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HomeMy WebLinkAbout2019-10-08 Agenda with BackupCity Council City of Denton Meeting Agenda City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com Work Session Room12:00 PMTuesday, October 8, 2019 WORK SESSION BEGINS AT 12:00 P.M. IN THE WORK SESSION ROOM CITY COUNCIL CONSIDERATION OF THE CONSENT AGENDA AND ITEMS FOR INDIVIDUAL CONSIDERATION WILL BEGIN IMMEDIATELY FOLLOWING THE CLOSED MEETING IN THE WORK SESSION ROOM After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Tuesday, October 8, 2019, at 12:00 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda . A Request to Speak Card should be completed and returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on this agenda. 3. Work Session Reports Receive a report, hold a discussion and give staff direction regarding the 2019-20 audit plan. ID 19-2036A. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Attachments: Receive a report, hold a discussion, and give staff direction regarding an internal audit of Roadway Quality Management. ID 19-2037B. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Audit Response Cover Letter Exhibit 3 - Audit of Roadway Quality Exhibit 4 - Presentation Attachments: Receive a report, hold a discussion, and give staff direction regarding an internal audit of the Accounts Payable Division. ID 19-2039C. Page 1 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda Exhibit 1 - Agenda Information Sheet Exhibit 2 - Audit Response Cover Letter Exhibit 3 - Audit of Accounts Payable Exhibit 4 - Presentation Attachments: Receive a report, hold a discussion and give staff direction regarding the potential restriction of on-street parking along the west side of Hinkle Drive between Windsor Drive and University Drive. ID 19-2350D. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Location Map Exhibit 3 - Presentation Exhibit 4 - Option 1 Exhibit 5 - Option 2 Exhibit 6 - Option 3 Attachments: Receive a report, hold a discussion, and give staff direction on pending City Council requests for information. ID 19-2086E. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Attachments: Receive a report, hold a discussion and give staff direction regarding Changes to Subchapter 1: General Standards, Subchapter 6: Gas Wells, and Subchapter 8: Subdivision of the Denton Development Code related to reverse setbacks and associated definitions and appeal procedures. ID 19-2134F. Exhibit 1 - Agenda Information sheet Exhibit 2 - Presentation Exhibit 3 - Draft Ordinance Attachments: Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law. 1. Closed Meeting: Deliberations regarding Personnel Matters - Under Texas Government Code Section 551.074. Deliberate and discuss the evaluation, duties, discipline, procedures, and contracts of the Municipal Judge and City Auditor. ID 19-2217A. Deliberations regarding Real Property - Under Texas Government Code Section 551.072; Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff, discuss, deliberate, and provide staff with direction ID 19-2337B. Page 2 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda pertaining to the potential acquisition of real property interests in the Hiram Cisco Survey, Abstract No. 1184, Denton County, Texas, and located generally along the south side of East McKinney Street, between Railroad Avenue and North Bradshaw Street, City of Denton, Texas. Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. Consultation with Attorneys - Under Texas Government Code Section 551.071 Consult with and provide direction to City’s attorneys regarding legal issues and strategies associated with changes to Subchapter 6: Gas Wells of the Denton Development Code related to reverse setbacks and associated definitions, appeal procedures, and legal issues associated with pending development applications; where a discussion of these legal matters in an open meeting would conflict with the duty of the City ’s attorneys to the City of Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. ID 19-2417C. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the ‘Public Power Exception’). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting to consider the following item(s): 1. CONSENT AGENDA Each of these items is recommended by Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – P). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, the Consent Agenda Items will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager, or his designee, to execute an agreement between the City of Denton, Texas and the Children’s Advocacy Center for Denton County, providing for a coordinated ID 19-2182A. Page 3 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda process for child abuse investigations; providing for client and clinical services to victims of child abuse and non-offending family members; and providing for the expenditure of funds in the amount of $165,485.47 therefor; and providing for an effective date. Exhibit 1 - AIS - CACDC FY19-20 Exhibit 2 Ordinance-Agreement Attachments: Consider adoption of an ordinance of the City of Denton authorizing the City Manager to execute a Memorandum of Understanding by and between the City of Denton and United Way of Denton County, Inc. providing for the expenditure of funds in the amount of $40,000 for a matching grant to fund the Barriers Fund for the prevention and diversion of homelessness in furtherance of the coordinated system of homeless assistance programs; authorizing the expenditure of funds therefor; and providing an effective date. ID 19-2237B. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and Memorandum of Understanding Attachments: Consider adoption of an ordinance of the City of Denton, Texas, approving the continued receipt of bingo prize funds; amending Chapter 10 of the code of ordinances by adding Section 10-82 imposing a bingo prize fee on bingo prize money collected in the City after January 1, 2020; making other findings and provisions related thereto; authorizing the City Manager or his designee to execute and submit a verification notice to the Texas Lottery Commission and provide notice to licensed bingo organizations; and providing for an effective date. ID 19-2243C. Exhibit 1 Agenda Information Sheet.docx Exhibit 2 Bingo Prize Collection Ordinance.pdf Attachments: Consider adoption of an ordinance of the City of Denton, granting The Village Church Denton an increase in sound levels and a variance in the hours of operation pursuant to section 17-20 of the City of Denton code of ordinances, with respect to sound levels and hours of operation for the Celebration Service, which will be held on Sunday, October 20, 2019, from 10:00 a.m. to 11:00 a.m., at the South Lakes Park; with sound not to exceed 70 decibels; and providing an effective date. ID 19-2248D. Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance.pdf Attachments: Consider approval of a resolution of the City of Denton, Texas, authorizing the City Manager or his designee, to accept the Tex Treasures Grant #TXT -20003 for SFY 2020 (Federal Award Identification No. LS-00-19-0044-19) from the Texas State Library and Archives Commission through the Institute of Museum and Library Services in the amount of $24,820.00, for the period of September 1 through August 31, 2020; and providing an effective date. ID 19-2252E. Agenda Information Sheet-TEX Treasures Tex Treasures Grant Resolution and Agreement Attachments: Consider adoption of an ordinance of the City of Denton, Texas, a Texas home rule municipal corporation, authorizing the City Manager to expend funds for payment by the ID 19-2265F. Page 4 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda City of Denton to the Texas Commission on Environmental Quality for the annual Consolidated Water Quality Fee for operation of the Pecan Creek Water Reclamation Plant; and providing an effective date. (Consolidated Water Quality Fee in the total not-to-exceed amount of $127,000.00). The Public Utilities Board recommends approval (7-0). Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, for approval of a pre-qualified professional services list for Solid Waste/Landfill including Planning, Engineering Design, and Facility Permitting; Construction Documents, Technical Specifications, and Construction Management; Environmental Services; Landfill Planning and Engineering Services; Landfill Gas Services; and Drone and Surveying Services; and providing an effective date (RFQ 7109). The Public Utilities Board recommends approval (7 - 0). ID 19-2305G. Exhibit 1 - Agenda Information Sheet Exhibit 2 - List of Services Exhibit 3 - Ordinance Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, authorizing the City Manager to execute a contract with NO -DIGTEC, LLC, through The Interlocal Purchasing System (TIPS) Cooperative Program Contract # 171105 for the supply of pipe bursting and related services for Wastewater Utilities; providing for the expenditure of funds therefor; and providing an effective date (File 7165 - awarded to NO-DIGTEC, LLC, in the amount of $642,350). The Public Utilities Board recommends approval (7 - 0). ID 19-2306H. Exhibit 1 - Agenda Information Sheet Exhibit 2 - LLC Members Exhibit 3 - Ordinance and Contract Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, authorizing the City Manager to execute a contract with Cable Contractors, LLC dba Contract Services and Equipment, for fiber optic services for Technology Services; providing for the expenditure of funds therefor; and providing an effective date (RFP 7051 - awarded to Cable Contractors, LLC dba Contract Services and Equipment, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,000,000). ID 19-2307I. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Pricing Evaluation Exhibit 3 - LLC Members Exhibit 4 - Ordinance and Contract Attachments: Consider approval of a resolution of the City of Denton, Texas, authorizing the City Manager, or his designee, to accept the National Sexual Assault Kit Initiative (SAKI) for ID 19-2312J. Page 5 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda Small Agencies Grant (Grant No. 2019-AK-BX-0026) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance in the amount of $499,890.00; for the period of October 1, 2019 through September 30, 2022; and providing an effective date. Exhibit 1 - AIS -SAKI Grant Exhibit 2 - Resolution - SAKI Grant Exhibit 3 - Grant Acceptance Agreement Attachments: Consider approval of the minutes of September 17, 2019.ID 19-2314K. Exhibit 1 - September 17, 2019 MinutesAttachments: Consider adoption of an ordinance of the City of Denton granting the Denton Day of the Dead Festival Inc. a noise exception pursuant to Section 17-20 of the City of Denton Code of Ordinances for the Denton ’s Day of the Dead Festival, which will be held on Saturday, October 26, 2019, from 11:00 a.m. to 11:00 p.m., at Industrial Street and Hickory Street in Denton, Texas; granting an increase in sound levels and a variance in the hours of operation on said date from 11:00 a.m. to 11:00 p.m., with sound not to exceed 75 decibels; and providing an effective date. ID 19-2334L. Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Attachments: Consider adoption of a resolution of the City of Denton adopting the 2019-2020 City Council priorities of the City of Denton for the fiscal year beginning on October 1, 2019, and ending on September 30, 2020; and providing an effective date. ID 19-2347M. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution Attachments: Consider adoption of an ordinance of the City of Denton, approving a City co-sponsorship in an amount not to exceed $1,928 of in-kind services and resources for the Denton Community Band concerts, which will be held on Sunday, October 27, 2019, from 2:00 p.m. to 5:00 p.m., and Friday, June 5, 2020, from 6:00 p.m. to 9:00 p.m., at the Denton Civic Center; and providing an effective date. ID 19-2351N. Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Exhibit 3 Co-Sponsorship Approval Letter Attachments: Consider adoption of an ordinance of the City of Denton, approving a City co-sponsorship in an amount not to exceed $2,002 of in-kind services and resources for the Denton County Veterans Coalition Stand-Down, which will be held on Thursday, October 24, 2019, from 9:00 a.m. to 3:00 p.m., with event set up on Wednesday, October 23, 2019, from 2:00 p.m. to 5:00 p.m., at the Denton Civic Center; and providing an effective date. ID 19-2353O. Page 6 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Exhibit 3 Co-Sponsorship Approval Letter Attachments: Consider adoption of an ordinance of the City of Denton, authorizing the execution of a Joint Election Agreement and Contract with Denton County for joint election services for the Denton Special Election to be held on November 5, 2019, within said City on the question of the issuance of $221,519,000 in ad valorem tax supported public securities for streets, public safety, parks and public art, at a total estimated cost of $51,361.41; authorizing the expenditure of funds therefor; and providing an effective date. ID 19-2363P. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance Approving Contract Exhibit 3 - Contract Exhibit 4 - Contract Exhibit A - CoDenton Early Voting Locations Exhibit 5 - Contract Exhibit B - CoDenton Election Day Locations Exhibit 6 - Contract Estimate Denton Exhibit 7 - Ordinance 19-1831 - Election Order Attachments: 2. ITEMS FOR INDIVIDUAL CONSIDERATION Consider approval of a resolution of the City of Denton, Texas adopting the vision, value statements, goals, policies, recommendations, and the implementation matrix proposed in the Denton Historic Preservation Plan prepared by the Lakota Group, dated August 28, 2019; and providing an effective date. (HLC19-030b, Historic Preservation Plan, Ron Menguita) HLC19-030bA. Exhibit 1 - Agenda Information Sheet.pdf Exhibit 2 - Draft Denton Historic Preservation Plan.pdf Exhibit 3 - Draft Resolution Exhibit 4 - Presentation.pdf Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, approving and authorizing the City Manager to execute an interlocal cooperation agreement with Wise County, providing for a guaranteed volume agreement for the landfill; and providing an effective date. ID 19-2267B. Agenda Information Sheet Wise County Exhibit 1 - Draft Ordinance and Contract Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, authorizing the City Manager to execute a contract with Frontier Access, LLC., providing for a guaranteed volume contract for the landfill; and providing an effective date. ID 19-2268C. Agenda Information Sheet Frontier Exhibit 1 - Draft Ordinance and Contract Exhibit 2 - Frontier LLC Ownership Information Attachments: Page 7 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, authorizing the City Manager to execute a contract with Community Waste Disposal Inc., providing for a guaranteed volume contract for the landfill; and providing an effective date. ID 19-2269D. Agenda Information Sheet CWD Exhibit 1 - Draft Ordinance and Contract Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, authorizing the City Manager to execute a contract with Waste Connections Lone Star, Inc., providing for a guaranteed volume agreement for the landfill; and providing an effective date. ID 19-2270E. Agenda Information Sheet Exhibit 1 - Draft Ordinance and Contract Attachments: Consider adoption of an ordinance of the City of Denton, a Texas home -rule municipal corporation, authorizing the City Manager to execute a contract with Allied Waste Services of Fort Worth, LLC., providing for a guaranteed volume contract for the landfill; and providing an effective date. ID 19-2271F. Agenda Information Sheet Exhibit 1 - Draft Ordinance and Contract Exhibit 2 - Allied Waste LLC Ownership Information Attachments: Consider adoption of an ordinance approving an amended agreement by and between the City of Denton and the Denton Community Theater, Inc ., relocating the location of rehearsal space; authorizing the City Manager to execute the first amendment; approving the expenditure of funds therefor; and providing for an effective date. ID 19-2316G. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance No. 2015-279 Exhibit 3 - Ordinance Exhibit 4 - Presentation Attachments: Consider nominations/appointments to the City’s Boards, Commissions, and Committees: Board of Ethics and Zoning Board of Adjustment. ID 19-2293H. Exhibit 1 - Agenda Information Sheet B&C 10-08-2019 Exhibit 2 - Nominations 10-08-2019 Attachments: 3. CONCLUDING ITEMS Page 8 Printed on 10/8/2019 October 8, 2019City Council Meeting Agenda A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2019 at ________o'clock (a.m.) (p.m.) __________________________________________ CITY SECRETARY NOTE:THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. Page 9 Printed on 10/8/2019 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2036,Version:1 AGENDA CAPTION Receive a report, hold a discussion and give staff direction regarding the 2019-20 audit plan. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Internal Audit CITY AUDITOR: Umesh Dalal DATE: October 8, 2019 SUBJECT Receive a report, hold a discussion, and give staff direction regarding the 2019-20 audit plan. BACKGROUND The City Auditor’s Office is charged with the responsibility of conducting audits to assess a variety of risks including: internal control weaknesses, inefficiencies in City operations, ineffectiveness of City programs, and non-compliance with laws, regulations, and policies. Each year, an audit plan is prepared and presented to establish the workload of the City Auditor’s Office. The plan presented this year includes several audits selected from the City Auditor’s Office’s risk assessment and one audit that was requested by a Council Member. The City Auditor has presented some options if the City Council would like to replace an audit included in the plan. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On September 17, 2019 the Audit/Finance Committee received a report on the FY 19/20 Audit Plan and recommended moving this item forward for the City Council’s consideration. EXHIBITS 1. Agenda Information Sheet 2. Presentation Respectfully submitted: Umesh Dalal, 940-349-8158 City Auditor Prepared by: Madison Rorschach, 940-349-7228 Staff Auditor City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Annual Audit Plan FY 2019-20 INTERNAL AUDIT DEPARTMENT Legistar #19-2036 October 8, 2019 Page 1 of 11 City Auditor’s Responsibility ACCORDING TO THE CITY CHARTER, THE CITY AUDITOR IS RESPONSIBLE F OR PROVIDING (A) AN INDEPENDENT APPRAISAL OF CITY OPERATIONS TO ENSURE POLICIES AND PROCEDURES ARE IN PLACE AND COMPLIED WITH, INCLUSIVE OF PURCHASING AND CONTRACTING; (B) INFORMATION THAT IS ACCURATE AND RELIABLE; (C) THAT ASSETS ARE PROPERLY RECORDED AND SAFEGUARDED; (D) THAT RISKS ARE IDENTIFIED AND MINIMIZED; AND (E ) THAT RESOURCES ARE USED ECONOMICALLY AND EFFICIENTLY, AND THAT THE CITY'S OBJECTIVES ARE BEING ACHIEVED. The City Internal Auditor is responsible for providing assurance of: (a)Adequacy of internal controls to verify accountability over City operations and resources; (b)Efficient use of resources (c)Effective and equitable service delivery (d)Compliance with laws, regulations and policies Legistar #19-2036 October 8, 2019 Page 2 of 11 The Team •The City Auditor’s Office has qualified staff: ✓Umesh Dalal, CPA, CIA City Auditor ✓Madison Rorschach, CIA, CGAP Staff Auditor ✓Neeraj Sama, MBA (Finance) Staff Auditor Legistar #19-2036 October 8, 2019 Page 3 of 11 Annual Audit Plan •Annually, the City Auditor present audit plan for the City Council approval •Once approved, all the changes to the audit plan must be approved by the City Council Legistar #19-2036 October 8, 2019 Page 4 of 11 Basis of Preparing Audit Plan •In 2018, the City Auditor presented risk analysis identifying over 200 audit opportunities •The objective was to manage the risks faced by the City and keep them within tolerance limit •Until now, we have completed nine audits from this list. Legistar #19-2036 October 8, 2019 Page 5 of 11 Analysis of Available Hours •Available hours are calculated by deducting training time; Holidays, sick, and vacation time off; Administrative time; and time devoted to handle Ethics Board business. •The available hours for the Internal Audit Department were about 4,250 hours. Legistar #19-2036 October 8, 2019 Page 6 of 11 Annual Audit Plan in Detail Title Objective Hours Payroll Administration Internal Controls 350 Assessment of DME Internal Controls 750 Meter Reading Efficiency and Effectiveness 350 Health Insurance Fund Compliance 350 Facilities Services Efficiency and Effectiveness 400 Fleet Services Efficiency and Effectiveness 400 Grants Management Compliance 350 Audit Follow-up Compliance 350 Overflow –Capital Project Efficiency and Effectiveness 600 Legistar #19-2036 October 8, 2019 Page 7 of 11 Annual Audit Plan in Detail •Request By a Council Member Title Objective Hours Utility Easement Compliance 350 Legistar #19-2036 October 8, 2019 Page 8 of 11 Annual Audit Plan in Detail •Options Title Objective Hours HR compliance with laws Compliance 400 Risk Management Effectiveness and Efficiency 350 Water Production and Distribution Compliance 400 Legistar #19-2036 October 8, 2019 Page 9 of 11 Approval Needed •The City Auditor’s Office requests the City Council Approval of proposed audit plan. Legistar #19-2036 October 8, 2019 Page 10 of 11 Questions? Legistar #19-2036 October 8, 2019 Page 11 of 11 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2037,Version:1 AGENDA CAPTION Receive a report, hold a discussion, and give staff direction regarding an internal audit of Roadway Quality Management. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Internal Audit CITY AUDITOR: Umesh Dalal DATE: October 8, 2019 SUBJECT Receive a report, hold a discussion, and give staff direction regarding an internal audit of Roadway Quality Management. BACKGROUND The Streets Division of the Public Works Department is currently responsible for maintaining and improving a little under 1,400 lane miles of roadway. Between fiscal years 2014 and 2018, an average of $11 million was expended annually from the Streets Improvement Fund. In addition to these monies, citizens approved $44 million of bond issues via election in 2012 and 2014 to fund the rehabilitation of certain streets throughout the City. We have completed an audit of the roadway quality management report as scheduled on the FY18-19 audit plan. This report is intended to provide assurance on the City’s ability to maintain and improve the City’s roadway network economically and efficiently, and properly record and safeguard one of the City’s largest and most valuable assets (streets) by evaluating the effectives of controls over the quality assurance process of street improvements and the management and monitoring of pavement condition. RECOMMENDATION The City Auditor’s Office recommends approval of the Audit of Roadway Quality Management. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019 the Audit/Finance Committee received a report on the Roadway Quality Management Audit and recommended moving this item forward for the City Council’s consideration. EXHIBITS 1. Agenda Information Sheet 2. Audit Response Cover Letter 3. Audit of Roadway Quality Management 4. Presentation Respectfully submitted: Umesh Dalal, 940-349-8158 City Auditor Prepared by: Madison Rorschach, 940-349-7228 Staff Auditor City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Audit Response Cover Letter Roadway Quality Management Audit OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 August 20, 2019 City Auditor Acknowledgement The City Auditor’s Office has completed a performance audit of the roadway quality management process. We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives. City Attorney’s Office Acknowledgement The City Attorney’s Office was not engaged in this audit as no legal opinions were requested. Public Works-Streets Acknowledgement The Public Works-Streets department has reviewed the Auditor’s report and concur with the report findings. The findings are in alignment with the department’s own internal assessment. The department is currently working on standardized documentation and process controls to address the majority of the findings. The implementation of these systems will be ongoing as processes are adjusted to keep up with the growing maintenance infrastructure. City Manager’s Office/Review Team Acknowledgement The City Manager’s and review team have had an opportunity to provide input and respond to and review the audit of Roadway Quality Management. The Public Works Department is taking the steps necessary to address the findings noted by Internal Audit in the report. AUDIT OF ROADWAY QUALITY MANAGEMENT ABSTRACT Roadway improvement resources appear to be used equitably throughout the City; however, documentation of roadway quality controls is lacking. This audit recommends improvements to increase assurance over roadway quality and provides suggestions to more efficiently provide roadway services. City Auditor’s Office The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page2 Table of Contents Executive Summary ............................................................................................................................3 Introduction ......................................................................................................................................4 Management Responsibility ..................................................................................................................... 4 Audit Objectives, Scope, and Methodology.............................................................................................. 4 Background Information ........................................................................................................................... 5 What Works Well? .............................................................................................................................7 Street Design Standards Address Critical Design Parameters .................................................................. 7 The City’s Pavement Management System Provides for Equitable Use of Resources ............................. 7 Coordination Between Streets & Utilities is Improving ............................................................................ 9 Opportunities for Improvement ....................................................................................................... 10 Roadway Rehabilitation Quality Cannot Always be Assured .................................................................. 10 Changes to Street GO Bond Administration Could Further Enhance Transparency ............................... 14 Data Issues Impede Pavement Monitoring Effectiveness ...................................................................... 16 Potential Cost Savings May Exist in the Purchasing Process .................................................................. 19 Current Management Structure Indicates Redundancy ......................................................................... 20 Appendix A: Management Response Summary ................................................................................. 22 Appendix B: Remaining Bond Program Street Segments .................................................................... 25 The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page3 Executive Summary Honorable Mayor and members of the City Council, The City Auditor’s Office has completed a performance audit of the roadway quality management process. This was a scheduled audit on the FY 19 audit plan approved by the City Council. The Streets Division of the Public Works Department is currently responsible for maintaining and improving a little under 1,400 lane miles of roadway. Between fiscal years 2014 and 2018, an average of $11 million dollars was expended annually from the Streets Improvement Fund. The following are our salient findings: • The Street division has planned rehabilitative activities and roadway improvements based on needs for these services. This planning process results in ensuring sound decisions for appropriately maintaining street infrastructure. • The controls over ensuring the quality of contractor and in-house road rehabilitation projects for meeting established standards need improvement. We verified that about 1.63 lane miles of road were overlaid instead of being fully reconstructed as indicated by Overall Condition Index (OCI) guidelines and consultant’s recommendation (see Table 4). We did not find appropriate documentation for deviating from these guidelines and recommendations. Evidence for approval of these actions was not available. Furthermore, without retaining design standards or materials testing results provided by the geotechnical engineer, compliance with the City’s quality standards cannot be assured after the project is complete. Similarly, there was no reviewable documentation of Field Services Supervisor’s inspections to assure compliance with standards. • The current practice of accounting proceeds of multiple General Obligation (GO) bond issues in one GO Streets fund hinders the tracking of project expenditures back to bond series. More consistent and precise accounting of each bond series’ proceeds may increase transparency and accountability. • Thirty-nine overlay work orders were completed on street segments with an inspected OCI less than 30 indicating a need for reconstruction. This is because low OCI indicates the integrity of the underlying layers of the roadway may be failing. The OCI score was raised from under 30 (street in poor condition) to 85 (a street in very good condition) with overlay activity, which is much limited to reconstruction. This action could provide misleading information for future need for maintenance or improvements on these segments. Management has concurred with 9 of 12 recommendations made in this report and partially concurred with the remaining three. Management’s response is attached to this report in Appendix A. We appreciate staff’s cooperation during the audit. Please contact the City Auditor if you have any questions or need more information. Sincerely, Umesh Dalal, City Auditor The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page4 Introduction The City Internal Auditor is responsible for providing: (a) an independent appraisal of City operations to ensure policies and procedures are in place and complied with, inclusive of purchasing and contracting; (b) information that is accurate and reliable; (c) assurance that assets are properly recorded and safeguarded; (d) assurance that risks are identified and minimized; and (e) assurance that resources are used economically and efficiently and th at the City’s objectives are being achieved. The City Auditor’s Office has completed a performance audit of the roadway quality management process. We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable b asis for our findings and conclusions based on our audit objectives. Management Responsibility City management is responsible for ensuring that resources are managed properly and used in compliance with laws and regulations; programs are achieving their objectives; and services are being provided efficiently, effectively, and economically. Audit Objectives, Scope, and Methodology This report is intended to provide assurance on the City’s ability to: • Maintain and improve the City’s roadway network economically and efficiently; and • Properly record and safeguard one of the City’s largest and most valuable assets (streets) by evaluating the effectiveness of controls over: o The quality assurance process of street improvements; and o The management and monitoring of pavement condition. Audit fieldwork was conducted during March and April of 2019. The scope of review varied depending on the procedure being performed. The following list summarizes major procedures performed during this time: • Reviewed documentation to develop criteria including industry standards, best practices, policies, and procedures; • Developed a process narrative to identify current control activities, which was certified by the Streets Superintendent; • Evaluated the methodology and functionality of Streets’ pavement management system; • Reviewed the documentation associated with all fiscal year 2018 Streets’ purchase orders to determine if applicable bidding laws were followed; • Analyzed Streets’ work orders completed during 2016-2018; • Investigated the implementation of the 2012 and 2014 street rehabilitation bond programs; and The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page5 • Interviewed City staff and observed some meetings to better understand Streets’ project clearance process. Background Information The City of Denton’s Streets Division of the Public Works Department is currently responsible for maintaining and improving a little under 1,400 lane miles of roadway. Between fiscal years 2014 and 2018, an average of $11 million dollars was expended annually from the Streets Improvement Fund. In addition to these monies, citizens approved $44 million of bond issues via election in 2012 and 2014 to fund the rehabilitation of certain streets throughout the City. Compared to similar organizations, the Division’s staffing level is about average by lane miles. Figure 1: Staffing Comparison – Lane Miles per Full Time Equivalent No matter how well constructed, a roadway will deteriorate over time due to the effects of traffic loads and the environment. Roadway maintenance and improvements are used to slow down or reset this deterioration process. Generally, there are three different classifications of roadway maintenance and improvements that are further described below. Each of these maintenance and improvement techniques are useful at different points in the pavement’s life cycle and typically cost decreasing amounts of money from rehabilitative to corrective to preventative techniques. Rehabilitative improvements repair portions of an existing pavement to reset the deterioration process. The City uses asphalt overlays and concrete panel replacements to rehabilitate the pavement surface of a road. An overlay involves milling away the existing pavement surface and then laying new asphalt to repave the roadway. Similarly, a panel replacement removes the existing concrete pavement and replaces it with a new panel. The reconstruction of a roadway involves the stabilizing and compacting of the naturally occurring material, called the subgrade. Additionally, a base layer, typically made of compacted aggregate material, may be added on top of the subgrade to further improve the structure’s integrity. Finally, the pavement surface is lain to protect these underlying pavement layers (see Picture 1). - 20.00 40.00 60.00 80.00 100.00 College Station Amarillo TXDOT Dallas District Denton Frisco Arlington Fort Worth The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page6 Picture 1: Simplified Roadway Cross Section Corrective maintenance helps to slow the rate of deterioration by repairing localized failures of the underlying layers. Specifically, the City repairs potholes, utility cuts, and base failures through the use of patching and level ups. Patching and level ups involve replacing an area of the pavement surface with new material after repairing an underlying deficiency. While patching is a maintenance technique, it weakens the pavement’s surface and cannot fully replicate the integrity of the original road’s structure. These weaknesses can only be corrected through rehabilitative improvements such as milling and overlay techniques. Preventative maintenance and improvements help to slow the rate of deterioration by addressing minor deficiencies on the pavement surface caused by the passage of time. Specifically, the City utilizes crack sealing and micro sealing techniques to prolong the useful life of a pavement. Crack sealing is the process of individually filling cracks along the pavements surface to prevent the entry of water, weeds, rocks, etc.; a similar technique, called joint sealing, may be used for concrete pavements. These techniques help to prevent the deterioration of the roads underlying layers. Micro sealing is the process of adding a thin layer of asphalt to an existing pavement surface, extending the useful life of that surface; this technique is also considered a roadway improvement. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page7 What Works Well? Throughout this report, the City’s controls over the quality assurance of roadway rehabilitation and pavement condition management and monitoring have been compared to the City’s policies and procedures and pavement management best practices compiled by Pavement Interactive. Pavement Interactive is a curated information resource for the pavement community, which provides a reference on common pavement topics, methods, and practices. Pavement Interactive was developed by the Pavement Tools Consortium, a partnership between several state Department of Transportations,1 the Federal Highway Administration, and the University of Washington, as part of their effort to further develop and use computer-based pavement tools. Street Design Standards Address Critical Design Parameters According to Pavement Interactive, there are three fundamental design parameters to consider during street construction or rehabilitation: 1) subgrade characteristics, 2) traffic loads, and 3) environmental factors. Pavement design standards must be met to provide the pavement useful life expected by the owning agency. The auditors found the following: • Pavement standards were designed by an engineering consultant based on a 20-year useful life for asphalt streets and 40-year useful life for concrete streets and codified in the Transportation Design Criteria Manual. • Design standards are based on street classifications (i.e. arterial, collector, etc.) which are determined by traffic loads. o Standards define street minimum and maximum grading, minimum subgrade stabilization depth, minimum pavement thickness, and minimum steel bar reinforcement size. • City Ordinance requires all street improvements to comply with the street design specifications contained in the Transportation Design Criteria Manual. The Pavement Management System Provides for Equitable Use of Resources Pavement Interactive defines a pavement management system as the “concept of providing pavements and maintaining them in acceptable condition” and identifies five key components of a management system. These components include: 1) pavement condition survey, 2) pavement information database, 3) pavement analysis scheme, 4) decision criteria, and 5) implementation. The auditors found the following: • The City of Denton hires a consultant about every five to six years to identify an overall condition index (OCI) number for each street segment (similar to a block). The most recent consultant used a pavement assessment methodology that conforms to best practices and was similar to that of benchmark municipalities. 1 The Texas Department of Transportation was a part of this Consortium. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page8 o The OCI is based on the size of visible pavement distresses, road roughness, and – for collectors2 and above – the street’s structural integrity based on samples of the underlying layers of roadway. • The inspected OCI of each street segment is maintained in the City’s pavement management software. This software depreciates the OCI as time passes based on the pavement’s subgrade strength and traffic load. In addition, it accounts for maintenance and improvement activities completed by the Division. • This estimated OCI is then used to determine when and where maintenance and improvement techniques should be used based on guidelines provided by the pavement management survey consultant. This practice helps to ensure resources are used equitably throughout the City. o Similarly, the Streets Division typically identifies street segments with very-low OCIs to be targeted as part of street rehabilitation bond programs. o Pictures 2 and 3 below compare planned roadway improvement activities to the current condition of the City’s roadway network based on the estimated OCI. These pictures illustrate a connection between planned rehabilitative activities and roadway improvement needs based on estimated OCI. 2 “Collector streets” collect the associated traffic from residential and rural streets, commercial streets, or industrial streets. Picture 2: Planned Improvements Picture 3: Road Quality The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page9 Coordination Between Streets & Utilities is Improving Utility lines are typically placed alongside or under the City’s roadways; however, this means that it is frequently necessary to remove sections of roadway for a utility to perform work on their assets. Therefore, agencies should coordinate their maintenance and improvement activities to most efficiently and effectively provide both utility and roadway services to residents. The auditors found the following: • The City has developed a process to clear street improvement projects (i.e. micro seals, overlays, and reconstructs) through the City’s Water Utilities Department and Atmos Energy.3 Clearing a project may require the utility to replace or repair their utility lines before Streets can begin their work. o The Wastewater Department uses an algorithm to identify necessary repair actions to take before clearing a street project. This algorithm takes into account planned repairs, repair history, current inspection information, choke or clog history, and a pipe-risk index.4 o The Water Department determines necessary repair actions manually based on pipe age and breakage rates. Water is currently developing a similar algorithm to Wastewater’s which should further improve effectiveness. o After clearance, roadway improvement activities are performed, and the corresponding street segments are placed under a moratorium, as determined by Streets Division practices, for the periods defined in Table 1. Table 1: Moratorium Periods Improvement Moratorium Micro Seal 3 Years Overlay 7 Years Reconstruct 12 Years • In addition to this clearance process, monthly coordination meetings are held to help facilitate communication between City departments and external utilities. At these meetings scheduling and status information about each entity’s current projects is discussed. • There has not always been a focus on the coordinated scheduling of utility and street projects; however, this has recently been changing as the Water, Wastewater, and Streets Divisions have developed their own construction schedules. While these scheduling efforts are still being integrated and refined, they should increase efficiency moving forward. 3 These utilities accounted for about 97% of all utility street cuts in 2018. 4 Wastewater pipe-risk is based on breakage rates, tree root density, and other factors. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page10 Opportunities for Improvement Between 2016 and 2018, the City’s Streets work order system – Cartegraph – recorded a total cost of almost $19.7 million; street maintenance and improvement techniques made up about 77% of these expenditures, which are broken out by activity type in Table 2. These activities are paid through several funding sources including general obligation bond revenues and the Streets Improvement Fund operations and maintenance budget. Table 2: Maintenance & Improvement Cost Breakdown (2016-2018) Preventative Techniques Total Cost Crack Sealing $171,000 Micro Sealing $1,743,000 All: $1,914,000 Corrective Techniques Total Cost Level Ups $214,000 Potholes $412,000 Utility Cuts $1,004,000 Base Failures $1,945,000 All: $3,575,000 Rehabilitative Techniques Total Cost Mill & Overlays $3,988,000 Reconstructs $5,691,000 All: $9,679,000 All Techniques $15,168,000 Roadway Rehabilitation Quality Cannot Always be Assured According to Pavement Interactive, there are generally three components to quality assurance5 consisting of, 1) quality control (QC), performed by those doing the work; 2) independent assurance (IA), performed by an unrelated third-party; and 3) quality acceptance (QA), performed by the owning agency. Acceptance activities include the sampling, testing, and assessment of test results to determine whether construction meets the design specifications. Inspectors monitor and observe the construction of roads and typically file daily reports for their supervisors to review as part of the acceptance process. Pavement Interactive specifies that inspectors must be in a separate chain of command from the crews who are building the roads to ensure appropriate segregation of duties. If this is not possible, compensating controls should be designed to ensure quality standards are met. A well-designed quality assurance process decreases the likelihood that street improvements do not meet their expected useful life, which would require more maintenance faster than expected. 5 Quality assurance is defined as those planned and systematic actions necessary to provide confidence that a product or facility will perform satisfactorily in service, including continued evaluation of all activities in the process. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page11 What We Found? • Quality control activities (i.e. street construction activities) may be performed by either in- house Streets Division crews or contractor crews. Both types of crews are required to conform to the City’s Transportation Design Criteria Manual. Controls Over Contractor Crews • A third-party civil engineer provides construction plans or design minimums for contracted reconstructs. • A separate third-party geotechnical engineer tests the quality of rehabilitation construction materials upon request of the City. • Field Services Supervisors record inspection results in their personal project journals and verbally communicate any project issues to Streets upper management and contractor crew leaders. Inspection reports are not physically documented. • Contracted work orders are closed by the Project/Construction Coordinator after the submitted invoice has been reviewed by the Field Services Supervisor. Controls Over In-House Crews • A third-party geotechnical engineer typically provides design minimums for in-house rehabilitations; design decisions are occasionally made by Field Services Supervisors when a geotechnical engineer is not engaged. • Typically, the same third-party geotechnical engineer tests the quality of rehabilitation construction materials upon request of the City. • Field Services Supervisors record inspection results in their personal project journals and verbally communicate any project issues to Streets upper management and in-house crew leaders. Inspection reports are not physically documented. • In-house work orders are then closed by the Field Services Supervisor or the Crew Leader. Available Documentation of Quality • OCI maintenance guidelines promulgated by the City’s pavement survey consultant suggest the following maintenance and improvement techniques (see Picture 4). Picture 4: OCI Guidelines The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page12 o These definitions were used to develop the criteria shown in Table 3. These criteria were applied to the average inspected OCI of about $11.4 million of street improvement projects to target projects for review.6 Maintenance techniques were not reviewed because they are generally localized projects that do not impact the OCI of the whole street segment. Table 3: Targeted Review Criteria Improvement Activity Project Average Inspected OCI Micro Seal Below 45 Mill & Overlay Below 30 Reconstruct Above 50 • Based the criteria in Table 3, we selected no micro seal projects, 9 mill & overlay projects, and 15 reconstruction projects7 for targeted review. These selected projects totaled about $2.1 million dollars (i.e. 18% of street improvement project work order costs); about half of this amount was spent via contract. After reviewing the available supporting documentation for these projects, we found the following: o About $141,000 of rehabilitative activities on 1.63 lane miles of roadway had documentation that supported an alternative action being taken – specifically the road was overlaid instead of reconstructed. There was no management approval of these unsupported actions documented. ▪ About 87% of these unsupported expenditures were made in contradiction to the opinion issued by the geotechnical engineering company. The remaining amount appear to have been overlaid in response to pressure from residents, however, they were scheduled to be reconstructed as part of the bond program. Table 4: Summary of OCI Rehabilitation Exceptions Documentation (2016-2018) Audit Determination8 Reconstruct Amount Overlay Amount Total Amount Unsupported $0 $141,000 $141,000 Lack of Design Standards $197,000 $102,000 $299,000 Supported $1,619,000 $44,000 $1,663,000 All OCI Exceptions: $1,816,000 $287,000 $2,103,000 o Relevant materials testing results prepared by the City’s geotechnical engineer could not be provided for three of fifteen reconstruction projects and seven of nine overlay projects about $443,000. o Quality inspection documentation could not be provided for any of these projects. 6 A project was determined by matching multiple street segment street names, activities completed, and dates completed. 7 Two of these reconstruct projects used mill & overlay activity codes, however, we were able to verify that they were reconstructed. 8 An activity was determined to be unsupported if there was documentation that a different action had been recommended. Those projects identified as part of a bond program or bond program “connectors” were determined to be supported. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page13 Why Does It Matter? Table 5 summarizes the controls currently being performed to ensure the quality of contractor and in-house road rehabilitation projects meets standards; the current control deficiencies exist: a. Field Services Supervisors occasionally make decisions contrary to geotechnical engineer design recommendations (QC step in Table 5). Justification or support for these decisions is not adequately documented (see Table 4). b. Design standards and materials testing results prepared by the geotechnical engineer are not always retained by the Division (IA step in Table 5). c. The Field Services Supervisor’s quality inspections of contractor and in-house rehabilitation projects are not documented in a reviewable form (QA step in Table 5). Table 5: Quality Assurance Controls over Road Rehabilitations Step Control Activity Contractor In-House QC Design Standards Civil Engineer Geotechnical Engineer or Field Services Supervisor Crew Supervision Crew Leaders Crew Leaders IA Materials Testing Geotechnical Engineer Geotechnical Engineer QA Quality Inspections Field Services Supervisor Field Services Supervisor Quality Acceptance Field Services Supervisor Field Services Supervisor or Crew Leaders Risk Level: * High High We verified that about 1.63 lane miles of road were overlaid instead of being fully reconstructed as indicated by OCI guidelines and a geotechnical engineer’s recommendation. While there may be justification for these decisions there is not documentation available to show appropriate approval of these actions. Furthermore, without retaining design standards or materials testing results provided by the geotechnical engineer, compliance with the City’s quality standards cannot be assured after the project is complete. Similarly, there is no reviewable documentation of Field Services Supervisor’s inspections, meaning there is little assurance that standards are being met. These documentation issues prevent independent determination of a rehabilitation project’s compliance with the City’s standards. If projects are not constructed to standards, they may not meet the expected useful life – potentially costing the City more money more quickly than expected. Without more complete documentation, our Office cannot provide assurance on the quality of rehabilitation projects, even if the activity aligns with OCI guidelines. Recommendations (High Priority): 1. Develop a standardized process for recording and approving design adjustments to in-house street rehabilitation projects. While not all projects need to have engineered design minimums, adjustments to these minimums need to be approved by Streets management. Public Works Comments: Staff will implement process controls for deviation from recommendations. This will include written documentation escalated and signed by Adequate Assurance of Compliance Some Assurance of Compliance Little Assurance of Compliance *Risk that roadway improvements will not comply with the City’s standards. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page14 management to approve the deviation. SOPs (standard operating procedures) will be created and all employees will be trained on the process. 2. Develop a record retention system to store inspection reports and geotechnical reports for each street rehabilitation project according to the Texas State Library and Archives Commission’s regulations. Public Works Comments: Staff will establish SOPs (standard operating procedures) for record retention. Cartegraph, our internal work order system, can be structure so that all pertinent documents to the specific job are stored in the system and reports can be run to retrieve the data. 3. Require Streets Field Services Supervisors to submit periodic inspection reports as part of the quality acceptance decision-making process for street rehabilitation projects. Public Works Comments: Standardized inspection documentation will be created and implemented. These documents will be specific to the work being performed, (mill and overlay, micro seal, reconstruction, etc.), archived in the Cartegraph system, and tied to the work order. SOPs (standard operating procedures) will be created and all employees will be trained. Changes to Street GO Bond Administration Could Further Enhance Transparency In order to facilitate the rehabilitation of the City’s roadway network, citizens approved $44 million of general obligation (GO) bond issues via election in 2012 and 2014 to fund the rehabilitation of streets throughout the City. The use of GO bonds is intended to increase transparency as only those expenditures authorized via the bond election can be funded with GO revenues. What We Found? Bond Program Planning • When developing street propositions for GO bond elections, the Streets Division has typically identified street segments with very-low OCIs as rehabilitation targets and advertised these areas as part of the election materials. o The Division’s progress on completing these areas is monitored by the City’s Bond Oversight Committee, which is composed of five Denton citizens who are appointed by the City Council. As of April 2019, the rehabilitation of about 56% of lane miles identified in the 2012 and 2014 bond programs has been completed. Figure 2 shows the current status of these lane miles in more detail.9 9 Appendix B details the street segments that are remaining (i.e. no progress has been made towards their rehabilitation). The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page15 Figure 2: 2012 & 2014 Street Rehabilitation Bond Program Status • Street segments near or in between the very-low OCI segments with higher OCIs – called “connectors” – were not included as part of the bond program in these advertised materials.10 o However, current Division practices typically include these connectors in rehabilitation projects, especially if the segments are all located in one neighborhood or will be disturbed by utilities. o While not all rehabilitation costs are part of bond programs, about 35% of our $2.1 million of projects targeted for documentation review (i.e. Table 4)11 were “connectors” and about 41% were identified as part of the bond program in the advertised materials. Bond Program Accounting • General obligation bond funds from different elections are currently co-mingled in one fund by business unit. For example, the revenues from $44 million of 2012 and 2014 approved bond issues are recorded in one GO Streets fund; GO revenues and associated expenditures for a separate business unit, such as Parks, are recorded in a separate fund • Street project descriptions do not always clearly specify the street segments included in the project’s scope. Additionally, project numbers are not always included in Cartegraph. These practices hinder the tracking of bond expenditures to specific rehabilitation work. Why Does It Matter? Bond Program Planning As mentioned previously, selecting street segments to be targeted as part of a bond program using the very-low OCI criteria is an appropriate practice that helps ensure resources are used equitably throughout the City. However, not considering connectors in bond program planning requires the Streets Division to spend more money than anticipated on these projects to remain effective; not planning for these connectors means either: I. Money from the operational fund must be spent to supplement the bond program; or 10 According to staff, planning for the 2019 GO election will consider street connectors when identifying streets for rehabilitation. 11 This information is included for reference and should not be taken as a reflection of all Streets rehabilitation activities. Complete 56% In Progress/ Planned 25% Coordinating w/Utilities 18% Remaining 1% Status Segments Lane Miles Complete 226 72.8 In Progress/Planned 99 32.4 Coordinating w/Utilities 72 23.4 Remaining 6 1.8 All: 403 130.4 The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page16 II. General obligation bond revenues must be spent to rehabilitate fewer lane miles. Bond Program Accounting The City’s current project accounting method is appropriate for tracking expenses related to each street rehabilitation and provides adequate transparency to the Bond Oversight Committee; however, consistent and specific project documentation would facilitate tracking GO bond fund expenditures. Similarly, accounting for both the 2012 and 2014 bond revenues in one GO Streets fund hinders the tracking of project expenditures back to bond series. More consistent and precise accounting of bond revenues and expenditures would further enhance transparency and accountability. Recommendations: 4. Consider including street connectors in bond program proposals in the future to better estimate costs and provide greater transparency to residents. Public Works Comments: Staff will recommend implementing this practice to the Bond committee. The ultimate decision is left up to the committee. Staff will follow Bond Committee and City Council direction. 5. Develop a process to consistently document the street segments included in each project. Public Works Comments: Staff will restructure the intake portion of the workorder system to more efficiently tie street segments together on larger jobs. SOPs (standard operating procedures) will be created and all employees will be trained in the new process. 6. Finance should consider accounting for each general obligation bond series in a separate fund. Finance Comments: The consolidation of bond funds was implemented in 2014 to streamline the tracking of project costs and expenses of bond proceeds. Among other benefits, consolidation limits the number of funds necessary to account for pro ject construction costs. The City’s Bond Counsel approved of consolidation, and the City’s annual external audits have approved capital projects expenditures related to bond related projects. Following the approval of a new bond program, staff will consid er all options for bond fund accounting. Data Issues Impede Pavement Monitoring Effectiveness As mentioned previously, a pavement management system typically has five components including a pavement information database. This database should allow the user to view and manipulate pavement data in a meaningful way. The City’s database is stored in its Cartegraph system which contains two types of pavement information: 1) street asset information by segment and 2) maintenance and improvement work order information. What We Found? Street Segment Asset Information • Street segment asset information is generally complete and accurate; however, the installed date of most assets was not up-to-date. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page17 o This data is currently stored in the City’s geographic information system (GIS). According to staff, Streets is working with Technology Services to link this data to Cartegraph. • Certain work order activities increase the OCI of the associated asset. These point increases are set by the City’s OCI consultant based on their professional judgment. o We believe these point increases are generally appropriate with the exception of overlay work orders, which may result in overestimating the overlays effectiveness – especially for lower OCI assets. Table 6 shows the point increases. Table 6: Street Asset OCI Updates by Work Order Activity Activity OCI Increased To Activity OCI Increased By Reconstruct 100 Micro Seal 10% Overlay 85 Crack Seal 7% • Visual inspection and analysis of estimated OCI data found that about 228 work orders completed between 2016 and 2018 did not properly update the asset’s OCI. o After communicating this information to staff, they found that there were issues in Cartegraph’s update formula. This issue has since been corrected – increasing the City’s roadway network’s average estimated OCI by about half a point. Work Order Information • The Cartegraph work order system had 6,847 completed work orders recorded at the beginning of our audit period. These work orders finished construction between May 2015 and February 2019, and about 56% appear to be directly related to street maintenance or improvements. The auditors found: o A total of 83 different work order activity codes are recorded in the City’s work order data. Some of these activities are obsolete, duplicates of other activities, or steps in a different activity’s process. These redundancy issues appear to have improved over time from 68 activity codes in 2016 to 49 in 2018; however, they still complicate attempts to analyze activity costs over this period. o Over 5% of completed work orders do not have a construction start date, however, only one work order was missing a construction stop date. It is unclear why these start dates are omitted. o Almost 7% of completed work orders do not have any related cost information; of these work orders, 163 (about 2% of completed work orders) were directly related to street maintenance or improvements. Why Does It Matter? Without installed date information, the Division is not able to conduct analysis on the useful life of pavements to identify potential issues in the City’s standards or pavement quality. In addition, without consistent work order information such as activity, cost, start dates, and stop dates, the City cannot conduct effective cost analysis. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page18 Similarly, 39 overlay work orders were completed on street segments with an inspected OCI less than 30, which would indicate a reconstruction is more appropriate, typically because the integrity of the underlying layers of the roadway are failing. If the underlying integrity of these segments was failing, increase the OCI to 85 – or very good condition – could lead to the segment not receiving needed maintenance or improvements. In summary, without capturing adequate data, the City cannot effectively monitor the condition of its roadway network. While the deficiencies noted previously do not prevent monitoring, the effectiveness of the Division will be enhanced through more accurate, consistent, and complete data entry and analysis. Recommendations: 7. Include up-to-date installed date information in the Cartegraph system. Public Works Comments: Staff will work with IT to update the installed date for older infrastructure pulling information from GIS. While the install date is important it is not vital. With regular pavement studies the street condition is evaluated at that time and a maintenance plan is established on the current condition. 8. Consider adjusting the amount of OCI points added to a street segment for overlays. Increasing the OCI by a percentage, similarly to micro seals and crack seals, may be more appropriate for lower OCI streets than increasing the OCI to a flat 85 which is the current practice. Public Works Comments: Staff will discuss the recommendation with the Pavement survey contractor. All performance curves and OCI adjustments after completion of work is a base line set by pavement analysis company. This company will be conducting another survey in the next fiscal year and will reevaluate at that time. 9. Provide training for crew leaders entering work order information into the Cartegraph system. The training’s content should be focused on generating data that will be useful for the Division when analyzing the cost of work orders and useful life of assets and should be informed by management’s needs. Public Works Comments: Staff will create SOPs (standard operating procedures) and all employees will be trained on the process of work order entry. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page19 Potential Cost Savings May Exist in the Purchasing Process In order to protect its residents from misappropriation or malfeasance of municipal funds, Texas state law requires different bidding requirements at differing levels of purchases.12 These requirements are summarized in Table 7; however, it should be noted that there are some exceptions, which are outlined in Texas Local Government Code Section 252.002. Table 7: Texas Purchasing Law Summary Greater than $50,000 • Invite competitive sealed bidding • Award a contract to the lowest responsible bidder Between $3,000 & $50,000 • Acquire at least three quotes • Contact at least two historically underutilized businesses (HUB) Less than $3,000 • None What We Found? • During 2018, a total of $14.9 million dollars purchase orders were issued from the Streets Improvements Fund. About $14.5 million of this amount was covered under a contract. The remaining $408,868 were spent as shown in Table 8. • Based on a review of available documentation, the Division purchased two commodities – totaling $40,977 – without obtaining three quotes or having adequate exception documentation. o Documentation showed that $31,117 of this amount was spent on purchases of lime after the previous contract had expired. A new contract was executed later that year. o The other $9,860 for railroad signal maintenance may be a sole source exception, however, there is not adequate documentation to verify this conclusion. • We identified one commodity that had a relevant historically underutilized business; a quote was not obtained from this vendor and there was no documentation that they were contacted. • Eight purchase orders issued during 2018 were for the rental of signs and barr icades to mark road construction areas. These purchases – made for different constructions sites – total more than $50,000. 12 Texas Local Government Code prohibits the use of “separate, sequential, or component purchases” as a means of avoiding bidding requirements. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page20 Table 8: Streets Improvement Fund Purchases without a Contract Commodity Compliant? Total Purchases Sign & Barricade Rentals Contract Needed $89,894 Materials Disposal HUB Quote Missing $50,000 Sampling Yes $50,000 Guard Rails Yes $49,000 Backhoe Rental Yes $38,743 Patching Material Yes $35,700 Lime Quotes Needed $31,117 Skid Steer Loader Rental Yes $30,032 Signal Maintenance Quotes Needed $9,860 Heavy Equipment Purchase Yes $8,371 Professional Service Exempt $7,500 Light Tower Rental Yes $4,700 Tree Trimming Yes $2,950 Training Yes $1,000 All: $408,868 Why Does It Matter? Without proper documentation, we cannot determine if the City has completely complied with Texas law for about $40,977 of purchases; however, these issues have been addressed in a separate audit of Procurement. This being said, departments are responsible for obtaining quotes when purchases are between $3,000 and $50,000 according to the City’s Materials Management & Payment Procedures Manual – meaning the Streets Division must ensure compliance with Texas law regarding historically underutilized businesses. Finally, sign and barricade rentals totaled more than $50,000, which is a violation of state law. The City should contract for these purchases in order to comply with state law going forward. In addition, the City may be able to save money on these expenditures through the contracting process. Recommendations: 10. Check the Texas State Comptroller’s website for related historically underutilized businesses when obtaining quotes for purchases between $3,000 and $50,000. Public Works Comments: Staff has been trained on the correct process for properly quoting jobs. Continued education will continue as other Purchasing procedures are updated. 11. Contract for the rental of signs and barricades to mark road construction sites. Public Works Comments: Contract was approved by City Council June 18th. Current Management Structure Indicates Redundancy Responsibility should be assigned to discrete units of an organization to operate in an efficient and effective manner according to the Government Accountability Office’s Standards for Internal Control. During the audit period, Streets was a division of Capital Projects under the operations The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page21 side of the department; the Traffic and Drainage divisions were also a part of Capital Projects’ operations. What We Found? • The Traffic and Drainage Divisions are managed by a single operations manager who reports to the Deputy Director of Operations. • Differently, the Streets Division has two levels of upper management, a Streets Operations Manager and a Streets & Traffic Superintendent. o The two upper management positions of the Streets Division have similar competency requirements. o The Streets & Traffic Superintendent does not provide managerial support or supervision for the Traffic Division. Why Does It Matter? Managerial redundancy typically increases the complexity of high-level decision making, decreasing the efficiency of the division. Similarly, the City may be paying more than necessary in salary to provide managerial support and supervision for the Streets Division. As of May 2019, the employee currently holding the Streets & Traffic Superintendent position has elected to retire from the City. Streets Division management has stated that they do not intend to fill this position, which would functionally alleviate the redundancy identified. Recommendations: 12. Revise the Streets Operations Manager and Streets & Traffic Superintendent job descriptions to more accurately reflect current job responsibilities. Consideration should be given to the job responsibilities assigned to the Construction Projects Manager and Field Services Supervisors so as not to create managerial redundancy. If total job responsibilities do not warrant two positions, they should be combined into one. Public Works Comments: Duplicate level of Supervision was eliminated with the retirement of the Streets Superintendent. The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page22 Appendix A: Management Response Summary The following summarizes the recommendations issued throughout this report. Based on management’s request, our Office has designated recommendations 1, 2, and 3 to be high priority. The auditors found that staff and the Division was receptive and willing to make improvements to controls where needed. Management has provided their response to each recommendation. 1 Develop a standardized process for recording and approving design adjustments to in-house street rehabilitation projects. Concur Expected Completion: 1st Quarter 2020 Public Works Comments: Staff will implement process controls for deviation from recommendations. This will include written documentation escalated and signed by management to approve the deviation. SOPs (standard operating procedures) will be created and all employees will be trained on the process. Responsibility: Daniel Kremer 2 Develop a record retention system to store inspection reports and geotechnical reports for each street rehabilitation project according to the Texas State Library and Archives Commission’s regulations. Concur Expected Completion: 1st Quarter 2020 Public Works Comments: Staff will establish SOPs (standard operating procedures) for record retention. Cartegraph, our internal work order system, can be structured so that all pertinent documents to the specific job are stored in the system and reports can be run to retrieve the data. Responsibility: Daniel Kremer 3 Require Streets Field Services Supervisors to submit periodic inspection reports as part of the quality acceptance decision- making process for street rehabilitation projects. Concur Expected Completion: 1st Quarter 2020 Public Works Comments: Standardized inspection documentation will be created and implemented. These documents will be specific to the work being performed, (mill and overlay, micro seal, reconstruction, etc.), archived in the Cartegraph system, and tied to the work order. SOPs (standard operating procedures) will be created and all employees will be trained. Responsibility: Daniel Kremer 4 Consider including street connectors in bond program proposals in the future to better estimate costs and provide greater transparency to residents. Concur Expected Completion: Fall 2019 Public Works Comments: Staff will recommend implementing this practice to the Bond committee. The ultimate decision is left up to the committee. Staff will follow Bond Committee and City Council direction. Responsibility: Daniel Kremer 5 Develop a process to consistently document the street segments included in each project. Concur Expected Completion: 1st Quarter 2020 Public Works Comments: Staff will restructure the intake portion of the workorder system to more efficiently tie street segments together on larger jobs. SOPs (standard Responsibility: Daniel Kremer The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page23 operating procedures) will be created and all employees will be trained in the new process. 6 Finance should consider accounting for each general obligation bond series in a separate fund. Partially Concur Expected Completion: N/A Finance Comments: The consolidation of bond funds was implemented in 2014 to streamline the tracking of project costs and expenses of bond proceeds. Among other benefits, consolidation limits the number of funds necessary to account for project construction costs. The City’s Bond Counsel approved of consolidation, and the City’s annual external audits have approved capital projects expenditures related to bond related projects. Following the approval of a new bond program, staff will consider all options for bond fund accounting. Responsibility: Finance 7 Include up-to-date installed date information in the Cartegraph system. Partially Concur Expected Completion: Ongoing Public Works Comments: Staff will work with IT to update the install date for older infrastructure pulling information from GIS. While the install date is important it is not vital. With regular pavement studies the street condition is evaluated at that time and a maintenance plan is established on the current condition. Responsibility: Daniel Kremer 8 Consider adjusting the amount of OCI points added to a street segment for overlays. Partially Concur Expected Completion: 2nd Quarter 2020 Public Works Comments: Staff will discuss the recommendation with the Pavement survey contractor. All performance curves and OCI adjustments after completion of work is a base line set by pavement analysis company. This company will be conducting another survey in the next fiscal year and will reevaluate at that time. Responsibility: Daniel Kremer 9 Provide training for crew leaders entering work order information into the Cartegraph system. Concur Expected Completion: 1st Quarter 2020 Public Works Comments: Staff will create SOPs (standard operating procedures) and all employees will be trained on the process of work order entry. Responsibility: Daniel Kremer 10 Check the Texas State Comptroller’s website for related historically underutilized businesses when obtaining quotes for purchases between $3,000 and $50,000. Concur Expected Completion: 6/7/2019 Public Works Comments: Staff has been trained on the correct process for properly quoting jobs. Continued education will continue as other Purchasing procedures are updated. Responsibility: Daniel Kremer 11 Contract for the rental of signs and barricades to mark road construction sites. Concur Expected Completion: 6/18/2019 The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page24 Public Works Comments: Contract was approved by City Council June 18th. Responsibility: Daniel Kremer 12 Revise the Streets Operations Manager and Streets & Traffic Superintendent job descriptions to more accurately reflect current job responsibilities. Concur Expected Completion: 6/28/2019 Public Works Comments: Duplicate level of Supervision was eliminated with the retirement of the Streets Superintendent. Responsibility: Daniel Kremer The City of Denton Internal Audit Report Audit of Roadway Quality Management October 2019 Page25 Appendix B: Remaining Bond Program Street Segments The street segments listed below were identified for rehabilitation as part of the 2012 and 2014 bond program, however, we found no evidence that the rehabilitation process had begun. They are included here as reference for the Streets Division. Table 9: Remaining Street Segments Bond Year Seg ID Street Route Back Route Ahead Lane Miles 2012 116-3 Bowling Green St Georgetown Dr Vanderbilt St 0.6807 116-4 Bowling Green St Vanderbilt St Auburn Dr 0.3659 407-7 Highland Park Rd Willowcrest Loop Willowcrest Loop 0.2155 666 Oakhurst St Bentoaks Dr Oakhurst St 0.1355 829 Sheraton Pl Sheraton Rd Buckingham Dr 0.2604 959 Williams Ln Buckingham Dr Royal Acres Dr 0.1736 AUDIT OF ROADWAY QUALITY MANAGEMENT BY THE CITY AUDITOR’S OFFICE OCTOBER 8, 2019 Legistar Item ID19-2037 October 8, 2019 Page 1 of 8 PURPOSE OF THE AUDIT City’s streets assets were valued around $310 million at the end of FY17-18 Annually the City spends about $11 million to maintain and improve its roadway network and approved $44 million of GO bond issues since 2012 for road rehabilitation The audit evaluated the City’s ability to: Maintain & improve the City’s roadway network economically and efficiency; and Properly record and safeguard one of the City’s largest and most valuable assets by evaluation the effectiveness of controls over: The quality assurance process of street improvements; and The management and monitoring of pavement condition. Legistar Item ID19-2037 October 8, 2019 Page 2 of 8 ROADWAY QUALITY MANAGEMENT PROCESS Monitoring Construction Planning Legistar Item ID19-2037 October 8, 2019 Page 3 of 8 PLANNING PROCESSES ARE GENERALLY EFFECTIVE Design standards address critical parameters Streets & Utilities construction coordination is improving Planning processes provide for equitable use of resources Bond program planning has not included “connector” segments Planned Improvements Road Quality Legistar Item ID19-2037 October 8, 2019 Page 4 of 8 CONSTRUCTION QUALITY DOCUMENTATION IS LACKING Geotechnical engineer opinions and testing were not always retained Quality inspection documentation could not be reviewed Construction activities contrary to the geotechnical engineer’s opinion did not have documented approval Documentation Lacking Percent of Value Reviewed* Geotechnical Testing/Opinions 21% Quality Inspection Reports 100% Activity Change Approval 7% All Projects Reviewed:$2,103,000 *Reviewed percentages cannot be inferred to the entire population Legistar Item ID19-2037 October 8, 2019 Page 5 of 8 MONITORING EFFORTS CAN BE IMPROVED Streets Division has a well designed pavement monitoring system; however, some data issues exist: Install dates are incorrect; Work-order-to-quality capture; and Inconsistent work order entry Bond program accounting practices are appropriate, however, some changes may improve transparency Legistar Item ID19-2037 October 8, 2019 Page 6 of 8 Rec #Management Response Concurment 1 Public Works Comments: Staff will implement process controls for deviation from recommendations. This will include written do cumentation escalated and signed by management to approve the deviation. SOPs (standard operating procedures) will be created and all employees will be trained on the process.Concur 2 Public Works Comments: Staff will establish SOPs (standard operating procedures) for record retention. Cartegraph, our intern al work order system, can be structured so that all pertinent documents to the specific job are stored in the system and reports can be run to retrieve the data.Concur 3 Public Works Comments: Standardized inspection documentation will be created and implemented. These documents will be specifi c to the work being performed, (mill and overlay, micro seal, reconstruction, etc.), archived in the Cartegraph system, and tied to the work order. SOPs (standard operating procedures) wi ll be created and all employees will be trained.Concur 4 Public Works Comments: Staff will recommend implementing this practice to the Bond committee. The ultimate decision is left u p to the committee. Staff will follow Bond Committee and City Council direction.Concur 5 Public Works Comments: Staff will restructure the intake portion of the workorder system to more efficiently tie street segme nts together on larger jobs. SOPs (standard operating procedures) will be created and all employees will be trained in the new process.Concur 6 Finance Comments: The consolidation of bond funds was implemented in 2014 to streamline the tracking of project costs and exp enses of bond proceeds. Among other benefits, consolidation limits the number of funds necessary to account for project construction costs. The City’s Bond Counsel approved of consolidation, a nd the City’s annual external audits have approved capital projects expenditures related to bond related projects. Following the approval of a new bond program, staff will consider all options for bond fund accounting. Partially Concur 7 Public Works Comments: Staff will work with IT to update the install date for older infrastructure pulling information from G IS.While the install date is important it is not vital. With regular pavement studies the street condition is evaluated at that time and a maintenance plan is established on the current conditio n.Partially Concur 8 Public Works Comments: Staff will discuss the recommendation with the Pavement survey contractor. All performance curves and OCI adjustments after completion of work is a base line set by pavement analysis company. This company will be conducting another survey in the next fiscal year and will reevaluate at that time.Partially Concur 9 Public Works Comments: Staff will create SOPs (standard operating procedures) and all employees will be trained on the proces s of work order entry.Concur 10 Public Works Comments: Staff has been trained on the correct process for properly quoting jobs. Continued education will cont inue as other Purchasing procedures are updated.Concur 11 Public Works Comments: Contract was approved by City Council June 18th.Concur 12 Public Works Comments: Duplicate level of Supervision was eliminated with the retirement of the Streets Superintendent.Concur Legistar Item ID19-2037 October 8, 2019 Page 7 of 8 QUESTIONS Umesh Dalal City Auditor Madison Rorschach Staff Auditor Legistar Item ID19-2037 October 8, 2019 Page 8 of 8 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2039,Version:1 AGENDA CAPTION Receive a report, hold a discussion, and give staff direction regarding an internal audit of the Accounts Payable Division. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Internal Audit CITY AUDITOR: Umesh Dalal DATE: October 8, 2019 SUBJECT Receive a report, hold a discussion, and give staff direction regarding an internal audit of the Accounts Payable Division. BACKGROUND During fiscal year 2018, the City of Denton was invoiced for about $525 million from various suppliers and entities. The City has centralized the responsibility for processing these payments within the Accounts Payable Division of the Finance Department. We have completed an audit of the accounts payable function as scheduled on the FY18-19 audit plan. This report is intended to provide assurance that the City has appropriately established controls over accounts payable in order to properly record and safeguard the spending of municipal funds. RECOMMENDATION The City Auditor’s Office recommends approval of the Audit of Accounts Payable. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019 the Audit/Finance Committee received a report on the Accounts Payable Audit and recommended moving this item forward for the City Council’s consideration. EXHIBITS 1. Agenda Information Sheet 2. Audit Response Cover Letter 3. Audit of Accounts Payable 4. Presentation Respectfully submitted: Umesh Dalal, 940-349-8158 City Auditor Prepared by: Madison Rorschach, 940-349-7228 Staff Auditor City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Audit Response Cover Letter Accounts Payable Audit OUR CORE VALUES Integrity  Fiscal Responsibility  Transparency  Outstanding Customer Service ADA/EOE/ADEA www.cityofdenton.com TDD (800) 735-2989 August 6, 2019 City Auditor Acknowledgement The City Auditor’s Office has completed a performance audit of the accounts payable process. We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives. City Attorney’s Office Acknowledgement The City Attorney’s Office was not engaged in this audit as no legal opinions were requested Finance Acknowledgement We have reviewed the Auditor’s report and concur or partially concur with all findings. Many of the issues identified have been corrected or are in the process of being corrected. Staff will prioritize implementation of an automated accounts payable software and an updated policy and procedures manual over the next year to further improve processes. City Manager’s Office/Review Team Acknowledgement The City Manager’s Office and the Review Team have reviewed the Auditor’s Report and Management Responses for the Accounts Payable Audit. As is noted in the Finance Department’s acknowledgement above, the majority of the issues identified have been addressed and any remaining items will be prioritized along with other departmental commitments over the next year. AUDIT OF ACCOUNTS PAYABLE ABSTRACT Controls over $525 million of payments were generally adequate. This audit recommends some improvements to documentation and supervisory review that will increase assurance that all payments made are appropriate. City Auditor’s Office The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page2 Table of Contents Executive Summary ............................................................................................................................3 Introduction ......................................................................................................................................4 Management Responsibility ..................................................................................................................... 4 Audit Objectives, Scope, and Methodology.............................................................................................. 4 Glossary of Terms...................................................................................................................................... 5 What Works Well? .............................................................................................................................6 Obligation to Pay Procedures Ensure Purchasing Policy Compliance....................................................... 6 Controls Over Payment Disbursements are Generally Adequate ............................................................ 8 Opportunities for Improvement ....................................................................................................... 10 Payment Procedures Should be Updated and Expanded ....................................................................... 10 Critical Purchasing System Access Needs to be Reviewed ..................................................................... 11 Duplicate Payment Controls Need Improvement ................................................................................... 13 Some Exempted Taxes Have Been Paid .................................................................................................. 14 Receiving Documentation Can be Improved .......................................................................................... 14 Some Check Requisition and Dispersal Practices are Inappropriate ...................................................... 16 Staples Advantage Features are not Adequately Utilized ...................................................................... 18 Appendix A: Management Response Matrix ..................................................................................... 20 The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page3 Executive Summary Honorable Mayor and City Council Members, We have completed a scheduled audit of Accounts Payable function. During fiscal year 2018, the City of Denton was invoiced for about $525 million from various suppliers and entities. The objective of this audit was to verify if the City has appropriately established controls over accounts payable in order to properly record and safeguard the spending of municipal funds. Overall, the controls over disbursements made by Accounts Payable were adequate and the audit did not identify any abuses of the system. However, some improvement in controls are necessary as described below: • Currently, Accounts Payable does not have a formal, written policy and procedures manual. A formalized policies and procedures manual helps ensure consistency in operations. In addition, it can act as a training tool during transition due to turnover. The current Materials Management and Payment Procedures Manual includes some written procedures, but they are not adequate for the Accounts Payable operation. • In today’s heavily automated business environment, proper controls are necessary to ensure that employees can perform only authorized functions. Allowing employees to perform incompatible functions could lead to misuse. During this audit, we found that several employees had system access privileges in excess of necessity to perform their function. Due to the magnitude of resources processed through the account payable and purchasing functions, strengthening these controls is critical. • One of the accounts payable function’s important controls is to ensure that the City only pays when: o The City has received the ordered quantity and appropriate quality of goods or services; and o The vendor has correctly billed for the quantity of goods or services at the agreed upon price. Generally, the above assurance is obtained by matching a purchase order, receiving document, and vendor bill before making a payment. This is a standard control mechanism used universally. We found that this control is not functioning because the City does not have an adequate process for verifying the receipt of goods or services. The City’s practice of allowing employees to pick up checks for vendors compounds this risk. • The City is spending approximately $700,000 on the office supplies contract. Better controls are desired in this area. Currently, the employees can purchase items from the vendors website without the need for any approval. The vendors’ website offers several items that can be used for personal consumption. Presently, the employee ordering the product may receive them from the vendor without anyone knowing. This situation can lead to abuses. This report recommends the implementation of control procedures. Management has concurred with 12 of 13 recommendations and partially concurred with the last. Management’s response is attached to this report in Appendix A. We appreciate staff’s cooperation during the audit. Please contact the City Auditor if you have any questions. Sincerely, Umesh Dalal, City Auditor The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page4 Introduction The City Internal Auditor is responsible for providing: (a) an independent appraisal of City operations to ensure policies and procedures are in place and complied with, inclusive of purchasing and contracting; (b) information that is accurate and reliable; (c) assurance that assets are properly recorded and safeguarded; (d) assurance that risks are identified and minimized; and (e) assurance that resources are used economically and efficiently and that the City’s objectives are being achieved. The City Auditor’s Office has completed a performance audit of the accounts payable process. We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objectives. Management Responsibility City management is responsible for ensuring that resources are managed properly and used in compliance with laws and regulations; programs are achieving their objectives; and services are being provided efficiently, effectively, and economically. Audit Objectives, Scope, and Methodology This report is intended to provide assurance that the City has appropriately established controls over accounts payable in order to properly record and safeguard the spending of municipal funds. Audit fieldwork was conducted during May and June of 2019. The scope of review varied depending on the procedure being performed. The following list summarizes major procedures performed during this time: • Reviewed documentation to develop criteria including industry standards, best practices, policies, and procedures; • Developed a process narrative via staff interviews to identify current control activities, which was certified by the Controller, Assistant Controller, and Accounts Payable Supervisor; • Examined a sample1 of 95 fiscal year 2018 payments to ensure that they were properly approved and verified; • Inspected a selection of 27 payment vouchers to calculate exempt tax payments; • Reviewed a targeted selection of 30 payment vouchers posted during fiscal year 2018 to ensure they were properly approved and verified; • Examined Staples Advantage expenses for the month of April 2019 and interviewed the City’s Staples Strategic Account Manager; and • Inspected key user access reports for the City’s financial system. 1 This sample size provides with 95% confidence that the true sample mean is within ±10% of the sample estimate. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page5 Glossary of Terms The following glossary of terms has been provided as reference material: ACH Payments are electronic payments made through the Automated Clearing House network. JD Edwards is the City’s financial system and is utilized to track the City’s financial transactions including purchases. Non-Purchase Order transactions typically involve the payment of non-commodity services such as a telephone or energy bill payment. These payments do not have a standard initiation, approval, or receiving process. Payment Disbursement process involves the processing and dispersal of checks and ACH payments. Payment Obligations or the obligation to pay is a contractual obligation of an organization to pay an amount owed to a supplier. Payment Requisitions are initiated by a department employee and approved by a supervisor at certain monetary levels – above $5,000 for checks and above $25,000 for ACH payments. AP staff require documentation of the receipt of goods or services typically via an invoice. Positive Pay is an automated fraud detection tool offered by most banks; simply it matches the account number, check number, and dollar amount of each check presented for payment against a list of checks previously authorized and issued by the company. Purchase Orders are initiated by a department employee in JDE via a requisition order (OR). This OR is then approved by an appropriate departmental supervisor and the Procurement Division before being converted into a purchase order (OP). An employee must then receive on this order in JDE before being vouched by AP. Refunds for utility customer service or the municipal court are typically initiated by a department employee and approved via reconciliation by a supervisor. These payments are automatically interfaced with JDE before being vouched by AP. Reimbursements & Advancements are initiated by a department employee and approved by a supervisor at all expenditure levels. These transactions typically involve the reimbursement of or payment advance to employees for travel and training expenses. Staff must submit receipts and other evidence of received goods or services in order to receive these payments. Three-Way Matching is an obligation to pay verification procedure that ensures the items ordered on a purchase order correspond to those received on a receiving document to those billed by the supplier on the invoice. In the City of Denton, this verification process is done automatically in the JD Edwards system. Vouchers are an internal document typically created by AP staff describing and authorizing the payment of a liability to a supplier. Wire Transfers are initiated by a department employee, approved by a supervisor, and reviewed by an appropriate Finance manager. These transactions typically involve the payment of employee benefits and are physically vouched by Treasury staff before being posted by AP. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page6 What Works Well? During fiscal year 2018, the City of Denton was invoiced for about $525 million from various suppliers and entities.2 The City has centralized the responsibility for processing these payments within the Accounts Payable (AP) Division of the Finance Department; this process is summarized in Figure 1 below. The City’s Materials Management and Payment Procedures Manual is available to guide the supplier procurement and payment process. Figure 1: Accounts Payable Payment Processing Steps Obligation to Pay Procedures Ensure Purchasing Policy Compliance Most simply, it is the function of an accounts payable division to verify an organization’s obligation to pay suppliers and other entities that are owed money. In the City of Denton, this obligation to pay is verified in three ways: 1) automated three-way matching, 2) manual review by the Treasury Division, and 3) manual review by the Accounts Payable Division. Our findings are summarized in Table 1. The auditors found the following: Table 1: Obligation to Pay Verification Summary by Vouchers (FY 2018) Verification Procedure Est. Amount (Millions) Est. Vouchers Policy Compliance * Three-Way Match $222.9 8,018 Adequate Manual Treasury $311.1 445 Adequate Manual AP $17.5 5,643 Adequate Refunds $0.4 2,376 Adequate Payment Req. $14.8 1,782 Adequate Reimb. & Adv. $1.8 1,118 Adequate Non-PO $0.5 297 N/A All: $551.5 14,106 N/A 2 This amount does not include purchases made via procurement card program, which is administered by the Procurement & Compliance Department, or payroll payments made to employees, which are processed by the Payroll Division of Finance. *Indicates level of compliance assurance with purchasing policies but does not indicate control effectiveness The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page7 Three-Way Match • Based on our sample, 57% of payment vouchers were verified via a three-way match procedure in accordance with the Purchasing Manual. These vouchers amount to about 40% of all payments certified, or about $222.9 million. • The JD Edwards system requires departmental staff to enter a receiver on a purchase order created by the Purchasing Division as required by the Materials Management and Payment Procedures Manual. o AP staff then verify that the invoice and receiver match, that the invoice is accurate, and that the vendor address and name match before posting the voucher. Manual Treasury Review • Based on our sample, 3% of payment vouchers were verified manually by the Treasury Division as part of wire transfer procedures. These vouchers total to about 56% of all payments certified, or about $311.1 million. • Treasury staff have developed a standardized wire transfer request form that requires appropriate supervisor approval based on transaction value. o Current procedures require Controller approval for transactions less than $50,000, Assistant Finance Director approval between $50,000 and $100,000, and Finance Director approval above $100,000. o Payment procedures require that all wire transfers greater than $25,000 be approved by the Director of Finance and all transfers less than that be approved by the Controller. While current procedures do not comply with purchasing policy, these controls are adequate; policies should be updated to reflect current procedures. Manual AP Review • Based on our sample, 40% of payment vouchers were verified manually by Accounts Payable. These vouchers total to about 3% of all payments certified, or about $17.5 million. o These vouchers included: refunds, payment requisitions, reimbursements & advances to employees, and non-purchase order invoices and statements. • Refunds (42% of manual AP vouchers) are submitted weekly to Accounts Payable via a system interface with JD Edwards. o Customer Service identifies refunds on closed customer accounts weekly; for active accounts, customers may request a refund once their credit is greater than two average monthly bills. Once refunds are identified, a Customer Service supervisor verifies their accuracy before forwarding the requests to Accounts Payable. o Municipal Court refunds are identified weekly based on Docket Clerk documentation. A Municipal Court supervisor verifies the accuracy of these refunds before forwarding the requests to Accounts Payable. o AP staff then verify the refund recipient’s name, address, and refund amount before posting the voucher. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page8 • Standardized check (30% of manual AP vouchers) and ACH requisition (3% of manual AP vouchers) forms have been developed and are required to be completed for a payment requisition to be processed. o Current Accounts Payable procedures ensure that a check requisition for more than $5,000 is approved by a department director, ACH requisitions for more than $25,000 are approved by a department director, and that there is some evidence of receipt such as an invoice. o Purchasing policy only requires check requisitions to be approved above $5,000; however, check requisitions for reimbursable employee expenses is prohibited. Current practices exceed the requirements of the purchasing policy and thus should be updated. • Employees must submit the appropriate form in order to be reimbursed or paid in advance for business related expenses. o To receive a travel advance (8% of manual AP vouchers), the online travel authorization form must be approved, and an approved travel advance form must be filled out and submitted to AP. Employees are required to justify these expenses after their travel is complete within 20 working days. o Current Accounts Payable procedures require proof of received goods or services and supervisory approval in order to be reimbursed (13% of manual AP vouchers) such as receipts, conference, brochures, mapped directions for mileage, etc. In addition, travel must have been preapproved using the online travel authorization form. The City allows for either per diem or receipted meals to be reimbursed. • A small number of invoices and statements are paid by Accounts Payable staff without formal approval or receipt documentation (5% of manual AP vouchers). These payments are not addressed in the Procurement Manual. Controls Over Payment Disbursements are Generally Adequate While Accounts Payable is responsible for verifying the obligation to pay, best practices suggest segregating the duties of this responsibility, authorizing the payments being made, and reconciling payments to the bank statement. Periodically, organizations initiate payment authorization via the payment disbursement process, which generally includes three stages: 1) Preparations of payment information to be forwarded to suppliers (checks) or the City’s bank (ACH); 2) Review of prepared payment information; and 3) Dispersal of payments to suppliers. The auditors found the following: • Weekly, Accounts Payable staff initiate the disbursement process. All vouchers posted during the week are summarized and reconciled to ensure that payments are processed correctly. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page9 o Access to JD Edwards’ Accounts Payable functions is restricted via user security groups that are managed by Technology Services. ▪ We identified one City employee with unauthorized AP access; this access has since been removed. This being said, there is no way in the system to verify that these functions were not used by the unauthorized employee. Adequate compensating controls exist. • Check printing is then overseen by the City’s Reprographics and Accounting staff and the ACH payment files are prepared by the Controller’s office. o Check stock is adequately secured, and signatures are maintained by the City’s Technology Services Department. A check log is maintained by the Reprographics Division and certified by Accounting staff after each check run. • Accounting staff reverifies the obligation to pay for checks issued for more than $5,000 after printing and the Controller’s office spot checks ACH and check payment files. • ACH payments and the check positive pay files are uploaded to the bank’s website by the Controller’s office. o The bank verifies the integrity of these files and notifies the City that they have been received and are being processed. Any checks attempted to be negotiated that are not verified to the positive pay file are reviewed by the Accounts Payable Supervisor before payment or denial. ACH payment files include the invoice numbers being paid. If an ACH payment cannot be routed, the City is notified by the bank. