etc.). As noted in Section 2.2.2, the specification of position valuation methods is the responsibility of the Middle Office and is subject to RMC review. The Middle Office is responsible for obtaining and disseminating market pricing information (Section 2.2.2, item 2, page 13) in a timely and consistent manner, along with maintaining and updating transaction data and information sources used for trade evaluation (Section 2.2.2, item 1, page 13). The Middle Office is also responsible for assuring that data used for energy risk management calculations represent accurate and timely information available from reputable market or internal sources (Section 2.2.2, items 1 and 2, page 13). Energy Risk Management Policy Page 23 x/x/20 SECTION 5 OTHER RESPONSIBILITIES AND POLICIES 5.1 Organization-Wide Responsibilities It is the policy of DME and the City of Denton that all personnel adhere to standards of integrity, ethics, conflicts of interest, compliance with statutory law and regulations and other applicable standards of personal conduct. The willful misrepresentation or concealment of information regarding portfolio management and/or risk management activities from senior management or any person responsible for the accurate tracking and reporting of such activities shall result in disciplinary action up to and including termination in accordance with DME and City of Denton policies and possible legal action as allowed or required by law. As an employee of the City of Denton, all DME personnel involved with its energy management activity should not have an expectation of privacy in the conduct of their duties. At any time, recorded phone calls and electronic transactions, emails, texts, etc. may be reviewed to ensure appropriate conduct or to review transactional information. 5.2 Commercial Interests and Trading for Personal Accounts All DME personnel who have any specific responsibilities delineated under this Policy or in the EMO Procedures Manual, are prohibited from engaging in the activities listed below: • Physical or financial trading of any commodities stipulated in this Policy or in supporting departmental procedures for their own account • Holding an undisclosed interest in any account or corporate entity (other than DME), which is used to trade the commodities described above. If there is any doubt as to whether a prohibited condition exists, then it is the employee’s responsibility to disclose and discuss the possible prohibited condition with their supervisor. In addition, any employee receiving taxable income from any person or business doing business with DME must file a Conflicts Disclosure Statement in accordance with Chapter 176 of the Texas Local Government Code. Failure to comply with these requirements may result in disciplinary action up to and including immediate termination of employment, in accordance with DME and City of Denton policies. Energy Risk Management Policy Page 24 x/x/20 5.3 Acknowledgment of Policy Requirements All DME personnel connected with the energy risk management program must sign a statement attesting that they have received, read, and understand this Policy document and the City of Denton policies regarding employee conduct. A sample statement is provided in Appendix G. 5.4 Adoption of Energy Risk Management Policy The Energy Risk Management Policy shall be formally reviewed, approved and adopted by ordinance of the City Council annually in the second quarter of the City’s fiscal year. Energy Risk Management Policy Page 25 x/x/20 Appendix A PORTFOLIO RISKS As an electric utility, participation in physical and financial energy markets exposes DME and its customer/owners to the risks of cost and pricing uncertainty, revenue and commodity market volatility, and uncertainty in meeting budget targets and the Energy Cost Adjustment (ECA) component of its retail rates. These risks may be broadly categorized into three risk categories: market, credit, and operational. Each category of risk is described below. The categories are not entirely separate: disruptions of planned operations, for instance, can expose a utility to the risk of having to enter into unforeseen transactions in adverse market conditions. The following section provides descriptions of the energy-related risks the Policy is intended to address. A.1. MARKET RISK DME manages energy purchases and sales with the goal of reducing the business risks associated with its obligation to serve energy to its customer/owners. These risks include volume-related and price-related risks. A.1.1. Price Risk Because of continual changes in the supply and demand for electricity, significant price changes can occur over a short time frame, otherwise known as price volatility. High price volatility means a high degree of uncertainty about the level of prices in the immediate time frame and the future. DME’s price risk takes several forms, including: 1) exposure to changes in spot prices which DME faces in purchasing electric energy from the ERCOT market, 2) forward price risk of anticipated purchases or sales of power or fuel in the future and 3) the cost of energy-related products and services such as congestion revenue rights and ancillary services. Price risk also includes the basis risk associated with potential differences in the price of a commodity between geographic locations that is inherent in the ERCOT and physical natural gas markets. For example, whenever DME must purchase power to satisfy native load requirements or is exposed to natural gas price uncertainty at various physical delivery points, DME is financially at risk due to the uncertainty in transmission or transportation costs between various locations. A.1.2. Volume Risk Volume Risk refers to uncertainty in the quantity of a commodity or service demanded, acquired, or supplied that has a potential economic impact. A primary volume risk for Energy Risk Management Policy Page 26 x/x/20 DME is the uncertainty associated with the amount of load DME will be required to serve. Weather conditions affect customer energy usage, and weather changes make forecasting of load and non-dispatchable resources a challenge, causing actual quantities to deviate from forecasts. Forced or unexpected outages of generation resources also impact DME’s volumetric risk. Generation levels from renewable energy resources are based upon the weather conditions experienced at the location of the renewable resources. EMO Operating Procedures 1-4 contain details about DME’s processes for developing forecasts of expected volumes associated with its portfolio of load and resources. A.1.3. Liquidity Risk DME transacts business in commodity markets that have inherent liquidity risk. Liquidity risk for DME arises when its intended transaction quantities exceed the size of current market bids (to buy) and offers (to sell). When DME desires to execute a transaction for a volume/quantity in excess of current market bids or offers, potential counterparties may be unwilling or unavailable to transact with DME. Transactions of nonstandard sizes and types also present liquidity risks. Liquidity risk should also be considered with regard to positions thought to be offsetting, but that may become open in the event that a counterparty defaults on their transaction responsibility (also referred to as “default risk”). It may be difficult to replace defaulted transactions on short notice. If a position must be covered quickly, the price of the necessary replacement transaction can be worse than if no urgency existed, especially if the potential counterparties know about the urgent need, putting DME as a significant disadvantage. A.2. CREDIT RISK DME is at risk if a customer, supplier or trading counterparty is unable or unwilling to fulfill its present or future contractual obligations to deliver power or fuel, or to make a timely payment of invoices or collateral. A.2.1 Credit Risk Credit Risk equals the potential replacement value of counterparty contractual obligations to deliver or receive power or fuel, or to make a timely payment to settle a financial contractual obligation. The potential financial impact from counterparty defaults is significant. DME’s credit risk is addressed in a separate Credit Risk Management Policy. Energy Risk Management Policy Page 27 x/x/20 A.2.2. Funding Risk Funding risk is related to credit risk. This term refers to the risk that DME might have to pay margin or post collateral to meet requirements to securitize its credit under credit provisions of Power Purchase Agreements, wholesale energy market, or to meet margin requirements for cleared contracts. In the event of significant funding risk associated with the default of a counterparty or the inability of the DEC to produce energy resulting in large replacement energy costs, the City of Denton’s reserves would be required to provide cover costs. A.3. OPERATIONAL RISK The term operational risk is often used as a catch-all category intended to include all risks that are not explicitly designated by other names, such as market risk, volume risk, liquidity risk, and credit risk. Operational risks include problems of several types that can have adverse financial consequences, and that relate to the operations of DME’s energy portfolio, identification and control of risks, and processing and settlement of transactions. One such risk is Model Risk. A.3.1. MODEL RISK Model risk is a form of systems risk associated with unrecognized deficiencies of information systems used to in value transactions. A model may incorporate assumptions to derive unobservable pricing parameters from observable ones. There is a risk that a particular model used to value a transaction may not properly capture the value and risks of the transaction, and that its deficiencies may emerge only after the fact, following unfavorable market movements. A.3.2. DENTON ENERGY CENTER OUTAGE RISK A forced or unexpected outage of the DEC when the output from the units are anticipated to be used to hedge market price risk due to lower than expected renewable energy generation is an operational risk. This risk is mitigated by a) preventative maintenance programs designed to minimize forced outages b) not over-committing energy and capacity from the DEC during times of likely high prices, and c) the use of outage insurance or purchases of out-of-the-money call options. A.4. REGULATORY RISK Regulatory risk is the uncertainty to DME’s performance due to potential changes in laws or regulatory mandates. Examples include, but are not limited to, the following. Energy Risk Management Policy Page 28 x/x/20 A.4.1 Carbon Cost Unless explicitly borne by an energy supplier, DME is exposed to the potential risk of carbon costs. Any applicable law, rule, regulation, ordinance, protocol, order, decree, judgment or other similar legal mandate could cause DME to pay carbon costs associated with the production, generation, sale, metering, measurement, transmission, storage or delivery of electric energy. A.4.2 Changes to ERCOT market design The PUCT has directed ERCOT to study the impact of changes to its market design, which could have a significant impact on the flow of dollars between suppliers and consumers of power, possibly triggering the need to renegotiate long-term power contracts and changing the valuation of existing generation assets. A.4.3 Ongoing changes to ERCOT Protocols The rules under which ERCOT operates are in a constant state of change. In fact, they change so often that ERCOT’s governing board has a committee (Protocol Revisions Subcommittee) that meets monthly to review and process proposed changes submitted by ERCOT and its market participants. These changes usually impact how costs are allocated within ERCOT among market sectors, consumers and suppliers of power, and individual market participants like DME. A.4.4 Regulatory Compliance Market Participants in the ERCOT region are subject to both state and federal laws and regulations. Market Participants that own or operate facilities that are part of the Bulk Electric System, as defined in federal law, are subject to oversight by the Federal Energy Regulatory Commission (FERC), the North American Electric Reliability Corporation (NERC), and Texas Reliability Entity, Inc. (Texas RE). Additionally, all ERCOT Market Participants are subject to oversight by the Public Utility Commission of Texas (PUCT). The PUCT administers the Public Utility Regulatory Act (PURA), and adopts and enforces rules pursuant to the authority granted in PURA. The PUCT also has oversight and enforcement authority over the ERCOT Protocols, Operating Guides, and Other Binding Documents. The PUCT has contracts with an Independent Market Monitor (16 T.A.C. §25.365) and a Reliability Monitor (16 T.A.C. §25.503) to assist with oversight and enforcement activities. Energy Risk Management Policy Page 29 x/x/20 Appendix B RISK EXPOSURE AND TRANSACTION LIMITS DME’s energy supply, trading and risk management-related activities shall be segregated among a number of “risk books.” A risk book is a way of classifying and tracking positions and transactions that have similar or directly related purposes so that value and risk can be measured in sufficient detail to support both risk control and transaction strategy decisions. The establishment and management of risk books enables the EMO to focus on the optimization of individual risk consistent with the approved Hedge Plan. B.1 Risk Books Load Book A Load Book captures all trades associated with procuring energy to serve city load, including hedge transactions and ERCOT day-ahead and real-time market settlements. Renewables Book The Renewables Book captures the value of all transactions associated with long-term renewable energy positions and hedging the cost of renewable PPAs and associated ERCOT day-ahead and real-time market settlements Optimization Book After hedge is placed, if positive MtM is realized and market is in fundamental or technical reversal, EMO will be authorized to “optimize” the original hedge. Such optimization trades are subject to the limitations contained in this Risk Policy and shall be conditional trades as specified in the Hedge Plan. Congestion Book The purpose of the Congestion Book is to track the purchase of CRRs and associated financial instruments (see Section B.5.2 below), which are purchased in ERCOT auctions or in the ERCOT Day Ahead Market and used to hedge against transmission congestion risk. DEC Book The DEC Book includes hedge transactions associated with the Denton Energy Center and associated ERCOT day-ahead and real time market settlements. Natural gas supply transactions whether physical or financial will be housed in this risk book. Cash Book The Cash Book includes records all physical sale and purchases to ERCOT. Energy Risk Management Policy Page 30 x/x/20 B.2 Risk Exposure Limits An essential control element in the management of market risk is the development and adherence to an appropriate limit structure. A well-designed limit structure helps ensure DME does not assume greater aggregate risk than intended and helps ensure that risk taking at the transaction strategy level is appropriate at various levels of aggregation (e.g., by commodity, delivery period, strategy, etc.). The primary forms of limits listed below shall be applied to DME’s energy management activity: Rates at Risk – Rates at Risk (“RaR”) is a form of Cash Flow at Risk (CFaR) measurement. RaR limits will be set to limit the amount of uncertainty in future rates over the immediately upcoming 12-36 month period. If uncertainty in future rate requirements is higher than DME’s risk tolerance, DME will consider hedging or implementing other risk management strategies to reduce the potential need for unforeseen rate increases and/or deterioration of DME’s financial condition. Value at Risk –Value at Risk (“VaR”) limits will be set to limit the potential loss in value of the portfolio. Notional/Volumetric –To augment RaR and VaR limits, notional limits and/or volumetric limits will be established. Notional limits are specified based on transaction or strategy dollar amount (i.e., contract or strategy volume x price). Volumetric limits are specified based on volume (e.g., MW, MWH, MMBTU, etc.). This provides a concrete limit to account for uncertainties in risk measurement and human judgment capabilities. Other volumetric limits may be established in relation to specific risks not captured by RaR or VaR. ERCOT – Implementation of the ERCOT Real Time Market (RTM) and Day Ahead Markets (DAM) require daily attention to Available Credit Limits (ACL) and forward liability calculations. The Back Office shall actively monitor and communicate any changes affecting current credit positions. Stop Loss –Stop loss limits are set, such that, if an individual position or strategy (or a hedge transaction or strategy which has become ineffective, including optimization trades) is performing adversely and approaches a predetermined level of losses, the position or strategy must be liquidated or completely hedged to prevent further loss. B.3 Portfolio Risk Exposure Limits Because ERCOT is responsible for ensuring physical reliability of the grid, DME’s efforts focus primarily on managing the rate impact of price volatility risk of its portfolio. For the purposes of managing this risk, DME will assume an average consumer risk tolerance (CRT) equivalent to 1 cent per kWh of load over a rolling 12-month period. For the avoidance of doubt, under the Energy Risk Management Policy Page 31 x/x/20 current DME rate structure, the CRT applies to the total average cost per kWh on an annual average basis for the residential class. A CRT in excess of 1 cent per kWh outside the 12 month rolling average will be reported to the RMC as soon as it becomes known to DME. Hedging is DME’s primary method for reducing market price volatility risk, either by locking in or limiting the amount of variation of a future market price. The “downside” of hedging is that it not only reduces the chances of incurring higher costs than expected, it also reduces the chances of lower than expected energy costs, and correspondingly lower electric rates. DME uses an “at Risk”2 methodology to estimate, at a 95% confidence level, the amount of an electric rate increase that could occur due to changes in market conditions such as volumetric risk associated with its renewable resources, ERCOT day-ahead and real time market price volatility, gas price volatility, nodal price congestion, price correlations and credit risk. If DME’s estimate of a rate increase, at a 95% confidence level, exceeds the CRT threshold by 25%, DME will meet and confer with the RMC, and with the City Council and PUB as noted in the table below, to discuss alternatives for implementing additional hedging strategies to bring the level of possible price volatility back inside the CRT threshold. No particular portfolio action is required, making this notification requirement very different from a trading limit. “At Risk” limits for the total portfolio are: RMC Notification Council / PUB Notification Rolling 12 months (in aggregate) $15.0 million $19.0 million B.4 Open Position Management DME’s primary objective is to protect against risks inherent in its portfolio, such as exposure to price volatility and from variability in supply and demand. DME plans to execute hedging transactions relatively evenly over time, to diversify timing risk (similar to dollar cost averaging) and does not speculate3 . Market transactions shall be executed as a result of strategies designed to maintain the net open position (the gap between expected demand and committed supply) 2 The “at Risk” metric DME will use is based on a “Rates at Risk” (RaR) methodology, which refers to the statistical dollar amount that can be lost on the net open position of a portfolio over a specific time horizon and with a given confidence interval. DME’s RaR methodology accounts for the increasing potential distribution of prices as time passes, as well as the expiration of the positions in the portfolio with the passage of time. The result is the estimation of loss, at the specified confidence level, assuming that the portfolio remains constant over time until all positions within it have expired. 3 The US Commodity Futures Trading Commission defines a speculator as “a trader who does not hedge, but who trades with the objective of achieving profits through the successful anticipation of price movements” (CFTC Glossary: A guide to the language of the futures industry). Energy Risk Management Policy Page 32 x/x/20 within tolerances which are consistent with current hedging strategies. The resultant net open position shall be updated to reflect the new hedging transactions as soon as practical, but generally no later than the next business day. The hedge plan provides a guideline for hedging action of the DME’s loads, renewable resources and the Denton Energy Center as a function of time for the next three years. B.5 Transaction Limits Another vital control element in the management of energy risk is the development and adherence to transaction limits. Transaction limits ensure the energy portfolio management function is prudent, deliberate and controlled at various levels of position aggregation and transaction duration. Transaction limits are established in consideration of overall portfolio strategies, market conditions and risk tolerance levels and include the following principles: ▪ DME personnel involved with its energy management activity are authorized to execute any intra-day or day-ahead transaction which is necessary to mitigate market and financial risk exposure to DME customer/owners. ▪ Speculative transactions are those transactions not intended for hedging purposes and are strictly prohibited. For the avoidance of doubt, Optimization Trades as described in the Hedge Plan, are not classified as speculative transactions. All transactions shall either reduce risks or be risk-neutral to DME customers. ▪ No transaction may be executed for which DME does not have adequate systems or analytical methods to track, record, value, or analyze the incremental cash flow and risk. ▪ Any single transaction for a term greater than three years must be approved by the RMC prior to execution. ▪ Scheduling of loads and resources, along with corresponding bid or offer prices associated with ERCOT Day Ahead Market (DAM), ERCOT Real Time Market (RTM) or ERCOT Supplementary Ancillary Services (SASM) Market are not subject to this Risk Policy or to the limits outlined below and do not require prior RMC approval. All executed transactions must be recorded and captured in DME’s system of record. Further, all transactions shall be conducted on recorded phone lines, electronic trading platforms, or other media that can be recorded and documented. Any confirmations received must be signed by the person with the authority to enter into such transaction. Confirmations for transactions with ERCOT are evidenced through the ERCOT Settlement Summary statement. The following tables outline the transaction authorization limits established for DME personnel involved with its energy management activity when executing transactions. Those personnel are permitted to execute transactions less than or equal to their designated limits or under the Energy Risk Management Policy Page 33 x/x/20 direction of someone having the required authority. Only the Approved Transaction Types listed in Appendix D may be executed unless otherwise approved by the RMC. Energy Risk Management Policy Page 34 x/x/20 B.5.1 Bilateral or Financial Power Transaction Limits Title Term Lead Time Transaction Size (MW) Volume Limits (MWh) City Council No Limit No Limit No Max No limit City Manager or RMC < 3 Year < 5 Years 300 30,000,000 per 36 month rolling average DME General Manager < 3 Year < 4 Years 150 24,000,000 per 36 month rolling average Assistant General Manager - Power Supply < 2 Years < 3 Years 150 18,000,000 per 24 month rolling average Market Operations Manager Energy Analytics Manager < 3 Month < 12 Months 50 6,000,000 per 3 month rolling average Market Operations Supervisor Senior Market Analyst < 1 Month < 1 Week 50 2,000,000 per month Senior Market Operator < 1 Week < 1 Week 50 250,000 per week Notes: • Transaction Size Limits represent MW volume per hour. • Lead time represents the time period from the date a trade is executed to the start of delivery. • Authorized products include electric power, including both physical and financial derivatives4, as well as ancillary services. Financial derivatives may be over the counter Electric Power Futures, Heat Rates and Options on Electric Power and CRRs or Exchange Traded Products 4 As used here, a derivative is a contract that derives its value from the performance of an underlying asset or index. Energy Risk Management Policy Page 35 x/x/20 • Authorization for approval of these transactions may be delegated. If transaction authority is delegated downward, volumetric limit applies to approving authority. • Exceeding volumetric limits B.5.2 Congestion Management Transaction Limits Title Auction Type CRR Auction Period Approved Instruments Time Period Source/Sink Combinations DME General Manager Annual & Monthly Any month or TOU offered by ERCOT (5 years) CRR Time of Use All ERCOT Resource Nodes, all ERCOT Hubs and Load Zones Assistant General Manager - Power Supply Annual & Monthly Any month or TOU block offered by ERCOT (SEQ 6 or less) CRR Time of Use Conventional Resource Nodes, Primary Hub and Load Zone Energy Analytics Manager Annual & Monthly Daily Any month or TOU block offered by ERCOT (SEQ 3 or less) N/A CRR Point to Point Obligations/Options Time of Use Hourly Conventional Resource Nodes, Primary Hub and Load Zone Market Operations Manager and Senior Market Analysts Monthly Daily Any month or TOU block offered by ERCOT (Monthly Auction) N/A CRR Point to Point Obligations/Options Time of Use Hourly Conventional Resource Nodes, Primary Hub and Load Zone Senior Market Operators Daily N/A Point to Point Obligations/Options Hourly Conventional Resource Nodes, Primary Hub and Load Zone Notes: Energy Risk Management Policy Page 36 x/x/20 • Annual CRR auctions occur monthly for successive 6-month periods (called "sequences" or SEQ) with progressively increasing amounts of transmission capacity available for purchase in each sequence. A copy of the current CRR Activity Calendar which shows key dates associated with each Monthly and Annual CRR auction at http://ercot.com/mktinfo/crr • Monthly CRR auctions end about 2 weeks before the CRR effective start date • Conventional Resource Nodes include Denton Energy Center, , White Tail & Santa Rita Wind Farms, Blue Bell Solar Farm and resource nodes or ERCOT Hubs associated with fully executed PPAs • Primary ERCOT Hub is “North Hub” • Primary ERCOT Load Zone is “Load Zone North” • The purchase of CRRs for each Source/Sink pair from all ERCOT auctions is limited to the nameplate rating of the generator for City-owned resources or the contract capacity rating for PPAs. A Congestion Revenue Right (CRR) is a financial instrument that results in a charge or a payment to the owner, when the ERCOT transmission grid is congested in the Day Ahead Market (DAM). DME uses CRRs as a financial hedge to lock in the price of congestion at the purchase price of the CRR. DME also hedges congestion in ERCOT’s Real-Time market by buying CRR-like instruments called Point to Point (PTP) Obligations. The main purposes of the ERCOT CRR market are to: • Support a liquid energy market by providing tradable financial instruments for the hedging of transmission congestion charges • Allow market participants to eliminate or greatly reduce the cost uncertainties resulting from transmission congestion charges • Encourage competitive energy trading, where the costs of congestion might otherwise be an impediment DME’s primary objective for hedging congestion risk is to mitigate potentially adverse financial consequences from uncertain price differences caused by transmission congestion between the location where it consumes power (ERCOT LZ_North), the locations where it purchases power on a forward basis (EROTT North Hub), and the ERCOT nodes associated with its resources (Denton Energy Center, White Tail & Santa Rita Wind farms, Blue Bell solar farm and future renewable resources). DME is exposed to transmission congestion risk for all amounts of energy forecasted to be consumed in the ERCOT North Load Zone, and energy that could potentially be produced at their respective resource nodes. By default, ERCOT charges all DME load for energy, along with any Energy Risk Management Policy Page 37 x/x/20 congestion, in the Real Time Market (“RT”). DME mitigates congestion risk with congestion hedges using Congestion Revenue Rights (CRRs). Figure 1 Figure 2 DME hedges congestion risk between each resource and ERCOT’s North Hub location, and between North Hub and North Load Zone, by participating in ERCOT’s annual and monthly auctions, layering in CRR purchases for up to 3 years into the future. The North Hub is also used as a delivery point for bilateral trades (for liquidity purposes) Consistent with DME’s approach to hedging energy, DME seeks to acquire CRRs at steadily increasing amounts roughly corresponding to Auction Capacity Percentages, to diversify timing risk, similar to dollar cost averaging, and does not use event-driven trading to time the market, trading in and out of positions. DME employs a tiered approach in ERCOT’s annual and monthly auctions5. B.5.3 Physical or Financial Natural Gas Transaction Limits Title Term Lead Time Transaction Size (MMBTU) City Council No Limit No Limit No Max 5 In practice, this “buy as much as possible as early as possible” strategy means DME includes low bids for the full amount of remaining CRRs needed in each auction to maximize the chances of capturing low clearing prices while at the same time preventing credit collateral requirements from becoming unnecessarily high Energy Risk Management Policy Page 38 x/x/20 Title Term Lead Time Transaction Size (MMBTU) City Manager or RMC < 3 Years < 5 Years 246,000,000 per 36 month rolling average DME General Manager < 3 Years < 4 Years 200,000,000 per 36 month rolling average Assistant General Manager - Power Supply < 2 Years < 3 Years 150,000,000 per 24 month rolling average Market Operations Manager Energy Analytics Manager < 3 Months < 12 Months 50,000,000 per 3 month rolling average Market Operations Supervisor Senior Market Operator < 1 Month < 1 Week 2,000,000 per month Senior Market Operator < 1 Week < 1 Week N/A Notes: • Natural Gas transactions limited to the following locations: Henry hub or locations within Texas which are physically or financially correlated to DME energy costs • Authorized products include natural gas, including both physical and financial derivatives. Financial derivatives may be over the counter Gas Futures and Options or Exchange Traded Products B.5.4 Renewable Energy Credit (“REC”) Transaction Limits Per Transaction Limits (up to) Title Vintage Volume $/REC City Council No Limit No Limit No Max City Manager < 5 Years 5,00,000 No Max Energy Risk Management Policy Page 39 x/x/20 Per Transaction Limits (up to) Title Vintage Volume $/REC DME General Manager < 3 Year 3,500,000 No Max Assistant General Manager - Power Supply < 2 Years 2,500,000 No Max Market Operations Manager Energy Analytics Manager < 1 Year 1,500,000 No Max Energy Risk Management Policy Page 40 x/x/20 Appendix C ORGANIZATIONAL STRUCTURE Energy Management Organization Front Office DME General Manager Assistant General Manager, Power Supply Market Operations Mgr Market Operations Supervisor & Sr Energy Market Analyst Sr Energy Market Operatory & Sr Market Operations Specialist Sr Energy Market Intelligence Analyst & Energy Market Intelligence Analyst Energy Market Operator Energy Analytics Manager SR ERCOT Transmission Analyst & Sr Energy Market Analyst Sr Energy Market Intelligence Analyst & Energy Market Intelligence Analyst Sr Business Intelligence Analyst & Business Intelligence Analyst Sr SCADA Analyst EMO & SCADA Analyst EMO Business Data Scientist (DBA) Energy Risk Management Policy Page 41 x/x/20 Energy Management Organization Middle Office Energy Management Organization Back Office DME General Manager Regulatory & Risk Division Manager Sr Risk Control Analyst DME General Manager Executive Manager, Energy Services/Admin Settlements & Rate Administrator Business Analysts Energy Risk Management Policy Page 42 x/x/20 Appendix D APPROVED TRANSACTION TYPES Products allowed for energy management activities include the purchase and sale of electric energy, ancillary services, ERCOT Congestion Revenue Rights/Point to Point Obligations, Renewable Energy Credits and natural gas. The City Council is responsible for authorizing all products and commodity types. All transactions must follow certain requirements as described throughout this Policy. Key elements include: • All transactions must be executed to by authorized transacting personnel • All transactions must be with approved counterparties and/or commodity exchanges • All transactions must be with counterparties with adequate available credit or fully collateralized • All transactions must be committed over recorded phone lines or via recordable electronic communications • All transactions must be approved transaction types • All transactions must be consistent with this Policy and the EMO Procedures Manual Failure to observe the above minimum requirements when executing energy transaction is a violation of Policy and is subject to disciplinary action. AURTHORIZED MARKETS DME may only execute transactions to buy or sell energy-related products after some type of enabling agreement has been signed with a counterparty or commodity exchange. In approving DME’s Energy Risk Policy, the City Council has authorized the City Manager, or his designee, to sign such agreements. Examples of markets where DME is currently authorized to transact include: • Intercontinental Exchange (ICE) o ERCOT Physical and Financial Power o Natural Gas futures • Bilateral markets with approved counterparties Energy Risk Management Policy Page 43 x/x/20 o Physical Natural Gas at locations within Texas and Oklahoma to support fuel purchases for the Denton Energy Center and DME’s energy portfolio o Physical and Financial Power • ERCOT o Day Ahead Market o Real Time Market o Ancillary Services Market o Congestion Management Auctions and Markets AUTHORIZED POWER TRANSACTIONS Power transactions shall be limited to delivery or exposure to power within ERCOT. 1. Physical a. Fixed-price & Index-price purchases and sales b. Call & Put Options (e.g., fixed & indexed, hourly, Time of Use, daily monthly, annually) c. Ancillary services 2. Financial a. Fixed-price & Index-price purchases and sales b. Exchange traded, bilateral or OTC Call or Put options6 c. Ancillary Services d. ERCOT Congestion Revenue Rights (CRRs), Point to Point Obligations (PTPs) and other similar congestion management transactions AUTHORIZED NATURAL GAS TRANSACTIONS Natural Gas transactions shall be limited to Henry Hub or a location within Texas or Oklahoma to support commodity exposure for DME’s energy portfolio. 1. Physical Gas which may be needed to support operation of the Denton Energy Center a. Fixed and index price Natural Gas commodity b. Fixed and index price Natural Gas transportation c. Fixed and index price Natural Gas storage 2. Financial a. Exchange traded, bilateral or cleared futures and Exchange or OTC swaps 6 For example, fixed & indexed, hourly, Time of Use, daily monthly, annual options Energy Risk Management Policy Page 44 x/x/20 b. Exchange traded, bilateral or cleared and or OTC Call or Put options7 c. Index options Other authorized energy-related commodity transactions 1. Physical Renewable Energy Credits (RECs) associated with energy that has already been generated within the last 3 years. 7 Ibid. Energy Risk Management Policy Page 45 x/x/20 Appendix E FORWARD HEDGING STRATEGIES AND PLANS Successful management of the price and volumetric risks faced by DME requires analysis, monitoring, and communication. Analysis of published weather forecasts and market price data serve as key inputs to models used for planning and ensures that the appropriate data is converted into useful information. Consistent with market risk policies defined herein and the risk limits defined in Appendix A, DME, in concert with the RMC, develops annual hedging strategies with underlying hedging plans as a means to manage the volumetric and price risks faced by the utility. A review of the status of current hedging plans will typically be a topic of discussion at RMC meetings. During the second quarter of the Fiscal Year, DME shall submit a confidential updated Hedging Strategy to the RMC for managing the key components of its energy portfolio (load, renewables, congestion risk and the DEC) for the upcoming three (3) full calendar years. Due to the complexity of the wholesale energy markets and the energy regulatory environment, the Hedging Strategy may require several iterations to the Hedging during each year due to market conditions. The RMC shall provide an update of its current Hedging Strategy to the PUB and Council as soon as practical after it has been approved. The Hedge Plan is a confidential strategy document and will be presented to the PUB and City Council in closed session. Each Hedging Plan will: • Cover a clearly specified forward time period; • Explain the justification for the hedge (a general description of the resource mix and load that contribute to the open position for the specified time period, along with the Open Position tolerances for the specified forward time period); • Define a volumetric limit for hedge purchases and sales; • Document transaction types expected to be used to carry out the Hedging Plan; and • Proposed price triggers that will enable hedging activity within the Hedging Plan’s limits. DME may, at any time, request that the RMC consider changes to the current Hedging Strategy or to an individual Hedging Plan. Any approved changes to the Hedging Strategy or Hedging Plan shall be recorded in the RMC meeting minutes and an updated written Hedging Strategy or Hedging Plan document will be prepared as soon as practical incorporating such changes. All hedge strategy documents shall be confidential and not subject to the open record requirements due to the proprietary and commercial sensitivity of the plans. On occasion, it will become apparent to DME management that additional transactions to reshape expected monthly forward positions are necessary given changes in Energy Risk Management Policy Page 46 x/x/20 generation forecasts, market conditions, and load forecasts. The DME General Manager may direct EMO staff to enter into and execute such transactions to rebalance the forward position. These transactions will be discussed in RMC meetings ahead of time if conditions allow, or reported after the fact and documented in the minutes of the next RMC meeting. Energy Risk Management Policy Page 47 x/x/20 Appendix F 2019 DME HEDGE PLAN Hedge Plan Overview The management of price and volume risk associated with the obligation to provide reliable, economically priced wholesale electric energy to the customers of Denton Municipal Energy (“DME”) is one of the main responsibilities of DME. This responsibility is both a short term and long-term activity. Understanding the potential risks and their impacts along with executing hedging transactions (trades) that reduce or eliminate price risk while providing stable and predictable wholesale energy costs is the objective of the Hedge Plan. The Hedge plan is a comprehensive analysis and a tactical plan for managing the risks associated with the provision of energy and ancillary services required to meet the demands of the City of Denton, its residents and its businesses. Because the Hedge Plan lays out the specific risks and the plans to manage those risks into the future, it is a confidential document containing market sensitive information and is protected pursuant to Texas Government Code Section 551.086. The Hedge plan is however a component of the DME Risk Policy and this summary is included to describe the purpose and methods that will be utilized by the EMO to remove risk from the power supply portfolio. The Hedge Plan does not provide a comprehensive descriptions of the day-to-day activities of the EMO, but rather provides a description of the risk reduction trades that will be authorized for the EMO to execute. The intra-day optimization of positions for the benefit of customers and the required scheduling and interaction with ERCOT in its role as the transmission reliability entity of Texas will continue to be the primary focus of the EMO. The uncertainty of load and renewable energy generation in any temporal period coupled with the changing price for power at each delivery point (generation and load) every five minutes and the variability of natural gas price for the DEC make a single algorithm to determine hedge actions impossible. Consequently, de-risking the supply and demand component of DMEs positions must be accomplished by looking at each position independently. Maximizing value and minimizing price risk to customers for each position is manageable and quantifiable and as such the Hedge Plan will be executed on a position by position basis. The main positions include: Load; Renewable Energy Generation and associated basis or congestion positions; and the Denton Energy Center Position. This Hedge Plan sets forth the types of risk reducing transactions that are recommended, the detailed execution strategies and the optimization strategies that will be employed by DME through the EMO department. All recommendations are based upon the risk positions that DME owns and their relative risk is the current forward markets. Forward markets change daily and Energy Risk Management Policy Page 48 x/x/20 on an intraday basis and the Hedge Plan is intended to permit sufficient flexibility to the EMO personnel, consistent with the Risk Management Policy, to react to these market changes. However, the Hedge Plan sets specific targeted volumes for hedging each position by certain dates and with an objective for each set of trades entered into to reduce risk. The DME middle office will monitor compliance with the mandated activities in the Hedge Plan and will report on the compliance status on a daily basis to the front office and DME management. Any violations of limits or requirements in the Hedge plan and Risk Policy will be reported to the Risk Committee along with any recommended mitigation and disciplinary action if required. Energy Risk Management Policy Page 49 x/x/20 Appendix G NEW PRODUCT/MARKET INSTRUMENT APPROVAL CHECKLIST Checklist Items Primary Accountability Benefits Identify and describe the benefits of using the new product Front Office Risk Understand and document the payoff profile of the new product Front Office Identify and analyze credit risk of new product Middle Office Develop methodology for measuring credit risk of new product (mark-to- market, potential exposure, stress exposure. Middle Office Identify prospective counterparties for new product/instrument and determine credit suitability. Front Office & Middle Office Approve new product valuation methodology. Middle Office Determine if staff, systems, and management skill sets are sufficient for valuing and transacting new product. Middle Office Determine physical disposal or financial settlement requirements. Front Office & Back Office Determine stress test requirements for new product. Middle Office Define how stress testing must be performed (frequency, scope, independent source). Middle Office Financial Define the capital requirements (exchange margin or collateral) of the new product. Front Office & Middle Office Determine contract documentation required. Front Office & Middle Office Accounting, Tax, and Regulations Identify applicable U.S. and local regulatory restrictions for new product. Back Office/City Finance Determine regulatory compliance requirements, if any, for new product. Middle Office & Back Office/City Finance Energy Risk Management Policy Page 50 x/x/20 Review accounting policies and approve proposed treatment. Back Office/City Finance Determine audit requirements. Back Office/City Finance Consider tax consequences of new product. Back Office/City Finance Policy Verify counterparty authority to enter into contract for new product. Middle Office Develop and implement monitoring and review procedures to ensure Policy compliance. Middle Office Define procedures and responsibilities for independent verification of positions and market valuation inputs (prices, and volatilities if applicable). Middle Office Determine impact on position/risk limits/hedge targets Middle Office Determine and define procedures for confirmation and reconciliation of new product. Middle Office Verify that all groups involved in new product transaction procedures can handle anticipated transaction volume. Middle Office Determine and define management reporting requirements. Middle Office Energy Risk Management Policy Page 51 x/x/20 Appendix H ENERGY RISK MANAGEMENT POLICY ACKNOWLEDGEMENT FORM The purpose of this form is to confirm that City of Denton employees involved with the Energy Portfolio Management program have received, read, and understand DME’s Energy Risk Management Policy. Employee Name: _______________________________ Title: _______________________________ Department: _______________________________ Supervisor: _______________________________ My signature below confirms that I have received, read and understand DME’s Energy Risk Management Policy and appendices, and the City of Denton policies regarding employee conduct. I understand that my violation of the Risk Policy may result in disciplinary action that may include termination of my employment with the City of Denton. _______________________________ Signature of Employee _______________________________ Date   Page 1 5/7/19xx/xx/20    This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public power  utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104, 552.110 and/or  552.133, and may be protected from required public disclosure.                           Denton Municipal Electric    Energy Risk Management Policy    Approved by the City Council of the City of Denton, Texas  City Ordinance No. 19‐11020‐xxx            Energy Risk Management Policy    Page 2 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Contents      SECTION 1 PROGRAM OVERVIEW .................................................................. 7  1.1 Introduction ............................................................................................................... 7  1.2 Objectives................................................................................................................... 7  1.3 Energy Risk Management Framework ....................................................................... 8  1.3.1   Organizational Objectives .............................................................................. 8  1.3.2   Risk Mitigation and Measurement ................................................................ 8  1.3.3   Portfolio Management ................................................................................. 96  1.3.4  Risk Control Infrastructure ........................................................................... 96  1.4 Procedures and Guidelines ........................................................................................ 9  SECTION 2 ORGANIZATION STRUCTURE ....................................................... 10  2.1 Risk Management Committee (“RMC”) ................................................................... 10  2.1.2 Risk Management Committee Structure ........................................................ 10  2.1.3 Meeting Frequency, Voting, Member Vacancies and Reports ....................... 11  2.1.4 Outside RMC Support; Outside Review of Standard Reports; DME  Cooperation with Consultant; Quarterly Report from Consultant .......................... 12  2.2 Front, Middle, and Back Offices ............................................................................... 13  2.2.1 Front Office .................................................................................................. 13  2.2.2 Middle Office ............................................................................................... 14  2.2.3 Back Office ............................................................................................... 1613  SECTION 3 MARKET RISK PROTOCOLS AND EXPOSURE CONTROL ................ 19  3.1 Market Risk Protocols .............................................................................................. 19  3.2 Authorized Transactions .......................................................................................... 20  3.3 Market Risk Control ................................................................................................. 20  3.3.1 Risk Tolerance .............................................................................................. 20  3.3.2 Transaction and Exposure Limits ................................................................. 20  3.3.3 Stress Testing ............................................................................................... 21  3.3.4 Model Validation and Controls .................................................................... 21  Energy Risk Management Policy    Page 3 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  3.4 Credit Risk Control ................................................................................................... 22  3.4.1 Credit Policies ............................................................................................... 23  3.4.2 Credit Limits ................................................................................................. 23  3.4.3 Counterparty Credit Function ...................................................................... 23  3.5 Information Systems and Models ............................................................................ 24  SECTION 4 RISK REPORTING ......................................................................... 25  4.1 Risk Management Reporting Policy ......................................................................... 25  4.2 Required Reports ..................................................................................................... 25  4.3 Transaction Valuation .............................................................................................. 26  SECTION 5 OTHER RESPONSIBILITIES AND POLICIES ..................................... 28  5.1 Organization‐Wide Responsibilities ......................................................................... 28  5.2 Commercial Interests and Trading for Personal Accounts ...................................... 28  5.3 Acknowledgment of Policy Requirements ............................................................... 29  5.4 Adoption of Energy Risk Management Policy .......................................................... 29  Appendix A PORTFOLIO RISKS ...................................................................... 30  A.1. MARKET RISK ............................................................................................................... 30  A.1.1. Price Risk ........................................................................................................ 30  A.1.2. Volume Risk ................................................................................................... 31  A.1.3. Liquidity Risk .................................................................................................. 31  A.2. CREDIT RISK .................................................................................................................. 31  A.2.1 Credit Risk ....................................................................................................... 32  A.2.2. Funding Risk ................................................................................................... 32  A.3. OPERATIONAL RISK ...................................................................................................... 32  A.3.1. MODEL RISK ................................................................................................... 32  A.4. REGULATORY RISK ....................................................................................................... 33  A.4.1 Carbon Cost ................................................................................................ 3327  A.4.2 Changes to ERCOT market design .............................................................. 3327  A.4.3 Ongoing changes to ERCOT Protocols ............................................................ 33  A.4.4 Regulatory Compliance ................................................................................... 33  Appendix B RISK EXPOSURE AND TRANSACTION LIMITS .............................. 35  Energy Risk Management Policy    Page 4 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  B.1 Risk Books ..................................................................................................................... 35  B.2 Risk Exposure Limits .................................................................................................. 3629  B.3 Portfolio Risk Exposure Limits ...................................................................................... 37  B.4 Open Position Management ......................................................................................... 38  B.5 Transaction Limits ......................................................................................................... 39  B.5.1   Bilateral or Financial Power Transaction Limits ............................................ 41  B.5.2 ERCOT Congestion Management Transaction Limits ..................................... 42  B.5.3   Physical or Financial Natural Gas Transaction Limits.................................... 45  B.5.4   Renewable Energy Credit (“REC”) Transaction Limits .................................. 46  Appendix C ORGANIZATIONAL STRUCTURE .................................................. 47  Appendix D APPROVED TRANSACTION TYPES .............................................. 52  Appendix E FORWARD HEDGING STRATEGIES AND PLANS ........................... 55  Appendix F New Product/Market Instrument Approval Checklist ............ 5746  Appendix G ENERGY RISK MANAGEMENT POLICY ACKNOWLEDGEMENT FORM  ................................................................................................................ 6148  SECTION 1 PROGRAM OVERVIEW .................................................................. 7  1.1 Introduction ............................................................................................................... 7  1.2 Objectives................................................................................................................... 7  1.3 Energy Risk Management Framework ....................................................................... 8  1.3.1   Organizational Objectives .............................................................................. 8  1.3.2   Risk Mitigation and Measurement ................................................................ 8  1.3.3   Portfolio Management ................................................................................... 9  1.3.4  Risk Control Infrastructure ............................................................................. 9  1.4 Procedures and Guidelines ........................................................................................ 9  SECTION 2 ORGANIZATION STRUCTURE ....................................................... 10  2.1 Risk Management Committee (“RMC”) ................................................................... 10  2.1.2 Risk Management Committee Structure ........................................................ 10  2.1.3 Meeting Frequency, Voting, Member Vacancies and Reports ....................... 11  2.1.4 Outside RMC Support; Outside Review of Standard Reports; DME  Cooperation with Consultant; Quarterly Report from Consultant .......................... 12  Energy Risk Management Policy    Page 5 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  2.2 Front, Middle, and Back Offices ............................................................................... 13  2.2.1 Front Office .................................................................................................. 13  2.2.2 Middle Office ............................................................................................... 14  2.2.3 Back Office ................................................................................................... 16  SECTION 3 MARKET RISK PROTOCOLS AND EXPOSURE CONTROL ................ 19  3.1 Market Risk Protocols .............................................................................................. 19  3.2 Authorized Transactions .......................................................................................... 20  3.3 Market Risk Control ................................................................................................. 20  3.3.1 Risk Tolerance .............................................................................................. 20  3.3.2 Transaction and Exposure Limits ................................................................. 20  3.3.3 Stress Testing ............................................................................................... 21  3.3.4 Model Validation and Controls .................................................................... 21  3.4 Credit Risk Control ................................................................................................... 22  3.4.1 Credit Policies ............................................................................................... 23  3.4.2 Credit Limits ................................................................................................. 23  3.4.3 Counterparty Credit Function ...................................................................... 23  3.5 Information Systems and Models ............................................................................ 24  SECTION 4 RISK REPORTING ......................................................................... 25  4.1 Risk Management Reporting Policy ......................................................................... 25  4.2 Risk Committee Meeting Updates ........................................................................... 25  4.3 Transaction Valuation .............................................................................................. 26  SECTION 5 OTHER RESPONSIBILITIES AND POLICIES ..................................... 28  5.1 Organization‐Wide Responsibilities ......................................................................... 28  5.2 Commercial Interests and Trading for Personal Accounts ...................................... 28  5.3 Acknowledgment of Policy Requirements ............................................................... 29  5.4 Adoption of Energy Risk Management Policy .......................................................... 29  Appendix A PORTFOLIO RISKS ...................................................................... 30  A.1. MARKET RISK ............................................................................................................... 30  A.1.1. Price Risk ........................................................................................................ 30  A.1.2. Volume Risk ................................................................................................... 31  Energy Risk Management Policy    Page 6 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  A.1.3. Liquidity Risk .................................................................................................. 31  A.2. CREDIT RISK .................................................................................................................. 31  A.2.1 Credit Risk ....................................................................................................... 32  A.2.2. Funding Risk ................................................................................................... 32  A.3. OPERATIONAL RISK ...................................................................................................... 32  A.3.1. MODEL RISK ................................................................................................... 32  A.3.2. DENTON ENERGY CENTER OUTAGE RISK ...................................................... 32  A.4. REGULATORY RISK ....................................................................................................... 33  A.4.1 Carbon Cost .................................................................................................... 33  A.4.2 Changes to ERCOT market design .................................................................. 33  A.4.3 Ongoing changes to ERCOT Protocols ............................................................ 33  A.4.4 Regulatory Compliance ................................................................................... 33  Appendix B RISK EXPOSURE AND TRANSACTION LIMITS .............................. 35  B.1 Risk Books ..................................................................................................................... 35  B.2 Risk Exposure Limits ...................................................................................................... 36  B.3 Portfolio Risk Exposure Limits ...................................................................................... 37  B.4 Open Position Management ......................................................................................... 38  B.5 Transaction Limits ......................................................................................................... 39  B.5.1   Bilateral or Financial Power Transaction Limits ............................................ 41  B.5.2 Congestion Management Transaction Limits ................................................. 42  B.5.3   Physical or Financial Natural Gas Transaction Limits.................................... 45  B.5.4   Renewable Energy Credit (“REC”) Transaction Limits .................................. 46  Appendix C ORGANIZATIONAL STRUCTURE .................................................. 47  Appendix D APPROVED TRANSACTION TYPES .............................................. 52  Appendix E FORWARD HEDGING STRATEGIES AND PLANS ........................... 55  Appendix F 2019 DME HEDGE PLAN ............................................................. 57  Appendix G NEW PRODUCT/MARKET INSTRUMENT APPROVAL CHECKLIST . 59  Appendix H ENERGY RISK MANAGEMENT POLICY ACKNOWLEDGEMENT FORM  .................................................................................................................... 61  Energy Risk Management Policy    Page 7 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  SECTION 1 PROGRAM OVERVIEW  1.1 Introduction  The City of Denton’s municipally owned electric utility, operated under the trade name of Denton  Municipal Electric (“DME”), is in the business of providing affordable and reliable energy and  energy services to its customers in an environmentally sustainable manner. This Energy Risk  Management Policy (“Policy”) has been developed to establish a comprehensive framework for  DME to meet and exceed the overall goals and objectives set by the City Council, subject to  approved risk tolerances.    This  Policy  provides  specific  controls  (e.g.,  segregation  of  duties,  oversight,  etc.)  for  the  management of strategic and operational risks and establishes guidelines for DME to plan,  execute and control the risks inherent in the generation, purchase and sale of energy for its retail  customers.  The resulting framework shall govern DME’s energy portfolio activities through which  City Management and DME personnel identify, capture, measure, manage, control, monitor and  report financial and other risks.  This program specifically addresses management of energy  portfolio risk and provides a framework to maintain proper controls over portfolio activities as  they change over time.      1.2 Objectives  The objectives of this Risk Policy are as follows:  1. Identification of inherent risks associated with procurement of  energy  and  ancillary  services to serve the retail load of DME’s customer/owners.  2. Periodic and consistent measurement and reporting of risks  3. Establishment of acceptable risks levels   4. Identification of authorized risk management transactions, volumes, terms and authority  levels  for  all  employees,  committees,  and  boards  involved  in  execution  of  risk  management transactions.   5. Establishing disciplinary actions for violation of risk management policy including trading   limits    DME’s energy portfolio consists of its assets such as power plants, power supply contracts of  varying delivery patterns and maturity, wholesale physical and financial hedges1, congestion  management trades, ancillary service requirements and retail load obligations.   A number of  inherent  risks  are  associated  with  DME’s  energy  portfolio,  including  market  (price)  risk,                                                          1 As used in this Policy, physical and financial hedges are market transactions used to offset pre‐financial existing  risk in the portfolio, and are generally  used to reduce price exposure associated with DME supply and demand,  price volatility or transmission congestion.  Energy Risk Management Policy    Page 8 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  volumetric risk, operational risk, organizational risk, counterparty credit risk, liquidity (funding)  risk, and regulatory and /legal risks (for more detail, see Appendix A for a summary of DME’s  portfolio risks).       DME manages these risks to achieve its core business objectives of delivering energy to its  customers at reasonable and stable rates.  Key risk management objectives and performance  measures are shown in the table below.    Objective  Performance Metric  Reduce risk  Reduction  in  exposure  to  price  volatility  and  volumetric  variability  Competitive costs  Comparison  of actual  energy  costs  (including hedges  and  ERCOT  balancing  transactions,  but  excluding  PPAs)  to  the  average annual ERCOT Day Ahead Market (DAM) price, plus a  hedging premium  Reasonable rates  Comparison of DME average rate to that of other  Texas  municipal utilities     Risk Policy Adherence Identification,  reporting  and  disciplinary  action  of  policy  violations  1.3  Energy Risk Management Framework  DME’s Energy Risk Management Policy is built around a framework that includes the following  four  elements:    Organizational  Objectives,  Risk  Mitigation,  and  Measurement,  Portfolio  Management and Risk Control Infrastructure.  Each of these elements is discussed further below.    1.3.1   Organizational Objectives  The Risk Management Committee (“RMC”) approves goals, strategies, and objectives  which help define the appropriate portfolio management activities that are undertaken  by DME.  This is done in coordination with strategic and business planning activities  conducted to establish the budget and through periodic strategic planning activities.    1.3.2   Risk Mitigation and Measurement  As  part  of  clarifying  organizational  objectives,  this  Policy  defines  the  EMO’s  role  in  identifying, measuring and mitigating energy risks.  DME’s risk mitigation practices focus  on monthly hedging plansimplementation of the approved Hedge Plan for mid to long  term risk mitigation and inside the month risk management activities to meet required  targets, along with transaction and risk exposure limits.    Energy Risk Management Policy    Page 9 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  1.3.3   Portfolio Management  DME engages in transactions that are conducted in accordance with hedging targets and  risk management and transaction limits specified in connection with this Policy and in  broader DME policies and operating procedures.    1.3.4  Risk Control Infrastructure  DME maintains a collection of internal controls, systems, and processes necessary to  achieve the objectives of this Policy.  These controls comprise DME’s energy risk control  infrastructure and includes provisions for:      Energy Risk Management Organization Structure and Responsibilities    Transaction and Risk Exposure Targets and Limits    Portfolio Position Tracking    Risk Measurement and Mitigation    Performance Measurement    Management Reporting    Operating Procedures   1.4  Procedures and Guidelines  This Policy prescribes the management, organization, authority, processes, tools and systems to  monitor,  measure,  control  and  mitigate  market  risks  through  DME’s  energy  management  activities.    Upon  adoption  by  the  City  Council,  this  Policy  shall  be  implemented  through  a  supporting set of standard operating procedures (“EMO Procedures Manual”).  The operating  criteria and parameters shall be updated as necessary to reflect changes in market conditions  and staffing levels.  All standard operating procedures shall be approved by the RMC.     All departmental procedures that may impact DME’s energy portfolio shall be in full compliance  with this Policy.  DME executive management shall evaluate the degree of detail necessary in the  operating  procedures  and  may  require  that  additional  procedures  be  developed  and  implemented.  Energy Risk Management Policy    Page 10 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  SECTION 2 ORGANIZATION STRUCTURE  2.1  Risk Management Committee (“RMC”)  While the leadership of the Front, Middle and Back Office groups, along with the DME General  MangerManager regularly review executed transactions, monitor proximity to transaction limits  and  oversee  the  implementation  of  DME’s  portfolio  management  activity,  consistent  with  industry  best  practices,  the  executive  oversight  of  DME’s  energy  management  activities  is  conducted through the Risk Management Committee (“RMC”).  The RMC is also responsible for  activities governed by this Policy and ensuring that Policy requirements are met.  The RMC  membership is be comprised of five voting members and two non‐voting members.    2.1.1. Risk Management Committee Responsibility  The RMC has the responsibility for executive oversight over the Program, which includes:   Understanding DME’s risk management objectives as described in Section 1.2 above and  risk tolerances as described in Appendix B.3 and B.4.   Approving annual risk plans, targets and limits as reflected in DME’s proposed annual  budget and Hedge Plan.   Ensuring Program strategies are consistent with overall City goals and obligations.   Reviewing this Policy at least annually and making recommendations for changes to the  City Council and Public Utilities Board.     Reviewing  and  monitoring  DME’s  progress  in  managing  its  hedging plans/targets as  described in Appendix E and proximity risk exposure limits specified in Appendix B.3.   Understanding and discussing DME’s energy‐related financial risk exposures and DME’s  strategies for monitoring and controlling these exposures.  2.1.2 Risk Management Committee Structure  The voting members are:   PUB Chair (or designee)    City Manager (or designee)   DME General Manager (Chairman)   DME ComplianceRegulatory & Risk Division Manager   City’s Chief Financial Officer (or designee)   City’s Director of Finance (or designee)  Energy Risk Management Policy    Page 11 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    The non‐voting members, both acting solely within their respective responsibilities set out  in the City’s Charter, are:   City Auditor (or designee)   City Attorney (or designee)  2.1.3 Meeting Frequency, Voting, Member Vacancies and Reports  1.  The RMC shall meet quarterly as follows:   January   April   July   October    1.  As needed, but no less than quarterly, the RMC shall meet to review EMO  operations as described in Section 4.2., on a quarterly basis.  The Chair of the  RMC shall provide at least five (5) business days’ notice to the members.    2.  Any member of the RMC can request a meeting to address circumstances or  issues that may require immediate attention.    3.  As needed, but not less than annually, the RMC reports results of DME’s energy  management activities and compliance with this Policy to the Public Utilities Board  and the City Council each January.    4.  Each of the five voting members shall have a single vote on matters that come before  the RMC and a voting member, or designee, must participate in the RMC meeting in  order to vote and approve a proposed action.   If a voting member is unable to attend  an RMC meeting in person or by telephone, the member may designate an alternate  to vote in his or her absence. A quorum of at least four (4) voting members is required  for a vote to take place. The RMC makes decisions and take actions by a simple  majority vote. If the RMC reaches an impasse that cannot be addressed through a  vote, the DME General Manager may make a final decision by the end of the next  business day on the issue and shall immediately notify all RMC members by email.    5.  In cases where a member of the RMC leaves the employ of the City, the City Manager,  upon consultation with the DME General Manager, will resolve the RMC vacancy by  making an interim appointment at his discretion.    6.  A  standard set  of  reports  shall  be  prepared  and  distributed by the Chairman in  advance of theeach RMC meeting. The representative from DME Compliance Officer,  Energy Risk Management Policy    Page 12 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  or his/her designee will act as Secretary to the RMC and will document all meetings  and actions taken by the RMC in meeting notes that will be distributed to RMC  members for their review and acceptance.  What reports constitute the standard set  ofRisk Policy compliance and risk position reports will be presented the RMC in a form  that is approved by the RMC and which may be amended as determined necessary by  the RMC at the first meeting after the approval of this policy.RMC.  When establishing  the standard set of reports, the RMC will consider the requirements set out in 2.1.3.     7.  Meeting notes approved by the RMC will be distributed by the City Attorney to the  RMC members, the City Manager, City Council and PUB.    8.  As Chairman of the Risk Management Committee, the DME General Manager is  responsible for all DME energy management activities, including the day‐to‐day  efforts of the risk control function.  At a high level, these responsibilities include  understanding and measuring market risk, validating risk mitigation activities,  hedge strategy compliance and risk reporting.      2.1.4 Outside RMC Support; Outside Review of Standard Reports; DME  Cooperation with Consultant; Quarterly Report from Consultant    1.  The  City  Manager  may  employ  a  consultant  who  directly  reports to the City  Manager to provide independent support to the RMC including, but not limited  to:     Assessment  of  energy  markets  including  energy  news  and  counterparty  information relevant to DME’s risk management and hedge positions   Independent  monitoring  of  DME’s  risk  and  policy  limits  as  defined  and  approved in this policy   Review  of  DME’s  front  office  hedge  strategy  and  recommendations for  potential improvements   Independent review of DME’s executed hedge positions for compliance with  this policy   Review of DME’s hedge positions and portfolio, including review of  o Risk report  o Position reports  o P/L reports  o Counterparty exposure reports  o Settlements reports   Support in the ongoing development of DME’s RMC standard set of reports  Energy Risk Management Policy    Page 13 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   Attendance at DME’s RMC quarterly meetings and other RMC meetings   Calculation of the past quarter’s Performance of a cost benchmark analysis at  three (3) year intervals   Other tasks and responsibilities as may be determined important by the City  Manager.     2.  The standard reports prepared by DME for the meetings shall be provided to the  City Manager at least 5 days before the date of the meeting and the same shall be  reviewed by a consultant who reports directly to the City Manager.    3.   DME shall cooperate with all requests of the consultant.    4.  In conjunction with the quarterly RMC meetings, the consultant will provide a  report to the RMC which will include, but not limited to:   Risk and position reports   Benchmark analysis   Recommendations,  as  needed,  for  changes  to  DME’s  risk  management  program       2.2  Front, Middle, and Back Offices  The  “Front‐Middle‐Back  Office”  model  provides  for  segregation  of  duties  and  efficient  administrative support.  It is a way to segregate DME energy management activities into  transactional (“Front Office”), independent risk control and transaction compliance (“Middle  Office”)  and  financial,  accounting,  and  contract  administration  support  (“Back  Office”)  functions.    2.2.1  Front Office  The  Front  Office  is  primarily  responsible  for  managing  the  energy  supply  portfolio  associated with DME’s wholesale market activities and directing its daily physical and  financial trading.        The Front Office directly executes physical or financial transactions to support activities  such  as  management  of  fuel,  power,  congestion,  ancillary  services  procurement,  environmental attributes, and wholesale sales activities as well as develops measurable  hedge strategies and plans at least annually (see Appendix E for details on hedging  framework).    Specific responsibilities of Front Office personnel include:    1. Evaluating whether prospectiveDeveloping and implementing strategies that are  consistent with program objectives and this Policy.  Energy Risk Management Policy    Page 14 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  2. Monitoring  the  energy marketplacemarkets  including  determining  the  forward  prices for products traded by the EMO (“marking curves”) structural/regulatory  changes, changes  in  counterparties  andcounterparty  activity  and  financial  wherewithal, market liquidity, and new supply and hedging market instruments.   3.  Advising  the  RMC  of  significant  changes  in  the  market  and  in  the  liquidity  of  approved hedging instruments, along with advising the RMC of the need for seeking  Council approval of in new hedging instruments that may help DME achieve its risk  objectives.  New hedging instruments shall be approved based on the guidelines  shown in Appendix E – New Product / Market Instrument Approval Checklist.  4.  Managing the portfolio of positions in physical and financial energy and energy‐ related  commodities  in  a  manner  consistent  with  DME’s  risk  management  objectives  and  the  corresponding  Hedge  Strategies  contained  in Appendix  E  –  Forward Hedging Strategies and Plans.  5.  Executing physical and financial transactions with approved counterparties.   6.  Recording details of financial and physical transactions for DME’s risk information  system.    7.  Ensuring that transactions are in compliance with DME’s Energy Risk Policy.  8.  Functioning as the primary point of contract and as an active participant in the  ERCOT stakeholder processes.     The Front Office oversight role is accomplished through supervisory review and approval.   DME’s Front Office consists of Market Operations and the Market Analytics group and  reports to the Assistant General Manager or the functional manager of the EMO.  2.2.2  Middle Office  The  Middle  Office  is  responsible  for  monitoring  compliance  with this Policy, for  assuringdetermining that energy transactions and exposures are within authorized limits  and meet minimum targets, identifying any violations of the limits in this Policy and  reporting any such violations to the General Manager and Assistant General Manager,  and for reporting the market exposure associated with all transactions entered into by  the Front Office on an ongoing basis.  The Middle Office institutes and reviews energy  portfolio  management  activities, such  as  portfolio  credit  exposure,  transaction  compliance and approval of counterparties.  The Middle Office also quantifies and reports  risk  exposure of  native  business  activities (including  both  price  and  volumetric  uncertainty), excluding hedges.  In).  If, in the eventopinion of the Middle Office, hedge  decisions do not achieve program objectives, the Middle Office will determine why the  objectives wereare not achieved and recommend to the RMC howFront Office, changes  to re‐alignexisting and proposed hedge decisionstransactions and positions. In the event  Energy Risk Management Policy    Page 15 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  there is no consensus between the Front Office and the Middle Office, the Middle Office  with program objectives to promote improved effectivenessrecommend changes to the  RMC  on  potential  changes  to  the  hedge  transactions  and  the  rationale  for  such  recommended changes.    The Middle Office responsibilities include monitoring DME’s energy management risk  exposures and mitigation measures and ensuring compliance with policies, guidelines,  and procedures.  In connection with this responsibility, the Middle Office maintains a  compliance log of any operational and/or procedural violations, which can be used to  monitor issues and their severity, frequency and resolution.  will be reported to the RMC  each quarter. Alleged violations of and policy or procedures will be immediately reported  to the General Manager and the Assistant General Manager.     Additionally,  the  Middle  Office  is  responsible  for  recommending  to  the  RMC  when  changes in policy or operating procedures are required.  These recommendations may  involve  the  temporary  or  permanent  halting  of  transactions  with one or more  counterparties,  and  any  other  topic  the  Middle  Office  believes represents  potential  unacceptable risk exposure.    The Middle Office adopts and updates, as necessary, the Energy Risk Management Policy  after such updates are adopted by the RMC, guidelines and procedures so that portfolio  management functions occur in compliance with Energy Risk Management Policies and  energy risk procedures and guidelines.    Specific responsibilities of the Middle Office include the following:    1.  On  a  daily  basis,  confirms  and  reconciles  physical  and  financial  transactions,  including conditions, quantities, and amounts to be paid and dates.  The Middle  Office verifies and reconcilesthe mark for every position that has been entered into  the system of record by Front Office and to ensure that the terms recorded and  understood by DME to match the terms actually agreed upon with counter parties  and/or brokers.  2.  Compares energy portfolio to the market (market to market) by collecting and  validating market prices, and preparing position reports identifying the financial  positions, physical positions, anticipated physical exposures, and the market value  of the energy portfolio(s) on a position‐by‐position and aggregate basis.   3.  Operates risk measurement, performance, and valuation models, including various  stress tests.  4.  Prepares routine risk reports, including those identified in Section 4.2 – Required  Reports.  Energy Risk Management Policy    Page 16 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  5.  On a daily basis, confirms that all exposures and activities comply with authorized  market instruments as contained in Appendix D – Approved Types, the risk limits as  contained in Appendix A – Risk Exposure and Transaction Limits and hedge coverage  targets as contained in Appendix E – Forward Hedging Strategies and Plans.   In doing  so,  the  Middle  Office  monitors  transactions  and  position  limits,  review  daily  positions,  and  activity  reports,  and  ensures  that  trading  instruments are in  compliance with current hedging strategies and are permissible.    6.  Follows the remedial actions process in the event of any risk limit or hedge target  breaches.  7.  Ensures all transactions are in compliance with DME’s Energy Risk Policy.  8.  Generates and sends written confirmations to counterparties to ensure terms and  conditions are mutually agreed upon.     9.  The specification of position valuation methods.  10.  Calculates  and  reports  the  credit  risk  position  of  DME  with  counterparties.  Communicates to the Front Office any counterparties that have exceeded allowed  credit risk and are prohibited from further trading activities.   11.  Maintains all counterparty enabling agreements and ensures that only enabled  counterparties are populated and authorized in the system of record.   The Middle Office reports to the DME Regulatory & Risk Division Manager.  2.2.3  Back Office  The Back Office’s primary responsibility is to ensure that financial records of DME’s energy  management operation accurately reflect the current state of energy risk management  and power supply portfolio management activity.  The Back Office is responsible for  invoice checkout, verifying supply payments, invoicing, and settlements. The Back Office  is also responsible, in coordination with City of Denton Finance, AR, and AP departments,  for accurately calculating and booking the financial results of energy transaction activities,  billing, and accounts payable, as well as recording, reporting and accounting for risk  management  and  hedging.  Specific  responsibilities  of  the  Back  Office  include  the  following:    1. Supports accounts payable and receivable operations.  2. Coordinates with City Finance the recording of all revenue and expenses in the  general ledger and other subsidiary ledgers when appropriate.  3. Coordinates the recording of posted cash receipts and revenues with City Finance  to the appropriate subsidiary ledger.  4. Settles transactions (verification, accounts payable/receivable)  Energy Risk Management Policy    Page 17 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  5. Develops  and  maintain  documentation  outlining  standard  procedures  for  performing the settlement functions described herein.  6.  Notifies  the  Front  Office,  Middle  Office,  and  the  General  Manager  of  any  discrepancies that result from the reconciliation process.  7.  Oversees the safekeeping of transaction‐related documents.  8.   Maintains funding and reconciles and records activity in cash accounts held with  other ERCOT and other market participants.   Energy Risk Management Policy    Page 18 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    The Back Office reports to the Executive Manager of Energy Services and Administration. Energy Risk Management Policy    Page 19 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  SECTION 3 MARKET RISK PROTOCOLS AND EXPOSURE  CONTROL  3.1  Market Risk Protocols   The  following  market  risk  protocols  shall  govern  DME’s  participation  in  wholesale  energy  markets.  Specific limits, methodologies, reports, operational procedures and approval processes  are detailed in the EMO Procedures Manual.    DME will ensure that it has full knowledge of its energy portfolio position and the resulting  exposure, and understands the implications of its energy management activities;    Only personnel authorized by the DME General Manager, or his designee, pursuant to a  written Delegation of Authority Memorandum or email copied to the middle office can  transact on behalf of DME in the wholesale energy market (see Transaction Limits section of  Appendix B);    Personnel  involved  with  DME’s  energy  management  activities  will  ensure  they  obtain  competitive prices, transact “at thebased upon competitive market” conditions and that  counterparty credit risk is diversified by setting up master enabling agreements [such as the  International Swaps and Derivatives Association, Inc. (ISDA), Edison Electric Institute (EEI),  and  the  North  American  Energy  Standards  Board  (NAESB)]  with  as many  pre‐qualified  financial counterparties as possibledeemed necessary by the Front Office.   DME may only transact in wholesale energy‐market products authorized by this Policy and at  retail price levels stipulated in the current rate manual or as approved by the PUB or City  Council as applicable.    DME may only transact within transaction limits approved and defined in this Policy.   All wholesale energy transactions will be carried out on recorded phone lines, electronic  trading platforms, via electronic media (including email and other online methods) or other  media that can be recorded and documented;   Metrics for assessing DME’s market risk exposure will be specified, measured, monitored,  and reported on a regular basis to the RMC;    On a daily basis, all wholesale market transactions will be recorded in the official system of  record which will capture and report physical and financial positions so that each can be  reviewed separately and in total so that net volume and price risk and collateralization  requirements can be accurately assessed and managed in real time.  This system will also  serve as a central check and balance tool; therefore, it will allow for reconciliation of physical  and financial confirmations with transactional input.  This system will also support and report  risk information.   Energy Risk Management Policy    Page 20 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   Models and inputs for valuation and risk measurement and mitigation shall be subjected to a  validation and change control process.  The models employed and associated processes shall  be described in detail in the EMO Procedures Manual; and.   3.2  Authorized Transactions  Authorized types of transactions are addressed in Appendix D of this Policy.  These transactions  types are, and shall continue to be, focused on supporting the energy portfolio goals of the City  Council and this Policy.      3.3  Market Risk Control  An important element to any energy risk management and mitigation program is the regular  identification, measurement, and communication of market risk.  DME’s net “open” position (i.e.,  whether it needs to buy or sell energy products on a daily, hourly, monthly or annual basis to  balance the energy portfolio) and the market exposure associated with its net open positions  shall be quantified and compared against exposure limits contained in this Policy and discussed,  on a regular basis, withinwith the RMC.    Market  exposure  associated  with  these  net  positions  shall  be  quantified using forms of  measurement  approved  by  the  RMC.    The  market  exposure  measurement  criteria  shall  be  reviewed  at  least  annually  and  consider  changes  in  DME’s  net  positions  and  existing  and  projected market conditions.  The Middle Office shall have primary responsibility for coordinating  the development, maintenance, and modification all market measurement methodologies within  DME and for recommending approval of these methodologies by the RMC.      3.3.1  Risk Tolerance  For the purposes of this Policy, DME’s Energy Risk tolerance is defined by the degree of  uncertainty that DME can accept in its future financial ratios and customer rates on a  projected basis.     DME’s Energy Risk tolerance and measurement of Energy Risk shall include “at risk” forms  of  risk  measurement  such  as  Cash  Flow  at  Risk  (“CFaR”)  or  Value at Risk (“VaR”),  augmented with scenario analysis and stress testing. These forms of risk measurement  are described in more detail in Appendix A – Risk Exposure and Transaction Limits and in  sections of the EMO Procedures Manual.  3.3.2  Transaction and Exposure Limits  The setting of and the adherence to transaction limits is an important control element to  ensure DME does not assume greater aggregate energy market exposure than is intended  Energy Risk Management Policy    Page 21 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  and helps ensure that the transaction strategy level is appropriate at various levels of  aggregation (e.g. by commodity, delivery period, strategy, energy portfolio, etc.).      Appendices B and D, along with the EMO Procedures Manual, contain the Approved  Transaction Types and the Transaction Limits for DME.  It is the responsibility of the Front  Office, Middle Office and the RMC to utilize these limits to manage and mitigate risk‐ taking activities.  The Front Office shall be responsible for maintaining exposures within  prescribed limits and for recommending changes to those limits to the RMC when market  conditions  or  operating  circumstances  result  in  limits  becoming  ineffective  or  inappropriate in controlling these activities.     The Middle Office shall be responsible for monitoring compliance with the Transaction  Limits, and obtaining approval from the RMC for any changes to Transaction Limits or the  Transaction Limit structure.  It is the responsibility of the Middle Office and Front Office  to ensure that Transaction Limits are strictly enforced.  3.3.3  Stress Testing   In addition to mitigating and measuring financial exposure using the methods above,  stress testing is used to examine performance of the energy portfolio under extreme  adverse conditions.     In stress testing, extreme market conditions are applied to the portfolio to determine how  the  portfolio  will  perform  under  such  conditions.  Stress  testing  requires  thorough  evaluation  of  past  market  periods  to  determine  those  that  would  represent  severe  outcomes. In addition, the performance of the portfolio is also estimated for individual  and combined potential market conditions. Such conditions are intentionally chosen to  represent adverse conditions and combinations of conditions, even if they are extremely  unlikely.     The Middle Office shall design and maintain a stress testing program, in consultation with  the Front Office. The stress testing approach shall be reviewed by the Middle Office  regularly, and the stress testing program shall be presented to the RMC for review on at  least an annual basis.      3.3.4  Model Validation and Controls   A risk commonly faced by those involved with energy management activity is model risk— the risk that either the methodology or assumptions used to value the portfolio becomes  invalid.  Inaccurate  assumptions  and  incorrectly  designed  models  can  cause  risk  management problems in every market. However, the complexity of energy models and  their extended lifetimes, make these problems especially common in the energy markets.  Energy Risk Management Policy    Page 22 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    Model risk occurs primarily for two reasons:  •   The model may have fundamental errors the user is unaware of and may produce  inaccurate outputs when viewed against the design objective and intended business  uses.  •   The model may be used incorrectly or inappropriately.     Ensuring adequate model documentation is an important control for managing  modeling risk. This requires both organizing model information and accountability from  people using and developing models.     DME keeps a record of all internally and externally developed models used in its operation  (see EMO Operating Procedures 1‐4), including :   a description of the information input component (assumptions and data used by  the model, including quantitative approaches whose inputs are partially or wholly  qualitative or based on expert judgment),   version control (when key model inputs or model processes change)   processing component (which transform inputs into estimates), and   reporting  component  (which  translates  the  estimates  into  useful  business  information).      The Middle Office will review and validate models used by DME and report to the RMC  annually.      3.4  Credit Risk Control  Credit Risk is the potential impact on DME’s financial performance due to the chance of non‐ performance in payment or delivery (either physical or financial) by an energy entity that has  executed a commercial agreement with DME to buy and sell energy (“counterparty”).     DME actively mitigates its energy credit risk by making informed decisions regarding which  counterparties to transact with and to what degree.   Credit risk  is  defined  as  the  risk  of  counterparty  nonperformance,  or  failure  to  deliver  its  obligation  (whether  with  an  energy  product itself or the payment of amounts owed).   Energy Risk Management Policy    Page 23 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  3.4.1  Credit Policies    DME mitigates its energy credit risk by   Incorporating the expected transacting volumes, timing, and expected energy prices,  when establishing an energy credit risk tolerance for a calendar year;    Assessing  counterparty  creditworthiness  and  establishing  credit  limits  for  counterparties based on that assessment;    Requiring a counterparty to be assigned a credit limit prior to transacting with it;    Monitoring and assessing market and counterparty events to adjust credit limits as  appropriate; and   Calculating  and  reporting  the  maximum  expected  loss  if  a  counterparty  defaults  (“counterparty credit exposure”); and ”).  3.4.2  Credit Limits  The EMO Procedures Manual includes a credit limit framework for DME’s counterparties  based on various factors such as debt ratings and financial statistics.  Specific counterparty  credit limits include consideration of financial ratios, audited financial statements, and  asset quality.  Credit limits on all counterparties are reviewed at least semi‐annuallyCredit  limits and credit exposure based upon the trades in place with each counterparty and the  market price for the net long or short positions with each is measured every day by the  Middle Office.  At least semi‐annually the credit strength of each counterparty that DME  is exposed to will be evaluated by the Middle Office, or immediately if their business  conditions change or their credit rating has been downgraded and negative changes that  have the potential to increase DME’s credit risk will be reported to the RMC.    Prior to execution of any transaction with a counterparty, the Front Office verifies that  the counterparty has available credit.  In addition, no transaction shall be executed that  will cause the counterparty credit limit to be exceeded unless explicitly approved by the  RMC.    3.4.3  Counterparty Credit Function  The counterparty credit function concerns counterparty credit analysis and approval of  new and existing counterparties as well as the calculation, aggregation, monitoring and  reporting of credit exposures.  In addition to those activities mentioned in section 3.1, the  Middle  Office  manages DME’s  credit  function  is  managed  by  the  Middle  Office  and  reports to the DME Compliance Manager.     Energy Risk Management Policy    Page 24 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  The objective of the counterparty credit function is to minimize the potential adverse  financial impacts on DME in the event of a potential default by a counterparty.  The  counterparty credit function will minimize DME’s credit exposure and potential adverse  financial impacts by:     Establishing a credit risk mitigation structure within the energy risk management  program;   Providing a framework to enable DME to qualify energy suppliers and transact with  approved counterparties;   Determining  counterparty  transacting  parameters  (“transaction  limits”)  to  conservatively control and measure DME’s exposure to any one supplier; and   Implementing conservative business processes and procedures (to be included in the  EMO  Procedures  Manual)  to  gather  and  monitor  financial  information  on  each  counterparty to estimate counterparty credit exposures  3.5  Information Systems and Models  Energy risk management information systems consist of the data, models and other software and  hardware used to collect, analyze, test, and validate transactions within DME’s portfolio in order  to monitor and control risk.  Although various departments within the City of Denton or DME  may have responsibilities for using and maintaining DME’s risk management systems, the Middle  Office shall have overall responsibility for ensuring that the systems are sufficient to perform the  risk management functions outlined in this Policy.    As part of a service level agreement with the City of Denton Technology Services, the Middle  Office  shall  also  be  responsible  for  maintaining  the  security, integrity  and  reliability  of  the  software used for energy risk management purposes (e.g. valuation models, administrative and  reporting software, energy risk management databases, etc.).     In  accordance  with  the Service  Level  Agreementservice  level  agreement  which  is  currently  followed between DME and the City of Denton Technology Services, Technology Services shall be  responsible for maintaining the integrity and reliability of the hardware used for both energy  management and energy risk management purposes, including business continuity, disaster  protection and recovery plans.   Energy Risk Management Policy    Page 25 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  SECTION 4 RISK REPORTING  4.1  Risk Management Reporting Policy  Key to energy risk management is the monitoring of risks and the accurate and timely information  that must be provided to all parties involved in any aspect of energy risk management to allow  them to perform their functions  appropriately.   The separation of execution and reporting  responsibilities ensures that timely and accurate information is being reported.    On an annual basis, the RMC Chairman will meet with the PUB and City Council and provide  details of the DME’s forward purchases, market exposure, credit exposure, counterparty credit  ratings, transaction compliance and other relevant data.  In addition, DME will provide periodic  training to the PUB and Council on energy market fundamentals and commodity trading best  practices to help facilitate more productive risk meetings.  4.2  Required Reports  4.2  Risk Committee Meeting Updates   Minutes and meeting materials from quarterly RMC meetings will be distributed to the PUB and  Council for their review.     Minimum reporting requirements are listed below and are prepared for the RMC by the Middle  Office and reviewed by both the Middle Office and Front Office.      At a minimum, quarterly RMC meetings will include a review of the following topics:      Controls Compliance Report  IdentifiesIdentification of any activities that have exceeded permissible limits.  The General Manager or his/her designee will provide details of the causes of  any limit violations, the measures taken to mitigate future violations and a  report of any disciplinary actions taken as a result of such violations.      Hedge Target Compliance Report  Provides an understanding of the status of portfolio exposure relative to  program objectives and associated update on progress on executing latest  hedge targets. plan execution timetable.    Portfolio Competitiveness Report  Provides a comparison of latest 12‐month cost/mwhMWH vs ERCOT spot markets  (Day‐Ahead and Real‐Time Market)  Energy Risk Management Policy    Page 26 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    Renewable Resource Effective Cost Report  Tracks and compares the effective costmarket value of each renewable resource,  including  the  cost  of  market  purchases  when  renewables  output  is  insufficientresources to meet load.their contract costs.     Price Risk Reduction Report  Measures the inherent market risk exposure over a given time horizon for DME’s  energy portfolio prior to market hedges and the residual market risk exposure  after hedging.       Credit Exposure Report  Identifies the credit limit for each counterparty, current level of exposure with the  counterparty, and remaining available credit.   Also includes an update on current  ERCOT credit requirements and thresholds.    4.3  Transaction Valuation  DME’s financial records will be maintained in full accordance with generally accepted accounting  principles (“GAAP”)”), Government Accounting Standards Board (GASB) and will be consistent  with FERC Uniform System of Accounts.    Front, Middle, and Back Office functions shall coordinate their efforts and maintain vigilance to  ensure that DME’s energy management transactions and risk exposures are accurately valued in  an  unbiased  manner.    Transaction  valuation  and  reporting  of  positions  shall  be  based  on  objective, market‐observed prices or models.     Open positions (i.e., whether DME needs to buy or sell energy on a daily, hourly,  monthly or  annual basis to balance customer loads against available resources) should be valued (“marked‐ to‐market”) daily, based on consistent valuation methods and data sources.  Whenever possible,  these valuations shall be based on independent, publicly available market information and data  sources (e.g., Bloomberg, Reuters, NYMEX, ICE, broker quotes, etc.).       TheAs noted in Section 2.2.2, the   specification of position valuation methods is the responsibility  of the Middle Office and is subject to RMC review.  The Middle Office is responsible for obtaining  and disseminating market pricing information (Section 2.2.2, item 2, page 13) in a timely and  consistent  manner,  along  with  maintaining  and  updating  transaction  data  and  information  sources used for trade evaluation. (Section 2.2.2, item 1, page 13).  The Middle Office is also  responsible  for  assuring  that  data  used  for  energy  risk  management  calculations  represent  Energy Risk Management Policy    Page 27 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  accurate and timely information available from reputable market or internal sources. (Section  2.2.2, items 1 and 2, page 13).  Energy Risk Management Policy    Page 28 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  SECTION 5 OTHER RESPONSIBILITIES AND POLICIES  5.1  Organization‐Wide Responsibilities   It is the policy of DME and the City of Denton that all personnel adhere to standards of integrity,  ethics, conflicts of interest, compliance with statutory law and regulations and other applicable  standards of personal conduct.     The willful misrepresentation or concealment of information regarding portfolio management  and/or risk management activities from senior management or any person responsible for the  accurate tracking and reporting of such activities shall result in disciplinary action up to and  including termination in accordance with DME and City of Denton policies and possible legal  action as allowed or required by law.     As an employee of the City of Denton, all DME personnel involved with its energy management  activity should not have an expectation of privacy in the conduct of their duties.  At any time,  recorded phone calls and electronic transactions, emails, texts, etc. may be reviewed to ensure  appropriate conduct or to review transactional information.    5.2  Commercial Interests and Trading for Personal Accounts   All DME personnel who have any specific responsibilities delineated under this Policy or in the  EMO Procedures Manual, are prohibited from engaging in the activities listed below:      Physical or financial trading of any commodities stipulated in this Policy or in supporting  departmental procedures for their own account      Holding an undisclosed interest in any account or corporate entity (other than DME), which  is used to trade the commodities described above.     If there is any doubt as to whether a prohibited condition exists, then it is the employee’s  responsibility to disclose and discuss the possible prohibited condition with their supervisor.  In  addition, any employee receiving taxable income from any person or business doing business  with DME must file a Conflicts Disclosure Statement in accordance with Chapter 176 of the Texas  Local Government Code.  Failure to comply with these requirements may result in disciplinary  action up to and including immediate termination of employment, in accordance with DME and  City of Denton policies.  Energy Risk Management Policy    Page 29 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  5.3  Acknowledgment of Policy Requirements  All DME personnel connected with the energy risk management program must sign a statement  attesting that they have received, read, and understand this Policy document and the City of  Denton policies regarding employee conduct.  A sample statement is provided in Appendix G.    5.4  Adoption of Energy Risk Management Policy  The Energy Risk Management Policy shall be formally reviewed, approved and adopted by  ordinance of the City Council annually in January.the second quarter of the City’s fiscal year. Energy Risk Management Policy    Page 30 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix A PORTFOLIO RISKS  As an electric utility, participation in physical and financial energy markets has the inherent  potential to expose DMEexposes DME and its customer/owners to the risks of cost and pricing  uncertainty,  revenue  and  commodity  market  volatility,  and  uncertainty  in  meeting  budget  targets. and the Energy Cost Adjustment (ECA) component of its retail rates.  These risks may be  broadly categorized into three risk categories: market, credit, and operational.  Each category of  risk  is  described  below.    The  categories  are  not  entirely  separate:  disruptions  of  planned  operations, for instance, can expose a utility to the risk of having to enter into unforeseen  transactions in adverse market conditions.     The following section provides descriptions of the energy‐related risks the Policy is intended to  address.  A.1. MARKET RISK  DME manages energy purchases and sales with the goal of reducing the business risks associated  with  its  obligation  to  serve  energy  to  its ratepayers.customer/owners.  These risks include  volume‐related and price‐related risks.    A.1.1. Price Risk  Because of continual changes in the supply and demand for electricity, significant price  changes can occur over a short time frame, otherwise known as price volatility.  High price  volatility means a high degree of uncertainty about the level of prices in the immediate  time frame and the future.  DME’s price risk takes several forms, including: 1) exposure  to changes in spot prices which DME faces in purchasing electric energy from the ERCOT  market, 2) forward price risk of anticipated purchases or sales of power or fuel in the  future and 3) the cost of energy‐related products and services such as congestion revenue  rights and ancillary services.    Price risk also includes the basis risk associated with potential differences in the price of  a commodity between geographic locations. that is inherent in the ERCOT and physical  natural gas markets.  For example, whenever DME must purchase power to satisfy native  load requirements or is exposed to natural gas price uncertainty at various physical  delivery  points,  DME  is  financially  at  risk  due  to  the  uncertainty  in  transmission  or  transportation costs between various locations.   Energy Risk Management Policy    Page 31 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  A.1.2. Volume Risk  Volume Risk refers to uncertainty in the quantity of a commodity or service demanded,  acquired, or supplied that has a potential economic impact. A primary volume risk for  DME is the uncertainty associated with the amount of load DME will be required to serve.   Weather  conditions  affect  customer  energy  usage,  and  weather  changes  make  forecasting of load and non‐dispatchable resources a challenge, causing actual quantities  to deviate from forecasts.  Forced or unexpected outages of generation resources also  impact DME’s volumetric risk.  Generation levels from renewable energy resources are  based  upon  the  weather  conditions  experienced  at  the  location  of  the  renewable  resources.  EMO Operating Procedures 1‐4 contain details about DME’s processes for  developing  forecasts  of  expected  volumes  associated  with  its  portfolio  of  load  and  resources.   A.1.3. Liquidity Risk  DME transacts business in commodity markets that have inherent liquidity risk. Liquidity  risk for DME arises when its intended transaction quantities exceed the size of current  market bids (to buy) and offers (to sell).  When DME desires to execute a transaction for  a volume/quantity in excess of current market bids or offers, potential counterparties  may be unwilling or unavailable to transact with DME. Transactions of nonstandard sizes  and types also present liquidity risks.      Liquidity risk should also be considered with regard to positions thought to be offsetting,  but that may become open in the event that a counterparty defaults on their transaction  responsibility (also referred to as “default risk”).  It may be difficult to replace defaulted  transactions on short notice.  If a position must be covered quickly, the price of the  necessary replacement transaction can be worse than if no urgency existed, especially if  the potential counterparties know about the urgent need, putting DME as a significant  disadvantage.    A.2. CREDIT RISK   DME is at risk if a customer, supplier or trading counterparty is unable or unwilling to fulfill its  present or future contractual obligations to deliver power or fuel, or to make a timely payment  of invoices or collateral.  Energy Risk Management Policy    Page 32 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  A.2.1 Credit Risk  Credit Risk equals the potential replacement value of counterparty  contractual  obligations to deliver or receive power or fuel, or to make a timely payment to settle a  financial  contractual  obligation.    The  potential  financial  impact  from  counterparty  defaults  is  significant.    DME’s  credit  risk  is  addressed  in  a  separate  Credit  Risk  Management Policy.  A.2.2. Funding Risk  Funding risk is related to credit risk.  This term refers to the risk that DME might have to  pay margin or post collateral to meet requirements to securitize its credit under credit  provisions of Power Purchase Agreements, wholesale energy market, or to meet margin  requirements for cleared contracts.  In the event of significant funding risk associated with  the default of a counterparty or the inability of the DEC to produce energy resulting in  large replacement energy costs, the City of Denton’s reserves would be required to  provide cover costs.  A.3. OPERATIONAL RISK   The term operational risk is often used as a catch‐all category intended to include all risks that  are not explicitly designated by other names, such as market risk, volume risk, liquidity risk, and  credit risk.  Operational risks include problems of several types that can have adverse financial  consequences, and that relate to the operations of DME’s energy portfolio, identification and  control of risks, and processing and settlement of transactions.  One such risk is Model Risk.  A.3.1. MODEL RISK  Model  risk  is  a  form  of  systems  risk  associated  with  unrecognized  deficiencies  of  information systems used to in value transactions.  A model may incorporate assumptions  to derive unobservable pricing parameters from observable ones.  There is a risk that a  particular model used to value a transaction may not properly capture the value and risks  of the transaction, and that its deficiencies may emerge only after the fact, following  unfavorable market movements.    A.3.2. DENTON ENERGY CENTER OUTAGE RISK  A forced or unexpected outage of the DEC when the output from the units are  anticipated to be used to hedge market price risk due to lower than expected renewable  energy generation is an operational risk.  This risk is mitigated by a) preventative  maintenance programs designed to minimize forced outages b) not over‐committing  Energy Risk Management Policy    Page 33 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  energy and capacity from the DEC during times of likely high prices, and c) the use of  outage insurance or purchases of out‐of‐the‐money call options.  A.4. REGULATORY RISK   Regulatory risk is the uncertainty to DME’s performance due to potential changes in laws or  regulatory mandates.  Examples include, but are not limited to, the following.  A.4.1 Carbon Cost   Unless explicitly borne by an energy supplier, DME is exposed to the potential risk of  carbon costs.  Any applicable law, rule, regulation, ordinance, protocol, order, decree,  judgment or other similar legal mandate could cause DME to pay carbon costs associated  with the production, generation, sale, metering, measurement, transmission, storage or  delivery of electric energy.  A.4.2 Changes to ERCOT market design  The PUCT has directed ERCOT to study the impact of changes to its market design, which  could have a significant impact on the flow of dollars between suppliers and consumers  of power, possibly triggering the need to renegotiate long‐term power contracts and  changing the valuation of existing generation assets.  A.4.3 Ongoing changes to ERCOT Protocols  The rules under which ERCOT operates are in a constant state of change.  In fact, they  change so often that ERCOT’s governing board has a committee (Protocol Revisions  Subcommittee) that meets monthly to review and process proposed changes submitted  by ERCOT and its market participants.  These changes usually impact how costs are  allocated within ERCOT among market sectors, consumers and suppliers of power, and  individual market participants like DME.     A.4.4 Regulatory Compliance   Market Participants in the ERCOT region are subject to both state and federal laws and  regulations.    Market Participants that own or operate facilities that are part of the Bulk Electric  System, as defined in federal law, are subject to oversight by the Federal Energy  Regulatory Commission (FERC), the North American Electric Reliability Corporation  (NERC), and Texas Reliability Entity, Inc. (Texas RE).    Energy Risk Management Policy    Page 34 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Additionally, all ERCOT Market Participants are subject to oversight by the Public Utility  Commission of Texas (PUCT). The PUCT administers the Public Utility Regulatory Act  (PURA), and adopts and enforces rules pursuant to the authority granted in PURA. The  PUCT also has oversight and enforcement authority over the ERCOT Protocols,  Operating Guides, and Other Binding Documents. The PUCT has contracts with an  Independent Market Monitor (16 T.A.C. §25.365) and a Reliability Monitor (16 T.A.C.  §25.503) to assist with oversight and enforcement activities.     Energy Risk Management Policy    Page 35 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix B RISK EXPOSURE AND TRANSACTION LIMITS      DME’s energy supply, trading and risk management‐related activities shall be segregated among  a number of “risk books.”  A risk book is a way of classifying and  tracking  positions  and  transactions that have similar or directly related purposes so that value and risk can be measured  in  sufficient  detail  to  support  both  risk  control  and  transaction  strategy  decisions. The  establishment and management of risk books enables the EMO to focus on the optimization of  individual risk consistent with the approved Hedge Plan.  B.1 Risk Books  SystemLoad Book  A SystemLoad Book captures all trades associated with procuring energy to serve city  load,  including  hedge  transactions  and  ERCOT  day‐ahead  and  real‐time  market  settlements.    Renewables Book  The Renewables Book captures the value and risk position of native load obligations and  of all transactions associated with long‐term power renewable energy positions and fuel  supply  obligations.    Positions  in  hedging the Systemcost  of  renewable  PPAs  and  associated ERCOT day‐ahead and real‐time market settlements    Optimization Book  After hedge is placed, if positive MtM is realized and market is in fundamental or technical  reversal, EMO will generally be of duration greater than one month or have a transaction  start date of greater than one month intoauthorized to “optimize” the futureoriginal  hedge. Such optimization trades are subject to the limitations contained in this Risk Policy  and shall be conditional trades as specified in the Hedge Plan.    HedgeCongestion Book  The purpose of a Hedgethe Congestion Book is to track all positions thatthe purchase of  CRRs and associated financial instruments (see Section B.5.2 below), which are entered  intopurchased in ERCOT auctions or in the ERCOT Day Ahead Market and used to reduce  the total nethedge against transmission congestion risk exposure of the System.    DEC Book.  Hedge  The  DEC  Book includes  hedge transactions should demonstrate their value (on a  prospective  basis)  in  mitigating  the  underlying  source  ofassociated  with  the  Denton  Energy Center and associated ERCOT day‐ahead and real time market  settlements.   Energy Risk Management Policy    Page 36 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Natural gas supply transactions whether physical or financial will be housed in this risk  book.    Cash Book  The Cash Book includes records all physical sale and purchases to DME’s native load,  generation assets and long‐term power and fuel supply obligationsERCOT.    Total Portfolio Book   A Total Portfolio consists of the combination of all positions in the System Book and  Hedge Book.  B.2 Risk Exposure Limits  An essential control element in the management of market risk is  the  development  and  adherence to an appropriate limit structure.  A well‐designed limit structure helps ensure DME  does not assume greater aggregate risk than intended and helps ensure that risk taking at the  transaction strategy level is appropriate at various levels of aggregation (e.g., by commodity,  delivery period, strategy, etc.).    The primary forms of limits listed below shall be applied to DME’s energy management activity:    Rates at Risk – Rates at Risk (“RaR”) is a form of Cash Flow at Risk (CFaR) measurement.   RaR  limits  will  be  set  to  limit  the  amount  of  uncertainty  in  future rates over the  immediately upcoming 12‐2436 month period. If uncertainty in future rate requirements  is higher than DME’s risk tolerance, DME will consider hedging or implementing other risk  management  strategies  to  reduce  the  potential  need  for  unforeseen  rate  increases  and/or deterioration of DME’s financial condition.      Value at Risk –Value at Risk (“VaR”) limits will be set to limit the potential loss in value of  the portfolio.      Notional/Volumetric –To augment RaR and VaR limits, notional limits and/or volumetric  limits will be established. Notional limits are specified based on transaction or strategy  dollar amount (i.e., contract or strategy volume x price). Volumetric limits are specified  based on volume (e.g., MW, MWH, MMBTU, etc.). This provides a concrete limit to  account for uncertainties in risk measurement and human judgment capabilities. Other  volumetric limits may be established in relation to specific risks not captured by RaR or VaR.    ERCOT – Implementation of the ERCOT Real Time Market (RTM) and Day Ahead Markets  (DAM)  require  daily  attention  to  Available  Credit  Limits  (ACL) and  forward  liability  calculations.  The  Back  Office  shall  actively  monitor  and  communicate  any  changes  affecting current credit positions.   Energy Risk Management Policy    Page 37 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    Stop Loss –Stop loss limits are set, such that, if an individual position or strategy (or a  hedge  transaction  or  strategy  which  has  become  ineffective,  including  optimization  trades) is performing adversely and approaches a predetermined level of losses, the  position or strategy must be liquidated or completely hedged to prevent further loss.   B.3 Portfolio Risk Exposure Limits  Because ERCOT is responsible for ensuring physical reliability of the grid, DME’s efforts focus  primarily on managing the rate impact of price volatility risk of its portfolio.   For the purposes of  managing this risk, DME will assume an average consumer risk tolerance (CRT) equivalent to 1  cent per kwh of load over a rolling 12‐month period.  kWh of load over a rolling 12‐month period.  For the avoidance of doubt, under the current DME rate structure, the CRT applies to the total  average cost per kWh on an annual average basis for the residential class.  A CRT in excess of 1  cent per kWh outside the 12 month rolling average will be reported to the RMC as soon as it  becomes known to DME.    Hedging is DME’s primary method for reducing market price volatility risk, either by locking in or  limiting the amount of variation of a future market price.  The “downside” of hedging is that it  not only reduces the chances of incurring higher costs than expected, it also reduces the chances  of lower than expected energy costs, and correspondingly lower electric rates.    DME uses an “at Risk”2 methodology to estimate, at a 95% confidence level, the amount of an  electric rate increase that could occur due to changes in market conditions such as volumetric  risk  associated  with  its renewable  resources,  ERCOT  day‐ahead  and  real  time  market  price  volatility, gas price volatility, nodal price congestion, price correlations and credit risk.    If DME’s estimate of a rate increase, at a 95% confidence level, exceeds the CRT threshold by  25%, DME will meet and confer with the RMC, and with the City Council and PUB as noted in the  table below, to discuss alternatives for implementing additional hedging strategies to bring the  level of possible price volatility back inside the CRT threshold.   No particular portfolio action is  required, making this notification requirement very different from a trading limit.    “At Risk” limits for the total portfolio are:                                                          2 The “at Risk” metric DME will use is based on a “Rates at Risk” (RaR) methodology, which refers to the statistical  dollar amount that can be lost on the net open position of a portfolio over a specific time horizon and with a given  confidence interval. DME’s RaR methodology accounts for the increasing potential distribution of prices as time  passes, as well as the expiration of the positions in the portfolio with the passage of time. The result is the estimation  of loss, at the specified confidence level, assuming that the portfolio remains constant over time until all positions  within it have expired.    Energy Risk Management Policy    Page 38 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   RMC Notification  Council / PUB  Notification  Rolling 12 months (in aggregate) $15.0 million  $19.0 million    B.4 Open Position Management  DME’s primary objective is to protect against risks inherent in its portfolio, such as exposure to  price  volatility  and  from  variability  in  supply  and  demand.  DME  plans  to  execute  hedging  transactions relatively evenly over time, to diversify timing risk (similar to dollar cost averaging),)  and does not speculate3 .   Market transactions shall be executed as a result of strategies designed  to maintain the net open position (the gap between expected demand and committed supply)  within tolerances which are consistent with current hedging strategies.  The resultant net open  position shall be updated to reflect the new hedging transactions as soon as practical, but  generally no later than the next business day.    Net open position energy tolerances shall be set at the following, on a total MWH basis either by  time of use (TOU) period (through Balance of Year)4 or on an annual basis (for prompt Calendar  Year and beyond):                  Tolerance if Net  Open is "Short"5  Tolerance if Net  Open is "Long"6  Period Minimum Maximum Minimum Maximum  Prompt Month  (by TOU) 90% 110% 100% 120%                                                          3 The US Commodity Futures Trading Commission defines a speculator as “a trader who does not hedge, but who  trades with the objective of achieving profits through the successful anticipation  of  price  movements”  (CFTC  Glossary:  A guide to the language of the futures industry).    4 Within the ERCOT region, through at least the balance of year, DME’s open position can generally be managed by  three time of use periods; Peak Weekday (weekdays HE 7‐22), Peak Weekend (weekends and holidays HE 7‐22) and  Nights (HE 1‐6, 23‐24).  5 A net “short” open position represents DME needing to buy additional energy to match its forecasted load  requirements during a given time period.  6 A net “long” open position represents DME having an obligation to accept more energy than needed to match its  forecasted load requirements during a given time period.  Energy Risk Management Policy    Page 39 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Prompt  Quarter (by  TOU)  90% 110% 100% 120%  Balance of  Year (by TOU) 80% 110% 100% 120%  Prompt  calendar year  (Annual)  80% 110% 100% 120%  Second  calendar year  (Annual)  70% 110% 100% 120%  Third calendar  year (Annual) 60% 110% 100% 120%    No  action  is  required  if  the  net  open  position  in  a  given  period  exceeds  these  tolerances.  However, in the event that it does, DME shall evaluate alternatives to flatten the net  open position (whether long or short) and will inform the RMC of any exceedance expectations  for annual periods.  The hedge plan provides a guideline for hedging action of the DME’s loads, renewable resources  and the Denton Energy Center as a function of time for the next three years.      B.5 Transaction Limits  Another  vital  control  element  in  the  management  of  energy  risk is  the  development  and  adherence to transaction limits.  Transaction limits ensure the energy portfolio management  function is prudent, deliberate and controlled at various levels of position aggregation and  transaction duration.  Transaction limits are established in consideration of overall portfolio  strategies, market conditions and risk tolerance levels and include the following principles:       DME personnel involved with its energy management activity are authorized to execute  any intra‐day or day‐ahead transaction which is necessary to mitigate  market  and  financial risk exposure to DME customerscustomer/owners.   Speculative transactions are those transactions not intended for hedging purposes and  are strictly prohibited. For the avoidance of doubt, Optimization Trades as described in  the Hedge Plan, are not classified as speculative transactions.  All transactions shall either  reduce risks or be risk‐neutral to DME customers.   No transaction may be executed for which DME does not have adequate systems or  analytical methods to track, record, value, or analyze the incremental cash flow and risk.  Energy Risk Management Policy    Page 40 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   Any single transaction for a term greater than one yearthree years must be approved by  the RMC prior to execution.   Scheduling of loads and resources, along with corresponding bid or offer prices associated  with ERCOT Day Ahead Market (DAM), ERCOT Real Time Market (RTM) or ERCOT  Supplementary Ancillary Services (SASM) Market are not subject to this Risk Policy or to  the limits outlined below and do not require prior RMC approval.    All executed transactions must be recorded and captured in DME’s system of record.  Further, all  transactions shall be conducted on recorded phone lines, electronic trading platforms, or other  media that can be recorded and documented.  Any confirmations received must be signed by the  person with the authority to enter into such transaction.  Confirmations for transactions with  ERCOT are evidenced through the ERCOT Settlement Summary statement.    The following tables outline the transaction authorization limits established for DME personnel  involved with its energy management activity when executing transactions.  Those personnel are  permitted to execute transactions less than or equal to their designated limits or under the  direction of someone having the required authority.  Only the Approved Transaction Types listed  in Appendix D may be executed unless otherwise approved by the RMC.        Energy Risk Management Policy    Page 41 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  B.5.1   Bilateral or Financial Power Transaction Limits    Title  Term  Lead Time  Transaction  Size (MW)  Volume Limits  (MWh)  City Council  No Limit  No Limit  No Max  No limit City Manager or RMC < 1< 3 Year < 35 Years 100300  30,000,000 per 36  month rolling  average     DME General Manager  < 13 Year < 24 Years 100150  24,000,000 per 36  month rolling  average     Assistant General Manager ‐  Power Supply < 2 Years < 3  MonthsYears  < 12  Months150  5018,000,000 per  24 month rolling  average    Market Operations Manager    Energy Analytics &  Fundamentals Manager      < 13 Month          < 12 Months     50  6,000,000 per 3  month rolling  average          Market Operations Supervisor    Senior Market Analyst    < 1  WeekMonth     < 1 Week 10050 2,000,000 per  month          Senior Market Operator    < 1 DayWeek     < 1 DayWeek 40050 250,000 per week        Energy Risk Management Policy    Page 42 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    Notes:   Transaction Size Limits represent MW volume per hour.   Lead time represents the time period from the date a trade is executed to the start of  delivery.   Authorized products include electric power, Congestion Revenue Rights (CRR), Point‐to‐ Point transmission rights, including both physical and financial derivatives7, as well as  ancillary services.  Financial derivatives may be over the counter Electric ForwardsPower  Futures, Heat Rates and Options on Electric Power and CRRs or Exchange Traded  Products   Authorization for approval of these transactions may be delegated.  If transaction  authority is delegated downward, volumetric limit applies to approving authority.   Exceeding volumetric limits    B.5.2 ERCOT Congestion Management Transaction Limits    Title  Auction  Type  CRR Auction  Period  Approved  Instruments  Time  Period  Source/Sink  Combinations  DME General  Manager  Annual &  Monthly  Any month or 6  month  blockTOU  offered by  ERCOT  (currently 35  years)      CRR Time of Use  All ERCOT  Resource Nodes,   all ERCOT Hubs  and Load Zones  Assistant  General  Manager ‐  Power Supply  Annual &  Monthly    Any month or 6  monthTOU  block offered by  ERCOT  (currently 3  yearsSEQ 6 or  less)    CRR Time of Use  Conventional  Resource Nodes,   Primary Hub and  Load Zone  Market  Operations  Manager    and  Annual &  Monthly        Any month or 6  monthTOU  block offered by  ERCOT during  the current  CRR         Time of Use          Conventional  Resource Nodes,   Primary Hub and  Load Zone                                                          7 As used here, a derivative is a contract that derives its value from the performance of an underlying asset or  index.  Energy Risk Management Policy    Page 43 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.    Energy Analytics  & Fundamentals  Manager      Daily    fiscal year(SEQ  3 or less)    N/A    Point to Point  Obligations/Options        Hourly  Market  Operations  SupervisorMana ger    and    Senior Market  Analysts  Monthly              Daily    Any month or 6  monthTOU  block offered by  ERCOT during  the current  fiscal  year(Monthly  Auction)    N/A  CRR             Point to Point  Obligations/Options    Time of Use              Hourly  Conventional  Resource Nodes,   Primary Hub and  Load Zone  Senior Market  Operators  Daily  N/A Point to Point  Obligations/Options    Hourly  Conventional  Resource Nodes,   Primary Hub and  Load Zone    Notes:   Annual CRR auctions occur monthly for successive 6‐month periods (called "sequences")"  or SEQ) with progressively increasing amounts of transmission capacity available for  purchase in each sequence.  A copy of the current CRR Activity Calendar which shows key  dates  associated  with  each  Monthly  and  Annual  CRR  auction  at  http://ercot.com/mktinfo/crr   Monthly CRR auctions end about 2 weeks before the CRR effective start date   Conventional Resource Nodes include Denton Energy Center, Gibbons Creek, White Tail  & Santa Rita Wind Farms, Blue Bell Solar Farm and resource nodes or ERCOT Hubs  associated with fully executed PPAs   Primary ERCOT Hub is “North Hub”   Primary ERCOT Load Zone is “Load Zone North”   The purchase of CRRs for each Source/Sink pair from all ERCOT auctions is limited to the  nameplate rating of the generator for City‐owned resources or the contract capacity  rating for PPAs.  A Congestion Revenue Right (CRR) is a financial instrument that results in a charge or a payment  to the owner, when the ERCOT transmission grid is congested in the Day Ahead Market (DAM).  DME uses CRRs as a financial hedge to lock in the price of congestion at the purchase price of the  CRR.  DME also hedges congestion in ERCOT’s Real‐Time market by buying CRR‐like instruments  called Point to Point (PTP) Obligations.      The main purposes of the ERCOT CRR market are to:  Energy Risk Management Policy    Page 44 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   Support  a  liquid  energy  market  by  providing  tradable  financial instruments  for  the  hedging of transmission congestion charges   Allow market participants to eliminate or greatly reduce the cost uncertainties resulting  from transmission congestion charges   Encourage competitive energy trading, where the costs of congestion might otherwise be  an impediment    DME’s primary objective for hedging congestion risk is to mitigate potentially adverse financial  consequences from uncertain price differences caused by transmission congestion between the  location where it consumes power (ERCOT LZ_North), the locations where it purchases power on  a forward basis (EROTT North Hub), and the ERCOT nodes associated with its resources (Denton  Energy Center, Gibbons Creek, White Tail & Santa Rita Wind farms, Blue Bell solar farm and future  renewable resources).  DME is exposed to transmission congestion risk for all amounts of energy forecasted to be  consumed in the ERCOT North Load Zone, and energy that could potentially be produced at their  respective resource nodes. By default, ERCOT charges all DME load for energy, along with any  congestion, in the Real Time Market (“RT”).  DME mitigates congestion risk with congestion  hedges using Congestion Revenue Rights (CRRs).     Figure 1    Figure 2  DME  hedges  congestion  risk  between  each  resource  and  ERCOT’s  North  Hub  location,  and  between North Hub and North Load Zone, by participating in ERCOT’s annual and monthly  auctions, layering in CRR purchases for up to 3 years into the future.   The North Hub is also used  as a delivery point for bilateral trades (for liquidity purposes)   Consistent with DME’s approach to hedging energy, DME seeks to acquire CRRs at steadily  increasing amounts roughly corresponding to Auction Capacity Percentages, to diversify timing  Energy Risk Management Policy    Page 45 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  risk, similar to dollar cost averaging, and does not use event‐driven trading to time the market,  trading in and out of positions.  DME employs a tiered approach in ERCOT’s annual and monthly  auctions8.  B.5.3   Physical or Financial Natural Gas Transaction Limits    Title  Term  Lead Time  Transaction Size  (MMBTU/day)  City Council  No Limit  No Limit  No Max  City Manager or RMC  < 13 Years < 35 Years  50,000246,000,000  per 36 month rolling  average  DME General Manager < 1 Year3  Years < 24 Years  50,000200,000,000  per 36 month rolling  average  Assistant General Manager ‐  Power Supply  < 3 Months2  Years  < 12 Months3  Years  50,000150,000,000  per 24 month rolling  average  Market Operations Manager    Energy Analytics & Fundamentals  Manager  < 1 Month3  Months < 12 Months  50,000,000 per 3  month rolling  average    Market Operations Supervisor    Senior Market Operator  < 1  WeekMonth  < 12 Months1  Week  502,000,000 per  month    Senior Market Operator < 1  DayWeek < 1 DayWeek 50,000N/A    Notes:                                                          8 In practice, this “buy as much as possible as early as possible” strategy means DME includes low bids for the full  amount of remaining CRRs needed in each auction to maximize the chances of capturing low clearing prices while  at the same time preventing credit collateral requirements from becoming unnecessarily high  Energy Risk Management Policy    Page 46 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   Natural Gas transactions limited to the following locations:  Henry hub or locations within  Texas which are physically or financially correlated to DME energy costs   Authorized products include natural gas, including both physical and financial derivatives.   Financial derivatives may be over the counter Gas Futures and Options or Exchange  Traded Products  B.5.4   Renewable Energy Credit (“REC”) Transaction Limits     Per Transaction Limits (up to)  Title  Vintage  Volume  $/REC  City Council  No Limit  No Limit  No Max  City Manager  < 25 Years 1,2005,000,000 No Max  DME General Manager  < 13 Year 6003,500,000 No Max  Assistant General Manager ‐ Power  Supply < 1 Year2 Years 3002,500,000 No Max  Market Operations Manager    Energy Analytics & Fundamentals  Manager  < 1 Year 3001,500,000 No Max             Energy Risk Management Policy    Page 47 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix C ORGANIZATIONAL STRUCTURE     Energy Management Organization Front Office            DME General Manager Assistant General  Manager, Power Supply Market Operations Mgr Market Ops  Supervisor Sr Market  Operator Sr Market  Operator Sr Market  Operator Sr Market  Operator Sr Market  Operator Analytics &  Fundamentals Mgr Sr Market Analyst Business Intellegence  Analyst SCADA Tech Energy Risk Management Policy    Page 48 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.       DME General Manager Assistant General Manager, Power Supply Market Operations Mgr Market Operations Supervisor  &  Sr Energy Market Analyst Sr Energy Market Operatory  & Sr Market Operations Specialist Sr Energy Market Intelligence Analyst  &  Energy Market Intelligence Analyst Energy Market Operator Energy Analytics Manager SR ERCOT Transmission Analyst  &  Sr Energy Market Analyst Sr Energy Market Intelligence Analyst  &  Energy Market Intelligence Analyst Sr Business Intelligence Analyst  & Business Intelligence Analyst Sr SCADA Analyst EMO  &  SCADA Analyst EMO Business Data Scientist (DBA) Energy Risk Management Policy    Page 49 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Energy Management Organization Middle Office                DME General Manager Regulatory & Risk Division Manager Sr Risk Control Analyst DME General Manager Regulatory & Risk Division Manager Sr Risk Control Analyst Energy Risk Management Policy    Page 50 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Energy Management Organization Back Office      DME General Manager Settlements & Rate  Administrator Business Analysts Energy Risk Management Policy    Page 51 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  DME General Manager Executive Manager, Energy  Services/Admin Settlements & Rate  Administrator Business Analysts Energy Risk Management Policy    Page 52 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix D APPROVED TRANSACTION TYPES    Products allowed for energy management activities include the purchase and sale of electric  energy,  ancillary  services,  ERCOT  Congestion  Revenue  Rights/Point  to  Point  Obligations,  Renewable Energy Credits and natural gas.  The City Council is responsible for authorizing all  products and commodity types.    All transactions must follow certain requirements as described throughout this Policy.  Key  elements include:     All transactions must be executed to by authorized transacting personnel   All transactions must be with approved counterparties and/or commodity  exchanges   All transactions must be with counterparties with adequate available credit or fully  collateralized   All transactions must be committed over recorded phone lines or via recordable  electronic communications    All transactions must be approved transaction types   All transactions must be consistent with this Policy and the EMO Procedures  Manual    Failure to observe the above minimum requirements when executing energy transaction is a  violation of Policy and is subject to disciplinary action.    AURTHORIZED MARKETS    DME may only execute transactions to buy or sell energy‐related products after some type of  enabling agreement has been signed with a counterparty or commodity exchange.  In approving  DME’s Energy Risk Policy, the City Council has authorized the City Manager, or his designee, to  sign such agreements.    Examples of markets where DME is currently authorized to transact include:     Intercontinental Exchange (ICE)  o ERCOT Physical and Financial Power  o Natural Gas futures  Energy Risk Management Policy    Page 53 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.   Bilateral markets with approved counterparties  o Physical Natural Gas at locations within Texas and Oklahoma to support fuel  purchases for the Denton Energy Center and DME’s energy portfolio  o Physical and Financial Power   ERCOT  o Day Ahead Market  o Real Time Market  o Ancillary Services Market  o Congestion Management Auctions and Markets    AUTHORIZED POWER TRANSACTIONS    Power transactions shall be limited to delivery or exposure to power within ERCOT.    1. Physical  a. Fixed‐price & Index‐price purchases and sales  b. Call & Put Options (e.g., fixed & indexed, hourly, Time of Use, daily monthly,  annually)  c. Ancillary services  2. Financial  a. Fixed‐price & Index‐price purchases and sales  b. Exchange traded, bilateral or OTC Call or Put options9  c. Ancillary Services  d. ERCOT Congestion Revenue Rights (CRRs), Point to Point Obligations (PTPs) and  other similar congestion management transactions    AUTHORIZED NATURAL GAS TRANSACTIONS    Natural Gas transactions shall be limited to Henry Hub or a location within Texas or Oklahoma  to support commodity exposure for DME’s energy portfolio.     1. Physical Gas which may be needed to support operation of the Denton Energy Center  a. Fixed and index price Natural Gas commodity  b. Fixed and index price Natural Gas transportation                                                          9 For example, fixed & indexed, hourly, Time of Use, daily monthly, annual options  Energy Risk Management Policy    Page 54 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  c. Fixed and index price Natural Gas storage  2. Financial  a. Exchange traded, bilateral or cleared futures and Exchange or OTC swaps  b. Exchange traded, bilateral or cleared and or OTC Call or Put options10  c. Index options  Other authorized energy‐related commodity transactions  1. Physical Renewable Energy Credits (RECs) associated with energy that has already been  generated within the last 3 years.                                                             10 Ibid.  Energy Risk Management Policy    Page 55 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix E FORWARD HEDGING STRATEGIES AND PLANS    Successful management of the price and volumetric risks faced by DME requires analysis,  monitoring, and communication.  Analysis of published weather forecasts and market price  data serve as key inputs to models used for planning and ensures that the appropriate data is  converted into useful information.  Consistent with market risk policies defined herein and  the risk limits defined in Appendix A, DME, in concert with the RMC, develops annual hedging  strategies with underlying hedging plans as a means to manage the volumetric and price risks  faced by the utility.  A review of the status of current hedging plans will typically be a topic of  discussion at RMC meetings.    Prior to February 1During the second quarter of each yearthe Fiscal Year, DME shall submit a  writtenconfidential updated Hedging Strategy to the RMC for managing the key components  of its expected net open positionenergy portfolio (load, renewables, congestion risk and the  DEC) for the upcoming three (3) full calendar years.  Due to the complexity of the wholesale  energy markets and the energy regulatory environment, the Hedging Strategy is expected to  may require several iterations to the Hedging Plans to be developed and approved during each  year. due to market conditions.  The RMC will approve theshall provide an update of its current  Hedging Strategy byto the end of February each year or at its first meeting thereafter.PUB and  Council as soon as practical after it has been approved. The Hedge Plan is a confidential  strategy document and will be presented to the PUB and City Council in closed session.     Each Hedging Plan will:     Cover a clearly specified forward time period;   Explain the justification for the hedge (a general description of the resource mix and  load that contribute to the open position for the specified time period, along with the  Open Position tolerances for the specified forward time period);   Define a volumetric limit for hedge purchases and sales;   Document transaction types expected to be used to carry out the Hedging Plan; and   Proposed price triggers that will enable hedging activity within the Hedging Plan’s  limits.    DME may, at any time, request that the RMC consider changes to the current Hedging  Strategy or to an individual Hedging Plan.  Any approved changes to the Hedging Strategy  or Hedging Plan shall be recorded in the RMC meeting minutes and an updated written  Hedging  Strategy  or  Hedging  Plan  document  will  be  prepared  as  soon  as  practical  incorporating such changes. All hedge strategy documents shall be confidential and not  subject to the open record requirements due to the proprietary and commercial sensitivity  Energy Risk Management Policy    Page 56 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  of the plans.  On occasion, it will become apparent to DME management that additional  transactions to reshape expected monthly forward positions are necessary given changes in  generation forecasts, market conditions, and load forecasts.  The DME General Manager  may direct EMO staff to enter into and execute such transactions to rebalance the forward  position.  These transactions will be discussed in RMC meetings ahead of time if conditions  allow, or reported after the fact and documented in the minutes of the next RMC meeting. Energy Risk Management Policy    Page 57 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix F New Product/Market Instrument Approval  Checklist2019 DME HEDGE PLAN  Table of Contents Executive Summary ............................................................... Error! Bookmark not defined.3  Hedge Plan Objective ............................................................ Error! Bookmark not defined.4  Summary of Hedge Plan Actions ............................................... Error! Bookmark not defined.4  The ERCOT Marketplace ........................................................ Error! Bookmark not defined.5  Forward ERCOT Prices ............................................................... Error! Bookmark not defined.5  Current Forward Curve and Prices (June 2019) ........................ Error! Bookmark not defined.6  Power Forward Curve ................................................ Error! Bookmark not defined.7  Natural Gas Forward Curve ........................................ Error! Bookmark not defined.9  DME Risks ............................................................................ Error! Bookmark not defined.10  Volumetric Risk ....................................................................... Error! Bookmark not defined.10  Price risk .................................................................................. Error! Bookmark not defined.11  Supply Price Risk ...................................................... Error! Bookmark not defined.11  Congestion Price Risk ............................................... Error! Bookmark not defined.12  DME position ....................................................................... Error! Bookmark not defined.13  Load Position ........................................................................... Error! Bookmark not defined.14  Renewable Energy Positions ................................................... Error! Bookmark not defined.15  Generation Position ................................................................ Error! Bookmark not defined.16  DEC as Insurance to DME Load ................................ Error! Bookmark not defined.17  Net Position ............................................................................. Error! Bookmark not defined.17  Congestion Position ................................................................ Error! Bookmark not defined.21  DEC Price Risk ........................................................... Error! Bookmark not defined.21  Projected DEC Generation Against the ERCOT Forward Market ............... Error! Bookmark not  defined.22  Natural Gas Price Risk .............................................. Error! Bookmark not defined.22  Hedge Transactions ............................................................. Error! Bookmark not defined.22  Load Hedging .......................................................................... Error! Bookmark not defined.22  Energy Risk Management Policy    Page 58 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Load Hedging Transactions ...................................... Error! Bookmark not defined.24  DEC Energy and Natural Gas Hedging ..................................... Error! Bookmark not defined.24  Mid‐Term DEC Hedging ............................................ Error! Bookmark not defined.25  Long Term DEC Hedging .......................................................... Error! Bookmark not defined.25  Tolling Transactions ................................................. Error! Bookmark not defined.25  Financially Settled Call Options – Heat Rate or Strike Price ...... Error! Bookmark not  defined.26  Structured Transactions ........................................... Error! Bookmark not defined.26  Renewable Energy Position Hedging ...................................... Error! Bookmark not defined.26  Congestion Hedging ................................................................ Error! Bookmark not defined.27  Optimization Trades ............................................................ Error! Bookmark not defined.29  Types of Optimization Trades ................................................. Error! Bookmark not defined.29  Measurement and Reporting ............................................... Error! Bookmark not defined.31  Measurement of Risk Metrics ................................................. Error! Bookmark not defined.31  Timing of Hedge Plan Implementation ................................... Error! Bookmark not defined.32  Exhibits ................................................................................ Error! Bookmark not defined.34  Exhibit A = Hedge Plan Execution Timetable .......................... Error! Bookmark not defined.34  Exhibit B Hedge Transaction Optimization Trade Sheet ......... Error! Bookmark not defined.35  Exhibit C ‐ DME Positions ........................................................ Error! Bookmark not defined.36  Exhibit D ‐ CRR Auction Participation ..................................... Error! Bookmark not defined.37  Exhibit E – Sample Decipher Risk Management Report ........ Error! Bookmark not defined.41      NOTE:  Hedge Plan redacted as they are considered commercially‐sensitive, proprietary, and  public power utility competitive in accordance with provisions of Texas Government Code,  Section 552.11, 552.104, 552.110 and/or 552.113.     Energy Risk Management Policy    Page 59 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix G NEW PRODUCT/MARKET INSTRUMENT  APPROVAL CHECKLIST    Checklist Items    Primary  Accountability  Benefits   Identify and describe the benefits of using the new product  Front Office     Risk   Understand and document the payoff profile of the new product  Front Office  Identify and analyze credit risk of new product  Middle Office  Develop methodology for measuring credit risk of new product (mark‐to‐ market, potential exposure, stress exposure.  Middle Office  Identify prospective counterparties for new product/instrument and  determine credit suitability.  Front Office &  Middle Office  Approve new product valuation methodology.  Middle Office  Determine if staff, systems, and management skill sets are sufficient for  valuing and transacting new product.  Middle Office    Determine physical disposal or financial settlement requirements.  Front Office & Back  Office  Determine stress test requirements for new product.  Middle Office  Define how stress testing must be performed (frequency, scope,  independent source).  Middle Office     Financial   Define the capital requirements (exchange margin or collateral) of the  new product.  Front Office &  Middle Office  Determine contract documentation required.  Front Office &  Middle Office     Accounting, Tax, and Regulations   Identify applicable U.S. and local regulatory restrictions for new product. Back Office/City  Finance  Energy Risk Management Policy    Page 60 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Determine regulatory compliance requirements, if any, for new product.  Middle Office &  Back Office/City  Finance  Review accounting policies and approve proposed treatment.  Back Office/City  Finance  Determine audit requirements.  Back Office/City  Finance  Consider tax consequences of new product.  Back Office/City  Finance     Policy   Verify counterparty authority to enter into contract for new product.  Middle Office  Develop and implement monitoring and review procedures to ensure  Policy compliance.  Middle Office  Define procedures and responsibilities for independent verification of  positions and market valuation inputs (prices, and volatilities if  applicable).  Middle Office  Determine impact on position/risk limits/hedge targets  Middle Office  Determine and define procedures for confirmation and reconciliation of  new product.  Middle Office  Verify that all groups involved in new product transaction procedures can  handle anticipated transaction volume.  Middle Office  Determine and define management reporting requirements.  Middle Office       Energy Risk Management Policy    Page 61 5/7/19x/x/20     This document and any attachments thereto may contain information that is confidential, commercially‐sensitive, proprietary, and/or public  power utility competitive and financial information in accordance with the provisions of Texas Government Code, Section 552.101, 552.104,  552.110 and/or 552.133, and may be protected from required public disclosure.  Appendix GH ENERGY RISK MANAGEMENT POLICY  ACKNOWLEDGEMENT FORM    The purpose of this form is to confirm that City of Denton employees involved with the  Energy  Portfolio  Management  program  have  received,  read,  and  understand  DME’s  Energy Risk Management Policy.           Employee Name:   _______________________________    Title:       _______________________________     Department:    _______________________________     Supervisor:     _______________________________         My signature below confirms that I have received, read and understand DME’s Energy  Risk Management Policy and appendices, and the City of Denton policies regarding  employee  conduct. I  understand  that  my  violation  of  the  Risk  Policy  may  result  in  disciplinary action that may include termination of my employment with the City of  Denton.      _______________________________   Signature of Employee      _______________________________   Date      City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-299,Version:1 AGENDA CAPTION Deliberations regarding Real Property -Under Texas Government Code Section 551.072;Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff, discuss, deliberate, and provide staff with direction pertaining to the potential acquisition of real property interests located at 909 North Loop 288, in the City of Denton, Denton County, Texas, where the deliberation of same in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in negotiations or potential litigation. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-343,Version:1 AGENDA CAPTION Deliberations Regarding Certain Public Power Utilities:Competitive Matters -Under Texas Government Code Section 551.086; Consultation with Attorneys - Under Texas Government Code, Section 551.071. Receive a presentation from staff regarding public power competitive and financial matters about the risks of wholesale energy supply and risk management plans,hedge plans,and strategies as each relates to the DME electric power and gas portfolio;discuss,deliberate,and provide direction to staff regarding the same. Consultation with the City’s attorneys regarding legal issues associated with the above matters where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-321,Version:1 AGENDA CAPTION Deliberations regarding Personnel Matters - Under Texas Government Code Section 551.074. Deliberate and discuss the evaluation, duties, discipline, procedures, and contracts of the City Auditor. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-348,Version:1 AGENDA CAPTION Suzi Rumohr regarding crossing safety on arterial roadways. (Part 1) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-355,Version:1 AGENDA CAPTION Daniel Krutka regarding crossing safety on arterial roadways. (Part 2) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-138,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute an Amendment to the lease agreement with Rail Yard Partners, Ltd., for office space at 608 East Hickory Street, Suite 130, to include an early termination option; and providing an effective date. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com AGENDA INFORMATION SHEET DEPARTMENT: PARKS AND RECREATION DEPARTMENT CM/ DCM/ ACM: Mario Canizares DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton authorizing the City Manager or his designee to execute an amendment t o the lease agreement with Rail Yard Partners, Ltd., for office space at 608 East Hicko ry Street, Suite 130, to include an early termination, and providing an effective date. BACKGROUND On November 2, 2015, the City entered into a five-year lease agreement with Rail Yard Partners, Ltd. at 608 East Hickory Street, Suite 130 for office space supporting the operations of the Keep Denton Beautiful (KDB) staff. Due to the limited number of staff in the leased space, City staff determined it more efficient and economical to co- locate the KDB with other Parks Department staff in City Hall East and to terminate the existing lease. The execution of the amendment will allow the property owner to find a replacement tenant. The City of Denton will be responsible for the full monthly lease payment until a new tenant is identified and a new lease is in place. The City will save up to approximately $3,952 in rent per month early when the lease is termi nated. Approval of this item will authorize the City Manager or his designee to execute an amendment to inclu de an early termination option to the lease, and to exercise said option under specified terms. RECOMMENDATION Staff recommends Council approve the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) October 20, 2015, Council approved Ordinance No. 2015-319 authorizing the lease agreement with renewal option with Rail Yard Partners, Ltd. for office space for Keep Denton Beautiful (KDB). FISCAL INFORMATION Estimated savings of up to $3,952 per month early that the lease is terminated. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Commercial Lease Amendment Early Termination Option Exhibit 3: SOS Mgmt Page Respectfully submitted: Deanna Cody, Deputy Director Capital Projects-Real Estate S:\Legai\Our Documents\Ordinances\20\Amend-KDB Lease w Rail Yard Ltd-Early Termination Option.docx ORDINANCE NO. _____ _ AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AMENDMENT TO THE LEASE AGREEMENT WITH RAIL YARD PARTNERS, LTD FOR OFFICE SPACE AT 608 EAST HICKORY STREET, SUITE 130, TO INCLUDE AN EARLY TERMINATION OPTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in November 2015, the City ofDenton ("City") and Rail Yard Partners, Ltd. ("Rail Yard") entered into a five ( 5) year lease agreement for office space at 608 East Hickory Street, Suite 130, Denton, Texas, in support of Keep Denton Beautiful as authorized by Ordinance No 2015-319 (the "Lease"); and WHEREAS, City desires to amend the Lease to include an early termination option, and to exercise said option (the "Amendment"); and WHEREAS, Rail Yard is amendable to the Amendment as attached hereto; and WHEREAS, the City Council of the City ofDenton hereby finds that the Amendment and subsequent early termination of the Lease between the City and Rail Yard is in the public interest; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1: The findings set forth in the preamble of this Ordinance are incorporated by reference into the body of the Ordinance as if fully set forth herein. SECTION 2: The City Manager, or his designee, is hereby authorized to execute a Commercial Lease Amendment Early Termination Option with Rail Yard Partners, Ltd. and exercise the early termination option in accordance with the Amendment, which is attached hereto as Exhibit "A" and made a part hereof for all purposes. SECTION 3: This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this Ordinance was made by and seconded by ; the Ordinance was passed and approved by the following vote L_-__j: Abstain Absent Chris Watts, Mayor: Gerard Hudspeth, District 1 : Keely G. Briggs, District 2: 1 of6 S:\Legai\Our Documents\Ordinances\20\Arnend-KDB Lease w Rail Yard Ud-Early Termination Option.docx Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the ____ day of _______ , 2020. CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: ----------------------------- APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY 2 of6 COMMERCIAL LEASE AMENDMENT EARLY TERMINATION OPTION Re: Lease dated November 2, 2015 (the "Lease") between Rail Yard Partners, Ltd ("Landlord") and City of Denton (Keep Denton Beautiful) ("Tenant") for the premises, located at 608 E. Hickory Street, Suite 130, Denton, Texas 76201 ("Premises"). Unless otherwise specified, all capitalized terms used herein shall have the same meanings as in the Lease. WHEREAS, Tenant has vacated, or desires to vacate, the Premises and has requested to terminate the Lease early if Landlord is able to find a replacement tenant. WHEREAS, Landlord is acceptable to the early termination subject to the conditions set forth herein. NOW THEREFORE Landlord and Tenant do hereby agree as follows: 1. Landlord may advertise and show the Premises to prospective tenants, and relet the Premises to another tenant. 2. Until execution of a new lease agreement with a replacement tenant, all terms of the Lease shall continue in full force and effect, except as specifically amended herein. 3. Landlord will not be obligated to lease the Premises to another tenant for an amount less than the current base rent set forth in the Lease. 4. If the Landlord does lease the Premises to another tenant, Tenant will have 30 days to terminate utilities in its name and to fully vacate the Premises. 5. A termination agreement will be created once a new lease is fully executed, with Tenant's duty to pay rent terminating upon the commencement of rent under said new lease. 6. Landlord will refund any Security Deposit within 60 days following termination of the Lease in accordance with Article III, Section 3.04 of the Lease. All other terms and conditions of the Lease are ratified and acknowledged to be unchanged. [Signatures on Following Pagesj EXECUTED as of _________ • 2020. TENANT: City of Denton By: __________ _ Todd Hileman, City Manager THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED AS TO FINANCIAL AND OPERATIONAL OBLIGATIONS AND BUSINESS TERMS: · ary P an, Director Park and Recreation Department Attest: Rosa Rios, City Secretary City of Denton APPROVED AS TO FORM: Aaron Lea], City Attorney City of Denton LANDLORD TEXAS SECRETARY of STATE RUTH R. HUGHS BUSINESS ORGANIZATIONS INQUIRY - VIEW ENTITY Filing Number:802100321 Entity Type:Domestic Limited Partnership (LP) Original Date of Filing:November 13, 2014 Entity Status:In existence Formation Date:N/A Tax ID:32055686938 FEIN: Duration:Perpetual Name:Rail Yard Partners, Ltd. Address:525 S. Loop 288, STE 105 Denton, TX 76205 USA REGISTERED AGENT FILING HISTORY NAMES MANAGEMENT ASSUMED NAMES ASSOCIATED ENTITIES Last Update Name Title Address June 30, 2017 RYP Management, L.L.C. General Partner 525 S. Loop 288 Ste. 105 Denton, TX 76205 USA Order Return to Search Instructions: To place an order for additional information about a filing press the 'Order' button. Page 1 of 1BUSINESS ORGANIZATIONS INQUIRY - VIEW ENTITY 1/28/2020https://direct.sos.state.tx.us/corp_inquiry/corp_inquiry-entity.asp?spage=mgmt&:Spagefro... City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-232,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with HACH Company,for the purchase of various items for the municipal laboratory,water production,water reclamation,and wastewater collection departments,in accordance with Texas Local Government Code 252.022,which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding,and if over $50,000 shall be awarded by the governing body;and providing an effective date (File 6898 -awarded to HACH Company,for one (1)year,with the option for two (2)additional one (1)year extensions,in the total three (3)year not-to- exceed amount of $300,000). The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with HACH Company, for the purchase of various items for the municipal laboratory, water production, water reclamation, and wastewater collection departments, which is the sole provider of these products, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 6898 - awarded to HACH Company for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $300,000). The Public Utilities Board recommends approval (7 - 0). INFORMATION/BACKGROUND The water and wastewater departments use various HACH Company products in their daily operations for testing, monitoring and real-time control of their plants' operations as well as flow measurement in the wastewater collection system. These products from HACH are fully integrated into the daily water and wastewater operations, and only available from HACH. Hach is the sole source provider of its equipment and replacement parts. Due to the complex technical nature of water quality monitoring both at the water treatment plant and in the water distribution system, as well as the strict regulatory reporting requirements, replacement parts and reagents from alternate vendors would not be compatible. Additionally, calibration and repair services are specific to the instrumentation as well. The City of Denton water treatment plants rely on Hach turbidity, chlorine, pH, phosphorus, dissolved oxygen, ammonia and many other monitoring parameters to supply and maintain their equipment for their regulatory requirements. For Water Production to replace all of their existing Hach equipment, it would cost approximately $400,000 plus the added costs of programming, and training plant personnel on new equipment. In addition, the Phosphorus measuring on-line instrumentation made by HACH used in Pecan Creek Water Reclamation Plant is integrated into the fiber network of the SCADA. The output from the HACH equipment controls the chemical dosages required for the plant to meet its TCEQ permit. In 2015, when this equipment was purchased, it cost the City of Denton approximately $145,000. To replace it with another brand would costs at least this much plus it will require extra costs for reprogramming the PLC to match the logic controller for another brand. For Water Reclamation and Collections to replace all of their existing Hach equipment, it would cost approximately $350,000-400,000, plus the added costs of programming, and training plant and collection system personnel on new equipment. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Section 252.022 of the Local Government Code provides that procurement of sole source commodities and services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award with a contract to HACH Company, as a sole source supplier, for the purchase of various items for the municipal laboratory, water production, water reclamation, and wastewater collection departments in an one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year amount not-to-exceed $300,000. PRINCIPAL PLACE OF BUSINESS HACH Company Loveland, CO FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as-needed basis. Review of purchases for the last three fiscal years which includes the current fiscal year shows purchases of about $100,000 per year between the water and wastewater departments. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Frank Pugsley, (940) 349-8086. Legal point of contact: Mack Reinwand at 940-349-8333. Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82         Contract 6898 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND HACH COMPANY (Contract #6898) THIS CONTRACT is made and entered into this date _______________________, by and between HACH COMPANY, a Delaware Corporation, whose address is 5600 Lindbergh Drive, Loveland, Colorado 80538, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products in accordance with the City’s document FILE 6898 Purchase of Hach Company’s Water and Wastewater Products, a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) Supplier’s Sales Framework Agreement (Exhibit “B”); (c) Supplier’s Product Discount List. (Exhibit "C"); (d) Certificate of Interested Parties Electronic Filing (Exhibit “D”); (e) Form CIQ – Conflict of Interest Questionnaire (Exhibit "E"). These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” INDEMNITY THE SUPPLIER REPRESENTS AND WARRANTS TO THE CITY THAT THE INTELLECTUAL PROPERTY SUPPLIED BY CONTRACTOR IN ACCORDANCE WITH THE SPECIFICATIONS IN THE CONTRACT WILL NOT INFRINGE, DIRECTLY OR CONTRIBUTORILY, ANY PATENT, TRADEMARK, COPYRIGHT, TRADE SECRET, OR ANY OTHER INTELLECTUAL PROPERTY RIGHT OF ANY KIND OF ANY THIRD PARTY, AND THAT NO CLAIMS HAVE BEEN MADE BY ANY PERSON OR ENTITY WITH RESPECT TO THE OWNERSHIP OR OPERATION OF THE INTELLECTUAL PROPERTY. MOREOVER, THE CONTRACTOR DOES NOT KNOW OF ANY VALID BASIS FOR ANY SUCH CLAIMS. THE CONTRACTOR SHALL, AT ITS SOLE EXPENSE, DEFEND, INDEMNIFY, AND HOLD THE CITY HARMLESS FROM AND AGAINST ALL LIABILITY, DAMAGES, AND COSTS (INCLUDING COURT COSTS AND REASONABLE FEES OF ATTORNEYS AND OTHER PROFESSIONALS) ARISING OUT OF OR RESULTING FROM ANY CLAIM DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Contract 6898 THAT THE CITY'S EXERCISE OF ITS LICENSE RIGHTS, AND ITS USE OF THE INTELLECTUAL PROPERTY, THE SUBJECT OF THIS CONTRACT, INFRINGES THE INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY, OR THE BREACH OF ANY OF REPRESENTATIONS OR WARRANTIES STATED IN THE CONTRACT DOCUMENTS. IN THE EVENT OF ANY SUCH CLAIM, THE CITY SHALL HAVE THE RIGHT TO MONITOR SUCH CLAIM OR AT ITS OPTION ENGAGE ITS OWN SEPARATE COUNSEL TO ACT AS CO-COUNSEL ON THE CITY'S BEHALF. Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Contract 6898 SUPPLIER BY: ______________________________ AUTHORIZED SIGNATURE Printed Name:________________________ Title: _______________________________ __________________________________ PHONE NUMBER _________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION CERTIFICATE NUMBER ATTEST: CITY OF DENTON, TEXAS ROSA RIOS, CITY SECRETARY BY: __________________________________ BY: _____________________________ TODD HILEMAN CITY MANAGER APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 %% !&#!"#' %*% "%*% $" "%*% $"    %# (&!* '%#&')'%'!'&%'$% '%'!'& Contract 6898 Exhibit A Special Terms and Conditions 1. Authorized Distributor The supplier shall be the manufacturer or authorized distributor of the proposed products. The distributor shall be authorized to sell to the City of Denton, and make available the manufacturer’s representative as needed by the City. 2. Contract Terms The contract term will be one (1) year, effective from the date that the City provides notice of the award to supplier (“effective date”). The contract shall automatically renew each year on the month and day of the effective date (“renewal date”). This contract may only be automatically renewed for an additional two (2) one-year periods, subject to the terms herein, without City Council approval. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months. 3. Total Contract Amount The contract total shall not exceed $300,000. Product discount shall be per Exhibit C attached. 4. Delivery Lead Time Products or services shall be delivered fourteen (14) days or less after the receipt of order from the City. The products shall be FOB Destination and free of shipping charge for all ground shipping. DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Hach Sales Framework Agreement Template, 2015-08.docx 1 HACH COMPANY SALES FRAMEWORK AGREEMENT THIS AGREEMENT is entered into as of the Effective Date by and between Hach and Customer to set forth the terms and conditions for Customer’s purchase of Hach’s Products, with the foregoing capitalized terms each defined immediately below: Parties: Hach Company, 5600 Lindbergh Dr., Loveland, CO 80538 (“Hach”) City of Denton (“Customer”) Products: As set forth in Hach’s Product Catalogue or Website (“Products”) Effective Date: July 19, 2019 (“Effective Date”)  Expiration Date: July 18, 2020 (“Expiration Date”) 1. Scope (a) Subject to the terms and conditions of this Agreement, Hach and Customer desire to transact business with each other in an arrangement under which Hach will sell and Customer will purchase the Products for its own use. (b) The terms and conditions set forth herein, together with Hach’s then current Terms and Condition of Sale (“Hach Ts&Cs of Sale”) apply to Customer’s individual purchases during the term of this Agreement. (The August 2015 version of the Hach Ts&Cs of Sale are included in Appendix A.) To the extent any provisions of the Terms and Conditions of Sale conflict with the provisions in the body of this Agreement, the provisions in the body of this Agreement shall prevail. In no event will any printed terms contained in any request for quotation, purchase order, or other Customer-provided document have any application to any purchase governed by this Agreement, whether such terms may be construed as different from or in addition to any terms set forth herein. 2. Products, Pricing and Updates The prices for Products are the prices published by Hach from time to time in the Product and Pricing Manual. Hach may extend to Customer discounts or similar concessions (collectively, “Incentives”). As a special consideration for Customer, during the term of this agreement, a seven percent (7%) discount on certain Hach products purchased by Customer. Customer is responsible for payment of any sales, use or any other taxes (including reasonable administrative charges) due on the sale of Products to Customer. For shipping, no ground freight charges will apply. Freight charges will apply for expedited shipments to Customer. 3. Orders (a) Each Order will specify (1) the types of Products to be purchased by Hach SKU number, (2) the price of such Products, (3) the range of dates within which the Products must be delivered, and (4) the delivery location. Each such order will constitute an offer by Customer to purchase the Products specified therein at the price and for delivery during the period specified. Not later than the close of business on the second business day following delivery of any Order, Hach will notify Customer if Hach objects to any requirements of that Order. Unless Hach so objects, Hach will be deemed to have accepted such Order under the four parameters set forth therein and subject to this Agreement. No confirmation by Hach will be necessary in order to effect Hach’s acceptance of any Order. (b) If Products are ordered by Customer and Hach does not have sufficient stock to fill the Order, or for any reason, deems in its reasonable discretion that it cannot fill the Order in its usual course of business, Exhibit B Term per Exhibit A DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Hach Sales Framework Agreement Template, 2015-08.docx 2 Hach may, at its option and without any liability (i) not fill the Order, (ii) allocate Products as to which there is a shortage among its Customers, Customers and agents in any reasonable manner, or (iii) accept the Order on such conditions as it may deem appropriate. If Hach agrees to fill the Order but for any reason beyond its reasonable control, including without limitation inventory shortages, work slowdowns or stoppages, war, insurrection, or the acts of any governmental jurisdiction, Hach will have no liability to Customer or Customer’s Customers with respect to such Order. (c) Customer may not cancel an order unless written notice of cancellation is received by the designated office prior to acceptance of the order by Hach. Hach may in its sole discretion permit cancellations after acceptance subject to a late cancellation fee or restocking charge. 4. Term/Termination (a) This Agreement shall begin on the “Effective Date” and expire on “Expiration Date” unless renewed mutually in writing by Hach and Customer or terminated sooner. (b) Either party may terminate this Agreement effective immediately upon notice to the other for material or persistent breach of any provision hereof; except that in the case of a breach capable of remedy, the terminating party shall give written notice giving particulars of the breach upon which the breaching party shall have fifteen (15) days to remedy the breach to avoid termination. IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the day and year first above written. CUSTOMER Hach Company By By: Joe Manning Title Title: Vice President of Sales Date Date: Address and/or telecopy number to which communication between the parties should be sent: Hach Company Attention: VP & General Counsel 5600 Lindbergh Drive Loveland, CO 80538 DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Collect 4 Handling Fee Effective 9/1/18 $8.55 $8.79 $9.34 $9.83 $10.18 $11.12 $12.84 $15.81 $18.44 $21.28 $32.91 AppendixA TERMS&CONDITIONSOFSALEFORHACH COMPANYPRODUCTSANDSERVICES HACHCOMPANY Headquarters U.S.A. Remittance Quotation Addendum P.O. Box 389 5600 Lindbergh Drive Loveland, CO 80539-0389 Purchase Orders PO Box 608 Loveland, CO 80539-0608 WebSite: www.hach.com Phone: 800-227-4224 Fax: 970-669-2932 E-Mail: orders@hach.com quotes@hach.com techhelp@hach.com Export Phone: 970-669-3050 Fax: 970-461-3939 Email: intl@hach.com 2207 Collections Center Drive Chicago, IL 60693 Wire Transfers Bank of America 231 S. LaSalle St. Chicago, IL 60604 Account: 8765602385 Routing (ABA): 071000039 ADVANTAGES OF WORKING WITH HACH Technical Support Provides post-sale instrumentation and application support Hach’s highly skilled TechnicalSupport staff is dedicated to helping you resolve technical issues before, during and after the sale. Available via phone, e-mail, or live online chat at Hach.com! Toll-free phone: 800-227-4224 E-mail: techhelp@hach.com www.Hach.com Pick&Ship™ Pick&Ship™ Program offers a better way to keep your supplies in stock Convenience of one purchase order for the entire year Flexibility to change, cancel or create new orders Savings from locking in prices & thus avoiding price surges and rush charges Peace of mind with automatic, reliable shipments just as you need them www.Hach.com/pickandship Hach ServicePlus® Programs Instrument Protection and Service Savings of more than 20% versus a “pay as you go”approachFreedom from maintenance Worry-free compliance with Hach’s certification Fixed maintenance budget for the entire year www.hach.com/service-contracts ADVANTAGES OF SIMPLIFIED SHIPPING AND HANDLING Safe & Fast Delivery Receive tracking numbers on your order acknowledgement Hach will assist with claims if an order is lost or damaged in shipment Save Time –Less Hassle No need to set up deliveries for orders or to schedule pickup Hach ships order as product is available, at no additional charge, when simplified shipping and handling is used. Save Money No additional invoice to process – save on time and administrative costs Only pay shipping once, even if multiple shipments are required STANDARD SIMPLIFIED SHIPPING AND HANDLING CHARGES 1, 2, 3 Pricing Effective 9/1/2018 Total Price of Merchandise Ordered Standard Surface (Mainland USA) Second Day Delivery (Mainland USA) Next Day Delivery (Mainland USA) Second Day Delivery (Alaska & Hawaii) Next Day Delivery (Alaska & Hawaii) $0.00 - $49.99 $11.99 $29.99 $55.93 $48.14 $91.51 $50.00 - $149.99 $18.15 $53.50 $100.95 $76.72 $145.86 $150.00 - $349.99 $31.89 $85.07 $173.28 $107.34 $208.91 $350.00 - $649.99 $44.62 $116.69 $232.06 $145.87 $282.46 $650.00 - $949.99 $56.51 $122.52 $256.39 $151.70 $285.96 $950.00 - $1,999.99 $71.10 $151.18 $319.67 $179.91 $348.12 $2,000.00 - $3,999.99 $81.68 $159.89 $327.55 $185.99 $353.77 $4,000.00 - $5,999.99 $94.70 $166.08 $343.37 $186.85 $363.97 $6,000.00 - $7,999.99 $111.89 $189.09 $390.97 $206.11 $397.36 $8,000.00 - $9,999.99 $128.30 $215.91 $421.91 $231.03 $438.15 Over $10,000 2% of Net Order Value 4% of Net Order Value 6% of Net Order Value 4% of Net Order Value 6% of Net Order Value 1 Shipping & Handling charges shown are only applicable to orders billing and shipping to U.S. destinations. Shipping & Handling charges will be prepaidand added to invoice. Shipping & Handling for the Reagent Delivery Program is charged on each shipment release and is based on the total price of each shipment release. Shipping & Handling charges are subject to change without notice.2 Additional Shipping & Handling charges will be applied to orders containing bulky and/or especially heavy orders. Refrigerated and all weather Samplers do not qualify for simplified Shipping & Handling charges, and are considered heavy products. Dissolved Oxygen Sensors can be damaged if exposed to temps belowfreezing, causing sensor failure. Must be shipped over night or 2nd day air during the cold weather months. 3 Orders shipping to Alaska or Hawaii: Additional Shipping & Handling charges may be applied at time of order processing. Second Day and Next Daydelivery is not available to all destinations. 4 Hach Company will assess a collect handling fee on orders with collect shipping terms. This handling fee covers the additional costs that Hach Company to DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 incurs from processing and managing collect shipments. DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 SALESTAX Sales Tax is not included in the attached quotation. Applicable sales and usage taxes will be added to your invoice, at the time of order, based on U.S. destination of goods, unless a valid resale/exemption certificate for destination state is provided to the above address or fax number, attention of the Tax Dept. DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS v. 2018-09-17 2 TERMS &CONDITIONSOFSALEFOR HACH COMPANY PRODUCTSAND SERVICES This document sets forth the Terms & Conditions of Sale for goods manufactured and/or supplied, and services provided, by Hach Company of Loveland, Colorado (“Hach”) and sold to the original purchaser thereof(“Buyer”). Unless otherwise specifically stated herein, the term “Hach”includes only Hach Company and none of its affiliates. Unless otherwise specifically stated in a previously-executed written purchase agreement signed by authorized representatives of Hach and Buyer, these Terms & Conditions of Sale establish the rights, obligations and remedies of Hach and Buyer which apply to this offer and any resulting order or contract for the sale of Hach’s goods and/or seirvices (“Products”). APPLICABLETERMS&CONDITIONS:TheseTerms&ConditionsofSale are contained directly and/or by reference in Hach’s offer, order acknowledgment, and invoice documents. The first of the following acts constitutes an acceptance of Hach’s offer and not a counteroffer and creates a contract of sale (“Contract”) in accordance with these Terms & Conditions: (i) Buyer’s issuance of a purchase order document against Hach’s offer; (ii) acknowledgement of Buyer’s order by Hach; or (iii) commencement of any performance by Hach pursuant to Buyer’s order. Provisions contained in Buyer’s purchase documents (including electronic commerce interfaces) that materially alter, addto or subtract from the provisions of these Terms & Conditions of Sale arenot a part of the Contract. CANCELLATION:Buyermaycancelgoodsorderssubjecttofaircharges for Hach’s expenses including handling, inspection, restocking, freight and invoicing charges as applicable, provided that Buyer returns such goods to HachatBuyer’sexpense within 30 days of delivery and in the same condition asreceived. Buyermaycancel service orders on ninety(90)day’sprior written notice and refunds will be prorated based on the duration of the service plan. Inspectionsandre-instatementfeesmay applyupon cancellationorexpiration of service programs. Seller may cancel all or part of any order prior to delivery without liability if the order includes any Products that Seller determines may not comply withexport, safety, local certification, or other applicable compliance requirements. DELIVERY: Delivery will be accomplished FOB Destination located in Ames,Iowa or Loveland, Colorado, United States (Incoterms 2010). For orders having a final destination within the U.S., legal title and risk of loss or damage pass to Buyer upon transfer to the first carrier. For orders having a final destination outside the U.S., legal title and risk of loss or damage pass to Buyer when the Products enter international waters or airspace or cross an international frontier. Hach will use commercially reasonable efforts to deliver the Products ordered herein within the time specified on the face of this Contract or, if no time is specified, within Hach’s normal lead-time necessary for Hach to deliver the Products sold hereunder. Upon prior agreement with Buyer and for an additional charge, Hach will deliver the Products on an expedited basis. Standard service delivery hours are 8 am –5 pm Monday through Friday, excludingholidays. INSPECTION: Buyer will promptly inspect and accept any Products delivered pursuant to this Contract after receipt of such Products. In the event the Products do not conform to any applicable specifications, Buyer willpromptly notify Hach of such nonconformance in writing. Hach will have a reasonable opportunity to repair or replace the nonconforming product at its option. Buyer will be deemedtohaveacceptedanyProductsdeliveredhereunder and to have waived any such nonconformance in the event such a written notification is not received by Hach within thirty (30) days of delivery. PRICES & ORDER SIZES: All prices are in U.S. dollars and are based on deliveryasstatedabove. Pricesdonotincludeanychargesforservicessuch as insurance; brokerage fees; sales, use, inventory or excise taxes; import orexportduties; special financing fees; VAT, income or royalty taxes imposed outside the U.S.; consular fees; special permits or licenses; or other chargesimposed upon the production, sale, distribution, or delivery of Products. Buyer will either pay any and all such charges or provide Hach with acceptable exemption certificates, which obligation survives performance under this Contract.Hach reserves the right to establish minimum order sizes and will adviseBuyer accordingly. PAYMENTS: All payments must be made in U.S. dollars. For Internet orders, the purchase price is due at the time and manner set forth at www.hach.com. Invoices for all other orders are due and payable NET 30 DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS v. 2018-09-17 3 DAYS from date of the invoice without regard to delays for inspection or transportation, with payments to be made by check to Hach at the above address or by wire transfer to the account stated on the front of Hach’s invoice, or for customers with no established credit, Hach may require cash or credit card payment in advance of delivery. In the event payments are not made or not made in a timely manner, Hach may, in addition to all other remedies provided at law, either: (a) declare Buyer’s performance in breach and terminate this Contract for default; (b) withhold future shipments until delinquent payments are made; (c) deliver future shipments on a cash-with- order or cash-in-advance basis even after the delinquency is cured; (d) charge interest on the delinquency at a rate of 1-1/2% per month or the maximum rate permitted by law, if lower, for each month or part thereof of delinquency in payment plus applicable storage charges and/or inventory carrying charges; (e) repossess the Products for which payment has not been made; (f) recover all costs of collection including reasonable attorney’s fees; or (g) combine any of the above rights and remedies as is practicable and permitted by law.Buyer is prohibited from setting off any and all monies owed under this from any other sums, whether liquidated or not, that are or may be due Buyer, which arise out of a different transaction with Hach or any of its affiliates. Should Buyer’s financial responsibility become unsatisfactory to Hach in its reasonable discretion, Hach may require cash payment or other security. If Buyer fails to meet these requirements, Hach may treat such failure as reasonable grounds for repudiation of this Contract, in which case reasonable cancellation charges shall be due Hach. Buyer grants Hach a security interest in the Products to secure payment in full, which payment releases the security interest but only if such payments could not be considered an avoidable transfer under the U.S. Bankruptcy Code or other applicable laws. Buyer’s insolvency, bankruptcy, assignment for the benefit of creditors, or dissolution or termination of the existence of Buyer, constitutes a default under this Contract and affords Hach all the remedies of a secured party under the U.C.C., as well as the remedies stated above for late payment or non-payment. See ¶20 for further wire transfer requirements. 1. LIMITED WARRANTY: Hach warrants that Products sold hereunder willbe free from defects in material and workmanship and will, when used in accordance with the manufacturer’s operating and maintenance instructions, conform to any express written warranty pertaining to the specific goods purchased, which for most Hach instruments is for a period of twelve (12) months from delivery. Hach warrants that services furnished hereunder will be free from defects in workmanship for a period of ninety (90) days from the completion of the services. Parts provided by Hach in the performance of services may be new or refurbished parts functioning equivalent to new parts. Any non-functioning parts that are repaired by Hach shall become the property of Hach. No warranties are extended to consumable items such as, without limitation, reagents, batteries, mercury cells, and light bulbs.All other guarantees, warranties, conditions and representations, either express or implied, whether arising under any statute, law, commercial usage or otherwise, including implied warranties of merchantability and fitness for a particular purpose, are hereby excluded.The sole remedy for Products not meeting this Limited Warranty is replacement, credit or refund of the purchase price. This remedy will not be deemed to have failed of its essential purpose so long as Hach is willing to provide such replacement, credit or refund. 2. INDEMNIFICATION: Indemnification applies to a party and to such party’s successors-in-interest, assignees, affiliates, directors, officers,and employees (“Indemnified Parties”). Hach is responsible for and will defend, indemnify and hold harmless the Buyer Indemnified Parties against all losses, claims, expenses or damages which may result from accident, injury, damage, or death due to Hach’s breach of the Limited Warranty. Buyer is responsible for and will defend, indemnify and hold harmless the Hach Indemnified Parties against all losses, claims, expenses or damages which may result from accident, injury,damage, or death due to negligence, misuse or misapplication of any goods or services, violations of law, or the breach of any provision of this Contract by the Buyer, its affiliates, or those employed by, controlled by or in privity with them. Buyer’s workers’compensation immunity, if any, does not preclude or limit its indemnification obligations. To the extent allowed by law •PATENT PROTECTION: Subject to all limitations of liability provided herein,Hach will,with respect to any Products of Hach’s design or manufacture, indemnify Buyer from any and all damages and costs as finally determined by a court of competent jurisdiction in any suit for infringement of any U.S. patent (or European patent for Products that Hach sells to Buyer for end use in a member state of the E.U.) that has issued as of the delivery date, solely by reason of the sale or normal use of anyProducts sold to Buyer hereunder and from reasonable expenses incurred by Buyer in defense of such suit if Hach does not undertake the defense thereof, provided that Buyer promptly notifies Hach of such suit and offers Hach either (i) full and exclusive control of the defense of such suit when Products of Hach only are involved, or (ii) the right to participate in the defense of such suit when products other than those of Hach are also involved. Hach’swarrantyasto use patents only applies to infringement arising solely out of the inherent operation of the Products according totheir applications as envisioned by Hach’s specifications. In case the Products are in such suit held to constituteinfringement and the use of the Products is enjoined, Hach will, at its own expense and at its option, either procure for Buyer the right to continue using such Products or replace them with non-infringing products, or modify them so they become non-infringing, or remove the Products and refund the purchase price (prorated for depreciation) and the transportation costs thereof. The foregoing states the entire liability of Hach for patent infringement by the Products. Further, to the same extent as set forth in Hach’s above obligation to Buyer, Buyer agrees to defend, indemnify and holdharmless Hach for patent infringement related to(x) any goods manufactured to the Buyer’s design, (y) services provided in accordance with the Buyer’s instructions, or (z) Hach’s Products when used in combination with any other devices, parts or software not provided by Hach hereunder. 