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page10 Opportunities for Improvement As discussed previously, many controls exist to ensure that the City is only making appropriate payments. This being said, our office has identified some areas where strengthening controls could mitigate remaining risk. Payment Procedures Should be Updated and Expanded According to best practices, every organization should have a policies and procedures manual for their Accounts Payable function. What We Found? • Accounts Payable has developed some written payment process information that is included in the City’s Materials Management and Payment Procedures Manual. These procedures cover the following information: o Review and approval of check requisitions; o Purchase order three-way matching processes; o Travel advances and expenses approval and reporting; o Refund processing; petty cash reconciliation; o Check processing schedule and emergency check run requests; o Wire payment requests and approvals; and o Retention policies for payment supporting documentation. • Not all payment procedures within the Materials Management and Payment Procedures Manual appear to be up-to-date based on current practices as determined during conversations with AP staff. Why Does It Matter? A formalized policies and procedures manual helps an organization retain institutional knowledge, navigate emergency situations, and facilitate consistency. While the Materials Management and Payment Procedures Manual does include some written procedures information, it is generally aimed towards departments – meaning not all information relevant to Accounts Payable is covered. In addition, if the manual is not updated regularly, it may not reflect current procedures and practices – essentially becoming obsolete. Recommendation: 1. Update and formalize an accounts payable policies and procedures manual. Current procedures documentation can be utilized in this effort. Policies and procedures manuals should be reviewed annually and updated if necessary. Finance Comments: The process to update policies and procedures is under way. Staff has received examples from multiple cities utilizing the same financial software. These examples The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page11 will assist in drafting changes to the policies and procedures manual. We want to ensure comprehensive policies are appropriately formal and cover all aspects of Accounts Payable practices and procedures. Critical Purchasing System Access Needs to be Reviewed The Government Accountability Office’s Standards for Internal Control in the Federal Government states that “management should consider the need to separate control activities related to authority, custody, and accounting of operations to achieve adequate segregation of duties.” Ideally, this means that the following duties should be performed by different functions: • Procurement Requisition/Approval • Goods Receipt • Purchase Order Issuance • Accounts Payable/Payment Disbursement What We Found? Critical purchasing system access within JD Edwards is restricted or granted through a series of security groups. All JD Edwards users are granted access to enter a requisition and a receiver unless this access is specifically removed through a security group. We reviewed the access of six users in a JD Edwards test environment created by Technology Services to better understand the access restricted and granted by the eight applicable purchasing security groups.3 The results are divided up by function below: Approvers • The GENAPPROV security group restricts the user from creating a requisition and grants the ability to approve a requisition. No Accounts Payable or Warehouse employees are in this group and two Procurement supervisors are in this group. Accounts Payable • The ACCTPAY security group grants users access to Accounts Payable functions; however, it does not restrict a user’s ability to add requisitions or receipts. • The ACCTPAYSV security group grants additional access to modify refund recipients’ addresses and indicate which suppliers should receive a 1099 – this group does not restrict the user’s ability to add requisition and receipts. Warehouse • The WAREHOUSE security group grants users access to Warehouse requisition and receiving functions and appears to be generally appropriate. • The WAREHOSUPV security group appears to restrict the user from creating receipts, but instead grants the user access to reverse receipts. 3 JDE security groups applicable to purchasing controls include: 1) GENAPPROV, 2) ACCTPAY, 3) ACCTPAYSV, 4) WAREHOUSE, 5) WAREHOSUPV, 6) PURCHASST, 7) PURCH, and 8) PURCHSUPR. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page12 Procurement • The PURCH & PURCHASST security groups grant users access to create & modify purchase orders, convert requisitions to purchase orders, and to modify the supplier master. • The PURCHASST security group restricts the user’s ability to add a receipt; however, this ability is not restricted for the PURCH group and neither group restricts a user’s ability to enter a requisition. • The PUCHSUPR security group appears to restrict the user from creating receipts, but instead grants the user access to reverse receipts. In addition, this group appears to remove the users access to create a purchase order; however, it allows the user to modify a purchase order and convert requisitions to purchase orders. Why Does It Matter? Allowing employees to perform incompatible duties within the system increases the risk of fraud, waste, and abuse. For example, it appears that under the current circumstances, it is potentially possible for a procurement employee to create a fake supplier, enter a purchase order for this supplier, and receive on this purchase. Once this is completed, the employee could create a fake invoice in order to receive payment, which is possible with available software. In addition to the above weakness, at least two individuals appear to be “superusers,” which may grant them even greater access to incompatible duties. If this access is abused, it may not be detected in a timely manner. Recommendations: 2. Finance and Procurement need to ensure that Accounts Payable and Procurement staff do not have incompatible system access. Particularly, these functions should not be able to requisition orders, receive purchases, and make changes to supplier master if they can issue purchase orders or disburse payments. Finance Comments: Tech Services has now restricted the Accounts Payable Staff’s ability to add purchase order requisitions and enter receipts. Purchasing Comments: Tech Services is working to create more restrictive user groups for Procurement Staff’s system access to differentiate between the users who approve requisitions and the users who have access to the supplier master file. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page13 Duplicate Payment Controls Need Improvement As mentioned previously, the primary purpose of an Accounts Payable function is to verify the organization’s obligation to pay. Ensuring that payments are not being made twice is an essential step in this verification process. While most invoices have unique numbers, some reoccurring payments use the same invoice number, requiring staff to create a unique number. What We Found? • The JD Edwards system contains a standard duplicate payment report that may be run by Accounts Payable staff. This report identifies payments made to a supplier with the same invoice number and transaction amount. o Accounts Payable does not have a formalized invoice numbering policy. • Accounts Payable does not have a procedure for verifying that submitted invoices have not been paid with a procurement card. o According to staff, this is because they do not have access to procurement card transaction information as this program is managed by the Procurement & Compliance Department. Why Does It Matter? Currently, Accounts Payable staff must rely on employees to notify them if an invoice has been paid via p-card. Additionally, without a standardized invoice numbering guideline, Accounts Payable staff run the risk of paying an invoice twice by entering slightly different invoice numbers. The risk of duplicating payments should be minimized in order to avoid inappropriate and unnecessary expenditures. Recommendations: 3. Include a standard invoice numbering guideline within the policies and procedures manual. This policy should promote consistency and decrease the risk of duplicate payments. Finance Comments: The standard invoice numbering practice will be incorporated into the updated Policy Manual. 4. Consider developing a procedure to verify that certain invoices have not already been paid on a procurement card. Finance Comments: Staff has been exploring ways to compare invoices paid by p-cards to invoices processed thru the Accounts Payable system. The only common data between the two systems is the date of transaction and the amount. The P-card system does not use the Vendor Master numbering system and the transaction number on the receipt is not in the JDE system. We are currently installing a new travel and p-card software which should enhance shared between the two systems to find data points that we can be used to search for duplicate transactions. Ultimately, the payments are from separate systems and staff will implement all procedures policy to mitigate the risk. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page14 Some Exempted Taxes Have Been Paid According to the Texas Administrative Code Section 3.322, the purchase, lease, or rental of a taxable item is always exempt from taxes when made by “any county, city, special district or other political subdivision of the State of Texas, and any college or university created or authorized by the State of Texas.” What We Found? • As part of a targeted review, we identified about $1,300 disbursed during fiscal year 2018 to pay sales taxes from which the City is exempt. It should be noted that the reviewed payments do not represent all payments made to these suppliers and so are most likely are not the total exempt tax payments made by the City. o These sales tax payments were not detected by Accounts Payable or Accounting staff. • City staff have begun seeking reimbursement for these tax payments and have received about $6,700. Additional reimbursement of at least $8,000 is expected. Why Does It Matter? Under Texas state law, municipal governments are exempt from paying sales and use taxes. While the City is typically mindful of this exemption, at least $1,300 was disbursed inappropriately despite staff review. In the future, a process should be established to ensure these billing issues are detected by Finance staff. Recommendations: 5. Establish a process to ensure the City is not paying any taxes for which it is exempt. Finance Comments: Accounting staff is consistently being reminded to check for sales taxes being billed on vendor invoices while reviewing the Accounts Payable check run. Also, Accounts Payable staff has the responsibility to reduce any sales tax charges and file the proper paper work with the vendor to exempt any future sales tax charges. These practices will be incorporated into the updated Policy and Procedures Manual. Receiving Documentation Can be Improved As mentioned previously, most of the City’s purchases (about 57% or $222.9 million) utilize the three-way match system control in JD Edwards.4 Typically, this system requires the quantities and amounts ordered on the purchase order to match the quantities received on the receiving document and the amount charged on the invoice; this is illustrated in Table 2. 4 28% of payments have controls to adequately assure payments are made appropriately; controls over the remaining 15% are addressed in the remaining sections of this report. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page15 Table 2: Three-Way Match Control Summary Document Type Quantities Amount Purchase Order Yes Yes Receiving Document Yes Invoice Yes While the City’s current three-way match procedures provide some assurance of receipt, we found the following weaknesses: What We Found? • Within each department, the receiving process is generally centralized with an Administrative Assistant; however, all JD Edwards users can create electronic receiving documents in the system. • JD Edwards three-way match control is currently setup to require lump sum, dollar amount receiver information, which may force employees to wait until the invoice is obtained to complete receiving information. Completing receiving documentation based on an invoice hinders a true three-way match control measure and does not provide adequate assurance of the obligation to pay. • While some departments are uploading adequate receiving documents in JD Edwards, this information is not consistently provided to or reviewed by Accounts Payable staff. o For instance, Warehouse staff attach a text document with the quantities received for each line item on a purchase order. On the other hand, Technology Services stamps invoices as “received” and signs and dates the stamp; these certified invoices are then forwarded to Accounts Payable. Why Does It Matter? The three-way match is one of the strongest payment controls as it provides assurance that the organization is paying the price agreed upon and receiving the desired quantities and specifications of the items ordered. While an electronic receiving document provides some assurance that the goods ordered were delivered, lump sum matching bypasses the quantity verification process. This requirement potentially limits the control to a two-way match if an invoice must be used to enter the receiver, which is inadequate. Additionally, the centralization of receiver entry – despite system flexibility – increases the risk that goods or services will be paid for before being received or despite potential quality issues, especially when using an invoice as the receiver. According to staff, the City began using lump sum matching due to difficulties with supplier quantity conventions (e.g. the City ordered 3 cases of paint, but the packing slip lists 15 cans of paint). While it may slow down the payment process, the City could require departments to use the supplier’s quantity conventions or require the supplier to use the quantity conventions as described on the purchase order to provide adequate assurance that all goods ordered were received. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page16 Recommendations: 6. Require employees to enter adequate receiving documentation for all goods and services . Particularly, the City should require staff to verify the quantities of goods, or potentially even services, received by departments. Finance Comments: As part of the update to the Accounts Payable Policy and Procedures manual, we will require the department personnel to upload an image of the receiving or shipping document with the invoice as a reference for City staff when processing payments to the vendor. 7. Consider requiring the employee who physically receives goods or services to enter the receiving document in JD Edwards via policy. In order to implement this policy, additional training or procedures material may need to be made available. Finance Comments: Agree. As part of the update to the Accounts Payable Policy and Procedures manual, we will require the department personnel to upload an image of the receiving or shipping document with the invoice as a reference for City staff when processing payments to the vendor. Some Check Requisition and Dispersal Practices are Inappropriate Minimizing the number of checks an organization issues will reduce costs related to check printing, mailing, and processing. Additionally, the implementation of several security controls over the storage and dispersal of checks minimizes the risks associated with check fraud or abuse, such as theft, forgery, or misappropriation. What We Found? • The City of Denton printed a little over 9,900 checks – about 70% of payment transactions – during fiscal year 2018. These checks are summarized by verification type in Table 3 below: Table 3: Check Payments by Verification Type (FY 2018) Verification Procedure Est. Amount (Millions) Est. Vouchers Controls Three-Way Match $73.0 5,102 Some Manual AP $1.1 4,827 Some Refunds $0.2 2,206 Adequate Payment Req. $0.7 1,379 Some Reimb. & Adv. $0.1 965 Adequate Non-PO $0.2 276 Some All: $74.2 9,929 N/A • As mentioned previously, check stock controls are generally adequate; however, some check requisitions and dispersals practices should be prohibited, namely: o Check requisitions under $5,000 do not require approval by a supervisor; while Accounts Payable typically requires an invoice from an authorized vendor to post a voucher, these controls do not adequately compensate for a deficiency in supervisory controls, which may allow it to be abused. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page17 o Accounts Payable practices allow suppliers’ checks to be collected and hand delivered by an employee to a vendor. Why Does It Matter? Supervisory review and approval are the most critical control over employee purchases as supervisors are able to review requisitions to verify that a legitimate business purpose exists. Conversely, reviews by Purchasing or Accounts Payable are intended to ensure compliance with state and federal regulations and City policies. In addition, allowing employees to collect checks for vendors increases the opportunity for fraud – especially given some areas of relatively weak supervisory control. In the current process, a City employee may set up a vendor account by completing a W-9 form. If this vendor account is used to process an invoice under 5,000, the current process may allow issuing a check because the supervisory controls are weak. The controls are further compromised due to employees’ collection of checks. While a check log is maintained it does not necessarily protect against fraudulent invoice payment or individuals taking advantage of check cashing establishments that do not require identification. Fraud using this method is very common and the City must have proper safeguards to prevent it. Recommendations: 8. Require check requisitions under $5,000 to be approved by a supervisor. Finance Comments: We will distribute new forms requiring the Supervisor or Manager of the person submitting the check requisition to approve the under $5,000 purchase. Directors already are required to approve any check Requisition over $5,000. 9. Restrict physical collection of checks. Physical collection of checks should be minimized, and any allowable exceptions should be formalized via policy. Finance Comments: All Vendor checks will be mailed in the future. We will inform our vendors and City staff that we will no longer release check payments. We will encourage our vendors to choose ACH payments as an alternative. Exceptions to this policy will be allowed on a case by case basis. 10. Encourage the use of electronic payments instead of paper checks where possible. Finance Comments: Agree. The Procurement Office is responsible for setting up the Vendor Masters, including the method of payment the Vendor chooses. We also follow up with reviews of vendor payment registers to look for and request vendors to setup ACH Payments to eliminate the need for paper checks. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page18 Staples Advantage Features are not Adequately Utilized The City of Denton’s Materials Management and Payment Procedures Manual allows employees to order office supplies online through the Staples Advantage website. What We Found? Supervisory Controls • In order to obtain access to the Staples Advantage website, an employee must complete and submit a user request form and be approved by Procurement & Compliance Department staff. o The City currently has 176 active Staples Advantage users. 32 of these users have never logged on to the Staples Advantage website; an additional 39 users had not ordered an item since January 2018. • Once access has been obtained, employees may order items from the Staples Advantage website. This website offers several items that can be personally consumed by individuals. Documented approval of purchases is not required, and maximum spending levels are not set. Additionally, while employees do receive a packing slip, it is often not signed. Billing Process Efficiency • In addition, the City is currently billed for Staples Advantage purchases each time items on an order are delivered. This means that if three items were ordered, but were delivered on two separate days, the City would receive two invoices for the same order. o During April 2019, the City received 347 unique invoices. Some individuals received multiple invoices on the same day – about 36% of invoices received fell into this category. o During fiscal year 2018 the City received just over 2,800 unique Staples invoices. These composed about 6% of annual accounts payable vouchers, but the Staples payments represented only 0.1% of the total amount disbursed during the year. Why Does It Matter? Supervisory Controls During the month of April 2019, we did not find significant evidence of abuse of these control deficiencies; however, without increased supervisory control, employees could easily order items for personal use without being discovered. In addition, we identified several opportunities for potential cost savings. For example, eleven keyboards were purchased: the cheapest cost $23 while the most expensive cot $76 – a different of almost $50. While these amounts may seem small, the City has a duty to be good stewards of the public’s money. Without supervisory controls, employees may not use cost effective purchasing practices. According to the City’s Staples’ Account Manager, the Staples Advantage website offers approval functionality that could be utilized with increased participation. In addition, the City currently has The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page19 several other methods of procurement (e.g. the purchase order process and procurement cards) that could be used to increase supervisory controls. Billing Process Efficiency According to the City’s Staples’ Account Manager, Staples Advantage offers several different billing methods that could decrease the number of invoices received by Accounts Payable – potentially increasing their efficiency. Exploring the above options will increase efficiency in Accounts Payable function. Recommendations: 11. Develop a process to ensure Staples Advantage purchases are properly approved and received. Finance Comments: All Staples invoices should include a PO number so that the purchases are authorized by department management and we can process the payment using the Accounts Payable system to match the PO and receiver against the invoice amount. We are anticipating adding software that will automate the processing of invoices received from our vendors. Using PO number on the Staples purchases will leverage the automation and speed the process of paying all of our vendor invoices including Staples. 12. Annually review Staples Advantage users to verify that access is still appropriate. Finance Comments: We agree that an annual review of city staff access to order from Staples should be performed to maintain the proper access of personnel and will be incorporated into the updated Policy and Procedures Manual. Purchasing Comments: The control of access to the Staples Advantage is with the Procurement Office. The Purchasing Office will request a user list from Staples annually or however frequently, as needed. Purchasing will send the list out to the departments to verify the users and then ask Staples to make the requested changes. 13. Consider changing current Staples Advantage billing practices to improve efficiency in the Accounts Payable Division. Finance Comments: We are anticipating adding software that will automate the processing of invoices received from our vendors. This will speed the process of paying all of our vendor invoices including Staples. Having a PO number on the invoice is key to the automation process. We will change our procedures to effectively leverage the ability of the software to scan and voucher a vendor’s invoice to make the payment process more efficient. Purchasing Comments: We do not have the ability to change Staples’ billing practices or procedures. We can limit the number of City staff that have access to order from Staples and agree that this should be reviewed annually to ensure the proper employees have access. The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page20 Appendix A: Management Response Matrix The following summarizes the recommendations issued throughout this report. The auditors found that staff were receptive and willing to make improvements to controls where needed. Management’s responses to each recommendation is summarized below: 1 Update and formalize an accounts payable policies and procedures manual. Concur Expected Completion: December of 2019 Finance Comments: The process to update policies and procedures is under way. Staff has received examples from multiple cities utilizing the same financial software. These examples will assist in drafting changes to the policies and procedures manual. We want to ensure comprehensive policies are appropriately formal and cover all aspects of Accounts Payable practices and procedures. Responsibility: Melanie Beard, Brian Hogan, and Harvey Jarvis 2 Finance and Procurement need to ensure that Accounts Payable and Procurement staff do not have incompatible system access. Concur Expected Completion: Completed Finance Comments: Tech Services has now restricted the Accounts Payable Staff’s ability to add purchase order requisitions and enter receipts. Purchasing Comments: Tech Services is working to create more restrictive user groups for Procurement Staff’s system access to differentiate between the users who approve requisitions and the users who have access to the supplier master file. Responsibility: Jim Barnes, Harvey Jarvis 3 Include a standard invoice numbering guideline within the policies and procedures manual. Concur Expected Completion: December of 2019 Finance Comments: The standard invoice numbering practice will be incorporated into the updated Policy Manual. Responsibility: Melanie Beard, Brian Hogan, and Harvey Jarvis 4 Consider developing a procedure to verify that certain invoices have not already been paid on a procurement card. Concur Expected Completion: Unknown Finance Comments: Staff has been exploring ways to compare invoices paid by p-cards to invoices processed thru the Accounts Payable system. The only common data between the two systems is the date of the transaction and the amount. The P-card system does not use the Vendor Master numbering system and the transaction number on the receipt is not in the JDE system. We are currently installing a new travel and p-card software which should enhance shared between the two systems to find data points that we can use to search for duplicate transactions. Ultimately, the payments are from separate systems and staff will implement all procedures policy to mitigate the risk. Responsibility: Brian Hogan and Harvey Jarvis The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page21 5 Establish a process to ensure the City is not paying any taxes for which it is exempt. Concur Expected Completion: December of 2019 Finance Comments: Accounting staff is consistently being reminded to check for sales taxes being billed on vendor invoices while reviewing the Accounts Payable check run. Also, Accounts Payable staff has the responsibility to reduce any sales tax charges and file the proper paper work with the vendor to exempt any future sales tax charges. These practices will be incorporated into the update Policy and Procedures Manual. Responsibility: Melanie Beard, Brian Hogan and Harvey Jarvis 6 Require employees to enter adequate receiving documentation for all goods and services. Concur Expected Completion: September of 2019 Finance Comments: As part of the update to the Accounts Payable Policy and Procedures manual, we will require the department personnel to upload an image of the receiving or shipping document with the invoice as a reference for City staff when processing payments to the vendor. Responsibility: Department personnel and the Accounts Payable staff 7 Consider requiring the employee who physically receives goods or services to enter the receiving document in JD Edwards via policy. Concur Expected Completion: September of 2019 Finance Comments: Agree. As part of the update to the Accounts Payable Policy and Procedures manual, we will require the department personnel to upload an image of the receiving or shipping document with the invoice as a reference for City staff when processing payments to the vendor. Responsibility: Department personnel and the Accounts Payable staff 8 Require check requisitions under $5,000 to be approved by a supervisor. Concur Expected Completion: September 30, 2019 Finance Comments: We will distribute new forms requiring the Supervisor or Manager of the person submitting the check requisition to approve the under $5,000 purchase. Directors already are required to approve any check requisition overt $5,000. Responsibility: Melanie Beard and Brian Hogan 9 Restrict physical collection of checks. Concur Expected Completion: September 30, 2019 Finance Comments: All Vendor checks will be mailed in the future. We will inform our vendors and City staff that we will no longer release check payments. We will encourage our vendors to choose ACH payments as an alternative. Exceptions to this policy will be allowed on a case by case basis. Responsibility: Melanie Beard and Harvey Jarvis 10 Encourage the use of electronic payments instead of paper checks where possible. Concur Expected Completion: The City of Denton Internal Audit Report Audit of Accounts Payable October 2019 Page22 Already being done Finance Comments: Agree. The Procurement Office is responsible for setting up the Vendor Masters, including the method of payment the Vendor chooses. We also follow up with reviews of vendor payment registers to look for and request vendors to setup ACH Payments to eliminate the need for paper checks. Responsibility: Melanie Beard and Harvey Jarvis 11 Develop a process to ensure Staples Advantage purchases are properly approved and received. Concur Expected Completion: Finance Comments: All Staples invoices should include a PO number so that the purchases are authorized by department management and we can process the payment using the Accounts Payable system to match the PO and receiver match against the invoice amount. We are anticipating adding software that will automate the processing of invoices received from our vendors. Using PO number on the Staples purchases will leverage the automation and speed the process of paying al of our vendor invoices including Staples. Responsibility: Melanie Beard, Brian Hogan and Harvey Jarvis 12 Annually review Staples Advantage users to verify that access is still appropriate. Concur Expected Completion: December of 2019 Purchasing Comments: The control of access to the Staples Advantage is with the Procurement Office. The Purchasing Office will request a user list from Staples annually or however frequently, as needed. Purchasing will send the list out to the departments to verify the users and the ask Staples to make the requested changes. Finance Comments: We agree that an annual review of city staff access to order from Staples should be performed to maintain the proper access of personnel and will be incorporated into the updated Policy and Procedures Manual. Responsibility: Melanie Beard and Brian Hogan 13 Consider changing current Staples Advantage billing practices to improve efficiency in the Accounts Payable Division. Partially Concur Expected Completion: June of 2020 Finance Comments: We are anticipating adding software that will automate the processing of invoices received from our vendors. This will speed the process of paying all of our vendor invoices including Staples. Having a PO number on the invoice is key to the automation process. We will change our procedures to effectively leverage the ability of the software to scan and voucher a vendor’s invoice to make to payment process more efficient. Purchasing Comments: We do not have the Ability to change Staples’ billing practices or procedures. We can limit the number of City staff that have access to order from Staples and agree that this should be reviewed annually to ensure the proper employees have access. Responsibility: Melanie Beard, Brian Hogan and Harvey Jarvis AUDIT OF ACCOUNTS PAYABLE BY THE CITY AUDITOR’S OFFICE OCTOBER 8, 2019 Legistar Item ID19-2039 October 8, 2019 Page 1 of 9 PURPOSE OF THE AUDIT During FY17-18, the City was paid about $552 million from various suppliers and entities. Accounts Payable is responsible for processing these payments and ensuring that the City is only paying what it is obligated to pay. The audit evaluated the City’s controls over accounts payable which should properly record and safeguard the spending of municipal funds. Legistar Item ID19-2039 October 8, 2019 Page 2 of 9 VENDOR PAYMENT PROCESS Obligation to Pay •Verify the purchase approval, receiving document, and invoice match Disburse Payments •Periodically prepare, review, and disburse payments Payment Type Est. Amount (Millions) Checks (9,929 Trans.) ACH (3,453 Trans.) Wire Transfer (724 Trans.) PO $222.9 64%36%0% Wire Transfer $311.1 0%0%100% Refunds $0.4 93%7%0% Payment Reimb.$14.8 77%23%0% Reimb. & Adv.$1.8 86%14%0% Non-PO $0.5 93%7%0% All:$551.5 70%24%5% Legistar Item ID19-2039 October 8, 2019 Page 3 of 9 OFFICE SUPPLY APPROVALS Office supply purchases from Staples of about $340,000 are ordered online directly by employees increasing the risk of waste and abuse because: Supervisory approval is not documented; Receipt of goods is not documented; Invoices must be manually processed by AP staff. Employee Requests Needs Goods Supervisor Formally Approves Purchase (PO) Purchasing Orders Goods Employee Documents Receipt of Goods AP Verifies Invoice to PO & Receipt Vendor is Paid Employee Orders Needed Goods AP Manually Processes Invoice Vendor is Paid PO Process Staples Process Legistar Item ID19-2039 October 8, 2019 Page 4 of 9 PURCHASE ORDER RECEIVERS City Purchase Order receiving documents provide some assurance of receipt, however we identified the following weaknesses which increase the risk that items paid for were not received: Receiving document only requires prices to be entered; Receiving documents are not always entered by the person who received the document. Document Type Quantities Price Purchase Order Yes Yes Receiving Document Yes Invoice Yes Document Type Quantities Price Purchase Order Yes Yes Receiving Document Yes Invoice Yes City Receivers Best Practice Receivers Legistar Item ID19-2039 October 8, 2019 Page 5 of 9 CHECK REQUISITIONS Accounts Payable Practices allow employees to collect checks and deliver them to vendors Check requisitions under $5000 do not require a supervisor’s approval These weaknesses increase the risk that employees may fraudulently collect payments Legistar Item ID19-2039 October 8, 2019 Page 6 of 9 ADMINISTRATIVE LIMITATIONS Formal payment procedure and policies are outdated and aimed towards Departments ➢Revised policies and procedures manual is in the process of being created Some exempted taxes have been paid ➢Department staff expect reimbursements totaling to at least $8,000 Critical purchasing and accounts payable functions have incompatible system access ➢The involved Departments and Tech. Services have already begun reviewing and adjusting access Duplicate payment controls need improving Legistar Item ID19-2039 October 8, 2019 Page 7 of 9 Rec Management Response Concurment 1 Finance Comments: The process to update policies and procedures is under way. Staff has received examples from multiple citie s utilizing the same financial software. These examples will assist in drafting changes to the policies and procedures manual. We want to ensure comprehensive policies are appropriately formal and cover all aspects of Ac counts Payable practices and procedures.Concur 2 Finance Comments: Tech Services has now restricted the Accounts Payable Staff’s ability to add purchase order requisitions an d enter receipts. Purchasing Comments: Tech Services is working to create more restrictive user groups for Procurement Staff’s system access to differentiate between the users who approve requisitions and the users who have access to the supplier master file. Concur 3 Finance Comments: The standard invoice numbering practice will be incorporated into the updated Policy Manual.Concur 4 Finance Comments: Staff has begun exploring ways to compare invoices paid by p -cards to invoices processed thru the Accounts Payable system. The only common data between the two systems is the date of the transaction and amount. The P-card system does not use the Vendor Master numbering system and the transaction number on the receipt is not in the JDE system. We are currently installing a new travel and p-card software which should enhance shared between the two systems to find data points that we can use to search for duplicate transactions. Ultim ately, the payments are from separate systems and staff will implement all procedures policy to mitigate the risk. Concur 5 Finance Comments: Accounting staff is consistently being reminded to check for sales taxes being billed on vendor invoices wh ile reviewing the Accounts Payable check run. Also, Accounts Payable staff has the responsibility to reduce any sales tax charges and file the proper paper work with the vendor to exempt any future sales tax charges. These practices will be incorporated into the updated Policy and Procedures Manual.Concur 6 Finance Comments: As part o the update to the Accounts Payable Policy and Procedures manual, we will require the department personnel to upload an image of the receiving or shipping document with the invoice as a reference for City staff when processing payments to the vendor.Concur 7 Finance Comments: Agree. As part of the update to the Accounts Payable Policy and Procedures manual, we will require the depa rtment personnel to upload an image of the receiving or shipping document with the invoice as a reference for City staff when processing payments to the vendor.Concur 8 Finance Comments: We will distribute new forms requiring the Supervisor or Manager of the person submitting the check requisition to approve the under $5,000 purchase. Directors already are required to approve any check requisition over $5,000.Concur 9 Finance Comments: All Vendor checks will be mailed in the future. We will inform our vendors and City staff that we will no l onger release check payments. We will encourage our vendors to choose ACH payments as an alternative. Exceptions to this policy will be allowed on a case by case basis.Concur 10 Finance Comments: The Procurement Office is responsible for setting up the Vendor Masters, including the method of payment th e Vendor chooses. We also follow up with reviews of vendor payment registers to look for and request vendors to setup ACH Payments to eliminate the need for paper checks.Concur 11 Finance Comments: All Staples invoices should include a PO number so that the purchases are authorized by department management and we can process the payment using the Accounts Payable system to match the PO and receiver match against the invoice amount. We are anticipating adding software that will automate the processing of invoices received from our vendors. Using PO number on the Staples purchases will leverage the automation and speed the process of paying all of our vendor invoices including Staples. Concur 12 Purchasing Comments: The control of access to the Staples Advantage is with the Procurement Office. The Purchasing Office will request a user list from Staples annually or however frequently, as needed. Purchasing will send the list out to the departments to verify the users and then ask Staples to make the requested changes. Finance Comments: We agree that an annual review of city staff access to order from Staples should be performed to maintain t he proper access of personnel and will be incorporated into the updated Policy and Procedures Manual. Concur 13 Finance Comments: We are anticipating adding software that will automate the processing of invoices received from vendors. Th is will speed the process of paying all of our vendors invoices including Staples. Having a PO number on the invoice is key to the automation process. We will change our procedures to effectively leverage the ability of the software to scan and voucher a vendor’s invoice to make the payment process more efficient. Purchasing Comments: We do not have the ability to change Staples’ billing practices or procedures. We can limit the number o f Ciy staff that have access to order from Staples and agree that this should be review annually to ensure the proper employees have access. Partially Concur Legistar Item ID19-2039 October 8, 2019 Page 8 of 9 QUESTIONS Umesh Dalal City Auditor Madison Rorschach Staff Auditor Legistar Item ID19-2039 October 8, 2019 Page 9 of 9 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2350,Version:1 AGENDA CAPTION Receive a report,hold a discussion and give staff direction regarding the potential restriction of on-street parking along the west side of Hinkle Drive between Windsor Drive and University Drive. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Capital Projects CM/ DCM/ ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Receive a report, hold a discussion and give staff direction regarding the potential restriction of on-street parking along the west side of Hinkle Drive between Windsor Drive and University Drive. BACKGROUND Hinkle Drive between Windsor Drive and University Drive is approximately 4,600 feet long. Predominant land uses include NR3 (single-family, detached housing), a small number of garden homes and two assisted/senior- living facilities (Brookdale and Good Samaritan). Hinkle Drive has one (1) home that fronts the road and several corner-lot homes that have driveway/garage access to Hinkle Drive. The northern end of Hinkle Drive feeds into North Lakes Park and the entrance to the North Lakes Recycling Center. The southernmost portion of Hinkle Drive serves commercial development. There is currently on-street parking marked on the west side of Hinkle Drive and bike lanes marked on both sides. The City’s current Capital Improvement Project reconstructing Hink le Drive between Windsor and University also includes the restriping of Hinkle Drive. The subject of this discussion is the proposed inclusion/restriction of the on-street parking along the west side of Hinkle. In November of 2018, city staff notified property owners and residents on Hinkle Drive about the proposed discussion item regarding on-street parking to ensure they had an opportunity to voice any concerns they might have. Letters were mailed on November 30th and door hangers were placed on December 7th at commercial and residential addresses on both sides of Hinkle. A public meeting was held on December 12th, 2018 with approximately 50+ citizens in attendance. Because the observed overall on -street parking demand on Hinkle is low and focused primarily south of Greenbriar (primarily due to the nature and intensity of the existing land uses) and because there is public request for improved (safer) bicycle facilities along Hinkle to support North Lakes Park to the north and commercial developments to the south, staff developed and presented two options: • Restripe Hinkle exactly as it was (parking on the west side and 6’ bike lanes on both sides) and • Restripe Hinkle with 10’ buffered bike lanes on both sides, repurposing the parking lane to provide the buffer space Of the 50+ attendees, 5 voiced opposition to the removal of the parking. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Staff also presented the proposals to the Traffic Safety Commission on December 13th, 2018. After a lengthy discussion, the TSC decided to take no action, but several commissioners encourage staff to pursue additional alternative solutions. OPTIONS In light of the desire to retain both the bike lanes and the on-street parking where needed, staff now proposes the following options: 1. Restripe Hinkle replacing the on-street parking along the entire west side of Hinkle between Windsor and University and unbuffered (6’) bike lanes on both sides. 2. Restripe Hinkle with buffered (10’) bike lanes on both sides of Hinkle restricting the on-street parking along the entire west side of Hinkle between Windsor and University. 3. Restripe Hinkle with buffered (10’) bike lanes on both sides of Hinkle with the on-street parking restricted only between Windsor and Greenbriar. RECOMMENDATION Staff recommends Option 2 because it provides the safest design for motorists and cyclists. ESTIMATED SCHEDULE OF PROJECT Project completion estimated to be February 1, 2020. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Presented to the Traffic Safety Commission on December 13th, 2018; no action taken. FISCAL INFORMATION N/A BID INFORMATION N/A EXHIBITS 1. Agenda Information Sheet 2. Location Map 3. Presentation 4. Option 1 5. Option 2 6. Option 3 Respectfully submitted: Brian D. Jahn, PE City Traffic Engineer Prepared by: Brian D. Jahn, PE City Traffic Engineer Location Map October 8, 2019 Hinkle Drive Parking ID 19-2350 Area of Impact 2 / 9 Project Limits -Windsor to University -Primarily Residential Land Uses -Some Commercial near University ID 19-2350 Background 3 / 9 -Existing Roadway -40-42’ width -On-street parking on west side -6’ Bike lanes on both sides -On-street parking observed primarily south of Greenbriar ID 19-2350 Background 4 / 9 -Future Roadway -40-42’ width -Roundabout at Mimosa -Bike Lanes -Parking? ID 19-2350 Background 5 / 9 -Public Meeting (December 2018) -50-60 attendees -Mixed opinions regarding retention of on-street parking -Transportation Safety Commission (December 2018) -Staff presentation with recommendation of enhanced bike lanes -Significant discussion with homeowners regarding on -street parking vs enhanced bike lanes -Requested additional consideration from staff -No action taken ID 19-2350 Options 6 / 9 Option 1 6’ Bike Lanes on Both Sides and 8’ Parking Lane on West Side Proposed Roundabout ID 19-2350 Options 7 / 9 Option 2 (Staff recommendation) 9-10’ Protected Bike Lanes on Both Sides; no Parking Lane on West Side Proposed Roundabout ID 19-2350 Options 8 / 9 Option 3 9-10’ Protected Bike Lanes on Both Sides (Windsor to Greenbriar) and 6-7’ Protected Bike Lanes on Both Sides with 7’ Parking Lane on West Side (Greenbriar to University) Proposed Roundabout ID 19-2350 9 / 9 Discussion / Questions? ID 19-2350 Options 6 / 9 Option 1 6’ Bike Lanes on Both Sides and 8’ Parking Lane on West Side Proposed Roundabout Options 7 / 9 Option 2 (Staff recommendation) 9-10’ Protected Bike Lanes on Both Sides; no Parking Lane on West Side Proposed Roundabout Options 8 / 9 Option 3 9-10’ Protected Bike Lanes on Both Sides (Windsor to Greenbriar) and 6-7’ Protected Bike Lanes on Both Sides with 7’ Parking Lane on West Side (Greenbriar to University) Proposed Roundabout Options 9 / 9 Option 3b 9-10’ Protected Bike Lanes on Both Sides (Windsor to Greenbriar) and 6-7’ Protected Bike Lanes on Both Sides with 7’ Parking Lane on West Side (Greenbriar to University) Proposed Roundabout City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2086,Version:1 AGENDA CAPTION Receive a report, hold a discussion, and give staff direction on pending City Council requests for information. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Manager’s Office ACM: Sara Hensley DATE: October 8, 2019 SUBJECT Receive a report, hold a discussion, and give staff direction on pending City Council requests for information. BACKGROUND During the annual City Council retreat on Saturday, August 17, 2019, the City Council agreed to a process to ensure there is a consensus of the City Council regarding the use of staff time when responding to requests from elected officials that anticipate taking more than two hours to complete or if there is a City Council policy decision to be made. The process developed during the retreat was further discussed and formally adopted at the August 27 City Council meeting. Staff will review one outstanding request for information per elected official during each work session. The weekly work session process will include staff introducing the requested topic followed by the requesting elected official having up to one minute to describe and justify their request. Remaining elected officials will then have up to one minute to provide feedback and indicate their support for the use of staff time to respond to the request. Staff will respond to all requests where a consensus of at least four elected officials is established. Responses will be provided in the requested format including Informal Staff Reports, Legal Status Reports, City Council work session topics, or ordinances and resolutions to be considered on future City Council agendas. The following items will be discussed during the October 8, 2019 work session: 1. Monument to Women’s Interracial Fellowship a. Requestor: Council Member Meltzer b. Date Requested: September 11, 2019 c. Related Informal Staff Report: None d. Policy decision or estimated staff time to complete report: Work Session Request 2. Criminal Trespassing on Public Property a. Requestor: Council Member Armintor b. Date Requested: September 23, 2019 c. Related Informal Staff Report: None d. Requested Format for Response: Informal Staff Report 3. Request a work session to discuss Solid Waste rates and recent changes in the residential curbside program a. Requestor: Council Member Briggs City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com b. Date Requested: September 26, 2019 c. Related Informal Staff Report: None d. Policy decision or estimated staff time to complete report: Work Session Request EXHIBITS Exhibit 1 – Agenda Information Sheet Exhibit 2 – Presentation Respectfully submitted: Stuart Birdseye Assistant to the City Manager City Council Pending Requests for Information City Council Meeting October 8, 2019 1 Background •Effective August 27, all requests for information are to be submitted to the City Manager’s Office via email and include the following information: Request Type:Service/Clarification/Policy-related Purpose: Description of the information needed Time-Sensitivity: Indicate expectations for response time Preferred Format: Informal Staff Report, Legal Status Report, Work Session, Email, Friday Report, Meeting with Staff Legistar ID: 2019-2086 2 of 6 Work Session Process •Up to seven requests will be reviewed per meeting (one per Council Member) •Staff will introduce each request •The elected official that made the request will have up to one minute to describe and justify their request •Remaining elected officials will then have up to one minute to provide feedback and indicate their support for the use of staff time to respond to the request •Staff will respond to all requests where a consensus of Council is established Legistar ID: 2019-2086 3 of 6 Item 1 •Monument to Women’s Interracial Fellowship •Requestor: Council Member Meltzer •Date Requested: September 11, 2019 •Related Informal Staff Report: None •Requested Format for Response: Work Session Request Legistar ID: 2019-2086 4 of 6 Item 2 •Criminal Trespassing on Public Property •Requestor: Council Member Armintor •Date Requested: September 23, 2019 •Related Informal Staff Report: None •Requested Format for Response: Informal Staff Report Legistar ID: 2019-2086 5 of 6 Item 3 •Request a work session to discuss Solid Waste rates and recent changes in the residential curbside program •Requestor: Council Member Briggs •Date Requested: September 26, 2019 •Related Informal Staff Report: None •Requested Format for Response: Work Session Request Legistar ID: 2019-2086 6 of 6 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2134,Version:1 AGENDA CAPTION Receive a report,hold a discussion and give staff direction regarding Changes to Subchapter 1:General Standards,Subchapter 6:Gas Wells,and Subchapter 8:Subdivision of the Denton Development Code related to reverse setbacks and associated definitions and appeal procedures. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: October 7, 2019 SUBJECT Receive a report, hold a discussion and give staff direction regarding Changes to Subchapter 1: General Standards, Subchapter 6: Gas Wells, and Subchapter 8: Subdivision of the Denton Development Code related to reverse setbacks and associated definitions and appeal procedures. BACKGROUND Current setbacks were established in 2015 during the last gas well ordinance update, and are as follows: Drilling/Production Site Setback Minimum Setback Reverse Setback New Gas Well Site – Non-industrial districts 1000 ft 500 ft 250 ft New Gas Well Site – Industrial districts 250 ft 250 ft 250 ft Existing Gas Well Site – Non- industrial districts 500 ft 250 ft 250 ft Existing Gas Well Site – Industrial districts 250 ft 250 ft 250 ft On July 16, 2019 staff presented a work session to City Council regarding setbacks in the City of Denton compared to other DFW area cities and whether a Denton-specific study was needed. At this time, the City Council reached a general consensus to increase Reverse Setbacks from 250 feet to 500 feet, using the Fort Worth study to rely upon rather than conducting a Denton-specific study. At Council’s direction, staff began preparing to amend the Denton Development Code in order to increase the Reverse Setback in all of the scenarios listed above to 500 feet. As staff began working through this code amendment, it was determined that there are two major areas of impact (nonconformities and variances) that should be discussed with the Council before bringing the code amendments forward. These two topics were discussed at the August 27, 2019 work session in order to provided further direction and outlined below is a summary as well as the changes resulting from the direction provided at the August 27th work session. Corresponding DDC text changes related to these topics are provided in the attached Draft Ordinance (Exhibit 3). Nonconforming Protected Uses In response to Council’s direction to increase Reverse Setbacks from 250 feet to 500 feet, staff conducted a GIS analysis to determine approximately how many Protected Uses would be made nonconforming. T he following City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com table shows how many parcels of land with Protected Uses are currently nonconforming to the 250 foot Reverse Setback and how many would be made nonconforming with the amendment to a 500 foot Reverse Setback. This data includes parcels that are developed with Protected Uses today as well as parcels identified on plats either recently approved or in progress on which Protected Uses will be developed. These plats are vested under the 250 foot reverse setback for platting purposes, but the future structures will be nonconforming once they are built. Number of Parcels with Nonconforming Protected Uses Protected Uses City ETJ* 250ft 500ft 250ft 500ft Hotels 0 0 0 0 Hospitals 0 0 0 0 Churches 1 1 0 0 Public Transit Center 0 0 0 0 Parks 4 5 1 1 Schools 2 2 0 0 Multi-Family 0 1 0 0 Single Family 342 1231 2 24 TOTAL 349 1240 3 25 *Zoning setbacks do not apply in the ETJ. Numbers are for informational purposes only. Although the 2019 Denton Development Code contains language in Section 1.5.2I that prevents the adoption of the new DDC from making existing single-family, duplex, and townhome dwelling nonconforming, this language will not apply to structures that do not conform to the Reverse Setbacks. Those Pro tected Uses that are already nonconforming to the 250 foot Reverse Setback will remain nonconforming in accordance with Section 1.7.3. The revisions to the gas well ordinance are not a part of the DDC adoption earlier this year, so the adoption of this subsequent code amendment will render those Protected Uses located between 250 feet and 500 feet from a gas well site nonconforming. At the August 27th work session, Council requested that Staff and Legal work together to craft language that could be added to the DDC or the ordinance for the proposed DDC amendment to prevent the creation of non- conformities as a result of the Reverse Setback increasing. Staff has drafted a new section, 1.5.2J, to the code to address this concern. Reference lines 82-92 of ordinance Exhibit A for this new language. This would result in an estimate 891 Protected Uses from becoming nonconforming with the adoption of a 500-foot Reverse Setback. Staff would like to note that Legal does have concerns with this language insofar as nonconformities would be treated differently. For example, a single-family residence that is 200 feet from a pad site would remain nonconforming, however a single-family residence that is 300 feet, under the proposed amendment would be “conforming”. Nonconforming structures are not able to be altered or expanded in any way that would increase the degree of nonconformity. Repairs or changes could be made only as necessary to mitigate damage or hazards or to bring the building into compliance with a building code requirement. Additionally, if a nonconforming structure incurs damage or destruction to 50% or more of the square footage of the structure, then it cannot be rebuilt. A variance cannot be granted to allow a nonconforming protected use to rebuild or expand, or the same variance option would have to be extended to all nonconforming uses. Variance/Relief Options The 2015 gas well ordinance allows an operator to seek relief from the Drilling and Production Site Setbacks in three ways: 1) Seeking waivers from 100% of the owners of Protected Uses and residential lots within the required setback, 2) Seeking a variance from the Zoning Board of Adjustment (ZBA), or 3) Seeking administrative relief by agreeing in writing to limit activity on another site within the same mineral lease. Through either of the first two options an operator could get a reduction in setback down to the Minimum Setback of either 500 feet or 250 feet. Administrative relief (option 3) could only reduce a required setback to half of the distance between the required setback and the Minimum Setback, either 625 feet or 375 feet depending upon the required Drilling and Production Site Setback. In any case, the lowest a setback can be reduced to is the Minimum Setback, which is 250 feet for everything except an entirely new gas well site located in a non-industrial zoning district. The 2015 ordinance placed both the Reverse Setback at 250 feet, which is the same as the Minimum Setback in almost all instances. Therefore, there was no need to offer a variance when the Reverse was the same as the Minimum Setback. If the Reverse Setback is increased to 500 feet, it becomes necessary to offer the property owner who is developing a Protected Use the same ability to seek a variance down to as low as 250 feet as an Operator already has. As was noted above, variance and relief options would only be applicable to new development of Protected Uses, not to existing nonconforming Protected Uses. To accomplish this, staff proposed two processes at the August 27th work session: 1. Standard (Hardship) Variance Process At the August 27th work session, Staff presented a recommendation to add a provision to Section 6.2.6 of the 2019 Denton Development Code to allow the owner of a Protected Use or residential lot the ability to seek a variance from the ZBA that could reduce the Reverse Setback from 500 feet to the Minimum Setback of 250 feet. A majority of the Council agreed that the ZBA should be the body to approve variance requests for most development affected by the increased Reverse Setback. In limited instances the Council indicated Staff could approve waivers to the Reverse Setback, which is described in more detail below. Draft language related to this process is provided in lines 941-950 of Exhibit A to the draft ordinance (Exhibit 3). This would be the same process available to an Operator or to any other development in the City requiring a variance to a zoning regulation. The standard hardship criteria would apply, such as whether there are special circumstances on the property, whether there would be adverse impacts to the City or surrounding area, and whether the request is reasonable based on prevailing conditions in the area. In addition to these criteria, staff would propose three additional criteria: a. The reasonable use of the surface of the subject property by the property owner or developer, b. The availability of alternative site designs or subdivision layouts, and c. Compatibility with any existing Gas Well Development Site Plan or Gas Well Plat (to ensure access to the sites is not reduced or removed). Approval of a standard variance requires a ¾ vote (6 out of 7 members) of the ZBA, and all approval criteria must be met. This process would be available for any new development or redevelopment of a Protected Use. 2. New Variance/Relief Process for Sites Made 50% or More Undevelopable For unique situations in which the application of a 500 foot Reverse Setback would render 50% or more of a site undevelopable, Staff recommended a new relief process during the August 27th work session. In these situations there is a higher likelihood for an inverse condemnation or “taking” claim. It is unlikely that this situation would arise with a new, large development, but it is likely to occur on smaller (5-10 acre sites) or infill sites. To remedy these situations, Staff considered several options and sought Council’s direction on August 27th as to which of these to include in the gas well ordinance update. The three options presented to Council at the August 27th Work Session were as follows: a. Allow for administrative approval to reduce the 500 foot Reverse Setback down to 250 feet if the 50% threshold is met. b. Allow for a combination of administrative approval and ZBA approval. In this situation administrative approval could be allowed down to half of the difference between the required 500 foot setback and the minimum 250 foot setback (375 feet). If a reduction is needed beyond 375 feet, then the request would go to the ZBA for reduction down to 250 feet. c. Allow for ZBA approval to reduce the Reverse Setback from 500 feet down to 250 feet if no administrative approval is allowed. A majority of the Council was comfortable with option b from the list above. This would allow Staff to approve relief from the gas well Reverse Setback to as low as 375 feet in these limited situations. Beyond 375 feet of if a site did not meet the 50% threshold, then the owner or developer of the Protected Use would have to seek a standard (hardship) variance as described above. These variance options would not apply to nonconforming uses. Staff is proposing to add additional criteria for sites seeking administrative relief to further justify the need for relief by authorizing the use of alternative site design criteria. For residential subdivisions this would be the ability to utilize cluster subdivision standards without requiring a rezoning to Planned Development, and for other Protected Uses would include the ability to get up to a 20% increase in building height or coverage and a 20% decrease in required parking or minimum unit size. The proposed draft language for this process is provided in lines 985 – 1011 of Exhibit A to the draft ordinance (Exhibit 3). 3. Additional Proposed Changes While working through the ordinance revisions described above, staff discovered additional clean up that was needed within the gas well ordinance. These additional amendments are described briefly below: a. Measurement of Reverse Setbacks to Parks – the increased Reverse Setback will affect a substantial proportion of McKenna Park, including some facilities such as a basketball court, a pavilion, and part of the playground. The table below outlines those parks that would be impacted by the increased reverse setback. Park Name Total Acreage 250ft Acreage 500ft Acreage 250ft Percentage 500ft Percentage McKenna Park 15.03 1.34 6.07 8.93% 40.37% Airport Road 42.54 3.18 11.33 7.48% 26.62% South Lakes Park 187.33 0.73 6.59 0.39% 3.52% Wheeler Ridge Park 7.84 0.00 0.13 0.00% 1.64% This raised a concern for staff because the setback measurement provisions in the DDC do not address how setbacks are measured to public parks. To clarify this so that future park development can be done in accordance with the gas well ordinance, staff proposes clarifying that measurements at parks are taken to improvements such as buildings, playground equipment, pool, splash pad, clearly delineated ball field or court, or a pavilion, but not to parking or trail facilities. This proposed language is provided in lines 362-365 of Exhibit A to the draft ordinance (Exhibit 3). Additionally, staff recommends that as updates to the parkland dedication ordinance move forward, that language be added to indicate that land within the Reverse Setback radius is not eligible for park dedication since public parks are a Protected Use. This land could, however, be dedication as a conservation easement and utilized for tree/ESA conservation or mitigation plantings. b. Setbacks and definitions – In all development scenarios, the Reverse Setback has been updated to 500 feet rather than 250 feet (starting on line 306). A new category of setback has also been added, a Minimum Reverse Setback. This amount is proposed at 250 feet, which is consistent with the Minimum Setback for well operators and needed for any ZBA variance. Additionally, the definition for Reverse Setback is clarified in Sections 6.2.2 and 6.3.1 and a new definition for Minimum Reverse Setback has been added. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Date Council, Board, Commission Request Action September 11, 2018 City Council Work Session Discussion N/A July 16, 2019 City Council Work Session Discussion Directed staff to begin code update August 27, 2019 City Council Work Session Discussion Provided direction regarding nonconformities and variance procedures EXHIBITS 1. Agenda Information Sheet 2. Presentation 3. Draft Ordinance Respectfully submitted: Richard Cannone, AICP Deputy Director/Planning Director Prepared by: Hayley Zagurski Senior Planner DaGas Well Ordinance Update1October 7, 2019City Council Work Session1 Background: Timeline1.September 11, 2018 City Council Work Session: •Reviewed and discussed gas well setback requirements in Denton and other area cities.2.July 16, 2019 City Council Work Session: •Further review and discussion of gas well setback requirements in Denton compared to other cities.•Council reached a general consensus regarding increasing Denton’s reverse setback to 500 feet from 250 feet and directed staff to begin revising the ordinance text to reflect this change.3.August 27, 2019 City Council Work Session•Discussion of DDC changes needed to implement an increased 500 foot reverse setback, the need for a variance process due the increased setback, and the creation of nonconformities.•Direction was given to:•Draft language to prevent the creation of new nonconforming structures.•Pursue a combination of variance options (staff approval down to 375’ in certain circumstances; ZBA consideration of all other requests or reductions below 375’)10/7/2019 File ID: ID 19-2134 2 1. Comparisons to 500 foot setback from pad site vs. 600 foot setback from well heads2. Update on Nonconforming Protected Uses created by increasing setback distance3. Updates on variance options4. Measuring Reverse Setbacks to parks5. Park dedication within Reverse Setback radiusTopicsFile ID: ID 19-213410/7/20193 •Overall, a 500 foot measurement from pad site boundaries takes up a larger area.•Due to typical well placement within the a larger site, a 600 foot measurement from the wellhead is more similar to a 450 foot measurement from pad site boundaries.1. Comparison: 500’ from Pad vs. 600’ from wellsFile ID: ID 19-213410/7/20194Total Acreage500 ft from Pad Site 4,659.14450 ft from Pad Site 4,029.99600 ft from Well Head 4,086.65At the August 27th Work Session, staff was asked to compare the proposed 500 foot measurement from pad site boundaries to a 600 foot measurement from well heads to see which is larger. 1. Comparison: 500’ from Pad vs. 600’ from wellsFile ID: ID 19-213410/7/20195Windsor Drive Example 1. Comparison: 500’ from Pad vs. 600’ from wellsFile ID: ID 19-213410/7/20196Vintage Blvd / S. Bonnie Brae St. Example 1. Comparison: 500’ from Pad vs. 600’ from wellsFile ID: ID 19-213410/7/20197Robson Ranch ExampleNote: Robson Ranch PD contains unique gas well setback requirements and does not follow the City’s standard Reverse Setback. Example used only to show a comparison of these two measurements in a residential area.  Based on Council direction, staff has added language to the 2019 DDC as Section  1.5.2J to prevent the creation of new nonconformities:•Adoption of the increased setbacks shall not cause any existing legally established Protected Use to become non‐conforming, and such Protected Use shall be deemed as a lawful site feature, lot, or structure, provided that Protected Use is not closer than 250 feet from the Gas Well Drilling and Production Site.•For the purposes of this section, “legally established” shall include any lawfully existing Protected Use structure or site feature or any lot that is part of a project under TLGC Chapter 245 that has a filed preliminary plat or general development plan which has not expired as of the effective date of this ordinance.•If Council decides to add these provisions, similar language to this can be added to the ordinance itself to further clarify the intent to not make projects in progress today nonconforming. •No additional improvements shall be permitted for these Protected Uses that would decrease the current setback.2. Update on NonconformitiesFile ID: ID 19-213410/7/20198Note: Legal does not recommend adding this provision Nonconforming Protected Use Structures•2019 DDC Section 1.5.2J will not make existingnonconformities legal•Section 1.7.3 – nonconformities under prior regulations continue as nonconforming•2019 DDC Section 1.5.4 – cannot increase degree of nonconformity, and cannot rebuild if >50% of the square footage is destroyed2. Update on NonconformitiesFile ID: ID 19-213410/7/20199Total Single‐FamilyMulti‐FamilyPublic Park School ChurchExisting 250ft Reverse Setback349(272)*342(265)*04 21Proposed 500ft Reverse Setback1240(1023)*1231(1014)*15 21Difference(Nonconformities prevented by 1.5.2J)891(751)*889(749)*11 00*Total excluding Robson Ranch, which has separate setbacks established in PDNOTE: Totals do not include any MPC’s If Council decides to add the language to prevent the creation of new nonconformities—•Lots within the 250ft setback would remain non‐conforming (unable to rebuild if destroyed)•Lots that are platted or are in the process of platting would be considered legally conforming to the 500ft reverse setback (could rebuild if destroyed)2. Update on NonconformitiesFile ID: ID 19-213410/7/201910 Council’s direction at the August 27thWork Session was to allow for the following variance options:•Administrative reduction in Reverse Setback down to 375 feet if a site is >50% undevelopable due to the Reverse Setback.•All other requests for reduction in Reverse Setback (sites not >50% undevelopable or seeking a reduction below 375 feet to as low as 250 feet) go to ZBA and follow the standard variance process. 3. Update on Variance OptionsFile ID: ID 19-213410/7/201911 Section 6.2.6B has been updated to:•Allow for ZBA approval to reduce the 500 ft Reverse Setback down to 250 ft if criteria are metoCriteria would include the existing hardship criteria (special circumstances on the property, adverse impacts to City and surrounding area, reasonableness based on conditions in the area, etc.)oAdditional criteria for Protected Use developments:•The reasonable use of the surface of the subject property by the property owner or developer;•The availability of alternative site designs or subdivision layouts; and•Compatibility with any existing Gas Well Development Site Plan or Gas Well Plat.For ZBA approval a property must meet all of the criteria for approval and obtain a ¾ vote (6 out of 7)3. Update on Variance OptionsStandard (Hardship) ProcessFile ID: ID 19-213410/7/201912 •On August 27tha majority of Council indicated favor for an administrative variance down to 375ft (half of the difference between the Reverse and Minimum Setbacks)•This reduction would only apply to sites that are >50% encumbered by the Reverse Setback•In lieu of a straight administrative variance if this single criteria is met, staff proposes a set of “alternative development standards” for these situations. •Applications for administrative relief would have to meet the 50% threshold and demonstrate that all applicable alternative development standards have been applied in order to have the Reverse Setback reduced from 500ft to as low as 375ft. 3. Update on Variance Options >50% of the Site AffectedFile ID: ID 19-213410/7/201913 •The following process has been added as Section 6.2.6C.2a:•When the Reverse Setback would result in less than 50% of the subject property being buildable, the Director may reduce the Reverse Setback to as low as 50% of the difference between the Reverse and Minimum Setback (375’). •This reduction shall only be granted once all applicable option for alternative site design standards have been utilized:•For residential subdivisions, the DDC’s Cluster Subdivision design standards may be applied without having to have a minimum of 5 acres and without having to rezone to PD. •For all other Protected Uses, allow a 20% increase in maximum building height and maximum building coverage and a 20% decrease in minimum parking spaces required and minimum unit size.•If these standards do not work to yield a comparable result as could be obtained with a lower setback, request a variance through ZBA.3. Update on Variance Options >50% of the Site AffectedFile ID: ID 19-213410/7/201914 3. Admin. Relief Applicability ExampleFile ID: ID 19-213410/7/201915Acreage PercentEntire lot 9.73 100%250 ft setback3.8 39%Remaining 5.93 61%375 ft setback6.89 71%Remaining 2.84 29%500 ft setback9.35 96%Remaining* 0.38 4%*Without variance process available, an inverse condemnation or “taking” argument exists DDC currently requires the measurement be taken from:•The closest exterior point of the proposed structure to be occupied by a Protected Use, in a straight line, without regard to intervening structures or objects, to the closest boundary designated for the gas well site OR•For a proposed residential subdivision plat (i.e. single‐family, duplex, townhome) the setback shall be measured from any undeveloped residential lot boundary to the closest boundary designated for the gas well site.•This does not provide clear direction for uses such as parks that don’t contain occupied structures In Section 6.2.2D.3 staff has recommended the following clarifying language:“For the purposes of setback measurements at public parks, a structure shall be considered any improvement such as a building, playground equipment, pool, splash pad, clearly delineated ball field or court, or pavilion. This definition does not include flatwork such as parking lots, sidewalks, or trails.” 4. Measurement of Reverse Setback at Parks File ID: ID 19-213410/7/201916 McKenna Park is the most affected by the increased setback. Basketball court, part of playground, and a pavilion are within the 500’ setback. If Council opts to move forward with the 500’ setback, this clarification would require new parks not have equipment within the 500’ setback radius.Policy recommendation: Moving forward this same measurement technique be used for other uses such as schools, daycares, or multi‐family that also have outdoor/recreational components (currently measure to primary buildings)4. Measurement of Reverse Setback at Parks File ID: ID 19-213410/7/2019179%40% •With an increased Reverse Setback, more land is left “undevelopable” and developers may desire to dedicate this land to the City to meet their Parkland Dedication requirements.•This will mostly be the case within residential subdivisions.•This may occur with multi‐family, but will only likely be an issue if the setback measurement changes to be from the lot line. Currently parking, buffers, and other non‐residential site features etc. can be within the setback. •Policy Suggestion: •Land within the Reverse Setback radius should not be eligible for Parkland Dedication since public parks are a Protected Use. This should be clarified in the Parkland Dedication ordinance. •Land within the Reverse Setback could be dedicated as a conservation easement instead and utilized for mitigation plantings or conserving ESA.5. Park Dedication within Reverse Setback RadiusFile ID: ID 19-213410/7/201918 1. Does Council wish to move forward with increasing the Reverse Setback to 500 ft from a pad site?2. Does Council wish to include the proposed nonconformity language in the ordinance?3. Does Council agree with the inclusion of the alternative development standards as a component for granting administrative relief down to 375 ft?4. Does Council agree with Staff’s recommendation to clarify setback measurements to parks, schools, etc.?5. Does Council agree with Staff’s recommendation to include clarifying language in the parkland dedication ordinance regarding dedications within the Reverse Setback?Policy DiscussionFile ID: ID 19-213410/7/201919 •If Council directs Staff to proceed with these revisions, a formal amendment of Subchapters 1 (General Standards), 6 (Gas Wells), and 8 (Subdivisions) of the Denton Development Code is required. •Two public hearings are required for Code amendments: •Planning and Zoning Commission: November 6, 2019•City Council: November 12thor 19th, 2019Next StepsFile ID: ID 19-213410/7/201920 Questions?File ID: ID 19-213410/7/201921 ORDINANCE NO. 2019 – _______ AN ORDINANCE OF THE CITY OF DENTON AMENDING SUBCHAPTERS 1, 6, AND 8 OF THE DENTON DEVELOPMENT CODE, RELATING TO APPLICABILITY, GAS WELL DRILLING AND PRODUCTION, DEFINITIONS, AND PROCEDURES; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Denton is a home-rule city acting under its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution an d Chapter 9 of the Local Government Code, and accordingly enjoys broad powers of self-governance; and WHEREAS, the City Council, pursuant to Ordinance No. 2001-465 adopted the City’s first gas well drilling and production regulations as part of Chapter 35, “Zoning,” and adopted Ordinance No. 2001-466 as part of Chapter 34, “Subdivision and Land Development,” of the City of Denton Code of Ordinances (collectively referred to as the “Gas Well Ordinance”); and WHEREAS, the Gas Well Ordinance has been amended a few times since its initial adoption; and WHEREAS, the most recent amendment of the Gas Well Ordinance occurred on August 4, 2015 (Ordinance No. 2015-233), so as to comply with House Bill 40 (Texas Natural Resources Code, Sec. 81.0523) (enacted May 18, 2015), which provides the State of Texas with exclusive jurisdiction over Gas Well Drilling and Production Activities. Municipalities are preempted from regulating such activities, except as allowed in Sec. 81.0523(c), which expressly provides that a municipality has authority to regulate certain aspects of aboveground activity related to oil and gas operations; and WHEREAS, even after the adoption of Ordinance No. 2015 -233, the City Council has continued to receive from the public a multitude of land use compatibility concerns regarding the City’s ordinances and regulations applicable to the gas well drilling and production activities, including, but not limited to, health, noise, lighting, truck traffic, dust, vibrations, and other nuisances; and WHEREAS, this has increased over the years as more and more residential subdivisions and other Protected Uses have encroached upon existing gas well drilling and production sites; and WHEREAS, any further future increased drilling in close proximity to residential and other Protected Uses will result in negative and deleterious effects on Denton citizens, calling into question whether the various interests could be better balanced by additional review of the City’s ordinances and regulations; and WHEREAS, the City Council of the City of Denton has witnessed the conflict between increased drilling and urban expansion, and acknowledges the need to regulate the conflicting land use issues between gas well operations and surface owners seeking the peaceful and quiet enjoyment of their property; and WHEREAS, the City Council finds that potentially harmful impacts of gas well drilling and production within the City fall most heavily upon neighborhoods and properties adjacent to gas well drilling and production operations, even where the adjoining properties are developed subsequent to mineral estate development and gas well drilling/placement; and WHEREAS, surface development of properties conducted within city limits are subject to and governed by the City’s zoning regulations and are not protected by House Bill 40; and WHEREAS, the City Council, after due and careful consideration, found that there remain significant and compelling environmental and land use compatibility concerns associated with gas well drilling and production activities and subsequent surface development on adjoining properties; and WHEREAS, as a response to these continuing concerns, on July 16, 2019, the City Council held a work session on the current gas well setbacks and reverse setbacks and determined that the reverse setbacks, which apply to Protected Uses should be increased; and WHEREAS, the City Council determined that an increased gas well reverse setback of 500 feet is more protective in terms of health, noise, lighting, truck traffic, dust, vibrations, and other nuisances based upon results of a natural gas air quality study conducted by the Eastern Research Group for the City of Fort Worth, which is relatively similar to Denton in terms of geology and topography and is located in the Barnett Shale; and WHEREAS, on October 8, 2019, the City Council further considered the textual amendments to be made to the Denton Development Code to implement the increased reverse setbacks; and WHEREAS, on _____, 2019 the Planning and Zoning Commission held a public hearing to hear testimony from citizens in connection with the proposed Gas Well Ordinance amendments being considered; and WHEREAS, on ______, 2019, the City Council held a public hearing pursuant to state law, to hear testimony from citizens in connection with the proposed Gas Well Ordinance amendments; and WHEREAS, at its regular meeting on _______, 2019, the City Council, after due and careful consideration, finds that there remain significant and compelling land use compatibility concerns associated with gas well drilling and production activities and subsequent surface development on adjoining properties; and WHEREAS, the City Council further finds that the subject changes to the Denton Development Code are consistent with the Comprehensive Plan and are in the public interest and assure the health, safety, and general welfare of the City’s residents and businesses; and WHEREAS, the City Council additionally finds that the provisions of the amendatory ordinance are in compliance with House Bill 40; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON ORDAINS: SECTION 1. All of the above recitals, including the findings made therein, are hereby found to be true and correct factual and legislative determinations of the City of Denton and are hereby approved and incorporated by reference as though fully set forth herein. SECTION 2. Subchapters 1, 6, and 8 of the Denton Development Code are amended as set forth in Exhibit “A,” which is fully attached and incorporated fully herein by reference, with the deletions struck-through and the additions underlined. SECTION 3. The amendments set forth in Exhibit “A,” do not apply to plats submitted but not approved before the effective date of this Ordinance. Such plats shall be processed under the reverse setback in effect on the date the plat application was submitted to the City. SECTION 3. All ordinances in conflict herewith are amended and superseded to the limited extent of such conflict, and all remaining sections and provisions of such ordinances not in direct conflict herewith are hereby made cumulative. SECTION 4. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid by any court, such invalidity shall not affect the validity of other provisions or applications, and to this end the provisions of this ordinance are severable. SECTION 5. Any person violating any provision of this ordinance shall, upon conviction, be fined a sum not to exceed $2,000.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION 6. In compliance with Section 2.09(c) of the Denton Charter, Sections 2, 3, 4, and 5 of this ordinance shall take effect on____________, a date more than fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, a daily newspaper published in the City of Denton, within ten (10) days of the date of its passage. SECTION 7. Sections 1, 5, and 6 of this ordinance shall become effective immediately upon passage and approval. The motion to approve this ordinance was made by __________________________ and seconded by _________________________________, the ordinance was passed and approved by the following vote [___ - ___]: Aye Nay Abstain Absent Mayor Chris Watts: ______ ______ ______ ______ Gerard Hudspeth, District 1: ______ ______ ______ ______ Keely G. Briggs, District 2: ______ ______ ______ ______ Jesse Davis, District 3: ______ ______ ______ ______ John Ryan, District 4: ______ ______ ______ ______ Deb Armintor, At Large Place 5: ______ ______ ______ ______ Paul Meltzer, At Large Place 6: ______ ______ ______ ______ PASSED AND APPROVED this the _________ day of ___________________, 2019. __________________________________ CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: __________________________________ APPROVED AS TO LEGAL FORM: ARRON LEAL, CITY ATTORNEY BY: __________________________________ Exhibit A      1.5 Nonconformities 1  1.5.1 Purpose 2  The purpose of Section 1.5 is to regulate and limit the development and continued existence of land, 3  buildings, structures, uses, and site features that were lawfully established prior to the effective date of 4  this DDC, but that no longer conform to the requirements of this DDC. All such situations are collectively 5  referred to in this section as “nonconformities.” While nonconformities may continue, the provisions of 6  this section are designed to curtail substantial investment in nonconformities to bring about their 7  eventual elimination in order to preserve the integrity of this DDC and the goals of the City of Denton. 8  1.5.2 Regulations Applicable to All Nonconformities 9  A. Authority to Continue 10  Nonconformities may continue to be used and occupied, subject to regulations as to the 11  maintenance of premises and conditions of operations set forth in this section, or unless such 12  nonconformity is terminated as provided in this section. 13  B. Determination of Nonconformity Status 14  The burden of establishing the existence of a nonconformity shall be solely on the owner of the 15  property containing the nonconformity. An applicant may use the procedure in Subsection 2.5.4, 16  Certificate of Zoning Compliance, to establish the existence of a nonconformity. 17  C. Maintenance and Minor Repair 18  Minor repairs and maintenance of nonconformities are permitted and encouraged, provided 19  that the repairs and maintenance do not increase the degree of nonconformity. Minor repairs 20  and maintenance include the following: 21  1. Repairs necessary to maintain and to correct any damage or deterioration to the 22  structural soundness of, or the exterior or interior appearance of, a building or structure 23  without expanding the height or footprint of the building or structure, unless compliant 24  with this DDC; 25  2. Maintenance of land to protect against and mitigate health and environmental 26  hazards;  27  3. Resurfacing or restriping parking areas (but no enlargement of parking area) 28  pursuant to Section 7.9, Parking and Loading; 29  4. Replacing diseased or dead plant materials pursuant to Section 7.7, 30  Landscaping, Screening, Buffering, and Fences; 31  5. Repairs that are required to remedy unsafe conditions; and 32  6. Repairs necessary to comply with current building code requirements. 33  D. Change of Ownership or Tenancy 34  Exhibit A      Changes in ownership, tenancy, or management of property with an existing nonconformity 35  may occur, but such nonconformities shall continue to be subject to the standards of this 36  Section 1.5. 37  E. Compliance to the Maximum Extent Practicable 38  Where compliance with the requirements of this section is precluded by a lack of sufficient 39  developable area due to the size of the lot, the layout of existing development, or the presence 40  of significant wetlands, floodplains, watercourses, hazard areas, or other significant 41  environmental constraints, the applicant shall comply with the requirements of this section to 42  the maximum extent practicable, as determined by the Director. 43  F. Discontinuance 44  1. Whenever a nonconforming use or structure is discontinued for one year or 45  more, all nonconforming rights shall cease, and the use of the premises or the structure 46  shall be in conformance with this Subchapter and all applicable codes of the City. For 47  purposes of this provision, the following actions shall create a rebuttable presumption 48  of discontinuance: the property or structure is vacant and no attempt to market the 49  property is observable on the property or from the exterior of any structure, or that the 50  property or structure is vacant and City taxes owed on the property are delinquent. The 51  determination of discontinued status may be delayed for up to one year by the Director 52  upon written request, if the applicant provides documentation that the property has 53  been actively marketed for at least six months during the previous, first year. 54  2. The right to maintain or operate a nonconforming structure or use may be 55  terminated by the Zoning Board of Adjustment in accordance with Subsection 1.5.8, 56  Amortization of Nonconforming Uses or Structures. Any appeal of the termination of 57  nonconforming rights by the Zoning Board of Adjustment under this Subchapter shall be 58  made to the District Court within 10 days of receipt of written notice of the termination 59  by the Director. 60  G. Nonconformity Due to Outside Action 61  1. Where a lot, tract, or parcel is occupied by a lawful structure, and where the 62  acquisition of right‐of‐way, by eminent domain, dedication, or purchase, by a city, 63  county, state, or federal agency creates noncompliance of the structure or property 64  regarding any requirement of this DDC, such structure or property shall be deemed 65  nonconforming, and acquiring agency shall provide a compliance plan. Such designation 66  shall apply only to noncompliance that results directly from the acquisition of right‐of‐67  way or by acquisition through eminent domain.  68  2. In the event that such structure is partially or totally destroyed by natural or 69  accidental causes, the structure may be rebuilt upon approval of a building permit by 70  the Building Official, subject to Subsection 1.5.4D, Damage or Destruction of More than 71  50 Percent of the Gross Floor Area. 72  H. Prior Construction Approved 73  Exhibit A      Nothing contained in this section shall require any change in the plans, construction, or 74  designated use of a building legally under construction, or for which a permit for construction 75  has been issued, at the time of passage of this DDC or amendments.  76  I. Applicability of this DDC to Existing Residential Uses and Structures 77  The adoption of this DDC shall not cause any existing, legally established single‐family detached 78  dwelling, townhome, or duplex use or structure to become nonconforming. Any single‐family 79  detached dwelling, townhome, or duplex structure, lot, and associated site features lawfully 80  existing on the effective date of this DDC shall be deemed a lawful structure, lot, or site feature. 81  J.  Applicability of Gas Well Reverse Setbacks to Existing Protected Uses or Residential Lots 82  The Gas Well Reverse Setbacks, as increased in Ordinance DCA19‐0009a, shall not cause any 83  existing legally established Protected Use or residential lot to become non‐conforming, and such 84  existing legally established Protected Use or residential lot shall be deemed as a lawful site 85  feature, lot, or structure, provided that Protected Use is not closer than 250 feet from the Gas 86  Well Drilling and Production Site.  87  For the purposes of this section, “legally established” shall include any lawfully existing 88  Protected Use structure, or site feature, residential lot, or any lot that is part of a project under 89  TLGC Chapter 245 that has a filed an application for a preliminary plat or general development 90  plan that has not expired as of [insert date]. 91  No additional improvements shall be permitted for these Protected Uses that would decrease 92  the setback existing on [insert date]. 93  1.5.3 Nonconforming Uses 94  A. Limitations on Continuation of Nonconforming Uses of Land 95  1. A nonconforming use may be extended throughout the same building, provided 96  that: 97  a. No structural alteration of the building (or portion of such building 98  containing the nonconforming use in the case of buildings with multiple uses) 99  shall be permitted; 100  b. No additional dwelling units shall be permitted in the building; and 101  c. No additional nonresidential units and/or uses shall be permitted. 102  2. No nonconforming use shall expand into an additional structure. 103  3. Any use of land that was established in the City's extraterritorial jurisdiction and 104  annexed into the City shall be subject to the provisions established in TLGC, Section 105  43.002, as amended. 106  B. Change of Use 107  Exhibit A      1. A nonconforming use may be changed to another nonconforming use, provided 108  the Director determines that the new use creates lesser impacts on surrounding 109  properties and is no more intensive than the use it replaces, and no structural 110  alterations to the building are required to accommodate such change, except those 111  alterations necessary to meet accessibility provisions required by state and federal law. 112  2. A nonconforming use that has been changed to a less nonconforming use 113  pursuant to this subsection may not subsequently be changed back to a more 114  nonconforming use. 115  3. A nonconforming use, if changed to a conforming use, may not subsequently be 116  changed back to any nonconforming use unless otherwise permitted by this DDC.   117  C. Existing Uses Requiring a Specific Use Permit 118  The adoption of this DDC shall not cause any existing, legally established use that requires a 119  specific use permit pursuant to Subsection 2.5.2: Specific Use Permit (SUP), to become 120  nonconforming. Any legally established use existing on the effective date of this DDC that has 121  been damaged or destroyed by fire or other natural or accidental causes in whole or in part may 122  be restored to its original condition and is not required to obtain a specific use permit. 123  1.5.4 Nonconforming Structures 124  A. Expansion of a Nonconforming Structure 125  A nonconforming structure may only be expanded or enlarged pursuant to Subsection 1.5.2C, 126  and any such expansion or enlargement shall be in full compliance with this DDC. 127  B. Increasing Level of Nonconformity Prohibited 128  A nonconforming structure shall not be altered in a way that increases the nonconformity of the 129  structure, but any structure or portion of a structure may be altered to decrease the 130  nonconformity of the structure.  131  C. Damage or Destruction of Less than 50 Percent of the Gross Floor Area 132  A nonconforming structure that has been damaged or destroyed by fire or other natural or 133  accidental causes may be restored to its original condition, provided that: 134  1. The extent of the damage does not require the reconstruction of more than 50 135  percent of the gross floor area of the nonconforming structure. For purposes of this 136  provision, the 50‐percent threshold shall apply to each individual structure, and not 137  cumulatively to multiple structures on one lot; and 138  2. A building permit is issued for the work to be performed and such work is 139  commenced within one year of such event and completed within 18 months of such 140  event. By written request from the property owner, the Director may grant one 141  extension of either the work commencement and/or the completion of work time 142  period. 143  Exhibit A      3. A restoration or reconstruction of the structure in violation of this subsection 144  immediately terminates the right to operate the nonconforming structure. 145  D. Damage or Destruction of More than 50 Percent of the Gross Floor Area 146  A nonconforming structure that has been damaged or destroyed by fire or other natural or 147  accidental causes shall not be rebuilt or occupied, except in conformance with this DDC.  148  1.5.5 Nonconforming Lots 149  A. A structure situated on a nonconforming lot shall be considered a nonconforming 150  structure, subject to the provisions of this Section 1.5. 151  B. A nonconforming lot that was made nonconforming by virtue of enactment of this DDC 152  may be used for construction of a building allowed in the applicable zoning district, provided 153  that all other zoning district and dimensional standards are met, unless as otherwise provided 154  for in this Section 1.5. 155  C. A structure on a nonconforming lot deemed nonconforming by virtue of Subsection 156  1.5.4C may be restored to its original condition pursuant to Subsection 1.5.4C. 157  1.5.6 Nonconforming Site Features 158  A. For purposes of this provision, the term “nonconforming site feature” includes any 159  driveway, off‐street parking or loading area, building coverage, landscaping, buffer, or screening 160  element that lawfully existed per regulations in place prior to the effective date of this DDC, as 161  well as the lack of any such feature required by subsequently enacted City regulations. 162  B. A lawfully nonconforming site feature may continue in its existing condition unless and 163  until full or limited compliance with the development standards of this DDC, as required in 164  Section 7.2: Applicability.  165  C. No action shall be taken that increases the degree of the nonconformity of a site 166  feature. 167  1.5.7 Nonconforming Signs 168  Nonconforming signs shall comply with Municipal Code of Ordinances, Chapter 33.10, Nonconforming 169  Signs. 170  1.5.8 Amortization of Nonconforming Uses or Structures 171  A. Initiation of Proceedings 172  The City Council may initiate proceedings to amortize a nonconforming land use or structure.  173  B. Consideration by Zoning Board of Adjustment 174  1. Generally 175  The Zoning Board of Adjustment may require the termination of nonconforming uses of 176  land or structures under a plan whereby the value of the structure and facilities can be 177  Exhibit A      amortized within a definite period of time, taking into consideration the general 178  character of the neighborhood and the necessity for all property to conform to the 179  regulations of this DDC. 180  2. Criteria for Determining Amortization Period 181  Before the Zoning Board of Adjustment may determine an amortization period, it shall 182  consider the following factors: 183  a. The owner's capital investment in the structures on the property at the 184  time the use became nonconforming; 185  b. The amount of the investment realized to date from revenue generated 186  by the property and the amount remaining, if any, to be recovered during the 187  amortization period; 188  c. The existence or nonexistence of lease obligations, as well as any 189  contingency clauses therein permitting termination of such leases; 190  d. Removal costs that are directly attributable to the establishment of a 191  termination date; and 192  e. Other costs and expenses that are directly attributable to the 193  establishment of a termination date. 194  3. Cessation of Use 195  If the Zoning Board of Adjustment establishes a termination date for a nonconforming 196  use or structure, the use shall cease operations on that date and the owner shall not 197  operate it after that date unless it becomes a conforming use or structure. 198  1.5.9 Illegal Nonconformities 199  A nonconformity becomes illegal when: 200  A. A nonconforming structure is destroyed or substantially destroyed by an intentional act 201  of the owner or an agent without a proper permit or other required city approval. If this occurs, 202  the nonconforming structure shall lose its nonconforming status and shall be required to 203  conform to existing codes. If a nonconforming use was also in the structure, the nonconforming 204  use and all site improvements shall lose their nonconforming status and be required to come 205  into compliance with existing codes; and 206  B. A use, structure, or site improvement results in a nonconformity without being lawfully 207  authorized in accordance with the provisions of this DDC. Such use and/or structure shall cease 208  operations until the required city approvals are obtained. 209    210  Exhibit A      Subchapter 6: Gas Wells 211  6.1 Integrated Provisions 212  6.1.1 Sections 6.2: Gas Well Development, and 6.3: Gas Well Drilling and Production, relating 213  to gas well development are intended as a set of integrated regulations. Each section may 214  incorporate by reference other applicable provisions of this DDC that pertain to gas well 215  development. 216  6.1.2 Section 6.3: Gas Well Drilling and Production, contains definitions that apply to all 217  provisions regulating gas well development, and identifies impact mitigation standards and 218  other general standards that apply to gas well development.  219  6.1.3 In addition to this Subchapter, Subchapter 5: Use Regulations, establishes zoning 220  classifications for gas well development and Section 2.6.6, Gas Well Development Plat, 221  establishes platting requirements and procedures for gas well development.  222  6.2 Gas Well Development 223  6.2.1 Purpose, Authority and Applicability 224  A. Purpose 225  The drilling and production of gas and the development of gas well facilities within the 226  corporate limits of the City necessitate promulgation of reasonable regulations to prevent 227  devaluation of property; to protect watersheds; to ensure that Gas Well Drilling and Production 228  Activities are compatible with adjacent land uses throughout the duration of such activities; and 229  to assure that such activities conform to The Denton Plan. The regulations contained in Section 230  6.2: Gas Well Development; Subchapter 8: Subdivisions; and Section 6.3: Gas Well Drilling and 231  Production, are designed to protect the health, safety, and general welfare of the public and to 232  assure that the orderly and practical development of mineral resources is compatible with the 233  quiet enjoyment of affected surface estates. The regulations contained in Section 6.2: Gas Well 234  Development; Subchapter 8: Subdivisions; and Section 6.3: Gas Well Drilling and Production, are 235  designed to implement the purposes set forth in this subsection and are supported by the 236  following findings of fact:  237  1. Gas Well Drilling and Production Activities create externalities that potentially 238  threaten the health, safety and general welfare of persons residing or working on 239  property in proximity to such operations.  240  2. Gas Well Drilling and Production Activities, in the absence of local regulatory 241  controls, may emit high noise levels, produce large volumes of dust, congest local 242  streets, present fire hazards and produce other deleterious effects, all of which fall 243  disproportionately on adjacent land uses, and which can result individually or 244  cumulatively in injury to persons, destabilization of property values, and inhibit the 245  quiet peace and enjoyment of surface uses of real property in the vicinity of such 246  operations.  247  Exhibit A      3. The City of Denton recognizes that the United States and the State of Texas 248  primarily regulate Gas Well Drilling and Production Activities. Moreover, with the 249  enactment of House Bill 40 on May 18, 2015 (Texas Natural Resources Code, Sec. 250  81.0523), the State of Texas has exclusive jurisdiction over Gas Well Drilling and 251  Production Activities. Municipalities are preempted from regulating said activities 252  except as allowed in Sec. 81.0523(c), which expressly provides that a municipality has 253  authority to regulate certain aspects of aboveground activity related to oil and gas 254  operations. The regulations in this Subchapter are intended to regulate under such 255  authority, in order to implement compatible local objectives that assure the health, 256  safety and general welfare of the City's residents and businesses.  257  4. The proliferation of gas wells and Drilling and Production Sites within the City of 258  Denton creates conflicts between such developments and other existing and future 259  surface uses of the property. In order to assure the compatibility of residential, 260  commercial and industrial uses with gas well development, it is necessary for the City to 261  separate Gas Well Development from other surface uses within the City.  262  B. Authority 263  This Subchapter 6: Gas Wells, is adopted pursuant to authority vested under the constitution 264  and laws of the United States, the State of Texas and the City of Denton. Each authorization 265  identified in this Subchapter 6: Gas Wells, shall be construed as an exercise of the City's zoning 266  powers, pursuant to the Denton City Charter, TLGC Chapters 211 and 212 and the provisions of 267  Subchapter 3: Zoning Districts of this DDC, as well as an exercise of its authority granted by 268  Section 81.0523(c) of the Texas Natural Resources Code.  269  C. Applicability 270  The provisions of Section 6.2: Gas Well Development and Section 6.3: Gas Well Drilling and 271  Production, apply only within the corporate limits of the City of Denton, except as otherwise 272  expressly stated therein.  273  6.2.2 Required Authorization for Gas Well Development in City Limits 274  A. Zoning District Classifications for Gas Well Development 275  1. Gas well development is classified as an industrial land use in all zoning districts.  276  2. Gas well development is permitted as set forth in Table 5.2 A: Table of Allowed 277  Uses  of the DDC, subject to the use‐specific standards in Section 5.3: Use‐Specific 278  Standards, of the DDC and the standards in Section 6.3: Gas Well Drilling and 279  Production. Gas well development also is permitted if authorized by a Master Planned 280  Community ("MPC") or Planned Development ("PD") District.  