3.TRADEMARKS AND OTHER LABELS: Buyer agrees nottoremove oralter any indiciaofmanufacturingorigin or patent numbers contained on or within the Products, including without limitation the serial numbers or trademarkson nameplatesor cast, molded or machined components. 4.SOFTWARE AND DATA. All licenses to Hach’s separately-provided software products are subjectto the separate software license agreement(s) accompanying the softwaremedia. Inthe absence of such express licensesand for all other software, Hach grants Buyer only a personal, non-exclusive license to access and use the softwareprovided by Hach with Products purchased hereunder solely as necessary for Buyer to enjoy the benefit of the Products. A portion of the software may contain or consist of open source software, which Buyer may use under the terms and conditions of the specific license under which the open source software isdistributed. Buyer agrees that it will be bound by all such license agreements. Title to software remains with the applicable licensor(s). In connection with Buyer’suseofProducts, Hach may obtain, receive, or collect data or information, including data produced by the Products. In suchcases, Buyer grants Hach a non-exclusive, worldwide, royalty-free, perpetual, non-revocable license to use, compile,distribute, display, store, process, reproduce, or create derivative works of such data, or to aggregate such data for usein an anonymous manner, solely tofacilitate marketing, sales and R&D activities of Hach and its affiliates. 5.PROPRIETARY INFORMATION; PRIVACY:“Proprietary Information”means any information,technical data or know-how in whatever form, whether documented, contained in machine readable or physical components, mask works or artwork, or otherwise, which Hach considers proprietary, including but not limited to service and maintenance manuals. Buyer and its customers, employees and agents will keep confidential all such Proprietary Information obtained directly or indirectly from Hach and will not transfer or disclose it without Hach’sprior written consent, or use it for the manufacture, procurement, servicing or calibration of Products or any similar products, orcause such products to be manufactured, serviced or calibrated by or procured from any other source, or reproduce orotherwise appropriate it. All such Proprietary Information remains Hach’sproperty. No right orlicense is granted to Buyeror its customers, employees or agents, expressly or by implication, with respect to the Proprietary Information or anypatent right or other proprietary right of Hach, except for the limited use licenses implied by law. Hach will manage Customer’s information and personal data in accordance with its Privacy Policy, located at http://www.hach.com/privacypolicy. writing before the Products’delivery date. Services which must be performed as a result of any of the following conditions are subject to additional charges for labor, travel and parts:(a) equipment alterations not authorized in writing by Hach; (b) damage resulting from 6.CHANGES AND ADDITIONAL CHARGES: Hach reserves the right to make design changes orimprovements to any products of the same general class as Products being delivered hereunder without liability orobligation to incorporate such changes or improvements to Products ordered by Buyer unless agreed upon in DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS v. 2018-09-17 4 improper use or handling, accident, neglect, power surge, or operation in an environment or manner in which the instrument is not designed to operate or is not in accordance with Hach’s operating manuals; (c) the use of parts or accessories not provided by Hach; (d) damage resulting from acts of war, terrorismornature; (e) services outside standard business hours; (f) site prework not complete per proposal; or(g)any repairs required to ensure equipment meets manufacturer’s specifications upon activation of a service agreement. 7.SITE ACCESS / PREPARATION / WORKER SAFETY / ENVIRONMENTALCOMPLIANCE: In connection with services provided by Hach, Buyer agrees to permit prompt access toequipment. Buyer assumes full responsibility to back- up or otherwise protect its data against loss, damageordestruction before services are performed. Buyer is the operator and in full control of its premises, including those areas where Hach employees or contractors are performing service, repair and maintenance activities. Buyer will ensure that all necessary measures are taken for safety and security of working conditions, sites and installations during the performance of services. Buyer is the generator of any resulting wastes, includingwithout limitation hazardous wastes. Buyer is solely responsible to arrange for the disposal of any wastes at itsownexpense. Buyer will, at its own expense, provide Hach employees and contractors working on Buyer’s premises with all information and training required under applicable safety compliance regulations and Buyer’s policies. If the instrument to be serviced isin a Confined Space, as that termis defined under OSHA regulations, Buyer is solely responsible to make it available to be serviced in an unconfined space. Hach service technicians will not work in Confined Spaces. In the event that a Buyer requires Hach employees or contractors to attendsafety or compliance training programs provided by Buyer, Buyer will pay Hach the standard hourly rateand expense reimbursement for such training attended. The attendance at or completion of such training does notcreate orexpandany warranty or obligation of Hach and does not serve to alter, amend, limit or supersede any part ofthisContract. 8.LIMITATIONS ON USE: Buyer will not use any Products for any purpose other than those identified in Hach’s catalogs and literature as intended uses. Unless Hach has advised the Buyer in writing, in no event will Buyer use any Products in drugs, food additives, food or cosmetics, or medical applications for humans or animals. In no event will Buyer use in any application any Product that requires FDA 510(k)clearanceunlessandonlytotheextenttheProducthas such clearance. Buyer will not sell, transfer, export or re-export any Hach Products or technology for use in activities which involve the design, development, production,use or stockpiling of nuclear, chemical or biological weapons or missiles, nor use Hach Products or technology in any facility which engages in activities relating to such weapons. Unless the “ship-to” address is in California, U.S.A.,theProductsarenotintendedforsaleinCaliforniaandmay lack markings required by California Proposition 65; accordingly, unless Buyer has ordered Products specifying a California ship-to address, Buyer will not sell or deliver any Hach Products for use in California. Any warranty granted by Hach is void if any goods coveredbysuch warranty are used for any purpose not permitted hereunder. 9.EXPORT AND IMPORT LICENSES AND COMPLIANCE WITH LAWS: Unless otherwise specified in this Contract, Buyer is responsible for obtaining any required export or import licenses. Buyer will comply with all laws and regulations applicable to the installation or use of all Products, including applicable import and export control laws and regulations of the U.S., E.U. and any other country havingproper jurisdiction, and will obtain all necessary export licenses in connection with any subsequent export,re-export, transfer and use of all Products and technology delivered hereunder. Buyer will comply with all local, national, and other laws of all jurisdictions globally relating to anti-corruption, bribery, extortion, kickbacks, or similar matters which are applicable to Buyer’s business activities in connection with this Contract, including but not limited to the U.S. Foreign Corrupt Practices Act of 1977, as amended (the “FCPA”). Buyer agrees that no payment of money or provision of anything of value will be offered, promised, paid or transferred, directlyorindirectly, by any person or entity, to any government official, government employee, or employee of any company owned in part by a government, political party, political party official, or candidate for any government office or political party office to induce such organizations or persons to use their authority or influence to obtain or retain an improper business advantage for Buyer or for Hach, or which otherwise constitute or have the purpose or effect of public or commercial bribery, acceptance of or acquiescence inextortion, kickbacks or other unlawful or improper means of obtaining business or any DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS v. 2018-09-17 5 improper advantage, with respect to any of Buyer’s activities related to this Contract. Hach asks Buyer to “Speak and the U.S., (ii)elsewherein theU.S.if Buyer has minimumcontacts with the Up!”if aware of any violation of law, regulation or our Standards of Conduct(“SOC”)inrelationtothisContract.SeeU.S. but not Colorado, or (iii) in a neutral location if Buyer does not have minimum contactshttp://danaher.com/integrity-and-compliance and www.danaherintegrity.com for a copy of the SOC and for access to our Helpline portal. with the United States. 10.RELATIONSHIP OF PARTIES: Buyer is not an agent or representative of Hach and will not present itself 23.ENTIRE AGREEMENT & MODIFICATION: These Terms & Conditions of Sale as such under any circumstances unless and to the extent it has been formally screened by Hach’scompliance department constitute the entire agreement between the parties and supersede any prior agreements or and receivedaseparateduly-authorizedletterfrom Hachsettingforththescopeand limitations of such authorization.representations, whether oral or written. No change to or modification of these Terms & Conditions shall be binding upon Hach unless in a written instrument specifically referencing that it is amending 11.FORCE MAJEURE: Hach is excused from performance of its obligations under this Contract to the these Terms & Conditions of Sale and signed by an authorized representative of Hach. Hach rejects extent caused by acts or omissions that are beyond its control of, including but not limited to Government embargoes,any additional or inconsistent Terms & Conditions of Sale offered by Buyer at any time, whetherblockages, seizures or freeze of assets, delays or refusals to grant an export or import license or the suspension or not such terms or conditions materially alter the Terms & Conditions herein and irrespective of or revocation thereof, or any other acts of any Government; fires,floods,severe weather conditions, or any other acts Hach’s acceptance of Buyer’sorder for the described goods and services.of God; quarantines; labor strikes or lockouts; riots; strife; insurrections; civil disobedience or acts of criminals orterrorists; war; material shortages or delays in deliveries to Hach by third parties. In the event of the existence of any forcemajeure circumstances, the period of time for delivery, payment terms and payments under any letters of credit will be extended for a period of time equal to the period of delay. If the force majeure circumstances extend for six months, Hach may, at its option, terminate this Contract without penalty and without being deemed in default or in breach thereof. 12.NON ASSIGNMENT AND WAIVER: Buyer will not transfer or assign this Contract or any rights or interests hereunder without Hach’s prior written consent. Failure of either party to insist upon strict performance of any provision of this Contract, or to exercise any right or privilege contained herein, or the waiver of any breach of the terms or conditions of this Contract will not be construed as thereafter waiving any such terms, conditions, rights, or privileges, and the same will continue and remain in force and effect as if no waiver had occurred. 13.WIRE TRANSFERS: Buyer and Hach both recognize that there is a risk of wire fraud when individuals impersonating a business demand immediate payment under new wire transfer instructions. To avoid this risk, Buyer must verbally confirm any new or changed wire transfer instructions by calling Hach at +1-970-663-1377 and speaking withHach’s Credit Manager before transferring any monies using the new wire instructions. Both parties agree that they will notinstitute wire transfer instruction changes and require immediate payment under the new instructions but will insteadprovide a ten (10) day grace period to verify any wire transfer instruction changes before any outstanding payments are due using the new instructions. 21. LIMITATION OF LIABILITY: None of the Hach Indemnified Parties will be liable to Buyer under any circumstances for any special, treble, incidental or consequential damages, including without limitation, damage to or loss of property other than for the Products purchased hereunder; damages incurred in installation, repair or replacement; lost profits, revenue or opportunity; loss of use; losses resulting from or related to downtime of the products or inaccurate measurements or reporting; the cost of substitute products; or claims of Buyer’s customers for such damages,howsoever caused, and whether based on warranty, contract, and/or tort (including negligence, strict liability or otherwise).The total liability of the Hach Indemnified Parties arising out of the performance or nonperformance hereunder or Hach’sobligations in connection with the design, manufacture, sale, delivery,and/or use of Products will in no circumstance exceed in the aggregate a sum equal to twice the amount actually paid to Hach for Products delivered hereunder. 22. APPLICABLE LAW AND DISPUTE RESOLUTION: The construction, interpretation and performance hereof and all transactions hereunder shall be governed by the laws of the State of Colorado, without regard to its principles or laws regarding conflicts of laws. If any provision of this Contract violates any Federal, State or local statutes or regulations of any countries having jurisdiction of this transaction, or is illegalfor any reason, said provision shall be self-deleting without affecting the validity of the remaining provisions. Unlessotherwise specifically agreed upon in writing between Hach and Buyer, any dispute relating to this Contract which is not resolved by the parties shall be adjudicated in order of preference by a court of competent jurisdiction (i) in the State of Colorado, U.S.A. if Buyer has minimum contacts with Colorado ** * DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 EXHIBIT C HACH COMPANY City of Denton Discounts Hach Lab LI Hach Lab Instruments 7.00% Hach Lab LA Hach Lab Accessories/Consumables 7.00% Hach Lab LC Hach Lab Chemistries (includes test kits) 7.00% Hach Lab LR Hach Lab Resale 7.00% Hach Lab LM Hach Lab Micro 7.00% Sigma Samplers SMP Sampler Instruments 7.00% Sigma Samplers SMPA Sampler Accessories/Consumables 7.00% Sigma Samplers SMPC Sampler Chemistries 7.00% Hach Process HP Hach Process Instruments 7.00% Hach Process HPA Hach Process Accessories/Consumables 7.00% Hach Process HPC Hach Process Chemistries 7.00% GLI Process G GLI Instruments 7.00% GLI Process GA GLI Accessories/Consumables 7.00% GLI Process GC GLI Chemistries 7.00% Orbisphere OR Orbisphere Instruments 7.00% Orbisphere ORA Orbisphere Accessories/Consumables 7.00% Orbisphere ORC Orbisphere Chemistries 7.00% Shipping Free Ground Shipping DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 3791D601-3264-4D14-96EA-38AD4E950C82           Certificate Of Completion Envelope Id: 3791D60132644D1496EA38AD4E950C82 Status: Sent Subject: Please DocuSign: City Council Contract 6898 Hach Products Source Envelope: Document Pages: 17 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Lori Hewell AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 lori.hewell@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 12/6/2019 8:48:02 AM Holder: Lori Hewell lori.hewell@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 12/6/2019 9:02:47 AM Viewed: 12/6/2019 9:03:24 AM Signed: 12/6/2019 9:04:31 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/6/2019 9:04:34 AM Viewed: 12/8/2019 9:41:52 AM Signed: 12/8/2019 9:41:56 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/8/2019 9:41:59 AM Viewed: 12/13/2019 3:23:48 PM Signed: 12/13/2019 4:03:51 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mary Baird mary.baird@hach.com Sr. Mgr NA Sales Enablement Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 64.90.124.51 Sent: 12/13/2019 4:03:55 PM Resent: 12/17/2019 1:17:02 PM Resent: 1/7/2020 7:31:04 PM Viewed: 12/13/2019 4:31:08 PM Signed: 1/8/2020 12:26:57 PM Electronic Record and Signature Disclosure: Accepted: 12/13/2019 4:31:08 PM ID: f8812e97-2c17-4958-b955-4bdf1d9544ea Signer Events Signature Timestamp Frank Pugsley frank.pugsley@cityofdenton.com Water and Wastewater Utilities Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/8/2020 12:27:01 PM Resent: 1/16/2020 1:22:24 PM Resent: 1/16/2020 3:00:49 PM Viewed: 1/16/2020 3:01:36 PM Signed: 1/16/2020 3:01:51 PM Electronic Record and Signature Disclosure: Accepted: 1/16/2020 3:01:36 PM ID: 26c543ba-bde5-45a0-ba99-913c82bb0cec Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/16/2020 3:01:56 PM Viewed: 1/16/2020 3:30:03 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Ierson Signer Events Signature Timestamp Editor DeliverI Events Status Timestamp Igent DeliverI Events Status Timestamp IntermediarI DeliverI Events Status Timestamp Certified DeliverI Events Status Timestamp CarIon CopI Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 12/6/2019 9:04:34 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Michele Mathews mmathews@hach.com Security Level: Email, Account Authentication (None) Sent: 12/31/2019 3:44:09 PM Viewed: 12/31/2019 3:44:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign CarIon CopI Events Status Timestamp Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/16/2020 3:01:56 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Annie Bunger annie.bunger@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Iitness Events Signature Timestamp IotarI Events Signature Timestamp Envelope SummarI Events Status Timestamps Envelope Sent Hashed/Encrypted 1/16/2020 3:01:56 PM IaIment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-233,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager,or his designee,to execute a contract with Patterson Equipment Company,LLC,which is the authorized distributor for Subsite,LLC,through the Buy Board Cooperative Purchasing Network Contract # 593-19,for parts and labor cost,maintenance and spare components for the CCTV video inspection units for the Water Utilities Department;providing for the expenditure of funds therefor;and providing an effective date (File 7276 -awarded to Patterson Equipment Company,LLC,in the three (3)year not-to-exceed amount of $150,000). The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Patterson Equipment Company, LLC, which is the authorized distributor for Subsite, LLC, through the Buy Board Cooperative Purchasing Network Contract # 593-19, for parts and labor cost, maintenance and spare components for the CCTV video inspection units for the Water Utilities Department; providing for the expenditure of funds therefor; and providing an effective date (File 7276 - awarded to Patterson Equipment Company, LLC, in the three (3) year not-to-exceed amount of $150,000). The Public Utilities Board recommends approval (7 - 0). INFORMATION/BACKGROUND The City of Denton Water Utilities Operations Planning group operates a full-time CCTV video inspection crew to evaluate the utility’s assets. A CCTV RST/Subsite inspection unit was purchased in 2015. This equipment is specialized and is proprietary. The unit provides required industry standard inspection and evaluation, which is critical to the utility’s asset management program at a lower cost than a contractor can provide. This contract is requested to provide parts, repair with labor cost, as well as spare components to support the unit through its remaining estimated life span. Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative Purchasing Network (Ordinance 2005-034). RECOMMENDATION Award a contract with Patterson Equipment Company, LLC, for the supply of parts and repair, labor cost and spare units relating to the CCTV video inspection units for the Water Utilities Department, in a three (3) year not-to-exceed amount of $150,000. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PRINCIPAL PLACE OF BUSINESS Patterson Equipment Company, LLC Roanoke, Texas ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. FISCAL INFORMATION These services will be funded from the Field Service Budget account 640250.6506. Requisition #145218 has been entered into the Purchasing software system in the amount of $150,000. The budgeted amount for this item is $150,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Sheet Exhibit 3: LLC Members Exhibit 4: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact David Brown at 940-349-8489. Legal point of contact: Mack Reinwand at 940-349-8333. Subsite ElectronicsAll Pricing Catalog Effective 01/01/20191 of 38Part Number Description Retail Category050-02015 9,200 Btu Roof Mounted Air Conditioner, Installed $1,938.00 A/C & Heat - A/C050-41741 15,000 Btu Low Profile Roof Mounted Air Conditioner $2,424.00 A/C & Heat - A/C051-31419 Wall Heater, 1,500 Watt Cube/Step Van/Trailer $246.00 A/C & Heat - Heat051-31774 Wall Heater, 1,500 Watt, Cargo Van $246.00 A/C & Heat - Heat051-36565 Wall Heater, 750 Watt, Econo Trailer $346.00 A/C & Heat - Heat052-19989 Carbon Monoxide Detector $55.00 Accessories102-1565 Location Detector/Receiver, AccuView® Cam Locator $2,195.00 Accessories220-2329 Locator Soft Sided Carrying Bag $119.00 Accessories840-35012Camera/Tractor Nitrogen Recharging Kit (Does Not Include Nitrogen Canister) (1) - Pressure regulator (1) - Hose (1) - Kit Stand$300.00 Accessories569-17755-61Push Cable, .025", Single Conductor, Polyethylene Jacket, /Ft. (Available In 50' Increments)$5.00 Cables & Connectors569-20283 Single Conductor, Steel Armored Cable, Per Foot $3.00 Cables & Connectors569-34351 Multi-Conductor Cable, 10 Conductor plus 1 COAX, Per Foot $5.00 Cables & Connectors569-35058Single Conductor, .340" Diameter, Aramid strength member, Hytrel jacket, Per Foot$3.00 Cables & Connectors806-20202 Cable, Footage, 4 Pin, F-F, 5' $165.00 Cables & Connectors806-20892 Cable, Camera Power, N Plug - N Plug, Double Shielded $74.00 Cables & Connectors806-21208-200 ASSY,CBL,P/R FTG CNTR (XLR M) TO MLC FTG CONN (XLR F),200' $328.00 Cables & Connectors806-21256 Extension Cable for Auxiliary Controller, 20 Feet $128.00 Cables & Connectors806-21296Adaptor Cable, Mainline Reel To Push Cable Reel, 3 Pin Male Bullet Style Screw On X Male N Plug Screw On$225.00 Cables & Connectors806-40192 Pigtail, 3 Pin Male X 6 Pin Female, Bullet Connector To Tractor Or Camera $115.00 Cables & Connectors806-31484 Test Cable, Mainline, N Plug X 6 Pin Screw On $193.00 Cables & Connectors806-32900 Adaptor, Mainline Reel To 1300 Camera, 3 Pin Screw On X TNCj $225.00 Cables & Connectors806-32980 Cable, Investigator Camera To Mainline Cable Reel $191.00 Cables & Connectors806-34469-12 Cable, Interconnect, TranSTAR (4 Pin) to Camera (6 Pin), 12 inch long $210.00 Cables & Connectors806-34469-21 Cable, Interconnect, 6" Crawler (4 Pin) to Camera (6 Pin), 21 inch long $210.00 Cables & Connectors Subsite ElectronicsAll Pricing Catalog Effective 01/01/20192 of 38Part Number Description Retail Category806-34469-24Cable, Interconnect, 8" Crawler or Lateral Launcher (4 Pin) to Camera (6 Pin), 24 inch long$210.00 Cables & Connectors806-34469-33 Cable, Interconnect, ML Tractor ( Pin) to Camera (6 Pin), 33 inch long $210.00 Cables & Connectors806-34521 Interconnect Cable,28 Pin, M/L Cable Reel to Listed MLC $353.00 Cables & Connectors806-36831Cable, Mainline, 4 Pin Female (Euro) Screw On To 6 Pin Male Screw On (Camera Test Cable)$137.00 Cables & Connectors806-37583 Cable, 3 Pin X 6 Pin With Sonde Transmitter $426.00 Cables & Connectors806-38138 Cable, Interconnect, TranSTAR (4 Pin) to Camera (4 Pin), 13.5 inches long $210.00 Cables & Connectors806-39319Cable, Mainline, 4 Pin Female (Euro) Screw On To 6 Pin Male Screw On (Camera Test Cable)$132.00 Cables & Connectors807-31639 Sleeve, Delrin, Bullet Protector $142.00 Cables & Connectors841-31486Removable Pigtail Field Termination Kit With Bullet Connector, 6 Pin Female X 3 Pin Male Pigtail Cable And Installation Items$438.00 Cables & Connectors841-31914 Field Termination Kit for Bullet Connector, (compression fitting replacement kit) $101.00 Cables & Connectors867-31751 Removable Bullet, Single Conductor $351.00 Cables & Connectors867-33048 Cable, Tail Plug, Mini Tractor to 1306C Camera $347.00 Cables & Connectors806-31521Cable Reel Single Conductor Cable Assembly - 1000 feet- The equipment end is terminated with the removable pigtail bullet termination with the 3 pin to 6 pin pigtail cable- The cable reel end is terminated with a 3 conductor slip ring connector.$3,653.00 Cables & Connectors - SINCON806-31522Cable Reel Single Conductor Cable Assembly - 1500 feet- The equipment end is terminated with the removable pigtail bullet termination with the 3 pin to 6 pin pigtail cable- The cable reel end is terminated with a 3 conductor slip ring connector.$5,263.00 Cables & Connectors - SINCON806-31523Cable Reel Single Conductor Cable Assembly - 2000 feet- The equipment end is terminated with the removable pigtail bullet termination with the 3 pin to 6 pin pigtail cable- The cable reel end is terminated with a 3 conductor slip ring connector.$6,874.00 Cables & Connectors - SINCON Subsite ElectronicsAll Pricing Catalog Effective 01/01/20193 of 38Part Number Description Retail Category010-01306-211306 High Resolution Mini Mainline Camera And Accessories (1) - 1306 mini mainline color camera with LED lighting (1) - Polyethylene sleeve (1) - Focus tool (3) - Bronze skid with guides (1) - Skid extension kit, 6"-10" (1) - Op$6,110.00 Cameras - 1300 Series010-01306-241306 High Resolution Mini Mainline Camera Head (1) - 1306 mini mainline color camera head with LED lighting (1) - Focus tool$5,334.00 Cameras - 1300 Series010-01545-01 1545 Self Leveling Mini Color Camera Head $2,981.00 Cameras - 1500 Series010-01545-02 1545 Self Leveling Mini Color Camera With Spring Ball Tail $3,325.00 Cameras - 1500 Series010-01545-05 1545 Self Leveling Mini Color Camera Head with built in 512 Hz Sonde $5,100.00 Cameras - 1500 Series033-01000-16Lateral Inspection System, GEN 2 (1) - Pan and tilt zoom mainline inspection camera (1) - Auto upright, lateral inspection camera with sonde (1) - 6 wheel drive lateral inspection vehicle with integrated color rear view camera (1) - Lateral inspe$51,133.00 Cameras - Lateral Launcher033-01000-17Lateral Inspection System, GEN 2 Dual X-BOB (1) - Pan and tilt zoom mainline inspection camera (1) - Rear viewing Color Camera, Tractor (1) - Auto upright, lateral inspection camera with sonde (1) - 6 wheel drive lateral inspection vehicle with i$51,133.00 Cameras - Lateral Launcher806-38136 Cable Assembly, Push Lateral Launch, with camera termination Gen 2, 100 ft $1,201.00 Cameras - Lateral Launcher806-38136-150 Cable Assembly, Push Lateral Launch, with camera termination Gen 2, 150 ft $1,496.00 Cameras - Lateral Launcher806-38136-200 Cable Assembly, Push Lateral Launch, with camera termination Gen 2, 200 ft $1,791.00 Cameras - Lateral Launcher Subsite ElectronicsAll Pricing Catalog Effective 01/01/20194 of 38Part Number Description Retail Category010-01655-202TrakSTAR Pan & Tilt Zoom Camera with diagnostics, NTSC, Single Conductor (1) - TrakSTAR rotating head zoom camera with diagnostics and LED lighting, 4 pin (1) - Camera case$16,926.00 Cameras - Mainline010-01655-30TrakSTAR II Pan & Tilt Zoom Camera, NTSC, Single Conductor (1) - TrakSTAR II rotating head zoom camera, 6 pin, with LED lighting and camera diagnostics (1) - Camera case$18,291.00 Cameras - Mainline010-01665-01OmniSTAR Probe Pan & Tilt Camera, NTSC, Single Conductor (1) - OmniSTAR Probe 2-1/4" diameter x 6-1/4" length Pan & Tilt Camera with LED lighting (1) - Camera case$14,742.00 Cameras - Mainline016-03000-22Investigator LED Camera Media Player System (1) - Investigator LED camera with pan and zoom (1) - Fiberglass, extendable pole, 21' (1) - Adjustable, down hole camera stand (1) - Camera controller (1) - Video monitor/ recorder, soft case$14,742.00 Cameras - Pole Cam010-01655-203TrakSTAR Pan & Tilt Zoom Camera with inclination, NTSC, Single Conductor - *See Data Acquisition For Additional Items* (1) - TrakSTAR rotating head zoom camera with inclination and LED lighting, 4 pin (1) - Camera case$18,018.00 Cameras - Special010-01655-204TrakSTAR Pan & Tilt Zoom Camera with inclination & Diagnostics, NTSC, Single Conductor - *See Data Acquisition For Additional Items* (1) - TrakSTAR rotating head zoom camera with inclination, diagnostics and LED lighting, 4 pin (1) - Camera$19,110.00 Cameras - Special Subsite ElectronicsAll Pricing Catalog Effective 01/01/20195 of 38Part Number Description Retail Category010-01655-205TrakSTAR Pan & Tilt Zoom Camera with Laser Crack Measurement & Diagnostics, NTSC, Single Conductor (1) - TrakSTAR rotating head zoom camera with Laser Crack Measurement, Diagnostics and LED lighting, 4 pin (1) - Camera case$19,383.00 Cameras - Special010-01655-209TrakSTAR Pan & Tilt Zoom Camera with Laser Crack Measurement, Diagnostics, & InclinationNTSC, Single Conductor (1) - TrakSTAR rotating head zoom camera with Laser Crack Measurement, Diagnostics, Inclination and LED lighting (54 LED), 4 pin ($21,567.00 Cameras - Special010-01655-24TrakSTAR Pan & Tilt Zoom Camera with diagnostics, NTSC, Single Conductor (1) - TrakSTAR rotating head zoom camera with diagnostics and LED lighting, 6 pin (1) - Camera case$18,018.00 Cameras - Special010-01655-26TrakSTAR Pan & Tilt Zoom Camera with inclination, NTSC, Single Conductor -*See Data Acquisition for additional items* (1) - TrakSTAR rotating head zoom camera with inclination and LED lighting, 6 pin (1) - Camera case$18,018.00 Cameras - Special010-01655-27TrakSTAR Pan & Tilt Zoom Camera, NTSC, Single Conductor, With Laser Crack Measurement Feature (1) - TrakSTAR rotating head zoom camera, 6 pin, with LED lighting With Laser Crack Measurement Feature (1) - Camera case$18,455.00 Cameras - Special010-01655-28TrakSTAR Pan & Tilt Zoom Camera with inclination & Diagnostics, NTSC, Single Conductor -*See Data Acquisition for additional items* (1) - TrakSTAR rotating head zoom camera with inclination, Diagnostics and LED lighting, 6 pin (1) - Camera c$20,202.00 Cameras - Special Subsite ElectronicsAll Pricing Catalog Effective 01/01/20196 of 38Part Number Description Retail Category010-01655-31TrakSTAR II Pan & Tilt Zoom Camera with inclination, NTSC, Single Conductor - *See Data Acquisition For Additional Items* (1) - TrakSTAR II rotating head zoom camera with inclination, camera diagnostics and LED lighting, 6 pin (1) - Camera$20,475.00 Cameras - Special010-01655-051Inclinometer Factory Upgrade, TrakSTAR Camera **(Lead Time)** - See Data Acquisition For Additional Items$2,981.00 Cameras - Upgrade010-01655-06 Diagnostics Factory Upgrade, NovaSTAR/TrakSTAR Camera **(Lead Time)** $2,184.00 Cameras - Upgrade010-01655-08Laser Crack Measurement Factory Upgrade, NovaSTAR/TrakSTAR Camera **(Lead Time)**$3,271.00 Cameras - Upgrade701-12230 Mainline Camera Shipping and Storage Case $344.00 Cases & Crates701-13388 Spool, Plywood, 24 x 12 x 10 $44.00 Cases & Crates701-18954 Storm Drain Tractor/Sky Crane Shipping Crate (45" X 25" X 21") $131.00 Cases & Crates701-18955 Medium Shipping Crate (49" X 33" X 29") $142.00 Cases & Crates701-18956 Large Shipping Crate (49" X 33" X 37") $164.00 Cases & Crates010-01315-051300 Series Ultra Mini, Standard Voltage Controller (1) - 1315 standard voltage system controller$2,730.00 Controllers - 1300 Series010-01375-011375 Series Mini Mainline Controller System to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - Digital Video recorder (1) - Footage overlay (1) - Built-in audio microphone$5,678.00 Controllers - 1300 Series010-01375-021375 Series Mini Mainline Controller w/ DD Lite System to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - Digital Video recorder (1) - DD Lite Text and Footage overlay (1) - Built-in audio microphone$6,192.00 Controllers - 1300 Series Subsite ElectronicsAll Pricing Catalog Effective 01/01/20197 of 38Part Number Description Retail Category010-01375-031375 Series Mini Mainline Controller, POSM Ready to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - POSM overlay (1) - Built-in audio microphone$6,989.00 Controllers - 1300 Series010-01575-111575 Series Ultra Mini Low Voltage Controller to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - Digital Video recorder (1) - Footage overlay (1) - Operations manual$3,762.00 Controllers - 1500 Series010-01575-121575 Series Ultra Mini Low Voltage Controller to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - Digital Video recorder (1) - DD Lite Text & footage overlay (1) - Operations manual$4,275.00 Controllers - 1500 Series010-01575-211575 Series Ultra Mini Low Voltage, Dual Voltage operation (12V DC/120 VAC) Controller to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - Digital Video recorder (1) - Footage overlay (1) - Operations manual$4,723.00 Controllers - 1500 Series010-01575-221575 Series Ultra Mini Low Voltage, Dual Voltage operation (12V DC/120 VAC) Controller to include: (1) - 15 inch TFT Flat panel display (1) - Sun shield (1) - Digital Video recorder (1) - DD Lite Text & footage overlay (1) - Operations man$5,236.00 Controllers - 1500 Series863-34442 1515 Box Mount Camera Controller, Only $1,966.00 Controllers - 1500 Series Subsite ElectronicsAll Pricing Catalog Effective 01/01/20198 of 38Part Number Description Retail Category010-01102-01Auxiliary Handheld Controller With All Zoom Camera And Tractor Transporter Functions, Equipment Room$655.00 Controllers - Aux Box010-01103-01 Auxiliary Desktop Controller, Dual Tone, Zoom, Joystick $1,365.00 Controllers - Aux Box - Joy Stick010-01103-02 Auxiliary Desktop Controller, Dual Tone, Zoom, Joystick, Wireless $1,966.00 Controllers - Aux Box - Joy Stick010-01105-01Auxiliary Wireless Controller, Dual Tone, Zoom, PS2(1) - PS2 Wireless Controller(1) - PS2 Wireless Controller to Main Line Cable Reel Interface$1,529.00 Controllers - Aux Box - PS2 Type010-01514-01Interface Adaptor And Cable, 1500 Series Cameras To Standard Voltage Mainline Components$573.00 Controllers - Interface Adaptor016-03005-01 Converter, Investigator Camera To Standard Voltage with cable $1,168.00 Controllers - Interface Adaptor867-21014 Switching Box, Camera Power & Footage $448.00 Controllers - Interface Adaptor867-33238Interface Adaptor, 1500 Series Cameras To Standard Voltage Mainline Components$410.00 Controllers - Interface Adaptor867-33327 Converter, Investigator Camera To Standard Voltage $977.00 Controllers - Interface Adaptor020-02000-00Mainline Controller, Single Conductor, ETL Listed (1) - Mainline controller (1) - Power cord (1) - Parts catalog (1) - System operations manual$5,951.00 Controllers - Mainline867-37304STO-AWAY Jr. Quikset Floor Mounted Motorized Crane - 500 pound rated capacity - 50 feet of cable$2,108.00 Crane - STO-AWAY051-32313 CAT 5 Computer Network Download Port, External, Installed $367.00 Data Acquisition - Accessories702-35033 Wireless Keyboard and Mouse Set $90.00 Data Acquisition - Accessories702-40442 600 Watt, 750 VA, 120 VAC, 60 Hz, U.P.S., Battery Backup, Rackmount (1U) $629.00 Data Acquisition - Accessories702-40808 600 Watt, 750 VA, 120 VAC, 60 Hz, U.P.S., Battery Backup, Rackmount (2U) $868.00 Data Acquisition - Accessories867-37155 Video Overlay For P.O.S.M. Pro Data Collection System $1,037.00 Data Acquisition - Accessories Subsite ElectronicsAll Pricing Catalog Effective 01/01/20199 of 38Part Number Description Retail Category040-04500-20Winlogger II Computer Hardware Only (No Pipe Inspection Software loaded) (1) - Rack mountable Winlogger II computer with DVD-RW and CD-RW recorder (1) - Keyboard (1) - 800 watt ups battery backup (1) - PS/2 optical mouse (1) - Cable$6,263.00Data Acquisition - Computer Hardware040-03500-01Data Display Lite, Rack Mount (1) - Data Display Lite information system (1) - Information system keyboard (1) - 19" mountable rack$1,665.00 Data Acquisition - DD Lite040-03500-02Data Display Lite, Box Mounted, 1315 And 1515 Controllers (1) - Data Display Lite information system (1) - Information system keyboard$1,431.00 Data Acquisition - DD Lite040-03510-03Data Display Lite, Box Mount, English w/ Footage Meter (1) - Data Display Lite information system (1) - Information system keyboard (1) - Push reel mechanical footage counter (1) - Counter to footage display cable$2,020.00 Data Acquisition - DD Lite040-03510-04Data Display Lite, Box Mount, Metric w/ Footage Meter, Metric (1) - Data Display Lite information system (1) - Information system keyboard (1) - Push reel mechanical footage counter (1) - Counter to footage display cable$2,020.00 Data Acquisition - DD Lite Metric031-01100-00 Footage Counter, Push Cable Reel, English $775.00Data Acquisition - Footage Counter - PCR031-01100-10 Footage Counter, Push Cable Reel, with 12 foot interconnect cable, English $868.00Data Acquisition - Footage Counter - PCR031-01101-10Factory Upgrade, Digital Footage Counter, Push Cable Reel, with 12 foot interconnect cable, English$972.00Data Acquisition - Footage Counter - PCR031-01100-01 Footage Counter, Push Cable Reel, Metric $775.00Data Acquisition - Footage Counter Metric - PCR Subsite ElectronicsAll Pricing Catalog Effective 01/01/201910 of 38Part Number Description Retail Category031-01100-11 Footage Counter, Push Cable Reel, with 12 foot interconnect cable, Metric $868.00Data Acquisition - Footage Counter Metric - PCR040-03700-01On Screen Footage Display (1) - On/off (1) - Up/down count, 999.9 (1) - Footage/meters (1) - Screen position switch (1) - Video on/off LED$1,119.00 Data Acquisition - Footage Display040-03710-01Footage Display, Box Mount With Footage Counter, English (1) - Footage display, box/controller mount (1) - Push reel mechanical footage counter (1) - Counter to footage display cable$1,376.00Data Acquisition - Footage Display & Counter040-03710-02Footage Display, Box Mount With Footage Counter, Metric (1) - Footage display, box/controller mount (1) - Push reel mechanical footage counter (1) - Counter to footage display cable$1,376.00Data Acquisition - Footage Display&Counter Metric040-04100-10 Winlogger II Inclination interface with Cables (For use with WINCAN) $3,440.00 Data Acquisition - Inclination040-04520-11Winlogger II Version 2 Inclination interface with Cables (For Use With P.O.S.M. Pro & TrakSTAR II Camera)$2,348.00 Data Acquisition - Inclination010-01375-10 1375 Inclination Interface Factory Upgrade (For Use With P.O.S.M. Pro) $710.00Data Acquisition - Inclination - 1375950-31728 Installation, P.O.S.M. Pro Into Customer's Unit $901.00Data Acquisition - Install Labor841-32979-1 Cable Kit, Winlogger II, P.O.S.M. Pro $257.00 Data Acquisition - Kits841-37818POSM Lite Mpeg Encoder KitTo include:(1) - Mpeg Encoder(1) - Interconnect cables$745.00 Data Acquisition - Kits - POSM Lite841-37818-1POSM Mpeg Encoder and Video Distribution Amp KitTo include:(1) - Mpeg Encoder(1) - Interconnect cables(1) - Video Distribution Amp$1,037.00 Data Acquisition - Kits - POSM Lite Subsite ElectronicsAll Pricing Catalog Effective 01/01/201911 of 38Part Number Description Retail Category040-04300-051Winlogger P.O.S.M. Lite MPEG Data Acquisition Laptop System, 1375 Version (1) - Winlogger P.O.S.M. Lite Laptop (1) - MPEG Encoder with cables (1) - P.O.S.M. Lite software (1) - 30 day basic software support$7,420.00Data Acquisition - POSM Lite - 1375040-04300-061Winlogger P.O.S.M. Lite MPEG Data Acquisition Laptop System, Vehicle Mounted Version (1) - Winlogger P.O.S.M. Lite Laptop (1) - P.O.S.M. Lite software (1) - Winlogger overlay (1) - MPEG Encoder with cables;ϭͿͲĂďůĞŬŝƚ͕WK^D>ŝƚĞtŝŶůŽŐŐĞƌ$7,802.00 Data Acquisition - POSM Lite - VMS040-04400-101Winlogger Rackmount P.O.S.M. Lite MPEG Data Acquisition System (1) - Winlogger II Rackmount computer (1) - P.O.S.M. Lite software with JPEG snapshots (1) - MPEG Encoder with cables (1) - Winlogger overlay (1) - Keyboard (1) - PS/2 optical mou$9,768.00 Data Acquisition - POSM Lite - VMS040-04300-04Winlogger P.O.S.M. Pro Data Acquisition Laptop System for use with a 1375 controller (1) - Winlogger P.O.S.M. Pro Laptop (1) - P.O.S.M. software with MPEG video and JPEG snapshots (1) - 30 day basic software support$12,776.00 Data Acquisition - POSM Pro - 1375040-04300-07Winlogger P.O.S.M. Pro Data Acquisition Laptop Vehicle Mounted Version (1) - Winlogger P.O.S.M. Pro Laptop (1) - Winlogger II overlay (1) - P.O.S.M. software with MPEG video and JPEG snapshots (1) - 30 day basic software support (1) - Cable kit$15,015.00 Data Acquisition - POSM Pro - VMS Subsite ElectronicsAll Pricing Catalog Effective 01/01/201912 of 38Part Number Description Retail Category040-04500-004Winlogger II P.O.S.M. Pro Data Acquisition System (1) - Rack mountable Winlogger II computer with DVD-RW and CD-RW recorder (1) - P.O.S.M. software with MPEG video and JPEG snapshots (1) - Winlogger II overlay (1) - Keyboard$16,899.00 Data Acquisition - POSM Pro - VMS045-01000-02 Color Ink Jet Report Printer For P.O.S.M. Pro, Installed $355.00 Data Acquisition - Printer045-01000-05 Color Laser Report Printer For P.O.S.M. Pro, Installed $710.00 Data Acquisition - Printer867-37316-1 P.O.S.M. Lite Winlogger 2 Replacement 4U Rackmount Computer $5,307.00Data Acquisition - Replacement Computers867-37782P.O.S.M. PRO Winlogger 2 Replacement Laptop Computer with Docking Station (1) - Laptop Computer (1) - Docking Station (1) - POSM Pro Software (1) - USB Mpeg Encoder$4,559.00Data Acquisition - Replacement Computers867-38103-1 P.O.S.M. Lite Mpeg Winlogger 2 Replacement Laptop Computer $4,559.00Data Acquisition - Replacement Computers867-38777-1 P.O.S.M. PRO Winlogger 2 Replacement 4U Rackmount Computer $5,307.00Data Acquisition - Replacement Computers965-33425-1 P.O.S.M. Pro Software $8,190.00 Data Acquisition - Software Only965-33425-2 P.O.S.M. Lite Software $2,730.00 Data Acquisition - Software Only965-33425-3 P.O.S.M. Pro Software (Replacement Computer - Customer Supplied) $0.00 Data Acquisition - Software Only965-37244 P.O.S.M. Office (Server Edition) Software $17,472.00 Data Acquisition - Software Only965-37290 P.O.S.M. Office Software $819.00 Data Acquisition - Software Only240-00005 WinCAN VX Rack Mount CPU $2,948.00 Data Acquisition - WinCAN240-00006 WinCAN VX Laptop Computer with Docking Station $2,020.00 Data Acquisition - WinCAN Subsite ElectronicsAll Pricing Catalog Effective 01/01/201913 of 38Part Number Description Retail Category240-00018 WinCAN VX Advanced Package Software License $9,282.00 Data Acquisition - WinCAN240-00003 WinCAN VX Sonar Scanning Module $6,006.00 Data Acquisition - WinCAN240-00019 WinCAN VX Advanced Enterprise Infinity Support Plan $1,254.00 Data Acquisition - WinCAN240-00020 WinCAN VX Expert Package Software License $13,650.00 Data Acquisition - WinCAN240-00021 WinCAN VX Expert Enterprise Infinity Support Plan $1,909.00 Data Acquisition - WinCAN240-00007 Pinnacle Dazzle Video Capture Card $115.00 Data Acquisition - WinCAN240-00009 E-Aver Video Capture Card $213.00 Data Acquisition - WinCAN950-33941 Technical Support, P.O.S.M. Pro Software, One Year $1,638.00 Data Acquisition - Support950-34226 Technical Support, P.O.S.M. Lite Software, One Year $1,092.00 Data Acquisition - Support950-37288 Technical Support, P.O.S.M. Office Sever Edition Software, One Year $3,276.00 Data Acquisition - Support039-01000-00Down hole Roller Set, Single Manhole Setup with 6 poles (1) - Top manhole roller (1) - Double roller (1) - Manhole adaptor hook (6) - Extension pole (1) - Grab hook (1) - Lowering rope$1,649.00 Downhole Equipment039-01000-01Down hole Roller Set, Single Manhole Setup with 3 poles (1) - Top manhole roller (1) - Double roller (1) - Manhole adaptor hook (3) - Extension pole (1) - Grab hook (1) - Lowering rope$1,376.00 Downhole Equipment039-01000-10Down hole Roller Set, Single Manhole Setup with 6 poles and Articulating Arm Cable Guide (1) - Top manhole roller (1) - Double roller (1) - Manhole adaptor hook (6) - Extension pole (1) - Grab hook (1) - Articulating arm, nylon roller (1) -$2,250.00 Downhole Equipment Subsite ElectronicsAll Pricing Catalog Effective 01/01/201914 of 38Part Number Description Retail Category039-01000-12Down hole Roller Set, Single Manhole Setup with 6 poles and Hi Capacity Articulating Arm Cable Guide (1) - Top manhole roller (1) - Double roller (1) - Manhole adaptor hook (6) - Extension pole (1) - Grab hook (1) - Articulating arm, high torq$2,512.00 Downhole Equipment039-01000-14Down hole Roller Set, Single Manhole Setup with 3 poles and Articulating Arm Cable Guide (1) - Top manhole roller (1) - Double roller (1) - Manhole adaptor hook (3) - Extension pole (1) - Grab hook (1) - Articulating arm, nylon roller (1) -$2,081.00 Downhole Equipment455-13468 Double Downhole Roller assembly $498.00 Downhole Equipment569-18088 Tiger Tail$87.00 Downhole Equipment805-13737 Top Manhole Roller $300.00 Downhole Equipment867-12371 Grab Hook$116.00 Downhole Equipment867-15975 Lowering Rope With "D" Ring, 28' $75.00 Downhole Equipment867-18552 Down hole Extension Pole $218.00 Downhole Equipment867-20665 Articulating Cable Guide, High Torque Mainline Reel $803.00 Downhole Equipment867-21355 Manhole Hook assembly $122.00 Downhole Equipment867-32615 Articulating Cable Guide, Mainline Reel, Nylon Pulley $573.00 Downhole Equipment867-32615-1 Articulating Cable Guide, Mainline Reel, Nylon Pulley, Multi Conductor Cable $633.00 Downhole Equipment867-39145Articulating Cable Guide, Well Camera System Vehicle Mounted(requires Standard Articulating Arm 867-32615)$573.00 Downhole Equipment888-33243Down hole Extension Pole, 6', With Adaptor, For Use With Aluminum Pole Style Investigator Camera And Existing Down hole Poles$273.00 Downhole Equipment049-01200-01 Transportable Cube $5,788.00 Install Subsite ElectronicsAll Pricing Catalog Effective 01/01/201915 of 38Part Number Description Retail Category050-0201920 Gallon Water Washdown System With Reel And Hose, Cargo Van (1) - 2.8 G.P.M. water pump (1) - 20 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and nozzle$1,669.00 Install050-02019-0120 Gallon Water Washdown System With Reel And Hose, Cutaway/Cube/Step Van (1) - 2.8 g.p.m. water pump (1) - 20 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and nozzle$1,669.00 Install050-02019-0220 Gallon Water Washdown System With Reel And Hose, Trailer (1) - 2.8 g.p.m. water pump (1) - 20 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and nozzle$1,669.00 Install050-02020-0140 Gallon Water Washdown System With Reel And Hose, Cutaway/Cube/Step Van$1,845.00 Install050-02021-0130 Gallon Water Washdown System With Reel And Hose, Cutaway/Cube/Step Van$1,758.00 Install050-0202220 Gallon Water Washdown System With Reel And Hose, Cutaway/Cube/Step Van, Self Contained (1) - Sink and faucet (1) - 2.8 g.p.m. water pump (1) - 20 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and nozzle$2,277.00 Install050-02022-0130 Gallon Hi Pressure Water Washdown System With Reel And Hose, Cutaway/Cube/Step Van, Self Contained (1) - Sink and faucet (1) - 4.0 g.p.m. water pump (1) - 30 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and no$2,637.00 Install Subsite ElectronicsAll Pricing Catalog Effective 01/01/201916 of 38Part Number Description Retail Category050-0202340 Gallon Water Washdown System With Reel And Hose, Cutaway/Cube/Step Van, Self Contained (1) - Sink and faucet (1) - 2.8 g.p.m. water pump (2) - 40 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and nozzle$2,452.00 Install050-02024-0115 Gallon Water Washdown System With Reel And Hose, Econo Trailer (1) - 2.8 G.P.M. water pump (1) - 15 gallon water tank with shutoff valve (1) - Retractable hose reel with 20' hose and nozzle$639.00 Install051-02503 Tearout Retrofit System $2,583.00 Install051-02504 Installation, Retrofit System - VMS Type $4,253.00 Install051-02509 Additional Cabinetry, Per Unit $764.00 Install051-02530 LONSEAL Lonplate equipment room flooring, Cutaway/Cube Van $1,289.00 Install051-02531 LONSEAL Lonplate equipment room flooring, Extended Cargo Van $839.00 Install051-02550 Cabinet Latch, Stainless Steel, Flush Mounted $323.00 Install051-18279 File Cabinet With Latch And Key Lock $304.00 Install051-18282 Refrigerator, Installed $1,824.00 Install051-18283 Ceiling Fan, 12 Volt, Installed $425.00 Install051-20841 Boat Style Adjustable Operators Chair $686.00 Install051-30247 Fire Extinguisher, 2.5 lbs. $85.00 Install051-30306 Side Door With Steps, Installed $1,824.00 Install051-30307 Water Heater, 4 Gallon, Installed $972.00 Install051-30935Rest Room Facility, Installed In Studio from wall to wallTo Include: - Porcelain Toilet- Stainless steel sink- Fresh and black water tanks- Exhaust fan and lighting$6,252.00 Install051-31436Restroom Facility With 20 Gallon Water Tank, Corner Mounted In Equipment Room, Does Not Include Sink$4,859.00 Install051-31437 Wash Basin With 20 Gallon Water Tank, Installed $1,745.00 Install Subsite ElectronicsAll Pricing Catalog Effective 01/01/201917 of 38Part Number Description Retail Category051-32682Additional CarpentryCall the factory for quotation0Install051-32691 Installation, Sprinter Van$10,652.00051-33208 Air Compressor, Portable, Installed, $1,736.00 Install051-33358 Fire Extinguisher, 10 Lbs., 4 A: 60 BC, Installed $158.00 Install051-33368 Side Door With Steps (4), Installed $1,824.00 Install051-35102 Bulkhead Wall With Sliding Window, Economy Trailer $606.00 Install051-35169 Installation, Sprinter Van, with Road Power System $12,782.00 Install051-36997 Fire Extinguisher, 5 Lbs., 3 A: 40 BC, Installed $129.00Install051-38342 Closet w/ 4 Shelves, 22"x 24" x 72", Installed $1,245.00Install051-39186 Drawer with lock, mounted above the Hi cube rear bumper, Installed $1,245.00 Install051-39546 Installation, Nissan Van $9,768.00 Install051-40070 Wide Drawer with Dual lock, mounted above the Hi cube rear bumper, Installed $1,518.00 Install051-40093 Install Ford Transit Van $10,652.00 Install051-40093-1 Install Ford Transit Van, Road Power System $12,782.00Install051-40417 Install Dodge ProMaster Van $10,652.00 Install051-40893$633.00605-18264 Cable Access Door $633.00 Install606-11221 Windshield Cover $120.00 Install606-12572 Vehicle Backup Alarm $246.00 Install606-12688 Blackout Curtain $631.00 Install606-12862 Captain's Operator Chair $1,044.00 Install606-18274 Non Skid Flooring $1,895.00 Install606-20929 Microwave, Installed $601.00 Install606-30365 Highway Warning Triangle Kit, 3 Triangles $71.00 Install633-13220 Vise, 4" Installed $126.00 Install634-11704 Reel, Air Or Water, Retractable, 10' Hose $257.00 Install703-13554 Operators Chair With 5 Casters $175.00 Install708-10222 First Aid Kit$56.00 Install840-20280 Underbox Storage Compartment, Down hole Poles $743.00 Install841-18774 Cable Kit, Standard Extended Van, Installed $568.00 Install841-20671 Cable Kit, Cutaway/Cube/Step Van, Installed $568.00 Install Subsite ElectronicsAll Pricing Catalog Effective 01/01/201918 of 38Part Number Description Retail Category841-40409 Cable Kit, Sprinter Van, Installed $568.00 Install867-34571 30" Wide Folding Steps, Installed (2 Steps) $628.00 Install867-34571-1 30" Wide Folding Steps, Installed (3 Steps) $1,092.00Install051-00001 Fee, Installation, Without Equipment, Standard, Truck or Trailer $1,310.00 Install - VMS Type051-00002 Fee, Installation, Without Equipment, Deluxe, Truck or Trailer $1,637.00 Install - VMS Type051-00004 Fee, Installation, Without Equipment, Sprinter Van $1,065.00 Install - VMS Type051-00005 Fee, Installation, Without Equipment, Econo Trailer $533.00 Install - VMS Type051-01000Installation, TrailerOffice Area To Include: (1) - Linoleum flooring (1) - L-shaped countertop (1) - Printer shelf (1) - Shelf mounted equipment console (1) - 12" x 26" x 40" upper cabinet (1) - 20" x 36" bench seat with cushion (1) - 5'$13,099.00 Install - VMS Type051-01000-1Installation, Trailer, EconomyTo Include: (1) - Counter top (2) - 110 volt ac outlets (1) - 4' fluorescent light fixture (1) - 12 volt dc dome light (1) - Washdown garden sprayer (1) - 5 drawer tool box (1) - Paint, trailer floor, non-sk$5,334.00 Install - VMS Type051-02500Installation, Deluxe, Cutaway/Cube/Step VanOffice Area To Include: (1) - Laminate flooring (1) - 22" deep countertop (1) - Printer shelf (1) - Above counter equipment console (1) - 12" x 16" x 36" upper cabinet (1) - 20" x 36" bench seat wi$16,369.00 Install - VMS Type Subsite ElectronicsAll Pricing Catalog Effective 01/01/201919 of 38Part Number Description Retail Category051-02505Installation, Standard, Cutaway/Cube/Step VanOffice Area To Include: (1) - Laminate flooring (1) - Countertop (1) - Printer shelf (1) - Counter mounted equipment console (1) - 12" x 26" x 36" upper cabinet (1) - 20" x 36" bench seat with cu$13,099.00 Install - VMS Type051-38603 Strobe Light, LED, Whelen L21HAP, Amber, Installed$377.00Lights - Safety541-37118 Sequential Light Bar, 12 Volt DC, with eight LED modules, Installed $1,196.00 Lights - Safety541-37613 Whelen Traffic Advisor TAN85 Sequential Light Bar, LED, 12 Volt DC, Installed $2,533.00 Lights - Safety541-38146 Whelen Mini Light Bar, LED (Strobe), Model R2LPHPA, Installed $846.00 Lights - Safety541-38175 Whelen Horiontal Strobe, LED, Model RSA03ZCR, Installed $293.00 Lights - Safety051-31911-1 Floodlight Set, 27W 12V LED, Installed $257.00 Lights - Work Lights541-18276 Retractable Work Light, Installed $437.00 Lights - Work Lights888-39574-1 Spot Light, 12VDC, 3 MILLION CP $199.00 Lights - Work Lights444-11606 Manhole Lifting Hook $224.00 Miscellaneous634-18421 Kit, Grinder, Hand, Variable Speed, Dremel $164.00 Miscellaneous840-10352Maintenance Tool Kit (1) - 6" slim taper file and handle (1) - Four in one multi purpose screwdriver (1) - 40 watt soldering iron (1) - Rosin flux solder (1) - Socket wrench set, 5/16" - 3/4" (1) - Tee handle hex wrench set (1) - Ball end h$464.00 Miscellaneous Subsite ElectronicsAll Pricing Catalog Effective 01/01/201920 of 38Part Number Description Retail Category841-40015Recommended Spare Parts Kit (1) - SINCON cable grip assembly (1) - 3 pin to 6 pin pigtail cable (1) - SINCON removable pigtail installation kit (1) - SINCON removable pigtail bullet compression fitting replacement kit (2) - 4 pinTranSTAR to Tra$1,267.00 Miscellaneous950-18079 Labor, Repair/Retrofit, Per Hour $164.00 Miscellaneous011-02002-01Private Eye 2 Portable Mainline System To Include: (1) - 1375 Mini mainline system controller with DVR (1) - Audio recording microphone (1) - Data Display Lite data information system (1) - Frame mounted, compact cable reel (1) - Single conduct$14,797.00 Packages - Private Eye 2011-02002-02Private Eye 2 Portable Mainline System To Include: (1) - 1375 Mini mainline system controller with DVR (1) - Handheld camera and tractor auxiliary controller (1) - Audio recording microphone (1) - Data Display Lite data information system (1) -$15,960.00 Packages - Private Eye 2011-02002-11Private Eye 2 POSM Ready Portable Mainline System To Include: (1) - 1375 Mini mainline system controller with POSM version video overlay (1) - Audio recording microphone (1) - Frame mounted, compact cable reel (1) - Single conductor, steel armore$15,741.00Packages - Private Eye 2 - POSM Ready011-02002-12Private Eye 2 POSM Ready Portable Mainline System To Include: (1) - 1375 Mini mainline system controller with DVR and POSM version video overlay (1) - Audio recording microphone (1) - Frame mounted, compact cable reel (1) - Single conductor, stee$16,276.00Packages - Private Eye 2 - POSM Ready Subsite ElectronicsAll Pricing Catalog Effective 01/01/201921 of 38Part Number Description Retail Category050-332098.0 Kw Onan Liquid Cooled, Quiet Diesel Generator and All Mounting Accessories, Installed$15,168.00 Power Sources050-345885.5 Kw Onan, CMM Air Cooled Gasoline Generator And All Mounting Accessories, Under Mount Installed$7,115.00 Power Sources050-345897.0 Kw Onan Air Cooled, Gasoline Generator And All Mounting Accessories, Under Mount Installed$9,044.00 Power Sources050-346707.0 Kw Onan Air Cooled, Gasoline Generator And All Mounting Accessories, Box Mount Installed$9,044.00 Power Sources050-34670-37.0 Kw Onan CMM Air Cooled, Gasoline Evap Generator And All Mounting Accessories, Towable Installed$9,939.00 Power Sources050-39592 Road Power Generator, 6.3KW, 120V, 60 Hz, Installed $10,374.00 Power Sources051-32949 Installation, Customer Supplied Generator $3,003.00 Power Sources051-32949-1 Installation, Customer Supplied Generator, Diesel $4,990.00 Power Sources052-30572Battery, 12 Volt With Case, Type 27, Installed(Required when installing a non-portable generator in a trailer)$491.00 Power Sources052-40855Battery, 12 Volt With Case, Type 24 Installed(Required when installing a non-portable generator in a trailer)$546.00 Power Sources051-351573.0 Kw Honda Air Cooled, Portable Gasoline Generator With Built In Battery And Fuel Tank$3,549.00 Power Sources636-36533 2.0 Kw Honda Air Cooled, Portable Gasoline Generator $1,835.00 Power Sources806-12003 Cable, Shore Power, 25' $321.00 Power Sources051-31644 12 Gallon Fuel Tank With Gauge, Installed $1,044.00 Power Sources - Accessories560-37222 12 Volt DC, 10 Amp Automobile Accessory Outlet, Installed $246.00 Power Sources - Accessories841-3417412 Volt, 15 Amp Power Supply With 3 Stage, Battery Over Charging Protection Circuit, Econo Trailer$295.00 Power Sources - Power Supplies841-3452812 Volt, 55 Amp Power Supply With 3 Stage, Battery Over Charging Protection Circuit$480.00 Power Sources - Power Supplies800-39590Stainless Steel Storage Rack for Lateral Launcher Reel mounting above the Main Line Cable Reel$410.00 Reels & Winches - Accessories800-39590-2 Stainless Storage Shelf Above Main Line Cable Reel $382.00 Reels & Winches - Accessories841-34293Mainline Cable Reel emergency kill switch factory upgrade- Includes a lighted red operator button$240.00 Reels & Winches - Accessories863-40848 Hand Held Remote, Telespector Power Winch $759.00 Reels & Winches - Accessories Subsite ElectronicsAll Pricing Catalog Effective 01/01/201922 of 38Part Number Description Retail Category863-20537-1Dual Station Compact Portable Reel (CPR) Speed ControlTo include:-Dual Station Switch box-Compact Portable Reel (CPR) Speed Control$775.00 Reels & Winches - Accessories863-21015 Desktop Controller for M/L Cable Reel (Smart Reel) w/ Amp Meter $683.00 Reels & Winches - Accessories011-01252-22Compact Portable Reel, English, Single Conductor (1) - Compact portable reel with 10" wheels (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail (1) - Power and video cables (1) - Footage cable for optional data information system$5,602.00 Reels & Winches - CPR011-01252-30Compact Portable Reel, English, Floor Mount, Single Conductor (1) - Compact portable reel (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail (1) - Power and video cables (1) - Footage cable for optional data information system$5,149.00 Reels & Winches - CPR011-01252-33Compact Portable Reel, English, Cube Mount, Single Conductor (1) - Compact portable reel (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail$5,149.00 Reels & Winches - CPR011-01252-40Compact Portable Reel, English, Wide, Single Conductor (1) - Compact portable reel with 10" wheels (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail (1) - Power and video cables (1) - Footage cable for optional data information system$4,799.00 Reels & Winches - CPR Subsite ElectronicsAll Pricing Catalog Effective 01/01/201923 of 38Part Number Description Retail Category011-01252-44Compact Portable Reel, English, Floor Mount, Wide, Single Conductor (1) - Compact portable reel (1) - Reel speed controller (1) - Footage counter, Metric (1) - 6 pin x 3 pin screw on pigtail (1) - Power and video cables (1) - Footage cable for optional data information system$5,586.00 Reels & Winches - CPR011-01253-01Compact Portable Reel, English, Floor Mount, Single Conductor (1) - Compact portable reel (1) - Reel speed controller (1) - Footage counter, Metric (1) - 6 pin x 3 pin screw on pigtail (1) - Power and video cables (1) - Footage cable for optional data information system$5,569.00 Reels & Winches - CPR452-10316 Drip Pan For Below Cable Reel, Stainless Steel $399.00 Reels & Winches - Drip Pan030-01000-20Mainline Cable Reel, Single Conductor (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail$8,998.00 Reels & Winches - Mainline030-01000-202Mainline Cable Reel with auto cable payout, Single Conductor (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail$11,952.00 Reels & Winches - Mainline030-01000-203Mainline Cable Reel with 30:1 speed reducer, Single Conductor (For use with the Well Camera) (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail$11,324.00 Reels & Winches - Mainline Subsite ElectronicsAll Pricing Catalog Effective 01/01/201924 of 38Part Number Description Retail Category030-01000-25Mainline Cable Reel, Extra Wide, Single Conductor (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail$9,484.00Reels & Winches - Mainline Extra Wide030-01000-23Mainline Cable Reel, High Torque, Extra Wide, Single Conductor (1) - Reel speed controller (1) - Footage counter, English (1) - 6 pin x 3 pin screw on pigtail$9,484.00Reels & Winches - Mainline Extra Wide Hi Torque030-01500-00Cutter Reel, Multi Conductor (1) - Dual reel speed controls (1) - Footage counter$11,493.00 Reels & Winches - Multi Conductor030-01500-03Cutter Reel, 1,500 Capacity, Multi Conductor (1) - Reel speed controller (1) - Footage counter$12,989.00 Reels & Winches - Multi Conductor864-40847 Telespector Remote Power Winch P5L, 1000' 5/32" Tow Cable $8,736.00 Reels & Winches - Power Remote031-01002-150Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 150' x .25" push rod$2,664.00Reels & winches - Push Reel Digital Ftg Counter031-01002-200Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 200' x .25" push rod$2,927.00Reels & winches - Push Reel Digital Ftg Counter031-01002-250Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 250' x .25" push rod$3,189.00Reels & winches - Push Reel Digital Ftg Counter031-01002-300Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 300' x .25" push rod$3,451.00Reels & winches - Push Reel Digital Ftg Counter031-01002-350Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 350' x .25" push rod$3,713.00Reels & winches - Push Reel Digital Ftg Counter Subsite ElectronicsAll Pricing Catalog Effective 01/01/201925 of 38Part Number Description Retail Category031-01002-400Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 400' x .25" push rod$3,975.00Reels & winches - Push Reel Digital Ftg Counter031-01002-450Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 450' x .25" push rod$4,237.00Reels & winches - Push Reel Digital Ftg Counter031-01002-500Push Cable Reel With Digital Footage with TNC Termination (1) - Push cable reel (1) - 500' x .25" push rod$4,499.00Reels & winches - Push Reel Digital Ftg Counter031-01402-150Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 150' x .25" push rod$3,036.00Reels & winches - Push Reel Digital Ftg Counter031-01402-200Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 200' x .25" push rod$3,298.00Reels & winches - Push Reel Digital Ftg Counter031-01402-250Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 250' x .25" push rod$3,560.00Reels & winches - Push Reel Digital Ftg Counter031-01402-300Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 300' x .25" push rod$3,822.00Reels & winches - Push Reel Digital Ftg Counter031-01402-350Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 350' x .25" push rod$4,084.00Reels & winches - Push Reel Digital Ftg Counter031-01402-400Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 400' x .25" push rod$4,346.00Reels & winches - Push Reel Digital Ftg Counter031-01402-450Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 450' x .25" push rod$4,608.00Reels & winches - Push Reel Digital Ftg Counter031-01402-500Push Cable Reel With Digital Footage Counter and Spring Coupler (1) - Push cable reel (1) - 450' x .25" push rod$4,870.00Reels & winches - Push Reel Digital Ftg Counter Subsite ElectronicsAll Pricing Catalog Effective 01/01/201926 of 38Part Number Description Retail Category031-01502-150Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 150' x .25" push rod$3,265.00Reels & winches - Push Reel Digital Ftg Counter031-01502-200Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 200' x .25" push rod$3,527.00Reels & winches - Push Reel Digital Ftg Counter031-01502-250Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 250' x .25" push rod$3,789.00Reels & winches - Push Reel Digital Ftg Counter031-01502-300Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 300' x .25" push rod$4,051.00Reels & winches - Push Reel Digital Ftg Counter031-01502-350Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 350 x .25" push rod$4,313.00Reels & winches - Push Reel Digital Ftg Counter031-01502-400Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 400' x .25" push rod$4,575.00Reels & winches - Push Reel Digital Ftg Counter031-01502-450Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 450' x .25" push rod$4,838.00Reels & winches - Push Reel Digital Ftg Counter031-01502-500Push Cable Reel With Digital Footage Counter and Sonde Spring Coupler (1) - Push cable reel (1) - 500' x .25" push rod$5,100.00Reels & winches - Push Reel Digital Ftg Counter Subsite ElectronicsAll Pricing Catalog Effective 01/01/201927 of 38Part Number Description Retail Category031-01000-00 Standard Push Cable Reel Only $1,005.00 Reels & Winches - Push Reel Only031-01500-150Push Cable Reel With Sonde Spring Coupler (1) - Push cable reel (1) - 150' x .25" push rod$2,397.00Reels & winches - Push Reel Sonde Spring Coupler031-01500-200Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 200' x .25" push rod$2,659.00Reels & Winches - Push Reel Sonde Spring Coupler031-01500-250Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 250' x .25" push rod$2,921.00Reels & Winches - Push Reel Sonde Spring Coupler031-01500-300Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 300' x .25" push rod$3,183.00Reels & Winches - Push Reel Sonde Spring Coupler031-01500-350Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 350' x .25" push rod$3,445.00Reels & Winches - Push Reel Sonde Spring Coupler031-01500-400Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 400' x .25" push rod$3,707.00Reels & Winches - Push Reel Sonde Spring Coupler031-01500-450Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 450' x .25" push rod$3,969.00Reels & Winches - Push Reel Sonde Spring Coupler031-01500-500Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 500' x .25" push rod$4,232.00Reels & Winches - Push Reel Sonde Spring Coupler031-01501-100Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 100' x .19" push cable$2,135.00Reels & Winches - Push Reel Sonde Spring Coupler031-01501-150Push Cable With Sonde Spring Coupler (1) - Push cable reel (1) - 150' x .19" push rod$2,397.00Reels & Winches - Push Reel Sonde Spring Coupler Subsite ElectronicsAll Pricing Catalog Effective 01/01/201928 of 38Part Number Description Retail Category841-30268 Push Reel Spring Coupler With Sonde Transmitter, Installed $775.00Reels & Winches - Push Reel Sonde Spring Coupler841-33232 Push Reel Spring Coupler With Sonde Transmitter, Kit Only $846.00Reels & Winches - Push Reel Sonde Spring Coupler031-01400-150Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 150' x .25" push rod$2,168.00Reels & winches - Push Reel Spring Coupler031-01400-200Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 200' x .25" push rod$2,430.00Reels & winches - Push Reel Spring Coupler031-01400-250Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 250' x .25" push rod$2,697.00Reels & winches - Push Reel Spring Coupler031-01400-300Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 300' x .25" push rod$2,970.00Reels & winches - Push Reel Spring Coupler031-01400-350Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 350' x .25" push rod$3,238.00Reels & winches - Push Reel Spring Coupler031-01400-400Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 400' x .25" push rod$3,500.00Reels & winches - Push Reel Spring Coupler031-01400-450Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 450' x .25" push rod$3,762.00Reels & winches - Push Reel Spring Coupler031-01400-500Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 500' x .25" push rod$4,024.00Reels & winches - Push Reel Spring Coupler031-01401-100Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 100' x .19" push rod$1,534.00Reels & winches - Push Reel Spring Coupler Subsite ElectronicsAll Pricing Catalog Effective 01/01/201929 of 38Part Number Description Retail Category031-01401-150Push Cable Reel With Spring Coupler (1) - Push cable reel (1) - 150' x .19" push rod$1,796.00Reels & winches - Push Reel Spring Coupler031-01000-150Push Cable Reel With 150' Push Cable (1) - Push cable reel with 150' push rod (1) - TNC cable retermination kit$1,796.00 Reels & Winches - Push Reel TNC031-01000-200Push Cable Reel With 200' Push Cable (1) - Push cable reel with 200' push rod (1) - TNC cable retermination kit$2,058.00 Reels & Winches - Push Reel TNC031-01000-250Push Cable Reel With 250' Push Cable (1) - Push cable reel with 250' push rod (1) - TNC cable retermination kit$2,326.00 Reels & Winches - Push Reel TNC031-01000-300Push Cable Reel With 300' Push Cable (1) - Push cable reel with 300' push rod (1) - TNC cable retermination kit$2,588.00 Reels & Winches - Push Reel TNC031-01000-350Push Cable Reel With 350' Push Cable (1) - Push cable reel with 350' push rod (1) - TNC cable retermination kit$2,850.00 Reels & Winches - Push Reel TNC031-01000-400Push Cable Reel With 400' Push Cable (1) - Push cable reel with 400' push rod (1) - TNC cable retermination kit$3,112.00 Reels & Winches - Push Reel TNC031-01000-450Push Cable Reel With 450' Push Cable (1) - Push cable reel with 450' push rod (1) - TNC cable retermination kit$3,380.00 Reels & Winches - Push Reel TNC031-01000-500Push Cable Reel With 500' Push Cable (1) - Push cable reel with 500' push rod (1) - TNC cable retermination kit$3,642.00 Reels & Winches - Push Reel TNC031-01001-150Push Cable Reel With TNC Connector (1) - Push cable reel (1) - 150' x .19" push rod (1) - TNC connector cable termination$1,796.00 Reels & winches - Push Reel TNC Subsite ElectronicsAll Pricing Catalog Effective 01/01/201930 of 38Part Number Description Retail Category031-01001-200Push Cable Reel With TNC Connector (1) - Push cable reel (1) - 200' x .19" push rod (1) - TNC connector cable termination$2,058.00 Reels & winches - Push Reel TNC031-01001-250Push Cable Reel With TNC Connector (1) - Push cable reel (1) - 250' x .19" push rod (1) - TNC connector cable termination$2,321.00 Reels & winches - Push Reel TNC034-01000-00 Motorized Sky Crane Assembly, Cargo Van $1,376.00 Reels & Winches - Sky Crane034-01000-01 Motorized Sky Crane Assembly, Hi Cube/Step Van $1,436.00 Reels & Winches - Sky Crane807-31965Camera Skid, 3 Way Adjustable, 4" - 8", 1230, 1530 Cameras, Small Bronze Guide Skids$304.00 Skids - 1200/1500 Series807-13300 Camera Skid, 3 Way Adjustable, 6" - 10", 2.25" Cameras$353.00 Skids - 1306 Series807-31372 Camera Skid, 3 Way Adjustable, 4" - 8", 1530 Camera, Large Bronze Guide Skids $328.00 Skids - 1530/1535 Series807-37354 Camera Skid, RABCO, 6-12" with adapter for the 1530 Camera $448.00 Skids - 1530/1535 Series - RABCO807-37356 Camera Skid, RABCO, 4-6" with adapter for the 1530 Camera $130.00 Skids - 1530/1535 Series - RABCO807-36425 Camera Skid, 3 Way Adjustable, 4" - 8", 1545 Camera, Small Bronze Guide Skids $357.00 Skids - 1545 Series807-37355 Camera Skid, RABCO, 6-12" with adapter for the 1545 Camera $568.00 Skids - 1545 Series - RABCO807-37357 Camera Skid, RABCO, 4-6" with adapter for the 1545 Camera $130.00 Skids - 1545 Series - RABCO450-13927-21 Adaptor Tube, 1306 Camera To Standard Tractor Front Forks $273.00 Skids - Adaptor840-10706Adaptor Kit, 2.25" Cameras To Mainline Skids Or Tractors (1) - 15" camera adaptor tube (1) - 3 pin push on adaptor cable$344.00 Skids - Adaptor840-32500Adaptor Kit, 2.25" Cameras To Mainline Skids Or Tractors (1) - 15" camera adaptor tube (1) - 6 pin screw on male adaptor (to top rail cable) x TNC (to TNC jack 1306 camera) 24" long$344.00 Skids - Adaptor807-14507 Large Line Skid, 16" - 36" $1,076.00 Skids - Large Line450-15208 Skid Set With Sleeve, 6" - 16", 1306 Camera $688.00 Skids - Mainline - Pull Skid Subsite ElectronicsAll Pricing Catalog Effective 01/01/201931 of 38Part Number Description Retail Category807-10665 Skid Set, Mainline Camera, 6" - 16" $459.00 Skids - Mainline - Pull Skid807-14333 Extra Large Line Skid Adaptor Assembly, 36" - 72" $1,376.00 Skids - Mainline - Pull Skid807-14797 Skid Set, Mainline/OmniEye Cameras, 5" Pipe $459.00 Skids - Mainline - Pull Skid807-17784 Skid Set, Omni Eye II/Omni Star Camera, 6" - 16" $688.00 Skids - Mainline - Pull Skid840-32306 Skid Set, Omni Eye III/NovaSTAR Camera, 6"-16" w/ Camera Mounting Kit $823.00 Skids - Mainline - Pull Skid807-39763Skid Set With Sleeve, 6" - 16", OS Probe CameraIncludes:(1) - 6-16" adjustable skid(1) - OS Probe to ML Bullet 3 pin connector cable(1) - Adapter Sleeve$688.00 Skids - OmniSTAR Probe807-39799 Camera Pull Skid, Adjustable, 4" - 6", OmniSTAR Probe Camera, with Bridle $688.00 Skids - OmniSTAR Probe807-37148 6" - 12" Rabco Universal Skid $513.00 Skids - RABCO Universal807-37149 4" - 6" Rabco Universal Skid $75.00 Skids - RABCO Universal840-37150 6" - 12" Rabco Universal Skid Light Kit $43.00 Skids - RABCO Universal033-03000-01Sonar Profiler Interface System (1) - Sonar System Communication Interface (1) - Single Conductor Sonar Pod (1) - Sonar System Footage Cable (1) - Sonar System Video Cable (1) - Sonar System By-Pass/Test Cable (1) - Sonar System Sonar Unit to$53,819.00 Sonar Profiler - Single Conductor038-02001-01Single Conductor Tap cutter Control Module V2, RST (BOWMAN or TRY TEK cutter) (1) - 3 axis controller pod module (1) - Joystick Controller with LCD Display (1) - Tap cutter skid assembly$7,917.00 Tapcutters038-02001-011Single Conductor Tap cutter Control Module V2, RST (BOWMAN or TRY TEK cutter) (2) - 3 axis controller pod module (Second pod module for backup) (1) - Joystick Controller with LCD Display (1) - Tap cutter skid assembly$11,876.00 Tapcutters Subsite ElectronicsAll Pricing Catalog Effective 01/01/201932 of 38Part Number Description Retail Category867-37742 Single Conductor Tap cutter 3 axis Pod Module (BOWMAN or TRY TEK cutter) $3,959.00 Tapcutters950-18024-2 Training, P.O.S.M., Provided by POSM Soft LLC, Per Day $1,966.00 Training & Freight950-18024-3 Training, RST Equipment/P.O.S.M., Other Personnel, Per Day $1,638.00 Training & Freight240-00012 ONE DAY ON-SITE INSTALLATION & TRAINING - WinCAN $1,638.00 Training & Freight240-00013 TWO DAY ON-SITE INSTALLATION & TRAINING - WinCAN $3,604.00 Training & Freight950-18039Shipping - FOB Petaluma CA or Mt Sterling, KYContact factory for quotation as needed#VALUE!Training & Freight032-05002-10Platform Assembly, Front End With Tread Drive, 8" - 15" Crawler, With Accessories ( Use With 032-05000-01) (1) - Tread drive crawler (1) - Vehicle mounting kit (1) - Accessories kit (1) - 24 inch Crawler to Camera cable$3,959.00Transporters - 8" Crawler Front End866-31900Platform Assembly, Front End With Tread Drive, 8"-15" Crawler, No Accessories (Use With 032-05000-01 Crawler) (1) - Tread drive crawler (1) - Vehicle mounting kit$3,325.00Transporters - 8" Crawler Front End800-21075 Tractor Cradle, Omni Eye III/NovaSTAR Cameras $436.00 Transporters - Accessories800-37068 TranSTAR Vehicle Floor Mount Assembly $131.00 Transporters - Accessories840-17645 Mounting Kit, Omni Eye III/NovaSTAR Cameras To Storm Drain Tractor $64.00 Transporters - Accessories840-37276 ProTRAK V2 Extension Kit, 18"-30" $1,556.00 Transporters - Accessories840-38613 Kit, Spacer, Small Pipe, 1/4 Increment, TranSTAR $213.00 Transporters - Accessories840-40830 Kit, Extension, Axle, Housing, TranSTAR $2,839.00 Transporters - Accessories867-37072 TranSTAR Insertion/Retrieval Assembly $213.00 Transporters - Accessories032-03000-00 Mighty Mini Tractor with 1306 mount $6,536.00 Transporters - Mighty Mini032-03000-02 Mighty Mini Tractor with OmniSTAR Probe mount $6,536.00 Transporters - Mighty Mini841-37510 Mighty Mini Tractor Factory Upgrade for use with the OmniSTAR Probe Camera $819.00Transporters - Mighty Mini - Upgrade036-01500-01 Pontoon Assembly $3,527.00 Transporters - Pontoon036-01500-03 Pontoon Assembly - Sonar Profiler $4,182.00 Transporters - Pontoon Subsite ElectronicsAll Pricing Catalog Effective 01/01/201933 of 38Part Number Description Retail Category032-05102-01ProTRAK Tread Drive Transporter, Single Conductor, 6"-15" (1) - 8-15" Tread drive ProTRAK (1) - 6" Pipe Kit (1) - Vehicle mounting kit (1) - Accessories kit$8,900.00Transporters - ProTRAK Single Conductor032-05102-010ProTRAK Tread Drive Transporter, Single Conductor, 6"-15", with 4 Pin Camera Cable (1) - 8-15" Tread drive ProTRAK (1) - 6" Pipe Kit (1) - Vehicle mounting kit (1) - Accessories kit$8,900.00Transporters - ProTRAK Single Conductor032-05102-03ProTRAK Tread Drive Transporter, Single Conductor, 6"-15" with Omni Eye 3/NovaSTAR Camera cradle (1) - 8-15" Tread drive ProTRAK (1) - 6" Pipe Kit (1) - Vehicle mounting kit (1) - Accessories kit (1) - Camera cradle mounting kit (1) - Omni E$9,337.00Transporters - ProTRAK Single Conductor032-05102-05ProTRAK Tread Drive Transporter, Single Conductor, 8"-15" (1) - Tread drive crawler (1) - Vehicle mounting kit (1) - Accessories kit$8,341.00Transporters - ProTRAK Single Conductor032-05102-050ProTRAK Tread Drive Transporter, Single Conductor, 8"-15" with 4 Pin Camera Cable (1) - Tread drive crawler (1) - Vehicle mounting kit (1) - Accessories kit$8,341.00Transporters - ProTRAK Single Conductor036-02000-11 Storm Drain Tractor, V2, 6 Pin, Single Conductor, 24"-120" $18,919.00Transporters - SSDT Single Conductor032-02500-063 Factory Upgrade TranSTAR II Steerable, V2, Motorized Camera Lift $5,460.00Transporters - TranSTAR II Tractor Steerable Subsite ElectronicsAll Pricing Catalog Effective 01/01/201934 of 38Part Number Description Retail Category032-02500-101TranSTAR II Steerable, V2, Inspection Transport Vehicle, Single Conductor with Integrated Color Rear View Camera (1) - TranSTAR II steerable tractor, 6 pin with Integrated Color Rear View Camera (1) - Tractor to camera power cable (6) - Standard ti$17,199.00Transporters - TranSTAR II Tractor Steerable032-02500-033TranSTAR Steerable, V3, Inspection Transport Vehicle, Single Conductor with Integrated Color Rear View Camera (1) - Mainline steerable tractor, 6 pin with Integrated Color Rear View Camera (1) - Tractor to camera power cable (6) - Standard tires$15,698.00Transporters - TranSTAR Tractor Steerable032-02500-034TranSTAR Steerable, V3, Inspection Transport Vehicle, Single Conductor with Integrated Color Rear View Camera and Motorized Camera Lift (1) - Mainline steerable tractor, 6 pin with Integrated Color Rear View Camera (1) - Camera lift for TrakSTAR came$19,247.00Transporters - TranSTAR Tractor Steerable032-02500-103TranSTAR II Steerable, V2, Inspection Transport Vehicle, Single Conductor with Integrated Color Rear View Camera and Motorized Camera Lift (1) - TranSTAR II steerable tractor, 6 pin with Integrated Color Rear View Camera (1) - Integrated Camera lift$20,743.00Transporters - TranSTAR Tractor Steerable443-35678-23 Wheel (no hub), MegaTRAK, 2.70"OD $104.00 Treads & Tires - MegaTRAK Wheels443-35679-23 Wheel (no hub), MegaTRAK, 3.30"OD $115.00 Treads & Tires - MegaTRAK Wheels443-35680-23 Wheel (no hub), MegaTRAK, 4.40"OD $126.00 Treads & Tires - MegaTRAK Wheels840-31640Hi Traction Caster wheel kit, Mini TractorIncludes:(4) - Hi Traction Caster wheels(4) - Wheel adapters$893.00 Treads & Tires - Mini Tractor Subsite ElectronicsAll Pricing Catalog Effective 01/01/201935 of 38Part Number Description Retail Category840-36600MegaTRAK wheel kit, Mini TractorIncludes:(4) - Hub assemblies(4) - 2.70" diameter wheel rings(4) - 3.30" diameter wheel rings(4) - 4.40" diameter wheel rings(1) - Snap ring pliers$1,502.00 Treads & Tires - Mini Tractor860-36601 MegaTRAK Wheel Assembly, 2.70" OD, Mini Tractor $139.00Treads & Tires - Mini Tractor867-36521 MegaTRAK Wheel Hub, Mini Tractor $35.00 Treads & Tires - Mini Tractor840-3570413" Hi traction implement Tire And Wheel Kit, Storm Drain TractorTo include:4 - 13" Hi traction implement tire and wheel assemblies1 - Front bumper spacer kit$1,365.00 Treads & Tires - SSDT860-34060 13" Hi traction implement Tire And Wheel Assembly, Storm Drain Tractor, Each $366.00 Treads & Tires - SSDT443-10190 High Traction Caster Wheel, Standard Tractor $108.00 Treads & Tires - Standard Tractor443-10603 Standard Wheel, Knobby, Standard Tractor $82.00 Treads & Tires - Standard Tractor443-15441 Standard Wheel, Knobby, Studded, Standard Tractor $90.00 Treads & Tires - Standard Tractor443-21569 High Traction Caster Wheel, Studded, Standard Tractor $128.00 Treads & Tires - Standard Tractor867-21714 Knobby Balloon Wheel, Standard Tractor $227.00 Treads & Tires - Standard Tractor840-35686MegaTRAK wheel kit, TranSTAR TractorIncludes:(6) - Hub assemblies(6) - 2.70" diameter wheel rings(6) - 3.30" diameter wheel rings(4) - 4.40" diameter wheel rings(1) - Snap ring pliers$2,312.00 Treads & Tires - TranSTAR Tractor Subsite ElectronicsAll Pricing Catalog Effective 01/01/201936 of 38Part Number Description Retail Category860-36000 MegaTRAK Wheel Assembly, 2.70" OD, TranSTAR Tractor $139.00 Treads & Tires - TranSTAR Tractor860-36001 MegaTRAK Wheel Assembly, 3.30"OD TranSTAR Tractor $150.00 Treads & Tires - TranSTAR Tractor860-36002 MegaTRAK Wheel Assembly, 4.40"OD TranSTAR Tractor $161.00 Treads & Tires - TranSTAR Tractor860-37376 6" X 2" Pneumatic Wheel Assembly, TranSTAR Tractor $246.00 Treads & Tires - TranSTAR Tractor860-37377 8" X 2" Pneumatic Wheel Assembly, TranSTAR Tractor $246.00 Treads & Tires - TranSTAR Tractor860-40849 6" X 2" Pneumatic Wheel Assembly, Planetary Version TranSTAR Tractor $246.00 Treads & Tires - TranSTAR Tractor860-40850 8" X 2" Pneumatic Wheel Assembly, Planetary Version TranSTAR Tractor $246.00 Treads & Tires - TranSTAR Tractor867-34821 Standard Wheel, Knobby, TranSTAR Tractor $84.00 Treads & Tires - TranSTAR Tractor867-34822 High Traction Caster Wheel, TranSTAR Tractor $128.00 Treads & Tires - TranSTAR Tractor867-34843 Knobby Balloon Wheel, TranSTAR Tractor $231.00 Treads & Tires - TranSTAR Tractor867-35899 MegaTRAK Wheel Hub, TranSTAR Tractor $42.00 Treads & Tires - TranSTAR Tractor867-37241 Standard Wheel, Knobby with steel studs, TranSTAR Tractor $107.00 Treads & Tires - TranSTAR Tractor867-37242 High Traction Caster Wheel, Studded, TranSTAR Tractor $107.00 Treads & Tires - TranSTAR Tractor888-34455 Wheel Chocks $71.00 Vehicles051-33253-1 Video System, Vehicle Back Up, Brigade Electronics Model A2591, Installed $966.00 Video Equipment - Accessories451-40071 Dual Monitor Rack Mount $270.00 Video Equipment - Accessories704-34103 DVD Recorder Video Amplifier $108.00 Video Equipment - Accessories Subsite ElectronicsAll Pricing Catalog Effective 01/01/201937 of 38Part Number Description Retail Category704-34196Monitor, Tru-Vu, 19", Flat Panel LCD/TFT Studio, Installed, *(Add Mounting Rack If Retrofit)*$885.00Video Equipment - Computer Monitor/Video Monitor704-35158Monitor, Computer, 19", Flat Panel LCD/TFT Studio, Installed, *(Add Mounting Rack If Retrofit)*CUBE Only$683.00Video Equipment - Computer Monitor704-40890Monitor, Tru-Vu, 22", Flat Panel LCD/TFT Studio, Installed, *(Add Mounting Rack If Retrofit)*$1,452.00Video Equipment - Computer Monitor/Video Monitor704-14707 Microphone, Ultra Mini System, 1315, 1515, 1575 $84.00 Video Equipment - Microphone704-20219 Microphone With Stand, Mainline System $98.00 Video Equipment - Microphone045-02000-04 Digital Video Recorder, Installed $349.00 Video Equipment - Recorders051-34544 Monitor, 19", Flat Panel LCD/TFT, Equipment Room, Installed $1,087.00Video Equipment - Video Monitor NTSC051-38709 Monitor, 19", Flat Panel LCD/TFT, Studio/Office, Installed $956.00Video Equipment - Video Monitor NTSC051-39506 Monitor, 22-24", Flat Panel LCD/TFT, Transportable Cube, Installed $1,087.00Video Equipment - Video Monitor NTSC051-40891 Monitor, 22", Flat Panel LCD/TFT, Studio/Office, Installed $1,682.00Video Equipment - Video Monitor NTSC051-42111 Monitor, 22", Flat Panel LCD/TFT, Equipment Room, Installed $1,572.00Video Equipment - Video Monitor NTSC704-37280 Monitor, Video, 22", Flat Panel LCD/TFT Monitor $928.00Video Equipment - Video Monitor NTSC704-37653 Monitor, Video, 24", Flat Panel LCD/TFT Monitor $928.00Video Equipment - Video Monitor NTSC950-18263-1 Pan and Tilt Zoom Camera, 12 month extended warranty$1,010.00 Warranty950-18263-2 Mainline Tractor and Crawler Transporters, 12 month extended warranty $377.00 Warranty950-18263-3 TranSTAR Transporter, 12 month extended warranty $683.00 Warranty950-18263-4 15XX and 1306 cameras, 6 month extended warranty $300.00 Warranty950-18263-6 Lateral Launcher Camera/Tractor Gen 2, 12 month extended warranty $2,293.00 Warranty950-18263-7 TranSTAR Transporter Motorized Camera Lift, 12 month extended warranty $530.00 Warranty Subsite ElectronicsAll Pricing Catalog Effective 01/01/201938 of 38Part Number Description Retail Category033-04000-01Helix Manhole Inspection SystemTo Include: (1) Helix Manhole Scanner & Storage Case (1) Helix Reel & Storage Case (1) VR Software/UI/iPad$147,420.00 Manhole Inspection System051-41761Install, Helix, Transit Van(1) Insulated walls and ceiling covered with laminated ¼" plywood(2) Driver's side, wall mounted 110 volt AC duplex outlets (front)(1) Driver's side, wall mounted 110 volt AC fourplex outlets (rear)(1) Driver's side, wall mounted 110 volt AC light switch (front)(2) Roof mounted 110 volt AC LED lights (1 front, 1 rear)(1) Roof mounted 12 voltDC dome lights (reinstalled vehicle dome lights)(1) Driver's Side mounted desk$7,666.00 Manhole Inspection System888-43207 Inverter, True Sine Wave, 2000 Wattt, installed to include:(1) 2000 watt true sine inverter(1) 12 volt DC battery, 625 CC rated w/case(2) Remote On/Off switch mounted in bench seat(1) Automatic power switch shore power/local power(2) 12 volt DC fuse, replaceable$5,187.00 Manhole Inspection System867-41241Helix Maximum Production Electric/Hydraulic Storage & Deployment System, Installed, to include:(1) Helix deployment system frame w/articulating arms and locking system(1) Helix storage system w/lock down for probe(1) Electric over hydraulic 12 volt DC, 1.5kw motor, power system for hydraulic arm locking system and probe lock down $18,018.00 Manhole Inspection System :: Improve system performance. :: Lower operating costs — manpower. :: Superior data for condition assessments. :: Compatible with NASSCO’s MACP standard (MACP 7 certification coming). :: Easily source inflow and infiltration. :: Avoid structural failures. :: Increase worker and public safety. :: Complete a scan in under 60 seconds. :: Perform 50 or more inspections a day. :: One-man work crew. :: Minimize traffic impacts during surveys. :: Survey data instantly accessible and shareable. :: Economical deployment from a variety of vehicles. :: Cost-effective and high leverage technology. KEY FEATURES The Helix is Subsite’s latest innovation to increase efficiency and lower costs for municipalities and contractors. It can survey a manhole in under 60 seconds enabling a one-man crew to perform over 50 manhole inspections in a single day. The Helix has an industry-leading six high-resolution cameras that capture panoramic imagery of every surface. Six active 3-D sensors record millions of spatial data points for precise measurements. The Helix is the perfect solution to streamline the rehabilitation planning for manholes, lower costs, and protect your community. MANHOLE INSPECTION SYSTEMHELIX LEARN MORE FAST. See video at Subsite.com © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company HELIX MANHOLE INSPECTION SYSTEM SPECIFICATIONS TRACTOR Power Source 100 – 240V AC Scan Speed 10 ft in < 1 min Resolution 288 MP/scan *avg 10 ft manhole depth 3D Measurement Six active sensors Probe Dimensions 25 x 13 in. Probe Weight 28 lbs Reel Dimensions 20 x 19 x 15 in. Reel Weight 48 lbs Six active 3-D sensors record millions of data points. About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i PRODUCT FEATURES • Completes a manhole scan in under 60 seconds • Fully automated system with manual operation option • Deploys from inspection vehicle, pick up, ATV, or tripod (for limited access) • Six high-resolution cameras capture panoramic imagery of every surface • Six active 3-D sensors record millions of spatial data points for precise measurements • Monitor scan with tablet, laptop or smartphone • Automatically transmits scan data where it can be reviewed at the office • System includes scanning unit, cable reel, launching boom, and wireless control unit :: Sewer, stormwater, or custom configurations. :: Single conductor technology with superior functionality, great video quality, and power. :: Extreme-duty cable reel with automatic cable level wind with heavy-duty, self- aligning sealed bearings. :: Power, safety lighting, air conditioning, and more. :: Smart workspaces, countertops, tool boxes, and even onboard bathrooms are available. KEY FEATURES LEARN MORE FAST. See video at Subsite.com For over 30 years, we have been designing and building high performance, durable and easy-to-operate CCTV pipeline inspection systems for North America’s leading municipalities and contractors. Our pipeline inspection vehicles are truly a cut above with their ergonomic layouts and superior hand-crafted cabinetry that actually fits the equipment! Choose a turnkey, ready-to-survey system or specify your own productivity machine. VANS, HIGH CUBES & TRAILERSINSPECTIONVEHICLES © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company WHY CHOOSE US PROVEN. Over 30 years building high-performance pipeline inspection systems. SINGLE CONDUCTOR TECHNOLOGY. Delivers multi- function flexibility, great video quality, and power through a nearly indestructible steel-wrapped cable with an industry-leading, 5-year warranty. DURABILITY. Our equipment is manufactured with CNC precision. It’s built to last and is forward- and backward-compatible. SERVICE. Tech support is a phone call away. If service is needed, we’ll get you back up and running fast. LOW COST OF OWNERSHIP. Compare our affordable systems and fairly priced, fast service with any competitor. VEHICLE SPECIFICATIONS AND PLANS About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i Subsite offers the following build-out options. (Gas or diesel available on most models.) Please contact us to review layout plans. • High Cube • Sprinter Van • Cargo Van • Step Van • Transit Van • Trailers, ATVs & More Subsite’s ergonomic workstations maximize productivity. Subsite has quality solutions for every requirement and budget. :: Inspect mainlines from 6 to 24 in. and lateral lines from 4 to 8 in. in diameter. :: 40:1 zoom, pan and rotate mainline camera with auto iris and autofocus. :: Color rear-view camera. :: Tilt connector for easy deployment. :: High-resolution RodStar lateral camera. :: Capable of mainline inspections up to 500 feet in length with lateral inspections of up to 200 feet. :: Dual video monitor view format. :: View mainline and lateral simultaneously. :: Six-wheel drive tractor features three forward speeds, reverse and freewheel. KEY FEATURES LEARN MORE FAST. See video at Subsite.com This state-of-the-art system is the only fully integrated Single Conductor Technology lateral launch system in the industry and performs mainline and lateral pipeline inspections simultaneously. This second generation system utilizes picture in picture or dual video monitors and can inspect mainlines up to 500 feet in length and laterals of up to 200 feet. LATERAL &MAINLINEINSPECTION SYSTEM © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company WHY CHOOSE US PROVEN. Over 30 years building high-performance pipeline inspection systems. SINGLE CONDUCTOR TECHNOLOGY. Delivers multi- function flexibility, great video quality, and power through a nearly indestructible steel-wrapped cable with an industry-leading, 5-year warranty. DURABILITY. Our equipment is manufactured with CNC precision. It’s built to last and is forward- and backward-compatible. SERVICE. Tech support is a phone call away. If service is needed, we’ll get you back up and running fast. LOW COST OF OWNERSHIP. Compare our affordable systems and fairly priced, fast service with any competitor. LATERAL & MAINLINE INSPECTION SYSTEM SPECIFICATIONS TRACTOR Weight 35 lbs with wheels and camera Length 32 in. without bridle Height 4.5 in. with stock tires Motor 90 watt ironless rotor DC motor (x2) Drive Internal gear drive to six wheels with forward, reverse, and freewheel Max Distance Up to 500 ft (varies with cable and line conditions) LAUNCHER Gear motor to six pinch roller drive with launch positioner MAIN CAMERA High-resolution 40:1 zoom 1/4 type CCD 1.5 Lux Auto iris and shutter 54 high-intensity white LEDs, pan and tilt with home REAR VIEW CAMERA Color manual focus with two high-output LEDs LATERAL CAMERA RodStar high-resolution, 640 x 480, autofocus 2 in. in diameter, 6 in. long Integrated 512 Hz and 8.192 kHz locating sondes Subsite’s powerful and nearly indestructible coaxial cable. Contact us today to arrange for your free field demonstration of this product or any of our video pipeline inspection technology solutions. 800-767-1974 WANT A FIELD DEMO? See this product in action firsthand. About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i MAINLINE :: High-resolution video with total zoom of 40:1 (10X optical and 4X digital). :: Integrated pan/tilt head with built-in ultra bright LEDs. :: Remote controlled with full camera head swing/rotation. :: Steerable transporter — can turn on its own axis. :: Most powerful transporter of its size with dual 90 watt motors. :: Inspects sanitary and stormwater pipes from 6 to 30 inches in diameter. :: Integrated rear view color camera. :: Capable of distances of 2,000 feet in a single run. :: Numerous options to extend inspection capabilities in a wide array of environments. :: Single conductor technology for more functionality and durability. KEY FEATURES INSPECTION SYSTEM LEARN MORE FAST. See video at Subsite.com Subsite’s contractor-grade mainline inspection system is designed to easily capture high-quality video for accurate pipeline condition assessments. The high-resolution camera includes 40:1 zoom, pan and tilt, and fully adjustable high- intensity LED light arrays that produce more lumens than standard LEDs. Programmable limits for pan and rotate settings increase operator efficiency. Subsite’s steerable six- wheel-drive mainline transporter features twin 90 watt Rare Earth permanent magnet motors that allow for 2,000-foot inspection runs. © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company WHY CHOOSE US PROVEN. Over 30 years building high-performance pipeline inspection systems. SINGLE CONDUCTOR TECHNOLOGY. Delivers multi- function flexibility, great video quality, and power through a nearly indestructible steel-wrapped cable with an industry-leading, 5-year warranty. DURABILITY. Our equipment is manufactured with CNC precision. It’s built to last and is forward- and backward-compatible. SERVICE. Tech support is a phone call away. If service is needed, we’ll get you back up and running fast. LOW COST OF OWNERSHIP. Compare our affordable systems and fairly priced, fast service with any competitor. MAINLINE INSPECTION SYSTEM SPECIFICATIONS CAMERA Diameter 2.6 in. Length 12.5 in. Weight 10 lbs Field of view 70° diagonal Power 70-120 volts DC from controller Lighting 2 high-intensity white LED arrays (400 lumens each) with 10-year life cycle Housing Anodized aircraft aluminum housing. Waterproof per IPX7 Lens f=4.2mm (f1.8 to f2.9) focus CCD sensor 1/4 type EX, total of 380K pixels Image resolution 470 NTSC / 460 PAL TV lines horizontal TRANSPORTER Weight 25 lbs with wheels (35 lbs with camera) Length 14 or 19 in. without bridle Height 4.5 in. with stock tires Pipe sizes 6 - 30 in. in diameter Pipe length 2,000 feet Motor 90 W ironless rotor DC motor (x2) Drive Three forward speeds, reverse and freewheel Speed 80 fpm Environmental Meets IPX7 Subsite’s powerful and nearly indestructible coaxial cable. Contact us today to arrange for your free field demonstration of this product or any of our video pipeline inspection technology solutions. 800-767-1974 WANT A FIELD DEMO? See this product in action firsthand. About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i :: NTSC high-resolution flat panel monitor :: On-screen digital footage display :: Automated power adjustment :: MPEG video recording capability :: 1000 foot cable capacity :: Designed for use in restricted access areas :: Vehicle mounting and controller configuration options* :: Handheld wireless tractor/camera control available * Contact a factory representative for details. The Private Eye 2 is compatible with all our mainline cameras and tractors. When combined with our compact Portable Reel (CPR) loaded with single conductor cable, it is capable of inspecting 4 to 200-inch diameter pipelines up to 1,000 feet in length. The PE2 command center is enclosed in a Pelican® waterproof and crush-proof case that measures 18.43 x 14.43 x 7.62 inches and weighs just 30 pounds, giving the user great portability without sacrificing field durability. KEY FEATURES PRIVATE EYE 2INSPECTION SYSTEM LEARN MORE FAST. See video at Subsite.com This system is the perfect solution for easements, offroad manholes or any hard-to-get-to location. It is also well suited for smaller municipalities or contractors desiring the power and capabilities of a full mainline inspection system in a highly affordable, all-inclusive mobile package. Pictured with TrakSTAR II Camera and TranSTAR II Tractor © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company WHY CHOOSE US PROVEN. Over 30 years building high-performance pipeline inspection systems. SINGLE CONDUCTOR TECHNOLOGY. Delivers multi- function flexibility, great video quality, and power through a nearly indestructible steel-wrapped cable with an industry-leading, 5-year warranty. DURABILITY. Our equipment is manufactured with CNC precision. It’s built to last and is forward- and backward-compatible. SERVICE. Tech support is a phone call away. If service is needed, we’ll get you back up and running fast. LOW COST OF OWNERSHIP. Compare our affordable systems and fairly priced, fast service with any competitor. PRIVATE EYE 2 INSPECTION SYSTEM SPECIFICATIONS DIMENSIONS Weight 230 lbs with 1,000 feet of single conductor cable and controller Length 26 in. Width 24.5 in. with tires Height 36.5 in. (42.5 in. with handles extended) POWER 120 VAC 60 Hz * operational with 2KW (minimum) inverter-style generator HOUSING REEL Constructed of heavy-duty aircraft milspec 6061 aluminum 120 VAC 60 Hz operational with 2KW (minimum) inverter-style generator CONTROLLER Rugged dustproof and water resistant removeable Pelican® enclosure COMPATIBILITY All Subsite mainline sewer equipment About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i Compact portable reel used in Private Eye 2 Subsite’s powerful and nearly indestructible coaxial cable. :: Supports all Subsite mainline cameras :: Remote controlled camera lift centers the camera in up to 60-inch pipes :: For pipelines 24 inches and larger :: Dual 26W (2600 lumens) adjustable LED light array :: Four-wheel drive with high-efficiency gear train :: Speeds up to 70 feet per minute :: Large 11-inch tires :: Freewheeling retrieval KEY FEATURES STORM DRAINTRACTORINSPECTION SYSTEM LEARN MORE FAST. See video at Subsite.com This steerable four-wheel drive transporter is the perfect solution for inspecting storm drains, sewer, and water pipes 24 inches and larger. The powerful tractor can achieve speeds up to 70 feet per minute and supports up to 3,000 feet of Single Conductor cable. Its remote-controlled, motorized camera lift enables the camera to be centered in pipelines up to 60 inches in diameter. The Steerable Storm Drain Tractor is compatible with all Subsite’s mainline cameras. Pictured with TrakSTAR Camera © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company WHY CHOOSE US PROVEN. Over 30 years building high-performance pipeline inspection systems. SINGLE CONDUCTOR TECHNOLOGY. Delivers multi- function flexibility, great video quality, and power through a nearly indestructible steel-wrapped cable with an industry-leading, 5-year warranty. DURABILITY. Our equipment is manufactured with CNC precision. It’s built to last and is forward- and backward-compatible. SERVICE. Tech support is a phone call away. If service is needed, we’ll get you back up and running fast. LOW COST OF OWNERSHIP. Compare our affordable systems and fairly priced, fast service with any competitor. STORM DRAIN TRACTOR INSPECTION SYSTEM SPECIFICATIONS DIMENSIONS Weight 100 lbs Length 36 in. Width 15 in. Height 15.5 in. PERFORMANCE Pulling Force 70 lbs Motor Three speeds forward, three speeds reverse, freewheel, stop. Permanent magnet 90 VDC high torque Drive/speed Four wheel drive with capability of 80-85 feet per minute Lighting Dual 26W (2600 lumens) adjustable FEATURES Minimum access manhole 21 in. diameter Minimum turning radius 36 in. (3 feet) Optional Color back-up camera / 13 in. tires About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i Pontoon & Sonar Solutions Subsite’s pontoon assembly is perfect for large line applications with uninterruptable water flow. It can be used with any of Subsite’s mainline inspection cameras and also pairs well with our Sonar Systems. The unit collapses easily for manhole entry and extraction and is capable of handling heavy loads. The Subsite Sonar Profiling System includes an underwater scanning transducer, which may be mounted on a skid or flotation device, a sonar processor unit, and the Subsite Single Conductor interface components. MORE INFORMATION :: Mounts on trucks, ATVs, trailers :: Mainline system with 1,500 feet of cable :: Rack mount or laptop data collection :: Onboard generator :: Extreme-duty cable reel with automatic cable level wind with heavy- duty, self-aligning sealed bearings :: Front access, 9-gallon pressurized wash-down system :: MPEG video recording capability KEY FEATURES THE CUBEMOBILE PIPELINE INSPECTION SYSTEM LEARN MORE FAST. See video at Subsite.com The Cube includes nearly everything our vans, highcubes, and other mobile systems offer in a portable, self-contained CCTV inspection work station. Load it on a trailer, set it in a truck bed or on the back of an ATV. It’s ideal for accessing tight spaces and easements with our complete line of durable inspection technologies. © 2018 The Charles Machine Works, Inc.A Charles Machine Works Company WHY CHOOSE US PROVEN. Over 30 years building high-performance pipeline inspection systems. SINGLE CONDUCTOR TECHNOLOGY. Delivers multi- function flexibility, great video quality, and power through a nearly indestructible steel-wrapped cable with an industry-leading, 5-year warranty. DURABILITY. Our equipment is manufactured with CNC precision. It’s built to last and is forward- and backward-compatible. SERVICE. Tech support is a phone call away. If service is needed, we’ll get you back up and running fast. LOW COST OF OWNERSHIP. Compare our affordable systems and fairly priced, fast service with any competitor. THE CUBE MOBILE PIPELINE INSPECTION SYSTEM SPECIFICATIONS DIMENSIONS Weight Approximately 850 lbs (varies with amount of cable) Width 44 in. Depth 42 in. Height 45 in. HOUSING Aluminum powder coated, glare-resistant Water and wind-resistant (drip edges & foam door seals) Fan-forced cooling of electrical equipment (filtered air capable) Non-pneumatic door lifts for low maintenance and long-term use POWER Honda air-cooled, 2.0 KW, portable gasoline generator with built-in battery and fuel tank About Subsite® Subsite provides electronic technology to support the installation, maintenance, inspection, and rehabilitation of underground pipe and cable. Our comprehensive suite of products includes utility locators, Horizontal Directional Drilling (HDD) guidance equipment, equipment machine controls, and closed-circuit television remote inspection and monitoring cameras and accessories. i EQUIPMENT • Mainline Controller, Single Conductor, ETL Listed • Auxiliary Handheld Controller with All Zoom Camera and Tractor Functions • Compatible with All Major Data Collection Software • CPU Laptop or Rack Mount • Monitor, 19-Inch Flat Panel LCD/TFT • Compact Portable Reel with Up to 1,500 Feet of Cable ORDINANCE NO. ___ _ AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE A CONTRACT WITH PATTERSON EQUIPMENT COMPANY, LLC, WHICH IS THE AUTHORIZED DISTRIBUTOR FOR SUBSITE, LLC, THROUGH THE BUY BOARD COOPERATIVE PURCHASING NETWORK CONTRACT # 593-19, FOR PARTS AND LABOR COST, MAINTENANCE AND SPARE COMPONENTS FOR THE CCTV VIDEO INSPECTION UNITS FOR THE WATER UTILITIES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7276 -AWARDED TO PATTERSON EQUIPMENT COMPANY, LLC, IN THE THREE (3) YEAR NOT-TO-EXCEED AMOUNT OF $150,000). WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing Network has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Buy Board Cooperative Purchasing Network programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items shown in the "File Number" referenced herei n and on file in office of the Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: FILE NUMBER 7276 VENDOR Patterson Equipment Company, LLC AMOUNT $150,000 SECTION 2. By the acceptance and approval of the items set forth in the referenced file number, the City accepts the offer of the persons submitting the bids to the Buy Board Cooperative Purchasing Network for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities, and for the specified sums contained in the bid documents and related documents filed with the Buy Board Cooperative Purchasing Network and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the referenced file number wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Buy Board Cooperative Purchasing Network, the City Manager, or his designated representative, is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Buy Board Cooperative Purchasing Network, and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City ofDenton, or his designee. SECTION 5. By the acceptance and approval of the items set forth in the referenced file number, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by the ordinance was passed and approved by the following vote L-__]: Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1 : Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the ___ day of _________ __;> 2020. CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: ------------- APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance COOP Subsite CCTV Video Equipment 7276 Not Applicable Jane Rogers File 7276 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND PATTERSON EQUIPMENT COMPANY, LLC (File # 7276) THIS CONTRACT is made and entered into this date _______________________, by and between Patterson Equipment Company, LLC, a Texas Limited Liability Company, whose address is14481 Day Road, Suite 400, Roanoke, Texas 76262, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products in accordance with the Supplier’s quote, a copy of which is attached hereto and incorporated herein for all purposes as Exhibit “C”. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) Buyboard Cooperative Purchasing Contract #593-19 with Subsite, LLC in which Patterson Equipment Company, LLC is an authorized distributor for Subsite CCTV Video Equipment and Repair (Exhibit “B” on file at the office of the Purchasing Agent); (c) Patterson Equipment Company, LLC, quote (Exhibit “C”); (d) Certificate of Interested Parties Electronic Filing (Exhibit “D”); (e) Insurance Requirements (Exhibit “E”); (f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F") These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments File 7276 under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. SUPPLIER BY: ______________________________ AUTHORIZED SIGNATURE Printed Name:_____________________ Title:____________________________ __________________________________ PHONE NUMBER _________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER CITY OF DENTON, TEXAS BY: _____________________________ TODD HILEMAN CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT President jeff@pattersonequipment.net Jeff Patterson 281-770-6714 2020-573904 General Manager Kenneth Banks Utilities File 7276 Exhibit A Special Terms and Conditions 1. Contract Term The contract term will be three (3) years, effective from date of award or notice to proceed as determined by the City of Denton Purchasing Department. BuyBoard Contract #593-19 expires September 30, 2022. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. At the sole option of the City of Denton, the contract may be further extended as needed, not to exceed a total of six (6) months. 2. Total Contract Amount The contract total shall not exceed $150,000. Pricing shall be per Exhibit C attached. File 7276 Exhibit C P.O. BOX 130367 THE WOODLANDS, TX 77393 WWW.PATTERSONEQUIPMENT.NET TO: CITY OF DENTON December 10, 2019 RE: SUBSITE ELECTRONICS CCTV INSPECTION PRODUCTS To Whom It May Concern: Patterson Equipment Company in Fort Worth, Texas will offer a 5% discount to the City of Denton on all Subsite Products. Our Labor Rate to Repair all Components is $ 135.00 HR We are the only authorized dealer for Subsite Electronics in Texas. We appreciate the opportunity of working with you for all your CCTV Inspection Equipment Needs. Please feel free to contact me with any questions. Sincerely, Jeff Patterson Jeff Patterson President Patterson Equipment Company 281-770-6714 jeff@pattersonequipment.net File 7276 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. File 7276 Exhibit E INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS Upon contract execution, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A or better. • Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Liability policies shall be endorsed to provide the following: ▪ Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. ▪ That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. ▪ Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. • Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. • Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the File 7276 contract term which give rise to claims made after expiration of the contract shall be covered. • Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. • Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: • Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. • Coverage B shall include personal injury. • Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: • Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. • Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction File 7276 with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: • any auto, or • all owned hired and non-owned autos. [ ] Workers’ Compensation Insurance Contractor shall purchase and maintain Workers’ Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Workers’ Compensation Commission (TWCC). [ ] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an “occurrence" basis and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least $500,000.00 combined bodily injury and property damage per occurrence with a $1,000,000.00 aggregate. [ ] Fire Damage Legal Liability Insurance Coverage is required if Broad form General Liability is not provided or is unavailable to the contractor or if a contractor leases or rents a portion of a City building. Limits of not less than each occurrence are required. [ ] Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000.00 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. [ ] Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Environmental Liability Insurance Environmental liability insurance for $1,000,000 to cover all hazards contemplated by this contract. File 7276 [ ] Riggers Insurance The Contractor shall provide coverage for Rigger’s Liability. Said coverage may be provided by a Rigger’s Liability endorsement on the existing CGL coverage; through and Installation Floater covering rigging contractors; or through ISO form IH 00 91 12 11, Rigger’s Liability Coverage form. Said coverage shall mirror the limits provided by the CGL coverage [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a “blanket” basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than $ each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. File 7276 ATTACHMENT 1 [ ] Workers’ Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: 1. a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2. no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. File 7276 F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 1. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2. provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3. provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4. obtain from each other person with whom it contracts, and provide to the contractor: a. a certificate of coverage, prior to the other person beginning work on the project; and b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 5. retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 6. notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7. Contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate File 7276 insurance carrier or, in the case of a self-insured, with the commission's Division of Self- Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date F Patterson Equipment Company, LLC X X X 1/10/2020 X NONE City of Denton Certificate Of Completion Envelope Id: E38F8360595D4303A386A5E3CB4300F2 Status: Sent Subject: Please DocuSign: City Council Contract 7276 Subsite CCTV Video Equipment and Repair - Patterson Source Envelope: Document Pages: 14 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Monisa Rogers AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Monisa.Rogers@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/6/2020 1:46:33 PM Holder: Monisa Rogers Monisa.Rogers@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp M. Jane Rogers monisa.rogers@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/6/2020 1:49:34 PM Viewed: 1/6/2020 1:49:56 PM Signed: 1/6/2020 1:51:51 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/6/2020 1:51:54 PM Viewed: 1/6/2020 2:36:21 PM Signed: 1/6/2020 2:55:18 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/6/2020 2:55:23 PM Viewed: 1/10/2020 10:28:17 AM Signed: 1/10/2020 10:30:52 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jeff Patterson jeff@pattersonequipment.net President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 104.63.236.55 Sent: 1/10/2020 10:30:55 AM Viewed: 1/10/2020 12:47:56 PM Signed: 1/10/2020 1:02:18 PM Electronic Record and Signature Disclosure: Accepted: 1/10/2020 12:47:56 PM ID: db5646b9-650c-49c6-947f-d8f3df467320 Signer Events Signature Timestamp Kenneth Banks kenneth.banks@cityofdenton.com General Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/10/2020 1:02:21 PM Viewed: 1/10/2020 1:15:18 PM Signed: 1/10/2020 1:32:04 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/10/2020 1:32:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/6/2020 1:51:54 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/10/2020 1:32:08 PM Electronic Record and Signature Disclosure: Carbon Copy Events Status Timestamp Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign David Brown david.brown@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/10/2019 2:54:36 PM ID: 20238ddf-ccd6-4d52-988f-8c9f3436055e Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/10/2020 1:32:08 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Jeff Patterson, Todd Hileman, David Brown How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-239,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager,or his designee,to execute a contract with ITW,dba E.H.Wachs,through the Buy Board Cooperative Purchasing Network Contract #597-19,for the acquisition of two (2)Water Valve Maintenance Skids for the Water Distribution Department;providing for the expenditure of funds therefor;and providing an effective date (File 7242 -awarded to ITW,dba E.H.Wachs,in the amount of $161,879.66).The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with ITW, dba E.H. Wachs, through the Buy Board Cooperative Purchasing Network Contract # 597-19, for the acquisition of two (2) Water Valve Maintenance Skids for the Water Distribution Department; providing for the expenditure of funds therefor; and providing an effective date (File 7242 - awarded to ITW, dba E.H. Wachs, in the amount of $161,879.66). The Public Utilities Board recommends approval (7 - 0). INFORMATION /BACKGROUND This request is for the purchase of two (2) new Water Valve Maintenance Skids with associated tools and accessories. The new skids will be mounted on City supplied truck chassis for the Water Distribution Department and were approved as part of the FY18/19 & FY19/20 department budgets. One (1) maintenance skid is a fleet replacement and the second skid is a fleet addition. The Water Distribution Department utilizes the water valve maintenance units to expose, clean, exercise and repair water valves and hydrants. The department is responsible for maintaining approximately 13,740 water valves and hydrants, with the goal of performing maintenance to each on an annual basis. Exercising valves without the proper equipment can cause breakage and necessitate expensive replacement procedures. The Wachs LX VMS model is designed specifically for efficient and effective valve and hydrant maintenance in an all-in-one unit, which includes GPS and a valve nut repair kit, allowing for valve and stem repair without excavation. These specialty tools are not available on other manufacturers' models. The current truck and water valve maintenance unit meets applicable replacement criteria and will be auctioned after replacement. Fleet Services is recommending the purchase of the two (2) water valve maintenance skids through ITW, dba E.H. Wachs, through BuyBoard Contract #597-19 in the amount of $161,879.66. Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative Purchasing Network (Ordinance 2005-034). City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award a contract with ITW, dba E.H. Wachs, for the acquisition of two (2) Water Valve Maintenance Skids for the Water Distribution Department, in the total amount not to exceed $161,879.66. PRINCIPAL PLACE OF BUSINESS ITW, dba E.H. Wachs Lincolnshire, IL ESTIMATED SCHEDULE OF PROJECT Delivery of the new water valve maintenance skids will occur within 60 days after receipt of order. FISCAL INFORMATION These items will be funded from Water Distribution Department account 635111635.1355 and 635120635.1355. Requisition #145228 has been entered in the Purchasing software system in the amount of $161,879.66. The budgeted amount for this item is $161,879.66. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Quote Exhibit 3: Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Terry Kader, 940-349-8729. Legal point of contact: Mack Reinwand at 940-349-8333. Water Utility Products 600 Knightsbridge Pkwy | Lincolnshire IL 60069 T +1 847 537 8800 | F +1 847 520 1147 ehwachs.com Page 1 of 2 See BelowEstimated Delivery: Valid Through:3/1/2020 FOB Origin Net 30 JB124192 12/30/2019 Shipping Terms: Payment Terms: Quotation Number: Date: Fleet Superintendent City of Denton 901 A Texas Street Denton, TX 76201 Terry KaderTO: Quotation BuyBoard#597-19Reference: E.H. Wachs is pleased to offer the following quotation. U/MQtyDescriptionItem Number Disc% Unit Price (USD) Line Total (USD) 122,878.74 62,375.00EA 2Standard LX (Gas) – VMS (RH): Single turner valve maintenance skid; includes Wachs 750 Ft/lb (1020 Nm) Extended Reach Valve operator, telescoping valve key and Wachs ruggedized HC-100 with GPS controller/datalogger. A 27 HP (20 kW) gasoline powered Kohler overhead cam air cooled engine provides ample power for all contained functions, including an auxiliary HTMA Class II circuit; 10 gallon (38 L) reservoir, fan cooled heat exchanger, continuous duty rated for 8 GPM (30.3 LPM) @ 1,800 PSI (125 bar). A positive displacement blower provides 500 CFM (14.2 cmm)-11" (280mm) Hg vacuum, with spoils containment provided by a 250 (950 L) gallon tank with power hydraulic dump (rear discharge) and latching rear door. Also driven from the common power train is a 2.5 gpm (9.5 LPM) @ 3000 PSI (210 bar) pressure washer system with 3 gallon (11.4 L) anti-freeze tank and 95 gallon (360 L) water tank. Includes 2-1/2" (63.5mm), 1-1/4" (31.75mm) & 7/8” (22mm) suction wands and one each short and long wash-down guns. The LX package bundles the service light bar with arrow board, 50' (15 M) auxiliary hydraulic hose reel for operation of hydraulic power tools & Bluetooth tethering module (installed in ERV-750) for wireless communication between the exerciser and Controller/Data Logger. Available Options: TM-7 HD (up to 2,500 Ft/lb [3,390 Nm] of torque) with Hybrid control valve operator (17-405-00), Job Box if not outfitting with TM-7 (77-409-00), Hot Water Heater (77-414-02) or already GPS enabled, however adding Trimble R2 GNSS receiver (79-412-02) provides survey grade centimeter accuracy. 77-000-55 1 1.5% 17,237.50 8,750.00EA 2Trimble R2 GNSS GPS Receiver provides up to Centimeter” accuracy, benefit from the support of multiple satellite constellations and select from a range of correction sources (from SBAS and VRS networks to Trimble RTX correction services delivered by satellite and Internet) for accurate data at almost any location. This unit is a stand alone GPS receiver which includes the NEMA output option (required when utilizing Vitals or other third party software) that pairs via Bluetooth wireless communication to the HC-100, Recon or other supported data collector. Also included are Ram Mount interfaces for the TM-7 & ERV-750 valve machines. Restocking Note: This is a non-stocked item becuase of the speed at which this technology changes, so restocking fees are applied if returned. Non-Stock item, expect longer delivery 79-412-02 2 1.5% 15,750.14 7,995.00EA 2Valve Nut Rx Kit - Includes 7' Nut Extracting Tool and 7' Installation Tool, Toolbox, (10) Stainless Steel Emergency Nuts, (1) each sizes 1-10 with Template. (1) Professional Battery Operated Drill to operate drill and tap kit included, (1) Set of extracting sockets, (1) Set of Deep Well 6 Piece Sockets with sleeves, (1) Chaser Kit - 3/4", 5/8", 1/2", 9/16", 3lb. Sledge Hammer with Soft Sledge, Allen Wrench Set, Grease Tube, (1) Each 1/4" and 11/32" Drill Bits. Kit also to includes 6" File, Flashlight, Adjustable Magnet, Roll of Fixing Tape and all necessary hardware to reinstall operating nuts. 08-000-15 3 1.5% Water Utility Products 600 Knightsbridge Pkwy | Lincolnshire IL 60069 T +1 847 537 8800 | F +1 847 520 1147 ehwachs.com Page 2 of 2 JB124192 12/30/2019 Quotation Number: Date:Terry KaderTO: Quotation BuyBoard#597-19Reference: U/MQtyDescriptionItem Number Disc% Unit Price (USD) Line Total (USD) 1,763.14 895.00EA 2Stainless 2" AWWA Nut Set - Standard with Flange - Includes (10) Operating Nuts - (1) Each 1-10 Standard with Plastic Gauge Plate to size operating nuts. Items installed on Lower Gauge Plate in Specialized Tool Box. 08-403-00 4 1.5% 2,945.14 1,495.00EA 2Extension Kit for Valve Nut Rx to convert a 7' kit to 11' capability, includes all necessary components to convert kit. 08-404-00 5 1.5% -495.00-495.00EA 1Valve Nut Replacement Demonstration Including New Stainless Steel Operator Nut. Service includes, but not limited to valve box cleanout with vacuum and presurized water. The removal of existing damaged nut and retaining hardware; then the reconditioning of existing valve stem and replacement with a new stainless steel valve nut with new retaining hardware. Up to (1) demonstration cost may be applied toward the purchase of a complete system. 08-415-00 6 Subtotal 160,079.66 1,800.00Motor Freight $161,879.66Total (USD) Thank you for the opportunity to quote your application needs. If you have any questions or if I may be of any further assistance to you please do not hesitate to notify me. (SALES TAX!!!!) We collect sales tax in all but the following states: AK, DE, MT, OR and NH. If you are tax exempt please supply your identification number and certificate with your order. If your exempt number is not on file, tax will be added to your order. Jeffrey Brehm Outside Sales Rep Utility Div. 512-348-0171 jbrehm@ehwachs.com Sales of E.H. Wachs products and services are expressly limited to and made conditional on acceptance of its current Terms and Conditions of Sale , found at www.ehwachs.com (“Terms”). Any additional or different terms are hereby rejected. Commencement of work by E.H. Wachs or acceptance of delivery of products by you constitutes your acceptance of the Terms. ORDINANCE NO. ----- AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE A CONTRACT WITH ITW, DBA E.H. WACHS, THROUGH THE BUY BOARD COOPERATIVE PURCHASING NETWORK CONTRACT # 597-19, FOR THE ACQUISITION OF TWO (2) WATER VALVE MAINTENANCE SKIDS FOR THE WATER DISTRIBUTION DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7242 -AWARDED TO ITW, DBAE.H. WACHS, IN THE AMOUNT OF $161,879.66). WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing Network has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Buy Board Cooperative Purchasing Network programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items shown in the "File Number" referenced herein and on file in office of the Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: FILE NUMBER 7242 VENDOR AMOUNT ITW, dba E .H. Wachs $161,879.66 SECTION 2. By the acceptance and approval of the items set forth in the referenced file number, the City accepts the offer of the persons submitting the bids to the Buy Board Cooperative Purchasing Network for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the Buy Board Cooperative Purchasing Network and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the referenced file number wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Buy Board Cooperative Purchasing Network, the City Manager, or his designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Buy Board Cooperative Purchasing Network, and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City ofDenton, or his designee. SECTION 5. By the acceptance and approval of the items set forth in the referenced file number, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by the ordinance was passed and approved by the following vote L_-__]: Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1 : Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the ___ day of __________ , 2020. CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: -------------- APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _A---=-----1 -r-=---'-z.:.:..==..'~- City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-241,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager,or his designee,to execute a contract with Daktronics,Inc.,through the Buy Board Cooperative Purchasing Network Contract #592-19,for the replacement of outdated scoreboards at City of Denton outdoor athletic facilities;providing for the expenditure of funds therefor;and providing an effective date (File 7275 - awarded to Daktronics, Inc., in the amount of $133,726). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager, or his designee, to execute a contract with Daktronics, Inc., through the Buy Board Cooperative Purchasing Network Contract # 592-19, for the replacement of outdated scoreboards at City of Denton outdoor athletic facilities; providing for the expenditure of funds therefor; and providing an effective date (File 7275 – awarded to Daktronics, Inc., in the amount of $133,726). INFORMATION /BACKGROUND The Parks and Recreation Department is seeking the replacement of scoreboards due to age, current condition, and unreliability of existing units. Quotes were requested from four (4) scoreboard vendors listed on the Texas Buy Board 592-19 for the following outdoor athletic facilities: Park Quantity Field Type North Lakes Park 6 Softball North Lakes Park 3 Football Evers Park 8 Baseball Mack Park 3 Baseball Denia Park 4 Softball Issues with existing equipment: • Inconsistent operation – issues with current equipment are due to product age and continuous exposure to outdoor elements. Problems include sporadic operations of each scoreboard ranging from failing digits to complete scoreboard failure during use. • Poor manufacturing processes – current units consist of LED panels that possess digital circuitry that is exposed to outdoor elements and are in series meaning that if any single digit fails, all digits after it in the series are inoperable. • Controller quality – current controllers are constructed of plastic and communicate via external antennas, due to this issue controllers are easily damaged and are the main cause of scoreboard failure throughout the City of Denton athletic complexes. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com To ensure a consistent experience for customers Park Maintenance entered the bidding process with the previously mentioned issues in mind. Vendors were required to bid equipment that shared the same components allowing maintenance staff to consolidate parts and facilitate repairs in a timelier manner. Vendors were required to quote equipment that would not require the use of a dedicated controller, instead, users would use their own device such as a smartphone or tablet to control scoreboards. Vendors were also required to quote each scoreboard with a 5-year warranty and must provide a technician at each location during the initial startup to ensure proper operation. Daktronics was the only vendor to supply a quote with all the requirements. Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative Purchasing Network (Ordinance 2005-034). RECOMMENDATION Award a contract with Daktronics, Inc., for the replacement of outdated scoreboards at City of Denton outdoor athletic facilities, in a not-to-exceed amount of $133,726. PRINCIPAL PLACE OF BUSINESS Daktronics, Inc. Brookings, SD FISCAL INFORMATION These items will be funded from Parks Capital Maintenance account 400287469. Requisition #145420 has been entered into the Purchasing software system in the amount of $133,726. The budgeted amount for this item is $133,726. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Quote Exhibit 3: Ordinance Respectfully submitted: Lori Hewell, 349-7100 Purchasing Manager For information concerning this acquisition, contact: Drew Huffman, 940-349-7464. Legal point of contact: Mack Reinwand at 940-349-8333. DAKTRONICS.COM 201 Daktronics Drive PO Box 5128 Brookings, South Dakota 57006-5128 T 800-325-8766 605-692-0200 F 605-697-4700 Daktronics Cost Proposal Prepared For: City of Denton Multiple Athletic Fields - Parks Scoreboards Contact: Craig Arrington Total Price for All Scoreboards and Proposed Equipment: $133,726.00 *Price Includes All Equipment outlined in Daktronics Quote 689804-1-3 EXHIBIT 2 14/Nov/2019 Quote valid for: 120 days Terms: 30% with the order, 60% Payment before shipment, 10% Net 30 days from shipment Subject to Credit Review FCA: DESTINATION Delivery: Call for Production Time CITY OF DENTON Craig Arrington 901 Texas St Ste B Denton, TX USA 76209 Phone: Fax: Email: craig.arrington@cityofdenton.com Reference: Baseball - Buyboard Contract #592-19 Item Model Description Qty Price 1 MS-918-W-PV-F PanaView® Multi-Sport Scoreboard; Scoreboard Color: Black (8800); Caption Color: White (7725-10) 21 $129,746.00 Cabinet Dimensions: Digit Type: Digit Color: Max Power: Weight: 5' 0" H X 14' 0" W X 0' 8" D (Approx. Dimensions) PANAVIEW WHITE 260 watts/display Unpackaged 220 lbs per display; Packaged 580 lbs per display Stripe; 0A-1091-0183 Perimeter Border Stripe for MS-918 Scoreboards; Color: White (7725-10) 21 All Sport® MX-1 Mobile Scoring Kit with Outdoor Enclosure All Sport® MX-1 Mobile Scoring Kit with Gen VI Radio Transmitter. Includes Outdoor Enclosure 21 Radio Receiver Frequency of 2.4 GHz 21 Angle Clamp Mounting Method (A) For 2 Tubes 21 FB-824-W-PV-F PanaView® Football Scoreboard; Scoreboard Color: Black (8800); Caption Color: White (7725-10) 3 Cabinet Dimensions: Digit Type: Digit Color: Max Power: Weight: 4' 0" H X 14' 0" W X 0' 8" D (Approx. Dimensions) PANAVIEW WHITE 295 watts/display Unpackaged 200 lbs per display; Packaged 484 lbs per display Stripe; 0A-1091-0071 Perimeter Border Stripe for FB-824 Scoreboard; Color: White (7725-10) 3 120VAC Trumpet Horn #55 For Outdoor Scoreboards 3 All Sport® MX-1 Mobile Scoring Kit with Outdoor Enclosure All Sport® MX-1 Mobile Scoring Kit with Gen VI Radio Transmitter. Includes Outdoor Enclosure 3 Radio Receiver Frequency of 2.4 GHz 3 I-Beam Mounting Method (A)For 2 I-Beams 3 Comments Spare Parts 1 All Sport® MX-1 Mobile Scoring Kit with Outdoor Enclosure All Sport® MX-1 Mobile Scoring Kit with Gen VI Radio Transmitter. Includes Outdoor Enclosure 1 Quote # 689804-1 Rev 3 Page 1 of 4 Daktronics, Inc. 201 Daktronics Drive Brookings, SD 57006 USA www.daktronics.com DAKTRONICS QUOTE # 689804-1-3 EXHIBIT 2 Radio Receiver Frequency of 2.4 GHz 1 (1) Spare Driver for either MS-918 or FB-824 (1) Spare Driver for either MS-918 or FB-824 1 System Startup Final Commissioning of Equipment 1 2 FREIGHT Shipping to site via two (2) Independent Carrier Trucks (flatbed trailer). Crane or telehandler required for unloading. 1 $3,980.00 Services 3 G5C5-W Five Year Warranty - Parts Coverage - G5G5 1 Total Price Excluding Applicable Tax:$133,726.00 Please reference listed sales literature: DD1628383 for G5C5-W, DD2167261 for FB-824-W-PV-F, DD2167408 for MS-918-W-PV-F, DD3888368 for All Sport® MX-1 Mobile Scoring Kit with Outdoor Enclosure, SL-04370 for Radio Receiver Please reference listed shop drawings: DWG-03899921 for All Sport® MX-1 Mobile Scoring Kit with Outdoor Enclosure Quote # 689804-1 Rev 3 Page 2 of 4 Daktronics, Inc. 201 Daktronics Drive Brookings, SD 57006 USA www.daktronics.com DAKTRONICS QUOTE # 689804-1-3 EXHIBIT 2 The Terms and Conditions which apply to this order available on request. SL-02374 Standard Warranty and Limitation of Seller's Liability (www.daktronics.com/terms_conditions/SL-02374.pdf) SL-02375 Standard Terms and Conditions of Sale (www.daktronics.com/terms_conditions/SL-02375.pdf) SL-07862 Software License Agreement (www.daktronics.com/terms_conditions/SL-07862.pdf) The parties acknowledge and agree that the agreement (the ³Agreement´ is comprised of the terms and conditions contained within this quote and any attachments thereto, along with the documents at the website addresses above. Purchaser hereby agrees to purchase the equipment as defined in the Agreement. Purchaser acknowledges having had the opportunity and means to review the Agreement. The Agreement represents the entire agreement of the parties and supersede any previous understanding or agreement. The Undersigned has actual authority to execute this document and Daktronics is relying on such authority. Purchaser acknowledges and agrees to the above, as evidenced by its attestation below. Terms And Conditions: Leasing Program If your purchase exceeds $25,000, you may qualify for our leasing program allowing you more flexibility to spread out the cost of your Daktronics display over of a period up to five (5) years. Benefits of our leasing program include fixed rate financing, non-appropriation clause, no prepayment penalty, and customizable payment schedules. Plus, at the end of the lease, the equipment is yours to keep with no additional balloon payments. Sample payment options as follows: $50,000 in total equipment cost = $10,700 per year $100,000 in total equipment cost = $21,199 per year $250,000 in total equipment cost = $52,899 per year **Payments based on 5 year/annual payment in advance structure. Leasing is subject to credit approval and agreed upon documentation with Daktronics lending partner. Contact your Daktronics representative for additional options and details. Unless expressly stated otherwise in this Quote # 689804-1 Rev 3 or the attachments, if Daktronics performs installation of the Equipment, the price quoted does not include the following services pertaining to physical installations: digging of footings (including dirt removal), any materials fabrication, installation of steel cages, rebar, or bolt attachments, or pouring and finishing of concrete footings. Those service may be provided for an additional cost beyond the quoted price. Purchaser shall be fully responsible for any and all additional costs plus overhead in the event anything unexpected of any nature whatsoever is found while digging the footings including but are not limited to rock, water, utility lines, pipes or any other unforeseen circumstance. The Purchaser acknowledges and agrees that it is fully responsible for all site conditions. Exclusions: - Electrical Installation - Structure - Power - Engineering Certification - Labor to Pull Signal Cable - Taxes - Front End Equipment - Physical/Mechanical Installation - Foundation - Hoist - Signal Conduit - Applicable Permits - Electrical Switch Gear or Distribution Equipment If applicable please reference Attachment A for Installation Responsibilities. Ad/ID Copy Approval Process Customer shall provide digital artwork for advertising and identification panels, conforming to Mike Howell PHONE: 972-978-8390 FAX: 605-697-4746 EMAIL: Mike.Howell@daktronics.com Brett Robinson PHONE: 605-692-0200 Ext 58096 FAX: EMAIL: Brett.Robinson@daktronics.com Customer Signature Date Print Name Title Installation Responsibilities: Acceptance: Daktronics will create a proof of provided artwork and require approval of that proof three weeks prior to the initial anticipated ship date. Advertising and identification panels not approved in time, will be shipped without copy in Daktronics¶standard finish. Daktronics¶graphic file standards,at the time of order. Quote # 689804-1 Rev 3 Page 3 of 4 Daktronics, Inc. 201 Daktronics Drive Brookings, SD 57006 USA www.daktronics.com DAKTRONICS QUOTE # 689804-1-3 EXHIBIT 2 Purchaser hereby confirms that the equipment is to be delivered to, and may be installed by Purchaser or Daktronics (as indicated elsewhere herein) at the address indicated on page one (1) of the agreement unless otherwise specified below: Ship To: Company Contact Person Address City State Telephone Fax Zip Email Same as Bill to Installation Location (End User): *Company Address *City *State Contact Person Telephone *Required Information *Zip Fax Same as Ship to Email BILL TO (if different from quoted address): Company Contact Person Address City State Telephone Fax Zip Email Purchase Order Information: CITY OF DENTON PO# ____________PO Date ______________ Quote # 689804-1 Rev 3 Page 4 of 4 Daktronics, Inc. 201 Daktronics Drive Brookings, SD 57006 USA www.daktronics.com DAKTRONICS QUOTE # 689804-1-3 EXHIBIT 2 DAKTRONICS QUOTE # 689804-1-3 201 Daktronics Drive Quote # 689804-1 Rev 3 Brookings, SD 57006 USA www.daktronics.com Page 1 of 3 ATTACHMENT A Installation Responsibilities Checklist: Outdoor Responsible Party Description Daktronics Customer ✓ 1. Provide payment and performance Bond. ✓ 2. Secure necessary construction permits. ✓ 3. Removal of existing equipment. ✓ 4. Removal of existing structure (excluding footings). ✓ 5. Disposal of existing equipment. ✓ 6. Disposal of existing structure (excluding footings). ✓ 7. Generate and issue standard product attachment drawings. ✓ 8. Generate and issue standard product electrical and signal drawings. ✓ 9. Provide approval of all engineering drawings, electrical drawings, shop drawings, equipment locations, color renderings, and ad copy layouts. ✓ 10. Customer is responsible to ensure the existing structure/building is adequate, including any necessary modifications, for the installation of the Equipment, including but not limited to (i) obtaining certified engineer drawings to the extent required by law and (ii) providing Daktronics, upon reasonable request, documentation relating to the existing structure and modifications necessary for Daktronics perform its work. ✓ 11. Engineering design and certification for Equipment attachment design. ✓ 12. Unobstructed access to equipment and control room installation site until display is 100%. ✓ 13. Mark location of the new Equipment as delineated in the quote. ✓ 14. Locate public underground utilities. ✓ 15. Locate private underground utilities. ✓ 16. Landscaping to include all. ✓ 17. Provide camera-ready artwork for ad panels, and logos at time of order. ✓ 18. Provide all landscape protection, track, sidewalk, path, site restoration, and/or sprinkler system repair work. ✓ 19. Site clean-up after Daktronics work. ✓ 20. Crating and shipping of all equipment to facility via common or independent carrier. ✓ 21. Accept, lift, unload, and inspect all scoring equipment and control equipment from carrier. ✓ 22. Provide storage of scoring equipment and control equipment in a safe, dry, and secure location until installation. ✓ 23. Install Equipment attachment hardware. EXHIBIT 2 DAKTRONICS QUOTE # 689804-1-3 201 Daktronics Drive Quote # 689804-1 Rev 3 Brookings, SD 57006 USA www.daktronics.com Page 2 of 3 ✓ 24. Excavation of direct imbed drilled pier foundation(s) including spoils removal. Pouring and finishing of concrete for footings. (Note: Daktronics assumes class 3 soil per the International Building Code to determine footing / structure estimates included in this quotation. In the event rock, water, or if soil conditions other than class 3 soil are encountered (including soft soils, unstable or collapsing soils, expansive soils, organic materials, or anything unexpected condition is encountered, the Customer will be responsible for any additional costs, plus overhead and profit of 20%). ✓ 25. Steel fabrication and install support structure - excluding catwalk(s), ladder-way(s). ✓ 26. Prime and paint main support structure. ✓ 27. Prime and paint substructure ✓ 28. Lift and mount Equipment listed in this quotation. ✓ 29. Provide and install all required floor and wall boxes as per provided system electrical and signal drawings – provide written verification that all deck/wall boxes are installed and all cable has been pulled prior to installers’ arrival. ✓ 30. Provide primary power feed up to and including demarcation point in the form of transformer and electrical disconnect with over current protection per all applicable electrical codes and regulations. Note: Maximum voltage of 120 volts line to neutral for all display systems. ✓ 31. Provide secondary power conduits, distribution panel, power cable and power hook- up from the demarcation point to all Daktronics supplied load centers/termination panel at/within the Equipment. ✓ 32. Provide and install signal cable conduit, with pull string, from control location to each equipment location. Conduit to be located five (5) feet off grade on the structure, as delineated in the electrical and signal drawings. ✓ 33. Provide and install signal cable conduit, with pull string, from five (5) feet off grade on structure to Equipment signal termination points, as delineated in the electrical and signal drawings. ✓ 34. Communication responsibility (DSL line, Network, Static IP address and associated monthly fees) as necessary for this system. Supply static IP address five (5) days prior to installation. ✓ 35. Furnish signal cable as delineated on the quote. ✓ 36. Labor to pull all new signal cable (and remove existing cable, if required). ✓ 37. Interface cabling with audio system including conduit, cabling, and installation of cabling. ✓ 38. Terminate signal cable at control location and scoring Equipment. ✓ 39. Provide a climate controlled and secure control room for all control systems. Normal operating temperature should be between 40° to 90° Fahrenheit (4° to 32° Celsius). Normal operating humidity should be less than 80% non-condensing. Storage temperature should be between -10° to 105° Fahrenheit (-23° to 41° Celsius). Storage humidity should be less than 95% non-condensing. Keep computers and monitors out of direct sunlight during storage. Allow control equipment taken out of storage to return to operating temperature range prior to turning it on (24 hours recommended). ✓ 40. Required power outlets on clean dedicated circuit(s) for all scoring and control equipment. EXHIBIT 2 DAKTRONICS QUOTE # 689804-1-3 201 Daktronics Drive Quote # 689804-1 Rev 3 Brookings, SD 57006 USA www.daktronics.com Page 3 of 3 ✓ 41. Unpack, set-up, hook-up, and testing of control system. ✓ 42. Set-up and testing of results/statistics/timing system including portable cabling and Daktronics software installation. ✓ 43. Provide personnel for maintenance and operator training. ✓ 44. Perform maintenance training during installation. ✓ 45. Perform operator training. ✓ 46. Perform final systems testing and commissioning. ✓ 47. Final acceptance, per DF-1252. NOTE: All change order work performed by Daktronics or Daktronics subcontractor will be performed at cost plus 20% overhead and profit. EXHIBIT 2 Copyright ©2009 Daktronics, Inc. Publication DD-1628383, Rev 1 10Mar14 LED MESSAGE CENTER AND SCOREBOARD WARRANTY AND LIMITATION OF LIABILITY This Warranty and Limitation of Liability (the “Warranty”) sets forth the warranty provided by Daktronics with respect to the Equipment. By accepting delivery of the Equipment, Purchaser agrees to be bound by and accept these terms and conditions. Unless otherwise defined herein, all terms within the Warranty shall have the same meaning and definition as provided elsewhere in the Agreement. DAKTRONICS WILL ONLY BE OBLIGATED TO HONOR THE WARRANTY SET FORTH IN THESE TERMS AND CONDITIONS UPON RECEIPT OF FULL PAYMENT FOR THE EQUIPMENT. 1. Warranty Coverage A. Except as otherwise provided herein, Daktronics warrants to the original end-user that the Equipment will be free from Defects (as defined below) in materials and workmanship for a period of: •Five (5) years for permanently mounted LED Message Centers and Scoreboards (including radio components) •One (1) year for portable scoreboards and digit-based price, time, and rate displays. •One (1) year for battery-packs, handheld control consoles/units, speakers and solar powered equipment The period of time defined by the type of Equipment shall be called the Warranty Period. The Warranty Period shall commence on the earlier of: (i) four weeks from the date that the Equipment leaves Daktronics’ facility; or (ii) Substantial Completion as defined herein. The Warranty Period shall expire on the anniversary of the commencement date. “Substantial Completion” means the operational availability of the Equipment to the Purchaser in accordance with the Equipment’s specifications, without regard to punch-list items, or other non-substantial items which do not affect the operation of the Equipment. B. Daktronics’ obligation under this Warranty is limited to, at Daktronics’ option, replacing or repairing, any Equipment or part thereof that is found by Daktronics not to conform to the Equipment’s specifications. Unless otherwise directed by Daktronics, any defective part or component shall be returned to Daktronics for repair or replacement. This Warranty does not include on-site labor charges to remove or install these components. Daktronics may, at its option, provide on-site warranty service. Daktronics shall have a reasonable period of time to make such replacements or repairs and all labor associated therewith shall be performed during regular working hours. Regular working hours are Monday through Friday between 8:00 a.m. and 5:00 p.m. at the location where labor is performed, excluding any holidays observed by either Purchaser or Daktronics. C. Daktronics shall pay ground transportation charges for the return of any defective component of the Equipment. All such items shall be shipped by Purchaser DDP Daktronics; designated facility. If returned Equipment is repaired or replaced under the terms of this warranty, Daktronics will prepay ground transportation charges back to Purchaser and shall ship such items DDP Purchaser’s designated facility; otherwise, Purchaser shall pay transportation charges to return the Equipment back to the Purchaser and such Equipment shall be shipped Ex Works Daktronics designated facility. All returns must be pre-approved by Daktronics before shipment. Daktronics shall not be obligated to pay freight for any unapproved return. Purchaser shall pay any upgraded or expedited transportation charges. D. Any replacement parts or Equipment will be new or serviceably used, comparable in function and performance to the original part or Equipment, and warranted for the remainder of the Warranty Period. Purchasing additional parts or Equipment from the Seller does not extend the Warranty Period. E. Defects shall be defined as follows. With regard to the Equipment (excepting LEDs), a “Defect” shall refer to a material variance from the design specifications that prohibit the Equipment from operating for its intended use. With respect to LEDs, “Defects” are defined as LED pixels that cease to emit light. The limited warranty provided by Daktronics does not impose any duty or liability upon Daktronics for partial LED pixel degradation nor does the limited warranty provide for the replacement or installation of communication methods including but not limited to, wire, fiber optic cable, conduit, trenching, or for the purpose of overcoming local site interference radio equipment substitutions. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS WARRANTY, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, DAKTRONICS DISCLAIMS ANY AND ALL OTHER PROMISES, REPRESENTATIONS AND WARRANTIES APPLICABLE TO THE EQUIPMENT AND REPLACES ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACTY OR QUALITY OF DATA. NO ORAL OR WRITTEN INFORMATION, OR ADVICE GIVEN BY THE COMPANY, ITS AGENTS OR EMPLOYEES, SHALL CREATE A WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS LIMITED WARRANTY. THIS LIMITED WARRANTY IS NOT TRANSFERABLE. 2. Exclusion from Warranty Coverage The limited warranty provided by Daktronics does not impose any duty or liability upon Daktronics for: A. Any damage occurring, at any time, during shipment of Equipment unless otherwise provided for in the Agreement. When returning Equipment to Daktronics for repair orreplacement, Purchaser assumes all risk of loss or damage, and agrees to use any shipping containers that might be provided by Daktronics and to ship the Equipment in the manner prescribed by Daktronics; B. Any damage caused by the improper installation, adjustment, repair or service of the Equipment by anyone other than personnel of Daktronics or its authorized repair agents; C. Damage caused by the failure to provide a continuously suitable environment, including, but not limited to: (i) neglect or misuse, (ii) a failure or sudden surge of electrical power, (iii) improper air conditioning, humidity control, or other environmental conditions outside of the Equipment’s technical specifications such as extreme temperatures, corrosives and metallic pollutants, or (iv) any other cause other than ordinary use; EXHIBIT 2 D. Damage caused by fire, flood, earthquake, water, wind, lightning or other natural disaster, strike, inability to obtain materials or utilities, war, terrorism, civil disturbance or any other cause beyond Daktronics’ reasonable control; E. Failure to adjust, repair or replace any item of Equipment if it would be impractical for Daktronics personnel to do so because of connection of the Equipment by mechanical or electrical means to another device not supplied by Daktronics, or the existence of general environmental conditions at the site that pose a danger to Daktronics personnel; F. Any statements made about the product by any salesperson, dealer, distributor or agent, unless such statements are in a written document signed by an officer of Daktronics. Such statements as are not included in a signed writing do not constitute warranties, shall not be relied upon by Purchaser and are not part of the contract of sale; G. Any damage arising from the use of Daktronics products in any application other than the commercial and industrial applications for which they are intended, unless, upon request, such use is specifically approved in writing by Daktronics; H. Any performance of preventive maintenance; J. Third-party systems and other ancillary equipment including without limitation front-end video control systems, audio systems, video processors and players, HVAC equipment, batteries and LCD screens; K. Incorporation of accessories, attachments, software or other devices not furnished by Daktronics; or L. Paint or refinishing the Equipment or furnishing material for this purpose. 3. Limitation of Liability Daktronics shall be under no obligation to furnish continued service under this Warranty if alterations are made to the Equipment without the prior written approval of Daktronics. It is specifically agreed that the price of the Equipment is based upon the following limitation of liability. In no event shall Daktronics (including its subsidiaries, affiliates, officers, directors, employees, or agents) be liable for any special, consequential, incidental or exemplary damages arising out of or in any way connected with the Equipment or otherwise, including but not limited to damages for lost profits, cost of substitute or replacement equipment, down time, lost data, injury to property or any damages or sums paid by Purchaser to third parties, even if Daktronics has been advised of the possibility of such damages. The foregoing limitation of liability shall apply whether any claim is based upon principles of contract, tort or statutory duty, principles of indemnity or contribution, or otherwise. In no event shall Daktronics be liable to Purchaser or any other party for loss, damage, or injury of any kind or nature arising out of or in connection with this Warranty in excess of the purchase price of the Equipment actually delivered to and paid for by the Purchaser. The Purchaser’s remedy in any dispute under this Warranty shall be ultimately limited to the Purchase Price of the Equipment to the extent the Purchase Price has been paid. 4. Assignment of Rights The Warranty contained herein extends only to the original end-user (which may be the Purchaser) of the Equipment and no attempt to extend the Warranty to any subsequent user-transferee of the Equipment shall be valid or enforceable without the express written consent of Daktronics. 5. Governing Law The rights and obligations of the parties under this warranty shall not be governed by the provisions of the United Nations Convention on Contracts for the International Sales of Goods of 1980. Both parties consent to the application of the laws of the State of South Dakota to govern, interpret, and enforce all of Purchaser and Daktronics rights, duties, and obligations arising from, or relating in any manner to, the subject matter of this Warranty, without regard to conflict of law principles. 6. Availability of Extended Service Agreement For Purchaser’s protection, in addition to that afforded by the warranties set forth herein, Purchaser may purchase extended warranty services to cover the Equipment. The Extended Service Agreement, available from Daktronics, provides for electronic parts repair and/or on-site labor for an extended period from the date of expiration of this warranty. Alternatively, an Extended Service Agreement may be purchased in conjunction with this warranty for extended additional services. For further information, contact Daktronics Customer Service at 1-800-DAKTRONics (1-800-325-8766). EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM 201 Daktronics Drive, PO Box 5128, Brookings, SD 57006 Phone: 1-800-325-8766 or 605-692-0200 Fax: 605-697-4746DD2167408 011419 Page 1 of 8 STRIKE OUT H EBALL INNING HOME GUEST DISPLAY COLORChoose from 150+ colors (from Martin Senour® paint book) at no additional cost. CONSTRUCTIONAlcoa aluminum alloy 5052 for excellent corrosion resistance PRODUCT SAFETY APPROVALETL-listed to UL 48, tested to CSA standards, and CE-labeled OPERATING TEMPERATURES•Display: -22° to 122° Fahrenheit (-30° to 50° Celsius)•Console: 32° to 130° Fahrenheit (0° to 54° Celsius) DIGITS & INDICATORS•INNING/PERIOD digit is 15" (381 mm) high.All other digits are 18" (457 mm) high. All indicators are 2" (51 mm) in diameter. •Select red, amber, or white LED digits and indicators.•Scoreboard features robust weather-sealed digits(see DD2495646).•Digits may be dimmed for night viewing. CAPTIONS•HOME and GUEST captions are 10" (254 mm) high.All other captions are 8" (203 mm) high. •Standard captions are vinyl, applied to the display face.INNING and PERIOD captions are on a reversible panel. •Optional TNMCs are 10.6" (269 mm) high. DAKTRONICS MS-918 PRODUCT SPECIFICATIONS STRIKE OUT H EBALL PERIOD HOME GUEST IncludedCaption Panel This outdoor LED multisport scoreboard displays period time to 99:59, HOME and GUEST scores to 99 and INNING or PERIOD to nine with included reversible caption panel. Indicators show BALL, STRIKE, OUT, H (hit) and E (error) in baseball mode. When period time is less than one minute, the scoreboard displays time to 1/10 of a second. Scoreboard shown with optional striping and amber PanaView® digits. VINYL CAPTIONS(STANDARD)TNMCS & VINYL CAPTIONS POWER (120 VAC)* Red/Amber Digits 130 Watts, 1.1 Amps 200 Watts, 1.7 Amps White Digits 260 Watts, 2.2 Amps 420 Watts, 3.5 Amps UNCRATED WEIGHT 265 lb (120 kg) 345 lb (156 kg) DIMENSIONS 5'-0" H x 14'-0" W x 8" D (1.52 m, 4.27 m, 203 mm) *Scoreboard requires a dedicated circuit. Models with 240 VAC power at half the indicated amperage are also offered (International Use Only). Optional 8x32 Team Name Message Centers (TNMCs) TIGERS HAWKS HOME DOWN DOWN PLAYERSHOTS SHOTS PERIODHOME HOME HAWKS HAWKS DOWN DOWN PLAYER PERIOD EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM 201 Daktronics Drive, PO Box 5128, Brookings, SD 57006 Phone: 1-800-325-8766 or 605-692-0200 Fax: 605-697-4746DD2167408 011419 Page 2 of 8 DAKTRONICS MS-918 PRODUCT SPECIFICATIONS SEGMENT TIMER MODE The segment timer mode is ideal for keeping practices on schedule. The horn at the end of a segment allows coaches and athletes to focus on the practice and to listen for the horn when it is time to change drills (see SL-04004). TIME OF DAY MODEThis scoreboard features a Time of Day (TOD) mode that allows it to act as a clock when the control console is unplugged or off. Refer to the scoreboard installation manual for instructions on how to enable the Time of Day mode. MOUNTINGScoreboard is typically mounted on two vertical beams or poles. Hardware to mount scoreboard on two beams is included; hardware for more beams is at additional cost. Standard mounting uses I-beam clamps. Optional mounting method using angle brackets is also offered; maximum beam width is 12" (305 mm) and maximum beam depth is 22" (559 mm). Refer to attached drawings for more information on mounting methods. SERVICE ACCESSDigit panels and electronics are serviced from the front of the scoreboard. GENERAL INFORMATIONScoreboard provides scoring capabilities for two teams. 100% solid state electronics are housed in an all aluminum cabinet. Scoreboard is shipped in one section. Scoreboard power is to be provided on a dedicated circuit to prevent loss of game information due to failure of another component on the circuit. Specifications and pricing are subject to change without notice. ADVERTISING/IDENTIFICATION PANELS Backlit & Non-Backlit: 1'-6" H x 14'-0" W (457 mm, 4.27 m)2'-0" H x 14'-0" W (610 mm, 4.27 m)2'-6" H x 14'-0" W (762 mm, 4.27 m) For additional non-backlit panel sizes, see SL-03761. OPTIONS & ACCESSORIES • Scoreboard border striping • Multiple caption and striping colors (see DD2101644)• Team name caption in place of HOME *• Team names on changeable panels *• Programmable Team Name Message Centers (see DD1696958) • Reversible HALF and QTR caption panel• Horn• Individual digit protective screens (see SL-04939)• Protective netting (see DD2690927) • Optional angle bracket mounting method • Advertising/identification panels• Decorative accents• Electronic message centers and video displays in multiple sizes * Not available with TNMCs FOR ADDITIONAL INFORMATION • Installation Specifications: DWG-1157187 (attached)• Standard I-beam Mounting: DWG-1052565 (attached)• LVX I-Beam Mounting: DWG-3918361 (attached) • Optional Pole Mounting: DWG-1048184 (attached) • Component Locations: DWG-1074633 (attached) • Architectural Specifications: See SL-05167 CONTROL CONSOLES CONTROL OPTIONS All Sport® 1600* (see SL-04352) *May be upgraded to All Sport 5000 (see SL-03991) Wired (standard): One-pair shielded cable of 22 AWG minimum is required. A cover plate with mounted connector and standard 2" x 4" x 2" (51 mm x 102 mm x 51 mm) outlet box is provided. Connector mates with signal cable from control console. Wireless (optional): 2.4 GHz spread spectrum radio features 64 non-interfering channels and 8 broadcast groups (see SL-04370). RC-200 (see DD3715714)Optional wireless handheld controller features 2.4 GHz spread spectrum radio with 64 non-interfering channels and 8-10 hours of operation via internal rechargeable battery. Note: All Sport 5000 required for Team Name Message Centers. EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM All Sport® and PanaView® are trademarks of Daktronics, Inc.Martin Senour® is a registered trademark of its owner. DD2167408 011419 Page 3 of 8 Copyright © 2011-2018 Daktronics, Inc. ALTERNATE CAPTIONS & SCORING MODES DAKTRONICS MS-918 PRODUCT SPECIFICATIONS STRIKE OUT H EBALL INNING HOME GUEST STRIKE OUT H EBALL QTR HOME GUEST STRIKE OUT H EBALL PERIOD HOME GUEST STRIKE OUT H EBALL HALF HOME GUEST Baseball Mode Football Mode Lacrosse/Field Hockey Mode Soccer Mode Standard Vinyl Captions(PERIOD & INNING on included caption panel)Optional Vinyl Captions on Reversible Panel EXHIBIT 2 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THISDRAWING ARE CONFIDENTIAL AND PROPRIETARY. DO NOTREPRODUCE BY ANY MEANS WITHOUT THE EXPRESSEDWRITTEN CONSENT OF DAKTRONICS, INC.COPYRIGHT 2013 DAKTRONICS, INC. DAKTRONICS, INC. AV DRAWN:DATE: SHEET JOB NO:REV OUTDOOR SCOREBOARD INSTALLATION 14' WIDTH SCOREBOARD INSTALLATION SPECSRSCHWAR 27 NOV 13 P1647 E 10 A 1/16"=1'RSCHWAR 115718702DATE:REV BY: 01 23 JUL 14 TJT UPDATED CLAMPS IN REAR AND SIDE VIEW ANDADDED 170 MPH WIND SPEC COLUMN DATE:REV BY: 02 27 OCT 15 AMP UPDATED WIDE FLANGE AND FOUNDATION VALUES EXHIBIT 2 REV DATE:BY: 01 21 FEB 12 CHANGED ROCKER TO I-BEAM KDD 02 07 MAR 12 ADDED STANDARD MOUNTING METHODS NOTES KDD 03 23 OCT 13 PER EC-12382; CHANGED BOLT TORQUE FROM 30 FT-LB TO 40 FT-LB NJM 04 06 JAN 14 ADDED ALLOWABLE TENSION AND SHEAR CAPACITY DETAILS JAVA 05 22 DEC 15 PER EC-22871; ADDED LUBRICANT NOTE PJS18704 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2016 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION PROJECT:OUTDOOR SCOREBOARD TITLE:P1647; I-BEAM CLAMP MOUNTING DATE:22-DEC-15 DIM UNITS:INCHES [MILLIMETERS]SHEET REV SCALE:1/8 DO NOT SCALE DRAWING 1 OF 1 05 DESIGN:MCARSRU JOB NO. FUNC - TYPE - SIZE 1052565DRAWN:MCARSRU P1647 E - 07 - A MOUNTING INSTRUCTIONS:1. PLACE SPRING NUTS INTO SCOREBOARD CHANNEL IN APPROXIMATE LOCATION OF VERTICAL BEAMS2. LIFT SCOREBOARD INTO POSITION3. MAKE SURE THE 1/2-13 BOLTS ARE AS CLOSE TO THE I-BEAM FLANGES AS POSSIBLE4. WHEN SCOREBOARD IS ADJUSTED TO FINAL DESIRED POSITION, TIGHTEN BOLTS FIRMLY5. IF FLANGE THICKNESS IS MORE THAN 3/4" THICK LONGER BOLTS WILL BE REQUIRED AT THE CUSTOMER'S EXPENSE. STANDARD MOUNTING METHOD ALLOWABLE CAPACITY PER EACH CLAMP:SHEAR = 160 LBSTENSION = 2300 LBS SHEAR AND TENSION LOADDIRECTION ARE AS INDICATED ONREAR ISOMETRIC VIEWTENSION SHEAR- X SHEAR-Y ***CRITICAL*** DO NOT USE ANY LUBRICANT ON ANY MOUNTING HARDWARE OR WARRANTY WILL BE VOIDED STRUCTURAL NOTES TOP VIEW VERTICAL BEAM - FLANGE THICKNESS MUST BE 1/4" - 3/4" OF SPRING NUT. BOLT MUST BE TIGHTENED TO 40FT-LB TORQUE1/2-13 X 3.000 BOLT - BOLT THREAD MUST ENGAGE ENTIRE DEPTH 1/2" LOCK WASHER 1/2" FLAT WASHER TO I-BEAM AND NUTI-BEAM CLAMP - ASSURE CLAMP IS TIGHTLY ENGAGED SPRING NUT SCOREBOARD FRONT OF SCOREBOARD EXPLODED REAR ISOMETRIC VIEW SPRING NUT***CRITICAL***MAKE SURE SPRING NUTIS TURNED TO VERTICALPOSITION INSIDESCOREBOARD CHANNEL I-BEAM CLAMP 1/2" FLAT WASHER 1/2" LOCK WASHER 1/2-13 X 3.000 BOLT Part # - DWG-01052565 Version - 05.1 Description - N A P1647; I-BEAM CLAMP MOUNTING Lifecycle State - Full Production Last Modified By - pschroe Last Modified - 2015-12-22 EXHIBIT 2 6.000[152,4]TYP. SPACING REV DATE:BY: THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2018 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION PROJECT:OUTDOOR SCOREBOARD TITLE:P1647; LVX I-BEAM CLAMP MOUNTING DATE:18-MAY-18 DIM UNITS:INCHES [MILLIMETERS]SHEET REV SCALE:1/5 DO NOT SCALE DRAWING 1 OF 1 00 DESIGN:KDRAGT JOB NO. FUNC - TYPE - SIZE 3918361DRAWN:KDRAGT P1647 E - 07 - B MOUNTING INSTRUCTIONS:1. PLACE SPRING NUTS INTO SCOREBOARD CHANNEL IN LOCATIONS SHOWN IN TOP VIEW2. PLACE SPRING NUTS IN UNISTRUT IN APPROXIMATE LOCATION OF VERTICAL BEAMS2. LIFT SCOREBOARD INTO POSITION3. MAKE SURE THE 1/2-13 BOLTS ARE AS CLOSE TO THE I-BEAM FLANGES AS POSSIBLE4. WHEN SCOREBOARD IS ADJUSTED TO FINAL DESIRED POSITION, TIGHTEN BOLTS FIRMLY5. IF FLANGE THICKNESS IS MORE THAN 3/4" THICK LONGER BOLTS WILL BE REQUIRED AT THE CUSTOMER'S EXPENSE. STANDARD MOUNTING METHOD ALLOWABLE CAPACITY PERCOLUMN CONNECTION:SHEAR = 185 LBSTENSION = 2400 LBS SHEAR AND TENSION LOADDIRECTION ARE AS INDICATED ONREAR ISOMETRIC VIEW ***CRITICAL***DO NOT USE ANY LUBRICANTON ANY MOUNTING HARDWAREOR WARRANTY WILL BE VOIDED STRUCTURAL NOTES RECOMMENDED METHOD OF INSTALLATION:- INSTALL 1 1/2" BOLT, 1/2" LOCK WASHER, 1/2" FLAT WASHER USING SHALLOW SOCKET WITH EXTENSION.- ENTER FRO MSIDE OF UNISTRUT SECURING INSIDE BOLTS FIRST AND MOVING OUTWARD. VERTICAL BEAM - FLANGE THICKNESS MUST BE 1/4" - 3/4" 1/2-13 X 3.000 BOLT - BOLT THREAD MUST ENGAGE ENTIRE DEPTHOF SPRING NUT. BOLT MUST BE TIGHTENED TO 40FT-LB TORQUE 1/2" LOCK WASHER 1/2" FLAT WASHER I-BEAM CLAMP - ASSURE CLAMP IS TIGHTLY ENGAGEDTO I-BEAM AND NUT LONG SPRING NUT SCOREBOARD FRONT OF SCOREBOARD TOP VIEW EXPLODED REAR ROTATED VIEW SPRING NUT***CRITICAL***MAKE SURE SPRING NUTIS TURNED TO VERTICALPOSITION INSIDEUNISTRUT CHANNEL I-BEAM CLAMP 1/2-13 X 3.000 BOLT 1/2" FLAT WASHER 1/2" LOCK WASHER TENSI ON SHEAR-X SHEAR-Y SCALE 1/8 3-1/4" UNISTRUT VERTICAL BEAMUNISTRUT SCOREBOARD I-BEAM CLAMP 1/2-13 X 3.000 BOLT 1/2" LOCK WASHER 1/2" FLAT WASHER LONG SPRING NUT SIDE VIEWSCOREBOARD ATTACHEMENT EXPLODED SIDE VIEWUNISTRUT ATTACHMENTSCALE 1/15 SEE DETAIL A DETAIL ASCALE 1/4 SHORT SPRING NUT 3-1/4" UNISTRUT SCOREBOARD 1/2" FLAT WASHER 1/2" LOCK WASHER 1/2-13 X 1.500 BOLT Part # - 0A-1647-1074 Version - 00.2 Description - LVX I-BEAM MTG; P1647 FB EXT, 4 CONNECTIONS Lifecycle State - Full Production Last Modified By - kdragt Last Modified - 2018-05-24 EXHIBIT 2 REV DATE:BY: 01 06 OCT 11 REPLACED VERTICAL I-BEAMWITH 6" X 6" SQUARE TUBE JAVA 02 20 SEP 12 PER EC-7114; REMOVED CHAMFER FROM 0M-133259 LMG 03 03 JULY 13 ADDED STRUCTURAL NOTE TTF 04 22 DEC 15 PER EC-22871; ADDED LUBRICANT WARNING PJS18704 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2016 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION PROJECT:OUTDOOR SCOREBOARDS TITLE:P1647; POLE MOUNTING OPTIONS DATE:22-DEC-15 DIM UNITS:INCHES [MILLIMETERS]SHEET REV SCALE:1/5 DO NOT SCALE DRAWING 1 OF 1 04 DESIGN:DOPPELT JOB NO. FUNC - TYPE - SIZE 1048184DRAWN:DOPPELT P1647 E - 10 - A NOTES: - THREADED RODS RUN ALONG BOTH SIDES OF BEAM - RODS DO NOT PASS THROUGH THE FLANGES OF THE BEAM - NO DRILLING NECESSARY - MAKE SURE SPRING NUT IS PERPENDICULAR TO CHANNEL OPENING ON SCOREBOARD ***CRITICAL*** DO NOT USE ANY LUBRICANT ON ANY MOUNTING HARDWARE OR WARRANTY WILL BE VOIDED STRUCTURAL NOTES: - BOLT TORQUE: 30 FT-LB SIDE VIEW 1/2" FLAT WASHER, LOCK WASHER, AND NUT VERTICAL BEAM 1/2" THREADED ROD SPRING NUT SCOREBOARD REAR MOUNTING ANGLE TOP VIEW SCALE 1/10 1/2" FLAT WASHERLOCK WASHER, AND NUT 1/2" THREADED ROD VERTICAL BEAM FRONT OF DISPLAY SPRING NUT DISPLAY REAR MOUNTING ANGLE ***CRITICAL***MAKE SURE SPRING NUT IS TURNED TO VERTICAL POSITION INSIDE SCOREBOARD CHANNEL REAR ISOMETRIC VIEW EXTRA THREADED ROD CAN BE CUT OFF EXHIBIT 2 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2016 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION AH REV TITLE: PROJECT: INCHES [MILLIMETERS] DESIGN: SCALE: DIM UNITS:DATE:SHEET DO NOT SCALE DRAWING FUNC - TYPE - SIZE DRAWN:- JOB NO. - OUTDOOR LED SCOREBOARDSCOMPONENT LOCATION; MS-918-201X-R/A/W-PV-F ZRYKHUS 7 NOV 11 P1647 R 08 A 1=30KDRAGT 107463304 REV DATE:BY: 01 27 FEB 15 KDB PER EC-17119, REMOVED DETAIL AADDED SIGNAL OPTION NOTECHANGED SLAVE AND MASTER DRIVER NAMES REV DATE:BY: 02 9 AUG 16 MJR PER EC-21300; UPDATE HORN LOCATION LAYOUT VIEW REV DATE:BY: 03 21 MAR 18 KDD PER CN-51506, UPDATED FRSHT LAYOUT REV DATE:BY: 04 20 DEC 18 JDG PER CN-70022; MOVED DAKTRONICS LABEL TO TOPSECTION OF SCOREBOARD EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM 201 Daktronics Drive, PO Box 5128, Brookings, SD 57006 Phone: 1-800-325-8766 or 605-692-0200 Fax: 605-697-4746DD2167261 122118 Page 1 of 7 This outdoor LED football scoreboard displays period time to 99:59, HOME and GUEST scores to 99, and indicates current QTR (quarter). When period time is less than one minute, the scoreboard displays time to 1/10 of a second. Scoreboard shown with optional striping and amber PanaView® digits. DIMENSIONS UNCRATED WEIGHT POWER (120 VAC)* 4'-0" H x 14'-0" W x 8" D(1.22 m, 4.27 m, 203 mm)200 lb (91 kg) Red/Amber Digits 140 Watts, 1.2 Amps White Digits 300 Watts, 2.5 Amps *Scoreboard requires a dedicated circuit. Models with 240 VAC power at half the indicated amperage are also offered (International Use Only). DISPLAY COLORChoose from 150+ colors (from Martin Senour® paint book) at no additional cost. CONSTRUCTIONAlcoa aluminum alloy 5052 for excellent corrosion resistance PRODUCT SAFETY APPROVALETL-listed to UL 48, tested to CSA standards, and CE-labeled OPERATING TEMPERATURES• Display: -22° to 122° Fahrenheit (-30° to 50° Celsius)• Console: 32° to 130° Fahrenheit (0° to 54° Celsius) DIGITS & INDICATORS• All digits are 24" (610 mm) high. All indicators are 2" (51 mm) high.• Select red, amber, or white LED digits and indicators. • Scoreboard features robust weather-sealed digits (see DD2495646).• Digits may be dimmed for night viewing. CAPTIONS • HOME and GUEST captions are 12" (305 mm) high. QTR caption is 10" (254 mm) high. • Standard captions are vinyl, applied to the display face. DAKTRONICS FB-824 PRODUCT SPECIFICATIONS HOME GUEST QTR EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM All Sport® and PanaView® are trademarks of Daktronics, Inc.Martin Senour® is a registered trademark of its owner. DD2167261 122118 Page 2 of 7 Copyright © 2011-2018 Daktronics, Inc. CONTROL CONSOLES CONTROL OPTIONS All Sport® 5000 (see SL-03991) Wired (standard): One-pair shielded cable of 22 AWG minimum is required. A cover plate with mounted connector and standard 2" x 4" x 2" (51 mm x 102 mm x 51 mm) outlet box is provided. Connector mates with signal cable from control console. Wireless (optional): 2.4 GHz spread spectrum radio features 64 non-interfering channels and 8 broadcast groups (see SL-04370). RC-200 (see DD3715714)Optional wireless handheld controller features 2.4 GHz spread spectrum radio with 64 non-interfering channels and 8-10 hours of operation via internal rechargeable battery. DAKTRONICS FB-824 PRODUCT SPECIFICATIONS SEGMENT TIMER MODE The segment timer mode is ideal for keeping practices on schedule. The horn at the end of a segment allows coaches and athletes to focus on the practice and to listen for the horn when it is time to change drills (see SL-04004). TIME OF DAY MODEThis scoreboard features a Time of Day (TOD) mode that allows it to act as a clock when the control console is unplugged or off. Refer to the scoreboard installation manual for instructions on how to enable the Time of Day mode. MOUNTINGScoreboard is typically mounted on two vertical beams or poles. Hardware to mount scoreboard on two beams is included; hardware for more beams is at additional cost. Standard mounting uses I-beam clamps. Optional mounting method using angle brackets is also offered; maximum beam width is 12" (305 mm) and maximum beam depth is 22" (559 mm). Refer to attached drawings for more information on mounting methods. SERVICE ACCESSDigit panels and electronics are serviced from the front of the scoreboard. OPTIONS & ACCESSORIES• Scoreboard border striping• Multiple caption and striping colors (see DD2101644) • Team name caption in place of HOME• Team names on changeable panels• Reversible PERIOD and HALF caption panel• Horn• Individual digit protective screens (see SL-04939) • Protective netting (see DD2690927)• Optional angle bracket mounting method• Advertising/identification panels• Decorative accents• Electronic message centers and video displays in multiple sizes GENERAL INFORMATIONScoreboard provides scoring capabilities for two teams. 100% solid state electronics are housed in an all aluminum cabinet. Scoreboard is shipped in one section. Scoreboard power is to be provided on a dedicated circuit to prevent loss of game information due to failure of another component on the circuit. Specifications and pricing are subject to change without notice. ADVERTISING/IDENTIFICATION PANELS Backlit & Non-Backlit: 1'-6" H x 14'-0" W (457 mm, 4.27 m)2'-0" H x 14'-0" W (610 mm, 4.27 m)2'-6" H x 14'-0" W (762 mm, 4.27 m) For additional non-backlit panel sizes, see SL-03761. FOR ADDITIONAL INFORMATION• Installation Specifications: DWG-1157187 (attached) • Standard I-beam Mounting: DWG-1052565 (attached) • LVX I-Beam Mounting: DWG-3918361 (attached) • Optional Pole Mounting: DWG-1048184 (attached)• Component Locations: DWG-3028341 (attached)• Architectural Specifications: See SL-05219 ALTERNATE CAPTIONS & SCORING MODESOptional HALF & PERIOD captions are on a reversible panel. Lacrosse/Field Hockey Mode Soccer Mode HOME GUEST PERIOD HOME GUEST HALF EXHIBIT 2 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THISDRAWING ARE CONFIDENTIAL AND PROPRIETARY. DO NOTREPRODUCE BY ANY MEANS WITHOUT THE EXPRESSEDWRITTEN CONSENT OF DAKTRONICS, INC.COPYRIGHT 2013 DAKTRONICS, INC. DAKTRONICS, INC. AV DRAWN:DATE: SHEET JOB NO:REV OUTDOOR SCOREBOARD INSTALLATION 14' WIDTH SCOREBOARD INSTALLATION SPECSRSCHWAR 27 NOV 13 P1647 E 10 A 1/16"=1'RSCHWAR 115718702DATE:REV BY: 01 23 JUL 14 TJT UPDATED CLAMPS IN REAR AND SIDE VIEW ANDADDED 170 MPH WIND SPEC COLUMN DATE:REV BY: 02 27 OCT 15 AMP UPDATED WIDE FLANGE AND FOUNDATION VALUES EXHIBIT 2 REV DATE:BY: 01 21 FEB 12 CHANGED ROCKER TO I-BEAM KDD 02 07 MAR 12 ADDED STANDARD MOUNTING METHODS NOTES KDD 03 23 OCT 13 PER EC-12382; CHANGED BOLT TORQUE FROM 30 FT-LB TO 40 FT-LB NJM 04 06 JAN 14 ADDED ALLOWABLE TENSION AND SHEAR CAPACITY DETAILS JAVA 05 22 DEC 15 PER EC-22871; ADDED LUBRICANT NOTE PJS18704 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2016 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION PROJECT:OUTDOOR SCOREBOARD TITLE:P1647; I-BEAM CLAMP MOUNTING DATE:22-DEC-15 DIM UNITS:INCHES [MILLIMETERS]SHEET REV SCALE:1/8 DO NOT SCALE DRAWING 1 OF 1 05 DESIGN:MCARSRU JOB NO. FUNC - TYPE - SIZE 1052565DRAWN:MCARSRU P1647 E - 07 - A MOUNTING INSTRUCTIONS:1. PLACE SPRING NUTS INTO SCOREBOARD CHANNEL IN APPROXIMATE LOCATION OF VERTICAL BEAMS2. LIFT SCOREBOARD INTO POSITION3. MAKE SURE THE 1/2-13 BOLTS ARE AS CLOSE TO THE I-BEAM FLANGES AS POSSIBLE4. WHEN SCOREBOARD IS ADJUSTED TO FINAL DESIRED POSITION, TIGHTEN BOLTS FIRMLY5. IF FLANGE THICKNESS IS MORE THAN 3/4" THICK LONGER BOLTS WILL BE REQUIRED AT THE CUSTOMER'S EXPENSE. STANDARD MOUNTING METHOD ALLOWABLE CAPACITY PER EACH CLAMP:SHEAR = 160 LBSTENSION = 2300 LBS SHEAR AND TENSION LOADDIRECTION ARE AS INDICATED ONREAR ISOMETRIC VIEWTENSION SHEAR- X SHEAR-Y ***CRITICAL*** DO NOT USE ANY LUBRICANT ON ANY MOUNTING HARDWARE OR WARRANTY WILL BE VOIDED STRUCTURAL NOTES TOP VIEW VERTICAL BEAM - FLANGE THICKNESS MUST BE 1/4" - 3/4" OF SPRING NUT. BOLT MUST BE TIGHTENED TO 40FT-LB TORQUE1/2-13 X 3.000 BOLT - BOLT THREAD MUST ENGAGE ENTIRE DEPTH 1/2" LOCK WASHER 1/2" FLAT WASHER TO I-BEAM AND NUTI-BEAM CLAMP - ASSURE CLAMP IS TIGHTLY ENGAGED SPRING NUT SCOREBOARD FRONT OF SCOREBOARD EXPLODED REAR ISOMETRIC VIEW SPRING NUT***CRITICAL***MAKE SURE SPRING NUTIS TURNED TO VERTICALPOSITION INSIDESCOREBOARD CHANNEL I-BEAM CLAMP 1/2" FLAT WASHER 1/2" LOCK WASHER 1/2-13 X 3.000 BOLT Part # - DWG-01052565 Version - 05.1 Description - N A P1647; I-BEAM CLAMP MOUNTING Lifecycle State - Full Production Last Modified By - pschroe Last Modified - 2015-12-22 EXHIBIT 2 6.000[152,4]TYP. SPACING REV DATE:BY: THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2018 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION PROJECT:OUTDOOR SCOREBOARD TITLE:P1647; LVX I-BEAM CLAMP MOUNTING DATE:18-MAY-18 DIM UNITS:INCHES [MILLIMETERS]SHEET REV SCALE:1/5 DO NOT SCALE DRAWING 1 OF 1 00 DESIGN:KDRAGT JOB NO. FUNC - TYPE - SIZE 3918361DRAWN:KDRAGT P1647 E - 07 - B MOUNTING INSTRUCTIONS:1. PLACE SPRING NUTS INTO SCOREBOARD CHANNEL IN LOCATIONS SHOWN IN TOP VIEW2. PLACE SPRING NUTS IN UNISTRUT IN APPROXIMATE LOCATION OF VERTICAL BEAMS2. LIFT SCOREBOARD INTO POSITION3. MAKE SURE THE 1/2-13 BOLTS ARE AS CLOSE TO THE I-BEAM FLANGES AS POSSIBLE4. WHEN SCOREBOARD IS ADJUSTED TO FINAL DESIRED POSITION, TIGHTEN BOLTS FIRMLY5. IF FLANGE THICKNESS IS MORE THAN 3/4" THICK LONGER BOLTS WILL BE REQUIRED AT THE CUSTOMER'S EXPENSE. STANDARD MOUNTING METHOD ALLOWABLE CAPACITY PERCOLUMN CONNECTION:SHEAR = 185 LBSTENSION = 2400 LBS SHEAR AND TENSION LOADDIRECTION ARE AS INDICATED ONREAR ISOMETRIC VIEW ***CRITICAL***DO NOT USE ANY LUBRICANTON ANY MOUNTING HARDWAREOR WARRANTY WILL BE VOIDED STRUCTURAL NOTES RECOMMENDED METHOD OF INSTALLATION:- INSTALL 1 1/2" BOLT, 1/2" LOCK WASHER, 1/2" FLAT WASHER USING SHALLOW SOCKET WITH EXTENSION.- ENTER FRO MSIDE OF UNISTRUT SECURING INSIDE BOLTS FIRST AND MOVING OUTWARD. VERTICAL BEAM - FLANGE THICKNESS MUST BE 1/4" - 3/4" 1/2-13 X 3.000 BOLT - BOLT THREAD MUST ENGAGE ENTIRE DEPTHOF SPRING NUT. BOLT MUST BE TIGHTENED TO 40FT-LB TORQUE 1/2" LOCK WASHER 1/2" FLAT WASHER I-BEAM CLAMP - ASSURE CLAMP IS TIGHTLY ENGAGEDTO I-BEAM AND NUT LONG SPRING NUT SCOREBOARD FRONT OF SCOREBOARD TOP VIEW EXPLODED REAR ROTATED VIEW SPRING NUT***CRITICAL***MAKE SURE SPRING NUTIS TURNED TO VERTICALPOSITION INSIDEUNISTRUT CHANNEL I-BEAM CLAMP 1/2-13 X 3.000 BOLT 1/2" FLAT WASHER 1/2" LOCK WASHER TENSI ON SHEAR-X SHEAR-Y SCALE 1/8 3-1/4" UNISTRUT VERTICAL BEAMUNISTRUT SCOREBOARD I-BEAM CLAMP 1/2-13 X 3.000 BOLT 1/2" LOCK WASHER 1/2" FLAT WASHER LONG SPRING NUT SIDE VIEWSCOREBOARD ATTACHEMENT EXPLODED SIDE VIEWUNISTRUT ATTACHMENTSCALE 1/15 SEE DETAIL A DETAIL ASCALE 1/4 SHORT SPRING NUT 3-1/4" UNISTRUT SCOREBOARD 1/2" FLAT WASHER 1/2" LOCK WASHER 1/2-13 X 1.500 BOLT Part # - 0A-1647-1074 Version - 00.2 Description - LVX I-BEAM MTG; P1647 FB EXT, 4 CONNECTIONS Lifecycle State - Full Production Last Modified By - kdragt Last Modified - 2018-05-24 EXHIBIT 2 REV DATE:BY: 01 06 OCT 11 REPLACED VERTICAL I-BEAMWITH 6" X 6" SQUARE TUBE JAVA 02 20 SEP 12 PER EC-7114; REMOVED CHAMFER FROM 0M-133259 LMG 03 03 JULY 13 ADDED STRUCTURAL NOTE TTF 04 22 DEC 15 PER EC-22871; ADDED LUBRICANT WARNING PJS18704 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2016 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION PROJECT:OUTDOOR SCOREBOARDS TITLE:P1647; POLE MOUNTING OPTIONS DATE:22-DEC-15 DIM UNITS:INCHES [MILLIMETERS]SHEET REV SCALE:1/5 DO NOT SCALE DRAWING 1 OF 1 04 DESIGN:DOPPELT JOB NO. FUNC - TYPE - SIZE 1048184DRAWN:DOPPELT P1647 E - 10 - A NOTES: - THREADED RODS RUN ALONG BOTH SIDES OF BEAM - RODS DO NOT PASS THROUGH THE FLANGES OF THE BEAM - NO DRILLING NECESSARY - MAKE SURE SPRING NUT IS PERPENDICULAR TO CHANNEL OPENING ON SCOREBOARD ***CRITICAL*** DO NOT USE ANY LUBRICANT ON ANY MOUNTING HARDWARE OR WARRANTY WILL BE VOIDED STRUCTURAL NOTES: - BOLT TORQUE: 30 FT-LB SIDE VIEW 1/2" FLAT WASHER, LOCK WASHER, AND NUT VERTICAL BEAM 1/2" THREADED ROD SPRING NUT SCOREBOARD REAR MOUNTING ANGLE TOP VIEW SCALE 1/10 1/2" FLAT WASHERLOCK WASHER, AND NUT 1/2" THREADED ROD VERTICAL BEAM FRONT OF DISPLAY SPRING NUT DISPLAY REAR MOUNTING ANGLE ***CRITICAL***MAKE SURE SPRING NUT IS TURNED TO VERTICAL POSITION INSIDE SCOREBOARD CHANNEL REAR ISOMETRIC VIEW EXTRA THREADED ROD CAN BE CUT OFF EXHIBIT 2 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2017 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION AH REV TITLE: PROJECT: INCHES [MILLIMETERS] DESIGN: SCALE: DIM UNITS:DATE:SHEET DO NOT SCALE DRAWING FUNC - TYPE - SIZE DRAWN:- JOB NO. - OUTDOOR LED SCOREBOARDSCOMPONENT LOCATION; FB-824-R/A/W ZWOODWA 26 MAR 15 P1647 R 08 A 1=30MCARSRU 302834102 REV DATE:BY: 01 28 NOV 17 KDD PER CN-46303, UPDATED LOCATIONS OF RADIO AND HORN REV DATE:BY: 02 14 DEC 18 JDG PER CN-67135; MOVED DAKTRONICS LABEL TO THETOP OF SOCREBOARD EXHIBIT 2 www.daktronics.com E-mail: salEs@daktronics.com All Sport® is a trademark of Daktronics, Inc.SL-04370 031116 Page 1 of 1 Copyright © 2007-2016 Daktronics, Inc. Backed by over 20 years of radio design experience, Daktronics radio solution offers the reliability of Daktronics trusted All Sport® controller product line while eliminating the need for signal wire to the scoreboard. The 2.4 GHz spread spectrum radio system uses frequency hopping technology to eliminate interference from outside sources such as cordless/cellular phones, pagers and WiFi. Numerous automated features make Daktronics radio solution easy to install, use and maintain. With new installations, the Daktronics radio option can easily pay for itself. Because there is no need to trench signal wire, it’s not uncommon to save thousands of dollars on installation expenses. OPERATING TEMPERATURES 32 to 158° Fahrenheit (0 to 70° Celsius) OPTIONSBattery Kit for complete console portability (see SL-04457) REcEIvER DIMENSIONS 5.65" H x 3.28" W x 1.50" D (143 mm, 83 mm, 38 mm) PRODUcT SAFETY APPROvALETL listed to UL standards and CSA tested; FCC approved ALL SPORT RADIO cONTROL OPTION product spEciFications FEATURE BENEFIT 125 mW transmitter power (50 mW European) – Large signal range: 500' (152 m) indoor, 1500' (457 m) outdoor with direct line-of-sight between transmitter and receiver Note: Control rooms with “Low-E” energy-efficient glass windows can significantly reduce effective signal range. 64 non-interfering channels – Operate multiple radio systems in the same proximity Software selectable channel on controller – Channel will not be inadvertently changed when handling console– No mechanical switches that can wear out or break 2.4 GHz spread spectrum – Greatly reduces possibility of interference– Tamper-resistant, highly-secure system Auto-switching receivers – Flexibility for split-court and multiple-console operation– Eliminates the need for dedicated consoles–Automatically searches and finds the appropriate controller Rubber-sealed gasket (outdoor models)– Keeps radio unit clean and moisture free Protective shell for antenna on console EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM 201 Daktronics Drive, PO Box 5128, Brookings, SD 57006 Phone: 1-800-325-8766 or 605-692-0200 Fax: 605-697-4746DD3888368 080519 Page 1 of 3 The All Sport® MX-1 system controls Daktronics scoreboards with mobile devices and tablets (not included). Using Bluetooth® wireless technology, the DAK Score mobile app sends commands to an indoor/outdoor interface box, which then directly controls one or more scoreboards via wired or wireless signal. An integrated 2.4 GHz radio transmitter in the interface box allows for a completely wireless scoring solution. Customizable names in the DAK Score app make it easy to identify which scoreboard you want to control. ALL SPORT MX-1 PRODUCT SPECIFICATIONS DEVICE REQUIREMENTS• Android 4.4 and higher• iOS 10 and higher OPERATING RANGE• 50' (15 m) between mobile device and interface box• 1500' (457 m) between interface box and scoreboard OPERATING TEMPERATURES • -22° to 122° Fahrenheit (-30° to 50° Celsius) MX-1 Interface Box DAK Score Mobile App MX-1 INTERFACE BOX POWER*2 W, 0.4 A @ 5 VDC (via 120 VAC adapter) WEIGHT 1.5 lb (0.7 kg) DIMENSIONS 4.7" H x 6.6" W x 2.8" D (120 mm, 168 mm, 71 mm) CONSTRUCTION Gasketed Polycarbonate *Device may operate off a 3000 mAhr or larger USB power pack (not included) COMPATIBLE SCOREBOARDS BA-618 BA-2030 BB-2102 FB-20252,3 SO-2013 BA-624 BA-2031 BB-2105 FB-2026 2 SO-20182 BA-1518 BA-2033 BB-2106 FB-20272,3 SO-20192 BA-2005 BA-2034 BB-2121 FB-2028 2 SO-20212 BA-2010 BA-2035 BB-2142 FB-4005 SO-2023 2,3 BA-2014 BA-2125 FB-824 MS-915 SO-2918 BA-2017 BA-2127 1 FB-20182 MS-918 BA-2019 BA-2515 FB-20192,3 MS-2002 BA-2022 BA-2518 FB-20202,3 MS-2006 BA-2023 BA-2618 FB-2021 2 MS-2025 BA-2026 BA-2715 FB-20222,3 MS-3918 BA-20281 BA-2718 FB-20232,3 SO-918 BA-20291 BB-2101 FB-2024 2 SO-2008 1 Speed of Pitch not currently supported 2 Electronic captions not currently supported 3 5- and 6-digit timing not currently supported EXHIBIT 2 WWW.DAKTRONICS.COM E-MAIL: SALES@DAKTRONICS.COM DD3888368 080519 Page 2 of 3 Copyright © 2018-2019 Daktronics, Inc. CONTROL OPTIONSRefer to the diagrams below to see the available control systems, and select one that best fits the needs of your facility. Note that placement of scoreboard antenna is for illustrative purposes only. SCORING MODES ALL SPORT MX-1 PRODUCT SPECIFICATIONS POWER RS232IN MX-1 Interface Boxusing Radio Transmitter MX-1 Interface Box and Wired Connection Mobile Device with DAK Score App Baseball Football Soccer Basketball Mobile Device with DAK Score App Baseball Scoreboard w/ Pitch Count Display Scoreboard Radio Receiver 50' (15 m) 50' (15 m)1500' (457 m) The Bluetooth® word mark and logos are registered trademarks owned by the Bluetooth SIG, Inc. and any use of such marks by Daktronics, Inc. is under license. OPTIONAL EQUIPMENT• Weather-sealed enclosure for mounting the MX-1 unit outdoors FOR ADDITIONAL INFORMATION• Installation Options: DWG-4076039 (attached)• Quick Guide: See DD3667023 GUEST HOME OUTBALLSTRIKE INNING BALL STRIKE OUT INNING GUEST HOME COUNTPITCHGUEST HOME GUEST HOME OUTBALLSTRIKE INNING BALL STRIKE OUT INNING GUEST HOME COUNTPITCHGUEST HOME EXHIBIT 2 THE CONCEPTS EXPRESSED AND DETAILS SHOWN ON THIS DRAWINGARE CONFIDENTIAL AND PROPRIETARY. DO NOT REPRODUCE BYANY MEANS WITHOUT THE EXPRESS WRITTEN CONSENT OFDAKTRONICS, INC. OR ITS WHOLLY OWNED SUBSIDIARIES.COPYRIGHT 2018 DAKTRONICS, INC. (USA) THIRD ANGLE PROJECTION AH REV TITLE: PROJECT: INCHES [MILLIMETERS] DESIGN: SCALE: DIM UNITS:DATE:SHEET DO NOT SCALE DRAWING FUNC - TYPE - SIZE DRAWN:- JOB NO. - MX-1 ENCLOSUREMX-1 ENCLOSURE INSTALLATION OPTIONS MRUFER 3 DEC 18 P2026 R 01 A NONEHBONER 407603900 INTERNAL PWR/SIG. TERMLOCATION. DESIGN FOR EXACTLOCATION. TYPICAL OUTDOOR SCBDREFER TO MANUAL FOR ALL POWER,SIGNAL AND INSTALLATION DETAILS. RADIO COMMUNICATION REAR VIEW RADIO RECEIVER KITMOUNTED INTERNAL WITHANTENNA EXTERNAL. POWER TYP. BY OTHERS. INTERNAL PWR/SIG. TERMLOCATION. DESIGN FOR EXACTLOCATION. POWER TYP. BY OTHERS. TYPICAL OUTDOOR SCBDREFER TO MANUAL FOR ALL POWER, SIGNALAND INSTALLATION DETAILS. REAR VIEWWIRED COMMUNICATION MX-1 1500' MAXCLEAR LINE OFSIGHT REQUIRED MX-1 1/4" PHONE J-BOX0A-1009-0038 (INDOOR)0A-1091-0227 (OUTDOOR)W-3790038 10' NOTES:1) POWER AND SIGNAL CONDUIT CANBE ROUTED INTO BOTTOM OR LOWERSIDE PANELS OF THE MX-1 ENCLOSURE 0A-2026-0003 0A-2026-0004 0A-2026-0003 0A-2026-0004 2000' MAX DISTANCE 15AMPDUPLEX RECEPTACLEBY CUSTOMER SINGLE 120V20 AMPCIRCUIT BYOTHER 15AMPDUPLEX RECEPTACLEBY CUSTOMER W-3790030 W-3790030 SINGLE 120V20 AMPCIRCUIT BYOTHER *SEE NOTE 1 *SEE NOTE 150' MAXCLEAR LINE OF SIGHTREQUIRED PERSONAL MOBILEDEVICE BY OTHERWITH DAK SCORE APP 50' MAXCLEAR LINE OF SIGHTREQUIRED PERSONAL MOBILEDEVICE BY OTHERWITH DAK SCORE APP 50' MAXCLEAR LINE OF SIGHTREQUIRED Part # - DWG-04076039 Version - 00.1 Description - N A MX-1 ENCLOSURE INSTALLATION OPTIONS Lifecycle State - Full Production Last Modified By - mrufer Last Modified - 2018-12-17 EXHIBIT 2 EXHIBIT 2 DAKTRONICS.COM 201 Daktronics Drive PO Box 5128 Brookings, South Dakota 57006-5128 T 800-325-8766 605-692-0200 F 605-697-4700 Daktronics References 1st Reference: City of Coppell Address: 816 S. Coppell Rd. Coppell, TX 75019 Contact: Kevin Price Phone: (972) 304-3553 Email: kprice@coppelltx.gov 2nd Reference: City of Allen Address: 900 S. Greenville Ave Allen, TX 75002 Contact: Kim Spearman Phone: (214) 509-3310 Email: kspearman@cityofallen.org EXHIBIT 2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY C 212-948-5382 1,000,000 10/01/20 HE-660-117D6882-TCT-19 Manashi Mukherjee X 1,000,000 5,000,000 UB-9K250310-19-I3-R (AZ,MA,WI) X X 25666 5,000,000 of Marsh USA Inc. Attn: minneapolis.certrequest@marsh.com FAX 212 948-5382 X10/01/19 10/01/20 10/01/20 Minneapolis.CertRequest@marsh.com HJ-CAP-117D6901-TIL-19 Issued By: Nichole Hofer B 2,000,000 1,000,000 X 25674 Travelers Indemnity Company of America 1,000,000 X 10/01/19 X 10/01/19 Evidence of Insurance 10000 A Travelers Property Casualty Co. of America --GAWU -19-20 15,000 10/01/20 1,000,000 CUP-162D3999-TIL-19 C 2,000,000 25682 1,000,000 1,000,000 UB-9K396901-19-I3-K (AOS) 333 South 7th Street, Suite 1400 Marsh USA Inc. X Minneapolis, MN 55402-2400 X 201 Daktronics Drive Daktronics, Inc. Brookings, SD 57006-5128PO Box 5128 X X 10/01/19 , 10/01/19 C US Centralized Services 10/01/20 866-966-4664 Travelers Indemnity Co Of CT EXHIBIT 2 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-298,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with WWatertech,Inc.,for the purchase of equipment,parts,supplies and services used by the Water Production department to operate and maintain the City of Denton Ray Roberts Water Treatment Plant,which is the sole provider of these items,in accordance with Texas Local Government Code 252.022,which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding,and if over $50,000 shall be awarded by the governing body;and providing an effective date (File 7291 -awarded to WWatertech,Inc.,in the not-to-exceed amount of $92,357.94). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with WWatertech, Inc., for the purchase of equipment, parts, supplies and services used by the Water Production department to operate and maintain the City of Denton Ray Roberts Water Treatment Plant, which is the sole provider of these items, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7291 – awarded to WWatertech, Inc., in the not-to-exceed amount of $92,357.94). INFORMATION/BACKGROUND The sludge collector in Basin 1 at the Ray Roberts Water Treatment Plant (RRWTP) suffered a catastrophic failure in late August 2019. The collector was installed in 2002 as a part of the original plant construction. Brentwood Polychem manufactured the sludge collector, and competing manufacturers do not service this equipment. A sole source justification was used to allow Brentwood to conduct an evaluation of the damage and make a repair recommendation. The Brentwood field report was received on November 13, 2019. The Department secured a repair quote from WWatertech, Inc., the manufacturer’s only authorized representative in North Texas. A parts and installation repair quote was received in mid-December from WWatertech, Inc. WWatertech’s quote included an installation by a third party contractor. Following receipt of this quote, the Department solicited a second quote from Archer Western Constructors to purchase parts from WWatertech and provide installation; Archer Western is actively engaged in a construction project located at the RRWTP. The Archer Western quote was 2.5 times greater than the WWatertech quote. An updated quote was requested from WWatertech to include additional spare wear items for ongoing maintenance, as well as additional manufacturer (Brentwood) inspection of the repair. The department will separately procure installation services during the manufacturing lead time of the equipment (10-12 weeks). The sludge collection system is intended to be fully replaced during the expansion of the RRWTP in the next several years through a competitive bid process. Due to project schedule and lead time, this item has not gone to Public Utilities Board. This item will be retroactively taken once it’s awarded by Council. Section 252.022 of the Local Government Code provides that procurement of sole source commodities and services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com RECOMMENDATION Award with a contract to WWatertech, Inc., as a sole source supplier, for the purchase of equipment, parts, supplies, and services used by the Water Production department to operate and maintain the City of Denton Ray Roberts Water Treatment Plant, in an amount not-to-exceed $92,357.94. PRINCIPAL PLACE OF BUSINESS WWatertech, Inc. Waller, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within four (4) months. FISCAL INFORMATION These items/services will be funded from Water Production account 630100.6525. Requisition # 145536 has been entered into the Purchasing software system in the amount of $92,357.94. The budgeted amount for this item is $92,357.94. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Frank Pugsley, 940-349-8086. Legal point of contact: Mack Reinwand at 940-349-8333. ORDINANCE NO. ____ _ AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH WWATERTECH, INC., FOR THE PURCHASE OF EQUIPMENT, PARTS, SUPPLIES, AND SERVICES USED BY THE WATER PRODUCTION DEPARTMENT TO OPERATE AND MAINTAIN THE CITY OF DENTON RAY ROBERTS WATER TREATMENT PLANT, WHICH IS THE SOLE PROVIDER OF THESE ITEMS, IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE 252.022, WHICH PROVIDES THAT PROCUREMENT OF COMMODITIES AND SERVICES THAT ARE AVAILABLE FROM ONE SOURCE ARE EXEMPT FROM COMPETITIVE BIDDING, AND IF OVER $50,000 SHALL BE AWARDED BY THE GOVERNING BODY; AND PROVIDING AN EFFECTIVE DATE (FILE 7291 -AWARDED TO WWATERTECH, INC., IN THE NOT-TO-EXCEED AMOUNT OF $92,357.94). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following purchase of materials, equipment or supplies, as described in the "File" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached are hereby approved: FILE NUMBER 7291 VENDOR WWatertech, Inc. AMOUNT $92,357.94 SECTION 2. The City Council hereby finds that this bid, and the award thereof, constitutes a procurement of items that are available from only one source, including, items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and need not be submitted to competitive bids. SECTION 3. The acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 4. The City Manager is hereby authorized to execute any contracts relating to the items specified in Section 1 and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 5. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or his designee. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote L_ -_j: Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASS ED AND APPROVED this the ___ day of ___________ , 2020. CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: ____________ __ Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 Water treatment sludge removal system repair Lori Hewell 7291FILE Not Applicable Denton Quote.xls TO:DATE QUOTE NO.PAGE 1 OF 5 24-Jan-20 CA0120009 Email: ATT: PH: FAX: ITEM QTY UNIT COST TOTAL COST Is Freight Included: (X) Yes ( ) No Bill Hallcroft Signed & Accepted this _____ day of ____________2020 NOTES: 1. Startup, installation or sales tax is not include in this quote. 2. Sale Tax Certificate and W9 have to be supplied with signed quote or PO. (Name) (Title) 3. First time orders are subject to verifiable credit references. 4. Unless otherwise noted above, FREIGHT is not included in quote. _____________________________________________ 5. Purchase Orders are required on orders over $ 5,000.00. (Printed Name) 6. If applicable, a Project Info form will be supplied and must be completed and returned before submittals and/or shipment occurs. FOR MORE INFORMATION CONTACT City of Denton THIS QUOTATION IS SUBJECT TO THE ATTACHED GENERAL TERMS AND STANDARD CONDITIONS OF SALE - TWO (2) PAGES hector.ortiz@cityofdinton.com Hector R. Ortiz QUOTE 3104 Washington St. Waller, TX 77484 P: (936) 372-5272 S F: (936) 372-9224 City of Denton PROCESS EQUIPMENT 1701-B Spencer Rd. Denton, TX 76201 (904) 349-7526 1. If submittals are required with your order, they will be supplied according to the manufacturer's schedule. Bill Hallcroftbhallcroft@wwatertechinc.com REFERENCED PROJECT Freight: FOB Factory PP and ADD ___________________________________________________ Sales Representative Name Please see attached Proposals #47572, 47582, 47596 R1 Delivery:* Weeks ARO (after approved submittals, if applicable) *Subject to availability at time of order 2. Shipping schedules are based on current material availability and procurement lead times, at time of order. Equipment availability will be verified at the time of order and delivery dates will be adjusted accordingly, if applicable. Terms: Net 30 Days - No Retentions Scope of Supply Prices Valid For Thirty (30) Days Summary of Project: **All Orders Are Processed in the Waller, Texas Office** DESCRIPTION $92,357.94 DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT CITY OF DENTON, TEXAS BY: _____________________________ TODD HILEMAN CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _______________________________ SUPPLIER BY: ______________________________ AUTHORIZED SIGNATURE Printed Name:__________________________ Title:_________________________________ _____________________________________ PHONE NUMBER _____________________________________ EMAIL ADDRESS ______________________________________ TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 President 936-372-5272 sholt@wwatertechinc.com sholt@wwatertechinc.com Steve Holt Water Utilities Water and Wastewater Utilities Director Frank Pugsley GENERAL TERMS Terms of payment are as follows: 100% upon shipment, 0 % upon receipt of approved final O&M manuals, and 0% upon start-up, testing and acceptance by Owner, not to exceed ninety (90) days from shipment, for payment within thirty (30) days of invoice, -- % discount, net thirty (30) days. This quotation is subject to change or withdrawal without notice, and subject to acceptance within thirty (30) days by Buyer. If accepted by the Buyer, this Proposal shall become a binding contract only when approved and signed by an authorized officer of the Seller, at its office in Waller, Waller County, Texas, and may then be modified by written agreement only. No statements or understanding relating to the subject matter, other than those set forth herein, shall be binding on WwaterTech, Inc. (WTI). All orders, contracts and quotations are submitted contingent upon occurrence of strikes, accidents, fire, riots, war, and Acts of God, and any other causes beyond our control. In the event of strikes in our plants or in the plants of our supplier, we may withdraw this Proposal if, in our opinion, such strikes may result in the following: 1, Delay in the delivery of materials and supplies. 2. Cancellation by suppliers of materials and supplies. 3. Increase prices for materials, supplies and labor. Quoted shipment or delivery dates are based upon current production schedules of the specified equipment, after receipt of all approved drawings, together with complete technical data necessary for proper application and “state-of-the-art” engineering, as required by the Project. WTI, will deliver drawings for approval in a timely manner commensurate with the original concept of completion, as conceived by the Owners and/or Engineers. WTI, will not be liable for liquidated damages or other penalties, either direct or indirect, for failure to perform within these estimated dates. The Standard Conditions of Sale printed on the attached side of this sheet, unless expressly accepted herein, are part of this Quotation. Any provisions in the Purchase Order, which are in conflict with or in addition to the provisions provided herein, shall be come part of the contract only if affirmatively accepted in writing by Buyer and Seller. END DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 STANDARD CONDITIONS OF SALE 1) ACCEPTANCE This contract is subject to credit approval by the Seller (WwaterTech, Inc.) prior to acceptance. In the event of insolvency or other financial difficulty on the part of the Buyer, the Seller may withhold or require payment in advance or seek such other security, as it deems necessary. 2) PAYMENT Buyer agrees to pay Seller interest at the highest legal rate on any amount unpaid from maturity and Buyer further agrees to pay Seller all collection or attorney’s fees and court costs incurred; under no conditions will credit be extended beyond ninety (90) days without the applicable statutory and common laws liens being filed. 3) CANCELLATION In the event Buyer cancels the contract or any part thereof, Buyer agrees to reimburse Seller for any costs incurred; including engineering time expended on the pre-approval and approval drawings as well as shop drawings and direct labor with overhead burden, materials and other costs incurred through the date of cancellation, plus a margin of 10% of the contract amount. 4) TAXES Buyer will pay Seller, in addition to the price stated, the amount of any applicable sales, and gross receipts or other tax which may be imposed on this transaction by the Federal, State, County or Municipal government and any subdivision thereof. 5) TITLE AND RISK OF LOSS Full risk of loss (including transportation, delays, damages and/or losses) shall pay to Buyer upon delivery of products to the F.O.B. point or at the time of installation, if provided for in the contract. Seller retains title, for security purposes only, to all products whether attached to realty or other property, until fully paid for in cash; and the Buyer agrees to perform all acts, which may be necessary to perfect and assure retention of title in the Seller. In the case of failure by the Buyer to make any payment when due, it is expressly understood that it shall be optional with the Seller to take exclusive possession of the products supplied wherever found and remove same without legal process, and that any payments which may have been made on account of same shall be retained by the company as liquidated damages, without prejudice to its right or recovery for further damage it may suffer from any cause. 6) WARRANTY AND LIMITATION OF REMEDY AND LIABILITY A. Seller warrants only that the products and parts manufactured by Seller, when shipped, and the work performed by Seller (including installations, construction and start-up) when performed, will meet all applicable specifications and other specific product and work requirements (including those of performance), if any, of this agreement, and will be free from defects in material and workmanship. All claims for defective or non-conforming (both hereinafter called defective) products or parts under this warranty shall be made in writing immediately upon discovery, and in any event, within one (1) year from shipment of the applicable item unless Seller specifically assumes installation, construction or start-up responsibility, in all claims for defective or non-conforming work shall be made in writing immediately upon discovery, and in any event, within one (1) year from completion of the applicable work by Seller, such date to be determined exclusive of instruction, start-up and inspection work done pursuant to the contract; provided, however, all claims for defective products and parts shall be made in writing no later than eighteen (18) months after shipment. Defective and non-conforming items must be held for Seller’s inspection and returned to the original F.O.B. point upon request. THE FOREGOING IN EXPRESSLY IN LIEU OF OTHER WARRANTIES WHATSOEVER, EXPRESS, IMPLIED AND SATUTORY, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MECHANTABILITY AND FITNESS. B. Any act of the Buyer to alter, modify, or install equipment in a manner contrary to the instructions furnished by the Seller shall serve to void the Seller’s warranty on those items altered, modified or improperly installed. C. Upon Buyer’s submission of a claim as provided herein and substantiation, Seller shall at the option either repair or replace its product, part or work at the original F.O.B. point of delivery or to refund an equitable portion of the purchase price. D. Notwithstanding the foregoing provisions of this WARRANTY AND LIABILITY Clause, it is specifically understood that products and parts not manufactured and work not performed by Seller are warranted to the extent and in the manner that the same are warranted to Seller by Seller’s vendors, and then only to the extent is reasonably able to enforce such warranty. In enforcing such warranty, it is understood Seller shall have no obligation to initiate litigation unless Buyer undertakes to pay all costs and expenses therefor, including, but not limited to, attorney’s fees, and indemnifies Seller against any liability to Seller’s vendors arising out of such litigation. E. THE FOREGOING IS SELLER’S ONLY OBLIGATION AND BUYER’S EXLUSIVE REMEDY FOR BREACH OF WARRANTY AND, EXCEPT FOR GROSS NEGLIGENCE AND WILLFUL MISCONDUCT. THE FOREGOING IS BUYER’S EXCLUSIVE REMEDY AGAINST SELLER FOR ALL CLAIMS ARISING HEREUNDER OR RELATING HERETO WHETHER SUCH CLAIMS ARE BASED ON BREACH OF CONTRACT, TORS (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR OTHER THEORIES. BUYER’S FAILURE TO SUBMIT A CLAIM AS PROVIDED ABOVE SHALL SPECIFICALLY WAIVE ALL CLAIMS FOR DAMAGES OR OTHER RELIEF, INCLUDING, BUT NOT LIMITED TO, CLAIMS BASED ON LATENT DEFECTS. IN NO EVENT SHALL BUYER BE ENTITLES TO INCIDENTAL OR CONSEQUENTIAL DAMAGES. ANY ACTION BY BUYER ARISING HEREUNDER OR RELATING HERETO, WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR OTHER THEORIES, MUST BE COMMENCED WITHIN ONE (1) YEAR AFTER THE CAUSE OF ACTION ACCRUES OR IT SHALL BE BARRED. 7) PATENTS Should the equipment proposed herein incorporate a patent or a concept that results in a patent or a patent application, title to such patent or concept resulting therefrom shall be retained in full ownership by WwaterTech, Inc. (WTI) and shall be the sole property of WTI. 8) BACKCHARGES Seller will not accept any charge for modification, servicing, adjustment or for nay other item without authority in the form of a written order issued from the office of WTI, in Waller, Texas, in advance of doing the work. 9) TERMS OF AGREEMENT The acceptance of this order shall be upon the terms and conditions specified herein which shall take precedence and represent the final agreement between Buyer and Seller notwithstanding any inconsistent, contradictory or other and further terms and conditions contained in Buyer’s purchase order or other document furnished by Buyer in connection with this order, whether such document or documents are exchanged simultaneously with this order or prior to subsequent thereto. DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 4757247572QUOTATION #QUOTATION # WWaterTech, inc. 3104 Washington Street, Waller, TX 77484 PH: (936)372-5272 November 25, 2019 Denton Water ProductionCustomer : Gill GilbertAttn : email : FOB Factory, PP & AddFreight : 10 to 12 Weeks**Lead Time (after Dwg Approval): ***Terms : Net 30 Days Per Attached No State Taxes Included Unless StatedTaxes : Total:$ Contact : Please reference quote number when ordering. Final part numbers may change after engineering. Please provide ship to and bill to with order. * Engineering time may be required. ** Lead time starts after engineering drawing approval. Notes: BASIN #1 - EAST SIDE LONG COLLECTOR (CRASHED UNIT) ONLY CHAIN AND ATTACHMENT LINKS CHAIN, NCS-720-S, 6" PITCH,09.5 FT STRAND,AVG UTS>7500 LB10000275-058 $158.26EA116 $18,358.16 KIT, NCS-720-S,F22-8 ATTACHMENT LINK,W/ PIN & CLIP10000274-001 $21.74EA116 $2,521.84 FLOOR WEAR STRIP AND NEW HARDWARE WEAR STRIP, 3/8" X 2-5/8" X 120.00" LONG, UHMW-PE, 1 HOLE & 3 SLOTS10000286-001 $49.26EA112 $5,517.12 HARDWARE KIT, WEARSTRIP, CONCRETE FLOOR (1 KIT / STRIP)10001040-001 $10.06SET112 $1,126.72 RETURN RAIL WEAR STRIP AND NEW HARDWARE WEAR STRIP, 3/8" X 2-5/8" X 120.00" LONG, UHMW-PE, 1 HOLE & 3 SLOTS10000286-001 $49.26EA100 $4,926.00 HARDWARE KIT, WEARSTRIP, RETURN RAIL (1 KIT / STRIP)10000066-005 $11.75SET100 $1,175.00 FLIGHT ASSEMBLIES - W/NSF WEAR SHOES BASIC C CHANNEL FLIGHT10000573-036 $209.82EA55 $11,540.10 3X8 C-CHANNEL SQUEEGEE FLIGHT - BARE FLIGHT10001208-011 $237.78EA6 $1,426.68 SQUEEGEES, BACKER PLATES AND ATTACHMENT HARDWARE $690.856 $4,145.10 RETURN WEAR SHOE, 3"X3"X4.5"X0.5",BLUE ( WTP )PA6/6, W/LUG10000595-001 $10.34EA232 $2,398.88 CARRY WEAR SHOE, 3"X3"X5.5"X0.5",BLUE ( WTP )PA6/610000711-001 $11.29EA232 $2,619.28 FILLER BLOCK, POLYPROPYLENE,BLUE, WTP10000370-002 $11.50EA232 $2,668.00 HARDWARE KIT, 10 HOLE SET, ENGLISH, 316 SS10000160-010 $34.25EA116 $3,973.00 UPGRADE TO ALL ULTRA FLIGHTS IS $5,750 FOR LONGITUDINAL (1) UNIT OPTIONAL ITEMS FOR CONSIDERATION STUB SHAFT, W/UHMW-PE BEARING (IF LOOSE UNIT IS DAMAGED)10000353-XXX $1,562.87EA1 $1,562.87 ANCHOR, 1 - 8 X 10 1/2/6EMB, 316SS (NEED 2 FOR MOUNTING)650-23148-16C 42 $65.69EA2 $131.38 KIT, STUB SHAFT, ENG HDW, 316SS, (JACKING BOLTS AND END CAP BOLT)10001020-001 $25.95EA1 $25.95 SPKT, 17T, 720, FOR STUB SHAFT (PER SPROCKET)10000200-001 $459.61EA4 $1,838.44 KIT, STUB SHAFT BEARING REPLACEMENT (PER KIT)10000406-001 $246.58EA4 $986.52 Qty 940-349-7506940-349-7627Phone : / Fax: Denton Water Production - RefurbishmentRe : Extended For our Standard Terms and Conditions go to brentwoodindustries.com/terms/ / *Engineering Time :None Required Part No.Unit Price STEVE HOLTContact: 3104 WASHINGTON STAddress: WALLER TX 77484City / State / Zip: WWATERTECH,INC. - HOUSTONCompany: U/MItemDescription BRENTWOOD / POLYCHEM MANUFACTURER’S REP IN YOUR AREA Phone: (936)372-5272 Email: sholt@wwatertechinc.com There will be a 20% restocking charge on all returned items, at a minimum, & non-shelf items cannot be returned for credit. Components cannot be returned after 90 days of shipment. POLYCHEM HAS A $1,000.00 MINIMUM ORDER - Note Quotes are valid for 30 days Please Email or Fax Your Order to Our Reading PA Office *** Contigent on Credit Approval $5,750.00 72,691.04 DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 4758247582QUOTATION #QUOTATION # WWaterTech, Inc. 3104 Washington St., Waller TX 77484 PH: (936)372-5272 November 25, 2019 Denton Water ProductionCustomer : Gill GilbertAttn : email : FOB Factory, PP & AddFreight : 10 to 12 Weeks**Lead Time (after Dwg Approval): ***Terms : Net 30 Days per attached No State Taxes Included Unless StatedTaxes : Contact : Total: $9,216.90 Please reference quote number when ordering. Final part numbers may change after engineering. Please provide ship to and bill to with order. * Engineering time may be required. ** Lead time starts after engineering drawing approval. Notes: BASIN #1 CROSS COLLECTOR ONLY CHAIN, NCS-720-S, 6" PITCH, 4.5 FT STRAND,AVG UTS>7500 LB10000275-059 $78.98EA44 $3,475.12 KIT, NCS-720-S,F22-8 ATTACHMENT LINK,W/ PIN & CLIP10000274-001 $21.74EA44 $956.56 FLIGHT ASSEMBLIES FLIGHTS, FRP 3"X8"X5'9"10000573-056 $54.96EA22 $1,209.12 RETURN WEAR SHOE, 3"X3"X4.5"X0.5",BLUE ( WTP )PA6/6, W/LUG10000595-001 $10.34EA44 $454.96 CARRY WEAR SHOE, 3"X3"X5.5"X0.5",BLUE ( WTP )PA6/610000711-001 $11.29EA44 $496.76 FILLER BLOCK 3"X 8" C-CHANNEL FLIGHT, POLYPROPYLENE,BLUE, WTP10001039-002 $11.50SET44 $506.00 HARDWARE KIT,C-CHANNELFLIGHT, 10 HOLE SET, ENGLISH, 316 SS10000150-010 $29.04EA44 $1,277.76 WEAR STRIP AND HARDWARE WEAR STRIP, 3/8" X 2-5/8" X 120.00" LONG, UHMW-PE, 1 HOLE & 3 SLOTS10000286-001 $49.26EA14 $689.64 HARDWARE KIT, WEARSTRIP, RETURN RAIL (1 KIT / STRIP)10000066-005 $11.75SET6 $70.50 HARDWARE KIT, WEARSTRIP, CONCRETE FLOOR (1 KIT / STRIP)10001040-001 $10.06SET8 $80.48 Qty 940-349-7506940-349-7627Phone : / Fax: Denton Lake Ray Roberts - Cross CollectorRe : Extended For our Standard Terms and Conditions go to brentwoodindustries.com/terms/ / *Engineering Time :None Required Part No.Unit Price STEVE HOLTContact: 3104 WASHINGTON ST.Address: (936) 372-5272Phone:sholt@wwatertechinc.comEmail: WALLER TX 77484City / State / Zip: WWATERTECH,INC. - HOUSTONCompany: U/MItemDescription BRENTWOOD / POLYCHEM MANUFACTURER’S REP IN YOUR AREA There will be a 20% restocking charge on all returned items, at a minimum, & non-shelf items cannot be returned for credit. Components cannot be returned after 90 days of shipment. POLYCHEM HAS A $1,000.00 MINIMUM ORDER - Note Quotes are valid for 30 days Please Email or Fax Your Order to Our Reading PA Office *** Contigent on Credit Approval DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 47596R147596R1QUOTATION #QUOTATION # Brentwood Industries, Inc. 500 Spring Ridge Drive, Reading PA 19610 PH: 610.347.8586 January 17, 2020 Denton Water ProductionCustomer : Gill GilbertAttn : gill.gilbert@cityofdenton.comemail : FOB, Factory, PP & ADDFreight : 10 to 12 Weeks**Lead Time (after Dwg Approval): Net 30 Days***Terms : No State Taxes Included Unless StatedTaxes : Total:$10,450.00 Contact :Ryan Putt - Ph: 610-347-8663 / email: Ryan.Putt@brentwoodindustries.com Please reference quote number when ordering. Final part numbers may change after engineering. Please provide ship to and bill to with order. * Engineering time may be required. ** Lead time starts after engineering drawing approval. Notes: FIELD SERVICE - PRE-INSTALLATION MEETING10999999-0091 $3,850.00EA1 $3,850.00 (1) TRIP, (1) DAY ON SITE, (2) TRAVEL DAYS ABOVE INCLUDES MEALS, HOTEL, TRAVEL COSTS, ALL EXPENSES FIELD SERVICE - FINAL TANK INSPECTION10999999-0092 $6,600.00EA1 $6,600.00 FOR 2 LONGITUDINAL COLLECTORS AND 1 CROSS COLLECTOR (1) TRIP, (2) DAYS ON SITE, (2) TRAVEL DAYS ABOVE INCLUDES MEALS, HOTEL, TRAVEL COSTS, ALL EXPENSES ADDITIONAL DAYS ARE $1925 PER DAY WHEN INCLUDED IN THE SAME TRIP PLEASE ALLOW AT LEAST TWO WEEKS’ NOTICE TO SCHEDULE FIELD SERVICE TO REQUEST FIELD SERVICE, PLEASE COMPLETE REQUEST FORM WILL ADVISE CURRENT AVAILABILITY AFTER RECEIPT OF PO AND REQUEST FORM Qty 940-349-7506940-349-7627Phone : / Fax: Denton Lake Ray Roberts - Field ServiceRe : Extended For our Standard Terms and Conditions go to brentwoodindustries.com/terms/ / *Engineering Time :None Required Part No.Unit Price BILL HALLCROFTContact: 3901`AIRPORT FREEWAYAddress: (817) 358-0551Phone:bhallcroft@wwatertechinc.comEmail: WALLER TX 77484City / State / Zip: WWATERTECH, INC. - HOUSTONCompany: U/MItemDescription BRENTWOOD / POLYCHEM MANUFACTURER’S REP IN YOUR AREA There will be a 20% restocking charge on all returned items, at a minimum, & non-shelf items cannot be returned for credit. Components cannot be returned after 90 days of shipment. POLYCHEM HAS A $1,000.00 MINIMUM ORDER - Note Quotes are valid for 30 days Please Email or Fax Your Order to Our Reading PA Office *** Contigent on Credit Approval DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 W Watertech Services, Inc None X X X Steve Holt X 1/27/2020 Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: 666FE1E6-2921-44CD-B1E6-B7832BC5B183 Certificate Of Completion Envelope Id: 666FE1E6292144CDB1E6B7832BC5B183 Status: Sent Subject: Please DocuSign: City Council Contract 7291 Water Treatment Sludge Removal Repair Source Envelope: Document Pages: 10 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Lori Hewell AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 lori.hewell@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/24/2020 4:50:10 PM Holder: Lori Hewell lori.hewell@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/24/2020 4:57:56 PM Viewed: 1/24/2020 4:58:11 PM Signed: 1/24/2020 5:04:11 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/24/2020 5:04:13 PM Viewed: 1/24/2020 5:04:46 PM Signed: 1/24/2020 5:04:57 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/24/2020 5:04:59 PM Viewed: 1/24/2020 5:16:44 PM Signed: 1/24/2020 5:19:18 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Steve Holt sholt@wwatertechinc.com President WwaterTech, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 107.133.190.186 Sent: 1/24/2020 5:19:20 PM Resent: 1/27/2020 7:33:09 AM Resent: 1/27/2020 4:29:30 PM Viewed: 1/27/2020 4:31:30 PM Signed: 1/27/2020 4:34:36 PM Electronic Record and Signature Disclosure: Accepted: 1/27/2020 4:31:30 PM ID: ff52c26d-3bdf-4775-b4dc-c6a09108c178 Signer Events Signature Timestamp Frank Pugsley frank.pugsley@cityofdenton.com Water and Wastewater Utilities Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.185.158.73 Signed using mobile Sent: 1/27/2020 4:34:38 PM Viewed: 1/27/2020 5:34:10 PM Signed: 1/27/2020 5:34:28 PM Electronic Record and Signature Disclosure: Accepted: 1/27/2020 5:34:10 PM ID: 16034491-7fd4-4ff0-93d0-96e59b522797 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/27/2020 5:34:31 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/24/2020 5:04:13 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cathy Aldrich caldrich@wwatertechinc.com Security Level: Email, Account Authentication (None) Sent: 1/24/2020 5:19:20 PM Viewed: 1/27/2020 8:08:30 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/27/2020 5:34:30 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Hector Ortiz Hector.Ortiz@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/27/2020 5:34:31 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-349,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a Professional Services Agreement with Elements of Architecture,Inc.,for an independent representative for the Development Services Design Build Renovation Project,located at 401 N. Elm for the City of Denton;providing for the expenditure of funds therefor;and providing an effective date (File 7226 -Professional Services Agreement awarded to Elements of Architecture,Inc.,in the not-to-exceed amount of $106,375). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a Professional Services Agreement with Elements of Architecture, Inc., for an independent representative for the Development Services Design Build Renovation Project, located at 401 N. Elm for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (File 7226 - Professional Services Agreement awarded to Elements of Architecture, Inc., in the not-to-exceed amount of $106,375). INFORMATION/BACKGROUND The City of Denton’s Development Services Building (formerly known as the “Daybreak Building”) is approximately 28,000 gross square feet and is currently unoccupied. The site address is 401 North Elm Street, Denton, Texas. The City will be renovating this building to accommodate new offices for some of its staff, which will be relocated to this building upon completion of the project. The goal is to have 20,870 useable square feet, with 6,325 square feet as “core & shell” space. A non-partial Independent Representative acts as a consultant, to represent the city’s program/project and its goals to all project-related parties. They will be assigned to review and guide the project design criteria and construction process. Another key role will be the observation of compliance with the design intent during the construction process. The duration of their services shall last from the design phase up to the facility being operational and tenant occupied. The City is procuring the Development Services Building using the Design-Build Method outlined in Government Code 2269.301. Design-Build is a project delivery method by which a governmental entity contracts with a single entity to provide both design and construction services for the construction, rehabilitation, alteration, or repair of a facility. Under Government Code 2269.305 the governmental entity shall select or designate an architect or engineer independent of the design-build firm to act as the governmental entity's representative for the duration of the project. Request for Qualifications (RFQ) for an independent representative overseeing the design build process for the renovation of the Development Services Building project, located at 401 N Elm was sent to 342 prospective firms for these services. In addition, the RFQ was placed on the Materials Management website for prospective respondents to download, and advertised in the local newspaper. Three (3) statement of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including Qualifications of the Firm and Relevance and Success Demonstrated in past performance. Based upon this evaluation, the recommended award is to Elements of Architecture, Inc. and is determined to be the most qualified firm for the City. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 906 – Architectural Services, Professional Notifications sent for Solicitation sent in IonWave: 342 Number of Suppliers that viewed Solicitation in IonWave: 8 HUB-Historically Underutilized Business Invitations sent out: 28 SBE-Small Business Enterprise Invitations sent out: 102 Responses from Solicitation: 3 PRIOR ACTION/REVIEW (Council, Boards, Commissions) The Construction Report & the Executive Summary Workshop construction report from November 2019 was presented to Council on December 2, 2019. RECOMMENDATION Award a contract with Elements of Architecture, Inc., as the independent representative overseeing the design build process for the renovation for the Development Services project, located at 401 N Elm, in a not-to-exceed amount of $106,375. PRINCIPAL PLACE OF BUSINESS Elements of Architecture, Inc. Fort Worth, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval and will continue until construction is complete. FISCAL INFORMATION These services will be funded from Daybreak Building account 300099409.1365.30100. Requisition #145558 has been entered into the Purchasing software system in the amount of $106,375. The budgeted amount for this item is $106,375. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Sheet Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Larry Chan, 940-349-7755. Legal point of contact: Mack Reinwand at 940-349-8333. Overview of the Architects Firm Qualificatioins & Structure of Management Relevant Experience of Team Detail, Clarity & Practicality of Project Approach Example 1 Example 2 Example 3 Example 4 Demonstrates Value & Quality to Past Projects Total Rank Firm 5%5%15%10%15%15%15%15%5%100.0% 1 Elements of Architects, Inc.4.6%4.2%12.0%8.0%11.4%11.4%11.4%11.4%4.2%78.6% 2 C.H. Guernsey & Company 4.2%3.4%10.8%6.8%10.2%10.2%10.2%10.2%3.0%69.0% 3 Ramel Company, LLC 3.2%2.6%8.4%6.0%7.8%7.2%7.8%8.4%1.8%53.2% Relevance & Success DemonstratedQualifications of Firm Exhibit 2 RFQ 7226 - Evaluation Sheet for Independent Representative for Development Services Building Renovation ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ELEMENTS OF ARCHITECTURE, INC., FOR AN INDEPENDENT REPRESENTATIVE FOR THE DEVELOPMENT SERVICES DESIGN BUILD RENOVATION PROJECT, LOCATED AT 401 N. ELM FOR THE CITY OF DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7226-PROFESSIONAL SERVICES AGREEMENT AWARDED TO ELEMENTS OF ARCHITECTURE, INC., IN THE NOT-TO-EXCEED AMOUNT OF $1 06,375). WHEREAS, Elements of Architecture, Inc., the professional services provider (the "Provider") set forth in this ordinance is being selected as the most highly qualified on the basis of its demonstrated competence and qualifications to perform the proposed professional services; and WHEREAS, the fees under the proposed contract are fair, and reasonable, and are consistent with and not higher than the recommended practices and fees published by the professional associations applicable to the Provider's profession and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager is authorized to enter into a professional service contract with Elements of Architecture, Inc., for an independent representative for the Development Services design build renovation project, located at 401 N. Elm for the City of Denton, a copy ofwhich is attached hereto and incorporated by reference herein. SECTION 2. The City Manager is authorized to expend funds as required by the attached contract. SECTION 3. The City Council of the City ofDenton, expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance, to the City Manager of the City of Denton, or his designee. SECTION 4. The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by the ordinance was passed and approved by the following vote [_-_]: Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PAS SED AND APPROVED this the ___ day of ___________ , 2020. CHRIS WATTS, MAYOR ATTEST: ROSARIOS, CITY SECRETARY BY: --------------------------- APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY VCf}J/;;2 Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF 7226 Jody Word Independent Representative for Development Srv. Bldg FILE Not Applicable Document C141TM – 2014 Standard Form of Agreement Between Owner and Consultant for a Design-Build Project Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 1 This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Consultation with an attorney is also encouraged with respect to professional licensing requirements in the jurisdiction where the Project is located. AGREEMENT made as of the Fifth day of February in the year Two Thousand Twenty (In words, indicate day, month and year.) BETWEEN the Owner: (Name, address and other information) City of Denton 215 East McKinney Street Denton, TX 76201 and the Consultant: (Name, address and other information) Elements of Architecture, Inc. 1201 6th Ave., Suite 100 Fort Worth, TX 76104 for the following Project: (Name, location and detailed description) City of Denton’s Development Services Building 401 North Elm Street Denton, TX 76201 The Owner and Consultant agree as follows: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 2 TABLE OF ARTICLES 1 INITIAL INFORMATION 2 CONSULTANT’S RESPONSIBILITIES 3 OWNER’S RESPONSIBILITIES 4 TERMS AND CONDITIONS 5 CLAIMS AND DISPUTES 6 TERMINATION OR SUSPENSION 7 MISCELLANEOUS PROVISIONS 8 COMPENSATION 9 SPECIAL TERMS AND CONDITIONS 10 SCOPE OF AGREEMENT EXHIBIT A CONSULTANT’S SERVICES ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. References to AIA Document A141™–2014, and its exhibits, are references to the standard forms published by the American Institute of Architects. If the Owner and Design-Builder modify the standard text of AIA Document A141–2014, or its exhibits, the modifications shall not affect this Agreement unless the Owner and the Consultant amend this Agreement or otherwise agree to the modifications in writing.Owner Design-Builder Agreement. (Note the disposition of the following items by inserting the requested information or a statement such as "not applicable" or "unknown at time of execution.") § 1.1.1 The Owner’s program for the Project: (Set forth the program, identify documentation in which the program is set forth, or state the manner in which the program will be developed.) See Exhibit "B" – Design Criteria § 1.1.2 The Owner’s design requirements for the Project and related documentation: (Identify below, or in an attached exhibit, the documentation that contains the Owner’s design requirements, including any performance specifications for the Project.) See Exhibit "B" – Design Criteria § 1.1.3 The Owner’s anticipated Sustainable Objective for the Project, if any: (Identify the Owner’s Sustainable Objective for the Project such as Sustainability Certification, benefit to the environment, enhancement to the health and well-being of building occupants, or improvement of energy efficiency.) Not Applicable § 1.1.4 Incentive programs the Owner intends to pursue for the Project, including those related to the Sustainable Objective, and any deadlines for receiving the incentives that are dependent on, or related to, the Consultant’s services, are as follows: (Identify incentive programs the Owner intends to pursue for the Project and deadlines for submitting or applying for the incentive program.) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 3 Not Applicable § 1.1.5 The Project’s physical characteristics: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical reports; site, boundary and topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site; etc.) See Exhibit "B" – Design Criteria § 1.1.6 The Owner’s budget for the Cost of the Work as defined in Section 4.1 is identified below: (Provide total, and if known, a line item breakdown of the Owner’s budget for the Cost of the Work.) To Be Determined § 1.1.7 The Owner’s design and construction milestone dates: .1 Design phase milestone dates: See Exhibit "C" – Owner’s Initial Schedule .2 Date for initiating selection of Design-Builder: See Exhibit "C" – Owner’s Initial Schedule .3 Date for finalizing agreement with the Design-Builder: See Exhibit "C" – Owner’s Initial Schedule .4 Commencement of construction: See Exhibit "C" – Owner’s Initial Schedule .5 Phased completion dates: See Exhibit "C" – Owner’s Initial Schedule .6 Substantial Completion date: See Exhibit "C" – Owner’s Initial Schedule .7 Other milestone dates: See Exhibit "C" – Owner’s Initial Schedule § 1.1.8 Other information regarding the selection of the Design-Builder is as follows: (Identify whether the selection of the Design-Builder will be negotiated, competitively bid or part of a design competition. If the Design-Builder is known, provide the information at Section 1.2.4.) Selection of the Design-Builder will be by a two-step process, in accordance with Texas Government Code Chapter 2269, Subchapter G. § 1.1.9 Other Initial Information on which this Agreement is based: See Exhibit "D" – Proposed Owner Design-Builder Agreement § 1.1.10 If the Owner and Consultant intend to transmit Instruments of Service Consultant’s Deliverables or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 4 transmissions. Unless otherwise agreed, the parties will use AIA Document E203™–2013 to establish the protocols for the development, use, transmission, and exchange of digital data and building information modeling. § 1.2 Project Team § 1.2.1 The Owner identifies the following representative in accordance with Section 3.1: (List name, address and other information.) Larry Chan, Project Manager City of Denton Facilities Management 869 S. Woodrow Lane Denton, TX 76205 larry.chan@cityofdenton.com 940-349-7755 § 1.2.2 The persons or entities, in addition to the Owner’s representative, who are required to review the Consultant’s services and Instruments of Service Consultant’s Deliverables are as follows: (List name, address and other information.) Per Exhibit "A" – Consultant’s Services § 1.2.3 The Owner will retain the following other consultants and contractors: (List discipline and, if known, identify them by name and address.) Per Exhibit "A" – Consultant’s Services § 1.2.4 The Design-Builder, if known, is as follows: (If known, list name, legal status, address and other information, including name of the Design-Builder’s designated representative.) To Be Determined § 1.2.5 The Consultant identifies the following representative in accordance with Section 2.1: (List name, address and other information.) Debbie Fulwiler Elements of Architecture, Inc. 1201 6th Ave., Suite 100 Fort Worth, TX 76104 dfulwiler@elementsofarc.com 817-333-2880 § 1.2.6 The Consultant will retain the following subconsultants:Subconsultants to be retained by the Consultant ("Subconsultants") are: (List discipline and, if known, identify them by name and address.) Per Exhibit "A" – Consultant’s Services ARTICLE 2 CONSULTANT’S RESPONSIBILITIES § 2.1 The Consultant is the person or entity identified as such in this Agreement and is referred to throughout this Agreement as if singular in number. The Consultant shall designate in writing a representative who shall act on the Consultant’s behalf with respect to the Project. The term "Consultant" means the Consultant or the Consultant’s authorized representative. § 2.2 The Consultant shall perform as required under this Agreement and provide the services designated in Exhibit A. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 5 § 2.2.1 The Consultant may provide Additional Services not designated in Exhibit A, after execution of this Agreement, without invalidating this Agreement. Upon recognizing the need to perform Additional Services that may arise after execution of this Agreement, the Consultant shall notify the Owner. The Consultant, however, shall not proceed to provide such services until the Consultant receives the Owner’s written authorization. Except for services Agreement, if mutually agreed in writing (an "Additional Services Authorization"). In the absence of an Additional Services Authorization, the Consultant shall promptly notify the Owner in writing of the need to provide Additional Services and their cause prior to providing such services. If the Owner deems that all or a part of such Additional Services are not required, the Owner shall give prompt written notice to the Consultant, and the Consultant shall not provide those services. Except for a change due to the fault of the Consultant, any Additional Services provided in accordance with this Section 2.2.1 shall entitle the Consultant to compensation pursuant to Section 8.2.Additional Services of the Consultant shall entitle the Consultant to an adjustment in compensation pursuant to Section 8.2, and to Reimbursable Expenses (if any) made necessary by such Additional Services when such reimbursable expenses are properly incurred and documented by the Consultant, and in accordance with Section 8.5. § 2.3 The Consultant shall maintain the following insurance for the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Consultant normally maintains, the Owner shall reimburse the Consultant for any additional cost as set forth in Section 8.6. § 2.3.1 Commercial General Liability with policy limits of not less than Two Million ($ 2,000,000 ) for each occurrence and Two Million ($ 2,000,000 ) in the aggregate for bodily injury and property damage. § 2.3.2 Automobile Liability covering vehicles owned by the Consultant and non-owned and rented/leased vehicles used by the Consultant with policy limits of not less than Five Hundred Thousand ($ 500,000 ) per claim and One Million ($ 1,000,000 ) in the aggregate for bodily injury and property damage along with any other statutorily required automobile coverage. § 2.3.3 The Consultant may achieve the required limits and coverage for Comprehensive General Liability and Automobile Liability through a combination of primary and excess liability insurance, provided such primary and excess insurance policies result in the same or greater coverage as those required under Sections 2.3.1 and 2.3.2. § 2.3.4 Workers’ Compensation at statutory limits for the State of Texas and Employers’ Liability with a policy limit of not less than One Million ($ 1,000,000 ). § 2.3.5 Professional Liability covering the negligent acts, errors and omissions in the performance of professional services with policy limits of not less than One Million ($ 1,000,000 ) per claim and Two Million ($ 2,000,000 ) in the aggregate. § 2.3.6 The Owner shall be an additional insured on the Contractor’s primary and excess polices for Commercial General Liability and Automobile Liability. The additional insured coverage shall be primary and non-contributory to any of the Owner’s insurance policies. The additional insured coverage shall apply to both ongoing and completed operations. § 2.3.7 The Consultant shall provide to the Owner certificates of insurance evidencing compliance with the requirements in this Section 2.3. The certificates Section 2.3, including appropriate evidence that each type of insurance includes appropriate coverages for this specific Project. Certificates will show the Owner as an additional insured "additional insured" on the Commercial General Liability, Automobile Liability, and any excess policies. policies and contain provisions that at least thirty (30) days’ prior written notice will be given to the Owner in the event of cancellation, reduction in or nonrenewal of the insurance. Additionally, the General Liability, Auto Liability and Workers’ Compensation policies shall contain a Waiver of Subrogation in favor of the Owner. § 2.3.8 The Consultant shall obtain insurance covering claims arising out of the performance of professional services under this Agreement and caused by errors, omissions or negligent acts for which the Consultant is liable. The Consultant shall maintain this insurance in force, after the completion of professional services under this Agreement until the expiration of the applicable statutes of limitations. In the event there is no such statute specifically applicable to design and construction of improvements to real property, this insurance, if available, shall be maintained in force by the Consultant for a reasonable period after the date of Substantial Completion of the Project as agreed to by the Owner and Consultant. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 6 § 2.3.9 Unless otherwise agreed, the Owner and Consultant shall each provide insurance to protect them from claims under workers’ compensation acts; from claims for damages because of bodily injury, including personal injury, sickness, disease, or death of any employees or of any other person; from claims for damages because of injury to or destruction of property including loss of use resulting therefrom; and from damage to or destruction of property including valuable papers and records coverage and including loss of use resulting therefrom. § 2.3.10 All insurance coverage procured by the Consultant shall be provided by insurance companies having current policyholder ratings no lower than "A-X" by A.M. Best and acceptable by the Owner, or as expressly agreed otherwise by the Owner in writing. Such companies must be licensed to do business in the State of Texas and, if different, the state in which the Project is located. Notwithstanding the above, the sole exception to this licensing requirement is the state Worker’s Compensation fund. § 2.3.11 IF ONE OR MORE OF THE INDEMNITEES IDENTIFIED IN SECTION 5.1.3 IS DAMAGED BY THE FAILURE OF THE CONSULTANT TO PURCHASE OR MAINTAIN THE INSURANCE REQUIRED UNDER THIS SECTION 2.3, THEN THE CONSULTANT SHALL BEAR ALL REASONABLE COSTS (INCLUDING ATTORNEYS’ FEES AND COURT AND SETTLEMENT EXPENSES) PROPERLY ATTRIBUTABLE TO THE FAILURE. § 2.3.12 The Consultant shall cause the provisions of this Section 2.3 to be included in any agreement it enters into with its Subconsultants. It shall be the Consultant’s responsibility to obtain the required insurance certificates from its Subconsultants for the Owner. § 2.4 The Consultant shall perform its services consistent with the professional skill and care ordinarily provided by consultants practicing in the same or similar locality under the same or similar circumstances. The Consultant shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. When applicable law requires that services be performed by licensed professionals, the Consultant shall provide those services through the performance of qualified persons or entities duly licensed to practice their professions. The Consultant shall require that its subconsultants Subconsultants maintain professional liability insurance as appropriate to the services provided. § 2.5 The Consultant shall shall, in keeping with the requirements of Section 1.1.2 and in accordance with the Consultant’s Performance Schedule referenced in Section 2.10, coordinate its services with those services provided by the Owner, the Owner’s other consultants and contractors, and the Design-Builder. The Consultant in order to avoid unreasonable delay in the orderly and sequential progress of the Owner’s other consultants’ services and the Work. The Consultant shall become familiar and stay current with the requirements of, and coordinate all aspects of the Work, whether designed by the Design-Builder or Owner’s other consultants, as necessary for the proper coordination of the Project. The Owner shall be entitled to rely on the accuracy and completeness of services and information furnished by the Owner, the Owner’s other consultants and contractors, and the Design-Builder. Consultant. The Consultant shall provide prompt written notice to the Owner if the Consultant becomes aware of any error, omission or inconsistency in such services or information. § 2.5.1 The Consultant shall provide copies of drawings, reports, specifications and other necessary information during the course of the Project to the Owner and Owner’s other consultants in the format the Owner requires or, in the absence of direction from the Owner, as the Owner’s other consultants may request. At no additional cost to the Owner, the Consultant shall also provide drawings, reports, specifications and other necessary information electronically to the Owner consistent with the provision of Section 4.2.3 or such other electronic format as may be required by the Owner. § 2.5.2 The Consultant shall not be responsible for the acts or omissions of the Owner, the Owner’s other consultants, the Design-Builder, Subcontractors, their agents or employees, or other persons performing any of the Work. The Consultant shall provide prompt written notice to the Owner if the Consultant becomes aware of any errors, omissions or inconsistencies in the services or information provided by the Design-Builder, the Owner or the Owner’s other consultants. This provision does not relieve the Consultant of responsibility for its own Subconsultants or for supervision of other consultants retained by the Owner if such supervision is included in the Consultant’s Services. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 7 § 2.6 As soon as practicable after the date of this Agreement, the Consultant shall submit for the Owner’s Prior to requesting any payment hereunder, the Consultant shall submit for and obtain the Owner’s written approval a schedule for the performance of the Consultant’s services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner’s review, for the performance of the Owner’s other consultants and contractors, and the Design-Builder and, services, consistent with the requirements of this Agreement, which shall upon such approval become Exhibit "E" – Consultant’s Performance Schedule. It may then only be adjusted by prior written consent of the Owner as the Project proceeds. The Consultant’s Performance Schedule shall allow reasonable time for the Owner and the Owner’s other consultants to review the Consultant’s submittals and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule Exhibit "E" – Consultant’s Performance Schedule shall not, except for reasonable cause, be exceeded by the Consultant or Owner. Consultant. With the Owner’s approval, the Consultant shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 2.7 Except with the Owner’s knowledge and consent, the Consultant shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Consultant’s professional judgment with respect to the Project. § 2.8 The Consultant shall coordinate information provided by the Owner with information and data developed by the Consultant in the performance of its services. § 2.9 By performing the services under this Agreement, the Consultant does not assume any responsibility for the preparation, adequacy, suitability, performance, quality and completeness of the final design, or for the construction of the Work in accordance with the approved final design. The Consultant shall not have control over, charge of, or responsibility for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs of the Project. § 2.10 Services, if any, performed by the Consultant during the construction of the Project are undertaken and performed by the Consultant in the sole interest, and for the exclusive benefit, of the Owner. ARTICLE 3 OWNER’S RESPONSIBILITIES § 3.1 The Owner shall identify a representative authorized to act on the Owner’s behalf with respect to the Project. The term "Owner" means the Owner or the Owner’s authorized representative. § 3.2 The Owner shall provide full and timely information regarding available information requested in advance in writing by the Consultant, and consistent with Exhibit "E" -Consultant’s Performance Schedule including requirements for, and limitations on, the Project and shall render decisions and approve the Consultant’s submittals in a timely manner Design-Builder’s scope of the Work; and the Owner’s program for the Project. The Owner or such identified representative shall render decisions or cause the Owner to render such decisions in a timely manner pertaining to documents submitted by the Consultant in order to avoid unreasonable delay in the orderly and sequential progress of the Consultant’s services. § 3.3 The Owner shall establish and periodically update the Owner’s budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 4.1; (2) the Owner’s other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the Owner shall notify the Consultant. The Owner and the Consultant shall thereafter agree to a corresponding change in the Project’s scope and quality. § 3.4 The Owner shall furnish the services of other consultants and contractors in addition to those designated in this Agreement, or authorize the Consultant to furnish them as an Additional Service, when the Consultant requests such services and demonstrates that they are reasonably required by the scope of the Project. § 3.5 The Owner shall provide prompt written notice to the Consultant if the Owner becomes aware of any errors, omissions or inconsistencies in the Consultant’s services or in the services or information furnished by the Owner.Not Used. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 8 § 3.6 Services provided by Owner’s other consultants or contractors, and the Design-Builder, whether such services are performed directly by them or by their subconsultants or subcontractors, shall be performed by qualified professionals licensed as may be required by applicable law to perform such services in the jurisdiction in which the Project is located. The Owner shall require that its other consultants and contractors, and the Design-Builder maintain professional liability insurance as appropriate to the services provided. § 3.7 Upon the Consultant’s written request, request when such services are reasonably required by the scope of the Work, the Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall may include, as the Owner deems applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey survey, if provided, shall be referenced to a Project benchmark. § 3.8 Upon the Consultant’s written request, request when such services are reasonably required by the scope of the Work, the Owner shall furnish services of geotechnical engineers, which may include but are not limited to engineer(s), which may include, at the Owner’s option, test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 3.9 Upon the Consultant’s written request, request when such services are reasonably required by the scope of the Work, the Owner shall furnish tests, inspections and reports required by law, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 3.10 Upon the Consultant’s written request, request when such services are reasonably required by the scope of the Work, and to the extent reasonably required for performance of the Consultant’s services, the Owner shall provide the Consultant with a copy of the scope of services in the executed agreements between the Owner and the Owner’s other consultants and contractors, including the Design-Builder. § 3.11 Upon the Consultant’s written request when such services are reasonably required by the scope of the Work, the Owner shall furnish services of such other specialty consultants. § 3.12 On the Consultant’s written request and when necessary for the Consultant’s services for the Work, the Owner or the Owner’s other consultants shall furnish to the Consultant, in a reasonably timely manner, (1) detailed layouts showing the location of connections, and (2) tabulations giving sizes, loads and other information on equipment designed, specified or furnished by others for design and coordination of the Work. § 3.13 The Consultant shall confer with the Owner and the Owner’s other consultants, as appropriate, before issuing interpretations or clarifications of documents prepared by the Consultant and shall provide the recommendation of the Consultant before providing interpretations or clarifications of shop drawings, product data, samples or other submissions of the Design-Builder, or upon Change Orders and Construction Change Directives affecting the Work. § 3.14 The Owner or Owner’s other consultants may furnish to the Consultant a copy of the preliminary estimate or updated estimates of Cost of the Work , bidding documents, bid tabulations, negotiated proposals and Contract Documents, including, to the extent they pertain to the Work, Change Orders and Construction Change Directives for the Consultant’s use in the design and coordination of the Work, and the Consultant shall cooperate with the Owner in determining the budget for the entire Project. § 3.15 In the event the Owner advises the Consultant of the identity of the Owner’s other consultant(s) participating in the Project, the Consultant shall thereafter be responsible for proactively communicating and coordinating with such other consultants to protect the Owner’s interests on the Project, and contemporaneously copying the Owner on all related communications and coordination documents. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 9 § 3.16 The Consultant shall review all decisions, services, deliverables, information, surveys, and reports required by this Article 3 provided by the Owner and the Owner’s other consultants, and if any information is inadequate, insufficient, or if the Consultant needs any additional information to perform its services, the Consultant shall promptly notify the Owner and the applicable Owner’s consultant(s) in writing. The decisions, services, information, surveys and reports identified in Article 3 shall be furnished at no expense to the Consultant. The Consultant shall provide prompt written notice to the Owner if the Consultant becomes aware of any errors, omissions or inconsistencies in such services or information. ARTICLE 4 TERMS AND CONDITIONS § 4.1 Cost of the Work § 4.1.1 The Cost of the Work includes all costs, charges and expenses to be paid by the Owner in connection with the design and construction of the Project.For the purposes of this Agreement, the Cost of the Work shall be the total cost or, to the extent the Work is not completed, the estimated cost to the Owner to construct all elements of the Project designed or specified by the Design-Builder and shall include the Design-Builders’ general conditions costs, overhead and profit. § 4.1.2 The Cost of the Work does not include the compensation of the Consultant and the Consultant’s subconsultants, the costs of the land, rights-of-way and financing Owner’s other consultants, the Consultant and the Consultant’s Subconsultants, the costs of the land, rights-of-way, financing, contingencies for changes in the Work caused by force majeure, or other costs that are the responsibility of the Owner.Owner as provided in Article 3 of this Agreement, or that are otherwise not the responsibility of the Consultant. § 4.2 Copyrights and Licenses § 4.1.3 The Cost of the Work shall include the cost at current market rates of labor and materials furnished by the Design-Builder(s) to the Owner and equipment designed, specified, selected or specially provided for by the Design-Builder, including the costs of management or supervision of construction or installation provided by the Design-Builder, plus a reasonable amount for their overhead and profit. In addition, a reasonable amount for contingencies shall be included for market conditions at the time of bidding and for changes in the Work not the result of force majeure. § 4.1.4 If at any time the estimate for the Cost of the Work exceeds the Owner’s budget for the Cost of the Work, the Consultant shall make appropriate recommendations to the Owner to adjust the Project’s size, quality or budget. Additionally, the Consultant shall cooperate with the Owner, Design-Builder and the Owner’s other consultants in redesigning the Work to comply with the budget for the Cost of the Work. § 4.1.5 If bidding or negotiation for the Work has not commenced within ninety (90) days after the Construction Documents are completed and submitted to the Owner, the budget for the Cost of the Work shall be adjusted by the Consultant to reflect changes in the Cost of the Work. § 4.1.6 If the budget for the Cost of the Work is exceeded by the stipulated sum or proposal negotiated by the Owner with the Design Builder, the Owner shall: .1 give written approval of an increase in the budget; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 6.7; or .4 cooperate in revising the Project scope and quality as required to reduce the Cost of the Work. If the Owner chooses to proceed under Section 4.1.6.4, the Consultant, without additional compensation, shall work collaboratively with the Owner and Design-Builder as necessary to comply with the budget for the Cost of the Work. The Consultant shall be entitled to compensation in accordance with this Agreement for all services satisfactorily performed whether or not construction is commenced. § 4.2 Ownership and Use of Consultant’s Deliverables § 4.2.1 Drawings, specifications, and other documents furnished by the Consultant, including those in electronic form, are Instruments of Service. The Consultant, and any other person or entity providing services or work for the Consultant, shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 10 Submission or distribution of Instruments of Service to meet official regulatory requirements, or for similar purposes in connection with the Project, is not to be construed as publication in derogation of the reserved rights of the Consultant, and any other person or entity providing services or work for the Consultant.The most current information or documents created or prepared by the Consultant (collectively the "Consultant’s Deliverables") are the product of work made for hire. These are and shall remain the sole property of the Owner. The Consultant assigns to Owner all remaining proprietary rights that the Consultant and its Subconsultants may possess in the Consultant’s Deliverables including, without limitation, all copyright and other intellectual property rights. Disputes between the parties shall not impact this transfer of ownership, and neither will a termination of this Agreement. In the event of a dispute between the parties regarding payment for services, the Consultant grants to the Owner a license at no charge to use the Consultant’s Deliverables and other services in its possession, which license shall be unrestricted. § 4.2.2 The Owner and Consultant warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project.Project is the property of the Owner, and the Consultant may not use the Consultant’s Deliverables for any purpose not related to the Project without the Owner’s prior written consent. § 4.2.3 Upon execution of this Agreement, the Consultant grants to the Owner a nonexclusive license to use the Consultant’s Instruments of Service solely and exclusively for constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under this Agreement. The license granted under this Section 4.2.3 permits the Owner to authorize the Design-Builder and its consultants, contractors, and material or equipment suppliers, as well as the Owner’s consultants and separate contractors, to use and reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project, including the further development of the Instruments of Service. The Consultant shall obtain similar limited, irrevocable and non-exclusive licenses from its subconsultants consistent with this Agreement. If the Consultant rightfully terminates this Agreement for cause as provided in Section 6.4, the license granted in this Section 4.2.3 shall terminate. When requested by the Owner, the Consultant shall furnish to the Owner the Consultant’s Deliverables. At a minimum this information shall be provided in electronic format compatible with the most recent versions of the industry standard software for such information. Specifically, by way of example only, and without limitation drawings shall be compatible with AutoCAD; design and engineering calculations compatible with MS Excel; and specifications with MS Word. All layers and information shall be fully accessible (not "PDF" "protected" or "plot" files). § 4.2.4 The Owner, to the extent permitted by law, agrees to indemnify and hold harmless the Consultant and its subconsultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity, to the extent such costs and expenses arise from changes to, or further development of, the Instruments of Service by, or on behalf of, the Owner, and without the involvement of the Consultant.Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the Owner’s reserved rights. § 4.2.5 Except for the licenses granted in this Article 4, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not otherwise assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Consultant. Any unauthorized reproduction or use of the Instruments of Service by the Owner or others shall be at the Owner’s sole risk and expense and without liability to the Consultant and its subconsultants. ARTICLE 5 CLAIMS AND DISPUTES § 5.1 General § 5.1.1 The Owner and Consultant shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in Section 5.2.4 this Agreement within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Project. The Owner and Consultant waive all claims and causes of action not commenced in accordance with this Section 5.1.1. Both parties agree to non-binding mediation to resolve any contractual dispute by submitting the dispute to the American Arbitration Association utilizing the Construction Industry Rules for Mediation in force at the time of the creation of the contract. If mediation fails, the jurisdiction and venue of any suit to enforce the terms of Agreement shall lie in Denton County, Texas. Should either party to this Agreement bring suit to enforce this Agreement following an unsuccessful mediation, it is agreed that the prevailing party shall be entitled to recover its costs, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 11 expenses and reasonable attorney fees. A prevailing party is a party that shall have obtained a final judgment or order no longer subject to appeal. In the event of a settlement before final adjudication, both parties shall bear their own respective costs, expenses and attorney fee unless otherwise agreed. § 5.1.2 To the extent damages are covered by property insurance, insurance during construction the Owner and Consultant waive all rights against each other; the Owner’s contractors; the Owner’s other consultants; and against the contractors, consultants, agents and employees of the other for damages, but only to the extent of actual coverage and recovery of any property insurance proceeds, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A141–2014, including its exhibits. this Agreement. The Owner or the Consultant, as appropriate, shall require of their contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 5.1.3 The Owner and Consultant waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement, except as specifically provided in Section 6.6.TO THE FULLEST EXTENT PERMITTED BY LAW, THE CONSULTANT SHALL INDEMNIFY AND HOLD THE OWNER, THE OWNER’S OTHER CONSULTANTS, AND THE OFFICERS AND EMPLOYEES OF ANY OF THEM (THE "INDEMNITEES) HARMLESS FROM AND AGAINST CLAIMS, DAMAGES, LOSSES, EXPENSES AND JUDGMENTS, INCLUDING BUT NOT LIMITED TO REASONABLE ATTORNEYS’ FEES AND EXPENSES RECOVERABLE UNDER APPLICABLE LAW, DIRECTLY OR INDIRECTLY ARISING OUT OF OR RESULTING FROM PERFORMANCE OF THE WORK, PROVIDED THAT SUCH CLAIM, DAMAGE, LOSS OR EXPENSE IS ATTRIBUTABLE TO BODILY INJURY, SICKNESS, DISEASE OR DEATH, OR TO INJURY TO OR DESTRUCTION OF TANGIBLE PROPERTY (OTHER THAN THE WORK ITSELF) INCLUDING LOSS OF USE RESULTING THEREFROM, BUT ONLY TO THE EXTENT THEY ARE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENT OR WILLFUL ACTS OR OMISSIONS OF THE CONSULTANT, ITS EMPLOYEES AND ITS CONSULTANTS OR ANYONE WHOSE ACTS THE CONSULTANT MAY BE LIABLE, IN THE PERFORMANCE OF PROFESSIONAL SERVICES UNDER THIS AGREEMENT. TO THE EXTENT THAT LIABILITY ARISES UNDER THIS PROVISION FOR ACTS FOR WHICH CONSULTANT, ITS EMPLOYEES AND ITS CONSULTANTS OR ANYONE FOR WHICH THE CONSULTANT MAY BE LIABLE ARE ONLY PARTIALLY RESPONSIBLE, LIABILITY FOR RESULTING DAMAGES, IF ANY, SHALL BE APPORTIONED BETWEEN OR AMONG THE RESPONSIBLE PARTIES BASED UPON THEIR RELATIVE PERCENTAGES OF FAULT. SUCH OBLIGATION SHALL NOT BE CONSTRUED TO NEGATE, ABRIDGE, OR REDUCE OTHER RIGHTS OR OBLIGATIONS OF INDEMNITY WHICH WOULD OTHERWISE EXIST AS TO A PARTY OR PERSON DESCRIBED IN THIS SECTION 5.1.3 AND SECTION 5.1.4. § 5.1.4 IN CLAIMS AGAINST ANY OF THE INDEMNITEES UNDER THIS SECTION 5.1.4 AND SECTION 5.1.3 BY AN EMPLOYEE OF THE CONSULTANT, ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY THE CONSULTANT OR ANYONE FOR WHOSE ACTS THE CONSULTANT MAY BE LIABLE, THE INDEMNIFICATION OBLIGATION UNDER THIS SECTION 5.1.4 AND SECTION 5.1.3 SHALL NOT BE LIMITED BY A LIMITATION ON AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE CONSULTANT UNDER WORKERS’ COMPENSATION ACTS, DISABILITY BENEFIT ACTS OR OTHER EMPLOYEE BENEFIT ACTS. § 5.2 Mediation § 5.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to non-binding mediation as a condition precedent to binding dispute resolution. litigation in a court of competent jurisdiction. If such matter relates to or is the subject of a lien arising out of the Consultant’s services, the Consultant may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution.non-binding mediation or by litigation in a court of competent jurisdiction. § 5.2.2 The Owner and Consultant shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 12 Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 5.2.3 The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 5.2.4 If the parties do not resolve a dispute through non-binding mediation pursuant to this Section 5.2, the method of binding dispute resolution shall be the following: (Check the appropriate box. If the Owner and Consultant do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.) [ ] Arbitration pursuant to Section 5.3 of this Agreement [ X ] Litigation in a court of competent jurisdiction [ ] Other: (Specify) § 5.3 Arbitration § 5.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 5.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 5.3.2 The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by the parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 5.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 5.3.4 Consolidation or Joinder § 5.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 5.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 13 person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 5.3.4.3 The Owner and Consultant grant to any person or entity made a party to an arbitration conducted under this Section 5.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Consultant under this Agreement. ARTICLE 6 TERMINATION OR SUSPENSION § 6.1 If Unless there is a bona fide dispute, if the Owner fails to make payments to the Consultant in accordance with this Agreement, such failure shall be considered substantial non-performance and cause for termination or, at the Consultant’s option, cause for suspension of performance of services under this Agreement. Prior to suspension or termination of services, the Consultant shall give seven days’ written notice to the Owner. The Consultant shall have no liability to the Owner for delay or damage caused to If the Consultant is contemplating termination, prior to any suspension or termination of services, and notwithstanding the shorter notice period in Section 6.4, the Consultant shall give twenty-one (21) days’ written notice and the right to cure such non-performance to the Owner. In the event of suspension of services, without such notice and right to cure, the Consultant shall have liability to the Owner for any delay or damage caused the Owner because of such suspension or termination of services. In the event of suspension of services, and before resuming services, the Consultant shall be paid for all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Consultant’s services. The Consultant’s compensation and schedule for the remaining services shall be equitably adjusted.of services. § 6.2 If the Owner suspends the Project or the Consultant’s services, services for more than ninety (90) consecutive days, the Consultant shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Consultant shall be compensated for expenses incurred in the interruption and resumption of the Consultant’s services. The Consultant’s compensation and schedule for the remaining services shall be equitably adjusted. § 6.3 If the Project is suspended or the Consultant’s services are suspended for more than 90 cumulative days, the Consultant may terminate this Agreement by giving not less than seven days’ written notice. § 6.4 This Agreement may be terminated by either party upon not less than seven (7) days’ written notice specifying the cause and the other party’s right to cure should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Such notice shall specify the reason for termination. § 6.5 This Agreement may be terminated by the Owner upon not less than seven twenty-one (21) days’ written notice to the Consultant solely for the Owner’s convenience and without cause. § 6.6 In the event of termination not the fault of the Consultant, the Consultant shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all expenses directly attributable to termination for which the Consultant is not otherwise compensated.due. Owner shall have no further liability for compensation expenses, or fees to Consultant hereunder, including, without limitation, compensation for lost opportunity or other indirect or consequential costs. § 6.7 In the event of any termination under this Article 6, the Consultant consents to Owner’s selection of another consultant of the Owner’s choice to assist the Owner in any way in completing the Project. Consultant further agrees to cooperate and provide any information requested by the Owner in connection with the completion of the Project and consents to and authorizes the making of any reasonable changes to the design and requirements of the Project by the Owner and such other consultant as Owner may desire. Any services provided by Consultant which are requested by the Owner after termination shall be fairly compensated by Owner as Additional Services. ARTICLE 7 MISCELLANEOUS PROVISIONS § 7.1 This Agreement shall be governed by the law of the place where the Project is located, except that if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 5.3.laws, codes and regulations of Denton County and the State of Texas to the extent that such laws, codes DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 14 and regulations are applicable to the Owner. The parties agree that the venue of any civil action arising out of this Agreement shall be Denton County, Texas. § 7.2 Terms not defined in this Agreement shall have the same meaning as those in AIA Document A141–2014, Standard Form of Agreement Between Owner and Design-Builder, and its exhibits. exhibits as amended and attached as Exhibit "D" – Proposed Owner Design-Builder Agreement. § 7.3 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Consultant. § 7.4 Unless explicitly provided otherwise in this Agreement, neither the Owner nor the Consultant and its subconsultants Subconsultants shall have no any responsibility for the discovery, presence, handling, removal or disposal of, or for the exposure of persons to, hazardous materials or toxic substances in any form at the Project site. However, the Consultant shall report to the Owner the presence and location of any hazardous material which the Consultant notices or which a Consultant of similar skill and experience would have noticed. § 7.5 Subject to the confidentiality requirements of Section 7.6, the Consultant shall have the right to include in its promotional and professional materials photographic representations of the Project, copies of its Instruments of Service or any other materials prepared by the Consultant in connection with the Project. The Consultant shall be given reasonable access to the completed Project to make such photographic representations. The Owner shall provide professional credit to the Consultant in the Owner’s promotional materials for the Project. § 7.6 If the Owner or Consultant receives information specifically designated as "confidential" or "business proprietary," the receiving party Consultant receives information from the Owner, it shall treat such information as "confidential" or "business proprietary" and shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 7.6.1. § 7.6.1 If the Owner or Consultant receives information specifically designated as "confidential" or "business proprietary," the receiving party Consultant receives information from the Owner, it shall treat such information as "confidential" or "business proprietary" and may disclose such information as required by law or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity. The Party Consultant receiving such information may also disclose it to its employees, consultants or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 7.6. § 7.7 The Owner and Consultant, respectively, bind themselves, their partners, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Consultant shall The Consultant shall not assign this Agreement without the written consent of the other except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner’s rights and obligations under this Agreement.Owner. § 7.8 If the Owner requests the Consultant to execute certificates, the proposed language of such certificates shall be submitted to the Consultant for review at least 14 fourteen (14) days prior to the requested dates of execution. If the Owner requests the Consultant to execute consents reasonably required to facilitate assignment to a lender, the Consultant shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Consultant for review at least 14 fourteen (14) days prior to execution. The Consultant shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. § 7.9 This Agreement has been created jointly and ambiguity cannot be construed against either party. § 7.10 To the extent damages are covered by property insurance during construction the Owner and the Consultant waive all rights against each other; the Owner’s contractors; the Owner’s other consultants; and the agents and employees of any of them for damages, but only to the extent of actual recovery of any property insurance proceeds, except such rights as they may have to the proceeds of such insurance as set forth in this Agreement. The Consultant and Owner shall each require similar waivers of the contractors, consultants, agents and employees of any of them. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 15 § 7.11 This Agreement and the attached Exhibits represents the entire and integrated agreement for the Work between the Owner and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Consultant. § 7.12 Time limits set out in or under this Agreement are solely for the protection and benefit of the Owner and create no third-party beneficiary rights in any other party. § 7.13 Any notice required or permitted by this Agreement shall be in writing and shall be deemed to have been sufficiently given for all purposes when deposited in the U.S. Mail and sent either certified or registered, postage and fees prepaid, addressed to the party to whom such notice is intended to be given at the address set forth below, or at such other address as has been previously furnished in writing, to the other party or parties. A confirming, simultaneous and congruent electronic notice shall also be sent to the most current email address provided by the parties to each other at the time of such notice. § 7.14 All Exhibits referred to in this Agreement and those stipulated in Exhibit "Z" – Schedule of Exhibits, to be provided at a later date, are, by reference, incorporated herein for all purposes. § 7.15 The numbering and captions of the paragraphs are set forth only for convenience and reference, and are not intended in any way to define, limit, or describe the scope or intent of this Agreement. § 7.16 The parties agree that they will execute any further instrument or instruments, and that they will perform any act or acts, which are or may become necessary to effectuate any of the terms or provisions of this Agreement. § 7.17 The Consultant represents and warrants the following to the Owner (in addition to any other representation and warranties contained elsewhere in this Agreement and its Exhibits) as a material inducement to the Owner to execute this Agreement, which representations and warranties shall survive the execution and completion of the services of this Agreement, any termination of this Agreement, and final completion of the Work; .1 All architectural services will be performed under the direct supervision of a Registered Professional Architect licensed to practice in the State of Texas. The Architect will seal all documents requiring the seal of a Professional Architect. The services will meet or exceed the minimum standards of practice established by the Texas Board of Architectural Examiners; .2 Firm must be registered by the State of Texas to provide services in the State. All fees and taxes are the responsibility of the responding architect or firm; .3 Copies of current licenses or certifications of the lead Architect and any other firm employee that will be signing and/or sealing official documents are attached to this Agreement as Exhibit "H" – Consultant’s Current Licenses & Certifications"; .4 The firm shall not substitute or replace the lead Architect or any other major staff involved with this contract without the written notice and acceptance by the Owner; .5 The Consultant and its Subconsultants are financially solvent, able to pay all debts as they mature and possessed of sufficient working capital to complete the Work and perform all obligations hereunder; .6 The Consultant is authorized to do business in the City of Denton, Denton County, and the State of Texas and is properly licensed by all necessary governmental and public and quasi-public authorities having jurisdiction over the Consultant and over the Work and the Project; .7 The Consultant’s execution of this Agreement and performance thereof is within the Consultant’s duly-authorized powers; .8 The Consultant’s duly-authorized representative has visited the site of the Project and is familiar with the local conditions under which the Work is to be performed and has correlated its observations with the requirements of this Agreement; DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 16 .9 The Consultant possesses a high level of experience and expertise in providing the services specified in Exhibit "A" – Consultant’s Services for projects of this size, complexity and nature of this particular Project and will perform such services with the highest level of care, skill and diligence; .10 The foregoing warranties are in addition to, and not in lieu of, any and all other liability imposed upon the Consultant by law with respect to the Consultant’s duties, obligations, and performance hereunder; and .11 The Consultant acknowledges that the Owner is relying upon the Consultant’s skill and experience in connection with the proper, timely and diligent provision of the services hereunder. § 7.18 Some or all of the Owner’s duties, approvals and actions required under this Agreement may be provided by third parties by mutual agreement of the Owner and such third parties. When notified in writing of the specific duties and responsibilities of such third party, the Consultant will recognize the actions and approvals of the third party as sufficient to fulfill the Owner’s responsibilities under this Agreement. § 7.19 Nothing contained in this Agreement shall create a contractual relationship with a cause of action in favor of a third party against either the Owner or Consultant. § 7.20 The Consultant shall, without limitation, not knowingly employ or contract with an illegal alien to perform any of the services under this Agreement. The Consultant shall not knowingly contract with a Subconsultant that (1) knowingly employs or contracts with an illegal alien to perform services under this Agreement or (2) fails to certify to the Consultant that the Subconsultant will not knowingly employ or contract with an illegal alien to perform services under this Agreement. § 7.20.1 If Consultant obtains actual knowledge that a Subconsultant performing work under this Agreement knowingly employs or contracts with an illegal alien, the Consultant shall: .1 Notify the Subconsultant and the Owner within three (3) days that the Consultant has actual knowledge that the Subconsultant is employing or contracting with an illegal alien; and .2 Terminate the subcontract with the Subconsultant if, within three (3) days of receiving notice that the Consultant has actual knowledge that the Subconsultant is employing or contracting with an illegal alien, the Subconsultant does not stop employing or contracting with the illegal alien. The Consultant shall not terminate the contract with the Subconsultant if during the three (3) days, the Subconsultant provides information to establish that the Subconsultant has not knowingly employed or contracted with an illegal alien. § 7.20.2 In addition to any other legal or equitable remedy, and notwithstanding anything to the contrary in this Agreement or the Contract Documents the Owner may be entitled to for a breach of the Agreement, if the Owner terminates this Agreement, in whole or in part, due to the Consultant’s breach of the obligations set forth above in this Section 7.20, the Consultant shall be liable for actual and consequential damages to the Owner. ARTICLE 8 COMPENSATION § 8.1 For the Consultant’s services under this Agreement, the Owner shall compensate the Consultant as follows: (Insert amount of, or basis for, compensation.) See Exhibit "F" – Compensation and Reimbursable Expenses § 8.2 For Additional Services Services, pursuant to Section 2.2.1 that may arise during the course of the Project, the Owner shall compensate the Consultant as follows: (Insert amount of, or basis for, compensation.) The Consultant and Owner will use their best efforts to agree in writing on such "not-to-exceed" lump sum amount for the Consultant to bill hourly against at the rates shown in Exhibit "G" – Hourly Rates for each Additional Service requested by the Owner in advance of any work being performed by the Consultant. In the absence of such agreement, the Owner shall have the option to: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 17 .1 Ask the Consultant in writing and in advance to perform the Additional Services on an hourly basis without a "not-to-exceed" lump sum amount at the rates attached in Exhibit "G" – Hourly Rates; or .2 Ask the Consultant to cooperate and coordinate with a second consultant (with similar professional requirements as the Consultant had under this Agreement) and the Owner’s other consultants, if necessary, to provide the Additional Services in question. The Owner will compensate the Consultant for such reasonable cooperation and coordination time not included in Basic Services at the hourly rates attached in Exhibit "G" – Hourly Rates. § 8.3 Compensation for Additional Services of the Consultant’s subconsultants when not included in Section 8.2, shall be the amount invoiced to the Consultant plus percent ( %), or as otherwise stated below: For other services of Consultant’s Subconsultants for other than Basic Services for the Work, as provided under Section 8.1 or identified in Section 2.2.1 as Other Services, compensation shall be a multiple of one point zero (1.0) times the amount(s) billed to the Consultant for such services. § 8.4 The hourly billing rates for services of the Consultant and the Consultant’s subconsultants, Subconsultants, if any, are set forth below. in Exhibit "G" – Hourly Rates. The rates shall be adjusted in accordance with the Consultant’s and Consultant’s subconsultants’ Subconsultants’ normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) See Exhibit "G" – Hourly Rates Employee or Category Rate N/A § 8.5 Compensation for Reimbursable Expenses § 8.5.1 The Owner shall compensate the Consultant for expenses incurred by the Consultant and the Consultant’s subconsultants reimburse the Consultant for the Reimbursable Expenses necessarily and reasonably incurred by the Consultant directly relating to the Work and listed in this Section 8.5.1 below, up to the maximum amount shown for Reimbursable Expenses in Exhibit" D" – Compensation & Reimbursable Expenses. Reimbursable Expenses are in addition to compensation for the Consultant’s services, and are also in addition to the fees for Additional Services (if any). Reimbursable Expenses include those reasonable expenses incurred by the Consultant, the Consultant’s employees, and the Consultant’s Subconsultants directly related to the Project, as follows: .1 Transportation in connection with the Work, and when authorized in advance in writing out-of-town travel and subsistence; .2 Dedicated data and communication services, teleconferences, Project Web sites, and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; .5 Postage, handling and delivery;delivery of Drawings and Specifications; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance and in writing by the Owner; .7 Renderings, models, mock-ups, professional photography, and presentation materials when requested by the Owner; .8 Consultant’s subconsultant’s Subconsultant’s expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Consultant’s subconsultants; Subconsultants; .9 All taxes levied on professional services and on reimbursable expenses; and .10 Other similar Project-related expenditures. § 8.5.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Consultant and the Consultant’s sub-consultants plus percent ( %) of the expenses incurred.Compensation for Reimbursable Expenses, as described in this Section 8.5, shall be a multiple of one point zero (1.0) times the expenses directly incurred by the Consultant, the Consultant’s employees and the Consultant’s Subconsultants. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 18 § 8.6 If the insurance requirements listed in Section 2.3 exceed the types and limits the Consultant normally maintains and the Consultant incurred additional costs to satisfy such requirements, the Owner shall reimburse the Consultant for such costs as set forth below: Not Used § 8.7 If the services covered by this Agreement have not been completed by December 8, 2020 through no fault of the Consultant, extension of the Consultant’s services beyond that time shall be compensated as provided in Section 8.2. § 8.8 Payments to the Consultant § 8.8.1 An initial payment of ($ ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. The Consultant shall submit invoices for services and Reimbursable Expenses in accordance with the provisions of this Agreement in a format specified and containing the detail required by the Owner. The Owner shall review such invoices and, if they are considered incorrect or untimely, the Owner shall, within ten (10) days from receipt of the Consultant’s billing, review the matter with the Consultant and confirm in writing to the Consultant and the Owner’s understanding of the disposition of the issue. § 8.8.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Consultant’s invoice. Amounts unpaid ( ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Consultant. (Insert rate of monthly or annual interest agreed upon.) percent ( %) Payments to the Consultant shall be made promptly by the Owner after the approval of the Consultant’s invoice. Payment for any unapproved portions of the Consultant’s invoices will be pending resolution of any issue(s) identified in Section 8.8.1 above. § 8.8.3 The Owner shall not withhold amounts from the Consultant’s compensation to impose a penalty or liquidated damages on the Consultant, or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Consultant agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 8.8.4 Records Detailed records of Reimbursable Expenses, Expenses; expenses pertaining to Additional Services, Services; and services performed on the basis of hourly rates shall be provided by the Consultant upon request, and shall also be made available to the Owner and the Owner’s authorized representative at the Consultant’s offices at mutually convenient times. ARTICLE 9 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: § 9.1 In the event that any provision herein is held to be unlawful or against public policy, or a violation of the Charter of Ordinances of Denton, Texas, such provision shall be modified to make it valid, or if modification is not possible, such provision shall be deleted and the remainder of this Agreement shall remain in full force and effect. § 9.2 Each party hereto agrees to, without limitation, perform all acts; provide all services, material, equipment, labor and supervision; and to make, execute, and deliver such written instruments, as shall from time to time be reasonably required to carry out the terms and provisions of this Agreement. § 9.3 All exhibits referred to in this Agreement are, by reference, incorporated herein for all purposes. § 9.4 The captions of the paragraphs are set forth only for convenience and reference, and are not intended in any way to define, limit, or describe the scope or intent of this Agreement. § 9.5 Any specific requirement in this Agreement that require responsibilities or obligations of the Consultant also apply to a Subconsultant is added for emphasis and is also hereby deemed to include a Subconsultant, Sub-subcontractor or supplier of any tier. The omission of a reference to a Subcontractor in connection with any of the Consultant’s responsibilities or obligations shall not be construed to diminish, abrogate, or limit any responsibilities or DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 19 obligations of a Subconsultant or Sub-subconsultant of any tier under this Agreement or the applicable subconsultant’s agreement. § 9.6 The provisions of this Agreement shall not be changed, amended, waived, or otherwise modified in any respect except by a written document signed by Owner. No person is authorized on behalf of Owner to orally change, amend, waive, or otherwise modify the terms of this Agreement or any of the Consultant’s duties or obligations under or arising out of this Agreement. Any change, waiver, approval, or consent granted to the Consultant shall be limited to the specific material restated in the written document signed by Owner, and shall not relieve Consultant of any other of the duties and obligations under this Agreement. No "constructive" changes under any Agreement with the Owner shall be allowed. § 9.7 The Consultant shall provide and file, as required by law, all notices required or permitted by the laws of the state in which the Project is located for protection of Owner from liens and claims of lien if permitted or required by applicable law. Design-Builder shall be responsible for filing in the appropriate court or other governmental office records all such notices as required or permitted by the laws of the state in which the Project is located. § 9.8.1 The Consultant shall provide Owner with copies of all notices received by Consultant from Subconsultants, Sub-subconsultants, and/or suppliers. § 9.8.2 Notices. All legal notices, consents, approvals, demands, requests or other communications provided for or permitted to be given under any of the provisions of this Agreement shall be in writing and shall be deemed to have been duly given or served when delivered by hand delivery or when deposited in the U.S. mail by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows: If to Owner: Todd Hileman City of Denton 215 East McKinney Street Denton, TX 76201 With a copy to Owner’s staff point of contact: Larry Chan City of Denton 869 S. Woodrow Denton, TX 76201 larry.chan@cityofdenton.com 940-349-7755 With a copy to the City Attorney’s point of contact: Larry Collister City of Denton 215 East McKinney Street Denton, TX 76201 If to Consultant: Debbie Fulwiler 1201 6th Ave., Suite 100 Fort Worth, TX 76104 dfulwiler@elementsofarc.com 817-333-2880 Main § 9.9 Owner affirmatively represents that its governing body has duly appropriated such sums which are equal to or in excess of the contract amount, and that such contract amount may be lawfully paid by Owner to Consultant. In the event that Owner approves, Owner will issue a written assurance at the time of such approval that such additional compensation to be paid has also been duly appropriated by the Owner’s governing body. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 20 § 9.10 This Agreement is and shall be subject to those provisions required of political subdivisions by the laws of the State of Texas. The Consultant understands that the Owner is a Texas home rule municipality and that the project is subject to applicable provisions of Texas law including bid requirements, bonding, and final settlement provisions. § 9.11 Consultant understands that certain information, including this Agreement, are public records available for public inspection and copying under the Texas Open Records Act., Texas Government Code Ch. 552, as amended, and other applicable laws. § 9.12 Consultant certifies and warrants that no gratuities, kickbacks or contingency fees were paid in connection with this Agreement, nor were any fees, commissions, gifts or other considerations made contingent upon the award of this Agreement. Consultant warrants that to the best of Consultant’s knowledge, there exists no actual or potential conflict of interest, and no financial or substantial interest as may be prohibited by Texas law, the Charter, or Code of Ethics of the City of Denton between Consultant and Owner. In recognition of this requirement, the Consultant has attested to this fact in Exhibit "I" – Ethics Affidavit. § 9.13 Consultant shall comply with the disclosure and reporting requirements in Local Government Code Chapters 171 and 176, and Texas Government Code Sec. 2252.908. Under Sec. 2252.908, if City Council approval is required to award this Agreement or if this Agreement has a value of at least $1,000,000, the City may not enter into the Agreement unless the Consultant submits a disclosure of interested parties to the City at the time the executed Agreement is presented to the City. The disclosure must be made on the form prescribed by the Texas Ethics Commission and the City is required to submit a copy of the disclosure statement to the Texas Ethics Commission not later than the thirtieth (30th) day after the disclosure is received by the City. § 9.14 The Owner is a Texas home-rule municipality and as such is generally exempt from taxation under Texas law, which may include the purchase of items, materials, or supplies purchased on behalf of the Owner for this public works project. Consultant shall confirm that the Owner is exempt before paying taxes for items, materials, or supplies that may not be lawfully charged to the Owner. § 9.15 Some or all of the Owner’s duties, approvals and actions required under this Agreement may be provided by third parties by mutual agreement of the Owner and such third parties. When notified in writing of the specific duties and responsibilities of such third party, the Consultant will recognize the actions and approvals of the third party as sufficient to fulfill the Owner’s responsibilities under this Agreement. § 9.16 Time limits set out in or under this Agreement are solely for the protection and benefit of the Owner and create no third-party beneficiary rights in any other party. § 9.17 The parties agree that they will execute any further instrument or instruments, and that they will perform any act or acts, which are or may become necessary to effectuate any of the terms or provisions of this Agreement. § 9.18 Nothing contained in this Agreement shall create a contractual relationship with a cause of action in favor of a third party against either the Owner or Consultant. § 9.19 This Agreement has been created jointly and ambiguity cannot be construed against either party. § 9.20 Financial obligations of the Owners payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. § 9.21 No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the governmental or soverign immunities, rights, benefits, or protections of the Owner. § 9.22 Consultant warrants that the deliverables, processes, techniques and methodologies provided by Consultant shall not infringe upon the copyright, patent or other proprietary rights of others. § 9.23 In case any provision hereof shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid or unenforceable provision had not been included herein. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 21 § 9.24 Consultant understands and agrees that time is of the essence. § 9.25 This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. § 9.26 Consultant makes the following representations and warranties to Owner, each of which is true and correct as of the Effective Date of this Agreement: .1 Consultant is a corporation duly organized, existing and in good standing under the laws of the State of Texas; Consultant possesses all requisite power and authority to enter into and perform this Agreement and to carry out the transactions contemplated herein; and Consultant has all legal power and authority to own and use its properties and to transact the business in which it is engaged and holds or expects to obtain in a timely manner all material franchises, licenses and permits required hereunder; .2 Consultant’s execution, delivery and performance of this Agreement have been duly authorized by, and are in accordance with, its limited partnership agreement; this Agreement has been duly executed and delivered for it by the signatories so authorized; and this Agreement constitutes Consultant’s legal, valid and binding obligation; .3 Consultant is not currently in breach of, in default under, or in violation of, and the execution and delivery of this Agreement and the performance of its obligations hereunder will not constitute or result in any breach of, default under or violation of, any Governmental Rule, or the provisions of Consultant’s limited partnership agreement, or any franchise or license, or any provision of any indenture or any evidence of indebtedness or security therefor, lease, contract, license or other agreement by which it is bound, except for such breaches, defaults or violations as will not, either individually or in the aggregate, result in a material adverse effect on the ability of Consultant to perform its obligations hereunder; .4 No suit, claim, action, arbitration, or legal, administrative or other proceeding is pending or, to the best knowledge of Consultant, threatened against Consultant that could affect the validity or enforceability of this Agreement, the ability of Consultant to fulfill its commitments hereunder in any material respect, or that would result in any material adverse change in the business or financial condition of Consultant; .5 Consultant certifies that it (i) is a duly qualified, capable business entity, (ii) is not in receivership and does not contemplate same, (iii) has not filed for bankruptcy, and is not currently delinquent with respect to payment of property taxes to the City of Denton or within Denton County, and (iv) is duly licensed and/or registered in the State of Texas, to the extent required by the laws of the State of Texas, to perform the Consultant’s services described in Exhibit "A" Consultant’s Services. § 9.27 Any of the representations, warranties, covenants, and obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period of time following the termination of this Agreement shall survive termination. ARTICLE 10 SCOPE OF AGREEMENT § 10.1 This Agreement represents the entire and integrated agreement between the Owner and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Consultant. This Agreement is comprised of the documents listed below: .1 AIA Document C141™–2014, Standard Form of Agreement Between Owner and Consultant. Consultant, as amended herein; .2 AIA Document C141™–2014, Exhibit A, Consultant’s Services.Services; .3 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, if completed, or the following: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 22 .4 Other documents, as follows: (List other documents, if any, including additional scopes of service forming part of this Agreement.) Exhibit "B" – Design Criteria Exhibit "C" – Owner’s Initial Schedule Exhibit "D" – Proposed Owner Design-Builder Agreement Exhibit "E" – Consultant’s Performance Schedule Exhibit "F" – Compensation and Reimbursable Expenses Exhibit "G" – Hourly Rates Exhibit "H" – Consultant’s Current Licenses or Certifications Exhibit "I" – Ethics Affidavit Exhibit "X" – Consultant’s Insurance Certificate(s) Exhibit "Y" – Employing or Contracting with an Illegal Alien Exhibit "Z" – Schedule of Exhibits This Agreement entered into as of the day and year first written above. OWNER (Signature)CONSULTANT (Signature) Todd Hileman , City Manager Debbie Fulwiler , Owner (Printed name and title)(Printed name and title) Approved as to Legal Form Only: Aaron Neal, City Attorney Attest: ___________________________________________ Rosa Rios, City Secretary THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. ______________________ _________________________Signature Printed Name ______________________________________________________ Title _______________________________________________________ Department DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Printed Name: ___________________ Additional Consultant Information: _______________________________ PHONE NUMBER ___________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION CERTIFICATE NUMBER ATTEST City Manager’s Signature Above: ROSA RIOS, CITY SECRETARY By: _________________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY By: _________________________________ 22 A THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF 2020-582524 817-333-2880 dfulwiler@elementsofarc.com Sara Hensley Sara Hensley City Managers Office AIA Document D401™ – 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:16:25 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1802860598) 1 Certification of Document’s Authenticity AIA® Document D401™ – 2003 I, Chris Squadra, hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with this certification at 21:16:25 ET on 01/26/2020 under Order No. 2714778405 from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA® Document C141™ – 2014, Standard Form of Agreement Between Owner and Consultant for a Design-Build Project, as published by the AIA in its software, other than changes shown in the attached final document by underscoring added text and striking over deleted text. _____________________________________________________________ (Signed) _____________________________________________________________ (Title) _____________________________________________________________ (Dated) Chris Squadra, Principal 26-JAN-2020 DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Document C141TM – 2014 Exhibit A Consultant's Services Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 1 This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. for the following PROJECT: (Name and location or address) City of Denton’s Development Services Building 401 North Elm Street Denton, TX 76201 THE OWNER: (Name, legal status and address) City of Denton 215 East McKinney Street Denton, TX 76201 THE CONSULTANT: (Name, legal status and address) Elements of Architecture, Inc. 1201 6th Ave., Suite 100 Fort Worth, TX 76104 THE AGREEMENT This Exhibit is part of the accompanying agreement between the Owner and the Consultant (hereinafter, the Agreement), dated the Fifth day of February in the year Two Thousand and Twenty . (In words, indicate day, month and year.) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 2 TABLE OF ARTICLES A.1 PROJECT ADMINISTRATION SERVICES A.2 INFORMATION GATHERING SERVICES A.3 PROGRAMMING AND PLANNING SERVICES A.4 BRIDGING DOCUMENT DESIGN SERVICES A.5 OWNER’S CRITERIA DEVELOPMENT SERVICES A.6 BUDGETING AND COST ESTIMATING SERVICES A.7 DESIGN-BUILD PROCUREMENT SERVICES A.8 CONSULTING SERVICES IN CONNECTION WITH DESIGN AND CONSTRUCTION DOCUMENTS PREPARED BY THE DESIGN-BUILDER A.9 CONSULTING SERVICES IN CONNECTION WITH THE CONSTRUCTION OF THE PROJECT A.10 CONSULTING SERVICES AFTER SUBSTANTIAL COMPLETION A.11 SUSTAINABILITY SERVICES A.12 OTHER SERVICES DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 3 The Consultant shall provide to the Owner only the services in this Exhibit A that are designated by a check or "X" in the box adjacent to the listed service. In providing subsequent services, the Consultant shall be entitled to rely on the Owner’s prior approvals of documents submitted or services rendered. (Designate the services the Consultant shall provide by placing a check or "X" in the box adjacent to the listed service. If necessary, provide expanded or modified descriptions of the designated services in the space provided in the section, or in an exhibit attached to this document.) ARTICLE A.1 PROJECT ADMINISTRATION SERVICES X § A.1.1 Project Administration. Consult with the Owner and administer the Project on the Owner’s behalf, including, attending and conducting Project meetings, communicating with members of the Project Team, and issuing progress reports to the Owner. Included in Consultant’s Services X § A.1.2 Agency Consultation/Review/Approval. Assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project and not otherwise the responsibility of the Design-Builder. The Consultant’s obligation with respect to this Section A.1.2 is limited to the following approvals: Included in Consultant’s Services X § A.1.3 Schedule Development/Monitoring. Prepare and periodically update the Project schedule, which shall include the milestone dates set forth in Section 1.1.7 of the Agreement and identify additional milestone dates for decisions and approvals required of the Owner, services furnished by the Consultant, and completion of documentation provided by the Consultant. Included in Consultant’s Services § A.1.4 Other Project Administration Services (Identify any other Project Administration Services to be provided by the Consultant and provide a detailed description of such services below, or in an exhibit attached to this document.) Not Applicable ARTICLE A.2 INFORMATION GATHERING SERVICESA.2 INFORMATION GATHERING SERVICES § A.2.1 Perform Information Gathering Services to obtain information for subsequent programming, planning and Owner’s Criteria development activities. The Consultant shall perform the Information Gathering Services designated in Section A.2.2. Unless otherwise agreed upon in writing, the Consultant shall determine the extent and detail of the information to be gathered by the Consultant. Promptly after execution of the Agreement, the Consultant shall advise the Owner of any additional information not designated as the Consultant’s responsibility which, in the Consultant’s judgment, is required in connection with the Project. In conjunction with the Information Gathering Service designated in Section A.2.2, the Consultant shall perform the following services. § A.2.1.1 Preparation of Draft Information Gathering Report. Upon completion of information gathering, prepare and deliver to the Owner, a written draft Information Gathering Report identifying and analyzing the information gathered by the Consultant or provided by the Owner and summarizing the results of the analysis. § A.2.1.2 Preparation of Final Information Gathering Report. Revise the draft Information Gathering Report in response to the Owner’s comments and provide the Owner with a copy of the final Information Gathering Report for the Owner’s review and approval. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 4 § A.2.2 Information Gathering Services (Designate the Information Gathering Services to be provided by the Consultant by placing a check or "X" in the box adjacent to the listed service and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) § A.2.2.1 Site Investigation § A.2.2.2 Site Surveying § A.2.2.3 Environmental Studies and Reports § A.2.2.4 Geotechnical Studies and Reports § A.2.2.5 Existing On-Site Utilities Survey § A.2.2.6 Existing Off-Site Utilities Survey § A.2.2.7 Existing Facilities Survey § A.2.2.8 Identification of Reviewing Agencies/Groups and Required Approvals § A.2.2.9 Identification of Applicable Regulations § A.2.2.10 Marketing Studies § A.2.2.11 Economic Feasibility Studies DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 5 § A.2.2.12 Project Financing Studies § A.2.2.13 Other Information Gathering Services (Identify any other Information Gathering Services to be provided by the Consultant and provide a detailed description of such services below, or in an exhibit attached to this document.) ARTICLE A.3 PROGRAMMING AND PLANNING SERVICES § A.3.1 Provide Programming and Planning Services to establish and document requirements of the Project, which may include design objectives and concepts; approximate gross facility areas and space requirements; space adjacencies, flexibility and expandability requirements; and special equipment and systems requirements. The Consultant shall perform the Programming and Planning Services designated in Section A.3.2. In conjunction with the Programming and Planning Services designated in Section A.3.2, the Consultant shall perform the following services. § A.3.1.1 Review of Programming and Planning Requirements § A.3.1.1.1 Facilitate a meeting with the programming participants to identify, discuss, and prioritize values and goals that will impact the Project, including institutional purposes; growth objectives; and cultural, technological, temporal, aesthetic, symbolic, economic, environmental, safety, sustainability, and other relevant criteria. § A.3.1.1.2 Prepare and provide to the Owner a written evaluation of the identified Project values and goals; addressing functional efficiency, user comfort, building economics, safety, environmental sustainability, and visual quality. § A.3.1.1.3 Meet with the Owner to confirm and finalize the Owner’s and user’s priorities, values, and goals that will impact the Project. § A.3.1.1.4 Identify and confirm the Owner’s objectives for the Project, including such elements as image, efficiencies, functionality, cost and schedule. § A.3.1.1.5 Confirm the intended use of the program documents and services with the Owner. § A.3.1.1.6 Identify and evaluate the constraints and opportunities that will have an impact on the existing or proposed facility, such as governmental requirements, financial resources, location, access, visibility and building services. § A.3.1.2 Preparation of Draft Program Document. Prepare and deliver to the Owner a written draft Program Document, (1) describing all programming and planning requirements identified by the Consultant or provided by the Owner, (2) identifying alternate concepts to address those requirements, and (3) providing the Consultant’s recommendations. § A.3.1.3 Preparation of Final Program Document. Revise the draft Program Document in response to the Owner’s comments, prepare a final Program Document, and provide the final Program Document to the Owner for review and approval. § A.3.2 Programming and Planning Services (Designate the Programming and Planning services to be provided by the Consultant by placing a check or "X" in the box adjacent to the listed service and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) § A.3.2.1 Multiple Site Evaluation DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 6 § A.3.2.2 Site Suitability § A.3.2.3 Site Planning § A.3.2.4 Master Planning § A.3.2.5 Preliminary Cost Estimating § A.3.2.6 Scheduling § A.3.2.7 Market Analysis § A.3.2.8 Detailed Existing Facility Evaluation § A.3.2.9 Environmental Suitability § A.3.2.10 Services in Support of the Owner’s Other Consultants (Geotechnical Engineer, Landscape Architect, Real Estate or Legal Services Providers, Lending Institutions or others) § A.3.2.11 Space Adjacencies/Flow Diagrams § A.3.2.12 Detailed Site Utilization Studies DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 7 § A.3.2.13 Off-Site Utility Studies § A.3.2.14 Narrative of Program Requirements/Objectives § A.3.2.15 Narrative of Design Goals and Project Objectives, including Sustainability Objectives § A.3.2.16 Project Concept Diagrams and Documents § A.3.2.17 Project Use § A.3.2.18 Project Space Requirements § A.3.2.19 Project Schedule § A.3.2.20 Project Phasing § A.3.2.21 Project Performance Requirements § A.3.2.22 Project Expandability Requirements § A.3.2.23 Project Flexibility Requirements § A.3.2.24 Energy Requirements DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 8 § A.3.2.25 Minority, Women, Disadvantaged Business Enterprises, and Other Similar Requirements § A.3.2.26 Zoning Analysis § A.3.2.27 Traffic Studies § A.3.2.28 Attend Agency Meetings § A.3.2.29 Life Cycle Analysis § A.3.2.30 Other Programming and Planning Services (Identify any other Programming and Planning Services to be provided by the Consultant and provide a detailed description of such services below, or in an exhibit attached to this document.) ARTICLE A.4 BRIDGING DOCUMENT DESIGN SERVICES § A.4.1 Bridging Document Design Services. Bridging Document Design Services are performed to provide a functional, aesthetic, and quality framework for the Project. The Bridging Documents will be part of the Owner’s Criteria provided to the Design-Builder and incorporated into the Design-Build Contract. The Bridging Documents shall include the following: planning criteria (area, volume, equipment, finishes, technical services, and other relevant functional requirements for typical spaces); specifications and performance requirements (including sustainable design criteria) for materials, systems, components and assemblies organized in accordance with a standard classification system; drawing, building information modeling, and documentation standards (including requirements for interim and final contract document deliverables); typical design details of selected conditions; and procurement, contracting and general requirements. The Consultant shall perform the Design Services designated in Section A.4.2. In conjunction with the Services designated in Section A.4.2, the Consultant shall perform the following services. § 4.1.1 Preliminary Bridging Documents. Based upon the information provided by the Owner and any information developed by the Consultant pursuant to this Agreement, prepare and submit Preliminary Bridging Documents to the Owner. The Preliminary Bridging Documents shall consist of drawings and other documents including, the following: .1 Confirmation of the allocations of program functions; .2 Site plan; .3 Building plans, sections and elevations; .4 Structural system; .5 Selections of major building systems, including but not limited to mechanical, electrical and plumbing systems; and .6 Outline specifications or sufficient drawing notes describing construction materials. The Preliminary Bridging Documents may include some combination of physical study models, perspective sketches, or digital modeling. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 9 § 4.1.2 Final Bridging Documents Revise the Preliminary Bridging Documents in response to the Owner’s comments and prepare Final Bridging Documents for the Owner’s approval. The Final Bridging Documents shall consist of the revised Preliminary Bridging Documents and other documentation as appropriate to communicate the scope, quality, budget and intent of the Project, and a preliminary schedule indicating the design and construction milestone dates through final completion of the Project. § A.4.2 Bridging Document Design Services (Designate the Design Services to be provided by the Consultant by placing a check or "X" in the box adjacent to the listed service and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) § A.4.2.1 Architectural Design § A.4.2.2 Performance Specifications § A.4.2.3 Building Systems Requirements § A.4.2.4 Building Materials Requirements § A.4.2.5 Equipment Requirements § A.4.2.6 Building Code Analysis § A.4.2.7 Accessibility Analysis § A.4.2.8 Structural Design § A.4.2.9 Mechanical Design § A.4.2.10 Electrical Design DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 10 § A.4.2.11 Fire Protection Design § A.4.2.12 Civil Design § A.4.2.13 Landscape Design § A.4.2.14 Interior Design § A.4.2.15 Other Bridging Document Design Services (Identify any other Bridging Document Design Services to be provided by the Consultant and provide a detailed description of such services below, or in an exhibit attached to this document.) ARTICLE A.5 OWNER’S CRITERIA DEVELOPMENT SERVICES § A.5.1 The Consultant shall perform the following Owner’s Criteria Development Services to describe, in detail, the Owner’s Criteria for the Project. Unless otherwise agreed in writing, the Owner’s Criteria shall include those items listed in Section 1.1 of AIA Document A141™–2014. The Owner’s Criteria is intended to be made a part of the Design-Build Contract. § A.5.1.1 Preparation of Draft Owner’s Criteria. Prepare and deliver to the Owner a draft of the Owner’s Criteria for the Project. The Owner’s Criteria shall be based on a program, schedule, and budget for the Project agreed upon by the Owner, information provided by the Owner, and other information developed by the Consultant under the Agreement. Depending on the other services provided by the Consultant, the Owner’s Criteria may include, or be based on, the Final Information Gathering Report, Final Program Document, or Final Bridging Documents. § A.5.1.2 Preparation of Final Owner’s Criteria. Revise the draft Owner’s Criteria in response to the Owner’s comments and provide the final Owner’s Criteria to the Owner for the Owner’s review and approval. § A.5.1.3 Revisions to the Final Owner’s Criteria. If necessary, revise the Final Owner’s Criteria, after receipt of Design-Build proposals or negotiations to reduce the estimated Project cost to conform to the Owner’s budget for the Project, identified in Section 1.1.6 of the Agreement. .1 Provide not more than ( ) revisions over the duration of the Project. § A.5.2 Other Owner’s Criteria Development Services (Identify any other Owner’s Criteria Development services to be provided by the Consultant not otherwise included in this Agreement and provide a detailed description of each service in the space provided, or in an exhibit attached to this document.) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 11 ARTICLE A.6 BUDGETING AND COST ESTIMATING SERVICES § A.6.1 Budgeting and cost estimating services are intended to aide in the development of the Owner’s Criteria, and the evaluation of the Owner’s Criteria in light of the Owner’s budget for the Project. The Consultant’s budgeting and cost estimating services represent the Consultant’s professional judgment. It is recognized, however, that neither the Consultant nor the Owner has control over the cost of labor, materials or equipment; the methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Consultant cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner’s budget for the Project or from any evaluation or estimate of the Cost of the Work of the Project. The Consultant, when preparing estimates of overall Project cost, shall include contingencies for design, bidding and/or negotiation, and price escalation. If the design-build contract award has not occurred within 90 days of the date shown on the schedule referred to in Section 1.1.7 of the Agreement, the overall Project budget shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § A.6.1.1 Preliminary Estimate. When the Owner’s Criteria requirements have been sufficiently identified, prepare a preliminary estimate of the overall Project cost. This estimate may be based on information provided by the Owner and on current area, volume, or similar estimating techniques. § A.6.1.2 Updated Estimate. As appropriate to the progress of the development of the Owner’s Criteria for the Project and the Design-Build Documents, update and refine the Preliminary Estimate. Advise the Owner of any adjustments to previous estimates made necessary by changes or refinements in Project requirements, or by changes in general market conditions. After execution of the Design-Build Amendment the Consultant shall provide updated estimates at the request of the Owner as an Additional Service. § A.6.2 Recommendation to Adjust Project Parameters. At the request of the Owner, make recommendations to adjust the Project’s size, quality, budget or other parameters. § A.6.3 Other Budgeting and Cost Estimating Services (Identify any other Budgeting and Cost Estimating services to be provided by the Consultant and provide a detailed description of each designated service in the space provided or in an exhibit attached to this document.) ARTICLE A.7 DESIGN-BUILD PROCUREMENT SERVICESA.7 DESIGN-BUILD PROCUREMENT SERVICES X The Consultant shall assist the Owner in procuring the services of a design builder as follows: (Identify the Design-Build Procurement services to be provided by the Consultant provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) Included in Consultant’s Services as follows: Review Design-Builder candidates’ proposals; attend Design-Builder interviews; offer recommendation(s) on most qualified Design-Builder; and assist Owner with negotiating Owner Design-Builder Agreement ARTICLE A.8 CONSULTING SERVICES IN CONNECTION WITH DESIGN AND CONSTRUCTION DOCUMENTS PREPARED BY THE DESIGN-BUILDER X § A.8.1 Respond to Questions. Assist the Owner in responding to the Design-Builder’s questions regarding the intent of the Design-Build Documents. X § A.8.2 Review Documents Prepared by Design-Builder. Review design and construction documents prepared by the Design-Builder for the limited purpose of evaluating conformance with the information given and the design concept expressed in the Design-Build Documents. § A.8.3 Other Consulting Services in Connection with Design and Construction Documents Prepared by the Design-Builder (Identify any other services to be provided by the Consultant in connection with the Design and Construction Documents prepared by the Design-Builder and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 12 Not Applicable ARTICLE A.9 CONSULTING SERVICES IN CONNECTION WITH THE CONSTRUCTION OF THE PROJECT X § A.9.1 Respond to Questions. Assist the Owner in responding to questions from the Design-Builder relating to the intent of the Design-Build documents. X X X X X § A.9.2 Review Submittals by Design-Builder. The Consultant shall review the Design-Builder’s Submittals to the Owner as set forth below. § A.9.2.1 For Submittals to the Owner prior to execution of the Design-Build Amendment, the Consultant’s review shall be for the limited purpose of evaluating the Submittal for conformance with the Owner’s Criteria set forth in the Design-Build Contract. § A.9.2.2 The Consultant’s review of Submittals after the execution of the Design-Build Amendment shall be for the limited purpose of checking for conformance with the Owner’s Criteria and other design concepts expressed in the Design-Build Documents. § A.9.2.3 By reviewing Submittals, the Consultant does not assume the responsibility to coordinate the services performed or the information provided by the design professionals engaged by the Owner, the Design-Builder, or the trade contractors and suppliers of any of them. The Consultant’s review of Submittals is not for the purpose of determining the accuracy or completeness of other information, such as dimensions, quantities, and installation or performance of equipment or systems. The Consultant’s review shall not constitute: approval of safety precautions; approval of any construction means, methods, techniques, sequences or procedures; or approval of an assembly of which the reviewed item is a component. § A.9.2.4 The Consultant shall not be obligated to review any Submittals until the Design-Builder and the Design-Builder’s professional consultants provide a representation that the Design-Builder and the Design-Builder’s professional consultants have (1) reviewed and approved the Submittal, (2) determined and verified materials, field measurements, and field construction criteria related thereto, or will do so, and (3) checked and coordinated the information contained within the Submittal with the requirements of the Design-Build Documents. X § A.9.3 Site Visits for Selected Purposes. Visit the site at intervals appropriate to the stage of construction, or as otherwise agreed in writing, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Design-Build Documents. However, the Consultant shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Consultant shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Design-Build Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. X § A.9.4 Recommendations for Payment. Recommend to the Owner amounts due the Design-Builder on the basis of (1) the payment provisions of the Design-Build Contract, (2) the data comprising the Design-Builder’s Application for Payment, and (3) an evaluation of the progress of the Work. Such recommendation shall not constitute a representation that the Consultant has (1) made exhaustive or continuous inspections to check the quality or quantity of the Work; (2) reviewed construction means, methods, techniques, sequences or procedures; (3) reviewed copies of requisitions received from the Design-Builder’s Contractor(s) and material suppliers, and other data requested by the Owner to substantiate the Design-Builder’s right to payment; or (4) ascertained how or for what purpose the Design-Builder has used money previously paid on account of the Contract Sum. X § A.9.5 Substantial Completion and Final Completion Inspections. Conduct inspections to determine the date or dates of Substantial Completion and the date of Final Completion. Inspections shall be conducted with the Owner’s Designated Representative to check conformance of the Work with the requirements of the Design-Build Documents and to verify the accuracy and completeness of the list submitted by the Design-Builder DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 13 of Work to be completed or corrected. X § A.9.6 Recommendation for Final Payment. Recommend to the Owner the final amount due the Design-Builder on the basis of (1) the payment provisions of the Design-Build Contract, (2) the data comprising the Design-Builder’s final Application for Payment, and (3) a final inspection indicating the Work complies with the requirements of the Design-Build Contract. Such recommendation shall not constitute a representation that the Consultant has (1) evaluated the quality of the Work or made exhaustive or continuous inspections to check the quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from the Design-Builder’s Contractor(s) and material suppliers and other data requested by the Owner to substantiate the Design-Builder’s right to payment, or (4) ascertained how or for what purpose the Design-Builder has used money previously paid on account of the Contract Sum. § A.9.7 Other Consulting Services in Connection with the Construction of the Project (Identify any other services to be provided by the Consultant in connection with the construction of the Project and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) ARTICLE A.10 CONSULTING SERVICES AFTER SUBSTANTIAL COMPLETION X § A.10.1 Attend Meetings. Attend and participate at meetings subsequent to Substantial Completion. X § A.10.2 Remedial Work of Design-Builder. Assist the Owner in coordinating remedial work required of the Design-Builder after Substantial Completion. X § A.10.3 Warranty Review Services. Consult with the Owner during the duration of warranties in connection with suspected inadequate performance of materials, systems and equipment under warranty; inspect selected materials, systems and equipment prior to expiration of the warranty period(s) to ascertain adequacy of performance; document defects or deficiencies; and assist the Owner in preparing instructions to the Design-Builder for correction of noted defects. X § A.10.4 Project Evaluation Services. One year following Substantial Completion, conduct a Project evaluation. Interview appropriate supervisory, operating and maintenance personnel of the Owner and analyze operating costs and related cost data to provide an evaluation of (1) the initial Project programming versus actual facility use, (2) functional effectiveness of planned spaces and relationships, and (3) the operational effectiveness of systems and materials installed. § A.10.5 Other Consulting Services After Substantial Completion (Identify any other services to be provided by the Consultant after Substantial Completion and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) ARTICLE A.11 SUSTAINABILITY SERVICES § A.11.1 Sustainability Workshop. During the establishment of the Owner’s Criteria, the Consultant shall conduct a Sustainability Workshop with the Owner, to (1) review and discuss potential Sustainability Certifications; and, (2) establish the Sustainable Objective. § A.11.2 Other Sustainability Services for the Project (Identify any other Sustainability Services to be provided by the Consultant and provide a detailed description of each designated service in the space provided, or in an exhibit attached to this document.) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Init. / AIA Document C141™ – 2014 Exhibit A. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 21:17:45 ET on 01/26/2020 under Order No.2714778405 which expires on 06/12/2020, and is not for resale. User Notes: (1785747301) 14 ARTICLE A.12 OTHER SERVICES (Identify any other services to be provided by the Consultant and provide a detailed description of each designated service in the space provided in the Section, or in an exhibit attached to this document.) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Project Design and Construction Criteria  Index  November 6. 2019    EXHIBIT  I. Space Program     II. Plans  a.  Proposed Site Plan  b.  Shell Floor Plan with fixed elements – preferred to remain in place.    III. Construction and Engineering Requirements      IV. City of Denton TS Closet Guidelines (with room examples)        City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit B - Design Criteria DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF EXHIBIT IDEVELOPMENT FACILITIES BUILDING SPACE REQUIREMENTSApproximate Building Gross Area28,000square feetApproximate Buiding Useable Area27,195square feetSUB GROUPINGSStaff Count Square Feet Space Space TypeNotesper Space Sub Totals Walls Floor Base CeilingDepartment Director2160320 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataBoth spaces to be adjacent to one anotherDepartment Deputy Director2120240 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataManager1120120 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataDevelopment Facilitator2100200Office system cubiclesCarpet Tile Acoustical Tile as required+ 2 DataEngineering Facilitator3 100 300Office system cubiclesCarpet Tile Acoustical Tile as required+ 2 DataCUSTOMER SERVICECustomer Service Representatives9 100 900 Open Office Paint Carpet Tile Rubber Acoustical Tile as required+ 2 DataAdministrative Assistants4100400Open OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataDEVELOPMENT SERVICESPlanningBusiness Analyst19090Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPrincipal Planner2100200 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataSenior Planner4100400 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataAssistant Planner2100200 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataG.I.S. group390270Office system cubiclesCarpet TileAcoustical Tile as required+ 2 DataPlanner ‐ Real Estate1100100 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPlanning Technicians490360Office system cubiclesCarpet TileAcoustical Tile as required+ 2 DataBuilding InspectionsBuilding Official1160160Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataDeputy Building Official1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPlans Examiner665390Office system cubiclesCarpet TileAcoustical Tile as required+ 2 DataDeputy Building Official1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataBuilding Inspectors1165715Office system cubiclesCarpet Tile as required+ 2 DataZoning Compliance265130Office system cubiclesCarpet Tileas required+ 2 DataHealthManager1100100Private OfficePaint Carpet Tile Rubber Acoutical Tile as required+ 2 DataHealth Inspectors365195Office system cubiclesas required+ 2 DataSub‐Totals666,030ENGINEERINGEngineer DirectorPrivate OfficePaint Carpet Tile Rubber Acoustical TileSee Department Director aboveDeputy Director1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPublic Works Inspectors PWI Manager1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPWI Supervisors2100200Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPWI Staff1265780Office system cubiclesCarpet Tileas required+ 2 DataTrafficCity Traffic Engineer1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataTraffic Manager1100100Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataTraffic Staff865520Office system cubiclesCarpet Tileas required+ 2 DataEngineering Services Engineer Manager1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataFlood Plain / Drainage Engineer1100100Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataDevelopmentDeputy Director1120120Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataDevelopment Staff565325Office system cubiclesas required+ 2 DataProjectManagement Office / Business SupportPMO Deputy Director1120120 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPMO Manager1100100 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataPMO Staff665390Office system cubiclesCarpet Tileas required+ 2 DataReal EstateDeputy Director1120120 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataReal Estate Staff765455Office system cubiclesas required+ 2 DataProject DeliveryAssistant City Engineer1120120 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataProject Managers2100200 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataProject Devliery Staff665390Office system cubiclesCarpet Tileas required+ 2 DataSUB TOTAL594,520FIRE INSPECTIONManager1100100 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataFire Inspectors1065650Office system cubiclesPaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataSUB TOTAL11750Manager1100100 Private OfficePaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataStaff1165715 Office system cubiclesCarpet TileAcoustical Tile as required+ 2 DataSUB TOTAL11815COMMUNITY IMPROVEMENT SERVICESRoom FinishElectrical RequirementsF:\1  (D) NTFS\000000\0000‐City of Denton\000‐Design Build\Program Scope\Daybreak Space Program.xlsx1 of 210/31/2019DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF EXHIBIT IDEVELOPMENT FACILITIES BUILDING SPACE REQUIREMENTSSUB GROUPINGSStaff Count Square Feet Space Space TypeNotesper Space Sub Totals Walls Floor Base CeilingRoom FinishElectrical RequirementsTOTAL STAFF COUNT147SUB TOTAL AREA REQUIREMENT12,115SUPPORT SPACESLobby / Reception Area2,000.00 2,000.00 Open AreaPaint Carpet Tile Rubber Acoustical Tile as required+ 2 DataCustomer counter with space for 6 attendentsSmaller group meeting areas ‐ to accommodate 4‐6 people, niches off lobbyKiosksTraining / Class Room (100 occupants)    w/adjacent small Break Room1,600 1,600RoomPaint Carpet Tile Rubber Acoustical TileProvision for smart boards, receptacles as required + 4 DataCluster meeting spacesPlan‐Touch Screen Tables Small adjacent Break Room included in s.f. requirementMeeting Room (15 occupants)4 Required250 1000RoomPaint Carpet Tile Rubber Acoustical TileProvision for smart boards, receptacles as required + 2 DataCluster meeting spacesPlan‐Touch Screen TablesTeam Areas (8) 65520Open OfficeCarpet Tile Rubber Acoustical Tile As required + 2 Data 4 person capacity ‐ various locations w/departmentsBreak Room (1)200200 Enclosed Space PaintVCTRubber Acoustical Tile As required + 2 DataPlotter Area (1)200200RoomPaintVCTRubber Acoustical TileExhaust Fan,Electrical receptacles as required + 4 DataToilet Room (2 Required)3 water closets/2 wash basins each200400Separate Men's and Women facilitiesSee notes See notes See notes See notes As required• Build over existing toilets and reuse underslab plumbing  •Ceramic floor and wall Ɵle is encouraged. Use medium to dark grout on floor.  White grout is acceptable, but not required, on walls. •2x4 lay in ceilings are acceptable. •AutomaƟc flush devices are encouraged. •MoƟon controlled sink faucets are encouraged. BaƩery power. •MoƟon controlled lights are encouraged. •Sanitary napkin dispensers will not be used, but disposal bins will. •Bag type soap dispensers are encouraged. •Floor mount toilets •ParƟƟons between urinals. •Floor‐mount toilet parƟƟons. •ParƟƟons should scratch and graffiƟ resistant to discourage vandalism. •NOTE: Large buildings should have a single pair of restrooms rather than dispersed pairs. If the space is available for vision blocking vestibules, the rest rooms should be doorless. If multi occupant rest rooms have doors, they will have D handles and push plates only.Toilet (1)80 80 Unisex See notes See notes See notes See notes As requiredSee Notes aboveStorage200 500 Room Paint VCT Rubber Acoustical Tile As requiredAs needed. One large or separate spread apart individual spaces among departmentsTechnology Services Closet100 100 Room PaintVCT or Sealed ConcreteRubber Open above Four receptacles +Equipment by C.O.D. ‐ allow for one 10'x10' space.See also ExhibitJanitor's Closet7070RoomPaintVCT or Sealed ConcreteRubber Gyp. Bd. As requiredJanitor's sink, mop rack and wall mounter shelvingCirculation Space4,500 4,500‐Paint Carpet Tile Rubber Acoustical Tile As requiredHousekeeping receptacles as required.Existing Electrical / Mechanical Space450450RoomPaintVCT or Sealed ConcreteRubber Open above As requiredExisting Spaces as per plan.SUB TOTAL AREA REQUIREMENT11,620TOTAL TENANT FINISH OUT AREA REQUIREMENT23,735REMAINING SHELL AREA3,460F:\1  (D) NTFS\000000\0000‐City of Denton\000‐Design Build\Program Scope\Daybreak Space Program.xlsx2 of 210/31/2019DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas     EXHIBIT IIa – PROPOSED SITE PLAN   Not to Scale    DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF 14 13 12 9 A 1 RISER 1.1 ELEC/MECH 15 11 10 T.S. CLOS. EXHIBIT IIb - General Shell Floor Plan LOCATION OF TS CLOSET IS NOT SET EXISTING TOILET LOCATION EXISITNG TRUCK DOCKSTO BE REMOVED - INFILLWALL TO MATCH ADJACENTEXTERIOR WALL SURFACES EXTERIOR DESIGN EMPHASISAROUND MAIN BUILDINGENTRY PREFERRED NOT TO SCALE DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 1 Exhibit III. Engineering and Construction Requirements 1.0 GENERAL REQUIREMENTS The requirements indicated here are considered as minimum performance requirements. More specific project functional and performance requirements, scope items and expected quality levels over and above the standards in Part V. are also identified in Request for Proposal or Basic Ordering Agreement. The Contractor is encouraged to exceed the minimum requirements. The Contractor's performance evaluation will be based in part on enhancements to materials, engineering, design and construction provided for the contract that exceed minimum requirements. Part V. is a general section. Not all items in this part may be required for this project. See other parts for other project-specific requirements. In general, unless otherwise indicated, provide all labor, equipment and materials necessary to complete the work required for the contract. All work must be in conformance with all applicable referenced criteria, construction standards, laws and regulations, including applicable building fire and life safety codes. Limited enhancements to the exterior of this building will be considered. This should be focused primarily on the front entrance and adjacent exterior wall surfaces. Application of Recycled Materials Considerations: The intent is to conserve resources and reduce solid waste by developing markets for recycled products and encouraging manufacturers to produce quality recycled content products. Use products that meet or exceed the EPA guideline standards. A partial list of products containing recycled materials for possible use is as follows: • Rock Wool Insulation • Fiberglass Insulation • Cellulose Insulation • Structural Fiberboard and Laminated Paperboard • Cement and Concrete - Coal Fly Ash • Carpet including backings and cushions • Floor Tiles • Reprocessed and Consolidated Latex Paint • Crushed Concrete Aggregate for new asphalt, concrete or subgrade • Recycled glass for terrazzo aggregate • Acoustical Ceiling Tile • Gypsum Wallboard • Steel wall studs DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 2 • Cellulose spray applied fireproofing • HDPE Toilet Partitions 1.1 MATERIALS AND METHODS OF CONSTRUCTION Only new materials and equipment are to be installed in the work. All materials, equipment and appliances must be of the current manufacturers' products. Do not use obsolete or discontinued materials, equipment and appliances, except that construction materials containing recycled content as described in Paragraph 1 of this Part that completely comply with all materials specifications found elsewhere in this Part may be used. 1.2 APPLICABLE CODES AND STANDARDS The advisory provisions of all codes and standards is mandatory, as though the word "must" had been substituted for "should" wherever it appears. Reference to the "authority having jurisdiction" is to be construed to mean "City of Denton Construction Project Manager". Comply with the required and advisory portions of the current edition of the standard at the time of contract award. All work must comply with UFC 1-200-01, General Building Requirements, and IBC 2018 or later edition as modified by applicable NFPA Standard as well as codes and standards listed below. 1.3 LOCATION-SPECIFIC CODES AND STANDARDS Current list of City of Denton applicable codes and references are as follows; 2018 International Building Code 2018 International Electrical Code 2018 International Energy Compliance Code 2018 International Fire Code Current City of Denton Development Code Note: Applicable references can be viewed on the City of Denton website at https://www.cityofdenton.com/en-us/business/permits-licenses/commercial-permits 1.4 DISCREPANCIES When discrepancies in the referenced standards and the contract requirements occur, the more stringent requirements govern. The word "should" in all NFPA publications is to be interpreted as a requirement. The Authority Having Jurisdiction in the interpretation of the codes and standards, and approving the exceptions allowed in the referenced standards, is the C.O.D. Construction Project Manager, and the parties designated by the C.O.D. Construction Project Manager. 2.00 MATERIAL PERFORMANCE TECHNICAL SPECIFICATIONS Note: The paragraph numbers used correspond with the numbers used in UNIFORMAT II/Work DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 3 Breakdown Structures (WBS) as listed in the Whole Building Design Guide, Navy Design Build Master, accessible at this website: www.wbdg.org/ndbm . SHELL This section is not applicable unless modifications or new structure is contemplated for this particular project. SUPERSTRUCTURES Superstructure work includes structural frames, bearing walls, floors, roofs, roof canopies, and balcony construction. Unless otherwise specified in Part 3, superstructures may be designed and constructed using any materials or combination of different materials allowed by applicable codes and standards. Comply with IBC and applicable UFGS. Special inspection, testing, approvals, certifications, observations and quality assurance plans as prescribed in Chapter 17 of the IBC are required. 1. Concrete: All concrete must be constructed in accordance with ACI 301. Concrete must have a 28-day minimum compressive strength of 3,000 psi. Slump must be between 2 and 4 inches in accordance with ASTM C143. Provide joints as required to minimize cracking. All concrete must be reinforced. Provide joints as required by applicable ACI standards. Unless otherwise specified in Part 3 or as indicated by the contracting officer, provide steel trowel finish for all exposed floor surfaces. Exterior surfaces must be a broom finish. 2. Masonry: a. All concrete masonry must be constructed in accordance with ACI 530.1. Concrete masonry must have a minimum 28-day compressive strength of 1500 psi. Concrete masonry units must conform to ASTM C90, grade A1. Broken blocks are not allowed. Use only standard size and shape blocks. Block may be cut when necessary. Mortar must be Type S. b. When used, brick must conform to ASTM C216. In exposed construction, broken brick is not be allowed. Standard size brick may be cut to fit job condition. Use Type S mortar. c. Provide metal anchors for masonry and brick, including veneer construction as required by IBC. 3. Structural Steel: Structural steel exposed to weathering must be adequately protected to prevent corrosion. 4. Steel deck: Steel form deck must have a G90 galvanized finish, and must have a minimum 26- gage thickness. All other steel deck must have a G90 galvanized finish, and must have a minimum 20-gage thickness. 5. Cold-formed metal framing: Cold-formed steel studs, joists and track must be galvanized with a minimum thickness of 20-gage. 6. Wood framing: Wood framing members must be new lumber, unless otherwise allowed by Part 3. Timber can be Douglas Fir, Douglas Fir-Larch, Hem-Fir, Southern Pine or other structurally competent species allowed by applicable codes and standards. Wood framing must meet the following minimum grading requirements: a. Studs - #2 b. Joists and rafters- #2 DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 4 c. Beams, 4x and larger - #1 d. Posts, 4x and larger - #1 e. Blocking - #3 f. Fascia, trim - #1 g. Wood Structural Panel Sheathing (Exterior Glue) h. Roof - APA rated with span index of 24/0 - minimum thickness 1/2 inch i. Walls - APA rated with span index of 32/16 - minimum thickness 1/2 inch j. Flooring- APA rated with span index of 48/24 - minimum thickness 3/4 inch EXTERIOR ENCLOSURE For this project, it is the intent to match exterior materials where necessary. Some material properties noted below are for reference only if they should be incorporated into the project. EXTERIOR WALLS 1. Exterior Wall Performance: a. Vapor Transmission Analysis: Perform a job specific vapor transmission analysis in accordance with ASHRAE 90.1 or WUFI. The conclusion of the analysis must indicate the appropriate locations of needed vapor retarders, air barriers, and anticipated dew- point locations in the exterior enclosure during different critical times of the year. b. Maximum Air Infiltration: The air leak flow rate must not exceed 0.25 CFM at 75 Pa per square foot (0.076 cm 75 Pa per square meter) of building envelope area including roof or ceiling, walls and floor as provided by the DOR. Where required in RFP Part 3, provide air barrier testing. Perform testing as required by UFGS 07 08 27.00 10, Building Air Barrier System Testing for Commissioning. DOR must edit this section and incorporate into the project specification. Repair leaks and repeat testing until prescribed maximum air leak flow rate is achieved. Provide intermediate and final reports. c. Wind Loads: Provide wind load calculations for exterior cladding in accordance with ASCE-7 with comparative analysis of the cladding system to be provided. d. Water Penetration: No water penetration is acceptable at a pressure of 39 Kg/m2 (8 psf) of fixed area when tested in accordance with ASTM E 331. e. Insulating Value: Provide complete thermal envelope in accordance with ASHRAE 90.1, Chapter 5 with improvements required to meet project energy goals. Where required in RFP Part 3, provide infrared thermal envelope performance testing. Test the building envelope using Infrared Thermography in accordance with the requirements of ASTM C1060 (latest edition) and ISO 6781. The Contracting Officer will witness the testing. Provide thermography test report including thermographs in color and a color temperature scale to define the temperature indicated by the various colors. The report must identify the high temperature reading, the outdoor air temperature, the building indoor air temperature, and the wind speed and direction. Report to note any areas of compromise in the building envelope, and note all actions required and taken to correct those areas. Repair and repeat testing until discrepancies are demonstrated to be resolved. 2. Masonry Veneer Exterior Wall Closure Components: Masonry veneer includes load bearing and non-load bearing exterior walls of the structure, and must include colored mortar, special DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 5 shapes such as sills, headers, trim units and copings of brick masonry, precast concrete, concrete masonry units, or other approved material. Utilize BIA Technical Notes to design, detail, and construct brick masonry walls. Substitute directive language in the place of BIA suggestive language. The results of these wording substitutions change this document to required procedures. Tie the veneer to the backup wall system with a system that allows the veneer to move independently of the backup wall system, while being structurally supported. The masonry veneer must allow for expansion and contraction of the veneer without cracking the exterior material. a. Masonry Veneer Installation: Conform to ACI 530.1 for masonry veneer installation, including cold weather construction. Antifreeze admixtures are not to be used. b. Mortar: Provide factory-tinted colored mortar conforming to ASTM C270, unless DOR directs otherwise. c. Expansion/Control Joints: Locate expansion/control joints and seal with proper backing material and ASTM C 920 polyurethane sealant, or preformed foam or rubberized expansion joint closure. Conform to UFC 3-101-01, Architectureand BIA Technotes 18, 18A. d. Brick: Meet ASTM C216, Grade SW, type FBS, or type FBX for detail work. ASTM C67 test rating shall be "Not effloresced". Use FBA brick only for special architectural effects requiring a non-uniform size. e. Split Faced or Ground Faced Masonry: ASTM C 90 f. Cast Stone Trim Units: Cast Stone must meet or exceed the requirements of ASTM C 1364. g. Wall Cavity: shall Comply with the and BIA Technical Notes 21A, 21B, 21C, 28B h. Through-Wall Flashing Components: Through-wall flashing with weep holes must be incorporated in cavity wall construction. Flashing must be 7 ounce copper flashing with a 3 ounce bituminous coating on each side or a fiberglass fabric bonded on each side of the copper sheet; 16-ounce uncoated copper, 28 gauge Type 302 or 304 stainless steel is also acceptable. 'Flexible membrane flashing, plastic or PVC-based membrane flashing is prohibited. i. Reinforcing in Veneer Layer: Reinforcing in the veneer layer must be galvanized in accordance with ASTM A 123/A123M, ASTM A153/A153M, or ASTM A653/A653M, Z275 (G90) coating, and be of sufficient size to eliminate damage to the veneer layer from wind and other live and dead loads imposed on the veneer layer. j. Masonry Cleaning: Clean the masonry in accordance with manufacturer's instructions and BIA Technote 20. 3. Metal Wall Panel Exterior Closure Panels must have factory applied, baked coating to the exterior and interior of metal wall panels and metal accessories. Exterior finish topcoat must be of 70 percent polyvinylidene fluoride (PVDF) resin with not less than 0.8 mil dry film thickness (DFT). Exterior primer must be standard with panel manufacturer with not less than 0.8 mil dry film thickness (DFT). Wall system and attachments must resist wind loads as determined by ASCE 7, with a factor of safety appropriate for the material holding the anchor. Maximum deflection due to wind on aluminum wall panels must be 1/60. Maximum deflection due to wind on steel wall panels and girts behind aluminum or steel wall panels must be limited to 1/120 of their respective spans, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 6 except that when interior finishes are used the maximum allowable deflection must be limited to 1/180 of their respective spans. Conformations - Non-insulated steel or aluminum wall panels must have configurations for overlapping adjacent sheets or interlocking ribs for securing adjacent sheets and must be fastened to framework using concealed fasteners, or choose the option for exposed fasteners when exposed fasteners are acceptable at the installation. Length of sheets must be sufficient to cover the entire height of any unbroken wall surface. a. Steel Wall Panels: 1) Material and Coating: Form sheets from steel conforming to ASTM A 653/A 653M, Structural Grade 40, galvanized coating conforming to ASTM A 924/A 924M, Class G- 90; aluminum-coated steel conforming to SAE AMS 5036; or steel-coated with aluminum-zinc alloy conforming to ASTM A 792/A 792M, except that coating chemical composition must be approximately 55 percent aluminum, 1.6 percent silicon, and 43.4 percent zinc with minimum coating weight of 0.5 ounce per square foot. 2) Gage: Minimum 22 U.S. Standard Gage for wall panels, but in no case lighter than required to meet maximum deflection requirements specified. b. Aluminum Wall Panels: 1) Material and Coating - Form sheets of Alloy 3004 or Alclad 3004 conforming to ASTM B 209 having proper temper to suit respective forming operations. 2) Thickness - Minimum 0.81 mm (0.032 inch) nominal, but in no case thinner than that required to meet maximum deflection requirements specified. c. Insulated Aluminum or Steel Wall Panels: Insulated wall panels must be steel or aluminum factory-fabricated units with insulating core between metal face sheets securely fastened together and uniformly separated with rigid spacers. Panels must have a factory color finish. Wall panels must have edge configurations with interlocking ribs for securing adjacent panels. System must utilize factory fabricated corners and trim pieces at intersections with other materials. Insulated wall panels must be fastened to framework using concealed fasteners. 1) Insulated Steel Panels - Zinc-coated steel conforming to ASTM A 653/A 653M; or Aluminum-zinc alloy coated steel conforming to ASTM A 792/A 792M, AZ 55 coating. Uncoated wall panels must be 0.61 mm (0.024 inch) thick minimum. 2) Insulated Aluminum Panels - Alloy conforming to ASTM B209, temper as required for the forming operation, minimum 0.81 mm (0.032 inch) thick. 4. Stucco Exterior Wall Closure a. Portland Cement Plaster: ASTM C150, gray Portland cement Type II with 13 mm (1/2 inch) maximum chopped alkali resistant fiberglass strands, minimum 1.5 percent by weight to cement; .68 kg (1 1/2 pounds) per sack of cement. Lime must conform to ASTM C206, Type S. System must utilize stainless steel or zinc corner beads, J-beads and other accessories. Unless specifically deleted, the system must utilize an acrylic admixture or coating to give additional moisture suppression to control fungus growth. b. Exterior Insulation and Finish System (EIFS): EIMA TM 101 and 01 EIMA TM 101.86. EIFS must be used as the non-primary or the primary exterior finish material only for projects where it is necessary to match existing EIFS. 5. Precast Concrete Wall Panels: ACI 211.1 and ACI 301. PCI MNL-116 or PCI MNL-117. Concrete must have a minimum 28-day compressive strength of 281 Kg/cm2 (4000 psi). Joints DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 7 must include properly sized and placed backing material and fully loaded and tooled sealant joint of no less than 1/4 inch sealant material thickness. 6. Other Wall Finish Systems (if applicable) a. Horizontal Wood Siding: Horizontal Wood Siding: DOC PS 20, exterior, lap type, 6 inches wide, maximum practicable lengths, 11 mm (7/16 inch) thick, smooth face. All surfaces of wood siding and trim must be shop coated with an alkyd primer. Species and Grades 1. Grade 1 Common spruce-pine-fir; NELMA, NLGA, WCLIB, or WWPA. 2. Grade Prime or D finish, pressure-preservative-treated hem-fir; NLGA, WCLIB, or WWPA.; 3. Grade D Select (Quality) eastern white pine, eastern hemlock- balsam fir-tamarack, eastern spruce, or white woods; NELMA, NLGA, WCLIB, or WWPA. 4. Grade D Select northern white cedar; NELMA or NLGA. 5. Grade B & B, pressure-preservative-treated southern pine; SPIB. b. Vinyl Siding System: Integrally colored, vinyl siding complying with ASTM D 3679. c. Manufactured Faced Panels Systems Exterior Wall Siding: Glass Fiber Reinforced Cementitious Panels System: Siding made from fiber-cement board that does not contain asbestos fibers; complies with ASTM C 1186, Type A, Grade II; horizontal or vertical pattern in plain or beaded-edge style. Texture: Rough sawn or smooth, factory primed. 7. Exterior Wall Backup Construction a. Concrete Unit Masonry: Provide concrete unit masonry to comply with ACI 530.1. Load-bearing units: ASTM C90, Non-load bearing- units: ASTM C129, Type I or II. Provide ground face units, split-faced units, ground-faced units, or split-ribbed units for exposed exterior walls. Provide water repellent admixture to masonry units where the exterior face of the units will not receive a waterproof coating such as paint. b. Dampproofing: Dampproof the cavity-facing wythe of the backup masonry using asphaltic primer according to ASTM D 41, if dampproofing is not provided by a sprayed on foam or other DOR-approved membrane insulation system. 8. Load-Bearing Metal Framing System If permitted, provide load-bearing metal framing including top and bottom tracks, bracing, fastenings, and other accessories necessary for complete installation. Framing members must have the structural properties indicated. Where physical structural properties are not indicated, they must be as necessary to withstand all imposed loads. Design framing in accordance with AISI SG-673. Install in accordance with DOR-approved shop drawings and manufacturer's installation instructions. 9. Exterior Studs: Max. Deflection Criteria Exterior Finish L/360 Cement Plaster, Wood Veneer, Synthetic Plaster, Metal Panels L/600 Brick Veneer, Stone Panels Wall deflections must be computed on the basis that studs withstand all lateral forces independent of any composite action from sheathing materials. Studs abutting windows or DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 8 louvers must also be designed not to exceed 1/4-inch maximum deflection and as required in UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings. 1) Studs - ASTM A 1003/ASTM A 1003M, Structural Grade 50, Type H minimum; provide Z180 (G60) galvanized coating in accordance with ASTM A 653/ASTM A 653M. Do not expose studs to direct moisture contact 2) Bracing - Provide horizontal bracing in accordance with design calculations and AISI SG- 673, consisting of, as a minimum, runner channel cut to fit between and welded to the studs. 3) Sheathing - Provide sheathing to withstand structural loads imposed on the wall structure. Cover sheathing with either a 15 pound asphalt-impregnated building paper, or air barrier as required by the wall moisture analysis. Sheathing must be one of the following: a) Plywood: C-D Grade, Exposure 1; b) Structural-Use and OSB Panels; c) Gypsum: ASTM C 79/C 79M and ASTM C 1177/C 1177M, 13 mm (1/2 inch) thick fire retardant (Type X) 15 mm (5/8 inch) thick; 1.2 meters (4 feet) wide with square edge for supports 400 mm (16 inches) o.c. with or without corner bracing of framing. Gypsum sheathing must be faced with materials capable of resisting six months of weathering exposure without degradation of the covering or the gypsum. Seal all joints as recommended by the manufacturer. 10. Wood Framing System: All materials shall be kiln-dried lumber complying with DOC PS 20. Installation must be in accordance with AF&PA T11. Use preservative pressure treated lumber at sill plates and other members in contact with concrete and masonry surfaces. a. Species and Grades: Provide species and grades listed: 1) Grade 2 Common spruce- pine-fir; NELMA, NLGA, WCLIB, or WWPA: 2) Grade 2 Common, hem-fir; Douglas-fir; NLGA, WCLIB, or WWPA; 3) Grade 2 Common, southern pine; SPIB. b. Sheathing: Sheathing must withstand structural loads imposed on the wall structure. Cover sheathing with either a 15 pound asphalt-impregnated building paper, or air barrier as required by the wall moisture analysis. Sheathing must be as for Metal Studs. 11. Cast-in-place Concrete System: Concrete construction must be in accordance with ACI 301. 12. Insulation and Vapor Retarder: Insulation, Vapor Retarders, and Air Barrier Systems in or on Exterior Enclosure must include: insulation, liquid, sheet or continuous film materials installed separately in or on wall assemblies to provide resistance to heat loss/gain, and vapor penetration. a. Vapor retarder: Comply with ASTM C755. Incorporate in the exterior wall system where required by vapor transmission calculations or dew point analysis indicates the need or in conditions of high moisture exposure. b. Bituminous Dampproofing: Bituminous Dampproofing must be ASTM D449, Type I or Type II bituminous dampproofing on the exterior surface of the interior wythe of masonry in a cavity wall (back-up wall for masonry veneer). c. Building Paper: FS UU-B-790, Type I, Grade D, Style 1. d. Air Barrier: Building wrap consisting of air barrier sheeting complying with ASTM E 1677, Type 1, not less than 3 mils thick with a permeance of not less than 575 ng/Pa x s x sq.m. (10 perms). Building wrap must have a flame spread index of less than 25 in accordance with ASTM E 84. Provide building wrap over sheathing of wood or metal framed construction to reduce air penetration and airborne vapor penetration. Provide building wrap tape as recommended by the manufacturer for sealing all joints in the building wrap. Install in accordance with manufacturer's instructions. Air barrier DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 9 installation at windows must be in accordance with ASTM E 2112. e. Insulation Systems: Vertical and horizontal polystyrene insulation conforming to ASTM C578 or rigid polyisocyanurate board wall insulating products conforming to ASTM C591 or mineral-fiber blanket insulation conforming to ASTM C 665 must be provided. 13. Parapets: Avoid parapets when possible, but when necessary, provide parapets with the same materials as the exterior wall construction. Provide scuppers and wall edge according to SMACNA. 14. Exterior Louvers and Screens: If required, provide louvers for Screened Equipment Enclosure or as louvers for exterior doors. Storm shutters must comply with ASTM E 1996-03. 15. Handrails: Balcony walls to match exterior construction. Handrails to comply with the IBC and OSHA. 16. Exterior Soffits: Exterior soffit system. 17. Exterior Painting and Special Finishes; All painting and coating materials must be low VOC. Painting practices must comply with applicable federal, state and local laws enacted to insure compliance with Federal Clean Air Standards. Apply coating materials in accordance with SSPC PA 1. SSPC PA 1 methods are applicable to all substrates. All paint must be in accordance with the Master Painters Institute (MPI) standards for the exterior architectural surface being finished. The current MPI, "Approved Product List" which lists paint by brand, label, product name and product code as of the date of contract award, will be used to determine compliance with the submittal requirements of this specification. Provide paint systems tested to "Detailed Performance Level" standard as defined by MPI. 18. Exterior Joint Sealant: Sealant joint design, priming, tooling, masking, cleaning and application must be in accordance with the general requirements of Sealants: A Professionals' Guide from the Sealant, Waterproofing & Restoration Institute (SWRI). All sealant must conform to ASTM C 920. 19. Sun Control Devices: Sun control devices must be manufactured devices to provide sun control on exterior windows and storefronts. Sun control devices must be designed and installed to withstand the wind loads prevailing at the project site. EXTERIOR WINDOWS Unless otherwise allowed by Part V., window frames for new facilities must be aluminum. In building renovations windows must match existing window materials, except when all windows are to be replaced. If all windows are to be replaced, they shall be aluminum. Exterior windows must meet or exceed Energy Star requirements. The design and placement of exterior windows must take into considerations view, natural light, privacy, and protection for the occupants of the facilities. Provide operable hardware and insect screen for exterior windows. Windows must be fabricated by manufacturers normally involved in the manufacturing of windows and be of the current make and model. Do not use obsolete or discontinued windows. Provide weather stripping, STC and IIC rating, commensurate with the intended use of the facility. Submit catalog information and manufacturer's specifications for approval by Contracting Officer prior to purchase of windows. All window assemblies must meet performance grade CW 60 minimum tested in accordance with AAMA/WDMA/CSA 101/I.S.2/A440-08 or most current edition of this standard. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 10 Where windows separate conditioned spaces from non-conditioned spaces, provide windows bearing NFRC energy label indicating window exceeds current EnergyStar criteria. For storefront or curtainwall systems, provide thermally broken framing and insulating glazing with whole-assembly U-value of 0.40 or less. Provide windows exceeding requirements of ASHRAE 90.1, Table 5.5 for project climate zone. Windows must consist of fixed and operable sash used singly and in multiples. Provide operable sash in spaces occupied by people as a minimum. Include operating hardware, non-corroding framed metal screens for operable sash, integrated blinds set between glass panels and security grilles. Provide jamb support for larger windows where recommended by manufacturer. 1. Metal Windows: All windows must conform to ANSI/AAMA/WDMA 101. Metal windows with insulating glass must have thermally broken frames and sash. Factory finish aluminum windows and provide with aluminum frame screens with aluminum mesh at operable sash, hardware and locks, and tinted glazing. Aluminum screens must comply with ANSI/SMA 1004. 2. Wood Windows: Clad wood and wood windows must consist of complete units including sash, glass, frame, weatherstripping, insect screen, and hardware. Window units must meet the requirements of AAMA 101, except maximum air infiltration shall not exceed 0.30 CFM per linear foot of sash crack when tested under uniform static air pressure difference of 7.66 Kg/m2 (1.57 psf). 3. Storefronts: Provide one-story storefront system fabricated from formed and extruded aluminum and glass components for exterior use. Utilize the specific section of the Standard Design-Build Performance Technical Specifications Section B202002 for the storefront to be provided. Storefront framing must meet or exceed the structural requirements, as measured in accordance with ANSI/ASTM E330: Design system to withstand this as a minimum and comply with design pressure established within the required ASCE 7-05 Wind Speed Calculations determined by the overall average opening within the project. 4. Glazing: All exterior glazing must be insulating glass. a. Clear Glass - Type I, Class 1 (clear), Quality q4 (A); b. Heat-Absorbing Glass - ASTM 1036, Type I, Class 2 Quality q3 (select) ray frames; c. Wire Glass - Type II, Class 1, Form 1, Quality q8 Mesh m1 or Form 2, Quality q7; d. Laminated Glass - ASTM 1172, total thickness shall be nominally 6 mm (1/4 inch); e. Insulating Glass Units - Typically ASTM C 1036, Type I, Class 1, Quality q4, minimum 6 mm; f. Tempered Glass - ASTM C 1048, Kind FT (fully tempered); g. Patterned Glass - ASTM 1036, Type II, Class 1 (translucent), Form 3 (patterned), Quality q7 (decorative), Finish f1 (patterned one side), Pattern p2 (geometric) 5.55 mm (7/32 inch) thick. EXTERIOR DOORS Exterior doors must be heavy duty insulated steel doors and frames for service access. Provide door frames with welded corners. Use heavy-duty overhead holder and closer to protect doors from wind damage. Steel must have G60 galvanized coating in accordance with ASTM A 924/A 924M and ASTM A 653/A 653M when the job site is located within 300 feet from a body of salt water. Provide commercial DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 11 quality, coating Class A zinc coating in accordance with ASTM A591 for other steel or steel skin hollow metal doors at other locations. Provide kickplates on the inside face of all exterior doors. Weather- protect all exterior doors and related construction with low infiltration weatherstripping and sealants. Provide threshold with offset to stop water penetration while maintaining accessibility compliance. Conform to the design criteria of ASCE 7. See the hardware schedule for door hardware requirements. Where doors separate conditioned spaces from non-conditioned spaces, provide doors exceeding current EnergyStar criteria. For storefront entrances, provide thermally broken door framing and insulating glazing with whole-assembly U-value of 0.67 or less. Provide doors exceeding requirements of ASHRAE 90.1, Table 5.5 for project climate zone. 1. Steel Doors: Exterior doors must comply with ANSI A250.8-1998 (SDI-100). Hardware preparation must be in accordance with ANSI A250.6. Doors must be hung in accordance with ANSI A115.16. a. Doors Required: 1) Standard Duty Doors - Level 1, MSG # 20 (IP 0.032", 0.8 mm), physical performance Level C, Model 1 or 2. 2) Heavy Duty Doors - MSG # 18 (IP 0,042", 1 mm), physical performance Level B, Model 1 or 2. 3) Extra Heavy Duty Doors - Level 3, MSG #16, (0.053", 1.3 mm) physical performance Level A, Model 1, 2, or 3. 4) Maximum Duty Doors - Level 4 (IP 0.067", 1.6 mm), physical performance Level A, Model 1 or 2. b. Insulated steel doors and frames are required for entrances to dwelling units, and may also be specified as a Contractor's option to Level 1 standard hollow metal doors. Do not use wood doors for exterior doors, unless they are fully protected from the elements, an exterior grade species, and specially finished. If wood doors are used, provide in accordance with Standard Design-Build Performance Technical Specification Paragraph B203001 2. 2. Standard Steel Frames: ANSI A 250.8. Form frames with welded corners for installation in exterior walls. Form stops and beads of 20 gage steel. Frames must be set in accordance with ASTM A250.11. Anchor all frames with a minimum of three jamb anchors and base steel anchors per frame, zinc-coated or painted with rust-inhibitive paint, not lighter than 18 gage. Mortar infill frames in masonry walls, and infill with gypsum board compound at each jamb anchor in metal frame walls. Only use surface exposed bolted anchors in concrete walls. 3. Door and Frame Finishes: a) Exterior Doors, Factory-Primed and Field Painted Finish - Doors and frames must be factory primed with a rust inhibitive coating as specified in ANSI A250.8. Factory prime doors on six sides of the door; b) Exterior Doors Galvanized Finish -- Must be Commercial Quality, Coating Class A, zinc coating in accordance with ASTM A 591 when facility is located further than 91 meters (300 feet) from the ocean. When facility is located within 91 meters (300 feet) of the ocean, provide G60 galvanized coating in accordance with ASTM A 924/A 924M and ASTM A 653/A 653M. 8. Hardware: Provide the services of a Certified Door Hardware Consultant to prepare the door hardware schedule. HINGES DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 12 A. Acceptable Manufacturers: 1. Hager Hinge Co., St. Louis, MO. 2. McKinney, Scranton, PA. 3. Stanley Hardware Division of The Stanley Works, New Britain, CT. B. Butt Hinges: 1. Comply with ANSI A156.1 and A156.7. 2. Five knuckle designs with square corners. 3. Full mortise type. 4. Flat button tip and matching plug. 5. Non-removable pins for out-swinging exterior doors and for interior reverse bevel doors equipped with locking device; safety stud also acceptable. Non-rising pin for other doors. 6. Non-ferrous construction at locations exposed to exterior atmosphere. 7. Heavy weight for doors 3’-4" width and over and for fire rated doors over 8’-0" height. Standard weight at other doors. 8. Anti-friction or ball bearing type for doors equipped with closers. 9. Anti-friction or ball bearing type for doors (3’-0") width and over which are not equipped with closers. 10. Plain bearing type for doors less than 3’-0" width which are not equipped with closers. D. Minimum Number Hinges, Butt style: 1. Doors 5’-0" or less in height: One pair. 2. Doors over 5’-0" and not over 7’-6": 1-1/2 pair. 3. Doors over 7’-6": One for each additional 2’-6" height or fraction thereof. 4. Dutch doors: 2 pair. E. Minimum Size and Gage: 1. Doors 3’-0" width or less: 4-1/2 by 4-1/2 inches, 0.134 gage 2. Doors over 3’-0" up to 3’-4": 5 by 4-1/2 inches, 0.146 gage). 3. Doors over 3’-4": 5 by 4-1/2 inches, 0.190 gage. 4. Fire rated doors over 8’-0" height: Sized as indicated above, except not less than 0.180 gage. 5. Doors scheduled for spring hinges: 4-1/2 by 4-1/2 inches, 0.134 gage). CYLINDERS and PERMANENT CORES A. Provide cylinders for locksets, deadlocks, exit devices, and other control and locking devices indicated in Hardware Sets. B. Furnish permanent cores keyed to factory-registered extension of Owners existing Best series interchangeable core cylinder system. C. Cores shall be Solid brass construction to provide high quality and long cylinder life. D. Removable Core: 7 pin tumbler interchangeable core design removable by a control key. 1. Brass cylinder body having a head cap of brass, bronze or stainless steel finished to match locking trim. 2. Equip cylinders with appropriate rings. 3. Equip with proper tail piece for mortise and or rim cylinders. E. Acceptable Manufacturers: 1. Best Access Systems. F. Mortise Type: Threaded cylinders with rings and cams to suit hardware application. G. Rim Type: Cylinders with back plate, flat-type vertical or horizontal tailpiece, and raised trim ring. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 13 H. Bored-Lock Type: Cylinders with tailpieces to suit locks. I. Mortise and rim cylinder collars to be solid and recessed to allow the cylinder face to be flush and be free spinning with matching finishes. J. Keyway: Match Facility Standard. K. Equip cylinders with appropriate rings. L. Finish cylinders and rings to match trim. KEYS AND KEYING A. Consult with Owner’s authorized representative and prepare detailed keying schedule accordingly. B. Keying: 1. Provide Best interchangeable core cylinders designed so that cores can quickly and easily be changed by non-technical personnel by using a special control key. C. Construction Keying: 1. Furnish exterior door lock sets with keyed alike removable construction core cylinders for use during construction. 2. Restrict distribution of construction keys. Maintain record of persons who have received keys and deliver copies of record to Contracting Officer upon request. 3. Provide permanent cores to owner prior to substantial completion. 4. Owner shall store them securely until needed. At substantial completion and at Contracting Officer direction, remove construction cores and replace with permanent cores in presence of Owner. 5. Provide keys to Owner and return construction cores to manufacturer. D. Permanent Keying: Master locks and cylinders are to match the Best Key System as instructed by owner. E. Provide keys of Nickel Silver Material in Following Quantities: 1. Grandmaster-keys (MGK): Six (6) 2. Master keys (MK - each set): Six (6) 3. Change-keys (per lock): Two (2) 4. Removable Core Control Keys: Six (6) 5. Construction Master keys: Ten (10) 6. Construction Control Keys Two (2) F. Identification and Control: 1. Stamp all keys with do not duplicate, or as otherwise instructed by owner. G. Furnish visual control system; coordinate provisions with Owner. Stamp or emboss keys with identification code. H. Deliver construction master keys to Project site. Forward other keys directly from manufacturer to Owner. Ship master keys, and grandmaster-keys via prepaid registered mail. Ship change keys via prepaid freight. LOCKING AND LATCHING DEVICES A. Acceptable Manufacturers: Basis of Design: products specified are manufactured by Best Corporation. 1. Yale Security, ASSA ABLOY, Lenoir City, TN. 2. Corbin Russwin, ASSA ABLOY, Berlin, CT. 3. Sargent, ASSA ABLOY, New Haven, CT. 4. Schlage, Ingersol-Rand, Indianapolis, IN. 5. Best Access Systems, Indianapolis, IN. B. Mortise Locksets: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 14 1. Best 40H Series with lever and rose, 7 pin. 2. ANSI A156.13, Grade 1. 3. Functions: a. Entrance 4. Acceptable Products for cast or forged Lever with Rose Trim: a. Yale 8800FL Series x PBR Lever. b. Corbin Russwin ML2000 Series x PSA Lever. c. Sargent 8200 Series x LNP Lever. d. Schlage L9000 Series x 17A Lever. e. Best 40H Series x 14H Lever. 5. Features: a. Backset: 2-3/4 inches. b. Faceplate: 8 by 1-1/4 inches, adjustable from flat to bevel of 1/8 inch in 2 inches, finished to match trim on hinge side of door. c. Latch Bolt: Two-piece anti-friction, 3/4 inch throw. d. Strike: ANSI standard 4-7/8 inch height, 1-1/4 inch curved lip. e. Provide strikes with proper lip length to protect trim of the frame, but not to project more than 1/8 inch (3.2) beyond frame trim or the inactive leaf of a pair of doors. f. Finish to match trim on hinge side of door C. Cylindrical Locksets and Latchsets: 1. ANSI A156.13, Grade 1. 2. 7 pin cylinder core to match Owners standard. 3. Functions a. Entrance b. Classroom c. Privacy d. Passage 4. Acceptable Products: a. Best 93K series with 16D lever and rose. b. Yale 5400 LN Series 4000 Grade 1 Monroe trim levers c. Schlage ND Series with Athens lever and rose. d. Corbin Russwin CL3300 series with Armstrong lever e. Sargent 10 Line series with B lever trim. D. Deadbolts: 1.Best T Series Deadbolts – or equal. 2.Backset: 2 3/4 inches 3.Cylinders: ANSI A156.36-2010 Auxiliary Locks, Grade 1 4.Deadbolt: 1” throw, 5/8” x 7/8” solid stainless-steel bolt. E. Standard: Comply with ANSI A156.2, Series 1000, Grade 1. 1. Backset: 2-3/4 inches. 2. Faceplate: 8 by 1-1/4 inches, adjustable from flat to bevel of 1/8 inch in 2 inches, finished to match trim on hinge side of door. 3. Latch bolt: Two-piece anti-friction, 3/4-inch throw. 4. Dead bolt: 1-inch throw. 5. Strike: a. ANSI standard 4-7/8-inch height, 1-1/4 inch curved lip. b. Equip with wrought or plastic box. c. Finish to match trim on hinge side of door. ELECTRIC STRIKES - Coordinate installation with HM frame and electrical rough-in. A. At rim type exit devices: HES 9600 DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 15 B. At non-fire rated cylindrical and mortise locksets: HES 8000 C. At fire rated cylindrical and mortise locksets: HES 8300 SURFACE MOUNTED CLOSERS A. Acceptable Manufacturers: 1. LCN Closers, Princeton, IL. 2. Norton Door Controls, Charlotte, NC. 3. Sargent, New Haven, CT. 4. No other substitutions allowed. B. Acceptable Products: 1. LCN 4040 Series. 2. Sargent 350 3. Norton 8500 C. Standard: Comply with ANSI A156.4, Grade 1. D. Required Features: 1. Manufacturer’s standard cast iron or cast aluminum construction. 2. Heavy duty, double lever arm type. 3. Regular or parallel arm mounting. 4. Rack and pinion construction with compression spring, fully hydraulic. 5. Closing speed and latching speed controlled by independently operated valves. 6. Adjustable spring power allowing adjustment up to 50% in field to suit individual door conditions. 7. Adjustable backcheck for interior and exterior units. 8. Maximum operating force of 8.5 pounds for exterior doors, 5 pounds for interior doors, and 15 pounds for label doors. 9. Size as recommended by manufacturer for door size and weight. 10. Hold open and deadstop features where indicated in Hardware Sets. E. Accessories: 1. Manufacturer’s standard full-size metal or non-metallic cover. 2. Furnish with necessary arms, tracks, brackets, plates, shoes, and other accessories to suit door and frame conditions. 3. Finish accessories to match cover. F. Mounting: Room side of door. Also refer to hardware locations. EXIT DEVICES A. Acceptable Manufacturers: 1. Von Duprin, Inc., Indianapolis, IN. B. Acceptable Products: 1. Von Duprin 99 Series rim device at single doors and surface mounted vertical rod at pair of doors, touch bar design with 99L key locks and #07 levers as indicated in Hardware Sets. 2. Stanley 200 Series Heavy Duty rim type. 3. Approved equal. C. Standards: 1. Comply with ANSI A156.3, Grade 1. 2. Underwriters’ Laboratories Inc. listed for "Accident Equipment List - Panic Hardware" at exit assemblies. 3. Underwriters’ Laboratories Inc. listed for "Fire Exit Hardware" at labeled assemblies. D. Mullion Finish: Factory paint. Color as selected by Architect. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 16 DOOR STOPS A. Acceptable Manufacturers: 1. Baldwin Hardware Corp., Reading, PA. 2. Brookline Industries, Inc., Chicago, IL. 3. Builder’s Brass Works Corp., Los Angeles, CA. 4. Glynn-Johnson, Chicago., IL. 5. Hiawatha, Inc., Bloomington, MN. 6. H.B. Ives, Wallingford, CT. 7. Quality Hardware Manufacturing Co., Hawthorne, CA. 8. Rockwood Manufacturing Co., Rockwood, PA. 9. Triangle Brass Manufacturing Co., Inc., (Trimco), Los Angeles, CA. B. Provide door stops at each door leaf, except not required at doors equipped with overhead stops/holders, or doors equipped with closers having dead-stop features whether scheduled or not. C. Door stops consist of stops to prevent doors from striking building components or equipment. D. Floor Stops: 1. Dome type. a. Use only at storage, janitor, mechanical equipment, and electrical rooms and other locations indicated in Hardware Sets. b. Equip with appropriate riser where scheduled for areas indicated to receive carpet or thresholds. c. Acceptable Product: Trimco #1212. 2. Heavy Duty type: a. Use at HM doors and other locations indicated in Hardware Sets. b. Heavy duty, high impact c. Acceptable Product: Rockwood 463 E. Overhead Door Stops and Holders: ANSI/BHMA A156.6, Grade 1 certified overhead stops and holders to be surface or concealed types as indicated in Hardware Sets. Track, slide,arm and jamb bracket to be constructed of extruded bronze and shock absorber spring of heavy tempered steel. Provide non-handed design with mounting brackets as required for proper operation and function. 1. Acceptable Manufacturers: a. Rixson Door Controls (RF). b. Sargent Manufacturing (SA). ELECTRONIC DOOR CONTROLS A. Electromagnetic Hold Open Devices: 1. Acceptable manufacturers: a. Dorma Door Controls Inc., Reamstown, PA. b. Rixson-Firemark, Franklin Park, IL. c. Yale Security Inc., Charlotte, NC. 2. Operation: Fail-safe. 3. Voltage: 24 volts DC. 4. Acceptable products: a. Single Door, head mounted, Dorma EML 1000. MISCELLANEOUS HARDWARE A. Acceptable Manufacturers: 1. Baldwin Hardware Manufacturing Corp, Reading, PA. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 17 2. Brookline Industries, Inc., Chicago, IL. 3. Builder’s Brass Works Corp., Los Angeles, CA. 4. Door Controls International, Ann Arbor, MI. 5. Glynn-Johnson, Chicago, IL. 6. Hiawatha, Inc., Bloomington, MN. 7. H.B. Ives, Wallingford, CT. 8. Quality Hardware Manufacturing Co., Hawthorne, CA. 9. Rixson-Firemark, Franklin Park, IL. 10. Rockwood Manufacturing Co., Rockwood, PA. 11. Stanley Hardware Division of The Stanley Works, New Britain, CT. 12. Trego Industries, Inc., Red Oak, TX. 13. Triangle Brass Manufacturing Co. (Trimco), Los Angeles, CA. B. Flush Bolts: 1. Manual design equivalent to Ives 458-1/2 at non-labeled metal or wood doors. 2. Manual design equivalent to Ives 358 at labeled wood doors. 3. Manual design equivalent to Ives 458 at labeled metal doors. 4. Equip with extension bolts of lengths to locate operating mechanism at 12 inches above floor for bottom unit and not over 72 inches above floor for top unit. 5. Equip bottom bolts with dust proof strike equivalent to Ives 489. Provide Ives 487 plate where floor mounted; plate not required at thresholds. C. Push Plates: 1. Rockwood RM1030 H “PUSH” 4” X 22” US 32D D. Pull Plates: 1. Rockwood RM 3100 Door Pull. 1” diameter, 22” overall length, 16” center to center; US32D finish. E. Coordinators: 1. Provide aluminum filler bar, prime painted; field paint to match door frame. 2. Acceptable Product: Glynn-Johnson COR Series, Model No. COR-FB-BX with FB Series filler. F. Silencers: 1. Type: Preformed neoprene or rubber. 2. Location and quantities: a. Pairs of doors: Two at header. b. Single doors: Three at strike jamb. c. Weatherstripped doors d. Smoke sealed doors: WEATHERSTRIPPING, SEALS AND THRESHOLDS A. Acceptable Manufacturers: 1. A. J. May Corp., Houston, TX. 2. National Guard Products, Inc., Memphis, TN. 3. Pemko Inc., Ventura, CA. 4. Reese Enterprises, Inc. Rosemount, MN. 5. Ultra Industries, Commerce, CA. 6. Zero International, Inc. Bronx, NY. B. Smoke Seals: 1. Type: UL rated, surface applied, self-adhesive, polypropylene or silicone rubber strips. 2. Color: Black. 3. Acceptable product: Pemko S88 Siliconseal. C. Astragals 1. Type: Steel, adjustable, surface mounted; push side. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 18 2. Acceptable Product: Pemko 351 Series. D. Thresholds: 1. Type: Extruded aluminum. 2. Acceptable Product: NGP 890 with vinyl bumper. E. Weatherstripping: 1. Type: Extruded aluminum with neoprene bulb. 2. Acceptable product: NGP 131NSA. F. Sweep Strips: 1. Type: Extruded aluminum with neoprene seal. 2. Acceptable Product: NGP 100VA. FINISHES A. Except where indicated otherwise in Hardware Sets, comply with following: B. Typically: 626 Brushed Chrome, 630 stainless steel. C. Surface Mounted Closers: Spray-painted to match other hardware. D. Special care is to be taken to make uniform the finish of all various manufactured items. E. Extruded aluminum products, except for thresholds and specified gasketing, are not acceptable. KEY CONTROL SYSTEM A. Acceptable Manufacturers: 1. Key Control Systems, Inc., Bechtelsville, PA. 2. Lund Equipment Co., Inc., Bath, OH. 3. Telkee, Inc., Glen Riddle, PA. B. Cabinet: Surface mounted hinged panel type cabinet manufactured from cold-rolled furniture steel, electro-welded construction, with manufacturer’s standard baked enamel finish. Equip with pin tumbler locking mechanism. Sized to contain indexed keys for Project, plus 50 percent expansion. C. Key Control System: Dual tag indexed system complete with numbered labels and numbered tags, permanent key tags, working key tags, key loan and receipt system, three way cross index system, key gathering envelopes, and instruction manual. ROOFING For repair of existing roofing, the cutting of the existing roof shall be kept to a minimum and, where necessary, must be made in a clean and orderly manner to prevent the appearance of a patch. Repair all damage to existing and new roofing caused by the work of this Contract at no additional cost to the Government. The work must be executed in such a manner as to maintain the integrity of the existing roofing manufacturer's warranty. 1. Pre-Roofing Conference: Prior to beginning roofing work, hold a Pre-Roofing Conference with the personnel directly responsible for the roofing systems work, as well as the roofing manufacturer's technical representative. 2. Roof Design Assurance: If the roofing project is significant (Significant Roof - A single or group of buildings greater than 1,400 m2 (15,000 sf)), or where extenuating circumstances of the roof project such as building use, content, safety, or visibility require a roofing consultant, provide the services of a Registered Roof Consultant (RRC) certified by the Roof Consultant Institute, or a Registered Professional architect or Engineer who specializes in roofing, to approve the roof DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 19 design. The roof consultant must be engaged in roofing design and roofing construction as his primary endeavor. The roof consultant must verify in writing that the design for the project is in accordance with the current edition of NRCA Roofing and Waterproofing Manual, UFC's, and RFP, and standard industry practices and building codes. If a Roof Design Assurance Consultant is needed, consider using a Registered Roof Observer as a QC specialist. ROOF COVERINGS Roof coverings and procedures must comply with the requirements of UFC 3-110-03, Roofing, and NRCA, Roofing and Waterproofing Manualfound at http://www.nrca.net/rp/technical/manual/manual.aspx as the primary NAVFAC roofing criteria. Roof selection must comply with UFC 3-110-03, Roofing. 1. ROOF COMPONENTS: a. Insulation: For existing structures, provide insulation in accordance with ASHRAE 90.1. For new construction, provide R-30 insulation in the ceilings, attic spaces and soffit areas for interior spaces. Injected polyurethane and Urea Formaldehyde Foam field applied is not permitted. Provide acoustical insulation above walls separating bathroom/restrooms and corridor and adjacent occupied spaces, and between offices and corridors. Insulation must have a minimum sound attenuation rating of STC-55. Insulation must be Polyisocyanurate Rigid Board Insulation, Mineral Fiber Blanket Insulation to conform to ASTM C 991, with Glass Mat Gypsum Roof Board for use above the deck or insulation conforming to ASTM C 1177/C 1177M, where necessary. b. Vapor Retarder: Determine the need and location in the roof assembly for a vapor retarder. Where the mean January temperature is 40 degrees Fahrenheit or less, and the expected interior relative humidity is 45% or greater, use a vapor retarder. Otherwise, use ASHRAE 90.1 for the determination. 1) Vapor Retarders as Integral Facing - Alloy conforming to ASTM B 209, or Vapor Retarders Separate from Insulation - Vapor retarder material must be 10 mil polyethylene sheeting conforming to ASTM D 4397. 2) A slip sheet is required to separate the roofing panels from the insulation facing where the facing would be in direct contact with the roofing panels. If a slip sheet is necessary for use with a vapor retarder, use a 5 lb. per 100 square feet rosin-sized, unsaturated building paper. c. Prefabricated Curbs and Equipment Support: Provide Prefabricated curbs and equipment supports of structural quality, hot-dipped galvanized or galvanized sheet steel, factory primed and prepared for painting with mitered and welded joints. Provide integral base plates and water diverter crickets. Minimum height of curb must be 8 inches above finish roof. d. Fasteners: Provide fasteners that meet all requirements of the NRCA and Factory Mutual. e. Wood Nailers: Wood nailers shall be pressure-preservative-treated in accordance with AWPA M2 Standards, permanently marked or branded, and installed flush with the top of the adjacent insulation board. f. Flashing and Sheet Metal: Provide flashing and sheet metal work including scuppers, splash pans, and sheet metal roofing. Flashing and sheet metal must be provided in DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 20 accordance with roof manufacturer's printed installation instructions and in compliance with NRCA and SMACNA recommendations. Fabricate Flashing and sheet metal components from Copper, Lead-Coated Copper sheet, Steel Sheet, Zinc-Coated (Galvanized) - ASTM A 653/ A 653M, Stainless Steel - ASTM A 167, Type 302 or 304, 2D finish, or Pre-Finished Aluminum. g. Gutters and Downspouts: Provide gutters and downspouts compatible with roofing material and finish. Concealed (interior) gutters and downspouts are prohibited. Provide splash guards at points of discharge. h. Roof Openings and Supports: Provide flashings for roof openings and supports as recommended by the NRCA. Assure all penetration flashings extend minimum 200 mm (8 inches) above the finished roof surface. i. Roof Hatches: l. Guards: Provide rails or guards, if required should be as required by the OSHA, the International Building Code or other applicable safety standards. m. Traffic Pads: Provide on roof system to protect roof from foot traffic. Provide traffic pads around roof mounted mechanical equipment and underneath removable mechanical equipment access panels. Traffic pads must be of compatible material to roof. 4. OTHER ROOFING a. Lightning Protection: Lightning protection component penetrations and attachments must be sealed and flashed and anchored in a permanent manner and in a manner to avoid the degradation of the watertight integrity of the roof system. b. Roof Drains (Existing): Where existing roof drains are to be reused in roof replacement construction, the contractor must provide new, compatible flashing materials, a new drain clamping ring and new bolts for anchorage. Reuse of existing clamping ring and bolts is unacceptable. INTERIOR CONSTRUCTION PARTITIONS 1. Fixed Partitions: wood frame; light gage steel frame; concrete masonry complying with ACI 530.1/ASCE 6/TMS 602 and associated ASTM Standards; or cast-in-place concrete complying with UFC 1-200-01, General Building Requirements, ACI 117 and ACI 301/301M. In addition, interior partitions must comply with tables for sound isolation and noise reduction in Chapter 1, "Architectural Graphic Standards". Include a statement of adherence to the applicable criteria. Gypsum board/stud partitions may be standard gypsum board, moisture resistant, or impact resistant. Use cement board in showers and other wet areas. Reinforce points where doorknobs can strike a wall and anchorage points for wall mounted equipment. 2. Demountable or Removable Partitions: Must be of materials allowed by code and shall be anchored firmly to the structure to carry their own weight as well as impact forces and seismic lateral forces. Sound Transmission Class (STC) rating and Impact Isolation Class (IIC) rating shall be in accordance with ASTM E 90 or ASTM E 413 for frequency data, and shall meet the requirements of the intended use in Part 3. The majority of the components and hardware must DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 21 be provided by a single manufacturer and on the manufacturer's current GSA price list. The product must be included on the NAVFAC Selection Tool for Movable Walls. 3. Glazed Partitions and Interior Windows: Must be of the materials allowed by IBC, and must comply with fire and smoke separation requirements. Provide safety glazing and fire resistant rating where they are required. INTERIOR DOORS 1. Wood Doors: Stile and rail wood doors must be WDMA I.S.6A-01, premium or custom grade, heavy duty or extra heavy duty. Flush wood doors must be WDMA I.S.1A-04, premium or custom grade, heavy duty or extra heavy duty; or WDMA I.S.-97 (PC-5 5-ply particleboard core or SCLC-5 5-ply structural composite lumber core). Doors adjacent to paneling or millwork must comply with corresponding AWI millwork grade. Provide interior fire doors in rated walls. 2. Steel doors: Must be ANSI A 250.8, Level 1, (occasional use, low abuse types such as closet doors without locks); Level 2, (low use, moderate abuse types such as office/storeroom doors); Level 3, (moderate use, high abuse types such as BEQ sleeping room doors); Level 4, (high use, high abuse types such as corridors, stairways, assembly spaces, and main entry doors), with a physical performance level of 'A'. Maximum door undercut must not exceed 19 mm (3/4 inch). 3. Sound Insulated Doors and Frames: Utilize Sound Insulated Doors and Frames with sound control weatherstripping in rooms requiring wall assemblies to be sound insulated with a Sound Transmission Class (STC) rating as required. The STC rating for the door and frame assembly must be not less than the wall assembly STC rating. 4. Aluminum Doors and Frames: Provide swing-type aluminum doors and frames complete with framing members, transoms, side-lites, and accessories. Fabricate of ASTM B 221, Alloy 6063- TS for extrusions. 5. Steel Door Frames: ANSI A 250.8. Form frames with welded corners for installation in masonry partitions and knock-down field assembled corners for installation in metal stud and GWB partitions. Install frames in accordance with SDI 105. Form stops and beads with 20 gauge steel. Provide a minimum of three jamb anchors and base steel anchors per frame, zinc-coated or painted with rust-inhibitive paint, not lighter the 18 gauge. Secure frames to previously installed concrete or masonry with expansion bolts in accordance with SDI 11-F. Provide mortar infill of frames in masonry walls, and gypsum board compound infill at each jamb anchor in metal frame walls. 6. Fire doors: Provide in conformance with NFPA 80 an NFPA 105. Fire doors and frames must bear the label of UL, FM or WHI attesting to the rating required. Door and frame assemblies must be tested for conformance per NFPA 252 or UL 10B (for neutral pressure) or UL 10C (for positive pressure). Wood fire doors must also comply with ASTM E 152. Provide stainless steel astragals complying with NFPA 80 for fire-rated assemblies and NFPA 105 for smoke control assemblies. 7. Interior Door Hardware: Provide the services of a certified door hardware consultant to prepare the door hardware schedule. Unless otherwise noted, interior doors include latch, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 22 hinges, door stops and door silencers. Provide closers and kick plates for fire-rated, corridor, stairway and high-use non-residential doors. a. Hinges - BHMA A156.1, Grade 1, 108 x 108 mm (4 1/2 x 4 1/2 inches) with non- removable pin or anti-friction bearing hinges. b. Locks and Latches - For non-residential buildings use Series 1000, Operational Grade 1, Security Grade 2 for stairways, building entrances, corridors, assembly spaces, and other high use interior doors. Use Series 4000, Grade 1 for non-residential locations not using Series 1000 hardware. For residential buildings use Series 4000, Grade 2 for interior doors. a) Mortise Locks and Latches - BHMA A 156.13, Series 1000, Operation Grade 1, Security Grade 2. b) Bored Locks and Latches - BHMA A 156.2, Series 4000, Grade 1, or Grade 2. c. Exit Devices - BHMA A 156.3, Grade 1. Provide touch bars in lieu of conventional crossbars and arms. Use manufacturer's integral touch bars in aluminum storefront doors. d. Card Key Access - Provide card key type access units for specialized entries. Provide lithium battery powered, magnetic stripe keycard locksets that are ANSI/BHMA A156.13, Series 1000, Grade 1, mortise or ANSI/BHMA A156.2, Series 4000, Grade 1, cylindrical locks, tamper resistant, UL listed with 25 mm (1 inch) throw deadbolt, 19 mm (3/4-inch) throw latch bolt, auxiliary dead-locking latch, and 68.75 mm (2-3/4 inch) backset. Provide hardware keying compatible with the existing base-wide keying system. Replacement interchangeable cores must be compatible with the Best Lock system. e. Key Cabinet: Provide a Key Cabinet with 30% over capacity. SPECIALTIES 1. Compartments, Cubicles, & Toilet Partitions: FS A-A-60003. Provide toilet compartments at multi-fixture toilet rooms of Type I, Style B-Ceiling Hung, C-Overhead Braced, or F-Overhead braced-alcove. Reinforce panels to receive partition-mounted accessories. Urinal screens must be FS A-A-60003. Type III, Style A, floor supported and wall hung or Style D, wall hung. Wall hung urinal screens must be secured with continuous flanges to urinal screen and wall. Steel and Plastic toilet partitions must have a recovered materials content of 20 to 30 percent. Chrome-plated or stainless steel door latches and coat hooks. Provide one coat hook per compartment door. Latches and hinges for handicapped compartments must comply with ABA Accessibility Standards. 