281  3. In order to foster compatible land use within zoning districts, Gas Well 282  Development within the corporate limits of the City will be subject to reasonable 283  setbacks from Protected Uses and Residential Subdivisions, which vary according to the 284  types of uses authorized in each district. Because many gas wells are already in close 285  proximity to existing Protected Uses or Residential Subdivisions, setbacks standards 286  Exhibit A      within districts will vary according to whether the proposed Gas Well Development 287  takes place on an Existing Site or a new site.  288  4. A Drilling and Production Site Setback is the distance that the site must be 289  separated by an Operator from an existing Protected Use or Residential Subdivision. A 290  Reverse Setback is the minimum distance that a Protected Use or Residential 291  Subdivision must be separated by a surface owner from an approved Drilling and 292  Production Site. A Minimum Setback is the minimum distance of separation between a 293  Drilling and Production Site must be separated by an Operator fromand a Protected Use 294  or Residential Subdivision after a waiver or variance is granted to reduce the setback 295  requirement. A Minimum Reverse Setback is the minimum distance a Protected Use or 296  residential lot must be separated by a surface owner from an approved Drilling and 297  Production Site or from a gas well within such site after administrative relief or a 298  variance is granted to reduce the reverse setback requirement 299  B. Setbacks by Zoning District Classification 300  New Gas Well Drilling and Production Sites. Setbacks from Protected Uses and Residential 301  Subdivisions for new Drilling and Production Sites, Reverse Setbacks and Minimum Setbacks 302  shall be as follows. In order to reduce Drilling and Production Site Setbacks, the procedures 303  outlined in Subsection 6.2.3, General Permit Requirements for New and Existing Gas Well Sites, 304  shall be followed.  305  1. For new Drilling and Production Sites authorized in the RR, R1, R2, R3, R4, R6, 306  R7, MN, MD, MR, SC, HC, GO, and PF districts, except in MPC or PD Districts:  307  a. Drilling and Production Site Setbacks: 1,000 feet.  308  b. Minimum Setbacks: 500 feet.  309  c. Reverse Setbacks: 250 500 feet.  310  d.  Minimum Reverse Setback: 250 feet. 311  2. For new Drilling and Production Sites authorized in the LI and HI zoning districts:  312  a. Drilling and Production Site Setbacks: 250 feet.  313  b. Minimum Setbacks: 250 feet.  314  c. Reverse Setbacks: 250 500 feet. 315  d.  Minimum Reverse Setback: 250 feet. 316  Where a proposed Drilling and Production Site in the LI or HI zoning district is 317  contiguous to the boundary of a district subject to the setbacks in Subsection B(1) 318  above, the Drilling and Production Site Setback shall be 500 feet from Protected Uses or 319  Residential Subdivisions within the adjacent district, and the Reverse Setback shall be 320  500 feet, and the Minimum Setbacks and Minimum Reverse Setback shall be 250 feet. 321  Exhibit A      3. For new Drilling and Production Sites in PD Districts and MPC Districts, Drilling 322  and Production Site Setbacks and Reverse Setbacks shall be as provided in the PD 323  District or MPC District regulations or as provided in subsequent site‐specific 324  applications approved prior to August 4, 2015. The Drilling and Production Site Setbacks 325  and Reverse Setbacks in Subsection B(1) above shall apply to any setback not specified 326  in the MPC or PD District regulations or in subsequent site‐specific applications 327  approved prior to August 4, 2015.  328  C. Setbacks for Existing Gas Well Sites 329  1. For Existing Drilling and Production Sites in the LI or HI zoning district:  330  a. Drilling and Production Site Setbacks: 250 feet.  331  b. Minimum Setbacks: 250 feet.  332  c. Reverse Setbacks: 250 500 feet.  333  d.  Minimum Reverse Setback: 250 feet. 334  2. For Existing Drilling and Production Sites in all other districts, except in MPC or 335  PD Districts:  336  a. Drilling and Production Site Setbacks: 500 feet.  337  b. Minimum Setbacks: 250 feet.  338  c. Reverse Setbacks: 250 500 feet.  339  d.  Minimum Reverse Setback: 250 feet. 340  3. For Existing Drilling and Production Sites in MPC or PD Districts, setbacks shall 341  be as provided in the MPC or PD District regulations, or as provided in subsequent site‐342  specific applications approved prior to August 4, 2015. The Drilling and Production Site 343  Setbacks and Reverse Setbacks in Subsection C(2) above shall apply to any setback not 344  specified in the MPC or PD District regulations, or in subsequent site‐specific 345  applications approved prior to August 4, 2015. 346  In order to reduce Drilling and Production Site Setbacks, the procedures outlined in 347  Subsection 6.2.3, General Permit Requirements for New and Existing Gas Well Sites shall 348  be followed. 349  D. Measurement of Setbacks 350  1. A Drilling and Production Site Setback shall be measured from the actual or 351  proposed boundaries of the Drilling and Production Site in a straight line, without regard 352  to intervening structures or objects, to the closest exterior point of any structure 353  occupied or utilized by a Protected Use or any residential lot boundary line on an 354  approved Residential Subdivision plat when not currently occupied by a Protected Use.  355  Exhibit A      2. The Reverse Setback shall be measured from the closest exterior point of the 356  proposed structure to be occupied or utilized by a Protected Use or residential lot, in a 357  straight line, without regard to intervening structures or objects, to the closest 358  boundary designated for the approved Gas Well Development Site Plan, or, if no Gas 359  Well Development Site Plan has been approved for the site, from the closest boundary 360  of the Existing Drilling and Production Site. For a proposed Residential Subdivision plat, 361  the Reverse Setback shall be measured from any undeveloped residential lot boundary 362  to the closest boundary designated for the approved Gas Well Development Site Plan, 363  or, if no Gas Well Development Site Plan has been approved for the site, from the 364  closest boundary of the Existing Drilling and Production Site.  365  3.  For the purposes of setback measurements at public parks, measurements shall 366  be taken from any improvement such as a building, playground equipment, pool, splash 367  pad, regulation area of a permanent ball field or court, or pavilion. This definition does 368  not include flatwork such as parking lots, sidewalks, or trails.  369  34. The Reverse Setback for all other proposed Habitable Structures shall be the 370  distance prescribed by the Fire Code. No permanent Habitable Structure, however, shall 371  be located within the boundaries of a Drilling and Production Site.  372  E. Compliance with Fire Code Setbacks 373  In the event of any conflict between the setback provisions established by this Section 6.2: Gas 374  Well Development, and any setback provisions established by the Fire Code, as now adopted or 375  hereafter amended by the City of Denton, whichever provision provides for the larger setback 376  shall control.  377  F. Protected Use Setbacks 378  After the effective date of this amendatory ordinance, a property owner who constructs a 379  Protected Use must maintain a distance of 300 feet between the closest exterior point of the 380  proposed structure to be occupied by the Protected Use and any equipment on a Drilling and 381  Production Site that produces or stores flammable or combustible liquid or gas, to assure 382  efficient emergency response operations. After such date, an Operator who locates any 383  equipment that produces or stores flammable or combustible liquid or gas on a Drilling and 384  Production Site must maintain a distance of 300 feet between such equipment and the closest 385  exterior point of a structure occupied by a Protected Use. 386  6.2.3 General Permit Requirements for New and Existing Gas Well Sites 387  A. Permit Procedure Tracks 388  1. Gas Well Development Site Plan Required for Authorization of Multiple Wells 389  a. Other than for pending permit applications excepted from these regulations 390  under Subsection6.2.3E: Legal Non‐Conformity; Exceptions, no Gas Well Permit shall be 391  issued until a Drilling and Production Site has been established through approval of a 392  Gas Well Development Site Plan for the well site. For an Existing Drilling and Production 393  Site for which no Gas Well Development Site Plan has been approved, an Operator must 394  Exhibit A      obtain approval for a Gas Well Development Site Plan under these regulations before 395  any additional wells may be permitted on the site, except as provided in Subsection 396  6.2.4A.1.b.  397  b. In order to satisfy the setback requirements of Subsection 6.2.2, Required 398  Authorization for Gas Well Development in City Limits, an Operator must use the 399  procedures for approval of a Gas Well Development Site Plan set forth in subsections 400  A(2), A(3), or A(4) of this Section.  401  c. Once a Gas Well Development Site Plan has been approved, Drilling and 402  Production Site Setback requirements will not apply to individual Gas Well Permit 403  applications authorized by the approved Gas Well Development Site Plan. No variance 404  or waiver from the setback for the Drilling and Production Site shall be required for 405  subsequent wells.  406  d. A new Gas Well Permit must be obtained for each well authorized by an 407  approved Gas Well Development Site Plan.  408  e. Once a Gas Well Development Site Plan has been approved for an Existing 409  Drilling and Production Site shown on a gas well development plat, such plat shall have 410  no further force and effect with respect to that Drilling and Production Site.  411  2. Procedures for Drilling and Production Sites that Meet Setback Requirements 412  For a New or Existing Drilling and Production Site that meets the setback requirements in 413  Subsection 6.2.2, Required Authorization for Gas Well Development in City Limits, an Operator 414  may apply for a Gas Well Development Site Plan pursuant to Subsection 6.2.4: Gas Well 415  Development Site Plans.  416  3. Procedures for Drilling and Production Sites That Do Not Meet Setback Requirements 417  For a New or Existing Drilling and Production Site that does not meet the setback requirements 418  in Subsection 6.2.2, Required Authorization for Gas Well Development in City Limits, the 419  Operator may seek a waiver from 100 percent of the owners of Protected Uses and the owners 420  of lots in Residential Subdivisions within the Drilling and Production Site Setback pursuant to 421  Subsection 6.2.6A. In the alternative, the Operator may apply for a variance from the setback 422  requirement from the Board of Adjustment pursuant to Subsection 6.2.6B. In the alternative, for 423  qualified Drilling and Production Sites, the Operator may obtain a reduction in the site setback 424  using incentive procedures in Subsection 6.2.6C. The Minimum Setback requirements under 425  Subsection 6.2.2, Required Authorization for Gas Well Development in City Limits, shall apply. 426  The notice provisions of Subsection 6.3.7B 7A apply to proceedings under this subsection. Once 427  a setback has been reduced through waivers or variance procedures, the Operator may apply 428  for a Gas Well Development Site Plan pursuant to Subsection 6.2.4.  429  4. Special Procedures for Setbacks in PD and MPC Districts 430  a. The Operator and the surface owner of land in a PD or MPC District may present 431  a unified plan that assures the compatibility of surface development and Gas Well 432  Development of the property, taking into consideration setbacks from Protected Uses 433  Exhibit A      and Residential Subdivisions, traffic circulation and access, fire safety and emergency 434  response, noise and light mitigation and other factors necessary to achieve compatibility 435  of land uses. The plan may establish different Drilling and Production Site and Reverse 436  Setbacks that vary from those prescribed in Subsection 6.2.2, Required Authorization for 437  Gas Well Development in City Limits. The plan if approved by the City Council shall be 438  incorporated into the zoning district regulations.  439  b. Where the Drilling and Production Site and Reverse Setbacks for Existing Sites 440  within a PD or MPC district are less than the minimums set forth in Subsection 6.2.2, 441  Required Authorization for Gas Well Development in City Limits, no amendments to the 442  zoning district regulations for surface development or gas well development shall be 443  approved by the City Council unless the setbacks are conformed to the requirements of 444  this Section or a compatibility plan is presented and approved pursuant to paragraph 445  (4)(a) above.  446  5.  Procedures for Protected Uses or Residential Lots that Do Not Meet Reverse Setback 447  Requirements 448  For a new Protected Use or residential lot that does not meet the setback requirements 449  in Subsection 6.2.2, Required Authorization for Gas Well Development in City Limits, the 450  property owner may apply for administrative relief using the alternative design 451  standards in 6.2.6C.2a, if applicable, or for a variance from the Reverse Setback 452  requirement from the Board of Adjustment pursuant to Subsection 6.2.6B.  453  B. Sequence of Gas Well Permits 454  The Operator must comply with all rules and regulations of the Fire Code and all other law, rules and 455  regulations applicable to gas well operations, including, but not limited to, the following provisions. No 456  Drilling or Production Activities may commence within the City limits until the following authorizations 457  have been obtained, in the following sequence:  458  1. Approval of a Gas Well Development Site Plan pursuant to Subsection 6.2.4, for new 459  sites. Upon approval of a Gas Well Development Site Plan, the Operator may commence 460  construction of a Drilling and Production Site. No disturbance of the land is allowed until a Gas 461  Well Development Site Plan is obtained.  462  2. The Operator shall obtain a Gas Well Permit for each new gas well on such site pursuant 463  to the application requirements and standards of Subsection 6.2.5.  464  3. Approval of a Temporary Above‐Ground Storage Tank Permit from the Denton Fire 465  Department.  466  4. Approval of Gas Well Operational Permit from the Denton Fire Department.  467  5. When all approvals contained in paragraphs (1) through (4) above have been obtained, 468  applicant may commence Initial Drilling Activities.  469  6. Approval of a Flammable and Combustible Liquids Construction Permit from the Denton 470  Fire Department.  471  Exhibit A      7. Approval of a Flammable and Combustible Liquids Operational Permit from the Denton 472  Fire Department.  473  8. When all approvals contained in paragraphs (1) through (7) above have been obtained, 474  applicant may commence Completion Operations and Production Activities.  475  9. Approval of an Open Flame Operational Permit from the Denton Fire Department for 476  flaring activities during any stage of operation.  477  10. New Drilling or Production Activities on an existing Drilling and Production Site that is 478  subject to an approved Watershed Permit, or on sites which required a Watershed Permit under 479  prior regulations, but for which site no Watershed Permit was issued, are subject to the 480  requirements of Subsection 6.3.9D.  481  11. The applications for any authorization for gas well drilling and production listed in this 482  Subsection B must be submitted and approved in the numerical order listed. No subsequent 483  application shall be determined to be complete and hereby is deemed to be incomplete until all 484  required prior applications have been approved, and no completeness determination shall be 485  made until such prior applications have been approved.  486  C. Expiration of Permits, Plans 487  Applications for gas well drilling and production shall expire under the following circumstances:  488  1. A Specific Use Permit which was approved under prior gas well regulations expires 489  according to its terms, or pursuant to DDC, paragraph 2.5.2C.6: Step 6: Post‐Decision Actions 490  and Limitations.  491  2. A Watershed Protection Permit, if applicable, expires with the expiration of a Gas Well 492  Development Site Plan.  493  3. A Gas Well Development Site Plan for a new Drilling and Production Site expires unless a 494  complete application for a Gas Well Permit has been filed within one year of the date of 495  approval of the Site Plan, or no drilling and production activities have occurred on the Drilling 496  and Production Site for a period of three years. A Gas Well Development Site Plan for an Existing 497  Site does not expire, unless no drilling and production activities have occurred on the site for a 498  period of two years after all wells on the site have been plugged and abandoned.  499  4. A Gas Well Permit expires if Initial Drilling Activities have not commenced within one 500  year of the date of approval of the Gas Well Permit.  501  5. Following expiration of an approved application for gas well drilling and production, a 502  new application must be submitted.  503  D. Requirements are in Addition to Other Permits 504  The authorizations required by this Subchapter are in addition to, and not in lieu of, any permits that 505  may be required by any other provision of the Denton City Code, DDC or any other government agency.  506  E. Legal Non‐Conformity; Exceptions 507  Exhibit A      1. Non‐Conformities 508  The provisions of Section 1.5, Nonconformities, are applicable to gas well drilling and production 509  activities, except as provided hereinafter.  510  a. For purposes of Section 1.5, Nonconformities, the drilling of a new gas well and 511  associated Production Activities do not constitute an existing lawful use.  512  b. The amendment of Table 5.2 A: Table of Allowed Uses and use‐specific 513  standards in Section 5.3: Use‐Specific Standards, to provide for gas well Drilling and 514  Production Activities shall not render non‐conforming any Workover Operations, Drilling 515  Activities or Production Activities for an existing well conducted on an Existing Drilling 516  and Production Site, if such activities were authorized under a gas well permit that was 517  approved by the Gas Well Administrator pursuant to gas well regulations in effect prior 518  to the effective date of this amendatory ordinance.  519  c. The adoption of this amendatory ordinance or the application of such 520  regulations to an Existing Drilling and Production Site shall not render non‐conforming 521  any Workover Operations, Drilling Activities or Production Activities for an existing well 522  on such site, if such activities were authorized under a gas well permit that was 523  approved by the Gas Well Administrator prior to the effective date of this amendatory 524  ordinance.  525  2. General Exceptions 526  The standards or procedures implemented by this amendatory ordinance shall not affect the 527  processing and approval or disapproval of an application for a gas well permit that was pending 528  for decision on the effective date of this amendatory ordinance, or any subsequent permit 529  applications for the same gas well, or for a gas well for which a gas well permit was approved 530  prior to the effective date of this amendatory ordinance, except to the extent necessary to give 531  effect to Subsection 6.2.3E. For purposes of Subsection 6.2.3E.2, an amended Gas Well 532  Development Site Plan application is not a subsequent permit application.  533  a. Authorizations or applications excepted under Subsection 6.2.3E.2. are subject 534  to all gas well drilling and production standards in effect immediately prior to the 535  effective date of this amendatory ordinance.  536  b. To the extent that any exception provided under Subsection 6.2.3E.2 is 537  dependent on an application pending on the effective date of an amendatory ordinance, 538  such application must have been approved subsequently in order for the exception to 539  apply.  540  c. City shall, prior to annexation, provide notice of the City's intent to annex to 541  each Operator affected by the annexation. Every Operator of a Drilling and Production 542  Site that has been annexed into the City shall register the Drilling and Production Site 543  not later than three days after the effective date of the annexation by contacting the 544  Gas Well Administrator to ensure that gas well development plats and gas well locations 545  Exhibit A      are on file with the City. If they are not, the Operator shall provide the City with a copy 546  of a gas well development plat and gas well location information.  547  F. General Application Standard 548  In additional to any other remedies available at law or in equity, the City may initiate proceedings to 549  revoke any site plan, permit, variance or special exception approved pursuant to this Section 6.2: Gas 550  Well Development, upon discovery that the applicant supplied false, fraudulent or misleading 551  information that was material to approval of the application under the standards applicable to the 552  permit, variance or special exception. All site plan or permit applications or requests for relief to the 553  Board of Adjustment or requests for waivers shall be verified. 554  6.2.4 Gas Well Development Site Plans 555  A. Gas Well Development Site Plan 556  1. Applicability 557  a. A Gas Well Development Site Plan approved under this amendatory ordinance is 558  required to authorize multiple gas wells on a Drilling and Production Site and must be 559  approved prior to issuance of any Gas Well Permit for any new well on the site.  560  b. Notwithstanding subsection A, new wells identified on an approved Existing Gas 561  Well Development Site Plan may be permitted in accordance with the gas well 562  ordinance regulations in effect immediately prior to the effective date of this 563  amendatory ordinance.  564  c. A gas well development plat is not an Existing Gas Well Development Site Plan.  565  d. A Gas Well Development Site Plan is not required to authorize Workover 566  Operations, Drilling Activities or Production Activities for an existing gas well for which a 567  gas well permit was issued prior to the effective date of this amendatory ordinance.  568  2. Application Requirements 569  a. A cover page that includes a vicinity map of the Drilling and Production Site; a 570  Sheet Index that identifies the number of Exhibits with titles for each (exhibit titles shall 571  begin with the word 'Exhibit' and include the respective letter); the Project Title; the 572  date of preparation; the preparer, Operator, and property owner's names; space for the 573  City project number; and a signature block for both the Gas Well Administrator and the 574  City Secretary.  575  b. A mapping exhibit with an accurate legal description of the Drilling and 576  Production Site that was prepared and certified by a Registered Professional Land 577  Surveyor of the State of Texas. Provide closure sheet of bearings and distances used in 578  legal description. The exhibit shall include exact location, dimension, and description of 579  all existing public, proposed, or private easements, and public rights‐of‐way within the 580  lease area, intersecting or contiguous with its boundary, or forming such boundary. 581  Describe and locate all permanent survey monuments, pins, and control points and tie 582  and reference the survey corners to the Texas State Plane Coordinate System North 583  Exhibit A      Central Zone 1983‐1999 datum. Provide proposed pipeline route—note that a separate 584  application may be necessary if the proposed route encroaches onto any public 585  easement, right‐of‐way or land owned by the City of Denton.  586  c. The maximum size of a proposed Drilling and Production Site shall be three 587  acres, unless the Operator can demonstrate to the City at the time of filing of a Gas Well 588  Development Site Plan application that: (i) the surface owner(s) has agreed to a larger 589  site via a written agreement that will be recorded by the Operator in the Denton County 590  records, (ii) the surface owner is subject to a covenant in a written instrument, or 591  memorandum thereof, recorded prior to August 4, 2015, that authorizes a larger site, or 592  (iii) the Operator can demonstrate that a larger site is needed to accommodate the 593  planned gas well operations based upon the acreage that the Operator presently has 594  under the mineral lease; provided that no new Drilling and Production Site authorized 595  under (i), (ii) or (iii) may exceed seven acres, unless authorized by the Board of 596  Adjustment. For a Gas Well existing on the effective date of this amendatory ordinance, 597  evidence that the current Drilling and Production Site is greater than the maximum size 598  shall be sufficient proof to demonstrate that a larger site is needed to accommodate the 599  planned gas well operations proposed by the Gas Well Development Site Plan. A gas 600  well development plat is neither a written agreement nor a written instrument or 601  memorandum within the meaning of this subsection.  602  d. A map showing the distance from the boundaries of the Drilling and Production 603  Site from all Protected Uses and Residential Subdivisions. If the separation distance(s) 604  from Protected Uses and Residential Subdivisions do not meet the setback requirements 605  of Subsection 6.2.2, the application also must include a copy of the waivers approved 606  pursuant to Subsection 6.2.6A, or the approval of a setback variance approved by the 607  Board of Adjustment pursuant to Subsection 6.2.6B. If the Operator seeks to qualify the 608  proposed Drilling and Production Site for an administrative waiver pursuant to 609  Subsection 6.2.6C, the information therein required shall be submitted with the 610  application for site plan approval.  611  e. A site plan of the Drilling and Production Site, capable of being recorded, 612  showing clear site boundary lines and the location of all on‐site improvements and 613  equipment, including: tanks, pipelines, compressors, separators, and other 614  appurtenances in relation to the boundaries of the site.  615  f. A legal description of the proposed Drilling and Production Site.  616  g. An Erosion and Sediment Control Plan. Such exhibit must include contact 617  information, a physical site description including: land uses; general vegetation and 618  surface water in near proximity; topography/contour lines both pre‐ and post‐619  construction; hydrologic analysis including: stormwater directional flow, outfalls, water 620  well related structures and water sources; receiving waters; soils; project narrative with 621  general timeline; well pad site plan including: fueling areas, waste disposal containers, 622  hazardous materials storage, and product and condensate storage tanks, soil 623  stabilization and erosion control measures including: list of selected stormwater 624  measures, site map of selected stormwater measures, locations and final stabilization 625  Exhibit A      plans; solid waste management plan, septic/portolet location; and maintenance plan for 626  stormwater controls including schedule and transfer of ownership provision. See Gas 627  Well Erosion and Sediment Control Plan Guidance Document for details.  628  h. An Access and Transportation Plan identifying the points of access and routes to 629  be followed on the road network supporting gas well development on the Drilling and 630  Production Site over time, and the internal circulation plan for the property containing 631  the proposed site, including provisions to protect vehicle access to Neighborhood 632  Streets. The Plan shall contain specifications for construction of the access road(s) and 633  on‐site fire lanes that meet the standards for emergency access set forth in paragraph 634  6.3.2E. A map showing transportation route and road for equipment, supplies, 635  chemicals, or waste products used or produced by the gas well operation shall be 636  included. The map shall illustrate the length of all public roads that will be used for site 637  ingress and egress The water source proposed for both the drilling and fracturing stages 638  shall be identified in the Plan, together with a designation whether the water is to be 639  hauled or piped to the site.  640  i. A Landscape Plan. The project review planner will determine if a buffer is 641  required based on the adjacent land use(s). If the planner determines a buffer is 642  required, then a landscape plan must be submitted in accordance with the City of 643  Denton's Landscape Plan Checklist. Not every Drilling and Production Site requires a 644  landscape plan.  645  j. A Tree Inventory and Preservation and Mitigation Plan. For sites with trees, a 646  Tree Inventory and a Preservation Plan and Mitigation Plan pursuant to DDC, Subsection 647  7.7.4: Tree Preservation will be submitted.  648  k. A copy of any prior approvals required, including conditions imposed, such as a 649  specific use permit (SUP) or watershed protection permit;  650  l. A Noise Management Plan, prepared in accordance with paragraph 6.3.2F.2; 651  and  652  m. Proof of issuance of Notice of Activities pursuant to paragraph 6.3.7A.1.  653  3. Procedures and Criteria 654  a. Processing of Application 655  An application for a Gas Well Development Site Plan shall be processed in accordance 656  with the requirements of Subsection 2.6.6: Gas Well Development Plat, and shall be 657  decided by the Gas Well Administrator.  658  b. Criteria 659  The Gas Well Administrator shall approve the application if it meets the following 660  standards:  661  Exhibit A      i. The site meets the setback requirements of Subsection 6.2.2, a waiver 662  has been granted or a variance from such standards has been approved by the 663  Board of Adjustment or the Gas Well Administrator.  664  ii. The application is consistent with any applicable SUP, MPC or PD site 665  specific authorization, or Watershed Protection Permit and any conditions 666  incorporated therein.  667  iii. The application meets applicable requirements of Subsection6.3.2.  668  iv. The size of the Drilling and Production Site can accommodate the 669  number of wells proposed.  670  v. The site is adequately served by a road network, does not take access 671  from any Neighborhood Street, and road remediation fees have been paid.  672  vi. Notice of the application has been posted pursuant to Subsection 6.3.7.  673  c. Conditions 674  The Gas Well Administrator may impose conditions that assure compliance with the 675  terms of the prior approvals or standards of this Subchapter.  676  4. Effect 677  The approval of a Gas Well Development Site Plan authorizes the Operator to apply for a Gas 678  Well Permit for each well authorized by the Site Plan and other permits required before 679  commencement of Drilling Activities on the Drilling and Production Site.  680  5. Recordation 681  An approved Gas Well Development Site Plan must be recorded by the Operator in the Denton 682  County Records prior to the issuance of a Gas Well Permit.  683  B. Amended Gas Well Site Plan 684  1. If the Operator proposes to do any of the following, an Amended Gas Well Development 685  Site Plan shall be required. The applications shall be reviewed and decided in the same manner 686  as the original application.  687  a. Relocate the boundaries of the Drilling and Production Site.  688  b. Expand the boundaries of the Drilling and Production Site.  689  c. Change the layout of the structures or appurtenances within the boundaries of 690  the approved Drilling and Production Site.  691  d. Change the access road(s) or the location of the access road(s).  692  2. The application shall be reviewed and decided in the same manner as the original 693  application for the Drilling and Production Site.  694  Exhibit A      3. The setback requirements of Subsection 6.2.2 shall apply to activities described in 695  paragraphs 6.2.4B.1.a and 6.2.4B.1.b above.  696  4. An approved Amended Gas Well Development Site Plan shall be recorded as required by 697  paragraph 6.2.4A.5 above.  698  C.  Expiration and Extension of Gas Well Development Site Plans 699  1. A Gas Well Development Site Plan for a new Drilling and Production Site expires unless a 700  complete application for a Gas Well Permit has been filed within one year of the date of 701  approval of the Site Plan, or no drilling and production activities have occurred on the Site for a 702  period of three years.  703  2. A Gas Well Development Site Plan for an Existing Site does not expire, unless no drilling 704  and production activities have occurred on the site for a period of two years after all wells on 705  the site have been plugged and abandoned.  706  3. An Operator may seek a special exception from the Board of Adjustment pursuant to 707  paragraph 6.2.6B for a one‐year extension of the expiration date for a Gas Well Development 708  Site Plan for a new Drilling and Production Site. 709  6.2.5 Gas Well Permits 710  A. Applicability and Exceptions 711  1. Any person, acting for himself or acting as an agent, employee, independent contractor, 712  or servant for any person, shall not engage in Initial Drilling Activities within the corporate limits 713  of the City without first obtaining a Gas Well Permit.  714  2. A Gas Well Permit shall be required for each well. No Gas Well Permit shall be issued for 715  multiple wells.  716  3. A Gas Well Permit shall not be required for exploration for gas. Exploration of gas means 717  geologic or geophysical activities, including, but not limited to surveying and seismic exploration 718  not involving explosive charges, related to the search for oil, gas, or other sub‐surface 719  hydrocarbons. A seismic permit is required for impact‐based exploration.  720  4. A Gas Well Permit shall constitute authority for Initial Drilling Activities, Completion 721  Operations, Production Operations, Workover Operations and Redrilling with proper notice 722  pursuant to Subsection 6.3.7.  723  5. By acceptance of any Gas Well Permit issued pursuant to this section, the Operator 724  expressly stipulates and agrees to be bound by and comply with the provisions of this Section 725  6.2: Gas Well Development and Section 6.3: Gas Well Drilling and Production, of this DDC. The 726  terms of such provisions shall be deemed to be incorporated in any Gas Well Permit issued 727  pursuant to this section with the same force and effect as if such gas well development 728  regulations were set forth verbatim in such Gas Well Permit.  729  6. A Gas Well Permit is not required to authorize Workover Operations, Drilling Activities 730  or Production Activities for an existing well conducted on an Existing Site, if such activities were 731  Exhibit A      authorized under a gas well permit approved by the Gas Well Administrator pursuant to gas well 732  regulations in effect prior to the effective date of this amendatory ordinance; provided that 733  nuisance and sound mitigation requirements under paragraph 6.3.2F.1 and paragraph 6.3.2F.2 734  and notice requirements under Subsection 6.3.7C shall apply to such activities. An Operator is 735  not relieved from the obligation to obtain additional Fire Code permits for such activities.  736  B. Application Requirements 737  Applications for Gas Well Permits shall include the following:  738  1. File marked copy of recorded Gas Well Site Development Plan;  739  2. A completed application and permit form provided by the City that is signed by the 740  applicant;  741  3. The application fee;  742  4. Upon completion of construction of the Drilling and Production Site, a copy of the As‐743  built Gas Well Development Site Plan;  744  5. A copy of the permit issued by the RRC and corresponding API number;  745  6. Well and Operator information;  746  7. Description of work to be performed;  747  8. Anticipated start date;  748  9. Water source to be used for Completion Operations;  749  10. Verification that notices were provided in accordance with Subsection 6.3.7B; and  750  11. Proof of insurance and security.  751  C.  Procedures and Criteria 752  1. Filing of Application 753  All applications for Gas Well Permits shall be filed with the Department. Incomplete applications 754  shall be returned to the applicant, in which case the City shall provide a written explanation of 755  the deficiencies. The City shall retain a processing fee determined by ordinance. The City may 756  return any application as incomplete if there is a dispute pending before the Railroad 757  Commission regarding the identity or authority of the Operator for the gas well.  758  2. Criteria 759  The Gas Well Administrator shall approve the application if it meets the following standards:  760  a. The application is consistent with the approved Gas Well Development Site Plan 761  and any conditions incorporated therein.  762  b. The application meets applicable standards of Section6.3.  763  Exhibit A      c. The application is in conformance with the insurance and security requirements 764  set forth in Subsection 6.3.3 and Subsection 6.3.4.  765  3. Conditions 766  The Gas Well Administrator shall not approve a Gas Well Permit until after the Operator has 767  provided:  768  a. The security and insurance required by Subsections 6.3.3 and 6.3.4;  769  b. Payment of the required Road Damage Remediation Fee that will obligate the 770  Operator to repair damage excluding ordinary wear and tear, if any, to public streets, 771  including but not limited to, damage to bridges caused by the Operator or by the 772  Operator's employees, agents, contractors, subcontractors or representatives in the 773  performance of any activity authorized by or contemplated by the approved Gas Well 774  Permit.  775  4. An Operator may obtain a conditional Gas Well Permit contingent upon the submittal of 776  an As‐Built Gas Well Development Site Plan that conforms to the approved Gas Well 777  Development Site Plan. The Gas Well Administrator shall review the As‐Built submittal within 778  three business days. Upon the written determination of the Gas Well Administrator that the As‐779  Built Gas Well Development Site Plan conforms to the legal description as approved in the Gas 780  Well Development Site Plan, the Operator may commence Drilling Activities.  781  5. Contents of Permit 782  Each Gas Well Permit issued by the Gas Well Administrator shall:  783  a. Identify the name of each well and its Operator;  784  b. Specify the date on which the Gas Well Administrator issued each Permit;  785  c. Specify the Permit expiration date;  786  d. Specify that if drilling is commenced before the Permit expires, the Permit shall 787  continue until the well covered by the Permit is abandoned and the site restored;  788  e. Incorporate, by reference, the insurance and security requirements set forth in 789  Subsections 6.3.3 and Subsection 6.3.4;  790  f. Incorporate, by reference, the requirement for periodic reports set forth in 791  Subsection 6.3.6 and for Notice of Activities set forth in Subsection 6.3.7;  792  g. Incorporate the full text of the release of liability provisions set forth in 793  Subsection 6.3.3A;  794  h. Incorporate, by reference, the conditions of the applicable Watershed 795  Protection Permit to which the Gas Well Permit is subject;  796  i. Incorporate, by reference, the information contained in the Permit application;  797  Exhibit A      j. Include the statement that all Drilling and Production Activities are subject to 798  the applicable rules and regulations of the RRC, including the applicable "Field Rules," 799  TCEQ and United States Army Corps of Engineers;  800  k. Contain the name, address, and phone number of the person designated to 801  receive notices from the City;  802  l. Contain the name, address and phone number of the person designated to 803  receive service of process from the City, which person shall be a resident of Texas that 804  can be served in person or by registered or certified mail;  805  m. Incorporate the well's RRC permit number and the American Petroleum 806  Institute (API) number;  807  n. Incorporate, by reference all other applicable provisions set forth in the DDC;  808  o. Contain a notarized statement signed by the Operator, or designee, that the 809  information is, to the best knowledge and belief of the Operator or designee, true and 810  correct;  811  p. Contain a statement that the Operator acknowledges and voluntarily consents 812  to be inspected by the City to ensure compliance with this section, Section 6.3: Gas Well 813  Drilling and Production, and applicable provisions of the DDC, and the Municipal Code of 814  Ordinances; and  815  q. If the Drilling and Production Site has not been constructed, an As‐Built Gas Well 816  Development Site Plan must be approved prior to commencement of Drilling Activities.  817  6. Denial of Permit 818  a. The decision of the Gas Well Administrator to deny an application for a Gas Well 819  Permit shall be provided to the Operator in writing within 10 days after the decision, 820  including an explanation of the basis for the decision.  821  b. If an application for a Gas Well Permit is denied by the Gas Well Administrator, 822  nothing herein contained shall prevent a new Gas Well Permit application from being re‐823  submitted.  824  D. Expiration of Gas Well Permit 825  1. A Gas Well Permit is valid for a period of one year and shall automatically expire, unless 826  Initial Drilling Activities have commenced prior to such date.  827  2. If a Gas Well Permit has been issued by the City but Initial Drilling Activities have not 828  commenced prior to the expiration date of the Permit, the Permit shall not be extended unless a 829  special exception has been approved by the Board of Adjustment pursuant to Subsection 6.2.6; 830  however, the Operator may reapply for a new Permit, as long as the Gas Well Development Site 831  Plan remains in effect.  832  E. Transfer of Gas Well Permit 833  Exhibit A      A Gas Well Permit may be transferred by the Operator with the written consent of the City if the 834  transfer is in writing signed by both parties, if the transferee agrees to be bound by the terms and 835  conditions of the transferred Permit, if all information previously provided to the City as part of the 836  application for the transferred Permit is updated to reflect any changes, and if the transferee provides 837  the insurance and security required by Subsections 6.3.3 and Subsection 6.3.4. The insurance and 838  security provided by the transferor shall be released if a copy of the written transfer is provided to the 839  City and all other requirements provided in this subsection are satisfied. The transfer shall not relieve 840  the transferor from any liability to the City arising out of any activities conducted prior to the transfer. 841  6.2.6 Relief Measures 842  A. Waiver Procedures for Drilling and Production Site Setback Reductions 843  1. Property Owner Waivers for Drilling and Production Sites 844  An Operator may obtain a reduction in the Drilling and Production Site Setback requirements of 845  Subsection 6.2.2 by procuring written, notarized waivers from 100 percent of the owners of 846  Protected Uses and the owners of lots in Residential subdivisions that are within the required 847  setback.  848  a. Property owner waivers must be in a format approved by the City and shall 849  include an aerial exhibit attached clearly depicting the boundaries of the proposed 850  Drilling and Production Site where well development could occur and the closest 851  dimension to each Protected Use and each lot in the Residential Subdivision for which 852  the waiver is being requested. Signatures are required on both the form and exhibit.  853  b. Written notarized waivers granted by all the property owners within the 854  prescribed setback distance from a Drilling and Production Site must be filed, at the 855  expense of the Operator, in the Denton County records. All waivers must identify the 856  property address, block and lot number, subdivision name and plat volume and page 857  number. Copies of filed property owner waivers must be submitted with the filing of a 858  complete application for a Gas Well Development Site Plan.  859  c. If the Operator fails to obtain written waivers from all property owners within 860  the prescribed Drilling and Production Site Setback, the Operator may submit a request 861  for a variance to the Board of Adjustment pursuant to Subsection 6.2.6B, or a request 862  for an administrative variance, pursuant to Subsection 6.2.6C.  863  2. Effect of Surface Development on Drilling and Production Site Setback Waivers 864  After the effective date of this amendatory ordinance, when a property owner constructs a 865  Protected Use or develops a Residential Subdivision within the Drilling and Production Site 866  Setback for an Existing Site prescribed by Subsection 6.2.2C, such property owner shall be 867  deemed to have granted the Operator a waiver in satisfaction of paragraph (1) requirements 868  above for that property containing the Protected Use or constituting the Residential Subdivision. 869  This waiver shall apply to all successor property owners. This does not relieve an Operator from 870  obtaining waiver(s) from all other property owners located within the Drilling and Production 871  Site Setback for the Existing Site.  872  Exhibit A      3. The notice provisions of Subsection 6.3.7B apply to procedures under this subsection 873  (A).  874  B. Board of Adjustment Proceedings 875  1. The Board of Adjustment shall hear and decide appeals of orders, decisions, or 876  determinations made by the Gas Well Administrator relative to the application and 877  interpretation of this Section 6.2: Gas Well Development, except for vested rights appeals and 878  matters described in paragraph 6.3.8F: Permit Suspension or Revocation, furthermore, the 879  Board of Adjustment shall hear and decide requests for variances to the provisions of this 880  Section 6.2: Gas Well Development, under the relevant criteria set forth below. The Board may 881  also grant special exceptions extending the expiration date of a Gas Well Development Site Plan 882  or a Gas Well Permit for a period not to exceed one year. Any Operator, or surface owner, or 883  affected property owner who desires to appeal the decision of the Gas Well Administrator or 884  Director, request a variance, or request a special exception may file the appeal or request to the 885  Board of Adjustment pursuant to Subsection 2.8.1: Variance of the DDC. Appeal fees shall be 886  required for every appeal, variance, or special exception request. For purposes of this Section, 887  the Gas Well Administrator has designated authority from the Director of Planning to make final 888  orders, decisions, or determinations.  889  a. Standard of review for appeals. The members of the Board of Adjustment shall 890  have and exercise the authority to hear and determine appeals where it is alleged there 891  is error or abuse of discretion regarding the approval or denial of a Gas Well 892  Development Site Plan or Gas Well Permit. The Board of Adjustment may reverse or 893  affirm, in whole or in part, or modify the Gas Well Administrator's order, requirement, 894  decision or determination from which an appeal is taken.  895  b. General criteria for review of variances. In deciding requests for variances, the 896  Board of Adjustment shall consider, where applicable, the following relevant criteria:  897  i. Whether there are special circumstances existing on the property on 898  which the application is made related to size, shape, area, topography, 899  surrounding conditions and location that do not apply generally to other 900  property in the vicinity;  901  ii. Whether a variance is necessary to permit the applicant the same rights 902  in the use of his property that are presently enjoyed by other similarly situated 903  properties, but which rights are denied to the property on which the application 904  is made;  905  iii. Whether the granting of the variance on the specific property will 906  adversely affect any other feature of the comprehensive master plan of the City;  907  iv. Whether the variance, if granted, will be of no material detriment to the 908  public welfare or injury to the use, enjoyment, or value of property in the 909  vicinity;  910  Exhibit A      v. Whether the operations proposed are reasonable under the 911  circumstances and conditions prevailing in the vicinity considering the particular 912  location and the character of the improvements located there; and  913  vi. Whether the operations proposed are consistent with the health, safety 914  and welfare of the public when and if conducted in accordance with the Gas 915  Well Development Site Plan or Gas Well Permit conditions to be imposed.  916  2. Standard of Review for Setback Variances 917  a. In deciding requests for variances from Drilling and Production Site Setbacks, 918  the Board of Adjustment shall consider, where applicable and in addition to the general 919  criteria stated in paragraph (1.b) above, the following relevant criteria:  920  i. Whether there is reasonable access for City fire personnel and 921  firefighting equipment, including the ability to safely evacuate potentially 922  affected residents.  923  ii. The extent to which the Operator and the surface owner(s) are in 924  agreement on a plan for development of the property, have provided for 925  adequate access and traffic circulation, and taken measures to promote 926  compatibility of gas well development and other surface development of the 927  property.  928  iii. For a request by an Operator to reduce Drilling and Production Site 929  Setbacks, whether the impact upon adjacent property and the general public 930  from gas well development under the requested setback will be substantially 931  increased, considering:  932  a. The reasonable use of the mineral estate by the mineral estate 933  owner(s) to explore, develop, and produce the minerals;  934  b. The availability of alternative drilling sites; and  935  c. The number of owners of Protected Uses or lots in a Residential 936  Subdivision who are willing to waive the Drilling and Production Site 937  Setback as requested or in modified form.  938  b. In deciding the request for a variance from setback requirements, the Board 939  may approve the request as granted, modify the request, or deny the request. In 940  granting a variance for reduction of a Drilling and Production Site Setback, the Board 941  may impose such conditions as are necessary to mitigate the impacts of the reduced 942  setbacks and to preserve the public health and safety, including but not limited to, the 943  enhanced mitigation standards contained in Subsection 6.3.2G.  944  c. In deciding requests by a property owner or developer of a Protected Use or 945  residential lot for a variance from Reverse Setbacks that do not meet the requirements 946  for administrative alternative site design approval as described in Subsection 6.2.6.C, 947  Exhibit A      the Board of Adjustment shall consider, where applicable and in addition to, the general 948  criteria stated in Section 6.2.6.B.1.b, the following relevant criteria: 949  i. The reasonable use of the surface of the subject property by the property 950  owner or developer; 951   ii. The availability of alternative site designs or subdivision layouts; and 952  iii. Compatibility with any existing Gas Well Development Site Plan or Gas Well 953  Plat. 954  cd. In no event shall the Board of Adjustment reduce the Minimum Setbacks set 955  forth in Subsection 6.2.2.  956  3. The Board of Adjustment shall determine whether to grant an extension of the 957  expiration for a Gas Well Development Site Plan or Gas Well Permit based upon whether there 958  are circumstances reasonably beyond the control of the Operator, including any delay on the 959  part of the City in issuing subsequent permits, that justify an extension of the Site Plan or 960  Permits, in order that the Operator may enjoy the same rights in the use of the property that are 961  presently enjoyed by other similarly situated properties, but which rights are denied to the 962  property for which the Site Plan or Permits have expired or are suspended.  963  4. Any action under this subsection B shall require a three‐fourths majority vote of the 964  entire Board of Adjustment.  965  5. Any Operator or other person aggrieved by any decision of the Board of Adjustment 966  may present to a court of record a petition, duly verified, stating that such decision is illegal, in 967  whole or in part, and specifying the grounds of the alleged illegality. Such petition shall be 968  presented within 10 days after the date on which the decision of the Board of Adjustment was 969  rendered and not thereafter, and judicial review of the petition shall be pursuant to TLGC, § 970  211.011, as amended.  971  C. Administrative Variance Relief Procedures 972  1. Drilling and Production Site Setbacks. An Operator may request an administrative variance 973  relief to the Drilling and Production Site Setback requirements of Subsection 6.2.2 for a New or 974  Existing Site from the Gas Well Administrator under the following circumstances:  975  a1. The Operator has at least one Existing Site on the property under mineral lease 976  for the property or for contiguous leased property;  977  2b. Such Existing Site(s) is located closer to Protected Uses or Residential 978  Subdivisions than is the proposed Drilling and Production Site to such uses; and  979  3c. The Operator agrees in a written instrument capable of recording to limit gas 980  well development on such Existing Site(s) to existing Gas Well Drilling and Production 981  Activities. 982  For each Existing Site so restricted, the Gas Well Administrator may reduce the Drilling and 983  Production Site Setback by an amount calculated as follows: 50 percent of the difference 984  Exhibit A      between the Drilling and Production Site Setback and the Minimum Setback. As a condition of 985  granting the administrative variance, the Gas Well Administrator shall require that the 986  Operator's written agreement be recorded in the Denton County records at the Operator's 987  expense. 988  2. Reverse Gas Well Setbacks. The Director may grant administrative relief from the Reverse 989  Setback requirements of Section 6.2.2 upon application of the owner of a Protected Use or 990  residential lot where (i) the property owner has utilized all applicable options for alternative site 991  designs and DDC flexibility provisions to maximize buildable area and (ii) fifty percent (50%) or 992  more of the subject property remainsis encumbered by the Reverse Gas Well Setback. 993  In applying alternative site designs to a subject property under this section: 994  i. For a residential subdivision, the standards for Cluster Developments in 995  Subsection 8.3.4 may be applied without having to meet the minimum parcel 996  size of 5 acres as stated in 8.3.4B.2 and without requiring approval of a Planned 997  Development (PD) in accordance with 8.3.4C.1. Plats for cluster subdivisions 998  shall require approval by the Planning and Zoning Commission in accordance 999  with the applicable procedures in Subchapter 2.  1000  ii. For all other Protected Uses, the applicable maximum building height and 1001  maximum building coverage may be increased by 20%, and the minimum unit 1002  size and minimum required number of parking spaces may be reduced by 20%. 1003  D. Vested Rights Appeals 1004  Any person who claims that he has obtained a vested right pursuant to TLGC, Chapter 245, or other 1005  applicable vesting law under prior gas well development regulations from the requirements of Section 1006  6.2: Gas Well Development and Section 6.3: Gas Well Drilling and Production, as they pertain to gas well 1007  development, may request a determination pursuant to Subsection 2.5.6: Vested Rights. For proposed 1008  gas wells to be located inside the City limits, the petitioner shall include a statement of the reasons why 1009  the regulations contained in Section 6.3: Gas Well Drilling and Production or Section 6.2: Gas Well 1010  Development, as they pertain to Gas Well Development are not exempt pursuant to TLGC section 1011  245.004. 1012  6.3 Gas Well Drilling and Production 1013  6.3.1 Definitions 1014  For the purpose of this Subchapter 6: Gas Wells, certain words and terms shall be defined and 1015  interpreted as follows. Interpretations of meaning shall be made by the Director of Planning and 1016  Development based on the provisions of Subsection 2.8.6, Interpretations. Appeals of staff 1017  interpretations of this Subchapter shall be heard as a Board of Adjustment proceeding in accordance 1018  with Subsection 2.8.1: Variance. 1019  As‐Built Gas Well Development Site Plan 1020  A Gas Well Development Site Plan depicting the boundaries of the subject Drilling and Production Site as 1021  constructed. 1022  Exhibit A      Completion Operations 1023  The term used to describe the events and equipment necessary to bring a wellbore into production once 1024  drilling operations have been concluded, including, but not limited to, well stimulation activities, the 1025  assembly of downhole tubular, or installing equipment in the well to allow a safe and controlled flow of 1026  petroleum or hydro carbons from the well. This definition describes all events performed and 1027  equipment used for completion of a well, whether performed the first time on a well or as subsequent 1028  treatments to an existing well. 1029  Compressor 1030  A device that raises the pressure of natural gas. 1031  Contaminant 1032  Any substance capable of contaminating a non‐related homogeneous material, fluid, gas or 1033  environment. 1034  Cure Period 1035  The amount of time granted to remedy a violation of this Chapter. 1036  Daytime 1037  The hours between 7:00 a.m. and 7:00 p.m. CST on any given day. 1038  Drilling 1039  Term used to typically describe the means by which the earth is bored to create a pathway to 1040  formations containing hydrocarbons to allow for their production to the surface. It can employ various 1041  types of mobilized drilling equipment to create a wellbore while incorporating drilling fluids to cool the 1042  bit, to condition the hole, to remove drilled cuttings and to maintain an overbalanced pressure gradient 1043  against the formation that may contain inherently pressurized well fluids. 1044  Drilling Activities 1045  Those activities commonly performed at a Drilling and Production Site necessary or incidental to getting 1046  hydrocarbons to market; including but not limited to a well redrill or any hydraulic refracturing, initial 1047  drilling and completion operations, but not including Production Activities. 1048  Drilling and Production Site 1049  The area dedicated to all authorized above ground gas well drilling and production activities related to 1050  an oil and gas operation on an improved area and containing all wells, structures, dehydrators, parking 1051  areas, security cameras, lighting, tanks, tank battery (or any other tank grouping area), drilling rigs, 1052  separators, lift compressors, perimeter walls, utilities, and all other features or objects used during and 1053  after gas well drilling or production activities, as depicted on a Gas Well Development Plat or Gas Well 1054  Development Site Plan, but excluding pits, gathering and transmission lines and compressor stations. 1055  Drilling and Production Site includes the terms gas well park, gas well pad site, pad site, and drilling and 1056  production area. 1057  Exhibit A      Drilling and Production Site Setback 1058  The distance that the site must be separated by an Operator from an existing Protected Use or from a 1059  Residential Subdivision. 1060  Existing Drilling and Production Site or Existing Site 1061  A Drilling and Production Site that was specifically depicted and approved on a Gas Well Development 1062  Site Plan, or a gas well development plat, prior to August 18, 2015, and on which one or more gas wells 1063  exist. Where the boundaries of such site have not been defined by metes and bounds or lot/block 1064  description on an approved gas well development plat, this term describes the improved surface area 1065  incorporating all facilities and appurtenances currently contained on the developed Drilling and 1066  Production Site. An Existing Site also includes a Drilling and Production Site designated in a MPC or PD 1067  District, and approved via a site‐specific authorization, whether or not one or more wells exist on the 1068  site, provided that the site‐specific authorization includes a metes and bounds description or a metes 1069  and bounds description is provided within three months of this amendatory ordinance. 1070  Existing Gas Well Development Site Plan 1071  A Gas Well Development Site Plan that was approved by the City after August 4, 2010 that established 1072  setback boundaries and identified a specific number of wells to be constructed on the subject Drilling 1073  and Production Site. 1074  Exploration 1075  Geologic or geophysical activities, including, but not limited to surveying and seismic exploration, 1076  related to the search for oil, gas, or other sub‐surface hydrocarbons. 1077  Floodplain 1078  See Subchapter 9: Definitions, for definition. 1079  Flood Fringe 1080  See Subchapter 9: Definitions, for definition. 1081  Floodway 1082  See Subchapter 9: Definitions, for definition. 1083  Flowback 1084  The process of allowing fluids to flow from a well following a treatment, either in preparation for a 1085  subsequent phase of treatment or in preparation for cleanup and returning the well to production. The 1086  flowback period occurs as a stage within Completion Operations. 1087  Freshwater Well 1088  A private water well used by a Protected Use. 1089  Gas 1090  Exhibit A      A naturally‐occurring gaseous substance, including substances primarily composed of methane and 1091  other light, gaseous hydrocarbons. 1092  Gas Processing Plant 1093  A facility, separate and distinct from a Drilling and Production Site, engaged in the extraction of natural 1094  gas liquids from field natural gas, or the fractionation of mixed natural gas liquids to natural gas 1095  products, or a combination of both. 1096  Gas Well 1097  A hole or bore drilled to any horizon, formation, or strata for the purpose of producing or storing natural 1098  gas, or other liquid hydrocarbons. 1099  Gas Well Administrator 1100  The administrative official designated by the City of Denton that is responsible for evaluating the 1101  impacts of exploration, development, and production of oil and/or gas wells. Responsibilities include 1102  environmentally sensitive areas review, erosion control inspection, monitoring, and evaluating 1103  compliance with federal, state, and local regulations. 1104  Gas Well Development 1105  Any drilling activity or production activity performed on an approved Drilling and Production Site. 1106  Gas Well Development Site Plan 1107  The initial approval authorizing wells to be drilled at one Drilling and Production Site that sets the 1108  boundaries used for setback measurements and contains all the information required by this Subchapter 1109  6: Gas Wells. 1110  Gas Well Drilling and Production Activities 1111  (A/K/A drilling and production activity(ies), drilling and production) As used in this Chapter, gas well 1112  drilling and production activities encompasses all three of the following: Initial Drilling Activities, 1113  Completion Operations and Production Activities. 1114  Gas Well Permit 1115  A written license that is granted by the City of Denton pursuant to Subsection 6.2.5: Gas Well Permits. A 1116  Gas Well Permit is required for each separate well. The term "gas well permit" in lower case letters 1117  refers to a permit approved by the City of Denton under gas well regulations in effect prior to the 1118  effective date of this amendatory ordinance, as the context may indicate, which authorized drilling and 1119  production activities on a gas well existing on such effective date. 1120  Habitable Structure 1121  Structures suitable for human habitation or occupation for which a Certificate of Occupancy or Final 1122  Inspection Certificate is required, including but not limited to, public buildings and enclosed buildings 1123  used for commercial or industrial purposes. A habitable structure shall not include accessory buildings, 1124  barns, garages and sheds. 1125  Exhibit A      Hazardous Materials Management Plan 1126  The hazardous materials management plan and hazardous materials inventory statements required by 1127  the Fire Code. 1128  Hydraulic Fracturing 1129  A well stimulant treatment that involves the process of directing pressurized fluids containing any 1130  combination of water, propellant, and any added chemicals to penetrate tight formations, such as shale 1131  or coal formations, that subsequently require high rate, extended flowback to expel fracture fluids and 1132  solids during completions. Hydraulic Fracturing occurs as a stage within Completion Operations. 1133  Initial Drilling Activities 1134  The portion of the Drilling Activities that includes the means by which a portion of the earth is originally 1135  bored in order to create a pathway to formations containing hydrocarbons to allow for their production 1136  to the surface. 1137  Lightning Protection System 1138  An integrated system designed to ground metal equipment on a rig, well pad or at a tank battery 1139  location for protection against electrical shock, fire or explosion due to lightning. 1140  Liner 1141  In pit construction, a liner is an impervious material, either synthetic or natural, that is used to line the 1142  interior of a pit to prevent pit fluids from leaking or leaching into the environment. 1143  Minimum Reverse Setback 1144  The minimum distance a Protected Use or residential lot must be separated by a surface owner from an 1145  approved Drilling and Production Site or from a gas well within such site after administrative relief or a 1146  variance is granted to reduce the reverse setback requirement.  1147  Minimum Setback 1148  The minimum distance a Drilling and Production Site must be separated by an Operator from a 1149  Protected Use or from a Residential Subdivision after a waiver or variance is granted to reduce the 1150  setback requirement. 1151  New Drilling and Production Site or New Site 1152  A proposed Drilling and Production Site that is other than an Existing Site. 1153  Operator 1154  The person(s) in charge and in control of drilling, maintaining, operating, pumping, or controlling any 1155  well or pipeline including without limitation, a unit Operator. 1156  Plugging and Abandonment 1157  Exhibit A      Includes the plugging of the well, abandoned, orphaned or otherwise, in accordance with RRC Statewide 1158  Rule 3.14 or its successor regulation and restoration of the Drilling and Production Site as required by 1159  the RRC. 1160  Production Activities (A/K/A Production) 1161  The phase that occurs after Exploration, Initial Drilling Activities and Completion Operations and during 1162  which time hydrocarbons are stored or drained from an underground reservoir involving operations 1163  performed on a Drilling and Production Site, excluding those operations and facilities as defined and 1164  regulated by the Pipeline Safety Act of 1994, 49 U.S.C. §§ 60101‐60137. 1165  Protected Use 1166  Any dwelling, church, public park, public library, hospital, pre‐kindergarten, kindergarten or elementary, 1167  middle or high school, public pool, public transit center, senior center, public recreation center, hotel or 1168  motel. 1169  Railroad Commission (RRC) 1170  The Railroad Commission of Texas. 1171  Redrill 1172  Any work to an existing well bore or an existing surface hole location after Initial Drilling Activities that 1173  requires a new permit from the Texas Railroad Commission. This definition includes, but is not limited 1174  to, drilling into a new horizon or drilling multiple directionals from the same surface hole location or 1175  using the same vertical wellbore. 1176  Residential Subdivision 1177  A subdivision designated for residential use for two or more dwellings. 1178  Reverse Setback 1179  The minimum distance that a Protected Use or residential lot must be separated by a surface owner 1180  from an approved Drilling and Production Site or from a gas well within such site. 1181  Site Access Road 1182  The route depicted and approved on the Gas Well Development Site Plan or Gas Well Development Plat 1183  that identifies the ingress and egress point used to access the Drilling and Production Site from an 1184  existing City, County, or State maintained roadway. 1185  Site Preparation 1186  To ready a Drilling and Protection Site for Initial Drilling Activities by installing erosion and sediment 1187  control practices, performing clearing and grading activities of the Drilling and Production Site or Site 1188  Access Road. 1189  Site‐specific Authorization 1190  Exhibit A      The prior approval by ordinance of the City Council, of one or more specifically located and defined gas 1191  well site locations, subject to further site design, development, regulatory and permitting requirements, 1192  as set forth in this DDC or as specified within the site approval ordinance (or both), as applicable. 1193  Spud 1194  The start of the well drilling process by removing rock, dirt, or other sedimentary material with the drill 1195  bit. 1196  Tank 1197  Any storage vessel that contains an accumulation of crude oil, condensate, intermediate hydrocarbon 1198  liquids, or produced water; is constructed primarily of non‐earthen materials (such as wood, concrete, 1199  metal, fiberglass, steel or plastic) which provide structural support; is not skid‐mounted or permanently 1200  attached to something that is mobile; and is intended to be located at the Drilling and Production Site 1201  for more than 90 consecutive days. 1202  Well Stimulation 1203  A treatment performed to restore or enhance the productivity of a well by opening new channels in the 1204  rock for the oil and gas to flow through; including, but not limited to fracturing, hydraulic or otherwise, 1205  injection of acid, or the use of charges to break up the rock. 1206  Workover Operation 1207  Work performed on a well after its initial completion to secure production where there has been none, 1208  to restore production that has ceased, or to enhance or increase production within the zone originally 1209  completed or to repair the well. Workover operations do not include redrills or completion activities. 1210  6.3.2 Standards for Gas Well Drilling and Production 1211  The drilling and production of gas wells within the City limits shall be subject to the following standards. 1212  A. Prohibited or Restricted Locations, Uses and Activities 1213  1. No gas well Drilling and Production Sites shall be allowed on slopes greater than 10 1214  percent.  1215  2. No Drilling and Production Site shall be located within any of the streets or alleys of the 1216  City or streets or alleys shown by the current Comprehensive Plan of the City of Denton. No 1217  street shall be blocked or encumbered or closed due to any exploration, drilling, or production 1218  activities unless prior consent is obtained from the City Manager, and then only temporarily.  1219  3. Nothing in this Section is intended to prevent an Operator from drilling directionally to 1220  reach a target or bottom hole that is located beneath a prohibited or restricted site. Gas wells 1221  may have a target location or bottom‐hole location that is under the floodway, an ESA or within 1222  1,200 feet of the flood pool elevation of Lake Ray Roberts or Lake Lewisville when the gas well is 1223  drilled directionally from a location outside such areas.  1224  4. No refining process, or any process for the extraction of products from gas, shall be 1225  carried on at a Drilling and Production Site, except that a dehydrator and separator, in 1226  Exhibit A      accordance with federal and/or state law, may be maintained on a Drilling and Production Site 1227  for the separation of liquids from gas. Any such dehydrator or separator may serve more than 1228  one well. Gas Processing Facilities shall require a Specific Use Permit.  1229  5. No person shall place, deposit, or discharge (or cause or allow to be placed, deposited, 1230  or discharged) any oil, naphtha, petroleum, diesel, gasoline, asphalt, tar, hydrocarbon 1231  substance, or any refuse, including wastewater or brine, from any gas operation or the contents 1232  of any container used in connection with any gas operation in, into, or upon any public right‐of‐1233  way, storm drain, ditch or sewer, sanitary drain or sewer, any body of water, or any private 1234  property within the corporate limits of the City of Denton.  1235  6. No Operator shall excavate or construct any lines for the conveyance of fuel, water, or 1236  minerals on, under, or through the streets or alleys or other land of the City without an 1237  easement or right‐of‐way license from the City, at a price to be agreed upon, and then only in 1238  strict compliance with this Subchapter 6: Gas Wells, with other ordinances of the City, and with 1239  the specifications established by the Engineering Department.  1240  7. The digging up, breaking, excavating, tunneling, undermining, breaking up, or damaging 1241  of any public street or leaving upon any public street any earth or other materials is prohibited. 1242  Construction activities or deposition of any materials or objects creating an obstruction within 1243  public rights‐of‐way or easements are prohibited unless the Operator has first obtained written 1244  approval from the Engineering Department and, if applicable, has filed a right‐of‐way use 1245  agreement, and then only if in compliance with specifications established by the Department.  1246  B. Site Layout, Design, and Compatibility Requirements 1247  The following requirements apply only within City limits.  1248  1. Entrance Gate 1249  An entrance gate to the Drilling and Production Site shall be required and a sign identifying the 1250  entrance to the Drilling and Production Site or operation site shall be light reflective.  1251  2. Fencing, Screening and Landscaping 1252  a. Fencing, buffering, landscaping and screening shall be required on Drilling and 1253  Production Sites. All required fencing, landscaping, buffering and screening must be 1254  installed in accordance with the approved Landscape Plan within 180 days after initial 1255  drilling of the first approved well. Landscaping and screening shall also be required for 1256  Compressors. Landscaping and screening shall comply with the same requirements for 1257  Drilling and Production Sites as set forth in this Subchapter 6: Gas Wells, and in the DDC. 1258  Should the Operator decide to fence in gathering and transmission lines or compressor 1259  stations, or both, Operator shall install the fencing in accordance with Subchapter 7: 1260  Development Standards.  1261  i. All Drilling and Production Sites in Residential Districts shall be screened 1262  with an opaque decorative masonry fence that shall be no less than eight feet in 1263  height.  1264  Exhibit A      ii. In lieu of this requirement, an alternative fence that is compatible with 1265  the area surrounding the Drilling and Production Site may be approved by the 1266  Director of Planning and Development.  1267  iii. Required fencing must be located within 300 feet of all equipment 1268  necessitating fencing requirements under this Subchapter 6: Gas Wells.  1269  b. Fencing in all other districts shall be screened with a fence at least eight feet in 1270  height that is compatible with the area surrounding the Drilling and Production Site. 1271  Required fencing must be located within 300 feet of all equipment necessitating fencing 1272  requirements under this Subchapter 6: Gas Wells.  1273  3. Signage 1274  a. A sign shall be immediately and prominently displayed on each side of the fence 1275  that surrounds the Drilling and Production Site. Such sign shall be made of durable 1276  material and shall be maintained in good condition. The sign shall have a surface area of 1277  not less than 2 ½ feet by 2 ½ feet or more than 4 by 4 feet and shall be lettered in 1278  minimum four‐inch lettering and shall include the following information: 1279  "THIS IS A GAS WELL DRILLING AND PRODUCTION SITE. THIS SITE MAY BE THE SUBJECT 1280  OF FURTHER DRILLING AND PRODUCTION AND/OR HYDRAULIC FRACTURING." 1281  b. Additional signs shall be posted on each Drilling and Production Site which 1282  contain the following information:  1283  i. The Well Identification Number(s), American Petroleum Institute well 1284  number(s) and any other well designation(s) required by the RRC;  1285  ii. Name of Operator;  1286  iii. Operator's telephone number which will be answered 24 hours a day by 1287  a live, in‐person, non‐automated response system so as to ensure that in cases 1288  of emergency the Operator is made immediately aware;  1289  iv. Operator's business mailing address;  1290  v. Address of Drilling and Production Site;  1291  vi. The number for emergency services (911);  1292  vii. The telephone number of the City's Gas Well Division for citizens to call 1293  with questions, concerns or complaints;  1294  viii. The telephone number of the TCEQ's Regional Office where air quality 1295  complaints may be reported; and  1296  ix. Any additional information required by RRC.  1297  c. A permanent weatherproof sign shall be posted on each Drilling and Production 1298  Site reading "DANGER NO SMOKING ALLOWED," in both English and Spanish, at the 1299  Exhibit A      entrance of each Drilling and Production Site or in any other location approved or 1300  designated by the Fire Marshal. Sign lettering shall be four inches in height and shall be 1301  red on white background or white on red background. Each sign shall include the 1302  emergency notification numbers of the City Fire Department and the Operator, well and 1303  lease designations required by the RRC.  1304  4. Painting 1305  All installed, mounted, and/or permanent equipment on Drilling and Production Sites shall be 1306  coated, painted, and maintained at all times, including the wellhead, gas processing units, 1307  pumping units, storage tanks, above‐ground pipeline appurtenances, buildings, and structures, 1308  in accordance with applicable guidelines adopted by The Society for Protective Coatings (SSPC). 1309  In addition, the following standards are applicable:  1310  a. Protective coatings and paints shall comply with any applicable State or City 1311  requirements. In absence of any such requirement, protective coatings and paints shall 1312  be of a neutral color that is compatible with the surrounding environment.  1313  b. All exposed surfaces of the identified equipment must be coated and painted, 1314  and free from rust, blisters, stains, or other defects.  1315  5. Electric Lines 1316  All electric lines to permanent production facilities shall be located in a manner compatible to 1317  those already installed in the surrounding areas or subdivision.  1318  6. Lift Compressor Location 1319  Any lift compressor which is installed within an approved Drilling and Production Site shall be 1320  located at least 24 feet from the outer boundary of the site.  1321  7. Storage Tanks and Separators 1322  a. An Operator is allowed to construct, use, and operate such storage equipment 1323  and separation equipment as shown on the approved Gas Well Development Site Plan, 1324  except that permanent storage equipment and separation equipment may not exceed 1325  eight (8) feet in height.  1326  b. The use of centralized tank batteries is permitted if shown and approved by the 1327  applicable Gas Well Development Site Plan.  1328  8. Trash Removal 1329  Any rubbish or debris that might constitute a fire hazard shall be promptly removed from the 1330  Drilling and Production Site.  1331  9. Debris 1332  The Drilling and Production Site and site access road shall at all times be kept free of debris, 1333  pools of water or other liquids, contaminated soil, weeds, brush, trash or other waste material.  1334  Exhibit A      C. Site Development Standards 1335  1. Water Conservation Plan 1336  In cases where the City activates its drought contingency plan, each Operator must submit to 1337  the City a water conservation plan for uses of water. The plan must provide information in 1338  response to each of the following elements.  1339  a. A description of the use of the water in the production process, including how 1340  the water is diverted and transported from the source(s) of supply, how the water is 1341  utilized in the production process, and the estimated quantity of water consumed in the 1342  production process and therefore unavailable for reuse, discharge, or other means of 1343  disposal;  1344  b. If long‐term, five to 10 years, water storage is anticipated, quantified five‐year 1345  and 10‐year targets for water savings and the basis for the development of such goals;  1346  c. A description of the device(s) and/or method(s) within an accuracy of plus or 1347  minus five percent to be used in order to measure and account for the amount of water 1348  diverted from the source of supply;  1349  d. Leak‐detection, repair, and accounting for water loss in the water distribution 1350  system;  1351  e. Application of state‐of‐the‐art equipment and/or process modifications to 1352  improve water use efficiency; and  1353  f. Any other water conservation practice, method, or technique which the user 1354  shows to be appropriate for achieving the stated goal or goals of the water conservation 1355  plan.  1356  2. Erosion and Sediment Controls 1357  Erosion and sediment control practices shall be conducted for all gas wells. The Operator shall 1358  comply with the Erosion and Sediment Control Plan as approved by the City.  1359  3. Site Access Restriction 1360  Access to a Drilling and Production Site shall not be taken from Neighborhood Streets.  1361  D. Operations and Equipment Standards 1362  The following requirements apply only within City limits.  1363  1. Compliance with Federal and State Laws, Rules and Regulations 1364  The Operator shall at all times comply with the applicable federal and state laws, rules and 1365  regulations, and Field Rules, including but not limited to those addressing the following subjects:  1366  a. Vapor recovery equipment;  1367  b. Venting and flaring;  1368  Exhibit A      c. Soil sampling;  1369  d. Pit design and use;  1370  e. Hydraulic fracturing;  1371  f. Plugging and abandonment of gas wells;  1372  g. Reclamation of Drilling and Production Sites;  1373  h. U.S. Army Corps of Engineers setback requirements from water bodies; and  1374  i. Surface casing procedures.  1375  2. Time of Fracturing 1376  Fracturing operations shall be scheduled to occur during daytime unless the Operator has 1377  notified the Gas Well Administrator that fracing will occur before or after daytime to meet 1378  safety requirements.  1379  3. Clean‐up After Completion 1380  After the well has been completed the Operator shall clean and repair all damage to public 1381  property caused by such operations within 30 days.  1382  4. Plugged and Abandoned Wells 1383  All wells shall be plugged and abandoned in accordance with the rules of the RRC. In addition, 1384  the Operator shall:  1385  a. Submit a copy of its RRC Form W‐3A (Notice of Intention to Plug and Abandon) 1386  and Form W‐3 (Plugging Record) to the Inspector within two business days of filing with 1387  the RRC;  1388  b. Notify the Gas Well Administrator of the intention to plug and abandon a well at 1389  least 24 hours prior to commencing activities; and  1390  c. Submit to the Gas Well Administrator the surface hole locations in an 1391  acceptable Geographic Information System (GIS) format to accurately map and track 1392  well locations. The GIS data may be submitted with an initial Gas Well Permit application 1393  or with the annual administrative report. Submission of GIS location data is only 1394  required once.  1395  E. Fire Safety and Emergency Response Requirements 1396  The provisions of this section shall apply within the corporate limits of the City of Denton.  1397  1. State, Federal, and Local Compliance 1398  The drilling and production of gas and accessing the Drilling and Production Site shall be in 1399  compliance with all state, federal and local safety regulations.  1400  2. Gathering Lines 1401  Exhibit A      a. Each Operator shall place a pipeline marker sign at each point where a flow line 1402  or gathering line crosses a public street or road.  1403  b. Each Operator shall place a warning sign for lines carrying H2S (Hydrogen 1404  Sulfide) gas as required by the Railroad Commission.  1405  c. All flow lines and gathering lines within the corporate limits of the City 1406  (excluding City utility lines and franchise distribution systems) that are used to transport 1407  oil, gas, and/or water shall be limited to the maximum allowable operating pressure 1408  applicable to the pipes installed and shall be installed with at least the minimum cover 1409  or backfill specified by the American National Safety Institute Code, as amended.  1410  3. Operating Pressure 1411  Each well shall be equipped with an automated valve that closes the well in the event of an 1412  abnormal change in operating pressure. All wellheads shall contain an emergency shut off valve 1413  to the well distribution line.  1414  4. Control Device 1415  Each storage tank shall be equipped with a level control device that will automatically activate a 1416  valve to close the well in the event of excess liquid accumulation in the tank.  1417  5. Storage Tanks 1418  Each storage tank requires a permit by the Fire Department and shall meet the requirements of 1419  the Fire Code.  1420  6. Outdoor Storage Areas 1421  Outside storage areas shall be equipped with a secondary containment system designed to 1422  contain a spill from the largest individual vessel. If the area is open to rainfall, secondary 1423  containment shall be designed to include the volume of a 24‐hour rainfall as determined by a 1424  25‐year storm and provisions shall be made to drain accumulations of ground water and rainfall.  1425  7. Lightning System 1426  Drilling and Production Sites shall be equipped with a lightning protection system, in accordance 1427  with the City's Fire Code and the National Fire Association's NFPA‐780. In addition, tank battery 1428  facilities shall be equipped with a lightning arrestor system.  1429  8. Remote Foam Line 1430  Drilling and Production Sites shall be equipped with a remote foam line that meets the 1431  requirements of NFPA‐11.  1432  9. Hazardous Materials Management Plan 1433  An Operator shall prepare and provide to the Fire Marshal a Hazardous Materials Management 1434  Plan. Any updates or changes to this plan shall be provided to the Fire Marshal within three 1435  business days of the change. All chemicals and/or hazardous materials shall be stored in such a 1436  Exhibit A      manner as to prevent, contain, and facilitate rapid remediation and cleanup of any accidental 1437  spill, leak, or discharge of a hazardous material. Operator shall have all material safety data 1438  sheets (MSDSs) for all hazardous materials on‐site. All applicable federal and state regulatory 1439  requirements for the proper labeling of containers shall be followed. Appropriate pollution 1440  prevention actions shall be required and include, but are not limited to, chemical and materials 1441  raised from the ground (e.g., wooden pallets), bulk storage, installation and maintenance of 1442  secondary containment systems, and protection from stormwater and weather elements.  1443  10. Emergency Response Plan 1444  An Operator shall prepare and provide to the Fire Marshal an Emergency Response Plan which 1445  includes the following information: (i) a detailed site plan showing the location of the access 1446  road, all buildings and structures, well head, tank batteries, above ground pipe and underground 1447  transmission pipe; (ii) a list of all on‐site safety features, equipment and its location; (iii) the 1448  name, address and a twenty‐four‐hour, in‐person response, phone number of the Operator to 1449  be notified in case of emergency; and (iv) the name, phone number and address of the surface 1450  property owner. The Emergency Response Plan should describe the personnel, procedures and 1451  equipment that the Operator has available for responding to any irregular release or a 1452  threatened release of materials on the site. The Emergency Response Plan may be included in 1453  the Hazardous Materials Management Plan.  1454  11. Testing/Record Keeping 1455  Operator shall perform periodic testing to verify that all equipment is operating properly. 1456  Maintenance and testing shall be under the supervision of a responsible person who shall 1457  ensure that such maintenance and testing are conducted in accordance with the manufacture's 1458  specifications. Test and inspection records must be available to the Fire Marshal or Gas Well 1459  Administrator for review upon request.  1460  12. Access by Emergency Vehicles 1461  All Drilling and Production Sites will be designed to provide road access for emergency vehicles 1462  in accordance with the provisions of the Fire Code. All access roads for fire apparatus must be 1463  unobstructed and be at least 20 feet in width, or shall have a design determined by the Fire 1464  Marshall as functionally equivalent to this standard. In addition, all access roads shall have an 1465  all‐weather surface as provided for in the Fire Code. All dead ends and turning radii shall meet 1466  adopted Fire Code standards.  1467  13. Pit Fencing 1468  For safety reasons, fencing shall be installed to restrict access to a reserve pit or other type of 1469  open pit containing a synthetic liner and used in gas well drilling operation at a Drilling and 1470  Production Site within the corporate limits of the City.  1471  14. Catchment Basins 1472  Drip pans, catchment basins and other secondary containment devices or oil absorbing 1473  materials shall be placed or installed underneath all tanks, containers, pumps, lubricating oil 1474  systems, engines, fuel and chemical storage tanks, system valves, connections, and any other 1475  Exhibit A      areas or structures that could potentially leak, discharge, or otherwise spill hazardous or solid 1476  materials.  1477  15. Clean‐up Operations 1478  After any spill, leak or discharge, the Operator shall remove or cause to be removed all 1479  contamination and associated waste materials. Clean‐up operations shall begin immediately.  1480  16. Immediate Notification 1481  Upon the occurrence of a fire, blowout, release of hazardous materials, injury or other incident 1482  outside normal operating events, the Operator will immediately notify the Fire Department and 1483  a representative of the Operator will be on‐site within 60 minutes to assist the City's Emergency 1484  Response Team and provide any information necessary regarding the site. The Operator shall 1485  also, at its own expense, contact and deploy any well containment specialists or other specialists 1486  necessary to contain and suppress the emergency situation.  1487  17. Storage 1488  No pit shall be used or maintained for storage of oil or oil products or oil field fluids, or for 1489  storage or disposal of oil and gas wastes.  1490  F. Nuisance Prevention and Impact Mitigation Standards 1491  1. Nuisances 1492  Adequate nuisance prevention measures shall be taken to prevent or control offensive odor, 1493  fumes, dust and vibration. All drilling and production operations shall be conducted in such a 1494  manner as to minimize, so far as practicable, dust, vibration or noxious odors, and shall be in 1495  accordance with the best accepted practices incident to drilling for the production of gas and 1496  other hydrocarbon substances in urban areas. All equipment used shall be constructed and 1497  operated so that vibrations, dust, odor or other harmful or annoying substances or effects are 1498  minimized by the operations carried on at any drilling or production site or from anything 1499  incident thereto to avoid injury to or annoyance of persons living in the vicinity. The site or 1500  structures shall not be permitted to become dilapidated, unsightly or unsafe. Proven 1501  technological improvements in industry standards of drilling and production in this area shall be 1502  adopted as they become available if capable of reducing factors of dust, vibration and odor.  1503  2. Sound Mitigation 1504  a. A noise management plan, prepared by a professional qualified in the area of 1505  noise mitigation, and approved by the Gas Well Administrator, detailing how the 1506  equipment used in the drilling, completion, transportation or production of a well 1507  complies with the maximum permissible noise levels of this section will be submitted 1508  with the Gas Well Site Plan Application. The noise management plan must:  1509  i. Identify operation noise impacts;  1510  ii. Provide documentation establishing the ambient noise level prior to 1511  construction of any wellhead, compressor or compression facility; and  1512  Exhibit A      iii. Detail how the impacts will be mitigated. In determining noise 1513  mitigation, specific site characteristics shall be considered, including but not 1514  limited to the following:  1515  a. Nature and proximity of adjacent development, location and 1516  type;  1517  b. Seasonal and prevailing weather patterns, including wind 1518  directions;  1519  c. Vegetative cover on or adjacent to the site; and  1520  d. Topography.  1521  iv. The Operator shall be responsible for verifying compliance with this 1522  section and the noise management plan after the installation of the noise 1523  mitigation equipment.  1524  b. No well shall be drilled, re‐drilled or any equipment operated at any location 1525  within the City in such a manner so as to create any noise, including low‐frequency 1526  outdoor noise levels, which causes the exterior noise level when measured at the 1527  Protected Use receiver's/receptor's property line or from the closest exterior point of 1528  the Protected Use structure or inside the Protected Use structure if access to the 1529  property is granted by the receiver/receptor, that:  1530  i. Exceeds the ambient noise level by more than five decibels during 1531  daytime hours and more than three decibels during nighttime hours;  1532  ii. Exceeds the ambient noise level by more than 10 decibels over the 1533  daytime average ambient noise level during fracturing operations during 1534  daytime hours;  1535  iii. Exceeds the ambient noise level by more than three decibels during 1536  flowback operations during nighttime hours;  1537  iv. Creates pure tones where one‐third octave band sound‐pressure level in 1538  the band with the tone exceeds the arithmetic average of the sound‐pressure 1539  levels of two contiguous one‐third octave bands by five dB for center 1540  frequencies of 500 Hertz and above, and by eight dB for center frequencies 1541  between 160 and 400 Hertz, and by 15 dB for center frequencies less than or 1542  equal to 125 Hertz.  1543  c. The Operator shall be responsible for establishing and reporting to the City a 1544  continuous 72‐hour pre‐drilling ambient noise level prior to the issuance of a Gas Well 1545  Permit. The 72‐hour time span shall include at least one 24‐hour reading during either a 1546  Saturday or Sunday. The Operator shall use the prior established ambient noise level for 1547  the installation of any new noise generation equipment unless the Operator can 1548  demonstrate that the increase in the ambient noise level is not associated with drilling 1549  and production activities located either on or off‐site.  1550  Exhibit A      d. Adjustments to the noise standards as set forth above in subsections b(i), b(ii) 1551  and b(iii) of this section may be permitted intermittently in accordance with the 1552  following: 1553   1554  Table 6.3 A: Adjustments to Noise Standards  Permitted Increase (dBa)  Duration of Increase (minutes) [1]  10  5  15  5  20  Less than one  Notes:  [1] Cumulative minutes during any one hour.   1555  e. All workover operations shall be restricted to daytime hours.  1556  f. The exterior noise level generated by the drilling, redrilling or other operations 1557  of all gas wells located within the applicable Drilling and Production Site Setback as set 1558  forth in Subsection 6.2.2 shall be continuously monitored, to ensure compliance. The 1559  cost of such monitoring shall be borne by the Operator. If a complaint is received by 1560  either the Operator or the gas inspector from any Protected Use the Operator shall, 1561  within 24 hours of notice of the complaint, continuously monitor for a 72‐hour period 1562  the exterior noise level generated by the drilling, redrilling or other operations to ensure 1563  compliance. At the request of the Gas Well Administrator, the Operator shall monitor 1564  the exterior noise level at the source of the complaint.  1565  g. Acoustical blankets, sound walls, mufflers or other alternative methods as 1566  approved by the Gas Well Administrator may be used to ensure compliance. All 1567  soundproofing shall comply with accepted industry standards.  1568  h. The sound level meter used in conducting noise evaluations shall meet the 1569  American National Standard Institute's Standard for sound meters or an instrument and 1570  the associated recording and analyzing equipment which will provide equivalent data.  1571  i. A citation may be immediately issued for failure to comply with the provisions 1572  of this section. However, if the Operator is in compliance with the approved noise 1573  management plan, and a violation still occurs, the Operator will be given 24 hours from 1574  notice of noncompliance to correct the violation from an identified source before a 1575  citation is issued. Additional extensions of the 24‐hour period may be granted in the 1576  event that the source of the violation cannot be identified after reasonable diligence by 1577  the Operator.  1578  3. Lighting 1579  No Operator shall permit any lights located on any site to be directed in such a manner so that 1580  they shine directly on public roads, adjacent property or property in the general vicinity of the 1581  site. To the extent practicable, and taking into account safety considerations, site lighting shall 1582  Exhibit A      be directed downward and internally so as to avoid glare on public roads and adjacent dwellings 1583  and buildings within 300 feet.  1584  G. Enhanced Nuisance Mitigation Standards 1585  1. Enhanced Standards for Operators 1586  When an Operator, either by waiver procedure or variance, receives a reduction to the set‐back 1587  requirements of Subsection 6.2.2 for a Drilling and Production Site, the Operator shall comply 1588  with the following Enhanced Nuisance Mitigation Standards for that site:  1589  a. Sound Mitigation 1590  The Drilling and Production Site shall be surrounded on all four sides with sound wall 1591  noise barriers that comply with accepted industry standards and are at least 30 feet in 1592  height during all Drilling Activities and Completion Operations and shall be removed by 1593  the Operator no later than 60 days after concluding the respective activity. In the 1594  alternative, if the Operator's noise management plan provides equally effective sound 1595  mitigation to the Protected Uses within 1,000 feet of the Drilling and Production Site 1596  boundary, then the Operator may follow the recommendations set forth in the noise 1597  management plan. If the Operator chooses the alternative, the Operator shall provide 1598  notice of its intent together with its Notice of Activities as required by Subsection 1599  6.3.7C.1.  1600  b. Production Monitoring 1601  Periodic evaluations will be conducted by the City for the Drilling and Production Site 1602  during production to determine if equipment is functioning as designed or may be 1603  producing fugitive emissions.  1604  i. A third party contractor may be retained by the City to perform such 1605  inspections, and cost of services and charges assessed by the third party 1606  contractor shall be borne by the Operator. Any third party contractor shall act at 1607  the City's direction and report directly to the City, and shall have the same 1608  authority as the Gas Well Administrator for purposes of inspections under this 1609  Section.  1610  ii. The City shall notify the Operator in writing, as well as to the state and 1611  federal regulatory agencies having jurisdictional authority, of any 1612  malfunctioning equipment producing fugitive emissions.  1613  iii. Quarterly reporting of the monitoring results to the City's Gas Well 1614  Administrator is required with all laboratory data sheets, field logs, data 1615  summaries, and actions taken in the previous quarter.  1616  iv. Upon showing documented compliance for a period of 12 months, the 1617  Operator shall thereafter employ best management practices to eliminate any 1618  emissions in violation of state and federal regulations.  1619  Exhibit A      c. An Operator is exempt from the inspection requirements included in Subsection 1620  b. above, and any associated fees, on any well site equipped with an equivalent 1621  automated system that meets the following requirements and is approved by the 1622  Inspector.  1623  i. Any such alternative must include a screening for the presence of leaks, 1624  releases, or emissions, and other conditions that could identify potential 1625  malfunctions in the efficient operation of on‐site equipment, such as the 1626  monitoring of line pressures and storage tank levels.  1627  ii. The automated system alternative shall include:  1628  a. A 24‐hour remote alert system designed to notify appropriate 1629  personnel of excess storage tank levels or abnormal changes in line 1630  pressure; and  1631  b. An emergency automated shutdown of the well(s) when 1632  monitoring indicates irregular storage tank levels and functioning of 1633  valves. All emergency situations shall be immediately reported to the 1634  City via 911.  1635  iii. If malfunctions are identified, the point of concern shall be noted and a 1636  repair confirmation provided to the Gas Well Administrator. The repair 1637  confirmation shall include a statement indicating that the component is working 1638  within manufacturer and regulatory requirements.  1639  iv. Data shall be compiled over the life of the well(s) and available to the 1640  Gas Well Administrator for review. 1641  6.3.3 Indemnification and Insurance 1642  A. Indemnification and Express Negligence Provisions 1643  Each Gas Well Permit issued by the City shall include the following language:  1644   1645  OPERATOR DOES HEREBY EXPRESSLY RELEASE AND DISCHARGE ALL CLAIMS, DEMANDS, ACTIONS, 1646  JUDGMENTS, AND EXECUTIONS WHICH IT EVER HAD, OR NOW HAS OR MAY HAVE, OR ASSIGNS MAY 1647  HAVE, OR CLAIM TO HAVE, AGAINST THE CITY OF DENTON, AND/OR ITS DEPARTMENTS, AGENTS, 1648  OFFICERS, SERVANTS, SUCCESSORS, ASSIGNS, SPONSORS, VOLUNTEERS, OR EMPLOYEES (COLLECTIVELY 1649  REFERRED TO AS THE "INDEMNIFIED PARTIES"), RELATING TO OR ARISING OUT OF BODILY INJURY, 1650  KNOWN OR UNKNOWN, AND INJURY TO PROPERTY, REAL OR PERSONAL, OR IN ANY WAY INCIDENTAL 1651  TO OR IN CONNECTION WITH THE PERFORMANCE OF THE WORK PERFORMED BY THE OPERATOR 1652  UNDER A GAS WELL PERMIT. TO THE FULLEST EXTENT PERMITTED BY LAW, OPERATOR SHALL DEFEND, 1653  PROTECT, INDEMNIFY, AND HOLD HARMLESS THE INDEMNIFIED PARTIES FROM AND AGAINST EACH 1654  AND EVERY CLAIM, DEMAND, OR CAUSE OF ACTION AND ANY AND ALL LIABILITY, DAMAGES, 1655  OBLIGATIONS, JUDGMENTS, LOSSES, FINES, PENALTIES, COSTS, FEES, AND EXPENSES INCURRED IN 1656  DEFENSE OF THE INDEMNIFIED PARTIES, INCLUDING, WITHOUT LIMITATION, BODILY INJURY AND 1657  Exhibit A      DEATH IN CONNECTION THEREWITH WHICH MAY BE MADE OR ASSERTED BY OPERATOR, ITS AGENTS, 1658  ASSIGNS, OR ANY THIRD PARTIES ON ACCOUNT OF, ARISING OUT OF, OR IN ANY WAY INCIDENTAL TO 1659  OR IN CONNECTION WITH THE PERFORMANCE OF THE WORK PERFORMED BY THE OPERATOR UNDER A 1660  GAS WELL PERMIT. THE OPERATOR AGREES TO INDEMNIFY AND HOLD HARMLESS THE INDEMNIFIED 1661  PARTIES FROM ANY LIABILITIES OR DAMAGES SUFFERED AS A RESULT OF CLAIMS, DEMANDS, COSTS, OR 1662  JUDGMENTS AGAINST THE INDEMNIFIED PARTIES RELATING TO OR ARISING OUT OF THE ACTS OR 1663  OMISSIONS OF THE INDEMNIFIED PARTIES OCCURRING ON THE DRILLING AND PRODUCTION SITE OR 1664  OPERATION SITE IN THE COURSE AND SCOPE OF INSPECTING AND PERMITTING THE GAS WELLS 1665  INCLUDING, BUT NOT LIMITED TO, CLAIMS AND DAMAGES ARISING IN WHOLE OR IN PART FROM THE 1666  SOLE NEGLIGENCE OF THE INDEMNIFIED PARTIES OCCURRING ON THE DRILLING AND PRODUCTION SITE 1667  IN THE COURSE AND SCOPE OF INSPECTING AND PERMITTING THE GAS WELLS. IT IS UNDERSTOOD AND 1668  AGREED THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION IS AN INDEMNITY EXTENDED BY THE 1669  OPERATOR TO INDEMNIFY AND PROTECT THE INDEMNIFIED PARTIES FROM THE CONSEQUENCES OF 1670  THE NEGLIGENCE OF THE INDEMNIFIED PARTIES, WHETHER THAT NEGLIGENCE IS THE SOLE CAUSE OF 1671  THE RESULTANT INJURY, DEATH, AND/OR DAMAGE. LIABILITY FOR THE SOLE NEGLIGENCE OF THE CITY 1672  IN THE COURSE AND SCOPE OF ITS DUTY TO INSPECT AND PERMIT THE GAS WELL IS LIMITED TO THE 1673  MAXIMUM AMOUNT OF RECOVERY UNDER THE TORT CLAIMS ACT.  1674  B. Insurance 1675  1. General Requirements 1676  a. The Operator shall provide or cause to be provided the insurance described below for each well 1677  for which a Gas Well Permit is issued, and shall maintain such insurance until the well is abandoned and 1678  the site restored, except as otherwise required in this Section. The Operator may provide the required 1679  coverage for multiple wells on a "blanket basis." Such coverage shall be approved by the Risk Manager 1680  for the City of Denton.  