2. Toilet and Bath Accessories: Provide toilet and bath accessories and install per ABA Accessibility Standards and manufacturers' requirements. All toilet accessories shall be of matching design and all from a single manufacturer. Bobrick Company catalog numbers are referred to for purposes of establishing a quality. Products of similar design, function and quality from other manufacturers may be submitted for consideration. Grab Bars - 36” and 42” Surface mounted straight grab bars (B-6806). 36” and 42” lengths, 1-1/2" diameter, satin finish: Grab bar shall be type-304 stainless steel with satin finish. Grab bar shall have 18-gauge (1.2mm) wall thickness and 1-1/2" outside diameter. Clearance between the grab bar and wall shall be 1-1/2". Concealed mounting flanges shall be 1/8" thick stainless steel plate, 2" x 3-1/8", and equipped with two screw holes for attachment to wall. Flange covers shall be 22 gauge, 3-1/4" diameter x 1/2" deep, and shall snap over mounting DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 23 flange to conceal mounting screws. Ends of grab bar shall pass through concealed mounting flanges and be heliarc welded to form one structural unit. Grab bar shall comply with barrier-free accessibility guidelines (including ADAAG in U.S.A.) for structural strength. Sanitary Napkin Disposal (B-270). Surface mounted sanitary napkin disposal shall be type 304 Stainless steel with all welded construction; exposed surfaces shall have satin finish. Front of sanitary napkin disposal shall have same degree of arc and match other Bobrick Contura Series accessories. Cover shall be drawn, one-piece seamless construction and secured to container with a full length stainless steel piano hinge. Container shall have integral finger depression for opening cover. Surface Mounted Multi-Roll Toilet Tissue Holder (B-2740): Double-roll toilet tissue dispenser shall have a heavy-duty cast-aluminum bracket with satin finish. Theft-resistant spindles shall be molded high-impact ABS with retractable pins and concealed locking mechanisms. Unit shall accommodate two standard-core toilet tissue rolls up to 6" (152mm) diameter (2000 sheets). Mirror specified in Section 08800 Glass and Glazing. Touch-free foam soap dispenser. (Gojo 2730-12). Surface mounted soap dispenser with hands- free battery-operated pump dispenser. 1200 mL capacity. ABS Plastic with polycarbonate view window. 3-year warranty. . Automatic Paper Towel Dispenser: Georgia Pacific Model #59498A enMotion Impulse 8” Automated Touchless Towel Dispenser. Black with translucent gray view windows. Holds and dispenses proprietary hard-wound roll towels. Dimensions: 13.8” H x 12.7“ W x 8.58” D. Mop and Broom Holder: (B-223) 24" long. Type 304 stainless steel, satin finish. Antislip mop holders have spring-loaded rubber cam. Holds 3 mops 3 1 ⁄4" (85mm) from wall. Surface Mounted Mirror Bobrick Surface mounted stainless steel framed mirror (B-290 x1836). No. 1 quality 1/4" float glass mirror electrolytically copper plated. 15-year guarantee against silver spoilage. 20 ga. galv. steel back with concealed mounting bracket and set screws. 1/8" thick polyethylene back padding. Utility Hook: (B-670) Bright-polished stainless steel. Flange is 2" x 2" (50 x 50mm). Hook 1⁄2" (13mm) wide, projects 2" (50mm) from wall. 24” Surface mounted straight grab bars (B-6806). 24” length, 1-1/2" diameter, satin finish: Grab bar shall be type-304 stainless steel with satin finish. Grab bar shall have 18-gauge (1.2mm) wall thickness and 1-1/2" outside diameter. Clearance between the grab bar and wall shall be 1- 1/2". Concealed mounting flanges shall be 1/8" thick stainless steel plate, 2" x 3-1/8", and equipped with two screw holes for attachment to wall. Flange covers shall be 22 gauge, 3-1/4" diameter x 1/2" deep, and shall snap over mounting flange to conceal mounting screws. Ends of grab bar shall pass through concealed mounting flanges and be heliarc welded to form one structural unit. Grab bar shall comply with barrier-free accessibility guidelines (including ADAAG in U.S.A.) for structural strength. Recessed Automatic Paper Towel Dispenser: Georgia Pacific Model #59466A enMotion Impulse 8” Automated Touchless Towel Dispenser. Recesses 4” into wall. gBlack with translucent gray view windows. Holds and dispenses proprietary hard-wound roll towels. Dimensions: 16.4” H x 13.3” W x 8.” D. 3. Marker Boards and Tack Boards: Provide porcelain enamel marker boards fused to a nominal 28 gauge steel sheet and tack boards of cork, with a tensile strength of at least 40 psi when tested according to ASTM F 152, with woven or vinyl covering. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 24 4. Signage: All doors must have an identifying device. All handicap accessible facilities must utilize signage which meets current ABA Accessubility Standards requirements with regard to Braille, raised characters, finishes (contrast), size and mounting height. If room names are subject to frequent change, provide an interchangeable strip to be utilized to facilitate removal and replacement. 5. Lockers: Provide lockers to meet FS AA-L-00486 (Rev J), enameled steel with special bases. 6. Shelving: Provide steel shelving. 7. Counters: Provide solid plastic or plastic laminate counter tops and back splashes, AWI Custom grade. 8. Cabinets: Provide cabinetry and millwork items with associated accessories and hardware. Cabinetry must be AWI premium or custom grade and have concealed hinges with adjustable standards for shelves. 9. Casework: Provide all built-in premanufactured metal cabinetry for specialized functions such as laboratories, libraries, medical and dental facilities. Casework must comply with Mil Std 1691. 10. Closets: Provide premanufactured or millwork closets or prefabricated coat closets. 11. Fire Extinguisher Cabinets: A. Fire Extinguisher Cabinets: Furnish a total of seven (7) semi-recessed fire extinguisher cabinets equal to Larsen Fire Extinguisher Cabinet. Install as indicated on the drawings as FEC. 1. Model: a. Semi-recessed: 2409-5R 2. Size: 9 1/2" x 24" x 5" deep clear inside. 3. Material: Steel with factory-baked prime coat of paint. 4. Trim: Flat Trim. 5. Door: Full DSA glass panel. B. Fire Extinguisher: Furnish a total of seven (7) fire extinguishers. Install as indicated on the drawings as FEB’s and in FEC’s. 1. Extinguisher: Multi-purpose dry chemical type. 10 lb. nominal capacity. 12. Firestopping Penetrations: Provide all sleeves, caulking, and flashing for firestopping penetrations. 13. Entrance Floor Grilles and Mats: Provide recessed pan or surface floor mats at main entrance only or all building entrances. 14. Ornamental Metal Work: Provide ornamental metalwork. 15. Other Interior Specialties: Motorized projection screen must be wall or ceiling or above-ceiling mounting. Pull-down projection screens must be provided in lieu of motorized projection screens as approved by the Activity. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 25 INTERIOR FINISHES WALL FINISHES Unless otherwise noted in the RFP, primary wall finish is painted gypsum wall board. Provide fire resistive construction and finishes for fire separation between areas of the building in accordance with the latest adopted version of the IBC, and NFPA 101. Provide water resistant cementitious board at floors and walls of tubs and showers. 1. Ceramic Tile: Provide ceramic tile wall systems as defined in the Tile Council of America (TCA) handbook for ceramic tile installation and materials for the service requirements listed. Provide installation and materials in accordance with ANSI A108/A118 series standards, except do not use organic adhesives. Provide manufacturer's full range of colors and styles. Tile must be a minimum of one grade above base grade. Coordinate with ceramic bath accessories for modularity. Include all trim pieces, caps, stops, and returns to complete installation. FLOOR FINISHES Provide new flooring materials as required. All flooring materials, adhesives, finish coats, sealers and mortar materials must meet or exceed EPA requirements for toxic substance content restrictions and air quality requirements; and meet or exceed fire protection requirements, such as smoke and flame spread requirements. When laying broadloom carpets and resilient flooring, use the widest sheet materials available to avoid or minimize the number and extent of seams. When seams are required, locate seams at infrequent traffic areas. Contractor is required to submit seam layout to Contracting Officer for approval prior to installation. 1. Ceramic Tile: Provide ceramic tile floor systems as defined in the Tile Council of America (TCA) handbook for ceramic tile installation and materials for the service requirements listed. Provide installation and materials in accordance with ANSI A108/A118 series standards, except do not use organic adhesives. Provide manufacturer's full range of colors and styles. Tile must be a minimum of one grade above base grade.Provide ceramic or porcelain tile with a minimum breaking strength of 202kg (300 pounds), ASTM C648, and a maximum absorption rate of 0.5%, ASTM C373. Tile must have a minimum coefficient of friction (wet and dry) of 0.6, ASTM C1028. 2. Resilient Flooring: Meet or exceed applicable ABA Accessibility Standards horizontal requirements. Install flooring per manufacturer's recommended methods and adhesives. Provide manufacturers full line of color and pattern selections, including multi-color patterns. Linoleum Sheet or Tile Flooring must be 2.5 mm (0.10 inch) gage; minimum 250 psi static load limit, ASTM F970; and with multi-color pattern and color extending throughout thickness, ASTM F2034, Type I. Resilient homogeneous vinyl sheet flooring must be commercial quality, 2.0 mm (0.080 inch) overall gage, with minimum 1.6 mm (.066 inch) thick wear layer, protective urethane finish, ASTM F1303, Type II, Grade 1, Class A. Resilient vinyl composition tile must be commercial grade, 3 mm (.125 inch) gage, ASTM F1066, Comp. 1, Class 2, through pattern. 3. Carpet: Carpet manufacturer and installer must be experienced, established and in good standing with the industry. Carpet, broadloom or tile must be installed per the Carpet & Rug Institute's recommendations. Carpet must be tufted, textured loop, cut/loop or tip sheared, a minimum of 26 oz. face weight, minimum density of 6600, 100% premium branded yarn- or solution-dyed, Type 6 or 6.6 continuous hollow filament nylon. Carpet must be multi-color and patterned for soil and wear hiding properties. Carpet must have high performance backing warranted against zippering, edge raveling and delamination, be anti-static and anti-microbial. Carpet must meet Flammability ratings; generate less than a 450 rating, ASTM E662; meet the DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 26 Critical Radiant Flux Classification of not less than 0.45 W/sq. cm., ASTM E648. Where indicated in the room requirements, provide attached polyurethane cushion or separate polyurethane cushion for double stick pad installations, ASTM 1667 and ASTM 3676. 4. Wall Base: Provide porcelain or ceramic tile base for porcelain or ceramic tile floor. Provide solid, through color preformed rubber or vinyl base for carpeted/resilient flooring areas. Provide a sealant between base and floor finish in all wet areas. CEILING FINISHES Unless otherwise noted in the room requirements, acoustical ceiling panels must be 24 inch by 24 inch, with a minimum light reflectance of .75, Class A, flame spread 25 or less and smoke development of 50 or less, ASTM E84. Acoustical ceiling panels must have minimum 60% recycled content and conform to ASTM E1264. Panels must have a factory-applied standard washable painted finish or Type IV with factory-applied plastic membrane-faced vinyl, Form: 1, 2 or 3. Provide square edge except as noted. Unless otherwise noted in the room requirements for entrance lobby, restrooms and showers, provide a painted, suspended gypsum board ceiling. Exposed structural systems shall be painted. PAINTING All painting and coating materials must be low VOC, comply with local air quality control laws and, regulations; and conform to the Master's Painters Institute's (MPI) Architectural, Interior Systems Manualand the MPI's Maintenance and Repainting Manualrecommendations for paint systems, surface preparation and applications. Provide minimum of one prime coat and two finish coats. The prime coat must not be combined with texture or other coatings. Seal and prime all surfaces to cover underlying stains or discoloration that may affect finish paint. Finish coats must provide full coverage of undercoats and substrates. All walls and ceilings in wet area must have semi-gloss paint. All wood or metal cased openings, door trims and casings, window trims and casing, and other finish trim must have semi-gloss paint. All interior walls and ceilings must have satin or eggshell finish. For previously painted surfaces, prime all surfaces to ensure compatibility of finish coats. Do not paint prefinished surfaces except as noted. Provide Institutional Low Odor/Low VOC Latex paint or High Performance Architectural Latex systems as defined and approved by the MPI Systems Manual for the various substrates required to be painted. Paint/Color Selection: Provide paint systems tested to "Detailed Performance Level" standard as defined by MPI. Paints must be readily available for purchase in standard colors. SERVICES PLUMBING Provide plumbing fixtures, appliances, and equipment complete and usable as required by Part 3. All plumbing fixtures, appliances and equipment, piping, valves, accessories, and appurtenances must comply with International Plumbing Code (IPC) and all other applicable codes and standards, including energy, water conservation, and local activity regulations and standards. Provide all plumbing fixtures to meet current criteria of EPA Watersense program http://www.epa.gov/watersense 1. Domestic Water: Provide ASTM B 88 Type K or L copper tubing and fittings for pipe sizes 4 inches or smaller. Provide Type L tubing above ground with solder fittings. For buried piping, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 27 use Type K tubing with solder fittings, or Chlorinated polyvinyl chloride (CPVC) Plastic pipe, fittings, and solvent cement per ASTM D 2846/D 2846M for sizes 4 inches and smaller. Provide mineral fiber insulation with vapor barrier on domestic water (hot and cold) supply and recirculation piping. Provide re-circulating pumps or instantaneous water heaters for hot water systems with fixtures greater than 100 ft from hot water source. Provide water hammer arrestors per PDI STD WH-210 as required for rapid water shut off scenarios. All water valves except for fixture shut off valves must be ANSI B16.18 brass, full port ball type. All plumbing fixtures must have separate shut off valves. All piping must be concealed in walls, attic spaces, or in crawl spaces under floors. Provide access panels for valves behind walls. No under slab water piping is allowed. Fittings for annealed copper tubing must conform to ANSI Bl6.22. Solder and flux must be lead free. Exposed exterior piping is prohibited unless otherwise not practical. Provide identification for piping and equipment. 2. Wall Penetrations: Piping which penetrates fire rated walls must be completely sealed to maintain fire resistance integrity as required by Code. Penetrations through walls that are not fire rated must be adequately supported and sealed. Pipe penetrations through exterior walls must be sleeved, caulked with weatherproof sealant and provided with finish trim. PLUMBING FIXTURES Provide fixtures complete with fittings, and chromium-plated, or nickel-plated brass (polished bright or satin surface) trim. All fixtures, fittings, and trim, must be from the same manufacturer and must have the same finish. Access panels must be provided for all bathtubs and showers, except at exterior and party walls and where tub or showers are back to back. Provide cleanouts in accordance with the plumbing code. Rotate or extend cleanouts required to facilitate maintenance and clearing of blockage in waste piping. 1. Faucets: All faucets must be brass construction, washerless type, with seals and seats combined in one replaceable ceramic disk valve cartridge designed to be interchangeable with all lavatories, bathtubs and kitchen sinks, or having replaceable seals and seats removable either as a seat insert or as a part of a replaceable valve unit. Faucets provided must be of the same type and manufacturer throughout the facility, unless otherwise noted. Lavatory faucets must be U.S. Environmental Protection Agency (EPA) Watersense® certified and labeled bathroom sink faucets. 2. Water Closets: Water closets must be in accordance with ANSI A112.19.2, with trim conforming to A112.19.5. Water closets must be vitreous china and have an elongated bowl with trip lever, unlined tank, close coupled siphon jet, floor outlet with wax gasket, flange and an anti-siphon float valve. Provide white closed front seat and cover for private toilets and open front seat cover for public facilities. Water consumption must be no greater than 1.6 gallon maximum per complete flushing cycle. Provide self-closing metering type flush valve on flush valve type water closets, unless electronic control is specified in Part 3. Maximum flush volume must not exceed 1.28 gallon per flush (GPF) (4.8 Liter per flush (LPF)) for single function flush valves. Dual function flush valves must provide a flush of 0.8 to 1.6 GPF (3.0 to 6.0 LPF) or 1.28 GPF (4.8 LPF) average for 2 low volume flushes and one high volume flush. Tank type water closets must be U.S. Environmental Protection Agency (EPA) Watersense® certified and labeled toilets. 3. Urinals: Provide U.S. Environmental Protection Agency (EPA) Watersense® certified and labeled ceramic-type urinals. 4. Lavatories: Unless otherwise specified by Part 3, lavatories must be integral to the vanity countertops. Each lavatory must be provided with hot and cold water tempered by means of a mixing valve or combination faucet. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 28 5. Sinks: ASME/ANSI A112.19.3M sink, 20 gage stainless steel with integral mounting rim, minimum dimensions of 840 mm (33 inches) wide for two compartment or 560 mm (21 inches) wide for one compartment by 560 mm (21 inches) front to rear, with ledge back and undersides coated with sound dampening material. 6. Water Coolers: ARI 1010, wall-mounted, bubbler style, air-cooled condensing unit, 4.20 mL per second (4.0 gph) minimum capacity, stainless steel splash receptor, double wall heat exchanger, and all stainless steel cabinet. Install in accordance with the manufacturers instructions. 7. Service sinks: ASME A112.19.1M, white enameled cast-iron or ASME A112.19.2M white vitreous china, wall mounted and floor supported by wall outlet cast-iron P-trap, minimum dimensions of 560 mm (22 inches) wide by 457 mm (18 inches) front to rear with 230 mm (9 inch) splashback, and stainless steel rim guard. Provide ASME A112.18.1M copper alloy back- mounted combination faucets with vacuum breaker and 20 mm (0.75 inch) external hose threads 9. Mop Sinks: Pre-cast terrazzo or ASME A112.19.2M white vitreous china floor-mounted mop sink, 914 mm x 914 mm x 305 mm (36 inches x 36 inches x 12 inches). Terrazzo must be made of marble chips cast in white Portland cement to a compressive strength of not less than 25 mPa (3625 PSI) 7 days after casting. Provide brass body drains with nickel bronze strainers cast integral with mop sink. Provide stainless steel rim guard for mop sink. Provide chrome- plated exposed hot and cold water faucets ASME A112.15.M wall-mounted copper alloy faucets swing spout with 20 mm (3/4 inch) hose connection, vacuum breaker, and pail hook. Provide mop hanger on wall above sink suitable for four mops. DOMESTIC WATER DISTRIBUTION 1. Natural Gas or Propane Fired Storage Water Heaters: Provide high efficiency storage type natural gas or propane fired water heaters per ANSI Z21.10.1 or ANSI Z21.10.3 meeting AGA requirements. For California, unit efficiency must meet or exceed that listed in the Title- 24Standards. Equipment efficiency must be in accordance with Energy Star or FEMP designated products list, For gas water heaters use Energy Star labeled products. For products not listed by Energy Star or FEMP provide products with efficiency rated in the top 25% of available products.Water heaters must be equipped with glass-lined steel tanks, minimum R-15 polyurethane foam insulation, replaceable anodes, and adjustable range thermostat to allow hot water settings between 43 and 71 degrees C (110 and 160 degrees F). Water heater warranty must be a minimum of 10 years. Provide vent in accordance with NFPA 54. Provide low NOx burners that meet SCAQMD requirements. Install in accordance with manufacturer's instructions and the code. Where earthquake loads are applicable, water heater supports must be designed and installed for seismic forces in accordance with the International Building Code. 2. Electric Water Heaters: Provide electric water heaters with double heating element per UL 174. Unit efficiency must meet or exceed that listed for FEMP or ENERGYSTAR, or as listed in ASHRAE 90.1, whichever is greatest. Water heaters must be equipped with glass-lined steel tanks, high efficiency type, insulated with polyurethane foam insulation, replaceable anodes, and adjustable range thermostat to allow hot water settings between 43 and 71 degrees C. SANITARY WASTE & VENT DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 29 All new sewers below concrete slab must be solid core, minimum schedule 40 (DWV Type), ABS in accordance with ASTM 2661. New waste and vent piping above floor must be Schedule 40 PVC (DWV Type) ASTM 2665 or ABS ASTM 2661. Use of ABS plastic pipe must conform to the IBC and IPC. Provide pipe sizing, configurations, and cleanouts as required by the IPC. Cellular core plastic pipe is not allowed. SOVENT systems are not allowed. RAINWATER DRAINAGE Below concrete slab must be solid core, minimum schedule 40 (DWV Type), ABS in accordance with ASTM 2661. Above floor must be cast iron hubless, or hub and spigot, or Schedule 40 PVC (DWV Type) ASTM 2665 or ABS ASTM 2661 as indicated in Part 3. Pipe materials must conform to the IBC and IPC. Provide pipe sizing, configurations, and cleanouts as required by applicable codes and standards. OTHER PLUMBING SYSTEMS Natural Gas Piping Systems: Exterior above grade natural gas piping must be schedule 40 galvanized steel pipe with threaded fittings and joints. Underground exterior gas piping must be polyethylene pipe that satisfies the requirements of NFPA 54, ASTM D2513-01, and ASME B31-8. Provide warning tape at 12 inches below grade directly above buried gas pipes. Below grade metal gas piping is prohibited. Interior gas piping must be ASTM A 53, schedule 40 black steel with ASME B16.3 threaded fittings and joints. The use of semi-rigid tubing and flexible connectors for gas equipment and appliances is prohibited except for final connections to the equipment and appliances where they must be provided. Provide flexible gas connections in accordance with ANSI Z21.45 and not more than 40 inches long. Provide accessible gas service with shutoff valve for all equipment. Gas piping must conform to NFPA 54 and must be pressure tested in accordance therewith. Gas piping is considered a fragile utility in the content of UFC 4-010-01, DOD Minimum Antiterrorism Standards for Buildings. HEATING, VENTILATION AND AIR CONDITIONING (HVAC) SYSTEMS The HVAC systems must comply with the latest edition of the International Mechanical Code, International Plumbing Code, ASHRAE Standards, National Electrical Code, National Fire Protection Association Publications, International Building Code or ASHRAE 90.1 energy efficiency standards (the more stringent of the two) unless otherwise specified in Part 3. All equipment, appliances, ductwork and accessories must comply with applicable codes and standards. . The Contractor must certify that the installation is in conformance with the applicable codes and standards at the completion of the contract, prior to final invoice being processed and final acceptance. Provide Energy Star rated equipment where available. Provide equipment with performance in excess of Energy Star requirements where specified. 1. Equipment Clearance: Provide working space around all equipment. Provide all required fittings, connections and accessories required for a complete and usable system. All equipment shall be installed per the manufacturer's recommendations. Where the word "should" is used in manufacturer's instructions, substitute the word "shall". 2. Material and Equipment Qualifications: All materials and equipment must have been in satisfactory commercial or industrial use for 2 years prior to the bid opening. The 2-year use must include applications of equipment and materials under similar circumstances and of similar size. The product must have been for sale on the commercial market through advertisements, manufacturer's catalogs, or brochures during the 2-year period. 3. Motors: Single-phase fractional-horsepower alternating-current motors must be high efficiency types corresponding to the applications listed in NEMA MG 11. Select polyphase motors based on high efficiency characteristics relative to the applications as listed in NEMA MG 10. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 30 Additionally, all polyphase squirrel-cage medium induction motors with continuous ratings must meet or exceed energy efficient ratings per Table 12-10 of NEMA MG 1.& Provide controllers for 3-phase motors rated 0.75 kW (1 hp) and above with phase voltage monitors designed to protect motors from phase loss and over/under-voltage. Provide means to prevent automatic restart by a time adjustable restart relay. For packaged equipment, the manufacturer must provide controllers including the required monitors and timed restart. Provide reduced voltage starters for all motors 25 hp and larger. 4. Equipment Support: Provide housekeeping pads and vibration isolators under all floor- mounted equipment. 5. Coatings: When required in Part 3, provide chiller and air handler coils with copper tube/copper fin coil construction or immersion applied, baked phenolic or other approved coating.& Field applied coatings are not acceptable. Mechanical equipment casings must have painted finishes that pass a salt-spray test conducted per ASTM B117 for duration of at least 500 hours. 6. Equipment Insulation: Provide insulation on all chilled water equipment. Insulate hot and chilled water pumps and equipment as suitable for the temperature and service in rigid block, semi-rigid board, or flexible unicellular insulation to fit as closely as possible to equipment. Provide vapor retarder for chilled water applications. 7. Acoustical considerations: Noise levels in all areas served (supply, return, and exhaust) by a mechanical system must comply with ASHRAE Design Guidelines for HVAC related background sound in rooms as indicated in the lasted ASHRAE Fundamentals Handbook. The RC-rating method must be utilized. COOLING GENERATING SYSTEMS 1. Chillers: Air-cooled chillers must be type indicated in Part 3 and meet the requirements of ARI 550/590-98. Provide control panel with the manufacturers' standard controls and protection circuits. If DDC system is required in project, provide a control interface for remote monitoring of the chiller's operating parameters, functions and alarms from the DDC control system central workstation. Provide complete start-up and operational testing of chiller equipment. 2. Direct expansion systems: Provide units factory assembled, designed, tested, with ducted air distribution and rated in accordance with ARI 210/240 or ARI 340/360. Refrigerant piping size must be per the manufacturer's recommendations. Insulate refrigerant piping suction lines and condensate drain. 3. Refrigerants: The use of Ozone Depleting Substances (ODS) as well as the qualifications and credentials of personnel servicing equipment that contains ODS is restricted. Refrigerants must have an Ozone Depletion Potential (ODP) of 0.0 with exception to R-123. The ODP must be in accordance with the "Montreal Protocol on Substances That Deplete the Ozone Layer", September 1987, as amended through 2000, sponsored by the United Nations Environment Programme. 4. Coils: If coatings are indicated in Part 3, provide with copper tube/copper fin construction or immersion applied, baked phenolic or other approved coating that passes the 3000 hour salt spray resistance test using ASTM B117 procedure. Field applied coatings are not acceptable. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 31 DISTRIBUTION SYSTEMS 1. Ductwork: All ductwork must be provided in accordance with the latest SMACNA guidelines. Flexible duct lengths must not exceed 5 feet. Provide galvanized sheet metal ducts except for special exhaust systems and the following: a. For fume hood exhaust, kitchen hood exhaust, and dishwasher exhaust, provide stainless steel ductwork. b. For shower area exhausts, provide aluminum or stainless steel ductwork and sloped to drain provisions. After the shower exhaust is mixed with a volume of general exhaust air equal to 200% of the shower exhaust rate, standard galvanized construction may be used. c. Internal insulation-lined ductwork is prohibited in all areas. For ductwork located exterior to the building, provide externally insulated systems with sheet metal cladding. Provide external thermal insulation for all ductwork. Insulate ductwork in concealed spaces with blanket flexible mineral fiber. Insulate ductwork in Mechanical Rooms and exposed locations with rigid mineral fiber insulation. Provide insulation with factory applied all-purpose jacket with integral vapor retarder. In exposed locations, provide a jacket with white surface suitable for painting. Flame spread/smoke developed rating for all insulation shall not exceed 25/50. Minimum insulation thickness must be the minimum thickness required by ASHRAE 90.1. Insulate the backs of all supply air diffusers with blanket flexible mineral fiber insulation. d. The ductwork must be sealed with an approved duct sealer and in accordance with SMACNA standards. If leakage testing is indicated in part 3, the duct leakage must not exceed 2%. e. Provide manual volume dampers in each branch take-off from the main duct to control air quantity. Dampers must conform to SMACNA DCS. Dampers must be installed in accessible locations. 2. Fire Dampers: Fire dampers must be rated per UL 555. Fire dampers must be dynamic type rated for closure against a moving airstream. Provide fire dampers that do not intrude into the air stream when in the open position. 2. Piping: a. Provide insulated, steel piping for sizes 4 inches and larger and insulated copper piping for sizes less than 4 inches for water supply and return piping to serve the HVAC equipment throughout the facility . b. Provide system flushing and start-up for water systems. b. Oil piping: ANSI/ASTM A53 or A106 piping with associated ASME fittings or ASTM B88, type L or M copper tubing with ASME B16.26 flared fittings or compression type fittings. c. 4. Exhaust Fans And Ducts: a. General: Exhaust fans must be sized to move the volume of air required to comply with International Mechanical Code for the areas requiring exhaust. b. Bathroom, restrooms and Utility Room Exhaust Fans: Exhaust fans must be sized to give not less than 10 air changes per hour in the space to be ventilated. Fans must DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 32 have a maximum sound level of 3 sones and be separately switched from light. c. Flues: When required, provide new Type B, U.L. listed, double wall flues. Flue installation must be in accordance with the International Mechanical Code. 5. Air handling units: Modular construction, double wall air handling units with minimum of 25 mm (1 inch) casing insulation. Provide ARI 430 certified fans and ARI certified coils. Provide stainless steel, positive draining condensate drain pan. For 100% outside air units provide capability for cooling, heating, dehumidification and reheat. TERMINAL AND PACKAGE UNITS 1. Unit ventilators: Unit must be factory assembled unit ventilator capable of up to 100% outdoor air ventilation and UL-listed. 2. Unit heaters: ANSI Z83.8 and AGA label. Equip each heater with individually adjustable package discharge louver. Provide with thermostat. 3. Fan coil units: UL-Listed, factory assembled and tested fan coils, ARI 440 and ARI certified. 4. Packaged units: Factory packaged rooftop units in accordance with ARI 430 and suitable for outdoor installation. Provide with manufacturer's roof curb. Packaged through wall units must be factory assembled air conditioner or heat pump and rated in accordance with ARI 310 or ARI 380 and ARI certified. Unit must include heat and operate under the standard unit controls. Units must be designed to allow ease of maintenance by use of a wall sleeve. Units must have internal condensate removal (condensate must not be externally drained). CONTROLS AND INSTRUMENTATION 1. General: Provide stand-alone or distributed direct digital controls, as required in Part 3. 3. Distributed Direct Digital Controls (DDC): DDC hardware must be UL-916 rated. Use controllers in a distributed control manner. Controllers must be stand alone with an internal clock and modem. The total number of I/O hardware points shall not exceed 48 in any controller. Provide sufficient memory for each controller to support required control, communication, trends, alarms, and messages. Provide communications ports for controller to controller interface and on-site interface. When providing a partial DDC system or connecting to an existing DDC system, provide a laptop computer with all necessary software for user interface. 3. Currently, the City of Denton uses an Enviromatic Systems building automation control. Please refer to Michael Ceritelli 214.435.9275 for additional information. SYSTEMS TESTING AND BALANCING All HVAC water and air systems, both new and retrofit, must be TABed in accordance with NEBB or DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 33 AABC standards. As part of any TAB air balancing effort, acceptable air quantity variations must be 0 to -10% for exhaust systems and 0 to +10% for supply air systems. FIRE PROTECTION Provide new or extend existing Automatic Fire Sprinkler systems, Smoke and Heat detection systems, Fire Alarm and Mass Notification systems as required. The work for fire sprinklers, fire alarm, smoke detection, and heat detection must be provided by contractors licensed to perform such work. Project Requirements: Prior to the start of design, the Designer of Record must meet with the Government's Fire Protection Engineer to determine the extent and types of fire protection required. FIRE ALARM AND DETECTION Fire alarm system includes manual stations, system smoke detectors, duct smoke detectors, heat detectors, audio/visual alarms, connection to basewide fire alarm monitoring, electrical supervision of fire pump controllers, and electrical supervision of all sprinkler system alarm and supervisory devices as required. FIRE SUPPRESSION WATER SUPPLY AND EQUIPMENT The design point of connection to existing water supply will require the approval of the City. The FPE DOR must conduct additional flow tests after contract award prior to any design submissions. Tests must be coordinated through the Contracting Officer. SPRINKLERS Areas subject to freezing must be provided with a dry pipe system. ELECTRICAL ELECTRICAL SERVICE & DISTRIBUTION Provide interior electrical wiring, fixtures, switches, outlets, and apparatus in accordance with applicable codes and standards. The electrical system must conform to NFPA 70. Power and lighting circuits must be separate. 1. Wiring: All wiring must be in electrical metal conduits and must be concealed except in the industrial spaces and at locations indicated in Part 3. No conductors are permitted to be smaller than No. 12 AWG, copper wires. Wiring below slab or underground must be in Schedule 40 PVC with ground wire. Exposed conduits on the exterior of the building are prohibited. Provide a ground conductor for each circuit; conduits must not be used as the sole means of grounding. Cable assemblies Types AC, MC, or MI and flat conductors may only be used in locations allowed by UFC 3-520-01. Circuit breakers must be bolt-on type. Series rated circuit breakers and fusible panelboards must not be used. 4. Outlet Circuits Lighting and convenience outlets must be on separate circuits. Install GFI protected receptacles at all wet or damp areas. Location of outlets must be as required by applicable codes and standards. Provide extra outlets for maintenance and service staffs in spaces such as corridors, hallways and other public spaces as identified below. All exterior outlets must be on separate circuits, be GFI protected, and equipped with a cover to prevent DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 34 accidental water infiltration into the devices. In addition to the location requirements specified by NFPA 70, locate general purpose and dedicated outlets in accordance with the following: 5. a. Mechanical equipment: Provide receptacle within 7.6 m (25 ft) of mechanical equipment on the interior and exterior of buildings. b. Office, staff support spaces, and other workstation locations: One receptacle for each workstation with a minimum of one for every 3050 mm (10 ft) of wall space. When less than 3500 mm (10 ft) of wall at the floor line, provide a minimum of two receptacles spaced appropriately to anticipate furniture relocations. Limit loads to a maximum of four workstations per 20 amp circuit. See Appendix C, Table C1 for workstation load data. c. Conference rooms and training rooms: One for every 3.6 m (12 ft) of wall space at the floor line. Ensure one receptacle is located next to each voice/data outlet. Provide one receptacle above the ceiling to support video projection device. Extend circuit to wall location for connection to motorized screen. When it is expected that a conference room table will be specifically dedicated to floor space in a conference room, locate a floor-mounted receptacle under the table. This receptacle may be part of combination power/communications outlet. d. Provide power outlets throughout the building to serve all proposed equipment, including government furnished equipment, and allow for future reconfiguration of equipment layout. Provide power connections to all ancillary office equipment such as printers, faxes, plotters, and shredders. Provide dedicated circuits where warranted. e. In each telecommunications room provide a dedicated 20 amp circuit with a receptacle adjacent to each rack or backboard for each of the following: 1) CCSTV for security systems 2) CATV 3) Data systems. e. Provide dedicated receptacles as required throughout the facility for television monitors. These outlets will typically be located at the ceiling level for wall mounted television monitors. f. Provide dedicated receptacles as required throughout the facility for tape players and disc players. g. Corridors: One every 15 m (50 ft) maximum with a minimum of one per corridor. h. Janitor's closet and toilet rooms: One GFI receptacle per closet. Provide GFI receptacles at counter height for each counter in toilets such that there is a minimum of one outlet for each two sinks. i. Space with counter tops: One for every 1.200 m (4 ft) of countertop, with a minimum of one outlet. Provide GFI protection of outlets when located within 1.8 m (6 ft) of plumbing fixtures. j. Kitchen non-residential: One for each 3.05 m (10 ft) of wall space at the floor line. Provide GFI protection when located within 1.8 m (6 ft) of plumbing fixture. n. All other rooms: One for every 7.6 m (25 ft) of wall space at the floor line. When 7.6 m DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 35 (25 ft) or less of wall at the floor line exists in a room, provide a minimum of two receptacles spaced appropriately to anticipate furniture relocations. o. Special purpose receptacles: Designer of Record must coordinate with the user to provide any special purpose outlets required. Provide outlets to allow connection of equipment in special use rooms. 3. Service Entrance Equipment: When a switchboard or switchgear is required, the Designer of Record must utilize UFGS Section 26 23 00, Low Voltage Switchgear or UFGS 26 24 13 Switchboards, for the project specification, and must submit the edited specification section as a part of the design submittal for the project. LIGHTING & BRANCH WIRING 1. Lighting Fixtures: All lighting fixtures must be energy conservation compact fluorescent or Light Emitting Diode (LED)except where indicated by Part 3. a. Fixtures for Administrative and Commercial Spaces: For offices, commercial and administrative spaces and facilities provide high efficiency ballast, and instant or rapid start recessed fluorescent fixtures or LED fixtures. b. Three-Way and Four-Way Switches: Provide three-way or four-way switching of light fixtures as necessary to facilitate movement between adjacent spaces to allow efficient energy management. 2. Exterior Lighting Fixtures for Large Open Areas: Exterior lighting fixtures for large open areas such as parking lots, streets and playgrounds must be energy efficient High-Intensity Discharge (HID) or compact fluorescent fixtures and must comply with local regulations regarding low lighting levels to avoid light pollution. a. Photocell Overriding Switch: Provide photocell-overriding switch for all outdoor light fixtures. COMMUNICATIONS & SECURITY 1. Telecommunications Systems: Provide a horizontal distribution system including, but not necessarily limited to, all wiring, pathway systems, connector blocks, protectors for all copper service entrance pairs, terminators for all fiber optic cables, outlet boxes, telephone jacks, and data jacks cover plates in accordance with EIA/TIA standards. Provide Category 6 UTP telephone premise wiring where telephones are required. . 2. Television Systems: Provide television if required. Coordinate with the local Cable Company, Local users and Local Authority at the Activity for other specific requirements. The interior cable outlets and wiring must be complete and ready for use. Wiring must not be run exposed on any surface of the building. 3. Security Systems: Provide an Intrusion Detection System (IDS) to sense all perimeter doors and windows and the interior volume in at least two locations. System must have a minimum 90-minute battery back-up and annunciate both locally and at the Base Security Office via a telephone dialer. System must have entry/exit timer. Provide wall mounted keypad control at two locations. OTHER ELECTRICAL SERVICES DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 36 1. Surge Protective Device (SPD): Provide SPD in accordance with UFC 3-501-01, Electrical Engineering. 2. Variable Frequency Drives: When variable frequency drives are required, the Designer of Record must utilize UFGS Section 26 29 23 20 for the project specification, and must submit the edited specification section as a part of the design submittal for the project. 3. Emergency Generators: When an emergency generator is required, the Designer of Record must utilize UFGS Section 26 32 13.00 20 for the project specification, and must submit the edited specification section as a part of the design submittal for the project. 4. Automatic Transfer and Bypass/Isolation Switches: When an Automatic Transfer Switch is required, the Designer of Record must utilize UFGS Section 26 36 23.00 20 for the project specification, and must submit the edited specification section as a part of the design submittal for the project. 5. Uninterruptible Power Supply (UPS) System: When a UPS system is required, the Designer of Record must utilize UFGS Section 26 33 53.00 20 and must submit the edited specification section as a part of the design submittal for the project. 6. 400 Hertz Systems: The Designer of Record must utilize UFGS Section 26 32 26 or 26 35 43 for the project specification, and must submit the edited specification section as a part of the design submittal for the project. 7. Lightning Protection: When lightning protection is required, the Designer of Record must utilize UFGS Section 26 41 00.00 20 for the project specification, and must submit the edited specification section as a part of the design submittal for the project. 8. Building Photovoltaic System: When a PV system is required, the Designer of Record must utilize UFGS Section 26 31 00 for the project specification, and must submit the edited specification section as part of the design submittal for the project. EQUIPMENT AND FURNISHINGS EQUIPMENT Equipment and Appliances: Provide appliances and equipment to fulfill the work for Part 3. Whenever possible, all appliances and equipment provided for the facilities in the contract must be by the same manufacturer and must be the current model available at the time of proposals. Discontinued makes and models are prohibited. All appliances and equipment must comply with applicable Energy Star efficiency rating requirements and must be rated as high efficiency models. Appliances and equipment on California projects must comply with California Title 24 and be rated as high efficiency. All appliances must be of the same manufacturer and shall be the same, or similar in color. Submit catalog information for approval by the Contracting Officer prior to purchasing, delivery and installation of the appliances at the job site. Equipment and appliances such as dishwashers, ice machines with drains, garbage disposers, and ovens/ranges are not considered FF&E. FURNISHINGS DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 37 The Contractor must have an Interior Designer, certified by the National Council for Interior Design Qualification (NCIDQ) or a state and/or jurisdiction Certified, Registered, or Licensed Interior Designer prepare both the FF&E and the SID Package and participate in any design charettes to develop the building floor plan. As required, the Contractor must obtain services of equipment specialists to specify the audiovisual, shop, or specialty equipment. The Interior Designer and any specialists must not be affiliated with any furniture dealership/vendor or manufacturer. The Government Interior Designer reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer. Systems furnishings installers must be the systems furniture manufacturer's approved dealer of record. In addition, installation dealers must be located within a 100 mile radius of the project site unless approved by the government Interior Designer. For renovation projects, contractor to re-purpose/recycle existing furniture if not relocated by the government. Contractor to provide verification that the existing furniture was not disposed of at the landfill. WINDOW TREATMENTS Provide interior window coverings, associated hardware and controls at each exterior window and at any interior view window where privacy may be required. Refer to the Project Program for size, pattern and style of window treatments. At a minimum, functional window coverings are required on all projects. Provide energy efficient solar shading systems for exterior windows. The system shall maintain visibility while reducing glare, solar heat gain during the summer and heat loss during the winter. Openness configuration shall be no more than 5% for most areas. The system fabrics and components must be dimensionally stable and must be manufactured to withstand fading, fire, mildew, and soiling. Product must have a minimum 10 year commercial warranty. MOVABLE FURNISHINGS Furnishings, Fixtures, and Equipment (FF&E) includes furniture, shop equipment, audiovisual equipment, and specialty equipment. Weapon racks, drying cages, and lockers are not considered FF&E. FF&E must be fully integrated with the building systems and finishes. FF&E may also include specialty items for which the customer activity will be responsible for specifying. Design and provide as required FF&E for all areas as developed during client programming. Design an FF&E package and prepare supporting plans and procurement data in accordance with the general interior design requirements in UFC 3-120-10. FF&E PACKAGE Design and provide a fully usable and complete facility to include a FF&E movable furnishings package from Government supply sources according to Federal Acquisition Regulations The FF&E will include, but not limited to, systems and modular furniture, training and conference furniture, seating, tables, artwork, decorative window covering, specialty furniture and equipment, dormitory room furnishings, and accessories. NAVSUP Blanket Purchase Agreements (BPA) must be used. The government will provide separate funding for the FF&E package. Construction funds will not be used. The FF&E Package must include shipping, freight, handling, installation and the HAR percentage as applied to the final FF&E total cost. PURCHASE AND INSTALLATION The Contractor must coordinate the building completion date with the installation dealer specified in the FF&E Package. The Contractor or contractor's representative is responsible for the following: issuing purchase orders, receiving acknowledgements, sending copies of purchase orders to the installation DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 38 dealer(s) specified in the FF&E package, and providing necessary deposits to furniture manufacturers. The FF&E installation dealer(s) is responsible for the following: Receiving and installing all FF&E specified in the FF&E package, coordinating delivery and installation with the Contractor, inspecting for damage, providing delivery receipts to the Contractor, filing necessary freight claims, hanging artwork, bulletin boards, etc., removing packaging material, cleaning up the site upon completion, and adhering to Contractor's safety requirements. Deposits The Contractor should anticipate providing a deposit of between 30% to 50% of the furniture costs when placing their order. The Contractor must also anticipate possible manufacturer price increases. Recommend ordering FF&E product once funds are received to avoid incurring additional costs. Delayed production and delivery dates can be noted at the time of order placement to coincide with building completion dates. Any costs incurred due to manufacturer price increases will be the burden of the contractor. Davis Bacon Wages Davis Bacon Wages do not apply to the FF&E installer from the government supply sources. The workforce for the FF&E installation and delivery shall be separate and distinct from the labor workforce performing under the construction contract. Sales Tax Exemptions for certain State or Local taxes may be available to the contractor and/or its subcontractors. The contractor must take maximum advantage of all exemptions, including obtaining a resale permit, from State and Local taxation authorities whether available to it directly or available to the contractor based on an exemption afforded the government. The responsibility for paying applicable taxes rests with the contractor. State and local taxes applicable to the FF&E line will be included with the subcontractor's quote, if applicable. Any items purchased as building materials such as carpet are taxable. Bonds FF&E line item is not considered construction and the prime contractor shall not be required to secure any additional bond for the award of the FF&E line item unless otherwise indicated in the RFP. If any additional bond is required for the FF&E line item it is to be included in the prime contractor's FF&E HAR. Unique item identification and valuation is a system of marking and valuing items delivered to DoD that enhances logistics, contracting, and financial business transactions. The IUID policy is mandatory for all DoD contracts that require the delivery of items. An item is a single article or a single unit formed by a grouping of subassemblies, components or constituent parts The contractor must provide DoD Unique item identification, valuation and delivery of data for all required FF&E items for which the government's unit acquisition cost is $5,000 or more. Installation The FF&E package includes the installation of all furniture and furnishings as specified in the FF&E package. The installation dealer specified in the FF&E package will receive, store, if required, transport to the project site, off load, inside deliver, unpack, assemble, place/install, clean, if required, and dispose of all the trash for all furniture and furnishings. The Contractor's Interior Designer will be responsible for specifying installation services and warehousing, as required, for all collateral equipment. It is the Contractor's responsibility to coordinate the building DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 39 completion, occupancy, and furniture installation dates with the installation dealer specified in the FF&E package. Any costs associated with storing or delaying furniture shipments is the responsibility of the construction contractor. Installation Warranty All movable furnishings must be installed in accordance with the manufacturer's instructions and warranty requirements. All movable furnishings must be level and aligned and all doors, drawers and accessories must be level and aligned to open, close and otherwise operate smoothly and securely. All systems furniture must be installed by the systems furniture manufacturer's dealer of record and not the general Contractor. The Contractor must repair, to the customer's satisfaction, any/all damage to any facility finish that is a result of the furniture installation and correct all punch list items for the furniture/furnishings. Ordering Documentation Two copies of all ordering documentation must be provided to the contracting officer including Factory Order number (FO) and warranty information. Post Award Changes After award of the FF&E line item modification, any request to change the FF&E items must be submitted on the Construction Project Manager. The FF&E modification has been accepted, priced, and negotiated based on specific line items as detailed in the final package. Those items have been agreed to considering color, specific type and quality of material, price, sustainability, life cycle, and dealership service. The Government will expect and require the contractor to provide exactly those items. Should changes become necessary, careful consideration is required to ensure that equivalent quality, price and other aspects of the item is maintained. Otherwise, price adjustments must be negotiated. The Construction Project Manger will obtain approval in consultation with the client department for any changes to the FF&E. Post award FF&E manufacturer's price increases are the responsibility of the Contractor and must not be transferred to the government. Recommend ordering FF&E product once funds are received to avoid incurring additional costs. Delayed production and delivery dates can be noted at the time of order placement to coincide with building completion dates. SPECIAL CONSTRUCTION AND DEMOLITION SELECTIVE BUILDING DEMOLITION In general terms, demolition work must include the removal and effective management and disposition of existing construction and or structures. Take care to prevent damage to existing utilities and construction that are not scheduled for demolition. If damage occurs, make repairs to the satisfaction of the Construction Project Manager and at no cost to the City of Denton. Comply with local Activity and Installation local requirements regarding demolition and removal. Unless otherwise specified in Part 3, all demolished materials and equipment must be removed from government property in accordance with applicable laws and regulations, including local Activity or Installation regulations. Selling of demolished or salvaged materials and equipment on government properties is prohibited. Demolition Plan: No demolition work is permitted to take place until a Demolition Plan has been submitted to, and approved by, the Construction Project Manager. The Plans must take into consideration, and indicate method of removal, disposition, and abatement of environmentally hazardous materials. Demolition, disposition, and abatement of hazardous materials must comply with all applicable Local, State, and Federal regulations and laws. If destructive investigation is to occur, the Construction DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 40 Project Manager shall approve a Destructive Investigation Plan. When hazardous materials such as asbestos, lead paint, PCB and other hazardous materials are involved in the performance of the work, the contractor must abate, remove and manage the hazardous materials in construction and finish materials such as insulation, flooring, wall materials, ceiling materials, roofing materials, heating, plumbing, ventilation, air conditioning equipment and installations in accordance with National as well as local Environmental Protection Laws and Regulations. HAZARDOUS COMPONENT ABATEMENT 1. Asbestos Materials: Asbestos must be removed, transported and managed in accordance with the edited UFGS 02 82 16.00 20, Engineering Control of Asbestos Containing Materials. 2. Paint Related Work: Perform work which requires the disturbance of paint that have been determined to contain all or any of the following: lead, cadmium and chromium in accordance with the edited UFGS 02 83 13.00 20, Lead in Construction. 3. LLR Components: Perform work which requires removal of mercury and LLR components in accordance with the edited UFGS 01 57 19, Temporary Environmental Controls. 4. PCBs: Perform work which requires removal of PCB containing components or materials in accordance with the edited UFGS 02 84 33, Removal and Disposal of Polychlorinated Biphenyls (PCBs).] 5. Animal Droppings: Perform work which requires removal of animal droppings in accordance with the edit UFGS 01 57 19, Temporary Environmental Controls. 6. Mold and Spores: Perform work which requires removal, disposal and remediation of mold contaminated areas in accordance with the edit UFGS 02 85 00.00 20, Mold Remediation. 7. Radon: Perform work which involves implementation of a radon mitigation system in accordance with the edited UFGS 31 21 13, Radon Mitigation. 8. Mercury: Perform work which requires the removal of mercury containing equipment in accordance with the edited UFGS 02 84 16, Handling of Lighting Ballasts and Lamps Containing PCBs and Mercury. 9. Hazardous Materials Reporting:a. Daily Report: Notify the Contracting Officer of work involving hazardous materials abatement and removal, including the quantities involved, on daily reports.b. Hazardous Material Inventory Report: The Contractor must provide a list of all hazardous materials used on the site. ELECTRICAL DISTRIBUTION 1. Electrical Utilities Design and Construction: Site electrical utilities include all exterior electrical work, including the connection to the primary distribution system. This also includes telephone and cable television supplies. Provide electrical overhead and underground, distribution systems in accordance with IEEE C2 (National Electrical Safety Code), NFPA 70, local utilities company requirements, and local DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building Project Number 1307 Locust Street, Denton, Texas Exhibit III - ENGINEERING AND CONSTRUCTION REQUIREMENTS - Page 41 Activity guidelines. 2. Coordination With Local Utilities Company and Local Activity: Service meters for electrical services must be provided and installed in conformance with the local utilities company requirements and local activity guidelines. 3. Transformers: When transformers are required, the Designer of Record must utilize UFGS Section 26 12 19.10, Three-Phase Pad Mounted Transformers, UFGS Section 26 12 21, Single- Phase Pad Mounted Transformers, or UFGS Section 33 71 01, Overhead Transmission and Distribution, for the project specification, and must submit the edited specification section as a part of the design submittal for the project. 5. Switches, Controls and Devices: When switches or control devices are required, the Designer of Record must utilize UFGS Section 26 13 00, SF6 Insulated Pad Mounted Switchgear, or UFGS Section 33 71 01, Overhead Transmission and Distribution, for the project specification, and must submit the edited specification section as a part of the design submittal for the project. EXTERIOR LIGHTING FIXTURES AND CONTROLS 1. Utilize broad spectrum (white light) sources such as metal halide, induction, Light Emitting Diode (LED), and fluorescent to provide good visibility at low light levels, unless lighting is required to match existing sources. The IESNA 10th Edition Handbook has developed a methodology to apply white light. 2. Comply with ANSI/ASHRAE/IES 90.1 for all exterior lighting applications and controls. 3. Comply with EPACT 2005, the exterior lighting power density must be below ASHRAE by 30% if considered a building load and 20% if considered a non-building load. 4. Provide surge protective device (SPD) at panelboards that include circuits feeding exterior lighting systems. 5. Coordinate the design and luminaire selection with the landscape designer. Such coordination should include the location of poles which may conflict with tree locations. 6. When exterior lighting is required the designer of record must utilize UFGS Section 26 51 00 for the project specification section as part of the design submittal for the project and must submit the edited specification section as a part of the design submittal for the project. Provide “dark- sky” compliant exterior light fixtures and design to minimize light trespass and light pollution. SITE COMMUNICATION & SECURITY 1. Telephone Distribution System: Provide all telephone distribution systems in accordance with EIA/TIA Standards, NFPA 70, and the cognizant telephone company requirements. 2. Cable Television System: Provide all cable television systems in accordance with NFPA 70, and the cognizant cable television company requirements and BICSI recommendations. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas    Exhibit IV Network Closet Standards     Dimensions    Size 8 X10 ** (preferred see Appendix below)  See also, examples below – verify with City of Denton TS department project coordinator   Lighting requirements    Light fixtures should be located overhead  Provide at least 500 lux of brightly lit  Motion sensor light switch for energy efficiency   HVAC needs/requirements    The system should be sufficient to sustain a steady temperature of 68-70 degrees 24/7  The HVAC must drain outside the room   Electrical outlets quantity    Two outlets on each of the four walls on at least two separate 120V-20 AMP circuits at standard height  Electrical ground rod provided for grounding the network rack   Security    Card reader controlled access   Location of the room    Closet must be centrally located to provide no more than 280’ distance to any jack termination in the building.  If any single home run exceeds 280’ there need to be an additional room on symmetrical end of building.   Ceiling    No loose or dust producing ceiling material  Two 4’ stubs for data cabling entrance to the room **   Walls    ¾ inch Plywood on all four walls, 8 feet high and starting 2 feet from the floor.   Flooring    Sealed concrete, to prevent dust breakdown DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas    Appendix   ** -This item may be adjusted to meet the building's unique needs by consulting with the City of Denton Technology Services department.                                  DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas    City of Denton TS Closet Examples  Page 1  Option 1: 10’ x 8’                                  Option 2: 10’ x 8’                                                     DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas        City of Denton TS Closet Examples  Page 2  Option 3: 10’ x 7’                                                     Option 4: 9’ x 8’  DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas                                                   City of Denton TS Closet Examples  Page 3    Option 5: 6’‐9” x 8’                                                             DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas      Option 6: 6’‐9” x 7’                                                       City of Denton TS Closet Examples  Page 4    Option 7: 6’ x 8’   DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton Development Services Building   Project Number  1307 Locust Street   Denton, Texas                                                            Option 8: 5’‐3” x 7’                                                     DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit C - Owner's Initial Schedule DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Document A141TM – 2014 Standard Form of Agreement Between Owner and Design-Builder AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 1 This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Consultation with an attorney is also encouraged with respect to professional licensing requirements in the jurisdiction where the Project is located. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the [Date] day of [Month] in the year Two Thousand [XXXX] (In words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address and other information) City of Denton 215 East McKinney Street Denton, TX 76201 and the Design-Builder: (Name, legal status, address and other information) [Design-Builder’s Name] [Design-Builder’s Street Address] [Design-Builder’s City, State and Zip Code] for the following Project: (Name, location and detailed description) City of Denton’s Development Services Building 401 North Elm Street Denton, TX 76201 And as further described in Exhibit "D" –Design Criteria The Owner and Design-Builder agree as follows. City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit D - Proposed Owner-Design Builder Agreement DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 2 TABLE OF ARTICLES 1 GENERAL PROVISIONS 2 COMPENSATION AND PROGRESS PAYMENTS 3 GENERAL REQUIREMENTS OF THE WORK OF THE DESIGN-BUILD CONTRACT 4 WORK PRIOR TO EXECUTION OF THE DESIGN-BUILD AMENDMENT 5 WORK FOLLOWING EXECUTION OF THE DESIGN-BUILD AMENDMENT 6 CHANGES IN THE WORK 7 OWNER’S RESPONSIBILITIES 8 TIME 9 PAYMENT APPLICATIONS AND PROJECT COMPLETION 10 PROTECTION OF PERSONS AND PROPERTY 11 UNCOVERING AND CORRECTION OF WORK 12 COPYRIGHTS AND LICENSES 13 TERMINATION OR SUSPENSION 14 CLAIMS AND DISPUTE RESOLUTION 15 MISCELLANEOUS PROVISIONS 16 SCOPE OF THE AGREEMENT TABLE OF EXHIBITS A DESIGN-BUILD AMENDMENT B INSURANCE AND BONDS C SUSTAINABLE PROJECTS ARTICLE 1 GENERAL PROVISIONS § 1.1 Owner’s Criteria This Agreement is based on the Owner’s Criteria set forth in this Section 1.1. requirements for the Project (the "Design Criteria) set forth in Exhibit "D" – Design Criteria. (Note the disposition for the following items by inserting the requested information or a statement such as "not applicable" or "unknown at time of execution." If the Owner intends to provide a set of design documents, and the requested information is contained in the design documents, identify the design documents and insert "see Owner’s design documents" where appropriate.) § 1.1.1 The Owner’s program for the Project: (Set forth the program, identify documentation in which the program is set forth, or state the manner in which the program will be developed.) See Exhibit "D" – Design Criteria § 1.1.2 The Owner’s design requirements for the Project and related documentation: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 3 (Identify below, or in an attached exhibit, the documentation that contains the Owner’s design requirements, including any performance specifications for the Project.) See Exhibit "D" – Design Criteria § 1.1.3 The Project’s physical characteristics: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information, such as geotechnical reports; site, boundary and topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site; etc.) See Exhibit "D" – Design Criteria § 1.1.4 The Owner’s anticipated Sustainable Objective for the Project, if any: (Identify the Owner’s Sustainable Objective for the Project such as Sustainability Certification, benefit to the environment, enhancement to the health and well-being of building occupants, or improvement of energy efficiency. If the Owner identifies a Sustainable Objective, incorporate AIA Document A141™–2014, Exhibit C, Sustainable Projects, into this Agreement to define the terms, conditions and Work related to the Owner’s Sustainable Objective.) See Exhibit "D" – Design Criteria § 1.1.5 Incentive programs the Owner intends to pursue for the Project, including those related to the Sustainable Objective, and any deadlines for receiving the incentives that are dependent on, or related to, the Design-Builder’s services, are as follows:excluded. (Identify incentive programs the Owner intends to pursue for the Project and deadlines for submitting or applying for the incentive programs.) § 1.1.6 The Owner’s budget Design-Builder’s conceptual estimate for the Work to be provided by the Design-Builder is set forth below: below in: (Provide total for Owner’s budget, and if known, a line item breakdown of costs.) Exhibit "E" – Control Estimate #1 § 1.1.7 The Owner’s design and construction milestone dates:Design-Builder’s design and construction milestone dates are attached as Exhibit "F.2" – Design-Builder’s Project Schedule: .1 Design phase milestone dates: See Exhibit "F.2" – Design-Builder’s Project Schedule .2 Submission of Design-Builder Proposal: See Exhibit "F.2" – Design-Builder’s Project Schedule .3 Phased completion dates: See Exhibit "F.2" – Design-Builder’s Project Schedule .4 Substantial Completion date: See Exhibit "F.2" – Design-Builder’s Project Schedule .5 Other milestone dates: See Exhibit "F.2" – Design-Builder’s Project Schedule DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 4 § 1.1.8 The Owner requires the Design-Builder to retain the following an Architect, Consultants and Contractors at the Design-Builder’s cost:cost as necessary to complete the Work: (List name, legal status, address and other information.) .1 Architect See Exhibit "G" – Key Firms and Personnel .2 Consultants See Exhibit "G" – Key Firms and Personnel .3 Contractors See Exhibit "G" – Key Firms and Personnel § 1.1.9 Additional Owner’s Criteria upon which the Agreement is based: (Identify special characteristics or needs of the Project not identified elsewhere, such as historic preservation requirements.) See Exhibit "D" – Design Criteria § 1.1.10 The Design-Builder shall confirm that the information included in the Owner’s Criteria is, without limitation, sufficient; reasonably achievable; and complies with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities. § 1.1.10.1 If the Owner’s Criteria is not sufficient; reasonably achievable; or conflicts with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, the Design-Builder shall notify the Owner of the conflict. the conflict in writing, together with the Design-Builder’s recommendations for modifications to resolve such conflicts, as further described in Section 4.2.2. § 1.1.11 If there is a change in the Owner’s Criteria, the Owner and the Design-Builder shall execute a Modification in accordance with Article 6. § 1.1.12 If the Owner and Design-Builder intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. Unless otherwise agreed, the parties will use AIA Document E203™–2013 to establish the protocols for the development, use, transmission, and exchange of digital data and building information modeling. § 1.2 Project Team § 1.2.1 The Owner identifies the following representative in accordance with Section 7.1.1: (List name, address and other information.) [City’s Staff Member Point of Contact] City of Denton] 215 East McKinney Street Denton, TX 76201 [Email Address] [Phone Number] § 1.2.2 The persons or entities, in addition to the Owner’s representative, who are required to review the Design-Builder’s Submittals are as follows: (List name, address and other information.) [Owner’s Independent Representative] [Organization] [Street Address] [City, State and ZIP Code] DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 5 [Email] [Phone Number] [Add More If Needed] § 1.2.3 The Owner will retain the following consultants and separate contractors: (List discipline, scope of work, and, if known, identify by name and address.) .1 Geotechnical Engineer .2 Commissioning Agent .3 [List Other Consultants Owner Will Provide Here If Needed] § 1.2.4 The Design-Builder identifies the following representative in accordance with Section 3.1.2: (List name, address and other information.) [Design-Builder’s Representative’s Name] [Street Address] [City, State, ZIP Code] [Email Address] [Phone Number] § 1.2.5 Neither the Owner’s nor the Design-Builder’s representative shall be changed without ten (10) days’ written notice to the other party. The Design-Builder’s proposed replacement representative shall be approved by the Owner in writing prior to being assigned to the project. Such Owner’s approval shall not be unreasonably withheld. § 1.3 Binding Dispute Resolution For any Claim subject to, but not resolved by, mediation pursuant to Section 14.3, the method of binding dispute resolution shall be the following: (Check the appropriate box. If the Owner and Design-Builder do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction.) [ ]Arbitration pursuant to Section 14.4 [ X ]Litigation in a court of competent jurisdiction [ ]Other: (Specify) § 1.4 Definitions § 1.4.1 Design-Build Documents. The Design-Build Documents consist of this Agreement between Owner and Design-Builder and its attached Exhibits (hereinafter, the "Agreement"); other documents listed in the documents defined in Article 16 of this Agreement, other documents listed in and incorporated into this Agreement; and Modifications issued after execution of this Agreement. A Modification is (1) a written amendment to the Contract signed by both parties, including the Design-Build Amendment, (2) a Change Order, or (3) a Change Directive. § 1.4.2 The Contract. The Design-Build Documents form the Contract. The Contract represents the entire and integrated agreement between the parties and supersedes prior negotiations, representations or agreements, either written or oral. The Contract may be amended or modified only by a Modification. The Design-Build Documents shall not be construed to create a contractual relationship of any kind between any persons or entities other than the Owner and the Design-Builder. § 1.4.3 The Work. The term "Work" means the design, construction and related services required to fulfill the Design-Builder’s obligations under the Design-Build Documents, whether completed or partially completed, and includes all labor, materials, equipment and services provided or to be provided by the Design-Builder. equipment, supplies, skill, supervision, transportation, support services, facilities and other resources necessary or proper or incidental to the carrying out and completion of the terms of the contract and all other items of cost or value needed to DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 6 produce, construct and fully complete the Work identified by the Design-Build Documents. The Work may constitute the whole or a part of the Project. § 1.4.4 The Project. The Project is the total design and construction of which the Work performed under the Design-Build Documents may be the whole or a part, and may include design and construction by the Owner and by separate contractors. § 1.4.5 Instruments of Service. Instruments of Service Design Documents. Design Documents are representations, in any medium of expression now known or later developed, of the tangible and intangible creative work performed by the Design-Builder, Contractor(s), Architect, and Consultant(s) under their respective agreements. Instruments of Service Design Documents may include, without limitation, studies, surveys, models, sketches, drawings, specifications, digital models and other similar materials. § 1.4.6 Submittal. A Submittal is any submission to the Owner for review and approval demonstrating how the Design-Builder proposes to conform to the Design-Build Documents for those portions of the Work for which the Design-Build Documents require Submittals. Submittals include, but are not limited to, shop drawings, product data, and samples. Submittals are not Design-Build Documents unless incorporated into a Modification. § 1.4.7 Owner. The Owner is the person or entity identified as such in the Agreement and is referred to throughout the Design-Build Documents as if singular in number. The term "Owner" means the Owner or the Owner’s authorized representative.representative, including by not limited to the Owner’s Independent Representative defined in Section 1.4.16. § 1.4.8 Design-Builder. The Design-Builder is the person or entity identified as such in the Agreement and is referred to throughout the Design-Build Documents as if singular in number. The term "Design-Builder" means the Design-Builder or the Design-Builder’s authorized representative. § 1.4.9 Consultant. A Consultant is a person or entity providing professional services for the Design-Builder for all or a portion of the Work, and is referred to throughout the Design-Build Documents as if singular in number. To the extent required by the relevant jurisdiction, the Consultant shall be lawfully licensed to provide the required professional services. § 1.4.10 Architect. The Architect is a person or entity providing design services for the Design-Builder for all or a portion of the Work, and is lawfully licensed to practice architecture in the applicable jurisdiction. The Architect is referred to throughout the Design-Build Documents as if singular in number. § 1.4.11 Contractor. A Contractor is a person or entity performing all or a portion of the construction, required in connection with the Work, for the Design-Builder. The Contractor shall be lawfully licensed, if required in the jurisdiction where the Project is located. The Contractor is referred to throughout the Design-Build Documents as if singular in number and means a Contractor Contractor; a Subcontractor of or vendor to the Contractor; or an authorized representative of the Contractor. § 1.4.12 Confidential Information. Confidential Information is information containing confidential or business proprietary information that is clearly marked as "confidential." § 1.4.13 Contract Time. Unless otherwise provided, Contract Time is the period of time, including authorized adjustments, as set forth in the Design-Build Amendment for Substantial Completion of the Work. § 1.4.14 Day. The term "day" as used in the Design-Build Documents shall mean calendar day unless otherwise specifically defined. § 1.4.15 Contract Sum. The Contract Sum is the amount to be paid to the Design-Builder for performance of the Work after execution of the Design-Build Amendment, as identified in Article A.1 of the Design-Build Amendment. § 1.4.16 Owner’s Independent Representative Pursuant to and in accordance with Chapter 2269 of the Texas Government Code, the Owner has selected or designated an architect or engineer independent of the Design-Builder to act as the Owner’s representative for the duration of the project. This "Owner’s Independent Representative" shall provide such services as the Owner deems DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 7 necessary to protect its interests, and comply with statutory requirements. The Owner’s Independent Representative shall provide review and recommendation services, but shall not have the authority to execute Modifications or other documents on behalf of the Owner that change the Contract Time or Contract Sum. § 1.4.17 Design Criteria The information in Exhibit D - Design Criteria specifies criteria the Owner considers necessary to describe the project. It may (or may not) include, as appropriate to the project, the legal description of the site, survey information concerning the site, interior space requirements, special material requirements, material quality standards, conceptual criteria for the project, special equipment requirements, cost or budget estimates, time schedules, quality assurance and quality control requirements, site development requirements, applicable codes and ordinances, provisions for utilities, parking requirements, and any other requirements the Owner, at its sole discretion believes the Design-Builder requires to describe the project. The Owner, by providing the Design Criteria, makes no representation or warranty the information in it is complete; unambiguous; or in compliance with current design, engineering, or code and statutory requirements. The Owner does not warrant and will not be held responsible for errors or omissions in the Design Criteria not specifically identified in the Design-Builder’s report required by Section 4.2.2. § 1.4.18 The Drawings The Drawings are the graphic and pictorial portions of the Design-Build Documents showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules, and diagrams. § 1.4.19 The Specifications The Specifications are that portion of the Design-Build Documents consisting of the written requirements for materials, equipment, systems, standards and workmanship for the Work, and performance of related services. § 1.4.20 The Indemnitees The Owner, which includes the Mayor, members of the City Council, employees, agents, assigns, and other city officers, the Owner’s consultants and the Owner’s Independent Representative or the agents and employees of any of them shall hereafter be collectively known as the "Indemnitees". § 1.4.21 Construction Management Plan The Construction Management Plan is prepared by the Design-Builder for its use in managing the Work and is not a Contract Document. The Construction Management Plan must include, at a minimum and without limitation, the following separate deliverables, which are subject to review and approval by the Owner: .1 Safety and Logistics Plan; .2 Design-Builder’s Construction Schedule; .3 Cost Management Plan, Control Estimate and Schedule of Values; .4 Quality Management, Commissioning and Turnover Plan; and .5 Information Management System. § 1.4.22 As-Built Documents The As-Built Documents are the Drawings, Specifications, and addenda thereto that may be updated by the Design-Builder to accurately reflect the actual Work in place, including without limitation, the incorporation of Change Orders, responses to the Design-Builder’s requests for information, Architect’s supplemental instructions, field modifications, and other similar changes made to the Work during construction. The As-Built documents shall conform to the format and compatibility requirements of Section 12.4. § 1.4.23 Work Breakdown Structure The project’s Work Breakdown Structure ("WBS") is a deliverable-oriented, hierarchical organization of the Project components to be executed by the Owner, and its accompanying numbering system. The WBS will be mutually agreed upon by the Owner and used by the Design-Builder. § 1.4.24 Equal to (or Approved Equal) Products by manufacturers and information about those products other than those products required to meet the Design Criteria which the Design-Builder may submit for substitution as equal to those products required to meet in the Design Criteria; which may be incorporated in the Work after review and acceptance by the Owner and Owner’s Independent Representative. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 8 § 1.4.25 Force Majeure An act of God, fire, tornado, hurricane, flood, earthquake, explosion, war on American soil, civil disturbance, labor strikes, and similar unavoidable circumstances beyond Design-Builder’s control, not caused by the negligent act or omission of Design-Builder or breach of this Agreement, the Architect, the Contractor, its Subcontractors, or anyone else for whom Design-Builder is responsible, and not caused by Design-Builder’s breach of a project labor or a "no strike" agreement. § 1.4.26 Knowledge The terms "knowledge," "recognize" and "discover," their respective derivatives and similar terms in the Design-Build Documents, as used in reference to the Design-Builder, shall be interpreted to mean that which the Design-Builder knows or should know, recognizes or should recognize and discovers or should discover in exercising the care, skill, and diligence of a diligent and prudent design-builder familiar with the Work. Analogously, the expression "reasonably inferable" and similar terms in the Design-Build Documents shall be interpreted to mean reasonably inferable by a diligent and prudent design-builder familiar with the Work and in accordance with nationally recognized standards in the construction profession. ARTICLE 2 COMPENSATION AND PROGRESS PAYMENTS § 2.1 Compensation for Work Performed Prior To Execution of Design-Build Amendment § 2.1.1 Unless otherwise agreed, payments for Work performed prior to Execution of the Design-Build Amendment shall be made monthly. For the Design-Builder’s performance of Work prior to the execution of the Design-Build Amendment, the Owner shall compensate the Design-Builder as follows: (Insert amount of, or basis for, compensation, including compensation for any Sustainability Services, or indicate the exhibit in which the information is provided. If there will be a limit on the total amount of compensation for Work performed prior to the execution of the Design-Build Amendment, state the amount of the limit.) See Exhibit "H" – Design-Builder’s Fee & Cost Proposal § 2.1.2 The hourly billing rates for services of the Design-Builder and the Design-Builder’s Architect, Consultants and Contractors, if any, are set forth below. (If applicable, attach an exhibit of hourly billing rates or insert them below.) See Exhibit "I" – Billing Rates Individual or Position Rate Not Used § 2.1.3 Compensation for Reimbursable Expenses Prior To Execution of Design-Build Amendment § 2.1.3.1 Reimbursable Expenses are in addition to compensation set forth in Section 2.1.1 and 2.1.2 and include expenses, directly related to the Project, incurred by the Design-Builder and the Design-Builder’s Architect, Consultants, and Contractors, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Fees paid for securing approval of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; .5 Postage, handling and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner; and .8 All taxes levied on professional services and on reimbursable expenses; and .9 Other Project-related expenditures, if authorized in advance by the Owner. § 2.1.3.2 For Reimbursable Expenses, Expenses prior to the execution of the Design-Build Amendment, the compensation shall be the expenses the Design-Builder and the Design-Builder’s Architect, Consultants and Contractors incurred, plus an administrative fee of percent ( %) of the expenses incurred.incurred; will be billed at actual cost as supported by receipts and other similar documentation; and will not exceed the topset shown in Exhibit "H" – Design-Builder’s Fee & Cost Proposal. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 9 § 2.1.4 Payments to the Design-Builder Prior To Execution of Design-Build Amendment § 2.1.4.1 Payments are due and payable upon presentation of the Design-Builder’s invoice. Amounts unpaid ( ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Design-Builder. (Insert rate of monthly or annual interest agreed upon.) % within thirty (30) days of the submission of the Design-Builder’s properly formatted invoice. Amounts unpaid shall bear interest at the legal rate allowed by Texas Government Code Ch. 2251. § 2.1.4.2 Records of Reimbursable Expenses and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times for a period of two years following execution of the Design-Build Amendment Work or termination of this Agreement, whichever occurs first. § 2.2 Contract Sum and Payment for Work Performed After Execution of Design-Build Amendment For the Design-Builder’s performance of the Work after execution of the Design-Build Amendment, the Owner shall pay to the Design-Builder the Contract Sum in current funds as agreed in the Design-Build Amendment. ARTICLE 3 GENERAL REQUIREMENTS OF THE WORK OF THE DESIGN-BUILD CONTRACT § 3.1 General § 3.1.1 The Design-Builder shall comply with any applicable licensing requirements in the jurisdiction where the Project is located. located, Denton, Texas. § 3.1.2 The Design-Builder shall designate in writing a representative who is authorized to act on the Design-Builder’s behalf with respect to the Project. § 3.1.3 The Design-Builder shall perform the Work in accordance with the Design-Build Documents. The Design-Builder shall not be relieved of the obligation to perform the Work in accordance with the Design-Build Documents by the activities, tests, inspections or approvals of the Owner. § 3.1.3.1 The Design-Builder shall perform the Work in compliance with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities. If the Design-Builder performs Work contrary to applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities, the Design-Builder shall assume responsibility for such Work and shall bear the costs attributable to correction.in a good workmanlike manner, fully execute the Work described in, and reasonably inferable from the Design-Build Documents. The Design-Builder shall at its sole cost, risk, and expense construct, equip, provide purchase, pay for, and furnish all of the Work necessary to provide the results intended by the Design-Build Documents, except as specifically indicated in the Design-Build Documents to be the responsibility of others. The Work shall be in accordance with such Design-Build Documents, as well as all local, state and federal governmental codes, ordinances and regulations as they apply to performance of the Work. § 3.1.3.2 Neither the Design-Builder nor any Contractor, Consultant, or Architect shall be obligated to perform any act which they believe will violate any applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities. If the Design-Builder determines that implementation of any instruction received from the Owner, including those in the Owner’s Exhibit "D" – Design Criteria, would cause a violation of any applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, the Design-Builder shall notify the Owner in writing. writing, together with the Design-Builder’s written recommendation for modifying Exhibit "D" – Design Criteria to eliminate such violation. Upon verification by the Owner that a change to the Owner’s Exhibit "D" – Design Criteria is required to remedy the violation, the Owner and the Design-Builder shall execute a Modification in accordance with Article 6. § 3.1.3.3 The Design-Builder shall not be entitled to any adjustments in the Contract Sum or the Contract Time as a result of any action, or failure to act, in connection with any work or other services performed by the Design-Builder, or any entity affiliated with the Design-Builder, for portions of the Project other than the Work, such as, without limitation, other projects for this Owner or nearby this site, whether such work or other services are performed under contract with the Owner or an independent third party. § 3.1.3.4 The Design-Builder shall proceed with performance of the Work as required by the Design-Build Documents and shall not modify such requirements in accordance with any substitution request, value engineering, or other DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 10 recommendations unless such recommendations are accepted by the Owner in a Modification. The Design-Builder shall not be entitled to receive any additional fees as a result of substitution request, value engineering, or other recommendations submitted by the Design-Builder. § 3.1.3.5 During the performance of the Work including, but not limited to, weekends, evenings and nights, or as otherwise reasonably and mutually agreed in writing with the Owner, until all punch list items have been completed, the Design-Builder shall keep a competent superintendent at the Project site, fully authorized to act on behalf of the Design-Builder. Notice from the Owner to such superintendent, in connection with defective Work, instructions for performance of the work or any and all other issues arising under this Agreement shall be considered notice of such issues to the Design-Builder. § 3.1.3.6 All of the Design-Builder’s proposed on-site personnel must be approved by the Owner. The Design-Builder shall not employ a proposed superintendent to whom the Owner has made reasonable and timely objection. The Design-Builder shall not change the superintendent without the Owner’s consent, which shall not unreasonably be withheld or delayed. Substitution or other significant personnel changes which may affect the Design-Builder’s on-site personnel must be preceded by written notification of the Owner no less than seven (7) business days before the anticipated event. Such proposed changes must be approved by the Owner. The Design-Builder shall designate a second person in charge in writing in the event the superintendent is temporarily absent due to illness, vacation, or any other cause(s). § 3.1.4 The Design-Builder shall be responsible to the Owner for acts and omissions of the Design-Builder’s employees, Architect, Consultants, Contractors, and their agents and employees, and other persons or entities performing portions of the Work. § 3.1.5 General Consultation. The Design-Builder shall schedule and conduct periodic meetings with the Owner to review matters such as procedures, progress, coordination, and scheduling of the Work. § 3.1.6 When applicable law requires that services be performed by licensed professionals, the Design-Builder shall provide those services through qualified, licensed professionals. The Owner understands and agrees and Design-Builder agree that the services of the Design-Builder’s Architect and the Design-Builder’s other Consultants are performed in the sole interest of, and for the exclusive benefit of, the Design-Builder.Owner. § 3.1.7 The Design-Builder, with the assistance of the Owner, shall prepare and file documents required to obtain necessary approvals of governmental authorities having jurisdiction over the Project. § 3.1.8 Progress Reports § 3.1.8.1 The Design-Builder shall keep the Owner informed of the progress and quality of the Work. On a monthly basis, or otherwise as agreed to by the Owner and Design-Builder, the Design-Builder shall submit written progress reports to the Owner, showing estimated percentages of completion and other information identified below: .1 Work completed for the period; .2 Project schedule status; .3 Submittal schedule and status report, including a summary of outstanding Submittals; .4 Responses to requests for information to be provided by the Owner; .5 Approved Change Orders and Change Directives; .6 Pending Change Order and Change Directive status reports; .7 Tests and inspection reports; .8 Status report of Work rejected by the Owner; .9 Status of Claims previously submitted in accordance with Article 14; .10 Cumulative total of the Cost of the Work to date including the Design-Builder’s compensation and Reimbursable Expenses, if any; .11 Current Project cash-flow and forecast reports; and .12 Additional information as agreed to by the Owner and Design-Builder. § 3.1.8.2 In addition, where the Contract Sum is the Cost of the Work with or without a Guaranteed Maximum Price, the Design-Builder shall include the following additional information in its progress reports: .1 Design-Builder’s work force report; .2 Equipment utilization report; and .3 Cost summary, comparing actual costs to updated cost estimates. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 11 § 3.1.9 Design-Builder’s Schedules § 3.1.9.1 The Design-Builder, promptly after execution of this Agreement, shall prepare and submit for the Owner’s information a schedule for the Work. The schedule, including the time required for design and construction, shall not exceed time limits current under the Design-Build Documents, shall be revised at appropriate intervals as required by the conditions of the Work and Project, shall be related to the entire Project to the extent required by the Design-Build Documents, shall provide for expeditious and practicable execution of the Work, and shall include allowances for adequate periods of time required for the Owner’s review and for approval of submissions by authorities having jurisdiction over the Project. § 3.1.9.2 The Design-Builder shall perform the Work in general accordance with the most recent schedules submitted to and approved by the Owner. § 3.1.10 Certifications. Upon the Owner’s written request, the Design-Builder shall obtain from the Architect, Consultants, and Contractors, and furnish to the Owner, certifications with respect to the documents and services provided by the Architect, Consultants, and Contractors (a) that, to the best of their knowledge, information and belief, the documents or services to which the certifications relate (i) are consistent with the Design-Build Documents, except to the extent specifically identified in the certificate, and (ii) comply with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities governing the design of the Project; and (b) that the Owner and its consultants shall be entitled to rely upon the accuracy of the representations and statements contained in the certifications. The Design-Builder’s Architect, Consultants, and Contractors shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of their services. § 3.1.11 Design-Builder’s Submittals § 3.1.11.1 Prior No less than thirty (30) days prior to submission of any Submittals, the Design-Builder shall prepare a Submittal schedule, and shall submit the schedule for the Owner’s and Owner’s Independent Representative’s approval. The Owner’s and Owner’s Independent Representative’s approval shall not unreasonably be delayed or withheld. The Submittal schedule shall (1) be coordinated with the Design-Builder’s schedule provided in Section 3.1.9.1, (2) allow the Owner and Owner’s Independent Representative reasonable time to review Submittals, and (3) be periodically updated to reflect the progress of the Work. If the Design-Builder fails to submit a Submittal schedule, the Design-Builder shall not be entitled to any increase in Contract Sum or extension of Contract Time based on the time required for review of Submittals. § 3.1.11.2 By providing Submittals the Design-Builder represents to the Owner that it has (1) reviewed and approved them, (2) determined and verified materials, field measurements and field construction criteria related thereto, or will do so and (3) checked and coordinated the information contained within such Submittals with the requirements of local, State and Federal codes, statutes, ordinances, and all authorities having jurisdiction; the Work and of the Design-Build Documents. § 3.1.11.3 The Design-Builder shall perform no portion of the Work for which the Design-Build Documents require Submittals until the Owner has approved and Owner’s Independent Representative has reviewed the respective Submittal. § 3.1.11.4 The Work shall be in accordance with approved reviewed Submittals except that the Design-Builder shall not be relieved of its responsibility to perform the Work consistent with the requirements of the Design-Build Documents. The Work may deviate from the Design-Build Documents only if the Design-Builder has notified the Owner in writing of a deviation from the Design-Build Documents Documents, and the impact of such deviation on the Owner’s future costs of ownership at the time of the Submittal and a Modification is executed authorizing the identified deviation. The Design-Builder shall not be relieved of responsibility for errors or omissions in Submittals by the Owner’s approval and Owner’s Independent Representative’s review of the Submittals. § 3.1.11.5 All professional design services or certifications to be provided by the Design-Builder, including all drawings, calculations, specifications, certifications, shop drawings and other Submittals, shall contain the signature and seal of the licensed design professional preparing them. Submittals related to the Work designed or certified by the licensed design professionals, if prepared by others, shall bear the licensed design professional’s written approval. The Owner and its consultants shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 12 § 3.1.12 Warranty. The Design-Builder warrants to the Owner that materials and equipment furnished under the Contract will be of good quality and new unless the Design-Build Documents require or permit otherwise. The Design-Builder further warrants that the Work will conform to the requirements of the Design-Build Documents and will be free from defects, except for those inherent in the quality of the Work or otherwise expressly permitted by the Design-Build Documents. Work, materials, or equipment not conforming to these requirements may be considered defective. The Design-Builder’s warranty excludes remedy for damage or defect caused by abuse, alterations to the Work not executed by the Design-Builder, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. If required by the Owner, the Design-Builder shall furnish satisfactory evidence as to the kind and quality of materials and equipment. THE DESIGN-BUILDER SHALL DEFEND AND HOLD THE OWNER HARMLESS AGAINST ANY CLAIM, DEMAND, LOSS, OR DAMAGE BY ANY BREACH OF THIS WARRANTY, AND DESIGN-BUILDER ACKNOWLEDGES IT SHALL NOT LIMIT SUCH WARRANTY BY THE PROVISIONS OF SECTION 11.2. § 3.1.12.1 All material, equipment, or other special warranties required by the Design-Build Documents shall be issued in the name of the Owner and shall commence in accordance with Section 9.8.5. § 3.1.12.2 When written warranties are specified, the document shall include the following information: Name and address of Project and Owner; Article, materials, or systems covered; Name and address of Installer; Name and address of Design-Builder; and Signature of individual authorized to sign contracts for the company issuing the warranty. § 3.1.12.3 The following minimum warranty terms shall be incorporated: .1 Duration shall be one year or as otherwise specified, dated from the Date of Substantial Completion; .2 The article, material or system is free from defective materials and workmanship; .3 Costs of repair or replacement shall not accrue to the Owner, including without limitation repair or replacement of other work disturbed by, or because of, repair or replacement; and .4 The warranty period of one year, or as otherwise specified, shall recommence upon the identification and completion by Design-Builder and acceptance by Owner of any warranty claim during the initial one-year warranty period. § 3.1.12.4 Warranties which are provided by a manufacturer for its product shall be received by the Design-Builder, filled out and filed with the manufacturer or other appropriate entity for the Owner. Certificates or registration stubs shall be included with the record documents submitted for the Owner upon completion of the Work. The Owner shall administrate manufacturer’s warranties/guarantees after expiration of the Design-Builder’s warranty. § 3.1.12.5 Temporary or trial usage by the Owner of any mechanical device, machinery, apparatus, equipment, or any work or material supplied under the Design-Build Documents before final completion and written acceptance by the Owner shall not be construed as evidence of the Owner’s acceptance of same, or the commencement of any warranty periods. § 3.1.12.6 The Owner has the privilege of such temporary or trial usage, for such reasonable time as the Owner deems proper. The Design-Builder shall make no claims for damage or injury to, or breaking of, any parts of such work which may be caused by weakness or insufficiency of structural parts, or by defective materials or workmanship. § 3.1.12.7 The Design-Builder may, without cost to the Owner, make such trial usage. However, trials shall only be conducted with the Design-Builder’s prior approval and under its observation as may be required by either of them. Equipment and/or materials shall be replaced or returned to "as new" condition prior to acceptance by the Owner. § 3.1.12.8 The Design-Builder agrees to assign to the Owner at the time of final completion of the Work any and all manufacturer’s warranties relating to materials and labor used in the Work and further agrees to perform the Work in such manner so as to preserve any and all such manufacturer’s warranties. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 13 § 3.1.12.9 If necessary as a matter of law, the Design-Builder may retain the right to enforce directly any such manufacturers’ warranties during the one (1) year period following the date of Substantial Completion described in Section 12.2.2. § 3.1.13 Royalties, Patents and Copyrights § 3.1.13.1 The Design-Builder shall pay all royalties and license fees. § 3.1.13.2 The Design-Builder shall defend suits or claims for infringement of copyrights and patent rights and shall hold the Owner and its separate contractors and consultants harmless from loss on account thereof, but shall not be responsible for such defense or loss when a particular design, process or product of a particular manufacturer or manufacturers is required by the Owner, or where the copyright violations are required in the Owner’s Exhibit "D" – Design Criteria. However, if the Design-Builder has reason to believe that the design, process or product required in the Owner’s Criteria is an infringement of a copyright or a patent, the Design-Builder shall be responsible for such loss unless such information is promptly furnished to the Owner. Owner in writing. If the Owner receives notice from a patent or copyright owner of an alleged violation of a patent or copyright, attributable to the Design-Builder, the Owner shall give prompt written notice to the Design-Builder. § 3.1.14 Indemnification § 3.1.14.1 To the fullest extent permitted by law, the Design-Builder shall indemnify and hold harmless the Owner, including the Owner’s agents and employees, from and against claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the Work, but only to the extent caused by the negligent acts or omissions of the Design-Builder, Architect, a Consultant, a Contractor, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist as to a party or person described in this Section 3.1.14.TO THE FULLEST EXTENT PERMITTED BY LAW, THE DESIGN-BUILDER SHALL INDEMNIFY AND HOLD HARMLESS THE INDEMNITEES AS DEFINED IN SECTION 1.4.20 FROM AND AGAINST CLAIMS, DAMAGES, LOSSES AND EXPENSES, INCLUDING BUT NOT LIMITED TO ATTORNEYS’ FEES, ARISING OUT OF OR RESULTING FROM PERFORMANCE OF THE WORK, BUT ONLY TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OF THE DESIGN-BUILDER, ARCHITECT, CONSULTANT, CONTRACTOR, OR ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY THEM OR ANYONE FOR WHOSE ACTS THEY MAY BE LIABLE. SUCH OBLIGATION SHALL NOT BE CONSTRUED TO NEGATE, ABRIDGE, OR REDUCE OTHER RIGHTS OR OBLIGATIONS OF INDEMNITY WHICH WOULD OTHERWISE EXIST AS TO A PARTY OR PERSON DESCRIBED IN THIS SECTION 3.1.14. § 3.1.14.2 The indemnification obligation under this Section 3.1.14 shall not be limited by a limitation on amount or type of damages, compensation, or benefits payable by or for Design-Builder, Architect, a Consultant, a Contractor, or anyone directly or indirectly employed by them, under workers’ compensation acts, disability benefit acts or other employee benefit acts.THE INDEMNIFICATION OBLIGATION UNDER THIS SECTION 3.1.14 SHALL NOT BE LIMITED BY A LIMITATION ON AMOUNT OR TYPE OF DAMAGES, COMPENSATION, OR BENEFITS PAYABLE BY OR FOR DESIGN-BUILDER, ARCHITECT, CONSULTANT, CONTRACTOR, OR ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY THEM, UNDER WORKERS’ COMPENSATION ACTS, DISABILITY BENEFIT ACTS OR OTHER EMPLOYEE BENEFIT ACTS. § 3.1.14.3 THE DESIGN-BUILDER’S INDEMNITY OBLIGATIONS UNDER THIS SECTION 3.1.14 SHALL ALSO SPECIFICALLY INCLUDE, WITHOUT LIMITATION, ALL FINES, PENALTIES, DAMAGES, LIABILITY, SAFETY VIOLATIONS, COSTS, EXPENSES (INCLUDING, WITHOUT LIMITATION, REASONABLE ATTORNEYS’ FEES), AND PUNITIVE DAMAGES (IF ANY) ARISING OUT OF, OR IN CONNECTION WITH ANY: .1 VIOLATION OF OR FAILURE COMPLY WITH ANY LAW, STATUTE, ORDINANCE, RULE, REGULATION, CODE OR REQUIREMENT OF A PUBLIC AUTHORITY THAT BEARS UPON THE PERFORMANCE OF THE WORK BY THE DESIGN-BUILDER, A SUBCONTRACTOR OR ANY PERSON OR ENTITY FOR WHOM EITHER IS RESPONSIBLE; .2 MEANS, PROCEDURES, TECHNIQUES, SAFETY PRECAUTIONS, OR SEQUENCES OF EXECUTION OR PERFORMANCE OF THE WORK; AND DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 14 .3 FAILURE TO SECURE AND PAY FOR PERMITS, FEES, APPROVALS, LICENSES, AND INSPECTION AS REQUIRED UNDER THE DESIGN-BUILD DOCUMENTS, OR ANY VIOLATION OF ANY PERMIT OR OTHER APPROVAL OF A PUBLIC AUTHORITY APPLICABLE TO THE WORK, BY THE DESIGN-BUILDER, A SUBCONTRACTOR, OR ANY PERSON OR ENTITY FOR WHOM EITHER IS RESPONSIBLE. § 3.1.14.4 THE DESIGN-BUILDER SHALL INDEMNIFY AND HOLD HARMLESS ALL OF THE INDEMNITEES AS DEFINED IN SECTION 1.4.20 FROM AND AGAINST ANY COSTS AND EXPENSES (INCLUDING REASONABLE ATTORNEYS’ FEES) INCURRED BY ANY OF THE INDEMNITEES IN ENFORCING ANY OF THE DESIGN-BUILDER’S DEFENSE, INDEMNITY, AND HOLD-HARMLESS OBLIGATIONS UNDER THIS CONTRACT. § 3.1.15 Contingent Assignment of Agreements § 3.1.15.1 Each agreement for a portion of the Work is assigned by the Design-Builder to the Owner, provided that .1 assignment is effective only after termination of the Contract by the Owner for cause, pursuant to Sections 13.1.4 or 13.2.2, or termination by the Owner for convenience, pursuant to Section 13.2.4; and only for those agreements that the Owner accepts by written notification to the Design-Builder and the Architect, Consultants, and Contractors whose agreements are accepted for assignment; and .2 assignment is subject to the prior rights of the surety, if any, obligated under bond relating to the Contract. When the Owner accepts the assignment of an agreement, the Owner assumes the Design-Builder’s rights and obligations under the agreement. § 3.1.15.2 Upon such assignment, if the Work has been suspended for more than 30 thirty (30) days, the compensation under the assigned agreement shall be equitably adjusted for increases in cost resulting from the suspension. § 3.1.15.3 Upon such assignment to the Owner under this Section 3.1.15, the Owner may further assign the agreement to a successor design-builder or other entity. If the Owner assigns the agreement to a successor design-builder or other entity, the Owner shall nevertheless remain legally responsible for all of the successor design-builder’s or other entity’s obligations under the agreement. § 3.1.16 Design-Builder’s Insurance and Bonds. The Design-Builder shall purchase and maintain insurance and provide bonds as set forth in Exhibit B. ARTICLE 4 WORK PRIOR TO EXECUTION OF THE DESIGN-BUILD AMENDMENT § 4.1 General § 4.1.1 Any information submitted by the Design-Builder, and any interim decisions made by the Owner, shall be for the purpose of facilitating the design process and shall not modify the Owner’s Criteria unless the Owner and Design-Builder execute a Modification. § 4.1.2 The Design-Builder shall advise the Owner on proposed site use and improvements, selection of materials, and building systems and equipment. The Design-Builder shall also provide the Owner with recommendations, consistent with the Owner’s Criteria, on constructability; availability of materials and labor; time requirements for procurement, installation and construction; and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life-cycle data, and possible cost reductions. § 4.2 Evaluation of the Owner’s Criteria § 4.2.1 The Design-Builder shall schedule and conduct meetings with the Owner and any other necessary individuals or entities to discuss and review the Owner’s Criteria as set forth in Section 1.1.The Section 1.1. The Design-Builder shall thereafter again meet with the Owner to discuss a preliminary evaluation of the Owner’s Criteria. The preliminary evaluation shall address possible alternative approaches to design and construction of the Project and include the Design-Builder’s recommendations, if any, with regard to accelerated or fast-track scheduling, procurement, or phased construction. The preliminary evaluation shall consider consider, without limitation, cost information, constructability, and procurement and construction scheduling issues. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 15 § 4.2.2 After the Design-Builder meets with the Owner and presents the preliminary evaluation, the Design-Builder shall provide a written report to the Owner, summarizing the Design-Builder’s evaluation of the Owner’s Criteria. The report shall also include .1 allocations of program functions, detailing each function and their square foot areas; .2 a preliminary estimate proposed Control Estimate of the Cost of the Work, and, if necessary, recommendations to adjust the Owner’s Criteria to conform to the Owner’s budget; .3 a preliminary schedule, proposed Design-Builder’s Project Schedule, which shall include proposed design milestones; dates for receiving additional information from, or for work to be completed by, the Owner; anticipated date for the Design-Builder’s Proposal; and dates of periodic design review sessions with the Owner; and .4 the following: (List additional information, if any, to be included in the Design-Builder’s written report.) a. Anything in the Owner’s Criteria that may conflict with the requirements of local, State and Federal codes, statutes, ordinances, and all authorities having jurisdiction; b. Anything in the Owner’s Criteria that conflicts with best practices for design, engineering, or other industry standards that would prevent the Design-Builder from fully implementing and being completely responsible for their intended results; and c. Other information and draft Exhibits to this Agreement as the Owner and Design-Builder agree are appropriate in the meeting described in Section 4.2.1. § 4.2.3 The Owner shall review the Design-Builder’s written report and, if acceptable, provide the Design-Builder with written consent to proceed to the development of the Preliminary Design as described in Section 4.3. The consent to proceed shall not be understood to modify the Owner’s Criteria unless the Owner and Design-Builder execute a Modification. § 4.3 Preliminary Design § 4.3.1 Upon the Owner’s issuance of a written consent to proceed under Section 4.2.3, the Design-Builder shall prepare and submit a Preliminary Design to the Owner. The Preliminary Design shall include a report identifying any deviations from the Owner’s Criteria, and shall include the following: .1 Confirmation of the allocations of program functions; .2 Site plan; .3 Building plans, sections and elevations; .4 Structural system; .5 Selections of major building systems, including but not limited to mechanical, electrical and plumbing systems; and .6 Outline specifications or sufficient drawing notes describing construction materials.materials; and .7 Such other information the Owner and Design-Builder agree in writing to be appropriate. The Preliminary Design may include some combination of physical study models, perspective sketches, or digital modeling. § 4.3.2 The Owner and Owner’s Independent Representative shall review the Preliminary Design and, if acceptable, provide the Design-Builder with written consent to proceed to development of the Design-Builder’s Proposal. The Preliminary Design shall not modify the Owner’s Criteria unless the Owner and Design-Builder execute a Modification. § 4.4 Design-Builder’s Proposal § 4.4.1 Upon the Owner’s issuance of a written consent to proceed under Section 4.3.2, the Design-Builder shall prepare and submit the Design-Builder’s Proposal to the Owner. The Design-Builder’s Proposal shall include the following: .1 A list of the Preliminary Design documents and other information, including the Design-Builder’s clarifications, assumptions and deviations from the Owner’s Criteria, upon which the Design-Builder’s Proposal is based; .2 The proposed Contract Sum, including the compensation method and, if based upon the Cost of the Work plus a fee, a written statement of estimated proposed Control Estimate detailing cost organized by trade categories, allowances, contingencies, Design-Builder’s Fee, and other items that comprise the DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 16 updates to Exhibit "H" – Design-Builder’s Fee and Cost Proposal, and other items that comprise the Control Estimate detailing the proposed Contract Sum; .3 The proposed Design-Builder’s Project Schedule showing the detailed work plan supporting date the Design-Builder shall achieve Substantial Completion; .4 An enumeration of any qualifications and exclusions, if applicable; .5 A list of the Design-Builder’s key personnel, Contractors and suppliers; andproposed Exhibit "G" – Key Firms & Personnel; .6 The date on which the Design-Builder’s Proposal expires. expires and; .7 Such other information the Owner and Design-Builder agree in writing to be appropriate. § 4.4.2 Submission of the Design-Builder’s Proposal shall constitute a representation by the Design-Builder that it has visited the site and become familiar with local conditions under which the Work is to be completed. Prior to execution of the Agreement, the Design-Builder and each Subcontractor have evaluated and satisfied themselves as to the conditions and limitations under which the Work is to be performed, including, without limitation, (i) the location, condition, layout, and nature of the Project site and surrounding areas and generally prevailing climatic conditions; (ii) anticipated labor supply and costs; (iii) availability and cost of materials, tools, and equipment; and (iv) other similar issues. The Owner assumes no responsibility or liability for the physical condition or safety of the Project site or any improvements located on the Project site. Except as set forth in Section 10.3, the Design-Builder shall be solely responsible for providing a safe place for the performance of the Work. The Owner shall not be required to make any adjustment in either the Contract Sum or the Contract Time in connection with any failure by the Design-Builder or any Subcontractor to have complied with the requirements of this Section 4.4.2. § 4.4.3 If the Owner and Design-Builder agree on a proposal, the Owner and Design-Builder shall execute the Design-Build Amendment setting forth the terms of their agreement. ARTICLE 5 WORK FOLLOWING EXECUTION OF THE DESIGN-BUILD AMENDMENT § 5.1 Construction Documents § 5.1.1 Upon the execution of the Design-Build Amendment, the Design-Builder shall prepare Construction Documents. The Construction Documents shall shall, without limitation, establish the quality levels of materials and systems required. The Construction Documents shall be consistent with the Design-Build Documents. Prior to execution of the Agreement, the Design-Builder and each Subcontractor have evaluated and satisfied themselves as to the conditions and limitations under which the Work is to be performed, including, without limitation, (i) the location, condition, layout, and nature of the Project site and surrounding areas and generally prevailing climatic conditions; (ii) anticipated labor supply and costs; (iii) availability and cost of materials, tools, and equipment; and (iv) other similar issues. The Owner assumes no responsibility or liability for the physical condition or safety of the Project site or any improvements located on the Project site. Except as set forth in Section 10.3, the Design-Builder shall be solely responsible for providing a safe place for the performance of the Work. The Owner shall not be required to make any adjustment in either the Contract Sum or the Contract Time in connection with any failure by the Design-Builder or any Subcontractor to have complied with the requirements of this Section 5.1.1. § 5.1.2 The Design-Builder shall provide the Construction Documents to the Owner for the Owner’s information. If the Owner discovers any deviations between the Construction Documents and the Design-Build Documents, the Owner shall promptly notify the Design-Builder of such deviations in writing. The Construction Documents shall not modify the Design-Build Documents unless the Owner and Design-Builder execute a Modification. The failure of the Owner to discover any such deviations shall not relieve the Design-Builder of the obligation to perform the Work in accordance with the Design-Build Documents. § 5.2 Construction § 5.2.1 Commencement. Except as permitted in Section 5.2.2, construction shall not commence prior to execution of the Design-Build Amendment.Amendment and issuance by the Owner of a written Notice to Proceed. § 5.2.2 If the Owner and Design-Builder agree in writing, construction may proceed prior to the execution of the Design-Build Amendment. However, such authorization shall not waive the Owner’s right to reject the Design-Builder’s Proposal. § 5.2.3 The Design-Builder shall supervise and direct the Work, using the Design-Builder’s best skill and attention. The Design-Builder shall be solely responsible for, and have control over, construction means, methods, techniques, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 17 sequences and procedures, and for coordinating all portions of the Work under the Contract, unless the Design-Build Documents give other specific instructions concerning these matters. § 5.2.4 The Design-Builder shall be responsible for inspection of portions of Work already performed to determine that such portions are in proper condition to receive subsequent Work. § 5.2.5 The Design-Builder shall carefully check its own work and that of Subcontractors as the work is being performed. § 5.2.6 During the finishing stages of the project, the Design-Builder shall make frequent inspections of the Work in the presence of the Owner, the Contractor, and the applicable Subcontractor(s) involved, if any, and the Architect shall identify incorrect and faulty Work. § 5.2.7 The Design-Builder shall ensure that incorrect or faulty Work is corrected immediately. § 5.2.8 The Design-Builder shall not be relieved of obligations to perform the Work in accordance with the Design-Build Documents either by activities or duties of the Owner or Architect in their administration of the Contract, or by tests, inspections or approvals required or performed by persons other than the Design-Builder. § 5.3 Labor and Materials § 5.3.1 Unless otherwise provided in the Design-Build Documents, the Design-Builder shall provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services, necessary for proper execution and completion of the Work, whether temporary or permanent, and whether or not incorporated or to be incorporated in the Work. § 5.3.2 When a material or system is required to meet the Design Criteria or is specified in the Design-Build Documents, the Design-Builder may make substitutions only in accordance with Article 6. The Design-Builder shall also submit to the Owner, for each proposed substitution: .1 A full explanation of the proposed substitution and submittal of all supporting data, including technical information, catalog "cut sheets", warranties, test results, installation instructions, operating procedures, and other like information necessary for a complete evaluation of the substitution; .2 A written explanation of the reasons the substitution is advantageous and necessary, including the benefits to the Owner and the Work in the event the substitution is acceptable; .3 The adjustment, if any, in the Contract Sum, in the event the substitution is acceptable; .4 The adjustment, if any, in the time of completion of the Contract and the Contractor’s Construction Schedule in the event the substitution is acceptable; and .5 Proposals for substitutions shall be submitted electronically to the Owner in sufficient time to allow no less than ten (10) business days for review. § 5.3.3 The Design-Builder shall enforce strict discipline and good order among the Design-Builder’s employees and other persons carrying out the Work. The Design-Builder shall not permit employment of unfit persons or persons not properly skilled in tasks assigned to them. Smoking and chewing of tobacco products is prohibited in enclosed new construction. No glass bottles shall be brought on the construction site or Owner’s property by any construction personnel. § 5.3.4 All work under this Agreement shall be performed in a skillful and workmanlike manner in accordance with the highest industry standards. § 5.3.5 The Design-Builder shall only employ or use labor in connection with the Work capable of working harmoniously with all trades, crafts, and any other individuals associated with the Project. The Design-Builder shall also use best efforts to minimize the likelihood of any strike, work stoppage, or other labor disturbance. .1 If the Work is to be performed by trade unions, the Design-Builder shall make all necessary DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 18 arrangements to reconcile, without delay, damage, or cost to the Owner and without recourse to the Architect or the Owner, any conflict between the Design-Build Documents and any agreements or regulations of any kind at any time in force among members or councils that regulate or distinguish the activities that shall not be included in the work of any particular trade. .2 In case the progress of the Work is affected by any undue delay in furnishing or installing any items or materials or equipment required under the Design-Build Documents because of such conflict involving any such labor agreement or regulation, the Owner may require that other material or equipment of equal kind and quality be provided pursuant to a Change Order or Construction Change Directive. § 5.3.6 Pursuant to Chapter 2258, Texas Government Code, all Contractors and any Subcontractor involved in the construction of a public work project shall pay not less than the prevailing rates as per diem wages in the locality at the time of construction to all laborers, workmen and mechanics employed by them in the execution of this contract. The Design-Builder shall assure that these requirements are met for the Project and shall insure that every contract or subcontract relating to the Work requires, on behalf of Owner, that the prevailing wage rates be paid. § 5.3.7 The Design-Builder shall be provided an applicable Department of Labor Wage Rate Determination for use on the Project required by Chapter 2258.022, Texas Government Code. § 5.4 Taxes The Design-Builder shall shall, to the extent the Owner is not exempted under this Agreement, pay sales, consumer, use and similar taxes, for the Work provided by the Design-Builder, that are legally enacted when the Design-Build Amendment is executed, whether or not yet effective or merely scheduled to go into effect. In no event should the Owner pay the Design-Builder for taxes that were not properly due and duly paid or for which the Owner is exempt from paying under Texas law. § 5.5 Permits, Fees, Notices and Compliance with Laws § 5.5.1 Unless otherwise provided in the Design-Build Documents, the Design-Builder Owner shall secure and pay for the building permit as well as any permit. The Owner shall also pay for any applicable gas, water, sewer and electrical service application fees; assessments against the property, including property tax, developmental excise and similar taxes; sewer, water, and related utility tap fees; and sewer plant improvement fees, unless exempted under Texas law. The Contractor shall secure and pay for all other permits, fees, licenses, and inspections by government agencies, necessary for proper execution of the Work and Substantial Completion of the Project. § 5.5.2 The Design-Builder shall comply with and give notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities, applicable to performance of the Work. § 5.5.2.1 If the Design-Builder performs Work knowing it to be contrary to applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, regardless of whether such work is in accordance with Design-Build Documents, the Design-Builder shall assume appropriate responsibility for such Work and shall bear the costs attributable to correction. Codes and ordinances shall take full and complete precedence over anything contained in the Design-Build Documents, except where the Design-Build Documents call for Work or materials of higher standards than those required by codes or ordinances, in which case, the Design-Build Documents shall govern. Nothing contained in the Design-Build Documents shall be construed as authority for the Design-Builder to violate any applicable codes or ordinances in effect at the site. § 5.5.3 Concealed or Unknown Conditions. If the Design-Builder encounters conditions at the site that are (1) subsurface or otherwise concealed physical conditions that differ materially from those indicated in the Design-Build Documents or (2) unknown physical conditions of an unusual nature that differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities of the character provided for in the Design-Build Documents, the Design-Builder shall promptly provide notice to the Owner before conditions are disturbed and in no event later than 21 twenty-one (21) days after first observance of the conditions. The Owner shall promptly investigate such conditions and, if the Owner determines that they differ materially and cause an increase or decrease in the Design-Builder’s cost of, or time required for, performance of any part of the Work, shall recommend an equitable adjustment in the Contract Sum or Contract Time, or both. If the Owner determines that the conditions at the site are not materially different from those indicated in the Design-Build Documents and that no change in the terms of the Contract is justified, the Owner shall promptly notify the Design-Builder in writing, stating the reasons. If DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 19 the Design-Builder disputes the Owner’s determination or recommendation, the Design-Builder may proceed as provided in Article 14. § 5.5.3.1 In no event shall any adjustment in the Contract Sum or Contract Time be made for conditions which should have been known to the Design-Builder or would have been noticed by a Design-Builder of similar size and experience pursuant to its on-site inspection; by way of or conditions referenced in any other inspections or tests concerning the site which have been made available to the Design-Builder or have been performed by the Design-Builder or its Subcontractors; are part of the Design-Build Documents; or are part of the materials provided by the Design-Builder to be used in constructing the improvements. § 5.5.4 If, in the course of the Work, the Design-Builder encounters human remains, or recognizes the existence of burial markers, archaeological sites, or wetlands, not indicated in the Design-Build Documents, the Design-Builder shall immediately suspend any operations that would affect them and shall notify the Owner. Upon receipt of such notice, the Owner shall promptly take any action necessary to obtain governmental authorization required to resume the operations. The Design-Builder shall continue to suspend such operations until otherwise instructed by the Owner but shall continue with all other operations that do not affect those remains or features. Requests for adjustments in the Contract Sum and Contract Time arising from the existence of such remains or features may be made as provided in Article 14. § 5.5.5 The Design-Builder shall comply with all applicable laws, statutes, rules, codes, orders, regulations, and ordinances, including but not limited to all applicable immigration, employment, environmental and safety laws, statutes, rules, codes, orders and regulations. § 5.6 Allowances § 5.6.1 The Design-Builder shall include in the Contract Sum all allowances stated in the Design-Build Documents. Items covered by allowances shall be supplied for such amounts, and by such persons or entities as the Owner may direct, but the Design-Builder shall not be required to employ persons or entities to whom the Design-Builder has reasonable objection. § 5.6.2 Unless otherwise provided in the Design-Build Documents, .1 allowances shall cover the cost to the Design-Builder of materials and equipment delivered at the site and all required taxes, less applicable trade discounts; .2 the Design-Builder’s costs for unloading and handling at the site, labor, installation costs, overhead, profit, and other expenses contemplated for stated allowance amounts, shall be included in the Contract Sum but not in the allowances; and .3 whenever costs are more than or less than allowances, the Contract Sum shall be adjusted accordingly by Change Order. The amount of the Change Order shall reflect (1) the difference between actual costs and the allowances under Section 5.6.2.1 and (2) changes in Design-Builder’s costs under Section 5.6.2.2. § 5.6.3 The Owner shall make selections of materials and equipment with reasonable promptness for allowances requiring Owner selection. § 5.7 Key Personnel, Contractors and Suppliers § 5.7.1 The Design-Builder shall not employ personnel, or contract with Contractors or suppliers to whom the Owner has made reasonable and timely objection. The Design-Builder shall not be required to contract with anyone to whom the Design-Builder has made reasonable and timely objection. § 5.7.2 If the Design-Builder changes any of the personnel, Contractors or suppliers identified in the Design-Build Amendment, the Design-Builder shall notify the Owner and provide the name and qualifications of the new personnel, Contractor or supplier. The Owner may reply within 14 fourteen (14) days to the Design-Builder in writing, stating (1) whether the Owner has reasonable objection to the proposed personnel, Contractor or supplier or (2) that the Owner requires additional time to review. Failure of the Owner to reply within the 14-day fourteen (14) day period shall constitute notice of no reasonable objection. § 5.7.3 Except for those persons or entities already identified or required in the Design-Build Amendment, the Design-Builder, as soon as practicable after execution of the Design-Build Amendment, shall furnish in writing to the Owner the names of persons or entities (including those who are to furnish materials or equipment fabricated to a DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 20 special design) proposed for each principal portion of the Work. The Owner may reply within 14 fourteen (14) days to the Design-Builder in writing stating (1) whether the Owner has reasonable objection to any such proposed person or entity or (2) that the Owner requires additional time for review. Failure of the Owner to reply within the 14-day fourteen (14) day period shall constitute notice of no reasonable objection. § 5.7.3.1 If the Owner has reasonable objection to a person or entity proposed by the Design-Builder, the Design-Builder shall propose another to whom the Owner has no reasonable objection. If the rejected person or entity was reasonably capable of performing the Work, the Contract Sum and Contract Time shall be increased or decreased by the difference, if any, occasioned by such change, and an appropriate Change Order shall be issued before commencement of the substitute person or entity’s Work. However, no increase in the Contract Sum or Contract Time shall be allowed for such change unless the Design-Builder has acted promptly and responsively in submitting names as required. § 5.8 Documents and Submittals at the Site The Design-Builder shall maintain at the site for the Owner one copy of the Design-Build Documents and a current set of the Construction Documents, in good order and marked currently to indicate field changes and selections made during construction, and one copy of approved Submittals. The Design-Builder shall deliver these items to the Owner in accordance with Section 9.10.2 as a record of the Work as constructed. The Design-Builder shall make available to the Owner for inspection and copying the record copy of the drawings, specifications, addenda, Change Orders and other Modifications, including all such documents maintained by the Design-Builder in electronic format, upon reasonable request of the Owner and, in any event, within twenty-four (24) hours of receipt by Design-Builder of a request from Owner for such review and/or copying. The Owner may request the record copy of the As-Built Documents, specifications, addenda, Change Orders and other modifications of the Work to be updated before Substantial Completion to reflect the most current condition of the Project, as additional Cost of the Work paid as a Change Order at the Owner’s expense. The Owner may require the Design-Builder to furnish the As-Built Documents in electronic format and may make copies of them prior to completion of the Work at the Owner’s expense. § 5.8.1 The Design-Builder shall provide final electronic files and one "hard" copy of the Drawings and Specifications to the Owner updated to reflect the final condition of the Project with the final Application for Payment as a condition precedent to final payment. § 5.9 Use of Site § 5.9 Use of Site, Delivery, & Storage The Design-Builder shall confine operations at the site to areas permitted by applicable laws, statutes, ordinances, codes, rules and regulations, lawful orders of public authorities, and the Design-Build Documents, and shall not unreasonably encumber the site with materials or equipment. § 5.9.1 The Design-Builder shall coordinate the Design-Builder’s operations with, and secure the approval of, the Owner before using any portion of the site. § 5.9.2 The Design-Builder shall take reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to, all persons at the Project site; all property at the Project site; and all persons or property adjacent thereto. .1 The Design-Builder acknowledges the Project site comprises and/or may be adjacent to existing structures and that these site areas may be occupied during the performance of some portions of this Contract. .2 The Work shall be performed, to the fullest extent reasonably possible, in such a manner that public areas adjacent to the site of the Work shall be free from all debris, building materials, and equipment likely to cause interference with adjacent stakeholders or create hazardous conditions. .3 The Design-Builder shall be responsible for the mitigation and/or abatement of all noise, dust, fumes, traffic or other by-product of construction activity that, in the opinion of the Owner or the Architect, have an adverse affect on the quality of life or productivity for Project stakeholders, the Owner’s current operations, or the Owner’s employees. Such mitigation and/or abatement shall be performed in manner and with a result completely and wholly acceptable to the Owner. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 21 .4 The Design-Builder shall control its personnel and the Subcontractors on site, especially regarding the use of alcohol or profanity, dressing in an inappropriate manner, parking in an inappropriate place, or other activities deemed to be inappropriate, to the satisfaction of the Owner. Repeat offenses will cause the Owner to require, through the Design-Builder, the temporary or permanent removal of the offending individuals, Subcontractor(s) or Sub-subcontractor(s) from the site. .5 The Design-Builder shall, at a minimum, secure the site by erecting and maintaining a 6’-0" chain link fence around the perimeter of the construction site. This fence shall remain intact until such time the site becomes secure in the opinion of the Design-Builder, as a result of construction progress (by way of example, and without limitation, completion of site grading and backfill, installation of doors and windows, etc.). .6 The Design-Builder shall furnish and maintain sufficient sanitary facilities for its own forces and those of any Subcontractor or Sub-subcontractor. The facilities of any existing, nearby buildings will not be available for construction use. .7 The Design-Builder is advised that the project site area is subject to, among other inclement weather, unpredictable and high winds. When all or a portion of the Work is suspended for any reason, the Design-Builder shall securely fasten down all coverings and stored materials on site and fully protect the Work, as necessary, from injury or damage by any cause and to prevent possible damage caused by flying materials and debris. § 5.9.3 The Design-Builder shall ensure that the Work, at all times, is performed in a manner that affords reasonable access, both vehicular and pedestrian, to the site of the Work and all adjacent areas. .1 The access to the site shall be maintained in compliance with all local, state, and Federal code and life safety requirements for ingress by first responders and other similar emergency requirements. .2 The Design-Builder shall inform the Owner and any officials referenced in Section 5.9.5 in writing a minimum of thirty (30) calendar days prior to any disruption of access, specifically and graphically showing the nature of the disruption, as well as the hours it will be disrupted. Such disruption will be subject to Owner’s approval, such approval not to be unreasonably withheld. .3 The Owner shall be responsible for storm debris and snow removal to the limits of the construction site only so far that the Design-Builder will have access to the entrance to the construction area. .4 Storm debris and snow removal within the limits of work and/or for the purpose of performing and protecting work by individual contractors shall be up to the Design-Builder. § 5.9.4 During the performance of the Work, the Design-Builder, its Subcontractors, Sub-subcontractors, suppliers and their employees agree they shall: .1 Use such entrances to the construction site that may be designated by the Owner; .2 Perform the Work at such times of the day and days of the week as may be designated by the Owner; and .3 Accept that these entrances and times may be reviewed and changed from time to time by the Owner. § 5.9.5 The Design-Builder shall notify all public utility companies a minimum of two (2) business days prior to the commencement of any work by it or its Subcontractors in the vicinity of the utilities. No work shall commence until the utilities have been located and staked by the utility company or written consent from the Owner to proceed has been given to the Design-Builder. If the utility service must be interrupted, the Design-Builder shall, at Design-Builder’s sole cost and expense, notify the head of the local administrative services (by way of example only, and without limitation, the city manager, the mayor, the city or county clerk, etc. as applicable) and the utility users affected by the interruption. Such notice shall consist of direct written communication, publication on the Owner’s DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 22 website or in a local newspaper, and/or announcement on local radio or television stations, whichever is most reasonably calculated to give the most effective notice to such utility users. § 5.9.6 The Design-Builder shall exercise due diligence in seeing that all equipment, material, and supplies are delivered in advance of the time they are needed for the Work, and shall properly store and protect same at the Design-Builder’s expense. § 5.9.7 Notwithstanding any other provision herein, the Design-Builder shall take all necessary measures to store materials on site for which payment has been requested by the Design-Builder or been made by the Owner so that they shall not deteriorate, be damaged or be stolen. .1 Only materials and equipment that are to be used directly in the Work shall be brought to and stored on the Project site by the Design-Builder. .2 Protection of construction materials and equipment stored at the Project site from fire, weather, burglary, pilferage, vandalism and mischief, damage, and all other adversity; and the care and protection of materials and Work installed in the building is solely the responsibility of the Design-Builder. .3 The Design-Builder shall bear sole responsibility for the restoration of damaged Work and replacement of damaged or stolen materials at no additional cost to the Owner. .4 After equipment is no longer required for the Work, it shall be promptly removed from the Project site. § 5.9.8 The Design-Builder shall not deliver any materials to the site which are not to be installed by same Design-Builder without fifteen (15) day’s advance notice in writing to the Owner of the location, date, and time of such delivery to allow proper coordination. Such materials shall be received jointly by a representative of the Design-Builder and a representative of the Owner, who shall agree, and the Design-Builder shall document such agreement in writing: .1 the materials delivered are undamaged, or if damaged, such damage is documented by digital photo(s); .2 they are in the quantities shown on the purchase order, invoice or bill of lading accompanying the shipment or delivery or otherwise provided; .3 the storage conditions are adequate for the purposes; and .4 the Design-Builder has accepted responsibility for insurance and ongoing protection per Section 10.2.8 for such material until it is released to a third party authorized in writing by the Owner to receive it. § 5.10 Cutting and Patching The Design-Builder shall not cut, patch or otherwise alter fully or partially completed construction by the Owner or a separate contractor except with written consent of the Owner and of such separate contractor; such consent shall not be unreasonably withheld. The Design-Builder shall not unreasonably withhold from the Owner or a separate contractor the Design-Builder’s consent to cutting or otherwise altering the Work. The Design-Builder shall be responsible for cutting, fitting, or patching required to complete the Work or to make its parts fit together properly. All areas requiring cutting, fitting, or patching shall be restored to the condition existing prior to the cutting, fitting, or patching, unless otherwise required by the Design-Build Documents. The Design-Builder shall not damage or endanger a portion of the Work or fully or partially completed construction of the Owner or separate contractors by cutting, patching, or otherwise altering such construction, or by excavation. § 5.11 Cleaning Up § 5.11.1 The Design-Builder shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Contract. Contract and shall be responsible for daily clean-up of construction materials and dust control. At completion of the Work, the Design-Builder shall remove waste materials, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 23 rubbish, the Design-Builder’s tools, construction equipment, machinery and surplus materials from and about the Project.Project and shall clean all glass surfaces and leave the Work "broom clean", or its equivalent, except as otherwise specified. § 5.11.2 If the Design-Builder fails to clean up as provided in the Design-Build Documents, the Owner may do so and Owner shall be entitled to reimbursement from the Design-Builder. § 5.12 Access to Work The Design-Builder shall provide the Owner and its separate contractors and consultants access to the Work in preparation and progress wherever located. The Design-Builder shall notify the Owner regarding Project safety criteria and programs, which the Owner, and its contractors and consultants, shall comply with while at the site. § 5.13 Construction by Owner or by Separate Contractors § 5.13.1 Owner’s Right to Perform Construction and to Award Separate Contracts § 5.13.1.1 The Owner reserves the right to perform construction or operations related to the Project with the Owner’s own forces; and to award separate contracts in connection with other portions of the Project, or other construction or operations on the site, under terms and conditions identical or substantially similar to this Contract, including those terms and conditions related to insurance and waiver of subrogation. The Owner shall notify the Design-Builder promptly after execution of any separate contract. If the Design-Builder claims that delay or additional cost is involved because of such action by the Owner, the Design-Builder shall make a Claim as provided in Article 14. § 5.13.1.2 When separate contracts are awarded for different portions of the Project or other construction or operations on the site, the term "Design-Builder" in the Design-Build Documents in each case shall mean the individual or entity that executes each separate agreement with the Owner. § 5.13.1.3 The Owner shall provide for coordination of the activities of the Owner’s own forces, and of each separate contractor, with the Work of the Design-Builder, who shall cooperate with them. The Design-Builder shall participate with other separate contractors and the Owner in reviewing their construction schedules. The Design-Builder shall make any revisions to the construction schedule deemed necessary after a joint review and mutual agreement. The construction schedules shall then constitute the schedules to be used by the Design-Builder, separate contractors and the Owner until subsequently revised. § 5.13.1.4 Unless otherwise provided in the Design-Build Documents, when the Owner performs construction or operations related to the Project with the Owner’s own forces or separate contractors, the Owner shall be deemed to be subject to the same obligations, and to have the same rights, that apply to the Design-Builder under the Contract. § 5.13.1.5 The Design-Builder accepts assignment of, and liability for, all purchase orders and other agreements for procurement of materials and equipment that are identified as part of the Design-Build Documents. The Design-Builder shall be responsible for such pre-purchased items, if any, as if the Design-Builder were the original purchaser. The Contract Sum includes, without limitation, all costs and expenses in connection with delivery, storage, insurance, installation, and testing of items covered in any assigned purchase orders or agreements. All warranty and correction of the Work obligations under the Design-Build Documents shall also apply to any pre-purchased items, unless the Design-Build Documents specifically provide otherwise. § 5.14 Mutual Responsibility § 5.14.1 The Design-Builder shall afford the Owner and separate contractors reasonable opportunity for introduction and storage of their materials and equipment and performance of their activities, and shall connect and coordinate the Design-Builder’s construction and operations with theirs as required by the Design-Build Documents. § 5.14.2 If part of the Design-Builder’s Work depends upon construction or operations by the Owner or a separate contractor, the Design-Builder shall, prior to proceeding with that portion of the Work, prepare a written report to the Owner, identifying apparent discrepancies or defects in the construction or operations by the Owner or separate contractor that would render it unsuitable for proper execution and results of the Design-Builder’s Work. Failure of the Design-Builder to report shall constitute an acknowledgment that the Owner’s or separate contractor’s completed or partially completed construction is fit and proper to receive the Design-Builder’s Work, except as to defects not then reasonably discoverable. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 24 § 5.14.3 The Design-Builder shall reimburse the Owner for costs the Owner incurs that are payable to a separate contractor because of the Design-Builder’s delays, improperly timed activities or defective construction. The Owner shall be responsible to the Design-Builder for costs the Design-Builder incurs because of a separate contractor’s delays, improperly timed activities, damage to the Work or defective construction. § 5.14.4 The Design-Builder shall promptly remedy damage the Design-Builder wrongfully causes to completed or partially completed construction or to property of the Owner or separate contractors as provided in Section 10.2.5. § 5.14.5 The Owner and each separate contractor shall have the same responsibilities for cutting and patching the Work as the Design-Builder has with respect to the construction of the Owner or separate contractors in Section 5.10. § 5.14.6 Should the Design-Builder wrongfully delay or cause damage to the work or property of any separate contractor, the Design-Builder shall, upon due notice, promptly attempt to settle with such other contractor by agreement or otherwise to resolve the dispute. If such separate contractor sues or initiates a judicial proceeding against the Owner on account of any delay or damage alleged to have been caused by the Design-Builder, the Owner shall notify the Design-Builder who shall defend such proceedings at the Design-Builder’s expense. The Owner may fund the defense of such proceedings contemplated by this Section but, in any event, if any judgment or award against the Owner arises therefrom, the Design-Builder shall pay to satisfy it to the extent of Design-Builder’s responsibility. § 5.14.7 SHOULD ANY SUCH SEPARATE CONTRACTOR WRONGFULLY DELAYED OR DAMAGED BY THE DESIGN-BUILDER OR PERSONS FOR WHOM THE DESIGN-BUILDER IS RESPONSIBLE PER SECTION 5.14.6 MAKE A CLAIM AGAINST THE INDEMNITEES, OR BRING ANY ACTION AGAINST THE INDEMNITEES, ON ACCOUNT OF THE DAMAGE ALLEGED TO HAVE BEEN SO SUSTAINED, THE DESIGN-BUILDER SHALL HOLD THE INDEMNITEES HARMLESS AND DEFEND THEM AGAINST ANY SUCH CLAIM OR SUIT, AND SHALL REIMBURSE TO THE INDEMNITEES THE COST INCLUDING, WITHOUT LIMITATION, REASONABLE, ADDITIONAL ATTORNEY’S FEES INCURRED DEFENDING SUCH SUIT, AND IF ANY JUDGMENT AGAINST THE INDEMNITEES ARISES THERE FROM, THE DESIGN-BUILDER SHALL PAY OR SATISFY IT AND SHALL PAY ALL COSTS INCURRED BY THE INDEMNITEES. § 5.14.8 Should the Design-Builder be caused damage by any separate contractor, by reason of such separate contractor’s failure to perform properly under its contract with the Owner, no action will lie against the Owner, and the Owner shall have no liability therefore, but the Design-Builder may assert its claims for damages directly against such separate contractor and the Owner shall assign such rights to Design-Builder, as allowed under Texas law to pursue such claims. § 5.14.9 Inasmuch as the completion of the Project within the prescribed time is dependent very largely upon the close and active cooperation of all those engaged therein, it is, therefore expressly understood and agreed that each Design-Builder shall lay out and install its work at such time(s) and in such manner as to not delay or interfere with the carrying forward of the work of the other contractors. § 5.14.10 Where the work of one contractor directly affects the conditions of the work of another contractor including, as examples only, and not limited to, providing shoring for backfilling, providing protective covering for painting, providing adequate bracing of door jambs, etc., the Design-Builder performing the work which will adversely affect another contractor’s work shall be responsible for providing adequate protection based upon methods used to perform its work. § 5.15 Owner’s Right to Clean Up If a dispute arises among the Design-Builder, separate contractors and the Owner as to the responsibility under their respective contracts for maintaining the premises and surrounding area free from waste materials and rubbish, the Owner may clean up and will allocate the cost among those responsible. ARTICLE 6 CHANGES IN THE WORK § 6.1 General § 6.1.1 Changes in the Work may be accomplished after execution of the Contract, and without invalidating the Contract, by Change Order or Change Directive, subject to the limitations stated in this Article 6 and elsewhere in the Design-Build Documents. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 25 § 6.1.2 A Change Order shall be based upon agreement between the Owner and Design-Builder. The Owner may issue a Change Directive without agreement by the Design-Builder. § 6.1.3 Changes in the Work shall be performed under applicable provisions of the Design-Build Documents, and the Design-Builder shall proceed promptly, unless otherwise provided in the Change Order or Change Directive. Except as permitted in Section 1.4.1 and Section 6.3, a change in the Contract Sum or the Contract Time shall be accomplished only by Change Order. Accordingly, no course of conduct or dealings between the parties, nor express or implied acceptance of alterations or additions to the Work, and no claim that Owner has been unjustly enriched by any alteration of or addition to the Work, whether or not there is, in fact, any unjust enrichment to the Work, shall be the basis of any claim to an increase in any amounts due under the Design-Builder or a change in any time period provided for in the Design-Builder. § 6.2 Change Orders A Change Order is a written instrument signed by the Owner and Design-Builder stating their agreement upon all of the following: .1 The change in the Work; .2 The amount of the adjustment, if any, in the Contract Sum or, if prior to execution of the Design-Build Amendment, the adjustment in the Design-Builder’s compensation; and .3 The extent of the adjustment, if any, in the Contract Time. § 6.2.1 Methods used in determining adjustments to the Contract Sum may include those listed in Sections 6.3.3, 6.3.7 and 6.3.10. § 6.2.2 Agreement on any Change Order shall constitute a final settlement of all matters relating to the change in the Work that is the subject of the Change Order, including, but not limited to, all direct and indirect costs and consequential damages associated with such change and any and all adjustments to the Contract Sum and the construction schedule. § 6.2.3 Change Orders Requiring City Council Approval The Contract Sum may not be increased because of a Change Order unless additional money for increased costs is appropriated for that purpose from available funds or is provided for by the authorization of the issuance of time warrants. The approval of the Denton City Council is required if a Change Order involves a decrease or an increase of $50,000.01 or more. The original Contract Sum also may not be increased under this Section 6.2.3 by more than twenty-five percent (25.0%) over the entire duration of the Project. The original Contract Sum may not be increased by more than twenty-five percent (25%) for any reason; nor may it be decreased by more than twenty-five percent (25%) without the consent of the Design-Builder, as provided in Texas Local Government Code Sec. 252.048. After the Change Order is submitted by the Design-Builder under this Section 6.2.3, the additional time required to obtain City Council approval shall not be factored into any past or future claim for delays or calculated as a part of the Change Order request. § 6.3 Change Directives § 6.3.1 A Change Directive is a written order signed by the Owner directing a change in the Work prior to agreement on adjustment, if any, in the Contract Sum or, if prior to execution of the Design-Build Amendment, the adjustment in the Design-Builder’s compensation, or Contract Time. The Owner may by Change Directive, without invalidating the Contract, order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions, the Contract Sum or, if prior to execution of the Design-Build Amendment, the adjustment in the Design-Builder’s compensation, and Contract Time being adjusted accordingly. § 6.3.2 A Change Directive shall be used in the absence of total agreement on the terms of a Change Order. § 6.3.3 If the Change Directive provides for an adjustment to the Contract Sum or, if prior to execution of the Design-Build Amendment, an adjustment in the Design-Builder’s compensation, the adjustment shall be based on one of the following methods: .1 Mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; .2 Unit prices stated in the Design-Build Documents or subsequently agreed upon; .3 Cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage fee; ; or DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 26 .4 As provided in Section 6.3.7. § 6.3.4 If unit prices are stated in the Design-Build Documents or subsequently agreed upon, and if quantities originally contemplated are materially changed in a proposed Change Order or Change Directive so that application of such unit prices to quantities of Work proposed will cause substantial inequity to the Owner or Design-Builder, the applicable unit prices shall be equitably adjusted. § 6.3.5 Upon receipt of a Change Directive, the Design-Builder shall promptly proceed with the change in the Work involved and advise the Owner of the Design-Builder’s agreement or disagreement with the method, if any, provided in the Change Directive for determining the proposed adjustment in the Contract Sum or, if prior to execution of the Design-Build Amendment, the adjustment in the Design-Builder’s compensation, or Contract Time. § 6.3.6 A Change Directive signed by the Design-Builder indicates the Design-Builder’s agreement therewith, including adjustment in Contract Sum or, if prior to execution of the Design-Build Amendment, the adjustment in the Design-Builder’s compensation, and Contract Time or the method for determining them. Such agreement shall be effective immediately and shall be recorded as a Change Order. § 6.3.7 If the Design-Builder does not respond promptly or disagrees with the method for adjustment in the Contract Sum or, if prior to execution of the Design-Build Amendment, the method for adjustment in the Design-Builder’s compensation, the Owner shall determine the method and the adjustment on the basis of reasonable expenditures and savings of those performing the Work attributable to the change, including, in case of an increase, an amount for overhead and profit as set forth in the Agreement, or if no such amount is set forth in the Agreement, a reasonable amount. calculated using the sum of the actual costs allowed in Sections 6.3.7.1 through 6.7.3.5, and using the percentages shown in Section 6.3.12 below. In such case, and also under Section 6.3.3.3, the Design-Builder shall keep and present, in such form as the Owner may prescribe, an itemized accounting together with appropriate supporting data. Unless otherwise provided in the Design-Build Documents, costs for the purposes of this Section 6.3.7 shall be limited to the following: .1 Additional verifiable and reasonable costs of professional services; .2 Costs of labor, including social security, unemployment insurance, fringe benefits required by agreement or custom, and workers’ compensation insurance; .3 Costs of materials, supplies and equipment, including cost of transportation, whether incorporated or consumed; .4 Rental costs of machinery and equipment, exclusive of hand tools, whether rented from the Design-Builder or others; .5 Costs of premiums for all bonds and insurance, permit fees, and sales, use or similar taxes related to the Work; and .6 Additional costs of supervision and field office verifiable payroll and subsistence costs incurred by the Design-Builder, Subcontractor and Subcontractors of field personnel directly attributable to the change. § 6.3.8 The amount of credit to be allowed by the Design-Builder to the Owner for a deletion or change that results in a net decrease in the Contract Sum or, if prior to execution of the Design-Build Amendment, in the Design-Builder’s compensation, shall be actual net cost. When both additions and credits covering related Work or substitutions are involved in a change, the allowance for overhead and profit shall be figured on the basis of net increase, if any, with respect to that change. § 6.3.9 Pending final determination of the total cost of a Change Directive to the Owner, the Design-Builder may request payment for Work completed under the Change Directive in Applications for Payment. The Owner will make an interim determination for purposes of certification for payment for those costs deemed to be reasonably justified. The Owner’s interim determination of cost shall adjust the Contract Sum or, if prior to execution of the Design-Build Amendment, the Design-Builder’s compensation, on the same basis as a Change Order, subject to the right of Design-Builder to disagree and assert a Claim in accordance with Article 14. § 6.3.10 When the Owner and Design-Builder agree with a determination concerning the adjustments in the Contract Sum or, if prior to execution of the Design-Build Amendment, the adjustment in the Design-Builder’s compensation and Contract Time, or otherwise reach agreement upon the adjustments, such agreement shall be effective immediately and the Owner and Design-Builder shall execute a Change Order. Change Orders may be issued for all or any part of a Change Directive. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 27 § 6.3.11 If the Owner and Design-Builder do not agree with the adjustment in Contract Time or the method for determining it, the adjustment or the method shall be referred to the Architect for determination. The Architect may consult with the Owner in connection with such determination either at the direction of the Owner or at the Architect’s discretion. § 6.3.12 In Section 6.3.7, the allowance for the combined total of onsite and offsite overhead, insurance and profit included in the total cost to the Owner shall be based on the following schedule: .1 For the Design-Builder, for Work performed by the Design-Builder’s own forces, ten percent (10%) of the cost; .2 For the Design-Builder, for Work performed by the Design-Builder’s Subcontractor, five percent (5%) of the amount due the Subcontractor; .3 For each Subcontractor or Sub-subcontractor involved, for Work performed by that Subcontractor or Sub-subcontractor’s own forces, ten percent (10%) of the cost; .4 For each Subcontractor, for Work performed by the Subcontractor’s Sub-subcontractors, five percent (5%) of the amount due the Sub-subcontractor; .5 Cost to which overhead and profit is to be applied shall be determined in accordance with Section 6.3.7; .6 Under no circumstance shall costs of the Design-Builder’s supervisory, management, administrative or other office personnel, regardless of where stationed, be paid as cost of the Work under 6.3.7. Conversely, the Design-Builder shall be compensated for their labor within the overhead and profit percentage specified in this Section 6.3.12. .7 In order to facilitate checking of quotations for extras or credits, all proposals, except those so minor that their propriety can immediately be seen by inspection, shall be accomplished by a complete itemization of costs including labor, materials, and subcontracts. Labor and materials shall be itemized in the manner prescribed above. Where major cost items are subcontracts, they shall be itemized also. .8 When both additions and credits are involved in any change, the allowance for overhead and profit shall be figured on the basis of the net increase or decrease, if any. .9 Overtime, when specifically authorized by the Owner and not as a requirement for the Design-Builder to fulfill its obligations under this Agreement, shall be paid for by the Owner on the basis of premium payment only, plus the cost of insurance and taxes based on the premium payment period. Overhead and profit will not be paid by the Owner for overtime. § 6.4 Supporting Information Notwithstanding the above, requests for an adjustment in the Contract Sum or adjustment in the Contract Time shall be in a form and accompanied by supporting information with a level of detail wholly acceptable to the Owner. The Design-Builder shall also comply with all provisions of Articles 8 and 14 with respect to claims. The required information shall be provided by the Design-Builder in less than twenty-one (21) days from the Design-Builder’s request for an adjustment in the Contract Sum or Contract Time. Failure to timely provide this information in the proper form may be, in and of itself, grounds for rejection of the request, at the sole discretion of the Owner. ARTICLE 7 OWNER’S RESPONSIBILITIES § 7.1 General § 7.1.1 The Owner shall designate in writing a representative who shall have express authority to bind the Owner with respect to all Project matters requiring the Owner’s approval or authorization. § 7.1.2 The Owner shall render decisions in a timely manner and in accordance with the Design-Builder’s schedule agreed to by the Owner. The Owner shall furnish to the Design-Builder, within 15 fifteen (15) days after receipt of a DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 28 written request, information necessary and relevant for the Design-Builder to evaluate, give notice of or enforce mechanic’s lien rights. Such information shall include a correct statement of the record legal title to the property on which the Project is located, usually referred to as the site, and the Owner’s interest therein. § 7.1.3 The Owner may obtain independent review(s) of the Design-Builder’s Design Documents, or of any document or other materials submitted by the Design-Builder, by a separate architect, engineer, contractor, cost estimator or any other consultant they deem necessary and put under contract to or cause to be employed by the Owner. Such independent review shall be undertaken at the Owner’s expense in a timely manner and shall not delay the orderly progress of the Work. The Design-Builder shall cooperate with such Owner’s other consultants fully, and respond to their reviews and comments in writing in a timely and comprehensive manner. This provision shall not be interpreted to require the Owner to obtain an independent review or imply that the Owner is in any way assuming responsibility for the work of the Design-Builder. § 7.2 Information and Services Required of the Owner § 7.2.1 The Owner shall furnish information or services required of the Owner by the Design-Build Documents with reasonable promptness. § 7.2.2 The Owner shall provide, to the extent under the Owner’s control and if not required by the Design-Build Documents to be provided by the Design-Builder, the results and reports of prior tests, inspections or investigations conducted for the Project involving structural or mechanical systems; chemical, air and water pollution; hazardous materials; or environmental and subsurface conditions and information regarding the presence of pollutants at the Project site. Upon receipt of a written request from the Design-Builder, the Owner shall also provide surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a legal description of the site under the Owner’s control. § 7.2.3 The Owner shall promptly obtain easements, zoning variances, and legal authorizations or entitlements regarding site utilization where essential to the execution of the Project. § 7.2.4 The Owner shall cooperate with the Design-Builder in securing building and other permits, licenses and inspections. § 7.2.5 The services, information, surveys and reports required to be provided by the Owner under this Agreement, shall be furnished at the Owner’s expense, and except as otherwise specifically provided in this Agreement or elsewhere in the Design-Build Documents or to the extent the Owner advises the Design-Builder to the contrary in writing, the Design-Builder shall be entitled to rely upon the accuracy and completeness thereof. Omissions and conflicts thus discovered by the Design-Builder will be promptly communicated to the Owner in writing, after the Design-Builder has carefully scrutinized such information for consistency with other information about the Work. In no event shall the Design-Builder be relieved of its responsibility to exercise proper precautions relating to the safe performance of the Work. § 7.2.6 If the Owner observes or otherwise becomes aware of a fault or defect in the Work or non-conformity with the Design-Build Documents, the Owner shall give prompt written notice thereof to the Design-Builder. § 7.2.7 Prior to the execution of the Design-Build Amendment, the Design-Builder may request in writing that the Owner provide reasonable evidence that the Owner has made financial arrangements to fulfill the Owner’s obligations under the Design-Build Documents and the Design-Builder’s Proposal. Thereafter, the Design-Builder may only request such evidence if (1) the Owner fails to make payments to the Design-Builder as the Design-Build Documents require; (2) a change in the Work materially changes the Contract Sum; or (3) the Design-Builder identifies in writing a reasonable concern regarding the Owner’s ability to make payment when due. The Owner shall furnish such evidence as a condition precedent to commencement or continuation of the Work or the portion of the Work affected by a material change. After the Owner furnishes the evidence, the Owner shall not materially vary such financial arrangements without prior notice to the Design-Builder.As required by the provisions of Chapter 56 of the Texas Business and Commerce Code, the Owner has represented that it has sufficient funds available to undertake the Project. § 7.2.8 Except as otherwise provided in the Design-Build Documents or when direct communications have been specially authorized, the Owner shall communicate through the Design-Builder with persons or entities employed or retained by the Design-Builder. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 29 § 7.2.9 Unless required by the Design-Build Documents to be provided by the Design-Builder, the Owner shall, upon request from the Design-Builder, furnish the services of geotechnical engineers or other consultants for investigation of subsurface, air and water conditions when such services are reasonably necessary to properly carry out the design services furnished by the Design-Builder. In such event, the Design-Builder shall specify the services required. Such services may include, but are not limited to, test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and resistivity tests, and necessary operations for anticipating subsoil conditions. The services of geotechnical engineer(s) or other consultants shall include preparation and submission of all appropriate reports and professional recommendations. § 7.2.10 The Owner shall purchase and maintain insurance as set forth in Exhibit B. § 7.2.11 The Owner shall furnish information and services under the Owner’s control when (1) such services are reasonably required by the scope of the Work; (2) are scheduled by the Design-Builder in the approved Design-Builder’s Project Schedule; (3) and requested by the Design-Builder in writing reasonably in advance of the date required by the Design-Builder to allow the Owner to procure of the requested information and/or consultant(s), and such consultant(s) to provide the requested information and/or services in the normal course of the consultant(s)’ business. § 7.2.12 The Owner shall furnish the following information to a person, including the Architect or Contractor, who makes a request for information under Texas Government Code Chapter 2253, related to a payment or performance bond: (1) a certified copy of a payment bond and any attachment to the bond; (2) the public work contract for which the bond was given; and (3) the toll-free telephone number maintained by the Texas Department of Insurance under Subchapter B, Chapter 521, Insurance Code, for obtaining information concerning licensed insurance companies. § 7.2.13 Notwithstanding the foregoing, the Design-Builder expressly understands, acknowledges and agrees that such reports, analyses and assessments have been provided for the Design-Builder’s bidding and informational purposes only. The City does not warrant or guarantee the information contained in those documents. The Design-Builder shall not be entitled to rely solely on the aforementioned documents in performing any portion of the Work, but shall conduct its own testing, inspections and investigations as part of the final Project design. The Design-Builder agrees that nothing contained in any Owner-provided reports, analyses or assessments, nor any provision of the Design-Build Agreement, shall have the effect of releasing, diminishing, discharging or otherwise absolving Design-Builder of the responsibility for performing any testing, inspections or evaluations necessary to ensure the structural integrity of the foundation and compliance with the Design-Build Documents. PROJECT SITE INFORMATION AND REPORTS (INCLUDING BUT NOT LIMITED TO SOILS TESTING REPORTS, GEOTECHNICAL REPORTS, OR ENVIRONMENTAL SITE ASSESSMENTS) PROVIDED BY THE OWNER IN THE PROJECT MANUAL OR BY OTHER MEANS SHALL BE UTILIZED BY THE DESIGN-BUILDER AT ITS OWN RISK. THE OWNER AND THE OWNER’S CONSULTANTS DO NOT GUARANTEE OR WARRANT ANY INFORMATION SHOWN IN THE PROJECT SITE INFORMATION AND REPORTS. § 7.2.14 The Design-Builder shall be the party with primary responsibility for securing necessary site, building, and other permits, licenses and inspections required by regulatory agencies, unless otherwise provided herein or required by law. The Owner shall cooperate with the Design-Builder in securing permits. The Design-Builder will include the fees for such permits, licenses and inspections in the Contract Sum. § 7.2.15 If the Owner observes or otherwise becomes aware of any fault or defect in the Work or non-conformity with the Design-Build Documents, the Owner shall, as soon as possible but not later than fifteen (15) days after the Owner becomes aware of such fault or defect, give written notice thereof to the Design-Builder. § 7.3 Submittals § 7.3.1 The Owner shall review and approve or take other appropriate action on Submittals. Review of Submittals is not conducted for the purpose of determining the accuracy and completeness of other details, such as dimensions and quantities; or for substantiating instructions for installation or performance of equipment or systems; or for determining that the Submittals are in conformance with the Design-Build Documents, all of which remain the responsibility of the Design-Builder as required by the Design-Build Documents. The Owner’s action will be taken in accordance with the submittal schedule approved by the Owner or, in the absence of an approved submittal schedule, DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 30 with reasonable promptness while allowing sufficient time in the Owner’s judgment to permit adequate review. The Owner’s review of Submittals shall not relieve the Design-Builder of the obligations under Sections 3.1.11, 3.1.12, and 5.2.3. The Owner’s review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Owner, of any construction means, methods, techniques, sequences or procedures. The Owner’s approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 7.3.2 Upon review of the Submittals required by the Design-Build Documents, the Owner shall notify the Design-Builder of any non-conformance with the Design-Build Documents the Owner discovers. § 7.4 Visits to the site by the Owner shall not be construed to create an obligation on the part of the Owner to make on-site inspections to check the quality or quantity of the Work. The Owner shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the Work, because these are solely the Design-Builder’s rights and responsibilities under the Design-Build Documents. § 7.5 The Owner shall not be responsible for the Design-Builder’s failure to perform the Work in accordance with the requirements of the Design-Build Documents. The Owner shall not have control over or charge of, and will not be responsible for acts or omissions of the Design-Builder, Architect, Consultants, Contractors, or their agents or employees, or any other persons or entities performing portions of the Work for the Design-Builder. § 7.6 The Owner has the authority to reject Work that does not conform to the Design-Build Documents. The Owner shall have authority to require inspection or testing of the Work in accordance with Section 15.5.2, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Owner nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Owner to the Design-Builder, the Architect, Consultants, Contractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 7.7 The Owner shall determine the date or dates of Substantial Completion in accordance with Section 9.8 and the date of final completion in accordance with Section 9.10. § 7.8 Owner’s Right to Stop Work If the Design-Builder fails to correct Work which is not in accordance with the requirements of the Design-Build Documents as required by Section 11.2 or persistently fails to carry out Work in accordance with the Design-Build Documents, the Owner may issue a written order to the Design-Builder to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, the right of the Owner to stop the Work shall not give rise to a duty on the part of the Owner to exercise this right for the benefit of the Design-Builder or any other person or entity, except to the extent required by Section 5.13.1.3. § 7.9 Owner’s Right to Carry Out the Work If the Design-Builder defaults or neglects to carry out the Work in accordance with the Design-Build Documents and fails within a ten-day four (4) day period after receipt of written notice from the Owner to commence and continue correction of such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies the Owner may have, correct such deficiencies. In such case, an appropriate Change Order shall be issued deducting from payments then or thereafter due the Design-Builder the reasonable cost of correcting such deficiencies. If payments then or thereafter due the Design-Builder are not sufficient to cover such amounts, the Design-Builder shall pay the difference to the Owner. § 7.10 Extent of Owner Rights § 7.10.1 The rights stated in this Article 7 and elsewhere in the Design-Build Documents are cumulative and not in limitation of any rights of the Owner granted in the Design-Build Documents; at law; or in equity. § 7.10.2 In no event shall the Owner have control over, charge of, or any responsibility for construction means, methods, techniques, sequences, or procedures or for safety precautions and programs in connection with the Work. Notwithstanding anything else herein, and without limitation, the providing of the Design Criteria; any review(s), independent or otherwise, or approval(s) by the Owner or Owner’s Independent Representative of the Design-Build Documents, the Contract Documents, the Design-Builder’s Construction Management Plan(s), the Design-Builder’s Construction Schedule, shop drawings, submittals, meeting minutes or other Design-Builder’s services, deliverables DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 31 or activities; nor the exercising of any of the rights and authority granted the Owner in the Design-Build Documents shall in any way reduce, diminish, or otherwise affect the Design-Builder’s responsibilities, duties and accountability to the Owner for, without limitation, the design, engineering, construction means, methods, techniques, sequences, procedures or for safety precautions, and the provision of the Work per the requirements of the Design-Build Documents. § 7.10.3 The Owner reserves the right to have the Design-Builder and/or subcontractors remove person(s) and/or personnel from any and all work on the Project for cause but without cost to the Owner. Such requests from the Owner will be made in writing. "Cause" may include, but is not limited to, any of the following: incompetence, poor workmanship, poor scheduling abilities, poor coordination, disruptive to the project, the facility or others, poor management, cause delay or delays, will not strictly adhere to facility procedures and project requirements either willfully or unknowingly, insubordination, drug/alcohol use, possession of contraband, belligerent acts or actions, etc. The Design-Builder shall provide replacement person(s) and/or personnel acceptable to the Owner at no cost to the Owner. ARTICLE 8 TIME § 8.1 Progress and Completion § 8.1.1 Time limits stated in the Design-Build Documents are of the essence of the Contract. By executing the Design-Build Amendment the Design-Builder confirms that the Contract Time is a reasonable period for performing the Work. § 8.1.2 The Design-Builder shall not, except by agreement of the Owner in writing, commence the Work prior to the effective date of insurance, other than property insurance, required by this Contract. The Contract Time shall not be adjusted as a result of the Design-Builder’s failure to obtain insurance required under this Contract. Unless the date of commencement is established by a notice to proceed given by the Owner, the Design-Builder shall notify the Owner in writing not less than five (5) days or other agreed period before commencing the Work to permit the timely filing of any documents or notices required of the Owner prior to such commencement of the Work. § 8.1.3 The Design-Builder shall proceed expeditiously with adequate forces and shall achieve Substantial Completion within the Contract Time.Attention is directed to the fact that the Work is urgently needed by the Owner; for this reason it shall be agreed that the Design-Builder will substantially complete all Work under the Contract within the time established in the Design-Build Documents and the most recently approved Design-Builder’s Construction Schedule. The Design-Builder shall begin the Work on the date of commencement as defined in Exhibit "A" – Design-Build Amendment; carry the Work forward with adequate resources; furnish, without limitation such labor, supervision, materials, facilities, and equipment; and work such hours, including night shifts, overtime operations, and Sundays and/or holidays, as may be necessary to ensure the progress and completion of both the Work and the Project as reflected by the most recently approved Design-Builder’s Construction Schedule. § 8.1.4 The Design-Builder shall achieve specific Contractual Milestone dates (if any), Substantial Completion, and Final Completion within the times stated in Exhibit "A" – Design Build Amendment, and such dates shall be adhered to and shall be the last acceptable dates for completion of Work required for those milestones and completions, unless and until modified by the Owner in writing. § 8.1.5 The Design-Builder understands and agrees that all Work must be performed in an orderly and closely coordinated sequence so that the dates for Contractual Milestones (if any), Substantial Completion, and Final Completion, may be met by the both the Design-Builder as well as the respective Multiple Prime Contractors. § 8.1.6 The Design-Builder shall also complete the Work in all of its details for final acceptance as expeditiously as possible after Substantial Completion. § 8.2 Delays and Extensions of Time § 8.2.1 If the Design-Builder is delayed at any time in the commencement or progress of the Work by an act or neglect of the Owner or of a consultant or separate contractor employed by the Owner; or by changes ordered in the Work by the Owner; or by labor disputes, fire, unusual delay in deliveries, transportation, unavoidable casualties or other causes beyond the Design-Builder’s control; causes; or by delay authorized by the Owner pending mediation and binding dispute resolution or by other causes that the Owner determines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the Owner may determine. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 32 § 8.2.2 Claims relating to time shall be made in accordance with applicable provisions of Article 14. § 8.2.3 This Section 8.2 does not preclude recovery of damages for delay by either party under other provisions of the Design-Build Documents. § 8.2.4 Any claims for extension of time shall be made in writing to the Owner not more than ten (10) days after commencement of the delay; otherwise it shall be waived. In the case of a continuing delay only one claim is necessary. The Design-Builder shall provide an estimate of the probable effect of such delay on the progress of work within five (5) days of the first date the Design-Builder should reasonably be expected to have calculated the impact of such delay, but in no event more than fifteen (15) days after the commencement of the delay, with weekly updates to the impact if the delay is of an ongoing nature. § 8.2.5 Extensions of the Contract Time will be made for delays due to weather conditions only when such conditions are more severe and extended than those reflected by the ten (10) year average for the month as evidenced by the National Climatic Data Center’s (NCDC’s) Surface Data US at https://www.ncdc.noaa.gov/cag/regional/mapping/-1/pcp/201804/60/value or other data as mutually agreed by the Owner and Design-Builder for the Project area. In allowing delays for weather, the Owner will be entitled to consider weather conditions prevailing throughout the entire Contract period. Extensions of time due to weather or other allowable reasons will be granted on the basis actual impacts of those work days lost with each separate extension figured to the nearest whole calendar day. The extension of the contract completion time for weather conditions will occur only in the event that the weather in question affected critical activities on the most current Design-Builder’s Construction Schedule, and at least one half of the work force allocated to that item of work was also adversely affected by the same weather conditions. § 8.3 Design-Builder’s Obligations after Delay § 8.3.1 If either the Work actually in place falls behind as reflected by the currently updated Master Project Schedule or Design-Builder’s Construction Schedule, or it becomes apparent or likely in the reasonable opinion of the Owner that the Work will not be completed within the Contract Time or in accordance with the Design-Builder’s Construction Schedule, the Design-Builder agrees it shall, as necessary, take some or all of the following actions (hereinafter referred to collectively as "Extraordinary Measures") at no additional cost to the Owner, as required to substantially eliminate, in the judgement of the Owner, the backlog of Design-Builder’s Work on the Project: .1 Increase quantities of, without limitation, labor, supervision, material deliveries, equipment on site, and crafts as necessary; .2 Increase the number of working hours per shift, shifts per working day, working days per week, or any combination of the foregoing; .3 Reschedule activities to achieve maximum practical concurrence of accomplishment; and .4 Do whatever else is reasonably required by the Owner. § 8.3.2 These Extraordinary Measures shall continue until the progress of the Work complies with the stage of completion required by the Design-Build Documents. The Owner’s right to require Extraordinary Measures is solely for the purpose of ensuring the Design-Builder’s compliance with the Design-Builder’s Construction Schedule. § 8.3.3 In the event of a delay, the Owner may also require the Design-Builder to immediately submit a Proposed Recovery Schedule as specified in Section 8.3.1 above. If the Proposed Recovery Schedule is not satisfactory, the Owner may unilaterally establish a new Proposed Recovery Schedule acceptable to the Owner; issue it as a Construction Change Directive; and the Design-Builder shall comply therewith. The Owner may also require the Design-Builder to take any of the Extraordinary Measures to make up the lag in scheduled progress, all without additional cost to the Owner. § 8.3.4 Failure of the Design-Builder to substantially comply with the requirements of this Section 8.3 shall be considered grounds for a determination by the Owner that the Design-Builder is in breach of this Agreement by failing to prosecute the Work and that of the Project so as to ensure its completion within both the Contract Time and the updated Design-Builder’s Construction Schedule. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 33 § 8.3.5 Likewise, in the event the progress of the Project falls behind the predictions of the Master Project Schedule through no fault of the Design-Builder, the Owner may request, and the Design-Builder agrees to take one or more of the Extraordinary Measures, with the Owner bearing the cost for such actions per Article 6 herein. § 8.3.6 The Design-Builder shall not be entitled to an adjustment in the Contract Sum in connection with Extraordinary Measures required by the Owner under or pursuant to this Section 8.3, except as specifically noted otherwise in Section 8.3.5. § 8.4 Owner’s Rights after Delay § 8.4.1 Likewise, in the event the Design-Builder fails, or appears likely to fail, to complete a critical portion of Work on time or to complete a Contractual Milestone Date or completion date as evidenced by the most recently approved Design-Builder’s Construction Schedule, the Owner shall have the right to impose any or all of the following options: .1 Require the Design-Builder to substantiate the capability to get back on schedule within ten (10) business days; .2 Require the Design-Builder to take some or all of the Extraordinary Measures, and do whatever else is required by the Owner until Design-Builder confirms, to the satisfaction of the Owner, the progress of the Work is in compliance and congruence with the most recently approved Design-Builder’s Construction Schedule, such measures being at no extra cost to Owner; .3 Withhold progress payment, or portions thereof, until such time as the Design-Builder is in compliance with the most recently approved Design-Builder’s Project Schedule; and .4 Contact or visit the factory, plant or distribution center whose production or delivery schedule may be critical to the scheduled completion of a portion of the contract work, and expedite same, at Design-Builder’s expense. § 8.5 Liquidated Damages § 8.5.1 Should the Design-Builder fail to substantially complete the Work on, or before, the original date set forth in the Contract, or on or before the revised date as granted by extensions to Contract Time, the Owner may at its sole discretion permit the Design-Builder to proceed, and in such case, there shall be deducted from any monies due or which may become due the Design-Builder, a sum as specified herein, for each and every calendar day that the Work shall remain uncompleted. This sum shall be considered, not as penalty, but as the cost(s) for substantial losses suffered by the public and the Owner. Liquidated damages are intended to compensate the Owner for the Design-Builder’s failure to meet the deadlines set forth herein, and shall not excuse the Design-Builder from liability from any other breach of requirements of the Contract Documents, including any failure of the Work to conform to applicable requirements. The Design-Builder agrees that the sums in Section 8.5.2 are reasonable in light of the anticipated or actual harm caused by the breach, the difficulties of the proof of loss, and the inconvenience or non-feasibility of otherwise obtaining an adequate remedy. Design-Builder further acknowledges and agrees that Liquidated Damages may be owing even though no termination has occurred. [USE THIS LANGUAGE for PROJECTS with a SINGLE COST per DAY for LIQUIDATED DAMAGES:] § 8.5.2 The Design-Builder shall pay Owner [XXXX] dollars ($ [X,XXX]) for each day that expires after the date set forth in the Contract for substantially completing the work to be "ready for use, beneficial occupancy and operation" by the Owner and [XXXX] dollars ($ [X,XXX]) for each day that expires after the date set forth in the Contract for Final Completion of the Work. [OR USE THIS LANGUAGE for PROJECTS with GRADUATED LIQUIDATED DAMAGES:] [DELETE ONE] Design-Builder shall pay as liquidated damages to the Owner: the sums shown in the table below for each calendar day that expires after the date set forth in the Contract for Final Completion of the Work. First Week Late Second Week Late Third & Fourth Weeks Late Every Day After the Fourth Week Late DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 34 $500/day (Example) $750/day (Example) $1,000/day (Example) $2,000/day (Example) [Best Practice Tip: Adjust these Liquidated Damages above to reflect the approximate project-specific cost and/or revenue impacts to the City of the facility’s loss of use. Liquidated Damages must have some foundation in actual facts, and are not to be "punitive".] § 8.5.3 The parties acknowledge, covenant and agree that the daily basis and the amount set forth above for liquidated damages are reasonable and equitable due to increased Owner personnel efforts in administrating the Contract; increased consultants’ expenses; inconvenience and expense caused to Project stakeholders; and loss of confidence and diminished trust in the Owner’s management abilities by the local and national community, the Owner’s peers, and by financial institutions necessary to the Owner’s future endeavors; all incurred by delays in the completion time. § 8.5.4 Permitting the Design-Builder to continue and finish the Work, or any portion thereof, after the time fixed for its completion, shall in no way operate as a waiver on the part of the Owner of any of its rights under the Contract. The Design-Builder acknowledges the Owner receives no benefits from early completion of the Project or the Work, therefore all rights, if any, to an early completion bonus or other increases in the Contract Sum for such early completion are hereby waived by the Design-Builder. ARTICLE 9 PAYMENT APPLICATIONS AND PROJECT COMPLETION § 9.1 Contract Sum The Contract Sum is stated in the Design-Build Amendment. § 9.2 Schedule of Values Where the Contract Sum is based on a stipulated sum or Guaranteed Maximum Price, the Design-Builder, prior to the first Application for Payment after execution of the Design-Build Amendment shall submit to the Owner a schedule of values allocating Stipulated Sum or the Cost of the Work with a Guaranteed Maximum Price, the Design-Builder, meet with the Owner, at the Preconstruction Conference with a proposed Schedule of Values. The Design-Builder’s Schedule of Values will be reviewed by the Owner in the context of the Design-Builder’s proposed Construction Management Plan, including but not limited to the Design-Builder’s Construction Schedule therein. The values assigned to each work activity in the Schedule of Values should be generated by the projected earned value of the activities in the Design-Builder’s Construction Schedule, rounded to the nearest five dollars, and equal in aggregate to the Design-Builder’s and Subcontractor’s contract amount(s). The Schedule of Values shall allocate the entire Contract Sum to the various portions of the Work and be prepared in such form and supported by such additional data to substantiate its accuracy as the Owner may require. This schedule, Schedule of Values, unless objected to by the Owner, shall be used as a basis for reviewing the Design-Builder’s Applications for Payment. § 9.3 Applications for Payment § 9.3.1 At least ten (10) days before the date established for each progress payment, the Design-Builder shall submit to the Owner an itemized Application for Payment for completed portions of the Work. The application shall be notarized, if required, and supported by data substantiating the Design-Builder’s right to payment as the Owner may require, such as copies of requisitions from the Architect, Consultants, Contractors, and material suppliers, and shall reflect retainage if provided for in the Design-Build Documents. The form of Application for Payment shall be a notarized AIA Document G702, Application and Certification for Payment; supported by AIA Document G703, Continuation Sheet; and other documentation as reasonably required by the Owner; submitted electronically. § 9.3.1.1 As provided in Section 6.3.9, Applications for Payment may include requests for payment on account of changes in the Work that have been properly authorized by Change Directives, or by interim determinations of the Owner, but not yet included in Change Orders. § 9.3.1.2 Applications for Payment shall not include requests for payment for portions of the Work for which the Design-Builder does not intend to pay the Architect, Consultant, Contractor, material supplier, or other persons or entities providing services or work for the Design-Builder, unless such Work has been performed by others whom the Design-Builder intends to pay. § 9.3.1.3 Each Application for Payment shall be accompanied by the following, all in form and substance satisfactory to the Owner and in compliance with all applicable statutes: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 35 .1 A duly executed and acknowledged sworn statement showing all Subcontractors and material suppliers with whom the Design-Builder has entered into subcontracts, the amount of each such subcontract, the invoice from and the amount requested for any Subcontractor and material supplier in the requested Application for Payment, and the amount to be paid to the Design-Builder from such progress payment, together with similar sworn statements from all such Subcontractors and material suppliers; .2 Duly executed unconditional waivers of mechanics’ and material suppliers’ liens from all Subcontractors and, when appropriate, from material suppliers and lower tier Sub-subcontractors establishing payment or satisfaction of payment of all amounts requested by the Design-Builder on behalf of such entities or persons in any previous Application for Payment; .3 Duly executed waivers of mechanics’ and material suppliers’ liens from all Subcontractors and, when appropriate, from material suppliers and lower tier Sub-subcontractors conditional upon and establishing payment or satisfaction of payment of all amounts requested by the Design-Builder on behalf of such entities or persons in the current Application for Payment; .4 An updated Design-Builder’s Construction Schedule clearly showing the actual progress of the Work for each activity against the Work previously scheduled to be completed during the period, and against targeted activities’ previously approved completion dates; and .5 Notwithstanding the above, Applications for Payment shall be in a form and accompanied by supporting information with a level of detail wholly acceptable to the Owner, and shall include, at a minimum, an updated monthly Design-Builder’s Construction Schedule clearly and graphically comparing the actual "work-in-place" completed to the Work previously projected to be complete for the period. Failure to provide this information in the proper form may be, in and of itself, grounds for rejection of the Application for Payment, at the discretion of the Owner. § 9.3.2 Unless otherwise provided in the Design-Build Documents, payments shall be made for services provided as well as materials and equipment delivered and suitably stored at the site for subsequent incorporation in the Work. If approved in advance by the Owner, payment may similarly be made for materials and equipment suitably stored off the site at a location agreed upon in writing. Payment for materials and equipment stored on or off the site shall be conditioned upon compliance by the Design-Builder with procedures satisfactory to the Owner to establish the Owner’s title to such materials and equipment or otherwise protect the Owner’s interest, and stored materials and equipment are properly tagged as to material and job identification; are available for inspection by the Owner; and such requests for payment must be accompanied by documentary evidence as specified, without limitation, in Sections 5.9 and the insurance required by Exhibit "B" – Insurance and Bonds, which supports the request’s validity; quantity and value of materials; proper material acceptance and storage; and including insurance on the materials as evidenced by a Certificate of Insurance or otherwise protects the Owner’s interests. Such request, shall include the costs of applicable insurance, storage and transportation to the site for such materials and equipment stored off the site. Such materials shall be: .1 Protected from diversion, destruction, theft, and damage to the satisfaction of the Owner, and the Lender (if any); .2 Specifically marked for use on the Project; and .3 Segregated from other materials at the storage facility. § 9.3.3 The Design-Builder warrants that title to all Work, other than Instruments of Service, Work covered by an Application for Payment will pass to the Owner no later than the time of payment. either by incorporation into the construction or receipt of payment by the Design-Builder, whichever occurs first . The Design-Builder further warrants that, upon submittal of an Application for Payment, all Work for which Certificates for Payment have been previously issued and payments received from the Owner shall, to the best of the Design-Builder’s knowledge, information and belief, be free and clear of liens, claims, security interests or encumbrances in favor of the Design-Builder, Architect, Consultants, Contractors, material suppliers, or other persons or entities entitled to make a claim by reason of having provided labor, materials and equipment relating to the Work. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 36 .1 THE DESIGN-BUILDER FURTHER EXPRESSLY UNDERTAKES TO DEFEND THE INDEMNITEES, AT THE DESIGN-BUILDER’S SOLE EXPENSE, AGAINST ANY ACTIONS, LAWSUITS, OR PROCEEDINGS BROUGHT AGAINST THE INDEMNITEES AS A RESULT OF LIENS OR VERIFIED CLAIMS FILED AGAINST THE WORK, THE SITE OF ANY OF THE WORK, THE PROJECT SITE AND ANY IMPROVEMENTS THEREON, PAYMENTS DUE THE DESIGN-BUILDER, THE PROJECT BOND OR ANY PORTION OF THE PROPERTY OF ANY OF THE INDEMNITEES (REFERRED TO COLLECTIVELY AS "LIENS OR VERIFIED CLAIMS" IN THIS SECTION 9.3.3). THE DESIGN-BUILDER HEREBY AGREES TO INDEMNIFY AND HOLD THE INDEMNITEES HARMLESS AGAINST ANY SUCH LIENS OR VERIFIED CLAIMS AND AGREES TO PAY ANY JUDGMENT OR LIENS OR VERIFIED CLAIMS RESULTING FROM ANY SUCH ACTIONS, LAWSUITS, OR PROCEEDINGS. .2 The Owner shall release any payments withheld due to a lien or verified claim if the Design-Builder obtains security acceptable to the Owner or a lien bond that is (1) issued by a surety acceptable to the Owner, (2) in form and substance satisfactory to the Owner, and (3) in an amount not less than two hundred percent (200%) of such lien or verified claim or such other amount as required by applicable law. By posting a lien bond or other acceptable security, however, the Design-Builder shall not be relieved of any responsibilities or obligations under this Section 9.3.3, including, without limitation, the duty to defend and indemnify the Indemnitees. The cost of any premiums incurred in connection with such bonds and security shall be the responsibility of the Design-Builder and shall not be part of, or cause any adjustment to, the Contract Sum. .3 Notwithstanding the foregoing, the Owner reserves the right to settle any disputed lien or verified claim by payments to the claimant or by such other means as the Owner, in the Owner’s sole discretion, determines is the most economical or advantageous method of settling the dispute. The Design-Builder shall promptly reimburse the Owner, upon demand, for any payments so made if the amount paid exceeds the amount remaining owed under the subcontract. § 9.4 Certificates for Payment The Owner shall, within seven (7) days after receipt of the Design-Builder’s Application for Payment, issue to the Design-Builder a Certificate for Payment indicating the amount the Owner determines is properly due, and notify the Design-Builder in writing of the Owner’s reasons for withholding certification in whole or in part as provided in Section 9.5.1. § 9.4.1 The issuance of a Application for Payment will constitute a representation by the Design-Builder to the Owner, based on the Design-Builder’s evaluation of the Work and the data comprising the Application for Payment, that, to the best of the Design-Builder’s knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Design-Build Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Design-Build Documents upon Substantial Completion, to results of subsequent tests and inspections, to correction of minor deviations from the Design-Build Documents prior to completion and to specific qualifications expressed by the Design-Builder. The issuance of a Certificate for Payment will further constitute a representation that the Design-Builder is entitled to payment in the amount certified. § 9.4.2 Certification will be issued for ninety-five percent (95%) of the amount requested by the Design-Builder and approved by the Owner to be properly due until the Design-Builder is ninety-five percent (95%) completed with the Work. Thereafter, the accumulated retainage may be held without additional retainage, except that should the Design-Builder at any time fail to keep current with the approved progress schedule; fail to assure payment to Subcontractors, Sub-subcontractors and suppliers as required hereunder; or fails to promptly and diligently correct Work that does not comply with the Design-Build Documents, certification of ninety-five percent (95%) shall automatically again become effective and shall apply as long as the Design-Builder lags behind such progress or fails to assure such payment. § 9.5 Decisions to Withhold Certification § 9.5.1 The Owner may withhold a Certificate for Payment in whole or in part to the extent reasonably necessary to protect the Owner due to the Owner’s determination that the Work has not progressed to the point indicated in the Design-Builder’s Application for Payment, or the quality of the Work is not in accordance with the Design-Build DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 37 Documents. If the Owner is unable to certify payment in the amount of the Application, the Owner will notify the Design-Builder as provided in Section 9.4. If the Design-Builder and Owner cannot agree on a revised amount, the Owner will promptly issue a Certificate for Payment for the amount that the Owner deems to be due and owing. The Owner may also withhold a Certificate for Payment or, because of subsequently discovered evidence, may nullify the whole or a part of a Certificate for Payment previously issued to such extent as may be necessary to protect the Owner from loss for which the Design-Builder is responsible because of .1 defective Work, including design and construction, not remedied; .2 third party claims filed or reasonable evidence indicating probable filing of such claims unless security acceptable to the Owner is provided by the Design-Builder; .3 failure of the Design-Builder to make assure payments properly to the Architect, Consultants, Contractors or others, for services, labor, materials or equipment; .4 reasonable evidence that the Work cannot be completed for the unpaid balance of the Contract Sum; .5 damage to the Owner or a separate contractor; .6 reasonable evidence that the Work will not be completed within the Contract Time, and that the unpaid balance would not be adequate to cover actual or liquidated damages for the anticipated delay; or .7 repeated failure to carry out the Work in accordance with the Design-Build Documents. .8 Design-Builder’s failure to obtain necessary permits or licenses or to comply with applicable codes, regulations, or other laws; .9 failure to fully execute the Contract with all associated documents as required;
 .10 liens filed for any portion of the Work; or
 .11 failure of the Design-Builder to comply with any provisions of the Design-Build Documents, including without limitation Section 8.3. § 9.5.2 When the above reasons for withholding certification are removed, certification will be made for amounts previously withheld.previously withheld less all associated damages, costs and expenses, suffered or accrued by the Owner. In the event the Owner nullifies a previously issued Certificate for Payment, and the Owner has, prior to such nullification, paid thereon, the Design-Builder shall promptly reimburse to the Owner amounts the latter had paid pursuant to the nullified Certificate for Payment. Alternately, the Owner may withhold payment in any subsequent Application for Payment, until and unless the reasons for nullification of the previously issued Certificate for Payment have been remedied and all associated damages, costs, and expenses of Owner have been paid by the Design-Builder. § 9.5.3 If the Owner withholds certification for payment under Section 9.5.1.3, the Owner may, at its sole option, issue joint checks to the Design-Builder and to the Architect or any Consultants, Contractor, material or equipment suppliers, or other persons or entities providing services or work for the Design-Builder to whom the Design-Builder failed to make payment for Work properly performed or material or equipment suitably delivered. § 9.5.4 The Design-Builder shall not stop work or terminate the Contract if the Owner’s Lender (if any) should refuse to issue any certificate because the Application for Payment does not conform with the requirements of Sections 9.3, 9.4, 9.5 or any other portion of these General Conditions, as supplemented herein. § 9.6 Progress Payments § 9.6.1 After the Owner has issued a Certificate for Payment, the Owner shall make payment in the manner and within the time provided in the Design-Build Documents. § 9.6.2 The Design-Builder shall pay each Architect, Consultant, Contractor, and other person or entity providing services or work for the Design-Builder no later than the time period required by applicable law, but in no event more than seven (7) days after receipt of payment from the Owner the amount to which the Architect, Consultant, Contractor, and other person or entity providing services or work for the Design-Builder is entitled, reflecting percentages actually retained from payments to the Design-Builder on account of the portion of the Work performed by the Architect, Consultant, Contractor, or other person or entity. The Design-Builder shall, by appropriate agreement with each Architect, Consultant, Contractor, and other person or entity providing services or work for the Design-Builder, require each Architect, Consultant, Contractor, and other person or entity providing services or work for the Design-Builder to make payments to subconsultants and subcontractors in a similar manner. § 9.6.3 The Owner will, on request and if practicable, furnish to the Architect, a Consultant, Contractor, or other person or entity providing services or work for the Design-Builder, information regarding percentages of completion or amounts applied for by the Design-Builder and action taken thereon by the Owner on account of portions of the Work DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 38 done by such Architect, Consultant, Contractor or other person or entity providing services or work for the Design-Builder. § 9.6.4 The Owner has the right to request written evidence from the Design-Builder that the Design-Builder has properly paid the Architect, Consultants, Contractors, or other person or entity providing services or work for the Design-Builder, amounts paid by the Owner to the Design-Builder for the Work. If the Design-Builder fails to furnish such evidence within seven (7) days, the Owner shall have the right to contact the Architect, Consultants, and Contractors to ascertain whether they have been properly paid. The Owner shall have no obligation to pay or to see to the payment of money to a Consultant or Contractor, except as may otherwise be required by law. § 9.6.5 Design-Builder payments to material and equipment suppliers shall be treated in a manner similar to that provided in Sections 9.6.2, 9.6.3 and 9.6.4. § 9.6.6 A Certificate for Payment, a progress payment, or partial or entire use or occupancy of the Project by the Owner shall not constitute acceptance of Work not in accordance with the Design-Build Documents. § 9.6.7 Unless the Design-Builder provides the Owner with a payment bond in the full penal sum of the Contract Sum, payments The Design-Builder shall not withhold from any Subcontractor sums due the Subcontractor for completed Work which has been paid for by the Owner. Sums withheld by the Owner from the Design-Builder for deficiencies solely attributable to the Design-Builder shall not be grounds for the Design-Builder to withhold sums due to any Subcontractor. All sums paid to the Design-Builder for labor, materials, or equipment for the Work or Project shall be considered trust funds to be used by the Design-Builder for payment to those persons and entities to the extent providing labor, materials and/or equipment incorporated into the Work or Project. Payments received by the Design-Builder for Work properly performed by the Architect, Consultants, Contractors and other person or entity providing services or work for the Design-Builder, shall be held by the Design-Builder for the Architect and those Consultants, Contractors, or other person or entity providing services or work for the Design-Builder, for which payment was made by the Owner. Nothing However, notwithstanding the above, nothing contained herein shall require money to be placed in a separate account and not commingled with money of the Design-Builder, shall create any fiduciary liability or tort liability on the part of the Design-Builder for breach of trust or shall entitle any person or entity to an award of punitive damages against the Design-Builder for breach of the requirements of this provision. In addition to this contractual trust requirement, Design-Builder understands and acknowledges that all payments under this Contract are considered construction trust fund payments for the purposes of application of Chapter 162 of the Texas Property Code. § 9.6.8 The Design-Builder agrees to keep the Work and the site of the Project and all project bonds free and clear of all liens and verified claims related to labor and materials furnished in connection with the Work. § 9.6.9 Notwithstanding anything to the contrary contained in the Design-Build Documents , if any lien or verified claim is filed or there is evidence to believe that any lien or verified claim may be filed at any time during the progress of the Work or the duration of this Contract, the Owner may refuse to make any payment otherwise due the Design-Builder or may withhold from any payment due the Design-Builder a sum sufficient in the opinion of the Owner to pay all obligations and expenses necessary to satisfy such lien or verified claim. The Owner may withhold such payment unless or until the Design-Builder, within ten (10) calendar days after demand therefore by the Owner, shall furnish satisfactory evidence that the indebtedness and any lien or verified claim in respect thereof has been satisfied, discharged, and released of record, or that the Design-Builder has legally caused such lien or verified claim to be released of record pending the resolution of any dispute between the Design-Builder and the person or persons filing the lien or verified claim. If the Design-Builder fails to furnish satisfactory evidence within ten (10) calendar days of the demand thereof, the Design-Builder and the Owner shall meet within two (2) additional business days to review and agree in writing on the Design-Builder’s action plan for disposing of the lien or verified claim in question. Failing an agreement satisfactory to the Owner, the Owner may discharge such indebtedness in any manner and may deduct the amount thereof, together with any and all losses, costs, damages, and attorney’s fees suffered or incurred by the Owner from any sum payable to the Design-Builder under the Design-Build Documents, including but not limited to final payment and retained amounts. § 9.6.10 If the Owner is entitled to reimbursement or payment from the Design-Builder under or pursuant to the Design-Build Documents, such payment shall be made promptly upon demand by the Owner. Notwithstanding anything contained in the Design-Build Documents to the contrary, if the Design-Builder fails to promptly make any payment due the Owner, or if the Owner incurs any costs and expenses to cure any default of the Design-Builder or to DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 39 correct defective Work, the Owner shall have an absolute right to offset such amount against the Contract Sum and may, at the Owner’s sole discretion, elect either to (i) deduct an amount equal to that which the Owner is entitled from any payment then or thereafter due the Design-Builder from the Owner, or (ii) issue a written notice to the Design-Builder reducing the Contract Sum by an amount equal to that which the Owner is entitled. § 9.7 Failure of Payment If the Owner does not issue a Certificate for Payment, through no fault of the Design-Builder, within the time required by the Design-Build Documents, then the Design-Builder may, upon seven (7) additional days’ written notice to the Owner, stop the Work until payment of the amount owing has been received. The Contract Time shall be extended appropriately and the Contract Sum shall be increased by the amount of the Design-Builder’s reasonable costs of shut-down, delay and start-up, plus interest as provided for in the Design-Build Documents. § 9.8 Substantial Completion § 9.8.1 Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Design-Build Documents so that the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion is the date certified by the Owner in accordance with this Section 9.8.use, all major systems are operational, and all safety features are completed and Owner’s receipt of written confirmation after final inspections by the applicable electrical, plumbing, fire department, health department, and other local and state officials having jurisdiction, stating the project is ready for occupancy by the Owner. In addition to the other requirements of the Design-Build Documents, and without limitation the Design-Builder must also have obtained the written approval and issuance of any occupancy permits required by the laws of local government(s) and the State of Texas before the Contractor shall be deemed to have achieved Substantial Completion. § 9.8.2 When the Design-Builder considers that the Work, or a portion thereof which the Owner agrees to accept separately, is substantially complete, the Design-Builder shall prepare and submit to the Owner a comprehensive list of items to be completed or corrected prior to final payment. The Design-Builder shall proceed promptly to complete and correct items on the list. Failure to include an item on such list does not alter the responsibility of the Design-Builder to complete all Work in accordance with the Design-Build Documents. The Design-Builder will also provide the Owner a comprehensive list of all claims previously and properly made in writing and identified by the Design-Builder as unsettled at the time of Substantial Completion. § 9.8.3 Upon receipt of the Design-Builder’s list, the Owner shall make an inspection observation to determine whether the Work or designated portion thereof is substantially complete. If the Owner’s inspection observation discloses any item, whether or not included on the Design-Builder’s list, which is not sufficiently complete in accordance with the Design-Build Documents so that the Owner can occupy or utilize the Work or designated portion thereof for its intended use, the Design-Builder shall, before issuance of the Certificate of Substantial Completion, complete or correct such item upon notification by the Owner. In such case, the Design-Builder shall then submit a request for another inspection observation by the Owner to determine Substantial Completion. § 9.8.4 Prior to issuance of the Certificate of Substantial Completion under Section 9.8.5, the Owner and Design-Builder shall discuss and then determine the parties’ obligations to obtain and maintain property insurance following issuance of the Certificate of Substantial Completion. Such determination shall be documented in writing by the Design-Builder; provided to the Owner for approval. § 9.8.5 When the Work or designated portion thereof is substantially complete, the Design-Builder will prepare for the Owner’s signature a Certificate of Substantial Completion that shall, upon the Owner’s signature, establish the date of Substantial Completion; establish responsibilities of the Owner and Design-Builder for security, maintenance, heat, utilities, damage to the Work and insurance; and fix the time within which the Design-Builder shall finish all items on the list accompanying the Certificate. Warranties required by the Design-Build Documents shall commence on the date of Substantial Completion of the Work or designated portion thereof unless otherwise provided in the Certificate of Substantial Completion. § 9.8.6 The Certificate of Substantial Completion shall be submitted by the Design-Builder to the Owner for written acceptance of responsibilities assigned to it in the Certificate. Upon the Owner’s acceptance, and consent of surety, if any, the Owner shall make payment of retainage applying to the Work or designated portion thereof. Payment shall be adjusted for Work that is incomplete or not in accordance with the requirements of the Design-Build Documents. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 40 § 9.8.6 The Design-Builder’s acceptance of payment per Section 9.8.5 shall constitute a waiver for all purposes of all claims by the Design-Builder against the Owner, except those previously and properly made in writing and identified in the list provided by the Design-Builder as unsettled at the time of Substantial Completion per Sections 9.8.2. § 9.9 Partial Occupancy or Use § 9.9.1 The Owner may occupy or use any completed or partially completed portion of the Work at any stage when such portion is designated by separate agreement with the Design-Builder, provided such occupancy or use is consented to, by endorsement or otherwise, by as such occupancy or use has been consented to by the Design-Builder in advance herein, the Design-Builder shall obtain by endorsement or otherwise, similar consent from the insurer providing property insurance and authorized by secure authorization for such use from the public authorities having jurisdiction over the Project. Such partial occupancy or use may commence whether or not the portion is substantially complete, provided the Owner and Design-Builder have accepted in writing the responsibilities assigned to each of them for payments, retainage, if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of warranties required by the Design-Build Documents. When the Design-Builder considers a portion substantially complete, the Design-Builder shall prepare and submit a list to the Owner as provided under Section 9.8.2. Consent of the Design-Builder to partial occupancy or use shall not be unreasonably withheld. The stage of the progress of the Work shall be determined by written agreement between the Owner and Design-Builder. § 9.9.2 Immediately prior to such partial occupancy or use, the Owner and Design-Builder shall jointly inspect the area to be occupied or portion of the Work to be used in order to determine and record the condition of the Work. § 9.9.3 Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constitute acceptance of Work not complying with the requirements of the Design-Build Documents. § 9.10 Final Completion and Final Payment § 9.10.1 Upon receipt of the Design-Builder’s written notice that the Work is ready for final inspection observation and acceptance and upon receipt of a final Application for Payment, the Owner will promptly make such inspection. observation. When the Owner finds the Work acceptable under the Design-Build Documents and the Contract fully performed, the Owner will, subject to Section 9.10.2, promptly issue a final Certificate for Payment. § 9.10.2 Neither final payment nor any remaining retained percentage shall become due until the Design-Builder submits to the Owner (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work, for which the Owner or the Owner’s property might be responsible or encumbered, (less amounts withheld by Owner) have been paid or otherwise satisfied, (2) a certificate evidencing that insurance required by the Design-Build Documents to remain in force after final payment is currently in effect, and will not be cancelled or allowed to expire until at least forty-five (45) days written notice is given the Owner, (3) a written statement that the Design-Builder knows of no substantial reason that the insurance will not be renewable to cover the period required by the Design-Build Documents, (4) consent of surety, if any, to final payment, (5) as-constructed record copy of the Construction Documents marked to indicate field changes and selections made during construction, (6) manufacturer’s warranties, product data, and maintenance and operations manuals, and (7) if required by the Owner, other data establishing payment or satisfaction of obligations, such as receipts, or releases and waivers of liens, claims, security interests, or encumbrances, arising out of the Contract, to the extent and in such form as may be designated by the Owner. If an Architect, a Consultant, or a Contractor, or other person or entity providing services or work for the Design-Builder, refuses to furnish a release or waiver required by the Owner, the Design-Builder may furnish a bond satisfactory to the Owner to indemnify the Owner against such liens, claims, security interests, or encumbrances. If such liens, claims, security interests, or encumbrances remains unsatisfied after payments are made, the Design-Builder shall refund to the Owner all money that the Owner may be compelled to pay in discharging such liens, claims, security interests, or encumbrances, including all costs and reasonable attorneys’ fees. § 9.10.2.1 In addition to items listed in 9.10.2 to be submitted before Final Payment will be made or remaining retainage released, Design-Builder shall deliver a permanent certificate of occupancy from local authorities having jurisdiction. § 9.10.3 If, after Substantial Completion of the Work, final completion thereof is materially delayed through no fault of the Design-Builder or by issuance of Change Orders affecting final completion, the Owner shall, upon application by the Design-Builder, and without terminating the Contract, make payment of the balance due for that portion of the Work fully completed and accepted. If the remaining balance for Work not fully completed or corrected is less than DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 41 retainage stipulated in the Design-Build Documents, and if bonds have been furnished, the written consent of surety to payment of the balance due for that portion of the Work fully completed and accepted shall be submitted by the Design-Builder to the Owner prior to issuance of payment. Such payment shall be made under terms and conditions governing final payment, except that it shall not constitute a waiver of claims. § 9.10.4 The making of final payment shall constitute a waiver of Claims by the Owner except those arising from .1 liens, Claims, bond claims, Claims, liquidated damages, security interests or encumbrances arising out of the Contract and unsettled; .2 failure of the Work to comply with the requirements of the Design-Build Documents;or .3 terms of special warranties required by the Design-Build Documents.by the Design-Build Documents; .4 audits performed by the Owner, if permitted by the Design-Build Documents, after final payment; or .5 gross negligence, willful misconduct, or fraudulent concealment in connection with the performance of the Contract. § 9.10.5 Acceptance Application for and acceptance of final payment by the Design-Builder shall constitute a waiver of claims by the Design-Builder against the Owner except those previously made in writing and identified by the Design-Builder as unsettled at the time of final Application for Payment.arising after the waiver given at Substantial Completion payment described in Sections 9.8.2 and 9.8.6. § 9.10.6 In addition to any other damages, failure of the Design-Builder to achieve final completion within sixty (60) days after the specified date of Substantial Completion, subject to authorized extensions, will result in the Design-Builder being responsible for excess Owner’s consultant(s)’ fees beyond their original scope of services required to achieve final completion ("Excess Fees"). Excess Fees will be deducted from the amount due the Design-Builder. ARTICLE 10 PROTECTION OF PERSONS AND PROPERTY § 10.1 Safety Precautions and Programs The Design-Builder shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Contract. Design-Builder’s and all Subcontractors’ Safety Programs shall comply with all applicable requirements of the Occupational Safety and Health Act of 1970, and all other applicable state, local, or federal laws or regulations. § 10.2 Safety of Persons and Property § 10.2.1 The Design-Builder shall be responsible for precautions for the safety of, and reasonable protection to prevent damage, injury or loss to all of the following: .1 employees on the Work and other persons who may be affected thereby; .2 the Work and materials and equipment to be incorporated therein, whether in storage on or off the site, under care, custody or control of the Design-Builder or the Architect, Consultants, or Contractors, or other person or entity providing services or work for the Design-Builder; and .3 other property at the site or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, or structures and utilities not designated for removal, relocation or replacement in the course of construction. § 10.2.2 The Design-Builder shall comply with, and give notices required by, applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities, bearing on safety of persons or property, or their protection from damage, injury or loss. § 10.2.3 The Design-Builder shall implement, erect, and maintain, as required by existing conditions and performance of the Contract, reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations, and notify owners and users of adjacent sites and utilities of the safeguards and protections. The Design-Builder shall also be responsible, at the Design-Builder’s sole cost and expense, for all measures necessary to protect any property adjacent to the Project and improvements therein. Any damage to such property or improvements shall be promptly repaired by the Design-Builder. § 10.2.4 When use or storage of explosives or other hazardous materials or equipment, or unusual methods, are necessary for execution of the Work, the Design-Builder shall exercise utmost care, and carry on such activities under supervision of properly qualified personnel.personnel, and the Design-Builder shall give the Owner reasonable advance written notice of such planned activities. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 42 § 10.2.5 The Design-Builder shall promptly remedy damage and loss (other than damage or loss insured under property insurance required by the Design-Build Documents) to property referred to in Sections 10.2.1.2 and 10.2.1.3, caused in whole or in part by the Design-Builder, the Architect, a Consultant, a Contractor, or anyone directly or indirectly employed by any of them, or by anyone for whose acts they may be liable and for which the Design-Builder is responsible under Sections 10.2.1.2 and 10.2.1.3; except damage or loss attributable to acts or omissions of the Owner, or anyone directly or indirectly employed by the Owner, or by anyone for whose acts the Owner may be liable, and not attributable to the fault or negligence of the Design-Builder. The foregoing obligations of the Design-Builder are in addition to the Design-Builder’s obligations under Section 3.1.14. § 10.2.6 The Design-Builder shall designate a responsible member of the Design-Builder’s organization, at the site, whose duty shall be the prevention of accidents. This person shall be the Design-Builder’s superintendent unless otherwise designated by the Design-Builder in writing to the Owner. § 10.2.7 The Design-Builder shall not permit any part of the construction or site to be loaded so as to cause damage or create an unsafe condition. § 10.2.8 Injury or Damage to Person or Property. If the Owner or Design-Builder suffers injury or damage to person or property because of an act or omission of the other, or of others for whose acts such party is legally responsible, written notice of the injury or damage, whether or not insured, shall be given to the other party within a reasonable time not exceeding 21 twenty-one (21) days after discovery. The notice shall provide sufficient detail to enable the other party to investigate the matter. § 10.2.9 The Design-Builder shall immediately report in writing to the Owner all accidents arising out of or in connection with the Work that cause death, personal injury, or property damage, giving full details and statements of any witnesses. In addition, if death, serious personal injuries, or serious damages are caused, the accident shall be reported immediately electronically, as well as by telephone or messenger to the Owner. § 10.3 Hazardous Materials § 10.3.1 Hazardous materials include any material in such quantity, concentration, and physical or chemical characteristics including but not limited to ignitability or toxicity, so as to be capable of posing an unreasonable risk to health, safety and/or property if released into the atmosphere, transported, stored, or disposed of. The Design-Builder is responsible for compliance with any requirements included in the Design-Build Documents regarding hazardous materials. If the Design-Builder encounters a hazardous material or substance not addressed in the Design-Build Documents and if reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including but not limited to asbestos or polychlorinated biphenyl (PCB), encountered on the site by the Design-Builder, the Design-Builder shall, upon recognizing the condition, immediately stop Work in the affected area and report the condition to the Owner in writing. § 10.3.2 Upon receipt of the Design-Builder’s written notice, the Owner shall obtain the services of a licensed laboratory to verify the presence or absence of the material or substance reported by the Design-Builder and, in the event such material or substance is found to be present, to cause it to be rendered harmless. Unless otherwise required by the Design-Build Documents, the Owner shall furnish in writing to the Design-Builder the names and qualifications of persons or entities who are to perform tests verifying the presence or absence of such material or substance or who are to perform the task of removal or safe containment of such material or substance. The Design-Builder will promptly reply to the Owner in writing stating whether or not the Design-Builder has reasonable objection to the persons or entities proposed by the Owner. If the Design-Builder has an objection to a person or entity proposed by the Owner, the Owner shall propose another to whom the Design-Builder has no reasonable objection. When the material or substance has been rendered harmless, Work in the affected area shall resume upon written agreement of the Owner and Design-Builder. By Change Order, Order duly processed and approved, the Contract Time shall be extended appropriately and the Contract Sum shall be increased in the amount of the Design-Builder’s reasonable additional costs of shut-down, delay and start-up. § 10.3.3 To the fullest extent permitted by law, the Owner shall indemnify and hold harmless the Design-Builder, the Architect, Consultants, and Contractors, and employees of any of them, from and against claims, damages, losses and expenses, including but not limited to attorneys’ fees, arising out of or resulting from performance of the Work in the affected area, if in fact the material or substance presents the risk of bodily injury or death as described in Section 10.3.1 and has not been rendered harmless, provided that such claim, damage, loss or expense is attributable to DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 43 bodily injury, sickness, disease or death, or to injury to, or destruction of, tangible property (other than the Work itself), except to the extent that such damage, loss or expense is due to the fault or negligence of the party seeking indemnity.start-up, both as specified in Article 6. The term "rendered harmless" shall be interpreted to mean, without limitation that levels of hazardous materials, including but not limited to asbestos and polychlorinated biphenyls, are less than any applicable exposure standards set forth in OSHA regulations. In no event, however, shall the Owner have any responsibility for any substance or material that is brought to the Project site by the Design-Builder, any Subcontractor, any material supplier, or any entity for whom any of them is responsible. The Design-Builder agrees not to use any fill or other materials to be incorporated into the Work that are hazardous, toxic, or made up of any items that are hazardous or toxic. § 10.3.3 Not Used. § 10.3.4 The Owner shall not be responsible under this Section 10.3 for materials or substances the Design-Builder brings to the site unless such materials or substances are required by the Owner’s Criteria. The Owner shall be responsible for materials or substances required by the Owner’s Criteria, except to the extent of the Design-Builder’s fault or negligence in the use and handling of such materials or substances. § 10.3.5 The Design-Builder shall indemnify the Owner for the cost and expense the Owner incurs (1) for remediation of a material or substance the Design-Builder brings to the site and negligently handles, or (2) where the Design-Builder fails to perform its obligations under Section 10.3.1, except to the extent that the cost and expense are due to the Owner’s fault or negligence. § 10.3.6 If, without negligence on the part of the Design-Builder, the Design-Builder is held liable by a government agency for the cost of remediation of a hazardous material or substance solely by reason of performing Work as required by the Design-Build Documents, the Owner shall indemnify the Design-Builder for all cost and expense thereby incurred. § 10.4 Emergencies In an emergency affecting safety of persons or property, the Design-Builder shall act, at the Design-Builder’s discretion, to prevent threatened damage, injury or loss. § 10.5 Site Visits Anyone other than the Owner’s designated representatives and other consultants visiting the job site who is not employed by a Design-Builder shall be required to register with the Design-Builder’s site office before proceeding onto the job site. ARTICLE 11 UNCOVERING AND CORRECTION OF WORK § 11.1 Uncovering of Work The Owner may request to examine a portion of the Work that the Design-Builder has covered to determine if the Work has been performed in accordance with the Design-Build Documents. If such Work is in accordance with the Design-Build Documents, the Owner and Design-Builder shall execute a Change Order to adjust the Contract Time and Contract Sum, as appropriate. If such Work is not in accordance with the Design-Build Documents, the costs of uncovering and correcting the Work shall be at the Design-Builder’s expense and the Design-Builder shall not be entitled to a change in the Contract Time unless the condition was caused by the Owner or a separate contractor in which event the Owner shall be responsible for payment of such costs and the Contract Time will be adjusted as appropriate. § 11.2 Correction of Work § 11.2.1 Before or After Substantial Completion. The Design-Builder shall promptly correct Work rejected by the Owner or failing to conform to the requirements of the Design-Build Documents, whether discovered before or after Substantial Completion and whether or not fabricated, installed or completed. Costs of correcting such rejected Work, specifically including but not limited to additional testing and inspections, the cost of uncovering and replacement, replacement the cost of any additional supervision, material, labor, equipment, rental charges, home office overhead, and other expenditures necessitated to both rectify the non-complying conditions, protect adjacent Work of both the Design-Builder and the Project, and restore Work by the Design-Builder and others necessarily damaged in the course of rectifying the non-complying conditions; as well as, and compensation for any design consultant employed by the Owner whose expenses and compensation were made necessary thereby, shall be at the Design-Builder’s expense. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 44 § 11.2.1.1 If prior to the date of Substantial Completion the Design-Builder, a Subcontractor, or anyone for whom either is responsible uses or damages any portion of the Work, including, without limitation, mechanical, electrical, plumbing, and other building systems, machinery, equipment, or other mechanical device, the Design-Builder shall cause such item to be restored to "like new" condition at no expense to the Owner. In addition, the Design-Builder shall promptly remedy damage and loss arising in conjunction with the Project caused in whole or in part by the Design-Builder, a Subcontractor, a Sub-subcontractor, supplier, or anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable or for which the Design-Builder is otherwise responsible. § 11.2.2 After Substantial Completion § 11.2.2.1 In addition to the Design-Builder’s obligations under Section 3.1.12, if, within one year after the date of Substantial Completion of the Work or designated portion thereof or after the date for commencement of warranties established under Section 9.9.1, or by terms of an applicable special warranty required by the Design-Build Documents, or within such longer period as may be prescribed by law, any of the Work is found not to be in accordance with the requirements of the Design-Build Documents, the Design-Builder shall correct it promptly after receipt of written notice from the Owner to do so unless the Owner has previously given the Design-Builder a written acceptance of such condition. The Owner shall give such notice promptly after discovery of the condition. During If the condition is reasonably discoverable, during the one-year period for correction of the Work, if and the Owner fails to notify the Design-Builder and give the Design-Builder an opportunity to make the correction, the Owner waives the rights to require correction by the Design-Builder and to make a claim for breach of warranty. If the Design-Builder fails to correct nonconforming Work within a reasonable time during that period after receipt of notice from the Owner, the Owner may correct it in accordance with Section 7.9.Section 7.9, and charge the reasonable costs to the Design-Builder. § 11.2.2.2 The one-year period for correction of Work shall be extended with respect to portions of Work first performed after Substantial Completion also be extended by the period of time between Substantial Completion and the actual completion of that portion of the Work. § 11.2.2.3 The one-year period for correction of Work shall not be extended by corrective Work performed by the Design-Builder pursuant to this Section 11.2. § 11.2.3 The Design-Builder shall remove from the site portions of the Work that are not in accordance with the requirements of the Design-Build Documents and are neither corrected by the Design-Builder nor accepted by the Owner.Section 11.2, but only with respect to the corrected portions of the Work. § 11.2.2.3 Not Used. § 11.2.3 Not Used. § 11.2.4 The Design-Builder shall bear the cost costs of correcting destroyed or damaged construction of the Owner or separate contractors, whether completed or partially completed, caused by the Design-Builder’s correction or removal of Work that is not in accordance with the requirements of the Design-Build Documents. These costs specifically include, but are not limited to such additional supervision, material, labor, equipment rental charges, home office overhead, and other expenditures necessitated to both rectify the non-complying conditions, protect adjacent Work, and restore Work by the Design-Builder and others necessarily damaged in the course of rectifying the non-complying conditions. § 11.2.5 Nothing contained in this Section 11.2 shall be construed to establish a period of limitation with respect to other obligations the Design-Builder has under the Design-Build Documents. Establishment of the one-year period for correction of Work as described in Section 11.2.2 relates only to the specific obligation of the Design-Builder to correct the Work, and has no relationship to the time within which the obligation to comply with the Design-Build Documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Design-Builder’s liability with respect to the Design-Builder’s obligations other than specifically to correct the Work. §11.2.6 The Design-Builder’s obligations under this Section 11.2 shall, without limitation, survive acceptance of the Work under the Contract and termination of the Contract. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 45 § 11.3 Acceptance of Nonconforming Work If the Owner prefers to accept Work that is not in accordance with the requirements of the Design-Build Documents, the Owner may do so instead of requiring its removal and correction, in which case the Contract Sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. In the event final payment has been made by the Owner subsequent to accepting such non-conforming Work, the Design-Builder shall pay the Owner, the reduction in the Contact Sum occasioned by such acceptance. ARTICLE 12 COPYRIGHTS AND LICENSESOWNERSHIP & USE OF DRAWINGS, SPECIFICATIONS, & OTHER DESIGN DOCUMENTS § 12.1 Drawings, specifications, and other documents furnished by the Design-Builder, including those in electronic form, are Instruments of Service. The Design-Builder, and the Architect, Consultants, Contractors, and any other person or entity providing services or work for any of them, shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements, or for similar purposes in connection with the Project, is not to be construed as publication in derogation of the reserved rights of the Design-Builder and the Architect, Consultants, and Contractors, and any other person or entity providing services or work for any of them. are Design Documents. Design Documents are the product of work made for hire. These are and shall remain the sole property of the Owner. The Design-Builder assigns to Owner all remaining proprietary rights that the Design-Builder may possess in the Design Documents including, without limitation, all copyright and other intellectual property rights. Disputes between the parties shall not impact this transfer of ownership, neither will a termination of this Agreement. In the event of a dispute between the parties regarding payment for Basic or Additional Services, the Design-Builder is not obligated to deliver additional Design Documents or services for which it claims that it has not been paid, but the Owner’s right to use the Design Documents and other services in its possession shall not be restricted. § 12.2 The Design-Builder and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project.Project is the property of the Owner, and, without limitation, the Design-Builder may not use the Design Documents for any purpose not related to the Project without the Owner’s prior written consent. § 12.3 Upon execution of the Agreement, the Design-Builder grants to the Owner a limited, irrevocable and non-exclusive license to use the Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under the Design-Build Documents. The license granted under this section permits the Owner to authorize its consultants and separate contractors to reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project. If the Design-Builder rightfully terminates this Agreement for cause as provided in Section 13.1.4 or 13.2.1 the license granted in this Section 12.3 shall terminate. Design-Builder, the Architect, Consultants, Subcontractor and any other person or entity providing services or work for any of them are authorized to use and reproduce the Design Documents provided to them solely and exclusively for execution of the Work. All copies made under this authorization shall bear the copyright notice, if any, shown on the Design Documents. The Design-Builder, Architect, Consultants, Subcontractor and any other person or entity providing services or work for any of them may not use the Design Documents on other projects or for additions to this Project outside the scope of the Work without the specific written consent of the Owner. § 12.3.1 The Design-Builder shall obtain non-exclusive licenses from include in its agreements with the Architect, Consultants, and Contractors, Subcontractors, commitments that will allow the Design-Builder to satisfy its obligations to the Owner under this Article 12. The Design-Builder’s licenses from the Architect and its Consultants and Contractors shall also allow the Owner, in the event this Agreement is terminated for any reason other than the default of the Owner or in the event the Design-Builder’s Architect, Consultants, or Contractors terminate their agreements with the Design-Builder for cause, to obtain a limited, irrevocable and non-exclusive license solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner (1) agrees to pay to the Architect, Consultant or Contractor all amounts due, and (2) provide the Architect, Consultant or Contractor with the Owner’s written agreement to indemnify and hold harmless the Architect, Consultant or Contractor from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner’s alteration or use of the Instruments of Service. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 46 § 12.3.2 In the event the Owner alters the Instruments of Service Design Documents without the author’s written authorization or uses the Instruments of Service Design Documents without retaining the authors of the Instruments of Service, Design Documents, the Owner releases the Design-Builder, Architect, Consultants, Contractors and any other person or entity providing services or work for any of them, from all claims and causes of action arising from or related to such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Design-Builder, Architect, Consultants, Contractors and any other person or entity providing services or work for any of them, from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner’s alteration or use of the Instruments of Service under this Section 12.3.2. The terms of this Section 12.3.2 shall not apply if the Owner rightfully terminates this Agreement for cause under Sections 13.1.4 or 13.2.2. § 12.4 When requested by the Owner, the Design-Builder shall furnish to the Owner the most current Design Documents, to include, without limitation all the most current drawings, design and engineering calculations, specifications, and any other information which the Design-Builder, Architect or the Design-Builder’s Consultant(s) have created in connection with or for the Project. At a minimum this information shall be provided in electronic format compatible with the most recent versions of the industry standard software for such information. Specifically, drawings shall be compatible with AutoCADD; design and engineering calculations compatible with MS Excel; and specifications with MS Word. All layers and information shall be fully accessible (not "PDF", "protected", or "plot" files). § 12.5 Submittal or distribution of the Design Documents or any portion thereof to meet official regulatory requirements or for other purposes in connection with this Project is not to be construed as publication in derogation of the Owner’s reserved rights. § 12.6 The Design-Builder, at any time upon the request of the Owner, shall immediately return and surrender to the Owner, without limitation, all electronic and hard copies of any Project-related materials, records, notices, memoranda, recordings, drawings, specifications, mock-ups and any other documents furnished by the Architect to the Design-Builder. § 12.7 The representations and warranties contained in the Design-Build Documents shall survive the complete performance of the Work or earlier termination of this Agreement. ARTICLE 13 TERMINATION OR SUSPENSION § 13.1 Termination or Suspension Prior to Execution of the Design-Build Amendment § 13.1.1 If the Owner fails to make payments to the Design-Builder for Work prior to execution of the Design-Build Amendment in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Design-Builder’s option, cause for suspension of performance of services under this Agreement. If the Design-Builder elects to suspend the Work, the Design-Builder shall give seven (7) days’ written notice to the Owner before suspending the Work. In the event of a suspension of the Work, the Design-Builder shall have no liability to the Owner for delay or damage caused by the suspension of the Work. Before resuming the Work, the Design-Builder shall be paid all sums due prior to suspension and any verifiable expenses reasonably and properly incurred in the interruption and resumption of the Design-Builder’s Work. The Design-Builder’s compensation for, and time to complete, the remaining Work shall be equitably adjusted. § 13.1.2 If the Owner suspends the Project, the Design-Builder shall be compensated for the Work performed prior to notice of such suspension. When the Project is resumed, the Design-Builder shall be compensated for verifiable expenses reasonably and properly incurred in the interruption and resumption of the Design-Builder’s Work. The Design-Builder’s compensation for, and time to complete, the remaining Work shall be equitably adjusted.adjusted as mutually agreed upon in writing by the Owner and Design-Builder. § 13.1.3 If the Owner suspends the Project for more than 90 ninety (90) cumulative days for reasons other than the fault of the Design-Builder, the Design-Builder may terminate this Agreement by giving not less than seven (7) days’ written notice. § 13.1.4 Either party may terminate this Agreement upon not less than seven (7) days’ written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 47 § 13.1.5 The Owner may terminate this Agreement upon not less than seven (7) days’ written notice to the Design-Builder for the Owner’s convenience and without cause. § 13.1.6 In the event of termination not the fault of the Design-Builder, the Design-Builder shall be compensated for Work performed prior to termination, together with Reimbursable Expenses then due and any other expenses directly attributable to termination for which the Design-Builder is not otherwise compensated. In no event shall the Design-Builder’s compensation under this Section 13.1.6 be greater than the compensation set forth in Section 2.1. § 13.2 Termination or Suspension Following Execution of the Design-Build Amendment § 13.2.1 Termination by the Design-Builder § 13.2.1.1 The Design-Builder may terminate the Contract if the Work is stopped for a period of 30 thirty (30) consecutive days through no act or fault of the Design-Builder, the Architect, a Consultant, or a Contractor, or their agents or employees, or any other persons or entities performing portions of the Work under direct or indirect contract with the Design-Builder, for any of the following reasons: .1 Issuance of an order of a court or other public authority having jurisdiction that requires all Work to be stopped; .2 An act of government, such as a declaration of national emergency that requires all Work to be stopped; or .3 Because the Owner has not issued a Certificate for Payment and has not notified the Design-Builder of the reason for withholding certification as provided in Section 9.5.1, or because the Owner has not made payment on a Certificate for Payment within the time stated in the Design-Build Documents; or Documents. .4 The Owner has failed to furnish to the Design-Builder promptly, upon the Design-Builder’s request, reasonable evidence as required by Section 7.2.7. § 13.2.1.2 The Design-Builder may terminate the Contract if, through no act or fault of the Design-Builder, the Architect, a Consultant, a Contractor, or their agents or employees or any other persons or entities performing portions of the Work under direct or indirect contract with the Design-Builder, repeated suspensions, delays or interruptions of the entire Work by the Owner as described in Section 13.2.3 constitute in the aggregate more than 100 percent one hundred percent (100%) of the total number of days scheduled for completion, or 120 days in any 365-day one hundred and twenty (120) days in any three hundred and sixty-five (365) day period, whichever is less. § 13.2.1.3 If one of the reasons described in Section 13.2.1.1 or 13.2.1.2 exists, the Design-Builder may, upon seven (7) days’ written notice to the Owner, terminate the Contract and recover from the Owner payment for Work executed, including reasonable overhead and profit, costs incurred by reason of such termination, and damages. § 13.2.1.4 If the Work is stopped for a period of 60 sixty (60) consecutive days through no act or fault of the Design-Builder or any other persons or entities performing portions of the Work under contract with the Design-Builder because the Owner has repeatedly failed to fulfill the Owner’s obligations under the Design-Build Documents with respect to matters important to the progress of the Work, the Design-Builder may, upon seven (7) additional days’ written notice to the Owner, terminate the Contract and recover from the Owner as provided in Section 13.2.1.3. § 13.2.2 Termination by the Owner For Cause § 13.2.2.1 The Owner may terminate the Contract if the Design-Builder .1 fails to submit the Proposal by the date required by this Agreement, or if no date is indicated, within a reasonable time consistent with the date of Substantial Completion; .2 repeatedly refuses or fails to supply an Architect, or enough properly skilled Consultants, Contractors, or workers or proper materials; .3 fails to make payment to the Architect, Consultants, or Contractors for services, materials or labor in accordance with their respective agreements with the Design-Builder; .4 repeatedly disregards applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of a public authority; or .5 is otherwise guilty of substantial breach of a provision of the Design-Build Documents. § 13.2.2.2 When any of the above reasons exist, the Owner may without prejudice to any other rights or remedies of the Owner and after giving the Design-Builder and the Design-Builder’s surety, if any, seven (7) days’ written notice, terminate employment of the Design-Builder and may, subject to any prior rights of the surety: DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 48 .1 Exclude the Design-Builder from the site and take possession of all materials, equipment, tools, and construction equipment and machinery thereon owned by the Design-Builder; .2 Accept assignment of the Architect, Consultant and Contractor agreements pursuant to Section 3.1.15; and .3 Finish the Work by whatever reasonable method the Owner may deem expedient. Upon written request of the Design-Builder, the Owner shall furnish to the Design-Builder a detailed accounting of the costs incurred by the Owner in finishing the Work. § 13.2.2.3 When the Owner terminates the Contract for one of the reasons stated in Section 13.2.2.1, the Design-Builder shall not be entitled to receive further payment until the Work is finished. § 13.2.2.4 If the unpaid balance of the Contract Sum exceeds costs of finishing the Work and other damages incurred by the Owner and not expressly waived, such excess shall be paid to the Design-Builder. If such costs and damages exceed the unpaid balance, the Design-Builder shall pay the difference to the Owner. The obligation for such payments shall survive termination of the Contract. § 13.2.3 Suspension by the Owner for Convenience § 13.2.3.1 The Owner may, without cause, order the Design-Builder in writing to suspend, delay or interrupt the Work in whole or in part for such period of time as the Owner may determine. § 13.2.3.2 The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused by suspension, delay or interruption as described in Section 13.2.3.1. Adjustment of the Contract Sum shall include be as specified in Article 7 profit. No adjustment shall be made to the extent .1 that performance is, was or would have been so suspended, delayed or interrupted by another cause for which the Design-Builder is responsible; or .2 that an equitable adjustment is made or denied under another provision of the Contract. § 13.2.4 Termination by the Owner for Convenience § 13.2.4.1 The Owner may, at any time, terminate the Contract for the Owner’s convenience and without cause. § 13.2.4.2 Upon receipt of written notice from the Owner of such termination for the Owner’s convenience, the Design-Builder shall .1 cease operations as directed by the Owner in the notice; .2 take actions necessary, or that the Owner may direct, for the protection and preservation of the Work; and, .3 except for Work directed to be performed prior to the effective date of termination stated in the notice, terminate all existing Project agreements, including agreements with the Architect, Consultants, Contractors, and purchase orders, and enter into no further Project agreements and purchase orders. § 13.2.4.3 In case of Upon such termination for the Owner’s convenience, the Design-Builder shall be entitled to receive payment for Work executed, and costs incurred by reason of such termination, along with reasonable overhead and profit on the Work not executed.recover as its sole remedy payment for Work properly performed in connection with the terminated portion of the Work prior to the effective date of termination and for items properly and timely fabricated off the Project site, delivered and stored in accordance with the Design-Build Documents and Owner’s further instructions. The Design-Builder waives and forfeits all other claims for payment and damages, including, without limitation, anticipated profits, lost opportunity costs, and potential and actual unabsorbed overhead costs. The Owner shall be credited for (1) payments previously made to the Design-Builder for the terminated portion of the Work; (2) claims that the Owner has against the Design-Builder under the Contract; and (3) the value of the materials, supplies, equipment, or other items that are to be disposed of by the Design-Builder that are part of the Contract. ARTICLE 14 CLAIMS AND DISPUTE RESOLUTION § 14.1 Claims § 14.1.1 Definition. A Claim is a demand or assertion by one of the parties seeking, as a matter of right, payment of money, or other relief with respect to the terms of the Contract. The term "Claim" also includes other disputes and matters in question between the Owner and Design-Builder arising out of or relating to the Contract. The responsibility to substantiate Claims shall rest with the party making the Claim. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 49 § 14.1.2 Time Limits on Claims. The Owner and Design-Builder shall commence all claims and causes of action, whether in contract, tort, breach of warranty or otherwise, against the other, arising out of or related to the Contract in accordance with the requirements of the binding dispute resolution method selected in Section 1.3, within the time period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Design-Builder waive all claims and causes of action not commenced in accordance with this Section 14.1.2.law. § 14.1.3 Notice of Claims § 14.1.3.1 Prior To Final Payment. Prior to Final Payment, Claims by either the Owner or Design-Builder must be initiated by written notice to the other party within 21 twenty-one (21) days after occurrence of the event giving rise to such Claim or within 21 twenty-one (21) days after the claimant first recognizes the condition giving rise to the Claim, whichever is later. The claimant shall use its best efforts to furnish the Initial Decision Maker and the other party, as expeditiously as possible, with notice of any Claim including, without limitation, those in connection with concealed or unknown conditions, once such claim is recognized, and shall cooperate with the party against whom the claim is made in any effort to mitigate the alleged or potential damages, delay, or other adverse consequences arising out of the condition that is the cause of such a Claim. § 14.1.3.2 Claims Arising After Final Payment. After Final Payment, Claims by either the Owner or Design-Builder that have not otherwise been waived pursuant to Sections 9.10.4 or 9.10.5, must be initiated by prompt written notice to the other party. The notice requirement in Section 14.1.3.1 and the Initial Decision requirement as a condition precedent to mediation in Section 14.2.1 shall not apply.within one hundred and eighty (180) days from the date of Final Payment by written notice to the Owner as a condition precedent to the Design-Builder’s right to sue on the Contract. § 14.1.4 Continuing Contract Performance. Pending final resolution of a Claim, except as otherwise agreed in writing or as provided in Section 9.7 and Article 13, the Design-Builder shall proceed diligently with performance of the Contract and the Owner shall continue to make payments in accordance with the Design-Build Documents. § 14.1.5 Claims for Additional Cost. If the Design-Builder intends to make a Claim for an increase in the Contract Sum, written notice as provided herein shall be given before proceeding to execute the portion of the Work that relates to the Claim. Prior notice is not required for Claims relating to an emergency endangering life or property arising under Section 10.4. § 14.1.6 Claims for Additional Time § 14.1.6.1 If the Design-Builder intends to make a Claim for an increase in the Contract Time, written notice as provided herein shall be given. The Design-Builder’s Claim shall include an estimate of cost and of probable effect of delay on progress of the Work. In the case of a continuing delay, only one Claim is necessary.in Section 8.3.4 and 8.3.5 shall be given. § 14.1.6.2 If adverse weather conditions are the basis for a Claim for additional time, such Claim shall be documented by data substantiating that weather conditions were abnormal for the period of time, could not have been reasonably anticipated, and had an adverse effect on the scheduled construction.in accordance with Section 8.3.5. § 14.1.7 Claims for Consequential Damages The Design-Builder and Owner waive Claims against each other for consequential damages arising out of or relating to this Contract. This mutual waiver includesincludes, but is not limited to: .1 damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and .2 damages incurred by the Design-Builder for principal office expenses including but not limited to the compensation of personnel stationed there, for losses of financing, business and reputation, impairment to or loss of bonding capacity, loss of business opportunities unabsorbed home office overhead, and for loss of profit except anticipated profit arising directly from the properly completed Work. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination in accordance with Article 13. Nothing contained in this Section 14.1.7 shall be deemed to preclude an award of liquidated damages, when applicable, in accordance with the requirements of the Design-Build Documents. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 50 § 14.2 Initial Decision § 14.2.1 An initial decision shall be required as a condition precedent to mediation of all Claims between the Owner and Design-Builder initiated prior to the date final payment is due, excluding those arising under Sections 10.3 and 10.4 of the Agreement and Sections B.3.2.9 and B.3.2.10 of Exhibit B to this Agreement, unless 30 unless thirty (30) days have passed after the Claim has been initiated with no decision having been rendered. Unless otherwise mutually agreed in writing, the The Owner shall render the initial decision on Claims. § 14.2.2 Procedure § 14.2.2.1 Claims Initiated by the Owner. If the Owner initiates a Claim, the Design-Builder shall provide a written response to Owner within ten (10) days after receipt of the notice required under Section 14.1.3.1. Thereafter, the Owner shall render an initial decision within ten (10) days of receiving the Design-Builder’s response: (1) withdrawing the Claim in whole or in part, (2) approving the Claim in whole or in part, or (3) suggesting a compromise. § 14.2.2.2 Claims Initiated by the Design-Builder. If the Design-Builder initiates a Claim, the Owner will take one or more of the following actions within ten (10) days after receipt of the notice required under Section 14.1.3.1: (1) request additional supporting data, (2) render an initial decision rejecting the Claim in whole or in part, (3) render an initial decision approving the Claim, (4) suggest a compromise or (5) indicate that it is unable to render an initial decision because the Owner lacks sufficient information to evaluate the merits of the Claim. § 14.2.3 In evaluating Claims, the Owner may, but shall not be obligated to, consult with or seek information from persons with special knowledge or expertise who may assist the Owner in rendering a decision. The retention of such persons shall be at the Owner’s expense. § 14.2.4 If the Owner requests the Design-Builder to provide a response to a Claim or to furnish additional supporting data, the Design-Builder shall respond, within ten (10) days after receipt of such request, and shall either (1) provide a response on the requested supporting data, (2) advise the Owner when the response or supporting data will be furnished or (3) advise the Owner that no supporting data will be furnished. Upon receipt of the response or supporting data, if any, the Owner will either reject or approve the Claim in whole or in part. § 14.2.5 The Owner’s initial decision shall (1) be in writing; (2) state the reasons therefor; and (3) identify any change in the Contract Sum or Contract Time or both. The initial decision shall be final and binding on the parties but subject to mediation and, if the parties fail to resolve their dispute through mediation, to binding dispute resolution. § 14.2.6 Either party may file for mediation of an initial decision or request another method of alternative dispute resolution (ADR) other than mediation, as the parties may agree in writing at any time, subject to the terms of Section 14.2.6.1.Section 14.2.6.1, except that under no circumstances shall the agreed upon ADR include binding arbitration or binding mediation. § 14.2.6.1 Either party may, within 30 thirty (30) days from the date of an initial decision, demand in writing that the other party file for mediation within 60 or join in another method of ADR within sixty (60) days of the initial decision. If such a demand is made and the party receiving the demand fails to file for mediation agree to ADR within the time required, then both parties waive their rights to mediate or pursue binding dispute resolution ADR proceedings with respect to the initial decision. decision, and will default to litigation. § 14.2.7 In the event of a Claim against the Design-Builder, the Owner may, but is not obligated to, notify the surety, if any, of the nature and amount of the Claim. If the Claim relates to a possibility of a Design-Builder’s default, the Owner may, but is not obligated to, notify the surety and request the surety’s assistance in resolving the controversy. § 14.2.8 If a Claim relates to or is the subject of a mechanic’s lien, the party asserting such Claim may proceed in accordance with applicable law to comply with the lien notice or filing deadlines. § 14.3 Mediation § 14.3.1 Claims, disputes, or other matters in controversy arising out of or related to the Contract, except those waived as provided for in Sections 9.10.4, 9.10.5, and 14.1.7, shall be subject to mediation as a condition precedent to binding dispute resolution. Contract may be subject to nonbinding mediation or other ADR as mutually agreed by the parties. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 51 § 14.3.2 The parties shall endeavor to resolve their Claims by mediation which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of the Agreement. A request for mediation shall be made in writing, delivered to the other party to the Contract, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of binding dispute resolution proceedings but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this Section 14.3.2, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings.Not Used. § 14.3.3 The parties shall share the mediator’s fee and any filing fees equally. The mediation or ADR’s costs and fees and any filing fees equally if such process is utilized. The mediation or ADR shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction. § 14.4 Arbitration § 14.4.1 If the parties have selected arbitration as the method for binding dispute resolution in Section 1.3, any Claim subject to, but not resolved by, mediation shall be subject to arbitration which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of the Agreement. A demand for arbitration shall be made in writing, delivered to the other party to the Contract, and filed with the person or entity administering the arbitration. The party filing a notice of demand for arbitration must assert in the demand all Claims then known to that party on which arbitration is permitted to be demanded. § 14.4.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the Claim would be barred by the applicable statute of limitations or statute of repose. For statute of limitations or statute of repose purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the Claim. § 14.4.2 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction. § 14.4.3 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly consented to by parties to the Agreement, shall be specifically enforceable under applicable law in any court having jurisdiction thereof. § 14.4.4 Consolidation or Joinder § 14.4.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation, (2) the arbitrations to be consolidated substantially involve common questions of law or fact, and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 14.4.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 14.4.4.3 The Owner and Design-Builder grant to any person or entity made a party to an arbitration conducted under this Section 14.4, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Design-Builder under this Agreement. ARTICLE 15 MISCELLANEOUS PROVISIONS § 14.4.4.3 DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 52 ARTICLE 15 MISCELLANEOUS PROVISIONS § 15.1 Governing Law The Contract shall be governed by the law of the place where the Project is located except that, if the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 14.4. This Agreement and all of the rights and obligations of the parties hereto and all of the terms and conditions hereof shall be construed, interpreted and applied in accordance with and governed by and enforced under the laws of the State of Texas. The exclusive venue for contract disputes and all other matters related to this Agreement shall be in a state district court having jurisdiction in Denton County, Texas. § 15.2 Successors and Assigns § 15.2.1 The Owner and Design-Builder, respectively, bind themselves, their partners, successors, assigns and legal representatives to the covenants, agreements and obligations contained in the Design-Build Documents. Except as provided in Section 15.2.2, neither party to the Contract shall assign the Contract as a whole without Contract, or any rights under the contract, in whole or in part without the written consent of the other. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract. § 15.2.2 The Owner may, without consent of the Design-Builder, assign the Contract to a lender providing construction financing for the Project, if the lender assumes the Owner’s rights and obligations under the Design-Build Documents. The Design-Builder shall execute all consents reasonably required to facilitate such assignment. § 15.2.3 If the Owner requests the Design-Builder, Architect, Consultants, or Contractors Subcontractors to execute certificates, other than those required by Section 3.1.10, the Owner shall submit the proposed language of such certificates for review at least 14 fourteen (14) days prior to the requested dates of execution. If the Owner requests the Design-Builder, Architect, Consultants, or Contractors to execute consents reasonably required to facilitate assignment to a lender, the Design-Builder, Architect, Consultants, or Contractors shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to them for review at least 14 fourteen (14) days prior to execution. The Design-Builder, Architect, Consultants, and Contractors shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of their services. § 15.3 Written Notice Written notice shall be deemed to have been duly served if delivered in person to the individual, to a member of the firm or entity, or to an officer of the corporation for which it was intended; or if delivered at, or sent by registered or certified mail or by courier service providing proof of delivery to, the last business address known to the party giving notice. § 15.4 Rights and Remedies § 15.4.1 Duties and obligations imposed by the Design-Build Documents, and rights and remedies available thereunder, shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law. § 15.4.2 No action or failure to act by the Owner or Design-Builder shall constitute a waiver of a right or duty afforded them under the Contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach thereunder, except as may be specifically agreed in writing. § 15.5 Tests and Inspections § 15.5 Tests and Inspections, and Quality Management § 15.5.1 Tests, inspections and approvals of portions of the Work shall be made as required by the Design-Build Documents and by applicable laws, statutes, ordinances, codes, rules and regulations or lawful orders of public authorities. Unless otherwise provided, the Design-Builder shall make arrangements for such tests, inspections and approvals with an independent testing laboratory or entity acceptable to the Owner, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Design-Builder shall give the Owner timely notice of when and where tests and inspections are to be made so that the Owner may be present for such procedures. The Owner shall bear costs of (1) tests, inspections or approvals that do not become requirements until after bids are received or negotiations concluded, and (2) tests, inspections or approvals where building codes or applicable laws or regulations prohibit the Owner from delegating their cost to the Design-Builder. As required by the provisions of Texas Government Code, Section 2269.058(a), the Owner shall provide or contract for the construction DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 53 materials engineering, testing, and inspection services and the verification testing services necessary for acceptance of the facility by the Owner. To the extent that any of the provisions of this Section 15.5 or other provisions of this Agreement conflict with any of the provisions of Section 2269.058(a) such conflict is unintentional, and the provisions of the Texas Government Code shall control. § 15.5.2 If the Owner determines that portions of the Work require additional testing, inspection or approval not included under Section 15.5.1, the Owner will instruct the Design-Builder to make arrangements for such additional testing, inspection or approval by an entity acceptable to the Owner, and the Design-Builder shall give timely notice to the Owner of when and where tests and inspections are to be made so that the Owner may be present for such procedures. Such costs, except as provided in Section 15.5.3, shall be at the Owner’s expense. § 15.5.3 If such procedures for testing, inspection or approval under Sections 15.5.1 and 15.5.2 reveal failure of the portions of the Work to comply with requirements established by the Design-Build Documents, all costs made necessary by such failure including those of repeated procedures and compensation for the Architect’s services and expenses and all costs specified in Section 11.2 shall be at the Design-Builder’s expense. The Design-Builder also agrees the cost of testing, inspection, and approval services required for the convenience of the Design-Builder in scheduling and performance of the Work, and the cost of such similar services related to remedial operations performed to correct deficiencies in the Work shall be borne by the Design-Builder. § 15.5.4 Required certificates of testing, inspection or approval shall, unless otherwise required by the Design-Build Documents, be secured by the Design-Builder and promptly delivered to the Owner. § 15.5.5 If the Owner is to observe tests, inspections or approvals required by the Design-Build Documents, the Owner will do so promptly and, where practicable, at the normal place of testing. § 15.5.6 Tests or inspections conducted pursuant to the Design-Build Documents shall be made promptly to avoid unreasonable delay in the Work. § 15.5.7 It is the intent of the Design-Build Documents to require the Design-Builder to control the quality of the Work using the processes specified in the Design-Builder’s Quality Management, Commissioning and Turnover Plan contained within the most recent Construction Management Plan approved by the Owner. Tests or inspections conducted pursuant to the Design-Build Documents shall be made promptly to avoid unreasonable delay in the Work., and shall conform to the most recently approved Design-Builder’s Construction Schedule. § 15.5.8 The responsibility for implementing the Quality Management, Commissioning and Turnover Plan is the Design-Builder’s, as is the obligation to provide the Work and a complete and functional project per the Design-Build Documents. Notwithstanding anything herein, or in subsequently approved Quality Management, Commissioning and Turnover Plans, the Owner’s approval of such plan(s) does not relieve the Design-Builder in any way of this responsibility. § 15.5.9 The Design-Builder shall be in charge of testing and inspections of the Work, including but not limited to, the services of a certified testing laboratory which shall be contracted to and paid for by the Owner and which will perform the tests as called for in the Design-Build Documents. The conditions that apply to materials testing and inspections include, but are not limited to the following: .1 The frequency and type of Quality Control testing shall be established by the Design-Builder, and shall be sufficient to insure the delivery of the Work and a complete and functional project per the Design-Build Documents. The type and amount of testing required by the Design-Build Documents shall be seen as the minimum required, and shall be increased, if in the opinion of the Design-Builder, more testing is needed to meet the above requirements of the Design-Builder. .2 The Design-Builder shall concurrently provide the Owner copies of all test results it receives within three (3) business days of receipt of same. .3 The Owner shall provide such Quality Assurance testing as it deems adequate for its own needs. The Owner shall distribute the results of its own Quality Assurance tests as it, at its sole discretion, deems appropriate. The provision of Quality Assurance testing by the Owner, or lack thereof shall in no manner affect the responsibilities of the Design-Builder under this Agreement. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 54 § 15.5.10 The Design-Builder shall facilitate and conduct weekly (or more frequent if necessary) meetings on site for the coordination of all mechanical, electrical and special systems installation activities and possible interference(s) above ceilings, in mechanical rooms, etc. The mechanical trades shall typically have preference in the event of conflicts, and therefore the mechanical contractor’s coordinator will usually lead each meeting, unless the Design-Builder decides another trade or the Design-Builder should take the lead. The Owner shall be informed of the meetings at least seven (7) days in advance, and the appropriate Owner’s consultants should be invited to attend by the Design-Builder, as supplemented and coordinated by the Owner. § 15.5.11 The Design-Builder’s Quality Management, Commissioning and Turnover Plan shall specify that prior to completion and acceptance of any building system or phase, consistent with the Contract and applicable codes, Design-Builder will review, in detail, the steps for completing testing of all building systems with the Owner. This plan shall be coordinated with and shall be made part of the Design-Builder’s Construction Schedule. All testing shall be of each complete system, before covering, or of individually separable larger portions of each system and shall be performed in the presence of the appropriate Owner’s consultant(s), representatives of the Owner, and at its option. § 15.5.12 When heating, air conditioning, ventilating, exhaust, or other items of mechanical, electrical or other similar equipment are installed, or other systems or equipment requiring testing as may be specified in the Design-Builder’s Quality Management, Commissioning and Turnover Plan, it shall be the responsibility of the Design-Builder, Subcontractor or Sub-subcontractor installing such equipment to operate it for a period of time satisfactory to the Owner prior to acceptance and before the start of Warranty. The duration of such operation shall be as the Owner, Owner’s consultant(s), Owner’ employees and other Owner’s representatives (the Turnover Team) shall reasonably require for proper testing of the respective system and thorough instruction of the Owner’s operating personnel. § 15.5.13 All equipment, testing instruments, instruction materials and incidentals required for proper testing of such systems and thorough instruction of the Owner’s operating personnel on each system’s operations and maintenance shall be provided by the Design-Builder, Subcontractor or Sub-subcontractor responsible for providing and installing the equipment. Such tests and instruction shall be in meetings held solely for this purpose (the Turnover Meetings), which shall be coordinated and managed by the Design-Builder, who shall show their dates in the Design-Builder’s Construction Schedule at least sixty (60) days prior to occurrence. The Design-Builder shall schedule the Turnover Meetings at times reasonably convenient for the Owner’s consultant(s), Owner’s employees and other Owner’s representatives that the Owner agrees are necessary to attend for each system. The Owner may attend such Turnover Meetings at its discretion. § 15.5.14 The Design-Builder shall provide a digital video record to the Owner, with copies to the Owner of all meetings for the purpose of Owner operational staff instruction or training; as well as commissioning of equipment. These videos will become a permanent part of all Operations and Maintenance manuals as applicable. § 15.5.15 The Design-Builder shall prepare a digital video record of the project for the Owner at such stages as shall be indicated by the Owner for the purpose of documenting the location of piping, conduit, equipment, or other construction to be concealed at a later date; recording key inspections and tests; providing evidence of unforeseeable conditions encountered by the Design-Builder on site; and other construction issues as the Owner may reasonably require from time to time. § 15.5.16 The Design-Builder shall layout and mark any plantings, shrubs and trees which will require removal a minimum of five (5) business days prior to their removal. The Design-Builder shall notify the Owner in writing immediately upon completion of this marking, and the Owner will have the location of these marked plantings, shrubs and trees reviewed and approved (if correct) by the Owner. The Owner will then give permission for removal in writing to the Design-Builder. Plantings, shrubs, and trees shall not be removed or damaged without such permission. § 15.6 Confidential Information If the Owner or Design-Builder transmits Confidential Information, the transmission of such Confidential Information constitutes a warranty to the party receiving such Confidential Information that the transmitting party is authorized to transmit the Confidential Information. If a party receives Confidential Information, the receiving party shall keep the Confidential Information strictly confidential and shall not disclose it to any other person or entity except as set forth in Section 15.6.1. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 55 § 15.6.1 A party receiving Confidential Information may disclose the Confidential Information as required by law or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity. A party receiving Confidential Information may also disclose the Confidential Information to its employees, consultants or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of Confidential Information as set forth in this Contract. § 15.6.2 See Exhibit "J" – Confidentiality of the Project for more direction on confidentiality. § 15.7 Capitalization Terms capitalized in the Contract include those that are (1) specifically defined, (2) the titles of numbered articles or (3) the titles of other documents published by the American Institute of Architects. § 15.8 Interpretation § 15.8.1 In the interest of brevity the Design-Build Documents frequently omit modifying words such as "all" and "any" and articles such as "the" and "an," but the fact that a modifier or an article is absent from one statement and appears in another is not intended to affect the interpretation of either statement. § 15.8.2 Unless otherwise stated in the Design-Build Documents, words which have well-known technical or construction industry meanings are used in the Design-Build Documents in accordance with such recognized meanings. § 15.9 Release of Retainage at Substantial Completion Notwithstanding any other provision in the Design-Build Documents to the contrary, upon Substantial Completion of the Work the Owner shall be entitled to retain from the Contract Sum due to the Design-Builder an amount equal to the greater of: (a) the product obtained by multiplying eight (8) times the total cost of completion of the Punch List items as estimated by the Owner; or (b) twenty-five thousand dollars ($25,000). § 15.10 Measurement Before ordering any material or doing any Work, the Design-Builder shall verify all measurements for Work completed at the Project and shall be responsible for their accuracy. Any differences found shall be submitted to the Owner for consideration before proceeding with the Work. The Design-Builder shall use its utmost efforts to identify discrepancies in dimensions in a timely fashion and notify the Owner of these prior to commencing any Work affected by the ambiguous dimensions. No extra charge or compensation shall be allowed because of differences between actual measurements and the dimensions indicated on the drawings. § 15.11 Expediting Materials The Design-Builder shall immediately, after receipt of Notice to Proceed and approval of the list of subcontractors and material suppliers, place orders for all equipment, materials, and supplies required for the Work, and shall submit to the Owner evidence that such orders have been placed in accordance with the Design-Builder’s Construction Schedule. § 15.12 Addressing the Owner’s Additional Needs and Concerns § 15.12.1 Notwithstanding the above, the Owner has a unique set of stakeholders and organizational structure that creates special challenges the Design-Builder must completely and successfully address to the satisfaction of the Owner in the performance of the Work under this Agreement. The actions that shall be taken to address these special challenges include, but are not limited to, the following: .1 The Design-Builder shall provide the superintendent once per month for a scheduled meeting with the Owner for a progress update on the project if requested by the Owner. A walk-through of the site may be held as a part of this meeting, which shall be scheduled for 4pm or shortly thereafter on a standard business day. .2 The Design-Builder may be required to provide the superintendent for one meeting per month with the Owner in preparing a newsletter for distribution to the Project stakeholders. The actual preparation and distribution of the newsletter shall be performed by the Owner. .3 In addition to the meetings required to complete the Project, it is anticipated the Owner may request DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 56 tours from time to time of the project and the site. The Design-Builder shall indicate in writing when such activity will be permitted and when the site is off limits. These requirements shall be coordinated through the Owner. § 15.13 Additional Provisions § 15.13.1 In the event that any provision herein is held to be unlawful or against public policy, or a violation of the Charter of Ordinances of Denton, Texas, such provision shall be modified to make it valid, or if modification is not possible, such provision shall be deleted and the remainder of this Agreement shall remain in full force and effect. § 15.13.2 Each party hereto agrees to, without limitation, perform all acts; provide all services, material, equipment, labor and supervision; and to make, execute, and deliver such written instruments, as shall from time to time be reasonably required to carry out the terms and provisions of the Design-Build Documents. § 15.13.3 All exhibits referred to in the Design-Build Documents are, by reference, incorporated herein for all purposes. § 15.13.4 The captions of the paragraphs are set forth only for convenience and reference, and are not intended in any way to define, limit, or describe the scope or intent of the Design-Build Documents. § 15.13.5 Any specific requirement in this Agreement that require responsibilities or obligations of the Design-Builder also apply to a Subcontractor is added for emphasis and is also hereby deemed to include a Subcontractor, Sub-subcontractor or supplier of any tier. The omission of a reference to a Subcontractor in connection with any of the Design-Builder’s responsibilities or obligations shall not be construed to diminish, abrogate, or limit any responsibilities or obligations of a Subcontractor, Sub-subcontractor or supplier of any tier under the Design-Build Documents or the applicable subcontract. § 15.13.6 The provisions of the Design-Build Documents shall not be changed, amended, waived, or otherwise modified in any respect except by a written document signed by Owner. No person is authorized on behalf of Owner to orally change, amend, waive, or otherwise modify the terms of the Design-Build Documents or any of the Design-Builder’s duties or obligations under or arising out of the Design-Build Documents. Any change, waiver, approval, or consent granted to the Design-Builder shall be limited to the specific material restated in the written document signed by Owner, and shall not relieve Design-Builder of any other of the duties and obligations under the Design-Build Documents. No "constructive" changes under any Agreement with the Owner shall be allowed. § 15.13.7 The Design-Builder shall provide and file, as required by law, all notices required or permitted by the laws of the state in which the Project is located for protection of Owner from liens and claims of lien if permitted or required by applicable law. Design-Builder shall be responsible for filing in the appropriate court or other governmental office records all such notices as required or permitted by the laws of the state in which the Project is located. § 15.13.8.1 The Design-Builder shall provide Owner with copies of all notices received by Design-Builder from Subcontractors, Sub-subcontractors, and/or suppliers to Design-Builder. § 15.13.8.2 Notices. All legal notices, consents, approvals, demands, requests or other communications provided for or permitted to be given under any of the provisions of this Agreement shall be in writing and shall be deemed to have been duly given or served when delivered by hand delivery or when deposited in the U.S. mail by registered or certified mail, return receipt requested, postage prepaid, and addressed as follows: If to Owner: [Owner’s Signatory’s Name] City of Denton 215 East McKinney Street Denton, TX 76201 Main With a copy to Owner’s staff point of contact: [City’s Staff Member Point of Contact] City of Denton DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 57 215 East McKinney Street Denton, TX 76201 [Email Address] [Phone Number] And with a copy to Owner’s Independent Representative: [Owner’s Independent Representative’s Name] [Owner’s Independent Representative’s Street Address] [Owner’s Independent Representative’s City, State and Zip Code] [Owner’s Independent Representative’s Phone Number] Main If to Design-Builder: [Design-Builder’s Name] [Design-Builder’s Street Address] [Design-Builder’s City, State and Zip Code] [Design-Builder’s Phone Number] Main §15.13.9 Owner affirmatively represents that its governing body has duly appropriated such sums which are equal to or in excess of the contract amount, and that such contract amount may be lawfully paid by Owner to Design-Builder subject to the terms and conditions of the Design-Build Documents. In the event that Owner approves a Change Order, Construction Change Directive or other additional compensable Work to be performed by Design-Builder, (other than that contemplated by the Design-Build Documents under any remedy-granting provision), Owner will issue a written assurance at the time of such approval that such additional compensation to be paid has also been duly appropriated by the Owner’s governing body. §15.13.10 Design-Builder shall comply with the requirements in Texas Government Code Sec. 2252.032. § 15.13.11 In the event the Owner is required to further advertise the completion of the Work or the Project under any local, state or Federal law, the Design-Builder shall notify the Owner of such requirement(s) in writing not less than thirty (30) days in advance, and attach a copy of the specific advertising and noticing required. §15.13.12 The Design-Builder shall, in addition to compliance with the requirements of Section 5.5.5 and Section 5.5.6 and without limitation, not knowingly employ or contract with an illegal alien to perform any of the Work under this Agreement. The Design-Builder shall not knowingly contract with a Subcontractor that (i) knowingly employs or contracts with an illegal alien to perform work under this Agreement or (ii) fails to certify to the Design-Builder that the Subcontractor will not knowingly employ or contract with an illegal alien to perform work under this Agreement. §15.13.12.1 The Design-Builder has verified or attempted to verify through participation in the basic pilot program of the State of Texas ("Basic Pilot Program") that the Design-Builder does not employ any illegal aliens or the Design-Builder verifies that the Design-Builder has not been accepted into the Basic Pilot Program prior to entering into this Agreement. The Design-Builder further verifies that if the Design-Builder has not been accepted into the Basic Pilot Program, the Design-Builder will apply to participate in the Basic Pilot Program every three months until the Design-Builder is accepted or this Agreement is completed, whichever is earlier. If the Basic Pilot Program is discontinued, this Section 15.13.12.1 shall not be required or be effective. §15.13.12.2 The Design-Builder shall not use Basic Pilot Program procedures to undertake pre-employment screening of job applicants while performing under this Agreement. §15.13.12.3 The Design-Builder shall comply with any reasonable request of the Texas Workforce Commission made in the course of an investigation pursuant to state law. §15.13.12.4 In addition to any other legal or equitable remedy, and notwithstanding anything to the contrary in the Design-Build Document the Owner may be entitled to for a breach of the Agreement, if the Owner terminates this Agreement, in whole or in part, due to Design-Builder’s breach of the obligations set forth above in this Section 15.13.12 Design-Builder shall be liable for actual and consequential damages to the Owner. § 15.13.13 It is the express intention of the parties that this Agreement is not to be construed as a waiver of any DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 58 immunities or defenses of the Owner under Texas law. § 15.13.14 This Agreement is and shall be subject to those provisions required of political subdivisions by the laws of the State of Texas. The Design-Builder understands that the Owner is a Texas home rule municipality and that the project is subject to applicable provisions of Texas law including bid requirements, bonding, and final settlement provisions. § 15.13.15 Design-Builder understands that certain information, including this Agreement, are public records available for public inspection and copying under the Texas Open Records Act., Texas Government Code Ch. 552, as amended, and other applicable laws. § 15.13.16 Design-Builder certifies and warrants that no gratuities, kickbacks or contingency fees were paid in connection with this Agreement, nor were any fees, commissions, gifts or other considerations made contingent upon the award of this Agreement. Design-Builder warrants that to the best of Design-Builder’s knowledge, there exists no actual or potential conflict of interest, and no financial or substantial interest as may be prohibited by Texas law, the Charter, or Code of Ethics of the City of Denton between Design-Builder and Owner. In recognition of this requirement, the Design-Builder has attested to this fact in Exhibit R – Ethics Affidavit. § 15.13.17 Design-Builder shall comply with the disclosure and reporting requirements in Local Government Code Chapters 171 and 176, and Texas Government Code Sec. 2252.908. Under Sec. 2252.908, if City Council approval is required to award this Agreement or if this Agreement has a value of at least $1,000,000, the City may not enter into the Agreement unless the Design-Builder submits a disclosure of interested parties to the City at the time the executed Agreement is presented to the City. The disclosure must be made on the form prescribed by the Texas Ethics Commission and the City is required to submit a copy of the disclosure statement to the Texas Ethics Commission not later than the thirtieth (30th) day after the disclosure is received by the City. § 15.13.18 The Owner is a Texas home-rule municipality and as such is generally exempt from taxation under Texas law, which may include the purchase of items, materials, or supplies purchased on behalf of the Owner for this public works project. Design-Builder shall confirm that the Owner is exempt before paying taxes for items, materials, or supplies that may not be lawfully charged to the Owner. § 15.13.19 Some or all of the Owner’s duties, approvals and actions required under this Agreement may be provided by third parties by mutual agreement of the Owner and such third parties. When notified in writing of the specific duties and responsibilities of such third party, the Design-Builder will recognize the actions and approvals of the third party as sufficient to fulfill the Owner’s responsibilities under this Agreement. § 15.13.20 The Design-Builder shall provide sufficient supporting documentation in form and with a level of detail wholly acceptable to the Owner and Design-Builder to substantiate any Application for Payment, request for Change to the Contract Sum or Contract Time, and all contract Allowances provided within the Design-Builder’s Contract Sum for this scope of work. Failure to timely provide all supporting documentation, in and of itself, may result in rejection of the Application for Payment or requested change to the Contract Sum or Contract Time, or payment for work charged to the Allowance(s). § 15.13.21 Proof of purchase and warehouse insurance naming the Owner and Design-Builder as additional insureds, together with inspection rights for the Owner and Design-Builder is to be provided for any billed materials by the Design-Builder for the work not physically stored at the Project site. § 15.13.22 Time limits set out in or under this Agreement are solely for the protection and benefit of the Owner and create no third-party beneficiary rights in any other party. § 15.13.23 The parties agree that they will execute any further instrument or instruments, and that they will perform any act or acts, which are or may become necessary to effectuate any of the terms or provisions of this Agreement. § 15.13.24 Nothing contained in this Agreement shall create a contractual relationship with a cause of action in favor of a third party against either the Owner or Design-Builder. § 15.13.25 This Agreement has been created jointly and ambiguity cannot be construed against either party. DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 59 § 15.13.26 Notwithstanding anything to the contrary in the Design-Build Documents, the Contract and all of its terms and conditions are subject to approval or modification by the Owner’s lender or financial institution (the "Lender"), if any. The Design-Builder acknowledges that the Owner is financing the Work with a Lender, or by bonds, notes, certificates of obligation, and other obligations authorized to be issued by the Owner and will use its best efforts to comply with the requirements of such Lender, including, without limitation, making the site of the Work available at reasonable times for inspection by such Lender; curing defaults existing under the Design-Build Documents; and executing a consent to assignment of the Design-Build Documents in the form required by such Lender and any other documents such Lender may reasonably request. § 15.13.27 If required by the Owner or the Lender, if any, all payments to the Design-Builder shall be made through a construction escrow (hereinafter referred to as the "Escrow") established with the escrow trustee or such other entity as may be identified in Exhibit "S" – Escrow and Financing Conditions, (hereinafter referred to as the "Escrowee") mutually acceptable to the Owner, the Lender and the Design-Builder. The Lender, if any, may also impose other reasonable conditions consistent with the standards of the industry for construction financing. The Design-Builder hereby agrees to execute an escrow agreement that shall be consistent with the requirements of the Design-Build Documents, except as the standard procedures of the Escrowee may otherwise require; structured to provide that the Escrowee may disburse funds directly to Subcontractors or to the Design-Builder and Subcontractors payable jointly, if so directed by the Owner; and otherwise reasonably satisfactory to the Owner, the Architect, and the Design-Builder (the "the Escrow and Financing Conditions"). All parties thereto shall use their best efforts to cooperate with the Escrowee. After full execution, the Escrow and Financing Conditions shall be attached hereto and made part hereof as Exhibit "S" – Escrow and Financing Conditions. § 15.13.28 Financial obligations of the Owners payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. § 15.13.29 No term or condition of the Agreement shall be construed or interpreted as a waiver, express or implied, of any of the governmental or soverign immunities, rights, benefits, or protections of the Owner. § 15.13.30 Design-Builder warrants that the products, processes, techniques and methodologies provided by Design-Builder shall not infringe upon the copyright, patent or other proprietary rights of others. § 15.13.31 In case any provision hereof shall, for any reason, be held invalid or unenforceable in any respect, such invalidity or unenforceability shall not affect any other provision hereof, and this Contract shall be construed as if such invalid or unenforceable provision had not been included herein. § 15.13.32 Design-Builder understands and agrees that time is of the essence. § 15.13.33 This Agreement may be executed by the parties hereto in separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. Each counterpart may consist of any number of copies hereof each signed by less than all, but together signed by all of the parties hereto. § 15.13.34 Design-Builder makes the following representations and warranties to Owner, each of which is true and correct as of the Effective Date of this Agreement: .1 Design-Builder is a [Insert Type of Organization, e.g. Limited Partnership] duly organized, existing and in good standing under the laws of the State of Texas; Design-Builder possesses all requisite power and authority to enter into and perform this Agreement and to carry out the transactions contemplated herein; and Design-Builder has all legal power and authority to own and use its properties and to transact the business in which it is engaged and holds or expects to obtain in a timely manner all material franchises, licenses and permits required hereunder; .2 Design-Builder’s execution, delivery and performance of this Agreement have been duly authorized by, and are in accordance with, its limited partnership agreement; this Agreement has been duly executed and delivered for it by the signatories so authorized; and this Agreement constitutes Design-Builder’s legal, valid and binding obligation; .3 Design-Builder is not currently in breach of, in default under, or in violation of, and the execution DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 60 and delivery of this Agreement and the performance of its obligations hereunder will not constitute or result in any breach of, default under or violation of, any Governmental Rule, or the provisions of Design-Builder’s limited partnership agreement, or any franchise or license, or any provision of any indenture or any evidence of indebtedness or security therefor, lease, contract, license or other agreement by which it is bound, except for such breaches, defaults or violations as will not, either individually or in the aggregate, result in a material adverse effect on the ability of Design-Builder to perform its obligations hereunder; .4 No suit, claim, action, arbitration, or legal, administrative or other proceeding is pending or, to the best knowledge of Design-Builder, threatened against Design-Builder that could affect the validity or enforceability of this Agreement, the ability of Design-Builder to fulfill its commitments hereunder in any material respect, or that would result in any material adverse change in the business or financial condition of Design-Builder; .5 Design-Builder certifies that it (i) is a duly qualified, capable and otherwise bondable business entity, (ii) is not in receivership and does not contemplate same, (iii) has not filed for bankruptcy, and is not currently delinquent with respect to payment of property taxes to the City of Denton or within Denton County, and (iv) is duly licensed and/or registered in the State of Texas, to the extent required by the laws of the State of Texas, to perform the design-build services described or referenced in this Agreement. § 15.13.35 Any of the representations, warranties, covenants, and obligations of the Parties, as well as any rights and benefits of the Parties, pertaining to a period of time following the termination of this Agreement shall survive termination. ARTICLE 16 SCOPE OF THE AGREEMENT § 16.1 This Agreement is comprised of the following documents listed below: .1 AIA Document A141™–2014, Standard Form of Agreement Between Owner and Design-Builder .2 AIA Document A141™–2014, Exhibit A, Design-Build Amendment, if executed .3 AIA Document A141™–2014, Exhibit B, Insurance and Bonds .4 AIA Document A141™–2014, Exhibit C, Sustainable Projects, if completed .5 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, if completed, Exhibit C, Project Management Process, or the following: N/A .6 Other: Exhibit "D" – Design Criteria Exhibit "E" – Control Estimate # 01 Exhibit "F.1" – Scheduling Requirements Exhibit "F.2" – Design-Builder’s Project Schedule Exhibit "G" – Key Firms and Personnel Exhibit "H" – Design-Builder’s Fee & Cost Proposal Exhibit "I" – Billing Rates Exhibit "J" – Confidentiality of the Project Exhibit "K" – Rental Rates Exhibit "L" – Alternates with Costs and Expiration Dates Exhibit "M" – Unit Costs Exhibit "N" – Allowances Exhibit "O" – Schedule of Values Exhibit "P" – Disputed Work Schedule Exhibit "Q" – Equal Opportunity Employment Exhibit "R" – Ethics Affidavit Exhibit "S" – Escrow and Financing Conditions This Agreement entered into Exhibit "Z" – Schedule of Exhibits DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF AIA Document A141™ – 2014. Copyright © 2004 and 2014 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 22:37:11 ET on 10/30/2019 under Order No.6456438273 which expires on 05/27/2020, and is not for resale. User Notes: (1332492075) 61 § 16.2 Entire Agreement This Agreement represents the entire and integrated Agreement between Owner and Design-Builder and supersedes all prior negotiations, representations, or agreements, either oral or written. IN WITNESS WHEREOF, intending to be bound, the Parties have entered into this Agreement as of the day and year first written above. OWNER (Signature)DESIGN-BUILDER (Signature) [Owner’s Signatory] , [Title] [Design-Builder’s Signatory] , [Title] (Printed name and title)(Printed name and title) AVAILABILITY OF FUNDS CONFIRMED: ____________________________________________ [Name], [Title] (Signature) _____________________ (Printed name and title) APPROVED AS TO FORM: ____________________________________________ [Attorney’s Name], CITY ATTORNEY (Signature) _____________________ (Printed name and title) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit E – Consultant’s Performance Schedule To be Provided by 01 MAR 2020 (After Design-Builder Procurement Process is Complete & Design-Builder’s Project Schedule is Available) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF #1 – Proposed Fee – Labor Lump Sum #2 – Reimbursable Expenses        City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit F - Compensation & Reimbursable Expenses DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit G - Hourly Rates DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit H – Consultant’s Current Licenses or Certifications To be Provided by 01 MAR 2020 (Consultant Affirms it is a Registered Architect Licensed to Practice in Texas) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B.Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C.Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 12/19/2019 Signature of vendor doing business with the governmental entity Date X Elements of Architecture, Inc. City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit I - Ethics Affadavit DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Debbie Fulwiler City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit X – Consultant’s Insurance Certificate To be Provided by 14 FEB 2020 (After Signed Contract is Received by Consultant & Certificate is Approved by the Owner’s Risk Management Group) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF City of Denton's Development Services Building AIA C141 Owner-Consultant Agreement Exhibit Y – Employing or Contracting with an Illegal Alien To be Provided by 14 FEB 2020 (After Signed Contract is Received by Consultant & Exhibit Y is Approved by the Owner’s Legal Team) DocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF CoD's Development Services BuildingAIA C141 Owner - Consultant AgreementExhibit Z-Schedule of ExhibitsUpdated 28 JAN 2020Printed: 1/28/2020 at 12:05 PMDescriptionPrepared By Date DueCommentExhibit "A" – Scope of ServicesOwnerAttachedFrom RFQExhibit "B" – Design CriteriaOwner01-Mar-20Modifications RequiredExhibit "C" – Owner’s Initial ScheduleConsultantAttachedUsing Dates Provided by OwnerExhibit "D" – Owner Design-Builder AgreementOwner01-Mar-20Pending DB Selection ProcessExhibit "E" – Consultant’s Performance ScheduleConsultant01-Mar-20Based on DB's Project ScheduleExhibit "F" – Compensation and Reimbursable ExpensesConsultantAttachedFrom RFP ResponseExhibit "G" – Hourly RatesConsultantAttachedFrom RFP ResponseExhibit "H" – Consultant’s Current Licenses or CertificationsConsultant01-Mar-20Consultant is Licensed ArchitectExhibit "I" – Ethics AffidavitConsultantAttachedWith Consultant's RFQ ResponseExhibit "X" – Consultant’s Insurance Certificate(s)Consultant01-Mar-20Meets Agreement RequirementsExhibit "Y" – Employing or Contracting with an Illegal AlienConsultant01-Mar-20 01-Mar-20Note: "DB" Above means "Design-Builder"; Anticipated to be Selected by 25 FEB 2020200128 C141 Exhibit Z - Sch of Exhbts REV 02.00 to TeamPage 1 of 1© 2020 All Rights Reserved byPeak Program Value, LLCDocuSign Envelope ID: C4B0E279-9F9F-4DD9-82E9-8B50175123FF Certificate Of Completion Envelope Id: C4B0E2799F9F4DD982E98B50175123FF Status: Sent Subject: Please DocuSign: City Council Contract 7226 Source Envelope: Document Pages: 162 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Jody Word AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 901B Texas Street Denton, TX 76209 jody.word@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/30/2020 8:24:52 AM Holder: Jody Word jody.word@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Jody Word jody.word@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/30/2020 8:28:17 AM Viewed: 1/30/2020 8:28:24 AM Signed: 1/30/2020 8:29:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/30/2020 8:29:51 AM Viewed: 1/30/2020 8:30:59 AM Signed: 1/30/2020 8:31:03 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Larry Collister larry.collister@cityofdenton.com First Assistant City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.184.70.98 Sent: 1/30/2020 8:31:05 AM Viewed: 1/30/2020 9:01:55 AM Signed: 1/30/2020 9:02:56 AM Electronic Record and Signature Disclosure: Accepted: 9/26/2017 12:27:28 PM ID: 01f5f868-f109-4e29-ad49-21db9046c882 Debbie Fulwiler dfulwiler@elementsofarc.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.240.243.66 Sent: 1/30/2020 9:02:59 AM Resent: 1/30/2020 9:30:02 AM Viewed: 1/30/2020 9:31:29 AM Signed: 1/30/2020 9:35:44 AM Electronic Record and Signature Disclosure: Accepted: 1/30/2020 9:31:29 AM ID: bb141cde-8ed6-4d87-b3ef-a416922482b9 Signer Events Signature Timestamp Sara Hensley Sara.Hensley@cityofdenton.com Sara Hensley Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 47.190.47.120 Signed using mobile Sent: 1/30/2020 9:35:47 AM Resent: 1/30/2020 9:38:53 AM Viewed: 1/30/2020 9:42:07 AM Signed: 1/30/2020 9:42:34 AM Electronic Record and Signature Disclosure: Accepted: 1/30/2020 9:42:07 AM ID: 8b6f3372-4882-44a7-9ed4-c4eb80b75a20 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/30/2020 9:42:36 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 9:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/30/2020 8:29:51 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/30/2020 9:42:36 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Larry Chan larry.chan@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Dean Hartley Dean.Hartley@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Dawn Wilson Dawn.Wilson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Squadra csuada@peakprogramvalue.com Security Level: Email, Account 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McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-234,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with Rangeline Pipeline Services,LLC,and Forterra Pipe &Precast, LLC,for various types of pipe for water line construction and repair,concrete cylinder pressure pipe,standard and emergency repair services for water reinforced concrete cylinder pipe,reinforced concrete pipe and various drainage appurtenances such as box culverts,safety end treatments for reinforced concrete pipe for the Water Utilities,Streets and Drainage Departments;providing for the expenditure of funds therefor;and providing an effective date (RFP 7195 -awarded to the lowest responsive bidder for each line item for three (3)years,with the option for two (2)additional one (1)year extensions,for a Large Diameter Water Pipe and Repair Services contract awarded to Rangeline Pipeline Services,LLC,in the total five (5)year not-to-exceed amount of $7,356,716.20,and a Large Diameter Reinforced Concrete Drainage Pipe and Appurtenances contract awarded to Forterra Pipe &Precast,LLC,in the total five (5)year not-to-exceed amount of $11,887,787.40).The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Rangeline Pipeline Services, LLC, and Forterra Pipe & Precast, LLC, for various types of pipe for water line construction and repair, concrete cylinder pressure pipe, standard and emergency repair services for water reinforced concrete cylinder pipe, reinforced concrete pipe and various drainage appurtenances such as box culverts, safety end treatments for reinforced concrete pipe for the Water Utilities, Streets and Drainage Departments; providing for the expenditure of funds therefor; and providing an effective date (RFP 7195 - awarded to the lowest responsive bidder for each line item for three (3) years, with the option for two (2) additional one (1) year extensions, for a Large Diameter Water Pipe and Repair Services contract awarded to Rangeline Pipeline Services, LLC, in the total five (5) year not-to-exceed amount of $7,356,716.20, and a Large Diameter Reinforced Concrete Drainage Pipe and Appurtenances contract awarded to Forterra Pipe & Precast, LLC, in the total five (5) year not-to-exceed amount of $11,887,787.40). The Public Utilities Board recommends approval (7 - 0). INFORMATION /BACKGROUND 1. Large Diameter Water Pipe and Repair Services Rangeline Pipeline Services, LLC, was ranked the highest and determined to be the best net value for the City for providing potable water pipe and potable water pipe repair in normal and emergency situations. Rangeline Pipeline Services, LLC provides various types of pipe for water line construction and repair, concrete cylinder pressure pipe, standard and emergency repair services for water reinforced concrete cylinder pipe for the Water Utilities. Water Utilities relies on Rangeline Pipeline Services, LLC to make the necessary repairs on all concrete piping as the City does not have the expertise or capability to perform this type of repair. Water Utilities purchases these types of pipe material for our larger diameter distribution and transmission water lines. 2. Large Diameter Reinforced Concrete Drainage Pipe and Appurtenances Forterra Pipe & Precast, LLC, was ranked the highest and determined to be the best net value for the City for providing reinforced concrete drainage pipe, box culverts and safety end treatments. The Drainage department uses the precast reinforced concrete pipe for making emergency repairs of the underground storm drain system, box culverts at creek crossing and for new small capital improvement projects. The bid has a large assortment of sizes which is necessary to cover the numerous variations of sizes currently in our storm drain system. The quick accessibility to the pipe from the vendor allows us to make repairs quickly and limit the impact to the citizens. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Requests for Proposals were sent to 346 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Two (2) proposals were received and evaluated based upon published criteria including the approach to this project, experience with similar projects, quality of the product functional match, business inclusion and development and price. Based upon this evaluation, the following vendor(s) were ranked the highest and determined to be the best value for the City, Exhibit 2: NIGP Code Used for Solicitation: 659 & 961 – Pipe and tubing fitting, Misc service Notifications sent for Solicitation sent in IonWave: 344 Number of Suppliers that viewed Solicitation in IonWave: 5 HUB-Historically Underutilized Business Invitations sent out: 24 SBE-Small Business Enterprise Invitations sent out: 128 Responses from Solicitation: 2 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award a contract with Rangeline Pipeline Services, LLC, for a five (5) year, not to exceed amount of $7,356,716.20. Award a contract with Forterra Pipe & Precast, LLC, for reinforced concrete pipe and associated appurtenances for a five (5) year, not-to-exceed amount of $11,887,787.40. PRINCIPAL PLACE OF BUSINESS Rangeline Pipeline Services, LLC Haslet, Texas Forterra Pipe & Precast, LLC Grand Prairie, Texas ESTIMATED SCHEDULE OF PROJECT(S) This is a five (5) year contract for each line item awarded. FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as-needed basis. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: LLC Membership Exhibit 4: Ordinance and Contracts Exhibit 5: Presentation Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Becky Diviney, 940-349-8461 and Daniel Kremer, 940-349-7193. Legal point of contact: Mack Reinwand at 940-349-8333. Line #Description UOM QTY Unit Extended Unit Extended 1 15 in. RCP LF 100 No Bid 22.04 2,204.00 2 18 in. RCP LF 1,000 No Bid 24.94 24,940.00 3 21 in. RCP LF 100 No Bid 29.00 2,900.00 4 24 in. RCP LF 2,000 No Bid 37.12 74,240.00 5 27 in. RCP LF 100 No Bid 41.76 4,176.00 6 30 in. RCP LF 1,000 No Bid 50.46 50,460.00 7 33 in. RCP LF 100 No Bid 61.48 6,148.00 8 36 in. RCP LF 1,000 No Bid 73.08 73,080.00 9 39 in. RCP LF 100 No Bid 92.22 9,222.00 10 42 in. RCP LF 100 No Bid 101.50 10,150.00 11 45 in. RCP LF 100 No Bid No Bid No Bid 12 48 in. RCP LF 500 No Bid 123.54 61,770.00 13 51 in. RCP LF 100 No Bid No Bid No Bid 14 54 in. RCP LF 100 No Bid 165.30 16,530.00 15 60 in. RCP LF 200 No Bid 195.46 39,092.00 16 66 in. RCP LF 100 No Bid 240.12 24,012.00 17 72 in. RCP LF 100 No Bid 280.14 28,014.00 18 15 in. RCP LF 100 No Bid 22.62 2,262.00 19 18 in. RCP LF 1,000 No Bid 26.68 26,680.00 20 21 in. RCP LF 100 No Bid 34.80 3,480.00 21 24 in. RCP LF 2,000 No Bid 45.24 90,480.00 22 27 in. RCP LF 100 No Bid 53.94 5,394.00 23 30 in. RCP LF 1,000 No Bid 59.16 59,160.00 24 33 in. RCP LF 100 No Bid 74.24 7,424.00 25 36 in. RCP LF 1,000 No Bid 86.42 86,420.00 26 39 in. RCP LF 100 No Bid 110.78 11,078.00 27 42 in. RCP LF 100 No Bid 121.80 12,180.00 28 45 in. RCP LF 100 No Bid No Bid No Bid 29 48 in. RCP LF 500 No Bid 178.64 89,320.00 30 51 in. RCP LF 100 No Bid No Bid No Bid 31 54 in. RCP LF 100 No Bid 244.18 24,418.00 32 60 in. RCP LF 500 No Bid 280.14 140,070.00 33 66 in. RCP LF 100 No Bid 305.66 30,566.00 34 72 in. RCP LF 100 No Bid 352.06 35,206.00 35 3ft.X2ft. BOX CULVERT LF 200 No Bid 106.72 21,344.00 36 3ft.X3ft. BOX CULVERT LF 200 No Bid 111.36 22,272.00 37 4ft.X2ft. BOX CULVERT LF 200 No Bid 125.28 25,056.00 Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Exhibit 2 RFP 7195 - Pricing Evaluation for Large Diameter Water Pipe, Reinforced Concrete Pipe, Accessories and Repair Services Rangeline Pipeline Haslet, TX Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 38 4ft.X3ft. BOX CULVERT LF 200 No Bid 144.42 28,884.00 39 4ft.X4ft. BOX CULVERT LF 200 No Bid 162.98 32,596.00 40 5ft.X2ft. BOX CULVERT LF 200 No Bid 171.68 34,336.00 41 5ft.X3ft. BOX CULVERT LF 200 No Bid 180.38 36,076.00 42 5ft.X4ft. BOX CULVERT LF 200 No Bid 198.94 39,788.00 43 5ft.X 5ft. BOX CULVERT LF 200 No Bid 217.50 43,500.00 44 6ft.X2ft. BOX CULVERT LF 200 No Bid 201.84 40,368.00 45 6ft.X3ft. BOX CULVERT LF 200 No Bid 236.64 47,328.00 46 6ft.X4ft. BOX CULVERT LF 200 No Bid 258.10 51,620.00 47 6ft. x 5ft. BOX CULVERT LF 200 No Bid 280.14 56,028.00 48 6ft. x 6ft. BOX CULVERT LF 200 No Bid 301.60 60,320.00 49 7ft. X 2ft. BOX CULVERT LF 200 No Bid 262.74 52,548.00 50 7ft. x 3ft. BOX CULVERT LF 200 No Bid 291.74 58,348.00 51 7ft.X4ft. BOX CULVERT LF 200 No Bid 316.10 63,220.00 52 7ft. x 5ft. BOX CULVERT LF 200 No Bid 340.46 68,092.00 53 7ft.X6ft. BOX CULVERT LF 200 No Bid 365.40 73,080.00 54 7ft. x 7 ft. BOX CULVERT LF 200 No Bid 389.18 77,836.00 55 8ft. X3ft. BOX CULVERT LF 200 No Bid 316.68 63,336.00 56 8ft. x 4ft.BOX CULVERT LF 200 No Bid 348.00 69,600.00 57 8ft. X 5ft. BOX CULVERT LF 200 No Bid 367.14 73,428.00 58 8ft. x 6ft. BOX CULVERT LF 200 No Bid 401.94 80,388.00 59 8ft.X7ft. BOX CULVERT LF 200 No Bid 413.54 82,708.00 60 8ft. x 8ft. BOX CULVERT LF 200 No Bid 437.90 87,580.00 61 9ft. X 4 ft.BOX CULVERT LF 200 No Bid 386.28 77,256.00 62 9ft. X 5ft. BOX CULVERT LF 200 No Bid 445.44 89,088.00 63 9ft. X 6 ft.BOX CULVERTY LF 200 No Bid 470.96 94,192.00 64 9ft x 7ft BOX CULVERT LF 200 No Bid 498.80 99,760.00 65 9ft X 8 ftBOX CULVERT LF 200 No Bid 523.74 104,748.00 66 9ft X 9ft BOX CULVERT LF 200 No Bid 552.74 110,548.00 67 10ft x 4ft BOX CULVERT LF 200 No Bid 465.74 93,148.00 68 10ft x 5ft BOX CULVERT LF 200 No Bid 533.02 106,604.00 69 10ft X 6ft BOX CULVERT LF 200 No Bid 562.60 112,520.00 70 10ft x 7ft BOX CULVERT LF 200 No Bid 592.18 118,436.00 71 10ft X 8ft BOX CULVERT LF 200 No Bid 623.50 124,700.00 72 10ft X 9ft BOX CULVERT LF 200 No Bid 653.66 130,732.00 73 10ft X 10ft BOX CULVERT LF 200 No Bid 682.66 136,532.00 74 11ft X4ft BOX CULVERT LF 200 No Bid 551.58 110,316.00 75 11ftX5ft BOX CULVERT LF 200 No Bid 606.10 121,220.00 76 11ftX6ft BOX CULVERT LF 200 No Bid 615.96 123,192.00 77 11ftX7ft BOX CULVERT LF 200 No Bid 646.70 129,340.00 Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 78 11ftX8ft BOX CULVERT LF 200 No Bid 676.86 135,372.00 79 11ftX9ft BOX CULVERT LF 200 No Bid 708.76 141,752.00 80 11ftX10ft BOX CULVERT LF 200 No Bid 739.50 147,900.00 81 11ftX11ft BOX CULVERT LF 200 No Bid 770.24 154,048.00 82 12ftX4ft BOX CULVERT LF 200 No Bid 644.96 128,992.00 83 12ftX5ft BOX CULVERT LF 200 No Bid 679.76 135,952.00 84 12ftX6ft BOX CULVERT LF 200 No Bid 713.98 142,796.00 85 12ftX7ft BOX CULVERT LF 200 No Bid 748.20 149,640.00 86 12ftX8ft BOX CULVERT LF 200 No Bid 782.42 156,484.00 87 12ftX9ft BOX CULVERT LF 200 No Bid 816.64 163,328.00 88 12ftX10ft BOX CULVERT LF 200 No Bid 849.70 169,940.00 89 12ftX11ft BOX CULVERT LF 200 No Bid 885.08 177,016.00 90 12ftX12ft BOX CULVERT LF 200 No Bid 917.56 183,512.00 91 3ftX2ft BOX CULVERT LF 200 No Bid 106.72 21,344.00 92 3ftX3ft BOX CULVERT LF 200 No Bid 111.36 22,272.00 93 4ftX2ft BOX CULVERT LF 200 No Bid 125.28 25,056.00 94 4ftX3ft BOX CULVERT LF 200 No Bid 144.42 28,884.00 95 4ftX4ft BOX CULVERT LF 200 No Bid 162.98 32,596.00 96 5ftX2ft BOX CULVERT LF 200 No Bid 171.68 34,336.00 97 5ftX3ft BOX CULVERT LF 200 No Bid 180.38 36,076.00 98 5ftX4ft BOX CULVERT LF 200 No Bid 198.94 39,788.00 99 5ftx 5ft BOX CULVERT LF 200 No Bid 217.50 43,500.00 100 6ftX2ft BOX CULVERT LF 200 No Bid 201.84 40,368.00 101 6ftX3ft BOX CULVERT LF 200 No Bid 236.64 47,328.00 102 6ftX4ft BOX CULVERT LF 200 No Bid 258.10 51,620.00 103 6ft x 5ft BOX CULVERT LF 200 No Bid 280.14 56,028.00 104 6ftx 6ftBOX CULVERT LF 200 No Bid 301.60 60,320.00 105 7ftX2ft BOX CULVERT LF 200 No Bid 262.74 52,548.00 106 7ft x 3ft BOX CULVERT LF 200 No Bid 291.74 58,348.00 107 7ftX4ft BOX CULVERT LF 200 No Bid 316.10 63,220.00 108 7ftx 5ft BOX CULVERT LF 200 No Bid 340.46 68,092.00 109 7ftX6ft BOX CULVERT LF 200 No Bid 365.40 73,080.00 110 7ft x 7ftBOX CULVERT LF 200 No Bid 389.18 77,836.00 111 8ftX3ft BOX CULVERT LF 200 No Bid 316.68 63,336.00 112 8ft x 4ftBOX CULVERT LF 200 No Bid 348.00 69,600.00 113 8ftX5ft BOX CULVERT LF 200 No Bid 367.14 73,428.00 114 8ft x 6ft BOX CULVERT LF 200 No Bid 401.94 80,388.00 115 8ftX7ft BOX CULVERT LF 200 No Bid 413.54 82,708.00 116 8ft x 8ft BOX CULVERT LF 200 No Bid 437.90 87,580.00 117 9ftX4ft BOX CULVERT LF 200 No Bid 386.28 77,256.00 Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 118 9ftX5ft BOX CULVERT LF 200 No Bid 445.44 89,088.00 119 9ftX6ft BOX CULVERT LF 200 No Bid 470.96 94,192.00 120 9ft x 7ft BOX CULVERT LF 200 No Bid 499.96 99,992.00 121 9ft X8ft BOX CULVERT LF 200 No Bid 523.74 104,748.00 122 9ft X 9ft BOX CULVERT LF 200 No Bid 552.74 110,548.00 123 10ft x 4ft BOX CULVERT LF 200 No Bid 465.74 93,148.00 124 10ft x 5ft BOX CULVERT LF 200 No Bid 533.02 106,604.00 125 10ftX6ft BOX CULVERT LF 200 No Bid 562.60 112,520.00 126 10ft x 7ft BOX CULVERT LF 200 No Bid 592.18 118,436.00 127 10ftX8ft BOX CULVERT LF 200 No Bid 623.50 124,700.00 128 10ftX9ft BOX CULVERT LF 200 No Bid 653.66 130,732.00 129 10ftX10ft BOX CULVERT LF 200 No Bid 682.66 136,532.00 130 11ft X4ft BOX CULVERT LF 200 No Bid 551.58 110,316.00 131 11ftX5ft BOX CULVERT LF 200 No Bid 606.10 121,220.00 132 11ftX6ft BOX CULVERT LF 200 No Bid 615.96 123,192.00 133 11ftX7ft BOX CULVERT LF 200 No Bid 646.70 129,340.00 134 11ftX8ft BOX CULVERT LF 200 No Bid 676.86 135,372.00 135 11ftX9ft BOX CULVERT LF 200 No Bid 708.76 141,752.00 136 11ftX10ft BOX CULVERT LF 200 No Bid 739.50 147,900.00 137 11ftX11ft BOX CULVERT LF 200 No Bid 770.24 154,048.00 138 12ftX4ft BOX CULVERT LF 200 No Bid 644.96 128,992.00 139 12ftX5ft BOX CULVERT LF 200 No Bid 679.76 135,952.00 140 12ftX6ft BOX CULVERT LF 200 No Bid 713.98 142,796.00 141 12ftX7ft BOX CULVERT LF 200 No Bid 748.20 149,640.00 142 12ftX8ft BOX CULVERT LF 200 No Bid 782.42 156,484.00 143 12ftX9ft BOX CULVERT LF 200 No Bid 816.64 163,328.00 144 12ftX10ft BOX CULVERT LF 200 No Bid 849.70 169,940.00 145 12ftX11ftBOX CULVERT LF 200 No Bid 885.08 177,016.00 146 12ftX12ft BOX CULVERT LF 200 No Bid 917.56 183,512.00 147 18in Safety End Treatment at 3:1 Slope EA 5 No Bid 355.20 1,776.00 148 18in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid 655.20 655.20 149 18in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid 655.20 655.20 150 18in Safety End Treatment at 4:1 Slope EA 5 No Bid 415.20 2,076.00 151 18in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid 715.20 715.20 152 18in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid 715.20 715.20 153 18in Safety End Treatment at 6:1 Slope EA 5 No Bid 502.20 2,511.00 154 18in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid 802.20 802.20 155 18in Safety End Treatment at 6:1 Slope (PD bars)EA 1 No Bid 802.20 802.20 156 21in Safety End Treatment at 3:1 Slope EA 1 No Bid No Bid No Bid 157 21in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid No Bid No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 158 21in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 159 21in Safety End Treatment at 4:1 Slope EA 1 No Bid No Bid No Bid 160 21in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 161 21in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 162 21in Safety End Treatment at 6:1 Slope EA 1 No Bid No Bid No Bid 163 21in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 164 21in Safety End Treatment at 6:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 165 24in Safety End Treatment at 3:1 Slope EA 5 No Bid 463.80 2,319.00 166 24in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid 763.80 763.80 167 24in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid 763.80 763.80 168 24in Safety End Treatment at 4:1 Slope EA 5 No Bid 559.80 2,799.00 169 24in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid 859.80 859.80 170 24in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid 859.80 859.80 171 24in Safety End Treatment at 6:1 Slope EA 5 No Bid 705.00 3,525.00 172 24in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid 1,005.00 1,005.00 173 24in Safety End Treatment at 6:1 Slope (PD bars)EA 1 No Bid 1,005.00 1,005.00 174 27in Safety End Treatment at 3:1 Slope EA 1 No Bid No Bid No Bid 175 27in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 176 27in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 177 27in Safety End Treatment at 4:1 Slope EA 1 No Bid No Bid No Bid 178 27in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 179 27in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 180 27in Safety End Treatment at 6:1 Slope EA 1 No Bid No Bid No Bid 181 27in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 182 27in Safety End Treatment at 6:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 183 30in Safety End Treatment at 3:1 Slope EA 5 No Bid 742.80 3,714.00 184 30in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid 1,012.80 1,012.80 185 30in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid 1,076.40 1,076.40 186 30in Safety End Treatment at 4:1 Slope EA 5 No Bid 859.20 4,296.00 187 30in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid 1,206.00 1,206.00 188 30in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid 1,218.00 1,218.00 189 30in Safety End Treatment at 6:1 Slope EA 5 No Bid 1,098.60 5,493.00 190 30in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid 1,649.40 1,649.40 191 30in Safety End Treatment at 6:1 Slope (PD bars EA 1 No Bid 1,827.60 1,827.60 192 33in Safety End Treatment at 3:1 Slope EA 1 No Bid No Bid No Bid 193 33in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 194 33in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 195 33in Safety End Treatment at 4:1 Slope EA 1 No Bid No Bid No Bid 196 33in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 197 33in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid No Bid No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 198 33in Safety End Treatment at 6:1 Slope EA 1 No Bid No Bid No Bid 199 33in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid No Bid No Bid 200 33in Safety End Treatment at 6:1 Slope (PD bars)EA 1 No Bid No Bid No Bid 201 36in Safety End Treatment at 3:1 Slope EA 5 No Bid 1,217.40 6,087.00 202 36in Safety End Treatment at 3:1 Slope (CD bars)EA 1 No Bid 1,321.80 1,321.80 203 36in Safety End Treatment at 3:1 Slope (PD bars)EA 1 No Bid 1,524.60 1,524.60 204 36in Safety End Treatment at 4:1 Slope EA 5 No Bid 1,504.20 7,521.00 205 36in Safety End Treatment at 4:1 Slope (CD bars)EA 1 No Bid 1,678.80 1,678.80 206 36in Safety End Treatment at 4:1 Slope (PD bars)EA 1 No Bid 1,726.20 1,726.20 207 36in Safety End Treatment at 6:1 Slope EA 5 No Bid 2,025.60 10,128.00 208 36in Safety End Treatment at 6:1 Slope (CD bars)EA 1 No Bid 2,537.40 2,537.40 209 36in Safety End Treatment at 6:1 Slope (PD bars)EA 1 No Bid 2,739.00 2,739.00 210 15in RCP at 3:1 Slope EA 1 No Bid 311.46 311.46 211 15in RCP at 4:1 Slope EA 1 No Bid 414.70 414.70 212 15in RCP at 6:1 Slope EA 1 No Bid 588.70 588.70 213 18in RCP at 3:1 Slope EA 10 No Bid 427.46 4,274.60 214 18in RCP at 4:1 Slope EA 10 No Bid 427.46 4,274.60 215 18in RCP at 6:1 Slope EA 10 No Bid 642.06 6,420.60 216 21in RCP at 3:1 Slope EA 5 No Bid 486.62 2,433.10 217 21in RCP at 4:1 Slope EA 5 No Bid 731.96 3,659.80 218 21in RCP at 6:1 Slope EA 5 No Bid 731.96 3,659.80 219 24in RCP at 3:1 Slope EA 5 No Bid 559.70 2,798.50 220 24in RCP at 4:1 Slope EA 10 No Bid 841.58 8,415.80 221 24in RCP at 6:1 Slope EA 10 No Bid 1,119.40 11,194.00 222 27in RCP at 3:1 Slope EA 5 No Bid 963.96 4,819.80 223 27in RCP at 4:1 Slope EA 1 No Bid 1,274.84 1,274.84 224 27in RCP at 6:1 Slope EA 1 No Bid 1,445.36 1,445.36 225 30in RCP at 3:1 Slope EA 5 No Bid 1,103.74 5,518.70 226 30in RCP at 4:1 Slope EA 5 No Bid 1,469.14 7,345.70 227 30in RCP at 6:1 Slope EA 5 No Bid 1,653.58 8,267.90 228 33in RCP at 3:1 Slope EA 1 No Bid 1,313.70 1,313.70 229 33in RCP at 4:1 Slope EA 1 No Bid 1,754.50 1,754.50 230 33in RCP at 6:1 Slope EA 1 No Bid 2,626.82 2,626.82 231 36in RCP at 3:1 Slope EA 5 No Bid 1,495.24 7,476.20 232 36in RCP at 4:1 Slope EA 5 No Bid 1,943.00 9,715.00 233 36in RCP at 6:1 Slope EA 5 No Bid 2,986.42 14,932.10 234 42in RCP at 3:1 Slope EA 1 No Bid 2,689.46 2,689.46 235 42in RCP at 4:1 Slope EA 1 No Bid 2,689.46 2,689.46 236 42in RCP at 6:1 Slope EA 1 No Bid 4,033.90 4,033.90 237 48in RCP at 3:1 Slope EA 5 No Bid 3,206.82 16,034.10 Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 238 48in RCP at 4:1 Slope EA 5 No Bid 4,690.46 23,452.30 239 48in RCP at 6:1 Slope EA 5 No Bid 6,413.06 32,065.30 240 54in RCP at 3:1 Slope EA 1 No Bid 4,205.58 4,205.58 241 54in RCP at 4:1 Slope EA 1 No Bid 6,308.08 6,308.08 242 54in RCP at 6:1 Slope EA 1 No Bid 8,412.90 8,412.90 243 60in RCP at 3:1 Slope EA 1 No Bid 5,545.38 5,545.38 244 60in RCP at 4:1 Slope EA 1 No Bid 7,395.00 7,395.00 245 60in RCP at 6:1 Slope EA 1 No Bid 9,858.26 9,858.26 246 15in RCP at 3:1 Slope EA 1 No Bid No Bid 247 15in RCP at 4:1 Slope EA 1 No Bid No Bid 248 15in RCP at 6:1 Slope EA 1 No Bid No Bid 249 18in RCP at 3:1 Slope EA 10 No Bid No Bid 250 18in RCP at 4:1 Slope EA 10 No Bid No Bid 251 18in RCP at 6:1 Slope EA 10 No Bid No Bid 252 21in RCP at 3:1 Slope EA 1 No Bid No Bid 253 21in RCP at 4:1 Slope EA 1 No Bid No Bid 254 21in RCP at 6:1 Slope EA 1 No Bid No Bid 255 24in RCP at 3:1 Slope EA 5 No Bid No Bid 256 24in RCP at 4:1 Slope EA 10 No Bid No Bid 257 24in RCP at 6:1 Slope EA 10 No Bid No Bid 258 27in RCP at 3:1 Slope EA 1 No Bid No Bid 259 27in RCP at 4:1 Slope EA 5 No Bid No Bid 260 27in RCP at 6:1 Slope EA 5 No Bid No Bid 261 30in RCP at 3:1 Slope EA 1 No Bid No Bid 262 30in RCP at 4:1 Slope EA 5 No Bid No Bid 263 30in RCP at 6:1 Slope EA 5 No Bid No Bid 264 33in RCP at 3:1 Slope EA 1 No Bid No Bid 265 33in RCP at 4:1 Slope EA 5 No Bid No Bid 266 33in RCP at 6:1 Slope EA 5 No Bid No Bid 267 36in RCP at 3:1 Slope EA 5 No Bid No Bid 268 36in RCP at 4:1 Slope EA 5 No Bid No Bid 269 36in RCP at 6:1 Slope EA 5 No Bid No Bid 270 42in RCP at 3:1 Slope EA 5 No Bid No Bid 271 42in RCP at 4:1 Slope EA 5 No Bid No Bid 272 42in RCP at 6:1 Slope EA 5 No Bid No Bid 273 48in RCP at 3:1 Slope EA 5 No Bid No Bid 274 48in RCP at 4:1 Slope EA 5 No Bid No Bid 275 48in RCP at 6:1 Slope EA 5 No Bid No Bid 276 54in RCP at 3:1 Slope EA 5 No Bid No Bid 277 54in RCP at 4:1 Slope EA 5 No Bid No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 278 54in RCP at 6:1 Slope EA 5 No Bid No Bid 279 60in RCP at 3:1 Slope EA 5 No Bid No Bid 280 60in RCP at 4:1 Slope EA 5 No Bid No Bid 281 60in RCP at 6:1 Slope EA 5 No Bid No Bid 282 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 30in. diameter, 20ft. Length LN FT 100 360.16 36,016.00 No Bid 283 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 36in. diameter, 20ft. Length LN FT 100 403.00 40,300.00 No Bid 284 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 42in. diameter, 20ft. Length LN FT 100 387.19 38,719.00 No Bid 285 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 42in. diameter, 24ft. Length LN FT 120 No Bid No Bid 286 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 48in. diameter, 16ft. Length LN FT 80 453.47 36,277.60 No Bid 287 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 48in. diameter, 20ft. Length LN FT 100 No Bid No Bid 288 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 48in. diameter, 16ft. Length LN FT 80 No Bid No Bid 289 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 54in. diameter, 16ft. Length LN FT 80 482.28 38,582.40 No Bid 290 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 54in. diameter, 20ft. Length LN FT 100 381.00 38,100.00 No Bid 291 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 14in. diameter, 32ft. Length LN FT 480 127.87 61,377.60 No Bid 292 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 16in. diameter, 32ft. Length LN FT 480 124.32 59,673.60 No Bid 293 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 18in. diameter, 32ft. Length LN FT 480 132.83 63,758.40 No Bid 294 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 20in. diameter, 32ft. Length LN FT 480 116.30 55,824.00 No Bid 295 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 24in. diameter, 32ft. Length LN FT 480 131.67 63,201.60 No Bid 296 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 30in. diameter, 32ft. Length LN FT 480 155.06 74,428.80 No Bid 297 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 36in. diameter, 32ft. Length LN FT 480 197.98 95,030.40 No Bid 298 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 42in. diameter, 32ft. Length LN FT 480 234.49 112,555.20 No Bid 299 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 48in. diameter, 32ft. Length LN FT 480 282.00 135,360.00 No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 300 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 54in. diameter, 32ft. Length LN FT 480 344.44 165,331.20 No Bid 301 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 42in. diameter, 20ft. Length Each 5 40,696.00 203,480.00 No Bid 302 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 42in. diameter, 24ft. Length Each 5 41,870.15 209,350.75 No Bid 303 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 48in. diameter, 16ft. Length Each 5 41,596.00 207,980.00 No Bid 304 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 48in. diameter, 20ft. Length Each 5 45,498.77 227,493.85 No Bid 305 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 54in. diameter, 16ft. Length Each 5 47,996.00 239,980.00 No Bid 306 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 54in. diameter, 20ft. Length Each 5 52,270.46 261,352.30 No Bid 307 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 42in. diameter, 20ft. Length Each 5 18,266.15 91,330.75 No Bid 308 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 48in. diameter, 20ft. Length Each 5 19,724.92 98,624.60 No Bid 309 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 54in. diameter, 20ft. Length Each 5 28,590.15 142,950.75 No Bid 310 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 60in. diameter, 20ft. Length Each 5 24,283.08 121,415.40 No Bid 311 Group # 5 - AWWA C303 & C301 Concrete Water Pipe Fittings: All PCCP Pipe Fittings shall be designed in accordance with AWWA M9 C-304 design standards. These Fittings used in conjunction with B-303 Bar Wrapped Cylinder Pipe, L-301 Prestressed Concrete with Lined Cylinder, E-301 Prestressed Concrete with Embedded Cylinder. These Fittings shall range from 14in. through 54in.. Samples; 20in.x20in.x16in. Flanged Outlet Spigot X Bell Tee, 24in.x20in. Spigot X Bell Reducer, 20in.x45 degree bend, 24in. L-301x24in. wide bolt-on repair clamp, 24in. repair sect w/24in. CIE flange outlet split butt strap C200 fitting 5 year Lump Sum 417,000 0.05 396,150.00 No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 312 Group # 6 - AWWA C200 Steel Water Pipe & Fittings: C-200 Welded Steel Pipe Fittings are designed manufactured in accordance with AWWA C-200 standard and with AWWA Manual M11. These Fittings shall be Mortar Lined AWWA C-205 Standard and be covered with Polyurethane AWWA C-222 Standard or Tape AWWA C-214 Standard Coating. C-200 Pipe Fittings shall range from 14in. through 54in.. Samples; 24in.x24in.x16in. Flanged Outlet Tee (welded and gasketed), 24in.x45 degree bend (welded and gasketed), 36in. repair sect w/24in. CID flange outlet mortar lined and coated with split butt strap with wrapper, 24in. repair sect w/18in. CID flange outlet mortar lined and coated split butt strap with wrapper, 42in.x30in. outlet dry tap assembly, 24in.x16in. outlet dry tap assembly 5 year Lump Sum 584,000 0.05 554,800.00 No Bid 313 Group #6 - AWWA C-200 Water Pipe CL 200-20, 14in. diameter, 32ft. Length LN FT 480 435.36 208,972.80 No Bid 314 Group #6 - AWWA C-200 Water Pipe CL 200-20, 16in. diameter, 32ft. Length LN FT 480 487.86 234,172.80 No Bid 315 Group #6 - AWWA C-200 Water Pipe CL 200-20, 20in. diameter, 32ft. Length LN FT 480 832.67 399,681.60 No Bid 316 Group #6 - AWWA C-200 Water Pipe CL 200-20, 24in. diameter, 32ft. Length LN FT 480 881.67 423,201.60 No Bid 317 Group #6 - AWWA C-200 Water Pipe CL 200-20, 30in. diameter, 32ft. Length LN FT 480 387.94 186,211.20 No Bid 318 Group #6 - AWWA C-200 Water Pipe CL 200-20, 36in. diameter, 32ft. Length LN FT 480 423.67 203,361.60 No Bid 319 Group #6 - AWWA C-200 Water Pipe CL 200-20, 42in. diameter, 32ft. Length LN FT 480 480.58 230,678.40 No Bid 320 Group #6 - AWWA C-200 Water Pipe CL 200-20, 48in. diameter, 32ft. Length LN FT 480 536.52 257,529.60 No Bid 321 Group #6 - AWWA C-200 Water Pipe CL 200-20, 54in. diameter, 32ft. Length LN FT 480 590.13 283,262.40 No Bid 322 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Regular Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - Regular Hours (8:00 am - 5:00 pm)Hourly 100 110.00 11,000.00 No Bid 333 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. After Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - After Hours (5:00 pm - Next Day 8:00 am)Hourly 100 165.00 16,500.00 No Bid 334 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Week-ends and Holidays Hours -Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Week-ends and Holidays (24 Hours)Hourly 75 325.00 24,375.00 No Bid 335 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Field Service Engineer Hourly 50 362.00 18,100.00 No Bid 336 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Field Service Representative Hourly 50 100.00 5,000.00 No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 337 Group #7 - Parts For Emergency Services: Total Estimated Expenditure for the Parts to Repair Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Samples; 36in.B303 12in.x12in. repair plate 3/16in. thick, 24in.x24in. wide B-303 weld-on repair clamp with diaper, 20in. MJPE & 20in. buttstrap with diaper 36in. wide, 30in. CL D flange nipple with butt strap & 36in. wide diaper 5 year Lump Sum 250,000 0.05 237,500.00 No Bid 338 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Regular Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - Regular Hours (8:00 am - 5:00 pm)Hourly 75 110.00 8,250.00 No Bid 339 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. After Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - After Hours (5:00 pm - Next Day 8:00 am)Hourly 50 165.00 8,250.00 No Bid 340 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Week-ends and Holidays Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Week- ends and Holidays (24 Hours)Hourly 50 325.00 16,250.00 No Bid 341 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Field Service Engineer Hourly 50 362.00 18,100.00 No Bid 342 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Field Service Representative Hourly 50 100.00 5,000.00 No Bid 343 Group #8 - Parts For Emergency Service Including Welding to Repair Steel Main Leak: Welding services include Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Samples; 24in. Weld-on Repair Clamp with Diaper, 20in. MJPE & 20in. Buttstrap with Diaper 36in. wide, 36in. 12in.x12in. repair plate 1/4 thick, 30in. CL D Flange Nipple with Butt Strap & 36in. wide Diaper 5 year Lump Sum 125,000 5.00 118,750.00 No Bid 344 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Regular Hours - Repairs for Tapping & Line Stop Emergency Leak Repair and Service for Concrete Main / Steel Pipe. Monday through Friday - Regular Hours (8:00 am - 5:00 pm)Hourly 75 183.00 13,725.00 No Bid 345 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. After Hours - Repair for Tapping & Line Stop Emergency Leak Repair and Service for Concrete Main / Steel Pipe. Monday through Friday - After Hours (5:00 pm - Next Day 8:00 am)Hourly 50 294.00 14,700.00 No Bid Line #Description UOM QTY Unit Extended Unit Extended Forterra Pipe & Precast, Grand Prairie TX Respondent's Business Name: Principal Place of Business (City and State): Rangeline Pipeline Haslet, TX 346 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Week-ends and Holidays Hours - Repairs for Tapping & Line Stop Emergency Leak Repair and Service for Concrete Main / Steel Pipe. Week-ends and Holidays (24 Hours)Hourly 50 367.00 18,350.00 No Bid 347 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Field Service Engineer Hourly 50 577.00 28,850.00 No Bid 348 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Field Service Representative Hourly 50 450.00 22,500.00 No Bid 349 Group #9 Estimated Expenditure for Parts for Tapping & Line Stop Emergency Leak Repair and Services. Samples; 12in.x20in. L-301 Class 150 Vertical/Horizontal Tapping Saddle with Diapers, 12in.x30in. L-301 Tapping Service, 16in. single line - restop sewer, 24in. double line stop-sewer, 20in. double line stop water 5 year Lump Sum 500,000 5.00 475,000.00 No Bid $7,356,716.20 $11,887,787.40 ITEM DESCRIPTION 1 Approach - proposer's history meeting deadlines on similar projects during the past 3 years - 10%10 10 2 Experience - proposer's experience with similar projects in the last 2 years - 30%28 30 3 Functional Match - describe product and quality of product - 10%10 10 4 Business Inclusion and Development (BID) - It is the policy of the COD to involve M/WBE to the greatest extent feasible on the City's construction, procurement and professional services contracts - 15% 0 0 5 Price, Total Cost of Ownership 35%35 35 83 85 Total Products and Services Pricing: Total: Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance 7195 No Large Diameter Water Pipe - Rangeline RFP Jane Rogers Contract # 7195 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND RANGELINE PIPELINE SERVICES, LLC (CONTRACT 7195) THIS CONTRACT is made and entered into this date ______________________, by and between Rangeline Pipeline Services, LLC, a Texas Limited Liability Company, whose address is 1150 Blue Mound Road West, Suite 301, Haslet, Texas, 76052, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products and/or services in accordance with the City’s document RFP 7195 Large Diameter Water Pipe, Reinforced Concrete Pipe, Accessories and Repair Services, a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written agreement and the following items which are attached hereto and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) City of Denton’s RFP 7195 (Exhibit “B” on File at the Office of the Purchasing Agent); (c) City of Denton Standard Terms and Conditions (Exhibit “C”); (d) Insurance Requirements (Exhibit “D”); (e) Certificate of Interested Parties Electronic Filing (Exhibit "E"); (f) Contractor’s Proposal (Exhibit "F"); (g) Form CIQ – Conflict of Interest Questionnaire (Exhibit "G"); These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Contract # 7195 Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. CONTRACTOR BY: ______________________________ AUTHORIZED SIGNATURE Date: _______________________________ Printed Name: ________________________ Title: _______________________________ ___________________________________ PHONE NUMBER ___________________________________ EMAIL ADDRESS ___________________________________ APPROVED AS TO LEGAL FORM: TEXAS ETHICS COMMISSION AARON LEAL, CITY ATTORNEY CERTIFICATE NUMBER BY: __________________________________ CITY OF DENTON, TEXAS ATTEST: ROSA RIOS, CITY SECRETARY BY: ______________________ TODD HILEMAN BY: _________________________________ CITY MANAGER Date: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT Pipeline Service manager Ryan Alumbaugh ryan@rangeline.com Ryan@rangeline.com 214-693-7684 1/13/2020 Kenneth Banks General Manager Utilities Contract # 7195 Exhibit A Special Terms and Conditions 1. Total Contract Amount 1. The total contract for Group #1 AWWA L-301 Water Pipe; Lines 282, 283, 284, 286, 289 and 290, Group #2 AWWA C-303 Water Pipe; Lines 291 through 300, Group #3 AWWA Water Pipe L-301/E-301 Repair; Lines 301 through 306, Group #4 AWWA Water Pipe L- 301/E-301; Lines 307 through 310, Group #5 AWWA C 303 & 301 Concrete Water Pipe Fittings; Line 311, Group # 6 AWWA C200 Water Pipe and Fittings; Lines 312 through 321, Group #7 Parts and Labor for Emergency Services; Lines 322 through 337, Group #8 Labor, Parts, Emergency and Welding Services; Lines 338 through 343, Group #9 Tapping and Line Stop Parts and Emergency Leak Repair Service; Lines 344 through 349, RFP 7195, which these Lines only are awarded by this Contract for the supply of Large Diameter Water Pipe and Repair Services, shall not exceed $7,356,716.20. Pricing shall be per Exhibit F attached. 2. Contract Terms The contract term will be for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5), effective from date of award or notice to proceed as determined by the City of Denton Purchasing Department. At the sole option of the City of Denton, The contract may be further extended as needed, not to exceed a total of six (6) months. 3. Price Escalation and De-escalation The City will implement an escalation/de-escalation price adjustment annually. The escalation/de- escalation will be based upon manufacturer published pricing sheets to the vendor. The price will be increased or decreased based upon the annually percentage change in the manufacturer’s price list. The price adjustment will be determined annually from the award date. Should the change exceed or decrease a minimum threshold value of +/-1%, then the stated eligible bid prices shall be adjusted in accordance with the published price change. It is the supplier or the Cities responsibility to request a price adjustment annually in writing. If no request is made, then it will be assumed that the bid price will be in effect. The supplier must submit or make available the manufacturers pricing sheet used to calculate the bid proposal, to participate in the escalation/de-escalation clause. Contract # 7195 Exhibit C Standard Purchase Terms and Conditions These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings and other requirements included in the City of Denton’s contract are applicable to contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must be in writing and signed by a representative of the City’s Procurement Department and the Supplier. No Terms and Conditions contained in the seller’s proposal response, invoice or statement shall serve to modify the terms set forth herein. If there is a conflict between the provisions on the face of the contract/purchase order these written provisions will take precedence. The Contractor agrees that the contract shall be governed by the following terms and conditions, unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed principally at the City’s premises or on public rights-of-way. 1. CONTRACTOR’S OBLIGATIONS. The Contractor shall fully and timely provide all deliverables described in the Solicitation and in the Contractor’s Offer in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATE/TERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES: The Contractor will package deliverables in accordance with good commercial practice and shall include a packing list showing the description of each item, the quantity and unit price unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly and permanently marked as follows: (a) The Contractor's name and address, (b) the City’s name, address and purchase order or purchase release number and the price agreement number if applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest transportation costs and to conform to all the requirements of common carriers and any applicable specification. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of deliverables. 5. TITLE & RISK OF LOSS: Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the deliverables. Contract # 7195 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the Contractor’s price shall be deemed to include all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the deliverables. The place of delivery shall be that set forth the purchase order. 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject defective or non-conforming deliverables. If the City has the right to inspect the Contractor’s, or the Contractor’s Subcontractor’s, facilities, or the deliverables at the Contractor’s, or the Contractor’s Subcontractor’s, premises, the Contractor shall furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance to the City to facilitate such inspection. 8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of deliverables must fully comply with all provisions of the Contract as to time of delivery, quality, and quantity. Any non-complying tender shall constitute a breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a conforming tender within the time allotted in the contract. 9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied itself as to the nature of the City’s service requirements and specifications, the location and essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could in any way affect performance of the Contractor’s obligations under the contract. The Contractor hereby releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. The contractor shall, at all times, exercise reasonable precautions for the safety of their employees, City Staff, participants and others on or near the City’s facilities. 10. WORKFORCE A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Denton contract or on the City's property . i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract; or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. C. If the City or the City's representative notifies the Contractor that any worker is incompetent, Contract # 7195 disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the City's prior written consent. Immigration: The Contractor represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (“IIRIRA) enacted on September 30, 1996. 11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Contractor, it’s Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Contractor’s obligations under this paragraph. Environmental Protection: The Respondent shall be in compliance with all applicable standards, orders, or regulations issued pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 et seq.) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. §1251 et seq.). 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department’s Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name, remittance address and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor’s registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor’s invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. Contract # 7195 13. PAYMENT: A. All proper invoices need to be sent to Accounts Payable. Approved invoices will be paid within thirty (30) calendar days of the City’s receipt of the deliverables or of the invoice being received in Accounts Payable, whichever is later. B. If payment is not timely made, (per paragraph A); interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery. D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment; iv. damage to the property of the City or the City’s agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; v. reasonable evidence that the Contractor’s obligations will not be completed within the time specified in the Contract, and that the unpaid balance would not be adequate to cover actual or damages for the anticipated delay; vi. failure of the Contractor to submit proper invoices with purchase order number, with all required attachments and supporting documentation; or vii. failure of the Contractor to comply with any material provision of the Contract Documents. E. Notice is hereby given that any awarded firm who is in arrears to the City of Denton for delinquent taxes, the City may offset indebtedness owed the City through payment withholding. F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the City for payments made by credit card or electronic funds transfer. G. The awarding or continuation of this contract is dependent upon the availability of funding. The City’s payment obligations are payable only and solely from funds Appropriated and available for this contract. The absence of Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are not Appropriated or available and any deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an amount insufficient to permit the City to pay its obligations under the Contract. In the event of none or inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City. 14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract shall be paid by the Contractor, unless otherwise stated in the contract terms. During the term of this contract, the contractor shall bill and the City shall reimburse contractor for all reasonable and approved out of pocket expenses which are incurred in the connection with the performance of duties hereunder. Notwithstanding the foregoing, expenses for the time spent by Contract # 7195 the contractor in traveling to and from City facilities shall not be reimbursed, unless otherwise negotiated. 15. FINAL PAYMENT AND CLOSE-OUT: A. If a DBE/MBE/WBE Program Plan is agreed to and the Contractor has identified Subcontractors, the Contractor is required to submit a Contract Close-Out MBE/WBE Compliance Report to the Purchasing Manager no later than the 15th calendar day after completion of all work under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance with the requirements as accepted by the City. B. The making and acceptance of final payment will constitute: i. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified herein, (4) arising from the Contractor’s continuing obligations under the Contract, including but not limited to indemnity and warranty obligations, or (5) arising under the City’s right to audit; and ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 16. SPECIAL TOOLS & TEST EQUIPMENT: If the price stated on the Offer includes the cost of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. RIGHT TO AUDIT: A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor except as provided in the Contractor’s Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in Contract # 7195 writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten (10) calendar days after receipt of payment from the City. 19. WARRANTY-PRICE: A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with any other firm or with any competitor. C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. 20. WARRANTY – TITLE: The Contractor warrants that it has good and indefeasible title to all deliverables furnished under the Contract, and that the deliverables are free and clear of all liens, claims, security interests and encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims to the deliverables. Contract # 7195 21. WARRANTY – DELIVERABLES: The Contractor warrants and represents that all deliverables sold the City under the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the Solicitation, to any samples furnished by the Contractor, to the terms, covenants and conditions of the Contract, and to all applicable State, Federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the deliverables shall be new or recycled merchandise, and not used or reconditioned. A. Recycled deliverables shall be clearly identified as such. B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and any attempt to do so shall be without force or effect. C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of acceptance of the deliverables or from the date of acceptance of any replacement deliverables. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand either repair the non-conforming deliverables, or replace the non-conforming deliverables with fully conforming deliverables, at the City’s option and at no additional cost to the City. All costs incidental to such repair or replacement, including but not limited to, any packaging and shipping costs shall be borne exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach of warranty, but failure to give timely notice shall not impair the City’s rights under this section. D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming deliverables from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such deliverables from another source. E. If the Contractor is not the manufacturer, and the deliverables are covered by a separate manufacturer’s warranty, the Contractor shall transfer and assign such manufacturer’s warranty to the City. If for any reason the manufacturer’s warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate with the City to the fullest extent to enforce such manufacturer’s warranty for the benefit of the City. 22. WARRANTY – SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach warranty, but failure to give timely notice shall not impair the City’s rights under this section. Contract # 7195 C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate correction or removal and replacement of defective or non- conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City’s evaluation of and determination to accept such defective or non-conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party’s intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 26. DEFAULT: The Contractor shall be in default under the Contract if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United States or (d) makes a material misrepresentation in Contractor’s Offer, or in any report or deliverable required to be submitted by the Contractor to the City. 27. TERMINATION FOR CAUSE: In the event of a default by the Contractor, the City shall have the right to terminate the Contract for cause, by written notice effective ten (10) calendar days, unless otherwise specified, after the date of such notice, unless the Contractor, within such ten (10) day period, cures such default, or provides evidence sufficient to prove to the City’s reasonable satisfaction that such default does not, in fact, exist. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, losses and expenses, incurred by the City as a result of the Contractor’s default, including, without limitation, cost of cover, reasonable attorneys’ fees, court costs, and prejudgment and post- judgment interest at the maximum lawful rate. Additionally, in the event of a default by the Contractor, the City may remove the Contractor from the City’s vendor list for three (3) years and any Offer submitted by the Contractor may be disqualified for up to three (3) years. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or remedy provided by law. Contract # 7195 28. TERMINATION WITHOUT CAUSE: The City shall have the right to terminate the Contract, in whole or in part, without cause any time upon thirty (30) calendar days’ prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. 30. DELAYS: A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person (including, but not limited to the City, the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contractor, the Contractor’s subcontractors, and third parties), ii. "Fault" shall include the sale of defective or non- conforming deliverables, negligence, willful misconduct or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL Contract # 7195 INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR’S OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. 32. INSURANCE: The following insurance requirements are applicable, in addition to the specific insurance requirements detailed in Appendix A for services only. The successful firm shall procure and maintain insurance of the types and in the minimum amounts acceptable to the City of Denton. The insurance shall be written by a company licensed to do business in the State of Texas and satisfactory to the City of Denton. A. General Requirements: i. The Contractor shall at a minimum carry insurance in the types and amounts indicated and agreed to, as submitted to the City and approved by the City within the procurement process, for the duration of the Contract, including extension options and hold over periods, and during any warranty period. ii. The Contractor shall provide Certificates of Insurance with the coverage’s and endorsements required to the City as verification of coverage prior to contract execution and within fourteen (14) calendar days after written request from the City. Failure to provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or hold over period is exercised, as verification of continuing coverage. iii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iv. The Contractor must submit certificates of insurance to the City for all subcontractors prior to the subcontractors commencing work on the project. v. The Contractor’s and all subcontractors’ insurance coverage shall be written by companies licensed to do business in the State of Texas at the time the policies are issued and shall be written by companies with A.M. Best ratings of A- VII or better. The City will accept workers’ compensation coverage written by the Texas Workers’ Compensation Insurance Fund. vi. All endorsements naming the City as additional insured, waivers, and notices of cancellation endorsements as well as the Certificate of Insurance shall contain the solicitation number and the following information: City of Denton Materials Management Department 901B Texas Street Denton, Texas 76209 vii. The “other” insurance clause shall not apply to the City where the City is an additional insured shown on any policy. It is intended that policies required in the Contract, covering both the City and the Contractor, shall be considered primary coverage as applicable. Contract # 7195 viii. If insurance policies are not written for amounts agreed to with the City, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. ix. The City shall be entitled, upon request, at an agreed upon location, and without expense, to review certified copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. x. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. xi. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. xii. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate of Insurance. xiii. The Contractor shall endeavor to provide the City thirty (30) calendar days’ written notice of erosion of the aggregate limits below occurrence limits for all applicable coverage’s indicated within the Contract. xiv. The insurance coverage’s specified in within the solicitation and requirements are required minimums and are not intended to limit the responsibility or liability of the Contractor. B. Specific Coverage Requirements: Specific insurance requirements are contained in the solicitation instrument. 33. CLAIMS: If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice thereof to the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified in the Contractor’s Offer, or at such other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at 901B Texas Street, Denton, Texas 76209 and marked to the attention of the Purchasing Manager. Contract # 7195 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, and Texas Government Code. 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City good and indefeasible title to the deliverables and (ii) the deliverables supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any third party; that no claims have been made by any person or entity with respect to the ownership or operation of the deliverables and the Contractor does not know of any valid basis for any such claims. The Contractor shall, at its sole expense, defend, indemnify, and hold the City harmless from and against all liability, damages, and costs (including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i) any claim that the City’s exercise anywhere in the world of the rights associated with the City’s’ ownership, and if applicable, license rights, and its use of the deliverables infringes the intellectual property rights of any third party; or (ii) the Contractor’s breach of any of Contractor’s representations or warranties stated in this Contract. In the event of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel to act as co-counsel on the City’s behalf. Further, Contractor agrees that the City’s specifications regarding the deliverables shall in no way diminish Contractor’s warranties or obligations under this paragraph and the City makes no warranty that the production, development, or delivery of such deliverables will not impact such warranties of Contractor. 37. CONFIDENTIALITY: In order to provide the deliverables to the City, Contractor may require access to certain of the City’s and/or its licensors’ confidential information (including inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) (collectively, “Confidential Information”). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 38. OWNERSHIP AND USE OF DELIVERABLES: The City shall own all rights, titles, and interests throughout the world in and to the deliverables. A. Patents. As to any patentable subject matter contained in the deliverables, the Contractor agrees Contract # 7195 to disclose such patentable subject matter to the City. Further, if requested by the City, the Contractor agrees to assign and, if necessary, cause each of its employees to assign the entire right, title, and interest to specific inventions under such patentable subject matter to the City and to execute, acknowledge, and deliver and, if necessary, cause each of its employees to execute, acknowledge, and deliver an assignment of letters patent, in a form to be reasonably approved by the City, to the City upon request by the City. B. Copyrights. As to any deliverables containing copyrightable subject matter, the Contractor agrees that upon their creation, such deliverables shall be considered as work made-for-hire by the Contractor for the City and the City shall own all copyrights in and to such deliverables, provided however, that nothing in this Paragraph 38 shall negate the City’s sole or joint ownership of any such deliverables arising by virtue of the City’s sole or joint authorship of such deliverables. Should by operation of law, such deliverables not be considered works made-for-hire, the Contractor hereby assigns to the City (and agrees to cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver an assignment to the City of) all worldwide right, title, and interest in and to such deliverables. With respect to such work made- for-hire, the Contractor agrees to execute, acknowledge, and deliver and cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver a work- made-for-hire agreement, in a form to be reasonably approved by the City, to the City upon delivery of such deliverables to the City or at such other time as the City may request. C. Additional Assignments. The Contractor further agrees to, and if applicable, cause each of its employees to, execute, acknowledge, and deliver all applications, specifications, oaths, assignments, and all other instruments which the City might reasonably deem necessary in order to apply for and obtain copyright protection, mask work registration, trademark registration and/or protection, letters patent, or any similar rights in any and all countries and in order to assign and convey to the City, its successors, assigns and nominees, the sole and exclusive right, title, and interest in and to the deliverables. The Contractor’s obligations to execute, acknowledge, and deliver (or cause to be executed, acknowledged, and delivered) instruments or papers such as those described in this Paragraph 38 a., b., and c. shall continue after the termination of this Contract with respect to such deliverables. In the event the City should not seek to obtain copyright protection, mask work registration or patent protection for any of the deliverables, but should desire to keep the same secret, the Contractor agrees to treat the same as Confidential Information under the terms of Paragraph 37 above. 39. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. 40. ADVERTISING: The Contractor shall not advertise or publish, without the City’s prior consent, the fact that the City has entered into the Contract, except to the extent required by law. 41. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition to any other remedy available, to cancel the Contract without liability and to deduct from any Contract # 7195 amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 42. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the City of Denton with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 43. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. 44. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor’s services shall be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, worker’s compensation, or any other City employee benefit. The City shall not have supervision and control of the Contractor or any employee of the Contractor, and it is expressly understood that Contractor shall perform the services hereunder according to the attached specifications at the general direction of the City Manager of the City of Denton, Texas, or his designee under this agreement. The contractor is expressly free to advertise and perform services for other parties while performing services for the City. 45. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and ensure to the benefit of the City and the Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there are no third party beneficiaries to the Contract. The Vendor shall notify the City’s Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director’s resolution approving the action, or an executed Contract # 7195 merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 46. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 47. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 48. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract. 49. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option; the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty (30) calendar days of initiation of the mediation process, the mediator shall be selected by the Denton County Alternative Dispute Resolution Program (DCAP). The parties agree to participate in mediation in good faith for up to thirty (30) calendar days from the date of the first mediation session. The City and the Contractor will share the mediator’s fees equally and the parties will bear their own costs of Contract # 7195 participation such as fees for any consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation. 50. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas, including, when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm. Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or jurisdiction. All issues arising from this Contract shall be resolved in the courts of Denton County, Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any competent authority as contemplated herein. 51. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the validity or enforceability of any other portion or provision of the Contract. Any void provision shall be deemed severed from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Contract from being void should a provision which is the essence of the Contract be determined to be void. 52. HOLIDAYS: The following holidays are observed by the City: New Year’s Day (observed) MLK Day Memorial Day 4th of July Labor Day Thanksgiving Day Day After Thanksgiving Christmas Eve (observed) Christmas Day (observed) New Year’s Day (observed) If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. Normal hours of operation shall be between 8:00 am and 4:00 pm, Monday through Friday, excluding City of Denton Holidays. Any scheduled deliveries or work performance not within the normal hours of operation must be approved by the City Manager of Denton, Texas or his authorized designee. 53. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 54. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Denton is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded Contract # 7195 from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton. 55. EQUAL OPPORTUNITY A. Equal Employment Opportunity: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this RFQ. B. Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 56. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph – i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. v. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. 10a - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the Solicitation entitled "Buy American Act Certificate". 57. RIGHT TO INFORMATION: The City of Denton reserves the right to use any and all information presented in any response to this contract, whether amended or not, except as Contract # 7195 prohibited by law. Selection of rejection of the submittal does not affect this right. 58. LICENSE FEES OR TAXES: Provided the solicitation requires an awarded contractor or supplier to be licensed by the State of Texas, any and all fees and taxes are the responsibility of the respondent. 59. PREVAILING WAGE RATES: The contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas (WD-2509). 60. COMPLIANCE WITH ALL STATE, FEDERAL, AND LOCAL LAWS: The contractor or supplier shall comply with all State, Federal, and Local laws and requirements. The Respondent must comply with all applicable laws at all times, including, without limitation, the following: (i) §36.02 of the Texas Penal Code, which prohibits bribery; (ii) §36.09 of the Texas Penal Code, which prohibits the offering or conferring of benefits to public servants. The Respondent shall give all notices and comply with all laws and regulations applicable to furnishing and performance of the Contract. 61. FEDERAL, STATE, AND LOCAL REQUIREMENTS: Respondent shall demonstrate on- site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees. Respondent is responsible for both federal and State unemployment insurance coverage and standard Workers’ Compensation insurance coverage. Respondent shall ensure compliance with all federal and State tax laws and withholding requirements. The City of Denton shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation coverage, or federal or State withholding requirements. Contractor shall indemnify the City of Denton and shall pay all costs, penalties, or losses resulting from Respondent's omission or breach of this Section. 62. DRUG FREE WORKPLACE: The contractor shall comply with the applicable provisions of the Drug-Free Work Place Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug-free work environment; and the final rule, government-wide requirements for drug-free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the contractor shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. 63. RESPONDENT LIABILITY FOR DAMAGE TO GOVERNMENT PROPERTY: The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any such damage within one (1) calendar day. 64. FORCE MAJEURE: The City of Denton, any Customer, and the Respondent shall not be responsible for performance under the Contract should it be prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault Contract # 7195 or negligence of the City of Denton. In the event of an occurrence under this Section, the Respondent will be excused from any further performance or observance of the requirements so affected for as long as such circumstances prevail and the Respondent continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. The Respondent shall immediately notify the City of Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 65. NON-WAIVER OF RIGHTS: Failure of a Party to require performance by another Party under the Contract will not affect the right of such Party to require performance in the future. No delay, failure, or waiver of either Party’s exercise or partial exercise of any right or remedy under the Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a Party of any breach of any term of the Contract will not be construed as a waiver of any continuing or succeeding breach. 66. NO WAIVER OF SOVEREIGN IMMUNITY: The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 67. RECORDS RETENTION: The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. Should a conflict arise between any of the contract documents, it shall be resolved with the following order of precedence (if applicable). In any event, the final negotiated contract shall take precedence over any and all contract documents to the extent of such conflict. 1. Final negotiated contract 2. RFP/Bid documents 3. City’s standard terms and conditions 4. Purchase order 5. Supplier terms and conditions Contract # 7195 Exhibit D INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS Upon contract execution, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A or better. • Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Liability policies shall be endorsed to provide the following: ▪ Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. ▪ That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. ▪ Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. • Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. Contract # 7195 • Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. • Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. • Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: • Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. • Coverage B shall include personal injury. • Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: • Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. • Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. Contract # 7195 [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: • any auto, or • all owned hired and non-owned autos. [X] Workers’ Compensation Insurance Contractor shall purchase and maintain Workers’ Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Workers’ Compensation Commission (TWCC). [ ] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an “occurrence" basis and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least $500,000.00 combined bodily injury and property damage per occurrence with a $1,000,000.00 aggregate. [ ] Fire Damage Legal Liability Insurance Coverage is required if Broad form General Liability is not provided or is unavailable to the contractor or if a contractor leases or rents a portion of a City building. Limits of not less than each occurrence are required. [ ] Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000.00 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. [ ] Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be Contract # 7195 provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Environmental Liability Insurance Environmental liability insurance for $1,000,000 to cover all hazards contemplated by this contract. [ ] Riggers Insurance The Contractor shall provide coverage for Rigger’s Liability. Said coverage may be provided by a Rigger’s Liability endorsement on the existing CGL coverage; through and Installation Floater covering rigging contractors; or through ISO form IH 00 91 12 11, Rigger’s Liability Coverage form. Said coverage shall mirror the limits provided by the CGL coverage [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a “blanket” basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than $ each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. Contract # 7195 ATTACHMENT 1 [X] Workers’ Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner- operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: 1. a certificate of coverage, prior to that person beginning work on the Contract # 7195 project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2. no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 1. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2. provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3. provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4. obtain from each other person with whom it contracts, and provide to the contractor: a. a certificate of coverage, prior to the other person beginning work on the project; and Contract # 7195 b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 5. retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 6. notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7. Contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. Contract # 7195 Exhibit E Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. Exhibit F Grand Total $7,356,716.20 Line #Description QTY UOM Unit Extended 282 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 30in. diameter, 20ft. Length 100 LN FT $360.16 $36,016.00 283 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 36in. diameter, 20ft. Length 100 LN FT $403.00 $40,300.00 284 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 42in. diameter, 20ft. Length 100 LN FT $387.19 $38,719.00 286 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 48in. diameter, 16ft. Length 80 LN FT $453.47 $36,277.60 289 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 54in. diameter, 16ft. Length 80 LN FT $482.28 $38,582.40 290 Group #1 AWWA L-301 Water Pipe L-301/E-301, CL 200-20, 54in. diameter, 20ft. Length 100 LN FT $381.00 $38,100.00 291 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 14in. diameter, 32ft. Length 480 LN FT $127.87 $61,377.60 292 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 16in. diameter, 32ft. Length 480 LN FT $124.32 $59,673.60 293 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 18in. diameter, 32ft. Length 480 LN FT $132.83 $63,758.40 294 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 20in. diameter, 32ft. Length 480 LN FT $116.30 $55,824.00 295 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 24in. diameter, 32ft. Length 480 LN FT $131.67 $63,201.60 296 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 30in. diameter, 32ft. Length 480 LN FT $155.06 $74,428.80 297 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 36in. diameter, 32ft. Length 480 LN FT $197.98 $95,030.40 298 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 42in. diameter, 32ft. Length 480 LN FT $234.49 $112,555.20 299 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 48in. diameter, 32ft. Length 480 LN FT $282.00 $135,360.00 300 Group #2 AWWA C-303 Water Pipe B-303/C-303 Bar Wrapped, CL 200-20, 54in. diameter, 32ft. Length 480 LN FT $344.44 $165,331.20 301 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 42in. diameter, 20ft. Length 5 Each $40,696.00 $203,480.00 302 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 42in. diameter, 24ft. Length 5 Each $41,870.15 $209,350.75 303 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 48in. diameter, 16ft. Length 5 Each $41,596.00 $207,980.00 304 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 48in. diameter, 20ft. Length 5 Each $45,498.77 $227,493.85 305 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 54in. diameter, 16ft. Length 5 Each $47,996.00 $239,980.00 306 Group#3 AWWA Water Pipe L-301/E-301 Repair Sections with 24in. Outlets, 54in. diameter, 20ft. Length 5 Each $52,270.46 $261,352.30 307 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 42in. diameter, 20ft. Length 5 Each $18,266.15 $91,330.75 308 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 48in. diameter, 20ft. Length 5 Each $19,724.92 $98,624.60 309 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 54in. diameter, 20ft. Length 5 Each $28,590.15 $142,950.75 310 Group # 4 - AWWA Water Pipe L-301/E-301 - 30in. Outlets with Blind Flange, Nuts, Bolts & Gasket, 60in. diameter, 20ft. Length 5 Each $24,283.08 $121,415.40 Rangeline Pipeline Services, LLC Exhibit F Grand Total $7,356,716.20 Line #Description QTY UOM Unit Extended Rangeline Pipeline Services, LLC 311 Group # 5 - AWWA C303 & C301 Concrete Water Pipe Fittings: All PCCP Pipe Fittings shall be designed in accordance with AWWA M9 C-304 design standards. These Fittings used in conjunction with B- 303 Bar Wrapped Cylinder Pipe, L-301 Prestressed Concrete with Lined Cylinder, E-301 Prestressed Concrete with Embedded Cylinder. These Fittings shall range from 14in. through 54in.. Samples; 20in.x20in.x16in. Flanged Outlet Spigot X Bell Tee, 24in.x20in. Spigot X Bell Reducer, 20in.x45 degree bend, 24in. L- 301x24in. wide bolt-on repair clamp, 24in. repair sect w/24in. CIE flange outlet split butt strap C200 fitting $417,000.00 5 year Lump Sum, 5% discount off manufacturer list price 5%$396,150.00 312 Group # 6 - AWWA C200 Steel Water Pipe & Fittings: C-200 Welded Steel Pipe Fittings are designed manufactured in accordance with AWWA C-200 standard and with AWWA Manual M11. These Fittings shall be Mortar Lined AWWA C-205 Standard and be covered with Polyurethane AWWA C-222 Standard or Tape AWWA C-214 Standard Coating. C-200 Pipe Fittings shall range from 14in. through 54in.. Samples; 24in.x24in.x16in. Flanged Outlet Tee (welded and gasketed), 24in.x45 degree bend (welded and gasketed), 36in. repair sect w/24in. CID flange outlet mortar lined and coated with split butt strap with wrapper, 24in. repair sect w/18in. CID flange outlet mortar lined and coated split butt strap with wrapper, 42in.x30in. outlet dry tap assembly, 24in.x16in. outlet dry tap assembly $584,000.00 5 year Lump Sum, 5% discount off manufacturer list price 5%$554,800.00 313 Group #6 - AWWA C-200 Water Pipe CL 200-20, 14in. diameter, 32ft. Length 480 LN FT $435.36 $208,972.80 314 Group #6 - AWWA C-200 Water Pipe CL 200-20, 16in. diameter, 32ft. Length 480 LN FT $487.86 $234,172.80 315 Group #6 - AWWA C-200 Water Pipe CL 200-20, 20in. diameter, 32ft. Length 480 LN FT $832.67 $399,681.60 316 Group #6 - AWWA C-200 Water Pipe CL 200-20, 24in. diameter, 32ft. Length 480 LN FT $881.67 $423,201.60 317 Group #6 - AWWA C-200 Water Pipe CL 200-20, 30in. diameter, 32ft. Length 480 LN FT $387.94 $186,211.20 318 Group #6 - AWWA C-200 Water Pipe CL 200-20, 36in. diameter, 32ft. Length 480 LN FT $423.67 $203,361.60 319 Group #6 - AWWA C-200 Water Pipe CL 200-20, 42in. diameter, 32ft. Length 480 LN FT $480.58 $230,678.40 320 Group #6 - AWWA C-200 Water Pipe CL 200-20, 48in. diameter, 32ft. Length 480 LN FT $536.52 $257,529.60 321 Group #6 - AWWA C-200 Water Pipe CL 200-20, 54in. diameter, 32ft. Length 480 LN FT $590.13 $283,262.40 322 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Regular Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - Regular Hours (8:00 am - 5:00 pm)100 Hourly $110.00 $11,000.00 333 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. After Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - After Hours (5:00 pm - Next Day 8:00 am)100 Hourly $165.00 $16,500.00 Exhibit F Grand Total $7,356,716.20 Line #Description QTY UOM Unit Extended Rangeline Pipeline Services, LLC 334 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Week-ends and Holidays Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Week-ends and Holidays (24 Hours)75 Hourly $325.00 $24,375.00 335 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Field Service Engineer 50 Hourly $362.00 $18,100.00 336 Group # 7 - Parts & Labor For Emergency Services Including Welding To Repair Concrete Main Leak. Field Service Representative 50 Hourly $100.00 $5,000.00 337 Group #7 - Parts For Emergency Services: Total Estimated Expenditure for the Parts to Repair Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Samples; 36in.B303 12in.x12in. repair plate 3/16in. thick, 24in.x24in. wide B- 303 weld-on repair clamp with diaper, 20in. MJPE & 20in. buttstrap with diaper 36in. wide, 30in. CL D flange nipple with butt strap & 36in. wide diaper $250,000.00 5 year Lump Sum, 5% discount off manufacturer list price 5%$237,500.00 338 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Regular Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - Regular Hours (8:00 am - 5:00 pm)75 Hourly $110.00 $8,250.00 339 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. After Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Monday through Friday - After Hours (5:00 pm - Next Day 8:00 am)50 Hourly $165.00 $8,250.00 340 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Week-ends and Holidays Hours - Repairs for Various Main Leak - Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Week- ends and Holidays (24 Hours)50 Hourly $325.00 $16,250.00 341 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Field Service Engineer 50 Hourly $362.00 $18,100.00 342 Group # 8 - Labor For Emergency Service Including Welding Services to Repair Steel Main Leak, Butt Strap, Tapping Saddle & Diaper etc. Field Service Representative 50 Hourly $100.00 $5,000.00 343 Group #8 - Parts For Emergency Service Including Welding to Repair Steel Main Leak: Welding services include Welding Services, Butt Strap, Tapping Saddle & Diaper etc. Samples; 24in. Weld-on Repair Clamp with Diaper, 20in. MJPE & 20in. Buttstrap with Diaper 36in. wide, 36in. 12in.x12in. repair plate 1/4 thick, 30in. CL D Flange Nipple with Butt Strap & 36in. wide Diaper $125,000.00 5 year Lump Sum, 5% discount off manufacturer list price 5%$118,750.00 344 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Regular Hours - Repairs for Tapping & Line Stop Emergency Leak Repair and Service for Concrete Main / Steel Pipe. Monday through Friday - Regular Hours (8:00 am - 5:00 pm)75 Hourly $183.00 $13,725.00 345 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. After Hours - Repair for Tapping & Line Stop Emergency Leak Repair and Service for Concrete Main / Steel Pipe. Monday through Friday - After Hours (5:00 pm - Next Day 8:00 am)50 Hourly $294.00 $14,700.00 Exhibit F Grand Total $7,356,716.20 Line #Description QTY UOM Unit Extended Rangeline Pipeline Services, LLC 346 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Week-ends and Holidays Hours - Repairs for Tapping & Line Stop Emergency Leak Repair and Service for Concrete Main / Steel Pipe. Week-ends and Holidays (24 Hours)50 Hourly $367.00 $18,350.00 347 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Field Service Engineer 50 Hourly $577.00 $28,850.00 348 Group # 9 -Tapping & Line Stop Emergency Leak Repair & Service for Concrete Main / Steel pipe. Field Service Representative 50 Hourly $450.00 $22,500.00 349 Group #9 Estimated Expenditure for Parts for Tapping & Line Stop Emergency Leak Repair and Services. Samples; 12in.x20in. L-301 Class 150 Vertical/Horizontal Tapping Saddle with Diapers, 12in.x30in. L-301 Tapping Service, 16in. single line - restop sewer, 24in. double line stop-sewer, 20in. double line stop water $500,000.00 5 year Lump Sum, 5% discount off manufacturer list price 5%$475,000.00 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date G Rangeline Pipeline Services, LLC X X X Ryan J. Alumbaugh X none 1/13/2020 Certificate Of Completion Envelope Id: B5D6919E8A4645A196E7A78E424968D6 Status: Sent Subject: Please DocuSign: City Council Contract 7195 Large Diameter Water Pipe - Rangeline Source Envelope: Document Pages: 36 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Monisa Rogers AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Monisa.Rogers@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 1/4/2020 7:06:07 PM Holder: Monisa Rogers Monisa.Rogers@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Monisa Rogers monisa.rogers@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 1/4/2020 7:15:40 PM Viewed: 1/4/2020 7:15:54 PM Signed: 1/4/2020 7:21:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/4/2020 7:21:08 PM Viewed: 1/6/2020 9:19:31 AM Signed: 1/6/2020 9:21:00 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/6/2020 9:21:03 AM Viewed: 1/10/2020 10:14:00 AM Signed: 1/13/2020 1:17:11 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ryan Alumbaugh ryan@rangeline.com Pipeline Service manager Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 47.32.215.22 Sent: 1/13/2020 1:17:18 PM Viewed: 1/13/2020 1:19:47 PM Signed: 1/13/2020 1:23:39 PM Electronic Record and Signature Disclosure: Accepted: 1/13/2020 1:19:47 PM ID: 4d457680-3fa5-46e0-9f81-0edbc50347f2 Signer Events Signature Timestamp Kenneth Banks kenneth.banks@cityofdenton.com General Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/13/2020 1:23:43 PM Viewed: 1/13/2020 5:23:21 PM Signed: 1/13/2020 5:24:05 PM Electronic Record and Signature Disclosure: Accepted: 1/13/2020 5:23:21 PM ID: 8d3929aa-e209-4147-b652-616217e72c5c Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/13/2020 5:24:09 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/4/2020 7:21:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/13/2020 5:24:09 PM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Rebecca Diviney rebecca.diviney@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 1/9/2020 1:23:25 PM ID: 445dd4c5-223e-445b-9726-214c5e738f33 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/13/2020 5:24:09 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance 7195 Large Diameter Water Pipe - Forterra No RFP Jane Rogers Contract # 7195 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND FORTERRA PIPE & PRECAST, LLC (CONTRACT 7195) THIS CONTRACT is made and entered into this date ______________________, by and between Forterra Pipe & Precast, LLC, a Delaware Limited Liability Company, whose address is 300 E. John Carpenter Freeway, Suite #1645, Irving, Texas 75062, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products and/or services in accordance with the City’s document RFP 7195 Large Diameter Water Pipe, Reinforced Concrete Pipe, Accessories and Repair Services, a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written agreement and the following items which are attached hereto and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) City of Denton’s RFP 7195 (Exhibit “B” on File at the Office of the Purchasing Agent); (c) City of Denton Standard Terms and Conditions (Exhibit “C”); (d) Certificate of Interested Parties Electronic Filing (Exhibit "D"); (e) Contractor’s Proposal (Exhibit "E"); (f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F"); These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Contract # 7195 Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. CONTRACTOR BY: ______________________________ AUTHORIZED SIGNATURE Date: _______________________________ Printed Name: ________________________ Title: _______________________________ ___________________________________ PHONE NUMBER ___________________________________ EMAIL ADDRESS ___________________________________ APPROVED AS TO LEGAL FORM: TEXAS ETHICS COMMISSION AARON LEAL, CITY ATTORNEY CERTIFICATE NUMBER BY: __________________________________ CITY OF DENTON, TEXAS ATTEST: ROSA RIOS, CITY SECRETARY BY: ______________________ TODD HILEMAN BY: _________________________________ CITY MANAGER Date: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT 1/13/2020 bart.dooley@forterrabp.com bart.dooley@forterrabp.com Bart Dooley 214-864-5436 Sales Manager General Manager Utilities Kenneth Banks Contract # 7195 Exhibit A Special Terms and Conditions 1. Total Contract Amount 1. The total contract for RCP; Lines 1 through 10, 12, 14 through 27, 29, 31 through 34, Box Culvert; Lines 35 through 146, Safety End Treatment; Lines 147 through 155, 165 through 173, 183 through 191, 201 through 209, RCP Slope; Lines 210 through 245, RFP 7195, which these Lines only are awarded by this Contract for the supply of Large Diameter Reinforced Concrete Drainage Pipe and Appurtenances, shall not exceed $11,887,787.40. Pricing shall be per Exhibit F attached. 2. Contract Terms The contract term will be for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5), effective from date of award or notice to proceed as determined by the City of Denton Purchasing Department. At the sole option of the City of Denton, The contract may be further extended as needed, not to exceed a total of six (6) months. 3. Price Escalation and De-escalation The City will implement an escalation/de-escalation price adjustment annually. The escalation/de- escalation will be based upon manufacturer published pricing sheets to the vendor. The price will be increased or decreased based upon the annually percentage change in the manufacturer’s price list. The price adjustment will be determined annually from the award date. Should the change exceed or decrease a minimum threshold value of +/-1%, then the stated eligible bid prices shall be adjusted in accordance with the published price change. It is the supplier or the Cities responsibility to request a price adjustment annually in writing. If no request is made, then it will be assumed that the bid price will be in effect. The supplier must submit or make available the manufacturers pricing sheet used to calculate the bid proposal, to participate in the escalation/de-escalation clause. Contract # 7195 Exhibit C Standard Purchase Terms and Conditions These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings and other requirements included in the City of Denton’s contract are applicable to contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must be in writing and signed by a representative of the City’s Procurement Department and the Supplier. No Terms and Conditions contained in the seller’s proposal response, invoice or statement shall serve to modify the terms set forth herein. If there is a conflict between the provisions on the face of the contract/purchase order these written provisions will take precedence. The Contractor agrees that the contract shall be governed by the following terms and conditions, unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed principally at the City’s premises or on public rights-of-way. 1. CONTRACTOR’S OBLIGATIONS. The Contractor shall fully and timely provide all deliverables described in the Solicitation and in the Contractor’s Offer in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATE/TERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES: The Contractor will package deliverables in accordance with good commercial practice and shall include a packing list showing the description of each item, the quantity and unit price unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly and permanently marked as follows: (a) The Contractor's name and address, (b) the City’s name, address and purchase order or purchase release number and the price agreement number if applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest transportation costs and to conform to all the requirements of common carriers and any applicable specification. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of deliverables. 5. TITLE & RISK OF LOSS: Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the deliverables. Contract # 7195 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the Contractor’s price shall be deemed to include all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the deliverables. The place of delivery shall be that set forth the purchase order. 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject defective or non-conforming deliverables. If the City has the right to inspect the Contractor’s, or the Contractor’s Subcontractor’s, facilities, or the deliverables at the Contractor’s, or the Contractor’s Subcontractor’s, premises, the Contractor shall furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance to the City to facilitate such inspection. 8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of deliverables must fully comply with all provisions of the Contract as to time of delivery, quality, and quantity. Any non-complying tender shall constitute a breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a conforming tender within the time allotted in the contract. 9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied itself as to the nature of the City’s service requirements and specifications, the location and essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could in any way affect performance of the Contractor’s obligations under the contract. The Contractor hereby releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. The contractor shall, at all times, exercise reasonable precautions for the safety of their employees, City Staff, participants and others on or near the City’s facilities. 10. WORKFORCE A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Denton contract or on the City's property . i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract; or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. Contract # 7195 C. If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the City's prior written consent. Immigration: The Contractor represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (“IIRIRA) enacted on September 30, 1996. 11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Contractor, it’s Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Contractor’s obligations under this paragraph. Environmental Protection: The Respondent shall be in compliance with all applicable standards, orders, or regulations issued pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 et seq.) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. §1251 et seq.). 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department’s Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name, remittance address and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor’s registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor’s invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. Contract # 7195 13. PAYMENT: A. All proper invoices need to be sent to Accounts Payable. Approved invoices will be paid within thirty (30) calendar days of the City’s receipt of the deliverables or of the invoice being received in Accounts Payable, whichever is later. B. If payment is not timely made, (per paragraph A); interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery. D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment; iv. damage to the property of the City or the City’s agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; v. reasonable evidence that the Contractor’s obligations will not be completed within the time specified in the Contract, and that the unpaid balance would not be adequate to cover actual or damages for the anticipated delay; vi. failure of the Contractor to submit proper invoices with purchase order number, with all required attachments and supporting documentation; or vii. failure of the Contractor to comply with any material provision of the Contract Documents. E. Notice is hereby given that any awarded firm who is in arrears to the City of Denton for delinquent taxes, the City may offset indebtedness owed the City through payment withholding. F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the City for payments made by credit card or electronic funds transfer. G. The awarding or continuation of this contract is dependent upon the availability of funding. The City’s payment obligations are payable only and solely from funds Appropriated and available for this contract. The absence of Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are not Appropriated or available and any deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an amount insufficient to permit the City to pay its obligations under the Contract. In the event of none or inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City. 14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract shall be paid by the Contractor, unless otherwise stated in the contract terms. During the term of this contract, the contractor shall bill and the City shall reimburse contractor for all reasonable and approved out of pocket expenses which are incurred in the connection with the Contract # 7195 performance of duties hereunder. Notwithstanding the foregoing, expenses for the time spent by the contractor in traveling to and from City facilities shall not be reimbursed, unless otherwise negotiated. 15. FINAL PAYMENT AND CLOSE-OUT: A. If a DBE/MBE/WBE Program Plan is agreed to and the Contractor has identified Subcontractors, the Contractor is required to submit a Contract Close-Out MBE/WBE Compliance Report to the Purchasing Manager no later than the 15th calendar day after completion of all work under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance with the requirements as accepted by the City. B. The making and acceptance of final payment will constitute: i. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified herein, (4) arising from the Contractor’s continuing obligations under the Contract, including but not limited to indemnity and warranty obligations, or (5) arising under the City’s right to audit; and ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 16. SPECIAL TOOLS & TEST EQUIPMENT: If the price stated on the Offer includes the cost of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. RIGHT TO AUDIT: A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor except as provided in the Contractor’s Plan. The Contractor shall not substitute Contract # 7195 any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten (10) calendar days after receipt of payment from the City. 19. WARRANTY-PRICE: A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with any other firm or with any competitor. C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. 20. WARRANTY – TITLE: The Contractor warrants that it has good and indefeasible title to all deliverables furnished under the Contract, and that the deliverables are free and clear of all liens, claims, security interests and encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims to the deliverables. Contract # 7195 21. WARRANTY – DELIVERABLES: The Contractor warrants and represents that all deliverables sold the City under the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the Solicitation, to any samples furnished by the Contractor, to the terms, covenants and conditions of the Contract, and to all applicable State, Federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the deliverables shall be new or recycled merchandise, and not used or reconditioned. A. Recycled deliverables shall be clearly identified as such. B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and any attempt to do so shall be without force or effect. C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of acceptance of the deliverables or from the date of acceptance of any replacement deliverables. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand either repair the non-conforming deliverables, or replace the non-conforming deliverables with fully conforming deliverables, at the City’s option and at no additional cost to the City. All costs incidental to such repair or replacement, including but not limited to, any packaging and shipping costs shall be borne exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach of warranty, but failure to give timely notice shall not impair the City’s rights under this section. D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming deliverables from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such deliverables from another source. E. If the Contractor is not the manufacturer, and the deliverables are covered by a separate manufacturer’s warranty, the Contractor shall transfer and assign such manufacturer’s warranty to the City. If for any reason the manufacturer’s warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate with the City to the fullest extent to enforce such manufacturer’s warranty for the benefit of the City. 22. WARRANTY – SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach warranty, but failure to give timely notice shall not impair the City’s rights under this section. Contract # 7195 C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate correction or removal and replacement of defective or non- conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City’s evaluation of and determination to accept such defective or non-conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party’s intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 26. DEFAULT: The Contractor shall be in default under the Contract if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United States or (d) makes a material misrepresentation in Contractor’s Offer, or in any report or deliverable required to be submitted by the Contractor to the City. 27. TERMINATION FOR CAUSE: In the event of a default by the Contractor, the City shall have the right to terminate the Contract for cause, by written notice effective ten (10) calendar days, unless otherwise specified, after the date of such notice, unless the Contractor, within such ten (10) day period, cures such default, or provides evidence sufficient to prove to the City’s reasonable satisfaction that such default does not, in fact, exist. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, losses and expenses, incurred by the City as a result of the Contractor’s default, including, without limitation, cost of cover, reasonable attorneys’ fees, court costs, and prejudgment and post- judgment interest at the maximum lawful rate. Additionally, in the event of a default by the Contractor, the City may remove the Contractor from the City’s vendor list for three (3) years and any Offer submitted by the Contractor may be disqualified for up to three (3) years. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or remedy provided by law. Contract # 7195 28. TERMINATION WITHOUT CAUSE: The City shall have the right to terminate the Contract, in whole or in part, without cause any time upon thirty (30) calendar days’ prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. 30. DELAYS: A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person (including, but not limited to the City, the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contractor, the Contractor’s subcontractors, and third parties), ii. "Fault" shall include the sale of defective or non- conforming deliverables, negligence, willful misconduct or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, Contract # 7195 EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR’S OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. 32. INSURANCE: The following insurance requirements are applicable, in addition to the specific insurance requirements detailed in Appendix A for services only. The successful firm shall procure and maintain insurance of the types and in the minimum amounts acceptable to the City of Denton. The insurance shall be written by a company licensed to do business in the State of Texas and satisfactory to the City of Denton. A. General Requirements: i. The Contractor shall at a minimum carry insurance in the types and amounts indicated and agreed to, as submitted to the City and approved by the City within the procurement process, for the duration of the Contract, including extension options and hold over periods, and during any warranty period. ii. The Contractor shall provide Certificates of Insurance with the coverage’s and endorsements required to the City as verification of coverage prior to contract execution and within fourteen (14) calendar days after written request from the City. Failure to provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or hold over period is exercised, as verification of continuing coverage. iii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iv. The Contractor must submit certificates of insurance to the City for all subcontractors prior to the subcontractors commencing work on the project. v. The Contractor’s and all subcontractors’ insurance coverage shall be written by companies licensed to do business in the State of Texas at the time the policies are issued and shall be written by companies with A.M. Best ratings of A- VII or better. The City will accept workers’ compensation coverage written by the Texas Workers’ Compensation Insurance Fund. vi. All endorsements naming the City as additional insured, waivers, and notices of cancellation endorsements as well as the Certificate of Insurance shall contain the solicitation number and the following information: City of Denton Materials Management Department 901B Texas Street Denton, Texas 76209 vii. The “other” insurance clause shall not apply to the City where the City is an additional insured shown on any policy. It is intended that policies required in the Contract, covering Contract # 7195 both the City and the Contractor, shall be considered primary coverage as applicable. viii. If insurance policies are not written for amounts agreed to with the City, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. ix. The City shall be entitled, upon request, at an agreed upon location, and without expense, to review certified copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. x. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. xi. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. xii. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate of Insurance. xiii. The Contractor shall endeavor to provide the City thirty (30) calendar days’ written notice of erosion of the aggregate limits below occurrence limits for all applicable coverage’s indicated within the Contract. xiv. The insurance coverage’s specified in within the solicitation and requirements are required minimums and are not intended to limit the responsibility or liability of the Contractor. B. Specific Coverage Requirements: Specific insurance requirements are contained in the solicitation instrument. 33. CLAIMS: If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice thereof to the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified in the Contractor’s Offer, or at such other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at 901B Texas Street, Denton, Texas 76209 and marked to the attention of the Purchasing Manager. Contract # 7195 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, and Texas Government Code. 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City good and indefeasible title to the deliverables and (ii) the deliverables supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any third party; that no claims have been made by any person or entity with respect to the ownership or operation of the deliverables and the Contractor does not know of any valid basis for any such claims. The Contractor shall, at its sole expense, defend, indemnify, and hold the City harmless from and against all liability, damages, and costs (including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i) any claim that the City’s exercise anywhere in the world of the rights associated with the City’s’ ownership, and if applicable, license rights, and its use of the deliverables infringes the intellectual property rights of any third party; or (ii) the Contractor’s breach of any of Contractor’s representations or warranties stated in this Contract. In the event of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel to act as co-counsel on the City’s behalf. Further, Contractor agrees that the City’s specifications regarding the deliverables shall in no way diminish Contractor’s warranties or obligations under this paragraph and the City makes no warranty that the production, development, or delivery of such deliverables will not impact such warranties of Contractor. 37. CONFIDENTIALITY: In order to provide the deliverables to the City, Contractor may require access to certain of the City’s and/or its licensors’ confidential information (including inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) (collectively, “Confidential Information”). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 38. OWNERSHIP AND USE OF DELIVERABLES: The City shall own all rights, titles, and interests throughout the world in and to the deliverables. Contract # 7195 A. Patents. As to any patentable subject matter contained in the deliverables, the Contractor agrees to disclose such patentable subject matter to the City. Further, if requested by the City, the Contractor agrees to assign and, if necessary, cause each of its employees to assign the entire right, title, and interest to specific inventions under such patentable subject matter to the City and to execute, acknowledge, and deliver and, if necessary, cause each of its employees to execute, acknowledge, and deliver an assignment of letters patent, in a form to be reasonably approved by the City, to the City upon request by the City. B. Copyrights. As to any deliverables containing copyrightable subject matter, the Contractor agrees that upon their creation, such deliverables shall be considered as work made-for-hire by the Contractor for the City and the City shall own all copyrights in and to such deliverables, provided however, that nothing in this Paragraph 38 shall negate the City’s sole or joint ownership of any such deliverables arising by virtue of the City’s sole or joint authorship of such deliverables. Should by operation of law, such deliverables not be considered works made-for-hire, the Contractor hereby assigns to the City (and agrees to cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver an assignment to the City of) all worldwide right, title, and interest in and to such deliverables. With respect to such work made- for-hire, the Contractor agrees to execute, acknowledge, and deliver and cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver a work- made-for-hire agreement, in a form to be reasonably approved by the City, to the City upon delivery of such deliverables to the City or at such other time as the City may request. C. Additional Assignments. The Contractor further agrees to, and if applicable, cause each of its employees to, execute, acknowledge, and deliver all applications, specifications, oaths, assignments, and all other instruments which the City might reasonably deem necessary in order to apply for and obtain copyright protection, mask work registration, trademark registration and/or protection, letters patent, or any similar rights in any and all countries and in order to assign and convey to the City, its successors, assigns and nominees, the sole and exclusive right, title, and interest in and to the deliverables. The Contractor’s obligations to execute, acknowledge, and deliver (or cause to be executed, acknowledged, and delivered) instruments or papers such as those described in this Paragraph 38 a., b., and c. shall continue after the termination of this Contract with respect to such deliverables. In the event the City should not seek to obtain copyright protection, mask work registration or patent protection for any of the deliverables, but should desire to keep the same secret, the Contractor agrees to treat the same as Confidential Information under the terms of Paragraph 37 above. 39. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. 40. ADVERTISING: The Contractor shall not advertise or publish, without the City’s prior consent, the fact that the City has entered into the Contract, except to the extent required by law. 41. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition Contract # 7195 to any other remedy available, to cancel the Contract without liability and to deduct from any amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 42. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the City of Denton with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 43. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. 44. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor’s services shall be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, worker’s compensation, or any other City employee benefit. The City shall not have supervision and control of the Contractor or any employee of the Contractor, and it is expressly understood that Contractor shall perform the services hereunder according to the attached specifications at the general direction of the City Manager of the City of Denton, Texas, or his designee under this agreement. The contractor is expressly free to advertise and perform services for other parties while performing services for the City. 45. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and ensure to the benefit of the City and the Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there are no third party beneficiaries to the Contract. The Vendor shall notify the City’s Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such Contract # 7195 change, copy of the board of director’s resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 46. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 47. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 48. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract. 49. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option; the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty (30) calendar days of initiation of the mediation process, the mediator shall be selected by the Denton County Alternative Dispute Resolution Program (DCAP). The parties agree to participate in mediation in good faith for up to thirty (30) calendar days from the date of the first mediation session. The City and the Contract # 7195 Contractor will share the mediator’s fees equally and the parties will bear their own costs of participation such as fees for any consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation. 50. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas, including, when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm. Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or jurisdiction. All issues arising from this Contract shall be resolved in the courts of Denton County, Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any competent authority as contemplated herein. 51. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the validity or enforceability of any other portion or provision of the Contract. Any void provision shall be deemed severed from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Contract from being void should a provision which is the essence of the Contract be determined to be void. 52. HOLIDAYS: The following holidays are observed by the City: New Year’s Day (observed) MLK Day Memorial Day 4th of July Labor Day Thanksgiving Day Day After Thanksgiving Christmas Eve (observed) Christmas Day (observed) New Year’s Day (observed) If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. Normal hours of operation shall be between 8:00 am and 4:00 pm, Monday through Friday, excluding City of Denton Holidays. Any scheduled deliveries or work performance not within the normal hours of operation must be approved by the City Manager of Denton, Texas or his authorized designee. 53. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 54. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Denton is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Contract # 7195 Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton. 55. EQUAL OPPORTUNITY A. Equal Employment Opportunity: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this RFQ. B. Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 56. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph – i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. v. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. 10a - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the Solicitation entitled "Buy American Act Certificate". Contract # 7195 57. RIGHT TO INFORMATION: The City of Denton reserves the right to use any and all information presented in any response to this contract, whether amended or not, except as prohibited by law. Selection of rejection of the submittal does not affect this right. 58. LICENSE FEES OR TAXES: Provided the solicitation requires an awarded contractor or supplier to be licensed by the State of Texas, any and all fees and taxes are the responsibility of the respondent. 59. PREVAILING WAGE RATES: The contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas (WD-2509). 60. COMPLIANCE WITH ALL STATE, FEDERAL, AND LOCAL LAWS: The contractor or supplier shall comply with all State, Federal, and Local laws and requirements. The Respondent must comply with all applicable laws at all times, including, without limitation, the following: (i) §36.02 of the Texas Penal Code, which prohibits bribery; (ii) §36.09 of the Texas Penal Code, which prohibits the offering or conferring of benefits to public servants. The Respondent shall give all notices and comply with all laws and regulations applicable to furnishing and performance of the Contract. 61. FEDERAL, STATE, AND LOCAL REQUIREMENTS: Respondent shall demonstrate on- site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees. Respondent is responsible for both federal and State unemployment insurance coverage and standard Workers’ Compensation insurance coverage. Respondent shall ensure compliance with all federal and State tax laws and withholding requirements. The City of Denton shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation coverage, or federal or State withholding requirements. Contractor shall indemnify the City of Denton and shall pay all costs, penalties, or losses resulting from Respondent's omission or breach of this Section. 62. DRUG FREE WORKPLACE: The contractor shall comply with the applicable provisions of the Drug-Free Work Place Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug-free work environment; and the final rule, government-wide requirements for drug-free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the contractor shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. 63. RESPONDENT LIABILITY FOR DAMAGE TO GOVERNMENT PROPERTY: The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any such damage within one (1) calendar day. Contract # 7195 64. FORCE MAJEURE: The City of Denton, any Customer, and the Respondent shall not be responsible for performance under the Contract should it be prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault or negligence of the City of Denton. In the event of an occurrence under this Section, the Respondent will be excused from any further performance or observance of the requirements so affected for as long as such circumstances prevail and the Respondent continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. The Respondent shall immediately notify the City of Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 65. NON-WAIVER OF RIGHTS: Failure of a Party to require performance by another Party under the Contract will not affect the right of such Party to require performance in the future. No delay, failure, or waiver of either Party’s exercise or partial exercise of any right or remedy under the Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a Party of any breach of any term of the Contract will not be construed as a waiver of any continuing or succeeding breach. 66. NO WAIVER OF SOVEREIGN IMMUNITY: The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 67. RECORDS RETENTION: The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. Should a conflict arise between any of the contract documents, it shall be resolved with the following order of precedence (if applicable). In any event, the final negotiated contract shall take precedence over any and all contract documents to the extent of such conflict. 1. Final negotiated contract 2. RFP/Bid documents 3. City’s standard terms and conditions 4. Purchase order 5. Supplier terms and conditions Contract # 7195 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. Exhibit E Grand Total $11,887,787.40 Line #Description QTY UOM Unit Extended 1 15 in. RCP 100 LF $22.04 $2,204.00 2 18 in. RCP 1000 LF $24.94 $24,940.00 3 21 in. RCP 100 LF $29.00 $2,900.00 4 24 in. RCP 2000 LF $37.12 $74,240.00 5 27 in. RCP 100 LF $41.76 $4,176.00 6 30 in. RCP 1000 LF $50.46 $50,460.00 7 33 in. RCP 100 LF $61.48 $6,148.00 8 36 in. RCP 1000 LF $73.08 $73,080.00 9 39 in. RCP 100 LF $92.22 $9,222.00 10 42 in. RCP 100 LF $101.50 $10,150.00 12 48 in. RCP 500 LF $123.54 $61,770.00 14 54 in. RCP 100 LF $165.30 $16,530.00 15 60 in. RCP 200 LF $195.46 $39,092.00 16 66 in. RCP 100 LF $240.12 $24,012.00 17 72 in. RCP 100 LF $280.14 $28,014.00 18 15 in. RCP 100 LF $22.62 $2,262.00 19 18 in. RCP 1000 LF $26.68 $26,680.00 20 21 in. RCP 100 LF $34.80 $3,480.00 21 24 in. RCP 2000 LF $45.24 $90,480.00 22 27 in. RCP 100 LF $53.94 $5,394.00 23 30 in. RCP 1000 LF $59.16 $59,160.00 24 33 in. RCP 100 LF $74.24 $7,424.00 25 36 in. RCP 1000 LF $86.42 $86,420.00 26 39 in. RCP 100 LF $110.78 $11,078.00 27 42 in. RCP 100 LF $121.80 $12,180.00 29 48 in. RCP 500 LF $178.64 $89,320.00 31 54 in. RCP 100 LF $244.18 $24,418.00 32 60 in. RCP 500 LF $280.14 $140,070.00 33 66 in. RCP 100 LF $305.66 $30,566.00 34 72 in. RCP 100 LF $352.06 $35,206.00 35 3ft.X2ft. BOX CULVERT 200 LF $106.72 $21,344.00 36 3ft.X3ft. BOX CULVERT 200 LF $111.36 $22,272.00 37 4ft.X2ft. BOX CULVERT 200 LF $125.28 $25,056.00 38 4ft.X3ft. BOX CULVERT 200 LF $144.42 $28,884.00 39 4ft.X4ft. BOX CULVERT 200 LF $162.98 $32,596.00 40 5ft.X2ft. BOX CULVERT 200 LF $171.68 $34,336.00 41 5ft.X3ft. BOX CULVERT 200 LF $180.38 $36,076.00 42 5ft.X4ft. BOX CULVERT 200 LF $198.94 $39,788.00 43 5ft.X 5ft. BOX CULVERT 200 LF $217.50 $43,500.00 44 6ft.X2ft. BOX CULVERT 200 LF $201.84 $40,368.00 45 6ft.X3ft. BOX CULVERT 200 LF $236.64 $47,328.00 46 6ft.X4ft. BOX CULVERT 200 LF $258.10 $51,620.00 47 6ft. x 5ft. BOX CULVERT 200 LF $280.14 $56,028.00 48 6ft. x 6ft. BOX CULVERT 200 LF $301.60 $60,320.00 49 7ft. X 2ft. BOX CULVERT 200 LF $262.74 $52,548.00 Forterra Pipe & Precast, LLC Exhibit E Grand Total $11,887,787.40 Line #Description QTY UOM Unit Extended Forterra Pipe & Precast, LLC 50 7ft. x 3ft. BOX CULVERT 200 LF $291.74 $58,348.00 51 7ft.X4ft. BOX CULVERT 200 LF $316.10 $63,220.00 52 7ft. x 5ft. BOX CULVERT 200 LF $340.46 $68,092.00 53 7ft.X6ft. BOX CULVERT 200 LF $365.40 $73,080.00 54 7ft. x 7 ft. BOX CULVERT 200 LF $389.18 $77,836.00 55 8ft. X3ft. BOX CULVERT 200 LF $316.68 $63,336.00 56 8ft. x 4ft.BOX CULVERT 200 LF $348.00 $69,600.00 57 8ft. X 5ft. BOX CULVERT 200 LF $367.14 $73,428.00 58 8ft. x 6ft. BOX CULVERT 200 LF $401.94 $80,388.00 59 8ft.X7ft. BOX CULVERT 200 LF $413.54 $82,708.00 60 8ft. x 8ft. BOX CULVERT 200 LF $437.90 $87,580.00 61 9ft. X 4 ft.BOX CULVERT 200 LF $386.28 $77,256.00 62 9ft. X 5ft. BOX CULVERT 200 LF $445.44 $89,088.00 63 9ft. X 6 ft.BOX CULVERT 200 LF $470.96 $94,192.00 64 9ft x 7ft BOX CULVERT 200 LF $498.80 $99,760.00 65 9ft X 8 ftBOX CULVERT 200 LF $523.74 $104,748.00 66 9ft X 9ft BOX CULVERT 200 LF $552.74 $110,548.00 67 10ft x 4ft BOX CULVERT 200 LF $465.74 $93,148.00 68 10ft x 5ft BOX CULVERT 200 LF $533.02 $106,604.00 69 10ft X 6ft BOX CULVERT 200 LF $562.60 $112,520.00 70 10ft x 7ft BOX CULVERT 200 LF $592.18 $118,436.00 71 10ft X 8ft BOX CULVERT 200 LF $623.50 $124,700.00 72 10ft X 9ft BOX CULVERT 200 LF $653.66 $130,732.00 73 10ft X 10ft BOX CULVERT 200 LF $682.66 $136,532.00 74 11ft X4ft BOX CULVERT 200 LF $551.58 $110,316.00 75 11ftX5ft BOX CULVERT 200 LF $606.10 $121,220.00 76 11ftX6ft BOX CULVERT 200 LF $615.96 $123,192.00 77 11ftX7ft BOX CULVERT 200 LF $646.70 $129,340.00 78 11ftX8ft BOX CULVERT 200 LF $676.86 $135,372.00 79 11ftX9ft BOX CULVERT 200 LF $708.76 $141,752.00 80 11ftX10ft BOX CULVERT 200 LF $739.50 $147,900.00 81 11ftX11ft BOX CULVERT 200 LF $770.24 $154,048.00 82 12ftX4ft BOX CULVERT 200 LF $644.96 $128,992.00 83 12ftX5ft BOX CULVERT 200 LF $679.76 $135,952.00 84 12ftX6ft BOX CULVERT 200 LF $713.98 $142,796.00 85 12ftX7ft BOX CULVERT 200 LF $748.20 $149,640.00 86 12ftX8ft BOX CULVERT 200 LF $782.42 $156,484.00 87 12ftX9ft BOX CULVERT 200 LF $816.64 $163,328.00 88 12ftX10ft BOX CULVERT 200 LF $849.70 $169,940.00 89 12ftX11ft BOX CULVERT 200 LF $885.08 $177,016.00 90 12ftX12ft BOX CULVERT 200 LF $917.56 $183,512.00 91 3ftX2ft BOX CULVERT 200 LF $106.72 $21,344.00 92 3ftX3ft BOX CULVERT 200 LF $111.36 $22,272.00 93 4ftX2ft BOX CULVERT 200 LF $125.28 $25,056.00 94 4ftX3ft BOX CULVERT 200 LF $144.42 $28,884.00 Exhibit E Grand Total $11,887,787.40 Line #Description QTY UOM Unit Extended Forterra Pipe & Precast, LLC 95 4ftX4ft BOX CULVERT 200 LF $162.98 $32,596.00 96 5ftX2ft BOX CULVERT 200 LF $171.68 $34,336.00 97 5ftX3ft BOX CULVERT 200 LF $180.38 $36,076.00 98 5ftX4ft BOX CULVERT 200 LF $198.94 $39,788.00 99 5ftx 5ft BOX CULVERT 200 LF $217.50 $43,500.00 100 6ftX2ft BOX CULVERT 200 LF $201.84 $40,368.00 101 6ftX3ft BOX CULVERT 200 LF $236.64 $47,328.00 102 6ftX4ft BOX CULVERT 200 LF $258.10 $51,620.00 103 6ft x 5ft BOX CULVERT 200 LF $280.14 $56,028.00 104 6ftx 6ftBOX CULVERT 200 LF $301.60 $60,320.00 105 7ftX2ft BOX CULVERT 200 LF $262.74 $52,548.00 106 7ft x 3ft BOX CULVERT 200 LF $291.74 $58,348.00 107 7ftX4ft BOX CULVERT 200 LF $316.10 $63,220.00 108 7ftx 5ft BOX CULVERT 200 LF $340.46 $68,092.00 109 7ftX6ft BOX CULVERT 200 LF $365.40 $73,080.00 110 7ft x 7ftBOX CULVERT 200 LF $389.18 $77,836.00 111 8ftX3ft BOX CULVERT 200 LF $316.68 $63,336.00 112 8ft x 4ftBOX CULVERT 200 LF $348.00 $69,600.00 113 8ftX5ft BOX CULVERT 200 LF $367.14 $73,428.00 114 8ft x 6ft BOX CULVERT 200 LF $401.94 $80,388.00 115 8ftX7ft BOX CULVERT 200 LF $413.54 $82,708.00 116 8ft x 8ft BOX CULVERT 200 LF $437.90 $87,580.00 117 9ftX4ft BOX CULVERT 200 LF $386.28 $77,256.00 118 9ftX5ft BOX CULVERT 200 LF $445.44 $89,088.00 119 9ftX6ft BOX CULVERT 200 LF $470.96 $94,192.00 120 9ft x 7ft BOX CULVERT 200 LF $499.96 $99,992.00 121 9ft X8ft BOX CULVERT 200 LF $523.74 $104,748.00 122 9ft X 9ft BOX CULVERT 200 LF $552.74 $110,548.00 123 10ft x 4ft BOX CULVERT 200 LF $465.74 $93,148.00 124 10ft x 5ft BOX CULVERT 200 LF $533.02 $106,604.00 125 10ftX6ft BOX CULVERT 200 LF $562.60 $112,520.00 126 10ft x 7ft BOX CULVERT 200 LF $592.18 $118,436.00 127 10ftX8ft BOX CULVERT 200 LF $623.50 $124,700.00 128 10ftX9ft BOX CULVERT 200 LF $653.66 $130,732.00 129 10ftX10ft BOX CULVERT 200 LF $682.66 $136,532.00 130 11ft X4ft BOX CULVERT 200 LF $551.58 $110,316.00 131 11ftX5ft BOX CULVERT 200 LF $606.10 $121,220.00 132 11ftX6ft BOX CULVERT 200 LF $615.96 $123,192.00 133 11ftX7ft BOX CULVERT 200 LF $646.70 $129,340.00 134 11ftX8ft BOX CULVERT 200 LF $676.86 $135,372.00 135 11ftX9ft BOX CULVERT 200 LF $708.76 $141,752.00 136 11ftX10ft BOX CULVERT 200 LF $739.50 $147,900.00 137 11ftX11ft BOX CULVERT 200 LF $770.24 $154,048.00 138 12ftX4ft BOX CULVERT 200 LF $644.96 $128,992.00 139 12ftX5ft BOX CULVERT 200 LF $679.76 $135,952.00 Exhibit E Grand Total $11,887,787.40 Line #Description QTY UOM Unit Extended Forterra Pipe & Precast, LLC 140 12ftX6ft BOX CULVERT 200 LF $713.98 $142,796.00 141 12ftX7ft BOX CULVERT 200 LF $748.20 $149,640.00 142 12ftX8ft BOX CULVERT 200 LF $782.42 $156,484.00 143 12ftX9ft BOX CULVERT 200 LF $816.64 $163,328.00 144 12ftX10ft BOX CULVERT 200 LF $849.70 $169,940.00 145 12ftX11ftBOX CULVERT 200 LF $885.08 $177,016.00 146 12ftX12ft BOX CULVERT 200 LF $917.56 $183,512.00 147 18in Safety End Treatment at 3:1 Slope 5 EA $355.20 $1,776.00 148 18in Safety End Treatment at 3:1 Slope (CD bars)1 EA $655.20 $655.20 149 18in Safety End Treatment at 3:1 Slope (PD bars)1 EA $655.20 $655.20 150 18in Safety End Treatment at 4:1 Slope 5 EA $415.20 $2,076.00 151 18in Safety End Treatment at 4:1 Slope (CD bars)1 EA $715.20 $715.20 152 18in Safety End Treatment at 4:1 Slope (PD bars)1 EA $715.20 $715.20 153 18in Safety End Treatment at 6:1 Slope 5 EA $502.20 $2,511.00 154 18in Safety End Treatment at 6:1 Slope (CD bars)1 EA $802.20 $802.20 155 18in Safety End Treatment at 6:1 Slope (PD bars)1 EA $802.20 $802.20 165 24in Safety End Treatment at 3:1 Slope 5 EA $463.80 $2,319.00 166 24in Safety End Treatment at 3:1 Slope (CD bars)1 EA $763.80 $763.80 167 24in Safety End Treatment at 3:1 Slope (PD bars)1 EA $763.80 $763.80 168 24in Safety End Treatment at 4:1 Slope 5 EA $559.80 $2,799.00 169 24in Safety End Treatment at 4:1 Slope (CD bars)1 EA $859.80 $859.80 170 24in Safety End Treatment at 4:1 Slope (PD bars)1 EA $859.80 $859.80 171 24in Safety End Treatment at 6:1 Slope 5 EA $705.00 $3,525.00 172 24in Safety End Treatment at 6:1 Slope (CD bars)1 EA $1,005.00 $1,005.00 173 24in Safety End Treatment at 6:1 Slope (PD bars)1 EA $1,005.00 $1,005.00 183 30in Safety End Treatment at 3:1 Slope 5 EA $742.80 $3,714.00 184 30in Safety End Treatment at 3:1 Slope (CD bars)1 EA $1,012.80 $1,012.80 185 30in Safety End Treatment at 3:1 Slope (PD bars)1 EA $1,076.40 $1,076.40 186 30in Safety End Treatment at 4:1 Slope 5 EA $859.20 $4,296.00 187 30in Safety End Treatment at 4:1 Slope (CD bars)1 EA $1,206.00 $1,206.00 188 30in Safety End Treatment at 4:1 Slope (PD bars)1 EA $1,218.00 $1,218.00 189 30in Safety End Treatment at 6:1 Slope 5 EA $1,098.60 $5,493.00 190 30in Safety End Treatment at 6:1 Slope (CD bars)1 EA $1,649.40 $1,649.40 191 30in Safety End Treatment at 6:1 Slope (PD bars 1 EA $1,827.60 $1,827.60 201 36in Safety End Treatment at 3:1 Slope 5 EA $1,217.40 $6,087.00 202 36in Safety End Treatment at 3:1 Slope (CD bars)1 EA $1,321.80 $1,321.80 203 36in Safety End Treatment at 3:1 Slope (PD bars)1 EA $1,524.60 $1,524.60 204 36in Safety End Treatment at 4:1 Slope 5 EA $1,504.20 $7,521.00 205 36in Safety End Treatment at 4:1 Slope (CD bars)1 EA $1,678.80 $1,678.80 206 36in Safety End Treatment at 4:1 Slope (PD bars)1 EA $1,726.20 $1,726.20 207 36in Safety End Treatment at 6:1 Slope 5 EA $2,025.60 $10,128.00 208 36in Safety End Treatment at 6:1 Slope (CD bars)1 EA $2,537.40 $2,537.40 209 36in Safety End Treatment at 6:1 Slope (PD bars)1 EA $2,739.00 $2,739.00 210 15in RCP at 3:1 Slope 1 EA $311.46 $311.46 211 15in RCP at 4:1 Slope 1 EA $414.70 $414.70 Exhibit E Grand Total $11,887,787.40 Line #Description QTY UOM Unit Extended Forterra Pipe & Precast, LLC 212 15in RCP at 6:1 Slope 1 EA $588.70 $588.70 213 18in RCP at 3:1 Slope 10 EA $427.46 $4,274.60 214 18in RCP at 4:1 Slope 10 EA $427.46 $4,274.60 215 18in RCP at 6:1 Slope 10 EA $642.06 $6,420.60 216 21in RCP at 3:1 Slope 5 EA $486.62 $2,433.10 217 21in RCP at 4:1 Slope 5 EA $731.96 $3,659.80 218 21in RCP at 6:1 Slope 5 EA $731.96 $3,659.80 219 24in RCP at 3:1 Slope 5 EA $559.70 $2,798.50 220 24in RCP at 4:1 Slope 10 EA $841.58 $8,415.80 221 24in RCP at 6:1 Slope 10 EA $1,119.40 $11,194.00 222 27in RCP at 3:1 Slope 5 EA $963.96 $4,819.80 223 27in RCP at 4:1 Slope 1 EA $1,274.84 $1,274.84 224 27in RCP at 6:1 Slope 1 EA $1,445.36 $1,445.36 225 30in RCP at 3:1 Slope 5 EA $1,103.74 $5,518.70 226 30in RCP at 4:1 Slope 5 EA $1,469.14 $7,345.70 227 30in RCP at 6:1 Slope 5 EA $1,653.58 $8,267.90 228 33in RCP at 3:1 Slope 1 EA $1,313.70 $1,313.70 229 33in RCP at 4:1 Slope 1 EA $1,754.50 $1,754.50 230 33in RCP at 6:1 Slope 1 EA $2,626.82 $2,626.82 231 36in RCP at 3:1 Slope 5 EA $1,495.24 $7,476.20 232 36in RCP at 4:1 Slope 5 EA $1,943.00 $9,715.00 233 36in RCP at 6:1 Slope 5 EA $2,986.42 $14,932.10 234 42in RCP at 3:1 Slope 1 EA $2,689.46 $2,689.46 235 42in RCP at 4:1 Slope 1 EA $2,689.46 $2,689.46 236 42in RCP at 6:1 Slope 1 EA $4,033.90 $4,033.90 237 48in RCP at 3:1 Slope 5 EA $3,206.82 $16,034.10 238 48in RCP at 4:1 Slope 5 EA $4,690.46 $23,452.30 239 48in RCP at 6:1 Slope 5 EA $6,413.06 $32,065.30 240 54in RCP at 3:1 Slope 1 EA $4,205.58 $4,205.58 241 54in RCP at 4:1 Slope 1 EA $6,308.08 $6,308.08 242 54in RCP at 6:1 Slope 1 EA $8,412.90 $8,412.90 243 60in RCP at 3:1 Slope 1 EA $5,545.38 $5,545.38 244 60in RCP at 4:1 Slope 1 EA $7,395.00 $7,395.00 245 60in RCP at 6:1 Slope 1 EA $9,858.26 $9,858.26 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Forterra Pipe & Precast, LLC F 1/13/2020 X X X X N/A N/A Certificate Of Completion Envelope Id: 3606AC0D2DF64D1C9C961E13E1433B00 Status: Sent Subject: Please DocuSign: City Council Contract 7195 Large Diameter Water Pipe - Forterra Source Envelope: Document Pages: 30 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Monisa Rogers AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Monisa.Rogers@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/6/2020 10:56:29 AM Holder: Monisa Rogers Monisa.Rogers@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Monisa Rogers monisa.rogers@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/6/2020 11:13:12 AM Viewed: 1/6/2020 11:13:25 AM Signed: 1/6/2020 11:15:43 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/6/2020 11:15:46 AM Viewed: 1/6/2020 1:13:32 PM Signed: 1/6/2020 1:20:03 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/6/2020 1:20:06 PM Viewed: 1/10/2020 10:22:31 AM Signed: 1/10/2020 10:27:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Bart Dooley bart.dooley@forterrabp.com Sales Manager Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 209.37.107.184 Sent: 1/10/2020 10:27:57 AM Viewed: 1/13/2020 10:06:52 AM Signed: 1/13/2020 10:08:50 AM Electronic Record and Signature Disclosure: Accepted: 1/13/2020 10:06:52 AM ID: 3a577e1e-f5db-43c8-9a2a-65edbf0b8c04 Signer Events Signature Timestamp Kenneth Banks kenneth.banks@cityofdenton.com General Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/13/2020 10:08:54 AM Viewed: 1/13/2020 11:53:17 AM Signed: 1/13/2020 12:00:57 PM Electronic Record and Signature Disclosure: Accepted: 1/13/2020 11:53:17 AM ID: 271dfcf5-c702-4888-8514-849e31e9b533 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/13/2020 12:01:03 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/6/2020 11:15:46 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/13/2020 12:01:03 PM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Rebecca Diviney rebecca.diviney@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 1/9/2020 1:23:25 PM ID: 445dd4c5-223e-445b-9726-214c5e738f33 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/13/2020 12:01:03 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be 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Water Utilities, Wastewater Utilities and Drainage Rangeline Pipeline Services, LLC Forterra Pipe & Precast, LLC FEBRUARY 4, 2020 –20-234 1 Water and Wastewater Utilities Project Description Rangeline Pipeline Services,LLC provides various types of pipe for water line construction and repair,concrete cylinder pressure pipe,standard and emergency repair services for water reinforced concrete cylinder pipe for the Water Utilities.Water Utilities relies on Rangeline Pipeline Services,LLC to make the necessary repairs on all concrete piping as the City does not have the expertise or capability to perform this type of repair.Water Utilities purchases these types of pipe material for our larger diameter distribution and transmission water lines. This bid includes water line piping for sizes 14”–54”for three different classifications of concrete water pipe material along with emergency repair and welding services. 2FEBRUARY 4, 2020 –20-234 Drainage Project Description The Drainage department uses the precast reinforced concrete pipe for making emergency repairs of the underground storm drain system,box culverts at creek crossing and for new small capital improvement projects.The bid has a large assortment of sizes which is necessary to cover the numerous variations of sizes currently in our storm drain system.The quick accessibility to the pipe from the vendor allows us to make repairs quickly and limit the impact to the citizens. This bid includes 17 different pipe sizes with two different classifications of strength,56 different boxes sizes with two different classifications of strength and 7 different sizes of safety end treatments with various configurations of safety bars. 3FEBRUARY 4, 2020 –20-234 Request for Proposals Result •Two proposals received from Rangeline Pipeline Services, LLC for Water and Wastewater Utilities and Forterra Pipe & Precast, LLC for Drainage. The two proposals were reviewed based on highest rank and best value. •Staff recommends awarding a contract with Rangeline Pipeline Services, LLC for the five year not to exceed amount of $7,356,716.20 and to Forterra Pipe and Precast, LLC for the five year not to exceed amount of $11,887,787.40. 4FEBRUARY 4, 2020 –20-234 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-235,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the approval of Change Order No.1 to the contract between the City of Denton and Quality Excavation,LLC, for the Hinkle and Windsor Paving and Drainage Project (Magnolia PH II);providing for the expenditure of funds therefor;and providing an effective date (IFB 6902 -Change Order No.1 in the not-to-exceed amount of $518,744.21 for a total contract award aggregated to $6,746,003.21).The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of Change Order No. 1 to the contract between the City of Denton and Quality Excavation, LLC, for the Hinkle and Windsor Paving and Drainage Project (Magnolia PH II); providing for the expenditure of funds therefor; and providing an effective date (IFB 6902 – Change Order No. 1 in the not-to-exceed amount of $518,744.21 for a total contract award aggregated to $6,746,003.21). The Public Utilities Board recommends approval (7 - 0). INFORMATION/BACKGROUND The Magnolia Drainage project was conceived in order to improve stormwater drainage conditions, and prevent flooding on Hinkle Drive, and in the adjacent neighborhoods between West Windsor Drive to the north and University Drive to the south. Phase I of the project consisted of the design and construction of a stormwater detention basin north of West Windsor Drive between Windsor and North Elm Street. Phase II of the project consists of the reconstruction of Hinkle Drive and a portion of Windsor Drive with sidewalk and curb repairs, associated storm drain improvements, sanitary sewer improvements, and water line adjustments. The design of storm drain improvements will address flooding in portions of the Headlee Addition. Storm drain improvements will be installed on Windsor and Hinkle. Sanitary sewer improvements will be done on Hinkle and full pavement replacement on both Hinkle from University to Windsor and Windsor from Hinkle to Elm. The purpose of this change order is to compensate the contractor for various additional items associated with the construction of the roundabout at the intersection of Hinkle Drive and Mimosa Drive that were not in the original bid plans. These items include: • Additional curb and gutter, subgrade preparation, and pavement • Adding stamped concrete to the scope of work • Additional storm sewer and sanitary sewer relocations associated with widening the roadway at Hinkle and Mimosa City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PRIOR ACTION/REVIEW (Council, Boards, Commissions) On February 5, 2019, City Council approved a contract with Quality Excavation LTD, in the not-to-exceed amount of $6,227,259 (Ordinance 19-165). On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award Change Order 1 with Quality Excavation LTD, for additional engineering design of the Hinkle and Windsor Paving and Drainage Project (Magnolia PH II), in the not-to-exceed amount $518,744.21, for a total amended contract amount of $6,746,003.21. ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date by June 18, 2020. FISCAL INFORMATION These services will be funded from Hinkle Drive account 350425469.1360.40000 and 350425467.1360.40000. Purchase Order #188796 has been entered into the Purchasing software system. The budgeted amount for this item is $518,744.21. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: LLC Members Exhibit 3: Original Ordinance and Contract Exhibit 4: Ordinance and Change Order 1 Exhibit 5: LTD conversion to LLC Exhibit 6: Presentation Respectfully submitted: Lori Hewell, (940)-349-7100 Purchasing Manager For information concerning this acquisition, contact: Kyle Pedigo, 940-349-8425. Legal point of contact: Mack Reinwand at 940-349-8333. w' ' ' l i • t ; . . . . . • . ' ` ' ` i ' # `, s , . , ' ' ` 1 • . . . , i , . . : . ` i ! ` . 1 • '', . . , , ., . . t i ` ' • , ', • . -, i i' , I i • " • ', • " ' ! R '!` • `' , ! i - I ` ` ', ` i ` ii,, • . . ii I `' i i i i i ii* . ., i` i M i ' s ` ` ! * • ` ! ' ,, . . . i'` ! ` • • *, . * , . : BID NUMBER VEN OR AMO T WWWWW ............................................. ..,................_.....—,. 6902 Quality Excavation, Ltd. $6,227,259 r ` . , . . ' r . . - - r _ ` ` r ` ` . . . .. C . r + - . t , . . - s . . . . , . . contained in the Bid Proposal and related documents and to extend that contract as determined to be advantageous to the City of Denton. SECTION__4. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under IFB 6902 to the City Manager of the City of Denton, or his designee. SECTION _5. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. TION,m6. That this ordinance shall become effective immediately upon its passageS.E.C..... and approval. s adhe ordinance as passed ap --- and second d bymoi d v _ - -- ------ _ Y . _ proved by c t i or inance was m N f:'a,Nc% v rt " .Qe. Mayor Chris Watts; Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Don Duff, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the _ Y _ '`_-' '' °.----- . 2019. da of .... — . f v C `Jv" a ° l", MAYOR ATTEST: RACHEL WOOD, INTERIM CITY SECRETARY P BY: ,'"`' , _ ` ' w'„ " d"' APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY• °, ::. ^ / °. Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB #&#(  !   !% ""    $!#'  #      00 52 43 - 1 Agreement Page 1 of 6 CITY OF DENTON 6902 Hinkle and Windsor Paving and Drainage STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 SECTION 00 52 43 1 AGREEMENT 2 THIS AGREEMENT, authorized on ______________is made by and between the City of Denton, 3 a Texas home rule municipality, acting by and through its duly authorized City Manager, (“City”), 4 and Quality Excavation, LTD., authorized to do business in Texas, acting by and through its duly 5 authorized representative, (“Contractor”). 6 City and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: 7 Article 1. WORK 8 Contractor shall complete all Work as specified or indicated in the Contract Documents for the 9 Project identified herein. 10 Article 2. PROJECT 11 The project for which the Work under the Contract Documents may be the whole or only a part is 12 generally described as follows: 13 Hinkle and Windsor Paving and Drainage 14 Contract No: 6902 15 Article 3. CONTRACT PRICE 16 City agrees to pay Contractor for performance of the Work in accordance with the Contract 17 Documents an amount, in current funds, of Six Million two hundred twenty-seven thousand two 18 hundred fifty nine Dollars ($6,227,259.00). 19 Article 4. CONTRACT TIME 20 4.1 Final Acceptance. 21 The Work will be complete for Final Acceptance within 400 days after the date when the 22 Contract Time commences to run, as provided in Paragraph 2.03 of the General Conditions, 23 plus any extension thereof allowed in accordance with Article 12 of the General Conditions. 24 4.2 Liquidated Damages 25 Contractor recognizes that time is of the essence for completion of Milestones, if any, and 26 to achieve Final Acceptance of the Work and City will suffer financial loss if the Work is 27 not completed within the time(s) specified in Paragraph 4.1 above. The Contractor also 28 recognizes the delays, expense and difficulties involved in proving in a legal proceeding, 29 the actual loss suffered by the City if the Work is not completed on time. Accordingly, 30 instead of requiring any such proof, Contractor agrees that as liquidated damages for delay 31 (but not as a penalty), Contractor shall pay City Three thousand Dollars ($3,000.00) for 32 each day that expires after the time specified in Paragraph 4.1 for Final Acceptance until 33 the City issues the Final Letter of Acceptance. 34 Article 5. CONTRACT DOCUMENTS 35 5.1 CONTENTS: 36 A. The Contract Documents which comprise the entire agreement between City and 37 Contractor concerning the Work consist of the following: 38 1. This Agreement. 39 2. Attachments to this Agreement: 40 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB   00 52 43 - 2 Agreement Page 2 of 6 CITY OF DENTON 6902 Hinkle and Windsor Paving and Drainage STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 a. Bid Form 1 1) Proposal Form 2 2) Vendor Compliance to State Law Non-Resident Bidder 3 3) State and Federal documents (project specific) 4 b. Current Prevailing Wage Rate Table 5 c. Insurance ACORD Form(s) 6 d. Worker’s Compensation Affidavit 7 e. Form 1295 – Certificate of Interested Parties 8 f. General Conditions. 9 g. Supplementary Conditions. 10 3. The following located in File 6902 at: 11 https://lfpubweb.cityofdenton.com/MaterialsManagement/Browse.aspx?startid=1912 &row=1&dbid=0: 13 a. Specifications described in the Table of Contents of the Project’s Contract 14 Documents. 15 b. North Central Texas Council of Governments Standard Specifications for Public 16 Works Construction – Fourth Edition, Divisions 200-800, and as amended by 17 City, and described in the Table of Contents of the Project’s Contract Documents. 18 c. Drawings. 19 d. Addenda. 20 e. Documentation submitted by Contractor prior to Notice of Award. 21 4. The following which shall be issued after the Effective Date and delivered to the City 22 within ten (10) days of the Effective Date and before beginning Work: 23 a. Payment Bond 24 b. Performance Bond 25 c. Maintenance Bond 26 d. Power of Attorney for the Bonds 27 5. The following which may be delivered or issued after the Effective Date and, if 28 issued, become an incorporated part of the Contract Documents: 29 a. Notice to Proceed. 30 b. Field Orders. 31 c. Change Orders. 32 d. Letter of Final Acceptance. 33 34 35 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 52 43 - 3 Agreement Page 3 of 6 CITY OF DENTON 6902 Hinkle and Windsor Paving and Drainage STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Article 6. INDEMNIFICATION 1 6.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own 2 expense, the city, its officers, servants and employees, from and against any and all 3 claims arising out of, or alleged to arise out of, the work and services to be performed 4 by the contractor, its officers, agents, employees, subcontractors, licensees or invitees 5 under this contract. This indemnification provision is specifically intended to operate 6 and be effective even if it is alleged or proven that all or some of the damages being 7 sought were caused, in whole or in part, by any act, omission or negligence of the city. 8 This indemnity provision is intended to include, without limitation, indemnity for any 9 and all costs, expenses and legal fees incurred by the city in defending against such 10 claims and causes of actions. 11 12 6.2 Contractor covenants and agrees to indemnify and hold harmless, at its own expense, 13 the city, its officers, servants and employees, from and against any and all loss of, 14 damage to, or destruction of, property of the city, arising out of, or alleged to arise out 15 of, the work and services to be performed by the contractor, its officers, agents, 16 employees, subcontractors, licensees or invitees under this contract. This 17 indemnification provision is specifically intended to operate and be effective even if it is 18 alleged or proven that all or some of the damages being sought were caused, in whole or 19 in part, by any act, omission or negligence of the city. 20 21 Article 7. MISCELLANEOUS 22 7.1 Terms. 23 Terms used in this Agreement which are defined in Article 1 of the General Conditions will 24 have the meanings indicated in the General Conditions. 25 7.2 Assignment of Contract. 26 This Agreement, including all of the Contract Documents may not be assigned by the 27 Contractor without the advanced express written consent of the City. 28 7.3 Successors and Assigns. 29 City and Contractor each binds itself, its partners, successors, assigns and legal 30 representatives to the other party hereto, in respect to all covenants, agreements and 31 obligations contained in the Contract Documents. 32 7.4 Severability. 33 Any provision or part of the Contract Documents held to be unconstitutional, void or 34 unenforceable by a court of competent jurisdiction shall be deemed stricken, and all 35 remaining provisions shall continue to be valid and binding upon City and Contractor. 36 7.5 Governing Law and Venue. 37 This Agreement, including all of the Contract Documents is performable in the State of 38 Texas. Venue shall be Denton County, Texas, or the United States District Court for the 39 Eastern District of Texas, Sherman Division. 40 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 52 43 - 4 Agreement Page 4 of 6 CITY OF DENTON 6902 Hinkle and Windsor Paving and Drainage STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 7.6 Authority to Sign. 1 Contractor shall attach evidence of authority to sign Agreement if signed by someone other 2 than the duly authorized signatory of the Contractor. 3 4 7.7 Prohibition On Contracts With Companies Boycotting Israel. 5 Contractor acknowledges that in accordance with Chapter 2270 of the Texas Government 6 Code, the City is prohibited from entering into a contract with a company for goods or 7 services unless the contract contains a written verification from the company that it: (1) 8 does not boycott Israel; and (2) will not boycott Israel during the term of the contract. 9 The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms 10 in Section 808.001 of the Texas Government Code. By signing this contract, Contractor 11 certifies that Contractor’s signature provides written verification to the City that 12 Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of 13 the contract. 14 15 7.8 Immigration Nationality Act. 16 Contractor shall verify the identity and employment eligibility of its employees who perform 17 work under this Agreement, including completing the Employment Eligibility Verification 18 Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms 19 and supporting eligibility documentation for each employee who performs work under this 20 Agreement. Contractor shall adhere to all Federal and State laws as well as establish 21 appropriate procedures and controls so that no services will be performed by any Contractor 22 employee who is not legally eligible to perform such services. CONTRACTOR SHALL 23 INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, 24 LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY 25 CONTRACTOR, CONTRACTOR’S EMPLOYEES, SUBCONTRACTORS, 26 AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall have the right 27 to immediately terminate this Agreement for violations of this provision by Contractor. 28 29 7.9 No Third-Party Beneficiaries. 30 This Agreement gives no rights or benefits to anyone other than the City and the Contractor 31 and there are no third-party beneficiaries. 32 33 34 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 52 43 - 5 Agreement Page 5 of 6 CITY OF DENTON 6902 Hinkle and Windsor Paving and Drainage STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 7.10 No Cause of Action Against Engineer. 1 Contractor, its subcontractors and equipment and materials suppliers on the Project or their 2 sureties, shall maintain no direct action against the Engineer, its officers, employees, and 3 subcontractors, for any claim arising out of, in connection with, or resulting from the engineering 4 services performed. Only the City will be the beneficiary of any undertaking by the Engineer. 5 The presence or duties of the Engineer's personnel at a construction site, whether as on-site 6 representatives or otherwise, do not make the Engineer or its personnel in any way 7 responsible for those duties that belong to the City and/or the City's Contractors or other 8 entities, and do not relieve the Contractors or any other entity of their obligations, duties, and 9 responsibilities, including, but not limited to, all construction methods, means, techniques, 10 sequences, and procedures necessary for coordinating and completing all portions of the 11 construction work in accordance with the Contract Documents and any health or safety 12 precautions required by such construction work. The Engineer and its personnel have no 13 authority to exercise any control over any construction contractor or other entity or their 14 employees in connection with their work or any health or safety precautions. 15 16 SIGNATURE PAGE TO FOLLOW 17 18 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 52 43 - 6 Agreement Page 6 of 6 CITY OF DENTON 6902 Hinkle and Windsor Paving and Drainage STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 IN WITNESS WHEREOF, City and Contractor have each executed this Agreement to be effective 1 as of the date subscribed by the City’s designated City Manager (“Effective Date”). 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 ATTEST: 37 CITY SECRETARY 38 39 40 _______________________________________ 41 42 43 APPROVED AS TO LEGAL FORM: 44 AARON LEAL, CITY ATTORNEY 45 46 _______________________________________ 47 CITY OF DENTON BY: ___________________________________ CITY MANAGER CONTRACTOR QUALITY EXCAVATION, LTD. BY: ___________________________________ AUTHORIZED AGENT _______________________________________ NAME _______________________________________ TITLE _______________________________________ PHONE NUMBER _______________________________________ EMAIL ADDRESS THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB $," .),     #,&(!+/&$.2"1 0.$)(&.! )' ,&(!$&-)( )!!-."- *$.&,)%" .- $," .),$.2(#$("",  DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB General Decision Number: TX180028 01/05/2018 TX28 Superseded General Decision Number: TX20170028 State: Texas Construction Type: Heavy Counties: Collin, Dallas, Denton, Ellis, Kaufman and Rockwall Counties in Texas. Water and Sewer Lines/Utilities (Including Related Tunneling Where the Tunnel is 48" or Less in Diameter) Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.35 for calendar year 2018 applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.35 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2018. The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above-mentioned types of contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but it does not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/05/2018 * PLUM0100-002 11/01/2017 Rates Fringes Plumbers and Pipefitters.........$ 30.84 11.51 ---------------------------------------------------------------- SUTX1991-004 09/23/1991 Rates Fringes Laborers: Common......................$ 7.25 Utility.....................$ 7.467 Pipelayer........................$ 7.828 Power equipment operators: Backhoe.....................$ 10.804 Crane.......................$ 10.942 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB Front End Loader............$ 9.163 Tunneling Machine (48" or less).......................$ 9.163 TRUCK DRIVER.....................$ 8.528 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). ---------------------------------------------------------------- The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than "SU" or "UAVG" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the "SU" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. ---------------------------------------------------------------- WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. ================================================================ END OF GENERAL DECISION DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB General Decision Number: TX180035 01/05/2018 TX35 Superseded General Decision Number: TX20170035 State: Texas Construction Type: Highway Counties: Archer, Callahan, Clay, Collin, Dallas, Delta, Denton, Ellis, Grayson, Hunt, Johnson, Jones, Kaufman, Parker, Rockwall, Tarrant and Wise Counties in Texas. HIGHWAY CONSTRUCTION PROJECTS (excluding tunnels, building structures in rest area projects & railroad construction; bascule, suspension & spandrel arch bridges designed for commercial navigation, bridges involving marine construction; and other major bridges). Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.35 for calendar year 2018 applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.35 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2018. The EO minimum wage rate will be adjusted annually. Please note that this EO applies to the above-mentioned types of contracts entered into by the federal government that are subject to the Davis-Bacon Act itself, but it does not apply to contracts subject only to the Davis-Bacon Related Acts, including those set forth at 29 CFR 5.1(a)(2)-(60). Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/05/2018 * SUTX2011-007 08/03/2011 Rates Fringes CONCRETE FINISHER (Paving and Structures)......................$ 14.12 ELECTRICIAN......................$ 19.80 FORM BUILDER/FORM SETTER Paving & Curb...............$ 13.16 Structures..................$ 13.84 LABORER Asphalt Raker...............$ 12.69 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB Flagger.....................$ 10.06 Laborer, Common.............$ 10.72 Laborer, Utility............$ 12.32 Pipelayer...................$ 13.24 Work Zone Barricade Servicer....................$ 11.68 POWER EQUIPMENT OPERATOR: Asphalt Distributor.........$ 15.32 Asphalt Paving Machine......$ 13.99 Broom or Sweeper............$ 11.74 Concrete Pavement Finishing Machine...........$ 16.05 Concrete Saw................$ 14.48 Crane Operator, Lattice Boom 80 Tons or Less........$ 17.27 Crane Operator, Lattice Boom over 80 Tons...........$ 20.52 Crane, Hydraulic 80 Tons or Less.....................$ 18.12 Crawler Tractor.............$ 14.07 Excavator, 50,000 pounds or less.....................$ 17.19 Excavator, over 50,000 pounds......................$ 16.99 Foundation Drill , Truck Mounted.....................$ 21.07 Foundation Drill, Crawler Mounted.....................$ 17.99 Front End Loader 3 CY or Less........................$ 13.69 Front End Loader, over 3 CY.$ 14.72 Loader/Backhoe..............$ 15.18 Mechanic....................$ 17.68 Milling Machine.............$ 14.32 Motor Grader, Fine Grade....$ 17.19 Motor Grader, Rough.........$ 16.02 Pavement Marking Machine....$ 13.63 Reclaimer/Pulverizer........$ 11.01 Roller, Asphalt.............$ 13.08 Roller, Other...............$ 11.51 Scraper.....................$ 12.96 Small Slipform Machine......$ 15.96 Spreader Box................$ 14.73 Servicer.........................$ 14.58 Steel Worker (Reinforcing).......$ 16.18 TRUCK DRIVER Lowboy-Float................$ 16.24 Off Road Hauler.............$ 12.25 Single Axle.................$ 12.31 Single or Tandem Axle Dump Truck.......................$ 12.62 Tandem Axle Tractor with Semi Trailer................$ 12.86 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB Transit-Mix.................$ 14.14 WELDER...........................$ 14.84 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors applies to all contracts subject to the Davis-Bacon Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is a victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). ---------------------------------------------------------------- The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is a union rate (current union negotiated rate for local), a survey rate (weighted average rate) or a union average rate (weighted union average rate). Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than "SU" or "UAVG" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the "SU" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. ---------------------------------------------------------------- WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. ================================================================ END OF GENERAL DECISION DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT TABLEOF CONTENTS Page Article 1 – Definitions and Terminology..........................................................................................................1 1.01 Defined Terms...............................................................................................................................1 1.02 Terminology..................................................................................................................................6 Article 2 – Preliminary Matters.........................................................................................................................7 2.01 Copies of Documents....................................................................................................................7 2.02 Commencement of Contract Time; Notice to Proceed................................................................7 2.03 Starting the Work..........................................................................................................................7 2.04 Before Starting Construction........................................................................................................7 2.05 Preconstruction Conference..........................................................................................................8 2.06 Public Meeting..............................................................................................................................8 2.07 Initial Acceptance of Schedules....................................................................................................8 2.08 Electronic Submittals....................................................................................................................8 Article 3 – Contract Documents: Intent, Amending, Reuse............................................................................8 3.01 Intent..............................................................................................................................................8 3.02 Reference Standards......................................................................................................................9 3.03 Reporting and Resolving Discrepancies.......................................................................................9 3.04 Amending and Supplementing Contract Documents.................................................................10 3.05 Reuse of Documents...................................................................................................................10 3.06 Electronic Data............................................................................................................................11 Article 4 – Availability of Lands; Subsurface and Physical Conditions; Hazardous Environmental Conditions; Reference Points...........................................................................................................11 4.01 Availability of Lands ..................................................................................................................11 4.02 Subsurface and Physical Conditions ..........................................................................................12 4.03 Differing Subsurface or Physical Conditions.............................................................................12 4.04 Underground Facilities ...............................................................................................................13 4.05 Hazardous Environmental Condition at Site..............................................................................14 Article 5 – Bonds and Insurance .....................................................................................................................15 5.01 Licensed Sureties and Insurers...................................................................................................15 5.02 Performance, Payment, and Maintenance Bonds.......................................................................15 5.03 Certificates of Insurance.............................................................................................................16 5.04 Contractor’s Insurance................................................................................................................18 5.05 Acceptance of Bonds and Insurance; Option to Replace...........................................................19 Article 6 – Contractor’s Responsibilities........................................................................................................19 6.01 Supervision and Superintendence...............................................................................................19 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 6.02 Labor; Working Hours................................................................................................................19 6.03 Services, Materials, and Equipment...........................................................................................20 6.04 Project Schedule..........................................................................................................................20 6.05 Substitutes and “Or-Equals”.......................................................................................................21 6.06 Concerning Subcontractors, Suppliers, and Others....................................................................23 6.07 Wage Rates..................................................................................................................................24 6.08 Patent Fees and Royalties...........................................................................................................25 6.09 Permits and Utilities....................................................................................................................26 6.10 Laws and Regulations.................................................................................................................26 6.11 Taxes ...........................................................................................................................................27 6.12 Use of Site and Other Areas .......................................................................................................27 6.13 Record Documents......................................................................................................................28 6.14 Safety and Protection..................................................................................................................29 6.15 Safety Representative..................................................................................................................29 6.16 Hazard Communication Programs .............................................................................................30 6.17 Emergencies and/or Rectification...............................................................................................30 6.18 Submittals....................................................................................................................................30 6.19 Continuing the Work...................................................................................................................31 6.20 Contractor’s General Warranty and Guarantee..........................................................................32 6.21 Indemnification .........................................................................................................................32 6.22 Delegation of Professional Design Services ..............................................................................33 6.23 Right to Audit..............................................................................................................................34 6.24 Nondiscrimination.......................................................................................................................34 Article 7 – Other Work at the Site...................................................................................................................34 7.01 Related Work at Site...................................................................................................................34 7.02 Coordination................................................................................................................................35 Article 8 – City’s Responsibilities...................................................................................................................35 8.01 Communications to Contractor...................................................................................................35 8.02 Furnish Data................................................................................................................................35 8.03 Pay When Due ............................................................................................................................35 8.04 Lands and Easements; Reports and Tests...................................................................................36 8.05 Change Orders.............................................................................................................................36 8.06 Inspections, Tests, and Approvals..............................................................................................36 8.07 Limitations on City’s Responsibilities .......................................................................................36 8.08 Undisclosed Hazardous Environmental Condition....................................................................36 8.09 Compliance with Safety Program...............................................................................................36 Article 9 – City’s Observation Status During Construction...........................................................................36 9.01 City’s Project Manager ……......................................................................................................36 9.02 Visits to Site................................................................................................................................37 9.03 Authorized Variations in Work ..................................................................................................37 9.04 Rejecting Defective Work ..........................................................................................................37 9.05 Determinations for Work Performed..........................................................................................37 9.06 Decisions on Requirements of Contract Documents and Acceptability of Work.....................38 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Article 10 – Changes in the Work; Claims; Extra Work................................................................................38 10.01 Authorized Changes in the Work...............................................................................................38 10.02 Unauthorized Changes in the Work ...........................................................................................38 10.03 Execution of Change Orders.......................................................................................................38 10.04 Extra Work..................................................................................................................................38 10.05 Notification to Surety..................................................................................................................39 10.06 Contract Claims Process.............................................................................................................39 Article 11 – Cost of the Work; Allowances; Unit Price Work; Plans Quantity Measurement......................40 11.01 Cost of the Work.........................................................................................................................40 11.02 Allowances..................................................................................................................................43 11.03 Unit Price Work..........................................................................................................................43 11.04 Plans Quantity Measurement......................................................................................................45 Article 12 – Change of Contract Price; Change of Contract Time.................................................................45 12.01 Change of Contract Price............................................................................................................45 12.02 Change of Contract Time............................................................................................................46 12.03 Delays..........................................................................................................................................47 Article 13 – Tests and Inspections; Correction, Removal or Acceptance of Defective Work......................47 13.01 Notice of Defects ........................................................................................................................47 13.02 Access to Work...........................................................................................................................47 13.03 Tests and Inspections..................................................................................................................47 13.04 Uncovering Work........................................................................................................................49 13.05 City May Stop the Work.............................................................................................................49 13.06 Correction or Removal of Defective Work................................................................................49 13.07 Correction Period........................................................................................................................50 13.08 Acceptance of Defective Work...................................................................................................51 13.09 City May Correct Defective Work.............................................................................................51 Article 14 – Payments to Contractor and Completion....................................................................................52 14.01 Schedule of Values......................................................................................................................52 14.02 Progress Payments......................................................................................................................52 14.03 Contractor’s Warranty of Title...................................................................................................54 14.04 Partial Utilization........................................................................................................................54 14.05 Final Inspection...........................................................................................................................55 14.06 Final Acceptance.........................................................................................................................55 14.07 Final Payment..............................................................................................................................55 14.08 Final Completion Delayed and Partial Retainage Release ........................................................56 14.09 Waiver of Claims........................................................................................................................56 Article 15 – Suspension of Work and Termination........................................................................................57 15.01 City May Suspend Work.............................................................................................................57 15.02 City May Terminate for Cause...................................................................................................57 15.03 City May Terminate For Convenience.......................................................................................59 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Article 16 – Dispute Resolution......................................................................................................................61 16.01 Methods and Procedures.............................................................................................................61 Article 17 – Miscellaneous..............................................................................................................................62 17.01 Giving Notice..............................................................................................................................62 17.02 Computation of Times................................................................................................................62 17.03 Cumulative Remedies.................................................................................................................62 17.04 Survival of Obligations...............................................................................................................63 17.05 Headings......................................................................................................................................63 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 1 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 ARTICLE 1 – DEFINITIONS AND TERMINOLOGY 1.01 Defined Terms A. Wherever used in these General Conditions or in other Contract Documents, the terms listed below have the meanings indicated which are applicable to both the singular and plural thereof, and words denoting gender shall include the masculine, feminine and neuter. Said terms are generally capitalized or written in italics, but not always. When used in a context consistent with the definition of a listed-defined term, the term shall have a meaning as defined below whether capitalized or italicized or otherwise. In addition to terms specifically defined, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms. 1.Addenda—Written or graphic instruments issued prior to the opening of Bids which clarify, correct, or change the Bidding Requirements or the proposed Contract Documents. 2.Agreement—The written instrument which is evidence of the agreement between City and Contractor covering the Work. 3.Application for Payment—The form acceptable to City which is to be used by Contractor during the course of the Work in requesting progress or final payments and which is to be accompanied by such supporting documentation as is required by the Contract Documents. 4.Asbestos—Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration. 5.Award – Authorization by the City Council for the City to enter into an Agreement. 6.Bid—The offer or proposal of a Bidder submitted on the prescribed form setting forth the prices for the Work to be performed. 7.Bidder—The individual or entity who submits a Bid directly to City. 8.Bidding Documents—The Bidding Requirements and the proposed Contract Documents (including all Addenda). 9.Bidding Requirements—The advertisement or Invitation to Bid, Instructions to Bidders, Bid security of acceptable form, if any, and the Bid Form with any supplements. 10.Business Day –A business day is defined as a day that the City conducts normal business, generally Monday through Friday, except for federal or state holidays observed by the City. 11.Calendar Day – A day consisting of 24 hours measured from midnight to the next midnight. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 2 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 12.Change Order—A document, which is prepared and approved by the City, which is signed by Contractor and City and authorizes an addition, deletion, or revision in the Work or an adjustment in the Contract Price or the Contract Time, issued on or after theEffectiveDate of the Agreement. 13.City—The City of Denton is a Texas home-rule municipal corporation acting by its City Council through its City Manager or his designee. 14.City Attorney – The officially appointed City Attorney of the City of Denton, Texas, or his duly authorized representative. 15.City Council - The duly elected and qualified governing body of the City of Denton, Texas. 16.City Manager – The officially appointed and authorized City Manager of the City of Denton, Texas, or his duly authorized representative. 17.Contract Claim—A demand or assertion by City or Contractor seeking an adjustment of Contract Price or Contract Time, or both, or other relief with respect to the terms of the Contract. A demand for money or services by a third party is not a Contract Claim. 18.Contract—The entire and integrated written document between the City and Contractor concerning the Work. The Contract contains the Agreement and all Contract Documents and supersedes prior negotiations, representations, or agreements, whether written or oral. 19.Contract Documents—Those items so designated in the Agreement. All items listed in the Agreement are Contract Documents. Approved Submittals, other Contractor submittals, and the reports and drawings of subsurface and physical conditions are not Contract Documents. 20.Contract Price—The moneys payable by City to Contractor for completion of the Work in accordance with the Contract Documents as stated in the Agreement (subjecttothe provisions of Paragraph 11.03 in the case of Unit Price Work). 21.Contract Time—The number of days or the dates stated in the Agreement to: (i) achieve Milestones, if any and (ii) complete the Work so that it is ready for Final Acceptance. 22.Contractor—The individual or entity with whom City has entered into the Agreement. 23.Cost of the Work—See Paragraph 11.01 of these General Conditions for definition. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 3 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 24.Damage Claims –A demand for money or services arising from the Project or Site from a third party, City or Contractor exclusive of a Contract Claim. 25.Day or day – A day, unless otherwise defined, shall mean a Calendar Day. 26.Drawings—That part of the Contract Documents prepared or approved by Engineer which graphically shows the scope, extent, and character of the Work to be performed by Contractor. Submittals are not Drawings as so defined. 27.Effective Date of the Agreement—The date indicated in the Agreement on which it becomes effective, but if no such date is indicated, it means the date on which the Agreement is signed and delivered by the last of the two parties to sign and deliver. 28.Engineer—The licensed professional engineer or engineering firm registered in the State of Texas performing professional services for the City. 29.Extra Work –Additional work made necessary by changes or alterations of the Contract Documents or quantities; or for other reasons for which no prices are providedinthe Contract Documents. Extra work shall be part of the Work. 30.Field Order —A written order issued by City which requires changes in the Work but which does not involve a change in the Contract Price, Contract Time, or the intent of the Engineer. 31.Final Acceptance –The written notice given by the City to the Contractor that the Work specified in the Contract Documents has been completed to the satisfactionoftheCity. 32.Final Inspection –Inspection carried out by the City to verify that the Contractor has completed the Work, and each and every part or appurtenance thereof, fully, entirely, and in conformance with the Contract Documents. 33.General Requirements—Sections of Division 1 of the Contract Documents. 34.Hazardous Environmental Condition —The presence at the Site of Asbestos, PCBs, Petroleum, Hazardous Waste, Radioactive Material, or other materials in such quantities or circumstances that may present a substantial danger to persons or property exposed thereto. 35.Hazardous Waste—Hazardous waste is defined as any solid waste listed as hazardous or possesses one or more hazardous characteristics as defined in the federal waste regulations, as amended from time to time. 36.Incidental –Work items that the Contractor is not paid for directly, but costs for which are included under the various bid items of the Project. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 4 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 37.Laws and Regulations—Any and all applicable laws, rules, regulations, ordinances, codes, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction. 38.Liens—Charges, security interests, or encumbrances upon Project funds, real property, or personal property. 39.Major Item –An Item of work included in the Contract Documents that has a total cost equal to or greater than 5% of the original Contract Price or $25,000 whichever is less. 40.Milestone—A principal event specified in the Contract Documents relating to an intermediate Contract Time prior to Final Acceptance of the Work. 41.Notice of Award—The written notice by City to the Successful Bidder stating that upon timely compliance by the Successful Bidder with the conditions precedent listed therein, City will sign and deliver the Agreement. 42.Notice to Proceed—A written notice given by City to Contractor fixing the date on which the Contract Time will commence to run and on which Contractor shall start to perform the Work specified in Contract Documents. 43.PCBs—Polychlorinated biphenyls. 44.Petroleum—Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non-Hazardous Waste and crude oils. 45.Plans –See definition of Drawings. 46.Project Schedule—A schedule, prepared and maintained by Contractor, in accordance with the General Requirements, describing the sequence and duration of the activities comprising the Contractor’s plan to accomplish the Work within the Contract Time. 47.Project—The Work to be performed under the Contract Documents. 48.Project Manager —The authorized representative of the City who will be assigned to the Project. 49.Project Manual – The documentary information prepared for bidding and furnishing the Work. A listing of the contents of the Project Manual is contained in its Table of Contents. 50.Public Meeting –An announced meeting conducted by the City to facilitate public participation and to assist the public in gaining an informed view of the Project. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 5 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 51.Radioactive Material—Source, special nuclear, or byproduct material as defined by the Atomic Energy Act of 1954 (42 USC Section 2011 et seq.) as amended from time to time. 52.Regular Working Hours –Excluding legal holidays, regular working hours shall be Monday thru Friday between 6:00 a.m. and 8:30 p.m. from June 1 to September 30 and between 7:00 a.m. and 8:30 p.m. from October 1 to May 31. 53.Samples—Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged. 54.Schedule of Submittals—A schedule, prepared and maintained by Contractor, of required submittals and the time requirements to support scheduled performance of related construction activities. 55.Schedule of Values—A schedule, prepared and maintained by Contractor, allocating portions of the Contract Price to various portions of the Work and used as the basis for reviewing Contractor’s Applications for Payment. 56.Site—Lands or areas indicated in the Contract Documents as being furnished by City upon which the Work is to be performed, including rights-of-way, permits, and easements for access thereto, and such other lands furnished by City which are designated for the use of Contractor. 57.Specifications—That part of the Contract Documents consisting of written requirements for materials, equipment, systems, standards and workmanship as applied to the Work, and certain administrative requirements and procedural matters applicable thereto. Specifications may be specifically made a part of the Contract Documents by attachment or,if not attached, may be incorporated by reference as indicated in the Table of Contents (Division000000) of each Project. 58.Subcontractor—An individual or entity having a direct contract with Contractor or with any other Subcontractor for the performance of a part of the Work at the Site. 59.Submittals—All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for Contractor and submitted by Contractor to illustrate some portion of the Work. 60.Subsidiary –See definition of Incidental. 61.Successful Bidder—The Bidder submitting the lowest and most responsive Bid to whom City makes an Award. 62.Superintendent –The representative of the Contractor who is available at all times and able to receive instructions from the City and to act for the Contractor. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 6 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 63.Supplementary Conditions—That part of the Contract Documents which amends or supplements these General Conditions. 64.Supplier—A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment to be incorporated in the Work by Contractor or Subcontractor. 65.Underground Facilities—All underground pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any encasements containing such facilities, including but not limited to, those that convey electricity, gases, steam, liquid petroleum products, telephone or other communications, cable television, water, wastewater, storm water, other liquids or chemicals, or traffic or other control systems. 66.Unit Price Work—See Paragraph 11.03 of these General Conditions for definition. 67.Weekend Working Hours –Hours between 8:00 a.m. and 8:30 p.m., Saturday, and between 1:00 p.m. and 8:30 p.m. Sunday or legal holiday, as approved in advance by the City. 68.Work—The entire construction or the various separately identifiable parts thereof required to be provided under the Contract Documents. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction including any Change Order or Field Order, and furnishing, installing, and incorporating all materials and equipment into such construction, all as required by the Contract Documents. 69.Working Day – A working day is defined as a day, not including Saturdays, Sundays, or legal holidays authorized by the City for contract purposes, in which weather or other conditions not under the control of the Contractor will permit the performance of the principal unit of work underway for a continuous period of not less than 7 hours between 7 a.m.and 8 p.m. 1.02 Terminology A. The words and terms discussed in Paragraph 1.02.B through E are not defined but, when used in the Bidding Requirements or Contract Documents, have the indicated meaning. B.Intent of Certain Terms or Adjectives: 1. The Contract Documents include the terms “as allowed,” “as approved,” “as ordered,” “as directed” or terms of like effect or import to authorize an exercise of judgment by City. In addition, the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to describe an action or determination of City as to the Work. It is intended that such exercise of professional judgment, action, or determination will be solely to evaluate, in general, the Work for compliance with the information in the Contract Documents and with the design concept of the Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a specific statement indicating otherwise). DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 7 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 C.Defective: 1. The word “defective,” when modifying the word “Work,” refers to Work thatis unsatisfactory, faulty, or deficient in that it: a. does not conform to the Contract Documents; or b. does not meet the requirements of any applicable inspection, reference standard, test, or approval referred to in the Contract Documents; or c. has been damaged prior to City’s written acceptance. D.Furnish, Install, Perform, Provide: 1. The word “Furnish” or the word “Install” or the word “Perform” or the word “Provide” or the word “Supply,” or any combination or similar directive or usage thereof, shall mean furnishing and incorporating in the Work including all necessary labor, materials, equipment, and everything necessary to perform the Work indicated, unless specifically limited in the context used. E. Unless stated otherwise in the Contract Documents, words or phrases that have a well-known technical or construction industry or trade meaning are used in the Contract Documents in accordance with such recognized meaning. ARTICLE 2 – PRELIMINARY MATTERS 2.01 Copies of Documents City shall furnish to Contractor one (1) original executed copy and one (1)electronic copy of the Contract Documents, and three (3) additional copies of the Drawings. Additional copies will be furnished upon request at the cost of reproduction. 2.02 Commencement of Contract Time; Notice to Proceed The Contract Time will commence to run on the day indicated in the Notice to Proceed. A Notice to Proceed may be given at any time within 30 days after the Effective Date of the Agreement. 2.03 Starting the Work Contractor shall start to perform the Work on the date when the Contract Time commences to run. No Work shall be done at the Site prior to the date on which the Contract Time commences to run. 2.04 Before Starting Construction Baseline Schedules:Submit in accordance with the Contract Documents, and prior to starting the Work. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 8 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 2.05 Preconstruction Conference Before any Work at the Site is started, the Contractor shall attend a Preconstruction Conference as specified in the Contract Documents. 2.06 Public Meeting Contractor may not mobilize any equipment, materials or resources to the Site prior to Contractor attending the Public Meeting as scheduled by the City. 2.07 Initial Acceptance of Schedules No progress payment shall be made to Contractor until acceptable schedules are submitted to City in accordance with the Schedule Specification as provided in the Contract Documents. 2.08 Electronic Submittals A. Except as otherwise stated elsewhere in the Contract, the City and Contractor may transmit, and shall accept, Project-related correspondence, text, data, documents, drawings, information, and graphics, including but not limited to Shop Drawings and other submittals, in electronic media or digital format. B. When transmitting items in electronic media or digital format, the transmitting party makes no representations as to long term compatibility, usability, or readability of the items resulting from the recipient’s use of software application packages, operating systems, or computer hardware differing from those used in the drafting or transmittal of the items, or from those established in applicable transmittal protocols. ARTICLE 3 – CONTRACT DOCUMENTS: INTENT, AMENDING, REUSE 3.01 Intent A. The Contract Documents are complementary; what is required by one is as binding as if required by all. B. It is the intent of the Contract Documents to describe a functionally complete project (or part thereof) to be constructed in accordance with the Contract Documents. Any labor, documentation, services, materials, or equipment that reasonably may be inferred from the Contract Documents or from prevailing custom or trade usage as being requiredtoproducethe indicated result will be provided whether or not specifically called for,at no additional cost to City. C. Clarifications and interpretations of the Contract Documents shall be issued by City. D. The Specifications may vary in form, format and style. Some Specification sections may be written in varying degrees of streamlined or declarative style and some sections may be DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 9 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 relatively narrative by comparison. Omission of such words and phrases as “the Contractor shall,” “in conformity with,” “as shown,” or “as specified” are intentional in streamlined sections. Omitted words and phrases shall be supplied by inference. Similar types of provisions may appear in various parts of a section or articles within a part depending on the format of the section. The Contractor shall not take advantage of any variation of form,format or style in making Contract Claims. E. The cross referencing of specification sections under the subparagraph heading “Related Sections include but are not necessarily limited to:” and elsewhere withineachSpecification section is provided as an aid and convenience to the Contractor. The Contractor shall not rely on the cross referencing provided and shall be responsible to coordinate the entire Work under the Contract Documents and provide a complete Project whether or not the cross referencing is provided in each section or whether or not the cross referencing is complete. 3.02 Reference Standards A. Standards, Specifications, Codes, Laws, and Regulations 1. Reference to standards, specifications, manuals, or codes of any technical society, organization, or association, or to Laws or Regulations, whether such reference be specific or by implication, shall mean the standard, specification, manual, code, or Laws or Regulations in effect at the time of opening of Bids (or on the Effective Date of the Agreement if there were no Bids), except as may be otherwise specifically stated in the Contract Documents. 2. No provision of any such standard, specification, manual, or code, or any instruction of a Supplier, shall be effective to change the duties or responsibilities of City, Contractor, or any of their subcontractors, consultants, agents, or employees, from those set forth in the Contract Documents. No such provision or instruction shall be effective to assign to City, or any of its officers, directors, members, partners, employees, agents, consultants, or subcontractors, any duty or authority to supervise or direct the performance of the Work or any duty or authority to undertake responsibility inconsistent with the provisions of the Contract Documents. 3.03 Reporting and Resolving Discrepancies A.Reporting Discrepancies: 1.Contractor’s Review of Contract Documents Before Starting Work: Before undertaking each part of the Work, Contractor shall carefully study and compare the Contract Documents and check and verify pertinent figures therein against all applicable field measurements and conditions. Contractor shall promptly report in writing to City any conflict, error, ambiguity, or discrepancy which Contractor discovers, or has actual knowledge of, and shall obtain a written interpretation or clarification from City before proceeding with any Work affected thereby. 2.Contractor’s Review of Contract Documents During Performance of Work:If, during the performance of the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 10 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 within the Contract Documents, or between the Contract Documents and (a) any applicable Law or Regulation , (b) any standard, specification, manual, or code, or (c) any instruction of any Supplier, then Contractor shall promptly report it to City in writing. Contractor shall not proceed with the Work affected thereby (except in an emergency as required by Paragraph 6.17.A) until an amendment or supplement to the Contract Documents has been issued by one of the methods indicated in Paragraph 3.04. 3. Contractor shall not be liable to City for failure to report any conflict, error, ambiguity, or discrepancy in the Contract Documents unless Contractor had actual knowledge thereof. B.Resolving Discrepancies: 1. Except as may be otherwise specifically stated in the Contract Documents, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between the provisions of the Contract Documents and the provisions of any standard, specification, manual, or the instruction of any Supplier (whether or not specifically incorporated by reference in the Contract Documents). 2. In case of discrepancies, figured dimensions shall govern over scaled dimensions, Drawings shall govern over Specifications, and Supplementary Conditions shall govern over General Conditions and Specifications. 3.04 Amending and Supplementing Contract Documents A. The Contract Documents may be amended to provide for additions, deletions, and revisions in the Work or to modify the terms and conditions thereof by a Change Order. B. The requirements of the Contract Documents may be supplemented, and minor variations and deviations in the Work not involving a change in Contract Price or Contract Time, may be authorized, by one or more of the following ways: 1. A Field Order; 2. City’s review of a Submittal (subject to the provisions of Paragraph 6.18.C); or 3. City’s written interpretation or clarification. 3.05 Reuse of Documents A. Contractor and any Subcontractor or Supplier shall not: 1. have or acquire any title to or ownership rights in any of the Drawings, Specifications, or other documents (or copies of any thereof) prepared by or bearing the seal of Engineer, including electronic media editions; or 2. reuse any such Drawings, Specifications, other documents, or copies thereof on extensions of the Project or any other project without written consent of City and specific written DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 11 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 verification or adaptation by Engineer. B. The prohibitions of this Paragraph 3.05 will survive final payment, or termination of the Contract. Nothing herein shall preclude Contractor from retaining copies of the Contract Documents for record purposes. 3.06 Electronic Data A. Unless otherwise stated in the Supplementary Conditions, the data furnished by City or Engineer to Contractor, or by Contractor to City or Engineer, that may be relied upon are limited to the printed copies included in the Contract Documents (also known as hard copies). Files in electronic media format of text, data, graphics, or other types are furnished only for the convenience of the receiving party. Any conclusion or information obtained or derived from such electronic files will be at the user’s sole risk. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. B. When transferring documents in electronic media format, the transferring party makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by the data’s creator. ARTICLE 4 – AVAILABILITY OF LANDS; SUBSURFACE AND PHYSICAL CONDITIONS; HAZARDOUS ENVIRONMENTAL CONDITIONS; REFERENCE POINTS 4.01 Availability of Lands A. City shall furnish the Site. City shall notify Contractor of any encumbrances or restrictions not of general application but specifically related to use of the Site with which Contractor must comply in performing the Work. City will obtain in a timely manner and pay for easements for permanent structures or permanent changes in existing facilities. 1. The City has obtained or anticipates acquisition of and/or access to right-of-way, and/or easements. Any outstanding right-of-way and/or easements are anticipated to be acquired in accordance with the schedule set forth in the Supplementary Conditions. The Project Schedule submitted by the Contractor in accordance with the Contract Documents must consider any outstanding right-of-way, and/or easements. 2. The City has or anticipates removing and/or relocating utilities, and obstructions to the Site. Any outstanding removal or relocation of utilities or obstructions is anticipated in accordance with the schedule set forth in the Supplementary Conditions. The Project Schedule submitted by the Contractor in accordance with the Contract Documents must consider any outstanding utilities or obstructions to be removed, adjusted, and/or relocated by others. B. Upon reasonable written request, City shall furnish Contractor with a current statement of record legal title and legal description of the lands upon which the Work is to be performed. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 12 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 C. Contractor shall provide for all additional lands and access thereto that may be required for construction facilities or storage of materials and equipment. 4.02 Subsurface and Physical Conditions A.Reports and Drawings:The Supplementary Conditions identify: 1. those reports known to City of explorations and tests of subsurface conditions at or contiguous to the Site; and 2. those drawings known to City of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities). B.Limited Reliance by Contractor on Technical Data Authorized:Contractor may rely upon the accuracy of the “technical data” contained in such reports and drawings, but such reports and drawings are not Contract Documents. Such “technical data” is identified in the Supplementary Conditions. Contractor may not make any Contract Claim against City, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors with respect to: 1. the completeness of such reports and drawings for Contractor’s purposes, including, but not limited to, any aspects of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto; or 2. other data, interpretations, opinions, and information contained in such reports or shown or indicated in such drawings; or 3. any Contractor interpretation of or conclusion drawn from any “technical data” or any such other data, interpretations, opinions, or information. 4.03 Differing Subsurface or Physical Conditions A.Notice:If Contractor believes that any subsurface or physical condition that is uncovered or revealed either: 1. is of such a nature as to establish that any “technical data” on which Contractor is entitled to rely as provided in Paragraph 4.02 is materially inaccurate; or 2. is of such a nature as to require a change in the Contract Documents; or 3. differs materially from that shown or indicated in the Contract Documents; or 4. is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents; then Contractor shall, promptly after becoming aware thereof and before further disturbing the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 13 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 subsurface or physical conditions or performing any Work in connection therewith (except in an emergency as required by Paragraph 6.17.A), notify City in writing about such condition. B.Possible Price and Time Adjustments Contractor shall not be entitled to any adjustment in the Contract Price or Contract Time if: 1. Contractor knew of the existence of such conditions at the time Contractor made a final commitment to City with respect to Contract Price and Contract Time by the submission of a Bid or becoming bound under a negotiated contract; or 2. the existence of such condition could reasonably have been discovered or revealed as a result of the examination of the Contract Documents or the Site; or 3. Contractor failed to give the written notice as required by Paragraph 4.03.A. 4.04 Underground Facilities A.Shown or Indicated:The information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the Site is based on information and data furnished to City or Engineer by the owners of such Underground Facilities, including City, or by others. Unless it is otherwise expressly provided in the Supplementary Conditions: 1. City and Engineer shall not be responsible for the accuracy or completeness of any such information or data provided by others; and 2. the cost of all of the following will be included in the Contract Price, and Contractor shall have full responsibility for: a. reviewing and checking all such information and data; b. locating all Underground Facilities shown or indicated in the Contract Documents; c. coordination and adjustment of the Work with the owners of such Underground Facilities, including City, during construction; and d. the safety and protection of all such Underground Facilities and repairing any damage thereto resulting from the Work. B.Not Shown or Indicated: 1. If an Underground Facility which conflicts with the Work is uncovered or revealed at or contiguous to the Site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the Contract Documents, Contractor shall, promptly after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency as required by Paragraph 6.17.A), DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 14 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 identify the owner of such Underground Facility and give notice to that owner and to City. City will review the discovered Underground Facility and determine the extent,ifany,to which a change may be required in the Contract Documents to reflect and document the consequences of the existence or location of the Underground Facility. Contractor shall be responsible for the safety and protection of such discovered Underground Facility. 2. If City concludes that a change in the Contract Documents is required, a Change Order may be issued to reflect and document such consequences. 3. Verification of existing utilities, structures, and service lines shall include notification of all utility companies a minimum of 48 hours in advance of construction including exploratory excavation if necessary. 4.05 Hazardous Environmental Condition at Site A.Reports and Drawings:The Supplementary Conditions identify those reports and drawings known to City relating to Hazardous Environmental Conditions that have been identified at the Site. B.Limited Reliance by Contractor on Technical Data Authorized:Contractor may rely upon the accuracy of the “technical data” contained in such reports and drawings, but such reports and drawings are not Contract Documents. Such “technical data” is identified in the Supplementary Conditions. Contractor may not make any Contract Claim against City, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors with respect to: 1. the completeness of such reports and drawings for Contractor’s purposes, including, but not limited to, any aspects of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor and safety precautions and programs incident thereto; or 2. other data, interpretations, opinions and information contained in such reports or shown or indicated in such drawings; or 3. any Contractor interpretation of or conclusion drawn from any “technical data” or any such other data, interpretations, opinions or information. C. Contractor shall not be responsible for any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work. Contractor shall be responsible for a Hazardous Environmental Condition created with any materials brought to the Site by Contractor, Subcontractors, Suppliers, or anyone else for whom Contractor is responsible. D. If Contractor encounters a Hazardous Environmental Condition or if Contractor or anyone for whom Contractor is responsible creates a Hazardous Environmental Condition, Contractor shall immediately: (i) secure or otherwise isolate such condition; (ii) stop all Work in connection with such condition and in any area affected thereby (except in an emergency as required by DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 15 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Paragraph 6.17.A); and (iii) notify City (and promptly thereafter confirm such notice in writing). City may consider the necessity to retain a qualified expert to evaluate such condition or take corrective action, if any. E. Contractor shall not be required to resume Work in connection with such condition or in any affected area until after City has obtained any required permits related thereto and delivered written notice to Contractor: (i) specifying that such condition and any affected area is or has been rendered suitable for the resumption of Work; or (ii) specifying any special conditions under which such Work may be resumed. F. If after receipt of such written notice Contractor does not agree to resumesuchWorkbasedona reasonable belief it is unsafe, or does not agree to resume such Work under such special conditions, then City may order the portion of the Work that is in the area affected by such condition to be deleted from the Work. City may have such deleted portion of the Work performed by City’s own forces or others. G.To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless City, from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to a Hazardous Environmental Condition created by Contractor or by anyone for whom Contractor is responsible. Nothing in this Paragraph 4.06.G shall obligate Contractor to indemnify any individual or entity from and against the consequences of that individual’s or entity’s own negligence. H. The provisions of Paragraphs 4.02, 4.03, and 4.04 do not apply to a Hazardous Environmental Condition uncovered or revealed at the Site. ARTICLE 5 – BONDS AND INSURANCE 5.01 Licensed Sureties and Insurers All bonds and insurance required by the Contract Documents to be purchased and maintained by Contractor shall be obtained from surety or insurance companies that are duly licensed or authorized in the State of Texas to issue bonds or insurance policies for the limits and coverages so required. Such surety and insurance companies shall also meet such additional requirements and qualifications as may be provided in the Supplementary Conditions. 5.02 Performance, Payment, and Maintenance Bonds A. Contractor shall furnish performance and payment bonds, in accordance with Texas Government Code Chapter 2253 or successor statute, each in an amount equal to the Contract Price as security for the faithful performance and payment of all of Contractor’s obligations under the Contract Documents. B. Contractor shall furnish maintenance bonds in an amount equal to the Contract Price as security DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 16 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 to protect the City against any defects in any portion of the Work described in the Contract Documents. Maintenance bonds shall remain in effect for two (2) years after the date of Final Acceptance by the City. C. All bonds shall be in the form prescribed by the Contract Documents except as provided otherwise by Laws or Regulations, and shall be executed by such sureties as are named in the list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by the Financial Management Service, Surety Bond Branch, U.S. Department of the Treasury.All bonds signed by an agent or attorney-in-fact must be accompanied by a sealed and dated power of attorney which shall show that it is effective on the date the agent or attorney-in-fact signed each bond. The bonds must be dated on, or after, the date of the Contract. D. If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in the State of Texas or it ceases to meet the requirements of Paragraph 5.02.C, Contractor shall promptly notify City and shall, within30daysaftertheevent giving rise to such notification, provide another bond and surety, both of which shall comply with the requirements of Paragraphs 5.01 and 5.02.C. 5.03 Certificates of Insurance A. Contractor shall deliver to City, with copies to each additional insured and loss payee identified in the Supplementary Conditions, certificates of insurance (and other evidence of insurance requested by City or any other additional insured) which Contractor is required to purchase and maintain. 1. The certificate of insurance shall document the City, and all identified entities named in the Supplementary Conditions as “Additional Insured” on all liability policies. 2. The Contractor’s general liability insurance shall include a, “per project” or “per location”, endorsement, which shall be identified in the certificate of insurance provided to the City. 3. The certificate shall be signed by an agent authorized to bind coverage on behalf of the insured, be complete in its entirety, and show complete insurance carrier names as listed in the current A.M. Best Property & Casualty Guide 4. The insurers for all policies must be licensed and/or approved to do business in the State of Texas. Except for workers’ compensation, all insurers must have a minimum rating of A-: VII in the current A. M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of City is required. 5. All applicable policies shall include a Waiver of Subrogation (Rights ofRecovery)infavor of the City. In addition, the Contractor agrees to waive all rights of subrogation against the Engineer (if applicable), and each additional insured identified in the Supplementary Conditions DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 17 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 6. Failure of the City to demand such certificates or other evidence of full compliance with the insurance requirements or failure of the City to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor’s obligation to maintain such lines of insurance coverage. 7. If insurance policies are not written for specified coverage limits, an Umbrella or Excess Liability insurance for any differences is required. Excess Liability shallfollowformofthe primary coverage. 8. Unless otherwise stated, all required insurance shall be written on the “occurrence basis”. If coverage is underwritten on a claims-made basis, the retroactive date shall be coincident with or prior to the date of the effective date of the agreement and the certificate of insurance shall state that the coverage is claims-made and the retroactive date. The insurance coverage shall be maintained for the duration of the Contract and for three (3) years following Final Acceptance provided under the Contract Documents or for the warranty period, whichever is longer. An annual certificate of insurance submitted to the City shall evidence such insurance coverage. 9. Policies shall have no exclusions by endorsements, which, neither nullify or amend, the required lines of coverage, nor decrease the limits of said coverage unless such endorsements are approved in writing by the City. In the event a Contract has been bid or executed and the exclusions are determined to be unacceptable or the City desires additional insurance coverage, and the City desires the contractor/engineer to obtain such coverage, the contract price shall be adjusted by the cost of the premium for such additional coverage plus 10%. 10. Any self-insured retention (SIR), in excess of $25,000.00, affecting required insurance coverage shall be approved by the City in regards to asset value and stockholders' equity. In lieu of traditional insurance, alternative coverage maintained through insurance pools or risk retention groups, or self-funding, must also be approved by City. 11. Any deductible in excess of $5,000.00, for any policy that does not provide coverage on a first-dollar basis, must be acceptable to and approved by the City. 12. City, at its sole discretion, reserves the right to review the insurance requirements and to make reasonable adjustments to insurance coverage’s and their limits whendeemed necessary and prudent by the City based upon the scope of the Work, changes in statutory law, court decision or the claims history of the industry as well as of the contracting party to the City. The City shall be required to provide prior notice of 90 days, and the insurance adjustments shall be incorporated into the Work by Change Order. 13. City shall be entitled, upon written request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletionorrevisionor modifications of particular policy terms, conditions, limitations, or exclusions necessary to conform the policy and endorsements to the requirements of the Contract. Deletions, revisions, or modifications shall not be required where policy provisions are established by DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 18 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 law or regulations binding upon either party or the underwriter on any such policies. 14. City shall not be responsible for the direct payment of insurance premium costs for Contractor’s insurance. 5.04 Contractor’s Insurance A.Workers Compensation and Employers’ Liability.Contractor shall purchase and maintain such insurance coverage with limits consistent with statutory benefits outlined in the Texas Workers’ Compensation Act (Texas Labor Code, Ch. 406, as amended), and minimum limits for Employers’ Liability as is appropriate for the Work being performed and as will provide protection from claims set forth below which may arise out of or result from Contractor’s performance of the Work and Contractor’s other obligations under the Contract Documents, whether it is to be performed by Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable: 1. claims under workers’ compensation, disability benefits, and other similar employee benefit acts; 2. claims for damages because of bodily injury, occupational sickness or disease, or death of Contractor’s employees. B.Commercial General Liability.Coverage shall include but not be limited to covering liability (bodily injury or property damage) arising from: premises/operations, independent contractors, products/completed operations, personal injury, liability under an insured contract, and explosion/collapse/underground (where those exposures exist). Insurance shall be provided on an occurrence basis, and as comprehensive as the current Insurance Services Office (ISO) policy. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the City. The Commercial General Liability policy, shall have no exclusions by endorsements that would alter of nullify premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained with the policy, unless the City approves such exclusions in writing. For construction projects that present a substantial completed operation exposure, the City may require the contractor to maintain completed operations coverage for a minimum of no less than three (3) years following the completion of the project (if identified in the Supplementary Conditions). C.Automobile Liability.A commercial business auto policy shall provide coverage on “any auto”, defined as autos owned, hired and non-owned and provide indemnity for claims for damages because bodily injury or death of any person and or property damage arising out of the work, maintenance or use of any motor vehicle by the Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any of them to perform any of the Work, or by anyone for whose acts any of them may be liable. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 19 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 D.Railroad Protective Liability.If any of the work or any warranty work is within the limits of railroad right-of-way, the Contractor shall comply with the requirementsidentifiedinthe Supplementary Conditions. E.Notification of Policy Cancellation:Contractor shall immediately notify City upon cancellation or other loss of insurance coverage. Contractor shall stop work until replacement insurance has been procured. There shall be no time credit for days not worked pursuant to this section. 5.05 Acceptance of Bonds and Insurance; Option to Replace If City has any objection to the coverage afforded by or other provisions of the bonds or insurance required to be purchased and maintained by the Contractor in accordance with Article 5 on the basis of non-conformance with the Contract Documents, the City shall so notify the Contractor in writing within 10 Business Days after receipt of the certificates (or other evidence requested). Contractor shall provide to the City such additional information in respect of insurance provided as the City may reasonably request. If Contractor does not purchase or maintain all of the bonds and insurance required by the Contract Documents, the City shall notify the Contractor in writing of such failure prior to the start of the Work, or of such failure to maintain prior to any change in the required coverage. ARTICLE 6 – CONTRACTOR’S RESPONSIBILITIES 6.01 Supervision and Superintendence A. Contractor shall supervise, inspect, and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. B. At all times during the progress of the Work, Contractor shall assign a competent Superintendent, who is proficient in English, and who shall not be replaced without written notice to City. If at any time the Superintendent is not satisfactory to the City, Contractor shall, if requested by City, replace the Superintendent with another satisfactory to City. C. Contractor shall notify the City 24 hours prior to moving areas during thesequenceof construction. 6.02 Labor; Working Hours A. Contractor shall provide competent, suitably qualified personnel to perform construction as required by the Contract Documents. Contractor shall at all times maintain good discipline and order at the Site. B. Except as otherwise required for the safety or protection of persons or the Work or property at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents, all Work at the Site shall be performed during Regular Working Hours. Contractor will not permit the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 20 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 performance of Work beyond Regular Working Hours or for Weekend Working Hours without City’s written consent (which will not be unreasonably withheld). Written request (by letter or electronic communication) to perform Work: 1. for beyond Regular Working Hours, request must be made by noon at least two (2) Business Days prior 2. for Weekend Working Hours, request must be made by noon of the preceding Wednesday 3. for legal holidays, request must be made by noon seven Days prior to the legal holiday. 6.03 Services, Materials, and Equipment A. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, Contractor required testing, start-up, and completion of the Work, whether or not such items are specifically called for in the Contract Documents. B. All materials and equipment incorporated into the Work shall be as specified or, if not specified, shall be of sufficient quality to complete the Work and new, except as otherwise provided in the Contract Documents. All special warranties and guarantees required by the Specifications shall expressly run to the benefit of City. If required by City, Contractor shall furnish satisfactory evidence (including reports of required tests) as to the source, kind, and quality of materials and equipment. C. All materials and equipment to be incorporated into the Work shall be stored, applied, installed, connected, erected, protected, used, cleaned, and conditioned in accordance with instructions of the applicable Supplier, except as otherwise may be provided in the Contract Documents. D. All items of standard equipment to be incorporated into the Work shall be the latest model at the time of bid, unless otherwise specified. 6.04 Project Schedule A. Contractor shall adhere to the Project Schedule established in accordance with Paragraph 2.07 and the General Requirements as it may be adjusted from time to time as provided below. 1. Contractor shall submit to City for acceptance (to the extent indicated inParagraph2.07and the General Requirements) proposed adjustments in the Project Schedule that will not result in changing the Contract Time. Such adjustments will comply with any provisions of the General Requirements applicable thereto. 2. Contractor shall submit to City a monthly Project Schedule with a monthlyprogresspayment DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 21 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 for the duration of the Contract in accordance with the schedule specification 01 32 16. 3. Proposed adjustments in the Project Schedule that will change the Contract Time shall be submitted in accordance with the requirements of Article 12. Adjustments in Contract Time mayonlybemadebyaChangeOrder. 6.05 Substitutes and “Or-Equals” A. Whenever an item of material or equipment is specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the specification or description is intended to establish the type, function, appearance, and quality required. Unless the specification or description contains or is followed by words reading that no like, equivalent, or “or-equal” item or no substitution is permitted, other items of material or equipment of other Suppliers may be submitted to City for review under the circumstances described below. 1.“Or-Equal” Items:If in City’s sole discretion an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work will be required, it may be considered by City as an “or-equal”item, in which case review and approval of the proposed item may, in City’s sole discretion, be accomplished without compliance with some or all of the requirements for approval of proposed substitute items. For the purposes of this Paragraph 6.05.A.1, a proposed item of material or equipment will be considered functionally equal to an item so named if: a. the City determines that: 1) it is at least equal in materials of construction, quality, durability,appearance, strength, and design characteristics; 2) it will reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole; and 3) it has a proven record of performance and availability of responsive service; and 4) it is not objectionable to the City. b. Contractor certifies that, if approved and incorporated into the Work: 1) there will be no increase in cost to the City or increase in Contract Time;and 2) it will conform substantially to the detailed requirements of the item named in the Contract Documents. 2.Substitute Items: a. If in City’s sole discretion an item of material or equipment proposed by Contractor does not qualify as an “or-equal” item under Paragraph 6.05.A.1, it may be submitted as a DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 22 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 proposed substitute item. b. Contractor shall submit sufficient information as provided below to allow City to determine if the item of material or equipment proposed is essentially equivalent to that named and an acceptable substitute therefor. Requests for review of proposed substitute items of material or equipment will not be accepted by City from anyone otherthan Contractor. c. Contractor shall make written application to City for review of a proposed substitute item of material or equipment that Contractor seeks to furnish or use. The application shall complywithSection012500and: 1) shall certify that the proposed substitute item will: a) perform adequately the functions and achieve the results called for by the general design; b) be similar in substance to that specified; c) be suited to the same use as that specified; and 2) will state: a) the extent, if any, to which the use of the proposed substitute item will prejudice Contractor’s achievement of final completion on time; b) whether use of the proposed substitute item in the Work will require a change in any of the Contract Documents (or in the provisions of any other direct contract with City for other work on the Project) to adapt the design to the proposed substitute item; c) whether incorporation or use of the proposed substitute item in connection with the Work is subject to payment of any license fee or royalty; and 3) will identify: a) all variations of the proposed substitute item from that specified; b) available engineering, sales, maintenance, repair, and replacement services; and 4) shall contain an itemized estimate of all costs or credits that will result directly or indirectly from use of such substitute item, including costs of redesign and Damage Claims of other contractors affected by any resulting change. B.Substitute Construction Methods or Procedures:If a specific means, method, technique, sequence, or procedure of construction is expressly required by the Contract Documents, Contractor may furnish or utilize a substitute means, method, technique,sequence, or procedure DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 23 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 of construction approved by City. Contractor shall submit sufficient information to allow City, in City’s sole discretion, to determine that the substitute proposed is equivalent to that expressly called for by the Contract Documents. Contractor shall make written application to City for review in the same manner as those provided in Paragraph 6.05.A.2. C.City’s Evaluation:City will be allowed a reasonable time within which to evaluate each proposal or submittal made pursuant to Paragraphs 6.05.A and 6.05.B. City may require Contractor to furnish additional data about the proposed substitute. City will be the sole judge of acceptability. No “or-equal” or substitute will be ordered, installed or utilized until City’s review is complete, which will be evidenced by a Change Order in the case of a substitute and an accepted Submittal for an “or-equal.” City will advise Contractor in writing of its determination. D.Special Guarantee:City may require Contractor to furnish at Contractor’s expense a special performance guarantee, warranty, or other surety with respect to any substitute.Contractor shall indemnify and hold harmless City and anyone directly or indirectly employed by them from and against any and all claims, damages, losses and expenses (including attorneys fees) arising out of the use of substituted materials or equipment. E.City’s Cost Reimbursement: City will record City’s costs in evaluating a substitute proposed or submitted by Contractor pursuant to Paragraphs 6.05.A.2 and 6.05.B. Whether or not City approves a substitute so proposed or submitted by Contractor, Contractor may be required to reimburse City for evaluating each such proposed substitute. Contractor may also be required to reimburse City for the charges for making changes in the Contract Documents (or in the provisions of any other direct contract with City) resulting from the acceptance of each proposed substitute. F.Contractor’s Expense: Contractor shall provide all data in support of any proposed substitute or “or-equal” at Contractor’s expense. G.City Substitute Reimbursement: Costs (savings or charges) attributable to acceptance of a substitute shall be incorporated to the Contract by Change Order. H.Time Extensions: No additional time will be granted for substitutions. 6.06 Concerning Subcontractors, Suppliers, and Others A. Contractor shall perform with his own organization, work of a value not less than 35% of the value embraced on the Contract, unless otherwise approved by the City. B. Contractor shall not employ any Subcontractor, Supplier, or other individual or entity, whether initially or as a replacement, against whom City may have reasonable objection. Contractor shall not be required to employ any Subcontractor, Supplier, or other individual or entity to furnish or perform any of the Work against whom Contractor has reasonable objection (excluding those acceptable to City as indicated in Paragraph 6.06.C). C. The City may from time to time require the use of certain Subcontractors,Suppliers, or other DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 24 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 individuals or entities on the project, and will provide such requirements in the Supplementary Conditions. D. Contractor shall be fully responsible to City for all acts and omissions of the Subcontractors, Suppliers, and other individuals or entities performing or furnishing anyoftheWorkjustas Contractor is responsible for Contractor’s own acts and omissions. Nothing in the Contract Documents: 1. shall create for the benefit of any such Subcontractor, Supplier, or other individual or entity any contractual relationship between City and any such Subcontractor, Supplier or other individual or entity; nor 2. shall create any obligation on the part of City to pay or to see to the payment of any moneys due any such Subcontractor, Supplier, or other individual or entity except as may otherwise be required by Laws and Regulations. E. Contractor shall be solely responsible for scheduling and coordinating the Work of Subcontractors, Suppliers, and other individuals or entities performing or furnishing any of the Work under a direct or indirect contract with Contractor. F. All Subcontractors, Suppliers, and such other individuals or entities performing or furnishing any of the Work shall communicate with City through Contractor. G. All Work performed for Contractor by a Subcontractor or Supplier will be pursuant to an appropriate agreement between Contractor and the Subcontractor or Supplier which specifically binds the Subcontractor or Supplier to the applicable terms and conditions of the Contract Documents for the benefit of City. 6.07 Wage Rates A.Duty to pay Prevailing Wage Rates.The Contractor shall comply with all requirements of Chapter 2258, Texas Government Code (as amended), including the payment of not less than the rates determined by the City Council of the City of Denton to be the prevailing wage rates in accordance with Chapter 2258. Such prevailing wage rates are included in these Contract Documents. B.Penalty for Violation.A Contractor or any Subcontractor who does not pay the prevailing wage shall, upon demand made by the City, pay to the City $60 for each worker employed for each calendar day or part of the day that the worker is paid less than the prevailing wage rates stipulated in these contract documents. This penalty shall be retained by the City to offset its administrative costs, pursuant to Texas Government Code 2258.023. C.Complaints of Violations and City Determination of Good Cause.On receipt of information, including a complaint by a worker, concerning an alleged violation of 2258.023, Texas Government Code, by a Contractor or Subcontractor, the City shall make an initial determination, before the 31st day after the date the City receives the information, as to whether DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 25 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 good cause exists to believe that the violation occurred. The City shall notify in writing the Contractor or Subcontractor and any affected worker of its initial determination. Upon the City’s determination that there is good cause to believe the Contractor or Subcontractor has violated Chapter 2258, the City shall retain the full amounts claimed by the claimant or claimants as the difference between wages paid and wages due under the prevailing wage rates, such amounts being subtracted from successive progress payments pending a final determination of the violation. D.Arbitration Required if Violation Not Resolved.An issue relating to an alleged violation of Section 2258.023, Texas Government Code, including a penalty owed to the City or an affected worker, shall be submitted to binding arbitration in accordance with the Texas General Arbitration Act (Article 224 et seq., Revised Statutes) if the Contractor or Subcontractor and any affected worker does not resolve the issue by agreement before the 15th day after the date the City makes its initial determination pursuant to Paragraph C above. If the persons required to arbitrate under this section do not agree on an arbitrator before the 11th day after the date that arbitration is required, a district court shall appoint an arbitrator on the petition of any of the persons. The City is not a party in the arbitration. The decision and award of the arbitrator is final and binding on all parties and may be enforced in any court of competent jurisdiction. E.Records to be Maintained.The Contractor and each Subcontractor shall, for a period of three (3) years following the date of acceptance of the work, maintain records that show (i) the name and occupation of each worker employed by the Contractor in the construction of the Work provided for in this Contract; and (ii) the actual per diem wages paid to each worker.The records shall be open at all reasonable hours for inspection by the City. The provisions of Paragraph 6.23, Right to Audit, shall pertain to this inspection. F.Progress Payments. With each progress payment or payroll period, whichever is less, the Contractor shall submit an affidavit stating that the Contractor has complied with the requirements of Chapter 2258, Texas Government Code. G.Posting of Wage Rates. The Contractor shall post prevailing wage rates in a conspicuous place at all times. H.Subcontractor Compliance. The Contractor shall include in its subcontracts and/or shall otherwise require all of its Subcontractors to comply with Paragraphs A through G above. 6.08 Patent Fees and Royalties A. Contractor shall pay all license fees and royalties and assume all costs incident to the use in the performance of the Work or the incorporation in the Work of any invention, design, process, product, or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product, or device is specified in the Contract Documents for use in the performance of the Work and if, to the actual knowledge of City, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by City in the Contract Documents. Failure of the City to disclose such information does not relieve the Contractor from its obligations to pay for the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 26 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 use of said fees or royalties to others. B.To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold harmless City, from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to any infringement of patent rights or copyrights incident to the use in the performance of the Work or resulting from the incorporation in the Work of any invention, design, process, product, or device not specified in the Contract Documents. 6.09 Permits and Utilities A.Contractor obtained permits and licenses.Contractor shall obtain and pay for all construction permits and licenses except those provided for in the Supplementary Conditions or Contract Documents. City shall assist Contractor, when necessary, in obtaining such permits and licenses. Contractor shall pay all governmental charges and inspection fees necessary for the prosecution of the Work which are applicable at the time of opening of Bids, or, if there are no Bids, on the Effective Date of the Agreement, except for permits provided by the City as specified in 6.09.B. City shall pay all charges of utility owners for connections for providing permanent service to the Work. B.City obtained permits and licenses.City will obtain and pay for all permits and licenses as provided for in the Supplementary Conditions or Contract Documents. It will be the Contractor’s responsibility to carry out the provisions of the permit. If the Contractor initiates changes to the Contract and the City approves the changes, the Contractor is responsible for obtaining clearances and coordinating with the appropriate regulatory agency. The City will not reimburse the Contractor for any cost associated with these requirements of any City acquired permit. The following are permits the City will obtain if required: 1. Texas Department of Transportation Permits 2. U.S. Army Corps of Engineers Permits 3. Texas Commission on Environmental Quality Permits 4. Railroad Company Permits 5. Texas Department of Licensing and Regulation (TDLR) Permits C.Outstanding permits and licenses.The City anticipates acquisition of and/or access to permits and licenses. Any outstanding permits and licenses are anticipated to be acquiredinaccordance with the schedule set forth in the Supplementary Conditions. The Project Schedule submitted by the Contractor in accordance with the Contract Documents must consider any outstanding permits and licenses. 6.10 Laws and Regulations DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 27 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 A. Contractor shall give all notices required by and shall comply with all Laws and Regulations applicable to the performance of the Work. Except where otherwise expressly required by applicable Laws and Regulations, the City shall not be responsible for monitoring Contractor’s compliance with any Laws or Regulations. B. If Contractor performs any Work knowing or having reason to know that it is contrary to Laws or Regulations, Contractor shall bear all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such Work. However, it shall not be Contractor’s responsibility to make certain that the Specifications and Drawings are in accordance with Laws and Regulations, but this shall not relieve Contractor of Contractor’s obligations under Paragraph 3.02. C. Changes in Laws or Regulations not known at the time of opening of Bids having an effect on the cost or time of performance of the Work may be the subject of an adjustment in Contract Price or Contract Time. 6.11 Taxes A. On a contract awarded by the City, an organization which qualifies for exemption pursuant to Texas Tax Code, Subchapter H (as amended), the Contractor may purchase, rent or lease all materials, supplies and equipment used or consumed in the performance of this contract by issuing to his supplier an exemption certificate in lieu of the tax, said exemption certificate to comply with State Comptroller’s Rulings applicable to Texas Tax Code, Subchapter H. Any such exemption certificate issued to the Contractor in lieu of the tax shall be subject to and shall comply with all applicable rulings pertaining to the Texas Tax Code, Subchapter H. B. Texas Tax permits and information may be obtained from: 1. Comptroller of Public Accounts Sales Tax Division Capitol Station Austin, TX 78711; or 2.http://www.window.state.tx.us/taxinfo/taxforms/93-forms.html 6.12 Use of Site and Other Areas A.Limitation on Use of Site and Other Areas: 1. Contractor shall confine construction equipment, the storage of materials and equipment, and the operations of workers to the Site and other areas permitted by Laws and Regulations, and shall not unreasonably encumber the Site and other areas with construction equipment or other materials or equipment. Contractor shall assume full responsibility for any damage to any such land or area, or to the owner or occupant thereof, or of any adjacent land or areas DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 28 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 resulting from the performance of the Work. 2. At any time when, in the judgment of the City, the Contractor has obstructed, closed, or is carrying on operations in a portion of a street, right-of-way, or easement greater than is necessary for proper execution of the Work, the City may require the Contractor to finish the section on which operations are in progress before work is commenced on any additional area of the Site. 3. Construction equipment, spoil materials, supplies, forms, buildings, labs, or equipment and supply storage buildings, or any other item that may be transported by flood flows, shall not be stored within existing federal floodways during the course of the Work. 4. Should any Damage Claim be made by any such owner or occupant because of the performance of the Work, Contractor shall promptly attempt to resolve the Damage Claim. 5.Pursuant to Paragraph 6.21, Contractor shall indemnify and hold harmless City, from and against all claims, costs, losses, and damages arising out of or relating to any claim or action, legal or equitable, brought by any such owner or occupant against City. B.Removal of Debris During Performance of the Work:During the progress of the Work Contractor shall keep the Site and other areas free from accumulations of waste materials, rubbish, and other debris. Removal and disposal of such waste materials, rubbish, and other debris shall conform to applicable Laws and Regulations. C.Site Maintenance Cleaning:24 hours after written notice is given to the Contractor that the clean-up on the job site is proceeding in a manner unsatisfactory to the City, if the Contractor fails to correct the unsatisfactory procedure, the City may take such direct action as the City deems appropriate to correct the clean-up deficiencies cited to the Contractor in the written notice (by letter or electronic communication), and the costs of such direct action, plus 25% of such costs, shall be deducted from the monies due or to become due to the Contractor. D.Final Site Cleaning:Prior to Final Acceptance of the Work, Contractor shall clean the Site and the Work and make it ready for utilization by City or adjacent property owner. At the completion of the Work Contractor shall remove from the Site all tools, appliances, construction equipment and machinery, and surplus materials and shall restore to original condition or better all property disturbed by the Work. E.Loading Structures:Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. 6.13 Record Documents A. Contractor shall maintain in a safe place at the Site or in a place designated by the Contractor and approved by the City, one (1) record copy of all Drawings, Specifications,Addenda, Change Orders, Field Orders, and written interpretations and clarifications in good order and annotated to DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 29 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 show changes made during construction. These record documents together with all approved Samples and a counterpart of all accepted Submittals will be available to City for reference. Upon completion of the Work, these record documents, any operation and maintenance manuals, and Submittals will be delivered to City prior to Final Inspection. Contractor shall include accurate locations for buried and embedded items. 6.14 Safety and Protection A. Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Such responsibility does not relieve Subcontractors of their responsibility for the safety of persons or property in the performance of their work, nor for compliance with applicable safety Laws and Regulations. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to: 1. all persons on the Site or who may be affected by the Work; 2. all the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and 3. other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, utilities, and Underground Facilities not designated for removal, relocation, or replacement in the course of construction. B. Contractor shall comply with all applicable Laws and Regulations relatingtothesafetyof persons or property, or to the protection of persons or property from damage, injury, or loss; and shall erect and maintain all necessary safeguards for such safety and protection. Contractor shall notify owners of adjacent property and of Underground Facilities and other utility owners when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property. C. Contractor shall comply with the applicable requirements of City’s safety programs, if any. D. Contractor shall inform City of the specific requirements of Contractor’s safety program, if any, with which City’s employees and representatives must comply while at the Site. E. All damage, injury, or loss to any property referred to in Paragraph 6.14.A.2 or 6.14.A.3 caused, directly or indirectly, in whole or in part, by Contractor, any Subcontractor, Supplier, or any other individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, shall be remedied by Contractor. F. Contractor’s duties and responsibilities for safety and for protection of the Work shall continue until such time as all the Work is completed and City has accepted the Work. 6.15 Safety Representative Contractor shall inform City in writing of Contractor’s designated safety representative at the Site. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 30 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 6.16 Hazard Communication Programs Contractor shall be responsible for coordinating any exchange of material safety data sheets or other hazard communication information required to be made available to or exchanged between or among employers in accordance with Laws or Regulations. 6.17 Emergencies and/or Rectification A. In emergencies affecting the safety or protection of persons or the Work or property at the Site or adjacent thereto, Contractor is obligated to act to prevent threatened damage, injury, or loss. Contractor shall give City prompt written notice if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby or are required as a result thereof. If City determines that a change in the Contract Documents is required because of the action taken by Contractor in response to such an emergency, a Change Order may be issued. B. Should the Contractor fail to respond to a request from the City to rectify any discrepancies, omissions, or correction necessary to conform with the requirements of the Contract Documents, the City shall give the Contractor written notice that such work or changes are to be performed. The written notice shall direct attention to the discrepant condition and request the Contractor to take remedial action to correct the condition. In the event the Contractor does not take positive steps to fulfill this written request, or does not show just cause for not taking the proper action, within 24 hours, the City may take such remedial action with City resources or by contract. The City shall deduct an amount equal to the entire costs for such remedial action, plus 25%, from any funds due or become due the Contractor on the Project. 6.18 Submittals A. Contractor shall submit required Submittals to City for review and acceptance in accordance with the accepted Schedule of Submittals (as required by Paragraph 2.07).Each submittal will be identified as City may require. 1. Submit in accordance with the General Requirements. 2. Data shown on the Submittals will be complete with respect to quantities, dimensions, specified performance and design criteria, materials, and similar data,to demonstrate to City the services, materials, and equipment Contractor proposes to provide,and to enable City to review the information for the limited purposes required by Paragraph 6.18.C. 3. Submittals submitted as herein provided by Contractor and reviewed by City for conformance with the design concept shall be executed in conformity with the Contract Documents unless otherwise required by City. 4. When Submittals are submitted for the purpose of showing the installation in greater detail, their review shall not excuse Contractor from requirements shown on the Drawings and Specifications. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 31 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 5. For-Information-Only submittals upon which the City is not expected to conduct review or take responsive action may be so identified in the Contract Documents. 6. Submit required number of Samples specified in the Specifications. 7. Clearly identify each Sample as to material, Supplier, pertinent data such as catalog numbers, the use for which intended and other data as City may require to enable City toreviewthe submittal for the limited purposes required by Paragraph 6.18.C. B. Where a Submittal is required by the Contract Documents or the Schedule of Submittals, any related Work performed prior to City’s review and acceptance of the pertinent submittal will be at the sole expense and responsibility of Contractor. C.City’s Review: 1. City will provide timely review of required Submittals in accordance with the Schedule of Submittals acceptable to City. City’s review and acceptance will be only to determine if the items covered by the submittals will, after installation or incorporationintheWork,conform to the information given in the Contract Documents and be compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. 2. City’s review and acceptance will not extend to means, methods, techniques, sequences, or procedures of construction (except where a particular means, method, technique, sequence, or procedure of construction is specifically and expressly called for by the Contract Documents) or to safety precautions or programs incident thereto. The review and acceptance of a separate item as such will not indicate approval of the assembly in which the item functions. 3. City’s review and acceptance shall not relieve Contractor from responsibility for any variation from the requirements of the Contract Documents unless Contractor has complied with the requirements of Section 01 33 00 and City has given written acceptance of each such variation by specific written notation thereof incorporated in or accompanying the Submittal. City’s review and acceptance shall not relieve Contractor from responsibility for complying with the requirements of the Contract Documents. 6.19 Continuing the Work Except as otherwise provided, Contractor shall carry on the Work and adhere to the Project Schedule during all disputes or disagreements with City. No Work shall be delayed or postponed pending resolution of any disputes or disagreements, except as City and Contractor may otherwise agree in writing. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 32 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 6.20 Contractor’s General Warranty and Guarantee A. Contractor warrants and guarantees to City that all Work will be in accordance with the Contract Documents and will not be defective. City and its officers, directors, members, partners, employees, agents, consultants, and subcontractors shall be entitled to rely on representation of Contractor’s warranty and guarantee. B. Contractor’s warranty and guarantee hereunder excludes defects or damage caused by: 1. abuse, modification, or improper maintenance or operation by persons other than Contractor, Subcontractors, Suppliers, or any other individual or entity for whom Contractor is responsible; or 2. normal wear and tear under normal usage. C. Contractor’s obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. None of the following will constitute an acceptance of Work that is not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the Work in accordance with the Contract Documents: 1. observations by City; 2. recommendation or payment by City of any progress or final payment; 3. the issuance of a certificate of Final Acceptance by City or any payment related thereto by City; 4. use or occupancy of the Work or any part thereof by City; 5. any review and acceptance of a Submittal by City; 6. any inspection, test, or approval by others; or 7. any correction of defective Work by City. D. The Contractor shall remedy any defects or damages in the Work and pay for any damage to other work or property resulting therefrom which shall appear within a period of two (2) years from the date of Final Acceptance of the Work unless a longer period is specified and shall furnish a good and sufficient maintenance bond, complying with the requirements of Article 5.02.B. The City will give notice of observed defects with reasonable promptness. 6.21 Indemnification A.Contractor covenants and agrees to indemnify, hold harmless and defend, atitsown expense, the City, its officers, servants and employees, from and against any and all claims arising out of, or alleged to arise out of, the work and services to be performed by the Contractor, its officers, agents, employees, subcontractors, licenses or invitees under this DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 33 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Contract. THIS INDEMNIFICATION PROVISION IS SPECIFICALLY INTENDED TO OPERATE AND BE EFFECTIVE EVEN IF IT IS ALLEGED OR PROVEN THAT ALL OR SOME OF THE DAMAGES BEING SOUGHT WERE CAUSED, IN WHOLE OR IN PART, BY ANY ACT, OMISSION OR NEGLIGENCE OF THE CITY. This indemnity provision is intended to include, without limitation, indemnity for costs, expenses and legal fees incurred by the City in defending against such claims and causes of actions. B.Contractor covenants and agrees to indemnify and hold harmless, at its own expense, the City, its officers, servants and employees, from and against any and all loss, damage or destruction of property of the City, arising out of, or alleged to arise out of, the work and services to be performed by the Contractor, its officers, agents, employees, subcontractors, licensees or invitees under this Contract. THIS INDEMNIFICATION PROVISION IS SPECIFICALLY INTENDED TO OPERATE AND BE EFFECTIVE EVEN IF IT IS ALLEGED OR PROVEN THAT ALL OR SOME OF THE DAMAGES BEING SOUGHT WERE CAUSED, IN WHOLE OR IN PART, BY ANY ACT, OMISSION OR NEGLIGENCE OF THE CITY. 6.22 Delegation of Professional Design Services A. Contractor will not be required to provide professional design services unless such services are specifically required by the Contract Documents for a portion of the Work or unless such services are required to carry out Contractor’s responsibilities for construction means, methods, techniques, sequences and procedures. B. If professional design services or certifications by a design professionalrelatedtosystems, materials or equipment are specifically required of Contractor by the Contract Documents, City will specify all performance and design criteria that such services must satisfy. Contractor shall cause such services or certifications to be provided by a properly licensed professional, whose signature and seal shall appear on all drawings, calculations, specifications, certifications, and Submittals prepared by such professional. Submittals related to the Work designed or certified by such professional, if prepared by others, shall bear such professional’s written approval when submitted to City. C. City shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals, provided City has specified to Contractor performance and design criteria that such services must satisfy. D. Pursuant to this Paragraph 6.22, City’s review and acceptance of design calculations and design drawings will be only for the limited purpose of checking for conformance with performance and design criteria given and the design concept expressed in the Contract Documents. City’s review and acceptance of Submittals (except design calculations and design drawings) will be only for the purpose stated in Paragraph 6.18.C. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 34 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 6.23 Right to Audit A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. 6.24 Nondiscrimination A. The City is responsible for operating Public Transportation Programs and implementing transit- related projects, which are funded in part with Federal financial assistanceawardedbytheU.S. Department of Transportation and the Federal Transit Administration (FTA), without discriminating against any person in the United States on the basis of race, color, or national origin. B.Title VI, Civil Rights Act of 1964 as amended:Contractor shall comply with the requirements of the Act and the Regulations as further defined in the Supplementary Conditions for any project receiving Federal assistance. ARTICLE 7 – OTHER WORK AT THE SITE 7.01 Related Work at Site A. City may perform other work related to the Project at the Site with City’s employees, or other City contractors, or through other direct contracts therefor, or have other work performed by utility owners. If such other work is not noted in the Contract Documents, then written notice thereof will be given to Contractor prior to starting any such other work; and B. Contractor shall afford each other contractor who is a party to such a direct contract, each utility owner, and City, if City is performing other work with City’s employees or other City contractors, proper and safe access to the Site, provide a reasonable opportunity for the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 35 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 introduction and storage of materials and equipment and the execution of such other work, and properly coordinate the Work with theirs. Contractor shall do all cutting, fitting, and patching of the Work that may be required to properly connect or otherwise make its several parts come together and properly integrate with such other work. Contractor shall not endanger any work of others by cutting, excavating, or otherwise altering such work; provided, however, that Contractor may cut or alter others' work with the written consent of City and the others whose work will be affected. C. If the proper execution or results of any part of Contractor’s Work depends upon work performed by others under this Article 7, Contractor shall inspect such other work and promptly report to City in writing any delays, defects, or deficiencies in such other work that render it unavailable or unsuitable for the proper execution and results of Contractor’s Work. Contractor’s failure to so report will constitute an acceptance of such other work as fit and proper for integration with Contractor’s Work except for latent defects in the work provided by others. 7.02 Coordination A. If City intends to contract with others for the performance of other work on the Project at the Site, the following will be set forth in Supplementary Conditions: 1. the individual or entity who will have authority and responsibility for coordination of the activities among the various contractors will be identified; 2. the specific matters to be covered by such authority and responsibility will be itemized; and 3. the extent of such authority and responsibilities will be provided. B. Unless otherwise provided in the Supplementary Conditions, City shall have authority for such coordination. ARTICLE 8 – CITY’S RESPONSIBILITIES 8.01 Communications to Contractor Except as otherwise provided in the Supplementary Conditions, City shall issue all communications to Contractor. 8.02 Furnish Data City shall timely furnish the data required under the Contract Documents. 8.03 Pay When Due City shall make payments to Contractor in accordance with Article 14. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 36 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 8.04 Lands and Easements; Reports and Tests City’s duties with respect to providing lands and easements and providing engineering surveys to establish reference points are set forth in Paragraphs 4.01 and 4.05. Paragraph 4.02 refers to City’s identifying and making available to Contractor copies of reports of explorations and tests of subsurface conditions and drawings of physical conditions relating to existing surface or subsurface structures at or contiguous to the Site that have been utilized by City in preparing the Contract Documents. 8.05 Change Orders City shall execute Change Orders in accordance with Paragraph 10.03. 8.06 Inspections, Tests, and Approvals City’s responsibility with respect to certain inspections, tests, and approvals is set forth in Paragraph 13.03. 8.07 Limitations on City’s Responsibilities A. The City shall not supervise, direct, or have control or authority over,nor be responsible for, Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. City will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents. B. City will notify the Contractor of applicable safety plans pursuant to Paragraph 6.14. 8.08 Undisclosed Hazardous Environmental Condition City’s responsibility with respect to an undisclosed Hazardous Environmental Condition is set forth in Paragraph 4.06. 8.09 Compliance with Safety Program While at the Site, City’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which City has been informed pursuant to Paragraph 6.14. ARTICLE 9 – CITY’S OBSERVATION STATUS DURING CONSTRUCTION 9.01 City’s Project Manager or Duly Authorized Representative City will provide a Project Manager or duly authorized representative during the construction period. The duties and responsibilities and the limitations of authority of City’s Project Manager or duly appointed representative during construction are set forth in the Contract Documents. City’s Project Manager for this Contract is as set forth in the Supplementary Conditions. City will establish a duly authorized representative at the Preconstruction Meeting in accordance with Section 01 31 19. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 37 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 9.02 Visits to Site A. City will make visits to the Site at intervals appropriate to the various stages of construction as City deems necessary in order to observe the progress that has been made and the quality of the various aspects of Contractor’s executed Work. Based on information obtained during such visits and observations, City will determine, in general, if the Workisproceedingin accordance with the Contract Documents. City will not be required to make exhaustive or continuous inspections on the Site to check the quality or quantity of the Work. City’s efforts will be directed toward providing City a greater degree of confidence that the completed Work will conform generally to the Contract Documents. B. City’s visits and observations are subject to all the limitations on authority and responsibility set forth in Paragraph 8.07. Particularly, but without limitation, during or as a result of City’s visits or observations of Contractor’s Work, City will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs incident thereto, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. 9.03 Authorized Variations in Work City’s Project Manager or duly authorized representative may authorize minor variations in the Work from the requirements of the Contract Documents which do not involve an adjustment in the Contract Price or the Contract Time and are compatible with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. These may be accomplished by a Field Order and will be binding on City and also on Contractor, who shall perform the Work involved promptly. 9.04 Rejecting Defective Work City will have authority to reject Work which City’s Project Manager or duly authorized representative believes to be defective, or will not produce a completed Project that conforms to the Contract Documents or that will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. City will have authority to conduct special inspection or testing of the Work as provided in Article 13, whether or not the Work is fabricated, installed, or completed. 9.05 Determinations for Work Performed Contractor will determine the actual quantities and classifications of Work performed. City’s Project Manager or duly authorized representative will review with Contractor the preliminary determinations on such matters before rendering a written recommendation. City’s written decision will be final (except as modified to reflect changed factual conditions ormoreaccuratedata). DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 38 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 9.06 Decisions on Requirements of Contract Documents and Acceptability of Work A. City will be the initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the Work thereunder. B. City will render a written decision on any issue referred. C. City’s written decision on the issue referred will be final and binding on the Contractor, subject to the provisions of Paragraph 10.06. ARTICLE 10 – CHANGES IN THE WORK; CLAIMS; EXTRA WORK 10.01 Authorized Changes in the Work A. Without invalidating the Contract and without notice to any surety, City may, at any time or from time to time, order Extra Work. Upon notice of such Extra Work, Contractor shall proceed with the Work involved only upon receiving written notice from City. Extra Work will be performed under the applicable conditions of the Contract Documents (except as otherwise specifically provided). Extra Work shall be memorialized by a Change Order which may or may not precede an order of Extra work. B. For minor changes of Work not requiring changes to Contract Time or Contract Price, a Field Order may be issued by the City. 10.02 Unauthorized Changes in the Work Contractor shall not be entitled to an increase in the Contract Price or an extension of the Contract Time with respect to any work performed that is not required by the Contract Documents as amended, modified, or supplemented as provided in Paragraph 3.04, except in the case of an emergency as provided in Paragraph 6.17. 10.03 Execution of Change Orders A. City and Contractor shall execute appropriate Change Orders covering: 1. changes in the Work which are: (i) ordered by City pursuant to Paragraph 10.01.A, (ii) required because of acceptance of defective Work under Paragraph 13.08 or City’s correction of defective Work under Paragraph 13.09, or (iii) agreed to by the parties; 2. changes in the Contract Price or Contract Time which are agreed to by the parties, including any undisputed sum or amount of time for Work actually performed. 