1681  b. Prior to issuance of the Gas Well Permit, the Operator shall furnish the City with a certificate(s) 1682  of insurance, executed by a duly authorized representative of each insurer, showing compliance with the 1683  insurance requirements set forth in this Section. A copy of the endorsements or other policy provisions 1684  adding the City as an additional insured to the insurance policies, endorsements providing the City 30 1685  days' written notice of cancellation or material change in coverage, and all waivers of subrogation shall 1686  be attached to the certificate(s) of insurance. Upon request, certified copies of the insurance policies 1687  shall be furnished to the City. The City's acceptance of documents that do not reflect the required 1688  insurance, or the City's failure to request the required insurance documents, shall not constitute a 1689  waiver of the insurance requirements set forth in this Section.  1690  c. In the event any insurance required by this Section is cancelled, the Gas Well Permit shall be 1691  suspended on the date of cancellation and the Operator's right to operate under the Gas Well Permit 1692  shall immediately cease until the Operator obtains the required insurance.  1693  d. The Operator shall provide the City 30 days' written notice of any cancellation, non‐renewal, or 1694  material change in policy terms or coverage, and the policies shall be endorsed to provide the City such 1695  notice.  1696  Exhibit A      e. All insurance policies shall be written by an insurer authorized to do business in Texas and with 1697  companies with A: VIII or better rating in accordance with the current Best's Key Rating Guide, or with 1698  such other financially sound insurance carriers approved by the City.  1699  f. All insurance policies, with the exception of the workers compensation policy, shall be endorsed 1700  to name the City, its officials, employees, agents and volunteers as additional insureds on the policies. 1701  The additional insured coverage shall apply as primary insurance with respect to any other insurance or 1702  self‐insurance programs maintained by the City, its officials, employees, agents and volunteers. A copy 1703  of each endorsement shall be provided to the City as evidence of coverage.  1704  g. All insurance policies shall be endorsed with a waiver of subrogation in favor of the City, its 1705  officials, employees, agents and volunteers. A copy of each endorsement shall be provided to the City.  1706  h. All insurance policies shall be written on an occurrence basis where commercially available.  1707  i. During the term of the Gas Well Permit, the Operator shall report, in a timely manner, to the 1708  Gas Well Division any known loss or occurrence which has caused, or may in the future cause, bodily 1709  injury or property damage.  1710  2. Required Insurance Coverages 1711  a. Commercial General Liability Insurance 1712  Operator shall maintain commercial general liability (CGL) insurance with a limit of not less than 1713  $1,000,000 each occurrence with a $2,000,000 aggregate. This insurance shall cover liability including, 1714  but not limited to, liability arising from premises, operations, blowout or explosion, products‐completed 1715  operations, contractual liability, underground property damage, broad form property damage, and 1716  independent contractors. This insurance shall also include coverage for underground resources and 1717  equipment hazard damage. In addition to the additional insured requirements set forth above, the 1718  additional insured coverage provided to the City, its officials, employees, agents and volunteers shall 1719  include coverage for products‐completed operations.  1720  b. Environmental Impairment (or Pollution Liability) Insurance 1721  Operator shall maintain environmental impairment or pollution liability insurance with a limit of not less 1722  than $5,000,000. Such coverage shall not exclude damage to the lease site. If coverage is written on a 1723  claims‐made basis, the Operator shall maintain continuous coverage or purchase tail coverage for four 1724  years following the expiration or suspension of the Gas Well Permit, and the retroactive date(s) 1725  applicable to such coverage shall precede the date of issuance of the Gas Well Permit. Coverage shall 1726  apply to sudden and accidental pollution conditions resulting from the escape or release of smoke, 1727  vapors, fumes, acids, alkalis, chemicals, liquids or gases, waste material or other irritants, contaminants 1728  or pollutants. Where commercially available, Operator shall also maintain such coverage for gradual 1729  pollution incidents.  1730  c. Automobile Liability Insurance 1731  Operator shall maintain automobile liability insurance with a limit of not less than $1,000,000 each 1732  accident. Such insurance shall cover liability arising out of any auto (including owned, non‐owned, and 1733  hired autos).  1734  Exhibit A      d. Worker's Compensation Insurance 1735  Operator shall maintain workers compensation and employers liability insurance. The workers 1736  compensation limits shall be as required by statute and employers liability limits shall not be less than 1737  $1,000,000 each accident for bodily injury by accident and $1,000,000 each employee for bodily injury 1738  by disease.  1739  e. Excess (or Umbrella) Liability Insurance 1740  Operator shall maintain excess (or umbrella) liability insurance with a limit of not less than $24,000,000 1741  per occurrence with a $24,000,000 aggregate. Such insurance shall be excess of the commercial general 1742  liability insurance, automobile liability insurance and employers liability insurance as specified above.  1743  f. Control of Well Insurance 1744  Operator shall maintain control of well insurance with a limit of not less than $5,000,000 per 1745  occurrence. The policy shall provide coverage for the cost of controlling a well that is out of control, re‐1746  drilling or restoration expenses, seepage and pollution damage. A $500,000 sub‐limit endorsement may 1747  be added for damage to property for which the Operator has care, custody, and control. 1748  6.3.4 Security 1749  A. Generally 1750  Prior to the issuance of a Gas Well Permit the Operator shall provide the Gas Well Administrator with a 1751  security instrument in the form of a bond or an irrevocable letter of credit in accordance with 1752  Subsection 6.3.4B below. Evidence of the execution of a letter of credit shall be submitted to the Gas 1753  Well Administrator by submitting an original signed letter of credit from the banking institution, with a 1754  copy of the same provided to the City Secretary.  1755  1. During Initial Drilling Activities 1756  An Operator drilling between one and five wells in the City at any time shall provide a blanket 1757  bond or letter of credit that meets the requirements with Subsection 6.3.4B below in the 1758  principal minimum amount of $150,000. Such blanket bond or letter of credit shall be increased 1759  by $50,000 for the sixth and each additional well being drilled in the City.  1760  2. During Completion and Production Activities 1761  An Operator with wells that are producing and for which all drilling operations have ceased shall 1762  provide a blanket bond or letter of credit that meets the requirements with Subsection 6.3.4B 1763  below in the principal minimum amounts as follows:  1764  a. Up to 75 wells: $100,000;  1765  b. Between 76 and 150 wells: $150,000; and  1766  c. More than 150 wells: $250,000.  1767  B. Drawing of a Bond or Letter of Credit 1768  1. The City shall be authorized to draw upon such bond or letter of credit to:  1769  Exhibit A      a. Recover any fines or penalties assessed under this Section 6.3: Gas Well Drilling 1770  and Production or Section 6.2: Gas Well Development; or  1771  b. To pay the City for the cost of doing any work required to remedy any default by 1772  the Operator under any provision of this Section 6.3: Gas Well Drilling and Production or 1773  Section 6.2: Gas Well Development.  1774  2. If the City determines that a default has occurred in the performance of any 1775  requirement or condition imposed by this Section 6.3: Gas Well Drilling and Production or 1776  Section 6.2: Gas Well Development, a written notice shall be given to the Operator. Such notice 1777  shall specify the work to be done, the estimated cost and the period of time deemed to be 1778  reasonably necessary for the completion of such work. After receipt of such notice, the Operator 1779  shall, within the time therein specified, either cause or require the work to be performed, or 1780  failing to do so, shall pay over to the City 125 percent of the estimated cost of doing the work as 1781  set forth in the notice. In no event, however, shall the Cure Period be less than 10 days unless 1782  the failure presents a risk of imminent destruction of property or injury to persons or unless the 1783  failure involves the Operator's failure to provide periodic reports as required by this Section 6.3: 1784  Gas Well Drilling and Production or Section 6.2: Gas Well Development.  1785  3. The City shall be authorized to draw against the bond or letter of credit provided 1786  hereunder to recover such amount due from the Operator. Upon receipt of such moneys, the 1787  City shall proceed by such mode as deemed convenient and necessary to cause the required 1788  work to be performed and completed, but no liability shall be incurred other than for the 1789  expenditure of said sum in hand. In the event that the well has not been properly abandoned 1790  under the regulations of the commission, such additional money may be demanded from the 1791  Operator as is necessary to properly plug and abandon the well and restore the drill site in 1792  conformity with the regulations of this Section 6.3: Gas Well Drilling and Production or Section 1793  6.2: Gas Well Development. In the event the Operator does not cause the work to be performed 1794  and fails or refuses to pay over to the City the estimated cost of the work to be done as set forth 1795  in the notice, or the issuer of the security instrument refuses to honor any draft by the City 1796  against the applicable irrevocable letter of credit or bond the City may proceed to obtain 1797  compliance and abate the default by way of civil action against the Operator, or by criminal 1798  action against the Operator, or by both such methods.  1799  C. Requirements for Bonds 1800  A bond shall be executed by a reliable bonding or insurance institution authorized to do business in 1801  Texas, acceptable to the City. The bond shall become effective on or before the date the Gas Well 1802  Permit is issued and shall remain in force and effect for at least a period of six months after the 1803  expiration of the Gas Well Permit term or until the well is plugged and abandoned and the site is 1804  restored, whichever occurs first. The Operator shall be listed as principal and the instrument shall run to 1805  the City, as obligee, and shall be conditioned that the Operator will comply with the terms and 1806  regulations of this Section 6.3: Gas Well Drilling and Production or Section 6.2: Gas Well Development, 1807  and the City. The original bond shall be submitted to the Gas Well Administrator with a copy of the same 1808  provided to the City Secretary.  1809  D. Requirements for Letters of Credit 1810  Exhibit A      A letter of credit shall be issued by a reliable bank authorized to do business in Texas and shall become 1811  effective on or before the date the Gas Well Permit is issued. The letter of credit shall remain in force 1812  and effect for at least a period of six months after the expiration of the Gas Well Permit term. If the 1813  letter of credit is for a time period less than the life of the well as required by this Section 6.3: Gas Well 1814  Drilling and Production or Section 6.2: Gas Well Development, the Operator must agree to either renew 1815  the letter of credit or replace the letter of credit with a bond in the amount required by this Section 6.3: 1816  Gas Well Drilling and Production or Section 6.2: Gas Well Development, on or before 60 days prior to the 1817  expiration date of the letter of credit. If the Operator fails to deliver to the City either the renewal letter 1818  of credit or replacement bond in the appropriate amount on or before 60 days prior to the expiration 1819  date of the letter of credit, the City may draw the entire face amount of the attached letter of credit to 1820  be held by the City of Denton as security for Operator's performance of its obligations under this Section 1821  6.3: Gas Well Drilling and Production or Section 6.2: Gas Well Development.  1822  E. Abandoned Wells 1823  When the well or wells covered by said irrevocable letters of credit or bond have been properly 1824  abandoned in conformity with all regulations of this Section 6.3: Gas Well Drilling and Production or 1825  Section 6.2: Gas Well Development, and in conformity with all regulations of the commission and notice 1826  to that effect has been received by the City, or upon receipt of a satisfactory substitute, the irrevocable 1827  letter of credit or bond issued in compliance with these regulations shall be terminated and cancelled. 1828  6.3.5 Inspection 1829  A. In accordance with federal and state law, the Gas Well Administrator and Fire Marshal shall 1830  have the authority to enter and inspect any premises covered by the provisions of this Section 6.3: Gas 1831  Well Drilling and Production; and Section 6.2: Gas Well Development, and Gas Well Permit, to determine 1832  compliance with its provisions, and all applicable laws, rules, regulations, standards, or directives of any 1833  local, state or federal authority.  1834  B. Pursuant to inspection authority granted by this Subchapter 6: Gas Wells, the Fire Code, the 1835  Texas Clean Air Act, and the Texas Water Code, the Gas Well Administrator and the Fire Marshal shall 1836  conduct periodic inspections of all Drilling and Production Sites, Gas Wells and well‐related equipment 1837  permitted under this Section 6.3: Gas Well Drilling and Production and Section 6.2: Gas Well 1838  Development.  1839  C. Inspections will also include an evaluation of the Operator's conformance with their Hazardous 1840  Materials Management Plan and other applicable requirements to their site. Any deviations from, or 1841  violations of, the Hazardous Materials Management Plan shall be referred to the Fire Marshal for further 1842  inspection and enforcement in accordance with the Fire Code.  1843  D. Inspection fees will be assessed for all inspections in an amount set by separate ordinance. 1844  Failure to timely remit payment for inspection fees is a violation of this Section 6.3: Gas Well Drilling and 1845  Production and Section 6.2: Gas Well Development; however, nothing herein shall be deemed to limit 1846  the City's remedies in equity or law in the collection of any past due fees. 1847  6.3.6 Periodic Reports 1848  Exhibit A      A. The Operator shall notify the Gas Well Administrator and the Fire Marshal of any changes to the 1849  following information within one business day after the change occurs.  1850  1. The name, address, and phone number of the Operator;  1851  2. The name, address, and twenty‐four‐hour, in‐person response, phone number of the 1852  person(s) with supervisory authority on behalf of the Operator over the Drilling and Production 1853  Site;  1854  3. The name, address, and phone number of the person designated to receive notices from 1855  the City, which person shall be a resident of Texas that can be served in person or by registered 1856  or certified mail; and  1857  4. The Operator's Emergency Action Plan if required to file one pursuant to federal or state 1858  law.  1859  B. The Operator shall, upon request of the Gas Well Administrator, promptly make available a copy 1860  of any "incident reports" or written complaints submitted to the RRC or any other state or federal 1861  agency.  1862  C. Beginning a year after a well is spud, and thereafter until the Operator notifies the Gas Well 1863  Administrator that the well has been plugged and abandoned and the Drilling and Production Site 1864  restored, the Operator shall prepare a written report to the Gas Well Administrator identifying any 1865  changes to the information that was included in the application for the applicable Gas Well Permit that 1866  have not been previously reported to the City provided that changes have been made.  1867  D. The Operator must provide a copy to the Gas Well Administrator of all reports otherwise filed 1868  with the TCEQ in connection with an installed vapor recovery unit as described in this Section 6.3: Gas 1869  Well Drilling and Production or Section 6.2: Gas Well Development. The Operator shall also provide the 1870  City with copies of any responses provided by TCEQ. Such reports and responses shall be kept on the 1871  Drilling and Production Site and shall be available for inspection when requested by the Gas Well 1872  Administrator.  1873  E. The Operator shall provide the City with copies filed with the RRC of the respective reports for 1874  setting surface casing, blowout preventer (BOP) pressure testing, bridge plug testing, pressure relief 1875  valve testing, and level control testing. The Operator shall also provide the City with copies of any 1876  responses provided by the RRC. Copies of such reports and responses shall be kept on the Drilling and 1877  Production Site and shall be available for inspection when requested by the Gas Well Administrator.  1878  F. In addition to the records listed in this chapter, the Operator shall provide the City with a copy 1879  of all records filed with the RRC and TCEQ by the Operator or by third parties. Copies of such records 1880  shall be kept on the Drilling and Production Site and shall be available for inspection when requested by 1881  the Gas Well Administrator. 1882  6.3.7 Notice of Activities 1883  A. Notice Applicable to Setback Waivers and Variances 1884  1. An Operator who seeks to reduce Drilling and Production Site Setbacks for a proposed 1885  Drilling and Production Site below those prescribed in Subsection 6.2.2, pursuant to the 1886  Exhibit A      procedures in Subsection 6.2.6, shall give the notice prescribed by this subsection to each owner 1887  of surface property within the Drilling and Production Site Setback and to all registered 1888  neighborhood associations within one‐half mile of the proposed Drilling and Production site at 1889  least 20 days prior to filing an application for approval of a Gas Well Development Site Plan for 1890  the proposed Drilling and Production Site. The notice shall describe which procedure(s) under 1891  Subsection 6.2.6 will be utilized by the Operator to obtain a reduction in the setback and the 1892  date of any hearing scheduled before the Board of Adjustment on a variance request. Such 1893  notice shall be in addition to any notices required for Board of Adjustment proceedings.  1894  2. The notice shall identify the Operator and give the address and phone number of the 1895  Operator's representative, an internet link for information on the proposed request for 1896  reduction of setbacks, and contact telephone numbers for the City staff. The notice shall be 1897  accompanied by an aerial photograph containing the information in paragraph 6.2.6A.1.a.  1898  3. Notices required by this subsection shall be by depositing the same, properly addressed 1899  and postage paid, in the United States mail.  1900  B. Notice Applicable to Applications for Gas Well Development Site Plans 1901  1. At least 20 days prior to the date of filing of an application for approval of an original or 1902  amended Gas Well Development Site Plan with the Gas Well Administrator, the Operator shall 1903  notify, at the expense of the Operator, each surface owner of property within 1,000 feet of the 1904  proposed Drilling and Production Site. Such notice, as outlined below, shall be by depositing the 1905  same, properly addressed and postage paid, in the United States mail.  1906  2. The notice shall expressly state whether waivers or variances from the Drilling and 1907  Production Site Setback have been granted pursuant to Subsection 6.2.6. The notice shall 1908  identify the Operator and give the address and phone number of the Operator's representative, 1909  an internet link for information on the proposed request for reduction of setbacks, and contact 1910  telephone numbers for the City staff. The notice shall be accompanied by an aerial photograph 1911  containing the information in paragraph 6.2.6A.1.a.  1912  3. At least 20 days prior to the date of filing of an application for an original or amended 1913  Gas Well Development Site Plan with the Gas Well Administrator, the Operator shall publish a 1914  notice containing the information in paragraph (B)(2) above, at the expense of the Operator, in 1915  one issue of the local section of a newspaper of general circulation in the City for 10 consecutive 1916  days. An affidavit by the printer or publisher of the newspaper indicating publication of the 1917  notice shall be filed with the application and will be prima facie evidence of such publication. All 1918  notices shall follow a format required by the City.  1919  4. No later than five days after filing of an application for an original or amended Gas Well 1920  Development Site Plan with the Gas Well Administrator, the Operator, at Operator's expense, 1921  shall erect at least one sign, as approved by the Gas Well Administrator, no less than three feet 1922  by three feet, upon the premises upon which a Gas Well Development Site Plan has been 1923  proposed. The sign or signs shall be located in a conspicuous place or places upon the property 1924  at a point or points nearest right‐of‐way, street, roadway or public thoroughfare adjacent to 1925  such property. The Gas Well Administrator may require additional signage if the premises fronts 1926  Exhibit A      on more than one right‐of‐way, street, roadway or public thoroughfare. The sign(s) shall state 1927  that a Gas Well Development Site Plan has been requested, which if approved, would authorize 1928  the drilling of multiple gas wells for the site. The sign shall further set forth that additional 1929  information can be acquired by telephoning the Operator at the number indicated on the sign. 1930  The sign shall remain posted at the Drilling and Production Site for the duration of the Gas Well 1931  Development Site Plan.  1932  C. Notice Applicable to Activities 1933  1. Any Operator who intends to perform the following activities: (1) Drilling Activities; (2) 1934  Workover Operations; (3) perform Completion or Re‐Completion Operations; (4) plug and 1935  abandon a well; (5) perform any other maintenance activities that involve removal of the well 1936  head at a Drilling and Production Site; or (6) conduct seismic exploration not involving explosive 1937  charges; shall give written notice to the City no sooner than 30 days and no later than 10 days 1938  before the activities begin, except in instances where immediate Operator response is 1939  necessary, provided that the Operator has first obtained all necessary authorizations required 1940  by this Subchapter 6: Gas Wells, and the Fire Code. Road Damage Remediation Fees shall be 1941  paid to the City and submitted with the Notice of Activities.  1942  2. Except in instances where immediate Operator response is necessary, all dwellings 1943  within 1,000 feet from the boundary of a Drilling and Production Site shall be notified no sooner 1944  than 30 days and no later than 10 days prior to the activities listed in Subsection C(1) above, 1945  excluding Workover Operations. Such notice shall be by depositing the same, properly 1946  addressed and postage paid, in the United States mail.  1947  a. The notice shall identify where the activities will be conducted and shall 1948  describe the activities in reasonable detail, including but not limited to the duration of 1949  the activities and the time of day they will be conducted.  1950  b. The notice shall also provide the address and the 24 hour, in‐person response, 1951  phone number of the Operator responsible for the well concerning the activities.  1952  3. The Operator responsible for the activities shall post a sign at the entrance of the 1953  Drilling and Production Site giving the public notice of the activities, including the date and time 1954  the activities will begin, and the name, address, and 24‐hour, in‐person response, phone 1955  number of the Operator conducting the activities.  1956  4. If upon receipt of the notice the City determines that an inspection by the Gas Well 1957  Administrator is necessary, the Operator will pay the City's fee for the inspection as set forth in 1958  amount as established by separate ordinance.  1959  5. The Operator shall notify the Gas Well Administrator within 24 hours of setting surface 1960  casing. 1961  6.3.8 Remedies, Enforcements and Right of Entry 1962  A. The Fire Marshal and the Gas Well Administrator are authorized and directed to enforce this 1963  Section 6.3: Gas Well Drilling and Production; Section 6.2: Gas Well Development; and the provisions of 1964  any Gas Well Permit. Whenever necessary to enforce any provision of this Section 6.3: Gas Well Drilling 1965  Exhibit A      and Production; Section 6.2: Gas Well Development; or a Gas Well Permit, or whenever there is 1966  reasonable cause to believe there has been a violation of this Section 6.3: Gas Well Drilling and 1967  Production; Section 6.2: Gas Well Development; or a Gas Well Permit, the Fire Marshal or Gas Well 1968  Administrator, may, consistent with federal and state law, enter upon any property covered by this 1969  Section 6.3: Gas Well Drilling and Production; Section 6.2: Gas Well Development; or a Gas Well Permit 1970  at any reasonable time to inspect or perform any duty imposed by this Subchapter 6: Gas Wells. If entry 1971  is refused, the City shall have recourse to every remedy provided by law and equity to gain entry.  1972  B. It shall be unlawful and an offense for any person to do the following:  1973  1. Engage in any activity not permitted by the terms of a Gas Well Permit issued under this 1974  Section 6.3: Gas Well Drilling and Production or Section 6.2: Gas Well Development;  1975  2. Fail to comply with any conditions set forth in a Gas Well Permit issued under this 1976  Section 6.3: Gas Well Drilling and Production or Section 6.2: Gas Well Development; or  1977  3. Violate any provision or requirement set forth under this Section 6.3: Gas Well Drilling 1978  and Production or Section 6.2: Gas Well Development.  1979  C. The enforcement and penalty provision under Section 1.6, Enforcement, shall apply to a 1980  violation of this Section 6.3: Gas Well Drilling and Production or Section 6.2: Gas Well Development.  1981  D. The Gas Well Administrator is authorized to issue citations into municipal court for violations of 1982  this Section 6.3: Gas Well Drilling and Production; Section 6.2: Gas Well Development; or Gas Well 1983  Permit.  1984  E. The City may also notify the EPA, TCEQ, RRC or other applicable federal or state agency in 1985  connection with violations of this Section 6.3: Gas Well Drilling and Production or Section 6.2: Gas Well 1986  Development.  1987  F. Permit Suspension or Revocation 1988  1. If an Operator (or its officers, employees, agents, contractors, subcontractors or 1989  representatives) fails to comply with any requirement of any Gas Well Permit issued by the City 1990  in connection with any Gas Well Drilling and Production activity, the Fire Marshal or Gas Well 1991  Administrator may give written notice to the Operator specifying the nature of the alleged 1992  failure and giving the Operator a reasonable time to cure, taking into consideration the nature 1993  and extent of the alleged failure, the extent of the efforts required to remedy the failure, and 1994  the potential impact on the health, safety, and welfare of the community. The Operator shall 1995  notify the Gas Well Administrator within 48 hours indicating how the violation(s) shall be 1996  remedied. Unless otherwise provided by this Section 6.3: Gas Well Drilling and Production or 1997  Section 6.2: Gas Well Development, in no event, however, shall the Cure Period be less than 10 1998  days unless the alleged failure presents a risk of imminent destruction of property or injury to 1999  person. The Fire Marshal may issue a Stop Work Order under the Fire Code.  2000  2. If the Operator does not cure the alleged failure within the time specified by the Fire 2001  Marshal and/or Gas Well Administrator, the Fire Marshal and/or Gas Well Administrator may 2002  notify the appropriate state or federal agency with jurisdiction over the alleged violation and 2003  Exhibit A      request that the state or federal agency take appropriate action (with a copy of such notice 2004  provided to the Operator), and the City may pursue any other remedy available.  2005  3. If the Operator does not cure the alleged failure within the time specified by the Fire 2006  Marshal and/or Gas Well Administrator, the Gas Well Administrator may recommend to the 2007  Board of Adjustment:  2008  a. That the Gas Well Permit at issue shall be suspended until the alleged failure is 2009  cured; or,  2010  b. If the Gas Well Permit at issue was under suspension at any time during the 2011  prior two‐year period, that the Permit at issue shall be revoked. 2012  4. The decision of the Fire Marshal and/or Gas Well Administrator to recommend 2013  suspension or revocation of a Gas Well Permit shall be provided to the Operator in writing at 2014  least 10 days before the hearing to be held by the Board of Adjustment.  2015  5. If a Gas Well Permit is revoked, the Operator may submit information to the Gas Well 2016  Administrator evidencing that the alleged failure resulting in the revocation of the Gas Well 2017  Permit has been corrected, and an application for a new Gas Well Permit may be submitted for 2018  the same well. 2019  6.3.9 Watershed Permits for Gas Well Developments 2020  A. Applicability 2021  1. A Watershed Protection Permit shall be approved prior to approval of any Gas Well 2022  Development Site Plan, Gas Well Development Plat, or Gas Well Permit that includes land in any 2023  flood fringe area or ESA within the corporate limits or ETJ of the City, and for any proposed site 2024  that is within 1,200 feet of the flood pool elevation of Lake Ray Roberts or Lake Lewisville. 2025  Approval of a Watershed Protection Permit authorizes the processing of a complete application 2026  for a Gas Well Development Site Plan or Gas Well Development Plat, as the case may be, that 2027  includes land in a flood fringe area or ESA, or for a site that is within 1,200 feet of the flood pool 2028  elevation of Lake Ray Roberts or Lake Lewisville. No gas well development is allowed in the 2029  floodway, including the area of an ESA located in a floodway.  2030  2. Inside the City limits, a Watershed Protection Permit for gas well development can be 2031  approved only if the City Council authorizes a Specific Use Permit. In making a recommendation 2032  for the SUP, the Director shall apply those standards set forth in Subsection 6.3.9D below. In the 2033  City's ETJ, a Watershed Protection Permit may be approved by the Director of Environmental 2034  Services, or designee pursuant to the procedures in Subsection 6.3.9C below.  2035  3. A Watershed Protection Permit application may be submitted simultaneously with an 2036  application for a Specific Use Permit.  2037  B. Application Requirements and Processing 2038  A Watershed Protection Permit shall be processed in accordance with the following:  2039  Exhibit A      1. An application for a Watershed Protection Permit shall contain the following 2040  information and such information as may be required by the Development Review Committee 2041  and the Environmental Services Department, which is reasonably necessary to review and 2042  determine whether the proposed development and required facilities meet the requirements of 2043  this Section 6.3: Gas Well Drilling and Production; Section 6.2: Gas Well Development; and as 2044  required by the Application Criteria Manual. In addition the information shall include the 2045  following:  2046  a. A Tree Inventory Plan shall show the location of ESAs on any proposed Drilling 2047  and Production Site.  2048  b. Show location of ESAs on proposed Drilling and Production Sites.  2049  2. All applications for Watershed Protection Permits shall be filed with the Development 2050  Services Department, who shall immediately forward all applications to the DRC for review. 2051  Incomplete applications shall be returned to the applicant, in which case the City shall provide a 2052  written explanation of the deficiencies. The City shall retain a processing fee determined by the 2053  City Council. The City may return any application as incomplete if there is a dispute pending 2054  before the Railroad Commission regarding the determination of the Operator. No application 2055  shall be deemed accepted for filing until the application is complete.  2056  C. Procedures 2057  1. Each application for a Watershed Protection Permit for gas well development in the ETJ shall be 2058  approved or denied by the Director of Environmental Services or designee following DRC review.  2059  2. Criteria for Approval for Watershed Protection Permit for Gas Well Development in the City 2060  limits. In reviewing the application for a Watershed Protection Permit, the Director shall apply those 2061  standards set forth in Subsection 6.3.9D below. The Director may attach such conditions to approval of a 2062  Watershed Protection Permit as are necessary to assure that the requirements of Subsection 6.3.9D 2063  below and any other applicable requirements contained in this Section 6.3: Gas Well Drilling and 2064  Production and Section 6.2: Gas Well Development, are met.  2065  3. Criteria for Approval for Watershed Protection Permits for gas well developments within the 2066  ETJ. In deciding the application for a Watershed Protection Permit, the Director shall apply those 2067  standards set forth in paragraph 6.3.9D.1; paragraph 6.3.9D.2 for riparian buffers within floodplains; and 2068  paragraph 6.3.9D.5. The Director may attach such conditions to approval of a Watershed Protection 2069  Permit as are necessary to assure that the requirements of these components of Subsection 6.3.9D 2070  below and any other applicable requirements in this Section 6.3: Gas Well Drilling and Production and 2071  Section 6.2: Gas Well Development, are met.  2072  4. Each Watershed Protection Permit shall:  2073  a. Identify each well subject to the Permit;  2074  b. Specify the date on which the Permit was issued;  2075  c. Incorporate by reference all applicable standards of approval; and  2076  d. Incorporate by reference all applicable conditions of approval.  2077  Exhibit A      5. The applicant may appeal the Director's denial or conditional approval of a Watershed 2078  Protection Permit in the ETJ on grounds pertaining to the standards in Subsection 6.3.9C.3 below to the 2079  City Council within 10 calendar days of the decision by the Director. The Council shall decide the petition 2080  based upon the criteria in Subsection 6.3.9C.3 below and any other applicable requirements contained 2081  in this Section 6.3: Gas Well Drilling and Production and Section 6.2: Gas Well Development.  2082  D. Watershed Protection Permit Standards 2083  The standards in this Subchapter 6: Gas Wells, are adopted pursuant to the authority granted by TLGC, 2084  Section 551.002 and Chapter 211 and are intended to minimize adverse impacts on areas within the 2085  Flood Fringe or ESA, reduce flood damage, and lessen the potential for contaminating surface water or 2086  any water supply.  2087  1. Location of Sites 2088  Drilling and Production Sites shall be located outside floodplains and other ESAs whenever 2089  practicable to minimize adverse impacts on these areas, reduce flood damage, and lessen the 2090  potential for contaminating surface water or any water supply.  2091  2. Riparian Buffers 2092  For all ESAs constituting or containing riparian buffers prior to the approval of a Gas Well 2093  Development Site Plan:  2094  a. If a riparian buffer is designated as "fair" to "excellent" ESA, the designated 2095  protective stream buffer width as specified in Section 7.4, Environmentally Sensitive 2096  Areas of this DDC shall apply, and no encroachments shall be allowed.  2097  b. Within all areas except unstudied floodplains, if the stream is designated as a 2098  "poor" ESA, the designated width of the protective stream buffer 'shall be decreased by 2099  either 50 percent or to the limits of the floodway whichever is greater, but in no 2100  instance shall the protective stream buffer width be decreased below 25 feet measured 2101  each direction from the centerline of the existing channel.  2102  3. Tree Mitigation 2103  In the event of a conflict between this Subchapter 6: Gas Wells, and 7.7.4, Tree Preservation, 2104  this Subchapter 6: Gas Wells, shall control. Tree mitigation for gas wells located in an ESA shall 2105  be required and shall be calculated on a one to one replacement value for 100 percent of the 2106  diameter breast height ("dbh") of trees removed from the Drilling and Production Site. Tree 2107  mitigation shall be accomplished by planting replacement trees, within a floodplain, on‐site or 2108  off‐site with similar tree species or by payment into a Tree Mitigation Fund. Tree Mitigation 2109  Funds that are specific to ESAs will be kept separate from other Tree Mitigation Funds and will 2110  only be used to either acquire wooded floodplain or riparian property that remains in a 2111  naturalistic state in perpetuity, or to purchase conservation easements within riparian or 2112  floodplain areas. Funds may be used to purchase, plant, and maintain trees on public property, 2113  as long as the public property is within a riparian area or floodplain.  2114  4. Tree Removal 2115  Exhibit A      Any request to remove tree(s) shall be accompanied by a letter from a certified geologist or 2116  engineer that indicates why the well site cannot be located to avoid the trees. If Operator has 2117  chosen to pay into the Tree Mitigation Fund, such funds shall be paid prior to approval of a Final 2118  Gas Well Development Site Plan or Gas Well Development Plat for the ESA.  2119  5. Limitation on Well Heads 2120  Only one well head may be placed in the Flood Fringe or other ESA under the following 2121  conditions:  2122  a. Storage tanks or separation facilities shall be constructed at least 18 inches 2123  above the established Base Flood elevation plus the surcharge depth for encroachment 2124  to the limits of the floodway having a one percent chance of being equaled or exceeded 2125  in any year.  2126  b. A hydrologic and hydraulic engineering study shall be performed by a Registered 2127  Professional Engineer. The study shall be submitted to the Engineering Department in a 2128  technical report for review by the City Engineer or his designated representative. The 2129  report shall demonstrate that the proposed facilities will have no adverse impacts on 2130  the carrying capacity of the adjacent waterway nor cause any increases to the elevations 2131  established for the floodplain. When the Special Flood Hazard Areas (SFHA) on the 2132  subject site is designated as "Zone A" on the FIRM Panel, or the SFHA is not identified on 2133  the FIRM Panel, the following approximate method may be used to evaluate the impacts 2134  from gas well development. A flow rate shall be calculated using procedures set forth in 2135  the City of Denton Drainage Criteria Manual. Using Manning's Equation with an estimate 2136  of the average slope of the stream, measurements of a single irregular cross‐section 2137  geometry at the well site, and the one hundred‐year discharge rate, the average velocity 2138  and normal depth may be calculated. Calculations shall be provided for the unaltered 2139  existing channel cross‐section and for the proposed modified channel cross‐section and 2140  submitted to the City for review and approval prior to construction within these areas.  2141  c. No more than 10 percent of the flood fringe, within the limits of the Gas Well 2142  Development Site Plan or Gas Well Development Plat, may be filled.  2143  6. Additional Standards inside City Limits 2144  For land inside the City limits, all conditions imposed by any applicable SUP, MPC District or a PD 2145  District for the land subject to the Watershed Protection Permit, as well as the standards in 2146  Subsection 6.3.9D and any other applicable requirements contained in this Section 6.3: Gas Well 2147  Drilling and Production and Section 6.2: Gas Well Development, shall apply.  2148  E. Post‐Approval Procedures 2149  1. If evidence from water quality monitoring efforts indicates that contamination is 2150  occurring from gas wells, the Operator shall remove, cause to be removed, or otherwise 2151  remediate contamination, as required by the Gas Well Administrator including but not limited to 2152  Waste Minimization Practices established by the RRC. Cleanup operations shall begin 2153  Exhibit A      immediately. A re‐inspection fee shall be charged as established by the City Council and 2154  published in the Application Criteria Manual.  2155  2. An associated Watershed Protection Permit shall expire with the expiration of the Gas 2156  Well Development Site Plan or Gas Well Development Plat and may not be extended prior to 2157  expiration. 2158    2159  8.3 Subdivision Design 2160  8.3.4 Cluster Subdivisions 2161  A. Purpose 2162  This section provides optional standards for cluster subdivision development to protect sensitive lands 2163  and common open space areas and to implement the comprehensive plan and/or adopted area plans. A 2164  cluster subdivision is a residential subdivision in which some or all of the lots are allowed to be smaller 2165  in area and width, thus allowing flexibility in development density in those areas in exchange for 2166  permanent protection of common open space.  2167  B. Applicability 2168  1. The cluster subdivision option is available in all residential districts as identified in Table 2169  3.1‐A: Zoning District Designations. 2170  2. The minimum parcel size for a cluster subdivision shall be at least five acres. 2171  i. This minimum parcel size does not apply for sites affected by gGas wWell Reverse 2172  Setbacks as provided for in Subsection 6.2.6C.2. 2173  3. All other standards in the DDC shall apply to cluster subdivisions unless modified by the 2174  cluster subdivision standards in this Subsection 8.3.4. 2175  4. In the case of conflict between the provisions of Table 8.A: Cluster Subdivisions, and any 2176  other portion of this DDC, the provisions of this Table 8.A: Cluster Subdivisions, shall govern. 2177   2178  C. Review and Approval of Cluster Subdivisions 2179  1. Cluster subdivisions require approval of a planned development (PD) and shall be 2180  reviewed through the rezone to a planned development (PD) district procedure in Subsection 2181  2.7.3: Rezone to a Planned Development (PD) District. 2182   a. A PD is not required for cluster subdivision standards to be applied to sites affected by 2183  gGas wWell Reverse Setbacks as provided for in Subsection 6.2.6C.2. 2184  2. Cluster subdivisions shall be reviewed through the preliminary plat and final plat 2185  procedures in Section 2.6, Subdivision Procedures. 2186  D. Cluster Subdivision Minimum Standards 2187  Exhibit A      The minimum standards for cluster subdivision lots are established in Table 8.A: Cluster Subdivisions 2188  below. The measurements and exceptions in Section 3.7, shall also apply to cluster subdivision lots 2189  unless otherwise stated in Table 8.A: Cluster Subdivisions. 2190  Table 8.A: Cluster Subdivisions  Type of Standard Requirement  Project Site Standards  Subdivision size, minimum 5 acres  Block length, maximum 600 feet  Common open space, minimum 30 percent of total site area  Individual Lot Standards (minimum)  Lot size 2,500 square feet  Lot width 20 feet  Building coverage Per underlying zoning district  Setbacks (minimum) [1]  Front 5 feet if accommodation of at least two off‐ street parking spaces can be demonstrated.  Otherwise, pursuant to the underlying zoning  district.  Side 5 feet, except side yards adjacent to a public  right‐of‐way shall be 6 feet.  Rear 5 feet for alley‐loaded dwellings or dwellings  developed with an auto court. Otherwise,  pursuant to underlying zoning district.  Notes:   [1] Building envelopes shall be established on the final plat with any cluster subdivision.   2191   2192  E. Common Open Space 2193  1. Minimum Required 2194  A minimum of 30 percent of the total site area of the cluster subdivision shall be set aside as 2195  common open space for the use of the site’s residents and visitors.  2196  2. Identification and Maintenance  2197  Exhibit A      a. Common open space shall be identified on the final plat for a cluster 2198  subdivision, with a notation that indicates that those lands shall not be used for future 2199  development. 2200  b. Common open space shall be identified on‐site with appropriate permanent 2201  signage markers in order to distinguish these areas from private property. 2202  c. Common open space shall be permanently maintained and preserved as: 2203  i. Open space lots with deed restrictions; or 2204  ii. Protected through a conservation easement; or 2205  iii. Land dedicated and accepted to the city, at the city’s sole discretion. 2206  d. For any land not dedicated to the city, the developer shall provide a permanent 2207  mechanism acceptable to the City Attorney for the primary purpose of conservation, 2208  preservation, and management of protected/conserved lands. 2209  e. There shall be no further subdivision of land in an area approved for cluster 2210  subdivision; however, dedication of easements for public utilities may be permitted. 2211  3. Use of Common Open Space 2212  a. Common open space shall be used for low‐intensity recreation, agriculture, 2213  buffers, critical wildlife habitat, or other passive park or open space purposes. A pond 2214  may also count towards the minimum common open space requirement. 2215  b. The use of common open space may be further limited or controlled at the time 2216  of final approval where necessary to protect adjacent properties. 2217  4. Design of Open Space 2218  Land set aside for common open space shall meet the following design criteria, as relevant: 2219  a. The lands shall be contiguous unless the land shall be used as a continuation of 2220  an existing trail, or specific topographic features require a different configuration. An 2221  example of such topographic features would be the provision of a trail or private open 2222  area along a riparian corridor. 2223  b. Where open space areas, trails, parks, or other public spaces exist adjacent to 2224  the tract to be subdivided or developed, the common open space shall, to the maximum 2225  extent feasible, be located to adjoin, extend, and enlarge the existing trail, park, or 2226  other open area land. 2227  c. In larger projects, open space should flow through the site linking recreation 2228  facilities to dwellings with uninterrupted green belts. 2229  d. If an ESA is preserved to meet the open space requirement, the land shall be left 2230  in an undisturbed natural state. Other open space shall be landscaped pursuant to 2231  Section 7.7, Landscaping, Screening, Buffering, and Fences. 2232  Exhibit A      F. Auto Courts 2233  Auto courts may be considered as an alternative layout for cluster subdivisions. Up to four single‐family 2234  units (attached or detached) may share a single driveway access to a public street using an auto court 2235  arrangement, provided the layout is approved with a preliminary plat pursuant to Subsection 2.6.3, 2236  Preliminary Plat. Additionally, auto courts shall comply with the following: 2237  1. The surface of the shared driveway in the auto court shall be at least 20 feet wide and 2238  shall be surfaced with concrete or other permeable paving approved by the Director.  2239  2. Individual driveways leading from the shared driveway to each dwelling unit shall be at 2240  least 20 feet long, as measured from the front of the garage or carport to the closest edge of the 2241  shared driveway.  2242  3. The shared driveway shall be designed to comply with the standards of the 2243  Transportation Criteria Manual.  2244  4. The auto court design shall comply with the applicable off‐street parking requirements. 2245  5. Maintenance and repair of auto courts shall be the responsibility of a property owners 2246  association or adjacent property owners. The city shall approve provisions for maintenance and 2247  repair during the subdivision review process.  2248  6. Parking on the shared driveway shall be prohibited and shall be clearly marked as such.  2249  7. The auto court access shall be from a standard‐width street and the applicant shall 2250  demonstrate that there is adequate guest parking available on the street.  2251  8. The auto court shall comply with all other city standards including fire and emergency 2252  access, and utility provisions.  2253    2254   2255  City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2217,Version:1 AGENDA CAPTION Deliberations regarding Personnel Matters - Under Texas Government Code Section 551.074. Deliberate and discuss the evaluation, duties, discipline, procedures, and contracts of the Municipal Judge and City Auditor. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2337,Version:1 AGENDA CAPTION Deliberations regarding Real Property -Under Texas Government Code Section 551.072;Consultation with Attorneys - Under Texas Government Code Section 551.071. Receive information from staff,discuss,deliberate,and provide staff with direction pertaining to the potential acquisition of real property interests in the Hiram Cisco Survey,Abstract No.1184,Denton County,Texas,and located generally along the south side of East McKinney Street,between Railroad Avenue and North Bradshaw Street,City of Denton,Texas.Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition or condemnation of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas,or would jeopardize the City’s legal position in any administrative proceeding or potential litigation. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2417,Version:1 AGENDA CAPTION Consultation with Attorneys - Under Texas Government Code Section 551.071 Consult with and provide direction to City’s attorneys regarding legal issues and strategies associated with changes to Subchapter 6: Gas Wells of the Denton Development Code related to reverse setbacks and associated definitions, appeal procedures, and legal issues associated with pending development applications; where a discussion of these legal matters in an open meeting would conflict with the duty of the City’s attorneys to the City of Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2182,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,Texas authorizing the City Manager,or his designee, to execute an agreement between the City of Denton,Texas and the Children’s Advocacy Center for Denton County,providing for a coordinated process for child abuse investigations;providing for client and clinical services to victims of child abuse and non-offending family members;and providing for the expenditure of funds in the amount of $165,485.47 therefor; and providing for an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: POLICE CM/ DCM/ ACM: Todd Hileman DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, Texas authorizing the City Manager, or his designee, to execute an agreement between the City of Denton, Texas and the Children’s Advocacy Center for Denton County, providing for a coordinated process for child abuse investigations; providing for client and clinical services to victims of child abuse and non-offending family members; and providing for the expenditure of funds in the amount of $165,485.47 therefor; and providing for an effective date. BACKGROUND The Children’s Advocacy Center for Denton County (CACDC) is a non -profit agency that assists the Denton Police Department with the investigation and prosecution of child abuse cases in Denton County. CACDC uses a team approach to consolidate law enforcement, Child Protective Services, prosecutors, therapists, and volunteers in one location which helps to minimize the trauma experience by victims of child abuse. CACDC also provides free counseling services to abused children and their family members. This collaborative approach has become the gold standard for investigating child abuse. The CACDC does not bill law enforcement for its services, but rather makes an annual request that participating municipalities consider allocating their “fair share” of funding based on the percentage of CACDC services received. The fair share is calculated by multiplying the police department’s percentage of services received from CACDC by the expenses remaining after subtracting federal and state funding, and special event/fundraising expenses from total agency expenses for the previous fiscal year. RECOMMENDATION Staff recommends approval of the agreement. PRIOR ACTION/REVIEW Council approved Ordinance 18-257 on February 20, 2018. FISCAL INFORMATION $165,485.47 will be allocated as part of the Fiscal Year 2019-2020 Annual Program of Services (Budget) process. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com EXHIBITS Exhibit 1 - Agenda Information Sheet Exhibit 2 - Ordinance and 2019-20 CACDC Agreement Respectfully submitted: Frank Dixon Chief of Police Prepared by: Robin Fox Senior Executive Assistant City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2237,Version:1 Consider adoption of an ordinance of the City of Denton authorizing the City Manager to execute a Memorandum of Understanding by and between the City of Denton and United Way of Denton County,Inc. providing for the expenditure of funds in the amount of $40,000 for a matching grant to fund the Barriers Fund for the prevention and diversion of homelessness in furtherance of the coordinated system of homeless assistance programs; authorizing the expenditure of funds therefor; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Public Affairs/IGR – Community Development CM/ DCM/ ACM: Sara Hensley DATE: October 8, 2019 SUBJECT An ordinance of the City of Denton authorizing the City Manager to execute a Memorandum of Understanding by and between the City of Denton and United Way of Denton County, Inc. providing for the expenditure of funds in the amount of $40,000 for a matching grant to fund the Barriers Fund for the prevention and diversion of homelessness in furtherance of the coordinated system of homeless assistance programs; authorizing the expenditure of funds therefor; and providing an effective date. BACKGROUND In 2015, a citizen task force organized by the Mayor Chris Watts, explored resources and activities that could improve and expand housing solutions for the homeless in Denton. As a result, a plan was produced that would assist individuals and families experiencing homelessness in finding and keeping a safe, stable and permanent home. The City approached the United Way as a partner because of its proven track record of seeking collaboration and community-wide solutions to community issues through collective impact strategies. The United Way agreed to partner in the project and City funding has been provided annually in support of this partnership between the City and United Way related to homelessness initiatives. A Memorandum of Understanding was signed and executed in August 2019 for the term of October 1, 2019 through September 30, 2020. In July of 2017 and 2018, the United Way provided work sessions to update City Council regarding the progress of increasing and improving the effectiveness of community funding, efforts toward ensuring multi-faceted affordable housing options are available and supporting the implementation of innovative homeless initiatives. At an August 2018 work session, City Council provided additional direction to staff to assess shelter and emergency housing options. City staff worked with the Denton County Homelessness Leadership Team (DCHLT) to form a Shelter Planning Workgroup to assess the current shelter environment, including the utilization and need, and develop options and recommendations. The workgroup held a series of 4 meetings in fall 2018 and summarized their work and recommendations in a report that was presented to Denton City Council on Dec. 18, 2018 and to Lewisville City Council on Feb. 4, 2019. A core recommendation of the Shelter Planning Workgroup was to expand and enhance the service level of the current shelter environment in Denton County, including expanding shelter nights and hours. Following the December 2018 City Council work session, City staff and UWDC staff explored options to expand shelter nights and hours and enhance service levels to increase shelter use and improve outcomes to successfully house individuals and families. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Staff developed recommendations to enhance the shelter component of Denton County’s housing crisis response system as well as enhance other areas of the system for a comprehensive, strategic approach that seeks to balance investment into all parts of the system to be effective in preventing and reducing homelessness. There are four key system components of the housing crisis response system: Diversion, Outreach, Emergency Shelter, and Supportive Housing. On May 21, 2019, the City Council received a report, held discussion, and gave staff direction regarding funding options and recommendations to strengthen the housing crisis response system and homelessness initiatives in Denton County, including an option to increase shelter availability. The recommendations included:  Emergency Shelter: Expanding MKOC shelter from 3 nights/week to 7 nights/week and enhance the level of service, based upon the recommendations for the Shelter Planning workgroup and prior direction from City Council to explore and cost options to improve shelter use and housing outcomes. Recommendation included $400,000 annually for shelter operations and $80,000 for one- time facility improvements.  Diversion: Funding the Barriers Fund - Diversion Fund to divert approximately fifty (50) households from homelessness. Recommendation included $40,000 in a matching grant to the existing Barriers Fund administered by the United Way.  Housing: Funding $100,000 for Rapid Rehousing programs to assist households experiencing homelessness with application fees, deposits, and rental assistance as necessary to move the household from homeless to housed and provide housing stability. In response to recent funding loss for Rapid Rehousing programs, this item was revised from the previous recommendation included for $50,000 to the existing Barriers Fund Doors for Denton County initiative administered by the Housing Navigator and increased an additional $50,000.  Outreach: Expanding the Street Outreach Team to increase the frequency of outreach to individuals living unsheltered and provide additional mental health case management support. Recommendation included $64,600 a year to fund the position at a partner agency. These recommendations were included in the supplemental budget requests for the City of Denton Program Services Budget in Fiscal Year 2019-20 and prioritized in Tier 1 of the supplemental requests. The Program Services Budget was approved with these supplemental funding requests on September 17, 2019. This MOU supports the $40,000 in annual matching grant funding for the Barriers Fund - Diversion Fund that will divert approximately fifty (50) households from homelessness. It establishes the responsibilities of the City of Denton and the United Way and the procedures to be followed in administering a matching funds grant for the purpose of diverting households within the City of Denton from homelessness by funding the United Way Barriers Fund, in support of the coordinated system of homeless assistance programs. The responsibilities, outputs and outcomes, and duration of the agreement are outlined in the 2019 Memorandum of Understanding (Exhibit 3). EXHIBITS 1. Agenda Information Sheet 2. Memorandum of Understanding and Ordinance Respectfully submitted: Danielle Shaw Community Development Manager ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF DENTON AND UNITED WAY OF DENTON COUNTY,INC.PROVIDING FOR THE EXPENDITURE OF FUNDS IN THE AMOUNT OF $40,000 FOR A MATCHING GRANT TO FUND THE BARRIERS FUND FOR THE PREVENTION AND DIVERSION OF HOMELESSNESS IN FURTHERANCE OF THE COORDINATED SYSTEM OF HOMELESS ASSISTANCE PROGRAMS;AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR;AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Denton (the "City")and the United Way of Denton County,Inc. ("United Way")have entered into an agreement,executed August 6,2019 to provide for a coordinated system of homeless assistance programs (the "Programs")to reduce homelessness in the City; and WHEREAS,the City and the United Way desire to enter into a separate agreement to provide City funding to the Barriers Fund administered by the United Way to assist with the prevention and diversion of homelessness and strengthen the housing crisis response system;and WHEREAS,the United Way and the City parties hereto agree,and by the execution hereof are bound to the mutual obligations outlined in the Memorandum of Understanding attached hereto and made a part hereof by reference (the "MOU "); and WHEREAS,City has adopted a budget for such funds and included therein an authorized budget for expenditure of funds; and WHEREAS,the City Council of the City of Denton hereby finds that the MOU between the City and United Way,attached hereto and made a part hereof by reference serves a municipal and public purpose,is in the public interest,and of a benefit to the citizens of the City of Denton; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1.The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2. The City Manager,or his designee,is hereby authorized to execute the Memorandum of Understanding with the United Way and to carry out the duties and responsibilities of the City under the MOU,including the expenditure of funds as provided for therein. SECTION 3. This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote [ - ]: Page 1 Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G. Briggs,District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor,At Large Place 5: Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the day of , 2019. CHRIS WATTS,MAYOR ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATTORNEY BY: 2019 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DENTON AND THE UNITED WAY OF DENTON COUNTY,INC. BARRIERS FUND STATE OF TEXAS § § COUNTY OF DENTON § TheCityof Denton,a Texas municipal corporation ("City")andthe United Way of Denton County,a 501(c)(3)organization with an office at 1314 Teasley Lane,Denton,Texas 76205, ("United Way"),acting herein by and through their duly authorized representatives enter into this Memorandum of Understanding("MOU") on this _ day of ,2019. PURPOSE This MOU establishes the responsibilities of the Cityof Dentonand the United Wayand the procedures tobe followed in administering a matching funds grant for the purpose of diverting households withinthe City of Denton from homelessness by funding the United Way Barriers Fund,in support ofthe coordinated system of homeless assistance programs.In consideration of the covenants and agreements herein contained,the parties hereto do mutually agreeas follows: ARTICLE I RESPONSIBILITIES OF THE CITY OF DENTON The Community Development Meinager willserveasthekeystaff position fortheCityto oversee this Memorandum of Understanding for the Barriers Fund. The City of Denton agrees to: 1. For every dollar raised bythe United Way forthe Barriers Fund,the City of Denton will matchwithadollaruptotheamountof $40,000 forthetermofthis MOU.Matching Funds may be released by the Cityto the fund for each $1,000 of documented match donation raised, up to $40,000. 2. Work with the United Wayto lead staff and partners in identifyingand updating outputs and outcomes associated with the Barriers Fund and related fundraising campaign(s). 3. Assistwithmarketingand communicatingthe matchinggrantopportunityand the Barriers Fund. 4.Provide guidance and technical support tothe United Way in relation tothe homeless data system and information collected by the City. ARTICLE II RESPONSIBILITIES OF UNITED WAY OF DENTON COUNTY TheUnitedWayDirectorof MentalHealthand Homelessness Initiatives will serveasthekey staff position forUnited Way to oversee the Barriers Fund matching grant.The United Way agrees to: 1.Serve as fiscal administrator for the Barriers Fund. 2. Directthe fimdraising effortsnecessarytoadequatelysupporttheBarriersFundfundraising goals including butnotlimitedto partnerships and community funding sources. 3. For each $1,000 raised, UW may request the City release funds into to the Barriers Fund byprovidingthe Citywithdonor documentation for all donations usedas match funds. 4. Ensure that the $40,000 in matching funds provided by the City of Denton will be used only for activities submitted by HMIS eligible agencies for services provided withinthe City of Denton to provide directclient assistance for persons experiencing or at risk of experiencing homelessness. 5.Client,expenditure,application process,and agency eligibility requirements must be approved by the Denton County Homelessness Leadership Team in written policy and updated annually. 6.Continue to support a volunteer Barriers Fund Committee comprised of community partners who approve all requests from eligible community partners in support of eligible activities for eligible clients as adopted and set forth by the Denton County Homeless Coalition (DCHC)workgroup. 7.Participate in ongoing evaluation of outputs and outcomes to examine the need for improvements.Asneeded,makecoursecorrectionsinatimelymannerto ensureoutcomes are met. 8. Provide the City Manager or his designee with quarterly reports that include: a) match documentation, b) budget spreadsheet, and c) funding distribution report. 9. Ensurethatall published materials to marketthe matching grantareco-brandedwith"City of Denton." ARTICLE III GOALS,STRATEGIES,OUTPUTS,AND REPORTS Prevention and Diversion Fund to divert approximately fifty (50)households from homelessness. GOAL: Utilize the Barriers Funds to promote housing stability and promote self- sufficiency for families in Denton. Strategy.Fundraise for the Barriers Fund. Output'.Increase BarriersFund resources in collaboration with community partners; UW will report: o Number -Actual Dollars Raised and Matched over the term of the MOU o Number-Campaigns (paid advertisements,socialmediaposts,direct mail letters distributed,etc.) Strategy:Seekto increase funding supportfrom otherlocalCityand county government sources for Barriers Fund. Output:Provide reports,presentations,and resources as requested. UW willreport number of contactsand presentations. Strategy:Implement Barriers Fund. Output:Provide 100%ofCity Matching Barriers Fund financial resources in collaboration with eligible community partners in support of activities that promote housing stability for eligible clients. UW will report: o Number -requests/Assisted/Denied o Amount by expenditure category Strategy: SupportDCHC's BarriersFundCommittee. Output:Provide monthly Barriers Fund Financial reports to DCHC Workgroup and DCHLT and maintain a current list of Committee Members ARTICLE IV NOTICE Any notice or other written instrument required or permitted tobe delivered under the terms of this MOU shall be deemed to have been delivered, whether actually received or not, when deposited in the United States mail,postage prepaid,registered or certified,return receipt requested,orvia electronic mail,hand-delivery or facsimile,addressed or sentto United Way or the City,as the case may be, at the followingaddresses: CITY UNITED WAY City of Denton,Texas UnitedWay Attn:City Manager Attn:President andCEO 215 E. McKinney 1314 Teasley Lane Denton,TX 76201 Denton, Texas 76205 Todd.HileiTian@citvofdenton.com garv@unitedwavdenton.org Either party may change its mailing address by sending notice of change of address tothe other at ; the above address by certified mail, return receipt requested. ARTICLE V NO ASSIGNMENT This MOU is solely between the parties and cannotbe assigned to anotherpartywithout the express advance written approval of the non-assigningparty. ARTICLE VI MODIFICATION OF AGREEMENT No modification of this MOU shall be effective unless it is in writing and signed by both parties to the MOU. ARTICLE VII TERMINATION OF AGREEMENT Notwithstanding any other provision of this MOU,either party may,for reasons specified below, terminate by giving thirty(30)days'advance written notice to theother party. This MOU may be terminated in whole orinpartinthe event of either party substantially failing to fulfill its obligations under this MOU.No such termination will be affected unless the other party is given (1)written notice (in accordance with Article IV herein)of intent to terminate and setting forth the reasons specifying the non-performance,and not less than thirty (30)calendar days to cure the failure;and (2)an opportunity for consultation with the terminating party prior to termination. If the MOU is terminated prior to completion of the services to be provided hereunder.United Way shall immediately cease all services and shall render a final bill for services to the City within thirty (30)days after the date of termination.Should the City subsequently contract with a third party for the continuation of services,the third party and United Way shall cooperate in providing information.United Way shall turn over all documents prepared or furnished by United Way pursuant to this MOU to the City on or before the date of termination but may maintain copies of such documents forits use.United Way shall refundto Cityany excess payment for services that were not rendered within ten working days oftheCity's request.This includes anysumof money which has been paid by the City and which the City at any time thereafter determines:has resulted in overpayment to United Way;or has not been spent strictly in accordance with the terms of this MOU;orisnot supported by adequate documentation to fully justify the expenditure. ARTICLE VIII GOVERNING LAW AND VENUE This MOU is subject to,governed by,and shall be construed under the laws of the State of Texas.Venue of any suit or cause of action arising under this MOU shall be exclusively in Denton County,Texas. ARTICLE IX SEVERABILITY If any provision ofthis MOU is found or deemed bya court of competent Jurisdiction tobe invalid, or unenforceable,it shall be consideredseverable from the remainder of this MOU and shall not cause the remainder of this MOU to be invalid or unenforceable.In such event,the parties shall reform this MOU to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention ofthe parties hereto respecting the stricken provision. ARTICLE X TERM OF AGREEMENT To the extent allowed by state law, thisMOUshallbe effective from September 1,2019 and shall remainin full force and effect until September 30,2020 unless soonerterminated because funding isno longer available orin accordance with Article Vll "Termination of Agreement." IN WITNESS WHEREOF,the City and the United Way have executed thisMOUin duplicate original counterparts,the City acting by and through its duly-authorized City Manager,and United Way acting by and through its duly-authorized undersigned officer on this the day of ,2019. CITY OF DENTON \JTED WAY OF DENTON COUNTY TODDHILEMAN,GARY HENDERSON, CITY MANAGER PRESIDENT &CEO ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY-ATTORNEY BY: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms Date lature Community Development Manager fitie Community Development Department Signed: City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2243,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,Texas,approving the continued receipt of bingo prize funds;amending Chapter 10 of the code of ordinances by adding Section 10-82 imposing a bingo prize fee on bingo prize money collected in the City after January 1,2020;making other findings and provisions related thereto;authorizing the City Manager or his designee to execute and submit a verification notice to the Texas Lottery Commission and provide notice to licensed bingo organizations; and providing for an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT:Finance CFO:Antonio Puente Jr. DATE:October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, Texas, approving the continued receipt of bingo prize funds; amending Chapter 10 of the code of ordinances by adding Section 10-82 imposing a bingo prize fee on bingo prize money collected in the City after January 1, 2020; making other findings and provisions related thereto; authorizing the City Manager or his designee to execute and submit a verification notice to the Texas Lottery Commission and provide notice to licensed bingo organizations; and providing for an effective date. BACKGROUND Pursuant to House Bill 914 (HB 914), the City Council must formally vote to continue receiving bingo prize fees after January 1, 2020. The law requires licensed organizations to remit 50 percent of bingo fee revenue to the Texas Lottery Commission, the remainder of the proceeds go to the City or County where the bingo game is conducted. The City receives approximately $20,000 annually in bingo prize fees. If approved, the City must: 1. Notify the Texas Lottery Commission before November 1, 2019 of this action by sending a certified copy of the Ordinance. 2. Notify licensed bingo organizations within the City of the continued receipt and remittance of the fee. RECOMMENDATION Staff recommends the City Council approve continued receipt of bingo prize fees. EXHIBITS 1. Agenda Information Sheet 2. Bingo Prize Collection Ordinance Respectfully submitted: David Gaines, 349-8260 Director of Finance Prepared by: Nicholas Vincent Budget Manager 940-349-8063 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com S:\Lcgai\Our Documcnts\Ordinanccs\ 19\2019 Bingo Prize Collection Ordinance. doc ORDINANCE NO. _____ _ A ORDINANCE OF THE CITY OF DENTON APPROVING THE CONTINUED RECEIPT OF BINGO PRIZE FUNDS; AMENDING CHAPTER 10 OF THE CODE OF ORDINANCES BY ADDING SECTION 10-82 IMPOSING A BINGO PRIZE FEE ON BINGO PRIZE MONEY COLLECTED IN TliE CITY AFTER JANUARY 1, 2020; MAKING OTHER FINDINGS AND PROVISIONS RELATED THERETO; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AND SUBMIT A VERIFICATION NOTICE TO THE TEXAS LOTTERY COMMISSION AND PROVIDE NOTICE TO LICENSED BINGO ORGANIZATIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, prior to September 1, 1993, the City of Denton imposed a bingo tax on gross receipts of bingo games as provided in Section 10-81 of the Code of Ordinances, City of Denton, Texas; and WHEREAS, by referendum on January 15, 1983, the electorate approved Ordinance No. 83-05 authorizing bingo in the City of Denton; and WHEREAS, pursuant to Texas Occupations Code § 200 1.503(b ), a municipality that imposed a gross receipts tax on the conduct of bingo as of January 1, 1993, is entitled to, subject to Texas Occupations Code §§ 2001.503 and 2001.507(i), 50 percent of the fee collected on a prize awarded at a game conducted in the municipality; and WHEREAS, the City of Denton was entitled to receive a portion of a bingo prize fee for bingo games conducted in the City as of January 1, 20 19; and WHEREAS, pursuant to House Bill 914, enacted by the 86th Texas Legislature, in order for the City of Denton to receive a share of bingo prize fees after January 1, 2020, the City Council must conduct a vote to affirmatively impose the bingo prize fee and submit proof of that vote to the Texas Lottery Commission by November I, 20 I9; and WHEREAS, the City Council of the City of Denton wishes to impose the bingo prize fee in order to continue receiving the City's share of the bingo prize money collected in the City of Denton; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Denton. SECTION 2. That in accordance with Texas House Bill 9I4, the City hereby approves the continued receipt of the municipal share of bingo prize fee funds, and imposes a bingo prize fee on bingo prize money collected from any licensed authorized bingo organization or unit after January I, 2020 within the City. SECTION 3. That Chapter 10, Finance and Taxation, Article IV, Bingo Gross Receipts Tax, of the Code of Ordinances, City of Denton, Texas is hereby amended by the addition of Section 10-82 to read in its entirety as follows: "Sec. 10-82.-Local Share of Bingo Prize Fee. There shall be collected for the city its local share of the bingo prize fee or bingo prize money on all bingo games conducted within the corporate limits of the city as authorized by Chapter 2001 ofthe Texas Occupations Code. All such fees shall be collected, subject to the penalties provided by Chapter 2001, as amended." SECTION 4. That the City Manager or his designee is authorized and shall, no later than November 1, 2019: (1) notify the Texas Lottery Commission of this action by sending it a certified copy of this Ordinance along with a completed verification notice attached hereto and incorporated herein for all purposes; and (2) notify each licensed bingo organization within the City of the continued imposition and remittance ofthe fee. SECTION 5. This Ordinance shall take effect immediately. SECTION 6. The motion to approve this Ordinance was made by and seconded by ; the Ordinance was passed and approved by the following vote [_ - _] Abstain Absent Chris Watts, Mayor: Gerard Hudspeth, District 1: Keely G. Briggs, District 2: Jesse Davis, District 3: John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASS ED AND APPROVED this the ____ day of ________ , 2019. CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: ------------------------------- APPROVED AS TO LEGAL FORM: AARON LEAL, ~yy ~ TIOR~EY 'l BY: b)(~~~f ~tl<'vfttvc{J Page 2 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2248,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, granting The Village Church Denton an increase in sound levels and a variance in the hours of operation pursuant to section 17-20 of the City of Denton code of ordinances, with respect to sound levels and hours of operation for the Celebration Service, which will be held on Sunday, October 20, 2019, from 10:00 a.m. to 11:00 a.m., at the South Lakes Park; with sound not to exceed 70 decibels; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton ______________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Parks and Recreation ACM: Sara Hensley, Assistant City Manager DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, granting The Village Church Denton an increase in sound levels and a variance in the hours of operation pursuant to section 17-20 of the City of Denton code of ordinances, with respect to sound levels and hours of operation for the Celebration Service, which will be held on Sunday, October 20, 2019, from 10:00 a.m. to 11:00 a.m., at the South Lakes Park; with sound not to exceed 70 decibels; and providing an effective date. BACKGROUND Beau Hughes, Pastor of The Village Church Denton, requests an exception to the noise ordinance in sound and a variance in hours of operation for amplified sound levels on Sunday, October 20, 2019, from 10:00 a.m. to 11:00 a.m., at the South Lakes Park. RECOMMENDATION Staff recommends approval. PRIOR ACTION/REVIEW On October 16, 2018, City Council approved an exception to the noise ordinance for The Village Church Denton under Ordinance 18-1712. EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Respectfully submitted: Gary Packan Parks and Recreation Director City Hall 215 E. McKinney St. Denton, Texas www.cityofdenton.com Prepared by: Jennifer Eusse Special Event Supervisor S:\Legal\Our Documcnts\Ordinanccs\l9\Noise Ordinance- Village Church.docx ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON,GRANTING THE VILEAGE CHURCH DENTON AN INCREASE IN SOUND LEVELS AND A VARIANCE IN THE HOURS OF OPERATION PURSUANT TO SECTION 17-20 OF THE CITY OF DENTON CODE OF ORDINANCES,WITH RESPECT TO SOUND LEVELS AND HOURS OF OPERATION FOR THE CELEBRATION SERVICE,WHICH WILL BE HELD ON SUNDAY,OCTOBER 20, 2019,FROM 10:00 A.M.TO 11:00 A.M.,AT THE SOUTH LAKES PARK;WITH SOUND NOT TO EXCEED 70 DECIBELS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,pursuant to Section 17-20 of the Code of Ordinances of the City of Denton, the City Council may make exceptions upon application for sound levels or hours of operation when the public interest will be served thereby;and WHEREAS, The Village Church Denton has made an application to the City Council for an exception to the provision of Section 17-20 of the Code of Ordinances regarding sound levels and hours of operation, in connection with the Celebration Service held at South Lakes Park, with said request being for the following date and time:October 20, 2019, from 10:00 A.M. to 11:00 A.M.; and WHEREAS, upon prior application and approval by the City Council of the City of Denton, The Village Church Denton has consistently demonstrated an ability to responsibly operate the Celebration Service at South Lakes Park, at amplified sound levels restricted in Section 17-20 of the Code of Ordinances of the City of Denton, within the public interest, and without materially disturbing persons of ordinary sensibilities in the immediate vicinity thereof; and WHEREAS, based upon past history, the City Council of the City of Denton, finds that grantinga noise exception forthisevent,subjectto the restrictions contained herein,wouldserve the public interest; NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I.Pursuant to Section 17-20 of the Code of Ordinances,The Village Church Denton is hereby grantedan exceptionto said section'samplifiedsoundprohibition subjeetto the following restrictions: 1.This exception to the limitations imposed by Section 17-20 of the Codeof Ordinances of the City of Denton,is granted only in connection with the operation of the Celebration Service at the South Lakes Park for the following date:October 20,2019,from 10:00 A.M. to 11:00 A.M. 2. The Village Church Denton agrees to take full responsibility for ensuring that the conditions of this exception are met and to take all reasonable measures necessary to avoid disturbing persons of ordinary sensibilities in the immediate vicinity of the event. 3 The Village Church Denton agrees to cease using amplified loudspeakers on Sunday, October 20,2019,at 11:00 a.m. S:\Legal\Our Documents\Ordinances\19\Noise Ordinance-Village Church.docx 4.Under no circumstances shall The Village Church Dcnton employ the use of amplified loudspeakers past 11:00 a.m. on Sunday,October 20,2019. 5.Under no circumstances shall The Village Church Dcnton employ the use of amplified loudspeakers that exceeds 70 dba for an outdoor event when measured from the perimeter of the source as measured by an approved measuring instrument. 6. This Ordinance confers no personal or property rights, and may be amended,modified, suspended,or revoked in whole or in part at the will of the City Council of the City of Dcnton,without any advance warning,hearing,or compensation,for any reason at all, or for no reason. 7.This Ordinance shall be strictly construed as an exception granted pursuant to Section 17- 20 of the Code of Ordinances of the City of Dcnton.The City of Dcnton expressly reserves unto itself and all other persons any and all legal remedies,both civil and criminal,relating to excessive noise in correction with this annual event,and hereby disclaims any promissory,or equitable estoppel which might in any way impede the pursuit of such remedies by any person. SECTION 2. This Ordinance shall be effective immediately upon its passage and approval and shall expire upon the completion of The Village Church Dcnton Celebration Service on Sunday,October 20,2019,unless sooner repealed,modified,or rescinded. The motion to approve this Ordinance was made by and seconded by . This Ordinance was passed and approved by the following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G.Briggs,District 2: Jesse L.Davis,District 3: John Ryan, District 4: Deb Armintor,At Large Place 5: Paul Meltzer,At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the day of , 2019. CHRIS WATTS,MAYOR ATTEST: S:\Legal\Our Documents\Ordinanccs\19\Noise Ordinance- Village Church.docx ROSA RIGS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATTORNEY BY: City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2252,Version:1 AGENDA CAPTION Consider approval of a resolution of the City of Denton, Texas, authorizing the City Manager or his designee, to accept the Tex Treasures Grant #TXT-20003 for SFY 2020 (Federal Award Identification No. LS-00-19-0044- 19) from the Texas State Library and Archives Commission through the Institute of Museum and Library Services in the amount of $24,820.00, for the period of September 1 through August 31, 2020; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ AGENDA INFORMATION SHEET AGENDA DATE: October 8, 2019 DEPARTMENT: Library ACM: Sara Hensley SUBJECT: Consider approval of a resolution of the City of Denton, Texas, authorizing the City Manager or his designee, to accept the Tex Treasures Grant #TXT-20003 for SFY 2020 (Federal Award Identification No. LS-00-19-0044-19) from the Texas State Library and Archives Commission through the Institute of Museum and Library Services in the amount of $24,820.00, for the period of September 1 through August 31, 2020; and providing an effective date. BACKGROUND: The Denton Public Library has been awarded a Tex Treasures grant from the Texas State Library and Archives Commission through the Institute of Museum and Library Services. This grant provides $24,820.00 in funding to digitize issues of the Denton Record-Chronicle (DRC), beginning with those published in 1908 through the end of 1938. The source materials for this project are a combination of microfilm and original newspapers, both of which are currently degrading. The grant provides the funding for digitization of the materials, creation of metadata and OCR text conversion, and hosting of the images on the University of North Texas Libraries' Portal to Texas History to provide persistent and sustainable access for the public. Rights to the content have been granted at no cost from the DRC. This is a multiphase project that will result in the digitization and free accessibility of all issue of the DRC, one of the oldest surviving newspapers in Denton County, providing an invaluable resource to those researching events and individuals in North Texas. PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS): The Denton Public Library Board will be presented with the grant resolution and agreement at the October 14, 2019 Library Board meeting. EXHIBITS: Exhibit 1—Agenda Information Sheet-TEX Treasures Exhibit 2—Tex Treasures Grant Resolution and Agreement Respectfully submitted: Jennifer Bekker Director of Libraries jennifer.bekker@cityofdenton.com (940) 349-8776 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2265,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, Texas, a Texas home rule municipal corporation, authorizing the City Manager to expend funds for payment by the City of Denton to the Texas Commission on Environmental Quality for the annual Consolidated Water Quality Fee for operation of the Pecan Creek Water Reclamation Plant; and providing an effective date. (Consolidated Water Quality Fee in the total not-to-exceed amount of $127,000.00). The Public Utilities Board recommends approval (7-0). City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Utility Administration CM/ DCM/ ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Consider adoption an ordinance of the City of Denton, Texas, a T exas home rule municipal corporation, authorizing the City Manager to expend funds for payment by the City of Denton to the Texas Commission on Environmental Quality for the annual Consolidated Water Quality Fee for operation of the Pecan Creek Water Reclamation Plant; and providing an effective date. (Consolidated Water Quality Fee in the total not- to-exceed amount of $127,000.00). The Public Utilities Board recommends approval (7-0). BACKGROUND The Texas Commission on Environmental Quality (TCEQ) charges an annual Consolidated Water Quality (CWQ) fee for operation of the Pecan Creek Water Reclamation Plant. The fee is based on the permitted plant capacity of 21 million gallons per day average daily flow, and the pollutant loading in the plant effluent included in the plant’s discharge permit The CWQ fee payment is mandatory to continue wastewater plant operation, and if the TCEQ does not receive payment within 30 days penalties and interest are charged along with the possible denial of the plant discharge permit. CWQ fees are used to fund the State Water Resources Management Account, which supplements expenses for the following programs: • Water quality administration, including, but not limited to, inspection of wastewater treatment facilities and enforcement of the provisions of Texas Water Code Chapter 26, the rules and orders of the Commission related to wastewater discharges and waste treatment facilities, and the provisions of Commission permits governing wastewater discharges and wastewater treatment facilities; • The Texas Clean Rivers Program, which monitors and assesses water quality conditions that support water quality management decisions necessary to maintain and improve the quality of the state's water resources; and • Any other water resource management programs reasonably related to the activities of the persons required to pay a fee under Texas Water Code §26.0291. Due to mailing times, the invoice from TCEQ is usually received in the middle of October and the payment is due by November 1. This does not provide enough time to process an ordinance through the Public Utility Board and City Council in order to pay the invoice within the payment deadline. Staff is therefore seeking approval of estimated payment in advance of receiving the invoice from the TCEQ. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com RECOMMENDATION Staff recommends approval of the estimated payment of TCEQ CWQ fee. ESTIMATED SCHEDULE OF PROJECT N/A PRIOR ACTION/REVIEW (Council, Boards, Commissions) Item PUB 19-179 was presented as consent to the Public Utilities Board on September 23, 2019 FISCAL INFORMATION The fee will be paid from Operating Budget Account number 640100.7805. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance Respectfully submitted: Kenneth Banks. General Manager of Utilities City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2305,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,for approval of a pre-qualified professional services list for Solid Waste/Landfill including Planning,Engineering Design,and Facility Permitting;Construction Documents,Technical Specifications,and Construction Management;Environmental Services;Landfill Planning and Engineering Services;Landfill Gas Services;and Drone and Surveying Services;and providing an effective date (RFQ 7109).The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for approval of a pre-qualified professional services list for Solid Waste/Landfill including Planning, Engineering Design, and Facility Permitting; Construction Documents, Technical Specifications, and Construction Management; Environmental Services; Landfill Planning and Engineering Services; Landfill Gas Services; and Drone and Surveying Services; and providing an effective date (RFQ 7109). The Public Utilities Board recommends approval (7 - 0). RFQ INFORMATION /BACKGROUND Operations at the City of Denton Landfill are highly regulated and engineered. The purpose of this activity is to prequalify multiple firms to complete specialized planning and compliance tasks at the Landfill and help reduce the time required to procure those professional services. This list of prequalified firms will be accessed when the need arises to complete certain design, regulatory, or construction contracts at the City of Denton Landfill. Any qualified professional firm that submitted under this RFQ is eligible to receive contracts for professional services that would go through the normal negotiation and council award process. It is intended that this method of qualifying Professional and Engineering Services for a wide range of services requir ed to deliver current and future project delivery will be repeated every five (5) years. The City of Denton Solid Waste/Landfill is seeking to award at least one task order contract per work category. Other contracts for specific projects may be awarded to qualified responders, major work categories include: Planning, Engineering Design, and Facility Permitting • Municipal Solid Waste Permitting and Permit Modifications • Materials Recovery Facility Permitting and Permit Modifications • Transfer Station Permitting and Permit Modifications • Landfill Cell Design • Landfill Cover Design • Final Cover Design • Site Operation Plans • Fill Plans City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com • Grading Plans • Soil Use Plans • Airspace Usage Estimates and Projections • Groundwater Monitoring System • Groundwater Sampling and Analysis Plan • Sequence of Development Planning, Engineering Design, and Facility Permitting • Landfill Gas Management Plan • Landfill Closure/Post-Closure Care Cost Estimates • Cost of Service Modeling • Stormwater Permitting • Composting Site Permitting and Development • Air Permitting and Permit Modifications • Odor Control • Floodplain Assessment and Management • Landscape and Irrigation Design • Infrastructure Design Construction Documents, Technical Specifications, and Construction Management • Final Plans, Contract Documents, and Specifications, Engineer’s cost estimates • Bid Phase Services • Construction Phase Services • Conduct Construction Meetings • Review and Approve Shop Drawings, Field Orders, Change Orders, Construction Quantities, Pay Requests • Scheduling • Daily Updates • Construction Quality Assurance/Quality Control • Constant Communication, Evaluation, and Re-Design as material costs increase Environmental Services • Installation of the Groundwater Monitoring Wells and Landfill Gas Probes • Groundwater Sampling, Landfill Gas Sampling, Surface Water Monitoring, and Analytical Laboratory Testing • Statistical Evaluation • Regulatory Reporting Landfill Planning and Engineering Services • Periodic Ground and Aerial Surveying to update Available Airspace, Compaction Rate, Site Life Projections, and Target Grades for Site Development • Annual Municipal Solid Waste Report • Planning for Operational Issues • Leachate Storage and Disposal • Interior and Exterior Roads • Storm Water and Sediment Control • Stockpile Locations and Utilization • Borrow Area Grading and Utilization Landfill Gas Services • Landfill Gas Management Plan Development and Update • Gas Collection and Control System Design • Gas System and Control System Expansions • Planning • Design • Budgeting • Permitting • New Source Performance Standards Compliance, Gas Collection, and Control System Troubleshooting and Landfill Gas Remediation Services as necessary at the site. Drone and Surveying Services • Physical Site Survey and/or Drone Flights • Collect Aerial Topography Data • Estimate Airspace Consumption • Determine Waste Settlement Rate Estimates. • Quarterly and Annual Surveys Additional services not included in basic services may be requested by the City in writing and would be executed only upon acceptance by both parties of the scope and costs of each additional service. The intent of this process is to utilize the entire list of qualified firms to maximize availability and flexibility in selecting the appropriate firm for a project. As such, notes as to each firm’s strengths (i.e., large firm with general and specific capabilities for any project and small specialized firms) are being identified in the review process, so that we can utilize each firm in such a way to ensure that the project is as successful as possible. In the end, each firm on the list is qualified to do the type of work being submitted. Upon approval of the RFQ, staff will negotiate each contract to the benefit of the City balancing quality, efficiency, and cost in the analysis for each project. The City requires that each consultant not only submit a scope of work for each contract negotiated, but also a level of service matrix detailing how much time the consultant anticipates each task in the contract to take per person involved. This allows staff to negotiate the time spent on each task with the consultant to make sure that all amounts (time and money) make sense. If the City and the consultant cannot agree on the overall amount, the City moves on to the next consultant to gain the best possible contract for the City and the project. Request for Qualifications (RFQ) for professional consulting services was sent to 397 prospective firms for these services. In addition, the RFQ was placed on the Materials Management website for prospective respondents to download and advertised in the local newspaper. NIGP Code Used for Solicitation: 925 - (Service Only) - Engineering Services, Professional Notifications sent for Solicitation sent in IonWave: 750 Number of Suppliers that viewed Solicitation in IonWave: 33 HUB-Historically Underutilized Business Invitations sent out: 71 SBE-Small Business Enterprise Invitations sent out: 102 Responses from Solicitation: 14 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On September 23, 2019, the Public Utilities Board (PUB) recommended this item to the City Council for consideration by a vote of 7-0. RECOMMENDATION Recommend approval of the qualified firm list for Planning, Engineering Design, Facility Permitting, Construction Documents, Technical Specifications, Construction Management, Environmental Services, Landfill Planning, Engineering Services, Landfill Gas Services, Drone and Surveying Services work categories as reviewed and ranked by staff. ESTIMATED SCHEDULE OF PROJECT This qualified firm list will remain active for three (3) years with options to extend the contract for two (2) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION No funds are requested or required to be spent as part of this approval. Individual contracts will be negotiated with the top-ranked firms and purchasing orders will be issued as needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: List of Services Exhibit 3: Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Randall Morris, 940-349-8049. Legal point of contact: Mack Reinwand at 940-349-8333. Exhibit 2 RFQ 7109 - List of Services for Solid Waste/Landfill Professional and Engineering Services Arredondo, Zepeda, & Brunz, LLC Biggs & Mathews Enviornmental Brittain & Crawford, LLC Burns & McDonnell Engineering Company Coleman & Assoc. Land Surveying Civil & Environmental Consultants, Inc. Hayden Consultants, Inc. HDR Engineering, Inc. Parkhill, Smith & Cooper Inc Risa Weinberger & Associates Inc SCS Engineers Solutient GeoSciences, Inc The Carel Corporation Weaver Consultants Group Dallas, TX Mansfield, TX Fort Worth, TX Dallas, TX Austin, TX Denton, TX Dallas, Tx Dallas, Tx Frisco, TX Dallas, Tx Irving, TX Tyler, TX Keller, TX Fort Worth, TX Municipal Solid Waste Permitting and Permit Modifications X X X X X X X X X X Materials Recovery Facility Permitting and Permit Modifications X X X X X X X X Transfer Station Permitting and Permit Modifications X X X X X X X X X X Landfill Cell Design X X X X X X X X X X Landfill Cover Design X X X X X X X X X Final Cover Design X X X X X X X X X Site Operation Plans X X X X X X X X Fill Plans X X X X X X X X X Grading Plans X X X X X X X X X X Soil Use Plans X X X X X X X X X Airspace Usage Estimates and Projections X X X X X X X X X Groundwater Monitoring System X X X X X X X X X X Groundwater Sampling and Analysis Plan X X X X X X X X X X Sequence of Development X X X X X X X X X Landfill Gas Management Plan X X X X X X X X Landfill Closure/Post-Closure Care Cost Estimates X X X X X X X X Cost of Service Modeling X X X X X X X X Stormwater Permitting X X X X X X Composting Site Permitting and Development X X X X Air Permitting and Permit Modifications X X X X X X X X X Odor Control X X X X X X X Floodplain Assessment and Management X X X X X X Landscape and Irrigation Design X X X X X X X X Infrastructure Design X X X X X Final Plans, Contract Documents, and Specifications, Engineer’s cost estimates X X X X X X X X Bid Phase Services X X X X X X X Construction Phase Services X X X X X X X Conduct Construction Meetings X X X X X X X X Review and Approve Shop Drawings, Field Orders, Change Orders, Construction Quantities, Pay Requests X X X X X X X X Scheduling X X X X X X X Daily Updates X X X X X X Construction Quality Assurance/Quality Control X X X X X X X X X X X Constant Communication, Evaluation and Re-Design as material costs increase X X X X X X X Installation of the Groundwater Monitoring Wells and Landfill Gas Probes X X X X X X X X Groundwater Sampling, Landfill Gas Sampling, Surface Water Monitoring and Analytical Laboratory Testing X X X X X X X X X X X Statistical Evaluation X X X X X X X X X X Regulatory Reporting X X X X X X X X X X Periodic Ground and Aerial Surveying to update Available Airspace, Compaction Rate, Site Life Projections, and Target Grades for Site Development X X X X X X X Annual Municipal Solid Waste Report X X X X X X X Planning for Operational Issues X X X X X X Leachate Storage and Disposal X X X X X X X Interior and Exterior Roads X X X X X X Storm Water and Sediment Control X X X X X X Stockpile Locations and Utilization X X X X X X Borrow Area Grading and Utilization X X X X X X X Landfill Gas Management Plan Development and Update X X X X X X X X X X Gas Collection and Control System Design X X X X X X X X X X Gas System and Control System Expansions X X X X X X X X X X Planning X X X X X X X X X Design X X X X X X X X X X Budgeting X X X X X X Permitting X X X X X X X X New Source Performance Standards Compliance, Gas Collection and Control System Troubleshooting and Landfill Gas Remediation Services as necessary at the site.X X X X X X Physical Site Survey and/or Drone Flights X X X X X X X X X X X X Collect Aerial Topography Data X X X X X X X X X X X X Estimate Airspace Consumption X X X X X X X X X X X Determine Waste Settlement Rate Estimates.X X X X X X X X X X Quarterly and Annual Surveys X X X X X X X X X X Drone and Surveying Services Construction Documents, Technical Specifications, and Construction Management Planning, Engineering Design, and Facility Permitting Environmental Services Landfill Planning and Engineering Services Landfill Gas Services City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2306,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with NO-DIGTEC,LLC,through The Interlocal Purchasing System (TIPS)Cooperative Program Contract #171105 for the supply of pipe bursting and related services for Wastewater Utilities;providing for the expenditure of funds therefor;and providing an effective date (File 7165 -awarded to NO-DIGTEC,LLC,in the amount of $642,350).The Public Utilities Board recommends approval (7 - 0). City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with NO-DIGTEC, LLC, through The Interlocal Purchasing System (TIPS) Cooperative Program Contract # 171105 for the supply of pipe bursting and related services for Wastewater Utilities; providing for the expenditure of funds therefor; and providing an effective date (File 7165 – awarded to NO-DIGTEC, LLC, in the amount of $642,350). The Public Utilities Board recommends approval (7 - 0). INFORMATION/BACKGROUND Portions of the Rayzor Ranch development are served by the exi sting 10-inch sewer line from Scripture to I-35. The Water and Sewer analyses used to determine the infrastructure needed to serve the Rayzor Ranch Town Center was completed by Kimley Horn in 2007 and summarized in the General Development Plan for Rayzor Ranch. These analyses indicated the capacity of the existing Scripture to I-35 line would be exceeded by the development, and the development would be required to upsize the existing 10-inch line to a 12-inch, or possibly a 15-inch line. The existing sewer line is currently at capacity, and a portion of the sewage that was designed to flow into this line has been temporarily rerouted to the north until the Scripture to I-35 line can be completed. The developer is paying the costs associated with this project. The City of Denton is committing to managing the project, which includes installing the portion of the line near I-35 using the City of Denton construction crews and a boring contractor. The City will be reimbursed for design work, project management, and construction. The City of Denton’s Engineering Department has completed additional analyses and has determined that the installation of a 12-inch line on the northern section of the project and a 15 to 16-inch line on the southern section is acceptable. The majority of the line upsizing will be accomplished by pipe bursting, which is a technique whereby equipment is used to destroy the existing pipe and install the new pipe without unearthing the existing line. The 16-inch line is needed for the pipe bursting section due to the fact that the HDPE (high-density polyethylene) pipe installed during the bursting process cannot be purchased in 15- inch diameter. NO-DIGTEC, LLC, provided a proposal according to TIPS Cooperative Contract No. 171105 for pipe bursting and related services to complete a portion of the project. Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System (Ordinance 2011-082). On September 9, 2019, the Public Utilities Board (PUB) recommended an agreement between DB Denton II, LLC, Allegiance Hillview, L.P., and the City regarding the funding and construction of sanitary sewer improvements (Ordinance PUB19-174). On September 10, 2019, Council approved an agreement between DB Denton II, LLC, Allegiance Hillview, L.P. and the City regarding the funding and construction of sanitary sewer improvements (Ordinance 19- 2105). On September 23, 2019, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award a contract with NO-DIGTEC, LLC, for the supply of pipe bursting and related services for Wastewater Utilities, in a not-to-exceed amount of $642,350. PRINCIPAL PLACE OF BUSINESS NO-DIGITEC, LLC Ferris, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval and automatically expire upon completion. FISCAL INFORMATION These items and services will be funded from Wastewater Utilities Department account 250103444.1360.40100. Requisition #143723 has been entered into the Purchasing software system in the amount of $642,350.00. The budgeted amount for this item is $642,350. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: LLC Members Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Kenneth Banks, 940-349-7165. Legal point of contact: Mack Reinwand at 940-349-8333. Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF          Contract 7165 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND NO-DIGTEC, LLC (TIPS PIPE BURSTING PURCHASING COOPERATIVE CONTRACT #171105 AND CITY OF DENTON REFERENCE #7165) THIS CONTRACT is made and entered into this date , by and between NO-DIGTECH, LLC, a Texas Limited Liability Company, whose address is 415 Ewing Boulevard, Ferris, Texas 75125, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a Texas Municipal Corporation and Home-Rule City, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and the subsequent execution of this Contract by the Denton City Manager, or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Contractor shall provide construction services in accordance with The Interlocal Purchasing System (TIPS) Pipe Bursting Purchasing Cooperative Contract #171105 and the City’s reference #7165, a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes as “Exhibit B”. The Contract consists of this written agreement and the following items which are attached hereto and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) The TIPS Pipe Bursting Purchasing Cooperative Contract #171105 and the City’s reference #7165 (Exhibit “B” on file at Office of Purchasing Agent) (c) General Provisions-Standard Terms and Conditions (Exhibit “C”); (d) Payment and Performance Bond Requirements (Exhibit “D”); (e) Insurance Requirements (Exhibit “E”); (f) Certificate of Interested Parties Electronic Filing (Exhibit “F”); (g) Contractor’s Proposal (Exhibit “G"); (h) House Bill 89 Verification (Exhibit “H”) (i) Senate Bill 252 Certification (Exhibit “I”) (j) Form CIQ – Conflict of Interest Questionnaire (Exhibit "J") These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to this written Contract, and then to the Contract documents in the sequential order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 IN WITNESS WHEREOF, the parties of these presents have executed this Contract in the year and day first above written. CONTRACTOR BY: ______________________________ AUTHORIZED SIGNATURE Date: _______________________________ Printed Name:________________________ Title: _______________________________ ___________________________________ PHONE NUMBER ___________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION CERTIFICATE NUMBER CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________ TODD HILEMAN CITY MANAGER ATTEST: ROSA RIOS, CITY SECRETARY Date:________________________ By: _________________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF      +!,$ !(- ,'$&!0*$*!.+,-!+)' )#(!/!&& ,'$&!0*$*!.+,-!+)'-!+-$&$-$!, -!+-$&$-$!,$+!-)+ +(%.",&!0 Contract 7165 EXHIBIT A SPECIAL TERMS AND CONDITIONS Total Contract Amount The Contract total for services shall not exceed $642,350. Pricing shall be per Exhibit G attached. Contract Term The Contract shall commence upon the issuance of a Notice to Proceed. Contractor shall begin work on site within fifteen (15) calendar days of receipt of Notice to Proceed. Project shall be complete upon receipt of required materials, services and acceptance by the City of Denton. Delays are further discussed in the Standard Terms and Conditions Exhibit C, Section 8.3. Special Notice and Additional Requirement(s): 1. Additional safety precautions shall be instituted by the awarded Contractor, as the work environment will be in an area where citizens and employees may be present, and work safety must be coordinated with the owner. 2. The Contractor shall be responsible for all spoil removals, and any excess soil that will require removal. 3. It is understood that the basis for payment on the work to be done according to the final plans and specifications shall be a lump sum fee as set forth in Contractor's Proposal. Any quantity estimates supplied by Designer or Owner are intended only as a guide to the respondent. Contractor is responsible for making his own quantity estimates and pricing from his own examination of the work to be done. 4. A schedule of Contractor’s Quantities and Unit Prices is to be filled out as a part of this bid. Extensions of units and unit prices must total up correctly. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 EXHIBIT C GENERAL PROVISIONS- TERMS AND CONDITIONS FOR FACILITY CONSTRUCTION SERVICES Invoices, Payments, and Releases 1. INVOICES AND PAYMENT PROCESSING: Payment processing: The City review, inspection, and processing procedures for invoices ordinarily require thirty (30) days after receipt of invoices, materials, or services. Proposals which call for payment before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be considered only if, in the opinion of the Purchasing Manager, the review, inspection, and processing procedures can be completed as specified. It is the intention of the City of Denton to make payment within thirty (30) days after receipt of valid invoices for which items or services have been received unless unusual circumstances arise. The thirty (30) day processing period for invoices will begin on the date the invoice is received or the date the items or services are received, whichever date is later. Direct deposit for payments: Prime Contractors are encouraged to arrange for receiving payments through direct deposit. Information regarding direct deposit payments is available from the City of Denton Purchasing website: www.dentonpurchasing.com. Invoices: Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX, 76201-4299. Invoices must be fully documented as to labor, materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. Invoices for partial payments on construction projects should normally be presented for payment within the first five (5) days of the month, and submitted on the Pay Application Form. 2. TAX EXEMPTION: The City of Denton qualifies for sales tax exemption pursuant to the provisions of Article 20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act. Any Prime Contractor performing work under this Contract for the City of Denton may purchase materials and supplies and rent or lease equipment sales tax free. This is accomplished by issuing exemption certificates to suppliers. Certificates must comply with State Comptroller’s ruling #95-0.07 and #95-0.09. 3. PAYMENTS TO CONTRACTORS: A. Upon presentation of valid invoices, which should be within the first week of each month, the Owner shall make partial payments to the Prime Contractor for construction accomplished during the preceding calendar month on the basis of completed construction certified to by the Prime Contractor and approved by the Owner and Architect/Engineer solely for the purposes of payment. Provided, however, that such approval shall not be deemed approval of the workmanship or materials. Only ninety-five percent (95%) of each payment request approved during the construction of the project shall be paid by the Owner to the Prime Contractor prior to completion of the Project. Upon the approval by the Owner of the Prime Contractor’s "Final Invoice for Payment” showing the total cost of the construction performed, the Owner shall make payment to the Prime Contractor of all DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 amounts to which the Prime Contractor shall be entitled there under which shall not have been paid: Provided, however, that such final payment shall be made not later than ninety (90) days after the date of completion of construction of the Project, as specified in the Final Invoice for Payment, unless withheld because of the fault of the Prime Contractor. B. The Prime Contractor shall be paid on the basis of the percentage of the work actually completed for each construction item. The total amount paid for periodic billings shall not exceed the maximum Contract price for the construction of the project as set forth in the Contract, unless such excess shall have been approved in writing by the Purchasing Agent as part of a change order. C. No payment shall be due while the Prime Contractor is in default in respect of any of the provisions of this Contract, and the Owner may withhold from the Prime Contractor the amount of any claim by any third party against either the Prime Contractor or the Owner based upon an alleged failure of the Prime Contractor to perform the work hereunder in accordance with the provisions of this Contract. This includes, without limitation, the alleged failure of the Prime Contractor to make payments to subcontractors. 4. RELEASE OF LIENS AND CERTIFICATE OF CONTRACTOR: Upon award of the Contract, the Prime Contractor shall inform the Owner of the subcontractors and material sources that will be used. Upon the completion by the Prime Contractor of the construction of the Project, but prior to final payment to the Prime Contractor, the Prime Contractor shall deliver to the Owner releases of all liens, and of rights to claim any lien, from all manufacturers, materialmen and subcontractors furnishing services or materials for the Project, to the effect that all materials or services used on or for the Project have been paid for and indicating that the Owner is fully released from all such claims. 5. PAYMENTS TO MATERIALMEN AND SUBCONTRACTORS: The Prime Contractor shall pay each materialman, and each subcontractor, if any, not later than five (5) days after receipt of any payment from the Owner, the amount thereof allowed the Contractor for and on account of materials furnished or construction performed by each materialman or each subcontractor. 6. REMEDIES: A. Completion of Prime Contractor’s Default If default shall be made by the Prime Contractor or by any subcontractor in the performance of any of the terms of this proposal, the Owner, without in any manner limiting its legal and equitable remedies in the circumstances, may serve upon the Prime Contractor and the Surety or Sureties upon the Prime Contractor's bond or bonds a written notice requiring the Prime Contractor to cause such default to be corrected forthwith. Unless within twenty (20) days after the service of such notice upon the Prime Contractor such default shall be corrected or arrangements for the correction thereof satisfactory to the Owner and/or Architect/Engineer shall be made by the Prime Contractor or its Surety or Sureties, the Owner may take over the construction of the Project and prosecute the same to completion by Contract or otherwise for the account and at the expense of the Prime Contractor, and the Prime Contractor and its Surety or Sureties shall be liable to the Owner for any cost or DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 expense in excess of the Contract price occasioned thereby. In such event the Owner may take possession of and utilize, in completing the construction of the project, any materials, tools, supplies, equipment, appliances, and plant belonging to the Prime Contractor or any of its subcontractors, which may be situated at the site of the Project. The Owner in such contingency may exercise any rights, claims or demands which the Prime Contractor may have against third persons in connection with this Contract and for such purpose the Prime Contractor does hereby assign, transfer and set over unto the Owner all such rights claims and demands. B. Liquidated Damages The time of the completion of construction of the project is of the essence of the contract. Should the Contractor neglect, refuse or fail to complete the construction within the time herein agreed upon, after giving effect to extensions of time, if any, herein provided, then, in that event and in view of the difficulty of estimating with exactness damages caused by such delay, the City shall have the right to deduct from and retain out of such money which may be then due or which may become due and payable to the Contractor the sum of FIVE HUNDRED DOLLARS ($500.00) per day for each and every day, including weekends, that such construction is delayed on its completion beyond the specified time, as liquidated damages and not as a penalty; if the amount due and to become due from the City to the Contractor is insufficient to pay in full any such liquidated damages, the Contractor shall pay to the City the amount necessary to effect such payment in full: Provided, however, that the City shall promptly notify the Contractor in writing of the manner in which the amount retained, deducted or claimed as liquidated damages was computed. C. Cumulative Remedies Every right or remedy herein conferred upon or reserved to the Owner shall be cumulative, shall be in addition to every right and remedy now or hereafter existing at law or in equity or by statute, and the pursuit of any right or remedy shall not be construed as an election. Provided, however, that the provisions of the REMEDIES SECTION shall be the exclusive measure of damages for failure by the Prime Contractor to complete the construction of the Project within the time herein agreed upon. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 CITY OF DENTON GENERAL CONDITIONS FOR CONSTRUCTION ARTICLE 1 GENERAL PROVISIONS GENERAL DEFINITIONS 1.1 The following definitions apply throughout these General Conditions and to the other Contract Documents: a) THE CONTRACT DOCUMENTS The Contract Documents consist of the formal Building Construction Services Agreement between the Owner and the Prime Contractor, these General Conditions and other supplementary conditions included by special provisions or addenda, drawings, specifications, addenda issued prior to execution of the Contract, other documents listed in the Contract, and Amendments issued after execution of the Contract. For purposes of these General Conditions, an Amendment is: (1) a written Supplemental Agreement to the Contract signed by authorized representatives of both parties; (2) a Change Order, including Change Orders signed only by the Owner as described in Subparagraph 7.1(b) and Subparagraph 7.1(e); or (3) a written order for a minor change in the Work issued by the Architect/Engineer as described in Paragraph 7.3. The Contract Documents also include bid documents such as the Owner’s Instructions to Bidders, sample forms, the Prime Contractor's Bid Proposal and portions of addenda relating to any of these documents, and any other documents, exhibits or attachments specifically enumerated in the Building Construction Services Agreement, but specifically exclude geotechnical and subsurface reports that the Owner may have provided to the Prime Contractor. b) THE CONTRACT The Contract Documents, as defined in Paragraph 1.1, are expressly incorporated into and made a part of the formal Building Construction Services Agreement between the Owner and the Prime Contractor by reference in this Paragraph and Paragraph 1.1 (which documents are sometimes also referred to collectively in these General Conditions as the “Contract”). The Contract Documents represent the entire and integrated agreement between the Owner and the Prime Contractor and supersede all prior negotiations, representations or agreements, either written or oral. The terms and conditions of the Contract Documents may be changed only by an Amendment. The Contract Documents shall not be construed to create a contractual relationship of any kind: (1) between the Architect/Engineer and Prime Contractor; DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (2) between the Owner and a Subcontractor or -subcontractor; or (3) between any persons or entities other than the Owner and Prime Contractor. The Architect/Engineer shall, however, be entitled to performance and enforcement of obligations under the Contract Documents intended to facilitate performance of the Architect/Engineer’s duties. c) THE WORK The term “Work” means the construction and services required by the Contract Documents, whether completed or partially completed, and includes all labor, materials, equipment, and services provided or to be provided by the Prime Contractor, or any Subcontractors, Sub-subcontractors, material suppliers, or any other entity for whom the Prime Contractor is responsible, to fulfill the Prime Contractor’s obligations. The Work may constitute the whole or a part of the Project. d) THE PROJECT The Project is the total construction more particularly described in the Building Construction Services Agreement, of which the Work performed under the Contract Documents may be the whole or a part of the Project and which may include construction by the Owner or by separate contractors. All references in these General Conditions to or concerning the Work or the site of the Work will use the term “Project,” notwithstanding that the Work may only be a part of the Project. e) THE DRAWINGS The Drawings (also known as the “Plans”) are the graphic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules, and diagrams. f) THE SPECIFICATIONS The Specifications are that portion of the Contract Documents consisting of the written requirements for materials, equipment, construction systems, standards, and workmanship for the Work, performance of related services, and other technical requirements. g) THE PROJECT MANUAL The Project Manual is the volume or volumes which contain the bidding requirements, sample forms, General Conditions for Building Construction, special provisions, and Specifications. The Project Manual may be modified by written addendums issued by the Owner during bidding, in which case the written addendums become a part of the Project Manual upon their issuance, unless otherwise indicated by the Owner in writing. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 h) ALTERNATE An Alternate is a variation in the Work on which the Owner requires a price separate from the City Building General Conditions Base Bid. If an Alternate is accepted by the Owner, the variation will become a part of the Contract through the execution of a change order or amendment to the Contract and the Base Bid will be adjusted to include the amount quoted. If an alternate is accepted by the Owner, and later deleted prior to any Work under the alternate being performed or materials delivered to the Project site, the Owner will be entitled to a credit in the full value of the alternate as priced in the Prime Contractor’s Bid. i) BASE BID The Base Bid is the price quoted for the Work before Alternates are considered. j) HAZARDOUS SUBSTANCE The term Hazardous Substance is defined to include the following: (1) any asbestos or any material which contains any hydrated mineral silicate, including chrysolite, amosite, crocidolite, tremolite, anthophylite or actinolite, whether friable or non-friable; (2) any polychlorinated biphenyls (“PCBs”), or PCB-containing materials, or fluids; (3) radon; (4) any other hazardous, radioactive, toxic or noxious substance, material, pollutant, or solid, liquid or gaseous waste; (5) any pollutant or contaminant (including but not limited to petroleum, petroleum hydrocarbons, petroleum products, crude oil or any fractions thereof, any oil or gas exploration or production waste, any natural gas, synthetic gas or any mixture thereof, lead, or other toxic metals) which in its condition, concentration or area of release could have a significant effect on human health, the environment, or natural resources; (6) any substance that, whether by its nature or its use, is subject to regulation or requires environmental investigation, monitoring, or remediation under any federal, state, or local environmental laws, rules, or regulations; (7) any underground storage tanks, as defined in 42 U.S.C. Section 6991(1)(A)(I) (including those defined by Section 9001(1) of the 1984 Hazardous and Solid Waste Amendments to the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et seq.; the Texas Water Code Annotated Section 26.344; and Title 30 of the Texas Administrative Code Sections 334.3 and 334.4), whether empty, filled or partially filled with any substance; and DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (8) any other hazardous material, hazardous waste, hazardous substance, solid waste, and toxic substance as those or similar terms are defined under any federal, state, or local environmental laws, rules, or regulations. k) OTHER DEFINITIONS As used in the Contract Documents, the following additional terms have the following meanings: (1) “provide” means to furnish, install, fabricate, deliver and erect, including all services, materials, appurtenances and other expenses to complete in place, ready for operation or use; (2) “shall” means the action of the party to which reference is being made is mandatory; (3) “as required” means as prescribed in the Contract Documents; and (4) “as necessary” means all action essential or needed to complete the work in accordance with the Contract Documents and applicable laws, ordinances, construction codes, and regulations. 1.2 EXECUTION, CORRELATION AND INTENT (a) The Building Construction Services Agreement shall be signed by duly authorized representatives of the Owner and Prime Contractor as provided in the Agreement. (b) Execution of the Building Construction Services Agreement by the Prime Contractor is a representation that the Prime Contractor has visited the site, has become familiar with local conditions, including but not limited to subsurface conditions, under which the Work is to be performed and correlated personal observations with requirements of the Contract Documents. (c) The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Prime Contractor. The Contract Documents are complementary, and what is required by one shall be as binding as if required by all; performance by the Prime Contractor shall be required only to the extent consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the intended results. (d) Organization of the Specifications into divisions, sections, and articles, and arrangement of Drawings shall not control the Prime Contractor in dividing the Work among Subcontractor(s) or in establishing the extent of Work to be performed by any trade. (e) Unless otherwise stated in the Contract Documents, words which have well-known technical or construction industry meanings are used in the Contract Documents in accordance with such recognized meanings. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (f) The Drawings and Specifications are intended to agree with one another, and Work called for by Drawings and not mentioned in Specifications, or vice versa, shall be furnished as if set forth by both. Specifications shall govern materials, methods and quality of work. In the event of a conflict on the Drawings between scale and dimension, figured dimensions shall govern over scale dimensions and large scale drawings shall govern over small scale drawings. Conflict between two or more dimensions applying to a common point shall be referred to the Architect/Engineer/Engineer for final adjustment. If discrepancies or conflicts occur within or between the Drawings and Specifications regarding the Work, or within or between other Contract Documents, the Prime Contractor shall not perform such Work without having obtained a clarification from the Architect/Engineer and resolution by the Owner. The Owner's decision as to the appropriate resolution of a conflict or discrepancy shall be final. Should the Drawings or the Specifications disagree within themselves or with each other; the Base Bid will be based on the most expensive combination of quality and quantity of Work indicated. (g) Deviations from Contract Documents shall be made only after written approval is obtained from Architect/Engineer and Owner, as provided in Article 7. (h) The intention of the Contract Documents is to include all materials, labor, tools, equipment, utilities, appliances, accessories, services, transportation, and supervision required to completely perform the fabrication, erection and execution of the Work in its final position. (i) The most recently issued Drawing or Specification takes precedence over previous issues of the same Drawing or Specification. In the event of a conflict, the order of precedence of interpretation of the Contract Documents is as follows: (1) Amendments (see Paragraph 7.2 for order of precedence between Amendments); (2) the Building Construction Services Agreement; (3) addenda, with those addenda of later date having precedence over those of an earlier date; (4) the Supplementary General Conditions and Special Provisions, if any; (5) the General Conditions for Building Construction; (6) 0the Specifications and Drawings. 1.3OWNERSHIP AND USE OF ARCHITECT/ENGINEER’S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS All Drawings, Specifications, and copies thereof furnished by the Architect/Engineer are and shall remain the property of the Owner and are, with the exception of the Contract set for each party, to be returned to the Owner upon request at the completion of the Work. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 1.4 CAPITALIZATION Terms capitalized in these General Conditions include those which are: (1) specifically defined in these General Conditions (except the terms defined in Subparagraph 1.1(j), which terms are of common grammatical usage and are not normally capitalized); (2) the titles of numbered articles and identified references to Paragraphs, Subparagraphs, and Clauses; (3) the titles of other documents published or used by the Owner as manuals or official policy statements; or (4) proper nouns or other words required under standard grammatical rules to be capitalized. ARTICLE 2 - THE OWNER 2.1 DEFINITION OF OWNER The Owner is the City of Denton, a Texas municipal corporation, and is identified as such in the Building Construction Services Agreement, and is referred to throughout the Contract Documents as if singular in number. The term “Owner” means the Owner or the Owner’s authorized representatives. 2.2 INFORMATION AND SERVICES REQUIRED OF THE OWNER (a) The Owner shall furnish the most recent survey describing the physical characteristics, legal limits, utility locations, and a permanent benchmark for the site of the Project. The Owner shall also furnish any environmental site assessments that may have been given to the Owner or conducted for the property upon which the Project is to be constructed. THIS INFORMATION IS FURNISHED TO THE PRIME CONTRACTOR ONLY IN ORDER TO MAKE DISCLOSURE OF THIS MATERIAL AND FOR NO OTHER PURPOSE. BY FURNISHING THIS MATERIAL, THE OWNER DOES NOT REPRESENT, WARRANT, OR GUARANTEE ITS ACCURACY EITHER IN WHOLE, IN PART, IMPLICITLY OR EXPLICITLY, OR IN ANY OTHER WAY, AND THE OWNER SHALL HAVE NO LIABILITY FOR THIS MATERIAL. (b) Except for permits and fees which are provided for in Subparagraph 3.7(a), the Owner shall secure and pay for necessary approvals, easements, assessments, and charges required for construction, use, or occupancy of permanent structures or for permanent changes in existing facilities. (c) Information or services under the Owner’s control shall be furnished by the Owner with reasonable promptness to avoid delay in the orderly progress of the Work. It is incumbent upon the Prime Contractor to identify, establish, and maintain a current schedule of latest dates for submittal and approval, as required in Paragraph 3.10, including when such information or services must be delivered. If Owner delivers the information or services to DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 the Prime Contractor as scheduled and Prime Contractor is not prepared to accept or act on such information or services, then Prime Contractor shall reimburse Owner for all extra costs incurred of holding, storage, or retention, including redeliveries by the Owner to comply with the current schedule. (d) Unless otherwise provided in the Contract Documents, the Prime Contractor will be furnished electronic copies of the Drawings and Specifications for bid purposes and one hard copy approved by Building Inspections upon execution of the Contract. Prime Contractor may obtain additional copies by paying the cost of additional printing or reproduction. (e) The obligations described above are in addition to other duties and responsibilities of the Owner enumerated in the Contract Documents and especially those in respect to Article 6 (Construction by Owner or by Separate Contractors), Article 9 (Payments and Completion), and Article 11 (Insurance and Bonds). (f) The Owner shall forward all instructions to the Prime Contractor through the Architect/Engineer, except for the Owner's Notice to Proceed and the Owner’s decision to carry out Work as described in Paragraph 2.4. (g) The Owner’s employees, agents, and consultants may be present at the Project site during performance of the Work to assist the Architect/Engineer in the performance of the Architect/Engineer’s duties and to verify the Prime Contractor’s record of the number of workmen employed on the Work, their occupational classification, the time each is engaged in the Work, the equipment used in the performance of the Work, and for purpose of verification of Prime Contractor’s Applications for Payment. 2.3 OWNER’S RIGHT TO STOP THE WORK If the Prime Contractor fails to correct any portion of the Work which is not in accordance with the requirements of the Contract Documents as required by Paragraph 12.2 or refuses or fails to carry out all or any part of the Work in accordance with the Contract Documents, the Owner, by written order, may order the Prime Contractor to stop the Work, or any portion of the Work, until the cause for the order has been eliminated. The right of the Owner however, to stop the Work shall not create or imply a duty on the part of the Owner to exercise this right for the benefit of the Prime Contractor or any other person or entity. The rights of the Owner under this Paragraph 2.3 shall be in addition to, and not in restriction of, the Owner’s rights under Paragraph 12.2. 2.4 OWNER’S RIGHT TO CARRY OUT THE WORK If the Prime Contractor fails or refuses to carry out the Work or perform any of the terms, covenants, or obligations of the Contract Documents, and fails or refuses to correct any failure or refusal with diligence and promptness within fourteen (14) days after receipt of written notice from the Owner, the Owner may correct the Prime Contractor’s failure or refusal or cause such failure or refusal to be corrected, without affecting, superseding, or waiving any other contractual, legal, or equitable remedies the Owner has, including but not limited to the Owner’s termination rights under Article 13. In that case, an appropriate Change Order will be issued deducting the Owner's cost of correction, including Architect/Engineer's compensation for additional services and expenses made necessary by the failure or refusal of the Prime Contractor from payments then or thereafter due to the Prime Contractor. The cost of correction DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 is subject to verification (but not approval) by the Architect/Engineer. If payments then or thereafter due the Prime Contractor are not sufficient to cover the cost of correction, the Prime Contractor shall pay the difference to the Owner. 2.5 NOTICE TO PROCEED After final execution of the Contract and receipt and approval of the required performance and payment bonds and evidence of required insurance, the Owner will issue a written Notice to Proceed with the Work, including the designated Contract Time within which Substantial Completion of the Work must be achieved. If the Owner unreasonably delays issuance of a written Notice to Proceed through no fault of the Prime Contractor, the Prime Contractor shall be entitled only to an equitable adjustment of the Contract Time, if properly claimed pursuant to the requirements of Paragraph 4.3; but the Prime Contractor shall not be entitled to any increase to the Contract Sum whatsoever for this reason. ARTICLE 3 - THE CONTRACTOR 3.1 DEFINITION OF CONTRACTOR The Prime Contractor is the person or business entity identified as such in the Building Construction Services Agreement, and is referred to throughout the Contract Documents as if singular in number. The term “Prime Contractor” means the Prime Contractor or the Prime Contractor’s authorized employees or representatives. 3.2 REVIEW OF CONTRACT DOCUMENTS AND FIELD CONDITIONS BY CONTRACTOR (a) The Prime Contractor shall carefully check, study, and compare the Contract Documents with each other and shall at once report to the Architect/Engineer in writing any inconsistency, ambiguity, error, omission, conflict, or discrepancy the Prime Contractor may discover. The Prime Contractor shall also verify all dimensions, field measurements, and field conditions before laying out the Work. The Prime Contractor will be held responsible for any subsequent error, omission, conflict, or discrepancy which might have been avoided by the above-described check, study, comparison, and reporting. In the event the Prime Contractor continues to work on an item where an inconsistency, ambiguity, error, omission, conflict, or discrepancy exists without obtaining such clarification or resolution or commences an item of the Work without giving written notice of an error, omission, conflict, or discrepancy that might have been avoided by the check, study, and comparison required above, it shall be deemed that the Prime Contractor bid and intended to execute the more stringent, higher quality, or state of the art requirement, or accepted the condition “as is” in the Contract Documents, without any increase to the Contract Sum or Contract Time. The Prime Contractor shall also be responsible to correct any failure of component parts to coordinate or fit properly into final position as a result of Prime Contractor's failure to give notice of and obtain a clarification or resolution of any error, omission, conflict, or discrepancy, without any right to any increase to the Contract Sum or Contract Time. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (b) The Prime Contractor shall perform the Work in accordance with the Contract Documents and submittals approved pursuant to Paragraph 3.12. 3.3 SUPERVISION AND CONSTRUCTION PROCEDURES (a) The Prime Contractor shall supervise and direct the Work, using the Prime Contractor’s best skill and attention. The Prime Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the Work, unless the Contract Documents set forth specific instructions concerning these matters. (b) The Prime Contractor shall be responsible to the Owner for the acts and omissions of the Prime Contractor’s employees, Subcontractors, Sub-subcontractors, and their respective agents and employees, and any other persons performing portions of the Work under a subcontract with the Prime Contractor, or with any Subcontractor, and all other persons or entities for which the Prime Contractor is legally responsible. All labor shall be performed by mechanics that are trained and skilled in their respective trades. Standards of work required throughout shall be of a quality that will bring only first class results. Mechanics whose work is unsatisfactory, or who are considered careless, incompetent, unskilled, or otherwise objectionable shall be dismissed promptly from the Work and immediately replaced with competent, skilled personnel. Any part of the Work adversely affected by the acts or omissions of incompetent, unskilled, careless, or objectionable personnel shall be immediately corrected by the Prime Contractor. (c) The Prime Contractor shall not be relieved of its obligation to perform the Work in accordance with the Contract Documents either by activities or duties of the Architect/Engineer in the Architect/Engineer’s administration of the Contract, or by tests, inspections, or approvals required or performed by persons other than the Prime Contractor. (d) The Prime Contractor shall be responsible for inspection of portions of Work already performed under this Contract to determine that such portions are in proper condition to receive subsequent Work. The Prime Contractor's responsibility under this paragraph will not in any way eliminate the Architect/Engineer's responsibility to the Owner under the Architect/Engineer/Owner Agreement. (e) Any Prime Contractor, Subcontractor, Sub-subcontractor, or separate contractor who commences Work over, in, or under any surface prepared by the Owner or by any other contractor, subcontractor, sub-subcontractor or any separate contractor, without the Prime Contractor having given written notice to the Architect/Engineer of the existence of any faulty surface or condition in the surface that prevents achieving the quality of workmanship specified by the Contract Documents and without having obtained the prior approval of the Architect/Engineer and the Owner to proceed is deemed to have accepted the surface or condition in the surface as satisfactory at the commencement of such Work. Any unsatisfactory Work subsequently resulting from such a faulty surface or condition in the surface that was not pre-approved by the Architect/Engineer or the Owner after notice DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 as provided above may be rejected and replacement required, without any increase to the Contract Sum or Contract Time. (f) All grades, lines, levels, and benchmarks shall be established and maintained on an ongoing basis by the Prime Contractor. The Prime Contractor is solely responsible for any errors made in establishing or maintaining proper grades, lines, levels, or benchmarks. Contractor shall verify all grades, lines, levels, and dimensions as indicated on Drawings. He shall report any errors, omissions, conflicts, or inconsistencies to Architect/Engineer before commencing any Work affected by these conditions. Contractor shall establish and safeguard benchmarks in at least two widely separated places and, as Work progresses, establish benchmarks at each level and lay out partitions on rough floor in exact locations as guides to all trades. The Contractor shall, from the permanent benchmark provided by the Owner, establish and maintain adequate horizontal and vertical control. 3.4 LABOR AND MATERIALS (a) Except as is otherwise specifically provided in the Contract Documents as being the responsibility of the Owner, the Prime Contractor shall provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work. (b) The Prime Contractor shall enforce strict discipline and good order among the Prime Contractor’s employees and all other persons carrying out the Contract. The Prime Contractor shall not permit employment of unfit persons or persons not skilled in tasks assigned to them. (c) The Prime Contractor shall give preference, when qualified labor is available to perform the Work to which the employment relates, to all labor hired for the Project in the following order: (1) residents of the City of Denton, Texas; (2) residents of the County of Denton, Texas; 3.5 WARRANTY (a) General Warranty. The Contractor warrants to the Owner that all Work shall be accomplished in a good and workmanlike manner and that all materials and equipment furnished under the Contract will be of good quality, new (unless otherwise specified), and free from faults or defects, and that the Work will otherwise conform to the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, will be considered defective or nonconforming. The Contractor’s warranty excludes any remedy for damage or defect caused by abuse, modifications not executed by the Contractor, improper or insufficient maintenance, DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 improper operation, or normal wear and tear under normal usage. If required by the Architect/Engineer, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. The commencement date, duration, and other conditions related to the scope of this general warranty are established in Subparagraphs 9.9 (a) and 12.2(b) of these General Conditions. THE GENERAL WARRANTY PROVIDED IN THIS SUBPARAGRAPH IS IN ADDITION TO AND DOES NOT LIMIT OR DISCLAIM ANY OTHER WARRANTY OR REMEDY REQUIRED OR PROVIDED BY LAW OR THE CONTRACT DOCUMENTS AND SUCH WARRANTY SHALL REQUIRE THE CONTRACTOR TO REPLACE DEFECTIVE MATERIALS AND RE-EXECUTE DEFECTIVE WORK THAT IS DISCLOSED BY THE OWNER TO THE CONTRACTOR WITHIN A PERIOD OF TWO (2) YEARS AFTER SUBSTANTIAL COMPLETION OF THE ENTIRE WORK; OR, IF A LATENT DEFECT IS DISCOVERED WITHIN TWO YEARS OF SUBSTATIONAL COMPLETION OF THE ENTIRE WORK. (b) Special Warranties. The Contractor shall assign to the Owner in writing, as a condition precedent to final payment, the terms and conditions of all special warranties required under the Contract Documents. 3.6 TAXES The Owner qualifies for exemption from state and local sales and use taxes, pursuant to the provisions of Section 151.309 of the Texas Tax Code, as amended. Therefore, the Owner shall not be liable for, or pay the Contractor's cost of, such sales and use taxes which would otherwise be payable in connection with the purchase of tangible personal property furnished and incorporated into the real property being improved under the Contract Documents or the purchase of materials, supplies and other tangible personal property, other than machinery or equipment and its accessories and repair and replacement parts, necessary and essential for performance of the Contract which is to be completely consumed at the job site. The Contractor shall issue an exemption certificate in lieu of the tax on such purchases. 3.7 PERMITS, FEES AND NOTICES (a) The Architect/Engineer will apply and arrange for the issuance of the City of Denton Building Permit. The Prime Contractor and Subcontractors will apply and arrange for the issuance of all other required permits, and will not be required to pay a fee for any City of Denton permits required for the Project. The Owner will pay all service extension charges, including tap fees, assessed by the Water Utilities Department. (b) The Prime Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, and lawful orders of governmental entities or agencies applying to performance of the Work. (c) Except as provided in Subparagraph (d) below, it is not the Prime Contractor’s responsibility to ascertain that the Contract Documents are in accordance with applicable laws, ordinances, construction codes, and rules and regulations. However, if the Prime Contractor observes that portions of the Contract Documents are at variance with DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 applicable laws, ordinances, construction codes, rules or regulations, the Prime Contractor shall promptly notify the Architect/Engineer and the Owner in writing, and necessary changes shall be accomplished by appropriate Amendment. (d) If the Prime Contractor performs Work knowing it to be contrary to laws, ordinances, construction codes, or rules and regulations without notifying the Architect/Engineer and the Owner, the Prime Contractor shall assume full responsibility for the Work and shall bear the attributable costs of the correction of the Work and any other Work in place that may be adversely affected by the corrective work. 3.8 ALLOWANCES (a) The Prime Contractor shall include in the Contract Sum all allowances stated in the Contract Documents. Items covered by allowances shall be supplied for the amounts identified in the Contract and by persons or entities as the Owner may direct, but the Prime Contractor shall not be required to employ persons or entities against which the Prime Contractor makes reasonable objection. (b) Unless otherwise provided in the Contract Documents: (1) materials and equipment under an allowance shall be selected promptly by the Owner to avoid delay in the Work; (2) the amount of each allowance shall cover the cost to the Prime Contractor of materials and equipment delivered at the site less all exempted taxes and applicable trade discounts; (3) the amount of each allowance includes the Prime Contractor’s costs for unloading and handling at the site, labor, installation costs, overhead, profit, and other expenses contemplated for stated allowance Work; (4) whenever costs are more than or less than allowances, the Contract Sum shall be adjusted accordingly by Change Order. The amount of the Change Order shall reflect: (i) the difference between actual costs and the allowances under Clause (b) (2); and (ii) changes in Contractor’s costs under Clause (b) (3); (5) the Owner retains the right to review and approve Subcontractors selected by the Prime Contractor to perform work activities covered by allowances. 3.9 SUPERINTENDENT The Prime Contractor shall employ a competent superintendent and necessary assistants who shall be in attendance at the Project Site during performance of the Work. The superintendent shall represent the Prime Contractor, and communications given to the superintendent shall be as binding as if given to the Prime Contractor. Important communications shall be confirmed DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 in writing. Other communications shall be similarly confirmed on written request in each case. The Owner reserves the right to request that the Prime Contractor replace its superintendent at any time and the Prime Contractor will replace said superintendent at the Owner’s direction. 3.10 PRIME CONTRACTOR’S CONSTRUCTION SCHEDULES (a) The Prime Contractor shall, immediately after award of the Contract and before submittal of the first Application for Payment, prepare and submit the construction schedule for the Architect/Engineer's and Owner's information, review, and approval in accordance with the following provisions: (1) Unless otherwise approved in writing by the Owner, the construction schedule shall not exceed the Contract Time limits currently in effect under the Contract Documents and shall provide for expeditious and practicable execution of the Work. (2) The construction schedule shall include all shop drawing and submittal data requirements, indicating for each: (i) the latest date to be submitted by the Prime Contractor; and (ii) the latest date for approval by the Architect/Engineer. (3) The construction schedule shall be in the form of a critical path management schedule, and shall indicate each critical task (the “predecessor”) of all the major construction activities of the Work in a logical and sequential order (the “project network”) which requires completion prior to commencement of the task next following (the “successor”). Each task shall be identified with: (i) actual work time, exclusive of slack time, for accomplishment; (ii) the latest start date; (iii) the latest finish date; (iv) the amount of float associated with each task; (v) the amount of labor, material, and equipment associated with each task; and (vi) the percentage of completion as of the date of the current schedule. (4) The construction schedule shall be revised and updated monthly to reflect the actual status of the Work and shall be submitted with each Application for Payment. (5) On or before the first day of each month, following the date of commencement of the Work as stated in the notice to proceed, the Prime Contractor shall prepare and submit to the Architect/Engineer and the Owner an up-to-date status report of the progress of the various construction phases of the Work in the form of an updated construction schedule. This status report shall consist of a time scale drawing indicating actual progress of the various phases of the Work and the percentage of completion of the DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 entire Work. The original construction schedule shall be updated or changed to indicate any adjustments to the Contract Time granted by the Owner. The updated schedule must be submitted with the Prime Contractor’s Application for Payment. No such application will be certified without a satisfactory update to the construction schedule. (6) The construction schedule will also be revised to show the effect of change orders and other events on Contract Time. No request for an increase in Contract Time will be considered unless it is accompanied by a schedule revision demonstrating the amount of time related to the cause of the request. If the Contractor’s status schedules reflect that the Prime Contractor has fallen behind the pace required to complete the Work within the Contract Time, through no fault of the Owner, the Prime Contractor shall prepare a recovery schedule demonstrating how it intends to bring its progress back within the Contract Time. This recovery schedule shall be in a form acceptable to the Owner. (7) Costs incurred by the Prime Contractor in preparing and maintaining the required construction schedule, any updated schedule, and any recovery schedule required by the Owner will not be paid as an additional or extra cost and shall be included in the Contract Sum. (8) The Contract Sum is deemed to be based upon a construction schedule requiring the full Contract Time. NO CLAIM FOR ADDITIONAL COMPENSATION SHALL BE ALLOWED AS A RESULT OF THE PRIME CONTRACTOR BASING HIS BID ON AN EARLY COMPLETION SCHEDULE, OR AS A RESULT OF DELAYS AND COSTS ATTRIBUTABLE TO COMPLETION LATER THAN THE PLANNED EARLY COMPLETION DATE. (b) The Prime Contractor shall also prepare and keep current, for the Architect/Engineer’s approval, a schedule of submittals which is coordinated with the Prime Contractor’s construction schedule and allows the Architect/Engineer reasonable time to review submittals. (c) The Prime Contractor shall conform to the most recent schedules approved as to form by the Architect/Engineer and the Owner. Any subsequent revisions made by the Prime Contractor to schedules in effect shall conform to the provisions of Subparagraph 3.10(a) (d) If the Work falls behind the approved construction schedule, the Prime Contractor shall take such steps as may be necessary to improve his progress, and the Architect/Engineer and the Owner may require him to increase the number of shifts, overtime operations, days of work, or the amount of construction plant, and to submit for approval revised schedules in the form required above in order to demonstrate the manner in which the agreed rate of progress will be regained, all without additional cost to the Owner. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 3.11 DOCUMENTS AND SAMPLES AT THE PROJECT SITE The Contractor shall maintain at the Project site for the Owner one record copy of the Drawings, Specifications, addenda, and Amendments in good order and marked currently to record changes and selections made during construction, and in addition shall maintain at the Project site approved Shop Drawings, Product Data, Samples, and similar required submittals. These shall be available to the Architect/Engineer and shall be delivered to the Architect/Engineer for submittal to the Owner upon completion of the Work. 3.12 SHOP DRAWINGS, PRODUCT DATA AND SAMPLES (a) Shop Drawings are drawings, diagrams, schedules, and other data specially prepared for the Work by the Contractor or a Subcontractor, Sub-subcontractor, materialmen, manufacturer(s), supplier(s), or distributor(s) to illustrate some portion of the Work. (b) Product Data are illustrations, standard schedules, performance charts, instructions, brochures, diagrams, and other information furnished by the Contractor to illustrate materials or equipment for some portion of the Work. (c) Samples are physical examples which illustrate materials, equipment, or workmanship and establish standards by which the Work will be judged. (d) Shop Drawings, Product Data, Samples, and similar submittals are not Contract Documents. The purpose of their submittal is to demonstrate for those portions of the Work for which submittals are required the way the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. Review by the Architect/Engineer is subject to the limitations of Paragraph 4.2. (e) The Prime Contractor shall review, approve and submit to the Architect/Engineer Shop Drawings, Product Data, Samples, and similar submittals required by the Contract Documents with reasonable promptness and in such sequence as to cause no delay in the Work or in the activities of the Owner, or of separate contractors. Submittals made by the Prime Contractor which are not required by the Contract Documents may be returned without action. (f) The Prime Contractor shall perform no portion of the Work requiring submittal and review of Shop Drawings, Product Data, Samples, or similar submittals until the respective submittal has been approved by the Architect/Engineer. Work requiring this submittal and review shall be in accordance with approved submittals and any identified exceptions noted by the Architect/Engineer. (g) By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Prime Contractor represents that the Prime Contractor has determined and verified materials, field measurements, and related field construction criteria, or will do so, and has checked and coordinated the information contained within submittals with the requirements of the Work and of the Contract Documents. The Prime Contractor's attention is directed to Paragraph 3.2 of these General Conditions and the requirements stated in that Paragraph. (h) The Prime Contractor shall not be relieved of responsibility for deviations, substitutions, changes, additions, deletions or omissions from requirements of the Contract Documents by the Architect/Engineer's approval of Shop Drawings, Product Data, Samples, or similar submittals unless the Prime Contractor has specifically informed the Architect/Engineer in writing of such substitutions, changes, additions, deletions, omissions, or deviations DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 involved in the submittal at the time of submittal and the Architect/Engineer, subject to a formal Change Order signed by the Owner, Architect/Engineer and Prime Contractor, has given written approval to the specific substitutions, changes, additions, deletions, omissions, or deviations. The Prime Contractor shall not be relieved of responsibility for errors or omissions in Shop Drawings, Product Data, Samples, or similar submittals by the Architect/Engineer's approval thereof. Further, notwithstanding any approval of a submittal by the Architect/Engineer, the Prime Contractor shall be responsible for all associated Project costs, including costs of coordination’s, modifications, or impacts, direct or indirect, resulting from any and all substitutions, changes, additions, deletions, omissions, or deviations, whether or not specifically identified by the Prime Contractor to the Architect/Engineer at the time of the above-mentioned submittals, including additional consulting fees, if any, in any and all accommodations associated with such substitutions, changes, additions, deletions, omissions, or deviations to the requirements of the Contract Documents. (i) The Prime Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings, Product Data, Samples, or similar submittals, to additional revisions other than those requested by the Architect/Engineer on previous submittals. In the absence of such written notice, the Architect/Engineer’s approval of a resubmission shall not apply to the additional revisions not requested. (j) Informational submittals upon which the Architect/Engineer is not expected to take responsive action may be so identified in the Contract Documents. (k) When professional certification of performance criteria of materials, systems, or equipment is required by the Contract Documents, the Architect/Engineer shall be entitled to rely upon the accuracy and completeness of such calculations and certifications. 3.13 USE OF THE PROJECT SITE The Prime Contractor shall confine operations at the Project site to areas permitted by law, ordinances, permits, and the Contract Documents and shall not unreasonably encumber the Project site with materials or equipment. 3.14 CUTTING AND PATCHING (a) The Prime Contractor shall be responsible for cutting, fitting or patching required to complete the Work or to make its parts fit together properly. (b) The Prime Contractor shall not damage or endanger a portion of the Work or any fully or partially completed construction of the Owner or separate contractors by cutting, patching, or otherwise altering the construction, or by excavating. The Prime Contractor shall not cut or otherwise alter the construction by the Owner or a separate contractor except with the written consent of the Owner and of the separate contractor; consent shall not be unreasonably withheld. The Prime Contractor shall not unreasonably withhold from the Owner or a separate contractor the Prime Contractor’s consent to cutting or otherwise altering the Work. (c) A “Hot Work Permit” must be obtained from the City of Denton’s Facilities Management Department, 869 S. Woodrow Lane, Denton, Texas (940 349-7200) for any temporary DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 operation involving open flames or producing heat and/or sparks. This includes, but is not limited to: Brazing, Cutting, Grinding, Soldering, Torch Applied Roofing and Welding. 3.15 CLEANING UP (a) The Prime Contractor shall keep the Project site and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Contract. Upon the completion of the Work the Prime Contractor shall remove from and about the Project site all waste materials, and rubbish, and all of the Prime Contractor’s tools, construction equipment, machinery, and surplus materials. (b) If the Prime Contractor fails to clean up as provided in the Contract Documents, the Owner may, at Owner’s option, clean up the Project site, and the Owner’s cost of cleaning up shall be charged to the Contractor. 3.16 ACCESS TO WORK The Prime Contractor shall provide the Owner and the Architect/Engineer access to the Work in preparation and progress wherever located during the course of construction. 3.17 TESTS AND INSPECTIONS (a) Tests, inspections, and approvals of portions of the Work required by the Contract Documents or by laws, ordinances, rules, regulations, or orders of governmental entities or agencies having jurisdiction over the Work shall be made at appropriate times. Unless otherwise provided, the Prime Contractor shall make arrangements for such tests, inspections, and approvals with an independent testing laboratory or entity acceptable to the Owner or with the appropriate governmental entity or agency, and the Prime Contractor shall bear all related costs of tests, inspections, and approvals. The Prime Contractor shall give the Architect/Engineer timely notice of when and where tests and inspections are to be made so the Architect/Engineer may observe such procedures. The Owner shall bear costs of tests, inspections, or approvals which become requirements after bids or proposals are received. (b) If the Architect/Engineer, the Owner or other public authorities having jurisdiction over the Work determine that portions of the Work require additional testing, inspection or approval not included under Subparagraph 3.17(a), the Architect/Engineer will, upon written authorization from the Owner, instruct the Prime Contractor to make arrangements for such additional testing, inspection or approval by an entity acceptable to the Owner, and the Prime Contractor shall give timely notice to the Architect/Engineer of when and where tests and inspections are to be made so that the Architect/Engineer may observe such procedures. The Owner shall bear such costs except as provided in Subparagraph 3.17(c). (c) If procedures for testing, inspection, or approval under Subparagraphs 3.17(a) and 3.17(b) reveal deficiencies or nonconformities in the Work, the Prime Contractor shall bear all costs made necessary to correct the deficiencies or nonconformities, including those of DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 repeated procedures and compensation for the Architect/Engineer’s services and expenses, if any. The Prime Contractor shall bear the costs of any subsequent testing, inspection, or approval of the corrected Work. (d) Required certificates of testing, inspection or approval shall, unless otherwise required by the Contract Documents, be secured by the Prime Contractor and promptly delivered to the Architect/Engineer. (e) If the Architect/Engineer is to observe tests, inspections or approvals required by the Contract Documents, the Architect/Engineer will do so promptly and, where practicable, at the normal place of testing or inspection. (f) Tests or inspections conducted pursuant to the Contract Documents shall be made promptly to avoid unreasonable delay in the Work. 3.18 ROYALTIES AND PATENTS The Contractor shall pay all royalties and license fees. CONTRACTOR SHALL COMPLETELY DEFEND, INDEMNIFY AND HOLD OWNER AND ARCHITECT/ENGINEER HARMLESS FROM ANY AND ALL LIABILITIES, SUITS OR CLAIMS FOR INFRINGEMENT OF PATENT RIGHTS, REGARDLESS OF WHETHER OR NOT THE OWNER OR THE ARCHITECT/ENGINEER SPECIFIED A PARTICULAR DESIGN, PROCESS OR PRODUCT IN THE CONTRACT DOCUMENTS THAT MAY BE THE SUBJECT OF A PATENT INFRINGEMENT OR OTHERWISE ACTIVELY INDUCED OR CONTRIBUTED TO THE PATENT INFRINGEMENT. In the event the Prime Contractor has reason to believe that a particular design, process or product specified infringes a patent, the Prime Contractor shall immediately notify the Owner and the Architect/Engineer of same. 3.19 INDEMNIFICATION (a) THE PRIME CONTRACTOR AGREES TO DEFEND, INDEMNIFY AND HOLD THE OWNER, ITS OFFICERS, AGENTS AND EMPLOYEES, AND THE ARCHITECT/ENGINEER, HARMLESS AGAINST ANY AND ALL CLAIMS, LIABILITIES, LAWSUITS, JUDGMENTS, FINES, PENALTIES, COSTS AND EXPENSES FOR PERSONAL INJURY (INCLUDING DEATH), PROPERTY DAMAGE OR OTHER HARM OR VIOLATIONS FOR WHICH RECOVERY OF DAMAGES, FINES, OR PENALTIES IS SOUGHT, SUFFERED BY ANY PERSON OR PERSONS, THAT MAY ARISE OUT OF OR BE OCCASIONED BY CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS CONTRACT, VIOLATIONS OF LAW, OR BY ANY NEGLIGENT, GROSSLY NEGLIGENT, INTENTIONAL, OR STRICTLY LIABLE ACT OR OMISSION OF THE PRIME CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES, SUBCONTRACTORS, OR SUB-SUBCONTRACTORS AND THEIR RESPECTIVE OFFICERS, AGENTS, OR REPRESENTATIVES, OR ANY OTHER PERSONS OR ENTITIES FOR WHICH THE PRIME CONTRACTOR IS LEGALLY RESPONSIBLE IN THE PERFORMANCE OF THIS CONTRACT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 PARAGRAPH SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OR FAULT OF THE OWNER, ITS OFFICERS, AGENTS, EMPLOYEES OR SEPARATE CONTRACTORS, OR OF THE ARCHITECT/ENGINEER, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OR FAULT OF THE CONTRACTOR, THE OWNER, AND THE ARCHITECT/ENGINEER, RESPONSIBILITY AND INDEMNITY, IF ANY, SHALL BE APPORTIONED IN ACCORDANCE WITH THE LAW OF THE STATE OF TEXAS, WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE OWNER UNDER TEXAS LAW, AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. THE PROVISIONS OF THIS PARAGRAPH ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO AND ARE NOT INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY OTHER THIRD PERSON OR ENTITY. (b) In claims against any person or entity indemnified under this Paragraph 3.19 by an employee of the Prime Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this Paragraph 3.19 shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Prime Contractor or any Subcontractor, under workers compensation acts, disability benefit acts or other employee benefit acts. (c) Indemnification under this Paragraph 3.19 shall include, but is not limited to, liability which could result to or be created for the Owner, its officers, agents, or employees, or the Architect/Engineer pursuant to State or Federal laws or regulations relating to pollution of the environment and State or Federal laws or regulations relating to the occupational safety and health of workers. The Prime Contractor specifically agrees to comply with the above- mentioned laws and regulations in the performance of the Work by the Prime Contractor and that the obligations of the Owner, its officers, agents, and employees, and the Architect/Engineer under the above-mentioned laws and regulations are secondary to those of the Prime Contractor. ARTICLE 4 - CONTRACT ADMINISTRATION 4.1 THE DESIGN PROFESSIONAL (ARCHITECT/ENGINEER) (a) The design professional is the person lawfully licensed to practice architecture or engineering or a firm or other business entity lawfully practicing architecture/engineering identified as such in the formal Building Construction Services Agreement and is referred to throughout the Contract Documents as if singular in number. The term “Architect/Engineer” means the Architect/Engineer or the Architect/Engineer’s authorized representative. The Owner may, at its option, designate a qualified Owner representative to serve as the Architect/Engineer on the Project instead of an outside firm or person. In such event, the references in these General Conditions that refer to the Architect/Engineer shall apply to the Owner-designated Architect/Engineer representative and the Owner- designated Architect/Engineer representative shall be accorded that same status by the Prime Contractor. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (b) In the event the Architect/Engineer is an outside person or firm and the Architect/Engineer's employment is terminated, the Owner may, at its option, contract with a new outside Architect/Engineer to replace the former, or may designate a qualified Owner representative to serve as the Architect/Engineer. The replacement Architect/Engineer, whether an Owner representative, an independent Architect/Engineer or any other qualified person or entity, shall be regarded as the Architect/Engineer for all purposes under the Contract Documents and shall be accorded that same status by the Prime Contractor. Any dispute in connection with such appointment shall be reviewed and settled by the Owner, whose decision shall be final and binding. (c) Owner reserves the right to appoint a representative empowered to act for the Owner during the Construction Phase and to supersede the Architect/Engineer’s Construction Phase responsibility. Similarly, from time to time the Owner may expand or reduce the Owner’s delegation of powers to the Architect/Engineer, with the Owner notifying the Prime Contractor of any such changes. The Architect/Engineer shall not be construed as a third party beneficiary to the Contract and can in no way object to any expansion or reduction of powers as set forth in this Subparagraph (c). In no event, however, shall the Owner have control over charge of, or be responsible for, construction means, methods, techniques, sequences, or procedures, or for safety precautions or programs in connection with the Work since these are solely the Contractor’s responsibility. The Owner will not be responsible for the Prime Contractor’s failure to carry out the Work in accordance with the Contract Documents. The Owner will not have control over or charge of and will not be responsible for acts or omissions of Prime Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. 4.2 ARCHITECT/ENGINEER’S RESPONSIBILITIES DURING CONSTRUCTION (a) The Architect/Engineer will administer the Contract as described in the Contract Documents and in accordance with the terms of the Architect/Engineer's agreement with the Owner, where applicable, subject to the direction and approval of the Owner. If requested by the Prime Contractor, the provisions of the Owner/Architect/Engineer Agreement will be made available to the Prime Contractor. (b) The Architect/Engineer shall provide, during performance of the Work, adequate and competent periodic on-site construction observation, periodically visiting the Project site to the extent necessary to personally familiarize themselves with the progress and quality of the Work, and to determine if the Work is proceeding in accordance with the Contract Documents. The Architect/Engineer shall not, however, be required to make continuous on-site inspections to check the Work. Field reports of each visit shall be prepared by the Architect/Engineer and submitted to the Owner. The Architect/Engineer shall employ all reasonable measures to safeguard the Owner against defects and nonconformities in the Work. The Architect/Engineer shall not be responsible for the construction means, methods, techniques, sequences of procedures, nor for the safety precautions and programs employed in connection with the Work. The Architect/Engineer will, however, immediately inform the Owner whenever defects or nonconformities in the Work are DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 observed, or when any observed actions or omissions are undertaken by the Prime Contractor or any Subcontractor which are not in the best interests of the Owner or the Project. (c) The Architect/Engineer and the Owner will not have control over or charge of and will not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Prime Contractor’s responsibility as provided in Paragraph 4.3. The Architect/Engineer and the Owner will not be responsible for the Prime Contractor’s failure to carry out the Work in accordance with the Contract Documents. The Architect/Engineer and the Owner will not have control over or charge of and will not be responsible for acts or omissions of the Prime Contractor, Subcontractors, Sub-subcontractors, or their respective agents or employees, or of any other persons performing portions of the Work for which the Prime Contractor is responsible. (d) Except as otherwise provided in the Contract Documents or when direct communications have been specially authorized, the Owner and Prime Contractor shall endeavor to communicate through the Architect/Engineer. Communications by and with the Architect/Engineer’s consultants shall be through the Architect/Engineer. Communications by and with Subcontractors and material suppliers shall be through the Prime Contractor. Communications by and with separate contractors will be through the Owner. The Prime Contractor shall provide written confirmation of communications made directly with the Owner and provide copies of such confirmation to the Architect/Engineer. (e) Based on the Architect/Engineer’s observations and evaluations of the Prime Contractor’s Applications for Payment, the Architect/Engineer will review and certify the amounts due the Prime Contractor and will issue Certificates for Payment in such amounts. (f) The Architect/Engineer and the Owner will each have authority to reject Work which does not conform to the Contract Documents. Whenever the Architect/Engineer considers it necessary or advisable for implementation of the intent of the Contract Documents, the Architect/Engineer will have authority to require additional inspection or testing of the Work in accordance with Subparagraphs 3.17(b) and 3.17(c), whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect/Engineer nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to any duty or responsibility of the Architect/Engineer to the Prime Contractor, Subcontractors, material and equipment suppliers, their agents or employees, or other persons performing portions of the Work. (g) The Architect/Engineer will review and approve or take other appropriate action upon the Prime Contractor’s submittals such as Shop Drawings, Product Data, and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect/Engineer’s action will be taken with such reasonable promptness as to not delay the Work or the activities of the Owner, Contractor, or separate contractors. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 of equipment or systems, all of which remain the responsibility of the Prime Contractor as required by the Contract Documents. The Architect/Engineer’s review of the Prime Contractor’s submittals shall not relieve the Prime Contractor of any obligations under Paragraphs 3.3, 3.5, and 3.12. The Architect/Engineer’s review shall not constitute approval of safety precautions or, unless otherwise specifically stated in writing by the Architect/Engineer, of any construction means, methods, techniques, sequences, or procedures. The Architect/Engineer’s approval of a specific item shall not indicate approval of an assembly of which the item is a component. (h) The Architect/Engineer will prepare Change Orders and may authorize minor changes in the Work as provided in Paragraph 7.3. (i) The Architect/Engineer will conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, will receive and forward to the Owner for the Owner’s review and records written warranties and related documents required by the Contract and assembled by the Prime Contractor, and will issue a final Certificate for Payment upon compliance with the requirements of the Contract Documents. (j) If the Owner and Architect/Engineer agree, the Architect/Engineer will provide one or more Project representatives to assist in carrying out the Architect/Engineer’s responsibilities at the site. The duties, responsibilities, and limitations of authority of such Project representatives shall be as set forth in an exhibit to be incorporated into the Contract Documents. (k) The Architect/Engineer will interpret and make recommendations to the Owner concerning performance under and requirements of the Contract Documents upon written request of either the Owner or Contractor. The Architect/Engineer’s response to such requests will be made with reasonable promptness and within any time limits agreed upon. The Architect/Engineer shall secure the Owner’s written approval before issuing instructions, interpretations, or judgments to the Prime Contractor which change the scope of the Work or which modify or change the terms and conditions of any of the Contract Documents. (l) Interpretations and decisions of the Architect/Engineer will be consistent with the intent of and reasonably inferable from the Contract Documents and will be in writing or in the form of Drawings. When making such interpretations and decisions, the Architect/Engineer will endeavor to secure faithful performance by the Prime Contractor. (m) The Architect/Engineer’s decisions on matters relating to aesthetic effect will be final if consistent with the intent expressed in the Contract Documents; provided that the Architect/Engineer has the prior written approval of the Owner. 4.3 CLAIMS AND DISPUTES (a) Definition; General Notice of Claim Procedure. As used in these General Conditions, a “Claim” means a demand or assertion by one of the parties to the Contract seeking an adjustment of the terms of the Contract Documents, of the Contract Sum, of the Contract DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 Time, or some other relief in respect to the terms of the Contract Documents. The term also includes all other disputes between the Owner and the Contractor arising out of or relating to the Project or the Contract Documents, including but not limited to claims that work was outside the scope of the Contract Documents. The responsibility to substantiate the Claim and the burden of demonstrating compliance with this provision shall rest with the party making the Claim. Except where otherwise provided in the Contract Documents, a Claim by the Prime Contractor, whether for additional compensation, additional time, or other relief, including but not limited to claims arising from concealed conditions, WITHOUT EXCEPTION, MUST BE MADE BY WRITTEN NOTICE TO THE ARCHITECT/ENGINEER AND TO THE OWNER WITHIN FOURTEEN (14) DAYS IMMEDIATELY AFTER OCCURRENCE OF THE EVENT OR EVENTS GIVING RISE TO THE PARTICULAR CLAIM. Every Claim of the Prime Contractor, whether for additional compensation, additional time, or other relief, including but not limited to claims arising from concealed conditions, shall be signed and sworn to by an authorized corporate officer (if not a corporation, then an official of the company authorized to bind the Prime Contractor by his signature) of the Prime Contractor, verifying the truth and accuracy of the Claim. THE PRIME CONTRACTOR SHALL BE CONCLUSIVELY DEEMED TO HAVE WAIVED ANY CLAIM NOT MADE STRICTLY IN ACCORDANCE WITH THE PROCEDURES AND TIME LIMITS SET OUT IN THIS PARAGRAPH. (b) Referral to the Architect/Engineer. Claims, disputes, and other matters in question between the Prime Contractor and the Owner relating to the progress or execution of the Work or the interpretation of the Contract Documents shall be referred to the Architect/Engineer for recommendation to the Owner, which recommendation the Architect/Engineer will furnish in writing within a reasonable time, provided proper and adequate substantiation has been received. Failure of the Prime Contractor to submit the Claim to the Architect/Engineer for rendering of a recommendation to the Owner shall constitute a waiver of the Claim. (c) Continuing Contract Performance. Pending final resolution of a claim the Prime Contractor shall proceed diligently with performance of the Work and the Owner shall continue to make payments in accordance with the Contract Documents. (d) Claims for Concealed or Unknown Conditions. No adjustment in the Contract Sum or Time associated with concealed or unknown conditions will normally be considered or allowed; provided, however, that the Contract Sum or Time may be adjusted by the Owner in such circumstances only if: (1) a concealed subsurface condition is encountered in the course of performance of the Work; (2) a concealed or unknown condition in an existing structure is at variance with conditions indicated by the Contract Documents; or (3) an unknown physical condition is encountered below the surface of the ground or in an existing structure which is of an unusual nature and materially different from those ordinarily encountered and generally recognized as inherent in the character of the Work; and (4) a notice of claim with proper and adequate substantiation is presented pursuant to Subparagraph 4.3(a) of these General Conditions; and DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (5) the Owner and the Architect/Engineer determine that: (i) prior to submitting its bid for the Work, the Contractor used reasonable diligence to fully inspect the portion of the Project site where the condition was discovered; and (ii) the work caused or required by the concealed or unknown condition at issue can be considered extra work to the extent that additional new Drawings must be prepared and issued and new construction beyond the scope of the Contract Documents is required. (e) Disclaimer of Warranties as to Reports, Drawings, and Specifications. PROJECT SITE INFORMATION AND REPORTS (INCLUDING BUT NOT LIMITED TO SOILS TESTING REPORTS, GEOTECHNICAL REPORTS, OR ENVIRONMENTAL SITE ASSESSMENTS) PROVIDED BY THE OWNER AND THE ARCHITECT/ENGINEER IN THE PROJECT MANUAL OR BY OTHER MEANS SHALL BE UTILIZED BY THE PRIME CONTRACTOR AT THE PRIME CONTRACTOR’S OWN RISK. THE OWNER AND THE ARCHITECT/ENGINEER DO NOT GUARANTEE OR WARRANT ANY INFORMATION SHOWN IN THE PROJECT SITE INFORMATION AND REPORTS. (f) Claims for Additional Cost. If the Prime Contractor wishes to make a claim for an increase in the Contract Sum, written notice as provided in this Paragraph 4.3 shall be given before proceeding to execute the Work. Prior notice is not required for claims relating to an emergency endangering life or property arising under Paragraph 10.3. In addition, the Prime Contractor's request for an increase in the Contract Sum for any reason (other than work performed under emergency conditions) shall be made far enough in advance of required work to allow the Owner and the Architect/Engineer a sufficient amount of time, without adversely affecting the construction schedule, to review the request, prepare and distribute such additional documents as may be necessary to obtain suitable estimates or proposals and to negotiate, execute and distribute a Change Order for the required work if the Prime Contractor believes that additional cost is involved for reasons including but not limited to: (1) a written interpretation from the Architect/Engineer; (2) a written order for a minor change in the Work issued by the Architect/Engineer; (3) failure of payment by the Owner; (4) termination of the Contract by the Owner; (5) the Owner’s temporary suspension of all or any portion of the Work where the Prime Contractor was not at fault; or (6) other reasonable grounds. (g) Injury or Damage to Person or Property. If the Prime Contractor suffers injury or damages to person or property because of an act or omission of the Owner, or of any of the Owner's DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 officers, employees or agents, written, sworn-to notice of any claim for damages or injury shall be given as provided in Subparagraph 4.3(a). The notice shall provide sufficient detail to enable the Architect/Engineer and the Owner to investigate the matter. (h) Subcontractor Pass-Through Claims. In the event that any Subcontractor of the Prime Contractor asserts a claim to the Prime Contractor, that the Prime Contractor seeks to pass through to the Owner under the Contract Documents, any entitlement of the Prime Contractor to submit and assert the claim against the Owner shall be subject to: (1) the requirements of Paragraph 4.3 of these General Conditions; and (2) the following additional three requirements listed below, all three of which additional requirements shall be conditions precedent to the entitlement of the Prime Contractor to seek and assert such claim against the Owner: (ii) The Prime Contractor shall either (A) have direct legal liability as a matter of contract, common law, or statutory law to the Subcontractor for the claim that the Subcontractor is asserting or (B) the Prime Contractor shall have entered into a written liquidating agreement with the Subcontractor, under which agreement the Prime Contractor has agreed to be legally responsible to the Subcontractor for pursuing the assertion of such claim against the Owner under the Contract and for paying to the Subcontractor any amount that may be recovered, less Prime Contractor’s included markup (subject to the limits in the Contract Documents for any markup). The liability or responsibilities shall be identified in writing by the Prime Contractor to the Owner at the time such claim is submitted to Owner, and a copy of any liquidating agreement shall be included by the Prime Contractor in the claim submittal materials. (ii) The Prime Contractor shall have reviewed the claim of the Subcontractor prior to its submittal to Owner and shall have independently evaluated such claim in good faith to determine the extent to which the claim is believed in good faith to be valid. The Prime Contractor shall also certify, in writing and under oath to the Owner, at the time of the submittal of such claim, that the Prime Contractor has made a review, evaluation, and determination that the claim is made in good faith and is believed by the Contractor to be valid. (iii) The Subcontractor making the claim to the Prime Contractor shall certify in writing and under oath that it has compiled, reviewed and evaluated the merits of such claim and that the claim is believed in good faith by the Subcontractor to be valid. A copy of the certification by the Subcontractor shall be included by Prime Contractor in the claim submittal materials made by Contractor to the Owner.. (3) Any failure of the Prime Contractor to comply with any of the foregoing requirements and conditions precedent with regard to any such claim shall constitute a waiver of any entitlement to submit or pursue such claim against Owner. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (4) Receipt and review of a claim by the Owner under this Subparagraph shall not be construed as a waiver of any defenses to the claim available to the Owner under the Contract Documents or by applicable law. (i) Owner’s Right to Order Acceleration and to Deny Claimed and Appropriate Time Extensions, in Whole or in Part. The Prime Contractor acknowledges and agrees that Substantial Completion of the Work by or before the Scheduled Completion Date is of substantial importance to Owner. The following provisions, therefore, will apply: (1) If the Prime Contractor falls behind the approved construction schedule for whatever reason, the Owner shall have the right, in the Owner’s sole discretion, to order the Prime Contractor to develop a recovery schedule as described in Paragraph 3.10 or to accelerate its progress in such a manner as to achieve Substantial Completion on or before the Contract Time completion date or such other date as the Owner may reasonably direct and, upon receipt, the Prime Contractor shall take all action necessary to comply with the order. In such event, any possible right, if any, of the Prime Contractor to additional compensation for any acceleration shall be subject to the terms of this Subparagraph (i). (2) In the event that the Prime Contractor is otherwise entitled to an extension of Contract Time and has properly initiated a Claim for a time extension in accordance with Subparagraph 4.3(a) above, the Owner shall have the right, in the Owner’s sole discretion, to deny all, or any part, of the Claim for extension of Contract Time by giving written notice to the Prime Contractor provided within fourteen (14) days after receipt of the Prime Contractor's Claim. If the Owner denies the Prime Contractor's claim for an extension of Contract Time under this Clause (i)(2), either in whole or in part, the Prime Contractor shall proceed to prosecute the Work in such a manner as to achieve Substantial Completion on or before the then existing Scheduled Completion Date. (3) If the Prime Contractor would have been entitled to a time extension for a reason specifically allowed under the Contract Documents, for an amount of time that would have justified approval by the Owner if not for the need and right to accelerate, the Prime Contractor may initiate a Claim for acceleration costs pursuant to Subparagraph 4.3(a). Any resulting Claim for acceleration costs properly initiated by the Prime Contractor under Subparagraph 4.3(a) above shall be limited to those reasonable and documented direct costs of labor, materials, equipment, and supervision solely and directly attributable to the actual acceleration activity necessary to bring the Work back within the then existing approved construction schedule. These direct costs include the premium portion of overtime pay, additional crew, shift, or equipment costs if requested in advance by the Contractor and approved in writing by the Owner. A percentage markup for the prorated cost of premium on the existing performance and payment bonds and required insurance; provided however, not to exceed five (5%) per cent, will be allowed on the claimed acceleration costs. NO OTHER MARKUP FOR PROFIT, OVERHEAD (INCLUDING BUT NOT LIMITED TO HOME OFFICE OVERHEAD) OR ANY OTHER COSTS WILL BE ALLOWED ON ANY DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 ACCELERATION CLAIM. The Owner shall not be liable for any costs related to an acceleration claim other than those described in this Clause (i)(3). (i) Waiver of Claims; Final Payment. The making of final payment shall constitute a waiver of claims by the Owner except those arising from: (1) claims, security interests, purported liens, or other attempted encumbrances arising out of the Contract and remaining unsettled; (2) defective or nonconforming Work appearing after Substantial Completion; (3) latent defects, as defined in Subparagraph 12.2(d), appearing after Final Completion; or (4) the terms of general and special warranties required by the Contract Documents or allowed or implied by law. (k) THE CONTRACTOR SHALL NOT BE ENTITLED TO RECOVER ATTORNEY’S FEES AS A PART OF ANY CLAIM MADE UNDER THE CONTRACT DOCUMENTS OR IN ANY SUBSEQUENT LAWSUIT OR ALTERNATIVE DISPUTE RESOLUTION PROCEEDING. (l) No Waiver of Governmental Immunity. NOTHING IN THE CONTRACT DOCUMENTS SHALL BE CONSTRUED TO WAIVE THE OWNER’S GOVERNMENTAL IMMUNITY FROM LAWSUIT, WHICH IMMUNITY IS EXPRESSLY RETAINED TO THE EXTENT IT IS NOT CLEARLY AND UNAMBIGUOUSLY WAIVED BY APPLICABLE STATE LAW. ARTICLE 5 - SUBCONTRACTORS 5.1 DEFINITIONS OF SUBCONTRACTOR (a) A Subcontractor is person or entity who has a direct Contract with the Prime Contractor to perform a portion of the Work at the Project site or to supply materials or equipment to the Prime Contractor by purchase or lease for use in performance of or incorporation into the Work. The term “Subcontractor” is referred to throughout the Contract Documents as if singular in number and means a Subcontractor or an authorized representative of the Subcontractor. The term “Subcontractor” does not include a separate contractor or subcontractors of a separate contractor. (b) A Sub-subcontractor is a person or entity who has a direct or indirect Contract with a Subcontractor to perform a portion of the Work at the Project site or to supply materials or equipment to the Subcontractor or another Sub-subcontractor by purchase or lease for use in performance of or incorporation into the Work. The term “Sub-subcontractor” is referred to throughout the Contract Documents as if singular in number and means a Sub- subcontractor or an authorized representative of the Sub-subcontractor. 5.2 AWARD OF SUBCONTRACTS AND OTHER CONTRACTS FOR PORTIONS OF DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 THE WORK (a) Immediately after the award of the Contract by the Owner, and before the Building Construction Services Agreement is signed by the Prime Contractor and the Owner, the Prime Contractor shall furnish to the Architect/Engineer in writing, for acceptance by the Owner and the Architect/Engineer, a list of the names, addresses, telephone numbers, M/WBE certification numbers (where applicable), and type of work of the Subcontractors (including those who are to furnish materials or equipment fabricated to a special design), proposed for the principal portions of the Work, including furnishings when made a part of the Contract. The Prime Contractor shall immediately notify the Owner in writing of any changes in the list as they occur. The Architect/Engineer will promptly reply to the Contractor in writing stating whether or not the Owner or the Architect/Engineer, after due investigation, has reasonable objection to any such proposed person or entity. Failure of the Owner or Architect/Engineer to reply promptly shall constitute notice of no reasonable objection. (b) The Prime Contractor shall not Contract with a proposed person or entity to whom the Owner or Architect/Engineer has made reasonable and timely objection. (c) Architect/Engineer's and Owner's approval of or objection to any Subcontractor or of a particular process or material will not relieve the Prime Contractor of his responsibility for performance of Work as called for under the Contract Documents, and shall not provide a basis for any claim for additional time or money on the part of the Prime Contractor. Approval shall not be construed to create any contractual relationship between the Subcontractor and either the Owner or Architect/Engineer. In no event shall the Contract Sum be increased as a result of the rejection of any Subcontractor. (d) The Prime Contractor shall not change a Subcontractor previously selected if the Owner or Architect/Engineer makes reasonable objection to such change. 5.3 SUBCONTRACTUAL RELATIONS (a) By appropriate agreement, written where legally required for validity, the Prime Contractor shall require each Subcontractor, to the extent of the Work to be performed by the Subcontractor, to be bound to the Prime Contractor by the terms of the Contract Documents (including but not limited to these General Conditions), and to assume toward the Prime Contractor all the obligations and responsibilities which the Prime Contractor, by the Contract Documents, assumes toward the Owner and the Architect/Engineer. Each subcontract agreement shall preserve and protect the rights of the Owner and the Architect/Engineer under the Contract Documents (including but not limited to these General Conditions) with respect to the Work to be performed by the Subcontractor so that subcontracting will not prejudice the rights of the Owner and the Architect/Engineer. Where appropriate, the Prime Contractor shall require each Subcontractor to enter into similar agreements with Sub-subcontractors. The Prime Contractor shall make available to each proposed Subcontractor, prior to the execution of the subcontract agreement, copies of the Contract Documents to which the Subcontractor is to be bound. Subcontractors shall DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 similarly make copies of applicable portions of such Documents available to their respective proposed Sub-subcontractors. (b) The Prime Contractor is solely responsible for making payments properly to the Prime Contractor’s Subcontractors on the Project. During performance of the Work, the Prime Contractor shall comply with the following additional rules regarding Subcontractor payments: (1) The Prime Contractor shall submit, beginning with the Second Application and Certificate for Payment, a Subcontractor Payment Report (the "Report") with each Application and Certificate for Payment. The Report shall show all payments made to date by the Prime Contractor (plus existing retainage) to each Subcontractor involved in the Project. The Report shall be made on a form approved and supplied by the Owner. As an alternative to the Report, the Prime Contractor may furnish Affidavits of Payment Received with the Application and Certificate for Payment, which affidavits shall be executed by each Subcontractor owed money and paid by Subcontractor during the previous progress payment period for work or materials furnished on the Project. RECEIPT BY THE OWNER OF THE REPORT OR AFFIDAVITS OF PAYMENT RECEIVED SHALL BE A CONDITION PRECEDENT TO PAYMENT ON ANY APPLICATION FOR PAYMENT . (2) If, for any reason, the Prime Contractor is withholding payment to a Subcontractor due to a dispute or other problem with performance, the Prime Contractor shall note the amount withheld and further note that the payment is in dispute. The Owner may, in its sole discretion, require the Prime Contractor to document and verify the dispute or other problem in question. (3) The Owner reserves the right in its sole discretion, to withhold payment to the Prime Contractor pursuant to Paragraph 9.5(a) of the General Conditions, should it appear from the Report, statements of payment received or other information furnished to the Owner that: (i) the Report has not been properly completed; (ii) the Prime Contractor has knowingly provided false information regarding payment of any Subcontractor; or (iii) the Prime Contractor has otherwise failed to make payments properly to any Subcontractor. (4) THE PRIME CONTRACTOR SHALL NOT HAVE ANY RIGHT TO MAKE A CLAIM FOR ADDITIONAL TIME OR ADDITIONAL COMPENSATION AS A RESULT OF THE OWNER'S OR ARCHITECT/ENGINEER'S ENFORCEMENT OF THIS SUBPARAGRAPH 5.3(b). NO PROVISION OF THIS SUBPARAGRAPH OR ANY OF THE CONTRACT DOCUMENTS SHALL BE CONSTRUED TO CREATE A CONTRACTUAL RELATIONSHIP, EXPRESS OR IMPLIED, BETWEEN ANY SUBCONTRACTOR AND EITHER THE OWNER OR THE DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 ARCHITECT/ENGINEER AND SHALL NOT BE CONSTRUED TO MAKE ANY SUBCONTRACTOR OR ANY OTHER PERSON OR ENTITY, A THIRD-PARTY BENEFICIARY OF THE CONTRACT BETWEEN THE OWNER AND THE PRIME CONTRACTOR. 5.4 CONTINGENT ASSIGNMENT OF SUBCONTRACTS In the event of a termination of this Contract by the Owner under Article 14, the Prime Contractor shall, if requested in writing by the Owner, within fifteen (15) days after the date notice of termination is sent, deliver and assign to Owner, or any person or entity acting on the Owner's behalf, any or all subcontracts made by Prime Contractor in the performance of the Work, and deliver to the Owner true and correct originals and copies of the subcontract documents. In the event assignment is not requested by the Owner, Prime Contractor shall terminate all subcontracts to the extent that Owner has not directed assignment of same and to the extent that they relate to the performance of Work terminated by the notice of termination. ARTICLE 6 - CONSTRUCTION BY THE OWNER/ SEPARATE CONTRACTORS 6.1 OWNER’S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS (a) The Owner reserves the right to perform construction or operations related to the Project with the Owner’s own forces, and to award separate contracts in connection with other portions of the Project or other construction or operations on the Project site under Conditions of the Contract identical or substantially similar to these General Conditions, including those portions related to insurance and waiver of subrogation. If the Prime Contractor claims that delay or additional cost is involved because of such action by the Owner, the Prime Contractor shall make a claim as provided elsewhere in, and in accordance with the Contract Documents. (b) When separate Contracts are awarded for different portions of the Project or other construction or operations on the Project site, the term “Contractor” in the Contract Documents in each case shall mean the Contractor who executes each separate Building Construction Services Agreement with the Owner. (c) The Owner shall provide for coordination of the activities of the Owner’s own forces and of each separate contractor with the Work of the Prime Contractor, who shall cooperate with them. The Prime Contractor shall participate with other separate contractors and the Owner in reviewing their construction schedules when directed to do so. The Prime Contractor shall, with the approval of the Owner, make any revisions to the construction schedule deemed necessary after a joint review and mutual agreement. The construction schedules shall then constitute the schedules to be used by the Prime Contractor, separate contractors, and the Owner until subsequently revised by mutual agreement or by written DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 Change Order. If the Prime Contractor believes it is entitled to an adjustment of the Contract Sum under the circumstances, the Prime Contractor shall submit a written proposal for a Change Order pursuant to Article 7 of the General Conditions. In the event the Prime Contractor’s Change Order proposal is denied by the Owner, the Prime Contractor must submit any Claim pursuant to Paragraph 4.3 of the General Conditions. (d) Unless otherwise provided in the Contract Documents, when the Owner performs construction or operations related to the Project with the Owner’s own forces, the Owner shall be deemed to be subject to the same obligations and to have the same rights which apply to the Prime Contractor under these General Conditions, including, without excluding others, those stated in Article 3, this Article 6, and Articles 10, 11 and 12. 6.2 MUTUAL RESPONSIBILITY (a) The Prime Contractor shall afford the Owner and separate contractors’ reasonable opportunity for access to and storage of their materials and equipment and the performance of their activities and shall coordinate the Prime Contractor’s construction and operations with the separate contractors as required by the Contract Documents. (b) If part of the Prime Contractor’s Work depends for proper execution or results upon construction or operations by the Owner or a separate contractor, the Prime Contractor shall, prior to proceeding with that portion of the Work, promptly report to the Architect/Engineer apparent discrepancies or defects in the other construction that would render it unsuitable for proper execution and results. Failure of the Prime Contractor to so report shall constitute an acknowledgment that the Owner’s or separate contractors completed or partially completed construction is fit and proper to receive the Prime Contractor’s Work, except as to defects not then reasonably discoverable. (c) The Owner shall not be liable to the prime Contractor for damages suffered by the Prime Contractor due to the fault or negligence of a separate contractor or through failure of a separate contractor to carry out the directions of the Owner or the Architect/Engineer. Should any interference occur between the Prime Contractor and a separate contractor, the Architect/Engineer or the Owner may furnish the Prime Contractor with written instructions designating priority of effort or change in methods, whereupon the Prime Contractor shall immediately comply with such direction. In such event, the Prime Contractor shall be entitled to an extension of the Contract Time only for unavoidable delays verified by the Architect/Engineer; no increase in the Contract Sum, however, shall be due to the Prime Contractor. (d) The Prime Contractor shall promptly remedy damage wrongfully caused by the Prime Contractor to completed or partially completed construction or to property of the Owner or separate contractors as provided in Subparagraph 10.2(e). (e) Should the Prime Contractor cause damage to the work or property of any separate contractor on the Project, the Prime Contractor shall, upon due notice, settle with the separate contractor by agreement, if the separate contractor will so settle. If the separate contractor sues the Owner or submits a claim on account of any damage alleged to have DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 been so sustained, the Owner shall notify the Prime Contractor who shall defend such proceedings, at the Prime Contractor's sole expense, and if any judgment or award against the Owner arises from the separate contractor’s claim, the Prime Contractor shall fully pay or satisfy it and shall reimburse the Owner for any and all attorney's fees and costs which the Owner has incurred. (f) The Owner and each separate contractor shall have the same responsibilities for cutting and patching as are described for the Prime Contractor in Paragraph 3.14. 6.3 OWNER’S RIGHT TO CLEAN UP If a dispute arises among the Contractor, separate contractors and the Owner as to the responsibility under their respective contracts for maintaining the Project Site and surrounding area free from waste materials and rubbish as described in Paragraph 3.15, the Owner may clean up, but is not obligated to do so, and Owner shall allocate the cost among those parties responsible, as the Architect/Engineer recommends to be just. ARTICLE 7 - AMENDMENTS 7.1 CHANGE ORDERS (a) A Change Order is a written order to the Contractor, signed by the Owner and the Architect/Engineer, issued after execution of the Contract, authorizing a change in the Work, an adjustment in the Contract Sum, or an adjustment to the Contract Time, consistent with other applicable provisions of this Contract. The Owner, without invalidating the Contract and without requiring notice of any kind to the sureties, may order changes to the scope of Work under the Contract by additions, deletions, or other revisions, the Contract Sum and Contract Time to be adjusted consistent with other applicable provisions of this Contract. All Change Orders shall be executed on a Change Order form approved by the Owner and the Owner’s City Attorney. (b) In addition to the Owner and the Architect/Engineer, the Contractor shall sign all Change Orders to verify and confirm the terms and conditions established by Change Order; however, should the Contractor refuse to sign a Change Order, this shall not relieve him of his obligation to perform the change directed by the Owner and the Architect/Engineer to the best of his ability in accordance with the provisions of this Article 7. A Change Order signed by the Contractor indicates his agreement with all of the changes approved, including the adjustment in the Contract Sum or the Contract Time. EACH CHANGE ORDER SHALL BE SPECIFIC AND FINAL AS TO PRICES AND EXTENSIONS OF TIME, WITH NO RESERVATIONS OR OTHER PROVISIONS ALLOWING FOR FUTURE ADDITIONAL MONEY OR TIME AS A RESULT OF THE PARTICULAR CHANGES IDENTIFIED AND FULLY COMPENSATED IN THE CHANGE ORDER. The execution of a Change Order by the Contractor shall constitute conclusive evidence of the Contractor’s agreement to the ordered changes in the Work. The Contractor forever releases any claim against the Owner for additional time or compensation for matters relating to or arising out of or resulting from the Work included within or affected by the DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 executed Change Order. This release applies to claims related to the cumulative impact of all Change Orders and to any claim related to the effect of a change on other Work. (c) No extra work (except under emergency conditions) or changes shall be made nor shall any substitutions, changes or additions to or omissions or deviations from the requirements of the Drawings and Specifications be made unless pursuant to a written Change Order signed by the Owner and the Architect/Engineer, it being expressly understood that the Owner shall not be liable for the cost of extra work or any substitution, change, addition, omission or deviation from the requirements of the Drawings or Specifications unless the same shall have been authorized in writing by the Owner and the Architect/Engineer in a written change order or other Amendment. The provisions of this Paragraph 7.1 shall control in the event of any inconsistency between such provisions and the other provisions of this Article 7. See Subparagraph 10.3(a) of the General Conditions for Change Orders under emergency conditions. (d) The method of determining the cost or credit to the Owner for any change in the Work shall be one of the following: (1) mutual acceptance of a not-to-exceed lump-sum amount properly itemized and supported by sufficient substantiating data to permit evaluation; or (2) unit prices stated in the Contract Documents or subsequently agreed upon; or (3) cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage fee; or (4) the forceaccount method provided in Subparagraph 7.1(e) (e) If the parties cannot agree to one of the methods of calculating cost provided in Clauses (d) (1), (d) (2), or (d) (3), or if the parties agree to a method but cannot agree on a final dollar figure; or if the Contractor for whatever reason refuses to sign the Change Order in question;the Contractor, provided he receives a written order signed by the Owner, shall promptly proceed with the Work involved. The cost of the Work involved shall then be calculated on the basis of the reasonable jobsite expenditures and savings of those performing the Work attributable to the changes, including a reasonable allowance for overhead and profit, such allowance in any case never to exceed fifteen (15%) per cent. In such case, the Contractor shall keep an itemized accounting of the Work involved, on a daily basis, in such form and with the appropriate supporting data as the Architect/Engineer and Owner may prescribe. Sworn copies of the itemized accounting shall be delivered to the Architect/Engineer each day during the performance of force account work, with copies to the Owner. FAILURE OF THE CONTRACTOR TO SUBMIT THE SWORN-TO ITEMIZED ACCOUNTING DAILY AS REQUIRED HEREIN SHALL CONSTITUTE A WAIVER BY THE CONTRACTOR OF ANY RIGHT TO DISPUTE THE OWNER'S DETERMINATION OF THE AMOUNT DUE THE CONTRACTOR FOR FORCE ACCOUNT WORK. Costs to be charged under this Subparagraph for force account work DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 are limited to the following: (1) costs of labor, including social security, old age and unemployment insurance, fringe benefits required by agreement or custom, and worker’s compensation insurance; (2) costs of materials, supplies and equipment (but not to include off-site storage unless approved in writing by the Owner), whether incorporated or consumed; (3) rental costs of machinery and equipment, exclusive of hand tools, whether rented from the Contractor or others; (4) costs of premiums for all bonds and insurance related to the Work; and (5) additional costs of supervision and field office personnel directly attributable to the changed Work. Pending final determination of cost to the Owner, payment of undisputed amounts on force account shall be included on the Architect/Engineer's Certificate of Payment as work is completed. (f) The amount of credit to be allowed to the Owner for any deletion of Work or any other change which results in a net decrease of the Contract Sum shall be the amount of actual net cost confirmed by the Architect/Engineer plus the stated percentage for overhead and profit. When both additions and deletions or credits covering related Work or substitutions are involved in any one change, the allowance for overhead and profit shall be figured on the basis of the net increase or decrease with respect to that change. 