10.04 Dispute of Extra Work A. Should a difference arise as to what does or does not constitute Extra Work, or as to the payment thereof, and the City insists upon its performance, the Contractor shall proceed with the work after making written request for written orders and shall keep accurate account of the actual DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 39 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 reasonable cost thereof. Contract Claims regarding Extra Work shall be made pursuant to Paragraph 10.06. B. The Contractor shall furnish the City such installation records of all deviations from the original Contract Documents as may be necessary to enable the City to prepare for permanent record a corrected set of plans showing the actual installation. C. The compensation agreed upon for Extra Work whether or not initiated by a Change Order shall be a full, complete and final payment for all costs Contractor incurs as a result or relating to the change or Extra Work, whether said costs are known, unknown, foreseen or unforeseen at that time, including without limitation, any costs for delay, extended overhead, ripple or impact cost, or any other effect on changed or unchanged work as a result of the change or Extra Work. 10.05 Notification to Surety If the provisions of any bond require notice to be given to a surety of any change affecting the general scope of the Work or the provisions of the Contract Documents (including, but not limited to, Contract Price or Contract Time), the giving of any such notice will be Contractor’s responsibility. The amount of each applicable bond will be adjusted by the Contractor to reflect the effect of any such change. 10.06 Contract Claims Process A. City’s Decision Required: All Contract Claims, except those waived pursuant to Paragraph 14.09, shall be referred to the City for decision. A decision by City shall be required as a condition precedent to any exercise by Contractor of any rights or remedies he may otherwise have under the Contract Documents or by Laws and Regulations in respect of such Contract Claims. B.Notice: 1. Written notice stating the general nature of each Contract Claim shall be delivered by the Contractor to City no later than 15 days after the start of the event giving rise thereto. The responsibility to substantiate a Contract Claim shall rest with the party making the Contract Claim. 2. Notice of the amount or extent of the Contract Claim, with supporting data shall be delivered to the City on or before 45 days from the start of the event giving rise thereto (unless the City allows additional time for Contractor to submit additional or more accurate data in support of such Contract Claim). 3. A Contract Claim for an adjustment in Contract Price shall be prepared in accordance with the provisions of Paragraph 12.01. 4. A Contract Claim for an adjustment in Contract Time shall be prepared in accordance with the provisions of Paragraph 12.02. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 40 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 5. Each Contract Claim shall be accompanied by Contractor’s written statement that the adjustment claimed is the entire adjustment to which the Contractor believes it is entitled as a result of said event. 6. The City shall submit any response to the Contractor within 30 days after receipt of the claimant’s last submittal (unless Contract allows additional time). C.City’s Action: City will review each Contract Claim and, within 30 days after receipt of the last submittal of the Contractor, if any, take one of the following actions in writing: 1. deny the Contract Claim in whole or in part; 2. approve the Contract Claim; or 3. notify the Contractor that the City is unable to resolve the Contract Claim if, in the City’s sole discretion, it would be inappropriate for the City to do so. For purposes of further resolution of the Contract Claim, such notice shall be deemed a denial. D. City’s written action under Paragraph 10.06.C will be final and binding, unless City or Contractor invoke the dispute resolution procedure set forth in Article 16within30daysofsuch action or denial. E. No Contract Claim for an adjustment in Contract Price or Contract Time will be valid if not submitted in accordance with this Paragraph 10.06. F. If the City fails to take any action pursuant to Paragraph 10.06 (C) the contract Claim is considered to have been denied by the City. ARTICLE 11 – COST OF THE WORK; ALLOWANCES; UNIT PRICE WORK; PLANS QUANTITY MEASUREMENT 11.01 Cost of the Work A.Costs Included:The term Cost of the Work means the sum of all costs, except those excluded in Paragraph 11.01.B, necessarily incurred and paid by Contractor in the proper performance of the Work. When the value of any Work covered by a Change Order, the costs to be reimbursed to Contractor will be only those additional or incremental costs required because of the change in the Work. Such costs shall not include any of the costs itemized in Paragraph 11.01.B, and shall include but not be limited to the following items: 1. Payroll costs for employees in the direct employ of Contractor in the performance of the Work under schedules of job classifications agreed upon by City and Contractor. Such employees shall include, without limitation, superintendents, foremen, and other personnel employed full time on the Work. Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their time spent on the Work. Payroll costs shall include; DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 41 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 a. salaries and wages plus the cost of fringe benefits, which shall include social security contributions, unemployment, excise, and payroll taxes, workers’ compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. The expenses of performing Work outside of Regular Working Hours, Weekend Working Hours, or legal holidays, shall be included in the above to the extent authorized by City. 2. Cost of all materials and equipment furnished and incorporated in the Work, including costs of transportation and storage thereof, and Suppliers’ field services required in connection therewith. 3. Rentals of all construction equipment and machinery, and the parts thereof whether rented from Contractor or others in accordance with rental agreements approved byCity,andthe costs of transportation, loading, unloading, assembly, dismantling, andremovalthereof.All such costs shall be in accordance with the terms of said rental agreements.The rental of any such equipment, machinery, or parts shall cease when the use thereof is no longer necessary for the Work. 4. Payments made by Contractor to Subcontractors for Work performed by Subcontractors. If required by City, Contractor shall obtain competitive bids from subcontractors acceptable to City and Contractor and shall deliver such bids to City, who will then determine, which bids, if any, will be acceptable. If any subcontract provides that the Subcontractor is to be paid on the basis of Cost of the Work plus a fee, the Subcontractor’s Cost of the Work and fee shall be determined in the same manner as Contractor’s Cost of the Work and fee as provided in this Paragraph 11.01. 5. Costs of special consultants (including but not limited to engineers, architects, testing laboratories, surveyors, attorneys, and accountants) employed for services specifically related to the Work. 6. Supplemental costs including the following: a. The proportion of necessary transportation, travel, and subsistence expenses of Contractor’s employees incurred in discharge of duties connected with the Work. b. Cost, including transportation and maintenance, of all materials, supplies, equipment, machinery, appliances, office, and temporary facilities at the Site, and hand tools not owned by the workers, which are consumed in the performance of the Work, and cost, less market value, of such items used but not consumed which remain the property of Contractor. c. Sales, consumer, use, and other similar taxes related to the Work, and forwhich Contractor is liable not covered under Paragraph 6.11, as imposed by Laws and Regulations. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 42 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 d. Deposits lost for causes other than negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any ofthemmay be liable, and royalty payments and fees for permits and licenses. e. Losses and damages (and related expenses) caused by damage to the Work, not compensated by insurance or otherwise, sustained by Contractor in connection with the performance of the Work, provided such losses and damages have resulted from causes other than the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable. Such losses shall include settlements made with the written consent and approval of City. No such losses, damages, and expenses shall be included in the Cost of the Work for the purpose of determining Contractor’s fee. f. The cost of utilities, fuel, and sanitary facilities at the Site. g. Minor expenses such as telegrams, long distance telephone calls, telephone and communication services at the Site, express and courier services, and similar petty cash items in connection with the Work. h. The costs of premiums for all bonds and insurance Contractor is required by the Contract Documents to purchase and maintain. B.Costs Excluded:The term Cost of the Work shall not include any of the following items: 1. Payroll costs and other compensation of Contractor’s officers, executives, principals (of partnerships and sole proprietorships), general managers, safety managers, engineers, architects, estimators, attorneys, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks, and other personnel employed by Contractor, whether at the Site or in Contractor’s principal or branch office for general administration of the Work and not specifically included in the agreed upon schedule of job classifications referred to in Paragraph 11.01.A.1 or specifically covered by Paragraph 11.01.A.4, all of which are to be considered administrative costs covered by the Contractor’s fee. 2. Expenses of Contractor’s principal and branch offices other than Contractor’s office at the Site. 3. Any part of Contractor’s capital expenses, including interest on Contractor’s capital employed for the Work and charges against Contractor for delinquent payments. 4. Costs due to the negligence of Contractor, any Subcontractor, or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable, including but not limited to, the correction of defective Work, disposal of materials or equipment wrongly supplied, and making good any damage to property. 5. Other overhead or general expense costs of any kind. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 43 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 C.Contractor’s Fee:When all the Work is performed on the basis of cost-plus, Contractor’s fee shall be determined as set forth in the Agreement. When the value of any Work covered by a Change Order for an adjustment in Contract Price is determined on the basis of Cost of the Work, Contractor’s fee shall be determined as set forth in Paragraph 12.01.C. D.Documentation:Whenever the Cost of the Work for any purpose is to be determined pursuant to Paragraphs 11.01.A and 11.01.B, Contractor will establish and maintain records thereof in accordance with generally accepted accounting practices and submit in a form acceptable to City an itemized cost breakdown together with supporting data. 11.02 Allowances A.Specified Allowance:It is understood that Contractor has included in the Contract Price all allowances so named in the Contract Documents and shall cause the Work so covered to be performed for such sums and by such persons or entities as may be acceptable to City. B.Cash Allowances: 1. Contractor agrees that: a. the cash allowances include the cost to Contractor (less any applicable trade discounts) of materials and equipment required by the allowances to be delivered at the Site, and all applicable taxes; and b. Contractor’s costs for unloading and handling on the Site, labor, installation, overhead, profit, and other expenses contemplated for the cash allowances have been included in the allowances, and no demand for additional payment on account of any of the foregoing will be valid. C.Contingency Allowance:Contractor agrees that a contingency allowance, if any, is for the sole use of City. D. Prior to final payment, an appropriate Change Order will be issued to reflect actual amounts due Contractor on account of Work covered by allowances, and the Contract Price shall be correspondingly adjusted. 11.03 Unit Price Work A. Where the Contract Documents provide that all or part of the Work is to be Unit Price Work, initially the Contract Price will be deemed to include for all Unit Price Work an amount equal to the sum of the unit price for each separately identified item of Unit Price Work times the estimated quantity of each item as indicated in the Agreement. B. The estimated quantities of items of Unit Price Work are not guaranteed and are solely for the purpose of comparison of Bids and determining an initial Contract Price. Determinations of the actual quantities and classifications of Unit Price Work performed by Contractor will be made by DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 44 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 City subject to the provisions of Paragraph 9.05. C. Each unit price will be deemed to include an amount considered by Contractor to be adequate to cover Contractor’s overhead and profit for each separately identified item. Work described in the Contract Documents, or reasonably inferred as required for a functionally complete installation, but not identified in the listing of unit price items shall be considered incidental to unit price work listed and the cost of incidental work included as part of the unit price. D. City may make an adjustment in the Contract Price in accordance with Paragraph 12.01 if: 1. the quantity of any item of Unit Price Work performed by Contractor differs materially and significantly from the estimated quantity of such item indicated in the Agreement; and 2. there is no corresponding adjustment with respect to any other item of Work. E.Increased or Decreased Quantities:The City reserves the right to order Extra Work in accordance with Paragraph 10.01. 1. If the changes in quantities or the alterations do not significantly change the character of work under the Contract Documents, the altered work will be paid for at the Contract unit price. 2. If the changes in quantities or alterations significantly change the character of work, the Contract will be amended by a Change Order. 3. If no unit prices exist, this will be considered Extra Work and the Contract will be amended by a Change Order in accordance with Article 12. 4. A significant change in the character of work occurs when: a. the character of work for any Item as altered differs materially in kind or nature from that in the Contract or b. a Major Item of work varies by more than 25% from the original Contract quantity. 5. When the quantity of work to be done under any Major Item of the Contract is more than 125% of the original quantity stated in the Contract, then either party to the Contract may request an adjustment to the unit price on the portion of the work that is above 125%. 6. When the quantity of work to be done under any Major Item of the Contract is less than 75% of the original quantity stated in the Contract, then either party to the Contract may request an adjustment to the unit price. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 45 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 11.04 Plans Quantity Measurement for Unclassified Excavation or Embankment A. Plans quantities may or may not represent the exact quantity of work performed or material moved, handled, or placed during the execution of the Contract. The estimated bid quantities are designated as final payment quantities, unless revised by the governing Section or this Article. B. If the quantity measured as outlined under “Price and Payment Procedures” varies by more than 25% (or as stipulated under “Price and Payment Procedures” for specific Items) from the total estimated quantity for an individual Item originally shown in the Contract Documents, an adjustment may be made to the quantity of authorized work done for payment purposes. The party to the Contract requesting the adjustment will provide field measurements and calculations showing the final quantity for which payment will be made. Payment for revised quantity will be made at the unit price bid for that Item, except as provided for in Article 10. C. When quantities are revised by a change in design approved by the City, by Change Order, or to correct an error, or to correct an error on the plans, the plans quantity will be increased or decreased by the amount involved in the change, and the 25% variance will apply to the new plans quantity. D. If the total Contract quantity multiplied by the unit price bid for an individual Item is less than $250 and the Item is not originally a plans quantity Item, then the Item may be paid as a plans quantity Item if the City and Contractor agree in writing to fix the final quantity as a plans quantity. E. For callout work or non-site specific Contracts, the plans quantity measurement requirements are not applicable. ARTICLE 12 – CHANGE OF CONTRACT PRICE; CHANGE OF CONTRACT TIME 12.01 Change of Contract Price A. The Contract Price may only be changed by a Change Order. B. The value of any Work covered by a Change Order will be determined as follows: 1. where the Work involved is covered by unit prices contained in the Contract Documents, by application of such unit prices to the quantities of the items involved (subject to the provisions of Paragraph 11.03); or 2. where the Work involved is not covered by unit prices contained in the Contract Documents, by a mutually agreed lump sum or unit price (which may include an allowance for overhead and profit not necessarily in accordance with Paragraph 12.01.C.2), and shall include the cost of any secondary impacts that are foreseeable at the time of pricing the cost of Extra Work; or 3. where the Work involved is not covered by unit prices contained in the Contract Documents DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 46 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 and agreement to a lump sum or unit price is not reached under Paragraph 12.01.B.2, on the basis of the Cost of the Work (determined as provided in Paragraph 11.01) plus a Contractor’s fee for overhead and profit (determined as provided in Paragraph 12.01.C). C.Contractor’s Fee:The Contractor’s additional fee for overhead and profit shall be determined as follows: 1. a mutually acceptable fixed fee; or 2. if a fixed fee is not agreed upon, then a fee based on the following percentages of the various portions of the Cost of the Work: a. for costs incurred under Paragraphs 11.01.A.1, 11.01.A.2. and 11.01.A.3, the Contractor’s additional fee shall be 15 percent except for: 1) rental fees for Contractor’s own equipment using standard rental rates; 2) bonds and insurance; b. for costs incurred under Paragraph 11.01.A.4 and 11.01.A.5, the Contractor’s fee shall be five percent (5%); 1) where one or more tiers of subcontracts are on the basis of Cost of the Work plus a fee and no fixed fee is agreed upon, the intent of Paragraphs 12.01.C.2.a and 12.01.C.2.b is that the Subcontractor who actually performs the Work, at whatever tier, will be paid a fee of 15 percent of the costs incurred by such Subcontractor under Paragraphs 11.01.A.1 and 11.01.A.2 and that any higher tier Subcontractor and Contractor will each be paid a fee of five percent (5%) of the amount paid to the next lower tier Subcontractor, however in no case shall the cumulative total of fees paid be in excess of 25%; c. no fee shall be payable on the basis of costs itemized under Paragraphs 11.01.A.6, and 11.01.B; d. the amount of credit to be allowed by Contractor to City for any change which results in a net decrease in cost will be the amount of the actual net decrease in cost plus a deduction in Contractor’s fee by an amount equal to five percent (5%) of suchnet decrease. 12.02 Change of Contract Time A. The Contract Time may only be changed by a Change Order. B. No extension of the Contract Time will be allowed for Extra Work or for claimed delay unless the Extra Work contemplated or claimed delay is shown to be on the critical path of the Project Schedule or Contractor can show by Critical Path Method analysis how the Extra Work or claimed delay adversely affects the critical path. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 47 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 12.03 Delays A. Where Contractor is reasonably delayed in the performance or completionofanypartofthe Work within the Contract Time due to delay beyond the control of Contractor, the Contract Time may be extended in an amount equal to the time lost due to such delay if a Contract Claim is made therefor. Delays beyond the control of Contractor shall include, but not be limited to, acts or neglect by City, acts or neglect of utility owners or other contractors performing other work as contemplated by Article 7, fires, floods, epidemics, abnormal weather conditions, or acts of God. Such an adjustment shall be Contractor’s sole and exclusive remedy for the delays described in this Paragraph. B. If Contractor is delayed, City shall not be liable to Contractor for any claims, costs, losses, or damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) sustained by Contractor on or in connection with any other project or anticipated project. C. Contractor shall not be entitled to an adjustment in Contract Price or Contract Time for delays within the control of Contractor. Delays attributable to and within the control of a Subcontractor or Supplier shall be deemed to be delays within the control of Contractor. D. The Contractor shall receive no compensation for delays or hindrances to the Work, except when direct and unavoidable extra cost to the Contractor is caused by the failure of the City to provide information or material, if any, which is to be furnished by the City. ARTICLE 13 – TESTS AND INSPECTIONS; CORRECTION, REMOVAL OR ACCEPTANCE OF DEFECTIVE WORK 13.01 Notice of Defects Notice of all defective Work of which City has actual knowledge will be giventoContractor. Defective Work may be rejected, corrected, or accepted as provided in this Article 13. 13.02 Access to Work City, independent testing laboratories, and governmental agencies with jurisdictional interests will have access to the Site and the Work at reasonable times for their observation, inspection, and testing. Contractor shall provide them proper and safe conditions for such access and advise them of Contractor’s safety procedures and programs so that they may comply therewith as applicable. 13.03 Tests and Inspections A. Contractor shall give City timely notice of readiness of the Work for all required inspections, tests, or approvals and shall cooperate with inspection and testing personnel to facilitate required inspections or tests. B. If Contract Documents, Laws or Regulations of any public body having jurisdiction require any DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 48 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 of the Work (or part thereof) to be inspected, tested, or approved, Contractor shall assume full responsibility for arranging and obtaining such independent inspections, tests, retests or approvals, pay all costs in connection therewith, and furnish City the required certificates of inspection or approval; excepting, however, those fees specifically identified in the Supplementary Conditions or any Texas Department of Licensure and Regulation (TDLR) inspections, which shall be paid as described in the Supplementary Conditions. C. Contractor shall be responsible for arranging and obtaining and shall pay all costs in connection with any inspections, tests, re-tests, or approvals required for City’s acceptance of materials or equipment to be incorporated in the Work; or acceptance of materials, mix designs, or equipment submitted for approval prior to Contractor’s purchase thereof for incorporationintheWork. Such inspections, tests, re-tests, or approvals shall be performed by organizations acceptable to City. D. City may arrange for the services of an independent testing laboratory (“Testing Lab”) to perform any inspections or tests (“Testing”) for any part of the Work, as determined solely by City. 1. City will coordinate such Testing to the extent possible, with Contractor; 2. Should any Testing under this Section 13.03 D result in a “fail”, “did not pass” or other similar negative result, the Contractor shall be responsible for paying for any and all retests. Contractor’s cancellation without cause of City initiated Testing shall be deemed a negative result and require a retest. 3. Any amounts owed for any retest under this Section 13.03 D shall be paid directly to the Testing Lab by Contractor. City will forward all invoices for retests to Contractor. 4. If Contractor fails to pay the Testing Lab, City will not issue Final Payment until the Testing Lab is paid. E. If any Work (or the work of others) that is to be inspected, tested, or approved is covered by Contractor without written concurrence of City, Contractor shall, if requested by City, uncover such Work for observation. F. Uncovering Work as provided in Paragraph 13.03.E shall be at Contractor’s expense. G. Contractor shall have the right to make a Contract Claim regarding any retest or invoice issued under Section 13.03 D. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 49 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 13.04 Uncovering Work A. If any Work is covered contrary to the Contract Documents or specific instructions by the City, it must, if requested by City, be uncovered for City’s observation and replaced at Contractor’s expense. B. If City considers it necessary or advisable that covered Work be observed by City or inspected or tested by others, Contractor, at City’s request, shall uncover, expose, or otherwise make available for observation, inspection, or testing as City may require, that portion of the Work in question, furnishing all necessary labor, material, and equipment. 1. If it is found that the uncovered Work is defective, Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or other dispute resolution costs) arising out of or relating to such uncovering, exposure, observation, inspection, and testing, and of satisfactory replacement or reconstruction (including but not limited to all costs of repair or replacement of work of others); or City shall be entitled to accept defective Work in accordance with Paragraph 13.08 in which case Contractor shall still be responsible for all costs associated with exposing, observing, and testing the defective Work. 2. If the uncovered Work is not found to be defective, Contractor shall be allowed an extension of the Contract Time directly attributable to such uncovering, exposure, observation, inspection, testing, replacement, and reconstruction. 13.05 City May Stop the Work If the Work is defective, or Contractor fails to supply sufficient skilled workers or suitable materials or equipment, or fails to perform the Work in such a way that the completed Work will conform to the Contract Documents, City may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated; however, this right of City to stop the Work shall not give rise to any duty on the part of City to exercise this right for the benefit of Contractor, any Subcontractor, any Supplier, any other individual or entity, or any surety for, or employee or agent of any of them. 13.06 Correction or Removal of Defective Work A. Promptly after receipt of written notice, Contractor shall correct all defective Work pursuant to an acceptable schedule, whether or not fabricated, installed, or completed, or, if the Work has been rejected by City, remove it from the Project and replace it with Work that is not defective. Contractor shall pay all claims, costs, additional testing, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relatingtosuchcorrection or removal (including but not limited to all costs of repair or replacement of work of others). Failure to require the removal of any defective Work shall not constitute acceptance of such Work. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 50 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 B. When correcting defective Work under the terms of this Paragraph 13.06 or Paragraph 13.07, Contractor shall take no action that would void or otherwise impair City’s special warranty and guarantee, if any, on said Work. 13.07 Correction Period A. If within two (2) years after the date of Final Acceptance (or such longer period of time as may be prescribed by the terms of any applicable special guarantee required by the Contract Documents), any Work is found to be defective, or if the repair of any damages to the land or areas made available for Contractor’s use by City or permitted by Laws and Regulations as contemplated in Paragraph 6.10.A is found to be defective, Contractor shall promptly, without cost to City and in accordance with City’s written instructions: 1. repair such defective land or areas; or 2. correct such defective Work; or 3. if the defective Work has been rejected by City, remove it from the Project and replace it with Work that is not defective, and 4. satisfactorily correct or repair or remove and replace any damage to otherWork,tothework of others or other land or areas resulting therefrom. B. If Contractor does not promptly comply with the terms of City’s written instructions, or in an emergency where delay would cause serious risk of loss or damage, City may have the defective Work corrected or repaired or may have the rejected Work removed and replaced. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or other dispute resolution costs) arising out of or relating to such correction or repair or such removal and replacement (including but not limited to all costs of repair or replacement of work of others) will be paid by Contractor. C. In special circumstances where a particular item of equipment is placed in continuous service before Final Acceptance of all the Work, the correction period for that item may start to run from an earlier date if so provided in the Contract Documents. D. Where defective Work (and damage to other Work resulting therefrom) has been corrected or removed and replaced under this Paragraph 13.07, the correction period hereunder with respect to such Work may be required to be extended for an additional period of one year after the end of the initial correction period. City shall provide 30 days written notice to Contractor should such additional warranty coverage be required. Contractor may dispute this requirement by filing a Contract Claim, pursuant to Paragraph 10.06. E. Contractor’s obligations under this Paragraph 13.07 are in addition to any other obligation or warranty. The provisions of this Paragraph 13.07 shall not be construed as a substitute for, or a waiver of, the provisions of any applicable statute of limitation or repose. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 51 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 13.08 Acceptance of Defective Work If, instead of requiring correction or removal and replacement of defective Work, City prefers to accept it, City may do so. Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or other dispute resolution costs) attributable to City’s evaluation of and determination to accept such defective Work and for the diminished value of the Work to the extent not otherwise paid by Contractor. If any such acceptance occurs prior to Final Acceptance, a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work, and City shall be entitled to an appropriate decrease in the Contract Price, reflecting the diminished value of Work so accepted. 13.09 City May Correct Defective Work A. If Contractor fails within a reasonable time after written notice from City to correct defective Work, or to remove and replace rejected Work as required by City in accordance with Paragraph 13.06.A, or if Contractor fails to perform the Work in accordance with the Contract Documents, or if Contractor fails to comply with any other provision of the Contract Documents, City may, after seven (7) days written notice to Contractor, correct, or remedy any such deficiency. B. In exercising the rights and remedies under this Paragraph 13.09, City shall proceed expeditiously. In connection with such corrective or remedial action, City may exclude Contractor from all or part of the Site, take possession of all or part of the Work and suspend Contractor’s services related thereto, and incorporate in the Work all materials and equipment incorporated in the Work, stored at the Site or for which City has paid Contractor but which are stored elsewhere. Contractor shall allow City, City’s representatives,agents, consultants, employees, and City’s other contractors, access to the Site to enable City to exercise the rights and remedies under this Paragraph. C. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or other dispute resolution costs) incurred or sustained by City in exercising the rights and remedies under this Paragraph 13.09 will be charged against Contractor, and a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work; and City shall be entitled to an appropriate decrease in the Contract Price. D. Contractor shall not be allowed an extension of the Contract Time because of any delay in the performance of the Work attributable to the exercise of City’s rights and remedies under this Paragraph 13.09. ARTICLE 14 – PAYMENTS TO CONTRACTOR AND COMPLETION 14.01 Schedule of Values The Schedule of Values for lump sum contracts established as provided in Paragraph 2.07 will serve as the basis for progress payments and will be incorporated into a form of Application for Payment DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 52 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 acceptable to City. Progress payments on account of Unit Price Work will be based on the number of units completed. 14.02 Progress Payments A.Applications for Payments: 1. Contractor is responsible for providing all information as required to become a vendor of the City. 2. At least 20 days before the date established in the General Requirements for each progress payment, Contractor shall submit to City for review an Application for Payment filled out and signed by Contractor covering the Work completed as of the date of the Application and accompanied by such supporting documentation as is required by the Contract Documents. 3. If payment is requested on the basis of materials and equipment not incorporatedintheWork but delivered and suitably stored at the Site or at another location agreed to in writing, the Application for Payment shall also be accompanied by a bill of sale, invoice, or other documentation warranting that City has received the materials and equipment free and clear of all Liens and evidence that the materials and equipment are covered by appropriate insurance or other arrangements to protect City’s interest therein, all of which must be satisfactory to City. 4. Beginning with the second Application for Payment, each Application shall include an affidavit of Contractor stating that previous progress payments received on account of the Work have been applied on account to discharge Contractor’s legitimate obligations associated with prior Applications for Payment. 5. The amount of retainage with respect to progress payments will be as stipulated in the Contract Documents. B.Review of Applications: 1. City will, after receipt of each Application for Payment, either indicate in writing a recommendation of payment or return the Application to Contractor indicating reasons for refusing payment. In the latter case, Contractor may make the necessary corrections and resubmit the Application. 2. City’s processing of any payment requested in an Application for Payment will be based on City’s observations of the executed Work, and on City’s review of the Application for Payment and the accompanying data and schedules, that to the best of City’s knowledge: a. the Work has progressed to the point indicated; b. the quality of the Work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Final Acceptance, DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 53 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 the results of any subsequent tests called for in the Contract Documents, a final determination of quantities and classifications for Work performed under Paragraph 9.05, and any other qualifications stated in the recommendation). 3. Processing any such payment will not thereby be deemed to have represented that: a. inspections made to check the quality or the quantity of the Work as it has been performed have been exhaustive, extended to every aspect of the Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to City in the Contract Documents; or b. there may not be other matters or issues between the parties that might entitle Contractor to be paid additionally by City or entitle City to withhold payment to Contractor, or c. Contractor has complied with Laws and Regulations applicable to Contractor’s performance of the Work. 4. City may refuse to process the whole or any part of any payment because of subsequently discovered evidence or the results of subsequent inspections or tests, and revise or revoke any such payment previously made, to such extent as may be necessary to protect City from loss because: a. the Work is defective, or the completed Work has been damaged by the Contractororhis subcontractors, requiring correction or replacement; b. discrepancies in quantities contained in previous applications for payment; c. the Contract Price has been reduced by Change Orders; d. City has been required to correct defective Work or complete Work in accordance with Paragraph 13.09; or e. City has actual knowledge of the occurrence of any of the events enumerated in Paragraph 15.02.A. C.Retainage: 1. For all contracts, retainage shall be five percent (5%). D.Liquidated Damages: For each calendar day that any work shall remain uncompleted after the time specified in the Contract Documents, the sum per day specified in the Agreement, will be deducted from the monies due the Contractor, not as a penalty, but as liquidated damages suffered by the City. E.Payment:Contractor will be paid pursuant to the requirements of this Article 14 and payment will become due in accordance with the Contract Documents. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 54 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 F.ReductioninPayment: 1. City may refuse to make payment of the amount requested because: a. Claims have been made against City on account of Contractor’s performance or furnishing of the Work; b. Liens have been filed in connection with the Work, except where Contractor has delivered a specific bond satisfactory to City to secure the satisfaction and discharge of such Liens; c. there are other items entitling City to a set-off against the amount recommended; or d. City has actual knowledge of the occurrence of any of the events enumerated in Paragraphs 14.02.B.4.a through 14.02.B.4.e or Paragraph 15.02.A. 2. If City refuses to make payment of the amount requested, City will give Contractor written notice stating the reasons for such action and pay Contractor any amount remaining after deduction of the amount so withheld. City shall pay Contractor the amount so withheld, or any adjustment thereto agreed to by City and Contractor, when Contractor remedies the reasons for such action. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 55 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 14.03 Contractor’s Warranty of Title Contractor warrants and guarantees that title to all Work, materials, and equipment covered by any Application for Payment, whether incorporated in the Project or not, will pass to City no later than the time of payment free and clear of all Liens. 14.04 Partial Utilization A. Prior to Final Acceptance of all the Work, City may use or occupy any substantially completed part of the Work which has specifically been identified in the Contract Documents, or which City, determines constitutes a separately functioning and usable part of the Work that can be used by City for its intended purpose without significant interference with Contractor’s performance of the remainder of the Work. City at any time may notify Contractor in writing to permit City to use or occupy any such part of the Work which City determines to be ready for its intended use, subject to the following conditions: 1. Contractor at any time may notify City in writing that Contractor considers any such part of the Work ready for its intended use. 2. Within a reasonable time after notification as enumerated in Paragraph 14.05.A.1, City and Contractor shall make an inspection of that part of the Work to determine its status of completion. If City does not consider that part of the Work to be substantially complete, City will notify Contractor in writing giving the reasons therefor. 3. Partial Utilization will not constitute Final Acceptance by City. 14.05 Final Inspection A. Upon written notice from Contractor that the entire Work is complete in accordance with the Contract Documents: 1. City will promptly schedule a Final Inspection with Contractor. 2. City will notify Contractor in writing of all particulars in which this inspection reveals that the Work is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies. B. City reserves the right to deny request for Final Inspection if City determines that the entire Work is not sufficiently complete to warrant a Final Inspection. 14.06 Final Acceptance Upon completion by Contractor to City’s satisfaction, of any additional Work identified in the Final Inspection, City will issue to Contractor a letter of Final Acceptance. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 56 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 14.07 Final Payment A.Application for Payment: 1. Upon Final Acceptance, and in the opinion of City, Contractor may make an application for final payment following the procedure for progress payments in accordancewiththe Contract Documents. 2. The final Application for Payment shall be accompanied (except as previously delivered) by: a. all documentation called for in the Contract Documents, including but not limited to the evidence of insurance required by Paragraph 5.03; b. consent of the surety, if any, to final payment; c. a list of all pending or released Damage Claims against City that Contractor believes are unsettled; and d. affidavits of payments and complete and legally effective releases or waivers (satisfactory to City) of all Lien rights arising out of or Liens filed in connection with the Work. B. Payment Becomes Due: 1. After City’s acceptance of the Application for Payment and accompanying documentation, requested by Contractor, less previous payments made and any sum City is entitled, including but not limited to liquidated damages, will become due and payable. 2. After all Damage Claims have been resolved: a. directly by the Contractor or; b. Contractor provides evidence that the Damage Claim has been reported to Contractor’s insurance provider for resolution. 3. The making of the final payment by the City shall not relieve the Contractor of any guarantees or other requirements of the Contract Documents which specifically continue thereafter. 14.08 Final Completion Delayed and Partial Retainage Release A. If final completion of the Work is significantly delayed, and if City so confirms, City may, upon receipt of Contractor’s final Application for Payment, and without terminating the Contract, make payment of the balance due for that portion of the Work fully completed and accepted. If the remaining balance to be held by City for Work not fully completed or correctedislessthan the retainage stipulated in Paragraph 14.02.C, and if bonds have been furnished as required in Paragraph 5.02, the written consent of the surety to the payment of the balance due for that portion of the Work fully completed and accepted shall be submitted by Contractor to City with the Application for such payment. Such payment shall be made under the terms and conditions DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 57 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 governing final payment, except that it shall not constitute a waiver of Contract Claims. B.Partial Retainage Release. For a Contract that provides for a separate vegetative establishment and maintenance, and test and performance periods following the completion of all other construction in the Contract Documents for all Work locations, the City may release a portion of the amount retained provided that all other work is completed as determinedbytheCity.Before the release, all submittals and final quantities must be completed and accepted for all other work. An amount sufficient to ensure Contract compliance will be retained. 14.09 Waiver of Claims The acceptance of final payment will constitute a release of the City from all claims or liabilities under the Contract for anything done or furnished or relating to the work under the Contract Documents or any act or neglect of City related to or connected with the Contract. ARTICLE 15 – SUSPENSION OF WORK AND TERMINATION 15.01 City May Suspend Work A. At any time and without cause, City may suspend the Work or any portion thereof by written notice to Contractor and which may fix the date on which Work will be resumed. Contractor shall resume the Work on the date so fixed. During temporary suspension of the Work covered by these Contract Documents, for any reason, the City will make no extra payment for stand-by time of construction equipment and/or construction crews. B. Should the Contractor not be able to complete a portion of the Project duetocausesbeyondthe control of and without the fault or negligence of the Contractor, and should it be determined by mutual consent of the Contractor and City that a solution to allow construction to proceed is not available within a reasonable period of time, Contractor may request an extension in Contract Time, directly attributable to any such suspension. C. If it should become necessary to suspend the Work for an indefinite period, the Contractor shall store all materials in such a manner that they will not obstruct or impede the public unnecessarily nor become damaged in any way, and he shall take every precaution to prevent damage or deterioration of the work performed;he shall provide suitable drainage about the work, and erect temporary structures where necessary. D. Contractor may be reimbursed for the cost of moving his equipment off the job and returning the necessary equipment to the job when it is determined by the City that construction may be resumed. Such reimbursement shall be based on actual cost to the Contractor of moving the equipment and no profit will be allowed. Reimbursement may not be allowed if the equipment is moved to another construction project for the City. 15.02 City May Terminate for Cause A. The occurrence of any one or more of the following events by way of example, but not of DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 58 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 limitation, may justify termination for cause: 1. Contractor’s persistent failure to perform the Work in accordance with the Contract Documents (including, but not limited to, failure to supply sufficient skilled workers or suitable materials or equipment, failure to adhere to the Project Schedule established under Paragraph 2.07 as adjusted from time to time pursuant to Paragraph 6.04. 2. Contractor’s disregard of Laws or Regulations of any public body having jurisdiction; 3. Contractor’s repeated disregard of the authority of City; or 4. Contractor’s violation in any substantial way of any provisions of the Contract Documents; or 5. Contractor’s failure to promptly make good any defect in materials or workmanship, or defects of any nature, the correction of which has been directed in writing by the City; or 6. Substantial indication that the Contractor has made an unauthorized assignment of the Contract or any funds due therefrom for the benefit of any creditor or for any other purpose; or 7. Substantial evidence that the Contractor has become insolvent or bankrupt, or otherwise financially unable to carry on the Work satisfactorily; or 8. Contractor commences legal action in a court of competent jurisdiction against the City. B. If one or more of the events identified in Paragraph 15.02A. occur, City will provide written notice to Contractor and Surety to arrange a conference with Contractor and Surety to address Contractor's failure to perform the Work. Conference shall be held not later than 15 days, after receipt of notice. 1. If the City, the Contractor, and the Surety do not agree to allow the Contractor to proceed to perform the construction Contract, the City may, to the extent permitted by Laws and Regulations, declare a Contractor default and formally terminate the Contractor's right to complete the Contract. Contractor default shall not be declared earlier than 20 days after the Contractor and Surety have received notice of conference to address Contractor's failure to perform the Work. 2. If Contractor's services are terminated, Surety shall be obligated to take over and perform the Work. If Surety does not commence performance thereof within 15 consecutive calendar days after date of an additional written notice demanding Surety's performance of its obligations, then City, without process or action at law, may take over any portion of the Work and complete it as described below. a. If City completes the Work, City may exclude Contractor and Surety from the site and take possession of the Work, and all materials and equipment incorporated into the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 59 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Work stored at the Site or for which City has paid Contractor or Surety but which are stored elsewhere, and finish the Work as City may deem expedient. 3. Whether City or Surety completes the Work, Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds all claims, costs, losses and damages sustained by City arising out of or resulting from completing the Work, such excess will be paid to Contractor. If such claims, costs, losses and damages exceed such unpaid balance, Contractor shall pay the difference to City. Such claims, costs, losses and damages incurred by City will be incorporated in a Change Order, provided that when exercising any rights or remedies under this Paragraph, City shall not be required to obtain the lowest price for the Work performed. 4. Neither City, nor any of its respective consultants, agents, officers,directors or employees shall be in any way liable or accountable to Contractor or Surety for the method by which the completion of the said Work, or any portion thereof, may be accomplished or for the price paid therefor. 5. City, notwithstanding the method used in completing the Contract, shall not forfeit the right to recover damages from Contractor or Surety for Contractor's failure to timely complete the entire Contract. Contractor shall not be entitled to any claim on account of the method used by City in completing the Contract. 6. Maintenance of the Work shall continue to be Contractor's and Surety's responsibilities as provided for in the bond requirements of the Contract Documents or any special guarantees provided for under the Contract Documents or any other obligations otherwise prescribed by law. C. Notwithstanding Paragraphs 15.02.B, Contractor’s services will not be terminated if Contractor begins within seven days of receipt of notice of intent to terminate to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 days of receipt of said notice. D. Where Contractor’s services have been so terminated by City, the termination will not affect any rights or remedies of City against Contractor then existing or which may thereafter accrue. Any retention or payment of moneys due Contractor by City will not release Contractor from liability. E. If and to the extent that Contractor has provided a performance bond under the provisions of Paragraph 5.02, the termination procedures of that bond shall not supersede the provisions of this Article. 15.03 City May Terminate For Convenience A. City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract. Any termination shall be effected by mailing a notice of the termination to the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 60 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Contractor specifying the extent to which performance of Work under the contract is terminated, and the date upon which such termination becomes effective. Receipt of the notice shall be deemed conclusively presumed and established when the letter is placed in the United States Postal Service Mail by the City. Further, it shall be deemed conclusively presumed and established that such termination is made with just cause as therein stated; and no proof in any claim, demand or suit shall be required of the City regarding such discretionary action. B. After receipt of a notice of termination, and except as otherwise directed by the City, the Contractor shall: 1. Stop work under the Contract on the date and to the extent specified in the notice of termination; 2. place no further orders or subcontracts for materials, services or facilities except as may be necessary for completion of such portion of the Work under the Contract as is not terminated; 3. terminate all orders and subcontracts to the extent that they relate to the performance of the Work terminated by notice of termination; 4. transfer title to the City and deliver in the manner, at the times, and to the extent, if any, directed by the City: a. the fabricated or unfabricated parts, Work in progress, completed Work, supplies and other material produced as a part of, or acquired in connection with the performance of, the Work terminated by the notice of the termination; and b. the completed, or partially completed plans, drawings, information and other property which, if the Contract had been completed, would have been required to be furnished to the City. 5. complete performance of such Work as shall not have been terminated by the notice of termination; and 6. take such action as may be necessary, or as the City may direct, for the protection and preservation of the property related to its contract which is in the possession of the Contractor and in which the owner has or may acquire the rest. C. At a time not later than 30 days after the termination date specified in the notice of termination, the Contractor may submit to the City a list, certified as to quantity and quality, of any or all items of termination inventory not previously disposed of, exclusive of items the disposition of which has been directed or authorized by City. D. Not later than 15 days thereafter, the City shall accept title to such items provided, that the list DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 61 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 submitted shall be subject to verification by the City upon removal of the items or, if the items are stored, within 45 days from the date of submission of the list, and any necessary adjustments to correct the list as submitted, shall be made prior to final settlement. E. Not later than 60 days after the notice of termination, the Contractor shall submit his termination claim to the City in the form and with the certification prescribed by the City. Unless an extension is made in writing within such 60 day period by the Contractor, and granted by the City, any and all such claims shall be conclusively deemed waived. F. In such case, Contractor shall be paid for (without duplication of any items): 1. completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work; 2. expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; and 3. reasonable expenses directly attributable to termination. G. In the event of the failure of the Contractor and City to agree upon the whole amount to be paid to the Contractor by reason of the termination of the Work, the City shall determine, on the basis of information available to it, the amount, if any, due to the Contractor by reason of the termination and shall pay to the Contractor the amounts determined. Contractor shall not be paid on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. ARTICLE 16 – DISPUTE RESOLUTION 16.01 Methods and Procedures A. Either City or Contractor may request mediation of any Contract Claim submitted for a decision under Paragraph 10.06 before such decision becomes final and binding. The request for mediation shall be submitted to the other party to the Contract. Timely submission of the request shall stay the effect of Paragraph 10.06.E. B. City and Contractor shall participate in the mediation process in good faith. The process shall be commenced within 60 days of filing of the request. C. If the Contract Claim is not resolved by mediation, City’s action under Paragraph 10.06.C or a denial pursuant to Paragraphs 10.06.C.3 or 10.06.D shall become final and binding 30 days after termination of the mediation unless, within that time period, City or Contractor: 1. elects in writing to invoke any other dispute resolution process provided for in the DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 62 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 Supplementary Conditions; or 2. agrees with the other party to submit the Contract Claim to another dispute resolution process; or 3. gives written notice to the other party of the intent to submit the Contract Claim to a court of competent jurisdiction. ARTICLE 17 – MISCELLANEOUS 17.01 Giving Notice A. Whenever any provision of the Contract Documents requires the giving of written notice, it will be deemed to have been validly given if: 1. delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended; or 2. delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. 3. delivered by electronic means to or from the Project Manager. B. Business address changes must be promptly made in writing to the other party. C. Whenever the Contract Documents specifies giving notice by electronic means such electronic notice shall be deemed sufficient upon confirmation of receipt by the receiving party. 17.02 Computation of Times When any period of time is referred to in the Contract Documents by days, it will be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday the next Working Day shall become the last day of the period. 17.03 Cumulative Remedies The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by Laws or Regulations, by special warranty or guarantee, or by other provisions of the Contract Documents. The provisions of this Paragraph will be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right, and remedy to which they apply. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 72 00 -1 GENERAL CONDITIONS Page 63 of 63 CITY OF DENTON STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 17.04 Survival of Obligations All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract Documents, as well as all continuing obligations indicated in the Contract Documents, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor. 17.05 Headings Article and paragraph headings are inserted for convenience only and do not constitute parts of these General Conditions. DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 73 00 - 1 SUPPLEMENTARY CONDITIONS Page 1 of 5 CITY OF DENTON IFB #6902 STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 SECTION 00 73 001 SUPPLEMENTARY CONDITIONS2 TO3 GENERAL CONDITIONS4 5 Supplementary Conditions6 7 These Supplementary Conditions modify and supplement Section 00 72 00 - General Conditions, and other 8 provisions of the Contract Documents as indicated below. All provisions of the General Conditions that are 9 modified or supplemented remain in full force and effect as so modified or supplemented. All provisions 10 of the General Conditions which are not so modified or supplemented remain in full force and effect.11 12 Defined Terms13 14 The terms used in these Supplementary Conditions which are defined in the General Conditions have the 15 meaning assigned to them in the General Conditions, unless specifically noted herein.16 17 Modifications and Supplements18 19 The following are instructions that modify or supplement specific paragraphs in the General Conditions and 20 other Contract Documents.21 22 SC-4.01A23 24 Easement limits shown on the Drawing are approximate and were provided to establish a basis for bidding. 25 Upon receiving the final easements descriptions, Contractor shall compare them to the lines shown on the 26 Contract Drawings.27 28 SC-4.01A.1., “Availability of Lands”29 30 The following is a list of known outstanding right-of-way, and/or easements to be acquired, if any as of 31 Sept. 20, 2018:32 33 Outstanding Right-Of-Way, and/or Easements to Be Acquired34 PARCEL NUMBER OWNER TARGET DATE OF POSSESSION NONE The Contractor understands and agrees that the dates listed above are estimates only, are not guaranteed, 35 and do not bind the City.36 37 If Contractor considers the final easements provided to differ materially from the representations on the 38 Contract Drawings, Contractor shall within five (5) Business Days and before proceeding with the Work, 39 notify City in writing associated with the differing easement line locations.40 41 SC-4.01A.2, “Availability of Lands”42 43 Utilities or obstructions to be removed, adjusted, and/or relocated44 45 The following is list of utilities and/or obstructions that have not been removed, adjusted, and/or relocated46 as of Sept. 20, 2018:47 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 73 00 - 2 SUPPLEMENTARY CONDITIONS Page 2 of 5 CITY OF DENTON IFB #6902 STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 1 EXPECTED OWNER UTILITY AND LOCATION TARGET DATE OF ADJUSTMENT Atmos Gas Gas line (if Alternate Bid selected) TBD The Contractor understands and agrees that the dates listed above are estimates only, are not guaranteed, 2 and do not bind the City.3 4 SC-4.02A., “Subsurface and Physical Conditions”5 6 The following are reports of explorations and tests of subsurface conditions at the site of the Work:7 8 A Geotechnical Investigation, Report No. D-118-0101, dated Jan. 29, 2018, prepared by GEE Consultants, 9 Inc.,a consultant of the City, providing additional information on subsurface soil conditions.10 11 The following are drawings of physical conditions in or relating to existing surface and subsurface 12 structures (except Underground Facilities) which are at or contiguous to the site of the Work:13 NONE14 15 SC-4.06A., “Hazardous Environmental Conditions at Site”16 17 The following are reports and drawings of existing hazardous environmental conditions known to the City:18 NONE19 20 SC-5.03A., “Certificates of Insurance”21 22 The entities listed below are "additional insureds as their interest may appear" including their respective 23 officers, directors, agents and employees.24 25 (1) City26 (2) Consultant: Teague Nall and Perkins, Inc.27 (3) Other: NONE28 29 SC-5.04A., “Contractor’s Insurance”30 31 The limits of liability for the insurance required by Paragraph GC-5.04 shall provide the following 32 coverages for not less than the following amounts or greater where required by laws and regulations:33 34 5.04A.Workers' Compensation, under Paragraph GC-5.04A.35 36 Statutory limits37 Employer's liability38 $100,000 each accident/occurrence39 $100,000 Disease - each employee40 $500,000 Disease - policy limit41 42 SC-5.04B., “Contractor’s Insurance”43 44 5.04B.Commercial General Liability, under Paragraph GC-5.04B. Contractor's Liability Insurance 45 under Paragraph GC-5.04B., which shall be on a per project basis covering the Contractor with 46 minimum limits of:47 48 $1,000,000 each occurrence49 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 73 00 - 3 SUPPLEMENTARY CONDITIONS Page 3 of 5 CITY OF DENTON IFB #6902 STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 $2,000,000 aggregate limit1 2 The policy must have an endorsement (Amendment – Aggregate Limits of Insurance) making the 3 General Aggregate Limits apply separately to each job site.4 5 The Commercial General Liability Insurance policies shall provide “X”, “C”, and “U” coverage’s. 6 Verification of such coverage must be shown in the Remarks Article of the Certificate of Insurance.7 8 SC 5.04C., “Contractor’s Insurance”9 5.04C.Automobile Liability, under Paragraph GC-5.04C. Contractor’s Liability Insurance under 10 Paragraph GC-5.04C., which shall be in an amount not less than the following amounts:11 12 (1)Automobile Liability - a commercial business policy shall provide coverage on "Any Auto", 13 defined as autos owned, hired and non-owned.14 15 $1,000,000 each accident on a combined single limit basis. Split limits are acceptable if limits are at 16 least:17 18 $250,000 Bodily Injury per person /19 $500,000 Bodily Injury per accident / 20 $100,000 Property Damage21 22 SC-5.04D., “Contractor’s Insurance”23 24 The Contractor’s construction activities will require its employees, agents, subcontractors, equipment, and 25 material deliveries to cross railroad properties and tracks, or perform work within 25 feet of the center line 26 of tracks: NONE.27 28 The Contractor shall conduct its operations on railroad properties in such a manner as not to interfere with, 29 hinder, or obstruct the railroad company in any manner whatsoever in the use or operation of its/their trains 30 or other property. Such operations on railroad properties may require that Contractor to execute a “Right of 31 Entry Agreement” with the particular railroad company or companies involved, and to this end the 32 Contractor should satisfy itself as to the requirements of each railroad company and be prepared to execute 33 the right-of-entry (if any) required by a railroad company. The requirements specified herein likewise relate 34 to the Contractor’s use of private and/or construction access roads crossing said railroad company’s 35 properties.36 37 The Contractual Liability coverage required by Paragraph 5.04D of the General Conditions shall provide 38 coverage for not less than the following amounts, issued by companies satisfactory to the City and to the 39 Railroad Company for a term that continues for so long as the Contractor’s operations and work cross, 40 occupy, or touch railroad property:41 42 (1) General Aggregate:43 44 (2) Each Occurrence:45 46 Required for this Contract X Not required for this Contract47 48 49 With respect to the above outlined insurance requirements, the following shall govern:50 51 1. Where a single railroad company is involved, the Contractor shall provide one insurance policy in 52 the name of the railroad company. However, if more than one grade separation or at-grade 53 crossing is affected by the Project at entirely separate locations on the line or lines of the same 54 railroad company, separate coverage may be required, each in the amount stated above.55 DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 73 00 - 4 SUPPLEMENTARY CONDITIONS Page 4 of 5 CITY OF DENTON IFB #6902 STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 1 2. Where more than one railroad company is operating on the same right-of-way or where several 2 railroad companies are involved and operated on their own separate rights-of-way, the Contractor 3 may be required to provide separate insurance policies in the name of each railroad company.4 5 3. If, in addition to a grade separation or an at-grade crossing, other work or activity is proposed on a 6 railroad company’s right-of-way at a location entirely separate from the grade separation or at-7 grade crossing, insurance coverage for this work must be included in the policy covering the grade 8 separation. 9 10 4. If no grade separation is involved but other work is proposed on a railroad company’s right-of-11 way, all such other work may be covered in a single policy for that railroad, even though the work 12 may be at two or more separate locations. 13 14 No work or activities on a railroad company’s property to be performed by the Contractor shall be 15 commenced until the Contractor has furnished the City with an original policy or policies of the insurance 16 for each railroad company named, as required above. All such insurance must be approved by the City and 17 each affected Railroad Company prior to the Contractor’s beginning work.18 19 The insurance specified above must be carried until all Work to be performed on the railroad right-of-way 20 has been completed and the grade crossing, if any, is no longer used by the Contractor. In addition, 21 insurance must be carried during all maintenance and/or repair work performed in the railroad right-of-way. 22 Such insurance must name the railroad company as the insured, together with any tenant or lessee of the 23 railroad company operating over tracks involved in the Project. 24 25 SC-6.09., “Permits and Utilities”26 27 SC-6.09A., “Contractor obtained permits and licenses”28 The following are known permits and/or licenses required by the Contract to be acquired by the Contractor:29 NONE30 31 SC-6.09B. “City obtained permits and licenses”32 The following are known permits and/or licenses required by the Contract to be acquired by the City:33 NONE34 35 SC-6.09C. “Outstanding permits and licenses”36 37 The following is a list of known outstanding permits and/or licenses to be acquired, if any as of Sept. 2018:38 39 Outstanding Permits and/or Licenses to Be Acquired40 OWNER PERMIT OR LICENSE AND LOCATION TARGET DATE OF POSSESSION NONE 41 SC-7.02., “Coordination”42 43 The individuals or entities listed below have contracts with the City for the performance of other work at44 the Site: 45 46 Vendor Scope of Work Coordination Authority Fireside Development Residential development adjacent to Hinkle Drive may be in progress during this project City of Denton DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB 00 73 00 - 5 SUPPLEMENTARY CONDITIONS Page 5 of 5 CITY OF DENTON IFB #6902 STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS Revised September 20, 2018 1 2 SC-9.01., “City’s Project Manager”3 4 The City’s Project Manager for this Contract is Michael D. Smith, P.E., or his/her successor pursuant to 5 written notification from the City Engineer.6 7 8 9 END OF SECTION Revision Log DATE NAME SUMMARY OF CHANGE DocuSign Envelope ID: C6607336-44D0-4527-8E6E-048F4F11EEAB Certificate Of Completion Envelope Id: C660733644D045278E6E048F4F11EEAB Status: Completed Subject: Please DocuSign: City Council Contract 6902 Hinkle and Windsor Paving and Drainage Source Envelope: Document Pages: 121 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 0 Jamie Cogdell AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Jamie.Cogdell@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/3/2019 11:44:13 AM Holder: Jamie Cogdell Jamie.Cogdell@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Jamie Cogdell jamie.cogdell@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/3/2019 11:52:45 AM Viewed: 1/3/2019 11:52:55 AM Signed: 1/3/2019 11:53:42 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/3/2019 11:53:47 AM Viewed: 1/3/2019 11:55:13 AM Signed: 1/3/2019 11:55:41 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Garland Wilson garland@qualityexcavationltd.com Director Quality Excavation, Ltd. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 38.96.224.202 Sent: 1/3/2019 11:55:46 AM Viewed: 1/3/2019 5:47:14 PM Signed: 1/3/2019 5:53:10 PM Electronic Record and Signature Disclosure: Accepted: 10/6/2017 11:03:26 AM ID: 686fb2c9-818b-4c5d-90e2-8c7008b347bf Todd Estes todd.estes@cityofdenton.com Director/City Engineer Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 47.190.47.120 Signed using mobile Sent: 1/3/2019 5:53:14 PM Resent: 1/16/2019 10:30:50 AM Viewed: 1/16/2019 3:37:44 PM Signed: 1/16/2019 3:38:15 PM Electronic Record and Signature Disclosure: Accepted: 1/16/2019 3:37:44 PM ID: 24acd5cc-bbca-4c92-98a4-547120495e47 Signer Events Signature Timestamp Tabitha Millsop tabitha.millsop@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/16/2019 3:38:30 PM Viewed: 2/7/2019 10:34:28 AM Signed: 2/7/2019 10:34:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 38.104.125.171 Signed using mobile Sent: 2/7/2019 10:34:55 AM Viewed: 2/7/2019 10:36:53 AM Signed: 2/7/2019 10:36:58 AM Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 2/7/2019 10:37:01 AM Viewed: 2/7/2019 2:44:48 PM Signed: 2/7/2019 2:45:28 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Ierson Signer Events Signature Timestamp Editor DeliverI Events Status Timestamp Igent DeliverI Events Status Timestamp IntermediarI DeliverI Events Status Timestamp Certified DeliverI Events Status Timestamp CarIon CopI Events Status Timestamp Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/3/2019 11:53:45 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 2/7/2019 10:34:54 AM Viewed: 2/7/2019 2:42:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign CarIon CopI Events Status Timestamp Jennifer Bridges jennifer.bridges@cityofdenton.com Procurement Assistant City of Denton Security Level: Email, Account Authentication (None) Sent: 2/7/2019 2:45:31 PM Viewed: 2/11/2019 1:46:52 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Assistant City Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 2/7/2019 2:45:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Michael Smith michael.smith@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 2/7/2019 2:45:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Annie Bunger annie.bunger@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 2/7/2019 2:45:35 PM Viewed: 2/7/2019 2:48:39 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign IotarI Events Signature Timestamp Envelope SummarI Events Status Timestamps Envelope Sent Hashed/Encrypted 2/7/2019 2:45:35 PM Certified Delivered Security Checked 2/7/2019 2:45:35 PM Signing Complete Security Checked 2/7/2019 2:45:35 PM Completed Security Checked 2/7/2019 2:45:35 PM IaIment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF DENTON AND QUALITY EXCAVATION, LLC, FOR THE HINKLE AND WINDSOR PAVING AND DRAINAGE PROJECT (MAGNOLIA PH II); PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (IFB 6902 – CHANGE ORDER NO. 1 IN THE NOT-TO-EXCEED AMOUNT OF $518,744.21 FOR A TOTAL CONTRACT AWARD AGGREGATED TO $6,746,003.21). WHEREAS, on February 5, 2019, by Ordinance No. 19-165, the Council awarded a contract to Quality Excavation, LLC, in the amount of $6,227,259 for the Hinkle and Windsor Paving and Drainage Project (Magnolia PH II); and WHEREAS, the Staff having recommended, and the City Manager having recommended to the Council that a change order be authorized to amend such contract agreement with respect to the scope of work and a decrease in the payment amount; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. Change Order No. 1, increasing the amount of the contract between the City and Quality Excavation LLC, which is on file in the office of the Purchasing Agent, in the amount of Five Hundred Eighteen Thousand Seven Hundred Forty-Four and 21/100 dollars ($518,744.21), is hereby approved and the expenditure of funds therefore is hereby authorized in accordance with said change order. The total purchase order amount increases to $6,746,003.21. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by __________________________ and seconded by _________________________________, the ordinance was passed and approved by the following vote [___ - ___]: Aye Nay Abstain Absent Mayor Chris Watts: ______ ______ ______ ______ Gerard Hudspeth, District 1: ______ ______ ______ ______ Keely G. Briggs, District 2: ______ ______ ______ ______ Jesse Davis, District 3: ______ ______ ______ ______ John Ryan, District 4: ______ ______ ______ ______ Deb Armintor, At Large Place 5: ______ ______ ______ ______ Paul Meltzer, At Large Place 6: ______ ______ ______ ______ Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: D81B8547-BB2B-4BEE-A41C-9A4710F6C333 Laura Hermosillo Not Applicable Hinkle and Windsor Paving and Drainage FILE 6902 10. Contract Changes Contract Unit Price Revised Estimated Cost Remove Concrete Curb and Gutter LF $7.00 $76,433.00 Remove Concrete Sidewalks and Ramps SF $1.10 $11,812.90 Remove Concrete Drive Approach SF $1.60 $10,104.00 Remove Concrete Valley Gutter and Apron SF $1.35 $8,486.10 Remove Asphalt Pavement SY $3.95 $131,452.05 12" Lime Subgrade Treatment SY $6.90 $216,832.50 Lime at 7% (70 lbs/SY)TN $189.25 $208,175.00 3" Type C Surface Course (PG 64-22) SY $13.40 $429,349.40 6" Type B Base Course (PG 64- 22) EA $25.50 $555,390.00 6" Curb and 18" Gutter LF $28.45 $344,387.25 4" Concrete Sidewalk 20 LF $5.40 $57,990.60 5' Wide Type 1 Ramp (6' Long)23 2 EA $1,875.00 $11,250.00 Remove Existing Sanitary Sewer Manholes EA $500.00 $4,500.00 17 31707 32041 $13.40 $424,873.80 15 31263 31425 $6.90 $215,714.70 16 1094 1100 $189.25 $207,039.50 10 4812 6315 $1.60 $7,699.20 14 31707 33279 $3.95 $125,242.65 7 5756 10919 $7.00 $40,292.00 8 5211 10739 $1.10 $5,732.10 Hinkle and Windsor Paving and Drainage Improvements CITY OF DENTON CHANGE ORDER 1. Division (Department) Capital Projects 2. Purchase Order No. 188796 Original Estimated Cost 6. Date Prepared Wednesday, October 9, 2019 7. Name and Address of Contractor Quality Excavation 5580 US Hwy 377 Aubrey, TX 76227 4. Name of Project 3. Change Order No. 1 5. Project Acct No. 350425469.40000 350425467.40000 8. Description of Work Included in Contract Drainage and sewer improvements and paving reconstruction for Windsor Drive and Hinkle Drive This change order is to extend the proposed sewer replacements in Hinkle Drive in order to remove some manholes from within the Hinkle pavement. It also includes additonal quantities for the roundabout and the additional drainage needs. 12 5992 6286 $1.35 $8,089.20 9. Changes ordered and reason ordered Bid Item No Original Estimated Quantity Revised Estimate Quantity Negotiated C.O. Unit Price 78 6 18 20208 21780 $25.50 $515,304.00 19 6156 12105 $28.45 $175,138.20 5911 10739 $5.40 $31,919.40 6 $1,875.00 $3,750.00 9 $500.00 $3,000.00 Page 1 of 3 DocuSign Envelope ID: D81B8547-BB2B-4BEE-A41C-9A4710F6C333 Remove Existing Sanitary Sewer Pipes LF $5.50 $6,864.00 8" SDR-35 PVC Sewer LF $69.00 $67,620.00 10" SDR-26 PVC Sewer LF $155.00 $11,625.00 4' Dia Standard SS Manhole EA $5,700.00 $45,600.00 Sanitary Sewer Services EA $1,500.00 $19,500.00 Manhole Drop Connection EA $0.00 $3,400.00 30" Class III RCP LF $0.00 $8,264.96 4'x4' Junction Box EA $0.00 $18,500.00 5 Sack Concrete CY $0.00 750 $86,250.00 6" Thick Colored- Stamped Concrete incl. Flowable Fill Base SY $0.00 $62,391.20 $2,396,177.96 $518,744.21 New contract time:417 days12. Contract time increased/decreased by:17 day(s) 79 1188 1248 $5.50 $6,534.00 81 940 980 $69.00 $64,860.00 -0 2 $1,700.00 $0.00 -0 16 $516.56 $0.00 $186.80 $0.00 -0 1 $18,500.00 $0.00 -0 334 $115.00 $0.00 TOTAL $1,877,433.75 11. Current Contract Price $6,746,003.21 Decrease in contract price THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY, IS SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. 14. ACCEPTED BY CITY ENGINEER/DIRECTOR OF CAPITAL PROJECTS: ________________________ Signature _________ Date 13. SUBMITTED BY:_______________________ Project Manager _________ Date 15. ACCEPTED BY CONTRACTOR: ________________ Title ________________________ Signature _________ Date 16. CITY MANAGER:________________________ Signature _________ Date ATTEST: CITY SECRETARY ________________________ Signature _________ Date $6,227,259.00 Increase in contract price New Contract Price 83 19 75 $155.00 $2,945.00 87 11 13 $1,500.00 $16,500.00 86 4 8 $5,700.00 $22,800.00 Page 2 of 3 DocuSign Envelope ID: D81B8547-BB2B-4BEE-A41C-9A4710F6C333 Vice President 1/10/2020 1/10/2020 1/10/2020 18. APPROVED AS TO LEGAL FORM:________________________ Signature _________ Date 17. PURCHASING/FINANCE:________________________ Signature _________ Date Page 3 of 3 DocuSign Envelope ID: D81B8547-BB2B-4BEE-A41C-9A4710F6C333 1/8/2020 1/10/2020 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: D81B8547-BB2B-4BEE-A41C-9A4710F6C333 Quality Excavation, LLC A X X N/A X Garland Wilson X 1/10/2020 Certificate Of Completion Envelope Id: D81B8547BB2B4BEEA41C9A4710F6C333 Status: Sent Subject: Please DocuSign: City Council Contract 6902 Change Order #1 - Hinkle and Windsor Construction Source Envelope: Document Pages: 5 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 1 Laura Hermosillo AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 laura.hermosillo@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 1/7/2020 6:03:20 PM Holder: Laura Hermosillo laura.hermosillo@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Laura Hermosillo laura.hermosillo@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 1/7/2020 6:22:40 PM Viewed: 1/7/2020 6:22:50 PM Signed: 1/7/2020 6:23:35 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/7/2020 6:23:39 PM Viewed: 1/8/2020 1:46:46 PM Signed: 1/8/2020 2:08:02 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/8/2020 2:08:06 PM Viewed: 1/10/2020 11:36:44 AM Signed: 1/10/2020 11:40:10 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Garland Wilson garland@qualityexcavationltd.com Vice President Quality Excavation, Ltd. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 173.219.29.103 Sent: 1/10/2020 11:40:13 AM Viewed: 1/10/2020 2:03:30 PM Signed: 1/10/2020 2:09:25 PM Electronic Record and Signature Disclosure: Accepted: 10/6/2017 11:03:26 AM ID: 686fb2c9-818b-4c5d-90e2-8c7008b347bf Signer Events Signature Timestamp Todd Estes Todd.Estes@cityofdenton.com City Engineer Capital Projects Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 174.246.97.70 Signed using mobile Sent: 1/10/2020 2:09:29 PM Viewed: 1/10/2020 4:36:24 PM Signed: 1/10/2020 4:36:40 PM Electronic Record and Signature Disclosure: Accepted: 1/10/2020 4:36:08 PM ID: 2ef85e67-b3dc-410b-a928-fc69d96372b8 Kyle Pedigo kyle.pedigo@cityofdenton.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/10/2020 2:09:29 PM Viewed: 1/10/2020 2:10:50 PM Signed: 1/10/2020 2:11:53 PM Electronic Record and Signature Disclosure: Accepted: 1/10/2020 2:10:50 PM ID: 93e68ac8-d94a-4434-a14b-259e14c07f73 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/10/2020 4:36:44 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/7/2020 6:23:39 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/10/2020 4:36:44 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolina Parker zolina.parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Annie Bunger Annie.Bunger@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/10/2020 4:36:44 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. Magnolia PH II Drainage –COR #1 1PUB20-022 January 27, 2020 Magnolia PH II Drainage – COR #1 COUNCIL DISTRICT -4 Original Project Scope: Construct drainage and roadway improvements on Hinkle between University and Windsor and Windsor between Hinkle and Elm. COR #1 BREAKDOWN Replace Curb & Gutter $ 335 K Ancillary Concrete/Pavement $ 115 K Utility Connections $ 69 K Total $ 519 K PUB20-022 January 27, 2020 2 Recommendation •Recommend adoption of an ordinance by the City to execute Change Order No. 1 between the City and Quality Excavation, in the amount of $518,744.21 for the Magnolia PH II Drainage Project 3PUB20-022 January 27, 2020 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-236,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with Anixter,Inc.,for the supply of Electric Utility Pad-Mounted Switchgear for the City of Denton Distribution Center;providing for the expenditure of funds therefor;and providing an effective date (RFP 7126 -awarded to Anixter,Inc.,in the four (4)year not-to-exceed amount of $8,000,000). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Anixter, Inc., for the supply of Electric Utility Pad- Mounted Switchgear for the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (RFP 7126 - awarded to Anixter, Inc., in the four (4) year not-to- exceed amount of $8,000,000). RFP FILE INFORMATION This RFP is for the supply of manual and automated, dead-front, air insulated, pad-mounted (PME) switchgears for Denton Municipal Electric’s distribution system. PME switchgears are strategic infrastructure which provide the ability to switch electric load and limit customer power outage time by isolating underground faults and allowing for faster restoration of power during distribution system disturbances or events. Construction of a PME switchgear consists of a single, self-supporting, grounded enclosure which houses interrupter switches and power fuse holders that safely insulate the high voltage electric circuits from the reach of the general public. PME switchgears are used in the service and extension of the City of Denton’s underground distribution system to existing and planned customers. This includes many of Denton’s largest industrial customers and residential subdivisions. These items are carried in the Distribution Center working capital inventory and therefore taken only to City Council for consideration. Requests for Proposals were sent to 186 prospective suppliers. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Four (4) proposals were received and evaluated based upon published criteria including price, delivery timeframe, compliance with specifications, and indicators of probable performance. Based upon this evaluation, Anixter, Inc. was ranked the highest and determined to be the best value for the City. NIGP Code Used for Solicitation: 285-Electrical Equipment and Supplies Notifications sent for Solicitation sent in IonWave: 186 Number of Suppliers that viewed Solicitation in IonWave: 20 HUB-Historically Underutilized Business Invitations sent out: 17 SBE-Small Business Enterprise Invitations sent out: 57 Responses from Solicitation: 4 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com RECOMMENDATION Award a contract with Anixter, Inc., for the supply of Electric Utility Pad-Mounted Switchgear for the City of Denton Distribution Center, in a four (4) year not-to-exceed amount of $8,000,000. PRINCIPAL PLACE OF BUSINESS Anixter, Inc. Fort Worth, TX ESTIMATED SCHEDULE OF PROJECT This is a four (4) year contract. FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as needed basis. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: Presentation Exhibit 4: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Cassandra Ogden, 940-349-7195. Legal point of contact: Mack Reinwand at 940-349-8333. Line #Description Mfgr Mfgno QTY UOM Unit Extended Lead Time (wks)Unit Extended Lead Time (wks)Unit Extended Lead Time (wks)Unit Extended Lead Time (wks)1 #28579309: SWITCHGEAR,PME9,600A ; Manual PME-9 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit.S&C Only 65152R1-E1F2K-S393 ONLY 15 EA $16,548.00 $248,220.00 17 $17,032.00 $255,480.00 17 $17,640.00 $264,600.00 18 $17,640.21 $264,603.15 17 2 #28579310: SWITCHGEAR,PME10,600A ; Manual PME-10 conf., PM Switchgear, 14.4kV nominal, 3-PH unit.S&C Only 65242R1-F2K ONLY 2 EA $16,902.00 $33,804.00 17 $17,397.00 $34,794.00 17 $18,018.00 $36,036.00 18 $18,017.53 $36,035.06 17 3 #28579311: SWITCHGEAR,PME11,600A ; Manual PME-11 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit.S&C Only 65162R1-E1F2K-S393 ONLY 15 EA $16,951.00 $254,265.00 17 $17,447.00 $261,705.00 17 $18,138.00 $272,070.00 18 $18,138.14 $272,072.10 174#28579312: SWITCHGEAR,PME12,600A ; Manual PME-12 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit.S&C Only 65172R1-E2F2K-S393 ONLY 2 EA $18,237.00 $36,474.00 17 $18,770.00 $37,540.00 17 $19,440.00 $38,880.00 18 $19,440.21 $38,880.42 17 5 #28579313: SWITCHGEAR,PME9,600A,ATO ; Supervisory PME-9 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with S&C 6802 control S&C Only 266152R3-E1F2KY2-S393 ONLY 2 EA $69,563.00 $139,126.00 22 $71,600.00 $143,200.00 22 $74,153.00 $148,306.00 24 $74,152.58 $148,305.16 22 6 #28579314: SWITCHGEAR,PME10,600A,2ATO ; Supervisory PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with S&C 6802 control. (2 motor operated switches)S&C Only 266242R3-F2KY2-S393 ONLY 2 EA $68,613.00 $137,226.00 22 $70,623.00 $141,246.00 22 $73,140.00 $146,280.00 24 $73,140.21 $146,280.42 22 7 #28579316: SWITCHGEAR,PME10,600A,3ATO ; Supervisory PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with two (2) S&C 6802 controls. (3 motor oper. switches)S&C Only 366242R3-F2KY2-S393 ONLY 2 EA $93,977.00 $187,954.00 22 $96,730.00 $193,460.00 22 $100,177.00 $200,354.00 24 $100,177.32 $200,354.64 22 8 #28579317: SWITCHGEAR,PME10,600A,4ATO ; Supervisory PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with two (2) S&C 6802 controls. (4 motor oper. switches)S&C Only 466242R3-F2KY2-S393 ONLY 2 EA $103,102.00 $206,204.00 22 $106,100.00 $212,200.00 22 $109,905.00 $219,810.00 24 $109,905.15 $219,810.30 22 9 #28579318: SWITCHGEAR,PME11,600A,2ATO ; Supervisory PME-11 configuation, PM Switchgear, 14.4 kV nominal, 3-PH unit with S&C 6802 control. (2 motor oper.switches)S&C Only 266162R3-E1F2KY2-S393 ONLY 2 EA $68,540.00 $137,080.00 22 $70,547.00 $141,094.00 22 $73,062.00 $146,124.00 24 $73,061.86 $146,123.72 22 10 #28579319: SWITCHGEAR,PME11,600A,3ATO ; Supervisory PME-11 configuation, PM Switchgear, 14.4 kV nominal, 3-PH unit with two (2) S&C 6802 controls. (3 motor oper.S&C Only 366162R3-E1F2KY2-S393 ONLY 2 EA $93,888.00 $187,776.00 22 $96,638.00 $193,276.00 22 $100,082.00 $200,164.00 24 $100,081.86 $200,163.72 22 11 #28579320: SWITCHGEAR,PME9,200A ; Manual PME-9 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A S&C Only 65152R1-E1F2KM4-S393 ONLY 5 EA $17,376.00 $86,880.00 17 $17,884.00 $89,420.00 17 $18,523.00 $92,615.00 18 $18,522.68 $92,613.40 17 12 #28579321: SWITCHGEAR,PME10,200A ; Manual PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A S&C Only 65242R1-E1F2KM4-S393 ONLY 2 EA $18,563.00 $37,126.00 17 $19,106.00 $38,212.00 17 $19,788.00 $39,576.00 18 $19,787.63 $39,575.26 1713#28579322: SWITCHGEAR,PME11,200A ; Manual PME-11 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A S&C Only 65162R1-E2F2KM4-S393 ONLY 2 EA $18,198.00 $36,396.00 17 $18,731.00 $37,462.00 17 $19,399.00 $38,798.00 18 $19,398.97 $38,797.94 17 14 #: SWITCHGEAR,PME12,200A ; Manual PME-12 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A S&C Only 65172R1-E2F2KM4-S393 ONLY 2 EA $18,726.00 $37,452.00 17 $19,274.00 $38,548.00 17 $19,962.00 $39,924.00 18 $19,961.86 $39,923.72 17 19.1 19.1 20.6 19.1$1,817,637.00 $1,883,537.00 $1,883,539.01Total Price:$1,765,983.00 Fort Worth, TX Fort Worth, TXFort Worth, TX Bryan, TX Anixter Inc.KBS Electrical Distributors, Inc.Techline, Inc.Stuart C. Irby Exhibit 2 RFP 7126 - Pricing Evaluation for Electric Utility Pads 7126 - Page 1 Jerry Fielder, P.E. –Denton Municipal Electric Feb. 4, 2020 RFP 7126 –Supply of S&C PME Pad-Mounted Switchgears Legistar ID: 20-236 Legistar ID: 20-236 Feb. 4, 2020 Use of switchgears Switchgears are strategic,underground,infrastructure for DME which allows the utility to switch electric load between substations and feeders as well as facilitate power restoration and fault isolation Switchgears come in multiple configurations –manual, automated,and supervisory controlled –which maximize distribution system efficiency. Legistar ID: 20-236 Feb. 4, 2020 4 Year Installations 2016 2017 2018 2019 Legistar ID: 20-236 Feb. 4, 2020 Switchgear Configurations (Standard) Legistar ID: 20-236 Feb. 4, 2020 Switchgear Configurations (ATO) PME Switchgear with Remote Supervision •6800 Series Automatic Switch Control •2-way communication •Intelliteam compatible •SCADA compatible •Multiple configurations that allow for greater flexibility of compartment switching options Legistar ID: 20-236 Feb. 4, 2020 5 Year Historic Spend $2,943,616 Does not include 5-year history on 200 amp gear Required to provide potential purchase values for ALL configurations (supervisory gear is more expensive) Increased use of supervisory gear expected (more expensive) 5-Year development considerations Hunter Ranch –Cole Ranch Western Business Park Hartlee Field Ranch Denton High School Legistar ID: 20-236 Feb. 4, 2020 RFP 7126 •186 potential suppliers •4 proposals met all specifications •Four (4) year contract •$8,000,000 (NTE) •Anixter Power Solutions Staff recommends approval for RFP 7126 for the supply of S&C PME Pad- mount switchgears. Legistar ID: 20-236 Feb. 4, 2020 Thank you Questions? Jerry Fielder, P.E. ORDINANCE NO. ______ _ AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH ANIXTER INC. FOR THE SUPPLY OF ELECTRIC UTILITYP AD-MOUNTED SWITCHGEAR FOR THE CITY OF DENTON DISTRIBUTION CENTER; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 7126-AWARDED TO ANIXTER INC., IN THE FOUR (4) YEAR NOT-TO-EXCEED AMOUNT OF $8,000,000). WHEREAS, the City has solicited, received, and evaluated competitive proposals for the supply ofElectric Utility Pad-Mounted Switchgear for the City ofDenton Distribution Center for the City of Denton; and WHEREAS, the City Manager, or a designated employee, has received and reviewed and recommended that the herein described proposals are the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items in the following numbered request for proposal for materials, equipment, supplies or services, shown in the "Request Proposals" on file in the office of the Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals. RFP NUMBER 7126 CONTRACTOR Anixter Inc. AMOUNT $8,000,000 SECTION 2. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Proposal Invitations, Proposals, and related documents. SECTION 3. That should the City and person submitting approved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposals, the City Manager, or his designated representative, is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Proposal and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City ofDenton under this ordinance to the City Manager of the City ofDenton, or his designee. SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by the ordinance was passed and approved by the following voteL_ -_]: Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PAS SED AND APPROVED this the ___ day of __________ __, 2020. CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: ----------------------------- Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Electric Utility Pad-Mounted Switchgear Laura Hermosillo RFP 7126 No Contract 7126 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND ANIXTER INC. (Contract 7126) THIS CONTRACT is made and entered into this date _______________________, by and between Anixter Inc. a Delaware Corporation whose address is 5401 Martin Street, Ft. Worth, TX 76119, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products in accordance with the City’s RFP # 7126 Electric Utility Pad-Mounted Switchgear, a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) City of Denton’s RFP 7126 (Exhibit “B” on file at the office of the Purchasing Agent); (c) City of Denton Standard Terms and Conditions (Exhibit “C”); (d) Certificate of Interested Parties Electronic Filing (Exhibit “D”); (e) Supplier’s Proposal. (Exhibit "E"); (f) Form CIQ – Conflict of Interest Questionnaire (Exhibit "F") These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. SUPPLIER BY: ______________________________ AUTHORIZED SIGNATURE Printed Name:_____________________ Title:____________________________ __________________________________ PHONE NUMBER _________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER CITY OF DENTON, TEXAS BY: _____________________________ TODD HILEMAN CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Preston Ray Inside Sales preston.ray@anixter.com PR Brent Heath Executive Manager Energy Delivery Electric Utilities Contract 7126 Exhibit A Special Terms and Conditions 1. The Quantities The quantities indicated on Exhibit E are estimates based upon the best available information. The City reserves the right to increase or decrease the quantities to meet its actual needs without any adjustments in the bid price. Individual purchase orders will be issued on an as needed basis. 2. Product Changes During Contract Term The supplier shall not change specifications during the contract term without prior approval. Any deviation in the specifications or change in the product must be approved in advance by the City of Denton. Notice of a change shall be submitted in writing to purchasing@cityofdenton.com, with the above file number in the subject line, for review. Products found to have changed specifications without notification, and acceptance, will be returned at the supplier’s expense. Products that have been installed will be replaced at the supplier’s expense. 3. Authorized Distributor The supplier shall be the manufacturer or authorized distributor of the proposed products. The distributor shall be authorized to sell to the City of Denton, and make available the manufacturer’s representative as needed by the City. 4. Contract Terms It is the intention of the City of Denton to award a contract for a four (4) year period. The Contract shall commence upon the issuance of a Notice of Award/Issuance of Purchase Order by the City of Denton Purchasing Department. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months. 5. Price Escalation and De-escalation On Supplier’s request in the form stated herein, the City will implement an escalation/de-escalation price adjustment annually based on these special terms. The escalation/de-escalation will be based on the U.S Department of Labor, Bureau of Labor Statistics, Producer Price Index (PPI) for Data processing, hosting and related services (PCU5182105182105). The stated eligible bid price will be increased or decreased based upon the annual percentage change in the PPI so long as the change is greater than the minimum threshold value of +/- 1%. The maximum escalation will not exceed +/- 8% for any individual year. The Supplier must submit or make available the manufacturers pricing sheet used to calculate the bid proposal, to participate in the escalation/de-escalation clause. The Supplier’s request must be submitted in writing with supporting evidence for need of such increase to the Purchasing Manager at least 60 days prior to the contract renewal date for each year. The Supplier should provide documentation as a percentage of each cost associated with the unit prices quoted for consideration. If no request is made, then it will be assumed that the current DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 contract price will be in effect. Upon receipt of such request, the City of Denton, at its sole option, reserves the right to either: (1) accept the escalation as competitive with the general market price at the time, and become effective upon the renewal date of the contract award; or, (2) reject the increase within thirty (30) calendar days after receipt of a properly submitted request. If a properly submitted increase is rejected, the Supplier may request cancellation of such items from the contract by giving the City of Denton written notice. Cancellation will not go into effect for 15 calendar days after a determination has been issued. The prices in effect prior to the increase request must be honored on orders dated up to the official date of the City of Denton approval and/or cancellation. The request can be sent by e-mail to: purchasing@cityofdenton.com noting the solicitation number. The City of Denton reserves the right to accept, reject, or negotiate the proposed price changes. 6. Total Contract Amount The contract total shall not exceed $8,000,000. Pricing shall be per Exhibit E attached. 7. Delivery Lead Time Product or services shall be delivered to the City per the days/weeks noted in Exhibit E after receipt of the order. Through the life of the contract, original delivery schedules, as noted in Exhibit E, shall not be increased by more than 20%. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 Exhibit C City of Denton Standard Purchase Terms and Conditions These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings and other requirements included in the City of Denton’s contract are applicable to contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must be in writing and signed by a representative of the City’s Procurement Department and the Supplier. No Terms and Conditions contained in the seller’s proposal response, invoice or statement shall serve to modify the terms set forth herein. If there is a conflict between the provisions on the face of the contract/purchase order these written provisions will take precedence. The Contractor agrees that the contract shall be governed by the following terms and conditions, unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed principally at the City’s premises or on public rights-of-way. 1. CONTRACTOR’S OBLIGATIONS. The Contractor shall fully and timely provide all deliverables described in the Solicitation and in the Contractor’s Offer in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATE/TERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES: The Contractor will package deliverables in accordance with good commercial practice and shall include a packing list showing the description of each item, the quantity and unit price unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly and permanently marked as follows: (a) The Contractor's name and address, (b) the City’s name, address and purchase order or purchase release number and the price agreement number if applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest transportation costs and to conform to all the requirements of common carriers and any applicable specification. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of deliverables. 5. TITLE & RISK OF LOSS: Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the deliverables. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the Contractor’s price shall be deemed to include all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the deliverables. The place of delivery shall be that set forth the purchase order. 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject defective or non-conforming deliverables. If the City has the right to inspect the Contractor’s, or the Contractor’s Subcontractor’s, facilities, or the deliverables at the Contractor’s, or the Contractor’s Subcontractor’s, premises, the Contractor shall furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance to the City to facilitate such inspection. 8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of deliverables must fully comply with all provisions of the Contract as to time of delivery, quality, and quantity. Any non-complying tender shall constitute a breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a conforming tender within the time allotted in the contract. 9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied itself as to the nature of the City’s service requirements and specifications, the location and essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could in any way affect performance of the Contractor’s obligations under the contract. The Contractor hereby releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. The contractor shall, at all times, exercise reasonable precautions for the safety of their employees, City Staff, participants and others on or near the City’s facilities. 10. WORKFORCE A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Denton contract or on the City's property . i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract; or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 C. If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the City's prior written consent. Immigration: The Contractor represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (“IIRIRA) enacted on September 30, 1996. 11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Contractor, it’s Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Contractor’s obligations under this paragraph. Environmental Protection: The Respondent shall be in compliance with all applicable standards, orders, or regulations issued pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 et seq.) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. §1251 et seq.). 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department’s Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name, remittance address and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor’s registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor’s invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 13. PAYMENT: A. All proper invoices need to be sent to Accounts Payable. Approved invoices will be paid within thirty (30) calendar days of the City’s receipt of the deliverables or of the invoice being received in Accounts Payable, whichever is later. B. If payment is not timely made, (per paragraph A); interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery. D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment; iv. damage to the property of the City or the City’s agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; v. reasonable evidence that the Contractor’s obligations will not be completed within the time specified in the Contract, and that the unpaid balance would not be adequate to cover actual or damages for the anticipated delay; vi. failure of the Contractor to submit proper invoices with purchase order number, with all required attachments and supporting documentation; or vii. failure of the Contractor to comply with any material provision of the Contract Documents. E. Notice is hereby given that any awarded firm who is in arrears to the City of Denton for delinquent taxes, the City may offset indebtedness owed the City through payment withholding. F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the City for payments made by credit card or electronic funds transfer. G. The awarding or continuation of this contract is dependent upon the availability of funding. The City’s payment obligations are payable only and solely from funds Appropriated and available for this contract. The absence of Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are not Appropriated or available and any deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an amount insufficient to permit the City to pay its obligations under the Contract. In the event of none or inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City. 14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract shall be paid by the Contractor, unless otherwise stated in the contract terms. During the term of this contract, the contractor shall bill and the City shall reimburse contractor for all reasonable and approved out of pocket expenses which are incurred in the connection with the performance of duties hereunder. Notwithstanding the foregoing, expenses for the time spent by DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 the contractor in traveling to and from City facilities shall not be reimbursed, unless otherwise negotiated. 15. FINAL PAYMENT AND CLOSE-OUT: A. If a DBE/MBE/WBE Program Plan is agreed to and the Contractor has identified Subcontractors, the Contractor is required to submit a Contract Close-Out MBE/WBE Compliance Report to the Purchasing Manager no later than the 15th calendar day after completion of all work under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance with the requirements as accepted by the City. B. The making and acceptance of final payment will constitute: i. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified herein, (4) arising from the Contractor’s continuing obligations under the Contract, including but not limited to indemnity and warranty obligations, or (5) arising under the City’s right to audit; and ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 16. SPECIAL TOOLS & TEST EQUIPMENT: If the price stated on the Offer includes the cost of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. RIGHT TO AUDIT: A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor except as provided in the Contractor’s Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten (10) calendar days after receipt of payment from the City. 19. WARRANTY-PRICE: A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with any other firm or with any competitor. C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. 20. WARRANTY – TITLE: The Contractor warrants that it has good and indefeasible title to all deliverables furnished under the Contract, and that the deliverables are free and clear of all liens, claims, security interests and encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims to the deliverables. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 21. WARRANTY – DELIVERABLES: The Contractor warrants and represents that all deliverables sold the City under the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the Solicitation, to any samples furnished by the Contractor, to the terms, covenants and conditions of the Contract, and to all applicable State, Federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the deliverables shall be new or recycled merchandise, and not used or reconditioned. A. Recycled deliverables shall be clearly identified as such. B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and any attempt to do so shall be without force or effect. C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of acceptance of the deliverables or from the date of acceptance of any replacement deliverables. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand either repair the non-conforming deliverables, or replace the non-conforming deliverables with fully conforming deliverables, at the City’s option and at no additional cost to the City. All costs incidental to such repair or replacement, including but not limited to, any packaging and shipping costs shall be borne exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach of warranty, but failure to give timely notice shall not impair the City’s rights under this section. D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming deliverables from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such deliverables from another source. E. If the Contractor is not the manufacturer, and the deliverables are covered by a separate manufacturer’s warranty, the Contractor shall transfer and assign such manufacturer’s warranty to the City. If for any reason the manufacturer’s warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate with the City to the fullest extent to enforce such manufacturer’s warranty for the benefit of the City. 22. WARRANTY – SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach warranty, but failure to give timely notice shall not impair the City’s rights under this section. C. If the Contractor is unable or unwilling to perform its services in accordance with the above DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate correction or removal and replacement of defective or non- conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City’s evaluation of and determination to accept such defective or non-conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party’s intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 26. DEFAULT: The Contractor shall be in default under the Contract if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United States or (d) makes a material misrepresentation in Contractor’s Offer, or in any report or deliverable required to be submitted by the Contractor to the City. 27. TERMINATION FOR CAUSE: In the event of a default by the Contractor, the City shall have the right to terminate the Contract for cause, by written notice effective ten (10) calendar days, unless otherwise specified, after the date of such notice, unless the Contractor, within such ten (10) day period, cures such default, or provides evidence sufficient to prove to the City’s reasonable satisfaction that such default does not, in fact, exist. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, losses and expenses, incurred by the City as a result of the Contractor’s default, including, without limitation, cost of cover, reasonable attorneys’ fees, court costs, and prejudgment and post- judgment interest at the maximum lawful rate. Additionally, in the event of a default by the Contractor, the City may remove the Contractor from the City’s vendor list for three (3) years and any Offer submitted by the Contractor may be disqualified for up to three (3) years. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or remedy provided by law. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 28. TERMINATION WITHOUT CAUSE: The City shall have the right to terminate the Contract, in whole or in part, without cause any time upon thirty (30) calendar days’ prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. 30. DELAYS: A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person (including, but not limited to the City, the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contractor, the Contractor’s subcontractors, and third parties), ii. "Fault" shall include the sale of defective or non- conforming deliverables, negligence, willful misconduct or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR’S OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. 32. INSURANCE: The following insurance requirements are applicable, in addition to the specific insurance requirements detailed in Appendix A for services only. The successful firm shall procure and maintain insurance of the types and in the minimum amounts acceptable to the City of Denton. The insurance shall be written by a company licensed to do business in the State of Texas and satisfactory to the City of Denton. A. General Requirements: i. The Contractor shall at a minimum carry insurance in the types and amounts indicated and agreed to, as submitted to the City and approved by the City within the procurement process, for the duration of the Contract, including extension options and hold over periods, and during any warranty period. ii. The Contractor shall provide Certificates of Insurance with the coverage’s and endorsements required to the City as verification of coverage prior to contract execution and within fourteen (14) calendar days after written request from the City. Failure to provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or hold over period is exercised, as verification of continuing coverage. iii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iv. The Contractor must submit certificates of insurance to the City for all subcontractors prior to the subcontractors commencing work on the project. v. The Contractor’s and all subcontractors’ insurance coverage shall be written by companies licensed to do business in the State of Texas at the time the policies are issued and shall be written by companies with A.M. Best ratings of A- VII or better. The City will accept workers’ compensation coverage written by the Texas Workers’ Compensation Insurance Fund. vi. All endorsements naming the City as additional insured, waivers, and notices of cancellation endorsements as well as the Certificate of Insurance shall contain the solicitation number and the following information: City of Denton Materials Management Department 901B Texas Street Denton, Texas 76209 vii. The “other” insurance clause shall not apply to the City where the City is an additional DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 insured shown on any policy. It is intended that policies required in the Contract, covering both the City and the Contractor, shall be considered primary coverage as applicable. viii. If insurance policies are not written for amounts agreed to with the City, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. ix. The City shall be entitled, upon request, at an agreed upon location, and without expense, to review certified copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. x. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. xi. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. xii. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate of Insurance. xiii. The Contractor shall endeavor to provide the City thirty (30) calendar days’ written notice of erosion of the aggregate limits below occurrence limits for all applicable coverage’s indicated within the Contract. xiv. The insurance coverage’s specified in within the solicitation and requirements are required minimums and are not intended to limit the responsibility or liability of the Contractor. B. Specific Coverage Requirements: Specific insurance requirements are contained in the solicitation instrument. 33. CLAIMS: If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice thereof to the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified in the Contractor’s Offer, or at such other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at 901B Texas Street, Denton, Texas 76209 and marked DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 to the attention of the Purchasing Manager. 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, and Texas Government Code. 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City good and indefeasible title to the deliverables and (ii) the deliverables supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any third party; that no claims have been made by any person or entity with respect to the ownership or operation of the deliverables and the Contractor does not know of any valid basis for any such claims. The Contractor shall, at its sole expense, defend, indemnify, and hold the City harmless from and against all liability, damages, and costs (including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i) any claim that the City’s exercise anywhere in the world of the rights associated with the City’s’ ownership, and if applicable, license rights, and its use of the deliverables infringes the intellectual property rights of any third party; or (ii) the Contractor’s breach of any of Contractor’s representations or warranties stated in this Contract. In the event of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel to act as co-counsel on the City’s behalf. Further, Contractor agrees that the City’s specifications regarding the deliverables shall in no way diminish Contractor’s warranties or obligations under this paragraph and the City makes no warranty that the production, development, or delivery of such deliverables will not impact such warranties of Contractor. 37. CONFIDENTIALITY: In order to provide the deliverables to the City, Contractor may require access to certain of the City’s and/or its licensors’ confidential information (including inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) (collectively, “Confidential Information”). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 38. OWNERSHIP AND USE OF DELIVERABLES: The City shall own all rights, titles, and DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 interests throughout the world in and to the deliverables. A. Patents. As to any patentable subject matter contained in the deliverables, the Contractor agrees to disclose such patentable subject matter to the City. Further, if requested by the City, the Contractor agrees to assign and, if necessary, cause each of its employees to assign the entire right, title, and interest to specific inventions under such patentable subject matter to the City and to execute, acknowledge, and deliver and, if necessary, cause each of its employees to execute, acknowledge, and deliver an assignment of letters patent, in a form to be reasonably approved by the City, to the City upon request by the City. B. Copyrights. As to any deliverables containing copyrightable subject matter, the Contractor agrees that upon their creation, such deliverables shall be considered as work made-for-hire by the Contractor for the City and the City shall own all copyrights in and to such deliverables, provided however, that nothing in this Paragraph 38 shall negate the City’s sole or joint ownership of any such deliverables arising by virtue of the City’s sole or joint authorship of such deliverables. Should by operation of law, such deliverables not be considered works made-for-hire, the Contractor hereby assigns to the City (and agrees to cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver an assignment to the City of) all worldwide right, title, and interest in and to such deliverables. With respect to such work made- for-hire, the Contractor agrees to execute, acknowledge, and deliver and cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver a work- made-for-hire agreement, in a form to be reasonably approved by the City, to the City upon delivery of such deliverables to the City or at such other time as the City may request. C. Additional Assignments. The Contractor further agrees to, and if applicable, cause each of its employees to, execute, acknowledge, and deliver all applications, specifications, oaths, assignments, and all other instruments which the City might reasonably deem necessary in order to apply for and obtain copyright protection, mask work registration, trademark registration and/or protection, letters patent, or any similar rights in any and all countries and in order to assign and convey to the City, its successors, assigns and nominees, the sole and exclusive right, title, and interest in and to the deliverables. The Contractor’s obligations to execute, acknowledge, and deliver (or cause to be executed, acknowledged, and delivered) instruments or papers such as those described in this Paragraph 38 a., b., and c. shall continue after the termination of this Contract with respect to such deliverables. In the event the City should not seek to obtain copyright protection, mask work registration or patent protection for any of the deliverables, but should desire to keep the same secret, the Contractor agrees to treat the same as Confidential Information under the terms of Paragraph 37 above. 39. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. 40. ADVERTISING: The Contractor shall not advertise or publish, without the City’s prior consent, the fact that the City has entered into the Contract, except to the extent required by law. 41. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 to any other remedy available, to cancel the Contract without liability and to deduct from any amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 42. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the Contractor to any officer or employee of the City of Denton with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 43. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. 44. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor’s services shall be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, worker’s compensation, or any other City employee benefit. The City shall not have supervision and control of the Contractor or any employee of the Contractor, and it is expressly understood that Contractor shall perform the services hereunder according to the attached specifications at the general direction of the City Manager of the City of Denton, Texas, or his designee under this agreement. The contractor is expressly free to advertise and perform services for other parties while performing services for the City. 45. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and ensure to the benefit of the City and the Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there are no third party beneficiaries to the Contract. The Vendor shall notify the City’s Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director’s resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 46. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 47. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 48. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract. 49. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option; the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty (30) calendar days of initiation of the mediation process, the mediator shall be selected by the Denton County Alternative Dispute Resolution Program (DCAP). The parties agree to participate in mediation in good faith DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 for up to thirty (30) calendar days from the date of the first mediation session. The City and the Contractor will share the mediator’s fees equally and the parties will bear their own costs of participation such as fees for any consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation. 50. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas, including, when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm. Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or jurisdiction. All issues arising from this Contract shall be resolved in the courts of Denton County, Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any competent authority as contemplated herein. 51. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the validity or enforceability of any other portion or provision of the Contract. Any void provision shall be deemed severed from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Contract from being void should a provision which is the essence of the Contract be determined to be void. 52. HOLIDAYS: The following holidays are observed by the City: New Year’s Day (observed) MLK Day Memorial Day 4th of July Labor Day Thanksgiving Day Day After Thanksgiving Christmas Eve (observed) Christmas Day (observed) New Year’s Day (observed) If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. Normal hours of operation shall be between 8:00 am and 4:00 pm, Monday through Friday, excluding City of Denton Holidays. Any scheduled deliveries or work performance not within the normal hours of operation must be approved by the City Manager of Denton, Texas or his authorized designee. 53. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 54. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Denton is prohibited from contracting with or making prime or sub-awards to parties DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton. 55. EQUAL OPPORTUNITY A. Equal Employment Opportunity: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this RFQ. B. Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 56. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph – i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. v. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. 10a - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 delivery of foreign end products in the provision of the Solicitation entitled "Buy American Act Certificate". 57. RIGHT TO INFORMATION: The City of Denton reserves the right to use any and all information presented in any response to this contract, whether amended or not, except as prohibited by law. Selection of rejection of the submittal does not affect this right. 58. LICENSE FEES OR TAXES: Provided the solicitation requires an awarded contractor or supplier to be licensed by the State of Texas, any and all fees and taxes are the responsibility of the respondent. 59. PREVAILING WAGE RATES: The contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas (WD-2509). 60. COMPLIANCE WITH ALL STATE, FEDERAL, AND LOCAL LAWS: The contractor or supplier shall comply with all State, Federal, and Local laws and requirements. The Respondent must comply with all applicable laws at all times, including, without limitation, the following: (i) §36.02 of the Texas Penal Code, which prohibits bribery; (ii) §36.09 of the Texas Penal Code, which prohibits the offering or conferring of benefits to public servants. The Respondent shall give all notices and comply with all laws and regulations applicable to furnishing and performance of the Contract. 61. FEDERAL, STATE, AND LOCAL REQUIREMENTS: Respondent shall demonstrate on- site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees. Respondent is responsible for both federal and State unemployment insurance coverage and standard Workers’ Compensation insurance coverage. Respondent shall ensure compliance with all federal and State tax laws and withholding requirements. The City of Denton shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation coverage, or federal or State withholding requirements. Contractor shall indemnify the City of Denton and shall pay all costs, penalties, or losses resulting from Respondent's omission or breach of this Section. 62. DRUG FREE WORKPLACE: The contractor shall comply with the applicable provisions of the Drug-Free Work Place Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug-free work environment; and the final rule, government-wide requirements for drug-free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the contractor shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. 63. RESPONDENT LIABILITY FOR DAMAGE TO GOVERNMENT PROPERTY: The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 such damage within one (1) calendar day. 64. FORCE MAJEURE: The City of Denton, any Customer, and the Respondent shall not be responsible for performance under the Contract should it be prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault or negligence of the City of Denton. In the event of an occurrence under this Section, the Respondent will be excused from any further performance or observance of the requirements so affected for as long as such circumstances prevail and the Respondent continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. The Respondent shall immediately notify the City of Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 65. NON-WAIVER OF RIGHTS: Failure of a Party to require performance by another Party under the Contract will not affect the right of such Party to require performance in the future. No delay, failure, or waiver of either Party’s exercise or partial exercise of any right or remedy under the Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a Party of any breach of any term of the Contract will not be construed as a waiver of any continuing or succeeding breach. 66. NO WAIVER OF SOVEREIGN IMMUNITY: The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 67. RECORDS RETENTION: The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. Should a conflict arise between any of the contract documents, it shall be resolved with the following order of precedence (if applicable). In any event, the final negotiated contract shall take precedence over any and all contract documents to the extent of such conflict. 1. Final negotiated contract 2. RFP/Bid documents 3. City’s standard terms and conditions 4. Purchase order 5. Supplier terms and conditions DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Contract 7126 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Line # Est. Annual Qty. UOM COD Item #Description Unit Extended Lead Time (wks) 1 15 EA 28579309 SWITCHGEAR,PME9,600A ; Manual PME-9 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit.$16,548.00 $248,220.00 17 2 2 EA 28579310 SWITCHGEAR,PME10,600A ; Manual PME-10 conf., PM Switchgear, 14.4kV nominal, 3-PH unit.$16,902.00 $33,804.00 17 3 15 EA 28579311 SWITCHGEAR,PME11,600A ; Manual PME-11 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit.$16,951.00 $254,265.00 17 4 2 EA 28579312 SWITCHGEAR,PME12,600A ; Manual PME-12 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit.$18,237.00 $36,474.00 17 5 2 EA 28579313 SWITCHGEAR,PME9,600A,ATO ; Supervisory PME-9 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with S&C 6802 control $69,563.00 $139,126.00 22 6 2 EA 28579314 SWITCHGEAR,PME10,600A,2ATO ; Supervisory PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with S&C 6802 control. (2 motor operated switches) $68,613.00 $137,226.00 22 7 2 EA 28579316 SWITCHGEAR,PME10,600A,3ATO ; Supervisory PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with two (2) S&C 6802 controls. (3 motor oper. switches) $93,977.00 $187,954.00 22 8 2 EA 28579317 SWITCHGEAR,PME10,600A,4ATO ; Supervisory PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit with two (2) S&C 6802 controls. (4 motor oper. switches) $103,102.00 $206,204.00 22 9 2 EA 28579318 SWITCHGEAR,PME11,600A,2ATO ; Supervisory PME-11 configuation, PM Switchgear, 14.4 kV nominal, 3-PH unit with S&C 6802 control. (2 motor oper.switches) $68,540.00 $137,080.00 22 10 2 EA 28579319 SWITCHGEAR,PME11,600A,3ATO ; Supervisory PME-11 configuation, PM Switchgear, 14.4 kV nominal, 3-PH unit with two (2) S&C 6802 controls. (3 motor oper. $93,888.00 $187,776.00 22 11 5 EA 28579320 SWITCHGEAR,PME9,200A ; Manual PME-9 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A $17,376.00 $86,880.00 17 12 2 EA 28579321 SWITCHGEAR,PME10,200A ; Manual PME-10 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A $18,563.00 $37,126.00 17 13 2 EA 28579322 SWITCHGEAR,PME11,200A ; Manual PME-11 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A $18,198.00 $36,396.00 17 14 2 EA 28579326 SWITCHGEAR,PME12,200A ; Manual PME-12 conf., PM Switchgear, 14.4 kV nominal, 3-PH unit, 200A $18,726.00 $37,452.00 17 Anixter Inc. Exhibit E Note: Purchase Orders will be issued as needed. Blanked orders will not be issued to guarantee stock, lead time, et. al. Any special fees or commissions, and all freight for delivery to the City of Denton and unloading is included in the quoted unit price. Quoted lead times cannot increase more than 20% at any time. DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE -FORMCIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Govemment Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-l), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. ~Name of vendor who has a business relationship with local governmental entity. ~ 0 Check this box if you are filing au update to a pre,•iously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questiorutaire was incomplete or inaccurate.). W Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subpa11s A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? D Yes DNo B. Is the vendor receiving or likely to receive taxable income, other than investment income, from m· at the direction of the local government officer named in this section AND the taxable income is not received from the local govemmental entity? D Yes 0No c. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local govemment officer serves as an officer or director, or holds an ownership of one percent or more? D Yes DNo D. Describe each employment or business and family relationship with the local government officer named in this section. ~ ~ I have no Conflict of Interest to disclose, ~ ~ ~ or -.;;1 c:: _;q Signature of vendor doin~ness with the governmental entity Date Anixter, Inc. Exhibit F DocuSign Envelope ID: D65F7DEF-5A72-4DDC-989B-900DB8557F16 Certificate Of Completion Envelope Id: D65F7DEF5A724DDC989B900DB8557F16 Status: Sent Subject: Please DocuSign: City Council Contract 7126 - Switchgear Source Envelope: Document Pages: 27 Signatures: 3 Envelope Originator: Certificate Pages: 6 Initials: 1 Laura Hermosillo AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 laura.hermosillo@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 12/31/2019 3:19:45 PM Holder: Laura Hermosillo laura.hermosillo@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Laura Hermosillo laura.hermosillo@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 12/31/2019 3:25:33 PM Viewed: 12/31/2019 3:26:06 PM Signed: 12/31/2019 3:26:10 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/31/2019 3:26:13 PM Viewed: 12/31/2019 3:27:18 PM Signed: 12/31/2019 3:27:53 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/31/2019 3:27:55 PM Viewed: 12/31/2019 3:28:39 PM Signed: 12/31/2019 3:29:28 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Preston Ray preston.ray@anixter.com Inside Sales Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 149.128.8.245 Sent: 12/31/2019 3:29:32 PM Viewed: 1/2/2020 8:37:49 AM Signed: 1/6/2020 9:18:53 AM Electronic Record and Signature Disclosure: Accepted: 1/2/2020 8:37:49 AM ID: 5c0c4cd6-2414-40cf-b5db-192814ba3cb3 Signer Events Signature Timestamp Brent Heath Brent.Heath@cityofdenton.com Executive Manager Energy Delivery Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 1/6/2020 9:18:57 AM Viewed: 1/6/2020 9:21:08 AM Signed: 1/6/2020 9:24:47 AM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 9:21:08 AM ID: 94a2ba6b-5d70-4752-988b-2165973997f0 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/6/2020 9:24:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 12/31/2019 3:26:13 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 1/6/2020 9:24:50 AM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Rolfe, Dustin Dustin.Rolfe@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/6/2020 9:24:51 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Preston Ray, Brent Heath, Todd Hileman How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-264,Version:1 AGENDA CAPTION Consider adoption of an ordinance ordering an election to be held in the City of Denton,Texas,on May 2,2020 and,if a runoff election is required,on June 13,2020,for the purpose of electing Council Members to Places 5 and 6 and electing a Mayor to Place 7 of the City Council of the City of Denton,Texas;prescribing the time and manner of the conduct of the election to be in accordance with joint election agreement and contract for election services with the Election Administrator of Denton County;providing a severability clause;providing an open meetings clause; and providing an effective date. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Secretary’s Office ACM: Assistant City Manager Sara Hensley DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance ordering an election to be held in the City of Denton, Texas, on May 2, 2020 and, if a runoff election is required, on June 13, 2020, for the purpose of electing Council Members to Places 5 and 6 and electing a Mayor to Place 7 of the City Council of the City of Denton, Texas; prescribing the time and manner of the conduct of the election to be in accordance with joint election agreement and contract for election services with the Election Administrator of Denton County; providing a severability clause; providing an open meetings clause; and providing an effective date. BACKGROUND Article III (Nominations and Elections), Section 3.01 (Municipal elections), of the Denton City Charter provides that “the regular election for the choice of members of the City Council as provided in Article II shall be held each year on the uniform election day for municipal elections in May established by the Election Code.” That date is May 2, 2020. Further, Section 3.05 (Regulation of Elections) requires that “all city elections shall be governed by the applicable provisions of the Election Code of the State of Texas, as now or hereafter amended.” In May 2020, the terms expire for City Council Places 5, 6, and 7 (Mayor). Therefore, an election must be held for these Places on May 2, 2020. Section 3.005(c) of the Texas Election Code requires a May election be ordered not later than the 78th day before election day. For the May 2, 2020 Uniform Election, the deadline for ordering the election is Friday, February 14, 2020. Tuesday, February 11, 2020, is the last City Council meeting day to order the election without having to schedule a special meeting. Approval of this ordinance would formally order the May 2, 2020 City Council election for City Council Places 5, 6, and 7 (Mayor). It also provides that the City will be entering into a joint election agreement and contract for election services (the “Agreement”) with the Denton County Elections Administrator to perform various election functions. The Agreement will be scheduled for formal adoption at a later date. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On January 14, 2020, a work session item presented polling location options for use during early voting and on election day. At this time, the exhibits to the ordinance ordering the election include those locations identified through a consensus of the City Council, but also provide that the locations “shall be modified to City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com include additional or different election day polling places designated by the Elections Administrator and to conform to the Agreement.” EXHIBITS Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Exhibits Exhibit 3 - Presentation Respectfully submitted: Rosa Rios City Secretary ORDINANCE NO. __ _ AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY OF DENTON, TEXAS, ON MAY 2, 2020 AND, IF A RUNOFF ELECTION IS REQUIRED, ON JUNE 13, 2020, FOR 1HE PURPOSE OF ELECTING COUNCIL MEMBERS TO PLACES 5 AND 6 AND ELECTING A MAYOR TO PLACE 7 OF THE CITY COUNCIL OF THE CITY OF DENTON, 1EXAS; PRESCRIBING THE TIME AND MANNER OF 1HE CONDUCT OF 1HE ELECTION TO BE IN ACCORDANCE WITH A JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES WITH THE ELECTIONS ADMINISTRATOR OF DENTON COUNTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN OPEN MEETINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. 1HE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. A municipal election is ordered to be held in the City of Denton, Texas on Saturday, May 2, 2020, such date being a uniform election date as defined in Texas Election Code §41.001, as amended (the "Code"), for the pmpose of electing council members for Places 5 and 6 and electing a mayor to Place 7. In the event a runoff is required, the runoff election shall be held on Saturday, June 13, 2020. SECTION 2. The polling places shall be designated by the Denton County Elections Administrator (the "Elections Administrator") in accordance with the provisions of a joint election agreement and contract for election services (the "Agreement") with the Elections Administrator. The locations of such polling places are set forth in Exhibit A, attached hereto. Exhibit A shall be modified to include additional or different election day polling places designated by the Elections Administrator and to conform to the Agreement. SECTION 3. Early voting shall be conducted by personal appearance at the locations, dates and times set forth in Exhibit B, attached hereto, and during the early voting period as required or permitted by law. Exhibit B shall be modified to include additional or different early voting locations designated by the Elections Administrator and to conform to the Agreement. SECTION 4. The most accurate information on election day and early voting locations and voting times can be found or obtained by visiting the Denton County webpage noted below or contacting said County as noted: Denton County Elections Administrator 701 Kimberly Drive Denton, Texas 76208 (940) 349-3200 SECTION 5. The Elections Administrator shall serve as the early voting clerk in accordance with the terms of the Agreement. The Main Early Voting location for the election for residents of the City shall be at the following address. Applications for early voting by mail must be received no later than the close of regular business on April20, 2020. Applications for early voting by mail must be submitted to the following address: Early Voting Clerk Denton County Elections Administrator 701 Kimberly Drive Denton, Texas 76208 SECTION 6. The manner of holding such election and all questions pertaining thereto shall be governed by the election laws of the State of Texas. SECTION 7. The City Council has found and determined that the meeting at which this Ordinance is considered is open to the public, and that notice thereof was given in accordance with provisions of the Texas open meetings law, Texas Government Code Chapter 551, as amended, and that a quorum of the City Council was present. SECTION 8. This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote L_ -_]: Aye Nay Abstain Absent Chris Watts, Mayor: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the ____ day of _______ , 2020. CHRIS WATTS, MAYOR ATIEST: ROSA RIOS, CITY SECRETARY BY: ------------------------ APPROVED AS TO LEGAL FORM: AARON ~ TID EY District (distrito) Precinct (precinto) Location (lugar) Address (dirección) Room (sitió de votación) City (ciudad) Zip Code (código postal)1 4009 Denton Civic Center 321 E. McKinney St.Community Room Denton 76201 1 4011 MLK Recreation Center 1300 Wilson St.Meeting Room B (Computer Room)Denton 76205 1 4041 Pecan Creek Elementary 4400 Lakeview Blvd.Library Denton 76208 2 1013 Denton ISD - Norman T. Sisk Service Center Annex 230 N Mayhill Rd.Assembly Room Denton 76208 2 4006 North Branch Library 3020 N Locust St.Meeting Room Denton 76209 3 4044 Denton Fire Station #7 4201 Vintage Blvd.Community Room Argyle 76226 3 4005 North Lakes Recreation Center 2001 W Windsor Dr.Multipurpose Room A Denton 76209 3 4003 Robson Ranch 948 Ed Robson Cir.Creative Arts Building Denton 76207 3 4045 UNT Gateway Center 801 North Texas Blvd.Breckenridge Hall Denton 76201 4 4037 Denia Recreation Center 1001 Parvin St.Room B Denton 76205 4 1018 L.A. Nelson Elementary 3909 Teasley Ln.Gym Denton 76210 May 2, 2020 - 7:00 am - 7:00 pm (2 de mayo de 2020 - 7:00 am - 7:00 pm) Note: City of Denton Precinct assignments will be determined by Denton County Elections Administration at such time as all joint-election participants are known and their locations identified. Therefore, this exhibit is not indicative of all election day locations to be used for the City of Denton. ELECTION DAY BY PERSONAL APPEARANCE LOCATIONS (LUGARES DE VOTACIÓN EN EL DÍA DE ELECCIÓN POR APARICIÓN PERSONAL) EXHIBIT A EXHBIT B May 2, 2020 General & Special Election (Elección General y Especial - 2 de mayo de 2020) Early Voting (Votación Adelantada) Early Voting Locations Dates and Times: (Votación Adelantada: Fechas, Horarios y Lugares:) Monday – Saturday April 20 – 25 8 am – 5 pm (lunes – sábado) (abril 20 – 25) Monday – Tuesday April 27 – 28 7 am – 7 pm (lunes – martes) (abril 27 – 28) Denton Civic Center – Community Room Denton County Elections Administration 321 E McKinney, Denton 701 Kimberly Dr., Denton Texas Woman’s University – Breckenridge Hall University of Texas – Gateway Center 304 Administration Dr., Denton 801 North Texas Blvd., Denton The following early voting location will ONLY be open the dates and times listed: (Los sigientes centros de votacion adelantada estaran abiertos SOLAMENTE durante las horas y fechas indicadas:) Robson Ranch – Medina Room Monday – Thursday April 20 – 23 8 am – 5 pm 9428 Ed Robson Cir., Denton (lunes – jueves) (abril 20 – 23) Monday – Tuesday April 27 – 28 7 am – 7 pm (lunes – martes) (abril 27 – 28) General Election:May 2, 2020City Council Places 5, 6, and 7 (Mayor) Rosa Rios, City SecretaryCity Manager’s OfficeFebruary 4, 2020 Special Election:May 2, 2020City Council Districts 1 & 2 File IDs: 20-264 and 20-265 ELECTION DAY: MAY 2, 2020 •Contract: Denton County for administration of elections (future agenda item) •Cost: None; only the contract (estimate unknown at this time) •Early Voting: Monday-Saturday, April 20-25, and Monday & Tuesday, April 27-28 •Canvass scheduled for Tuesday, May 12 (Order runoff for June 13, if needed) File IDs: 20-264 and 20-265 General Election City Council Places5, 6, & 7 (Mayor) [Full Term Ending May 2022] Special ElectionCity Council Districts1 & 2 [Unexpired Term Ending May 2021] ------------------------------------------------------- File IDs: 20-264 and 20-265 POLLING LOCATIONS ELECTION DAY File IDs: 20-264 and 20-265 POLLING LOCATIONS EARLY VOTING ORDER OF GENERAL & SPECIAL ELECTIONSMAY 2, 2020 Questions? File IDs: 20-264 and 20-265 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-265,Version:1 AGENDA CAPTION Consider adoption of an ordinance ordering a special election to be held in the City of Denton,Texas,on May 2,2020 and,if a runoff election is required,on June 13,2020,to fill a vacancy in Districts 1 and 2 for the unexpired term ending in May,2021 for the purpose of electing Council Members to Districts 1 and 2 of the City Council of the City of Denton,Texas;prescribing the time and manner of the conduct of the election to be in accordance with joint election agreement and contract for election services with the Election Administrator of Denton County;providing a severability clause;providing an open meetings clause;and providing an effective date. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Secretary’s Office ACM: Assistant City Manager Sara Hensley DATE: February 4, 2020` SUBJECT Consider adoption of an ordinance ordering a special election to be held in the City of Denton, Texas, on May 2, 2020 and, if a runoff election is required, on June 13, 2020, to fill a vacancy in Districts 1 and 2 for the unexpired term ending in May, 2021 for the purpose of electing Council Members to Districts 1 and 2 of the City Council of the City of Denton, Texas; prescribing the time and manner of the conduct of the election to be in accordance with joint election agreement and contract for election services with the Election Administrator of Denton County; providing a severability clause; providing an open meetings clause; and providing an effective date. BACKGROUND On September 24, 2019, Council Member Gerard Hudspeth submitted his resignation as a member of the Council District 1 to become effective at the time of the canvass of the results of the City Council election to be held May 2, 2020. On December 20, 2019, Council Member Keely Briggs submitted her resignation as a member of the Council District 2 to become effective at the time of the canvass of the results of the City Council election to be held May 2, 2020. These resignations created an upcoming vacancy in the two-noted districts. Approval of this ordinance would formally order the May 2, 2020 Special Election to fill the unexpired terms for Districts 1 and 2. Section 201.051(a) of the Texas Election Code requires a vacancy in office to be filled by special election shall be ordered as soon as practicable after the vacancy occurs. For the May 2, 2020 Uniform Election, the deadline for ordering the special election is the 70th day before election day. This would be Saturday, February 22, 2020. As the City Council is scheduled to order the general election for City Council Places 5, 6, and7 (Mayor) on February 4, 2020, the special election is also being considered to be ordered on the same day. Ordering the special election on February 4th further provides additional time for the filing period applicable to candidates seeking election to City Council Districts 1 and 2. Approval of this ordinance would formally order the May 2, 2020 City Council election for City Council Districts 1 and 2. It also provides that the City will be entering into a joint election agreement and contract for election services (the “Agreement”) with the Denton County Elections Administrator to perform various election functions. The Agreement will be scheduled for formal adoption at a later date. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com EXHIBITS Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Exhibits Exhibit 3 - Presentation Respectfully submitted: Rosa Rios City Secretary ORDINANCE NO. __ _ AN ORDINANCE ORDERING A SPECIAL ELECTION TO BE HELD IN THE CITY OF DENTON, TEXAS, ON MAY 2, 2020 AND, IF A RUNOFF ELECTION IS REQUIRED, ON JUNE 13, 2020, TO FILL A VACANCY IN DISTRICTS 1 AND 2 FOR THE UNEXPIRED TERM ENDINGINMAY,2021 FOR THE PURPOSEOFELECTINGCOUNCILMEMBERS TO DISTRICTS 1 AND 2 OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS; PRESCRIBING THE TIME AND MANNER OF THE CONDUCT OF THE ELECTION TO BE IN ACCORDANCE WITH JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES WITH THE ELECTION ADMINISTRATOR OF DENTON COUNlY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN OPEN MEETINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on September 24, 2019, Council Member Gerard Hudspeth submitted his resignation as a member of the Council District 1 to become effective at the time of the canvass of the results of the City Council election to be held May 2, 2020, as required by the City Charter; and WHEREAS, on December 20, 2019, Council Member Keely Briggs submitted her resignation as a member of the Council District 2 to become effective at the time of the canvass of the results of the City Council election to be held May 2, 2020, as required by the City Charter; and WHEREAS, the City Secretary formally accepted the resignations of Council Members Gerard Hudspeth and Keely Briggs, respectively, with City Council notified of same; NOW, TIIEREFORE, TilE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this Ordinance are true and correct and are hereby incorporated into the body of this Ordinance by reference. SECTION 2. A special municipal election is ordered to be held in the City of Denton, Texas on Saturday, May 2, 2020, such date being a uniform election date as defined in Texas Election Code §41.001, as amended (the "Code"), for the purpose of electing Council Members for Districts 1 and 2 for the unexpired term ending in May 2021. In the event a runoff is required, the runoff election shall be held on Saturday, June 13, 2020. SECTION 3. Section 201.051(a) ofthe Texas Election Code requires a vacancy in office to be filled by special election be ordered as soon as practicable after the vacancy occurs. For the May 2, 2020 Uniform Election, the deadline for ordering the special election is the 70th day before election day. The first day to file for a Place on the special election ballot is Wednesday, February 5, 2020, and the deadline is Tuesday, March 3, 2020. While the deadline to file for a special election is Monday, March 2nd; since Texas Independence Day falls on that day, the deadline moves to Tuesday, March 3, 2020. SECTION 4. The polling places shall be designated by the Denton County Elections Administrator (the "Elections Administrator") in accordance with the provisions of a joint election agreement and contract for election setvices (the "Agreement") with the Elections Administrator. The locations of such polling places are set forth in Exhibit A, attached hereto. Exhibit A shall be modified to include additional or different election day polling places designated by the Elections Administrator and to conform to the Agreement. SECTION 5. Early voting shall be conducted bypersonal appearance at the locations, dates and times set forth in Exhibit B, attached hereto, and during the early voting period as required or permitted by law. Exhibit B shall be modified to include additional or different early voting locations designated by the Elections Administrator and to confonn to the Agreement. SECTION 6. The most accurate information on election day and early voting locations and voting times can be found or obtained by visiting the Denton County webpage noted below or contacting said County as noted: Denton County Elections Administrator 701 Kimberly Drive Denton, Texas 76208 (940) 349-3200 SECTION 7. The Elections Administrator shall setve as the early voting clerk in accordance with the terms of the Agreement. The Main Early Voting location for the election for residents of the City shall be at the following address. Applications for early voting by mail must be received no later than the close of regular business on April 20, 2020. Applications for early voting by mail must be submitted to the following address: Early Voting Clerk Denton County Elections Administrator 70 1 Kimberly Drive Denton, Texas 76208 SECTION 8. The manner of holding such election and all questions pertaining thereto shall be governed by the election laws of the State of Texas. SECTION 9. The City Council has found and determined that the meeting at which this Ordinance is considered is open to the public, and that notice thereof was given in accordance with provisions ofthe Texas open meetings law, Texas Government Code Chapter 551, as amended, and that a quorum of the City Council was present. SECTION 10. This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote L_-_]: Aye Nay Abstain Absent Chris Watts, Mayor: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the ____ day of _______ _, 2020. CHRIS WAITS, MAYOR AITEST: ROSA RIOS, CITY SECRETARY BY: ---------------------------- APPROVED AS TO LEGAL FORM: AARONLEA AITORNEY District (distrito) Precinct (precinto) Location (lugar) Address (dirección) Room (sitió de votación) City (ciudad) Zip Code (código postal)1 4009 Denton Civic Center 321 E. McKinney St.Community Room Denton 76201 1 4011 MLK Recreation Center 1300 Wilson St.Meeting Room B (Computer Room)Denton 76205 1 4041 Pecan Creek Elementary 4400 Lakeview Blvd.Library Denton 76208 2 1013 Denton ISD - Norman T. Sisk Service Center Annex 230 N Mayhill Rd.Assembly Room Denton 76208 2 4006 North Branch Library 3020 N Locust St.Meeting Room Denton 76209 3 4044 Denton Fire Station #7 4201 Vintage Blvd.Community Room Argyle 76226 3 4005 North Lakes Recreation Center 2001 W Windsor Dr.Multipurpose Room A Denton 76209 3 4045 UNT Gateway Center 801 North Texas Blvd.Breckenridge Hall Denton 76201 4 4037 Denia Recreation Center 1001 Parvin St.Room B Denton 76205 4 1018 L.A. Nelson Elementary 3909 Teasley Ln.Gym Denton 76210 May 2, 2020 - 7:00 am - 7:00 pm (2 de mayo de 2020 - 7:00 am - 7:00 pm) Note: City of Denton Precinct assignments will be determined by Denton County Elections Administration at such time as all joint-election participants are known and their locations identified. Therefore, this exhibit is not indicative of all election day locations to be used for the City of Denton. ELECTION DAY BY PERSONAL APPEARANCE LOCATIONS (LUGARES DE VOTACIÓN EN EL DÍA DE ELECCIÓN POR APARICIÓN PERSONAL) EXHIBIT A EXHBIT B May 2, 2020 General & Special Election (Elección General y Especial - 2 de mayo de 2020) Early Voting (Votación Adelantada) Early Voting Locations Dates and Times: (Votación Adelantada: Fechas, Horarios y Lugares:) Monday – Saturday April 20 – 25 8 am – 5 pm (lunes – sábado) (abril 20 – 25) Monday – Tuesday April 27 – 28 7 am – 7 pm (lunes – martes) (abril 27 – 28) Denton Civic Center – Community Room Denton County Elections Administration 321 E McKinney, Denton 701 Kimberly Dr., Denton Texas Woman’s University – Breckenridge Hall University of Texas – Gateway Center 304 Administration Dr., Denton 801 North Texas Blvd., Denton The following early voting location will ONLY be open the dates and times listed: (Los sigientes centros de votacion adelantada estaran abiertos SOLAMENTE durante las horas y fechas indicadas:) Robson Ranch – Medina Room Monday – Thursday April 20 – 23 8 am – 5 pm 9428 Ed Robson Cir., Denton (lunes – jueves) (abril 20 – 23) Monday – Tuesday April 27 – 28 7 am – 7 pm (lunes – martes) (abril 27 – 28) General Election:May 2, 2020City Council Places 5, 6, and 7 (Mayor) Rosa Rios, City SecretaryCity Manager’s OfficeFebruary 4, 2020 Special Election:May 2, 2020City Council Districts 1 & 2 File IDs: 20-264 and 20-265 ELECTION DAY: MAY 2, 2020 •Contract: Denton County for administration of elections (future agenda item) •Cost: None; only the contract (estimate unknown at this time) •Early Voting: Monday-Saturday, April 20-25, and Monday & Tuesday, April 27-28 •Canvass scheduled for Tuesday, May 12 (Order runoff for June 13, if needed) File IDs: 20-264 and 20-265 General Election City Council Places5, 6, & 7 (Mayor) [Full Term Ending May 2022] Special ElectionCity Council Districts1 & 2 [Unexpired Term Ending May 2021] ------------------------------------------------------- File IDs: 20-264 and 20-265 POLLING LOCATIONS ELECTION DAY File IDs: 20-264 and 20-265 POLLING LOCATIONS EARLY VOTING ORDER OF GENERAL & SPECIAL ELECTIONSMAY 2, 2020 Questions? File IDs: 20-264 and 20-265 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-293,Version:1 AGENDA CAPTION Consider an ordinance of the city of Denton,a Texas home-rule municipal corporation,extending the effective period of the declaration of disaster concerning green tree estates,a subdivision located within the limits of the city,to May 22,2020;authorizing the continued expenditure of amounts not to exceed $100,000 during this extended period as authorized by city council on November 15, 2019; and, providing an effective date. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Manager’s Office CM/ DCM/ ACM: Mario Canizares, Deputy City Manager DATE: Feb. 4, 2020 SUBJECT Consider an ordinance of the city of Denton, a Texas home-rule municipal corporation, extending the effective period of the declaration of disaster concerning green tree estates, a subdivision located within the limits of the city, to May 22, 2020; authorizing the continued expenditure of amounts not to exceed $100,000 during this extended period as authorized by city council on November 15, 2019; and, providing an effective date. BACKGROUND The owner and operator of a water well at Green Tree Estates previously provided water to Green Tree Estates residents. On or about the middle of October, the Owner informed the City and water customers that he will stop operating the well Nov. 15, 2019 – eliminating the only source of water for these customers. This cessation was enacted, as anticipated, on Nov. 15. Neither the City nor the Owner required connection of Green Tree Estates to the City system. The Owner was given the option to connect and elected not to. Prior to Cessation Prior to cessation, the City held numerous discussions with the property owner, the Texas Commission on Environmental Quality (TCEQ), and the Public Utility Commission (PUC) of Texas to provide sufficient notification regarding the cessation of water services for the water system customers. The TCEQ maintained that the system was not a public water supply since it served less than 25 people and had less than 15 connections. The PUC maintained that the system was not a retail utility since the owner claimed he had not received payment for the water. The City has argued to the contrary, due to population estimates reported by residents and reports that water payments were made to the system Owner. In the event the system would qualify as a public system, the Owner would be required to follow a procedure the cessation of services that includes an extended notification period (no less than 120 days). Temporary Water Provision In the fall of 2019, staff evaluated alternatives and plans for temporary emergency potable and non-potable water service to Green Tree Estates. Staff proposed the provision of shower trailers and restroom facilities to be placed at Green Tree estates; however, at the Nov. 11 public meeting and Nov. 12 City Council Work Session, residents requested the City provide large water tanks for temporary, non-potable water use at each residence. In recognition of this request, Council directed staff to make large water tanks available to each residence for non-potable uses. A Declaration of Disaster was signed on Nov. 13 to allow the rapid mobilization of resources for the temporary provision of water. This Declaration was extended for 90 days and a budget was established of $100,000 by the Council on Nov. 15 and will conclude on Feb. 12, 2020. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The City delivered to each residence a 55-gallon barrel on Nov. 14 and a 275-gallon tank on of Nov. 18. Residences of 4 or more received a second 275-gallon tank on Nov. 20. The City is refilling the barrels and tanks at each residence three times per week. Additionally, the City procured potable water in one-gallon containers for use by the residents of Green Tree when requested. Current Status: The Council gave direction at the Dec. 10, 2019 Work Session that it would extend the Declaration of Disaster, currently set to expire on Feb. 13, 2020, by 100 days. This would allow the City to continue providing non-potable and potable water to Green Tree Estates residents through May 22, 2020. FISCAL INFORMATION n/a RECOMMENDATION n/a PRIOR ACTION November 13, 2019 – Declaration of Disaster signed by Mayor November 15, 2019 – Declaration of Disaster extended by Council EXHIBITS Exhibit 1 – Agenda Information Sheet Exhibit 2 – Ordinance Exhibit 3 – Declaration of Disaster for Green Tree Estates Subdivision Exhibit 4 – November 15, 2019 Declaration of Disaster Extension Ordinance Respectfully submitted: Ryan Adams Deputy Director of Public Affairs/IGR             EXHIBIT “A”           EXHIBIT B 1 # • ' i f : •' • • i ' 1 *, •' 111!! . . .,# l WHEREAS, the Green Tree Estates Subdivision is a residential subdivision of 52 lots located within the southern limits af the City of Denton; WHEREAS, water service for the residents of Green Tree Estates is provided by a private water pravider with a privately maintained water well and distribution infrastructure system all contained and located within the Green Tree Estates subdivision; WHEREAS, the private water provider notified the residents less than thirty days ago that the private water service will cease operation on November 15, 2019; WHEREAS, the cessation of the operation of the private water service af Green Tree Estates constitutes an imminent public health and safety emergency for the Green Tree Estates residents as they will be without patable water far consumption and personal hygiene; WHEREAS, the Mayor of has determined that extraordinary measures must be taken by offering to provide the citizens of Green Tree Estaies with the temparary provision af patable water in small sealed containers far cansumption and personal hygiene, non-potable water in larger containers for other use (including the operation of toilets}, and large containers for storage of non- potable water; r , , -r , r VVHEREAS, the City Cauncil finds that it is in the best interest of the citizens of the City of Denton ta extend the effectiveness af the November 13, 2019 Declaratian of Disaster for an additional 90 days and authorize the expenditure of no more than $100,000 during this period to offer the residents af Green Tree Estates potable water in small sealed containers far consumption and personal hygiene, non-potable water in larger containers for ather use (including the operation of toilets), and large containers for storage of non-potable water; N(7W, THEREFORE, II:I K iiJ[I[7[1y'(1-C J;1 i_ : #-i SECTION lw. The facts, circumstances and recitatians cantained in the preamble of this Ordinance are found and declared to be true and correct; SwECTION 2. The findings set forth in the preamble of this Ordinance are incorporated by reference into the body ofthis Ordinance as if fully set forth herein. SECTION 3. Pursuant to Section 418.108(b), Texas Government Code, and Section 9- 27, City of Denton Code of Ordinances, the effective period of attached Declaration of Disaster executed by the Mayor on November 13, 2019 is extended for an additiona190 days from the date this ordinance to offer the residents of Green Tree Estates potable water in small sealed containers for consumption and personal hygiene, non-potable water in larger containers for other use including the operation of toilets), and large containers for storage of non-potable water; SECTION 4. That the City Manager, or his designee, is authorized to expend from budgeted funds not more than $100,000 during the period set forth above to offer the residents of Green Tree Estates potable water in small sealed containers for consumption and personal hygiene, non-potable water in larger containers for other use (including the operation of toilets), and large containers for storage of non-potable water; and SECTION 5. That this ordinance shall become effective immediately upon its passage aa^wN I r to approve this ordinance was made by H _ --- i...' and was1 ....,,, ......,. a p tv['Y + °l rrr c, ve owde ...bY I Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the " ,',, ATTEST: ROSA RIOS, CITY SECRETARY day ofNovember, 19, i °°` n.n.,,.,.._. ,.. CHRIS 'a ATTS, MAYOR Ty- BY: ' u m. APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY i BY: w. n C r, " i - 6 .,, i' w ti w My 1 wa: 1 ''' ! ,1 •. ' WHEREAS, the Green Tree Estates Subdivision is a residential subdivision of 52 lots located within the sauthern limits of the City of Denton; WHEREAS, water service for the residents of Green Tree Estates is provided by a private water provider with a privately maintained water well and distribution infrastructure system all cantained and lacated within the Green Tree Estates subdivisian; WHEREAS, the private water pravider notified the residents less than thirty days ago that the private water service will cease operatian an November 15, 2019; WHEREAS, the cessatian of the operation of the private water service of Green Tree Estates canstitutes an immineni public health and safety emergency for the Green Tree Estates residents as they will be withaut potable water for consumptian and persanal hygiene; WHEREAS, the Mayor of has determined that extraordinary measures must be taken by affering to provide the citizens of Green Tree Estates with the temporary provision af potable water in small sealed containers for cansumption and personal hygiene, nan-potable water in larger containers for other use (including the operation af toilets}, and large containers for storage of nan- potable water NOW, THE FORE, BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION: 1. That a local state of disaster is declared for the Green Tree Estates subdivisian, located in the City of Dentan, pursuant to Section 418.108(a), Texas Government Code, and Section 9-21, City of Denton Cade of Ordinances; 2. Pursuant ta Section 418.018(b), Texas Government Code, and Section 9-27, City of Denton Code of (7rdinances, the state af disaster shall continue for a period of not more than seven days fram the date of this declaration unless continued or renewed by the City Council af the City af Denton; 3. Pursuant ta Section 418.018(c), Texas Gavernment Code, and Section 9-25, City of Denton Code af Ordinances, this declaratian of a local state af disaster shall be given prompt and general publicity and shall be filed promptly with the City Secretary; 4. This declaration af local state af disaster for the Green Tree Estates subdivision grants the Mayar the powers set forth in Section 9-22, City of Denton Cade of Ordinances, ta enable the City ta offer the residents of Green Tree Estates potable water in small sealed cantainers for consumption and personal hygiene, non-potable water in larger containers for other use including the aperatian of toilets), and large containers for storage of nan-patable water; and That this proclamation shall take effect immediately from and after its issuance. Declaration of D saster (Green Tree Estates), Page 1 of 2 ORDERED this the 13t" day of November, 2019. CITY OF DENTON xas r°t. r 1' ' 1 a Te A i.^ 1 r w_ .... , e i WATTS, w'i "1 OR ATTEST: ROSA RIOS, CITY SECRETARY 7 BY: ""' " ° . J, APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _.... ..... .. . Declaration of Disaster (Green Tree Estates), Page 2 of 2 m 1 # • ' i f : •' • • i ' 1 *, •' 111!! . . .,# l WHEREAS, the Green Tree Estates Subdivision is a residential subdivision of 52 lots located within the southern limits af the City of Denton; WHEREAS, water service for the residents of Green Tree Estates is provided by a private water pravider with a privately maintained water well and distribution infrastructure system all contained and located within the Green Tree Estates subdivision; WHEREAS, the private water provider notified the residents less than thirty days ago that the private water service will cease operation on November 15, 2019; WHEREAS, the cessation of the operation of the private water service af Green Tree Estates constitutes an imminent public health and safety emergency for the Green Tree Estates residents as they will be without patable water far consumption and personal hygiene; WHEREAS, the Mayor of has determined that extraordinary measures must be taken by offering to provide the citizens of Green Tree Estaies with the temparary provision af patable water in small sealed containers far cansumption and personal hygiene, non-potable water in larger containers for other use (including the operation of toilets}, and large containers for storage of non- potable water; r , , -r , r VVHEREAS, the City Cauncil finds that it is in the best interest of the citizens of the City of Denton ta extend the effectiveness af the November 13, 2019 Declaratian of Disaster for an additional 90 days and authorize the expenditure of no more than $100,000 during this period to offer the residents af Green Tree Estates potable water in small sealed containers far consumption and personal hygiene, non-potable water in larger containers for ather use (including the operation of toilets), and large containers for storage of non-potable water; N(7W, THEREFORE, II:I K iiJ[I[7[1y'(1-C J;1 i_ : #-i SECTION lw. The facts, circumstances and recitatians cantained in the preamble of this Ordinance are found and declared to be true and correct; SwECTION 2. The findings set forth in the preamble of this Ordinance are incorporated by reference into the body ofthis Ordinance as if fully set forth herein. SECTION 3. Pursuant to Section 418.108(b), Texas Government Code, and Section 9- 27, City of Denton Code of Ordinances, the effective period of attached Declaration of Disaster executed by the Mayor on November 13, 2019 is extended for an additiona190 days from the date this ordinance to offer the residents of Green Tree Estates potable water in small sealed containers for consumption and personal hygiene, non-potable water in larger containers for other use including the operation of toilets), and large containers for storage of non-potable water; SECTION 4. That the City Manager, or his designee, is authorized to expend from budgeted funds not more than $100,000 during the period set forth above to offer the residents of Green Tree Estates potable water in small sealed containers for consumption and personal hygiene, non-potable water in larger containers for other use (including the operation of toilets), and large containers for storage of non-potable water; and SECTION 5. That this ordinance shall become effective immediately upon its passage aa^wN I r to approve this ordinance was made by H _ --- i...' and was1 ....,,, ......,. a p tv['Y + °l rrr c, ve owde ...bY I Mayor Chris Watts: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5 Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the " ,',, ATTEST: ROSA RIOS, CITY SECRETARY day ofNovember, 19, i °°` n.n.,,.,.._. ,.. CHRIS 'a ATTS, MAYOR Ty- BY: ' u m. APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY i BY: w. n C r, " i - 6 .,, i' w ti w My 1 wa: 1 ''' ! ,1 •. ' WHEREAS, the Green Tree Estates Subdivision is a residential subdivision of 52 lots located within the sauthern limits of the City of Denton; WHEREAS, water service for the residents of Green Tree Estates is provided by a private water provider with a privately maintained water well and distribution infrastructure system all cantained and lacated within the Green Tree Estates subdivisian; WHEREAS, the private water pravider notified the residents less than thirty days ago that the private water service will cease operatian an November 15, 2019; WHEREAS, the cessatian of the operation of the private water service of Green Tree Estates canstitutes an immineni public health and safety emergency for the Green Tree Estates residents as they will be withaut potable water for consumptian and persanal hygiene; WHEREAS, the Mayor of has determined that extraordinary measures must be taken by affering to provide the citizens of Green Tree Estates with the temporary provision af potable water in small sealed containers for cansumption and personal hygiene, nan-potable water in larger containers for other use (including the operation af toilets}, and large containers for storage of nan- potable water NOW, THE FORE, BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION: 1. That a local state of disaster is declared for the Green Tree Estates subdivisian, located in the City of Dentan, pursuant to Section 418.108(a), Texas Government Code, and Section 9-21, City of Denton Cade of Ordinances; 2. Pursuant ta Section 418.018(b), Texas Government Code, and Section 9-27, City of Denton Code of (7rdinances, the state af disaster shall continue for a period of not more than seven days fram the date of this declaration unless continued or renewed by the City Council af the City af Denton; 3. Pursuant ta Section 418.018(c), Texas Gavernment Code, and Section 9-25, City of Denton Code af Ordinances, this declaratian of a local state af disaster shall be given prompt and general publicity and shall be filed promptly with the City Secretary; 4. This declaration af local state af disaster for the Green Tree Estates subdivision grants the Mayar the powers set forth in Section 9-22, City of Denton Cade of Ordinances, ta enable the City ta offer the residents of Green Tree Estates potable water in small sealed cantainers for consumption and personal hygiene, non-potable water in larger containers for other use including the aperatian of toilets), and large containers for storage of nan-patable water; and That this proclamation shall take effect immediately from and after its issuance. Declaration of D saster (Green Tree Estates), Page 1 of 2 ORDERED this the 13t" day of November, 2019. CITY OF DENTON xas r°t. r 1' ' 1 a Te A i.^ 1 r w_ .... , e i WATTS, w'i "1 OR ATTEST: ROSA RIOS, CITY SECRETARY 7 BY: ""' " ° . J, APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: _.... ..... .. . Declaration of Disaster (Green Tree Estates), Page 2 of 2 m City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 20-350,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with Wartsila North America,Inc.,for the purchase of major overhaul parts for the electric generating equipment at the Denton Energy Center,which is the sole provider of this equipment,in accordance with Texas Local Government Code 252.022,which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding,and if over $50,000 shall be awarded by the governing body;and providing an effective date (File 7246 -awarded to Wartsila North America,Inc.,in the not-to-exceed amount of $2,028,967.43).The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: February 4, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Wartsila North America, Inc., for the purchase of major overhaul parts for the electric generating equipment at the Denton Energy Center, which is the sole provider of this equipment, in accordance with Texas Local Government Code 252.022, which provides that procurement of commodities and services that are available from one source are exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; and providing an effective date (File 7246 – awarded to Wartsila North America, Inc., in the not-to-exceed amount of $2,028,967.43). The Public Utilities Board recommends approval (7 - 0). INFORMATION /BACKGROUND The Denton Energy Center (DEC) was an approved CIP project for DME that reached commercial operation in June 2018. The DEC provides power at times that renewable energy sources are not readily available. The DEC is a component of the City of Denton’s future commitment to providing the citizens of Denton with 100% of electricity from renewable sources of energy. The DEC’s electric generating equipment (12 Gensets and Auxiliaries) requires maintenance as the units operate. The maintenance activities are performed as preventative, predictive and corrective maintenance activities. Preventive and predictive activities are performed as scheduled maintenance based on hours of operation and corrective maintenance are unplanned component failures that most often cause unit outages. In order for the DEC team to maintain high unit availability, replacement parts called “swing sets” can be used to reduce downtime allowing for expeditious return to service timeframes. These swing sets are components of the engine that require rebuilding or repair during overhauls. The rebuilding of the component is done onsite utilizing DEC staff or off site at a repair shop. Both methods are time consuming resulting in revenue potentials being missed. With these major components onsite as swing sets, the outage times will be drastically reduced due to off-site shipping time frames and/or not having to rebuild/repair the parts onsite during the overhauls. The parts requiring maintenance are simply taken off the unit and the swing set part is installed allowing for the repair work of the removed component to take place after the unit is back available. In efforts to outsource the components, staff contacted manufacturers of the components not made by Wärtsilä and are in the process of procurement of those items separately; however, these components are manufactured by Wärtsilä and not authorized for sale by other suppliers. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Section 252.022 of the Local Government Code provides that procurement of sole source commodities and services are exempt from competitive bidding, if over $50,000, shall be awarded by the governing body. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On January 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award with a contract to Wartsila North America, Inc., as a sole source supplier, for the purchase of major overhaul parts (Swing Sets) for the electric generating equipment at the Denton Energy Center, in an amount not-to-exceed $2,028,967.43. PRINCIPAL PLACE OF BUSINESS Wärtsilä North America, Inc. Houston, TX ESTIMATED SCHEDULE OF PROJECT Materials will be ordered on an as needed basis until funds are depleted. FISCAL INFORMATION These items will be funded from DEC project account 603996501.1365.3460. Requisition #145122 has been entered into the Purchasing software system in the amount of $2,028,967.43. The budgeted amount for this item is $2,028,970.43. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Presentation Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Jason Brown, 940-349-7140. Legal point of contact: Mack Reinwand at 940-349-8333. Terry Naulty & Jason Brown –Denton Municipal Electric February 04, 2020 City Council Presentation ID 20-350 Denton Energy Center Engine Major Overhaul Spare Parts Objectives 2 1.Achieve highest possible unit availability on each engine Units must be available during the highest priced hours to insulate DME customers from market price exposure Summer on-peak readiness is most important 2.Forced Outage Readiness Despite best efforts, mechanical systems are subject to random failures Having spare parts on hand is best practice Avoid specialty equipment manufacturing delays Avoid shipping delays Ability to initiate repair activity immediately 3.Control cost of equipment and replacement energy Major overhaul parts were not included in original capital estimate and funds remain ($3.9 million in bond funds remain) Preventative, predictive and corrective maintenance is industry best practice 3 Preventative Maintenance Program A maintenance program is the activities used to maintain plant and equipment assets on a regularly scheduled basis in order to mitigate future breakdowns and equipment failures which would otherwise result in unnecessary production interruptions and unexpected repair costs. Preventative Maintenance Preventive maintenance (PM) is a fundamental, planned maintenance activity designed to improve equipment life and avoid any unplanned maintenance activity. Preventive maintenance is the foundation of the entire maintenance strategy consisting of systematic inspections, detection, correction and prevention of equipment failures. Predictive Maintenance Predictive maintenance (PdM) is maintenance that monitors the performance and condition of equipment during normal operation to reduce the likelihood of failures. Predictive type activities such as oil sampling, vibration analysis and thermography scanning are key activities in a maintenance program to predict and avoid equipment failures. Corrective Maintenance Corrective Maintenance is any task that corrects an issue with an asset and returns it to working order. These tasks can be both planned and unplanned. Planned being identified through preventative or predictive maintenance activities or equipment failure. Routine Maintenance 4 Maintenance Schedule 5 Components Total Installed Qty. On Hand Qty.Requested Qty. LT Water Pump 12 0 1 HT Water Pump 12 0 1 Charge air coolers 24 0 2 Pre-chambers 216 2 18 Pistons 216 2 8 Cylinder Liners 216 2 18 Heads 216 2 18 Turbos 24 0 2 ➢The requested quantity is a set of parts that are intended to be used during major, overhaul and forced outage maintenance activities. These components are known in the reciprocating engine industry as swing sets. ➢Working with facilities to construct additional storage space at the DEC. Estimated cost will be $100,000, is currently in the planning phase and will be brought for approval at a later date. Major Overhaul Parts “Swing Set” 6 Materials are purchased at 2019 cost Major spares on site in case of forced outages Reduce major outage durations by ~ 20 days Benefit of Major Overhaul (Swing Sets) 7 Preparing for future outages Current run profile targets first major maintenance in 2024 Intended to shorten outage durations & maximize revenue potential Requesting approval of sole source for 2,028,970.00 to Wartsila ( ID 20-350) Funded from original revenue bonds -$3.9 million remaining. Turbos were competitively bid and will be on Council Agenda in coming weeks. ($418,061.60) Summary Questions: 8 ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH WARTSILA NORTH AMERICA, INC., FOR THE PURCHASE OF MAJOR OVERHAUL PARTS FOR THE ELECTRIC GENERATING EQUIPMENT AT THE DENTON ENERGY CENTER, WHICH IS THE SOLE PROVIDER OF THIS EQUIPMENT, IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE 252.022, WHICH PROVIDES THAT PROCUREMENT OF COMMODITIES AND SERVICES THAT ARE AVAILABLE FROM ONE SOURCE ARE EXEMPT FROM COMPETITIVE BIDDING, AND IF OVER $50,000 SHALL BE AWARDED BY THE GOVERNING BODY; AND PROVIDING AN EFFECTIVE DATE (FILE 7246 – AWARDED TO WARTSILA NORTH AMERICA, INC., IN THE NOT-TO-EXCEED AMOUNT OF $2,028,967.43). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following purchase of materials, equipment or supplies, as described in the “File” listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached are hereby approved: FILE NUMBER VENDOR AMOUNT 7246 Wartsila North America, Inc. $2,028,967.43 SECTION 2. The City Council hereby finds that this bid, and the award thereof, constitutes a procurement of items that are available from only one source, including, items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; and need not be submitted to competitive bids. SECTION 3. The acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 4. The City Manager is hereby authorized to execute any contracts relating to the items specified in Section 1 and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 5. The City Council of the City of Denton, hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City ofDenton, or his designee. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by the ordinance was passed and approved by the following vote L_-__j: Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1 : Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the ___ day of ___________ ,, 2020. CHRIS WATTS, MAYOR ATTEST: ROSARIOS, CITY SECRETARY BY: ----------------------------- APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: ----L.~_____._a-----~..--t )~~_tit u.-----=---~2_ Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Not Applicable 7246 Jane Rogers Wartsila Overhaul Components (Swing Sets) FILE Contract #7246 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND WARTSILA NORTH AMERICA, INC. (CONTRACT 7246) THIS CONTRACT is made and entered into this date ______________________, by and between Wartsila North America, Inc. a Maryland corporation, whose address is 11710 North Gessner Road, Suite A, Houston, Texas 77064, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products and/or services in accordance with the City’s document Contract #7246, Original Equipment Manufacturer (OEM) Wartsila Overhaul Components (Swing Sets), a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written agreement and the following items which are attached hereto and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) Master Services Agreement – Including Exhibits A-D of the Master Service Agreement (Exhibit “B”); (c) Contractor’s Quotation (Exhibit “C”); (d) Certificate of Interested Parties Electronic Filing (Exhibit "D"); (e) Form CIQ – Conflict of Interest Questionnaire (Exhibit "E"); These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Contract #7246 Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. CONTRACTOR BY: ______________________________ AUTHORIZED SIGNATURE Date: _______________________________ Printed Name: ________________________ Title: _______________________________ ___________________________________ PHONE NUMBER ___________________________________ EMAIL ADDRESS ___________________________________ APPROVED AS TO LEGAL FORM: TEXAS ETHICS COMMISSION AARON LEAL, CITY ATTORNEY CERTIFICATE NUMBER BY: __________________________________ ATTEST: CITY OF DENTON, TEXAS ROSA RIOS, CITY SECRETARY BY: __________________________________ BY: _____________________________ TODD HILEMAN CITY MANAGER Date: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 337-849-3481 Scott Hannen scott.hannen@wartsila.com 12/20/2019 2019-572125 Account Manager Antonio Puente, Jr. Chief Financial Officer Electric Contract #7246 Exhibit A Special Terms and Conditions 1. Total Contract Amount The contract total for products shall not exceed $2,028,967.43. Pricing shall be per Exhibit C attached. 2. Contract Terms The Contract shall commence upon the issuance of a Notice to Proceed or Purchase Order by the City of Denton and shall automatically expire upon completion of the work or receipt of the materials, and acceptance by the City of Denton. DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 2 MASTER SERVICES AGREEMENT made and entered into effective as of __________, 2019 Effective Date the City of Denton, Texas Purchaser Wärtsilä North America Inc.Contractor )Party Parties otherwise defined have the meaning set forth in Exhibit A. COMMERCIAL TERMS AND CONDITIONS 1.SCOPE OF AGREEMENT/PURCHASE ORDERS FOR SERVICES A. Purchase Orders. i.Contractor shall provide Services to Purchaser during the Term of this Agreement, as agreed upon in each Purchase Order. Subject to Section 1.A.ii below, each request for Services shall be made by Purchaser in writing pursuant to a Purchase Order substantially similar to the form attached hereto as Exhibit B Purchase Order forth in the Purchase Order on such terms as shall be mutually agreed upon therein. written acknowledgment of such Purcha of Services thereunder, are subject to the terms and conditions of this Agreement, including the General Terms and Conditions set forth in Exhibit A, which form an integral part of this Agreement. This Agreement shall control in the event of any ambiguity, conflict or inconsistency between this Agreement and the Purchase Order. ii.Facility, operations, or personnel, Purchaser may issue a verbal Purchase Order to Contractor if Contractor is willing or able to accept such an order. In such event, Purchaser shall promptly submit a written Purchase Order following the issuance of any such verbal Purchase Order. B. No Minimum Commitment. Nothing herein shall obligate Purchaser to request Services from Contractor and Contractor shall be compensated only for such Services as Contractor actually performs at the request of Purchaser via a Purchase Order. 2.COMPENSATION, PAYMENTS AND INVOICING Compensation. As compensation for the performance of the Services, Purchaser shall pay Contractor in accordance with the method of payment set forth in the applicable Purchase Order, which shall be Lump Sum Time and Materials alternative mutually agreed upon method of payment set forth in the applicable Purchase Order as confirmed by the Contractor; provided that, in the event the Parties do not agree on the Lump Sum or alternative payment method, the Time and Materials method shall be used. Additionally, the Contractor may require certain portions or all of the compensation applicable for a particular Purchase Order to be paid in advance. Lump-Sum. If the compensation to Contractor is based on a Lump Sum payment method, then such Lump Sum amount shall be set forth in the applicable Purchase Order, as expressly confirmed in writing by the Contractor, describing the Services to be performed. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 3 Time and Materials. i. If the compensation to Contractor is based on a Time and Materials payment method, then Purchaser shall reimburse Contractor for the costs, fees and expenses incurred (collectively, Fees and Expenses , including but not limited to: a. The number of hours worked by Contractor, its employees and/or Subcontractors performing the Services multiplied by the applicable hourly rates; and b.related to or attributable to the Services, such as reasonable travel and lodging expenses, supplies, reproduction and equipment rental, if necessary, for performance of the Services, mileage, Materials or such other charges as documented by the Contractor. ii. In the event the Parties have agreed to specific rates which apply to a Time and Materials payment method, such rates shall be set forth in the Rate Schedule attached as Exhibit D, which shall be updated by Contractor from time to time, at a minimum, once per calendar year. 3.INVOICING AND PAYMENT Invoicing. Contractor shall use reasonable efforts to submit invoices to Purchaser for Services performed on a monthly basis for all Services performed by Contractor during the prior month. Each invoice (i) shall identify the Purchase Order number and shall include sufficient line item detail for Purchaser to reasonably verify the basis of the charges, including the Services performed and applicable quantities and pricing of Materials, if separately priced and (ii) shall be accompanied by any supporting information or documentation reasonably requested by Purchaser. Invoices submitted for Fees and Expenses charged on an hourly basis shall be supported by documents, time sheets or such other reasonable documentation showing description, date and location of Services performed. Invoices submitted for Fees and Expenses charged as allowable expenses shall be supported by copies of the actual receipts forming the basis of reimbursement. Furthermore, Applicable Taxes or similar fees paid by Contractor on behalf of Purchaser shall be invoiced and supported by reasonable documentation. Payment otherwise specified in the Purchase Order. In the event of a dispute regarding any invoice submitted by Contractor: (i) all amounts not disputed shall be paid by Purchaser as required by this Section 3, (ii) Purchaser shall promptly (but in any event within ten (10) days) notify Contractor in writing of any such dispute, and (iii) payment of any withheld and disputed amount shall be made within ten (10) days following resolution of the dispute. 4.INSURANCE During the Term of this Agreement, each of Contractor and Purchaser, at its sole cost and expense, shall procure and maintain insurance coverage with the coverages and conditions set forth in Exhibit C. 5.TERM OF AGREEMENT/TERM OF PURCHASE ORDERS Except as otherwise provided herein, this Agreement shall commence on the Effective Date and shall remain in effect for an initial period of two (2) years Initial Term the Parties may agree to renew the Agreement in writing on a year to year basis and remain in effect (each renewal Renewal Term until (i) the end of the Renewal Term or (ii) the Agreement is terminated by either Party in accordance with the applicable termination provisions of this Agreement. Purchase DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 4 Orders shall commence and continue in effect until final completion of the Services or termination by one of the Parties in accordance with the applicable termination provisions of this Agreement. 6.NOTICES Statements and reports required of Contractor hereunder shall be addressed to the individual designated on the particular Purchase Order. Invoices and Notices required of the Parties herein shall be addressed to the address set forth below or as otherwise provided in writing by one Party to the other: Contractor Purchaser Wärtsilä North America Inc. Attention: Scott Hannen 11710 N. Gessner Rd, Suite A, Houston, TX 77064 Facsimile No.: 281-233-6233 Phone No.: 281-233-6200 Denton Energy Center Attention: Jason Brown 8161 Jim Christal Road Denton, TX 76207 Phone No.: 806-786-5572 7.ENTIRE AGREEMENT This Agreement, together with all Exhibits referenced herein and Purchase Orders executed by the Parties, constitutes the entire agreement between the Parties in relation to the Services and supersedes all prior agreements, understandings and commitments, whether oral or in writing, between the Parties. This Agreement may not be amended or modified in any manner except by a written document signed by both Parties that expressly amends this Agreement. All additional and/or conflicting terms and conditions that may appear on written documents including Purchase Orders, service order tickets, or invoices shall be null and void. 8.COUNTERPARTS This Agreement may be executed in counterparts, each of which shall constitute an original and together which shall constitute one and the same agreement. [REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK] DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-1 EXHIBIT A MASTER SERVICES AGREEMENT GENERAL TERMS AND CONDITIONS A.1. DEFINITIONS As used in this Agreement, the following terms and expressions shall have the following meanings: A. "Affiliate" means any Person that directly or indirectly, through one or more intermediaries, controls or is controlled by or is under common control with the specified Person. For purposes of this definition, "control" shall mean ownership, directly or indirectly, of either the outstanding voting stock of the controlled Person or any other ownership interest in the controlled Person if such interest has, directly or indirectly, the power to direct or cause the direction of the management and policies of such relevant Person. B.Applicable Law and other rules, as amended, of any international, federal, state, municipality, territory, parish, county, local government or political subdivision thereof or any other duly constituted public authority having jurisdiction over the Parties, the Facilities or the performance of the Services. C.Applicable Taxes l have the meaning set forth in Section A.17.B of this Agreement. D.Arbitration Rules Section A.20 of this Agreement. E.Change Order ten authorization agreed to and/or signed by Purchaser and Contractor, regarding a deletion or modification to a Purchase Order. F.Change of Law means the coming into force or enacting after the Effective Date of (i) any new Applicable Law, (ii) any reform, modification or revocation of any Applicable Law or official interpretation of such Applicable Law, (iii) the adoption of a new official interpretation of any Applicable Law, or (iv) the issuance of resolutions or other administrative acts by a competent Governmental Authority which changes the nature, application or interpretation of the Applicable Law in force as of the Effective Date. G. "Claims and costs of investigation), losses, fines, penalties, expenses, damages, claims, suits, disputes and demands. H.Confidential Information Section A.15.A of this Agreement. I.Effective Date J.Event of Default Section A.11.A of Exhibit A. K.External Cybersecurity Threat any threat, act, attack or other incident which negatively affects the reliable workings of the Contractor Provided Equipment, which originated outside of the physical site housing the Contractor Provided Equipment. L.Facilities s the facilities, site and/or location where the Services are performed. M.Fees and Expenses Section 2.C.i of this Agreement. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-2 N.Force Majeure that is beyond the reasonable control of a Party and not due to its fault or negligence and could not have been avoided by the exercise of reasonable due diligence by the Party claiming to be excused; such events or circumstances include but are not limited to: drought, fire, severe storms, floods, tsunami, lightning, explosions, tornadoes, hurricanes, earthquakes, landslides and other acts of God or catastrophic natural events, war, riots, civil disturbances, terrorist attacks, revolts, insurrections, sabotage, strikes and other labor disputes, commercial embargoes, epidemics or quarantine restrictions, failure of a subcontractor to provide manpower, materials or goods caused by an event that qualifies as Force Majeure, Changes in Law, expropriation or confiscation, or action, inaction, or restraint of a Governmental Authority, including but not limited to denial or failure to grant required permits, licenses or authorizations. O.Governmental Authority political subdivision thereof, or any governmental, quasi-governmental, judicial, public or statutory instrumentality, administrative agency, authority, body or other entity thereof having proper jurisdiction over the Facility or the Parties. P.Indemnified Party Indemnifying Party Section 9.C. Q.Initial Term Section 5 of this Agreement. R.Insolvency Event (ii) commences a proceeding under applicable bankruptcy law or other Applicable Law for the relief of debtors; (iii) files a petition seeking to take advantage of any other law relating to bankruptcy, insolvency, reorganization, winding-up, or composition or readjustment of debts; (iv) the appointment of a trustee, custodian, conservator, receiver or similar official for it, or for a substantial part of its property; (v) becomes insolvent or is unable to pay its debts as they become due; or (vi) has instituted against it any involuntary bankruptcy, reorganization, debt arrangement, or other proceeding under any applicable bankruptcy, insolvency or other similar law for the relief of debtors or any dissolution or liquidation proceeding, which is not dismissed or stayed within forty-five (45) days after it is commenced. S.Internal Cybersecurity Threat means any threat, act, attack or other incident which negatively affects the reliable workings of the Contractor-Provided Equipment, which originated inside of the physical site housing the Contractor-Provided Equipment. T.Improper Service Work means any act or failure to act which contradicts the OEM-recommended maintenance, configuration and advisable operations resulting in detrimental reliability or increased possibility of failure. U.Lump Sum Section 2.A of this Agreement. V.Materials the Facility as part of the Services. W.Notice authorizations. X.Person limited liability company, partnership, joint venture, unincorporated organization or any other legal entity. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-3 Y.Purchase Order Section 1.A of this Agreement. Z.Renewal Term Section 5 of this Agreement. AA.Representatives officers, employees and agents. BB.Services e service work to be performed by Contractor for Purchaser pursuant to a Purchase Order accepted by Contractor pursuant to this Agreement. CC.Subcontractors and suppliers) who (i) performs any part of the Services and who is not a direct employee of Contractor or (ii) performs any services for Purchaser at the Facility (other than Contractor or its Subcontractors) and who is not a direct, full-time employee of Purchaser. DD.Term enewal Terms. EE.Time and Materials Section 2.A of this Agreement. A.2. A. General. Contractor shall furnish the Materials and/or Services pursuant to a Purchase Order if and when agreed to and acknowledged by Contractor. B. Scheduling. Any agreed upon schedules or delivery or completion date(s) under this Agreement shall be considered estimates only unless Contractor and Purchaser otherwise agree to a firm date for completion or delivery and such date is specified in a Purchase Order agreed to by Contractor. Contractor shall use commercially reasonable efforts to perform the Services in accordance with the estimated completion date(s) set forth in the applicable Purchase Order, subject to the applicable provisions set forth in any Change Order. Contractor shall promptly notify Purchaser of events or circumstances that may, immediately or in the future, materially impede the proper and timely execution of any Services so that remedial action, as is appropriate under the circumstances, may be taken. C. Monitoring of Services. Contractor shall provide Purchaser and its representatives the right to inspect and monitor, upon reasonable Notice to Contractor and during regular business hours, -site operations and facilities including tools, equipment, Materials, Services and inventory thereof. Such inspection and monitoring shall be at the cost of Purchaser, and Purchaser inspection and monitoring. A.3. SHIPMENT AND DELIVERY OF MATERIALS A. Packaging, shipment and delivery of all Materials shall be in accordance with this Agreement, including the applicable Purchase Order(s). B. All shipments of Materials shall be made FCA as defined under Incoterms® 2010 or as designated in the applicable Purchase Order and written acknowledgement by Contractor. All shipping dates provided by Contractor are estimates only subject to availability of the applicable Materials at the time of the Purchase Order. C. Purchaser reserves the right (payment notwithstanding) to reject and return that portion of any shipment of Materials that may be defective or otherwise fail to comply with an applicable Purchase Order; provided that Notice of such rejection (describing in detail the reason for DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-4 rejection) is provided to Contractor in writing within seventy-two (72) hours after delivery to Purchaser of such Materials. Purchaser shall be deemed to have accepted the Materials if no rejection Notice is provided to Contractor within such seventy-two (72) hour period. A.4. USE AND CONDITION OF THE FACILITIES AND EQUIPMENT Purchaser shall provide when necessary for Contractor, at no cost to Contractor, ancillary manpower equipped with appropriate tools (such as drills and hand lamps), heavy duty hoisting and transport facilities along with the necessary fuel, lubricants, water, electricity, compressed air and cleaning r shall advise Contractor of information concerning (i) the local laws and regulations applicable to the Services and (ii) any Facility or in the use of any equipment or tools provided by Purchaser. A.5. SAFETY AND WORKPLACE POLICIES Purchaser shall be responsible for providing a healthy and safe work place and working environment Facility controlled by Purchaser. The Parties shall comply with all safety requirements imposed by Applicable Law for the safety of Persons or property. To the extent Services are performed at a Facility controlled by Purchaser, Contractor shall comply with Purch . A.6. WARRANTIES A. General Warranties. Should the Services performed by Contractor be inadequate due to defective workmanship, Contractor shall re-perform such Services at no additional cost to Purchaser. Contractor shall also repair or, at its discretion, replace any defect in material or manufacturing in the Materials supplied by Contractor under this Agreement, provided that Purchaser notifies Contractor of such defect during the warranty period. When required by Contractor, such Contractor. Purchaser shall immediately take appropriate steps to prevent any defect from becoming more serious and to enable Contractor to repair such defect at no additional cost to Purchaser. Any warranty claims or requests must be made by Purchaser within fourteen (14) days from discovery during the warranty period. B. Replaced Materials. Contractor shall bear only the costs of repairing or replacing the defective Materials at the location designated by Contractor, as well as the cost to transport defective and repaired or replaced Materials between the location designated by Contractor and the Purchaser destination indicated on the applicable Purchase Order for such Materials. Materials that have C. Warranty Period. The warranty period for Services performed is limited to defects which appear within six (6) months from the performance of Services. The warranty period in respect of Services which have been re-performed under the warranty shall expire six (6) months following the last day on which the Services were re-performed under the warranty. The warranty period for the Materials begins at delivery and ends either (i) twelve (12) months upon installation or (ii) eighteen (18) months from the date of delivery to Purchaser, whichever occurs earlier. The warranty period for repaired or replaced Materials shall be six (6) months from the date of repair or replacement, or until the expiration date of the original warranty period, whichever occurs earlier, under the same terms, conditions and limitations of liability. Under no circumstances shall the warranty period for Services of Materials exceed thirty-six (36) months from the commencement of the original warranty period. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-5 D. Limits on Warranty. This warranty does not cover any defect due to or connected with: (i) any materials or components or design provided by Purchaser or on behalf of Purchaser; (ii) negligence or other improper acts or omissions of Purchaser, its employees or agents or other third parties; (iii) spare parts not supplied by Contractor; (iv) improper installation or alterations carried out without Contr supplied or expressly approved in writing by Contractor; or (vi) parts provided by Contractor that are warranted directly to Purchaser by another manufacturer. This warranty does not cover any defects that are caused by or connected with the design, normal wear and tear, the use of unsuitable material or consumables by Purchaser, fluctuation in the grid or with any use, maintenance, service or operation of the equipment or the spare parts or any part thereof which is warranty obligation does not include any cranage, electricity, scaffolding, assisting work, docking, towage, underwater or diving work, demounting, mounting nor any travel and boarding costs of Representatives.ation it is found that Purchaser does not have a warranty claim within the scope of this Agreement, then Purchaser shall be responsible for all applicable costs and expenses for such inspection, repaired or replaced components or other services. E. THE WARRANTIES SET FORTH IN THIS SECTION ARE THE ONLY WARRANTIES BY CONTRACTOR APPLICABLE TO THE MATERIALS AND SERVICES PROVIDED HEREUNDER AND ARE EXPRESSLY IN LIEU OF ANY OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY OTHER WARRANTY EXPRESSED OR IMPLIED AGAINST DEFECTS, LATENT OR OTHERWISE. CONTRACTOR NEITHER ASSUMES, NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT, ANY OTHER WARRANTY OBLIGATION IN CONNECTION WITH THE MATERIALS OR SERVICES PROVIDED HEREUNDER OR ANY PART THEREOF. A.7. To the extent that Purchaser has paid all amounts due and owing to Contractor for the Services, Contractor shall keep the Facility encumbrances with respect to Services provided under this Agreement. Title to any part, material, equipment, supplies, consumables or replacement and any other items furnished, provided or supplied by Contractor in performance of the Services shall pass to Purchaser only when payment in full has been received by Contractor. If such a lien or encumbrance is filed on the Facility or the Services , Contractor will take whatever steps are necessary to have the lien or encumbrance satisfied, removed or otherwise discharged, and the Purchaser shall provide assistance as may be reasonably requested by Contractor. If Contractor fails to satisfy or remove the lien or encumbrance, Purchaser may satisfy, remove or discharge, by bond or otherwise, the lien or encumbrance, and Contractor shall be liable to Purchaser for all reasonable costs and expenses in connection with such satisfaction, removal or discharge. A.8. HAZARDOUS SUBSTANCE DISPOSITION Purchaser shall be responsible for all costs and expenses associated with any clean-up, removal, response or remediation of any and all hazardous substances or waste material required by any governmental authority or environmental law, except to the extent that the existence of such contamination directly arises out of the gross negligence or willful misconduct of Contractor in the performance of the Services. Unless otherwise prohibited under Texas law, Purchaser shall indemnify DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-6 and hold harmless Contractor from and against any and all Claims arising out of or resulting from any matter for which Purchaser is responsible pursuant to this Section A.8. A.9. INDEMNIFICATION A.Indemnification by Contractor. Contractor shall indemnify and hold harmless Purchaser, its Representatives from and against any and all third party Claims of any kind or nature whatever to or in respect of Persons or property arising out of, resulting from or relating to the willful misconduct or gross negligence of Contractor in performing its obligations under this Agreement. B.Indemnification by Purchaser. Unless otherwise prohibited under Texas law, Purchaser shall indemnify and hold harmless Contractor, its Representatives, contractors, and suppliers, from and against any and all third party Claims of any kind or nature whatever to or in respect of Persons or property arising out of, resulting from, or relating to the performance by Contractor obligations under this Agreement and not resulting from or relating to the willful misconduct or gross negligence of Contractor. C.Notices. If any Party entitled to indemnification hereunder (the "Indemnified Party") intends to seek indemnification under this Section 9 from the other Party (the "Indemnifying Party") with respect to any Claim, the Indemnified Party shall give the Indemnifying Party Notice of such Claim upon the receipt of actual knowledge or information by the Indemnified Party of any possible Claim or of the commencement of such Claim, which period shall in no event be later than the lesser of (a) fifteen (15) business Days prior to the last Day for responding to such Claim or (b) one half of the period allowed for responding to such Claim. The Indemnifying Party shall have no liability under this Section 9 for any Claim for which such Notice is not provided, unless the failure to give such Notice does not prejudice the Indemnifying Party. The Indemnifying Party shall have the right to assume the defense of any such Claim with counsel designated by the Indemnifying Party and reasonably satisfactory to the Indemnified Party; provided, however, that if the defendants in any such action include both the Indemnified Party and the Indemnifying Party and the Indemnified Party shall have reasonably concluded that there may be legal defenses available to it which are different from or additional to those available to the Indemnifying Party, the Indemnified Party shall have the right to select separate counsel to assert such legal defenses and to otherwise participate in the defense of such action on behalf of such Indemnified Party. Should any Indemnified Party be entitled to indemnification under this Section 9 as a result of a Claim by a third Party, and should the Indemnifying Party fail to assume the defense of such Claim, the Indemnified Party may, at the expense of the Indemnifying Party, contest (or, with the prior consent of the Indemnifying Party, settle) such Claim. Except to the extent expressly provided herein, no Indemnified Party shall settle any Claim with respect to which it has sought or intends to seek indemnification pursuant to this Section 9 without the prior written consent of the Indemnifying Party, which consent shall not be unreasonably withheld or delayed. D.Cybersecurity Indemnification. Unless otherwise prohibited under Texas law, Purchaser shall defend, indemnify and hold harmless Contractor and Contractor and their respective officers, directors, employees, agents, successors and permitted assigns (each, judgments, interest, awards, penalties, fines, costs or expenses of whatever kind, including reasonable cost of enforcing any right to indemnification hereunder and the cost of pursuing any insurance providers, arising out of or resulting from any cybersecurity breach arising out of or resulting from Purchaser under this provision. For the DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-7 A.10 LIMITATION OF LIABILITY A.NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT SHALL CONTRACTOR BE LIABLE, WHETHER IT BE IN CONTRACT, NEGLIGENCE, STRICT LIABILITY OR TORT, TO THE PURCHASER FOR ANY AMOUNTS IN EXCESS OF FIFTY PERCENT (50%) OF THE AMOUNTS PAID BY PURCHASER TO CONTRACTOR UNDER THIS AGREEMENT DURING THE CONTRACT YEAR GIVING RISE TO THE LIABILITY OR INCIDENT GIVING RISE TO THE LIABILITY EXCEPT FOR CLAIMS COVERED BY CONTRACTO NCE SPECIFIED IN EXHIBIT C TO THIS AGREEMENT TO THE EXTENT OF THE LIMITS SO SPECIFIED. B.NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS OR LOST REVENUES, TOWAGE CHARGES, POLLUTION REMEDIATION COSTS, COSTS FOR DOCKING, DIVING OR UNDERWATER WORK, COSTS FOR ADDITIONAL TESTS) ARISING OUT OF THE PERFORMANCE OR FAILURE TO PERFORM UNDER THIS AGREEMENT OR THE SERVICES. A.11 CYBERSECURITY LIMITATION OF LIABILITY Contractor shall not be liable for any harm, injury or damages due to or arising in connection with: (1) software provided by Purchaser; (2) systems other than those provided by Contractor except if such software; or (3) Improper Service Work, installation or alterations carried out by Purchaser. A.12. TERMINATION FOR DEFAULT A. Event of Default. Each of the following shall constitute an event of default under this Agreement Event of Default i. Either Party shall fail in any material respect to comply with, observe, or perform, or shall default in any material respect, in the performance of the Services or any of the terms and conditions of this Agreement or any Purchase Order, as applicable; ii. Either Party shall fail to make any payment when due hereunder; or iii. The occurrence of an Insolvency Event with respect to either Party. B. Notice and Cure for Default. If an Event of Default as defined in Section A.11.A.i or Section A.11.A.ii occurs, the non-defaulting Party shall provide the defaulting Party with Notice of the Event of Default. The defaulting Party shall have sixty (60) days following receipt of such Notice to cure the Event of Default, provided that if such Event of Default (other than a payment default) is not capable of being cured within such sixty (60) day period with the exercise of reasonable diligence, then such cure period shall be extended for an additional reasonable period of time, not to exceed ninety (90) days, so long as the defaulting Party is exercising reasonable diligence to cure the default. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-8 C. Remedies for Default. If the Notice was given by the non-defaulting Party as provided for in Section A.11.B and the Event of Default is not cured by the expiration of the corresponding period for cure or if an Event of Default as defined in Section A.11.A.iii occurs, the non-defaulting Party, by Notice in writing to the defaulting Party may, in addition to any other rights and remedies available to it under this Agreement or at law or in equity, suspend or terminate this Agreement and/or any Purchase Order. In such event, the non-defaulting Party shall have no further obligation to the defaulting Party with respect to this Agreement or Purchase Order except with respect to Services already performed by Contractor in accordance with this Agreement. The defaulting Party shall remain liable to the non-defaulting Party for any and all Claims that the non-defaulting Party may have against the defaulting Party under this Agreement or the applicable Purchase Order. Further, Contractor shall have the right to suspend any Services until the default is cured if Notice was given by Contractor to Purchaser as provided for in Section A.11.B. A.13. TERMINATION FOR CONVENIENCE A. Termination for Convenience by Purchaser. Purchaser may terminate this Agreement and/or any Purchase Order at any time for its sole convenience by giving Contractor at least thirty (30) days prior written Notice to such effect. In the event of any such termination, Contractor shall promptly stop all terminated Services for such Purchase Order and/or for the Agreement unless notified by Purchaser in writing to the contrary. In the event of such termination for convenience, Purchaser shall pay Contractor that portion of the total consideration specified in the Purchase Order equal to the portion of the Services performed in accordance with this Agreement prior to the effective date of termination, less any payments made prior to such termination plus an amount equal to any and all applicable demobilization costs incurred by Contractor. B. Termination for Convenience by Contractor. Contractor may terminate this Agreement in the event without cause effective thirty (30) days upon providing written Notice to Purchaser to such effect. Purchaser shall pay Contractor that portion of the total consideration specified in the Purchase Order equal to the portion of the Services performed in accordance with this Agreement prior to the effective date of termination, less any payments made prior to such termination. A.14. RIGHT TO AUDIT related to work performed under this Agreement and/or the applicable Order(s). Contractor agrees to maintain such records for a period of two (2) years from the date such work was performed and to make the foregoing available to the Purchaser or Purchaser Purchaser cost during normal business hours. Nothing herein shall oblige Contractor to disclose documents that will reveal neith commercial costs nor information that is confidential or proprietary. A.15. FORCE MAJEURE A. Neither Contractor nor Purchaser shall be liable for any failure or delay in performing its obligations hereunder, or for any loss or damage resulting therefrom, caused by or arising from an event of Force Majeure. B. If the Services are interrupted by Force Majeure or for other reasons not attributable to Contractor, the costs for maintaining personnel at or near the Facility (including, without limitation, wages and lodging) will be borne by Purchaser. Upon the occurrence of an even of Force Majeure, one Party shall notify the other Party of such occurrence and the anticipated delays in writing. If the interruption continues for more than one week, Contractor DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-9 Contractor to such withdrawal and/or subsequent return shall be borne by Purchaser. If the period of suspension exceeds one (1) month, either party may terminate the Agreement by three (3) days Notice in writing to the other party without prejudice to the rights of either Party up to the date of termination. In the case of such a termination, be handled as a termination for convenience by Purchaser in accordance with Section A.12.A, All reasonable additional costs incurred by Contractor as a consequence of the suspension and any subsequent resumption or completion of the Services shall be reimbursed by Purchaser. A.16. CONFIDENTIALITY A. Subject to the Texas Public Information Act, court order, or other law, each Party agrees, for itself and its Affiliates and their Representatives, to keep confidential and not make any unauthorized use of any confidential or proprietary information of the other Party disclosed to such Party in and during the performance of this Agreement, including documents, specifications, formulae, evaluations, methods, processes, technical descriptions, reports and other data, records and information (hereinafter the Confidential Information ). B. Confidential Information shall be identified in writing by the disclosing Party, or if it is orally disclosed, the confidentiality thereof shall be confirmed in writing by the disclosing Party promptly after such oral disclosure. In any event, no disclosure shall be deemed to be Confidential Information if such information: (i)was known on a non-confidential basis by the recipient prior to the disclosure thereof by the disclosing Party; (ii)is, or shall become, other than by an act of the recipient, generally available to the public; (iii) is lawfully made available on a non-confidential basis to the recipient by a third Party in good faith; or (iv) was developed by the recipient without reference to or reliance upon Confidential Information received from the disclosing Party. C. Each Party agrees that it will make available the other Party's Confidential Information Persons to whom such Confidential Information is made available will be made aware of the strictly confidential nature of such Confidential Information. If either Party deems it necessary to disclose Confidential Information to any third party, such Party must receive written authorization from the other Party. D. The Confidential Information will remain the property of disclosing party. Nothing contained in this Agreement shall be construed as a right or license, express or implied, under any patent, copyright, trademark or intellectual property right, or application therefore, that is now or hereafter owned, applied for, or controlled by a disclosing party or any of its partners or Affiliates. A.17. CLAIMS FOR INFRINGEMENT A. Contractor warrants that the Services will not infringe on any copyright, patent, trade secret or other proprietary interest of any third party. Contractor shall indemnify, defend and hold harmless the DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-10 Purchaser Indemnified Parties against all Claims for any copyright, patent or other proprietary right infringement or misappropriation of a trade secret, arising out of or resulting from the performance of the Services d Services is interrupted as a result of such a Claim, then Contractor shall, at its sole cost and expense Services as though it were non-infringing, or (ii) replace or modify the infringing portion of the Services to make such Services non-infringing without materially impairing their usefulness or performance. B. Intellectual property rights associated with the Services or any document or data provided by Contractor in connection therewith shall remai Unless otherwise prohibited under Texas law, Purchaser shall defend, indemnify and hold harmless Contractor against all Claims arising out of or resulting from any reuse, modification, reproduction or publication of ntellectual property documents or data by Purchaser or one of its Subcontractors. A.18. TAXES A. General. Unless otherwise expressly set forth in the applicable Purchase Order, Contractor shall be fully responsible for all state and federal income taxes, pension benefits, social security taxes, employment, disability and for any other taxes (except sales, use, excise and gross receipts taxes addressed below) which may be due and owing by Contractor. B. Applicable Taxes.Section A.17.A, Purchaser will be responsible for all applicable taxes that arise in any jurisdiction, including, without limitation, value added, sales, use, gross receipts, excise or other taxes, fees, customs fees, duties, however Applicable Taxes If Purchaser is entitled to an exemption from any Applicable Taxes, Purchaser is responsible for presenting Contractor with a valid exemption certificate (in a form reasonably acceptable to Contractor). Unless otherwise prohibited under Texas law, Purchaser shall indemnify and hold Contractor harmless for any determination by a Government Authority (i) that Contractor be held liable for such taxes or (ii) regarding A.19. CHANGE ORDERS A. Requests by Purchas Services, including but not limited to, additions, deletions or other revisions, must be issued in writing by an authorized representative of Purchaser acceptance, and may result in adjustments to fees, expenses and delivery schedules as mutually agreed in writing. B. The Parties acknowledged that Purchaser Services. Therefore,failure to adhere to its obligations or interference with the Services shall entitle Contractor to a Change Order under this Section A.18. C. If Purchaser initiates any modifications to the Facilities not disclosed and reviewed with the Contractor prior to the Effective Date or if Contractor requests changes to this Agreement as made necessary by the happening of an event of Force Majeure or a Change of Law, Contractor shall be entitled to a Change Order. D. Contractor shall be entitled to suspend its performance for the particular Purchase Order pending the agreement of the Parties as to the relevant adjustments in scope, compensation and scheduling for any given Change Order. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-11 A.20. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of Texas without regard to its conflicts of law principles. A.21. ARBITRATION The Parties shall attempt to resolve any Claim arising out of or relating to this Agreement or the breach thereof by amicable negotiations. If the Parties are unable to resolve the Claim through such negotiations, then the issue shall be submitted to binding arbitration under the arbitration rules of the International Chamber of Commerce (the Arbitration Rules held in Houston, TX, and the proceedings shall be in the English language. If the amount of any asserted Claim or counterclaim does not exceed One Million Dollars ($1,000,000), the arbitration shall be conducted before a single arbitrator selected in accordance with the Arbitration Rules. Otherwise, the arbitration shall be conducted in accordance with the procedures of the Arbitration Rules before a panel of three (3) arbitrators, with each Party selecting one arbitrator and the third arbitrator, who shall be the chairman of the panel, being selected by the two Party-appointed arbitrators. The award rendered by the arbitration shall be final and judgment thereon may be entered by any court having jurisdiction thereof. A.22. COMPLIANCE WITH APPLICABLE LAW AND CHANGE OF LAW A. Purchaser and Contractor respectively agree to comply with all Applicable Laws which are now or may become applicable to Services performed under this Agreement or any applicable Purchase Order(s). In the event a Change of Law relating to this Agreement causes an increase of the fees for Services or other compensation due to the Contractor Services, the Parties shall consult in good faith to reach an agreement as to either (i) the adjustment in compensation that should apply and/or (ii) the appropriate scope of Change Order associated with the Change of Law. B. Either Party shall provide prompt Notice to the other Party of the occurrence of a Change of Law. Such N obligations under the Agreement. In case of disagreement between the Parties concerning the implication and consequences of the increase in the expenditures and/or costs because of a Change of Law, and an agreement cannot be reached between the Parties after thirty (30) days, either Party may terminate this Agreement with three (3) days prior written Notice. C. In the event any provision of this Agreement is inconsistent with or contrary to any Applicable Law, said provision shall be deemed to be modified to the extent required to comply with said law, and this Agreement as so modified, shall remain in full force and effect. A.23. RELATIONSHIP OF THE PARTIES Nothing contained in this Agreement shall be construed to constitute either Party as the partner, employee or agent of the other, and neither Party shall have the authority to bind the other in any respect, it being intended that each shall remain responsible for its own actions. Contractor is retained only for the purposes and to the extent set forth in this Agreement and applicable Purchase Order(s), chaser shall be that of an independent contractor. Contractor may retain any Subcontractor necessary to assist Contractor in the performance of the Services that is qualified and capable of performing its portion of the Services in accordance with this DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-12 Agreement and its subcontract. The creation of any Subcontractor relationship by either Party shall not relieve either Party of any of its obligations under this Agreement and such Party who has the Subcontractor shall be responsible for the acts of such. A.24. MISCELLANEOUS A.Assignment. Neither Party shall assign this Agreement nor any of its rights or obligations under this Agreement without the prior written approval of the other Party and any attempt to make such an assignment shall be void. B.No Waiver. No waiver by either Party of the performance of any provision, condition or requirement of this Agreement shall be deemed to be a waiver of, or in any manner release the other Party from, performance of any other provision, condition or requirement of this Agreement; nor shall it be deemed to be a waiver of, or in any manner release the other Party from future performance of the same provision, condition, or requirement; nor shall any delay or omission of a Party in exercising any right hereunder in any manner impair the exercise of any such right or any like right accruing to it thereafter. No waiver shall be effective unless expressly made in writing and signed by the Party to be charged with such waiver. C.Severability. If any provision of this Agreement is held to be illegal, invalid, or unenforceable (i) such provision will be fully severable, (ii) this Agreement will be construed and enforced as if such illegal, invalid, or unenforceable provision had never comprised a part of this Agreement, and (iii) the remaining provisions of this Agreement will remain in full force and effect and will not be affected by the illegal, invalid, or unenforceable provision or by its severance from this Agreement. D.No Publicity. Neither Party shall reveal any information concerning details of this Agreement to the press or a news-disseminating agency or use the details of this Agreement within any written approval in each instance. E.Construction. The Parties acknowledge that this Agreement was the subject of fair negotiation the purpose of construing any of its terms and conditions. Article and Section headings and numbers are provided for convenience only, and shall not affect the construction or interpretation stated. F.Notices. Any Notice provided for in this Agreement shall be duly given if delivered by (i) hand, (ii) registered or certified mail, return receipt requested, (iii) facsimile or (iv)by electronic mail, with acknowledged receipt by the other Party. The Parties may change their respective addresses for receipt of Notices upon reasonable advance notice to the other. Any Notice given by hand delivery or registered mail shall be deemed given at the time of delivery and facsimile transmission or electronic mail shall be deemed to be given, respectively, at the time of transmission or when electronic delivery has been confirmed. A.25. EQUIPMENT TECHNICAL DATA Purchaser consents to the collection and use of information and to the ownership of the derived or incorporating works as set forth herein. Purchaser shall be responsible for providing equipment technical data through any reasonable means requested by Contractor, including internet-connected devices. The term "Equipment Technical Data" refers to all data relating to the technical operating DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 A-13 parameters of any equipment delivered, including without limitation, all information that Contractor shall gather from sensors, instruments, monitors, or other industrial control or SCADA devices located at Purchaser Equipment Technical Data shall be transmitted to Contractor for purposes including, but not limited to, developing its products, solutions and services. Contractor, Contractor improvements each may develop based upon, derived from, or incorporating Equipment Technical Data. Equipment Technical Data may be transferred (a) to Contractor affiliates and (b) to third parties who act for or on Contractor the non-exclusive purpose(s) listed above or as may otherwise be lawfully processed. Equipment Technical Data may also be disclosed to a third party if Contractor is required to do so due to an applicable law, court order or governmental regulation, or if such disclosure is otherwise necessary in support of any criminal or other legal investigation. Contractor Data shall survive the termination or expiration of this Agreement, any applicable warranty period and any other commercial contract between the Contractor and Purchaser. A.26. CYBERSECURITY PROTECTION Contractor shall deliver Contractor Provided Equipment together with its logic-bearing system free of any software virus and malware detectable by current standard industry best practices. Unless otherwise agreed, upon delivery of Contractor Provided Equipment, the Purchaser shall be solely responsible for any non-Contractor Provided Equipment system integrations and/or system security engineering. It is Purchaser any External Cybersecurity Threat or Internal Cybersecurity Threat, including against hardware and software vulnerabilities. In recognition of the foregoing, Purchaser agrees and covenants that it shall use the degree of care appropriate to prevent unauthorized access, use, or hacking of the Critical Components provided in connection with Contractor Provided Equipment and shall do so in a manner that is no less rigorous than any recommendations provided by Contractor and accepted industry practices. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 B-1 EXHIBIT B MASTER SERVICES AGREEMENT SAMPLE PURCHASE ORDER FORM ______________________________________________________________________________________ MSA No. [XXX] Purchase Order Purchaser:____________________ [Address] DUPLICATE Dispatch via Print Purchase Order No.[XXXX] Date Page: 1 Payment Terms:Net 30 Freight Terms Ship Via Buyer Phone Currency:USD Contractor: ____________________ [Address]Ship To:Ordering Purchaser Location <address> <city, state, zip> <country> Bill To:<address> <city, state, zip> <country>> ______________________________________________________________________________________ Description: ______________________________________________________________________________________ Line-Sch Item/Description Quantity UOM PO Price Extended Amt Estimated Due Date Total PO Amount ________________________________________________________________________________ This Purchase Order shall be governed by and incorporate by reference the Master Service Agreement No. [XXX]. All shipments, shipping papers, invoices, and correspondence shall identify the applicable Purchase Order number and MSA No. [XXX]. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 D-1 EXHIBIT C - MASTER SERVICES AGREEMENT INSURANCE REQUIREMENTS The Parties shall carry insurance (with reliable insurance companies) in the amounts set forth below. In each such policy, each such Party shall cause (i) all of its deductibles to be for its own account, (ii) the insurer to waive all rights of subrogation against the other Party and its Affiliates, (iii) the other Party to be listed as additional insured, and (iv) all such policies to be primary as to any other existing valid and collectible insurance of the other. If requested, each Party shall furnish the other Party with an executed Certificate of Insurance and/or such other reasonable assurances evidencing such insurance. 1., disability benefit and any other similar employee benefit to the extent required by the Applicable Law in any jurisdiction in which the Services are to be performed. 2. Commercial General Liability insurance for incidents or series of incidents covering the operations, premises and completed operations of a Party in the performance of the Agreement, with a combined single limit of $1,000,000 for bodily injury and property damage per occurrence and a limit of $1,000,000 in the general aggregate. 3. Automobile Liability insurance extending to owned, non-owned and hired automobiles used by a Party in the performance of this Agreement, with a combined single limit of $1,000,000 per occurrence. 4. Such other insurance as may from time to time be required by Applicable Law. DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 D-2 EXHIBIT D MASTER SERVICES AGREEMENT RATE SCHEDULE DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 D-3 DocuSign Envelope ID: 772D0B7B-3879-495D-A06E-637B4420D98B DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Quotation Wärtsilä North America, Inc. Sold-to address City of Denton 1659 Spencer Road Denton TX 76205 Shipping address Denton Energy Center C/O Wärtsilä North America, Inc 8161 Jim Christal Road DENTON TX 76207 USA Notify address Page 1/4 Date 2019-12-04 Quotation number 2949111 Installation DENTON ENERGY CENTER Our contact person Phone GREG PLAIA +1 504 7311637 GREG.PLAIA@WARTSILA.COM Your contact person Kyle Thompson Your reference SWING SETS Your order date 2019-12-04 End customer reference Mode of delivery SEAFREIGHT Terms of delivery FCA Kampen Incoterms 2010 Customer number 92018 VAT Number Terms of payment 30 Days Net Quotation valid to 2020-02-04 ALL ITEM AVAILABILITY IS RECONFIRMED AT THE TIME OF ORDER PLACEMENT FREIGHT COST QUOTE IS FOR SEAFREIGHT Parts for diesel engine Wartsila General Terms and Conditions –2019 (Spare Parts, Services or Propulsion as applicable), attached herewith, apply to this offer. Receipt of your purchase order indicates your acceptance of our Terms & Conditions. Item PO. Item Part no. Product no. Description Product type Availability Net Weight/ Total Qty Unit Price/unit Total Subject to prior sales. Availability is given according to current availability, lead times and on FCA basis. In case of urgency availability can be rechecked upon requests. The price is for the given quantity. 000100 124098 Prechamber assembly with hydraulic valve PAAE317355 W18V50 26.140/ 470.520 KG 18 PC 9,696.67 USD 174,540.06 IN STOCK 18 PC Delivered from:Kampen, Netherlands Continued on page 2 Wärtsilä North America, Inc.Wire Transfer Information (USD): 11710 North Gessner Road, Suite A Nordea Bank AB (publ), NY Branch Houston, TX 77064 1211 Avenue of the Americas Tel. +1 281 233 6200 New York, NY 10036Fax +1 281 233 6233 Account No. 7049163001 www.wartsila.com ABA No. 026010786 Swift No. NDEAUS3N Offices located in Ft. Lauderdale, New Orleans, Seattle, Long Beach, Annapolis Cranfordand Juneau Wire Transfer Information (EUR): Nordea Bank AB (publ), Finnish Branch Satamaradankatu 5, 5th floor, Helsinki FI-00020 NORDEA, Finland Account Name: Wartsila North America Inc.IBAN No. FI0816603001059727 Swift No. NDEAFIHH Lock Box Information Wartsila North America, Inc. Lockbox # 892450 Dept 2450 P.O. Box 122450Dallas, TX 75312-2450 Exhibit CDocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Quotation Wärtsilä North America, Inc.Page 2/4 Date 2019-12-04 Quotation number 2949111 Item PO. Item Part no. Product no. Description Product type Availability Net Weight/ Total Qty Unit Price/unit Total 000200 191008 LT water pump, compl. PAAE244645 W18V50 81.250 KG 1 PC 3,467.91 USD 3,467.91 IN STOCK 1 PC Delivered from:Kampen, Netherlands 000300 191009 HT water pump, compl. PAAE244645 W18V50 178.000 KG 1 PC 5,847.18 USD 5,847.18 IN STOCK 1 PC Delivered from:Kampen, Netherlands 000500 113025 Piston, compl. PAAE244645 W18V50 255.000/ 2040.000 KG 8 PC 30,863.25 USD 246,906.00 IN STOCK 8 PC Delivered from:Kampen, Netherlands 000600 100100 Cylinder liner PAAE244645 W18V50 1015.000/182 70.000 K 18 PC 23,456.07 USD 422,209.26 3 WEEKS 1 PC 9 WEEKS 5 PC 12 WEEKS 12 PC 12 WEEKS 18 PC Delivered from:Kampen, Netherlands 000700 120055 Cylinder head, with valves PAAE244645 W18V50 1050.000/189 00.000 K 18 PC 54,768.24 USD 985,828.32 IN STOCK 7 PC TO BE CONFIRMED 11 PC TO BE CONFIRMED 18 PC The price is for the given quantity.This item has to be specially procured, and shall not be cancelled or returned. 1 - BRACKET AND 15 - CABLE CLAMPS REQUIRED WHEN REPLACING CYLINDER HEAD, SEE LINES 900 + 1000 Delivered from:Kampen, Netherlands Continued on page 3 Wärtsilä North America, Inc.Wire Transfer Information (USD): 11710 North Gessner Road, Suite A Nordea Bank AB (publ), NY Branch Houston, TX 77064 1211 Avenue of the Americas Tel. +1 281 233 6200 New York, NY 10036 Fax +1 281 233 6233 Account No. 7049163001www.wartsila.com ABA No. 026010786 Swift No. NDEAUS3N Offices located in Ft. Lauderdale, New Orleans, Seattle, Long Beach, Annapolis Cranford and Juneau Wire Transfer Information (EUR): Nordea Bank AB (publ), Finnish Branch Satamaradankatu 5, 5th floor, Helsinki FI-00020 NORDEA, Finland Account Name: Wartsila North America Inc.IBAN No. FI0816603001059727 Swift No. NDEAFIHH Lock Box Information Wartsila North America, Inc. Lockbox # 892450 Dept 2450 P.O. Box 122450Dallas, TX 75312-2450 Exhibit CDocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Quotation Wärtsilä North America, Inc.Page 3/4 Date 2019-12-04 Quotation number 2949111 Item PO. Item Part no. Product no. Description Product type Availability Net Weight/ Total Qty Unit Price/unit Total 000800 476015 Charge air cooler, complete PAAE244645 W18V50 1910.000/ 3820.000 K 2 PC 47,922.21 USD 95,844.42 IN STOCK 1 PC 16 WEEKS 1 PC 16 WEEKS 2 PC Delivered from:Kampen, Netherlands 000900 PAAF877274 BRACKET PAAE244645 W18V50 0.751/ 13.518 KG 18 PC 95.40 USD 1,717.20 4 WEEKS 18 PC The price is for the given quantity.This item has to be specially procured, and shall not be cancelled or returned. Delivered from:Kampen, Netherlands 001000 0050L418202 CABLE CLAMP PAAE244645 W18V50 0.002/ 0.540 KG 270 PC 4.26 USD 1,150.20 IN STOCK 270 PC Delivered from:Kampen, Netherlands Goods total 1,937,510.55 Freight cost 9,006.46 Local freight&duties 82,450.42 0.00 Total amount USD 2,028,967.43 Thank you for the opportunity to quote. See line item notes for estimated availability. Please note: Any date quoted or stipulated is deemed to be an estimate only. Buyer is responsible for all freight charges. All freight charges and U.S. Customs duties will be added at the time of invoicing. Also, this quote does not include insurance, packaging, handling, classification and documentation fees, these charges will be added at the time of invoicing. If requesting partial shipments, you will be invoiced per delivery. Item availability will be reconfirmed after receipt of order. U.S. Goverment packaging requirements are not included in this proposal. Standard Commercial Packaging Applies. Thank you for the request which is acknowledged and accepted on the condition that this transaction for Parts shall be governed solely by Wartsila#s Terms and Conditions, attached hereto, without reference to any other terms except as explicitly contemplated therein. Continued on page 4 Wärtsilä North America, Inc.Wire Transfer Information (USD): 11710 North Gessner Road, Suite A Nordea Bank AB (publ), NY Branch Houston, TX 77064 1211 Avenue of the Americas Tel. +1 281 233 6200 New York, NY 10036 Fax +1 281 233 6233 Account No. 7049163001www.wartsila.com ABA No. 026010786 Swift No. NDEAUS3N Offices located in Ft. Lauderdale, New Orleans, Seattle, Long Beach, Annapolis Cranford and Juneau Wire Transfer Information (EUR): Nordea Bank AB (publ), Finnish Branch Satamaradankatu 5, 5th floor, Helsinki FI-00020 NORDEA, Finland Account Name: Wartsila North America Inc.IBAN No. FI0816603001059727 Swift No. NDEAFIHH Lock Box Information Wartsila North America, Inc. Lockbox # 892450 Dept 2450 P.O. Box 122450Dallas, TX 75312-2450 Exhibit CDocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Quotation Wärtsilä North America, Inc.Page 4/4 Date 2019-12-04 Quotation number 2949111 Yours faithfully, Wärtsilä North America, Inc. Did you know that in the Wärtsilä Online Services customer portal you can request quotations, place orders, view your order and quotation history as well as track and trace deliveries? Please find more information about Wärtsilä Online Services and how to request access at www.wartsila.com/online-services. Wärtsilä can offer you a wide range of logistics solutions, please contact reference contact person on this document for further assistance by providing the destination, ETA and a preferred mode of transport. For Parts and Services: If not otherwise stated, Wärtsilä General Terms and Conditions (GTC) - Parts (2019) or Service Work (2019) are applied.Wärtsilä General Terms and Conditions are available on the web http://www.wartsila.com/general-terms-conditions . Interest will accrue from the invoice due date at the rate stated in Wärtsilä GTC, unless otherwise defined in the Contract between the Customer and Wärtsilä Company. A surcharge shall be added in case an order value is lower than the minimum order value of 200 EUR or equivalent currency value excluding freight. Possible claims regarding Invoices must be made within 14 days after the date of Invoice. Wärtsilä uses data gathered from equipment and software to improve and develop our products and services. Wärtsilä North America, Inc.Wire Transfer Information (USD): 11710 North Gessner Road, Suite A Nordea Bank AB (publ), NY Branch Houston, TX 77064 1211 Avenue of the Americas Tel. +1 281 233 6200 New York, NY 10036 Fax +1 281 233 6233 Account No. 7049163001www.wartsila.com ABA No. 026010786 Swift No. NDEAUS3N Offices located in Ft. Lauderdale, New Orleans, Seattle, Long Beach, Annapolis Cranford and Juneau Wire Transfer Information (EUR): Nordea Bank AB (publ), Finnish Branch Satamaradankatu 5, 5th floor, Helsinki FI-00020 NORDEA, Finland Account Name: Wartsila North America Inc.IBAN No. FI0816603001059727 Swift No. NDEAFIHH Lock Box Information Wartsila North America, Inc. Lockbox # 892450 Dept 2450 P.O. Box 122450Dallas, TX 75312-2450 Exhibit CDocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Contract #7246 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 3D56511B-E76C-4B28-B9C4-93D8978ABAC5 E Wartsila North America, Inc. X X 12/20/2019 N/A X None X Certificate Of Completion Envelope Id: 3D56511BE76C4B28B9C493D8978ABAC5 Status: Sent Subject: Please DocuSign: City Council Contract 7246 Wartsila Overhaul Components (Swing Sets) Source Envelope: Document Pages: 30 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Monisa Rogers AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Monisa.Rogers@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 12/16/2019 4:40:26 PM Holder: Monisa Rogers Monisa.Rogers@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp M. Jane Rogers monisa.rogers@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 12/16/2019 4:45:21 PM Viewed: 12/16/2019 4:45:35 PM Signed: 12/16/2019 4:47:10 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/16/2019 4:47:12 PM Viewed: 12/17/2019 1:15:15 PM Signed: 12/17/2019 1:18:30 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/17/2019 1:18:33 PM Viewed: 12/19/2019 2:53:34 PM Signed: 12/19/2019 3:00:13 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Scott Hannen scott.hannen@wartsila.com Account Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 68.226.131.15 Sent: 12/19/2019 3:00:15 PM Viewed: 12/19/2019 3:02:45 PM Signed: 12/20/2019 2:36:59 PM Electronic Record and Signature Disclosure: Accepted: 12/19/2019 3:02:45 PM ID: 7d2d597d-0eec-4019-b555-f2ff0dce91fd Signer Events Signature Timestamp Antonio Puente, Jr. Antonio.Puente@cityofdenton.com Chief Financial Officer Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 12/20/2019 2:37:01 PM Viewed: 12/20/2019 3:18:36 PM Signed: 12/20/2019 3:20:18 PM Electronic Record and Signature Disclosure: Accepted: 12/20/2019 3:18:36 PM ID: 4bf1c1d8-f00f-4233-b20d-7bde98a46174 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 12/20/2019 3:20:21 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 12/16/2019 4:47:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 12/20/2019 3:20:21 PM Carbon Copy Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Zolaina Parker Zolaina.Parker@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jason Brown jason.brown@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 12/20/2019 3:20:21 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Scott Hannen, Antonio Puente, Jr., Todd Hileman How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:A20-0001,Version:1 AGENDA CAPTION Hold a public hearing and consider voluntarily annexing approximately 131.94 acres of land,generally south of Allred Road and west of Fort Worth Drive by the City of Denton,Denton County,Texas.THIS ITEM IS BEING POSTPONED TO THE FEBRUARY 18, 2020 MEETING. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider a voluntary annexation of 133.54 acres of land more or less, generally south of Allred Road and west of Fort Worth Drive by the City of Denton, Denton County, Texas. (A20- 0001, Sagebrook, Hayley Zagurski) THIS ITEM IS BEING POSTPONED TO THE FEBRUARY 18, 2020 MEETING. BACKGROUND The applicant, Doug Powell of McAdams, on behalf of the property owner, Sharon Losak McCutchin, has submitted an annexation application to voluntarily annex approximately 131.9 acres of land. This voluntary annexation complies with Subchapter C-3, Chapter 43 of the Texas Local Government Code. The subject property is part of a larger approximately 146 acre tract and is adjacent to the city limits on its eastern and northern boundary. The zoning of the adjacent property is Residential 6 (R6) to the east and Public Facility (PF) and Master Planned Community (MPC) to the north. The Future Land Use designation for the subject property is a split, with the eastern portion of the property designated as Community Mixed Use and the western portion designated as Rural Areas. Upon annexation the applicant intends to seek a zoning designation of Planned Development (PD) with a base zoning of R6 in order to develop the property with a single-family subdivision. Due to recent changes in annexation law, under Subchapter C-3 (TXLGC Sec. 43.0672) a municipality that elects to annex an area upon request of owners much first negotiate and enter into a written service agreement with the owners of the land in the area for the provision of services in the area. Prior to these changes to the annexation laws a service plan was required in lieu of a formal service agreement. This item is requested to be postponed to the February 18, 2020 meeting so that the required service agreement for the subject property can be brought to the Council for consideration on February 11, 2020. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action January 7, 2020 City Council Work Session No action January 8, 2020 Planning and Zoning Commission Work Session No action Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Prepared by: Hayley Zagurski Senior Planner City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:A20-0001a,Version:1 AGENDA CAPTION Conduct the first of two readings of an ordinance of the City of Denton for a voluntary annexation of 131.94 acres of land more or less,generally south of Allred Road and west of Fort Worth Drive by the City of Denton, Denton County, Texas. THIS ITEM IS BEING POSTPONED TO THE FEBRUARY 18, 2020 MEETING. City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Conduct the first of two readings of an ordinance of the City of Denton for a voluntary annexation of 131.94 acres of land more or less, generally south of Allred Road and west of Fort Worth Drive by the City of Denton, Denton County, Texas. (A20-0001a, Sagebrook, Hayley Zagurski) THIS ITEM IS BEING POSTPONED TO THE FEBRUARY 18, 2020 MEETING. BACKGROUND The applicant, Doug Powell of McAdams, on behalf of the property owner, Sharon Losak McCutchin, has submitted an annexation application to voluntarily annex approximately 131.9 acres of land. This voluntary annexation complies with Subchapter C-3, Chapter 43 of the Texas Local Government Code. The subject property is part of a larger approximately 146 acre tract and is adjacent to the city limits on its eastern and northern boundary. The zoning of the adjacent property is Residential 6 (R6) to the east and Public Facility (PF) and Master Planned Community (MPC) to the north. The Future Land Use designation for the subject property is a split, with the eastern portion of the property designated as Community Mixed Use and the western portion designated as Rural Areas. Upon annexation the applicant intends to seek a zoning designation of Planned Development (PD) with a base zoning of R6 in order to develop the property with a single-family subdivision. Due to recent changes in annexation law, under Subchapter C-3 (TXLGC Sec. 43.0672) a municipality that elects to annex an area upon request of owners much first negotiate and enter into a written service agreement with the owners of the land in the area for the provision of services in the area. Prior to these changes to the annexation laws a service plan was required in lieu of a formal service agreement. This item is requested to be postponed to the February 18, 2020 meeting so that the required service agreement for the subject property can be brought to the Council for consideration on February 11, 2020. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action January 7, 2020 City Council Work Session No action January 8, 2020 Planning and Zoning Commission Work Session No action Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Prepared by: Hayley Zagurski Senior Planner City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:S19-0012d,Version:1 AGENDA CAPTION Hold a public hearing and consider adoption of an ordinance of the City of Denton,Texas,approving a Specific Use Permit to allow for a multi-family dwelling use on an approximately 15.34 acres of land,generally located on the northwest corner of Duchess Drive and Loop 288,in the City of Denton,Denton County,Texas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof;providing for severability; and establishing an effective date.The Planning and Zoning Commission recommended denial (4-3).THIS ITEM WAS POSTPONED FROM THE JANUARY 7,2020 CITY COUNCIL MEETING PER THE APPLICANT’S REQUEST. (S19-0012d, Denton Grove Apartments, Julie Wyatt) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, approving a Specific Use Permit to allow for a multi-family dwelling use on an approximately 15.34 acres of land, generally located on the northwest corner of Duchess Drive and Loop 288, in the City of Denton, Denton County, Texas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing for severability; and establishing an effective date. The Planning and Zoning Commission recommended denial (4-3). THIS ITEM WAS POSTPONED FROM THE JANUARY 7, 2020 CITY COUNCIL MEETING PER THE APPLICANT’S REQUEST. (S19-0012d, Denton Grove Apartments, Julie Wyatt) BACKGROUND The request is for a Specific Use Permit (SUP) to allow multi-family dwellings on approximately 15.34 acres of land zoned Community Mixed Use General (CM-G) District. The request was received on June 14, 2019, after the adoption of the 2019 Denton Development Code (DDC) and prior to the 2019 DDC’s effective date. The applicant was provided with the option to choose either of the 2002 or 2019 DDCs, both of which require a Specific Use Permit for multi-family residential dwellings. This application was submitted and reviewed under the 2002 DDC, per the applicant’s request. The proposed multi-family development would include a total of 276 dwelling units, twelve, two- and three- story buildings, 568 parking spaces, bicycle parking, two access points, and controlled access gates. Amenities include a community pool, playgrounds, picnic areas and a dog park. A Site Plan, Landscape Plan, and building elevation are provided in Exhibits 6, 7, and 8, respectively. PLANNING AND ZONING COMMISSION On December 11, 2019, the Planning and Zoning Commission held a public hearing for the proposed SUP. At the public hearing, staff presented a land-use analysis of the request with a recommendation of approval with conditions. During staff’s presentation, questions were raised regarding the limited recreation opportunities in the area. While the City owns property across Loop 288 for future park development, there are currently no City parks within the 10-minute walk from the site. One nearby property owner spoke in opposition with concerns regarding the agglomeration of low-income housing on the east side of the City and his preference for commercial development adjacent to the Loop 288 and Duchess Drive corridors. Additionally, he expressed concerns regarding walkability, student generation, and traffic. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The applicant presented the proposal with an access alternative (additional exit-only to McKinney Street), changes to the perimeter fencing materials (substituting the proposed wood with wrought-iron style aluminum), and an offer to meet the 2019 street tree requirements. At the close of the public hearing, a motion was made and seconded to recommend approval of the request with staff conditions plus meeting the 2019 street tree requirements (as shown on the attached Landscape Plan). One member mentioned a concern regarding the number of affordable dwelling units in the area. That motion failed (3-4). A second motion was made and seconded to recommend denial. The motion carried (4-3). OPTIONS 1. Approve. 2. Approve Subject to Conditions. 3. Deny. 4. Postpone Item. RECOMMENDATION The Planning and Zoning Commission recommended denial (4-3). In order for the Specific Use Permit to become effective, three-fourths of members of the City Council qualified to vote must vote to approve the request in accordance with 2002 DDC Section 35.3.4.C.4.b. Staff recommended approval of the SUP with the following conditions: 1. An approved Alternative Development Plan is required for the proposed deviations from Subsection 35.13.13.2.A of the 2002 DDC. 2. Landscaping in the attached landscape plan reflects an intent to comply with the DDC requirements for parking, street trees, minimum landscape and canopy areas, and compatibility buffers. Minor alterations to the depicted locations of individual plantings may be approved by City staff, provided that the final landscaping, as planted, complies with the attached site plan in terms of buffer and open space locations, as well as all elements of the DDC. 3. Parking area light fixtures can be determined at building permit. 4. The zoning map shall reflect the Specific Use Permit on the property consistent with the 2019 DDC. 5. Notwithstanding the limited administrative approvals authorized in conditions 1, 2, and 3, the City reserves the right to require approval by ordinance of any amendments to the SUP, the attached site plan, and the elements described the section above, including those referenced in conditions 1, 2, and 3. The attached site plan, landscape plan, and sample building elevations provided in Exhibits 6-8 specify the following, which will be incorporated as requirements of the SUP ordinance. Staff shall have the ability to approve a reduction in the lot coverage, an increase in the landscape area, and a decrease in the number of dwelling units with associated parking by any amount. Staff shall have the ability to approve increases up to, and including, 5% of any of the amounts specified in requirements 2-4, provided all applicable requirements of the DDC are met. Increases greater than 5% will require a new application and approval by ordinance. 1. Nine (9), three-story and three (3) 2- and 3-story buildings, one community center/leasing office, community pool and pavilion, playgrounds, and a dog park. 2. Two Hundred Seventy-Six (276) dwelling units are specified, with a density of 18 dwelling units per acre. 3. No fewer than five hundred and sixty-eight (568) parking spaces and two (2) bicycle racks are required. 4. The site plan specifies a total of 61% lot coverage (410,754 square feet of impervious surface) and 39% landscape area (257,485 square feet). 5. Open space areas provided throughout the site totals to 11.6% (77,472 square feet) and include playgrounds and BBQ grill/picnic space. 6. The sample building elevations specify an earth-toned color palette with balconies or patios in 100% of the dwelling units. Architectural details such as awnings, decorative wall lighting, and a variety of recesses and projections provide changes in relief, and the appearance of the stairwells is minimized from the exterior of the buildings. Final building elevations should reflect these details and colors and be in compliance with DDC 35.13.13.2. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action August 27, 2019 City Council Resolution No. 19-1693* Approval November 20, 2019 Planning and Zoning Commission Specific Use Permit for Multi-family Dwelling use No action – The request was removed from the agenda and was noticed for the December 11, 2019 Planning and Zoning Meeting. December 11, 2019 Planning and Zoning Commission Specific Use Permit for Multi-family Dwelling use Recommended denial (4-3) January 7, 2020 City Council Specific Use Permit for Multi-family Dwelling use Postpone to February 4, 2020 * The resolution provides “no objection” to the developer’s application for affordable and market rate rental housing to facilitate the possible award of Housing Tax Credits. This approval does not negate the required approvals associated with the Specific Use Permit and other development applications. PUBLIC OUTREACH: Thirteen notices were sent to property owners within 200 feet of the subject property. Twenty courtesy notices were sent to physical addresses within 500 feet of the subject property. As of the writing of this report, two responses have been received in opposition and one response has been received in support of the request within the 200-foot boundary. Opposition of this request is currently at approximately 29 percent, which triggers the requirement that three-fourths vote of all members of the City Council qualified to vote must approve the request for the SUP to become effective. A notice was published in the Denton Record Chronicle on January 18, 2020. A notice was published on the City’s website on November 21, 2019. Four signs were posted on the property on November 8, 2019. A neighborhood meeting was held on December 3, 2019 and attended by five nearby property owners. At the meeting, the applicant presented information regarding the proposed project, the development company, construction timeline, and rental structure. Attendees asked questions on a variety of topics, including the trip generation rates, types of perimeter fencing, access location to the site, and walkability rating of the proposal. At the end, one attendee expressed support for the project, and the others stated they would provide feedback after considering the information provided. DEVELOPER ENGAGEMENT DISCLOSURES The following developer contact disclosure has been provided to staff from members of this body as of the issuance of this report. Subject Official Meeting Date Location Meeting Parties Notes Denton Grove Apartments CM Armintor N/A N/A N/A Phone call to discuss reason for not meeting. No meeting held. EXHIBITS 1. Agenda Information Sheet 2. Staff Analysis 3. Site Location Map 4.1. Zoning Map (2002) 4.2. Zoning Map (2019) 5. Future Land Use Map 6. Proposed Site Plan 7. Proposed Landscape Plan 8. Sample Elevations 9. LLC Members List 10. Notification Map and Responses 11. Resolution of No Objection – Affordable Housing Tax Credits 12. Presentation 13. December 11, 2019 Planning and Zoning Commission Meeting Minutes 14. Draft Ordinance Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Julie Wyatt Senior Planner Staff Analysis S19-0012/Denton Grove Apartments City Council District #1 REQUEST: A Specific Use Permit for 276 multi-family dwelling units on approximately 15.34 acres of land. The request was received on June 14, 2019, after the adoption of the 2019 Denton Development Code (DDC) and prior to the 2019 DDC’s effective date. The applicant was provided with the option to choose either of the 2002 or 2019 DDCs, both of which require a Specific Use Permit for multi-family residential dwellings. This application was submitted and reviewed under the 2002 DDC, per the applicant’s request. The request was initially scheduled for a public hearing and consideration at the November 20, 2019 Planning and Zoning Commission meeting. Prior to the public hearing, an error in the mailing list which resulted in unnoticed property owners was identified while calculating responses in support and opposition to the request. Staff notified the Planning and Zoning Commission of the error and the item was pulled off the agenda to allow staff time to re-notice all property owners using an updated certified mailing list. Staff is working with DCAD to correct the identified issue and update internal processes to ensure it does not occur again. STAFF RECOMMENDATION: The attached site plan, landscape plan, and sample building elevations provided in Exhibits 6-8 specify the following, which will be incorporated as requirements of the SUP ordinance. Staff shall have the ability to approve a reduction in the lot coverage, an increase in the landscape area, and a decrease in the number of dwelling units with associated parking by any amount. Staff shall have the ability to approve increases up to, and including, 5% of any of the amounts specified in requirements 2-4, provided all applicable requirements of the DDC are met. Increases greater than 5% will require a new application and approval by ordinance. 1. Nine (9), three-story and three (3) 2- and 3-story buildings, one community center/leasing office, community pool and pavilion, playgrounds, and a dog park. 2. Two Hundred Seventy-Six (276) dwelling units are specified, with a density of 18 dwelling units per acre. 3. No fewer than five hundred and sixty-eight (568) parking spaces and two (2) bicycle racks are required. 4. The site plan specifies a total of 61% lot coverage (410,754 square feet of impervious surface) and 39% landscape area (257,485 square feet). 5. Open space areas provided throughout the site totals to 11.6% (77,472 square feet) and include playgrounds and BBQ grill/picnic space. 6. The sample building elevations specify an earth-toned color palette with balconies or patios in 100% of the dwelling units. Architectural details such as awnings, decorative wall lighting, and a variety of recesses and projections provide changes in relief, and the appearance of the stairwells is minimized from the exterior of the buildings. Final building elevations should reflect these details and colors and be in compliance with DDC 35.13.13.2. Staff recommends approval of the SUP with the following conditions: 1. An approved Alternative Development Plan is required for the proposed deviations from Subsection 35.13.13.2.A of the 2002 DDC. 2. Landscaping in the attached landscape plan reflects an intent to comply with the DDC requirements for parking, street trees, minimum landscape and canopy areas, and compatibility buffers. Minor alterations to the depicted locations of individual plantings may be approved by City staff, provided that the final landscaping, as planted, complies with the attached site plan in terms of buffer and open space locations, as well as all elements of the DDC. 3. Parking area light fixtures can be determined at building permit. 4. The zoning map shall reflect the Specific Use Permit on the property consistent with the 2019 DDC. 5. Notwithstanding the limited administrative approvals authorized in conditions 1, 2, and 3, the City reserves the right to require approval by ordinance of any amendments to the SUP, the attached site plan, and the elements described in Section 3 below, including those referenced in conditions 1, 2, and 3. SITE DATA: The site is comprised of approximately 15.34 acres on two tracts of undeveloped land located at the northwest corner of Loop 288 and Duchess Drive. Existing developments abut the western property line and are located within 150 feet of the northern property boundary. The remainder of surrounding properties are mostly undeveloped. The site has approximately 950 feet of frontage along Loop 288, a 6-lane divided primary arterial, and approximately 780 feet of frontage along Duchess Drive, a 2-lane collector. Pecan Creek is located to the south of the subject property, extending the FEMA Floodplain Zone AE into the southwestern and southeastern corners of the property. A recent field assessment has determined that the southeast corner of the property is Developed Floodplain. SURROUNDING ZONING AND USES: Northwest: Zoning: NRMU-12 (R7) Use: Multi-family Apartments North: Zoning: CM-G (SC) Use: Undeveloped land Northeast: Zoning: CM-G (SC) Use: Loop 288, Undeveloped land, Commercial West: Zoning: NRMU-12 (R7) and CM-G (SC) Use: Multi-family Apartments and Professional Services/Offices SUBJECT PROPERTY East: Zoning: CM-G (SC) Use: Loop 288, Undeveloped land Southwest: Zoning: CM-G (SC) Use: Duchess Drive, undeveloped land South: Zoning: CM-G (SC) Use: Duchess Drive, Professional Services/Offices, undeveloped land Southeast: Zoning: CM-G (PF) Use: Loop 288, City-Owned property (Pebblebrook Open Space) CONSIDERATIONS: A. Section 35.6.4 of the DDC outlines the criteria for approval of a SUP. These criteria are as follows: 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with The Denton Plan and federal, state, or local law. a. The attached Site Plan and Landscape Plan are in conformance with the Community Mixed Use General (CM-G) zoning, parking, and landscaping requirements of the 2002 DDC and the Suburban Corridor (SC) zoning of the 2019 DDC. Denton Development Code Requirements 2002 CM-G 2019 SC Proposed Requirement met? 2002 2019 Maximum coverage 80% (lot coverage) 80% (building coverage) 61% lot coverage Y Y Minimum landscape area 20% 20% 39% Y Y Maximum building height 65 feet 55 feet 37 feet max Y Y Maximum density (du/acre) None None 18 Y Y Minimum unit size 500 square feet 400 square feet 700 square feet Y Y Minimum parking 568 spaces 568 spaces 568 spaces Y Y Minimum tree canopy 30% 30% 33% Y Y Minimum tree preservation Protected trees: if removed, mitigated at 1:2 ratio Quality trees: a minimum of 25% preservation. Up to 50% of the percentage required to be preserved may be mitigated at a 1:1.5 ratio Large Secondary: if removed, mitigated at a 1:1 ratio Secondary: a minimum of 12.5% preservation. Up to 50% of the percentage required to be preserved may be mitigated at a 1:0.75 ratio Heritage and Quality trees: minimum 30% preservation of the total dbh is required Secondary trees: generally, no minimum preservation unless the site does not contain any Quality or Heritage trees Required Mitigation or Replacement: Heritage-2.5 inches for every inch removed Quality-2 inches for every inch removed Secondary-4 inches for every tree removed 2002 DDC: No Protected trees onsite; Preserving 27% of Quality Trees; No Large Secondary Trees onsite; Preserving 50% of Secondary Trees Y N Street trees One tree every 45 linear feet (39 trees) One tree every 30 linear feet (56 trees would be required) 39 trees are proposed Y N The proposal meets the dimensional, parking, and landscaping requirements; however, if the SUP is approved, the applicant will be requesting an Alternative Development Plan (ADP) to deviate from the following 2002 DDC Subchapter 13 site design requirements: • A project greater than 3 acres must contain a public or private street system. Private Streets shall be required to include sidewalks of at least 5-feet, a 5-foot wide planting area between the curb and the sidewalk, and street trees planted at a rate of one for every 45 linear feet of frontage, but public street setbacks shall not apply (Section 35.13.13.2.A.2). • At least fifty (50) percent of the front yard frontage shall have buildings within twenty (20) feet of the front property line or within thirty (30) feet of the curb line of a private street. (Section 35.13.13.2.A.1.a) The proposed ADP appears to meet the criteria for approval; however, the proposed deviations must be approved by the Planning and Zoning Commission through the ADP process. Both provisions of 2002 DDC did not carry over into the 2019 DDC. Staff recommends adding a condition to the SUP requiring an approved ADP for this project. b. Per the Denton Plan 2030 Future Land Use Map, the subject property has two designation: Community Mixed Use and Moderate Residential. Community Mixed Use is intended to promote a mix of uses, of which various commercial uses remain predominant, but where residential, service, and other uses are complimentary. This land use applies to existing and future commercial areas in the city, where redevelopment to mixed-use is desirable. The intent is to encourage a more diverse and attractive mix of uses over time. Future development in Community Mixed Use areas will complement and embrace existing, viable uses, and raise the standard of design to increase their economic viability, accommodate greater connectivity and mobility options, and create a sense of place to serve the local community. Typical types of development may include a supermarket, drug store, specialty shops, service stations, midsize offices, employers, and high-to-moderate density housing. Diverse uses shall be located in close proximity to one another so that all uses are accessible from a single stop by walking or bicycling. Development should be accessible from transit routes. The character of this area should be maintained by ensuring that new development is sensitive to the surrounding built and natural context in scale and form as described above. Moderate Residential is primarily intended to promote single-family housing on small lots, typical of Denton’s more compact, established single-family neighborhoods. The density of Moderate Residential should range between four to twelve units per acre. This designation typically applies to areas within the central areas of Denton as a transition between established single-family neighborhoods and mixed-use or commercial areas that can accommodate greater density. Multi-family uses are consistent with the intent and goals of the Community Mixed Use Future Land Use designation, as they provide the complementary residential component often found in mixed-use districts. Furthermore, a residential use such as multi-family dwellings could create a physical buffer between the moderate-density multi-family development to the west and the future commercial development along Loop 288, allowing development to gradually increase in use and intensity. 2. A SUP shall only be granted if all of the following conditions have been met: a. That the specific use will be compatible with and not injurious to the use and enjoyment of other property nor significantly diminish or impair property values within the immediate vicinity. b. That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property. c. That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided. d. The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent developments. e. That adequate nuisance prevention measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration. f. That directional lighting will be provided so as not to disturb or adversely affect neighboring properties. g. That there is sufficient landscaping and screening to ensure harmony and compatibility with adjacent property. The subject site is immediately surrounded by vacant, undeveloped properties within a predominantly commercial zoning district. The western property line is adjacent to multi-family and office uses, and the southern property line abuts a commercial bank. The proposed multi-family development is consistent with existing surrounding uses and provides a buffer between moderate residential and any future commercial developments within remaining undeveloped land within the CM-G (SC) zoning districts. The multi-family use of the site also provides a compatible transition to the adjacent parkland to the southeast, allowing for a mix of uses that is consistent with both the CM-G District and the transitioned 2019 Suburban Corridor (SC) Zoning District. The site, as shown in the attached Site Plan and approved within the Transportation Impact Analysis, proposes two driveway entrances. The main entrance will come off of Loop 288 and will allow for right-in/right-out vehicular movement, as well as a northbound left turn into the driveway; a northbound left- turn out of the driveway will not be allowed due to safety concerns. The second driveway is located to the south off of Duchess Drive and is aligned with the driveway opening for the adjacent bank. The second driveway will allow for an east- and westbound exit out onto Duchess Drive, as well as a single right-in entrance into the site off Duchess Drive. Pedestrian and vehicular traffic have been designed within the site to provide safe, internal circulation; exiting pedestrian traffic is safely connected and directed to offsite, adjacent sidewalks. The proposed multi-family use is not likely to generate offensive odors, fumes, dust, noise, or vibrations that would affect neighboring properties. Light and glare are also not anticipated to have adverse effects on neighboring properties. The applicant did not provide a photometric plan with this plan, however intends to comply with all light and glare requirements of the 2002 DDC at building permit. Staff recommends adding a condition to the SUP to ensure future compliance. Tree preservation of protected trees on the site exceeds the requirements of the 2002 Code and no mitigation is required on the site. All preserved trees are shown on the attached Landscape Plan. Overall, the site meets and exceeds landscape and tree canopy coverage, parking lot landscaping, screening, buffering, and street tree requirements of the 2002 DDC. 3. That adequate capacity of infrastructure can and will be provided to and through the subject property. The following is an impact analysis of infrastructure necessary to support the proposed multi-family use indicated by the applicant. Access and Perimeter Street Improvements Loop 288 is TxDOT facility designated as a 6-lane divided primary arterial with 120-feet of right-of-way and Duchess Drive is designated as a 2-lane collector with 65-feet of right- of-way. The applicant will have to dedicate right-of-way along Duchess Drive to ensure 32.5 feet of right-of-way is available from the center line to the property line and provide a 20-foot by 20-foot right-of-way dedication at the corner of Loop 288 and Duchess Drive. The approved Traffic Impact Analysis recommends that eastbound left- and eastbound right-turn lane markings be provided on Duchess Drive. A traffic signal at the intersection of Loop 288 and Duchess Drive is warranted with this development; the cost will be determined after completion of a proportionality assessment. Pedestrian and Transit Facilities There is an existing 8-foot sidewalk on Duchess Drive, west of the site, and a 4-foot sidewalk on Loop 288, north of the site. The developer will be required to extend this sidewalk along the property frontage. Internal pedestrian connectivity allows for adequate circulation and safely directs pedestrians to offsite pedestrian facilities. The site is also located within Denton County Transportation Authority’s transit service area, with direct access to Denton Connect bus routes. The proposed main driveway is located approximately 0.14 miles south of the nearest southbound transit stop on Denton Connect Route 4 and the southeastern corner of the site is located approximately 0.25 miles north of nearest northbound transit stop for Denton Connect Route 4. Most transit users are amenable to walking distances equal to or less than 0.25 miles to access transit. Water and Wastewater The following is a breakdown of the anticipated water demand for 276 Multifamily Dwelling Units: Maximum Demand gallons per day (gpd) Current Use Current Zoning Proposed gpd Water Undeveloped CM-G (SC) 124,200 Wastewater 117,990 A 20-inch water main line and 18-inch sewer line are located on the site within an existing 75-foot public utility easement. The site will not have access to the 20-inch water line for service or fire protection, thus the public water line will be extended from an 8-inch water line north of the site to the south along Loop 288 and to the 12-inch line off Duchess Drive. Public wastewater may be accessed from the existing 18-inch line located on-site. Any impact fees and credits will be based on the intensity of the use and are required to be paid during permitting. Parks The southeast corner of the subject property is located approximately 130 feet northwest from a proposed open space at the southeast corner of Loop 288 and Duchess Drive. This distance does conform to the Park’s goal of a 10-Minute Walk to a Park. However, the open space is currently undeveloped, although the land has already been acquired by the City for future development. The applicant is proposing onside recreational amenities for residents, including a pool, enclosed dog park, and open space/play areas. In order to provide for adequate parks, all residential developments must provide the following: • Dedicated park land or fees paid in lieu of dedication. Dedication fees are assessed prior to the filing of the plat and at based upon a formula that follows the standard of two and one-half acres of park land per one thousand population. The estimated park dedication for the proposed development is 1.242 acres. Schools Per the Denton Independent School District’s student generation formula, the proposal would generate approximately 83 elementary students, 30 middle school students, and 44 high school students. The proposed development is located within the attendance zone of Rivera Elementary, Myers Middle School, and Ryan High School. Rivera & Myers could handle the added students as long as there is not much other residential growth within this attendance zone. Ryan High School would struggle to handle the numbers in a couple of years but DISD indicated they could probably make it work with no additional residential growth in this attendance zone. Nearest Fire Station The subject property is approximately 0.5 miles from Fire Station #2 (3309 E. McKinney Street), within the eight minute or less response time boundary. 4. That the Special Use is compatible with and will not have an adverse impact on the surrounding area. When evaluating the effect of the proposed use on the surrounding area, the following factors shall be considered in relation to the target use of the zone: i. Similarity in scale, bulk, and coverage. ii. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. iii. Architectural compatibility with the impact area. iv. Air quality, including generation of dust, odors, and other environmental pollutants. v. Generation of noise, light, and glare. vi. The development of adjacent property as envisioned in the Denton Plan. vii. Other factors found to be relevant to satisfy the requirements of this Chapter. Development scale and architectural compatibility The proposed multi-family use is consistent the Future Land Use designation of Community Mixed Use and Element 7 of the Denton Plan 2030. Element 7 outlines the goals associated with housing policy within the City of Denton. In particular, the City has adopted a goal to develop and maintain a housing stock that meets the needs of all residents with a diverse array of choices in type, cost, and location. This includes meeting the needs of affordable housing for low income and special needs populations through continued coordination with the Community Development Division in utilizing grants and tax incentives to move developments along. This project achieves the goal and strategies outlined in Element 7.2 of Denton Plan 2030. However, the proposed use must be sensitive to the character of the surrounding area in both scale and architectural compatibility. The proposed scale of development in terms of lot coverage and building height are less than the maximum permitted in CM-G District. The site plan indicates a lot coverage of 61% (maximum of 80% is permitted). The sample elevations show building heights under 37 feet. Maximum building height in CM-G is 65 feet. Additionally, the sample elevation represents an earth-tone color scheme and a majority masonry exterior finishes, compatible with the existing character of the surrounding the property. Generation of traffic The applicant completed a Traffic Impact Analysis (TIA) pursuant to this Specific Use Permit request. The TIA makes the following recommendation: 1. Lane markings be provided indicating separate eastbound left- and eastbound right- turn lanes since the roadway on Duchess is wide enough Loop 288. Per the approved TIA: Land Use Size Weekday Trips AM/PM Peak Existing Land Use Undeveloped / Walk-in Bank 56 0/56 Proposed Multifamily 276 Units 2,046 125/146 Trip Generation Change Total +1,990 + 125/90 The proposed multi-family use is permitted by right with a Specific Use Perming in both the Community Mixed Use General (CM-G) Zoning District and in the transitioned Suburban Corridor (SC) Zoning District. Under the SC Zoning, commercial uses are permitted by right without a Specific Use Permit and generate more trips than the proposed multi-family use. While this development will create approximately 2,000 vehicular trips to the area, the surrounding property has the potential to generate high traffic volumes upon development. To further address impacts from traffic to this area, a traffic signal warrant analysis was also conducted as part of the TIA. It has been determined that a traffic signal is warranted at the intersection of Loop 288 and Duchess Drive to ensure sufficient facilitation of traffic through this intersection. The cost associated with this signal will be determined at platting once a proportionality assessment is conducted. Generation of dust, odors, and other environmental pollutants Due to the residential nature of the proposed development, environmental impacts are not expected. B. While not required, neighborhood meetings are highly encouraged before scheduling a Specific Use Permit request for Commission and Council Consideration. Prior to the November 20, 2019 Planning and Zoning Commission meeting, staff encouraged the applicant to hold a neighborhood meeting through regular meetings and email communications. The applicant declined, and no neighborhood meetings were held. Due to the postponement of the meeting and public responses indicating opposition to the request from the lack of neighborhood meetings, the applicant was again encouraged to host a meeting. A neighborhood meeting was scheduled for December 3, 2019. LOOP 288WAGONTRAIL D UCHESS MCKINNEYCARDINAL MOCKINGBIRDPUBLICALLEYBLUEBIRDLANEPRIVATES19-0012Site Location 0 250 500125Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads µ Date: 6/24/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE CM-G NRMU-12 NR-6 EC-I EC-C NRMU NR-4 LOOP 288WAGONTRAIL D UCHESS MCKINNEYCARDINAL MOCKINGBIRDPUBLICALLEYBLUEBIRDLANEPRIVATES19-0012Zoning Map (2002) 0 250 500125Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Zoning Overlay Parcels Roads CM-G EC-C EC-I NR-4 NR-6 NRMU NRMU-12 µ Date: 6/24/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE MCKINNEY LOOP 288DUCHESS HUMMINGBIRD CARDINALTRAILHEADMOCKINGBIRDJOSHUABELLAIREWAGON TRAIL MONTCLAIR PUBLICALLEYLANEKIMBERLYBOB-O-LINK SHADYO A K S MORSEBLUEBIRDPRIVATE PFR6 R7 LI PD-R7 GO SC MN R3 R4 S19-0012Current Zoning Map 0 360 720180Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads µ Date: 11/6/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE Zoning Districts RR - Residential Rural R1 - Residential R2 - Residential R3 - Residential R4 - Residential R6 - Residential R7 - Residential MN - Mixed-Use Neighborhood MD - Mixed-Use Downtown Core MR - Mixed-Use Regional HC - Highway Commercial SC - Suburban Corridor GO - General Office LI - Light Industrial HI - Heavy Industrial PF - Public Facilities PD - Planned Development MPC OVERLAY LowResidential Parks/ Open Space Business Innovation CommunityMixedUse Moderate Residential LOOP 288WAGONTRAIL D U CHESS MCKINNEYCARDINAL MOCKINGBIRDPUBLICALLEYBLUEBIRDLANEPRIVATES19-0012Future Land Use Map 0 250 500125Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads Future Land Use Low Residential Moderate Residential Community Mixed Use Business Innovation Government / Institutional Parks / Open Space µ Date: 6/24/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE LOT 1(INCLUDING R.OWDEDICATION)668,039 S.F.15.34 ACRESLOOP 288DUCHESS DRIVEPOOL15' LANDSCAPE SETBACK15' LANDSCAPE SETBACKOPEN SPACEOPEN SPACEOR OTHER UTILITY LOCATING SERVICES BEFORE YOU DIG1-800-245-4545 (TEXAS ONE), 1-800-669-8344 (LONESTAR NOTIFICATION)CALL 72 HOURS1-800-344-8377 (DIG-TESS)OPEN SPACEOPEN SPACEPROPOSED 20' UTILITY/ SIDEWALK EASEMENT PROPOSED 20' UTILITY/SIDEWALK EASEMENT PAVILIONPAVILLION ENCLOSEDDOG PARKPAVILIONPLAYGROUNDEXISTING BANK DRIVEWAY #2EXISTING BANK DRIVEWAY #1SITTING AREA WITHBBQ GRILLS (TYP.)UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCS UNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEUNIT TYPEC1C1UNIT TYPEC1-HCB1-HCUNIT TYPEB1B1UNIT TYPEB1UNIT TYPEUNIT TYPEUNIT TYPEC1HCS8A12B8A12B8A12B12B12C24A12B12C12B12C24B24B24B24A24ATTTT TTLEGEND ZONING: NRMU-12ZONING: CM-GZONING: CM-GZONING: CM-GZONING: CM-GZONING: CM-G26' FIRE LANE TTBPE NO. F-12452 civil engineering planning 420 Throckmorton, Ste 620 , Fort Worth, TX 76102 817-529-2700 evolvingtexas.com1Denton, TX 76209 Denton Grove Loop 288 & Duchess Dr.SUP Site Plan CDWCDWRR1VICINITY MAP1" = 1 MILE LOT 1(INCLUDING R.OWDEDICATION)668,039 S.F.15.34 ACRESXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X D MH D MH DMH DMH DMH DMHDMHDIDIDIPPPPPPPPPP PP PP E CO MHS MHS MHS MHSFHFHWVWVWVWV WVWVWVSS SSMHMHMHMHMHMHLOOP 288DUCHESS DRIVEPOOL15' LANDSCAPE SETBACK15' LANDSCAPE SETBACK OPEN SPACEOPEN SPACEOPEN SPACEOPEN SPACEPROPOSED 20' UTILITY/ SIDEWALK EASEMENT PROPOSED 20' UTILITY/SIDEWALK EASEMENT PAVILIONPAVILLION UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCS UNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEUNIT TYPEC1C1UNIT TYPEC1-HCB1-HCUNIT TYPEB1B1UNIT TYPEB1UNIT TYPEUNIT TYPEUNIT TYPEC1HCS8A12B8A12B8A12B12B12C24A12B12C12B12C24B24B24B24A24ATTTT TTEEMHMH MHMHPPPPPPPPPPPPPPDDDDDDPPPPPP26' FIRE LANE2.5' RIGHT-OF-WAYDEDICATION2.5' RIGHT-OF-WAY DEDICATION 7.5' RIGHT-OF-WAYDEDICATION8' DME ESMT.STREET TREES ALONGDUCHESS DRIVE (TYP.)75' UTILITY EASEMENTOVERHEAD POWER LINEPROPOSED SIDEWALKPROPOSED SIDEWALKPROPOSED SIDEWALKPROPOSED SIDEWALKZONED CM-GZONED CM-GZONED CM-GZONED NMRU-126' WROUGHT IRON FENCE(ROW SCREENING)STREET TREES ALONGLOOP 288 (TYP.)ISSUE / REVISION RECORD xx-xx-xxG. I. Joseph Vaughn 480 Cloud View Ct Prosper, TX 75078 t 972-827-5677 DENTON GROVE NWC LOOP 288 & DUCHESS DRIVE DENTON, TX L1.0 SUP LANDSCAPE SHEET-CITY REQUIREMENTS PER 2002 UDC:SEE TREE PRESERVATION PLAN ON SEPARATE SHEETTREE PRESERVATION& MITIGATIONSTREET TREESPARKING AREALANDSCAPE1 TREES PER 45 LF OF FRONTAGELOOP 288: 917LF / 45 = 21DUCHESS: 779LF / 45 = 18TOTAL SF OF IMPERVIOUS PARKING AREASTOTAL SF OF PERVIOUS PARKING AREASAREA OF LANDSCAPE PARKING AREAS213,919SF X 0.07 = 14,974SF REQUIREDAREA OF PARKING LOT TREE CANOPY213,919SF X 0.15 = 32,088SF REQUIREDSF OF LOT EXCLUDING R.O.W., EASEMENTS, AND BUILDING FOOTPRINTSF OF LOT INCLUDING R.O.W., EASEMENTS, AND BUILDING FOOTPRINTSF OF LOT COVERED BY NEW TREE CANOPY444,320 X 0.30 = 133,297SF REQUIREDAREA OF LOT PROVIDED IN PERVIOUS AREA668,239 X 0.20 = 133,648SF REQUIREDLANDSCAPE AREAPROV.REQ.2114,974(7%)32,088(15%)31213,919029,839(14%)87,932(41.1%)2618133,297(30%)133,648(20%)444,320668,239147,752(33.3%)257,485(39%)TREESQTYCOMMON / BOTANICAL NAMECONTCALSIZECANOPY15Texas Redbud / Cercis canadensis texensis30 gal1"Cal5-6` H314 sf6Yaupon Holly / Ilex vomitoria25 gal1"Cal5-6` H79 sf18Nellie Stevens Holly / Ilex x `Nellie R Stevens`15 gal1"Cal5-6` H79 sf12Chinese Pistache / Pistacia chinensis30 gal2"Cal7-8` H1,256 sf2Mexican Plum / Prunus mexicana25 gal1"Cal5-6` H314 sf33Chinkapin Oak / Quercus muehlenbergii45 gal2"Cal8-10`H1,256 sf28Shumard Red Oak / Quercus shumardii45 gal2"Cal8-10`H1,256 sf28Southern Live Oak / Quercus virginiana45 gal2"Cal7-8` H1,256 sf16Eve`s Necklacepod / Sophora affinis30 gal2"Cal6-7`H314 sf17Cedar Elm / Ulmus crassifolia45 gal2"Cal8-10`H1,256 sf6Chaste Tree / Vitex agnus-castus30 gal1"Cal5-6` H79 sfSHRUBSQTYCOMMON / BOTANICAL NAMECONT57Glossy Abelia / Abelia x grandiflora `Kaleidoscope`3 gal8Compact Burning Bush / Euonymus alatus `Compactus`5 gal107Burford Holly / Ilex cornuta `Burfordii`5 gal10Green Cloud Texas Ranger / Leucophyllum frutescens `Green Cloud` TM5 gal205Seep Muhly / Muhlenbergia reverchoni `Autumn Embers`1 gal289Dwarf Wax Myrtle / Myrica cerifera `Pumila`5 gal122Hameln Dwarf Fountain Grass / Pennisetum alopecuroides `Hameln`1 gal103Indian Hawthorn / Rhaphiolepis indica `Clara`3 gal62Autumn Sage / Salvia greggii `Raspberry`3 galPLANT SCHEDULE*FINAL PLANTING PLAN SHALL COMPLY WITH CITY OF DENTON REGULATIONS FOR SIZE AND APPROVED TYPE. ALL SUBSTITUTIONSSHALL BE APPROVED BY THE LANDSCAPE ARCHITECT AND CITY LANDSCAPE ADMINISTRATOR PRIOR TO INSTALLATION01-09-20BUFFERCOMBINATION OF 6 EVERGREEN & DECIDUOUS TREES AND 25 SHRUBS PER 100LFWEST PL: 401LF / 100 = 24 TREES & 100 SHRUBS24 / 10024 / 100ALL MECHANICAL EQUIPMENT SHALL BESCREENED FROM PUBLIC VIEW W/EVERGREEN HEDGE ROW OR GROUPINGOF SCREENING SHRUBS AS SHOWN INTHIS TYPICAL SAMPLE. SHRUBS SHALLHAVE MATURE HEIGHT OF MIN. 4'TYPICAL MECHANICAL SCREENINGN.T.S.CITY OF DENTON PROJECT #S19-0012(2019 UDC REQUIREMENT)1 TREES PER 30 LF OF FRONTAGELOOP 288: 917LF / 30 = 31DUCHESS: 779LF / 30 = 26 ONLYFIRESPRINKLERFIRESPRINKLERFIRESPRINKLERUNIT TYPE B1-HC UNIT TYPE B1 UNIT TYPE A2.1 UNIT TYPE A2.1 UNIT TYPE B1 UNIT TYPE B1 UNIT TYPE A2.1 UNIT TYPE A2.1 2 SD-104 OPEN SPACE OPEN SPACE LOOP 288DOG PARK BUILDING TYPE 8A12BBUILDING TYPE 8A12BBUILDING TYPE 8A12BPROPERTY LINEPROPERTY LINEDUCHESS DRIVE PROJ. NO. ISSUED: BUILDING TYPE 8A12B FACING LOOP 288 10/01/2019 DENTON GROVE APARTMENTS SD-104 19081 BUILDING TYPE 8A12B FACING LOOP 288 NOT FOR CONSTRUCTION 1 BUILDING TYPE 8A-12B - FIRST FLOOR PLAN 1/8" = 1'-0" BUILDINGS 2 2 BUILDING TYPE 8A12B - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 2 3 ENLARGED SITE PLAN 1" = 50'-0" BUILDING FACADE ANALYSIS AREA % WALL WINDOWS & DOORS 2,989 SF 992 SF 75% 25% TOTAL 3,981 SF 100% N 0 2'4'8'16' 1/8" = 1'-0" 2 BUILDING TYPE 24A - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 5,6 & 8 1 BUILDING TYPE 24A - REAR ELEVATION 1/8" = 1'-0" PROJ. NO. ISSUED: BUILDING TYPE 24A - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-201 19081 BUILDING TYPE 24A - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 3 BUILDING TYPE 24A - LEFT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 24A - RIGHT ELEVATION 1/8" = 1'-0" 0 2'4'8'16' 3 BUILDING TYPE 8A12B - REAR ELEVATION 1/8" = 1'-0" 1 BUILDING TYPE 8A12B - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 2 PROJ. NO. ISSUED: BUILDING TYPE 8A12B - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-202 19081 BUILDING TYPE 8A12B - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 2 BUILDING TYPE 8A12B - LEFT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 8A12B - RIGHT ELEVATION 1/8" = 1'-0" 0 2'4'8'16' 1 BUILDING TYPE 24B - REAR ELEVATION 1/8" = 1'-0" 2 BUILDING TYPE 24B - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 3, 7 & 9 PROJ. NO. ISSUED: BUILDING TYPE 24B - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-203 19081 BUILDING TYPE 24B - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 3 BUILDING TYPE 24B - RIGHT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 24B - RIGHT ELEVATION 1/8" = 1'-0" 0 2'4'8'16' PROJ. NO. ISSUED: BUILDING TYPE 12B12C - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-204 19081 BUILDING TYPE 12B12C - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 1 BUILDING TYPE 12B12C - FRONT ELEVATION 1/8" = 1'-0" 2 BUILDING TYPE 12B12C - REAR ELEVATION 1/8" = 1'-0" 3 BUILDING TYPE 12B12C - LEFT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 12B12C - RIGHT ELEVATION 1/8" = 1'-0" TEXAS SECRETARY of STATERUTH R. HUGHSBUSINESS ORGANIZATIONS INQUIRY - VIEW ENTITYFiling Number:801766457 Entity Type:Foreign Limited Liability Company (LLC) Original Date of Filing:April 11, 2013 Entity Status:In existence Formation Date:N/A Tax ID:32050690620 FEIN:351772133 Name:Pedcor Investments, A Limited Liability Company Address:770 3rd Ave, S.W.Carmel, IN 46032 USA Fictitious Name:N/A Jurisdiction:WY, USA Foreign Formation Date:June 21, 1989 REGISTERED AGENT FILING HISTORY NAMES MANAGEMENT ASSUMED NAMES ASSOCIATED ENTITIES Last Update Name Title AddressDecember 9, 2018 BRUCE A CORDINGLEY MEMBER 5323 N MERIDIAN STREETINDIANAPOLIS, IN 46208 USA December 9, 2018 GERALD K PEDIGO TRUST MEMBER 770 3RD AVENUE SOUTHWESTCARMEL, IN 46032 USA December 9, 2018 PHILLIP J STOFFREGEN MEMBER 212 E 71ST STREETINDIANAPOLIS, IN 46220 USA OrderReturn to SearchInstructions: To place an order for additional information about a filing press the 'Order' button.Page 1 of 1BUSINESS ORGANIZATIONS INQUIRY - VIEW ENTITY11/14/2019https://direct.sos.state.tx.us/corp_inquiry/corp_inquiry-entity.asp?spage=mgmt&:Spagefrom=&:Sfiling_number=801766457&:... D U C H ESSPRIVATE MCKINNEY LOOP 288S19-0012Notification Response Map 0 150 30075 Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads µ 200ft Buffer 500ft Buffer Date: 11/20/2019 In Favor Neutral Opposed In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE R35509R530077 R236737 R232514R683488R117881 R117882 R722062 R117882 R201072 R622521 1 Maldonado, Karina From:Margie Ellis <margie.realestate@yahoo.com> Sent:Wednesday, November 20, 2019 10:22 AM To:Maldonado, Karina Cc:Cannone, Richard D. Subject:Denton Grove Apartments Hi Karina...    I wanted to make sure that you got a copy of a text message that Chair Rozell  sent to me. He will not be in attendance  at today’s meeting. So that is why he forwarded message to me. Have you talked to this person who sent the message?  Also I believe we should have this comment available to the other commissioners at today’s meeting. Thank you and I  will see you later on today.    Text Message as follows:    “Andrew, it’s Bill Patterson. Left you a vm earlier about The Grove complex that is planned on Duchess and 288. I’m  involved in property development in that area with Kent Key, Tony Clark and John Rainey. Together we own about 30%.  We have concerns about lack of communication from property owners about uses, no neighborhood meetings and ask  that you table it at P&Z tomorrow until more communication can be held. You can text back or call me @ 940‐368‐7979  in morning if you want to discuss.“    Margie Ellis  Real Estate Professional  Berkshire Hathaway HomeServices   940‐453‐5257  margie.realestate@yahoo.com  BHHSWorldwideREALTORS.com  i !' • • . • • ' i WHEREAS, Pedcor Investments-2019-CLXXIII, L.P. ("Applicant") is proposing the new canstructian ofmulti-family affardable rental housing develapment to be located at approximately 200 S Loop 288, the northwest corner af Laap 288 and Duchess Drive, in Denton, Dentan County, Texas named the Dentan Grove Apartments (the "Project"); and WHEREAS, the Applicant has advised the City that it intends ta submit an applicatian ta the Texas Department of Housing and Community Affairs ("TDHCA") for 2019 ar 2020 Housing Tax Credits funds ta provide equity financing for the Praject (the 66Application"); and WHEREAS, the City Council of the City af Dentan, wishes to evidence no abjection for this praposed Project in the City of Dentan and to facilitate the possible award af Housing Tax Credits ta the Project; NOW, THEREFORE, 11:[i)i1.11'LK J _ • * • • . : : : • ,;# 1`I f .. That as provided for in 10 Texas Administrative Code §11.3(e) and 11.4(c)(1) of the Qualified Allocation Plan, it is hereby acknawledged that the proposed Project is located in a census tract that has more than 20% Hausing Tax Credit Units per tatal hausehalds; and SECTION 2. That the gaverning body affirms that the propased Praject is consistent with the jurisdiction's obligation to affirmatively further fair housing pursuant to 10 Texas Administrative Code § 11.3 (e) and § 11.4(c)(1) of the Qualified Allocation Plan; and SECTION 3. That in accordance with the requirements af Texas Government Code 2306.67071 and Texas Administrative Cade § 11.204(4), it is hereby faund that: 1. Notice has been pravided ta the Gaverning Body in accordance with Texas Gavernment Code, §2306.67071(a); and 2. The Gaverning Bady has had sufficient appartunity to obtain a respanse from the Applicant regarding any questions or concerns abaut the praposed Applicatian; and 3. The Gaverning Bady has held a hearing at which public comment may be made an the praposed Application in accardance with Texas Government Code, §2306.67071(b); and 4. After due cansideration of the information provided by the Applicant and public comment, the Governing Body does not object to the proposed Application; and SECTION 4. The City Council hereby approves and authorizes the execution on behalf of the City of all other documents and writings whatsoever that may be necessary or convenient, in the reasonable opinion of either the City Manager or the City Attorney, for carrying out this resolution. SECTION 5. The City Manager is hereby authorized, empowered, and directed to certify this resolution to the TDHCA, and, that this resolution shall be effective as of their date ofpassage by City Council. 1' li 1r t v 1 t t r r r t 3, l' . ... , "" a c a c: v .I ':r u,c .. r c a ., l , ^-.:_ ...___ ,.....,, ee...__., ' I w, r Ci.a nrrr v , .. _ Chris Watts, Mayor: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: Abstain Absent PASSED AND APPROVED this the ," '' da of u, P ` 2019 C 1 WATTS MAYOR ATTEST: ROSA RIOS, CITY SECRETARY e. BY: . ,. , , , w , w APPROVED AARON :, TO LEGAL FORM: CITY ..1„I,m r' Exhibit A Legal Description and Location Map Situated in the County of Denton, State of Texas, being a part of the M. Yoachum Survey, Abstract No. 1442, and the Mary L. Austin Survey, Abstract No. 4, and being a part of the same tract of land described as 16.1690 acres conveyed by K-7 Enterprises LP to Dennis J. Koop by deed recorded in Document No. 2018-56562 Official Public Records, Denton County, Texas, and being more particularly described by metes and bounds as follows: Beginning at a found 1/2" steel rod being the Northeast corner of said 16.1690 acre tract in the West Right-of-Way line of Loop 288; Thence South 00°55'11" West, with said West Right-of-Way line a distance of 916.75 feet to a set 1/2" steel rod set at the intersection of the North Right-of-Way line of Duchess Drive and said West Right-of-Way of Loop 288; Thence with the North Right-of-way line of said Duchess Drive the following calls and distances: North 89°00'15" West, a distance of 389.28 feet to a found 1/2" steel rod; Along a tangent curve to the left having a radius of 330.00 feet, (chord bears South 77°11'32" West, a distance of 157.47 feet) an arc length of 159.00 feet to a found 1/2" steel rod; South 63°23'19" West, a distance of 105.14 feet to a found 1/2" steel rod; Along a non-tangent curve to the right having a radius of 270.00 feet, (chord bears South 76°37'56" West, a distance of 124.02 feet) an arc length of 125.14 feet to a found 1/2" steel rod in the West line of the said 16.1690 acre tract; Thence North 00°39'16" East, a distance of 401.64 feet to a found 1/2" steel rod maintaining the most Westerly Northwest corner of said 16.1690 acre tract in the North line of the said Austin Survey and the South line of the said Yoachum Survey; Thence North 89°11'07" East, with said Survey line a distance of 65.49 feet to a found 1/2" steel rod maintaining an inside "L" corner to the said 16.1690 acre tract; Thence North 01°22'37" East a distance of 628.79 feet to a found 1/2" steel rod maintaining the most Northerly Northwest corner of said 16.1690 acre tract; Thence South 89°06'57" East, with the North line of said 16.1690 acre tract a distance of 687.05 feet to the Point-of-Beginning and containing 15.413 acres of land. Exhibit B Site Plan, Landscape Plan, and Sample Building Elevations LOT 1(INCLUDING R.OWDEDICATION)668,039 S.F.15.34 ACRESLOOP 288DUCHESS DRIVEPOOL15' LANDSCAPE SETBACK15' LANDSCAPE SETBACKOPEN SPACEOPEN SPACEOR OTHER UTILITY LOCATING SERVICES BEFORE YOU DIG1-800-245-4545 (TEXAS ONE), 1-800-669-8344 (LONESTAR NOTIFICATION)CALL 72 HOURS1-800-344-8377 (DIG-TESS)OPEN SPACEOPEN SPACEPROPOSED 20' UTILITY/ SIDEWALK EASEMENT PROPOSED 20' UTILITY/SIDEWALK EASEMENT PAVILIONPAVILLION ENCLOSEDDOG PARKPAVILIONPLAYGROUNDEXISTING BANK DRIVEWAY #2EXISTING BANK DRIVEWAY #1SITTING AREA WITHBBQ GRILLS (TYP.)UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCS UNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEUNIT TYPEC1C1UNIT TYPEC1-HCB1-HCUNIT TYPEB1B1UNIT TYPEB1UNIT TYPEUNIT TYPEUNIT TYPEC1HCS8A12B8A12B8A12B12B12C24A12B12C12B12C24B24B24B24A24ATTTT TTLEGEND ZONING: NRMU-12ZONING: CM-GZONING: CM-GZONING: CM-GZONING: CM-GZONING: CM-G26' FIRE LANE TTBPE NO. F-12452 civil engineering planning 420 Throckmorton, Ste 620 , Fort Worth, TX 76102 817-529-2700 evolvingtexas.com1Denton, TX 76209 Denton Grove Loop 288 & Duchess Dr.SUP Site Plan CDWCDWRR1VICINITY MAP1" = 1 MILE LOT 1(INCLUDING R.OWDEDICATION)668,039 S.F.15.34 ACRESXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X D MH D MH DMH DMH DMH DMHDMHDIDIDIPPPPPPPPPP PP PP E CO MHS MHS MHS MHSFHFHWVWVWVWV WVWVWVSS SSMHMHMHMHMHMHLOOP 288DUCHESS DRIVEPOOL15' LANDSCAPE SETBACK15' LANDSCAPE SETBACK OPEN SPACEOPEN SPACEOPEN SPACEOPEN SPACEPROPOSED 20' UTILITY/ SIDEWALK EASEMENT PROPOSED 20' UTILITY/SIDEWALK EASEMENT PAVILIONPAVILLION UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UP UNIT TYPEB1-HC UNIT TYPEB1 UNIT TYPEA2.1 BREEZEWAY PATIO PATIO PATIO PATIO PATIO PATIO PATIO PATIO UNIT TYPEA2.1 UNIT TYPEB1 UNIT TYPEB1 UNIT TYPEA2.1 UNIT TYPEA2.1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1 UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCS UNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1UNIT TYPEB1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1-HCUNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1UNIT TYPEA1HCSUNIT TYPEC1UNIT TYPEC1-HCUNIT TYPEB1UNIT TYPEB1-HCUNIT TYPEB1UNIT TYPEB1UNIT TYPEC1UNIT TYPEC1HCSUNIT TYPEUNIT TYPEC1C1UNIT TYPEC1-HCB1-HCUNIT TYPEB1B1UNIT TYPEB1UNIT TYPEUNIT TYPEUNIT TYPEC1HCS8A12B8A12B8A12B12B12C24A12B12C12B12C24B24B24B24A24ATTTT TTEEMHMH MHMHPPPPPPPPPPPPPPDDDDDDPPPPPP26' FIRE LANE2.5' RIGHT-OF-WAYDEDICATION2.5' RIGHT-OF-WAY DEDICATION 7.5' RIGHT-OF-WAYDEDICATION8' DME ESMT.STREET TREES ALONGDUCHESS DRIVE (TYP.)75' UTILITY EASEMENTOVERHEAD POWER LINEPROPOSED SIDEWALKPROPOSED SIDEWALKPROPOSED SIDEWALKPROPOSED SIDEWALKZONED CM-GZONED CM-GZONED CM-GZONED NMRU-126' WROUGHT IRON FENCE(ROW SCREENING)STREET TREES ALONGLOOP 288 (TYP.)ISSUE / REVISION RECORD xx-xx-xxG. I. Joseph Vaughn 480 Cloud View Ct Prosper, TX 75078 t 972-827-5677 DENTON GROVE NWC LOOP 288 & DUCHESS DRIVE DENTON, TX L1.0 SUP LANDSCAPE SHEET-CITY REQUIREMENTS PER 2002 UDC:SEE TREE PRESERVATION PLAN ON SEPARATE SHEETTREE PRESERVATION& MITIGATIONSTREET TREESPARKING AREALANDSCAPE1 TREES PER 45 LF OF FRONTAGELOOP 288: 917LF / 45 = 21DUCHESS: 779LF / 45 = 18TOTAL SF OF IMPERVIOUS PARKING AREASTOTAL SF OF PERVIOUS PARKING AREASAREA OF LANDSCAPE PARKING AREAS213,919SF X 0.07 = 14,974SF REQUIREDAREA OF PARKING LOT TREE CANOPY213,919SF X 0.15 = 32,088SF REQUIREDSF OF LOT EXCLUDING R.O.W., EASEMENTS, AND BUILDING FOOTPRINTSF OF LOT INCLUDING R.O.W., EASEMENTS, AND BUILDING FOOTPRINTSF OF LOT COVERED BY NEW TREE CANOPY444,320 X 0.30 = 133,297SF REQUIREDAREA OF LOT PROVIDED IN PERVIOUS AREA668,239 X 0.20 = 133,648SF REQUIREDLANDSCAPE AREAPROV.REQ.2114,974(7%)32,088(15%)31213,919029,839(14%)87,932(41.1%)2618133,297(30%)133,648(20%)444,320668,239147,752(33.3%)257,485(39%)TREESQTYCOMMON / BOTANICAL NAMECONTCALSIZECANOPY15Texas Redbud / Cercis canadensis texensis30 gal1"Cal5-6` H314 sf6Yaupon Holly / Ilex vomitoria25 gal1"Cal5-6` H79 sf18Nellie Stevens Holly / Ilex x `Nellie R Stevens`15 gal1"Cal5-6` H79 sf12Chinese Pistache / Pistacia chinensis30 gal2"Cal7-8` H1,256 sf2Mexican Plum / Prunus mexicana25 gal1"Cal5-6` H314 sf33Chinkapin Oak / Quercus muehlenbergii45 gal2"Cal8-10`H1,256 sf28Shumard Red Oak / Quercus shumardii45 gal2"Cal8-10`H1,256 sf28Southern Live Oak / Quercus virginiana45 gal2"Cal7-8` H1,256 sf16Eve`s Necklacepod / Sophora affinis30 gal2"Cal6-7`H314 sf17Cedar Elm / Ulmus crassifolia45 gal2"Cal8-10`H1,256 sf6Chaste Tree / Vitex agnus-castus30 gal1"Cal5-6` H79 sfSHRUBSQTYCOMMON / BOTANICAL NAMECONT57Glossy Abelia / Abelia x grandiflora `Kaleidoscope`3 gal8Compact Burning Bush / Euonymus alatus `Compactus`5 gal107Burford Holly / Ilex cornuta `Burfordii`5 gal10Green Cloud Texas Ranger / Leucophyllum frutescens `Green Cloud` TM5 gal205Seep Muhly / Muhlenbergia reverchoni `Autumn Embers`1 gal289Dwarf Wax Myrtle / Myrica cerifera `Pumila`5 gal122Hameln Dwarf Fountain Grass / Pennisetum alopecuroides `Hameln`1 gal103Indian Hawthorn / Rhaphiolepis indica `Clara`3 gal62Autumn Sage / Salvia greggii `Raspberry`3 galPLANT SCHEDULE*FINAL PLANTING PLAN SHALL COMPLY WITH CITY OF DENTON REGULATIONS FOR SIZE AND APPROVED TYPE. ALL SUBSTITUTIONSSHALL BE APPROVED BY THE LANDSCAPE ARCHITECT AND CITY LANDSCAPE ADMINISTRATOR PRIOR TO INSTALLATION01-09-20BUFFERCOMBINATION OF 6 EVERGREEN & DECIDUOUS TREES AND 25 SHRUBS PER 100LFWEST PL: 401LF / 100 = 24 TREES & 100 SHRUBS24 / 10024 / 100ALL MECHANICAL EQUIPMENT SHALL BESCREENED FROM PUBLIC VIEW W/EVERGREEN HEDGE ROW OR GROUPINGOF SCREENING SHRUBS AS SHOWN INTHIS TYPICAL SAMPLE. SHRUBS SHALLHAVE MATURE HEIGHT OF MIN. 4'TYPICAL MECHANICAL SCREENINGN.T.S.CITY OF DENTON PROJECT #S19-0012(2019 UDC REQUIREMENT)1 TREES PER 30 LF OF FRONTAGELOOP 288: 917LF / 30 = 31DUCHESS: 779LF / 30 = 26 ONLYFIRESPRINKLERFIRESPRINKLERFIRESPRINKLERUNIT TYPE B1-HC UNIT TYPE B1 UNIT TYPE A2.1 UNIT TYPE A2.1 UNIT TYPE B1 UNIT TYPE B1 UNIT TYPE A2.1 UNIT TYPE A2.1 2 SD-104 OPEN SPACE OPEN SPACE LOOP 288DOG PARK BUILDING TYPE 8A12BBUILDING TYPE 8A12BBUILDING TYPE 8A12BPROPERTY LINEPROPERTY LINEDUCHESS DRIVE PROJ. NO. ISSUED: BUILDING TYPE 8A12B FACING LOOP 288 10/01/2019 DENTON GROVE APARTMENTS SD-104 19081 BUILDING TYPE 8A12B FACING LOOP 288 NOT FOR CONSTRUCTION 1 BUILDING TYPE 8A-12B - FIRST FLOOR PLAN 1/8" = 1'-0" BUILDINGS 2 2 BUILDING TYPE 8A12B - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 2 3 ENLARGED SITE PLAN 1" = 50'-0" BUILDING FACADE ANALYSIS AREA % WALL WINDOWS & DOORS 2,989 SF 992 SF 75% 25% TOTAL 3,981 SF 100% N 0 2'4'8'16' 1/8" = 1'-0" 2 BUILDING TYPE 24A - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 5,6 & 8 1 BUILDING TYPE 24A - REAR ELEVATION 1/8" = 1'-0" PROJ. NO. ISSUED: BUILDING TYPE 24A - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-201 19081 BUILDING TYPE 24A - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 3 BUILDING TYPE 24A - LEFT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 24A - RIGHT ELEVATION 1/8" = 1'-0" 0 2'4'8'16' 3 BUILDING TYPE 8A12B - REAR ELEVATION 1/8" = 1'-0" 1 BUILDING TYPE 8A12B - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 2 PROJ. NO. ISSUED: BUILDING TYPE 8A12B - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-202 19081 BUILDING TYPE 8A12B - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 2 BUILDING TYPE 8A12B - LEFT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 8A12B - RIGHT ELEVATION 1/8" = 1'-0" 0 2'4'8'16' 1 BUILDING TYPE 24B - REAR ELEVATION 1/8" = 1'-0" 2 BUILDING TYPE 24B - FRONT ELEVATION 1/8" = 1'-0" BUILDINGS 3, 7 & 9 PROJ. NO. ISSUED: BUILDING TYPE 24B - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-203 19081 BUILDING TYPE 24B - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 3 BUILDING TYPE 24B - RIGHT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 24B - RIGHT ELEVATION 1/8" = 1'-0" 0 2'4'8'16' PROJ. NO. ISSUED: BUILDING TYPE 12B12C - EXTERIOR ELEVATIONS 10/01/2019 DENTON GROVE APARTMENTS SD-204 19081 BUILDING TYPE 12B12C - EXTERIOR ELEVATIONS NOT FOR CONSTRUCTION 1 BUILDING TYPE 12B12C - FRONT ELEVATION 1/8" = 1'-0" 2 BUILDING TYPE 12B12C - REAR ELEVATION 1/8" = 1'-0" 3 BUILDING TYPE 12B12C - LEFT ELEVATION 1/8" = 1'-0" 4 BUILDING TYPE 12B12C - RIGHT ELEVATION 1/8" = 1'-0" City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:DCA19-0025a,Version:1 AGENDA CAPTION Hold a public hearing and consider adoption of an ordinance of the City of Denton,Texas,amending the Denton Development Code;specifically,amending Section 5.3.6E,Use Specific Standards for Low-Impact Manufacturing;providing for a penalty in the maximum amount of $2,000.00 for violations thereof;and providing a severability clause and an effective date.The Planning and Zoning Commission recommends approval 7-0. (DCA19-0025a, Low-Impact Manufacturing, Ron Menguita) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code; specifically, amending Section 5.3.6E, Use Specific Standards for Low-Impact Manufacturing; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; and providing a severability clause and an effective date. The Planning and Zoning Commission recommends approval 7-0. (DCA19-0025a, Low-Impact Manufacturing, Ron Menguita) BACKGROUND In April 2019 the City Council approved the 2019 Denton Development Code (DDC) update. The update introduced several changes to use regulations. Table 5.2-A: Table of Allowed Uses, lists the land uses allowed in each Zoning District and establishes the standards that apply to certain uses (Use Specific Standards). Table 5.2-A is based on the lists of permitted land uses in the 2002 DDC, with several proposed consolidations and additions. This was a major step forward for adding flexibility in Denton while also protecting neighborhoods. Several use types were consolidated for simplicity, some use types were introduced for clarity, and some were renamed. Each use category and use type has a definition in Subchapter 9 of the DDC. Light Manufacturing was renamed to Low-Impact Manufacturing and a new definition was provided. Below is a definition of Low-Impact Manufacturing. Manufacturing, Low-Impact Industrial operations relying on the assembly, distributing, fabricating, manufacturing, packaging, processing, recycling, repairing, servicing, storing, or wholesaling of goods or products, using parts previously developed from raw material. Low-impact manufacturing uses include only those uses that will not create noise, smoke, fumes, odors, glare, or health or safety hazards outside of the building where such assembly, fabrication, or processing takes place. The last column of the table identifies whether additional standards apply to that use. Uses marked with a “+” following the “P” or “S” in a zoning district indicates that use-specific standards apply to that use type in that zoning district. For example, “P+” indicates that a use is permitted by-right, but that additional standards apply in that zoning district. Some of the use-specific standards were carried forward from the 2002 Code, but many of the standards are new and were drafted to address issues that were raised by staff and other stakeholders and/or based on Clarion’s (the consulting firm that assisted in the DDC update) knowledge of planning trends and best practices which were tailored for Denton. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Below is a part of Table 5.2-A: Table of Allowed Uses that describes where Low-Impact Manufacturing is allowed: Table Error! No text of specified style in document.-A: Table of Allowed Uses P = permitted S = specific use permit required Blank cell = use prohibited  = use-specific standards apply Residential Mixed-Use Corridor Other Nonresidential Use-Specific Standards RR R1 R2 R3 R4 R6 R7 MN MD MR SC HC GO LI HI PF Industrial Uses MANUFACTURING AND PROCESSING Manufacturing, Low-Impact S P P P P P P E Currently per Section 5.3.6E (use-specific standards for Low-Impact Manufacturing) distribution, warehousing, or wholesaling activities are prohibited in all Zoning Districts. In addition, uses are limited to a maximum of 5,000 square feet of gross floor area per lot in all Zoning Districts. This is a city-initiated Code amendment to revise the use-specific standards for Low-Impact Manufacturing in the following Zoning Districts:  Mixed-Use Downtown (MD)  Mixed-Use Regional (MR)  Suburban Corridor (SC)  Highway Corridor (HC)  General Office (GO)  Light Industrial (LI)  Heavy Industrial (HI) By definition distribution, warehousing, or wholesaling are common activities in Low-Impact Manufacturing. Staff is recommending that this use-specific standard be deleted and have these activities be permitted in all Zoning Districts which allow Low-Impact Manufacturing. In addition, the maximum 5,000 gross square feet of floor area per lot is not feasible for a Low-Impact Manufacturing use. Staff is proposing to increase the maximum square feet to 10,000 square feet in the MD, allow more than 10,000 square feet in the MR, SC, and HC with an approved Specific Use Permit (SUP), and have no maximum square feet in the GO, LI and HI Zoning Districts. Refer to Exhibit 2, Staff Analysis for additional information. Refer to the proposed Code amendments below: Amend Section 5.3.6E to read as follows: E. Manufacturing, Low-Impact 1. In the MD Zoning District, uses are limited to a maximum of 10,000 square feet of gross floor area per lot. Distribution, warehousing, or wholesaling activities are prohibited. 2. In the MR, SC, and HC Zoning Districts, uses with more than 10,000 square feet of gross floor area per lot shall require a Specific Use Permit pursuant to Subsection 2.5.2: Specific Use Permit (SUP). Uses are limited to a maximum of 5,000 square feet of gross floor area per lot. 3. All activities shall occur entirely within an enclosed structure. OPTIONS 1. Approve as submitted 2. Approve subject to conditions 3. Deny 4. Postpone consideration 5. Table item RECOMMENDATION The Planning and Zoning Commission recommends approval [7-0]. Staff recommends approval of the proposed Code amendments. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action April 10, 2019 Planning and Zoning Commission Public Hearing DDC Update Recommended Approval April 23, 2019 City Council Public Hearing DDC Update Approved January 22, 2020 Planning and Zoning Commission Public Hearing Code Amendment Recommended Approval PLANNING AND ZONING COMMISSION A public hearing was held at the October 16, 2019 Planning and Zoning Commission meeting. There was general clarification discussion related to this item among the Commission, and no individuals from the public requested to speak. PUBLIC OUTREACH: A dual public hearing notice was published in the Denton Record Chronicle and online on the City’s website on January 5, 2020 for both the Planning and Zoning Commission and City Council. A notice was published on the City’s website on January 3, 2020. DEVELOPER ENGAGEMENT DISCLOSURES No developer contact disclosures have been provided to staff from members of this body as of the issuance of this Agenda Information Sheet. EXHIBITS 1. Agenda Information Sheet 2. Staff Analysis 3. Draft Ordinance 4. Presentation Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Ron Menguita, AICP Principal Planner Planning Report DCA19-0025/Low-Impact Manufacturing REQUEST: Amend Table 5.2-A: Table of Allowed Uses related to the Low-Impact Manufacturing use, and to amend Section 5.3.6E, Use Specific Standards for Low-Impact Manufacturing. CONSIDERATIONS: Section 2.7.4D of the DDC states that an application for a DDC text amendment may be approved upon consideration of the following criteria as to whether and to what extent the proposed amendment: 1. Is consistent with the Comprehensive Plan, other adopted plans, and other city policies; The revised use-specific standards proposed for Section 5.3.6E are consistent with Comprehensive Plan and other city policies. Low-Impact Manufacturing is a low impact use and is compatible with other use types allowed in each Zoning District where the use is allowed. The Comprehensive Plan also states where future development is introduced, transitions to adjacent sensitive land uses should be considered. The proposed Code amendment removes the maximum square footage requirements in the GO, LI and HI, while requiring square footage limitations for the other Zoning Districts. 2. Does not conflict with other provisions of this DDC or other provisions in the Municipal Code of Ordinances; The proposed Code amendments does not conflict with any other provisions of the DDC or other provisions in the Municipal Code of Ordinances. The Code amendment will not remove the use-specific standards in the remaining Zoning Districts. These standards will ensure compatibility in other areas where Low-Impact Manufacturing is contemplated for future development. 3. Is necessary to address a demonstrated community need; The proposed Code amendments will facilitate the continuance, redevelopment, and future development need for Low-Impact Manufacturing in the city. Low-Impact Manufacturing use types is important to the City’s economic development need and should be encouraged where permitted. 4. Is necessary to respond to a substantial change in conditions and/or policy; and The use-specific standards, specifically the maximum building square footage of 5,000 that was introduced with the 2019 DDC update is too low and is not feasible for Low-Impact Manufacturing use types. Generally, Low-Impact Manufacturing use types are greater than 5,000 square feet. Revising maximum building square footage is a substantial change but is necessary to correct a standard that is not feasible. The Code amendment proposes new maximum building square footages that is more consistent with market conditions and need. 5. Is consistent with the general purpose and intent of this DDC. The proposed Code amendments are consistent with the purpose and intent of the 2019 DDC, which includes adding flexibility while also protecting neighborhoods. promoting the health, safety, and general welfare of the City’s inhabitants, implementing the goals and policies of the Comprehensive Plan, and encouraging the appropriate use of land, buildings, and structures. STAFF RECOMMENDATION: Staff recommends approval of the proposed Code amendments. Page 4 of 4 EXHIBIT A Amend Section 5.3.6E to read as follows: E. Manufacturing, Low-Impact 1. In the MD Zoning District, uses are limited to a maximum of 10,000 square feet of gross floor area per lot. 2. In the MR, SC, and HC Zoning Districts, uses with more than 10,000 square feet of gross floor area per lot shall require a Specific Use Permit pursuant to Subsection 2.5.2: Specific Use Permit (SUP). 3. All activities shall occur entirely within an enclosed structure. DaLow-Impact ManufacturingFebruary 4, 2020 City Council Public Hearing1 Background22/4/20•April 2019 ‐ Denton Development Code Update•Use types were consolidated for simplicity, some use types were introduced for clarity, and some were renamed. •Light Manufacturing was renamed to Low‐Impact Manufacturingand a new definition was provided.DCA19-0025a Background32/4/20•Definition in Subchapter 9 of the DDC.DCA19-0025aManufacturing, Low-ImpactIndustrial operations relying on the assembly,distributing, fabricating, manufacturing, packaging,processing, recycling, repairing, servicing, storing, orwholesaling of goods or products, using partspreviously developed from raw material. Low-impactmanufacturing uses include only those uses that willnotcreatenoise,smoke,fumes,odors,glare,orhealthor safety hazards outside of the building where suchassembly, fabrication, or processing takes place. Background42/4/20•Table 5.2‐A: Table of Allowed UsesDCA19-0025a Purpose/Request52/4/20•City Initiated Code amendment to correctSection 5.3.6E •Currently per Section 5.3.6E distribution, warehousing, or wholesaling activities are prohibited•Currently per Section 5.3.6E uses are limitedto a maximum of 5,000 square feet of gross floor area per lotDCA19-0025a Purpose/Request62/4/20•Amend Section 5.3.6E to read as follows:Manufacturing, Low‐Impact 1. Distribution, warehousing, or wholesaling activities are prohibited.1. In the MD Zoning District, uses are limited to a maximum of 10,000 square feet of gross floor area per lot.2. In the MR, SC, and HC Zoning Districts, uses with more than 10,000 square feet of gross floor area per lot shall require a Specific Use Permit pursuant to Subsection 2.5.2: Specific Use Permit (SUP). Uses are limited to a maximum of 5,000 square feet of gross floor area per lot.3. All activities shall occur entirely within an enclosed structure.DCA19-0025a Recommendation72/4/20•Planning and Zoning Commission recommends approval[7‐0].•Staff recommends approval of the proposed Code amendments.DCA19-0025a Questions?82/4/20DCA19-0025a City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:DCA19-0026a,Version:1 AGENDA CAPTION Hold a public hearing and consider adoption of an ordinance of the City of Denton,Texas,amending the Denton Development Code;specifically,renaming all references from Administrative Criteria Manual, Application Criteria Manual,Site Design Criteria Manual,Construction Criteria Manual,and Environmentally Sensitive Areas Criteria Manual to Development Handbook;providing for a penalty in the maximum amount of $2,000.00 for violations thereof;and providing a severability clause and an effective date.The Planning and Zoning Commission recommends approval 7-0.THIS ITEM HAS BEEN WITHDRAWN.(DCA19-0026a, Development and ESA Handbooks, Ron Menguita) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code; specifically, renaming all references from Administrative Criteria Manual, Application Criteria Manual, Site Design Criteria Manual, Construction Criteria Manual, and Environmentally Sensitive Areas Criteria Manual to Development Handbook; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; and providing a severability clause and an effective date. The Planning and Zoning Commission recommends approval 7-0. THIS ITEM HAS BEEN WITHDRAWN. (DCA19-0026a, Development and ESA Handbooks, Ron Menguita) BACKGROUND This item is being withdrawn to allow staff additional time to review the Code amendment. In effort to continue to improve the development review process, enhance customer service, and improve efficiency staff began drafting a new Administrative Criteria Manual and Environmentally Sensitive Areas Criteria Manual. The objective was to streamline the process, clarify what is required, and involve diverse stakeholders as much as possible. As part of drafting the Administrative Criteria Manual staff reviewed two other criteria manuals (Site Design Criteria Manual and Construction Criteria Manual) and determined that the purpose and contents of both documents would be better served consolidated into one Administrative Criteria Manual. In addition, after drafting the Environmentally Sensitive Areas Criteria Manual, staff also determined that the purpose and contents of the criteria manual would be better served consolidated into the Administrative Criteria Manual. Additionally, staff found references to an Application Criteria Manual in the Denton Development Code (DDC), a typo, which should be references to an Administrative Criteria Manual instead. To eliminate duplication and confusion, staff is proposing that the Site Design Criteria Manual, Construction Criteria Manual, and Environmentally Sensitive Areas Criteria Manual be consolidated into one document and to rename the criteria manual references in the DDC, including references of Application Criteria Manual, to Administrative Criteria Manual. Lastly, while finalizing the new Administrative Criteria Manual staff determined that the purpose and contents of the subject document was more of a Development Handbook, and not a Criteria Manual. A Development Handbook typically contains supporting materials that assist the development review process City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com such as flowcharts, submittal instructions, application forms, checklists, calendars, contact information, tree lists and other development review supporting documents. For the above reasons, staff is proposing all references of Administrative Criteria Manual, Application Criteria Manual, Site Design Criteria Manual, Construction Criteria Manual, Environmentally Sensitive Areas Criteria Manual in the DDC be renamed to Development Handbook. Refer to the proposed Code amendments below: Amend Section 1.3.4B as follows: Whenever any provision of this DDC conflicts with a Criteria Manual adopted by ordinance by the City of Denton as established in Section 2.11, including but not limited to those listed below, the Criteria Manual shall govern, as determined by the Director: 1. Administrative Criteria Manual 2. Connectivity Component - Mobility Plan 3. Construction Criteria Manual 4. Environmentally Sensitive Areas Criteria Manual 5. Solid Waste Criteria Manual 6. Stormwater Design Criteria Manual 7. Transportation Criteria Manual 8. Water and Wastewater Criteria Manual Amend various Sections of the DDC by renaming all references of Administrative Criteria Manual, Application Criteria Manual, Site Design Criteria Manual, Construction Criteria Manual, and Environmentally Sensitive Areas Criteria Manual to Development Handbook.  Administrative Criteria Manual is referenced 22 times  Application Criteria Manual is referenced 5 times  Site Design Criteria Manual is referenced 13 times  Construction Criteria Manual is referenced once  Environmentally Sensitive Areas Criteria Manual is referenced 4 times For a complete summary of Sections and Tables where the amendments will occur, refer to the Exhibit 2, Draft Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action April 10, 2019 Planning and Zoning Commission Public Hearing DDC Update Recommended Approval April 23, 2019 City Council Public Hearing DDC Update Approved January 22, 2020 Planning and Zoning Commission Public Hearing Code Amendment Recommended Approval PLANNING AND ZONING COMMISSION A public hearing was held at the October 16, 2019 Planning and Zoning Commission meeting. There was general clarification discussion related to this item among the Commission, and no individuals from the public requested to speak. EXHIBITS 1. Agenda Information Sheet Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Ron Menguita, AICP Principal Planner City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:SD19-0001b,Version:1 AGENDA CAPTION Hold a public hearing and consider approval of an ordinance of the City of Denton,Texas,amending and overlay district and approving an amendment to the First United Church Special Sign District for 4.141 acres of land which is located at 201 S.Locust Street and platted as Lot 1R,Block 23,Original Town of Denton Addition,in the City of Denton,Denton County,Texas;Providing for a penalty in the maximum amount of $2,000.00 for violations thereof;providing a severability clause and an effective date.The Planning and Zoning Commission recommended approval (7-0).(SD19-0001,First United Methodist Church Special Sign District, Cindy Jackson) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider approval of an ordinance of the City of Denton, Texas, amending and overlay district and approving an amendment to the First United Church Special Sign District for 4.141 acres of land which is located at 201 S. Locust Street and platted as Lot 1R, Block 23, Original Town of Denton Addition, in the City of Denton, Denton County, Texas; Providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing a severability clause and an effective date. The Planning and Zoning Commission recommended approval (7-0). (SD19-0001, First United Methodist Church Special Sign District, Cindy Jackson) BACKGROUND The applicant, Alan Heath, on behalf of First United Methodist Church of Denton, Inc., is requesting approval of an amendment to the Special Sign District (SSD) for the First United Methodist Church to permit the installation of wall signs. The SSD for this site was originally approved in 2010 (Exhibit 6) to enable the church to display banner signs on a year-round basis; a wall sign at the east entrance of the building on the porte cochere, next to the parking lot; a wall sign on the South Locust Street building entrance; and a banner sign located at the Sycamore Street building entrance. A long-range plan for future signs on the site which include a wall sign located at the corner of Locust Street and Mulberry Street, and an LED monument sign along Locust Street which would replace the sign currently in place at that location, was also made a part of the district per Ordinance No. 2010-016. An amendment to the SSD was approved in 2012 which permitted the installation of a non-illuminated wall sign to the western building façade. The applicant is proposing to amend the SSD for a second time to permit additional wall signage as provided in the Sign Code. Section 33.18 of the sign code permits revisions to special sign districts provided certain criteria are met. This analysis can be found in the Staff Analysis (Exhibit 2). The sign code does not specify a limitation on the size or number of wall signs permitted on a property. This proposed amendment would permit any provision of the sign code not addressed by the SSD to be governed by Ordinance 2014-16. A full Staff Analysis is provided in Exhibit 2. PLANNING AND ZONING COMMISSION There were no speakers during the Planning and Zoning Commission public hearing. The discussion concerned the effect this request would have on the SSD. If permitted, this request would have no effect on the requirements of the SSD. This proposed amendment would permit the Church to install signage not addressed in the SSD per the standards in Chapter 33. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com OPTIONS 1. Approve. 2. Approval subject to conditions. 3. Deny. 4. Postpone item. RECOMMENDATION The Planning and Zoning Commission recommends approval the request with a vote of 7-0. Staff recommends approval of this request to amend the Special Sign District for the First United Methodist Church to permit any provision of the sign code that is not addressed by the SSD to be governed by the Sign Code, Chapter 33. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action January 14, 1969 City Council New zoning code and city-wide zoning, assigning a zoning designation of Commercial (C). Approved February 5, 2002 City Council Approval of 2002 zoning code update and city-wide rezoning assigning a zoning designation of Downtown Commercial General (DC-G) on site. Approved January 14, 2004 Planning and Zoning Commission Replat of Lots 1-6, Block 23, OTD Approved December 9, 2009 Planning and Zoning Commission Creation of a Special Sign District for site Recommend approval January 12, 2010, City Council Creation of a Special Sign District for site Approved October 10, 2012 Planning and Zoning Commission Amend SSD to permit additional signage Recommend approval November 6, 2012 City Council Amend SSD to permit additional signage Approved April 10, 2019 Planning and Zoning Commission City-wide rezoning to coincide with newly revised Denton Development Code, transitioned site zoning to Mixed Use Downtown Core (MD). Recommend approval September 17, 2019 City Council City-wide rezoning to coincide with newly revised Denton Development Code, transitioned site Approved zoning to Mixed Use Downtown Core (MD). December 11, 2019 Planning and Zoning Commission Amend the Special Sign District for the First United Methodist Church to permit any provision of the sign code that is not addressed by the SSD to be governed by the Sign Code, Chapter 33 Recommend approval PUBLIC OUTREACH: Twenty-nine notices were sent to property owners within 200 feet of the subject property, and 399 courtesy notices were sent to physical addresses within 500 feet of the subject property. As of the writing of this report, staff has not received any responses. A notice was published in the Denton Record Chronicle on November 24. A notice was published on the City’s website on November 22. Four signs were posted on the property on November 23, 2019. A Neighborhood meeting was not held. DEVELOPER ENGAGEMENT DISCLOSURES No developer contact and/or meeting disclosures have been provided to staff as of the issuance of this report. EXHIBITS 1. Agenda Information Sheet 2. Staff Analysis 3. Site Location Map 4. Zoning Map 5. Future Land Use Map 6. Ordinance No. 2010-16 7. Ordinance No. 2012-317 8. Notification Map and Responses 9. Existing On-Site Sign Photos 10. Staff Presentation 11. Planning and Zoning Commission Meeting Minutes 12. Draft Ordinance Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Cindy Jackson, AICP Associate Planner Planning Staff Analysis SD19-0001/First United Methodist Church City Council District #1 REQUEST: Request for approval of an amendment to the Special Sign District to permit wall signs as permitted in Section 33.14.4 of the Code of Ordinances. SITE DATA: The approximately 4.17-acre site is located at 201 S. Locust Street between East Mulberry Street and East Sycamore Street, within the Mixed Use Downtown Core (MD) zoning. The site has street frontage on all four sides; East Mulberry Street to the north, East Sycamore Street to the south, South Locust Street to the west, and Industrial Street to the east. South Locust Street is designated as a Primary Arterial, and the remaining three streets are all designated as local streets on the Mobility Plan. Section 33.18 of the Sign Code permits the establishment of a special sign district provided certain criteria are satisfied. Specifically, the City Council may approve the creation of a sign district for any property which has more than three hundred (300) feet of continuous street frontage on one (1) public street if it finds the district: 1. Provides a comprehensive plan for signs that would be clearly superior to what would be allowed without the plan. The subject site is designated as Downtown Denton on the Future Land Use Map. It is also in close proximity to the Courthouse Square. This area is to be a pedestrian oriented district, which has a certain vitality which encourages the pedestrian to explore the area. Signage is typically one way to add color to an area and add to the atmosphere of an area. The signage would contribute to this type of atmosphere. 2. Would be compatible with surrounding properties. In considering whether a district and sign plan is “compatible” and “clearly superior”, the commission and council shall consider, but are not limited to considering the following: a. Scale. The relationship between and compatibility of sign scale, site scale and the scale of nearby buildings. The proposal is to permit signage that is not addressed by the SSD but is regulated by the sign code. The site is in a business corridor adjacent to the Downtown Square. All signage in this location is regulated by the sign code and will be compatible with nearby buildings. b. Color. The relationship between and compatibility of sign color to the color of nearby buildings and landscaping: The degree to which sign colors are complimentary to its surroundings. The building color is a neutral beige, and as such is compatible with all colors, as can be seen in the photos (Exhibit 9). There is not an approved or required color scheme for the Downtown area. As such, the color of the signs will be compatible with the surrounding areas. c. Material. The materials of the signs and how they relate to their surroundings. The proposed wall signs are “applique” signs, which when applied look similar in appearance to painted signs. There are some painted signs located in the Downtown area, and as such these signs would not look out of place. They are semi-permanent in nature and can be removed if desired. All other signage that is not regulated by the SSD must conform to the regulations in the sign code. d. Shape. The shape and design of the signs and how they relate to their surroundings. The wall signs as proposed are rectangular which is a standard shape for signage. The signs are aesthetically pleasing and will not damage the overall environment of the area or the building. All other signage must conform to the requirements of the sign code. e. Landscaping. The relationship of signs to landscaped features in and outside the district. The signage will not be located near featured landscaped. f. Traffic Safety and Traffic Circulation. The impact of the signs on driver’s view, the degree to which view obstructions are created or improved, avoidance of confusion with or obstruction of traffic control signs and devices, and the time it takes a motorist to read the sign. The proposed wall signage will not create obstructions or interfere with traffic signals or signs. g. Illumination. The impact and compatibility of sign illumination within the district and in relation to neighboring properties. The avoidance of glare and light pollution. The proposed signage will not be illuminated. h. Integration. How the signs in the district are integrated into a unified development concept with the topography, building design, other signs, landscaping, traffic circulation and other development features on the district and nearby property. i. Is not being used merely to avoid or gain a variance of the sign regulations; The applicant is requesting to be permitted to install wall signage in accordance with regulations in Section 33.14 of the Code of Ordinances. ii. Does not violate the spirit or intent of the sign regulations; and The proposed wall signage would be permitted if the site did not have a Special Sign District overlay. iii. Complies with the requirements of this section. All proposed signage complies with Section 33.14 of the Code of Ordinances. PLANNING AND ZONING COMMISSION RECOMMENDATION: The Planning and Zoning Commission recommends approval the request with a vote of 7-0. HIGHLAND MAPLE HICKORY CARROLLLOCUSTMCKINNEY OAK MULBERRY AUSTINPECAN WALNUT BELLCOOKROBERTSON PRAIRIE SYCAMORE PIERCEMYRTLEBOLIVARWARREN INDUSTRIALRUSSELLPINEROAKLANDSTROUD PUBLIC ALLEYMADDOXRAILROADSKINNERELMCEDARPRIVATE WAINWRIGHTSD19-0001Site Location 0 250 500125Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads µ Date: 11/5/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE HIGHLAND MAPLE HICKORY CARROLLLOCUSTMCKINNEY OAK MULBERRYAUSTINPECAN WALNUT BELLCOOKPRAIRIE SYCAMORE PIERCEMYRTLEBOLIVARWARREN INDUSTRIALRUSSELLPINEROAKLANDSTROUD PUBLIC ALLEYMADDOXRAILROADSKINNERELMCEDARPRIVATE WAINWRIGHTPF MN MD R7 R4 SD19-0001Current Zoning Map 0 250 500125Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads µ Date: 11/5/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE Current Zoning RR - Residential Rural R1 - Residential R2 - Residential R3 - Residential R4 - Residential R6 - Residential R7 - Residential MN - Mixed-Use Neighborhood MD - Mixed-Use Downtown Core MR - Mixed-Use Regional HC - Highway Commercial SC - Suburban Corridor GO - General Office LI - Light Industrial HI - Heavy Industrial PF - Public Facilities PD - Planned Development MPC OVERLAY LowResidential Parks/ OpenSpace Neighborhood/ UniversityCompatibility Area CommunityMixed Use DowntownCompatibilityArea DowntownDenton PAISLEY EAGLE OAK PRAIRIE STROUD HILLPARKWAY PANHANDLE EGAN HICKORY HIGHLAND MULBERRY CONGRESS SYCAMORE MAPLE DAVIS COLLINS GREGG SIMMONS WILSONLOCUST FORTWORTHMILL MORSEAMARILLO CHAMBERS MCKINNEY MINGOPECAN WALNUT BELLVINEBRADSHAWROBERTSON W Y E COOKWAINWRIGHTWITHERS KENT BERNARDPIERCECARROLLPEAKHANN TEXAS ALICEINDUSTRIALBOLIVARCOITMARSHALL PINERCROSSTIMBERAVE SULAND PUBLICALLEYPEARL MADDOXANNAHAYNES LAKEYBUSHEYCRAWFORDIOOFEXPOSITIONPARKCLEVELANDSKINNER KERLEYELMFRAMEDALLASOAKLANDHILLALLEYRAILROADCEDARJACK S O NMOUNTSDENTON ROSEJOHNSONAUSTINDUNC ANMYRTLERUTH SD19-0001Future Land Use Map 0 510 1,020255Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads Future Land Use Low Residential Downtown Denton Downtown Compatibility Area Community Mixed Use Neighborhood / University Compatibility Area Industrial Commerce Government / Institutional Parks / Open Space µ Date: 11/5/2019 In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE 1$%$1$-"$%.1, 2010016 7 AdditionalFileExists AdditionalFileContainsRecordsNotPublic,AccordingtothePublicRecords Act Other 2 AmendedbyOrdinanceNo. 201231711//06/12JR sAour documents\ordinances\09W09-0001.doc ORDINANCE NO. 2010-016 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING A SPECIAL SIGN DISTRICT PLAN ON APPROXIMATELY 4.141 ACRES OF LAND, GENERALLY LOCATED AT 201 S. LOCUST STREET AND PLATTED AS LOT 1R, BLOCK 23, OLD TOWN DENTON ADDITION, IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; PROVIDING FOR SEVERABILITY AND ESTABLISHING AN EFFECTIVE DATE. (SD09- 0001) WHEREAS, First United Methodist Church-Denton has applied for adoption of a Special Sign District on real property containing approximately 4.141 acres of land in the Downtown Commercial General (DC-G) zoning district, such real property legally described as Lot 1R, Block 23, Old Town Denton Addition (hereinafter defined as the "Property"); and WHEREAS, on November 18, 2009, the Planning and Zoning Commission concluded a public hearing as required by law, and recommended approval with conditions of the Special Sign District; and WHEREAS, the City Council finds the Special Sign District satisfies the purposes and approval criteria of Section 35.15.18 of the Development Code; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference as true. SECTION 2. The Special Sign District is hereby approved on the Property subject to the following conditions: a. Three (3) banner signs are permitted year round along the S. Locust Street frontage in the locations shown in Exhibit "A", attached hereto and made a part hereof by reference. b. Seven (7) parking lot banner signs are permitted year round in the East Parking Lot in the locations shown in Exhibit "A". c. One (1) wall sign is permitted on the building at the east entrance as shown in Exhibit A'". d. One (1) wall sign is permitted on Cole Chapel at the S. Locust Street entrance as shown in Exhibit "A". e. One (1) banner sign is permitted year round at the E. Sycamore Street entrance as shown in Exhibit "A". f. One (1) wall sign is permitted at the corner of S. Locust Street and E. Mulberry Street as shown in Exhibit "A". g. One LED display monument sign; which will replace the current illuminated monument sign, is permitted in the location shown in Exhibit "A". In addition to the requirements of Subchapter 15 regarding signage, the following conditions will apply to this sign: i. All lamps should be less than 8 watts. ii. The sign, as a whole, should not be bright (intense) enough to interfere with the vision of a driver on any adjacent public street. iii. No element of the display may move or change more often than every 20 seconds. SECTION 1 The City's official zoning map is amended to show the change in zoning district classification, per Section 35.15.18.7 of the Denton Development Code. SECTION 4. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid by any court, such invalidity shall not affect the validity of other provisions or applications, and to this end the provisions of this ordinance are severable. SECTION 5. Any person violating any provision ofthis ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION 6. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, a daily newspaper published in the City ofDenton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the At day of 2010.-- r MARK A. 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LOCUST STREET AND PLATTED AS LOT 1R, BLOCK 23, OLD TOWN DENTON ADDITION,IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; PROVIDING A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. (SD12-0001) WHEREAS, FLTMC Denton has applied for an amendment to the First United Church Special Sign District (Ordinance Number 2010-016) on real property containing approximately 4.141 acres of land in the Downtown Commercial General (DC-G) zoning district, such real property land legally described as Lot 1 R, Block 23, Old Town Denton Addition (hereinafter defined as the Property"); and WHEREAS, on October 10, 2012, the Planning and Zoning Commission concluded a public hearing as required by law, and recommended approval of amendment to the special sign district with conditions; and WHEREAS, the on November 6, 2012, the City Council concluded a public hearing as required by law and finds the Special Sign District is in compliance with the Subchapter 15 of the Development Code of the Code of Ordinances of the City of Denton, and is consistent with the Denton Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference. SECTION 2. The Special Sign District amendment is hereby approved on the Property subject to the following conditions: a. A non-illuminated, 4' X 8' logo sign shall be permitted to be installed on the front fa ade of the church as shown in Exhibit "A", attached hereto and incorporated herein by reference. SECTION 3. All provisions of Ordinance Number 2010-016 shall remain in fizll force and effect. SECTION 4. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid by any court, such invalidity shall not affect the validity of other provisions or applications, and to this end the provisions of this ordinance are severable. SECTION 5. Any person violating any provision ofthis ordinance sha11, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION 6. This ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, a daily newspaper published in the City ofDenton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the (p day of 'j,(.e/ , 2012. MARK A. B OU S, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: _._, APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY BY: /,iU•' FABRICATE AND INSTAtL ONE NON lLLUMINATED CRO55 AND FIAME O FLAME: PABRICAiED TIL4NIUM NUGOLU CON57RUCtION ( 1" DE6P) FACE AND RElURNS TO HAVE BRA55 LOOK ( E7( IERIC R USE) WIiH VERiICAL SAiIN . YA FlNISH SiUD MOUNiE FLII$ N IO EX ERIOF WALI WALL Ni0.TER1Al', O CROSS: FA6RICA( ED iITANIUM NUGOLDCONSfRUCilOhl ( t" DEEP FACE AN REiURNS t0 HAVE BRASS I. nOK EKfF. RIOR USE) WIiH VERiICAL SATIN # A fINISH SiUD MOUNiED FLUSW i0 EXTERIOR WALL NAIL MATF, RIAI: SIGN LAYOUT SCALE: 3/ 32" = 1'- 0" 3'-9 ' h' 0 -- 3' 1i I —{ \ I ` o' — SIGN LAYOUT \'— SCALE: 3 16" = 7'- 0" I I I c vu n 1' ! SALES. APPROVAL 1 . fi> J c`: Fi.: l>Fi: k.'. i s iUi lN. i51 il:'/ SSAI 1 EvIUP_ l( 0; 01 . SALFS RE9: RL RUSS V4 fE . 4S. n01 2 ORAWN 6Y: u.L.N . __ URAWING#. PlSi2 fRQS4 .. pp PARTS, IABOF., SIGNAGE. a;,, ds w„ p . I' W:T .: , E 1- 1; iYk5J_ i oi': d'.. . .. IN . i,ror ,- o ,.. i i- + 1 iii -. v...' I . al 1. !. i:l.:; j_. s. A n. sa. iz coiocaossu+ oewr, x i/ va D O ' C/ r yVi-- v i' Iii i i I l_ National i ns CIiY/ STATE-. DENiGN I,x r6? UI 54tE5 REV: Al RG> 5 ' JAif 7. 52Q12 I D` W. WN BY: i) UN . , . rblt, qWlRGk. iJ51? iBU64 . ....,. AktS, LABOR, SIGNAGE. z,! I u ii i t i n'" iMr' Yw - O BE iN57Ati, i'i• r NDVo';.. R BIOCKIN6 ON CIRCU AR% Nr . . fN sr OwpfD arar r•<> nueC+ lY :;' r+ ER r r -, pr,• , SIGN LAYOUT S A: 3 a _,- o Pa e 2 of 2 1'i'( Yf SIGNEG: M1E: • • • • ••• • 51GNEU, DATE. ;;.. za_. _. .: oi ceoss. tivoFia n; I — iu , Z a N U O Exhibit B LOCATION MAP SUBJECT SITE w m C AUSTINELMLOCUSTSYCAMORE HICKORY BELLMULBERRY PRAIRIE STROUD WALNUT INDUSTRIALRUSSELLOAKLANDWAINWRIGHTSD19-0001Notification Response Map 0 130 26065 Feet The City of Denton has prepared maps for departmental use. These are not official maps of the City of Denton and should not be used for legal, engineering or surveying purposes but rather for reference purposes. These maps are the property ofthe City of Denton and have been made available to the public based on the Public Information Act. The City of Denton makes every effort to produce and publish the most current and accurate information possible. No warranties, expressed orimplied, are provided for the data herein, its use, or its interpretation. Utilization of this map indicates understanding and acceptance of this statement. SITE Parcels Roads µ 200ft Buffer 500ft Buffer Date: 12/3/2019 In Favor Neutral Opposed In 200ft address spreadsheet include the acreage and percentage of each of the owners within the bufferMAKE SURE TO REMOVE THE SITE ADDRESSES/ACREAGE Da SD19-0001 First United Methodist Church 1 February 4, 2020 City Council Meeting 1 Request & Site Data This is a request to amend the Special Sign District for the First United Methodist Church to permit wall signs as provided in the Sign Code. The sign district was originally approved in January 2010 (Ord. No. 2010-016). The 4.17-acre site is located at 201 S. Locust Street, between Mulberry and Sycamore Streets. 02/04/2020 File ID: SD19-0001b 2 Criteria for Approval (Section 33.18 of the Sign Code ) 1.Provides a comprehensive plan for signs that would be clearly superior to what would be allowed without the plan. 2.Would be compatible with surrounding properties. In considering whether a district and sign plan is “compatible” and “clearly superior”, the commission and council shall consider, but are not limited to considering the following: a.Scale.The relationship between and compatibility of sign scale, site scale and the scale of nearby buildings. b.Color.The relationship between and compatibility of sign color to the color of nearby buildings and landscaping: The degree to which sign colors are complimentary to its surroundings. c.Material.The materials of the signs and how they relate to their surroundings. d.Shape.The shape and design of the signs and how they relate to their surroundings. e.Landscaping.The relationship of signs to landscaped features in and outside the district. 02/04/2020 File ID: SD19-0001b 3 Criteria for Approval (Section 33.18 of the Sign Code ) f.Traffic Safety and Traffic Circulation.The impact of the signs on driver’s view, the degree to which view obstructions are created or improved, avoidance of confusion with or obstruction of traffic control signs and devices, and the time it takes a motorist to read the sign. g.Illumination.The impact and compatibility of sign illumination within the district and in relation to neighboring properties. The avoidance of glare and light pollution. h.Integration.How the signs in the district are integrated into a unified development concept with the topography, building design, other signs, landscaping, traffic circulation and other development features on the district and nearby property. i.Is not being used merely to avoid or gain a variance of the sign regulations; ii.Does not violate the spirit or intent of the sign regulations; and iii.Complies with the requirements of this section. 02/04/2020 File ID: SD19-0001b 4 Criteria 1: Provides a comprehensive plan for signs that would be clearly superior to what would be allowed without the plan. The subject site is designated as Downtown Denton on the Future Land Use Map. It is also in close proximity to the Courthouse Square. This area is a pedestrian oriented district, which has a certain vitality which encourages the pedestrian to explore the area. Signage is typically one way to add color to an area and add to the atmosphere of an area. The signage would contribute to this type of atmosphere. 02/04/2019 5File ID: SD19-0001b Criteria 2: Would be compatible with surrounding properties. In considering whether a district and sign plan is “compatible” and “clearly superior”, the Commission and Council shall consider, but are not limited to considering the following: 02/04/2020 File ID: SD19-0001b 6 a.Scale.The relationship between and compatibility of sign scale, site scale and the scale of nearby buildings. The proposal is to permit signage that is not addressed by the SSD but is regulated by the sign code. The site is in a business corridor adjacent to the Downtown Square. All signage in this location is regulated by the sign code and will be compatible with nearby buildings. Criteria 2 continued: 02/04/2020 File ID: SD19-0001b 7 b. Color.The relationship between and compatibility of sign color to the color of nearby buildings and landscaping: The degree to which sign colors are complimentary to its surroundings. The building color is a neutral beige, and as such is compatible with all colors. There is not an approved or required color scheme for the Downtown area. As such, the color of the signs will be compatible with the surrounding areas. Criteria 2 continued: 02/04/2020 File ID: SD19-0001b 8 The proposed wall signs are “applique” signs, which when applied look similar in appearance to painted signs. There are some painted signs located in the Downtown area, and as such these signs would not look out of place. They are semi-permanent in nature and can be removed if desired. All other signage that is not regulated by the SSD must conform to the regulations in the sign code. c. Material. The materials of the signs and how they relate to their surroundings. Criteria 2 continued: 04/04/2020 File ID: SD19-0001b 9 The wall signs as proposed are rectangular which is a standard shape for signage. The signs are aesthetically pleasing and will not damage the overall environment of the area or the building. All other signage must conform to the requirements of the sign code. d. Shape.The shape and design of the signs and how they relate to their surroundings. e. Landscaping.The relationship of signs to landscaped features in and outside the district. The signage will not be located near featured landscaped. Criteria 2 continued: 02/04/2020 File ID: SD19-0001b 10 The proposed wall signage will not create obstructions or interfere with traffic signals or signs. f. Traffic Safety and Traffic Circulation.The impact of the signs on driver’s view, the degree to which view obstructions are created or improved, avoidance of confusion with or obstruction of traffic control signs and devices, and the time it takes a motorist to read the sign. Criteria 2 continued: 02/04/2020 File ID: SD19-0001b 11 g. Illumination.The impact and compatibility of sign illumination within the district and in relation to neighboring properties. The avoidance of glare and light pollution. The proposed signage will not be illuminated. Criteria 2 continued: 02/04/2020 File ID: SD19-0001b 12 i.Is not being used merely to avoid or gain a variance of the sign regulations; The applicant is requesting to be permitted to install wall signage in accordance with regulations in Section 33.14 of the Code of Ordinances. ii.Does not violate the spirit or intent of the sign regulations; The proposed wall signage would be permitted if the site did not have a Special Sign District overlay. iii.Complies with the requirements of this section. All proposed signage complies with Section 33.14 of the Code of Ordinances. h. Integration. How the signs in the district are integrated into a unified development concept with the topography, building design, other signs, landscaping, traffic circulation and other development features on the district and nearby property. Notification SD19-0001 •Newspaper Ad: November 24, 2019 •Property Posted: November 23, 2019 •Mailed Notices: November 22, 2019 •200 ft. Public Notices: 29 •500 ft. Courtesy Notices: 399 •Responses to 200’ Legal Notice: In Opposition: 0 In Favor: 2 (3%) Neutral: 0 •Neighborhood Meeting was not held. 02/04/2020 File ID: SD19-0001b 13 02/04/2020 File ID: SD19-0001b 14 Planning and Zoning Commission Recommendation The Planning and Zoning Commission recommends approval the request with a vote of 7-0. Staff recommends approval of this request to amend the Special Sign District for the First United Methodist Church to permit any provision of the sign code that is not addressed by the SSD to be governed by Chapter 33 as amended. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:DCA19-0027a,Version:1 AGENDA CAPTION Hold a public hearing and consider adoption of an ordinance of the City of Denton,Texas,amending the Denton Development Code Subchapter 5,“Use Regulations,”related to specific use permit requirements and use-specific standards for Temporary Concrete or Asphalt Batching Plants in all zoning districts;providing for a penalty in the maximum amount of $2,000.00 for violations thereof;providing a severability clause and an effective date. (DCA19-0027a, Temporary Batch Plants, Hayley Zagurski) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider adoption of an ordinance amending the Denton Development Code Subchapter 5, “Use Regulations,” related to specific use permit requirements and use-specific standards for Temporary Concrete or Asphalt Batching Plants in all zoning districts; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; providing a severability clause and an effective date. (DCA19-0027a, Temporary Batch Plants, Hayley Zagurski) BACKGROUND This is a staff-initiated code amendment to revise the use permissions and specific standards for Temporary Concrete or Asphalt Batching Plants. The Denton Development Code provides the following definitions for this use: Concrete or Asphalt Batching Plant: A temporary facility where asphalt or concrete, or its ingredients or products, are ground up, mixed, or otherwise prepared for use on-site or for transportation to another site. Temporary batching plants are frequently requested for the development of residential subdivisions, larger non-residential developments, or for large public infrastructure projects. These plants require permits through the City and often through the state, and they are only allowed to operate for 60 days at a time for no more than 3 times per year. Temporary batch plants are required to be located at least 300 feet from a recreational area, school, or residence. A comparison of the proposed standards to the existing and prior regulations is provided in the table below: Prior Regulations in 2002 DDC Current Regulations in 2019 DDC Proposed Regulations Zoning Districts where Permitted All, by right with general requirements in 35.12.9.E.7 All, with SUP and use specific standards All, by right with use-specific standards. SUP only if batching is for off-site use. Time Limits Up to 3 permits allowed for 60 days each Up to 3 permits for no more than 60 days each Same – no change Standards Compliance with TCEQ standards, nuisance prevention standards, and separation standards from schools, residences, etc. Maintained all 2002 requirements Add language requiring SUP if batching activity is for transportation to another site. All other requirements remain the same. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com A redline of the specific amendments to the text is provided in Exhibit 4. PLANNING AND ZONING COMMISSION On January 8, 2020, the Planning and Zoning Commission held a public hearing for the proposed DDC text amendment. At the public hearing, staff presented an analysis of the request with a recommendation of approval. There was no discussion and no members of the public spoke on the item. The Planning and Zoning Commission recommended approval of the request [5-0]. OPTIONS 1. Recommend approval 2. Recommend approval subject to conditions 3. Recommend Denial 4. Postpone item RECOMMENDATION Staff recommends approval of this request as it meets the established requirements. PRIOR ACTION/REVIEW (Council, Boards, Commissions) No prior action has been taken regarding this request. PUBLIC OUTREACH: A notice was published in the Denton Record Chronicle on December 22, 2019. A notice was published on the City’s website on December 20, 2019. DEVELOPER ENGAGEMENT DISCLOSURES No developer contact disclosures have been provided to staff from members of this body as of the issuance of this report. EXHIBITS 1. Agenda Information Sheet 2. Staff Analysis 3. Draft Redline of Subchapter 5 4. Presentation 5. Draft Ordinance 6. Draft Ordinance Exhibit A Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Hayley Zagurski Senior Planner Planning Report DCA19-0027/Temporary Batch Plants REQUEST: Revisions to Subchapter 5 Use Regulations related to use permissions and use-specific standards for Temporary Concrete or Asphalt Batching Plants in all zoning districts. CONSIDERATIONS: Section 2.7.4D of the DDC states that an application for a DDC text amendment may be approved upon consideration of the following criteria as to whether and to what extent the proposed amendment: 1. Is consistent with the Comprehensive Plan, other adopted plans, and other city policies; The proposed changes to the use permissions for temporary batching plants would not be inconsistent with the Comprehensive plan or other adopted plans. The removal of the SUP for on-site temporary batch plants would not violate other City policies and would continue to allow this use as it was allowed in the past under the 2002 DDC. 2. Does not conflict with other provisions of this DDC or other provisions in the Municipal Code of Ordinances; The proposed removal of the SUP requirement for on-site temporary batching plants does not conflict with other provisions of the DDC. The other standards associated with this temporary use are the same as they have been since 2002 and no changes are proposed to the nuisance abatement standards, separation requirements from certain uses, or duration or number of permits allowed. 3. Is necessary to address a demonstrated community need; Temporary batching plants are generally necessary for the development of residential subdivision street, larger-scale non-residential developments, and large public road projects. Requiring an SUP for these uses is onerous considering the SUP process typically takes 2-3 months, which is longer than the time allowed for operations per permit. 4. Is necessary to respond to a substantial change in conditions and/or policy; and This revision is necessary to return the permit requirements and use permissions for on- site temporary batch plants to what they were under the 2002 DDC. The addition of an SUP requirement for all temporary batch plants with the implementation of the 2019 DDC was a substantial change and places a significant burden on contractors who often apply for the required permit only a week or two before equipment is needed on-site. 5. Is consistent with the general purposed and intent of this DDC. The proposed amendments to Subchapter 5 are consistent with the purpose and intent of the DDC, which includes encouraging appropriate uses of land, promoting the general welfare of the City’s inhabitants, and implementing the goals and visions of the comprehensive plan. These amendments will allow a necessary temporary use to continue to be located on-site with no changes to the long-standing permit requirements of the City. Allowing these temporary plants to be located on-site without an SUP reduces vehicular traffic by continuing to allow larger projects to meet their needs with an on-site batching plant rather than having a high number of loads of concrete to asphalt trucked into the site. The proposed amendments would maintain the new SUP requirement for batch-plants proposed to be located off-site of a project. This will allow for an extra layer of scrutiny to determine whether the proposed location would generate nuisances or traffic concerns for surrounding developments that wouldn’t occur if the plant were on-site. STAFF RECOMMENDATION: Staff recommends approval of this request as it meets the established requirements. Subchapter 5: Use Regulations 5.2 Table of Allowed Uses Table 5.2-A: Table of Allowed Uses, lists the uses allowed in the base zoning districts. All uses are defined in Subchapter 9: Definitions. Development or use of a property for any other use not specifically allowed in Table 5.2-A: Table of Allowed Uses, or otherwise approved under the appropriate procedure is prohibited. 5.2.1 Explanation of Table Abbreviations A. Permitted By-Right Uses A “P” in a cell indicates that the use is permitted by right in the respective zoning district. Permitted uses are subject to all other applicable regulations of this DDC. B. Specific Use Permit Required An “S” in a cell indicates that the use is only permitted in the respective zoning district if approved as a specific use in accordance with the procedures in Subsection 2.5.2: Specific Use Permit (SUP). C. Prohibited Uses A blank cell indicates that the use is prohibited in the respective zoning district. D. Use-Specific Standards Regardless of whether or not a use is allowed by right or with approval of a specific use permit, additional standards may be applicable to that use. Use-specific standards are identified and cross-referenced in the last column of Table 5.2-A: Table of Allowed Uses. Uses marked with a “+” following the “P” or “S” in a zoning district indicates that use- specific standards apply to that use type in that zoning district. For example, “P ” indicates that a use is permitted by-right, but that additional standards apply in that zoning district. 5.2.2 Organization of Table In Table 5.2-A: Table of Allowed Uses, land uses are classified into general use categories and specific uses based on common functional, product, or physical characteristics such as the type and amount of activity, the type of customers or residents, how goods or services are sold or delivered, and site conditions. This classification provides a systematic basis for assigning present and future land uses into appropriate zoning districts. 5.2.3 Table of Allowed Uses P = permitted S = specific use permit required Blank cell = use prohibited  = use-specific standards apply Residential Mixed-Use Corridor Other Nonresidential Use-Specific Standards RR R1 R2 R3 R4 R6 R7 MN MD MR SC HC GO LI HI PF Concrete or Asphalt Batching Plant, Temporary S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ S P+ 5.5.6B 5.5.6B. Concrete or Asphalt Batching Plant, Temporary 1. Permit Requirements Applicants for a permit to operate a temporary concrete or asphalt batching must submit a letter from the Texas Commission on Environmental Quality (TCEQ) indicating that the proposed facility is exempt from the permitting procedures under the standard exemption, as amended. a. Concrete Batching Plants i. When both wastewater and stormwater discharges will be generated on-site, concrete batch plants must be permitted under TCEQ discharge permit TXG110000. ii. When only stormwater discharges will be generated on-site, concrete batch plants may be included in construction stormwater permit TXR150000 for the construction site, if located at the construction site. 2. Location a. Temporary concrete batching plants (including associated stationary equipment and stockpiles) shall be located at least 300 feet from any recreational area, school, residence or other structure not occupied or used solely by the owner of the property upon which the facility is located. This distance limitation does not apply to structures within the boundaries of the project for which the facility is to pour concrete, provided that the facility is located on or contiguous to the project. b. Temporary asphalt batching plants shall be located at least one-half mile from any recreational area, school, or residence, or any other structure not occupied or used exclusively by the owner of the property upon which the facility is located. 3. Operational Standards Formatted: Superscript a. The facility shall be operated in a manner that eliminates unnecessary dust, noise, and odor (including, with limitation, covering trucks, hoppers and chutes, loading and unloading devices, mixing operation and maintaining driveways and parking areas free of dust). b. All stockpiles shall be sprinkled with water or dust suppressant chemicals, or both, as necessary to achieve maximum control of dust emissions. The stockpile sprinkler system shall be operable at all times. c. Spilled cement and fly ash used in the batch shall be cleaned up immediately and contained or dampened to minimize dust emissions due to wind erosion and vehicle traffic. d. All open-bodied vehicles transporting material from a dry batch plant to the paving mixer shall be loaded with a layer of sand on top, and the truck shall be covered with a tarp to minimize the emission of dust under existing conditions. e. The applicant shall clear the site of all equipment, material, and debris upon completion of the project. 4. Hours of Operation The facility may operate only between the hours of 6:00 a.m. and 8:30 p.m., Monday through Friday, from June 1 to September 30; 7:00 a.m. and 8:30 p.m., Monday through Friday, from October 1 to May 31; 8:00 a.m. and 8:30 p.m. on Saturdays; and 1:00 p.m. and 8:30 p.m. on Sundays. 5. Revocation of Permit In addition to the criteria established in Subsection 5.5.3D, the Director may terminate or revoke a temporary use permit for a concrete or asphalt batching plant for any of the following reasons: a. The facility fails to comply with any of the requirements as listed in this subsection; or b. The facility violates any of the standards as listed on the standard exemption list adopted by the Texas Commission on Environmental Quality (TCEQ), as amended. 6. Additional Approval Required for Off-Site Temporary Batch Plants A Specific Use Permit (SUP) is required for all temporary batching facilities grinding, mixing, or otherwise preparing concrete, asphalt, or its ingredients or products for transportation to another site other than the site on which the batching facility is being located. DCA19-0027 Temporary Batch Plants 1 February 4, 2020 City Council 1 Hold a public hearing and consider adoption of an ordinance regarding a proposed revision to the Denton Development Code; specifically to amend Subchapter 5, Use Regulations, related to specific use permit requirements and use-specific standards for Temporary Concrete or Asphalt Batching Plants in all zoning districts. This is a staff-initiated amendment to the DDC. Request File ID: DCA19-002701/08/2020 2 Concrete or Asphalt Batching Plant: A temporary facility where asphalt or concrete, or its ingredients or products, are ground up, mixed, or otherwise prepared for use on-site or for transportation to another site. •Temporary batch plants are commonly used for large public street projects, residential subdivisions, or for paving at large commercial/mixed-use projects. Background File ID: DCA19-002701/08/2020 3 Use Limitations Comparison File ID: DCA19-002701/08/2020 4 Prior Regulations in 2002 DDC Current Regulations in 2019 DDC Proposed Regulations Zoning Districts where Permitted All, by right with general requirements in 35.12.9.E.7 All, with SUP and use specific standards All, by right with use-specific standards. SUP only if batching is for off-site use. Time Limits Up to 3 permits allowed for 60 days each Up to 3 permits for no more than 60 days each Same –no change Standards Compliance with TCEQ standards, nuisance prevention standards, and separation standards from schools, residences, etc. Maintained all 2002 requirements Add language requiring SUP if batching activity is for transportation to another site. All other requirements remain the same. Proposed Language File ID: DCA19-002701/08/2020 5 •Permit Temporary Batch Plants (on-site) by right with use-specific standards related to nuisance prevention, compliance with state regulations, and hours of operation •Add the following language to Section 5.5.6.B to require an SUP only for off-site temporary batch plants: 6. Additional Approval Required for Off-Site Temporary Batch Plants A Specific Use Permit (SUP) is required for all temporary batching facilities grinding, mixing, or otherwise preparing concrete, asphalt, or its ingredients or products for transportation to another site other than the site on which the batching facility is being located. Questions? File ID: DCA19-002701/08/2020 6 The Planning and Zoning Commission recommended approval [5-0]. Staff recommends approval of this request as it meets the criteria for approval in DDC 2.7.4.D. Page 1 of 4 Exhibit “A” Subchapter 5: Use Regulations 5.2 Table of Allowed Uses Table 5.2-A: Table of Allowed Uses, lists the uses allowed in the base zoning districts. All uses are defined in Subchapter 9: Definitions. Development or use of a property for any other use not specifically allowed in Table 5.2-A: Table of Allowed Uses, or otherwise approved under the appropriate procedure is prohibited. 5.2.1 Explanation of Table Abbreviations A. Permitted By-Right Uses A “P” in a cell indicates that the use is permitted by right in the respective zoning district. Permitted uses are subject to all other applicable regulations of this DDC. B. Specific Use Permit Required An “S” in a cell indicates that the use is only permitted in the respective zoning district if approved as a specific use in accordance with the procedures in Subsection 2.5.2: Specific Use Permit (SUP). C. Prohibited Uses A blank cell indicates that the use is prohibited in the respective zoning district. D. Use-Specific Standards Regardless of whether or not a use is allowed by right or with approval of a specific use permit, additional standards may be applicable to that use. Use-specific standards are identified and cross-referenced in the last column of Table 5.2-A: Table of Allowed Uses. Uses marked with a “+” following the “P” or “S” in a zoning district indicates that use- specific standards apply to that use type in that zoning district. For example, “P ” indicates that a use is permitted by-right, but that additional standards apply in that zoning district. 5.2.2 Organization of Table In Table 5.2-A: Table of Allowed Uses, land uses are classified into general use categories and specific uses based on common functional, product, or physical characteristics such as the type and amount of activity, the type of customers or residents, how goods or services are sold or delivered, and site conditions. This classification provides a systematic basis for assigning present and future land uses into appropriate zoning districts. Page 2 of 4 5.2.3 Table of Allowed Uses P = permitted S = specific use permit required Blank cell = use prohibited  = use-specific standards apply Residential Mixed-Use Corridor Other Nonresidential Use-Specific Standards RR R1 R2 R3 R4 R6 R7 MN MD MR SC HC GO LI HI PF Concrete or Asphalt Batching Plant, Temporary P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ P+ 5.5.6B 5.5.6B. Concrete or Asphalt Batching Plant, Temporary 1. Permit Requirements Applicants for a permit to operate a temporary concrete or asphalt batching must submit a letter from the Texas Commission on Environmental Quality (TCEQ) indicating that the proposed facility is exempt from the permitting procedures under the standard exemption, as amended. a. Concrete Batching Plants i. When both wastewater and stormwater discharges will be generated on-site, concrete batch plants must be permitted under TCEQ discharge permit TXG110000. ii. When only stormwater discharges will be generated on-site, concrete batch plants may be included in construction stormwater permit TXR150000 for the construction site, if located at the construction site. 2. Location a. Temporary concrete batching plants (including associated stationary equipment and stockpiles) shall be located at least 300 feet from any recreational area, school, residence or other structure not occupied or used solely by the owner of the property upon which the facility is located. This distance limitation does not apply to structures within the boundaries of the project for which the facility is to pour concrete, provided that the facility is located on or contiguous to the project. b. Temporary asphalt batching plants shall be located at least one-half mile from any recreational area, school, or residence, or any other structure not occupied or used exclusively by the owner of the property upon which the facility is located. 3. Operational Standards a. The facility shall be operated in a manner that eliminates unnecessary dust, noise, and odor (including, with limitation, covering trucks, hoppers and chutes, loading and unloading devices, mixing operation and maintaining driveways and parking areas free of dust). Page 3 of 4 b. All stockpiles shall be sprinkled with water or dust suppressant chemicals, or both, as necessary to achieve maximum control of dust emissions. The stockpile sprinkler system shall be operable at all times. c. Spilled cement and fly ash used in the batch shall be cleaned up immediately and contained or dampened to minimize dust emissions due to wind erosion and vehicle traffic. d. All open-bodied vehicles transporting material from a dry batch plant to the paving mixer shall be loaded with a layer of sand on top, and the truck shall be covered with a tarp to minimize the emission of dust under existing conditions. e. The applicant shall clear the site of all equipment, material, and debris upon completion of the project. 4. Hours of Operation The facility may operate only between the hours of 6:00 a.m. and 8:30 p.m., Monday through Friday, from June 1 to September 30; 7:00 a.m. and 8:30 p.m., Monday through Friday, from October 1 to May 31; 8:00 a.m. and 8:30 p.m. on Saturdays; and 1:00 p.m. and 8:30 p.m. on Sundays. 5. Revocation of Permit In addition to the criteria established in Subsection 5.5.3D, the Director may terminate or revoke a temporary use permit for a concrete or asphalt batching plant for any of the following reasons: a. The facility fails to comply with any of the requirements as listed in this subsection; or b. The facility violates any of the standards as listed on the standard exemption list adopted by the Texas Commission on Environmental Quality (TCEQ), as amended. 6. Additional Approval Required for Off-Site Temporary Batch Plants A Specific Use Permit (SUP) is required for all temporary batching facilities grinding, mixing, or otherwise preparing concrete, asphalt, or its ingredients or products for transportation to another site other than the site on which the batching facility is being located. City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:DCA19-0028a,Version:1 AGENDA CAPTION Hold a public hearing and consider adoption of an ordinance of the City of Denton,Texas,amending the Denton Development Code;specifically,amending Section 7.9.6D.2 related to location of parking areas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof;and providing a severability clause and an effective date.The Planning and Zoning Commission recommends approval 7-0. (DCA19-0028a, Location of Parking Areas, Ron Menguita) City of Denton Printed on 1/31/2020Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: February 4, 2020 SUBJECT Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, amending the Denton Development Code; specifically, amending Section 7.9.6D.2 related to location of parking areas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof; and providing a severability clause and an effective date. The Planning and Zoning Commission recommends approval 7- 0. (DCA19-0028a, Location of Parking Areas, Ron Menguita) BACKGROUND In April 2019 the City Council approved the 2019 Denton Development Code (DDC) update. The update introduced changes where parking in front is allowed. This city-initiated Code amendment is needed to be consistent with the purposes of the 2019 DDC, which includes adding flexibility while also protecting neighborhoods, implementing the goals and policies of the Comprehensive Plan, and encouraging the appropriate use of land, buildings, and structures. Per the DDC the location of parking areas is separated into two Sections: Section 7.9.6D.1 provides development standards regarding location of parking areas for Single- Detached, Duplex, and Townhome Dwellings. Section 7.9.6D.2 provides development standards regarding location of parking areas for all other uses. The focus of this Code amendment is on land developed with all other uses. Per Section 7.9.6D.2 off-street parking areas located between the front building façade and the adjacent street frontage for all other uses are prohibited in the Mixed-Use Zoning Districts of MN, MD, and MR Zoning Districts. When the DDC update was drafted the intent was to create a consistent urban character within the Mixed- Use Zoning Districts. However, after multiple development reviews of parcels that are both zoned MR and are adjacent to Arterials and Collectors, staff found that prohibiting parking in front was resulting in an inconsistency in the urban character in the Regional Mixed-Use areas. Specifically, for parcels that are adjacent along the I-35 frontage road, Arterials, and Collectors where parking in front is appropriate. Parcels that are adjacent along the I-35 frontage road, Arterials, and Collectors, have high volumes of vehicle traffic, and parking in front is suitable. Many existing parcels developed in the same area currently have parking in front, which now have non-conforming site features statuses. Prior to the 2019 DDC update, parking in front was allowed in the RCC-N and RCC-D, both Zoning Districts transitioned to MR. Refer to Exhibit 2, Staff Analysis for additional information. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Refer to the proposed Code amendments below: Amend Section 7.9.6D.2 to read as follows: All Other Uses Off-street parking areas located between the front building façade and the adjacent street frontage is prohibited, unless the parcel satisfies all of the following standards: It is located outside of the MN, and MD, and MR zoning districts; It adjoins either side of an Arterial or Collector, as defined in the City Transportation Mobility Plan; It does not adjoin the following corridors: Fort Worth Drive (between Carroll Boulevard and Eagle Street); Dallas Drive (between Teasley Boulevard and Eagle Street); Elm Street (between University Drive and Eagle Street); Locust Street (between University Drive and Eagle Street); and The development satisfies the general regulations for parking in front of buildings as set forth in Subsection 7.9.6E. OPTIONS 1. Approve as submitted 2. Approve subject to conditions 3. Deny 4. Postpone consideration 5. Table item RECOMMENDATION The Planning and Zoning Commission recommends approval [7-0]. Staff recommends approval of the proposed Code amendments. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action April 10, 2019 Planning and Zoning Commission Public Hearing DDC Update Recommended Approval April 23, 2019 City Council Public Hearing DDC Update Approved January 22, 2020 Planning and Zoning Commission Public Hearing Code Amendment Recommended Approval PLANNING AND ZONING COMMISSION A public hearing was held at the October 16, 2019 Planning and Zoning Commission meeting. There was general clarification discussion related to this item among the Commission, and no individuals from the public requested to speak. PUBLIC OUTREACH: A dual public hearing notice was published in the Denton Record Chronicle and online on the City’s website on January 5, 2020 for both the Planning and Zoning Commission and City Council. A notice was published on the City’s website on January 3, 2020. DEVELOPER ENGAGEMENT DISCLOSURES No developer contact disclosures have been provided to staff from members of this body as of the issuance of this Agenda Information Sheet. EXHIBITS 1. Agenda Information Sheet 2. Staff Analysis 3. Draft Ordinance 4. Presentation Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Ron Menguita, AICP Principal Planner Planning Report DCA19-0028/Location of Parking Areas REQUEST: Amend Section 7.9.6D.2 related to location of parking areas. CONSIDERATIONS: Section 2.7.4D of the DDC states that an application for a DDC text amendment may be approved upon consideration of the following criteria as to whether and to what extent the proposed amendment: 1. Is consistent with the Comprehensive Plan, other adopted plans, and other city policies; The Mixed-Use Regional (MR) Zoning District is located in areas designated as Regional Mixed-Use on the Future Land Use Map within the Comprehensive Plan. Regional Mixed- Use is primarily located in two specific areas in the city, around the Golden Triangle Mall and Rayzor Ranch. This designation applies to areas that serve as regional destinations within Denton. Development may include moderate and high density residential, commercial, office, entertainment and other uses except industrial, at the highest levels of scale and density within the city. Unique development standards are proposed to create the walkable urban character and day and nighttime activity of an urban center. Major medical and health care institutions and the areas of influence around them are included in this future land use designation. This designation is located primarily along I-35 interchanges and along primary arterials to encourage the greatest regional accessibility. Future development in Regional Mixed-use areas will complement and embrace existing, viable uses, and raise the standard of design to increase their regional draw, accommodate greater connectivity and mobility options, and create a sense of place. Focus areas in the Regional Mixed-use category may be the subject of Small Area Plans. Prohibiting parking in front in the MR Zoning District is creating an inconsistency in the urban character in the Regional Mixed-Use areas. Specifically for parcels that are generally located along the I-35 frontage road, Arterials, and Collectors where parking in front makes sense. Parcels that are located along the I-35 frontage road, Arterials, and Collectors, have high volumes of vehicle traffic, and should have parking in front. The revised use-specific standards proposed for Section 7.9.6D.2 are consistent with Comprehensive Plan. 2. Does not conflict with other provisions of this DDC or other provisions in the Municipal Code of Ordinances; The proposed Code amendments does not conflict with any other provisions of the DDC or other provisions in the Municipal Code of Ordinances. The Code amendment will not remove the remaining location of parking standards. The revision will ensure compatibility in other areas where parking in front is allowed, specifically in the MR Zoning District and along the I-35 frontage road, Arterials, and Collectors. 3. Is necessary to address a demonstrated community need; The proposed Code amendments will facilitate the continuance, redevelopment, and future development need in areas where high volumes of vehicle traffic occurs (I-35 frontage road, Arterials, and Collectors). Frontage Road – refer to description of primary arterial. Primary Arterial – are streets that serve major routes into and through the City of Denton. The minimum right-of-way width is 135 feet with a maximum design speed of 45 miles per house (mph). The volume capacity of a Primary Arterial is 23,000 – 45,000 vehicles per day (vpd). Secondary Arterial – are streets that serve also major routes into and through the City of Denton. The minimum right-of-way width is 110 feet with a maximum design speed of 40 miles per house (mph). The volume capacity of a Secondary Arterial is 11,000 - 29,000 vehicles per day (vpd). Collector – are streets that collects associated traffic from commercial or industrial streets. The minimum right-of-way width is 65 feet with a maximum design speed of 35 miles per house (mph). The volume capacity of a Collector is 10,000 - 11,500 vehicles per day (vpd). 4. Is necessary to respond to a substantial change in conditions and/or policy; and The Code amendment is a response to a change that was introduced with the 2019 DDC update. The Code amendment is necessary for the continuance, redevelopment, and future development need in areas that are zoned MR and are along the I-35 frontage road, Arterials, and Collectors. 5. Is consistent with the general purpose and intent of this DDC. The proposed Code amendments are consistent with the purposes of the 2019 DDC, which includes adding flexibility while also protecting neighborhoods, implementing the goals and policies of the Comprehensive Plan, and encouraging the appropriate use of land, buildings, and structures. STAFF RECOMMENDATION: Staff recommends approval of the proposed Code amendments. Page 4 of 4 EXHIBIT A Amend Section 7.9.6D.2 to read as follows: All Other Uses Off-street parking areas located between the front building façade and the adjacent street frontage is prohibited, unless the parcel satisfies all of the following standards: It is located outside of the MN and MD zoning districts; It adjoins either side of an Arterial or Collector, as defined in the City Mobility Plan; It does not adjoin the following corridors: Fort Worth Drive (between Carroll Boulevard and Eagle Street); Dallas Drive (between Teasley Boulevard and Eagle Street); Elm Street (between University Drive and Eagle Street); Locust Street (between University Drive and Eagle Street); and The development satisfies the general regulations for parking in front of buildings as set forth in Subsection 7.9.6E. DaLocation of Parking Areas1February 4, 2020 City Council Public Hearing Background22/4/20•April 2019 ‐ Denton Development Code Update•Section 7.9.6D.2 Location of Parking Areas•All Other Uses•Parking in Front is Prohibited•Mixed‐Use Neighborhood (MN)•Mixed‐Use Downtown (MD)•Mixed‐Use Regional (MR) DCA19-0028a Background32/4/20•Development Reviews•Properties zoned MR•Zoning Map•Location•I‐35 Frontage Road•Arterial•Collector•Existing Site Features•Urban CharacterDCA19-0028 Purpose/Request42/4/20•City Initiated Code amendment to correct7.9.6D.2•Parking in Front is appropriate in the MR Zoning District•Parking in Front is appropriate on properties along Arterials and CollectorsDCA19-0028a Purpose/Request52/4/20•Amend Section 7.9.6D.2 to read as follows:All Other UsesOff‐street parking areas located between the front building façade and the adjacent street frontage is prohibited, unless the parcel satisfies all of the following standards: a. It is located outside of the MN, and MD, and MR zoning districts;b. It adjoins either side of an Arterial or Collector, as defined in the City Transportation Mobility Plan; DCA19-0028a Recommendation62/4/20•Planning and Zoning Commission recommends approval[7‐0].•Staff recommends approval of the proposed Code amendments.DCA19-0028a Questions?72/4/20DCA19-0028a