7.2 SUPPLEMENTAL AGREEMENTS A written Supplemental Agreement can also be used to implement changes in the Work instead of a Change Order form, including but not limited to situations involving partial occupancy of the Work under Paragraph 9.8, a change made to the Drawings or the Specifications without an increase in the Contract Sum, or special circumstances where it is necessary or more appropriate for the Owner to use a Supplemental Agreement. Written Supplemental Agreements shall have a status equal to that of Change Orders for purposes of priority of Contract Documents interpretation, except that to the extent of a conflict, later Supplemental Agreements in time control over earlier Supplemental Agreements, and the latest Change Order or Supplemental Agreement in time controls over earlier dated Change Orders and Supplemental Agreements. The rules of Subparagraphs 7.1(b) through (f) shall also apply to the negotiation and execution of Supplemental Agreements. 7.3 MINOR CHANGES IN THE WORK The Architect/Engineer, after notifying the Owner, shall be authorized to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time and not inconsistent with the intent of the Contract Documents. Minor changes shall be effected by written order, and shall be binding on the Owner and the Contractor. The Contractor shall carry out such written orders promptly. These written orders shall not be deemed to change or impact the Contract Sum or the Contract Time. Contractor shall have no Claim for any minor change ordered to the Work under this Paragraph 7.3 unless the Contractor submits its change proposal, prior to complying with the minor change ordered and in no event DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 later than ten (10) working days from the date the minor change was ordered, to the Owner for approval. 7.4 TIME REQUIRED TO PROCESS AMENDMENTS (a) All of the Contractor’s responses to proposal requests shall be accompanied by a complete, itemized breakdown of costs. Responses to proposal requests shall be submitted sufficiently in advance of the required work to allow the Owner and the Architect/Engineer a minimum of thirty (30) calendar days after receipt by the Architect/Engineer to review the itemized breakdown and to prepare or distribute additional documents as may be necessary. All of the Prime Contractor's responses to proposal requests shall include a statement that the cost described in the response represents the complete, total and final cost and additional Contract Time associated with the extra work, change, addition to, omission, deviation, substitution, or other grounds for seeking extra compensation under the Contract Documents, without reservation or further recourse. (b) All Amendments require approval by either the City Council or, where authorized by the State law and City ordinance, by the City Manager pursuant to Administrative Action. The approval process requires a minimum of forty-five (45) calendar days after submission to the Owner in final form with all supporting data. Receipt of a submission by Owner does not constitute acceptance or approval of a proposal, nor does it constitute a warranty that the proposal will be authorized by City Council Resolution, Ordinance or Administrative Action. THE TIME REQUIRED FOR THE APPROVAL PROCESS SHALL NOT BE CONSIDERED A DELAY AND NO EXTENSIONS TO THE CONTRACT TIME OR INCREASE IN THE CONTRACT SUM WILL BE CONSIDERED OR GRANTED AS A RESULT OF THIS PROCESS. Pending the approval described above, the Contractor will proceed with the work under a pending Amendment only if directed in writing by the Owner. ARTICLE 8 - CONTRACT TIME 8.1 DEFINITIONS (a) Unless otherwise provided, the Contract Time is the period of time, including authorized adjustments, allotted in the Contract Documents for Substantial Completion of the Work. (b) The date of commencement of the Work is the date established in the Notice to Proceed from the Owner. The date of commencement shall not be postponed by the failure of the Prime Contractor, or of persons or entities for whom the Prime Contractor is responsible to act promptly to commence the Work. If the Owner unreasonably delays the issuance of the notice to proceed, through no fault of the Prime Contractor, the Prime Contractor shall be entitled only to an equitable extension of the Contract Time; the Contract Sum shall remain unchanged. (c) The date of Substantial Completion is the date certified by the Architect/Engineer in accordance with Paragraph 9.7. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (d) The term “day” as used in the Contract Documents shall mean a calendar day, beginning and ending at 12:00 midnight, unless otherwise specifically defined by special provision. 8.2 PROGRESS AND COMPLETION (a) Time limits stated in the Contract Documents are of the essence of the Contract . By executing the Building Construction Services Agreement, the Prime Contractor confirms that the Contract Time is a reasonable period for performing the Work. (b) The Prime Contractor shall not knowingly, except by agreement with or instruction of the Owner in writing, prematurely commence operations on the Project site or elsewhere prior to the effective date of insurance to be furnished by the Prime Contractor as required by Article 11. The date of commencement of the Work shall not be changed by the effective date of insurance required by Article 11. 8.3 DELAYS AND EXTENSIONS OF TIME (a) If the Prime Contractor is delayed at any time in the progress of the Work by an act or neglect of the Owner or Architect/Engineer, or of an employee of either, or of a separate contractor employed by the Owner, or by changes ordered in the Work, or by labor disputes, fire, unusual delay in deliveries, unavoidable casualties or other causes beyond the Prime Contractor’s control, or by delay authorized by the Owner pending a claim, or by other causes which the Architect/Engineer determines may justify delay, then the Contract Time shall be extended by Change Order for such reasonable time as the Architect/Engineer and Owner may determine. (b) Claims relating to Contract Time and time extensions shall be made in accordance with the applicable provisions of Paragraph 4.3. (c) No Damages for Delay. NOTWITHSTANDING ANY OTHER PROVISIONS OF THE CONTRACT DOCUMENTS, INCLUDING THE GENERAL CONDITIONS, NO ADJUSTMENT SHALL BE MADE TO THE CONTRACT SUM AND THE PRIME CONTRACTOR SHALL NOT BE ENTITLED TO CLAIM OR RECEIVE ANY ADDITIONAL COMPENSATION AS A RESULT OF OR ARISING OUT OF ANY DELAY, HINDRANCE, DISRUPTION, FORCE MAJEURE, IMPACT, OR INTERFERENCE, INTENTIONAL OR UNINTENTIONAL, FORESEEN OR UNFORESEEN, WHICH INCREASES THE TIME TO COMPLETE THE WORK, INCLUDING BUT NOT LIMITED TO ANY DELAYS CAUSED IN WHOLE OR IN PART BY THE ACTS, OMISSIONS, FAILURES, NEGLIGENCE, OR FAULT OF THE OWNER, THE ARCHITECT/ENGINEER, OR THE OWNER'S REPRESENTATIVE, AN EXTENSION OF THE CONTRACT TIME UNDER SUBPARAGRAPH 8.3(a) BEING THE PRIME CONTRACTOR’S SOLE REMEDY. (d) The Owner shall have the right to occupy, without prejudice to the right of either party, any completed or largely completed portions of the structure or Work, notwithstanding the DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 fact that the Contract Time for completing all or a portion of the Work may not have expired. Partial occupancy and use shall not be deemed as an acceptance of the Work taken or used. (e) The Prime Contractor shall promptly suspend the Work when either the Prime Contractor or the Owner is ordered to do so by a court order from a court having lawful jurisdiction, and the Prime Contractor will not be entitled to additional compensation by virtue of any delays resulting from the court order. The Prime Contractor will also not be liable to the Owner for a delay caused in fact by the Work being suspended by a court order. (f) The Architect/Engineer, with the consent of the Owner, shall have the authority to suspend the Work, in whole or in part, for such period or periods as the Architect/Engineer deems necessary due to unusual or severe weather conditions as are considered unfavorable for the suitable prosecution of the Work, or due to failure on the part of the Prime Contractor to correct conditions considered unsafe for workmen or the general public. If it should become necessary to stop the Work for an indefinite period, the Prime Contractor shall store all materials in such a manner that they will not obstruct or impede the public unnecessarily or become damaged in any way, and shall take every precaution to prevent damage or deterioration of the Work performed. In cases of suspension of the Work under this Subparagraph, the Prime Contractor shall also provide suitable drainage about the Work and erect temporary structures where necessary. The Prime Contractor shall not suspend the Work in whole or in part without written authority from the Architect/Engineer or the Owner, and shall resume the Work promptly when notified by the Architect/Engineer or the Owner to resume operations. (g) In the event of a delay that is the responsibility of the Prime Contractor or any of the Subcontractors, for which the Prime Contractor is not entitled to a time extension under the provisions of this Contract, the Owner may direct that the Work be accelerated by means of overtime, additional crews or additional shifts, or resequencing. This acceleration shall be at no cost to the Owner and will continue until the Contract Time is restored. In the event of a delay for which the Prime Contractor is entitled to a time extension, as determined by the Architect/Engineer, Owner may similarly direct acceleration and the Prime Contractor agrees to perform same on the basis that the Prime Contractor will be reimbursed only to the extent described in Subparagraph 4.3(i). THE PRIME CONTRACTOR EXPRESSLY WAIVES ANY OTHER COMPENSATION RESULTING FROM ACCELERATION, SUCH AS LOSS OF LABOR PRODUCTIVITY OR EFFICIENCY. ARTICLE 9 - PAYMENTS AND COMPLETION 9.1 CONTRACT SUM The Contract Sum is stated in the Building Construction Services Agreement and, including authorized adjustments, is the total amount of compensation payable by the Owner to the Prime Contractor for the performance of the Work under the Contract Documents. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 9.2 SCHEDULE OF VALUES Before the first Application for Payment, the Prime Contractor shall submit to the Architect/Engineer a schedule of values allocated to various portions of the Work, prepared in such form and supported by such data to substantiate its accuracy as the Architect/Engineer may require. This schedule, when approved by the Architect/Engineer and the Owner, shall be used as a basis for the Prime Contractor's Application for Payment. The schedule of values shall follow the trade division of the Specifications. Prime Contractor's Application for Payment shall be filed on the current version of AIA Form G702 (Application and Certificate for Payment), as approved by the Owner. 9.3 APPLICATIONS FOR PAYMENT (a) At least ten (10) days before the date established for each progress payment, the Prime Contractor shall submit to the Architect/Engineer an itemized Application for Payment for Work completed in accordance with the schedule of values. The Application shall be notarized, if required, and supported by data substantiating the Prime Contractor’s right to payment as the Owner or Architect/Engineer may require, including but not limited to copies of requisitions from Subcontractors and material suppliers, and reflecting the applicable retainage as required in the Contract Documents. Prime Contractor's Application for Payment shall also provide other supporting documentation as the Owner or the other applicable provisions of the Contract Documents may require. (b) Applications for Payment may not include requests for payment of amounts the Prime Contractor does not intend to pay to a Subcontractor because of a good faith dispute, unless the Prime Contractor complies with Clause 5.3(b) (2) of these General Conditions and the Prime Contractor’s Payment Bond Surety consents in writing to payment to the Prime Contractor of the funds deemed to be in dispute. (c) Unless otherwise provided in the Contract Documents, progress payments shall include payment for materials and equipment delivered and suitably stored at the Project site for subsequent incorporation into the Work within thirty (30) days after delivery to the Project site. If approved in advance by the Owner, payment may similarly be made for materials and equipment suitably stored away from the Project site at a location agreed upon in writing. Payment for costs incurred in storage of materials or equipment away from the Project site will NOT be made by Owner unless: (1) the Owner has given prior approval of such off-site storage in writing; (2) the materials or equipment are stored in a bonded warehouse located in Denton County and identified with the Project for which they are stored, as evidenced by warehouse receipts and appropriate documents of title; and (3) the materials or equipment stored off-site will be incorporated into the Work within thirty (30) days after delivery. STORAGE IN FACILITIES OF THE MANUFACTURER OR THE PRIME CONTRACTOR WILL NOT BE PERMITTED OR PAID FOR, UNLESS THE OWNER HAS EXPRESSLY GIVEN PRIOR APPROVAL OF SUCH STORAGE IN WRITING. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (d) The Prime Contractor warrants that title to all Work covered by an Application for Payment will pass to the Owner no later than the time of payment. The Prime Contractor further warrants that upon submittal of an Application for Payment all Work for which Certificates for Payment have been previously issued and payments received from the Owner shall be free and clear of liens, claims, security interests or encumbrances in favor of the Prime Contractor, Subcontractors, material suppliers, or other persons or entities making a claim by reason of having provided labor, materials, and equipment relating to the Work. (e) All materials or equipment delivered to the Project site earlier than thirty (30) days prior to an approved schedule for delivery to the Project site shall be classified as an “early delivery.” All early delivery materials or equipment must have the express written permission of the Owner to be stored on the Project site. If any unauthorized early delivery occurs, Prime Contractor shall, at Prime Contractor’s expense or at the expense of the responsible Subcontractor or Supplier, cause such early deliver y to be removed from the Project site and stored off-site until required at the Project site. All costs of labor, transportation and storage will be included as part of the expense. If the Prime Contractor fails or refuses to remove unauthorized early delivery materials, the Owner may cause such materials to be removed at the Prime Contractor's sole expense, and amounts may be withheld from the Prime Contractor's Application for Payment to reimburse the Owner for any costs incurred in removing unauthorized early delivery materials. OWNER WILL NOT BE RESPONSIBLE FOR THE PROTECTION OF OR RISK OF LOSS ON ANY EARLY DELIVERY MATERIALS OR EQUIPMENT, NOR WILL OWNER BE LIABLE FOR ANY PAYMENT FOR THE EARLY DELIVERY MATERIALS OR EQUIPMENT. Any materials or equipment classified as early delivery will not be approved for payment as stored materials prior to thirty (30) days before the incorporation of the materials or equipment into the Work, unless storage and payment at an earlier date is expressly approved in writing by the Owner. (f) If the Contract Sum is equal to or less than $25,000, and if performance and payment bonds are not furnished by the Contractor, then no payment applied for will be payable under the Contract until the Work has been finally completed and accepted. 9.4 CERTIFICATES FOR PAYMENT (a) The Architect/Engineer will, within ten (10) days after receipt of the Prime Contractor’s Application for Payment, either issue to the Owner a Certificate for Payment, with a copy to the Prime Contractor, for such amount as the Architect/Engineer determines is properly due, or notify the Prime Contractor and Owner in writing of the Architect/Engineer’s reasons for withholding certification in whole or in part as provided in: (a) City of Denton “General Conditions for Building Construction.” (b) Subparagraph 9.5(a). The Certificate for Payment shall be issued on the current version of AIA Form G702 (Application and Certificate for Payment) as approved by the Owner. (c) The issuance of a Certificate for Payment will constitute a representation by the Architect/Engineer to the Owner, based on the Architect/Engineer’s observations at the site and the data comprising the Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect/Engineer’s knowledge, information DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 and belief, quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial and Final Completion, to results of subsequent tests and inspections, to minor deviations from the Contract Documents correctable prior to Final Completion and to specific qualifications expressed by the Architect/Engineer. The issuance of a Certificate for Payment will further constitute a representation that the Prime Contractor is entitled to payment in the amount certified, subject to the Owner’s approval. The issuance of a Certificate for Payment is not a representation that the Architect/Engineer has: (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work; (2) reviewed construction means, methods, techniques, sequences or procedures; (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Prime Contractor’s right to payment; or (4) made examination to ascertain how or for what purpose the Prime Contractor has used money previously paid on account of the Contract Sum. (d) Whenever the Application for Payment for Work done since the last previous Application for Payment exceeds one hundred dollars ($100.00) in amount, Owner will pay a percentage of the Application, less applicable retainage, to the Prime Contractor within thirty (30) days following Owner’s receipt and approval of the Certificate for Payment certified by the Architect/Engineer. The Application may include acceptable nonperishable materials delivered to the Work or stored as provided for in Paragraph 9.3(c) and the payment will be allowed on the net invoice value, less taxes and applicable retainage. (e) The City is required to withhold five percent (5%) retainage for public works contracts in which the total contract price estimate at the time of execution is more than $400,000; however, this requirement is applied by the City for all public works contracts in excess of $50,000. The retainage will be withheld by the Owner from each progress payment until final completion of the Work by the Contractor, approval of final completion by the Architect/Engineer, and final acceptance of the Work by the Owner. Unless otherwise required by state law, the retainage percentage as specified above is based upon the original Contract Sum, and will not be affected in the event the original Contract Sum is subsequently increased by Change Order. (f) No progress payments shall be made on contracts where performance and payment bonds are not required or furnished. In such instances, payment for the Work performed will be made upon final completion and acceptance by the Owner of all Work. 9.5 DECISIONS TO WITHHOLD CERTIFICATION DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (a) The Architect/Engineer or the Owner may decide not to certify payment and may withhold a Certificate for Payment in whole or in part, to the extent reasonably necessary to protect the Owner’s interest, if in the Architect/Engineer’s or Owner’s opinion the representations to the Owner required by Subparagraph 9.4(b) cannot be made. If the Architect/Engineer or the Owner is unable to certify payment in the amount of the Application, the Architect/Engineer or the Owner will notify the Prime Contractor as provided in Subparagraph 9.4(a). If the Prime Contractor and Architect/Engineer or the Owner cannot agree on a revised amount, the Architect/Engineer will promptly issue a Certificate for Payment for the amount for which the Architect/Engineer is able to make the required representations to the Owner. The Architect/Engineer or the Owner may also decide not to certify payment or, because of subsequently discovered evidence or subsequent observations, may nullify the whole or a part of a Certificate for Payment previously issued to such extent as may be necessary, in the Architect/Engineer’s or Owner’s opinion, to protect the Owner from loss because of: (1) defective or nonconforming Work not remedied; (2) third-party claims filed or reasonable evidence indicating probable filing of such claims; (3) failure of the Prime Contractor to make payments properly to Subcontractors or for labor, materials, or equipment; (4) reasonable evidence that the Work cannot be completed for the unpaid balance of the Contract Sum; (5) damage to the Owner or another contractor; (6) reasonable evidence that the Work will not be completed within the Contract Time, and that the unpaid balance would not be adequate to cover actual or damages for the anticipated delay; (7) persistent failure to carry out the Work in accordance with the Contract Documents; or (8) mathematical or other errors that are discovered in the Application for Payment. (b) When all of the above reasons that existed for withholding certification are removed or remedied, then, at that time, certification will be made for amounts previously withheld. (c) The Owner may, at its option, offset any progress payment or final payment under the Contract Documents against any debt (including taxes) lawfully due to the Owner from the Prime Contractor, regardless of whether the amount due arises pursuant to the terms of the Contract Documents or otherwise, and regardless of whether or not the debt due to the Owner has been reduced to judgment by a court. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 9.6 PROGRESS PAYMENTS (a) After the Architect/Engineer has issued a Certificate for Payment, the Owner shall make payment in the manner and within the time provided in the Contract Documents, and shall so notify the Architect/Engineer. The Owner shall not be liable for interest on any late or delayed progress payment or final payment caused by any claim or dispute, any discrepancy in quantities, any failure to provide supporting documentation or other information required with the Application for Payment or as a precondition to payment under the Contract Documents, or due to any payment the Owner or the Architect/Engineer has a right to withhold or not certify under the Contract Documents. Notwithstanding the foregoing, the Owner may refuse to make payment on any Certificate for Payment (including, without limitation, the final Certificate for Payment) for any default under the Contract Documents, including but not limited to those defaults set forth in Subparagraph 9.5(a), Clauses (1) through (7). The Owner shall not be deemed in default by reason of withholding payment while any Prime Contractor default remains uncured. (b) The Prime Contractor shall promptly pay each Subcontractor, upon receipt of payment from the Owner, out of the amount paid to the Prime Contractor on account of each Subcontractor’s portion of the Work, the amount to which said Subcontractor is entitled, reflecting percentages actually retained from payments to the Prime Contractor on account of such Subcontractors portion of the Work. The Prime Contractor shall, by appropriate agreement with each Subcontractor, require each Subcontractor to make payments to Sub- subcontractors in similar manner. (c) The Architect/Engineer will, on request, furnish to a Subcontractor, if practicable, information regarding percentages of completion or amounts applied for by the Prime Contractor and action taken thereon by the Architect/Engineer and the Owner on account of portions of the Work done by such Subcontractor. (d) Neither the Owner nor the Architect/Engineer shall have an obligation to pay or to see to the payment of money to a Subcontractor except as may otherwise be required by law. That obligation belongs to the Prime Contractor or, in the event of the Prime Contractor’s failure to pay a Subcontractor, to the Surety on the Payment Bond as required under Paragraph 11.3. (e) Payment to material suppliers shall be treated in a manner similar to that provided in Subparagraphs 9.6(b), (c), and (d). (f) A Certificate for Payment, a progress payment, or partial or entire use or occupancy of the Project by the Owner shall not constitute acceptance of Work not performed in accordance with the Contract Documents. 9.7 SUBSTANTIAL COMPLETION (a) The Date of Substantial Completion of the Work, or designated portion of the Work, is the date certified by the Architect/Engineer when construction is sufficiently completed in accordance with the City Of Denton General Conditions For Building Construction. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (a) the Contract Documents such that the Owner may beneficially occupy and use the Work, or designated portions of the Work, for the purposes for which it is intended and only trivial and insignificant items remain which do not affect the Work as a whole. (b) When the Prime Contractor considers that the Work, or the portion of the Work which the Owner agrees to accept separately, is Substantially Complete, the Prime Contractor shall prepare and submit to the Architect/Engineer a comprehensive list of remaining items to be completed or corrected. The Prime Contractor shall proceed promptly to complete and correct items on the list (hereinafter called the “punch list”). Failure to include an item on the punch list does not alter the responsibility of the Prime Contractor to complete all Work in accordance with the Contract Documents. Upon receipt of the punch list, the Architect/Engineer will make an inspection to determine whether the Work, or designated portion of the Work, is Substantially Complete. If the Architect/Engineer’s inspection discloses any item, whether or not included on the punch list, which is not in accordance with the requirements of the Contract Documents and which renders the Work inspected not Substantially Complete the Contractor shall, before issuance of the Certificate of Substantial Completion, complete or correct the item upon notification by the Architect/Engineer. The Prime Contractor shall then submit a request for another inspection by the Architect/Engineer to determine Substantial Completion. When the Work or designated portion of the Work is Substantially Complete, the Architect/Engineer will prepare a Certificate of Substantial Completion which shall establish the date of Substantial Completion, shall establish responsibilities of the Owner and the Prime Contractor for security, maintenance, heat, utilities, damage to the Work and insurance, and shall fix the time within which the Prime Contractor shall finish all items on the punch list accompanying the Certificate. (c) The Certificate of Substantial Completion shall be submitted to the Owner and the Prime Contractor for their written acceptance of responsibilities assigned to them in the Certificate. (d) Upon Substantial Completion of the Work or designated portion thereof and upon application by the Prime Contractor and certification by the Architect/Engineer, the Owner shall make payment, reflecting adjustment in retainage, if any, for the Work, or portion of the Work, as provided in the Contract Documents. 9.8 PARTIAL OCCUPANCY OR USE (a) The Owner may occupy or use any completed or partially completed portion of the Work at any stage when such portion is designated by separate Supplemental Agreement with the Prime Contractor, provided such occupancy or use is consented to by the insurer as required under Subparagraph 11.2(e) and authorized by public authorities having jurisdiction over the Work. Such partial occupancy or use may commence whether or not the portion is Substantially Complete, provided the Owner and Prime Contractor have accepted in writing the responsibilities assigned to each of them for payments, retainage if any, security, maintenance, heat, utilities, damage to the Work and insurance, and have agreed in writing concerning the period for correction of the Work and commencement of DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 warranties required by the Contract Documents. When the Prime Contractor considers a portion Substantially Complete, the Prime Contractor shall prepare and submit a list to the Architect/Engineer as provided under Subparagraph 9.7(b). Consent of the Prime Contractor to partial occupancy or use shall not be unreasonably withheld. The stage of the progress of the Work shall be determined by written agreement between the Owner and Prime Contractor or, if no agreement is reached, by decision of the Architect/Engineer. (b) Immediately prior to such partial occupancy or use, the Owner, Prime Contractor, and Architect/Engineer shall jointly inspect the area to be occupied or portion of the Work to be used in order to determine and record the condition of the Work. (c) Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall not constitute acceptance of Work not complying with the requirements of the Contract Documents. 9.9 FINAL COMPLETION AND FINAL PAYMENT (a) Upon receipt of written notice that the Work is ready for final inspection and acceptance and upon receipt of a final Application for Payment, the Architect/Engineer, accompanied by the Owner’s representative, will promptly make final inspection and, when the Architect/Engineer finds the Work acceptable under the Contract Documents and the Contract Documents fully performed, the Architect/Engineer will promptly issue a final Certificate for Payment stating that to the best of the Architect/Engineer’s knowledge, information and belief, and on the basis of the Architect/Engineer’s observations and inspections, the Work has been completed in accordance with terms and conditions of the Contract Documents and that the entire balance found to be due the Prime Contractor and noted in said final Certificate is due and payable. The Architect/Engineer’s final Certificate for Payment will constitute a further representation that conditions listed in Subparagraph 9.9(b) as a condition precedent to the Prime Contractor’s being entitled to final payment have been fulfilled. Owner will normally make final payment within thirty (30) days after Owner's receipt and approval of the final Certificate for Payment. Warranties required by the Contract Documents shall commence on the date of Substantial Completion of the Work, unless otherwise provided by separate agreement between the Owner and the Prime Contractor. (b) Neither final payment nor any remaining retained percentage shall become due until the Prime Contractor submits to the Architect/Engineer: (1) an affidavit that payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the Owner or the Owner’s property might be responsible or encumbered (less amounts withheld by Owner) have been paid or otherwise satisfied; (2) a certificate evidencing that insurance required by the Contract Documents to remain in force after final payment is currently in effect and will not be cancelled or allowed to expire until at least thirty (30) days prior written notice has been given to the Owner; DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (3) a written statement that the Prime Contractor knows of no substantial reason that the insurance will not be renewable to cover the period required by the Contract Documents; (4) a consent of surety to final payment; and (5) if required by the Owner, other data establishing payment or satisfaction of obligations, such as receipts, releases and waivers of liens, claims, security interests or encumbrances arising out of the Contract, to the extent and in such form as may be designated by the Owner. (c) As a precondition to final payment by the Owner under this Contract, the Prime Contractor's affidavit under Clause (b)(1) shall state that the Prime Contractor has paid each of his subcontractors, laborers or materialmen in full for all labor and materials provided to Contractor for the Work performed under this Contract. In the event the Prime Contractor has not paid each of his subcontractors, laborers or materialmen in full, the Prime Contractor shall state in the affidavit the amount owed and the name of each subcontractor, laborer or materialmen to whom such payment is owed. IN ANY EVENT, THE PRIME CONTRACTOR SHALL BE REQUIRED TO EXECUTE THE OWNER'S STANDARD AFFIDAVIT OF FINAL PAYMENT AND RELEASE AS A PRECONDITION TO RECEIPT OF FINAL PAYMENT. (d) If, after Substantial Completion of the Work, final completion of the Work is materially delayed through no fault of the Prime Contractor or by issuance of Change Orders affecting final completion and the Architect/Engineer confirms the delay, the Owner shall, upon application by the Prime Contractor and certification by the Architect/Engineer, and without terminating the Contract, make payment of the balance due for that portion of the Work fully completed and accepted. If the remaining balance for Work not fully completed or corrected is less than retainage stipulated in the Contract Documents, and if bonds have been furnished, the written consent of surety to payment of the balance due for that portion of the Work fully completed and accepted shall be submitted by the Contractor to the Architect/Engineer prior to certification of payment. Payment shall be made under terms and conditions governing final payment, except that it shall not constitute a waiver of claims. (e) The acceptance by the Prime Contractor of the final payment shall operate as and shall be a complete release of the Owner from all claims or liabilities under the Contract, for anything done or furnished or relating to the Work or the Project, or for any act or neglect of the Owner relating to or connected with the Work or the Project. ARTICLE 10 SAFETY, SECURITY AND UTILITY PROVISIONS; ENVIRONMENTAL COMPLIANCE 10.1 SAFETY PRECAUTIONS AND PROGRAMS The Prime Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Contract, and will comply with all applicable City, County, State and Federal health and safety regulations. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 10.2 SAFETY OF PERSONS AND PROPERTY (a) The Prime Contractor shall take reasonable precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to: (1) employees on the Work and other persons who may be affected thereby; (2) the Work and materials and equipment to be incorporated therein, whether in storage on or off the site, under care, custody or control of the Prime Contractor or the Prime Contractor’s Subcontractors or Sub-subcontractors; and (3) other property at the site or adjacent thereto, such as trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction. (b) The Prime Contractor shall give notices and comply with applicable laws, ordinances, rules, regulations and lawful orders of public authorities bearing on safety of persons or property or their protection from damage, injury or loss. (c) The Prime Contractor shall erect and maintain, as required by existing conditions and performance of the Contract, reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent sites and utilities. (d) When use or storage of explosives or other hazardous materials or equipment or unusual methods are necessary for execution of the Work, the Prime Contractor shall exercise utmost care and carry on such activities under supervision of properly qualified personnel. (e) USE OF EXPLOSIVES - CLAIMS AND TOTAL INDEMNIFICATION. The Owner shall have the right to pre-approve the use of any explosives on the Project; the Prime Contractor shall not assume in its bid that permission to use explosives will be granted. The Owner shall NOT be liable for any claim for additional time or compensation as a result of the Owner's denial of permission to use explosives. Where use of explosives is permitted by the Owner, the Prime Contractor EXPRESSLY AGREES TO BE SOLELY RESPONSIBLE for the determination as to whether explosives shall actually be used, and for any result from the use, handling or storage of explosives, and shall INDEMNIFY, DEFEND AND HOLD COMPLETELY HARMLESS the Owner, its officers, agents and employees, and the Architect/Engineer against any and all claims, lawsuits, judgments, costs or expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, as the result of the use, handling or storage of the explosives by the Prime Contractor or any Subcontractor, REGARDLESS OF WHETHER SAID USE, HANDLING OR STORAGE WAS NEGLIGENT OR NOT, AND REGARDLESS OF WHETHER THE DAMAGE OR INJURY WAS CONTRIBUTED TO IN ANY WAY BY THE NEGLIGENCE OR FAULT OF THE OWNER, ITS OFFICERS, AGENTS, EMPLOYEES, OR REPRESENTATIVES, OR THE ARCHITECT/ENGINEER AND ITS OFFICERS, DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 AGENTS, EMPLOYEES, OR REPRESENTATIVES. In the event of conflict with any other indemnity paragraph in this Contract, this paragraph controls. This indemnity paragraph is intended solely for the benefit of the parties to this Contract and is not intended to create or grant any rights, contractual or otherwise, to or for any other person or entity. The Prime Contractor shall furnish the Owner and the Architect/Engineer with evidence of insurance sufficient to cover possible damage or injury, which insurance shall either include the Owner and the Architect/Engineer as additional insureds or be sufficiently broad in coverage as to fully protect the Owner and the Architect/Engineer. All explosives shall be stored in a safe and secure manner, under the care of a competent watchman at all times, and all storage places shall be marked clearly and conspicuously: "DANGEROUS- EXPLOSIVES." The method of storing and handling explosives and highly flammable materials shall conform to Federal and State laws, City of Denton ordinances, and the City of Denton Fire Department regulations. The Prime Contractor shall notify any telecommunications and public utility company and any private property owners having structures in the proximity of the Project Site of the Prime Contractor’s intention to use explosives, and such notice shall be given sufficiently in advance to enable the telecommunications and public utility companies and private property owners to take such steps as they may deem necessary to protect their property from injury. The notice shall not relieve the Prime Contractor of any responsibility for damage resulting from any blasting operations. (f) The Prime Contractor shall promptly remedy damage and loss (other than damage or loss insured under property insurance required by the Contract Documents) to property referred to in Clauses 10.2(a)(2) and 10.2(a)(3) caused in whole or in part by the Prime Contractor, a Subcontractor, or anyone directly or indirectly employed by any of them, or by anyone for whose acts they may be liable and for which the Prime Contractor is responsible under Clauses 10.2(a)(2) and 10.2(a)(3), except damage or loss attributable to acts or omissions of the Owner or Architect/Engineer or anyone directly or indirectly employed by either of them, or by anyone for whose acts either of them may be liable, and not attributable to the fault or negligence of the Prime Contractor or any of its Subcontractors. The foregoing obligations of the Prime Contractor are in addition to the Prime Contractor’s obligations under Paragraph 3.l9. To the extent that any such damage or loss may be covered by property insurance or other insurance required by the Contract Documents, the Owner and the Prime Contractor shall exercise their best efforts to make a claim and obtain recovery from the insurers to provide for the cost, in whole or in part, of the repair work or to provide for reimbursement for such damage or loss. (g) The Prime Contractor shall designate a responsible member of the Prime Contractor’s organization at the site whose duty shall be the prevention of accidents. This person shall be the Prime Contractor’s superintendent unless otherwise designated by the Prime Contractor in writing to the Owner and Architect/Engineer. (h) The Prime Contractor shall not load or permit any part of the Work or the Project site to be loaded so as to endanger its safety. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 10.3 EMERGENCIES In an emergency affecting safety, health, or security of persons or property, the Prime Contractor shall act, at the Prime Contractor’s discretion, to prevent threatened damage, injury, or loss. Additional compensation or extension of time claimed by the Prime Contractor on account of an emergency shall be determined as provided in Paragraph 4.3 and Article 7. 10.4 PUBLIC CONVENIENCE AND SAFETY (a) The Prime Contractor shall place materials stored about the Work and shall conduct the Work at all times in a manner that causes no greater obstruction to the public than is considered necessary by the Owner. Sidewalks or streets shall not be obstructed, except by special permission of the Owner. The materials excavated and the construction materials or plant used in the performance of the Work shall be placed in a manner that does not endanger the Work or prevent free access to all fire hydrants, water mains and appurtenances, water valves, gas valves, manholes for the telephone, telegraph signal or electric conduits, wastewater mains and appurtenances, and fire alarm or police call boxes in the vicinity. (b) The Owner reserves the right to remedy any neglect on the part of the Prime Contractor in regard to public convenience and safety which may come to the Owner's attention, after twenty-four (24) hours notice in writing to the Prime Contractor. In case of an emergency, the Owner shall have the right to immediately remedy any neglect without notice. In either case, the cost of any work done by the Owner to remedy the Prime Contractor’s neglect shall be deducted from the Contract Sum. The Prime Contractor shall notify the City Traffic Control Department when any street is to be closed or obstructed. The notice shall, in the case of major thoroughfares or street upon which transit lines operate, be forty-eight (48) hours in advance. The Owner reserves the right to postpone or prohibit any closure or obstruction of any streets or thoroughfares to the extent necessary for the safety and benefit of the traveling public. The Prime Contractor shall, when directed by the Architect/Engineer or the Owner, keep any street or streets in condition for unobstructed use by City departments. When the Prime Contractor is required to construct temporary bridges or make other arrangements for crossing over ditches or around structures, the Prime Contractor’s responsibility for accidents shall include the roadway approaches as well as the crossing structures. 10.5 BARRICADES, LIGHTS AND WATCHMEN If the Work is carried on or adjacent to any street, alley or public place, the Prime Contractor shall, at the Prime Contractor’s own cost and expense, furnish, erect and maintain sufficient barricades, fences, lights and danger signals, shall provide sufficient watchmen, and shall take such other precautionary measures as are necessary for the protection of persons or property and of the Work. All barricades shall be painted in a color that will be visible at night, shall indicate in bold letters thereon the Prime Contractor's name and shall be illuminated by lights from sunset to sunrise. The term “lights,” as used in this Paragraph, shall mean flares, flashers, or other illuminated devices. A sufficient number of barricades DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 with adequate markings and directional devices shall also be erected to keep vehicles from being driven on or into any Work under construction. The Prime Contractor will be held responsible for all damage to the Work due to failure of barricades, signs, lights and watchmen to protect the Work. Whenever evidence is found of such damage, the Architect/Engineer may order the damaged portion immediately removed and replaced by the Prime Contractor at Prime Contractor's cost and expense. The Prime Contractor's responsibility for maintenance of barricades, signs, and lights, and for providing watchmen, shall not cease until the Project has been finally accepted by the Owner. 10.6 PUBLIC UTILITIES AND OTHER PROPERTIES TO BE CHANGED In case it is necessary to change or move the property of the Owner or of any telecommunications or public utility, such property shall not be removed or interfered with until ordered to do so by the Architect/Engineer. The right is reserved to the owner of any public or private utilities to enter upon the Project site for the purpose of making such changes or repairs of their property that may become necessary during the performance of the Work. The Owner reserves the right of entry upon the Project site for any purpose, including repairing or relaying sewer and water lines and appurtenances, repairing structures, and for making other repairs, changes, or extensions to any of the Owner's property. The Owner's actions shall conform to the Prime Contractor's current and approved schedule for the performance of the Work, provided that proper notification of schedule requirements has been given to the Owner by the Prime Contractor. 10.7 TEMPORARY STORM SEWER AND DRAIN CONNECTIONS When existing storm sewers or drains have to be taken up or removed, the Prime Contractor shall at his own expense provide and maintain temporary outlets and connections for all public and private storm sewers and drains. The Prime Contractor shall also take care of all storm sewage and drainage which will be received from these storm drains and sewers; for this purpose, the Prime Contractor shall provide and maintain, at the Prime Contractor’s own expense, adequate pumping facilities and temporary outlets or diversions. The Prime Contractor shall, at the Prime Contractor’s own expense, construct such troughs, pipes, or other structures necessary and shall be prepared at all times to dispose of storm drainage and sewage received from these temporary connections until such time as the permanent connections are built and in service. The existing storm sewers and connections shall be kept in service and maintained under the Contract, except where specified or ordered to be abandoned by the Architect/Engineer. All storm water and sewage shall be disposed of in a satisfactory manner so that no nuisance is created and that the Work under construction will be adequately protected. 10.8 ARRANGEMENT AND CHARGE FOR WATER FURNISHED BY THE OWNER; ELECTRICITY FOR THE PROJECT (a) When the Prime Contractor desires to use the Owner's water in connection with the Work, the Prime Contractor shall make complete and satisfactory arrangements with the Denton Water Utilities Department and shall be responsible for the cost of the water the Prime Contractor uses. Where meters are used, the charge will be at the regular established rate; DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 where no meters are used, the charge will be as prescribed by City ordinance, or where no ordinance applies, payment shall be based on estimates made by the Denton Water Utilities Department. (b) The Prime Contractor shall make complete and satisfactory arrangements for electricity and metered electrical connections with the Owner or with Denton Municipal Electric in the event that separately metered electrical connections are required for the Project. The Prime Contractor shall pay for all electricity used in the performance of the Work through separate metered electrical connections obtained by the Prime Contractor through the City of Denton. 10.9 USE OF FIRE HYDRANTS The Prime Contractor, Subcontractors, and any other person working on the Project shall not open, turn off, interfere with, attach any pipe or hose to, or connect anything with any fire hydrant, stop valve, or stop cock, or tap any water main belonging to the Owner, unless duly authorized to do so by the Denton Water Utilities Department in accordance with the Denton City Code. 10.10 ENVIRONMENTAL COMPLIANCE (a) The Prime Contractor and its Subcontractors are deemed to have made themselves familiar with and at all times shall comply with all applicable federal, state or local laws, rules, regulations, ordinances, and rules of common law now in effect (including any amendments now in effect), relating to the environment, Hazardous Substances or exposure to Hazardous Substances, including but not limited to the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C.A. §§ 9601, et seq.; the Hazardous Materials Transportation Act, 49 U.S.C.A. §§ 1801, et seq.; the Resource Conservation and Recovery Act of 1976, 42 U.S.C.A. §§ 6901, et seq.; the Federal Water Pollution Control Act, 33 U.S.C.A §§ 1201, et seq.; the Toxic Substances Control Act, 15 U.S.C.A. §§ 2601, et seq.; the Clean Air Act, 42 U.S.C.A. §§ 7401, et seq.; the Safe Drinking Water Act, 42 U.S.C.A. §§ 3808, et seq., and any current judicial or administrative interpretation of these laws, rules, regulations, ordinances, or rules of common law, including but not limited to any judicial or administrative order, consent decree, or judgment affecting the Project. (b) In the event the Prime Contractor encounters on the site materials reasonably believed to be a Hazardous Substance that have not been rendered harmless, and removal of such materials is not a part of the scope of Work required under the Contract Documents, the Prime Contractor shall immediately stop Work in the affected area and report in writing the facts of such encounter to the Architect/Engineer and the Owner. Work in the affected area shall not thereafter be resumed except by written order of the Owner unless and until the material is determined not to be a Hazardous Substance or the Hazardous Substance is remediated. The Owner may choose to remediate the Hazardous Substance with a separate contractor or through a Change Order with the Prime Contractor. If the Owner determines that the Hazardous Substance exists in the affected area due to the fault or negligence of the Prime Contractor or any of its DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 Subcontractors, the Prime Contractor shall be responsible for remediating the condition at the sole expense of the Prime Contractor in accordance with the Prime Contractor’s APPROVED Spill Remediation Plan. An extension of the Contract Time for any delay in the progress schedule caused as a result of the discovery and remediation of a Hazardous Substance may be granted by the Owner only if all remaining Work on the Project must be suspended and the delay cannot be made up elsewhere in the progress schedule. Any request for an extension of the Contract Time related to the discovery and remediation of a Hazardous Substance is subject to the provisions of Paragraph 4.3 and Article 8. (c) The Prime Contractor shall be responsible for identification, abatement, cleanup, control, removal, remediation, and disposal of any Hazardous Substance brought into or upon the site by the Prime Contractor or any Subcontractor or Supplier. The Prime Contractor shall obtain any and all permits necessary for the legal and proper handling, transportation, and disposal of the Hazardous Substance and shall, prior to undertaking any abatement, cleanup, control, removal, remediation, and disposal, notify the Owner and the Architect/Engineer so that they may observe the activities; provided, however, that it shall be the Prime Contractor’s sole responsibility to comply with all applicable laws, rules, regulations, or ordinances governing the activities. (d) Spill Prevention Plan. At least seventy-two (72) hours prior to commencing performance of any of the Work at the Project site, the Prime Contractor shall submit to the Owner for review and approval a Spill Prevention and Response Plan (SPRP) meeting the requirements of federal and state law, rules, and regulations. The SPRP shall be specially designed for the Prime Contractor's planned work methods and procedures. The SPRP shall be designed to complement all applicable safety standards, fire prevention regulations, and pollution prevention policies and procedures. The SPRP shall include estimates of the quantity and rate of flow should equipment fail, and detail containment or diversionary structures to prevent spills from leaving the site or migrating into adjacent properties or navigable waters. The SPRP shall include methods of recovery of spilled materials and all applicable twenty-four (24) hour emergency phone numbers, including without limitation that of the Owner’s Project Manager or other designated representative. The Prime Contractor shall not commence any field work prior to approval of such plan by the Owner. The following additional rules shall apply with respect to spills caused by the Prime Contractor or a Subcontractor: (1) The Prime Contractor shall immediately report any spill or release at the Project site, whether or not it is associated with this Contract, to the Owner’s Project Manager or other designated representative. Thereafter, within two (2) working days after the occurrence of such event, the Prime Contractor shall submit a written report describing such event in a degree of detail reasonably acceptable to the Owner. (2) The Prime Contractor shall immediately respond in accordance with the SPRP in the event of a spill. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (3) The Prime Contractor shall dispose of spilled materials in accordance with EPA and Texas Commission on Environmental Quality (TCEQ) regulations and any other applicable federal, state, or local laws, rules, or regulations. In connection with such disposals, the Prime Contractor shall use only those transporters and disposal facilities that are approved in advance in writing by the Owner. A copy of all transport manifests for the spilled materials shall be obtained and retained in the Prime Contractor’s records for reference purposes, to be provided upon request of the Architect/Engineer, the Owner, or any governmental regulatory agency with jurisdiction over the matter. ALL COSTS OF COLLECTION, CONTAINMENT, AND DISPOSAL OF SPILLED MATERIALS SHALL BE THE SOLE RESPONSIBILITY OF THE PRIME CONTRACTOR. (4) For purposes of this Subparagraph (e), the term “spill” includes any kind of environmental discharge or release. (e) Clean Air Management Plan. The Prime Contractor shall comply with the Clean Air Management Plan submitted to and approved by the Owner during the contractor selection process. The Owner reserves the right, at the Prime Contractor’s sole expense, to require the removal or retrofitting of any equipment used in the course of construction that does not comply with the Plan submitted to and approved by the Owner. (f) The Prime Contractor shall deposit surplus or waste excavation or other materials removed as part of the Work at a legal disposal site in accordance with all applicable state, federal, and local laws, rules, regulations, and ordinances. The Prime Contractor shall submit to the Owner for review and approval all planned disposal sites or proposed uses for the surplus or waste excavation or other materials prior to removal of any excavation or other material from the Project site. A copy of all transport manifests for surplus or waste excavation or other materials shall be obtained and retained in the Prime Contractor’s records for reference purposes, to be provided upon request to the Architect/Engineer, the Owner, or any governmental regulatory agency with jurisdiction over the matter. (g) The Prime Contractor is responsible for obtaining all TXPDES Storm Water Permits from TCEQ for construction of the Project under regulations contained in 40 CFR Part 122, as amended, pursuant to the Clean Water Act, 33 U.S.C.A. §§1251 et seq. These regulations require the filing of a notice of intent to obtain and abide by the general storm water permit for construction activities promulgated by EPA, including but not limited to cleaning, grading, and excavation that disturb the applicable amount of total land area. In addition, the Prime Contractor shall comply with all regulations of the Owner relating to storm water and storm water runoff management at the Project site pursuant to Chapter 19, Article IX, Denton City Code, as amended. (h) The Prime Contractor shall not install any materials in the performance of the Work that contain asbestos or asbestos-related material such as hydrated mineral silicate, including chrysolite, amosite, crocidolite, tremolite, anthophylite or actinolite, whether friable or non-friable. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (i) The Owner reserves the right in its sole option to exercise the following remedies (without waiving the right to pursue the imposition of any civil or criminal fines or penalties that may be imposed under state, federal, or local laws or ordinances), at no additional cost to the Owner and without an extension of the Contract Time, in the event the Prime Contractor fails or refuses after seven (7) days advance written notice from the Owner to comply with the provisions of this Paragraph 10.10, the terms of the SPRP, the terms of the Clean Air Management Plan, any storm water permit or other environmental permit issued in connection with the Work, or any applicable environmental law, rule, regulation, or ordinance: (1) suspend all or any portion of the Work until the noncompliance is corrected, or until a detailed plan to achieve compliance within a reasonably prompt period of time is prepared by the Prime Contractor and approved by the Owner; (2) if the Prime Contractor fails to properly address the noncompliance within the time stipulated by the Owner, perform the necessary remediation or correction work and backcharge the Prime Contractor for the cost of the remediation or correction; or (3) terminate the Contract for cause as provided in Article 13. ARTICLE 11 INSURANCE AND BONDS 11.1 PRIME CONTRACTOR’S INSURANCE Prime Contractors shall refer to the requirements listed within the solicitation document and resulting contract for all City of Denton insurance requirements. Should a conflict arise between the solicitation document and the resulting contract, the requirements set forth in the actual contract shall prevail. 11.2 PROPERTY INSURANCE Prime Contractors shall refer to the requirements listed within the solicitation document and resulting contract for all City of Denton insurance requirements. Should a conflict arise between the solicitation document and the resulting contract, the requirements set forth in the actual contract shall prevail. 11.3 ‘UMBRELLA’ LIABILITY INSURANCE Prime Contractors shall refer to the requirements listed within the solicitation document and resulting contract for all City of Denton insurance requirements. Should a conflict arise between the solicitation document and the resulting contract, the requirements set forth in the actual contract shall prevail. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 11.4 POLICY ENDORSEMENTS AND SPECIAL CONDITIONS Prime Contractors shall refer to the requirements listed within the solicitation document and resulting contract for all City of Denton insurance requirements. Should a conflict arise between the solicitation document and the resulting contract, the requirements set forth in the actual contract shall prevail. 11.5 PERFORMANCE AND PAYMENT BONDS (a) Subject to the provisions of Subparagraph 11.5(b), the Prime Contractor shall, with the execution and delivery of the Construction Services Agreement, furnish and file with the Owner in the amounts required in this Paragraph, the surety bonds described in Clauses (a)(1) and (a)(2) below, which surety bonds shall be in accordance with the Charter of the City of Denton and the provisions of Chapter 2253, Texas Government Code, as amended; each bond shall be signed by the Prime Contractor, as Principal, and by an established bonding company, as surety, meeting the requirements of Subparagraph 11.5(c) and approved by the Owner. The surety bonds shall be accompanied by an appropriate Power- of-Attorney clearly establishing the extent and limitations of the authority of each signer to so sign: (1) Performance Bond. A good and sufficient bond in an amount equal to 100% of the total Contract Sum, guaranteeing the full and faithful execution of the Work and performance of the Contract in accordance with Plans, Specifications and all other Contract Documents, including any Amendments thereof, for the protection of the Owner. This bond shall also provide for the repair and maintenance of all defects due to faulty materials and workmanship that appear within a period of two (2) years from the date of final completion and acceptance of the improvements by the Owner or lesser or longer periods as may be otherwise designated in the Contract Documents. (2) Payment Bond. A good and sufficient bond in an amount equal to 100% of the total Contract Sum, guaranteeing the full and prompt payment of all claimants supplying labor or materials in the prosecution of the Work provided for in the Contract Documents and any Amendments thereto, and for the use and protection of each claimant. (b) If the Contract Sum, including Owner-accepted alternates and allowances, if any, is greater than $50,000, Payment bonds in 100% of the Contract Sum are mandatory and shall be required to be provided by the Contractor. If the Contract Sum is greater than $100,000, a Payment Bond and Performance Bond in 100% of the Contract amount is mandatory. (c) No surety will be accepted by the Owner who is now in default or delinquent on any bonds or who is a party to any litigation against the Owner. All bonds shall be made and executed on the Owner's standard forms, shall be approved by the Owner, and shall be executed by not less than one corporate surety that is authorized and admitted to do business in the State of Texas, is licensed by the State of Texas to issue surety bonds, is listed in the most current United States Department of the Treasury List of Acceptable Sureties, and is otherwise acceptable to the Owner. Each bond shall be executed by the Prime Contractor and the DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 surety, and shall specify that legal venue for enforcement of each bond shall lie exclusively in Denton County, Texas. Each surety shall designate an agent resident in Denton County, Texas to whom any requisite statutory notices may be delivered and on whom service of process may be had in matters arising out of the suretyship. (d) Contractor will be required to furnish original performance and payment bonds for 100 percent of the total submission price before work is to commence. The Contractor shall assume all costs in increasing the bond limits if change orders are formally approved. Bonds shall be in accordance with the V.T.C.A Government Code Section 2253.021, as amended, from a surety licensed to do business in the State of Texas. The City, at its option, may waive the payment and performance bond requirements for projects of less than $50,000. Bond forms are attached and shall be returned upon notice of contract award by the City. Bonds should be forwarded to the City of Denton within fourteen (14) calendar days from contract award. This contract is not fully executed until payment and performance bonds are received and accepted by the City. Upon approval, a purchase order will be issued. (e) The failure of the Contractor to deliver the required statutory bonds and evidence of insurance within fourteen (14) calendar days after the Contract is awarded shall constitute a material breach of the Prime Contractor’s bid proposal and the Owner may rescind the Contract award and collect or retain the proceeds of the bid security. By reason of the uncertainty of the market prices or materials and labor, and it being impracticable and difficult to determine accurately the amount of damages occurring to the Owner by reason of the Prime Contractor's failure to execute and furnish the statutory bonds within fourteen (14) calendar days, the filing of a bid proposal with the accompanying bid security will be considered as an acceptance of this Subparagraph 11.5(e). In the event the Owner should re-advertise for bids, the defaulting Prime Contractor shall not be eligible to bid, and the lowest responsible bid obtained in the re-advertisement shall be the bid referred to in this Paragraph. ARTICLE 12 DEFECTIVE AND NONCONFORMING WORK 12.1 UNCOVERING OF WORK (a) If a portion of the Work is covered contrary to the Architect/Engineer’s request or to requirements specifically expressed in the Contract Documents, the Work must, if required in writing by the Architect/Engineer, be uncovered for the Architect/Engineer’s observation and be replaced at the Prime Contractor’s expense without change in the Contract Time. (b) If a portion of the Work has been covered which the Architect/Engineer has not specifically requested to observe prior to it being covered, the Architect/Engineer may request to see such Work and it shall be uncovered by the Prime Contractor. If such Work DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 is in accordance with the Contract Documents, costs of uncovering and replacement shall, by appropriate Change Order, be charged to the Owner. If any Work is not in accordance with the Contract Documents, the Prime Contractor shall pay the costs of uncovering, repair, replacement unless the condition was caused by the Owner or a separate contractor in which event the Owner shall be responsible for payment of such costs. 12.2 CORRECTION OF WORK (a) The Prime Contractor shall promptly correct Work rejected by the Architect/Engineer as failing to conform to the requirements of the Contract Documents, whether observed before or after Substantial Completion and whether or not fabricated, installed or completed. The Prime Contractor shall bear costs of correcting such rejected Work, including additional testing and inspections and compensation for the Architect/Engineer’s services and expenses made necessary thereb y. (b) If any of the Work is found to be defective or nonconforming with the requirements of the Contract Documents, the Prime Contractor shall correct it promptly after receipt of written notice from the Architect/Engineer or the Owner to do so unless the Owner has previously given the Prime Contractor a written acceptance or waiver of the defect or nonconformity. The Prime Contractor’s obligation to correct defective or nonconforming Work remains in effect for: (1) one year after the date of Substantial Completion of the Work or designated portion of the Work; (2) one year after the date for commencement of warranties established by agreement in connection with partial occupancy under Subparagraph 9.8(a); or (3) the stipulated duration of any applicable special warranty required by the Contract Documents. (c) The one-year period described in Clauses (b)(1) and (b)(2) shall be extended with respect to portions of the Work performed, repaired, or corrected after Substantial Completion by the period of time between Substantial Completion and the actual completion of the Work. (d) The obligations of the Prime Contractor under this Paragraph 12.2 shall survive final acceptance of the Work and termination of this Contract. The Owner shall give notice to the Prime Contractor promptly after discovery of a defective or nonconforming condition in the Work. The one-year period stated in Clauses (b)(1) and (b)(2) does not limit the ability of the Owner to require the Prime Contractor to correct latent defects or nonconformities in the Work, which defects or nonconformities could not have been discovered through reasonable diligence by the Owner or the Architect/Engineer at the time the Work was performed or at the time of inspection for certification of Substantial Completion or Final Completion. The one year period also does not relieve the Prime Contractor from liability for any defects or deficiencies in the Work that may be discovered after the expiration of the one year correction period. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (e) The Prime Contractor shall remove from the Project site portions of the Work which are not in accordance with the requirements of the Contract Documents and are neither corrected by the Prime Contractor nor accepted by the Owner. (f) If the Prime Contractor fails to correct defective or nonconforming Work within a reasonable time after notice from the Owner or the Architect/Engineer, the Owner may correct it in accordance with Paragraph 2.4. If the Prime Contractor does not proceed with correction of defective or nonconforming Work within a reasonable time fixed by written notice from the Architect/Engineer, the Owner may remove or replace the defective or nonconforming Work and store the salvageable materials or equipment at the Prime Contractor’s expense. If the Prime Contractor does not pay costs of removal and storage within ten days after written notice, the Owner may, upon ten (10) additional days written notice, sell the materials and equipment at auction or at private sale and shall account for the proceeds after deducting costs and damages that should have been borne by the Prime Contractor, including compensation for the Architect/Engineer’s services and expenses made necessary as a result of the sale. If the proceeds of sale do not cover costs which the Prime Contractor should have borne, the Contract Sum shall be reduced by the deficiency. If payments due to the Prime Contractor then or thereafter are not sufficient to cover the deficiency, the Prime Contractor shall pay the difference to the Owner. (g) The Prime Contractor shall bear the cost of correcting destroyed or damaged construction of the Owner or separate contractors, whether the construction is completed or partially completed, that is caused by the Prime Contractor’s correction or removal of Work which is not in accordance with the requirements of the Contract Documents. (h) Nothing contained in this Paragraph 12.2 shall be construed to establish a period of limitation with respect to other obligations which the Prime Contractor might have under the Contract Documents. Establishment of the one-year time period as described in Subparagraph 12.2(b) relates only to the specific obligation of the Prime Contractor to correct the Work, and has no relationship to the time within which the obligation to comply with the Contract Documents may be sought to be enforced, nor to the time within which proceedings may be commenced to establish the Prime Contractor’s liability with respect to the Prime Contractor’s obligations other than specifically to correct the Work. (i) Any Work repaired or replaced pursuant to this Article 12 shall be subject to the provisions of Article 12 to the same extent as Work originally performed or installed. 12.3 ACCEPTANCE OF NONCONFORMING WORK The Owner may, in the Owner’s sole discretion, accept Work which is not in accordance with the requirements of the Contract Documents instead of requiring its removal and correction, in which case the Contract Sum will be reduced as appropriate and equitable. The adjustment will be accomplished whether or not final payment has been made. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 ARTICLE 13 COMPLETION OF THE CONTRACT; TERMINATION; TEMPORARY SUSPENSION 13.1 FINAL COMPLETION OF CONTRACT The Contract will be considered completed, except as provided in any warranty or maintenance stipulations, bond, or by law, when all the Work has been finally completed, the final inspection is made by the Architect/Engineer, and final acceptance and final payment is made by the Owner. 13.2 WARRANTY FULFILLMENT Prior to the expiration of the specified warranty period provided for in the Contract Documents, the Architect/Engineer will make a detailed inspection of the Work and will advise the Prime Contractor and the Prime Contractor’s Surety of the items that require correction. The Architect/Engineer will make a subsequent inspection and if the corrections have been properly performed, the Architect/Engineer will issue a letter of release on the maintenance stipulations to the Prime Contractor and the Surety. If for any reason the Prime Contractor has not made the required corrections before the expiration of the warranty period, the warranty provisions as provided for in the Contract Documents shall remain in effect until the corrections have been properly performed and a letter of release issued. 13.3 TERMINATION BY THE OWNER FOR CAUSE (a) Notwithstanding any other provision of these General Conditions, the Work or any portion of the Work may be terminated immediately by the Owner for any good cause after giving seven (7) days advance written notice and opportunity to cure to the Prime Contractor, including but not limited to the following causes: (1) Failure or refusal of the Prime Contractor to start the Work within ten (10) days after the date of written notice by the Owner to commence the Work. (2) A reasonable belief that the progress of the Work being made by the Prime Contractor is insufficient to complete the Work within the specified time. (3) Failure or refusal of the Prime Contractor to provide sufficient and proper equipment or construction forces to properly execute the Work in a timely manner. (4) A reasonable belief that the Prime Contractor has abandoned the Work. (5) A reasonable belief that the Contractor has become insolvent, bankrupt, or otherwise financially unable to carry on the Work. (6) Failure or refusal on the part of the Contractor to observe any requirements of the Contract Documents or to comply with any written orders given by the Architect/Engineer or the Owner as provided for in the Contract Documents. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (7) Failure or refusal of the Prime Contractor to promptly make good any defects in materials or workmanship, or any defects of any nature, the correction of which has been directed in writing by the Architect/Engineer. (8) A reasonable belief by the Owner that collusion exists or has occurred for the purpose of illegally procuring the Contract or a Subcontractor, or that a fraud is being perpetrated on the Owner in connection with the construction of Work under the Contract. (9) Repeated and flagrant violation of safe working procedures. (10) The filing by the Prime Contractor of litigation against the Owner prior to completion of the Work. (b) When the Work or any portion of the Work is terminated for any of the causes itemized above or for any other cause except termination for convenience pursuant to Subparagraph 13.3(e), the Prime Contractor shall, as of the date specified by the Owner, discontinue the Work or portion of the Work as the Owner shall designate, whereupon the surety shall, within fifteen (15) days after the written notice of termination for cause has been served upon the Prime Contractor and the surety or its authorized agents, assume the obligations of the Prime Contractor for the Work or that portion of the Work which the Owner has ordered the Prime Contractor to discontinue and may: (1) perform the Work with forces employed by the surety; (2) with the written consent of the Owner, tender a replacement contractor to take over and perform the Work, in which event the surety shall be responsible for and pay the amount of any costs required to be incurred for the completion of the Work that are in excess of the amount of funds remaining under the Contract as of the time of the termination; or (3) with the written consent of the Owner, tender and pay to the Owner in settlement the amount of money necessary to finish the balance of uncompleted Work under the Contract, correct existing defective or nonconforming Work, and compensate the Owner for any other loss sustained as a result of Prime Contractor's default. In the event of termination for cause involving Clause (b)(1) or (b)(2), the Surety shall assume the Prime Contractor's place in all respects, and the amount of funds remaining unpaid under the Contract shall be paid by the Owner for all Work performed by the surety or the replacement contractor in accordance with the terms of the Contract Documents, subject to any rights of the Owner to deduct any costs, damages, or actual damages that the Owner may have incurred, including but not limited to additional fees and expenses of the Architect/Engineer and attorneys fees, as a result of such termination. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 (c) The balance of the Contract Sum remaining at the time of the Prime Contractor’s default and of the termination shall become due and payable to the surety as the Work progresses, subject to all of the terms, covenants, and conditions of the Contract Documents. If the surety does not, within the time specified in Subparagraph 13.3(b), exercise its obligation to assume the obligations of the Contract, or that portion of the Contract which the Owner has ordered the Prime Contractor to discontinue, then the Owner shall have the power to complete the Work by contract or otherwise, as it may deem necessary. The Prime Contractor agrees that the Owner shall have the right to take possession of or use any or all of the materials, plant, tools, equipment, supplies, and property of every kind provided by the Prime Contractor for the purpose of the Work, and to procure other tools, equipment, labor, and materials for the completion of the Work, and to charge to the account of the Prime Contractor the expenses of completion and labor, materials, tools, equipment, and incidental expenses. The expenses incurred by the Owner to complete the Work shall be deducted by the Owner out of the balance of the Contract Sum remaining unpaid to or unearned by the Contractor. The Prime Contractor and the surety shall be liable to the Owner for any costs incurred in excess of the balance of the Contract Sum for the completion and correction of the Work, and for any other costs, damages, expenses (including but not limited to additional fees of the Architect/Engineer and attorney’s fees), and damages incurred as a result of the termination. (d) The Owner shall not be required to obtain the lowest bid for the Work of completing the Contract as described in Subparagraph 13.3(c), but the expenses to be deducted from the Contract Sum shall be the actual cost of such Work. In case the Owner’s expense is less than the sum which would have been payable under the Contract, if the same had been completed by the Prime Contractor, then the Owner may pay to the Prime Contractor (or the Surety, in the event of a complete termination for cause) the difference in the cost, provided that the Prime Contractor (or the Surety) shall not be entitled to any claim for damages or for loss of anticipated profits. In case such expenses for completion shall exceed the amount which would have been payable under the Contract if the same had been completed by the Prime Contractor, then the Prime Contractor and his Sureties shall pay the amount of the excess to the Owner on notice from the Owner for excess due. When only a particular part of the Work is being carried on by the Owner by contract or otherwise under the provisions of this Subparagraph, the Prime Contractor shall continue the remainder of the Work in conformity with the terms of the Contract, and in such manner as not to hinder or interfere with the performance of workmen employed and provided by the Owner. (e) The unconditional right to terminate this Contract for the convenience of the Owner (including but not limited to non-appropriation of funding) is expressly retained by the Owner. In the event of termination for convenience, the Owner shall deliver at least ten (10) days advance written notice of termination for convenience to the Prime Contractor. Upon the Prime Contractor’s receipt of such written notice, the Prime Contractor shall cease the performance of the Work and shall take reasonable and appropriate action to secure and protect the Work in place. The Prime Contractor shall then be reimbursed by the Owner in accordance with the terms and provisions of the Contract Documents, not to exceed actual labor costs incurred, materials stored at the Project site or away from DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 the Project site as approved by the Owner but not yet paid for, plus actual, reasonable, and documented termination charges, if any, paid by the Prime Contractor in connection with the Work in place which is completed and in conformance with the Contract Documents to the date of termination for convenience. No amount shall ever be due to the Prime Contractor for lost or anticipated profits. 13.4 TEMPORARY SUSPENSION OF THE WORK (a) The Work or any portion of the Work may be temporarily suspended by the Owner immediately upon written notice to the Prime Contractor for any reason, including but not limited to: (1) the causes described in Clauses 13.1(a)(1) through (a)(10) above; (2) where other provisions in the Contract Documents require or permit temporary suspension of the Work; (3) situations where the Work is threatened by, contributes to, or causes an immediate threat to public health, safety, or security; or (4) other unforeseen conditions or circumstances. (b) The Prime Contractor shall immediately resume the temporarily suspended Work when ordered in writing by the Owner to do so. The Owner shall not under any circumstances be liable for any claim of the Prime Contractor arising from a temporary suspension due to a cause described in Clause (a)(1) above; provided, however, that in the case of a temporary suspension for any of the reasons described under Clauses (a)(2) through (a)(4), where the Prime Contractor is not a contributing cause of the suspension under one of those Clauses or where the provision of the Contract Documents in question specifically provides that the suspension is at no cost to the Owner, the Owner will make an equitable adjustment for the following items, provided that a claim is properly made by the Prime Contractor under Subparagraph 4.3 of these General Conditions: (1) an equitable extension of the Contract Time, not to exceed the actual delay caused by the temporary suspension as determined by the Architect/Engineer and the Owner; (2) an equitable adjustment to the Contract Sum for the actual, necessary, and reasonable costs of properly protecting any Work that is finished or partially finished during the period of the temporary suspension (no profit and overhead shall be allowed on top of these costs); and (3) if it becomes necessary to move equipment from the Project site and then return it to the Project site when the Work is ordered to be resumed, an equitable adjustment to the Contract Sum for the actual, necessary, and reasonable cost of these moves; provided, however, that no adjustment shall be due if the equipment is moved to another Project site of the Owner. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 ARTICLE 14 MISCELLANEOUS PROVISIONS 14.1 GOVERNING LAW; COMPLIANCE WITH LAWS AND REGULATIONS (a) This Contract shall be in all things governed by the laws of the State of Texas without regard to conflict of laws principles. (b) The Contractor shall, during the performance of the Work, comply with all applicable City codes and ordinances, as amended, and all applicable State and Federal laws, rules and regulations, as amended. 14.2 SUCCESSORS AND ASSIGNS The Owner and the Prime Contractor respectively bind themselves, their partners, successors, assigns, and legal representatives to the promises, covenants, terms, conditions, and obligations contained in the Contract Documents. The Prime Contractor shall not assign, transfer, or convey its interest or rights in the Contract, in part or as a whole, without written consent of the Owner. If the Prime Contractor attempts to make an assignment, transfer, or conveyance without the Owner’s written consent, the Contractor shall nevertheless remain legally responsible for all obligations under the Contract Documents. The Owner shall not assign any portion of the Contract Sum due or to become due under this Contract without the written consent of the Prime Contractor, except where assignment is compelled or allowed by court order, the terms of the Contract Documents, or other operation of law. 14.3 WRITTEN NOTICE Except as otherwise provided in Article 16, any notice, payment, statement, or demand required or permitted to be given under this Contract by either party to the other may be effected by personal delivery in writing or by mail, postage prepaid to the Project Manager or Superintendent of either party, or to an officer, partner, or other designated representative of either party. Mailed notices shall be addressed to the parties at an address designated by each party, but each party may change its address by written notice in accordance with this section. Mailed notices shall be deemed communicated as of three (3) days after mailing. 14.4 RIGHTS AND REMEDIES; NO WAIVER OF RIGHTS BY OWNER (a) The duties and obligations imposed on the Prime Contractor by the Contract Documents and the rights and remedies available to the Owner under the Contract Documents shall be in addition to, and not a limitation of, any duties, obligations, rights, and remedies otherwise imposed or made available by law. (b) No action or failure to act by the Owner shall constitute a waiver of a right afforded the Owner under the Contract Documents, nor shall any action or failure to act by the Owner constitute approval of or acquiescence in a breach of the Contract by Prime Contractor, except as may be specifically agreed in writing by Change Order or Supplemental Agreement. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 14.5 INTEREST The Owner shall not be liable for interest on any progress or final payment to be made under the Contract Documents, except as may be provided by the applicable provisions of the Prompt Payment Act, Chapter 2251, Texas Government Code, as amended, subject to Paragraph 9.6(a) of these General Conditions. 14.6 OFFICERS OR EMPLOYEES OF THE OWNER NOT TO HAVE FINANCIAL INTEREST IN ANY CONTRACT OF THE OWNER No officer or employee of the Owner shall have a financial interest, direct or indirect, in any Contract with the Owner, or be financially interested, directly or indirectly, in the sale to the Owner of any land, materials, supplies or services, except on behalf of the Owner as an officer or employee. Any violation of this article shall constitute malfeasance in office, and any officer or employee of Owner guilty thereof shall thereby forfeit his office or position. Any violation of this section, with the knowledge, express or implied, of the person, persons, partnership, company, firm, association or corporation contracting with the Owner shall render the Contract involved voidable by the Owner's City Manager or City Council. 14.7 VENUE This Contract is deemed to be performed in Denton County, Texas, and if legal action is necessary to enforce this Contract, exclusive venue shall lie in Denton County, Texas. 14.8 INDEPENDENT CONTRACTOR In performing the Work under this Contract, the relationship between the Owner and the Prime Contractor is that of an independent contractor. The Prime Contractor shall exercise independent judgment in performing the Work and is solely responsible for setting working hours, scheduling or prioritizing the Work flow and determining the means and methods of performing the Work, subject only to the requirements of the Contract Documents. No term or provision of this Contract shall be construed as making the Prime Contractor an agent, servant, or employee of the Owner, or making the Prime Contractor or any of the Prime Contractor’s employees, agents, or servants eligible for the fringe benefits, such as retirement, insurance and worker's compensation, which the Owner provides to its employees. 14.9 NONDISCRIMINATION As a condition of this Contract, the Prime Contractor covenants that he will take all necessary actions to insure that, in connection with any work under this Contract, the Prime Contractor and its Subcontractors will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, sexual orientation, or handicap unrelated to job performance, either directly, indirectly or through contractual or other arrangements. The Prime Contractor shall also comply with all applicable requirements of the Americans with Disabilities Act, 42 U.S.C.A. §§12101-12213, as amended. In this regard, the Prime Contractor shall keep, retain and safeguard all records relating to his Contract or Work performed thereunder for a minimum period of three (3) years DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 from final Contract completion, with full access allowed to authorized representatives of the Owner, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 14.10 GIFTS TO PUBLIC SERVANTS (a) The Owner may terminate this Contract immediately if the Prime Contractor has offered, conferred, or agreed to confer any benefit on a City of Denton employee or official that the City of Denton employee or official is prohibited by law from accepting. (b) For purposes of this Article, "benefit" means anything reasonably regarded as pecuniary gain or pecuniary advantage, including benefit to any other person in whose welfare the beneficiary has a direct or substantial interest, but does not include a contribution or expenditure made and reported in accordance with law. (c) Notwithstanding any other legal remedies, the Owner may require the Prime Contractor to remove any employee of the Prime Contractor from the Project who has violated the restrictions of this Article or any similar State or Federal law, and obtain reimbursement for any expenditures made to the Prime Contractor as a result of the improper offer, agreement to confer, or conferring of a benefit to a City of Denton employee or official. ARTICLE 15 RIGHT TO AUDIT CONTRACTOR'S RECORDS By execution of the Building Construction Services Agreement, the Prime Contractor grants the Owner the right to audit, at the Owner's election, all of the Prime Contractor's records and billings relating to the performance of the Work under the Contract Documents. The Prime Contractor agrees to retain its Project records for a minimum of five (5) years following completion of the Work. The Owner agrees that it will exercise the right to audit only at reasonable hours. City may review any and all of the services performed by Prime Contractor under this Contract. Any payment, settlement, satisfaction, or release made or provided during the course of performance of this Contract shall be subject to City’s rights as may be disclosed by an audit under this section. ARTICLE 16 NOTICE OF CONTRACT CLAIM This Contract is subject to the provisions of the Denton City Code, as amended, relating to requirements for filing a notice of a breach of contract claim against City. Prime Contractor shall comply with the requirements of this ordinance as a precondition of any litigation relating to this Contract, in addition to all other requirements in this Contract related to claims and notice of claims. Should a conflict arise between any of the contract documents, it shall be resolved with the following order of precedence (if applicable). In any event, the final negotiated contract shall take precedence over any and all contract documents to the extent of such conflict. 1. Final negotiated contract 2. RFP/Bid documents DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Contract 7165 3. City’s standard terms and conditions 4. Purchase order 5. Contractor terms and conditions DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 EXHIBIT D PAYMENT AND PERFORMANCE BOND REQUIREMENTS Contractor will be required to furnish original performance and payment bonds for one hundred (100%) percent of the total submission price before work is to commence. The Contractor shall assume all costs in increasing the bond limits if change orders are formally approved. Bonds shall be in accordance with the V.T.C.A Government Code Section 2253.021, as amended, from a surety licensed to do business in the State of Texas. The City, at its option, may waive the payment and performance bond requirements for projects of less than $50,000. Bond forms are attached and shall be returned upon notice of contract award by the City. Bonds should be forwarded to the City of Denton within fourteen (14) calendar days from contract award. This contract is not fully executed until payment and performance bonds are received and accepted by the City. Upon approval, a purchase order will be issued. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 EXHIBIT E INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS Upon contract execution, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: x Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A or better. x Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. x Liability policies shall be endorsed to provide the following: ƒ Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. ƒ That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. ƒ Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 x Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. x Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. x Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. x Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: x Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. x Coverage B shall include personal injury. x Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 x Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. x Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: x any auto, or x all owned hired and non-owned autos. [X] Workers’ Compensation Insurance Contractor shall purchase and maintain Workers’ Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Workers’ Compensation Commission (TWCC). [ ] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an “occurrence" basis and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least $500,000.00 combined bodily injury and property damage per occurrence with a $1,000,000.00 aggregate. [ ] Fire Damage Legal Liability Insurance DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 Coverage is required if Broad form General Liability is not provided or is unavailable to the contractor or if a contractor leases or rents a portion of a City building. Limits of not less than each occurrence are required. [ ] Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000.00 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. [X] Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Environmental Liability Insurance Environmental liability insurance for $1,000,000 to cover all hazards contemplated by this contract. [ ] Riggers Insurance The Contractor shall provide coverage for Rigger’s Liability. Said coverage may be provided by a Rigger’s Liability endorsement on the existing CGL coverage; through and Installation Floater covering rigging contractors; or through ISO form IH 00 91 12 11, Rigger’s Liability Coverage form. Said coverage shall mirror the limits provided by the CGL coverage [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a “blanket” basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than $ each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 ATTACHMENT 1 [X] Workers’ Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC- 81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: 1. a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 2. no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 1. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2. provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3. provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4. obtain from each other person with whom it contracts, and provide to the contractor: a. a certificate of coverage, prior to the other person beginning work on the project; and b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 5. retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 6. notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 materially affects the provision of coverage of any person providing services on the project; and 7. Contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self- insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 Exhibit F Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Estimate Date 8/27/2019 Estimate # 5248 Customer City of Denton 901A Texas Street Denton, TX 76209 Project Rayzor South Pipe Bursting Denton, TX 415 Ewing Boulevard Ferris, TX 75125 (972) 488-9910 www.NO-DIGTEC.com PO # QUOTE Terms Net 30 Rep JN Thank you for the opportunity to bid this work. Signature of Acceptance: Total Subtotal NO-DIGTEC, LLC Date: _______________ Description Qty U/M Rate Total Burst existing 10" or 12" to 12" IPS SDR 19 ( 0'- 8' deep ) 1,620 L.F. 78.00 126,360.00 Burst existing 10" to 16" IPS SDR 19 ( 0'- 8' deep)1,480 L.F.98.00 145,040.00 8" - 12" Pipeburst Setup Charge Per Install Length 1,620 L.F. 5.00 8,100.00 16" - 22" Pipeburst Setup Charge Per Install Length 1,480 L.F.7.50 11,100.00 Set Up 6" Pump (Per Pump) 15 Ea 1,250.00 18,750.00 Set Up 6" Piping 3,100 L.F.15.00 46,500.00 Operate 6" pumping System 42 Day 250.00 10,500.00 10" Clean and TV sanitary sewer 3,100 L.F.6.00 18,600.00 6" - 18" Post TV Inspection After Rehabilitation 3,100 L.F. 4.00 12,400.00 8" - 12" Point repair ( 8'- 12' deep) (10' in length each)2 Ea 3,500.00 7,000.00 8" - 12" Point repair extra length 5 L.F. 65.00 325.00 External reconnect ( 0'- 8' deep) (Estimated quantity of service reconnects) 20 Ea 1,250.00 25,000.00 Extra length service over 5' long 0 L.F. 45.00 0.00 Access Pit (0'-8' deep)21 Ea 2,500.00 52,500.00 Potholing for Nearby Utility Location (0'-8' deep) 30 Ea 750.00 22,500.00 Trench safety 500 L.F.10.00 5,000.00 4' DIA New Manhole Install 0' - 6' deep 4 Ea 5,000.00 20,000.00 4' DIA Extra VF depth manhole over 6' deep 12 V.F.450.00 5,400.00 Granular backfill 150 Ton 45.00 6,750.00 Flowable Fill (TXDOT Service Road around new manhole)50 C.Y.120.00 6,000.00 Repair/Rehab 2" Asphalt pavement 5 S.Y. 150.00 750.00 Repair/Rehab 8" Flex base 5 S.Y.75.00 375.00 Repair/Rehab 8" Concrete pavement 15 S.Y. 250.00 3,750.00 Repair/Rehab 6" Concrete driveway 35 S.F 75.00 2,625.00 Repair/Rehab 4" Concrete sidewalk 50 S.F 17.50 875.00 Repair/Rehab Concrete curb and gutter (For concrete drainage flumes where pipe is shallow and will cause heaving) 50 L.F.50.00 2,500.00 Sod 200 S.Y. 10.00 2,000.00 Repair/Rehab chain link fence 60 L.F.20.00 1,200.00 Traffic control 90 Day 100.00 9,000.00 Flagmen 100 Hr 40.00 4,000.00 Page 1 EXHIBIT GDocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF Estimate Date 8/27/2019 Estimate # 5248 Customer City of Denton 901A Texas Street Denton, TX 76209 Project Rayzor South Pipe Bursting Denton, TX 415 Ewing Boulevard Ferris, TX 75125 (972) 488-9910 www.NO-DIGTEC.com PO # QUOTE Terms Net 30 Rep JN Thank you for the opportunity to bid this work. Signature of Acceptance: Total Subtotal NO-DIGTEC, LLC Date: _______________ Description Qty U/M Rate Total Lighted Arrow Board (Per Arrow Board) 5 Day 250.00 1,250.00 New manhole frame and cover 4 Ea 1,000.00 4,000.00 Premium manhole frame and cover ( i.e. CertainTeed PAM locking units etc.) (If required by City along drainage channel) 0 Ea 1,500.00 0.00 Manhole Bench Rebuild 14 Ea 1,500.00 21,000.00 Travel and Mobilization - (North Central Texas-Dallas) 1 Ea 3,500.00 3,500.00 Engineering 1 LS 10,000.00 10,000.00 614,650.00 Exclusions: TXDOT permit (if required) Manhole lining 2 Year Maintenance, Performance and Payment Bond 1 Ea 27,700.00 27,700.00 TIPS VENDOR ID for NO-DIGTEC, LLC: 3059 Page 2 $642,350.00 $642,350.00 EXHIBIT G TIPS Contract #171105 ________________________________ DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF File # 7165 Exhibit H House Bill 89 - Government Code 2270 VERIFICATION I, _______________________________________________, the undersigned representative of ______________________________Company or Business name (hereafter referred to as company), being an adult over the age of eighteen (18) years of age, verify that the company named-above, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract the above-named Company, business or individual with City of Denton. Pursuant to Section 2270.001, Texas Government Code: 1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and 2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. ___________________________________ Name of Company Representative (Print) ________________________________ Signature of Company Representative _________________________________ Date DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF )#(!/!&&  )#(!/!&&   File # 7165 Exhibit I Senate Bill 252 -Government Code 2252 CERTIFICATION I, ______________________________________________, the undersigned representative of ________________________________________________ (Company or business name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Denton’s Materials Management Department. ___________________________________ Name of Company Representative (Print) ________________________________ Signature of Company Representative _________________________________ Date DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF   )#(!/!&&  )#(!/!&& Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Sec tion 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: ED515DBB-A3D4-4305-94F0-8563EA45FFAF            Certificate Of Completion Envelope Id: ED515DBBA3D4430594F08563EA45FFAF Status: Sent Subject: Please DocuSign: City Council Contract 7165 Pipe Burst TIPS Coop 171105 Source Envelope: Document Pages: 86 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 1 Monisa Rogers AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Monisa.Rogers@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 9/12/2019 10:02:30 AM Holder: Monisa Rogers Monisa.Rogers@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Monisa Rogers monisa.rogers@cityofdenton.com Senior Buyer City Of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 9/12/2019 10:07:58 AM Viewed: 9/12/2019 10:08:07 AM Signed: 9/12/2019 10:09:55 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 9/12/2019 10:09:58 AM Viewed: 9/12/2019 11:42:19 AM Signed: 9/12/2019 11:42:38 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 9/12/2019 11:42:40 AM Viewed: 9/13/2019 3:09:30 PM Signed: 9/13/2019 3:11:17 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign John Newell bsmiley@pipeburster.com President NO-DIGTEC, LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 52.144.98.134 Sent: 9/13/2019 3:11:19 PM Resent: 9/16/2019 9:30:18 AM Viewed: 9/16/2019 10:05:14 AM Signed: 9/16/2019 10:11:40 AM Electronic Record and Signature Disclosure: Accepted: 9/16/2019 10:05:14 AM ID: 06b49769-db55-479b-82fe-1a9c7bd898a8 Signer Events Signature Timestamp Frank Pugsley frank.pugsley@cityofdenton.com Water Utilities Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 9/16/2019 10:11:43 AM Viewed: 9/16/2019 10:27:12 AM Signed: 9/16/2019 10:27:40 AM Electronic Record and Signature Disclosure: Accepted: 9/16/2019 10:27:12 AM ID: abb61f25-b300-4732-8792-c6ee9b8f1319 Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 9/16/2019 10:27:43 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Ierson Signer Events Signature Timestamp Editor DeliverI Events Status Timestamp Igent DeliverI Events Status Timestamp IntermediarI DeliverI Events Status Timestamp Certified DeliverI Events Status Timestamp CarIon CopI Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 9/12/2019 10:09:57 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 9/12/2019 10:09:58 AM CarIon CopI Events Status Timestamp Electronic Record and Signature Disclosure: Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Kenneth Banks kenneth.banks@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign James Wilder james.wilder@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Iitness Events Signature Timestamp IotarI Events Signature Timestamp Envelope SummarI Events Status Timestamps Envelope Sent Hashed/Encrypted 9/16/2019 10:27:43 AM IaIment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2307,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton,a Texas home-rule municipal corporation,authorizing the City Manager to execute a contract with Cable Contractors,LLC dba Contract Services and Equipment,for fiber optic services for Technology Services;providing for the expenditure of funds therefor;and providing an effective date (RFP 7051 -awarded to Cable Contractors,LLC dba Contract Services and Equipment,for one (1)year,with the option for four (4)additional one (1)year extensions,in the total five (5)year not-to-exceed amount of $2,000,000). City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Cable Contractors, LLC dba Contract Services and Equipment, for fiber optic services for Technology Services; providing for the expenditure of funds therefor; and providing an effective date (RFP 7051 - awarded to Cable Contractors, LLC dba Contract Services and Equipment, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,000,000). RFP INFORMATION/BACKGROUND The City of Denton utilizes fiber optic communications between all city buildings, substations and many traffic lights. There are over 400 kilometers of fiber that support roughly 80 City interconnections and 42 Denton Municipal Electric locations. Fiber optic communications provides connectivity for all City of Denton buildings for operational and mission-critical services including but not limited to Email, Enterprise Resource Planning (ERP), Utility Billing, Park Maintenance, Municipal Court Case Management and Billing, Public Safety Dispatch and Records, Enterprise Camera Security, Public Wi -Fi across multiple facilities, the Downtown Square, and the City of Denton Phone System. The City of Denton Fiber optic network requires periodic maintenance, repair and/or installation for regular routine communications functions. Additionally, the City of Denton is experiencing rapid growth. New facilities or expansions require fiber optic communications to provide centralized access to the City of Denton network resources and voice communications. Table 1 provides a listing of planned and projected projects. Project Description Estimated 5 – Yr. expenditure Fire Station 8 Facility $8,100 Police Renovation $10,000 Traffic Network $600,000 Network expansion $200,000 DME substation Builds $250,000 Support and Maintenance (400 miles of fiber) $700,000 Professional Services $50,000 Contingency for Unforeseen (10%) $181,900 Total $2,000,000 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Requests for Proposals was sent to 350 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Four (4) proposals were received and three (3) meeting specifications were evaluated based upon published criteria including delivery, compliance with specifications, probable performance, and price. Based upon this evaluation, Cable Contractors, LLC dba Contract Services and Equipment was ranked the highest and determined to be the best value for the City. RECOMMENDATION Award a contract with Cable Contractors, LLC dba Contract Services and Equipment, for fiber optic services for Technology Services, in a five (5) year not-to-exceed amount of $2,000,000. PRINCIPAL PLACE OF BUSINESS Cable Contractors, LLC dba Contract Services and Equipment Denton, TX ESTIMATED SCHEDULE OF PROJECT This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These items will be funded from various Technology Services Operating and Project accounts. The budgeted amount for this item is $2,000,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: LLC Members Exhibit 4: Ordinance and Contract Respectfully submitted: Lori Hewell, 349-7148 Purchasing Manager For information concerning this acquisition, contact: Melissa Kraft, 940-349-7823. Legal point of contact: Mack Reinwand at 940-349-8333. Exhibit 2 RFP 7051 - Pricing Evaluation for Fiber Optic Cable Installation Services Services Proposal Pricing to include all costs including but not limited to labor, supervision and equipment: ITEM Est Annual Qty UOM Type of Service Requested Requested completion schedule Installation time Cost of Service Estimated Annual Total Cost Cost of Service Estimated Annual Total Cost Cost of Service Estimated Annual Total Cost 1 50000 FT Installation of ADSS fiber optic cable on utility poles as per instructions located in the Appendix section. All manufactures’ requirements for installation of fiber optic cable shall be met. 2 weeks notification of job 2000 ft per day/ straight pull 1.78$ 89,000.00$ 1.31$ 65,500.00$ 2.20$ 110,000.00$ 2 46700 FT Installation of ADSS fiber optic cable in existing conduit as per instructions located in the Appendix section. All manufactures’ requirements for installation of fiber optic cable shall be met. 2 weeks notification of job 2000 ft per day/ straight pull 1.78$ 83,126.00$ 1.04$ 48,568.00$ 1.00$ 46,700.00$ 3 1 Per Splice 36 Fibers Fiber Splicing ADSS fiber ( DME supplying Enclosure and all supplies, not equipment ) per manufacturers recommendatio ns -Exhibit 4 2 weeks notification of job 72 per day 17.00$ 17.00$ 730.59$ 730.59$ 24.00$ 24.00$ 4 1 Per Splice 72 Fibers Fiber Splicing ADSS fiber ( DME supplying Enclosure and all supplies, not equipment ) per manufacturers recommendatio ns -Exhibit 4 2 weeks notification of job 1hr 14.00$ 14.00$ 1,461.18$ 1,461.18$ 24.00$ 24.00$ 5 1 Per Splice 144 Fibers Fiber Splicing ADSS fiber ( DME supplying Enclosure and all supplies, not equipment ) per manufacturers recommendatio ns -Exhibit 4 2 weeks notification of job 2hr 12.00$ 12.00$ 2,922.35$ 2,922.35$ 24.00$ 24.00$ 6 1 EA ADSS Fiber Cable Prep 2 weeks notification of job 1 day 200.00$ 200.00$ 219.18$ 219.18$ 120.00$ 120.00$ 7 1 EA ADSS Enclosure Prep. 2 weeks notification of job 72F per day 360.00$ 360.00$ 146.12$ 146.12$ 180.00$ 180.00$ 8 1 Reel ADSS 72 Fiber Reel Test and Verification . Documentation of every fiber 2 weeks notification of job 2hr 720.00$ 720.00$ 292.24$ 292.24$ 680.00$ 680.00$ 9 1 Reel ADSS 144 Fiber Reel Test and Verification . Documentation of every fiber 2 weeks notification of job 3hr 1,440.00$ 1,440.00$ 438.35$ 438.35$ 1,260.00$ 1,260.00$ 10 1 Per Splice 72 Fibers Fiber Splicing OPGW ( DME supplying Enclosure and all supplies, not equipment)per manufacturers recommendations. 2 weeks notification of job 1 day 14.00$ 14.00$ 2,191.76$ 2,191.76$ 36.00$ 36.00$ 11 1 Per Splice 144 Fibers Fiber Splicing OPGW ( DME supplying Enclosure and all supplies, not equipment) per manufacturers recommendations. 1 Week Notification of work Supervisor Discretion 12.00$ 12.00$ 4,383.52$ 4,383.52$ 36.00$ 36.00$ 12 1 EA OPGW Fiber Cable Prep 1 Week Notification of work Supervisor Discretion 390.00$ 390.00$ 584.47$ 584.47$ 460.00$ 460.00$ 13 1 EA OPGW Enclosure Prep. 1 Week Notification of work Supervisor Discretion 390.00$ 390.00$ 584.47$ 584.47$ 680.00$ 680.00$ 14 1 Reel OPGW 72 Fiber Reel Test and Verification . Documentation of every fiber 1 Week Notification of work Supervisor Discretion 720.00$ 720.00$ 438.35$ 438.35$ 680.00$ 680.00$ 15 1 Reel OPGW 144 Fiber Reel Test and Verification . Documentation of every fiber 1 Week Notification of work Supervisor Discretion 1,440.00$ 1,440.00$ 730.59$ 730.59$ 1,260.00$ 1,260.00$ 16 33000 ft Installation of Pull Tape in existing conduit 1 Week Notification of work Supervisor Discretion 0.35$ 11,550.00$ 0.39$ 12,870.00$ 0.50$ 16,500.00$ 17 33000 ft Rodding existing conduit 1 Week Notification of work Supervisor Discretion 0.45$ 14,850.00$ 0.60$ 19,800.00$ 1.10$ 36,300.00$ 18 33000 ft Installation of Trace wire in existing conduit as DMEs requirements. 1 Week Notification of work Supervisor Discretion 0.35$ 11,550.00$ 0.52$ 17,160.00$ 0.50$ 16,500.00$ 19 33 hr 1 man crew to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 80.00$ 2,640.00$ 65.39$ 2,157.87$ 240.00$ 7,920.00$ 20 33 hr 1 man crew with Bucket to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 125.00$ 4,125.00$ 76.46$ 2,523.18$ 240.00$ 7,920.00$ 21 170 hr 2 man crew to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 125.00$ 21,250.00$ 122.48$ 20,821.60$ 240.00$ 40,800.00$ 22 170 hr 2 man crew with bucket to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 145.00$ 24,650.00$ 135.55$ 23,043.50$ 240.00$ 40,800.00$ 23 170 hr 3 man crew to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 185.00$ 31,450.00$ 183.29$ 31,159.30$ 240.00$ 40,800.00$ 24 170 hr 3 man crew with bucket to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 215.00$ 36,550.00$ 195.29$ 33,199.30$ 240.00$ 40,800.00$ 25 170 hr 3 man crew with backhoe to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion 245.00$ 41,650.00$ 212.05$ 36,048.50$ 240.00$ 40,800.00$ 26 25000 ft Removal (retire) of old Fiber (ADSS) 1 Week Notification of work Supervisor Discretion 0.50$ 12,500.00$ 0.50$ 12,500.00$ 1.00$ 25,000.00$ 27 4 ft Trenching 2 inch typical 48 inches 1 Week Notification of work Supervisor Discretion 6.00$ 24.00$ 13.00$ 52.00$ 18.00$ 72.00$ 28 4 ft Installation of 2" PVC conuit in open trench 1 Week Notification of work Supervisor Discretion 1.05$ 4.20$ 0.60$ 2.40$ 10.00$ 40.00$ 29 1000 ft Trenching 4 inch typical 48 inches 1 Week Notification of work 4000 ft per day 7.00$ 7,000.00$ 15.25$ 15,250.00$ 18.00$ 18,000.00$ 30 1000 ft Installation of 4" PVC conuit in open trench 1 Week Notification of work 200 ft per day / straight run 1.25$ 1,250.00$ 0.75$ 750.00$ 10.00$ 10,000.00$ 31 170 hr Pulling Cat5e or Siamese or Multiple Cables thru conduits or buildings 1 Week Notification of work 200 ft per day / straight run 145.00$ 24,650.00$ 109.18$ 18,560.60$ 240.00$ 40,800.00$ 32 170 hr Mounting cameras , housing, terminating Cat5e cable 1 Week Notification of work Supervisor Discretion 145.00$ 24,650.00$ 126.08$ 21,433.60$ 240.00$ 40,800.00$ 33 4 hr Emergency Services (minimum 4 hours) 1 man crew 1HR Response Supervisor Discretion 250.00$ 1,000.00$ 91.55$ 366.20$ 240.00$ 960.00$ 34 7 hr Emergency Services (minimum 4 hours) 2 man crew 2HR Response Supervisor Discretion 350.00$ 2,450.00$ 171.48$ 1,200.36$ 240.00$ 1,680.00$ 35 16 hr Emergency Services (minimum 4 hours) 3 man crew 3HR Response Supervisor Discretion 450.00$ 7,200.00$ 256.61$ 4,105.76$ 240.00$ 3,840.00$ Item Cable Contractors, LLC Quanta Telecom Services, LLC TDC2, LLC 1 10 4 10 2 10 5 10 3 30 30 30 4 44 50 34 94 89 84 Respondent's Business Name: Principal Place of Business (City and State): $402,195.34 $592,496.00 Contract Total (5 years): Cable Contractors, LLC Quanta Telecom Services, LLC TDC2, LLC Denton ,TX Austin, TX Wylie, TX $458,848.20Estimated Total Annual Cost: $2,000,000.00 Compliance with Specifications 10% Indicators of Probable Performance under contract 30% Price 50% Total: Evaluation Delivery/Project Schedule 10% Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F                   Contract 7051 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND CABLE CONTRACTORS, LLC, Dba, CONTRACT SERVICES AND EQUIPMENT (CONTRACT 7051) THIS CONTRACT is made and entered into this date ______________________, by and between CABLE CONTRACTORS, LLC, DBA, CONTRACT SERVICES AND EQUIPMENT, a Texas limited liability company, whose address is PO BOX 114, DENTON, TX 75202, hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products and/or services in accordance with the City’s document RFP 7051 – FIBER OPTIC CABLE INSTALLATION SERVICES, a copy of which is on file at the office of Purchasing Agent and incorporated herein for all purposes. The Contract consists of this written agreement and the following items which are attached hereto and incorporated herein by reference: (a) Special Terms and Conditions (Exhibit “A”); (b) City of Denton’s RFP 7051 (Exhibit “B” on File at the Office of the Purchasing Agent); (c) City of Denton Standard Terms and Conditions (Exhibit “C”); (d) Insurance Requirements (Exhibit “D”); (e) Certificate of Interested Parties Electronic Filing (Exhibit "E"); (f) Contractor’s Proposal (Exhibit "F"); (g) Form CIQ – Conflict of Interest Questionnaire (Exhibit "G"); These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Supplier acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Supplier certifies that Supplier’s signature provides written verification to the City that Supplier, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. CONTRACTOR BY: ______________________________ AUTHORIZED SIGNATURE Date: _______________________________ Printed Name: ________________________ Title: _______________________________ ___________________________________ PHONE NUMBER ___________________________________ EMAIL ADDRESS ___________________________________ APPROVED AS TO LEGAL FORM: TEXAS ETHICS COMMISSION AARON LEAL, CITY ATTORNEY CERTIFICATE NUMBER BY: __________________________________ CITY OF DENTON, TEXAS ATTEST: ROSA RIOS, CITY SECRETARY BY: ______________________ TODD HILEMAN BY: _________________________________ CITY MANAGER Date: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F ! ()%%#    *&'    $%"%+ & " ''&( $%"%+&) ' Contract 7051 Exhibit A Special Terms and Conditions 1. Total Contract Amount The contract total for services shall not exceed $2,000,000. Pricing shall be per Exhibit F attached. 2. Contract Terms The contract term will be one (1) year, effective from date of award. The City and the Supplier shall have the option to renew this contract for an additional four (4) one-year periods. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. At the sole option of the City of Denton, the contract may be further extended as needed, not to exceed a total of six (6) months. 3. Price Escalation and De-escalation The City will implement an escalation/de-escalation price adjustment yearly. The escalation/de- escalation will be based upon manufacturer published pricing sheets to the vendor. The price will be increased or decreased based upon the yearly percentage change in the manufacturer’s price list. The price adjustment will be determined yearly from the award date. Should the change exceed or decrease a minimum threshold value of +/-1%, then the stated eligible bid prices shall be adjusted in accordance with the published price change. It is the supplier or the Cities responsibility to request a price adjustment yearly in writing. If no request is made, then it will be assumed that the bid price will be in effect. The supplier must submit or make available the manufacturers pricing sheet used to calculate the bid proposal, to participate in the escalation/de-escalation clause. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 Exhibit C Standard Purchase Terms and Conditions These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings and other requirements included in the City of Denton’s contract are applicable to contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must be in writing and signed by a representative of the City’s Procurement Department and the Supplier. No Terms and Conditions contained in the seller’s proposal response, invoice or statement shall serve to modify the terms set forth herein. If there is a conflict between the provisions on the face of the contract/purchase order these written provisions will take precedence. The Contractor agrees that the contract shall be governed by the following terms and conditions, unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed principally at the City’s premises or on public rights-of-way. 1. CONTRACTOR’S OBLIGATIONS. The Contractor shall fully and timely provide all deliverables described in the Solicitation and in the Contractor’s Offer in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATE/TERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES: The Contractor will package deliverables in accordance with good commercial practice and shall include a packing list showing the description of each item, the quantity and unit price unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping container shall be clearly and permanently marked as follows: (a) The Contractor's name and address, (b) the City’s name, address and purchase order or purchase release number and the price agreement number if applicable, (c) Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest transportation costs and to conform to all the requirements of common carriers and any applicable specification. The City's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of deliverables. 5. TITLE & RISK OF LOSS: Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the deliverables. 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the Contractor’s price shall be deemed to include all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the deliverables. The place of delivery shall be that set forth the purchase order. 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject defective or non-conforming deliverables. If the City has the right to inspect the Contractor’s, or the Contractor’s Subcontractor’s, facilities, or the deliverables at the Contractor’s, or the Contractor’s Subcontractor’s, premises, the Contractor shall furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance to the City to facilitate such inspection. 8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of deliverables must fully comply with all provisions of the Contract as to time of delivery, quality, and quantity. Any non-complying tender shall constitute a breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a conforming tender within the time allotted in the contract. 9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The Contractor acknowledges that it has satisfied itself as to the nature of the City’s service requirements and specifications, the location and essential characteristics of the work sites, the quality and quantity of materials, equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which could in any way affect performance of the Contractor’s obligations under the contract. The Contractor hereby releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the actual site or service conditions differ from expected conditions. The contractor shall, at all times, exercise reasonable precautions for the safety of their employees, City Staff, participants and others on or near the City’s facilities. 10. WORKFORCE A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services which they will perform under the Contract. B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in participating or responding to a solicitation or while in the course and scope of delivering goods or services under a City of Denton contract or on the City's property . i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as required by the terms of the contract; or ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may such workers be intoxicated, or under the influence of alcohol or drugs, on the job. C. If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or disobedient, has knowingly or repeatedly violated safety regulations, has possessed DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 any firearms, or has possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove such worker from Contract services, and may not employ such worker again on Contract services without the City's prior written consent. Immigration: The Contractor represents and warrants that it shall comply with the requirements of the Immigration Reform and Control Act of 1986 and 1990 regarding employment verification and retention of verification forms for any individuals hired on or after November 6, 1986, who will perform any labor or services under the Contract and the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (“IIRIRA) enacted on September 30, 1996. 11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Contractor, it’s Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Contractor’s obligations under this paragraph. Environmental Protection: The Respondent shall be in compliance with all applicable standards, orders, or regulations issued pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 et seq.) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. §1251 et seq.). 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department’s Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name, remittance address and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor’s registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor’s invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City will furnish a tax exemption certificate upon request. 13. PAYMENT: A. All proper invoices need to be sent to Accounts Payable. Approved invoices will be paid within thirty (30) calendar days of the City’s receipt of the deliverables or of the invoice being received DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 in Accounts Payable, whichever is later. B. If payment is not timely made, (per paragraph A); interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery. D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to such extent as may be necessary on account of: i. delivery of defective or non-conforming deliverables by the Contractor; ii. third party claims, which are not covered by the insurance which the Contractor is required to provide, are filed or reasonable evidence indicating probable filing of such claims; iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment; iv. damage to the property of the City or the City’s agents, employees or contractors, which is not covered by insurance required to be provided by the Contractor; v. reasonable evidence that the Contractor’s obligations will not be completed within the time specified in the Contract, and that the unpaid balance would not be adequate to cover actual or damages for the anticipated delay; vi. failure of the Contractor to submit proper invoices with purchase order number, with all required attachments and supporting documentation; or vii. failure of the Contractor to comply with any material provision of the Contract Documents. E. Notice is hereby given that any awarded firm who is in arrears to the City of Denton for delinquent taxes, the City may offset indebtedness owed the City through payment withholding. F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to the City for payments made by credit card or electronic funds transfer. G. The awarding or continuation of this contract is dependent upon the availability of funding. The City’s payment obligations are payable only and solely from funds Appropriated and available for this contract. The absence of Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are not Appropriated or available and any deliverables delivered but unpaid shall be returned to the Contractor. The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an amount insufficient to permit the City to pay its obligations under the Contract. In the event of none or inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City. 14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract shall be paid by the Contractor, unless otherwise stated in the contract terms. During the term of this contract, the contractor shall bill and the City shall reimburse contractor for all reasonable and approved out of pocket expenses which are incurred in the connection with the performance of duties hereunder. Notwithstanding the foregoing, expenses for the time spent by the contractor in traveling to and from City facilities shall not be reimbursed, unless otherwise negotiated. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 15. FINAL PAYMENT AND CLOSE-OUT: A. If a DBE/MBE/WBE Program Plan is agreed to and the Contractor has identified Subcontractors, the Contractor is required to submit a Contract Close-Out MBE/WBE Compliance Report to the Purchasing Manager no later than the 15th calendar day after completion of all work under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance with the requirements as accepted by the City. B. The making and acceptance of final payment will constitute: i. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3) arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified herein, (4) arising from the Contractor’s continuing obligations under the Contract, including but not limited to indemnity and warranty obligations, or (5) arising under the City’s right to audit; and ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing and not yet settled. 16. SPECIAL TOOLS & TEST EQUIPMENT: If the price stated on the Offer includes the cost of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. RIGHT TO AUDIT: A. The City shall have the right to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books”, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor except as provided in the Contractor’s Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including any claims for additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor to include same with its invoice or application for payment to the City in accordance with the terms of the Contract; iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in the type and amounts specified for the Contractor, with the City being a named insured as its interest shall appear; and v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the Contractor is required to indemnify the City. C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for the benefit of any such Subcontractor any contractual relationship between the City and any such Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any moneys due any such Subcontractor except as may otherwise be required by law. D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not later than ten (10) calendar days after receipt of payment from the City. 19. WARRANTY-PRICE: A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees with any other firm or with any competitor. C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others for like deliverables under similar terms of purchase. 20. WARRANTY – TITLE: The Contractor warrants that it has good and indefeasible title to all deliverables furnished under the Contract, and that the deliverables are free and clear of all liens, claims, security interests and encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims to the deliverables. 21. WARRANTY – DELIVERABLES: The Contractor warrants and represents that all deliverables sold the City under the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the Solicitation, to any samples furnished by the Contractor, to the terms, covenants and DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 conditions of the Contract, and to all applicable State, Federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the deliverables shall be new or recycled merchandise, and not used or reconditioned. A. Recycled deliverables shall be clearly identified as such. B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and any attempt to do so shall be without force or effect. C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of acceptance of the deliverables or from the date of acceptance of any replacement deliverables. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand either repair the non-conforming deliverables, or replace the non-conforming deliverables with fully conforming deliverables, at the City’s option and at no additional cost to the City. All costs incidental to such repair or replacement, including but not limited to, any packaging and shipping costs shall be borne exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach of warranty, but failure to give timely notice shall not impair the City’s rights under this section. D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming deliverables from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such deliverables from another source. E. If the Contractor is not the manufacturer, and the deliverables are covered by a separate manufacturer’s warranty, the Contractor shall transfer and assign such manufacturer’s warranty to the City. If for any reason the manufacturer’s warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate with the City to the fullest extent to enforce such manufacturer’s warranty for the benefit of the City. 22. WARRANTY – SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach warranty, but failure to give timely notice shall not impair the City’s rights under this section. C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate correction or removal and replacement of defective or non- conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City’s evaluation of and determination to accept such defective or non-conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party’s intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by the City as a result of the issuance of such Stop Work Notice. 26. DEFAULT: The Contractor shall be in default under the Contract if the Contractor (a) fails to fully, timely and faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United States or (d) makes a material misrepresentation in Contractor’s Offer, or in any report or deliverable required to be submitted by the Contractor to the City. 27. TERMINATION FOR CAUSE: In the event of a default by the Contractor, the City shall have the right to terminate the Contract for cause, by written notice effective ten (10) calendar days, unless otherwise specified, after the date of such notice, unless the Contractor, within such ten (10) day period, cures such default, or provides evidence sufficient to prove to the City’s reasonable satisfaction that such default does not, in fact, exist. In addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages, costs, losses and expenses, incurred by the City as a result of the Contractor’s default, including, without limitation, cost of cover, reasonable attorneys’ fees, court costs, and prejudgment and post- judgment interest at the maximum lawful rate. Additionally, in the event of a default by the Contractor, the City may remove the Contractor from the City’s vendor list for three (3) years and any Offer submitted by the Contractor may be disqualified for up to three (3) years. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or remedy provided by law. 28. TERMINATION WITHOUT CAUSE: The City shall have the right to terminate the Contract, in whole or in part, without cause any time upon thirty (30) calendar days’ prior written notice. Upon receipt of a notice of termination, the Contractor shall promptly cease all further work pursuant to the Contract, with such exceptions, if any, specified in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally available DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 for such purposes, for all goods delivered and services performed and obligations incurred prior to the date of termination in accordance with the terms hereof. 29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and may result in legal action. 30. DELAYS: A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person (including, but not limited to the City, the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contractor, the Contractor’s subcontractors, and third parties), ii. "Fault" shall include the sale of defective or non- conforming deliverables, negligence, willful misconduct or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR’S OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 THE CITY OR THE CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. 32. INSURANCE: The following insurance requirements are applicable, in addition to the specific insurance requirements detailed in Appendix A for services only. The successful firm shall procure and maintain insurance of the types and in the minimum amounts acceptable to the City of Denton. The insurance shall be written by a company licensed to do business in the State of Texas and satisfactory to the City of Denton. A. General Requirements: i. The Contractor shall at a minimum carry insurance in the types and amounts indicated and agreed to, as submitted to the City and approved by the City within the procurement process, for the duration of the Contract, including extension options and hold over periods, and during any warranty period. ii. The Contractor shall provide Certificates of Insurance with the coverage’s and endorsements required to the City as verification of coverage prior to contract execution and within fourteen (14) calendar days after written request from the City. Failure to provide the required Certificate of Insurance may subject the Offer to disqualification from consideration for award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously identified policy period has expired, or an extension option or hold over period is exercised, as verification of continuing coverage. iii. The Contractor shall not commence work until the required insurance is obtained and until such insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part of the Contractor. iv. The Contractor must submit certificates of insurance to the City for all subcontractors prior to the subcontractors commencing work on the project. v. The Contractor’s and all subcontractors’ insurance coverage shall be written by companies licensed to do business in the State of Texas at the time the policies are issued and shall be written by companies with A.M. Best ratings of A- VII or better. The City will accept workers’ compensation coverage written by the Texas Workers’ Compensation Insurance Fund. vi. All endorsements naming the City as additional insured, waivers, and notices of cancellation endorsements as well as the Certificate of Insurance shall contain the solicitation number and the following information: City of Denton Materials Management Department 901B Texas Street Denton, Texas 76209 vii. The “other” insurance clause shall not apply to the City where the City is an additional insured shown on any policy. It is intended that policies required in the Contract, covering both the City and the Contractor, shall be considered primary coverage as applicable. viii. If insurance policies are not written for amounts agreed to with the City, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary coverage. ix. The City shall be entitled, upon request, at an agreed upon location, and without expense, to review certified copies of policies and endorsements thereto and may make any DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 reasonable requests for deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of the parties hereto or the underwriter on any such policies. x. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. xi. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. xii. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. All deductibles or self-insured retentions shall be disclosed on the Certificate of Insurance. xiii. The Contractor shall endeavor to provide the City thirty (30) calendar days ’ written notice of erosion of the aggregate limits below occurrence limits for all applicable coverage’s indicated within the Contract. xiv. The insurance coverage’s specified in within the solicitation and requirements are required minimums and are not intended to limit the responsibility or liability of the Contractor. B. Specific Coverage Requirements: Specific insurance requirements are contained in the solicitation instrument. 33. CLAIMS: If any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract, or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice thereof to the City within ten (10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified in the Contractor’s Offer, or at such other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at 901B Texas Street, Denton, Texas 76209 and marked to the attention of the Purchasing Manager. 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, and Texas Government Code. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City good and indefeasible title to the deliverables and (ii) the deliverables supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any third party; that no claims have been made by any person or entity with respect to the ownership or operation of the deliverables and the Contractor does not know of any valid basis for any such claims. The Contractor shall, at its sole expense, defend, indemnify, and hold the City harmless from and against all liability, damages, and costs (including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i) any claim that the City’s exercise anywhere in the world of the rights associated with the City’s’ ownership, and if applicable, license rights, and its use of the deliverables infringes the intellectual property rights of any third party; or (ii) the Contractor’s breach of any of Contractor’s representations or warranties stated in this Contract. In the event of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel to act as co-counsel on the City’s behalf. Further, Contractor agrees that the City’s specifications regarding the deliverables shall in no way diminish Contractor’s warranties or obligations under this paragraph and the City makes no warranty that the production, development, or delivery of such deliverables will not impact such warranties of Contractor. 37. CONFIDENTIALITY: In order to provide the deliverables to the City, Contractor may require access to certain of the City’s and/or its licensors’ confidential information (including inventions, employee information, trade secrets, confidential know-how, confidential business information, and other information which the City or its licensors consider confidential) (collectively, “Confidential Information”). Contractor acknowledges and agrees that the Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use, disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate, or otherwise use the Confidential Information without the prior written consent of the City or in a manner not expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within its own business to protect its own most valuable information, which protective measures shall under all circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential Information. 38. OWNERSHIP AND USE OF DELIVERABLES: The City shall own all rights, titles, and interests throughout the world in and to the deliverables. A. Patents. As to any patentable subject matter contained in the deliverables, the Contractor agrees to disclose such patentable subject matter to the City. Further, if requested by the City, the Contractor agrees to assign and, if necessary, cause each of its employees to assign the entire right, title, and interest to specific inventions under such patentable subject matter to the City and to execute, acknowledge, and deliver and, if necessary, cause each of its employees to execute, acknowledge, and deliver an assignment of letters patent, in a form to be reasonably approved by DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 the City, to the City upon request by the City. B. Copyrights. As to any deliverables containing copyrightable subject matter, the Contractor agrees that upon their creation, such deliverables shall be considered as work made-for-hire by the Contractor for the City and the City shall own all copyrights in and to such deliverables, provided however, that nothing in this Paragraph 38 shall negate the City’s sole or joint ownership of any such deliverables arising by virtue of the City’s sole or joint authorship of such deliverables. Should by operation of law, such deliverables not be considered works made-for-hire, the Contractor hereby assigns to the City (and agrees to cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver an assignment to the City of) all worldwide right, title, and interest in and to such deliverables. With respect to such work made- for-hire, the Contractor agrees to execute, acknowledge, and deliver and cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver a work- made-for-hire agreement, in a form to be reasonably approved by the City, to the City upon delivery of such deliverables to the City or at such other time as the City may request. C. Additional Assignments. The Contractor further agrees to, and if applicable, cause each of its employees to, execute, acknowledge, and deliver all applications, specifications, oaths, assignments, and all other instruments which the City might reasonably deem necessary in order to apply for and obtain copyright protection, mask work registration, trademark registration and/or protection, letters patent, or any similar rights in any and all countries and in order to assign and convey to the City, its successors, assigns and nominees, the sole and exclusive right, title, and interest in and to the deliverables. The Contractor’s obligations to execute, acknowledge, and deliver (or cause to be executed, acknowledged, and delivered) instruments or papers such as those described in this Paragraph 38 a., b., and c. shall continue after the termination of this Contract with respect to such deliverables. In the event the City should not seek to obtain copyright protection, mask work registration or patent protection for any of the deliverables, but should desire to keep the same secret, the Contractor agrees to treat the same as Confidential Information under the terms of Paragraph 37 above. 39. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. 40. ADVERTISING: The Contractor shall not advertise or publish, without the City’s prior consent, the fact that the City has entered into the Contract, except to the extent required by law. 41. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have the right, in addition to any other remedy available, to cancel the Contract without liability and to deduct from any amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. 42. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is determined by the City that gratuities were offered or given by the Contractor or DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 any agent or representative of the Contractor to any officer or employee of the City of Denton with a view toward securing the Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by the Contractor in providing such gratuities. 43. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. 44. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an employer/employee relationship, a partnership, or a joint venture. The Contractor’s services shall be those of an independent contractor. The Contractor agrees and understands that the Contract does not grant any rights or privileges established for employees of the City of Denton, Texas for the purposes of income tax, withholding, social security taxes, vacation or sick leave benefits, worker’s compensation, or any other City employee benefit. The City shall not have supervision and control of the Contractor or any employee of the Contractor, and it is expressly understood that Contractor shall perform the services hereunder according to the attached specifications at the general direction of the City Manager of the City of Denton, Texas, or his designee under this agreement. The contractor is expressly free to advertise and perform services for other parties while performing services for the City. 45. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and ensure to the benefit of the City and the Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City. Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there are no third party beneficiaries to the Contract. The Vendor shall notify the City’s Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director’s resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 46. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 47. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 48. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract. 49. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with resolution of the dispute. Should they choose this option; the City and the Contractor agree to act in good faith in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator. Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty (30) calendar days of initiation of the mediation process, the mediator shall be selected by the Denton County Alternative Dispute Resolution Program (DCAP). The parties agree to participate in mediation in good faith for up to thirty (30) calendar days from the date of the first mediation session. The City and the Contractor will share the mediator’s fees equally and the parties will bear their own costs of participation such as fees for any consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation. 50. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas, including, when applicable, the Uniform Commercial Code as adopted DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 in Texas, V.T.C.A., Bus. & Comm. Code, Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or jurisdiction. All issues arising from this Contract shall be resolved in the courts of Denton County, Texas and the parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any competent authority as contemplated herein. 51. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the validity or enforceability of any other portion or provision of the Contract. Any void provision shall be deemed severed from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Contract from being void should a provision which is the essence of the Contract be determined to be void. 52. HOLIDAYS: The following holidays are observed by the City: New Year’s Day (observed) MLK Day Memorial Day 4th of July Labor Day Thanksgiving Day Day After Thanksgiving Christmas Eve (observed) Christmas Day (observed) New Year’s Day (observed) If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it will be observed on the following Monday. Normal hours of operation shall be between 8:00 am and 4:00 pm, Monday through Friday, excluding City of Denton Holidays. Any scheduled deliveries or work performance not within the normal hours of operation must be approved by the City Manager of Denton, Texas or his authorized designee. 53. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 54. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Denton is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton. 55. EQUAL OPPORTUNITY A. Equal Employment Opportunity: No Offeror, or Offeror’s agent, shall engage in any DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this RFQ. B. Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 56. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph – i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- (1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. v. "Foreign end product" means an end product other than a domestic end product. vi. "United States" means the 50 States, the District of Columbia, and outlying areas. B. The Buy American Act (41 U.S.C. 10a - 10d) provides a preference for domestic end products for supplies acquired for use in the United States. C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will consider for approval foreign articles as domestic for this product if the articles are on a list approved by another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the article is on an approved Governmental list. D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the Solicitation entitled "Buy American Act Certificate". 57. RIGHT TO INFORMATION: The City of Denton reserves the right to use any and all information presented in any response to this contract, whether amended or not, except as prohibited by law. Selection of rejection of the submittal does not affect this right. 58. LICENSE FEES OR TAXES: Provided the solicitation requires an awarded contractor or supplier to be licensed by the State of Texas, any and all fees and taxes are the responsibility of the respondent. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 59. PREVAILING WAGE RATES: The contractor shall comply with prevailing wage rates as defined by the United States Department of Labor Davis-Bacon Wage Determination at http://www.dol.gov/whd/contracts/dbra.htm and at the Wage Determinations website www.wdol.gov for Denton County, Texas (WD-2509). 60. COMPLIANCE WITH ALL STATE, FEDERAL, AND LOCAL LAWS: The contractor or supplier shall comply with all State, Federal, and Local laws and requirements. The Respondent must comply with all applicable laws at all times, including, without limitation, the following: (i) §36.02 of the Texas Penal Code, which prohibits bribery; (ii) §36.09 of the Texas Penal Code, which prohibits the offering or conferring of benefits to public servants. The Respondent shall give all notices and comply with all laws and regulations applicable to furnishing and performance of the Contract. 61. FEDERAL, STATE, AND LOCAL REQUIREMENTS: Respondent shall demonstrate on- site compliance with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of 1978, dealing with issuance of Form W-2's to common law employees. Respondent is responsible for both federal and State unemployment insurance coverage and standard Workers’ Compensation insurance coverage. Respondent shall ensure compliance with all federal and State tax laws and withholding requirements. The City of Denton shall not be liable to Respondent or its employees for any Unemployment or Workers' Compensation coverage, or federal or State withholding requirements. Contractor shall indemnify the City of Denton and shall pay all costs, penalties, or losses resulting from Respondent's omission or breach of this Section. 62. DRUG FREE WORKPLACE: The contractor shall comply with the applicable provisions of the Drug-Free Work Place Act of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. 701 ET SEQ.) and maintain a drug-free work environment; and the final rule, government-wide requirements for drug-free work place (grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 280, Subpart F) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the contractor shall comply with the relevant provisions thereof, including any amendments to the final rule that may hereafter be issued. 63. RESPONDENT LIABILITY FOR DAMAGE TO GOVERNMENT PROPERTY: The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any such damage within one (1) calendar day. 64. FORCE MAJEURE: The City of Denton, any Customer, and the Respondent shall not be responsible for performance under the Contract should it be prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault or negligence of the City of Denton. In the event of an occurrence under this Section, the Respondent will be excused from any further performance or observance of the requirements so affected for as long as such circumstances prevail and the Respondent continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. The Respondent shall immediately notify the City of DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 65. NON-WAIVER OF RIGHTS: Failure of a Party to require performance by another Party under the Contract will not affect the right of such Party to require performance in the future. No delay, failure, or waiver of either Party’s exercise or partial exercise of any right or remedy under the Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a Party of any breach of any term of the Contract will not be construed as a waiver of any continuing or succeeding breach. 66. NO WAIVER OF SOVEREIGN IMMUNITY: The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 67. RECORDS RETENTION: The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor's Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. Should a conflict arise between any of the contract documents, it shall be resolved with the following order of precedence (if applicable). In any event, the final negotiated contract shall take precedence over any and all contract documents to the extent of such conflict. 1. Final negotiated contract 2. RFP/Bid documents 3. City’s standard terms and conditions 4. Purchase order 5. Supplier terms and conditions DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 Exhibit D INSURANCE REQUIREMENTS AND WORKERS’ COMPENSATION REQUIREMENTS Upon contract execution, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: x Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A or better . x Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. x Liability policies shall be endorsed to provide the following: ƒ Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. ƒ That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. ƒ Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. x Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 x Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. x Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. x Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: x Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. x Coverage B shall include personal injury. x Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: x Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. x Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: x any auto, or x all owned hired and non-owned autos. [X] Workers’ Compensation Insurance Contractor shall purchase and maintain Workers’ Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Workers’ Compensation Commission (TWCC). [ ] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an “occurrence" basis and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least $500,000.00 combined bodily injury and property damage per occurrence with a $1,000,000.00 aggregate. [ ] Fire Damage Legal Liability Insurance Coverage is required if Broad form General Liability is not provided or is unavailable to the contractor or if a contractor leases or rents a portion of a City building. Limits of not less than each occurrence are required. [ ] Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000.00 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 [ ] Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Environmental Liability Insurance Environmental liability insurance for $1,000,000 to cover all hazards contemplated by this contract. [ ] Riggers Insurance The Contractor shall provide coverage for Rigger’s Liability. Said coverage may be provided by a Rigger’s Liability endorsement on the existing CGL coverage; through and Installation Floater covering rigging contractors; or through ISO form IH 00 91 12 11, Rigger’s Liability Coverage form. Said coverage shall mirror the limits provided by the CGL coverage [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a “blanket” basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than $ each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 ATTACHMENT 1 [X] Workers’ Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner- operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: 1. a certificate of coverage, prior to that person beginning work on the DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2. no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 1. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2. provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3. provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4. obtain from each other person with whom it contracts, and provide to the contractor: a. a certificate of coverage, prior to the other person beginning work on the project; and DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 5. retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 6. notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7. Contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self-insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Contract 7051 Exhibit E Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Respondent Company Name:Principal Place of Business (City,ST) Denton ,TexasServices Proposal Pricing to include all costs including but not limited to labor, supervision and equipment:ITEMEstimated Annual QuantityUOM Type of Service Requested City of Denton requested completion scheduleCity of Denton Recommended installation timeCost of ServiceEstimated Annual Total Cost1 50000 FTInstallation of ADSS fiber optic cable on utility poles as per instructions located in the Appendix section. All manufactures’ requirements for installation of fiber optic cable shall be met. 2 weeks notification of job 2000 ft per day/ straight pull1.78$ 89,000.00$ 2 46700 FTInstallation of ADSS fiber optic cable in existing conduit as per instructions located in the Appendix section. All manufactures’ requirements for installation of fiber optic cable shall be met. 2 weeks notification of job 2000 ft per day/ straight pull1.78$ 83,126.00$ 31Per Splice 36 Fibers Fiber Splicing ADSS fiber ( DME supplying Enclosure and all supplies, not equipment ) per manufacturers recommendations -Exhibit 42 weeks notification of job 72 per day17.00$ 17.00$ 41Per Splice 72 Fibers Fiber Splicing ADSS fiber ( DME supplying Enclosure and all supplies, not equipment ) per manufacturers recommendations -Exhibit 42 weeks notification of job 1hr14.00$ 14.00$ 51Per Splice 144 FibersFiber Splicing ADSS fiber ( DME supplying Enclosure and all supplies, not equipment ) per manufacturers recommendations -Exhibit 42 weeks notification of job 2hr12.00$ 12.00$ 61 EAADSS Fiber Cable Prep 2 weeks notification of job 1 day200.00$ 200.00$ 71EAADSS Enclosure Prep. 2 weeks notification of job 72F per day360.00$ 360.00$ 81 ReelADSS 72 Fiber Reel Test and Verification . Documentation of every fiber 2 weeks notification of job 2hr720.00$ 720.00$ 91 ReelADSS 144 Fiber Reel Test and Verification . Documentation of every fiber 2 weeks notification of job 3hr1,440.00$ 1,440.00$ 10 1Per Splice 72 FibersFiber Splicing OPGW ( DME supplying Enclosure and all supplies, not equipment)per manufacturers recommendations. 2 weeks notification of job 1 day14.00$ 14.00$ 11 1Per Splice 144 FibersFiber Splicing OPGW ( DME supplying Enclosure and all supplies, not equipment)per manufacturers recommendations. 1 Week Notification of work Supervisor Discretion12.00$ 12.00$ 12 1 EAOPGW Fiber Cable Prep 1 Week Notification of work Supervisor Discretion390.00$ 390.00$ 13 1 EAOPGW Enclosure Prep. 1 Week Notification of work Supervisor Discretion390.00$ 390.00$ 14 1 ReelOPGW 72 Fiber Reel Test and Verification . Documentation of every fiber 1 Week Notification of work Supervisor Discretion720.00$ 720.00$ 15 1 ReelOPGW 144 Fiber Reel Test and Verification . Documentation of every fiber 1 Week Notification of work Supervisor Discretion1,440.00$ 1,440.00$ 16 33000 ftInstallation of Pull Tape in existing conduit 1 Week Notification of work Supervisor Discretion0.35$ 11,550.00$ 17 33000 ftRodding existing conduit 1 Week Notification of work Supervisor Discretion0.45$ 14,850.00$ 18 33000 ftInstallation of Trace wire in existing conduit as DMEs requirements. 1 Week Notification of work Supervisor Discretion0.35$ 11,550.00$ 19 33 hr1 man crew to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion80.00$ 2,640.00$ 20 33 hr1 man crew with Bucket to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion125.00$ 4,125.00$ 21 170 hr2 man crew to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion125.00$ 21,250.00$ 22 170 hr2 man crew with bucket to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion145.00$ 24,650.00$ 23 170 hr3 man crew to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion185.00$ 31,450.00$ 24 170 hr3 man crew with bucket to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion215.00$ 36,550.00$ 25 170 hr3 man crew with backhoe to perform small maintinance jobs 1 Week Notification of work Supervisor Discretion245.00$ 41,650.00$ 26 25000 ftRemoval (retire) of old Fiber (ADSS) 1 Week Notification of work Supervisor Discretion0.50$ 12,500.00$ Contract Services & EquipmentThe respondent shall complete the following section, which directly corresponds to the specifications. The contractor shall not make changes to this format. DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Respondent Company Name:Principal Place of Business (City,ST) Denton ,TexasServices Proposal Pricing to include all costs including but not limited to labor, supervision and equipment:ITEMEstimated Annual QuantityUOM Type of Service Requested City of Denton requested completion scheduleCity of Denton Recommended installation timeCost of ServiceEstimated Annual Total CostContract Services & EquipmentThe respondent shall complete the following section, which directly corresponds to the specifications. The contractor shall not make changes to this format. 27 4 ftTrenching 2 inch typical 48 inches1 Week Notification of work Supervisor Discretion6.00$ 24.00$ 28 4 ftInstallation of 2" PVC conuit in open trench1 Week Notification of work Supervisor Discretion1.05$ 4.20$ 29 1000 ftTrenching 4 inch typical 48 inches1 Week Notification of work 4000 ft per day7.00$ 7,000.00$ 30 1000 ftInstallation of 4" PVC conuit in open trench1 Week Notification of work 200 ft per day / straight run1.25$ 1,250.00$ 31 170 hrPulling Cat5e or Siamese or Multiple Cables thru conduits or buildings 1 Week Notification of work 200 ft per day / straight run145.00$ 24,650.00$ 32 170 hrMounting cameras , housing, terminating Cat5e cable 1 Week Notification of work Supervisor Discretion145.00$ 24,650.00$ 33 4 hrEmergency Services (minimum 4 hours) 1 man crew1HR Response Supervisor Discretion250.00$ 1,000.00$ 34 7 hrEmergency Services (minimum 4 hours) 2 man crew2HR Response Supervisor Discretion350.00$ 2,450.00$ 35 16 hrEmergency Services (minimum 4 hours) 3 man crew3HR Response Supervisor Discretion450.00$ 7,200.00$ -$ -$ 458,848.20$ *NOTE: PLEASE EMAIL THIS EXHIBIT 1 AS AN EXCEL FILE TO EBIDS@CITYOFDENTON.COMESTIMATED TOTAL ANNUAL COSTDocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F Exhibit CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Sec tion 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: B3B34AC5-28D5-4F6B-9266-C9B06C783B2F                          Certificate Of Completion Envelope Id: B3B34AC528D54F6B9266C9B06C783B2F Status: Sent -%" , &"+") -$#( $,/)-( $&)(,* , 0     Source Envelope: Document Pages: 34 Signatures: 4 Envelope Originator: Certificate Pages: 6 Initials: 1 Suzzen Stroman AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 suzzen.stroman@cityofdenton.com IP Address: 129.120.6.150 Record Tracking Status: Original 8/30/2019 12:10:33 PM Holder: Suzzen Stroman suzzen.stroman@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Suzzen Stroman suzzen.stroman@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 129.120.6.150 Sent: 8/30/2019 12:12:39 PM Viewed: 8/30/2019 12:12:52 PM Signed: 8/30/2019 12:12:53 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Tabitha Millsop tabitha.millsop@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 8/30/2019 12:12:56 PM Resent: 9/3/2019 9:46:40 AM Viewed: 8/30/2019 3:45:59 PM Signed: 9/3/2019 5:04:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Mack Reinwand mack.reinwand@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 129.120.6.150 Sent: 9/3/2019 5:04:07 PM Resent: 9/4/2019 2:36:22 PM Viewed: 9/6/2019 9:42:20 AM Signed: 9/6/2019 9:43:58 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign BJ Edwards bje@catvdoc.com G. M. Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 66.190.105.126 Sent: 9/6/2019 9:44:01 AM Resent: 9/12/2019 4:01:33 PM Resent: 9/13/2019 9:35:34 AM Resent: 9/13/2019 4:34:45 PM Viewed: 9/13/2019 9:42:02 AM Signed: 9/16/2019 7:16:24 AM Electronic Record and Signature Disclosure: Accepted: 9/13/2019 9:42:02 AM ID: 65b5ea84-cee8-48ad-81bb-023ccae23d56 Signer Events Signature Timestamp Melissa Kraft Melissa.Kraft@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 107.77.198.99 Signed using mobile Sent: 9/16/2019 7:16:27 AM Viewed: 9/16/2019 8:16:47 AM Signed: 9/16/2019 8:17:19 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 9/16/2019 8:17:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Todd Hileman Todd.Hileman@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/25/2017 11:02:14 AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 Rosa Rios rosa.rios@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Ierson Signer Events Signature Timestamp Editor DeliverI Events Status Timestamp Igent DeliverI Events Status Timestamp IntermediarI DeliverI Events Status Timestamp Certified DeliverI Events Status Timestamp CarIon CopI Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 8/30/2019 12:12:56 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sherri Thurman sherri.thurman@cityofdenton.com City of Denton Security Level: Email, Account Authentication (None) Sent: 8/30/2019 12:12:56 PM Electronic Record and Signature Disclosure: CarIon CopI Events Status Timestamp Not Offered via DocuSign Jane Richardson jane.richardson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Coy Werner coy.werner@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Iitness Events Signature Timestamp IotarI Events Signature Timestamp Envelope SummarI Events Status Timestamps Envelope Sent Hashed/Encrypted 9/16/2019 8:17:21 AM IaIment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2312,Version:1 AGENDA CAPTION Consider approval of a resolution of the City of Denton,Texas,authorizing the City Manager,or his designee, to accept the National Sexual Assault Kit Initiative (SAKI)for Small Agencies Grant (Grant No.2019-AK-BX- 0026)from the U.S.Department of Justice,Office of Justice Programs,Bureau of Justice Assistance in the amount of $499,890.00;for the period of October 1,2019 through September 30,2022;and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton ______________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: POLICE CM/ DCM/ ACM: Todd Hileman DATE: October 8, 2019 SUBJECT Consider approval of a Resolution of the City of Denton, Texas, authorizing the City Manager, or his designee, to accept the National Sexual Assault Kit Initiative (SAKI) for Small Agencies Grant (Grant No. 2019-AK-BX-0026) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance in the amount of $499,890.00; for the period of October 1, 2019 through September 30, 2022; and providing an effective date. BACKGROUND The City of Denton has been awarded funding in the amount of $499,890 for the National Sexual Assault Kit Initiative for Small Agencies Grant administered by the Bureau of Justice Assistance from the US Department of Justice, Office of Justice Programs. The grant is designed to address the issue and impact of unsubmitted sexual assault kits (SAKs) at Denton Police Department. The program will provide resources to submit all SAKs to a forensic laboratory for testing, improve investigations and prosecution of cases resulting from the testing process, and to collect DNA samples from qualifying individuals who should have a sample in the Combined DNA Index System (CODIS). This award will also be used to fund: • New equipment to aid Crime Scene Investigators in the collection of valuable DNA evidence. • Larger drying cabinets and cold storage in Property and Evidence to properly store evidence collected in sexual assault investigations and enhance evidence preservation. • Additional security cameras for the Property and Evidence section to ensure accountability and chain-of-custody of all evidence. • Two additional vehicles dedicated to the purpose of transporting SAKs and evidence to laboratories for testing. • Laptop computers and external hard drives to improve Property and Evidence work efficiency and communication concerning evidence collection and lab results. • An enhanced evidence tracking system to track all evidence and allow for audits of inventory. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com • Community partnership with the University of North Texas (UNT) for research and program evaluation. • Travel/training related expenses SAKs preservation and sexual assault investigations. • The creation of a multidisciplinary work group to review the progress of SAKs, develop and update protocols related to sexual assault investigations, and identify potential barriers that must be resolved in SAK processing. RECOMMENDATION Staff recommends the Council approve this resolution. PRIOR ACTION/REVIEW (Council, Boards, Commissions) None FISCAL INFORMATION $499,890 grant funding awarded from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. EXHIBITS Exhibit 1 - Agenda Information Sheet Exhibit 2 - Resolution Exhibit 3 – Grant Acceptance Agreement Respectfully submitted: Frank Dixon Chief of Police Prepared by: Elisa Howell Accreditation and Compliance Officer RESOLUTION NO. A RESOLUTION OF THE CITY OF DENTON,TEXAS,AUTHORIZING THE CITY MANAGER,OR HIS DESIGNER,TO ACCEPT THE NATIONAL SEXUAL ASSAULT KIT INITIATIVE (SAKI)FOR SMALL AGENCIES GRANT (GRANT NO.2019-AK-BX-0026) FROM THE U.S.DEPARTMENT OF JUSTICE,OFFICE OF JUSTICE PROGRAMS,BUREAU OF JUSTICE ASSISTANCE IN THE AMOUNT OF $499,890.00 FOR THE PERIOD OF OCTOBER 1,2019 THROUGH SEPTEMBER 30,2022;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Denton,Texas ("City")finds it in the best interest of the citizens of the City of Denton that the "National Sexual Assault Kit Initiative (SAKI)for Small Agencies"grant be operated for the period of October 1,2019 through September 30,2022;and WHEREAS,the City agrees that in the event of loss or misuse ofthe National Sexual Assault Kit Initiative (SAKI)for Small Agencies grant the City assures that the funds will be returned to the Bureau of Justice Assistance in full;and WHEREAS,the City designates the City Manager as the City's authorized official.The authorized official is given the power to apply for,accept,reject,alter or terminate the grant on behalfof the City; and WHEREAS,the City authorizes the acceptance of the grant for the "National Sexual Assault Kit Initiative (SAKI)for Small Agencies"grant;NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1.The findings and recitations contained in the preamble of this Resolution are incorporated herein by reference. SECTION 2. The City Manager shall act as the City's authorized official,with the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. SECTION 3. To the extent any Resolution previously adopted by the City Council is inconsistent with this Resolution,it is hereby superseded. SECTION 4.If any one or more sections or clauses of this Resolution is judged to be unconstitutional or invalid,such judgment shall not affect,impair or invalidate the remaining provisions of this Ordinance and the remaining provisions of the Resolution shall be interpreted as if the offending section or clause never existed. SECTION 5. This Resolution shall become effective immediately upon its passage and approval. Themotionto approvethis Resolutionwas made by and seconded by ;this Resolution waspassedandapprovedbythe following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G. Briggs, District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: Aye PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATIQRNEY BY: Nay Abstain Absent day of _,2019. CHRIS WATTS,MAYOR U.S. Department of Justice Office of Justice Programs Washington, D.C. 20531Office of the Assistant Attorney General September 19, 2019 Mr. Todd Hileman City of Denton 601 East Hickory Suite #E Denton, TX 76205-4305 Dear Mr. Hileman: On behalf of Attorney General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs has approved your application for funding under the FY 19 National Sexual Assault Kit Initiative (SAKI) in the amount of $499,890 for City of Denton. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Ludmila Hago, Program Manager at (202) 598-9104; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Enclosures Katharine T. Sullivan Principal Deputy Assistant Attorney General U.S. Department of Justice Office of Justice Programs September 19, 2019 Mr. Todd Hileman City of Denton 601 East Hickory Suite #E Denton, TX 76205-4305 Congratulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know. Dear Mr. Hileman: Sincerely, Michael L. Alston Director cc:Grant Manager Financial Analyst Washington, DC 20531 Office of Civil Rights Grant PAGE 1 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) City of Denton 601 East Hickory Suite #E Denton, TX 76205-4305 8. SUPPLEMENT NUMBER 00 9. PREVIOUS AWARD AMOUNT 10. AMOUNT OF THIS AWARD $ 0 $ 499,890 11. TOTAL AWARD $ 499,890 2a. GRANTEE IRS/VENDOR NO. 756000516 2b. GRANTEE DUNS NO. 071380190 3. PROJECT TITLE Justice for Sexual Assault Survivors 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY19(BJA - Sexual Assault Kit Initiative) Pub. L. No. 116-6, 133 Stat 13, 114 14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.833 - National Sexual Assault Kit Initiative 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL GRANTEE ACCEPTANCE Katharine T. Sullivan Principal Deputy Assistant Attorney General AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. FISCAL YEAR FUND CODE BUD. ACT.OFC. DIV. REG.SUB.POMS AMOUNT AKBX 80 00 00 499890 UAKUGT0470 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Todd Hileman City Manager 4. AWARD NUMBER:2019-AK-BX-0026 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 6. AWARD DATE 7. ACTION Initial 09/19/2019 TO TO 10/01/2019 10/01/2019 09/30/2022 09/30/2022 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE17. SIGNATURE OF APPROVING OFFICIAL 16 AWARD CONTINUATION SHEET Grant PAGE 2 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts all such assurances or certifications as if personally executed by the authorized recipient official. Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period - - may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. The U.S. Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2019 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2019 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2019 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 1. 2. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 3 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2017, will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2017, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 3. 4. 5. 6. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 4 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 7. 8. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 5 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or 9. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 6 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. 10. 11. 12. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 7 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Unreasonable restrictions on competition under the award; association with federal government SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier). 1. No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. 13. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 8 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. 14. 15. 16. 17. 18. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 9 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. 19. 20. 21. 22. 23. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 10 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2019) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2019, are set out at https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 24. 25. 26. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 11 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 27. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 12 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs. Protection of human research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23. 28. 29. 30. 31. 32. 33. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 13 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Verification and updating of recipient contact information The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. Copyright; Data rights The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal support. The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 (Rights in Data - General). It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions of this condition are included in any subaward (at any tier) under this award. The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office. 34. 35. 36. 37. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 14 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component], Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications, reports, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written, visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's expense, shall contain the following statements: "This project was supported by Grant No. 2019-AK-BX-0026 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. Required attendance at BJA-sponsored events The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance events, or conferences held by BJA or its designees, upon BJA's request. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 38. 39. 40. 41. 42. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 15 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF-425) and semi-annual performance reports through GMS (https://grants.ojp.usdoj.gov), and that it must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (https://bjapmt.ojp.gov/). For more detailed information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by established deadlines may result in the freezing of grant funds and High Risk designation. The recipient may not obligate, expend or draw-down more than 25% of the total eligible award amount until a completed inventory and/or certification of a completed inventory has been provided to BJA. BJA will review the inventory documentation to ensure that it contains a detailed and descriptive list of Sexual Assault Kits (SAKs), containing information such as, but not limited to: item identifiers, quantity, and location of the item. Once BJA has reviewed and approved the grant recipient's certification or certificate thereof, a Grant Adjustment Notice (GAN) will be issued removing this special condition. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS"). The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. Withholding of funds: NEPA environmental assessment The recipient agrees not to obligate, expend, or draw down any award funds until the program office has verified that the recipient has submitted all necessary documentation required to comply with the Department of Justice Procedures for Implementing the National Environmental Policy Act found at 28 CFR Part 61 and a Grant Adjustment Notice has been issued removing this condition. The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs only, in an amount not to exceed $15,000, for the sole purpose of attending a required OJP conference associated with this grant award. The grantee is not authorized to incur any additional obligations, or make any additional expenditures or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove this special condition. Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has reviewed and approved the Budget Narrative portion of the application and has issued a Grant Adjustment Notice (GAN) informing the recipient of the approval. 43. 44. 45. 46. 47. 48. OJP FORM 4000/2 (REV. 4-88) 16 AWARD CONTINUATION SHEET Grant PAGE 16 OF U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD DATE 09/19/2019PROJECT NUMBER 2019-AK-BX-0026 SPECIAL CONDITIONS Withholding of funds: Disclosure of pending applications The recipient may not obligate, expend, or draw down any award funds until: (1) it has provided to the grant manager for this OJP award either an "applicant disclosure of pending applications" for federal funding or a specific affirmative statement that no such pending applications (whether direct or indirect) exist, in accordance with the detailed instructions in the program solicitation, (2) OJP has completed its review of the information provided and of any supplemental information it may request, (3) the recipient has made any adjustments to the award that OJP may require to prevent or eliminate any inappropriate duplication of funding (e.g., budget modification, project scope adjustment), (4) if appropriate adjustments to a discretionary award cannot be made, the recipient has agreed in writing to any necessary reduction of the award amount in any amount sufficient to prevent duplication (as determined by OJP), and (5) a Grant Adjustment Notice has been issued to remove this condition. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received and approved the required application attachment(s) and has issued a Grant Adjustment Notice (GAN) releasing this special condition. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. 49. 50. 51. OJP FORM 4000/2 (REV. 4-88) 16 Memorandum To: From: Subject: Washington, D.C. 20531 Orbin Terry, NEPA Coordinator Incorporates NEPA Compliance in Further Developmental Stages for City of Denton Awards under this program will be used to (1) plan or implement a coordinated community response ensuring a just resolution of the evidence found in previously unsubmitted SAKs; or (2) identify, collect, and profile the DNA of samples from convicted offenders who should have samples in CODIS, but from whom samples were not collected or submitted to a testing lab. Funded projects may involve the use of chemicals as part of the response to unsubmitted SAKs. Grant-funded projects involving the use of chemicals are subject to the National Environmental Policy Act and related federal environmental impact review requirements, hereafter referred to as NEPA. The scope of the proposed project is such that it may not qualify for a categorical exclusion as contained Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. As such, prior to initiation of the project, the grantee will need to complete a checklist regarding the proposed use of chemicals in the project, and may need to complete an Environmental Assessment (EA) and/or an Environmental Impact Statement (EIS). For more information on NEPA requirements, including which projects may qualify for Categorical Exclusions, and the preparation of an EA or an EIS, please see https://www.bja.gov/Funding/nepa.html. U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance Official Grant File GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY 1. STAFF CONTACT (Name & telephone number) PROJECT NUMBER 6. NAME & ADRESS OF SUBGRANTEE 7. PROGRAM PERIOD 8. BUDGET PERIOD 9. AMOUNT OF AWARD 10. DATE OF AWARD 11. SECOND YEAR'S BUDGET 2019-AK-BX-0026 2. PROJECT DIRECTOR (Name, address & telephone number) 4. TITLE OF PROJECT 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) 5. NAME & ADDRESS OF GRANTEE Grant This project is supported under FY19(BJA - Sexual Assault Kit Initiative) Pub. L. No. 116-6, 133 Stat 13, 114 Elisa Howell Project Manager of Policy Development 215 E. McKinney Street Ste 100 Denton, TX 76201 (940) 349-7948 PAGE 11OF The National Sexual Assault Kit Initiative (SAKI) supports the Department’s criminal justice priorities of reducing violent crime and supporting law enforcement officers and prosecutors by: (1) providing jurisdictions with resources to address sexual assault kits (SAKs) in their custody that have not been submitted to a forensic laboratory for testing with Combined DNA Index System (CODIS)-eligible DNA methodologies; (2) improving investigation and prosecution in connection with evidence and cases resulting from the testing process; and (3) providing sites with resources to collect DNA samples from qualifying individuals who should have a sample in CODIS (based on the type and time of the offense in relation to applicable state law), but from whom a sample has never been collected or submitted to a laboratory for testing. In addition, SAKI will provide investigators with assistance in how to more effectively question subjects, which could provide stronger investigative leads and build stronger prosecutorial cases, which in turn could help solve more crimes. The FY 2019 National SAKI Program will provide funds to recipients to implement or enhance the comprehensive BJA model to address the issues that underline Ludmila Hago (202) 598-9104 OJP FORM 4000/2 (REV. 4-88) Justice for Sexual Assault Survivors City of Denton 601 East Hickory Suite #E Denton, TX 76205-4305 TO:10/01/2019 09/30/2022FROM:TO:10/01/2019 09/30/2022FROM: 09/19/2019 $ 499,890 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 3a. TITLE OF THE PROGRAM Category 2: SAKI for Small Agencies (fewer than 250 sworn officers) U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance the problem of unsubmitted SAKs or to expand their existing SAKI project to include the collection of lawfully owed DNA samples from convicted offenders. In FY 2019, National SAKI Program funding is available under four Purpose Areas. Recipients under Purpose Area 2: SAKI for Small Agencies are expected to achieve the overall goals of SAKI but do not require extensive funding to support the three elements of the BJA model. Grant recipients under Purpose Area 2 must demonstrate efforts to form or maintain a multidisciplinary approach to address SAK- related issues in their jurisdiction; establish partnerships where possible; ensure that the SAKI activities are effectively coordinated; and utilize SAKI funding to help provide a sustainable solution to problems associated with unsubmitted SAKs in the jurisdiction. SAKI provides jurisdictions with resources to address their unsubmitted SAKs, including support to inventory, test, and track SAKs; create and report performance metrics; access necessary training to increase effectiveness in addressing the complex issues associated with these cases and engage in multidisciplinary policy development, implementation, and coordination; and improve practices related to investigation, prosecution, and victim engagement and support in connection with evidence and cases resulting from testing. Grant recipients must also enter all “criteria cases” into ViCAP (before the end of the grant period) to increase the chances of identifying and apprehending violent serial offenders who pose a serious threat to public safety. CA/NCF City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2314,Version:1 AGENDA CAPTION Consider approval of the minutes of September 17, 2019. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ CITY OF DENTON CITY COUNCIL MINUTES September 17, 2019 After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Work Session on Tuesday, September 17, 2019, at 1:02 p.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT:Mayor Chris Watts, Mayor Pro Tem Gerard Hudspeth and Council Members Keely Briggs, Jesse Davis, John Ryan, Deb Armintor, and Paul Meltzer ABSENT:None Also present were City Manager Todd Hileman and City Attorney Aaron Leal WORK SESSION 1.Citizen Comments on Consent Agenda Items None. 2.Requests for clarification of agenda items listed on this agenda. Consent Item 5.P (ID 19-2110) - Pulled for Individual Consideration. (Briggs) Consent Item 5.V (ID 19-2132) - Pulled for Individual Consideration. (Briggs) Consent Item 5.AC (ID 19-2138) - Pulled for Individual Consideration. (Briggs) Consent Item 5.AE (ID 19-2130) - Pulled for Individual Consideration. (Ryan) Consent Item 5.AF (ID 19-2131) - Pulled for Individual Consideration. (Ryan) Consent Item 5.X (ID 19-2143) - Pulled for Individual Consideration. (Davis) 3.Work Session Reports A.ID 19-2142 Receive a report and hold a discussion from representatives of the Denton County Transportation Authority (DCTA) regarding the agency’s operations and transportation services within the County and City of Denton. The presentation was made by Raymond Suarez, Chief Executive Officer for the Denton County Transportation Authority, and discussion followed. Following discussion, information requested to be provided was the breakdown of service miles, contract services and member cities, along with the total service hours and fuel cost. The meeting recessed for a short break at 2:45 p.m. and reconvened at 2:52 p.m. City of Denton City Council Minutes September 17, 2019 Page 2 B.ID 19-1513 Receive a report, hold a discussion, and give staff direction regarding a policy to receive reimbursement for uncompensated charity care costs for Emergency Medical Services. The presentation was made and discussion followed. Following discussion, staff was directed to schedule formal adoption of a resolution to continue participation in the Texas Ambulance Services Supplemental Payment Program (TASSPP) at a future meeting. C.ID 19-1681 Receive a report, hold a discussion, and give staff direction regarding City participation in charitable contributions through the AmazonSmile Foundation. The presentation was made and discussion followed. Following discussion, staff was directed to educate employees on the program and select a specific number to be presented at a future meeting for input from Council. D.ID 19-2103 Receive a report, hold a discussion, and give staff direction regarding the care, management, and proposed reuse of the closed City of Denton Moseley Road Landfill. The presentation was made and discussion followed. Following discussion, staff was directed to do what is possible with existing funding to repair the seepage and continue discussions with the Town of Cross Roads. The meeting recessed for a short break at 4:14 p.m. and reconvened at 4:23 p.m. E.ID 19-2183 Receive a report, hold a discussion, and give staff direction regarding the proposed amendments to the Naming Policy Guidelines for City Buildings, Facilities, Land, or any Portion Thereof. The presentation was made and discussion followed. Following discussion, staff was directed to hold a public meeting to obtain citizen input and then return with feedback received at a future meeting. F.ID 19-2084 Receive a report, hold a discussion, and give staff direction on pending City Council requests for information. Item 1 - Elected Officials Serving on Community Boards (Hudspeth) o Consensus to discuss at a future work session Item 2 - Denton County MHMR Funding (Armintor) o No consensus to discuss at a future work session City of Denton City Council Minutes September 17, 2019 Page 3 Item 3 - Request to expand the downtown TIF grant categories to include applicants wishing to make improvements to meet accessibility requirements for people with disabilities (Meltzer) o Consensus to discuss at a future work session CLOSED MEETING 1.The City Council convened into a Closed Meeting at 4:41 p.m. consistent with Chapter 551 of the Texas Government Code, as amended, or as otherwise allowed by law, as follows. The Closed meeting was recessed for a short break at 4:41 p.m. and reconvened at 5:05 p.m. A.ID 19-2159 Deliberations Regarding Real Property - Under Texas Government Code, Section 551.072; Consultation with Attorneys -Under Texas Government Code, Section 551.071. Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the potential purchase of real property interests located in the M. Forrest Survey, Abstract 0417, within the City of Denton, Denton County, Texas, generally located along the south side of Mills Road, between Mayhill Road and S. Trinity Road.The potential purchases are related to the City’s park and tree preservation initiatives.Consultation with the City’s attorneys regarding legal issues associated with the potential acquisition of the real property interests described above where a public discussion of these legal matters would conflict with the duty of the City’s attorneys to the City of Denton and the Denton City Council under the Texas Rules of Professional Conduct of the State Bar of Texas. DELIBERATED The Closed Meeting ended at 5:25 p.m. Agenda Item 1.A (ID 19-2159) was deliberated. No votes or actions were taken during the Closed Meeting. SPECIAL CALLED MEETING After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Regular Meeting on Tuesday, September 17, 2019, at 6:31 p.m. in the City Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas. PRESENT:Mayor Chris Watts, Mayor Pro Tem Gerard Hudspeth and Council Members Keely Briggs, Jesse Davis, John Ryan, Deb Armintor, and Paul Meltzer ABSENT:None Also present were City Manager Todd Hileman and City Attorney Aaron Leal City of Denton City Council Minutes September 17, 2019 Page 4 1.PLEDGE OF ALLEGIANCE A.U.S. Flag B.Texas Flag 2.PROCLAMATIONS/PRESENTATIONS A.ID 19-2098 "Constitution Week" -ISSUED 3.PRESENTATION FROM MEMBERS OF THE PUBLIC A.Review of procedures for addressing the City Council. B.Receive Scheduled Citizen Reports from Members of the Public. 1. ID 19-2232 Catherine Lustgarten, 11809 Sutherland Drive,regarding Climate Action Week (September 20-27, 2019) and upcoming related activities. C.Additional Citizen Reports (Open Microphone) Sam Alphonse, 326 Mill Street - bus services and need for improvement Ed Soph, 1620 Victoria Drive - representing Denton Drive Neighborhood Watch, advised of issues that need to be addressed in that area 4.BUDGET ITEMS FOR INDIVIDUAL CONSIDERATION A.ID 19-1888 Consider adoption of an ordinance of the City of Denton, Texas, levying the ad valorem property tax of the City of Denton, Texas, for the year 2019, on all taxable property within the corporate limits of the city on January 1, 2019, and adopting a tax rate of $0.590454 per $100 of valuation for 2019; providing revenues for payment of current municipal maintenance and operation expenses and for payment of interest and principal on outstanding City of Denton debt; providing for limited exemptions of certain homesteads; providing for enforcement of collections; providing for a severability clause; and providing an effective date. ASSIGNED ORDINANCE NO. 19-1888 Items 4.A(ID 19-1888), 4.B (ID 19-1886), 4.C (ID 19-1885), and 4.D (ID 19-1887) were collectively read into the record and presented, with each item voted on individually. Council Member Meltzer moved to approve the item as presented. Motion seconded by Council Member Ryan. Motion carried. City of Denton City Council Minutes September 17, 2019 Page 5 AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None B.ID 19-1886 Consider adoption of an ordinance of the City of Denton, Texas, approving the 2019 tax rolls; and providing an effective date. ASSIGNED ORDINANCE NO. 19-1886 Items 4.A (ID 19-1888), 4.B (ID 19-1886), 4.C (ID 19-1885), and 4.D (ID 19-1887) were collectively read into the record and presented, with each item voted on individually. Council Member Ryan moved to approve the item as presented. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None C.ID 19-1885 Consider adoption of an ordinance of the City of Denton, Texas, adopting the Fiscal Year 2019-2020 Annual Program of Services (Budget) and the Capital Improvement Program of the City of Denton, Texas, for the fiscal year beginning on October 1, 2019, and ending on September 30, 2020; and declaring an effective date. ASSIGNED ORDINANCE NO. 19-1885 Items 4.A (ID 19-1888), 4.B (ID 19-1886), 4.C (ID 19-1885), and 4.D (ID 19-1887) were collectively read into the record and presented, with each item voted on individually. Council Member Meltzer moved to approve the item as presented. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None D.ID 19-1887 Consider adoption of an ordinance of the City of Denton, Texas, ratifying the adoption of the Fiscal Year 2019-2020 Annual Program of Services (Budget) and the Capital Improvement Program of the City of Denton, Texas, for the fiscal year beginning October 1, 2019, and ending on September 30, 2020 when the Budget will raise more revenue from property taxes than last year’s budget; and providing an effective date. ASSIGNED ORDINANCE NO. 19-1887 Items 4.A (ID 19-1888), 4.B (ID 19-1886), 4.C (ID 19-1885), and 4.D (ID 19-1887) were collectively read into the record and presented, with each item voted on individually. City of Denton City Council Minutes September 17, 2019 Page 6 Council Member Ryan moved to approve the item as presented. Motion seconded by Council Member Briggs. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None 5.CONSENT AGENDA The consent agenda consisted of Items 5.A-AG. During the Work Session held earlier in the day, Items 5.P (ID 19-2110), 5.V (ID 19-2132), and 5.AC (ID 19-2138) were pulled for individual consideration by Council Member Briggs. Items 5.AE (ID 19-2130) and 5.AF (ID 19-2121) were pulled for individual consideration by Council Member Ryan. Item 5.X (ID 19-2143) was pulled for individual consideration by Council Member Davis. Council Member Briggs moved to adopt the Consent Agenda, now consisting of items 5.A-O, Q- U, W, Y-AB, AD, and AG. Motion seconded by Council Member Davis. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None A.ID 19-2010 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and United Way of Denton County for the Denton Back to School Fair; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed one thousand two hundred dollars ($1,200); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2010 B.ID 19-2011 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and the Monsignor King Outreach Center, Inc.; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed four hundred dollars ($400); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2011 C.ID 19-2012 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and Denton County Friends of the Family, Inc.; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed six hundred and fifty dollars ($650); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2012 City of Denton City Council Minutes September 17, 2019 Page 7 D.ID 19-2013 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and Duane White Ministries, Inc., doing business as Bridging Hope Ministries; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed eight hundred dollars ($800); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2013 E.ID 19-2014 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and Our Daily Bread, Inc.; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed three hundred dollars ($300); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2014 F.ID 19-2015 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and Giving Hope, Inc.; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed four hundred dollars ($400); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2015 G.ID 19-2016 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and Denton Music and Arts Collaborative; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed four hundred dollars ($400); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2016 H.ID 19-2017 Consider adoption of an ordinance of the City of Denton authorizing a service agreement between the City of Denton and United Way of Denton County, Inc.; authorizing the City Manager, or his designee, to execute said agreement; providing for the expenditure of council contingency funds in an amount not to exceed eight hundred dollars ($800); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2017 I.ID 19-2028 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute a Memorandum of Understanding with the United States Department of Homeland Security, Secret Service (USSS), providing for the City to receive reimbursements from the USSS for certain overtime cost and other expenses related to the Denton Police Department’s participation in the USSS’ North Texas Financial Crimes Task Force; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2028 City of Denton City Council Minutes September 17, 2019 Page 8 J.ID 19-2033 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute a Memorandum of Understanding with the United States Department of Justice for participation in the Federal Equitable Sharing Program for Fiscal Year 2020; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2033 K.ID 19-2034 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to execute an agreement with the United States Department of Justice, Drug Enforcement Administration (DEA) for the participation of the City of Denton Police Department in the Dallas Field Division Area Task Force for Fiscal Year 2020; for the purpose of curtailing illicit drug trafficking and conducting investigations to immobilize drug trafficking violators; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2034 L.ID 19-2043 Consider adoption of an ordinance of the City of Denton, Texas, authorizing the City Manager, or his designee, to accept the Comprehensive Selective Traffic Enforcement (STEP) Grant (Grant No. 2020-DentonPD-S-1YG-00069) from the U.S. Department of Transportation passed through the Texas Department of Transportation in the amount of $97,315.08, with a cash match in the amount of $57,729.50 from the City, equaling a combined total of $155,044.58 for the grant, for the period of October 1, 2019 through September 30, 2020; authorizing the expenditure of funds thereof; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2043 M. ID 19-2051 Consider adoption of an ordinance of the City of Denton, approving a City sponsorship in an amount not to exceed $300.00 of in-kind services and resources for Keep Denton Beautiful annual Community Tree Giveaway event on Saturday, October 19, 2019; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2051 N.ID 19-2058 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute an agreement between the City of Denton, and Cumberland Presbyterian Children’s Home, for Residential Care Assistance; authorizing the expenditure of funds in the amount of Four Hundred Dollars ($400); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2058 O.ID 19-2059 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute an agreement between the City of Denton and Explorium Denton, for expenses related to operating the Explorium Denton Children’s museum; providing for the expenditure of funds in the amount of Four Hundred Dollars ($400); and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2059 City of Denton City Council Minutes September 17, 2019 Page 9 Q.ID 19-2115 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Techline, Inc., for LED luminaires for street lighting, providing for the expenditure of funds therefor; and providing an effective date (RFP 6991 -awarded to Techline, Inc. in the five (5) year not-to-exceed amount of $4,000,000). The Public Utilities Board recommends approval (7 - 0). ASSIGNED ORDINANCE NO. 19-2115 R.ID 19-2116 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Techline, Inc. for LED Control System; providing for the expenditure of funds therefor; and providing an effective date (RFP 6992 - awarded to Techline, Inc., in the five (5) year not-to-exceed amount of $2,086,865). The Public Utilities Board recommends approval (7 - 0). ASSIGNED ORDINANCE NO. 19-2116 S.ID 19-2118 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Techline, Inc., for the supply of Electric Aluminum Swage Connectors for the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 7093 - awarded to Techline, Inc., in the four (4) year not-to-exceed amount of $420,000). ASSIGNED ORDINANCE NO. 19-2118 T.ID 19-2119 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Techline, Inc., for the supply of electric rubber insulated termination and separable goods and accessories for the City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective date (IFB 7094 -awarded to Techline, Inc., in the four (4) year not-to-exceed amount of $820,000). ASSIGNED ORDINANCE NO. 19-2119 U.ID 19-2128 Consider adoption of an ordinance of the City of Denton, Texas, amending the City of Denton Code of Ordinances, amending Section 2-29 to add that members of the public addressing the body through a translator will be given at least twice the amount of time as members of the public not requiring a translator; providing for a severability clause; and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2128 W. ID 19-2141 Consider approval of the minutes of August 27, 2019. Y.ID 19-1689 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute an agreement by and between Monsignor King Outreach Center and the City of Denton and providing for the expenditure of funds for City of Denton City Council Minutes September 17, 2019 Page 10 homelessness initiatives in the amount of $400,000 for enhanced shelter services in furtherance of the coordinated system of homeless assistance programs; authorizing the expenditure of funds therefor; and providing an effective date. ASSIGNED ORDINANCE NO. 19-1689 Z.ID 19-1690 Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute an agreement by and between Monsignor King Outreach Center and the City of Denton and providing for the expenditure of funds for homelessness initiatives in the amount of $80,000 for emergency shelter facility improvements in furtherance of the coordinated system of homeless assistance programs; authorizing the expenditure of funds therefor; and providing an effective date. ASSIGNED ORDINANCE NO. 19-1690 AA.ID 19-2136 Consider adoption of an ordinance establishing the rates for water and water service; providing for a repealer; providing for a severability clause; and, providing for an effective date. ASSIGNED ORDINANCE NO. 19-2136 AB.ID 19-2137 Consider adoption of an ordinance establishing the schedule of rates wastewater service; providing for a repealer; providing for a severability clause; and, providing for an effective date. ASSIGNED ORDINANCE NO. 19-2137 AD.ID 19-2140 Consider adoption of an ordinance of the city of Denton, Texas establishing the schedule of rates for electric service; providing for a repealer; providing for a severability clause; and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2140 AG.ID 19-2236 Consider adoption of an ordinance of the City of Denton, Texas, adopting a schedule of fees for the Denton Public Library; superseding all prior ordinances establishing fees in conflict with such schedule; providing for severability; and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2236 ITEMS PULLED FOR INDIVIDUAL CONSIDERATION P.ID 19-2110 Consider adoption of an ordinance of the City of Denton adopting a schedule of fees for cemeteries and use of certain park facilities; superseding all prior fees in conflict with such schedule; providing for severability; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2110 Pulled for individual consideration by Council Member Briggs. The presentation was made and discussion followed. City of Denton City Council Minutes September 17, 2019 Page 11 Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Ryan. Motion failed. Following further discussion, Council Member Meltzer moved to table the item until clarification could beprovided by staff on the hourly rate for rental of the water park pavilion. Motion seconded by Council Member Armintor. Motion carried. AYES (4): Mayor Watts and Council Members Briggs, Armintor, and Meltzer NAYS (3): Mayor Pro Tem Hudspeth, Council Members Davis, and Ryan Later in the meeting and after receiving clarification from staff, Council Member Meltzer moved to remove the item from the table and resume discussion/consideration. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None Following further discussion, Council Member Meltzer moved to approve the item as presented. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None V.ID 19-2132 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager or Purchasing Agent, based on signing thresholds, to execute a contract with Justin Seed Company, Inc., Harrell’s LLC,Irrigator’s Supply Inc., Winfield Solutions, LLC, SiteOne Landscape Supply, LLC, Horizon Distributors, Inc., Target Specialty Products, BWI Companies Inc.,for the supply of landscape and turf fertilizer, insecticides, herbicides and fungicides for the City of Denton Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (IFB 7099 -awarded to the lowest responsive bidder for each line item; for one (1) year, with the option of two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $239,066). The purchase is in compliance with the approved Integrated Pest Management Plan (IPM). ASSIGNED ORDINANCE NO. 19-2132 Pulled for individual consideration by Council Member Briggs. The presentation was made and discussion followed. The following registered speaker was called on the item: John Hohman, 3212 Hollycreek – addressed concerns for monarch butterflies, soil health; and conflict with Denton's commitments not being betrayed City of Denton City Council Minutes September 17, 2019 Page 12 Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Davis. Following further discussion, Council Member Meltzer offered a friendly amendment to approve the item with the exclusion of the trichogramma wasp eggs. Following further discussion, Council Member Meltzer withdrew his friendly amendment. Mayor Pro Tem Hudspeth Called the Question. Call the Question seconded by Council Member Ryan. Call the Question failed. AYES (3): Mayor Pro Tem Hudspeth and Council Members Davis and Ryan NAYS (4): Mayor Watts and Council Members Briggs, Armintor, and Meltzer Mayor Watts called the vote on Mayor Pro Tem Hudspeth’s motion, seconded by Council Member Davis, to approve the item as presented. Motion carried. AYES (6): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, and Meltzer NAYS (1): Council Member Armintor The meeting was recessed for a short break at 7:44 p.m. and reconvened at 7:52 p.m. X.ID 19-2143 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, extending the authority of the interlocal cooperative purchasing agreement with Denton County, to authorize Denton County to provide property tax billing and collections services for the City of Denton; providing a savings clause; and declaring an effective date (File 7162 - extending a contract with Denton County to September 30, 2020, with the option for an additional one (1) year extension). ASSIGNED ORDINANCE NO. 19-2143 Pulled for individual consideration by Council Member Davis. Council Member Davis had a conflict of interest on the item and left the Council Chambers. There was no presentation and no discussion on the item. Council Member Ryan moved to approve the item as presented. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (6): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Ryan, Armintor, and Meltzer NAYS (0): None ABSTAIN (1): Council Member Davis City of Denton City Council Minutes September 17, 2019 Page 13 AC.ID 19-2138 Consider adoption of an ordinance of the City of Denton, Texas, establishing the rates for Solid Waste and Recycling collection service; providing for a repealer; providing for a severability clause; and, providing an effective date. ASSIGNED ORDINANCE NO. 19-2138 Pulled for individual consideration by Council Member Briggs. The presentation was made and discussion followed. Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Ryan. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None AE.ID 19-2130 Consider adoption of an ordinance of the City of Denton, Texas adopting a schedule of permit fees for permits issued by the building official, including building permit fees, consumer health permit fees, fence and retaining wall permit fees, mobile home moving fees, temporary permit fees, and investigation and administrative fees; providing for severability; and establishing an effective date. ASSIGNED ORDINANCE NO. 19-2130 Pulled for individual consideration by Council Member Ryan. The presentation was made and discussion followed. Council Member Ryan moved to approve the item as presented. Motion seconded by Mayor Pro Tem Hudspeth. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None AF.ID 19-2131 Consider adoption of an ordinance of the city of Denton, Texas adopting a schedule of fees for the Development Services and Engineering departments as authorized by the Denton Development Code for the City of Denton, Texas; providing a severability clause; providing for publication; and providing for an effective date. ASSIGNED ORDINANCE NO. 19-2131 Pulled for individual consideration by Council Member Ryan. The presentation was made and discussion followed. Council Member Ryan moved to approve the item as presented with revisions discussed during the presentation. Motion seconded by Council Member Meltzer. Motion carried. City of Denton City Council Minutes September 17, 2019 Page 14 AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None 6.ITEMS FOR INDIVIDUAL CONSIDERATION A.ID 19-2061 Consider nominations/appointments to the City’s Boards, Commissions, and Committees: Airport Advisory Board, Animal Shelter Advisory Committee, Historic Landmark Commission, and Library Board. There was no presentation and no discussion on the item. Council Member Briggs moved to approve the following as noted: Motion seconded by Council Member Davis. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None B.ID 19-2076 Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,authorizing the City Manager, or his designee, to execute approval documents under the Joint Operating Agreement of the Texas Municipal Power Agency ("TMPA") among and between the Texas Municipal Power Agency, City of Bryan, Texas, Denton, Texas, the City of Garland, Texas and the City of Greenville, Texas, regarding the TMPA budget for the fiscal year 2020; providing for the expenditure of funds therefore; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2076 BOARD/COMMITTEE/ COMMISSION COUNCIL PLACE NOMINATING CCM MEMBER FIRST NAME MEMBER LAST NAME PRESENT TERM NEW TERM STATUS & QUALIFICATION OR PREFERENCE, IF ANY Airport Advisory Board 1 Hudspeth Micah Hope 2017-2019 September 1, 2019 through August 31, 2021 Reappointment Historic Landmark Commission 1 Hudspeth Kady Finley N/A September 1, 2019 through August 31, 2021 New (Qualif.: 6/Other) Library Board 1 Hudspeth Laura Cantu 2017-2019 September 1, 2019 through August 31, 2021 Reappointment Historic Landmark Commission 0-ALL Hudspeth Janell Cottam N/A September 1, 2019 through August 31, 2021 New (Qualif.: 4/Architect) Animal Shelter Advisory Committee 4 Ryan Jonathan Birden N/A September 1, 2019 through August 31, 2021 New (Qualif.: 5/Other) City of Denton City Council Minutes September 17, 2019 Page 15 The presentation was made and discussion followed. Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Ryan. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None C.ID 19-2077 Consider adoption of an ordinance of the City of Denton ("City") authorizing the Mayor to act on the City’s behalf in executing an amendment to the Joint Operating Agreement (the "JOA") by and between, and among, Texas Municipal Power Agency (the "Agency") and the cities of Bryan, Denton, Garland, and Greenville (the "Parties"); and, providing an effective date. ASSIGNED ORDINANCE NO. 19-2077 The presentation was made and discussion followed. o Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Ryan. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None D.ID 19-2216 Consider adoption of an ordinance of the City of Denton, a Texas municipal home rule corporation, authorizing the execution of a real estate sales contract between the City, as Buyer, and Denton Independent School District, a Texas independent school district, as Seller, for the Purchase of a 2.703 acre tract of land, more or less, being situated in the B.B.B. and C.R.R. Company Survey, Abstract No. 185, located in the City of Denton, Denton County, Texas, and known locally as 401. N. Elm St., for the purchase price of $4,498,781.00; authorizing the expenditure of funds therefor; providing for severability; and providing an effective date. ASSIGNED ORDINANCE NO. 19-2216 Council Member Davis had a conflict of interest on the item and left the Council Chambers. The presentation was made and discussion followed. Mayor Pro Tem Hudspeth moved to approve the item as presented. Motion seconded by Council Member Meltzer. Motion carried. AYES (6): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Ryan, Armintor, and Meltzer NAYS (0): None ABSTAIN (1): Council Member Davis City of Denton City Council Minutes September 17, 2019 Page 16 7.PUBLIC HEARINGS A.DCA18-0009u Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, approving a city-wide rezoning, to coincide with zoning regulations adopted under the newly revised Denton Development Code; establishing a penalty in the maximum amount of $2000.00 for violations thereof; providing for severability; and establishing an effective date. The Planning and Zoning Commission recommends approval (7-0). (DCA18- 0009u, DDC Update, Ron Menguita) ASSIGNED ORDINANCE NO. DCA18-0009u The presentation was made and no discussion followed. With the public hearing opened and no speakers coming forward, the public hearing was closed. Council Member Ryan moved to approve the item as presented. Motion seconded by Council Member Davis. Motion carried. AYES (7): Mayor Watts, Mayor Pro Tem Hudspeth and Council Members Briggs, Davis, Ryan, Armintor, and Meltzer NAYS (0): None 8.CONCLUDING ITEMS Council Members expressed items of interest, congratulatory remarks and provided general announcements. Staff to provide responsive information to those requests for information as part of the Friday Report process. With no further business, the meeting was adjourned at 8:47 p.m. ____________________________________ CHRIS WATTS MAYOR CITY OF DENTON, TEXAS ____________________________________ ROSA RIOS CITY SECRETARY CITY OF DENTON, TEXAS MINUTES APPROVED ON: _____________________________________________ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2334,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton granting the Denton Day of the Dead Festival Inc. a noise exception pursuant to Section 17-20 of the City of Denton Code of Ordinances for the Denton’s Day of the Dead Festival, which will be held on Saturday, October 26, 2019, from 11:00 a.m. to 11:00 p.m., at Industrial Street and Hickory Street in Denton, Texas; granting an increase in sound levels and a variance in the hours of operation on said date from 11:00 a.m. to 11:00 p.m., with sound not to exceed 75 decibels; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton ______________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Parks and Recreation ACM: Sara Hensley, Assistant City Manager DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton granting the Denton Day of the Dead Festival Inc. a noise exception pursuant to Section 17-20 of the City of Denton Code of Ordinances for the Denton’s Day of the Dead Festival, which will be held on Saturday, October 26, 2019, from 11:00 a.m. to 11:00 p.m., at Industrial Street and Hickory Street in Denton, Texas; granting an increase in sound levels and a variance in the hours of operation on said date from 11:00 a.m. to 11:00 p.m., with sound not to exceed 75 decibels; and providing an effective date. BACKGROUND David Pierce, Denton’s Day of the Dead Festival Director, requests an exception to the noise ordinance with respect to sound levels from 70 dba to 75 dba and hours of operation on Saturday, October 26, 2019, from 11:00 a.m. to 11:00 p.m., at the main stage area located on the corner of Mulberry Street and Industrial Street. RECOMMENDATION Staff recommends approval. PRIOR ACTION/REVIEW On October 23, 2018, City Council approved an exception to the noise ordinance for The Denton’s Day of the Dead Festival under Ordinance 18-1714. EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Respectfully submitted: Gary Packan Parks and Recreation Director Prepared by: Jennifer Eusse Special Event Supervisor City Hall 215 E. McKinney St. Denton, Texas www.cityofdenton.com s:\legal\our documents\ordinances\19\exhibit 2ordinance dodf.docx ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON GRANTING THE DENTON DAY OF THE DEAD FESTIVAL INC.A NOISE EXCEPTION PURSUANT TO SECTION 17-20 OF THE CITY OF DENTON CODE OF ORDINANCES FOR THE DENTON'S DAY OF THE DEAD FESTIVAL, WHICH WILL BE HELD ON SATURDAY,OCTOBER 26, 2019, FROM 11:00 A.M. TO 11:00 P.M., AT INDUSTRIAL STREET AND HICKORY STREET IN DENTON, TEXAS;GRANTING AN INCREASE IN SOUND LEVELS AND A VARIANCE IN THE HOURS OF OPERATION ON SAID DATE FROM 11:00 A.M. TO 11:00 P.M., WITH SOUND NOT TO EXCEED 75 DECIBELS;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,pursuant to Section 17-20 of the Code of Ordinances of the City of Denton,the City Council may make exceptions upon application for sound levels or hours of operation when the publicinterestwillbe served thereby;and WHEREAS,The Denton Day of the Dead Festival Inc.has made an application to the City Council for an exception to Seetion 17-20 of the Code of Ordinanees regarding sound levels and hours of operation,in connection with the Denton's Day of the Dead Festival annual event to be held at Industrial Street and E.Hickory Street in Denton,Texas,on Saturday,October 26,2019; and WHEREAS,upon prior application and approval by the City Council of the City of Denton, the Denton Day of the Dead Festival Inc.has consistently demonstrated an ability to responsibly operate the Denton's Day of the Dead Festival at Industrial Street and E.Hiekory Street,at amplified sound levels restricted in Section 17-20 ofthe Code ofOrdinances ofthe City ofDenton, within the public interest,and without materially disturbing persons ofordinary sensibilities in the immediate vicinity thereof;and WHEREAS,based upon past history,the City Council of the City of Denton,finds that granting a noise exeeption for this event,subjeet to the restrictions contained herein,would serve the public interest;NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1.Pursuant toSection 17-20 oftheCodeof Ordinances,Denton DayoftheDead Festival Inc.is hereby granted an exception to said seetion's amplified sound prohibition subject to the following restrietions: 1.This exeeption to the limitations imposed by Section 17-20 of the Code of Ordinances of the City of Denton,is granted only in connection with the operation of the Denton's Day of the Dead Festival at Industrial Street and E. Hickory Street in Denton, Texas, on Saturday,Oetober 26,2019. 2.Denton Day of the Dead Festival Ine.agrees to take full responsibility for ensuring that the conditions of this exception are met and to take all reasonable measures necessary to avoid disturbing persons of ordinary sensibilities in the immediate vicinity of the event. 3 Denton Day of the Dead Festival Ine.agrees to cease using amplified loudspeakers on Saturday,October 26,2019 at 11:00 p.m. 4. Under no circumstancesshallthe DentonDayof the Dead FestivalInc.employthe use of amplified loudspeakers past 11:00 p.m.on Saturday,October 26,2019. 5. Under no circumstancesshallthe Denton Day of the Dead FestivalInc.employthe use of amplified loudspeakers that exceeds 75 dba for an outdoor event when measured from the perimeter ofthe source as measured byan approved measuring instrument. 6. This Ordinance confers no personal or property rights,and may be amended,modified, suspended,or revoked in whole or in part at the will of the City Council of the City of Denton,without any advance warning,hearing,or compensation,for any reason at all,or for no reason. 7.This Ordinance shall be strictly construed asan exception granted pursuant to Section 17- 20oftheCodeof Ordinances oftheCityof Denton.TheCityof Denton expressly reserves unto itself and all other persons any and all legal remedies,both civil and criminal,relating to excessive noise in correction with this annual event, and hereby disclaims any promissory,or equitable estoppel which might in any way impede the pursuit of such remedies by any person. SECTION 2.This Ordinance shall be effective immediately upon its passage and approval and shall expire upon the completion of the Denton's Day of the Dead Festival on Saturday, October 26,2019,unless sooner repealed,modified,or rescinded. The motion to approve this Ordinance was made by ^and seconded by •This Ordinance was passed and approved by the following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth, District I: Keely G. Briggs,District2: Jesse L.Davis,District 3: John Ryan, District 4: Deb Armintor,At Large Place 5: Paul Meltzer,At Large Place 6: Aye Nay Abstain Absent PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,GUY ATTORNEY BY: day of 2019. CHRIS WATTS,MAYOR Sound Variance for 2019 Denton’s Day of the Dead Fest The organizers of Denton’s Day of the Dead Festival politely request that the Denton City Council approves a sound variance for the corner of Mulberry and Industrial St ( location of the Main Stage ) for Sat, Oct 26th, 2019. We would like to request a sound variance not to exceed 75 db between the hours of 11am and 9pm. Denton’s Day of the Dead Festival will conform to the guidelines in the City of Denton Community Events Manual. Sincerely, David J. Pierce Denton’s Day of the Dead Festival Director City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2347,Version:1 AGENDA CAPTION Consider adoption of a resolution of the City of Denton adopting the 2019-2020 City Council priorities of the City of Denton for the fiscal year beginning on October 1, 2019, and ending on September 30, 2020; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Manager’s Office CM: Todd Hileman DATE: October 8, 2019 SUBJECT Consider adoption of a resolution of the City of Denton adopting the 2019-2020 City Council priorities of the City of Denton for the fiscal year beginning on October 1, 2019, and ending on September 30, 2020; and providing an effective date. BACKGROUND Each fiscal year, the Denton City Council conducts a retreat where priorities are established for the upcoming fiscal year. The City Council held their most recent annual retreat on Saturday, August 17, 2019 at Texas Woman’s University. The City Council discussed several potential priorities during their retreat. The potential priorities discussed were written down on poster paper and each elected official was given eight dots to express support for specific priorities to adopt for FY 2019-2020. City Council further discussed these priorities at the August 27, 2019 work session and gave direction to staff to define work already being done in priority areas and to include verbs in each identified priority. Staff presented the updated priority language at the September 24, 2019 work session. Council gave direction to adjust the wording of the Countywide Homelessness Initiative priority. Staff has adjusted the language and the priorities are as follows: 1. Begin development of an Affordable Housing Assessment and Strategy 2. Develop project and funding options for City Hall West 3. Complete and adopt Mobility Plan Update 4. Complete and adopt Sustainable Denton Plan Update 5. Continue implementing and strengthening the County-wide Homelessness Strategic Plan 6. Analyze and consider development of Hunter Cole Ranch 7. Explore public-private partnership opportunities Once adopted, the FY2019-2020 priorities will serve as the foundation for budget development and the primary staff focus for the upcoming fiscal year. Staff will develop meaningful metrics and a dashboard to track progress on adopted priorities, as well as major projects and goals by service area. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com EXHIBITS Exhibit 1 – Agenda Information Sheet Exhibit 2 – Resolution Respectfully submitted: Sarah Kuechler Chief of Staff Prepared by: Erin Winn Assistant to the City Manager City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2351,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, approving a City co-sponsorship in an amount not to exceed $1,928 of in-kind services and resources for the Denton Community Band concerts, which will be held on Sunday, October 27, 2019, from 2:00 p.m. to 5:00 p.m., and Friday, June 5, 2020, from 6:00 p.m. to 9:00 p.m., at the Denton Civic Center; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton ____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Parks and Recreation ACM: Sara Hensley, Assistant City Manager DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, approving a City co-sponsorship in an amount not to exceed $1,928 of in-kind services and resources for the Denton Community Band concerts, which will be held on Sunday, October 27, 2019, from 2:00 p.m. to 5:00 p.m., and Friday, June 5, 2020, from 6:00 p.m. to 9:00 p.m., at the Denton Civic Center; and providing an effective date. BACKGROUND The Denton Community Band concerts are organized by the Denton Community Band, a nonprofit 501(c) 3 organization that has served the community with family-friendly music entertainment since 1976. This year’s concerts will be held on Sunday, October 27, 2019, from 2:00 p.m. to 5:00 p.m., and on Friday, June 5, 2020, from 6:00 p.m. to 9:00 p.m., at Denton Civic Center. Both concerts are free, open to the public, and will include live performances. Event organizers anticipate 150 in attendance. The Denton Community Band is requesting the City of Denton participate as a co-sponsor for in-kind services and resources for staff, facility fees, security, and use of Denton Civic Center. In exchange for the support, the City of Denton will be considered an event co-sponsor at a level equal to the value of fees waived. RECOMMENDATION Staff recommends approval PRIOR ACTION/REVIEW (Council, Boards, Commissions) NA FISCAL INFORMATION The following fees represent the value of in-kind services and resources not to exceed $1,928. Parks and Recreation Department $600 Value based on the rental fees for the Civic Center Rotunda. $40 Value based on the rental fees for the Civic Center marquee. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com $800 Value based on the cleaning fees for the Civic Center $84 Value based on the staffing fees for the Civic Center. Police Department $348 Value based on 2018 actual expenses for regular and overtime personnel hours. Including this event, the City Council will have authorized a total of $285,080 in co-sponsorship support for thirteen community events in the current fiscal year. A provision added to the Co-sponsorship Letter alerts event organizers of their responsibility for damages caused to City property, beyond normal wear and tear, during the hosting of their events. All co- sponsorships where City facilities or services are requested for free or at a reduced rate require City Council approval. EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Exhibit 3 Co-Sponsorship Approval Letter Respectfully submitted: Gary Packan Parks and Recreation Director Prepared by: Jennifer Eusse Special Event Supervisor s:\legal\our documents\ordinances\l9\exhibit 2 ordinancedentoncommunityband.docx ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON,APPROVING A CITY CO-SPONSORSHIP IN AN AMOUNT NOT TO EXCEED $1,928 OF IN-KIND SERVICES AND RESOURCES FOR THE DENTON COMMUNITY BAND CONCERTS,WHICH WILL BE HELD ON SUNDAY,OCTOBER 27,2019,FROM 2:00 P.M.TO 5:00 P.M.,AND FRIDAY,JUNE 5,2020, FROM 6:00 P.M.TO 9:00 P.M.,AT THE DENTON CIVIC CENTER;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Denton Community Band is requesting the Council of the City of Denton to participate as a co-sponsor for in-kind services and resources for two Denton Community Band concerts ("the Concerts"),which will be held on Sunday,October 27,2019,from 2:00 p.m. to 5:00 p.m., and Friday,June 5, 2020, from 6:00 p.m. to 9:00 p.m., at the Denton Civic Center;and WHEREAS,the purpose of the Denton Community Band concerts are to entertain the community with free family-friendly music entertainment;and WHEREAS, the City of Denton will co-sponsor up to $1,928 of in-kind services and resources for the Concerts,which will include staff,facility fees,security,and use of Denton Civic Center;and WHEREAS, in exchange for support, the City of Denton will be considered a concert co-sponsor of the Denton Community Band at a co-sponsorship level equal to the total value of the co-sponsorship provided herein;and WHEREAS,the Council of the City of Denton finds that it is in the public's interest and benefit to the citizens of the City of Denton to participate as a eo-sponsor at a level not to exceed $1,928 of in-kind services and resources for the Concerts which will be held on Sunday,October 27, 2019, from 2:00 p.m. to 5:00 p.m., and Friday, June 5, 2020, from 6:00 p.m. to 9:00 p.m., at the Denton Civic Center;NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. The Council of the City of Denton finds that it is in the public's interest and benefit to the citizens of the City of Denton to participate as a co-sponsor at a level not to exceed $1,928 for in-kind services, staff, facility fees, security, and use of Denton Civic Center; for the Concerts, which will be held Sunday, October 27,2019,from 2:00 p.m. to 5:00 p.m., and Friday, June 5, 2020, from 6:00 p.m. to 9:00 p.m. 2020, and that said participation as a co-sponsor is hereby approved. SECTION 2. This Ordinance shall be effective immediately upon its passage and approval. The motion to approve this Ordinance was made by and seconded by . This Ordinance was passed and approved by the following vote [_J: Aye Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G. Briggs,District 2: Jesse L.Davis,District 3: John Ryan,District 4: Deb Armintor,At Large Place 5: Paul Meltzer,At Large Place 6: PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATTORNEY BY: Nay Abstain Absent day of _,2019. CHRIS WATTS,MAYOR 2722 Crestwood Place, Denton, TX 76209  (940)367‐6411  carollynn.mizell@gmail.com www.dentoncommunityband.net May 8, 2019 Jennifer Eusse City of Denton Parks & Recreation Department 321 East McKinney Denton, Texas 76201 Dear Jennifer- This year marks my 41st Anniversary as Conductor of the Denton Community Band. Over the years, our group has played numerous concerts in the Denton Civic Center which were free and open to the public. This began “back in the day” when the DCB was a part of the Spring Fling celebration that included all of the arts organizations in Denton. For a number of years, we were a part of the Starrise Series that was sponsored by the Denton Parks & Recreation Department for our “Movies, Musicals, & Marches” concert that typically occurred in June of each year. For a period of time, the Denton Parks & Recreation Department also co-sponsored our Fall Concert, “Goblins Galore” that issued a special invitation for children of all ages to come in costume just prior to Halloween on the last Sunday in October. When the programming of DPARD discontinued the co-sponsorships, we continued to provide these family friendly events to the public, free of charge. (Some program covers are attached.) We are respectfully requesting that the deposit/rental fee for the use of the Denton Civic Center be waived for the Denton Community Band for our upcoming concerts for the coming year: ♫ - Sunday, October 27. 2019 – 3:00 p.m. Concert (2:00 p. m. set-up) ♫ - Friday, June 5, 2020 – 7:00 p.m. Concert (6:00 p.m. set-up) Thank you for your consideration. Sincerely, Carol Lynn Mizell, Conductor This project is supported in part by a grant from the GREATER DENTON ARTS COUNCIL Parks and Rec TOTAL HOURS Time Code Regular Regular Overtime Building Attendant 6.00 6.00 Total Parks and Rec Hours 6.00 Police Dept. TOTAL HOURS Time Code Regular Overtime Police Officers 6 6.00 Parks and Rec TOTAL Time Code Regular Regular Overtime Building Attendant $84.00 $84.00 Total Expenses $84.00 Police Dept.TOTAL Time Code Regular  Overtime Police Officers $348 $348.00 Total Expenses $348.00 Rental Fees Hours Hourly Fee Hours TOTAL Civic Center Rotunda 10/27 $100 3 $300.00 Civic Center Rotunda 6/05 $100 3 $300.00 Marquee Fee 10/27 $20 $20.00 Marquee Fee 6/05 $20 $20.00 Cleaning Fee 10/27 $400 $400.00 Cleaning Fee 6/05 $400 $400.00 Total Fees Waived $1,440.00 Total City Co‐sponsorship $1,872.00 ALL PERSONNEL EXPENSES |   Actual Event Expenses Actual Event Expenses  PARKS AND REC FACILITY RENTALS | Based on Fee Ordinance IN‐KIND SUPPORT PERSONNEL HOURS |  Actual Event Hours Actual Event Hours City of Denton Parks and Recreation Department DENTON •"""601 E.Hickory St.,Suite B,Denton,TX 76201 •(940)349-7275 September 24,2019 Carol I.ynn Mizell Coordinator Denton Community Band Dear Mrs.Mizell: We receivedyour co-sponsorship request for $1,928 of in-kind services and resources from the City of Dentonfor the Denton Community Bandconcertswhichwillbeheldon Sunday,October 27, 2019, from 2:00 p.m. to 5:00p.m.,and Friday,June 5, 2020,from 6:00 p.m. to 9:00 p.m., at the Denton Civic Center. Prior to your request being submitted to Council for approval, we ask that you agree to the below conditions.If approved by Council, receipt of said in-kind services and resources are conditioned upon your compliance with the conditions set forth below. The City of Denton is proud to be a co-sponsor in of support to theconcerts as outlined below. As part of the approval process.City Council may request to see a report of revenues and expenses for the 2019 Denton Community Band included in future requests. The following is a summary of in-kindsupportand the co-sponsorship role assumed by the City of Denton and the Denton Community Band. Cify ofDenton Parks and Recreation and Police Departments. Parks and Recreation Department $600 Value $40 Value $800 Value $84 Value Police Depaitment $348 Value basedon 2018 actualexpensesfor regularandovertimepersonnelhours. In consideration ofthe above support,the Denton Community Band (hereby after also referred to as "Event organizers )agrees to the following conditions: 1.Event organizers will provide all planning,management,and organization for the event. OUR CORE VALUES Integrity •Fiscal Responsibility •Transparency •Outstanding Customer Service AOA/liOJVADtiA www.cityofdentoii.coni IDD (800)735-2989 2. Eventorganizerswillsubmita completed SpecialEventPermit Application with a layout of the vendor locations, public safety plan, site map, litter, recycling agreement, and schedule of events to the City's Special Events Supervisorpriorto the event. 3. Event organizei-s are responsible for securing all permits, licenses, insurance, and approvalsnecessaryto hosttheeventas stated in permit applications.The SpecialEvents Supervisorwill provide information to help facilitate these processes if needed. 4. Event organizers assume all liability whatsoever in connection with the Denton Community Band,including butnot limited toany damages toCity property,whateverthe cause, while hosting this event, and agrees to reimburse the City for reparations within thirty (30) calendar days of receiptof a notice/invoice. 5. Event organizers will charge and collect all park vendor fees consistent withthe City of Denton Parks and Recreation Schedule of Fees Ordinance and remit these fees within five working days after the event. 6.Event organizers and vendors are responsible fortheirown set-up and take-down,including tents,lighting,etc.,before and after the event,The City will not provide labor for vendors. 7. The City of Denton will be recognized as a co-sponsor at the appropriate level in promotional and advertising materials.Use of the City logo must be submitted to the SpecialEvents Supei"visor for approval from the Parksand Recreation Department. The City of Denton is excited about the Denton Community Band and its continued success. Sincerely, Jennifer Eusse,Special Events Supervisor 1 hereby state that I am a duly authorized representative with the power to agree to the foregoing conditions required for a Cityof Denton co-sponsorship and hereby doagreeto the conditions. Cai'ol Lynn Mizell,Coordinator '—-Date Denton Community Band THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. ^signature^Signal Department ., Date Signed:9/2^//_ City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2353,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, approving a City co-sponsorship in an amount not to exceed $2,002 of in-kind services and resources for the Denton County Veterans Coalition Stand-Down, which will be held on Thursday, October 24, 2019, from 9:00 a.m. to 3:00 p.m., with event set up on Wednesday, October 23, 2019, from 2:00 p.m. to 5:00 p.m., at the Denton Civic Center; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton ____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Parks and Recreation ACM: Sara Hensley, Assistant City Manager DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, approving a City co-sponsorship in an amount not to exceed $2,002 of in-kind services and resources for the Denton County Veterans Coalition Stand- Down, which will be held on Thursday, October 24, 2019, from 9:00 a.m. to 3:00 p.m., with event set up on Wednesday, October 23, 2019, from 2:00 p.m. to 5:00 p.m., at the Denton Civic Center; and providing an effective date. BACKGROUND The Denton County Veterans Coalition Stand-Down is organized by the Denton County Veterans Coalition, a nonprofit 501(c)(3) organization that serves veterans and provides educational and vocational support, as well as basic needs such as clothing and shelter. This event will be held at Denton Civic Center on Thursday, October 24, 2019, from 9:00 a.m. to 3:00 p.m. This free event will include food, live music, and assistance from additional volunteer service organizations. Event organizers anticipate 100 in attendance. The Denton County Veterans Coalition is requesting the City of Denton participate as a co-sponsor for in- kind services and resources for staff, security, and use of Denton Civic Center. In exchange for the support, the City of Denton will be considered an event co-sponsor at the level equal to the value of fees waived. RECOMMENDATION Staff recommends approval PRIOR ACTION/REVIEW (Council, Boards, Commissions) On October 23, 2018, City Council authorized a co-sponsorship not to exceed $2,500 under ordinance 18- 1713. FISCAL INFORMATION The following fees represent the value of in-kind services, personnel, and resources not to exceed $2,002. Parks and Recreation Department $900 Value based on the rental fees for Civic Center Rotunda. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com $150 $270 Value based on rental fees for the Civic Center kitchen. Value based on rental fees for the Civic Center meeting room 2. $126 Value based on staffing fees for the Civic Center facility. Police Department $348 Value based on 2018 actual expenses for regular and overtime personnel hours. Including this event, the City Council will have authorized a total of $287,082 in co-sponsorship support for fourteen community events in the current fiscal year. A provision added to the Co-sponsorship Letter alerts event organizers of their responsibility for damages caused to City property, beyond normal wear and tear, during the hosting of their events. All co- sponsorships where City facilities or services are requested for free or at a reduced rate require City Council approval. EXHIBITS Exhibit 1 Agenda Information Sheet Exhibit 2 Ordinance Exhibit 3 Co-Sponsorship Approval Letter Respectfully submitted: Gary Packan Parks and Recreation Director Prepared by: Jennifer Eusse Special Event Supervisor s:\legal\our documents\ordinances\19\exhibit 2 ordinancevetcoalitionstand-down.docx ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON,APPROVDJG A CITY CO-SPONSORSHIP IN AN AMOUNT NOT TO EXCEED $2,002 OF IN-KIND SERVICES AND RESOURCES FOR THE DENTON COUNTY VETERANS COALITION STAND-DOWN,WHICH WILL BE HELD ON THURSDAY,OCTOBER 24,2019,FROM 9:00 A.M.TO 3:00 P.M.,WITH EVENT SET UP ON WEDNESDAY,OCTOBER 23,2019,FROM 2:00 P.M.TO 5:00 P.M., AT THE DENTON CIVIC CENTER;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Denton County Veterans Coalition is requesting the Council of the City of Denton to participate as a co-sponsor for in-kind services and resources for the Denton County Veterans Coalition Stand-Down ("the Event"),which will be held on Thursday,October 24,2019, from 9:00 a.m. to 3:00 p.m., with event set up on Wednesday, October 23, 2019, from 2:00 p.m. to 5:00 p.m., at the Denton Civic Center; and WHEREAS, for the Denton County Veterans Coalition Stand-Down last year on October 23, 2018, City Council authorized a co-sponsorship not to exceed $2,500 under ordinance 18- 1713;and WHEREAS, the purpose of the Denton County Veterans Coalition Stand-Down is to serve veteransand provide educational and vocational support,as well as basic needs such as clothing and shelter;and WHEREAS,the City of Denton will co-sponsor up to $2,002 of in-kind services and resources for the Event, which will include staff, facilities, security, and use of Denton Civic Center;and WHEREAS,in exchange for support,theCityof Dentonwillbe considered an eventco- sponsor ofthe Denton County Veterans Coalition Stand-Down ata co-sponsorship level equal to the total value of the co-sponsorship provided herein; and WHEREAS, the Council of the City of Denton finds that it is in the public's interest and benefitto the citizens ofthe Cityof Denton to participate asa co-sponsor at a levelnotto exceed $2,002 of in-kind services and resources for the Event which will be held on held on Thursday, October 24, 2019, from 9:00 a.m. to 3:00 p.m., with event set up on Wednesday, October 23, 2019, from 2:00 p.m. to 5:00 p.m., at the DentonCivic Center;NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Council of the City of Denton finds that it is in the public's interest and benefitto the citizensof the Cityof Dentonto participateas a co-sponsorat a level notto exceed $2,002 for in-kind include staff, facilities, security, and useof Denton Civic Center for the Event, which will be held on Thursday, October 24,2019,from 9:00 a.m. to 3:00 p.m., with event set up on Wednesday,October 23,2019,from 2:00 p.m.to 5:00p.m.,at the Denton Civic Center and that said participation as a co-sponsor is hereby approved. SECTION 2.This Ordinance shall be effective immediately upon its passage and approval. The motion to approve this Ordinance was made by and seconded by . This Ordinance waspassedand approved by the following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G. Briggs,District 2: Jesse L.Davis,District 3; John Ryan, District 4: Deb Armintor,At Large Place 5: Paul Meltzer, At Large Place 6: Aye PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL EORM: AARON LEAL,CITY ATTORNEY BY: Nay Abstain Absent day of _,2019. CHRIS WATTS,MAYOR Denton County Veterans Coalition P.O. Box 51672 Denton, TX 76205 www.veteransofdentoncounty.org 23 August, 2019 Mayor Chris Watts Members of City Council 215 E. McKinney Denton, TX. 76201 Re. Request for co-sponsorship Mayor Watts and Members of City Council: The Denton County Veteran’s Coalition has another opportunity to work with the Dallas VA to provide a “Stand-Down” for Denton County veterans who are homeless. The purpose of the stand-down is to identify veterans who may need resources, including educational and vocational support, as well as basic needs such as clothing and shelter. Other non-profit organizations will also participate in this effort to provide housing information as well as personal counseling for those in distress. Last year we helped approximately 30 veterans and their families from across the county to find resources related to housing, continuing education, and emergency clothing needs such as new coats, boots, sleeping bags and other items needed especially during cold weather seasons. Last year’s event included 75-100 volunteers who helped provide direction to veterans to help them find the right resources according to the veteran’s needs. Many others volunteered to cook and provide food for those who attended. We also had live music to help create an atmosphere of celebration in honor of the men and women who have served our country. We are anticipating approximately 45-55 veterans to participate in this year’s stand-down. Because of the anticipated size of this group we are asking if we could use the facilities at the Denton Civic Center, as you so graciously allowed last year. This venue (including the kitchen area and patio area) was a perfect setting for what we are trying to accomplish this year. We also would like to ask you to consider co-sponsorship with the Denton County Veteran’s Coalition. We are hoping to include the facility rental, security and building attendants as part of our request. As we have every year, we will clean every area we use. This program was a great success last year because of your willingness to help, as well as the great number of volunteers who gave of their time. We hope to create the same coalition this year in behalf of the men and women of Denton County who are veterans in need of our service. We also hope this event will have a positive impact on helping to achieve your plan for functional zero veteran homelessness by the end of 2020. The stand-down is scheduled for October 24, 2019. Points of contact will include Raymond Holder 940-382-5451 and Chris Martin (President of the DCVC) at 678-877-6267.Our sincerest appreciation for your consideration in this great work! Sincerely: Raymond Holder (DCVC-Treasurer) Denton County Veterans Coalition P.O. Box 51672 Denton, TX 76205 www.veteransofdentoncounty.org Parks and Rec TOTAL HOURS Time Code Regular Regular Overtime Building Attendant 9.00 9.00 Total Parks and Rec Hours 9.00 Police Dept.TOTAL HOURS Time Code Regular Overtime Police Officers 6 6.00 Parks and Rec TOTAL Time Code Regular Regular Overtime Building Attendant $126.00 $126.00 Total Expenses $126.00 Police Dept.TOTAL Time Code Regular  Overtime Police Officers $348 $348.00 Total Expenses $348.00 Rental Fees Hours Hourly Fee Hours TOTAL Civic Center Rotunda (set up) $100 3 $300.00 Civic Center Rotunda $100 6 $600.00 Kitchen $25 6 $150.00 Plaza $25 6 $150.00 Meeting Room 2 $45 6 $270.00 Total Fees Waived $1,470.00 IN‐KIND SUPPORT PERSONNEL HOURS |  Actual Event Hours Actual Event Hours Total City Co‐sponsorship $1,944.00 ALL PERSONNEL EXPENSES |   Actual Event Expenses Actual Event Expenses  PARKS AND REC FACILITY RENTALS | Based on Fee Ordinance City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2363,Version:2 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, authorizing the execution of a Joint Election Agreement and Contract with Denton County for joint election services for the Denton Special Election to be held on November 5, 2019, within said City on the question of the issuance of $221,519,000 in ad valorem tax supported public securities for streets, public safety, parks and public art, at a total estimated cost of $51,361.41; authorizing the expenditure of funds therefor; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Manager’s Office ACM: Sara Hensley DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, authorizing the execution of a Joint Election Agreement and Contract with Denton County for joint election services for the Denton Special Election to be held on November 5, 2019, within said City on the question of the issuance of $221,519,000 in ad valorem tax supported public securities for streets, public safety, parks and public art, at a total estimated cost of $51,361.41; authorizing the expenditure of funds therefor; and providing an effective date. BACKGROUND On August 13, 2019, the Denton City Council ordered a special election to be held on Tuesday, November 5, 2019, on the question of the issuance of $221,519,000 in ad valorem tax supported public securities for streets, public safety, parks, and public art. Chapter 271 of the Texas Election Code provides that the City may enter into an agreement with other jurisdictions that may be conducting elections on the same day in election precincts that can be served by common polling places. The City of Denton, Denton County and other Denton County political jurisdictions will conduct elections on Tuesday, November 5, 2019. Section 31.092 of the Texas Election Code allows the county elections administrator to contract with any city within their county to perform election services. This action authorizes the City to hold the election jointly with jurisdictions that share common polling places and contract with Denton County for election services, including the selection, training and compensation of precinct election judges. Exhibit 7 provides a detailed cost breakdown of the services included in the contract. If adopted, this joint election agreement and contract will be effective upon its adoption. RECOMMENDATION Staff recommends approval of the Ordinance authorizing the joint election agreement and contract for election services with Denton County. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com FISCAL INFORMATION The estimated cost for the General Election is $51,361.41. Denton County will perform a post-election audit of the actual expenses incurred to conduct the election. EXHIBITS Exhibit 1 – Agenda Information Sheet Exhibit 2 – Ordinance approving Elections Contract Exhibit 3 – Contract Exhibit 4 – Contract Exhibit A – Early Voting Exhibit 5 – Contract Exhibit B – Election Day Exhibit 6 – Contract Exhibit C – Estimate Exhibit 7 – Ordinance 19-1831 Ordering Election Respectfully submitted: Rosa Rios City Secretary THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES This CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions, herein referred to as “participating authority or participating authorities” located entirely or partially inside the boundaries of Denton County: Participating Authorities: BIG SKY MUD DENTON DENTON COUNTY MUD #6 NORTHLAKE MMD #2 THE LAKES FWSD This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint November 05, 2019 election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as “Elections Administrator.” RECITALS Each participating authority listed above plans to hold a General or Special Election on November 05, 2019. Denton County plans to hold county-wide voting for this General Election. The County owns the Hart InterCivic Verity Voting System, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions (participating authorities) desire to use the County’s voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections, in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all parties, IT IS AGREED as follows: I. ADMINISTRATION The participating authorities agree to hold a “Joint Election” with Denton County and each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Elections Administrator COPPELL DENTON COUNTY FLOWER MOUND SMILEY RD WCID #1 Page 1 of 13 for equi pment, supplies, servi ces, and admi ni strative costs as provided in thi s agreement. The Elections Admi nistrator shall serve as the admini strator for the Joint El ecti on; how ever, each partici pating authority shal l remain responsibl e for the decisi ons and actions of i ts officers necessary for the l aw ful conduct of i ts election. The Elections A dmi nistrator shall provi de advisory services i n connection w i th decisi ons to be made and actions to be taken by the officers of each parti cipati ng authori ty as necessary. It is understood that other politi cal subdi visi ons may w i sh to parti cipate i n the use of the C ounty’s Veri ty voting system and polli ng places, and i t is agreed that the El ecti ons Admini strator may enter i nto other contracts for election services for those purposes, on terms and condi tions generally si mi l ar to those set forth i n thi s contract. In such cases, costs shal l be pro-rated among the partici pants accordi ng to Section XI of this contract. II. LE GAL D OC U MENTS Each parti cipating authori ty shal l be responsible for the preparation, adoption, and publi cati on of all required electi on orders, resol utions, notices, and any other perti nent documents requi red by the Texas El ecti on C ode and/or the partici pating authori ty’s governi ng body, charter, or ordi nances, except that the El ecti ons Admini strator shal l be responsibl e for the preparati on and publ i cati on of all voting equi pment testing notices that are requi red by the Texas E l ecti on Code. E l ecti on orders shoul d incl ude l anguage that w ould not necessitate amending the order i f any of the Early V oting and/or Election D ay pol ling places change. Preparation of the necessary materi al s for noti ces and the offici al bal lot shal l be the responsi bil i ty of each partici pati ng authority, includi ng translati on to languages other than English. Each partici pating authority shal l provide a copy of thei r respecti ve el ecti on orders and noti ces to the Elections Admi nistrator. III. VOTING LOC A TION S The El ecti ons Admini strator shal l select and arrange for the use of and payment for all Earl y V oti ng and E lection Day voti ng l ocati ons. Voting l ocations w i l l be, w henever possibl e, the usual voting l ocati on for each election preci nct i n el ecti ons conducted by each partici pati ng authority, and shal l be compliant w i th the accessibi l ity requi rements establ i shed by El ecti on C ode Section 43.034 and the A meri cans w i th D isabi liti es Act (A D A). Al l Early Voti ng and E lection Day voti ng l ocati ons shal l be w i thin the boundari es of D enton County. The proposed voti ng l ocati ons are li sted i n E xhi bit A of thi s agreement. In the event a voting location is not avail able or appropri ate, the El ections Admi nistrator wil l arrange for use of an al ternate locati on. The El ecti ons Admini strator shal l noti fy the parti cipating authori ties of any changes from the locations li sted i n Exhi bit A. If pol l i ng pl ace(s) for the N ovember 05, 2019 j oi nt el ecti on are different from the pol l ing pl ace(s) used by a partici pati ng authority in i ts most recent el ecti on, the authority agrees to post a noti ce no l ater than N ovember 4th, 2019 at the entrance to any previ ous polli ng pl aces i n the juri sdiction Page 2 of 13 stati ng that the poll i ng locati on has changed and stati ng the poli ti cal subdivi sion’s pol ling place names, addresses, and room or suite number, if appl i cabl e, in effect for the November 05, 2019 el ecti on. Thi s notice shal l be w ri tten i n both the Engl ish and Spanish languages. IV. ELEC TION JUD GES , C LERK S, A N D OTH ER ELE C TION P ERS ONN EL D enton C ounty shal l be responsi bl e for the appointment of the presidi ng judge and alternate j udge for each pol l i ng l ocati on. The Elections A dmi nistrator shall make emergency appointments of el ecti on offici al s i f necessary. U pon request by the El ecti ons Administrator, each parti cipating authori ty agrees to assist in recruiti ng pol l ing place offi cial s w ho are bil i ngual (fluent in both Engl ish and Spanish). In compl i ance w i th the Federal V oti ng R i ghts Act of 1965, as amended, each poll i ng pl ace contai ning more than 5% H i spani c populati on as determined by the 2010 C ensus shall have one or more el ecti on offici al s who are fl uent i n both the English and Spanish languages. If a presiding judge is not bi l i ngual , and is unabl e to appoint a bi l ingual cl erk, the Elections Admi nistrator may recommend a bili ngual worker for the pol ling place. If the El ecti ons Administrator i s unable to recommend or recruit a bil i ngual w orker, the partici pating authority or authoriti es served by that polli ng place shall be responsi bl e for recrui ting a bi l i ngual w orker for translati on services at that pol l i ng pl ace. The El ecti ons Admini strator shal l noti fy all el ecti on j udges of the el i gibi l i ty requirements of Subchapter C of C hapter 32 of the Texas E lection Code, and w i l l take the necessary steps to i nsure that al l election judges appointed for the Joint El ecti on are eligi ble to serve. The El ecti ons Admini strator shal l arrange for the traini ng and compensation of al l el ection judges and cl erks. The El ection judges and cl erks w ho attend i n-person voti ng equipment training and/or procedures trai ning, shal l be compensated at the rate of $10 an hour. El ecti on judges and cl erks that el ect to compl ete onl i ne training shal l be compensated as a rate of a fl at $30. In the event that as E lection j udge or cl erk compl etes both i n-person and onl i ne trai ning, they shall be compensated for the traini ng resulting in the hi ghest pay and wil l not be compensated for both trainings. The El ecti ons Admini strator shal l arrange for the date, time, and place for presi di ng el ecti on j udges to pick up thei r election suppl i es. E ach presi ding el ecti on j udge wil l be sent a letter from the Elections Admi nistrator notifyi ng them of thei r appoi ntment, the dates/times and locations of traini ng and di stributi on of el ection supplies, and the number of el ecti on cl erks that the presi ding j udge may appoint. Each election judge and clerk w i ll receive compensati on at the hourly rate establ i shed by D enton C ounty pursuant to Texas El ecti on C ode Section 32.091. The election j udge, or their designee, w ill receive an additi onal sum of $25.00 for pi cki ng up the el ecti on suppli es and equi pment prior to Election D ay and for returning the suppl i es and equipment to the central counti ng station after the pol ls close. Li kew ise, the Lead C lerk in Earl y Voti ng, or thei r desi gnee, w i l l receive an additi onal sum of $25.00 for picking up the election supplies prior to the first day of Earl y Voti ng and for Page 3 of 13 returning the suppl i es and equipment to the El ecti ons Department after Early Voti ng has ended. The compensation rates establi shed by D enton C ounty are: Earl y Voti ng – Lead Clerk ($12/hour), Clerk ($10/hour) Election D ay – Presi ding Judge ($12/hour), Al ternate Judge ($11/hour), C l erk ($10/hour) The El ecti ons Admini strator may empl oy other personnel necessary for the proper administrati on of the el ection, as w el l as, pre and post el ecti on admini strati on. In such cases, costs shall be pro-rated among partici pants of this contract. P art-ti me help i s included as i s necessary to prepare for the el ecti on, to ensure the timely deli very of supplies duri ng Early V oting and on E lection Day, and for the effi cient tabulati on of ball ots at the central counti ng station. P art-ti me personnel w orking in support of the E arly Voting Bal lot Board and/or central counting stati on on election night w i l l be compensated at the hourly rate set by D enton C ounty i n accordance w i th E lecti on Code Secti ons 87.005, 127.004, and 127.006. If elections staff i s required outsi de of the hours of the offi ce’s normal scope of business, the entity(i es) responsibl e for the hours w ill be bi l led for those hours. The Elections A dmi nistrator w ill determi ne w hen those hours are necessary, the number of staff and w hom are necessary, al ong with to w hom the hours are to be bil l ed. Cost for these hours w i l l be bill ed at a rate of 1.5 times the staff's hourly rate (See Sections XV #10). The El ecti on A dmi ni strator has the right to w aive these costs as they see fi t. V. PR EPAR ATION OF SU PPLIES A N D V OTING E QU IP MEN T The El ecti ons Admini strator shal l arrange for all electi on suppl i es and voting equi pment i ncl uding, but not limi ted to, the C ounty’s Veri ty voting system and equipment, offi cial ball ots, sampl e bal lots, voter registration l ists, and al l forms, si gns, maps and other material s used by the election j udges at the voting l ocati ons. The El ecti ons Admi nistrator shal l ensure availabi lity of tables and chai rs at each polling place and shal l procure rented tables and chai rs for those pol ling places that do not have tables and/or chairs. Any additional required materi als (required by the Texas El ecti on C ode) must be provided by the Parti cipating Authority, and del i vered to the E lections Office thirty-three (33) calendar days (October 3, 2019) prior to E l ecti on D ay. If this deadl i ne i s not met, the materi al must be del i vered by the partici pating authori ty, to al l Early V oting and El ecti on D ay l ocati ons affected, pri or to voti ng commencing. The El ecti ons Administrator shal l be responsibl e for conducting all required testi ng of the voti ng equi pment, as requi red by C hapters 127 and 129 of the Texas E l ecti on C ode. At each polli ng location, joi nt partici pants shal l share voting equi pment and suppl i es to the extent possi ble. The parti ci pating authori ties shal l share a mutual bal lot i n those precincts where j uri sdi ctions overlap. Mul tipl e bal l ot styles shall be avai labl e in those shared pol l ing places w here j uri sdi ctions do not overl ap. The El ecti ons Admini strator shal l provide the necessary voter Page 4 of 13 registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each Participating Authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). Said list must be provided to the Elections Office within three (3) business days following the last day to file for a place on the ballot or after the election is ordered, whichever is later. Said list must be in a Word document, the information must be in an upper and lower case format, be in Arial 12 point font, and contain candidate contact information for the purposes of verifying the pronunciation of each of the candidates’ names. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions. Each participating authority shall be responsible for proofing and approving the audio recording of the ballot insofar as it pertains to that authority’s candidates and/or propositions. The approvals must be finalized with the Elections Office within five (5) calendar days of receipt of the proofs, or the provided proofs shall be considered approved. The joint election ballots shall list the County’s election first. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged with the appropriate school district ballot content appearing on the ballot following the County’s election, followed by the appropriate city ballot content, and followed by the appropriate water district or special district ballot content. Early Voting by Personal Appearance and on Election Day shall be conducted exclusively on Denton County’s Verity voting system including provisional ballots. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on the relevant employees upon hiring as required by Election Code 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator’s permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Page 5 of 13 Elections Admi nistrator or any participati ng authoriti es shall serve in that capacity w i thout addi ti onal compensati on. Earl y V oting by personal appearance w ill be hel d at the l ocati ons, dates, and ti mes l isted in Exhibi t B of thi s document. Any qual i fied voter of the Joi nt Election may vote earl y by personal appearance at any one of the joi nt earl y voting l ocati ons. A ll requests for Temporary Earl y V oti ng Locations w ill be considered, and determined based on the avai l abil i ty of si tes and i f it i s w i thi n the El ecti on C ode parameters. Al l costs for temporary si tes i ncl uding coverage by E lection Admini strati on staff wil l be borne by the requesting authori ty. The Elections Admi nistrator w ill determine when those hours are necessary, the number of staff and whom are necessary, al ong w ith to w hom the hours are to be bi l led. C ost for these hours w ill be bi l l ed at a rate of 1.5 ti mes the staff's hourl y rate (See S ecti ons XV #10). The El ecti on A dmi ni strator has the right to w aive these costs as they see fit. As Earl y Voti ng C lerk, the El ecti ons Admini strator shal l receive appl i cati ons for earl y voting ball ots to be voted by mail i n accordance with C hapters 31 and 86 of the Texas Election C ode. Any requests for early voti ng bal lots to be voted by mail received by the parti cipati ng authoriti es shal l be forw arded immedi ately by fax or couri er to the El ecti ons Administrator for processing. The address of the Earl y Voti ng C lerk i s as fol low s: Frank P hil l i ps, Earl y Voti ng C lerk D enton C ounty E l ecti ons P O Box 1720 D enton, TX 76202 E mai l : el ecti ons@dentoncounty.com Any requests for earl y voting bal l ots to be voted by mai l , and the subsequent actual voted ball ots that are sent by a contract carri er (ie. U PS , FedEx, etc.) shall be del i vered to the Earl y V oting C l erk at the D enton C ounty Elections D epartment physi cal address as fol l ow s: Frank P hil l i ps, Earl y Voti ng C lerk D enton C ounty E l ecti ons 701 Ki mberl y D ri ve, S uite A101 D enton, TX 76208 E mai l : el ecti ons@dentoncounty.com The El ecti ons Admini strator shal l post on the county w ebsi te, the Parti cipating Authority’s Earl y Voti ng R oster on a dail y basis. In accordance w i th Section 87.121 of the Election C ode, the dai l y roster show i ng the previous day’s early voti ng activi ty wil l be posted no l ater than 11:00 AM each business day. VII. EA R LY VOTIN G B A LLOT B OA R D D enton C ounty shal l appoint the Presi ding Judge of an Early V oting Ballot Board (EV BB) to process Page 6 of 13 earl y voting resul ts from the Joint El ecti on. The Presidi ng Judge, w i th the assi stance of the E l ecti ons Admi nistrator, shal l appoi nt tw o or more addi tional members to consti tute the EVB B. The El ecti ons Admi nistrator shal l determine the number of EV BB members required to effici ently process the early voting ball ots. VIII. C EN TRA L C OU NTIN G STATION AN D ELE C TION R ETU R NS The El ecti ons Admini strator shal l be responsi bl e for establishing and operating the central counti ng stati on to recei ve and tabul ate the voted ball ots i n accordance w ith the provisi ons of the Texas Election C ode and of this agreement. The parti cipati ng authori ti es hereby, in accordance w i th Section 127.002, 127.003, and 127.005 of the Texas Election C ode, appoint the following central counti ng station offi cial s: C ounti ng Stati on Manager: B randy Gri mes, D eputy E l ecti ons Admini strator Tabulati on S upervisor: Jason Sl onaker, Technology R esources C oordinator Presi ding Judge: E arly Voting Bal lot Board Judge Alternate Judge: E arly Voting Bal l ot Board A l ternate Judge The counting stati on manager or their representative shal l del iver timel y cumul ative reports of the el ecti on results as preci ncts report to the central counti ng stati on and are tabulated by posting on the Election Admini strator's El ecti on N ight R esults w ebsi te. The manager shall be responsi ble for rel easi ng unoffici al cumul ative totals and precinct returns from the el ecti on to the j oi nt partici pants, candi dates, press, and general public by distri buti on of hard copies at the central counting stati on (i f requested) and by posti ng to the El ecti on A dmi nistrator's E lection Night R esul ts w ebsi te. To ensure the accuracy of reported el ecti on returns, results pri nted on the tapes produced by Denton C ounty’s voting equi pment w i l l not be rel eased to the partici pati ng authoriti es at the remote col l ecti on si tes or by phone from indi vi dual pol ling locations. The El ecti ons Admini strator w i l l prepare the unoffici al canvass reports after all preci ncts have been counted, and w i l l del iver a copy of the unoffi ci al canvass to each parti cipating authori ty as soon as possi ble after al l returns have been tabulated. The E l ecti ons Admini strator w i l l i nclude the tabul ation and precinct-by-precinct results that are required by Texas El ecti on C ode Section 67.004 for the partici pating authorities to conduct their respective canvasses. E ach parti cipati ng authori ty shall be responsible for the offi cial canvass of i ts respective el ecti on(s), and shall notify the El ecti ons Admi nistrator, or thei r desi gnee, of the date of the canvass, no l ater than three days after El ecti on D ay. The El ecti ons Admini strator w i l l prepare and del i ver by email to each partici pating authori ty, the el ectronic preci nct-by-preci nct resul ts reports for upl oadi ng, by each parti cipating authori ty, to the Secretary of State as requi red by Secti on 67.017 of the El ecti on C ode. The El ecti ons Admini strator shal l be responsi bl e for conducti ng the post-election manual recount Page 7 of 13 required by Section 127.201 of the Texas El ecti on C ode unless a wai ver is granted by the Secretary of S tate. N oti fication and copi es of the recount, if w ai ver i s denied, w i l l be provi ded to each Parti cipating Authority and the Secretary of State’s Offi ce. IX. PAR TIC IPA TIN G AU THOR ITIES WITH TER RITOR Y OU TSIDE D ENTON C OUN TY Each parti cipating authori ty with territory contai ning popul ation outsi de of D enton County agrees that they Elections Admi nistrator shall admi nister onl y the D enton County portion of those el ecti ons. X. RU N OFF E LECTION S Each parti cipating authori ty shal l have the option of extending the terms of thi s agreement through i ts runoff el ecti on, i f appl i cabl e. In the event of such runoff election, the terms of this agreement shal l automatical l y extend unl ess the partici pati ng authority noti fies the El ecti ons Admi nistrator i n w ri ting w ithi n three (3) business days of the ori gi nal election. Each parti cipating authori ties shal l reserve the ri ght to reduce the number of early voti ng l ocati ons and/or Election D ay voting l ocations in a runoff election. Each parti cipating authori ty agrees to order any runoff el ection(s) at its meeti ng for canvassing the votes from the November 05, 2019 el ecti on and to conduct i ts draw i ng for ballot posi tions at or i mmedi atel y fol l ow i ng such meeti ng i n order to expedi te preparations for its runoff election. Each parti cipating authori ty el igi bl e to hold runoff elections agrees that the date of the runoff el ecti on, i f necessary, shal l be 2019-12-07, w ith early voti ng bei ng hel d in accordance w i th the Election C ode. XI. ELEC TION EX PENS ES AN D ALLOCA TION OF C OS TS The parti cipati ng authori ti es agree to share the costs of admini steri ng the Joi nt E lection. A l location of the costs, unless speci fi cal l y stated otherw i se, i s mutual l y agreed to be shared according to a formul a w hi ch i s based on the number of registered voters w i thin the di stri ct per E l ecti ons D ay pol ling place. Costs for pol l i ng pl aces shared by more than one parti cipati ng authori ty shall be pro- rated among the partici pants uti l i zing that pol l i ng pl ace. It is agreed that the charges for El ecti on D ay j udges and clerks and E lection Day pol l i ng pl ace rental fees shall be di rectl y charged to the appropriate parti cipati ng authori ty rather than averaging those costs among al l parti cipants. If a partici pating authority’s el ecti on is conducted at more than one Election D ay pol l ing pl ace, there shall be no charges or fees all ocated to the partici pating authori ty for the cost of the El ecti on D ay pol ling place in w hi ch the authority has few er than 50% of the total regi stered voters served by that pol ling place, except that if the number of regi stered voters i n all of the authority’s polling places i s l ess than the 50% threshol d, the parti cipati ng authori ty shall pay a pro-rata share of the cost Page 8 of 13 associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for an equal portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non-temporary) early voting site within their jurisdiction shall pay an equal portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority’s voters. Each participating authority agrees to pay the Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with an individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided by the Texas Election Code, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an Election Day polling place or early voting site within their Denton County territory shall pay a flat fee of $400 for election expenses. Election expenses, including but not limited to, overtime charges for Election Office staff, and any unforeseen expenses needed to conduct the election, will be borne by the participating authority or authorities, affected. XII.WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fees, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or Page 9 of 13 more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, as addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII.RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the appropriate participating authority. XIV.RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authorities agree that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor, and the participating authority’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1.It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County’s election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political Page 10 of 13 subdivisions for such purposes and that in such event there may be an adjustment of the pro- rata share to be paid to the County by the participating authorities. 2.The Elections Administrator shall file copies of this document with the Denton County Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3.Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4.This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5.In the event that one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6.All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7.The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8.Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9.Failure for a participating authority to meet the deadlines as outline in this contract may result in additional charges, including but not limited to, overtime charges, etc. 10.Elections Staffing Hourly Rate (includes all benefit pay): Absentee Voting Coordinator $29.464 Voter Registration Clerk $22.926 - $24.718 Technology Resources Coordinator $32.400 Elections Technician $21.309 - $24.718 Voter Registration Coordinator $30.442 Training Coordinator $31.158 Election Coordinator $31.962 Page 11 of 13 XVI.COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority’s obligation under the terms of this agreement shall be calculated after the November 05, 2019 election (or runoff election, if applicable). The participating authority’s obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election: Actual #Billed #Estimated Deposit Political subdivision Polls Polls Cost Due BIG SKY MUD 1 0.5 $8,117.28 $0.00 COPPELL 1 0.5 $6,385.01 $0.00 DENTON 14 4.5 $51,361.41 $0.00 DENTON COUNTY 47 37.83 $374,538.09 $0.00 DENTON COUNTY MUD #6 1 0.33 $5,653.57 $0.00 FLOWER MOUND 5 2.0 $17,076.28 $0.00 NORTHLAKE MMD #2 1 0.5 $6,150.10 $0.00 SMILEY RD WCID #1 1 0.5 $6,381.04 $0.00 THE LAKES FWSD 1 0.33 $7,547.17 $0.00 TOTAL 72 43 $435,644.17 $0.00 Page 12 of 13 Page 13 of 13 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to-wit: (1) It has on the _16th__ day of __September__, 2019 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the ______ day of ___________, 2019 been executed on behalf of the City Of Denton, Texas pursuant to an action of the Denton City Council so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: ___________________________________________ Frank Phillips, CERA ACCEPTED AND AGREED TO BY THE CITY OF DENTON, TEXAS: APPROVED: ATTESTED: _____________________________________________ _______________________________________ CHRIS WATTS, MAYOR ROSA RIOS, CITY SECRETARY APPROVED AS TO FORM: _____________________________________________ AARON LEAL, CITY ATTORNEY DENTON COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE DENTON) NOVEMBER 5, 2019 (5 DE NOVIEMBRE DE 2019) CONSTITUTIONAL AMENDMENTS AND SPECIAL ELECTIONS (ENMIENDA CONSTITUCIONAL Y ELECCIONES ESPECIALES) This schedule of early voting locations, dates and times applies to voters in the following cities, towns, schools, special districts and the county: (Este horario de casetas de votación adelantada, sus fechas y tiempos aplican a los votantes en las siguientes ciudades, pueblos, escuelas, distritos especiales y el condado): Coppell, Denton, Flower Mound, Big Sky Municipal Utility District, Denton County Municipal Utility District No. 6, The Lakes Fresh Water Supply Districts of Denton County, Northlake Municipal Management District No. 2, and Smiley Road Water Control and Improvement District No. 1 EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DÍAS Y HORAS DE VOTACIÓN TEMPRANO POR APARICIÓN PERSONAL) October (Octubre) 21 - 25 Monday – Friday (Lunes – Viernes)8:00 a.m. – 5:00 p.m. October (Octubre) 26 Saturday (Sábado) 7:00 a.m. – 7:00 p.m. October (Octubre) 27 Sunday (Domingo) 11:00 a.m. – 4:00 p.m. October (Octubre) 28 – 31 Monday – Thursday (Lunes – Jueves) 7:00 a.m. – 7:00 p.m. November (Noviembre) 1 Friday (Viernes) 7:00 a.m. – 7:00 p.m. Location (Ubicación) Address (Dirección) Room (Sitio de Votación) City (Ciudad) Zip Code (Código Postal) 1 Carrollton Public Library 4220 N. Josey Ln. Meeting Room Carrollton 75010 2 Corinth City Hall 3300 Corinth Pkwy. Council Workroom Corinth 76208 3 Steven E. Copeland Government Center 1400 FM424 Community Room Cross Roads 76227 4 Timberglen Recreation Center 3810 Timberglen Rd. Small Craft Room Dallas 75287 5 Denton Civic Center 321 E. McKinney St. Community Room Denton 76201 6 Denton County Elections Administration 701 Kimberly Dr. Suite A111 Denton 76208 7 University of North Texas – Gateway Center 801 North Texas Blvd. Room 52 Denton 76201 8 Robson Ranch Clubhouse 9428 Ed Robson Cir. Medina Room Denton 76207 9 Texas Woman’s University – Student Union 420 Administration Dr. Room 113 Denton 76201 10 Denton County Southwest Courthouse 6200 Canyon Falls Dr. Community Room 519 Flower Mound 76226 11 Flower Mound Community Activity Center 1200 Gerault Rd. Pecan Room Flower Mound 75028 12 Frisco Fire Station #4 4485 Cotton Gin Rd. Training Room Frisco 75034 13 Frisco Fire Station #7 330 W. Stonebrook Pkwy. Training Room Frisco 75034 14 Highland Village Municipal Complex 1000 Highland Village Rd. Police Training Room Highland Village 75077 15 Justin Municipal Complex 415 N. College Ave. Council Chambers Justin 76247 16 Krum ISD Administration Building 1200 Bobcat Blvd. Boardroom A126 Krum 76249 17 Lake Dallas City Hall 212 Main St. Community Room Lake Dallas 75065 18 Lewisville Municipal Annex 1197 W. Main St. Community Room Lewisville 75067 19 Little Elm Recreation Center 303 Main St. Old Kid Zone Room Little Elm 75068 20 Pilot Point Senior Center 310 S. Washington St. Room 1 Pilot Point 76258 21 Prosper Fire Station #2 1140 S. Teel Pkwy. Training Room Prosper 75078 22 The Colony Annex Building 6804 Main St. Lobby The Colony 75056 23 Trophy Club Municipal Utility District No. 1 Building 100 Municipal Dr. Svore Municipal Boardroom Trophy Club 76262 LIMITED EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (DÍAS Y HORAS DE VOTACIÓN LIMITADO TEMPRANO POR APARICIÓN PERSONAL) October (Octubre) 21 - 25 Monday - Friday (Lunes – Viernes)8:00 a.m. – 5:00 p.m. October (Octubre) 26 Saturday (Sábado) 7:00 a.m. – 7:00 p.m. October (Octubre) 28 – 29 Monday – Tuesday (Lunes – Martes) 7:00 a.m. – 7:00 p.m. October (Octubre) 30 Wednesday (Miércoles) 7:00 a.m. – 5:00 p.m. October (Octubre) 31 Thursday (Jueves) 7:00 a.m. – 7:00 p.m. November (Noviembre) 1 Friday (Viernes) 7:00 a.m. – 7:00 p.m. Location (Ubicación) Address (Dirección) Room (Sitio de Votación) City (Ciudad) Zip Code (Código postal) 1 Church of Christ of Sanger 400 Locust St. The Roberts Room Sanger 76266 Application for a Ballot by Mail may be downloaded from our website: https://www.votedenton.com/early-voting-by-mail-absentee/ (Solicitud para Boleta por Correo se puede descargar de nuestro sitio web): https://www.votedenton.com/early-voting-by-mail-absentee/ Information by phone: Denton County Elections Administration, 940-349-3200 (Información por teléfono): Administración de Elecciones del Condado de Denton 940-349-3200 Applications for a Ballot by Mail must be submitted between January 1, 2019 and October 25, 2019 by mail, fax or email to: Note: effective December 1, 2017 - If an Application for Ballot by Mail is submitted by fax or e-mail the original application must also be mailed and received by the Early Voting Clerk no later than the 4th business day after receipt of the faxed or e-mailed copy. (Solicitudes para una Boleta por Correo pueden ser sometidas entre el 1 de Enero de 2019 y 25 de Octubre de 2019 por correo, fax o por correo electrónico a: DENTON COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO DE DENTON) NOVEMBER 5, 2019 (5 DE NOVIEMBRE DE 2019) CONSTITUTIONAL AMENDMENTS AND SPECIAL ELECTIONS (ENMIENDA CONSTITUCIONAL Y ELECCIONES ESPECIALES) Nota: efectivo el 1 de Diciembre de 2017 - Si una solicitud de boleta por correo se envía por fax o por correo electrónico la solicitud original también debe ser enviada por correo y recibida por el Secretario de votación anticipada no más tarde del cuarto día hábil después de recibir la copia enviada por fax o por correo electrónico.) Early Voting Clerk (Secretario De Votación Adelantada) PO Box 1720 Denton, TX 76202 Fax: 940-349-3201 Email: elections@dentoncounty.com Precinct (Precinto) Location (Lugar) Address (Dirección) Room (Sito de Votación) City (Ciudad) Zipcode (Código Postal) 1008 Towne North Baptist Church 526 Hercules Ln.Fellowship Hall Denton 76209 1009 Towne North Baptist Church 526 Hercules Ln.Fellowship Hall Denton 76209 1010 Towne North Baptist Church 526 Hercules Ln.Fellowship Hall Denton 76209 1011 Towne North Baptist Church 526 Hercules Ln.Fellowship Hall Denton 76209 1012 Towne North Baptist Church 526 Hercules Ln.Fellowship Hall Denton 76209 1013 Towne North Baptist Church 526 Hercules Ln.Fellowship Hall Denton 76209 1014 South Branch Library 3228 Teasley Ln.Program Room Denton 76210 1015 South Branch Library 3228 Teasley Ln.Program Room Denton 76210 1016 Lifeline Church 2800 Pennsylvania Dr.Auditorium Denton 76205 1017 Lifeline Church 2800 Pennsylvania Dr.Auditorium Denton 76205 1018 South Branch Library 3228 Teasley Ln.Program Room Denton 76210 1019 South Branch Library 3228 Teasley Ln.Program Room Denton 76210 1038 Corinth City Hall 3300 Corinth Pkwy.Council Workroom Corinth 76210 1039 Corinth City Hall 3300 Corinth Pkwy.Council Workroom Corinth 76210 1046 Lifeline Church 2800 Pennsylvania Dr.Auditorium Denton 76205 4000 Krum ISD Administration Building 1200 Bobcat Blvd.Boardroom A126 Krum 76249 4001 Krum ISD Administration Building 1200 Bobcat Blvd.Boardroom A126 Krum 76249 4002 Ponder Town Hall 102 W. Bailey St.Council Chambers Ponder 76259 4003 Robson Ranch Clubhouse 9428 Ed Robson Cr.Patriot Room Denton 75207 4004 Denia Recreation Center 1001 Parvin St Room B Denton 76205 4005 North Lakes Recreation Center 2001 W. Windsor Dr.Multipurpose Room A Denton 76209 4006 North Branch Library 3020 N. Locust St.Meeting Room Denton 76209 4007 North Lakes Recreation Center 2001 W. Windsor Dr.Multipurpose Room A Denton 76209 4008 North Lakes Recreation Center 2001 W. Windsor Dr.Multipurpose Room A Denton 76209 4009 North Branch Library 3020 N. Locust St.Meeting Room Denton 76209 4010 North Branch Library 3020 N. Locust St.Meeting Room Denton 76209 4011 Martin Luther King Recreation Center 1300 Wilson St.Computer Room Denton 76205 4012 Martin Luther King Recreation Center 1300 Wilson St.Computer Room Denton 76205 4013 University of North Texas - Gateway Center 801 North Texas Blvd.Room 52 Denton 76201 4014 University of North Texas - Gateway Center 801 North Texas Blvd.Room 52 Denton 76201 4015 Denia Recreation Center 1001 Parvin St Room B Denton 76205 4016 Bartonville Town Hall 1941 Jeter Rd. E Town Council/Community Room Bartonville 76266 ELECTION DAY BY PERSONAL APPEARANCE LOCATIONS (LUGARES DE VOTACIÓN EN EL DÍA DE ELECCIÓN POR APARICIÓN PERSONAL) November 5, 2019 -- 7:00 am - 7:00 pm (5 de noviembre de 2019 -- 7:00 am - 7:00 pm) Precinct (Precinto) Location (Lugar) Address (Dirección) Room (Sito de Votación) City (Ciudad) Zipcode (Código Postal) November 5, 2019 -- 7:00 am - 7:00 pm (5 de noviembre de 2019 -- 7:00 am - 7:00 pm) 4017 Argyle Town Hall 308 Denton St.Community Room Argyle 76226 4037 Denia Recreation Center 1001 Parvin St Room B Denton 76205 4038 North Lakes Recreation Center 2001 W. Windsor Dr.Multipurpose Room A Denton 76209 4039 University of North Texas - Gateway Center 801 North Texas Blvd.Room 52 Denton 76201 4040 North Lakes Recreation Center 2001 W. Windsor Dr.Multipurpose Room A Denton 76209 4041 Martin Luther King Recreation Center 1300 Wilson St.Computer Room Denton 76205 4042 Krum ISD Administration Building 1200 Bobcat Blvd.Boardroom A126 Krum 76249 4044 Denia Recreation Center 1001 Parvin St Room B Denton 76205 4045 University of North Texas - Gateway Center 801 North Texas Blvd.Room 52 Denton 76201 CONTRACT FOR ELECTION SERVICES ELECTION DATE:2019-11-05 POLITICAL SUBDIVISION:DENTON Election Day Multiplier =0.095744681 ACTUAL # OF ELECTION DAY POLLS 14 BILLED # OF ELECTION DAY POLLS:4.5 Cost Election Election Your Category Units or description Per Unit Estimate Actual Estimate General GEN - Verity Build Usage $400.00 $3,600.00 $400.00 GEN - EVBB $ $1,200.00 $114.89 GEN - Legal Notices $ $31.10 $2.98 GEN - Temporary Support Staff $ $12,806.40 $1,226.14 GEN - Election Dept Staff Overtime $ $0.00 $0.00 GEN - Translation Services $ $0.00 $0.00 Category Subtotal $17,637.50 $1,744.01 Early Voting EV - Location Rental/Custodial $ $0.00 $184.90 EV - Ballots $0.10 $923.30 $0.00 EV - Poll Pad Paper $0.01 $64.63 $12.94 EV - Election Supply Carrier $2,515.00 $60,360.00 $6,287.50 EV - Equipment Delivery/Pick Up Fee $150.00 $3,600.00 $375.00 EV - Judge's Equipment Return Fee $25.00 $600.00 $62.50 EV - Training Materials $10.86 $260.64 $27.15 EV - Emergency Kit $18.00 $432.00 $45.00 EV - Blue Tamper Evident Seals $0.00 $0.29 $0.03 EV - Red Barcoded Seals $0.67 $209.04 $21.78 EV - Mifi Usage $75.98 $1,823.52 $189.95 EV - Non-Barcoded Seals $0.17 $448.80 $46.75 Category Subtotal $68,722.22 $7,253.50 Absentee ABS - Mail Ballots $1.96 $1,136.80 $595.84 Category Subtotal $1,136.80 $595.84 Election Day ED - Ballots $0.10 $1,260.30 $272.50 ED - Location Rental/Custodial $ $600.00 $0.00 ED - Poll Pad Paper $0.007 $88.22 $19.08 ED - Election Supply Carrier $2,515.00 $118,205.00 $11,317.50 ED - Training Materials $10.86 $510.42 $48.87 ED - Equipment Delivery/Pick Up Fee $150.00 $7,050.00 $675.00 ED - Judge's Equipment Return Fee $25.00 $1,175.00 $112.50 ED - Emergency Kit $2.00 $94.00 $9.00 ED - Blue Tamper Evident Seals $0.00 $0.56 $0.05 ED - Red Barcoded Seals $0.67 $409.37 $39.20 ED - Non-Barcoded Seals $0.17 $95.88 $9.18 ED - Mifi Usage $75.98 $3,571.06 $341.91 Category Subtotal $133,059.81 $12,844.79 Provisional PRV- Provisional Ballots $0.45 $24.75 $4.05 Category Subtotal $24.75 $4.05 Personnel Early Voting Poll Workers $12.00 $179,712.00 $18,720.00 Election Day Poll Workers $15.00 $39,480.00 $5,530.00 Category Subtotal $219,192.00 $24,250.00 Total Election Expenses ELECTION SUBTOTAL:$439,773.08 $46,692.19 Flat fees $0.00 $0.00 County Election Services Contract Administration Fee (10%)$43,977.31 $4,669.22 TOTAL COST OF ELECTION:$483,750.39 $51,361.41 Additional Charges 1 I• ` i AN ORDINANCE OF 1 OF THE CITY OF DENTON, ELECTIONCALLINGAN ! BE HELD ON NOVEMBERI' WITHIN SAID CITY ON THE QUESTION OF THE ISSUANCE OF $221,519,000 1 VALOREMr!, 1 PUBLIC SECURITIES FOR STREETS, PUBLIC SAFETY, PARKS 1 PROVISION FOR THE CouncilCONDUCT OF THE ELECTION; AND CONTAINING OTHER PROVISIONS INCIDENTAL THERETO; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City • of the City of • 1 11! F111! 111 IFT, 1111111111 111111111 1111, 1 11, WHEREAS, it is provided in Section 3.004 of the Texas Election Code (the "Code") that the governing bodyof order electionspertaining to municipal+ + appoint electionofficers to hold the election;and COUNCILWHEREAS, the City Council finds that the date at which said election shall be held is at least seventy-eight (78) days after the date this ordinance is adopted; NOW, THEREFORE, THE OF OF DENTON HEREBY ORDAINS: S ' ECTION 1 '. The statements contained in the preamble to this ordinance are hereby adopted as findings of fact and as a part of the operative provisions hereof. SECTION 2. An election shall be held between the hours of 7:00 A.M. and 7:00 P.M. on November 5, 2019 in the City, for the purpose of submitting to the voters of the City ballot propositions that authorize the issuance of public securities supported by ad valorem taxes, at the polling places designated by the Denton County Elections Administrator (the "Elections Administrator") in accordance with the provisions of a joint election agreement and contract for election services with the Elections is hereby authorized to execute in the name of the City. The locations of such polling places are set forth in 1`ix ii it A attached hereto, ExIlibit A shall be modified to include additional or different election day polling f1. designated the ElectionsAdministrator and toconform# the Election Agreement. SECTION 3. Early voting shall be conducted by personal appearance at the locations, dates and times set forth in Exhibit B attached hereto and during the period early voting is required or permitted by law, being October 21, 2019 through November 1, 2019. Exhibit B shall be modified to include additional or different early voting locations, dates and times designated by the Elections Administrator and to conform to the Election Services Agreement. SECTIONS N _4. Eligible voters who live in the City may vote on election day and during the early voting period at any voting center shown in L?XJL1 A and Eydftj B. respectively. n County Elections1 •voting must be received no later than the close of regular business or 12 noon, whichever is later, on October 25, 0-019. Applications for early voting by mail must be submitted to the following address: Early Voting Clerk 701 Kimberly Drive Denton, Texas 76208 S 131, CTLQeiL(. All resident, qualified electors of said City shall be entitled to vote at said election. SECTION 7. At said election the following PROPOSITIONS shall be submitted in accordance with law: CITY 01, DEN -1 10' N,-TFXA8 PRON)IS11TIONA 0 61^ 1. 0) 3MMM1=1 Id11W, W 141R, MhKbT--TQpMP1 not to exceed thirty years from their date, and to be sold at such prices and bear interest at such rates, not to exceed the maximum rates permitted by law at the respective times of issumce- as sVall be deterntiTed wit i-f tVe discretivn of fte ON Cou.Tcil. for the t)urr)ose M so Iwo W- signalization, signage, other traffic and signal controls, traffic control and transportation facilities, street lighting and median improvements (including the reconstruction, restructurin anj N nilin jj the fo 11"Y OF QF,NT0N,.` l"FXAS PR0l)Q,`3tjLQN-t3 TffhTMT#—INnl 77T 0 City, in one or more series or issues, in the aggregate principal amount of $61,900,000, MIFF114M11PW rJUMA and provide a sinking fund to pay said public securities at maturity? LT AWW -A awilWo awww_'_wg wil' ;A1 1 tW - fol rates. as shall be determined within the discretion of the City Council, for the purpose of th(i the acquisition of land and interests in land for parks; and shall said City Council b:; authorized to levy and cause to be assessed and collected annual ad valorem taxes in an fund to pay said public securities at maturity? I 11=0 P P I § 0 Mal MW i s 0 11Fr49ZqMMRK*1 , 4EM 6" 0 1119) iW&TIM4 01 ORRM416 1424 114122—A-1Mold I it" 101111 WKILIP MaUmomRVQ LW CAU0011. WirLy jvars MITI Lneir 11,130'MR177,60=111 as shall be determined within the discretion of the City Council, for the purpose of the row e 11, ir W 110, 11011 1 IN 11 lilt 10 gel, NWMW'111111111111161WW be expressed substantially as follows: 110 11 iiiii, 11) Z i" 11111 no L4M 1 WK, FOR ) _' THE ISSL)ANCEOF $1!54,000,000 OF PUB1,1C SECURITIES FOR STRF,,13T IMPROVEW'NTS, AND LEVYING THE TAX IN AGAINST PAYMENT'rHEREOF N••';'• !gag FOR T14E' ISSIJANCI., OF $61,900,000 OF PUBLIC SECURITWS FOR PuBLIC SAFE,'TY FA(."fl,j"rlES FOR POLICE DEPAR"I"WNT, AND AGAINST LEVYING THE TAX IN PAYMENT THEREOF am FOR THE ISSUANCE OF $5,000,000 OF PUBLIC SECURITIES FOR ACQUISITION OF LAND FOR PARKS, AND LEVYING THE TAX IN PAYMENT THEREOFAGAINST FOR THE ISSUANCE OF $619,000 OF PUBLIC SECURITIES FOR PUBLIC ART, AND LEVYING THE TAX IN PAYMENT THEREOF AGAINST ballot board and signature verificatio committee MIRcreated to process early voting results WrOMe election. SECTION 10. In accordance with the Election Services Agreement, the Elections Administrator shall appoint the presiding judges for each polling place and the presiding judge of the early voting ballot board. The presiding judge of the early ballot board, with the assistance of the Elections Administrator, chall appoint two or more additional members to constitute the early voting ballot board members and V111"ne--pTOSM116 Clucartin JIU605, alturnate probTL1116 J L(Lps ant ottrij, ;,1.qUrr6 early voting clerks for the designated polling places. W"VW piip 11111 11 qiI •• 1M shall serve as proper notice of the election (the "Notice of Election"). The City Council hereby directs that the Notice of Election and the Bond Election Ordinance be posted and published as follows, and it is specifically authorized that the Bond Election Ordinance may be provided to the Election Administrator of Section 4.003(f)(1) of the Code: a) The Notice of Election, in both English and Spanish, shall be published on the same day in each of two (2) successive weeks in a newspaper of general circulation in the City, the date of the first publication to be not less than fourteen (14) days nor more than thirty (30) days prior to the date of the Election b) The Bond Election Ordinance, in both English and Spanish, shall be posted on the bulletin board at the City Hall of the City used for posting notices of meetings of the City Council, and at three other public places in the City, not later than the 21 st day prior to the date set for the election; EM c) The Bond Election Ordinance, in both English and Spanish, and the Notice of Election, in both English and Spanish, together with any sample ballot prepared for the election, in both English and Spanish, shall be prominently posted during the 21 days before the election on the City's Internet website; and d) The Bond Election Ordinance, in both English and Spanish, shall be posted on election day and during early voting by personal appearance, in a prominent location at each polling place. ECTION 14. In accordance with Article 9, Sec. 9.02(c)(1) of the City Charter, it is hereby found and determined that the probable period of usefulness of the proposed improvements covered by the aforesaid PROPOSITION is 30 years. SECTfON 15. Article 9, Sec. 9.02(c)(6) of the City Charter contains the following provision and requires this election ordinance to distinctly specify: A determination of the net debt of the City after issuance of the bonds thereby authorized, together with a declaration that the bonds thereby authorized will be within all debt and other limitations prescribed by the Constitution and laws of the State of Texas". The determination is hereby made that the net debt of the City after the issuance of the bonds herein proposed to be submitted will be not more than $988,764,000 and it is hereby declared that said general 1pfyr&W x State of Tex— SECTION 16. In accordance with the provisions of Section 3.009(b) of the Code, it is hereby founi and determined that: a) The proposition language that will appear on the ballot is set forth in Section 8 hereof, b) The purposes for which the bonds are to be authorized is set forth in Section 7 hereof I The principal amount of the bonds to be authorized is set forth in Sections 7 and 8 hereof. d) As set forth in Sections 7 and 8 hereof, if the bonds are approved by the voters, the Ci Council will be authorized to levy annual ad valorem taxes on all taxable property in t City, within the limits prescribed by law, sufficient to pay the annual principal of a interest on the bonds and provide a sinking fund to pay the bonds at maturity. e) Based upon the bond market conditions at the date of adoption of this Ordinance, t maximum interest rate for any series of the bonds is estimated to be 4.50% as calculated accordance with applicable law. Such estimate takes into account a number of factor, including the issuance schedule, maturity schedule and the expected bond ratings of t proposed bonds. Such estimated maximum interest rate is provided as a matter information, but is not a limitation on the interest rate at which the bonds, or any seril W --M thereof, may be sold. f) As set forth in Section 7 hereof, if the bonds are approved, they may be issued in one or more series, to mature serially, over a period not to exceed 30 years. g) The aggregate amount of the outstanding principal of the City's debt obligations which are secured by ad valorem taxes as of the beginning of the City's 2018-19 fiscal year is 767,245,000. h) The aggregate amount of the outstanding interest of the City's debt obligations which are secured by ad valorem taxes as of the beginning of the City's 2018-19 fiscal year is 291,788,036. i) The ad valorem debt service tax rate for the City for the 2018-19 fiscal year is $0.215045 per $100 of taxable assessed valuation. SECTION 17. The City Manager or an Assistant City Manager are hereby authorized to correct, modify or change the information in the attached Exhibits based upon the final locations, dates and times agreed upon by the Elections Administrator and the City as well as incorporate additional or different voting locations as designated by the Elections Administrator. The City Manager or an Assistant City Manager are also hereby authorized to provide any manner of notice of the election as authorized or permitted by law in addition to notice provided for herein. SECTION 18. The City Council hereby determines that, after considering existing priorities of the City, it is in the best interests of the City to include in PROPOSITION D the amount of $619,000 for public art, which is less than an amount that would be between 2% and 4% of those portions of the bond propositions herein that do not apply to streets, drainage, traffic control and other related infrastructure as provided in the City's existing public art policy. The City Council hereby finds and determines that acquiring, constructing and installing public art within the City is a public purpose, and any public art acquired, constructed or installed with funds provided by bonds approved under PROPOSITION D will be owned by the City. SECTION 19. It is hereby officially found and determined that the meeting at which this ordinance is passed was open to the public as required and that public notice of the time, place, and purpose of said meeting was given as required by the Open Meetings Act, Chapter 551, Texas Government Code. SECTION 20. This ordinance shall become effective immediately upon its passage and approval. The motion to lqti ovl this ordinance was made by , I r °d„F .m and seconded b vote - 11: The ordinance was u, w l and approvedy by the following c. Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth, District 1: w....... Keely G. Briggs, District 2: - Jesse L. Davis, District 3: m John Ryan, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6:.:'....... .. ....------ .......... ........... ...... .._ Page 6 PASSED, APPROVED AND EFFECTIVE this the 13th day of August, 2019. 31 ATTEST: ROSA RIOS, CITY SECRETARY BY:e an, ap APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY A. BY: 4f McCALL, PARKHURST & HORTON L.L.P., BOND ATTORNEYS ATTS, MAYOR Page 7 Aubrey Area Library 226 Countryside Dr., Aubrey, Texas Precinct No. 1005 Evers Park Elementary 3300 Evers Pkwy., Denton, Texas Precinct No. 1009 Woodrow Wilson Elementary 1306 E Windsor Dr., Denton, Texas Precinct No. 10 12 Southmont Baptist Church 2801 Pennsylvan-La-DrDznton-Tex--%% PrecinctNos. 1016, 1017 Pecan Creek Elementary 411 LA;vie Robson Ranch 9428 Ed Robson Cr., Denton, Texas Precinct No. 4003 I ;).'q : I Q I EIRM 1AVA;L11 in " ICE 1400 FM 424, Cross Roads, Texas Precinct No. 1007 Cooper Creek Baptist Church 4582 Fishtrap Rd., Denton, Texas Precinct No. 10 10 Singing Oaks Church of Christ 10 1 Cardinal Dr., Denton, Texas Precinct No. 10 13 fTCU Credit Union, South Branch 32 10 Teasley Ln., Denton, Texas Precinct No. 1018 Krum ISD Administration Building 11•" Blvd., Krum, Texas Precinct Nos. 4001, 4042 Denia Recreation Center 1001 Parvin St., Denton, Texas Precinct Nos. 4004, 4037 11 '. -, I I 1 6 R - 1 44 Will -, ! •- I-- Ft!recina-Vo, 4007 Green Valley Baptist Church 9901 FM 428, Aubrey, Texas Precinct No. 1008 Towne North Baptist Church 526 Hercules Ln., Denton, Texas Precinct No. 10 11 IVIIIIBMWIMOMi Magi Guyer High School 7501 Teasley Ln., Denton, Texas Precinct Nos. 10 19, 4016 I - .1 1 Denton Civic Center Martin Luther King Jr. Rec. Center Argyle City Hal I 321 E. McKinney, Denton, Texas 1300 Wilson, Denton, Texas 308 Denton St., Argyle, Texa, Precinct Nos. 4009, 4010 Precinct No. 4011 Precinct No. 4017 LDY,'_Vtl I V N The following early voting locations will be open the dates and times listed: Monday -Friday October 21-25 8am-5pm Saturday October 26 7am-7pm Sunday October 27 Ipm-6pm Monday -Friday October 28 -November I 7am-7pm nth UjA±-'ffN_IffjI2Mtt L&MILWI-11-0-11mul J, "fLAaftl 1400 FM 424, Cross Roads 1197 W. Main Street, Lewisville W—JAIII11-1-1 jePILC-09"J'AL 415 N. College, Justin 701 Kimberly Dr., Denton itLIk _kII kal-I fmLiIII-1rel 212 Main Street, Lake Dallas J.I=LLIft_I'd 4150 Kirkpatrick, Flower Mound 330 W Stonebrook Pkwy., Frisco Am] _kI&hAxMX_ 320 Waketon, Double Oak Q wil 11111, ifl LI 3300 Corinth Pkwy., Corinth j1.,IWjq Ejm Re,vreyfl n :nqr 303 Main St., Little Elm LImIral12"ItInk—lavaLl aw— P. WRIMA L'AnAll"XI 4220 N. Josey, Carrollton Mari, 18505 Midway Rd., Dallas WILI-11,100A.1au _r"InkciaWAI_(10"win 1000 Highland Village Rd., Highland Village AlukilwUHA 308 Denton St,, Argyle lv.lq_Lnt S_ i_o -(A14 r 310 S Washington St., Pilot Point 6301 Main St., The Colony tLE11111 LY11flAbIL' 1200 Bobcat Blvd., Krum artIC -110181 Monday - Friday October 21 - 25 Sam - 5pm 400 N Locust St., Sanger Saturday October 26 7am - 7pm Monday - Tuesday October 28 - 29 7am - 7pm Wednesday October 30 7am - 5pm Thursday - Friday October 31- November I 7am - 7pm V Monday - Friday October 21 - 25 8am - 5pm 100 Municipal Drive, Trophy Club Saturday October 26 7am - 7pm Monday - Friday October 28 -November I 7am - 7pm Denton Civic Centel, Monday - Thursday October 21 - 24 8am - Spm 321 E McKinney St., Denton Sunday October 27 Ipm-6pm Monday - Friday October 28 -November I 7am - 7pm 111 re I Ifl 11 Monday - Friday October 28 -November 1 7am - 7pm DENTON COUNTY EARLY VOTING VOTACION ADELANTADA DEL CONDADO DE DENTON) NOVEMBER 5, 2019 5 DE NOVIEMBRE DE 2019) CONSTITUTIONAL AMENDMENTS AND SPECIAL ELECTIONS ENMIENDA CONSTITUCIONAL Y ELECCIONES ESPECIALES) This schedule of early voting locations, dates and times applies to voters in the following cities, towns, schools, special districts and the county: (Este horario de casetas de votaci6n adelantada, sus fechas y tiempos aplican a los votantes en las siguientes ciudades, pueblos, escuelas, distritos especiales y el condado): CoppelI, Denton, Flower Mound, Big Sky Municipal Utility District, Denton County Municipal Utility District No. 6, The Lakes Fresh Water Supply Districts of Denton County, Northlake Municipal Management District No. 2, and Smiley Road Water Control and Improvement District No. 1 EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS DIAS Y HORAS DE VOTACION TEMPRANO POR APARICION PERSONAL) October (Octubre) 21 - 25 Monday - Friday (Lunes-Viernes) October (Octubre)26 Saturday (sabado) October (Octubre) 27 Sunday (Domingo) 8:00 a.m. - 5:00 p.m. 7:00 a.m. - 7:00 p.m. 11:00 a.m. -4:00 p.m. October (Octubre) 28 - 31 Monday - Thursday (Lunes- lueves) 7:00 a.m. - 7:00 p.m. November (Noviembre) 1 Friday (Viernes) 7:00 a.m. - 7:00 p.m. October (Octubre) 21 - 25 October (Octubre)26 October (Octubre) 28 — 29 October (Octubre) 30 October (Octubre) 31 LIMITED EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS DIAS Y HORAS DE VOTACION LIMITADO TEMPRANO POR APARICION PERSONAL) Monday — Friday (Lunes—Viernes) Saturday (sabado) Monday — Tuesday (Lunes — Martes) Wednesday (Mi6rcoles) Thursday (lueves) 8:00 a.m. — 5:00 p.m. 7:00 a.m. — 7:00 p.m. 7:00 a.m. — 7:00 p.m. 7:00 a.m. — 5:00 p.m. 7:00 a.m. — 7:00 p.m. November (Noviembre) 1 Friday (Viernes) 7:00 a.m. - 7:00 p.m. Location Ubicaci6n) Address Direcci6n) Room Sitio de Votaci6n) City Ciudad) Zip Code C6digo Postal) 1 Carrollton Public Library 4220 N. Josey Ln. Meeting Room Carrollton 75010 2 Corinth City Hall 3300 Corinth Pkwy. Council Workroom Corinth 76208 3 Steven E. Copeland Government Center 1400 FM424 Community Room Cross Roads 76227 4 Timberglen Recreation Center 3810Timberglen Rd. Small Craft Room Dallas 75287 5 Denton Civic Center 321 E. McKinney St. Community Room Denton 76201 6 Denton County Elections Administration 701 Kimberly Dr. Suite A111 Denton 76208 7 University of North Texas - Gateway Center 801 North Texas Blvd. Room 52 Denton 76201 8 Robson Ranch Clubhouse 9428 Ed Robson Cir. Medina Room Denton 76207 9 Texas Woman's University -Student Union 420 Administration Dr. Room 113 Denton 76201 10 Denton County Southwest Courthouse 6200 Canyon Falls Dr. Community Room 519 Flower Mound 76226 11 Flower Mound Community Activity Center 1200 Gerault Rd. Pecan Room Flower Mound 75028 12 Frisco Fire Station #4 4485 Cotton Gin Rd. Training Room Frisco 75034 13 Frisco Fire Station #7 330 W. Stonebrook Pkwy. Training Room Frisco 75034 14 Highland Village Municipal Complex 1000 Highland Village Rd. Police Training Room Highland Village 75077 15 Justin Municipal Complex 415 N. College Ave. Council Chambers Justin 76247 16 Krum ISD Administration Building 1200 Bobcat Blvd. Boardroom A126 Krum 76249 17 Lake Dallas City Hall 212 Main St. Community Room Lake Dallas 75065 18 Lewisville Municipal Annex 1197 W. Main St. Community Room Lewisville 75067 19 Little Elm Recreation Center 303 Main St. Old Kid Zone Room Little Elm 75068 20 Pilot Point Senior Center 310 S. Washington St. Room 1 Pilot Point 76258 21 Prosper Fire Station #2 1140 S. Teel Pkwy. Training Room Prosper 75078 22 The Colony Annex Building 6804 Main St. Lobby The Colony 75056 23 Trophy Club Municipal Utility District No. 1 Building 100 Municipal Dr. Svore Municipal Boardroom Trophy Club 76262 October (Octubre) 21 - 25 October (Octubre)26 October (Octubre) 28 — 29 October (Octubre) 30 October (Octubre) 31 LIMITED EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS DIAS Y HORAS DE VOTACION LIMITADO TEMPRANO POR APARICION PERSONAL) Monday — Friday (Lunes—Viernes) Saturday (sabado) Monday — Tuesday (Lunes — Martes) Wednesday (Mi6rcoles) Thursday (lueves) 8:00 a.m. — 5:00 p.m. 7:00 a.m. — 7:00 p.m. 7:00 a.m. — 7:00 p.m. 7:00 a.m. — 5:00 p.m. 7:00 a.m. — 7:00 p.m. November (Noviembre) 1 Friday (Viernes) 7:00 a.m. - 7:00 p.m. Application for a Ballot by Mail may be downloaded from our website: https://www.votedenton.com/early-voting-by-mail-absentee/ Solicitud para Boleta por Correo se puede descargar de nuestro sitio web): https://www.votedenton.com/early-voting-by-mail-absentee/ Information by phone: Denton County Elections Administration, 940-349-3200 Informacion por telefono): Administracion de Elecciones del Condado de Denton 940-349-3200 Applications for a Ballot by Mail must be submitted between January 1, 2019 and October 25, 2019 by mail, fax or email to: Note: effective December 1, 2017 - If an Application for Ballot by Mail is submitted by fax or e-mail the original application must also be mailed and received by the Early Voting Clerk no later than the 4th business day after receipt of the faxed or e-mailed copy. Solicitudes para una Boleta por Correo pueden ser sometidas entre el 1 de Enero de 2019 y 25 de Octubre de 2019 por correo, fax o por correo electronico a: Location Ubicaci6n) Address Direcci6n) Room Sitio de Votaci6n) City Ciudad) Zip Code C6digo postal) 1 Church of Christ of Sanger 400 Locust St. The Roberts Room Sanger 76266 Application for a Ballot by Mail may be downloaded from our website: https://www.votedenton.com/early-voting-by-mail-absentee/ Solicitud para Boleta por Correo se puede descargar de nuestro sitio web): https://www.votedenton.com/early-voting-by-mail-absentee/ Information by phone: Denton County Elections Administration, 940-349-3200 Informacion por telefono): Administracion de Elecciones del Condado de Denton 940-349-3200 Applications for a Ballot by Mail must be submitted between January 1, 2019 and October 25, 2019 by mail, fax or email to: Note: effective December 1, 2017 - If an Application for Ballot by Mail is submitted by fax or e-mail the original application must also be mailed and received by the Early Voting Clerk no later than the 4th business day after receipt of the faxed or e-mailed copy. Solicitudes para una Boleta por Correo pueden ser sometidas entre el 1 de Enero de 2019 y 25 de Octubre de 2019 por correo, fax o por correo electronico a: DENTON COUNTY EARLY VOTING VOTACION ADELANTADA DEL CONDADO DE DENTON) NOVEMBER 5, 2019 5 DE NOVIEMBRE DE 2019) CONSTITUTIONAL AMENDMENTS AND SPECIAL ELECTIONS ENMIENDA CONSTITUCIONAL V ELECCIONES ESPECIALES) Nota: efectivo el 1 de Diciembre de 2017 - Si una solicitud de boleta par correo se envia por fax o par correo electronico la solicitud original tambien debe ser enviada par correo y recibida par el Secretario de votacion anticipada no mas tarde del cuarto dia habil despues de recibir la copia enviada par fax o par correo electronico.) Early Voting Clerk (Secretario De Votacion Adelantada) PO Box 1720 Denton, TX 76202 Fax: 940-349-3201 Email: elections@dentoncounty.com ELECTION DAYBYPERSONAL APPEARANCE LOCATIONS LUGARES DEVOTACIÓN EN ELDÍADEELECCIÓN PORAPARICIÓNPERSONAL) November 5, 2019 -- 7:00am - 7:00pm 5 denoviembrede2019 -- 7:00am - 7:00pm) Precinct LocationAddressRoom CityZipcode Precinto)(Lugar)(Dirección)(SitodeVotación)(Ciudad)(CódigoPostal) 1008Towne NorthBaptist Church526 Hercules Ln.Fellowship HallDenton76209 1009Towne NorthBaptist Church526 Hercules Ln.Fellowship HallDenton76209 1010Towne NorthBaptist Church526 Hercules Ln.Fellowship HallDenton76209 1011Towne NorthBaptist Church526 Hercules Ln.Fellowship HallDenton76209 1012Towne NorthBaptist Church526 Hercules Ln.Fellowship HallDenton76209 1013Towne NorthBaptist Church526 Hercules Ln.Fellowship HallDenton76209 1014South Branch Library3228 Teasley Ln.Program RoomDenton76210 1015South Branch Library3228 Teasley Ln.Program RoomDenton76210 1016Lifeline Church2800 Pennsylvania Dr.AuditoriumDenton76205 1017Lifeline Church2800 Pennsylvania Dr.AuditoriumDenton76205 1018South Branch Library3228 Teasley Ln.Program RoomDenton76210 1019South Branch Library3228 Teasley Ln.Program RoomDenton76210 1038CorinthCity Hall3300 Corinth Pkwy.Council WorkroomCorinth76210 1039CorinthCity Hall3300 Corinth Pkwy.Council WorkroomCorinth76210 1046Lifeline Church2800 Pennsylvania Dr.AuditoriumDenton76205 4000Krum ISDAdministration Building1200 Bobcat Blvd.Boardroom A126Krum76249 4001Krum ISDAdministration Building1200 Bobcat Blvd.Boardroom A126Krum76249 4002Ponder Town Hall102 W. Bailey St.Council ChambersPonder76259 4003Robson Ranch Clubhouse9428 Ed Robson Cr.Patriot RoomDenton75207 4004Denia Recreation Center1001 Parvin StRoom BDenton76205 4005North Lakes Recreation Center2001W. WindsorDr.Multipurpose Room ADenton76209 4006North Branch Library3020 N. Locust St.Meeting RoomDenton76209 4007North Lakes Recreation Center2001W. WindsorDr.Multipurpose Room ADenton76209 4008North Lakes Recreation Center2001W. WindsorDr.Multipurpose Room ADenton76209 4009North Branch Library3020 N. Locust St.Meeting RoomDenton76209 4010North Branch Library3020 N. Locust St.Meeting RoomDenton76209 4011Martin LutherKing Recreation Center1300WilsonSt.Computer RoomDenton76205 4012Martin LutherKing Recreation Center1300WilsonSt.Computer RoomDenton76205 4013University ofNorthTexas - Gateway Center801 NorthTexas Blvd.Room 52Denton76201 4014University ofNorthTexas - Gateway Center801 NorthTexas Blvd.Room 52Denton76201 4015Denia Recreation Center1001 Parvin StRoom BDenton76205 4016Bartonville Town Hall1941 Jeter Rd. ETown Council/CommunityRoomBartonville76266 November 5, 2019 -- 7:00am - 7:00pm 5 denoviembrede2019 -- 7:00am - 7:00pm) Precinct LocationAddressRoom CityZipcode Precinto)(Lugar)(Dirección)(SitodeVotación)(Ciudad)(CódigoPostal) 4017Argyle Town Hall308 Denton St.Community RoomArgyle76226 4037Denia Recreation Center1001 Parvin StRoom BDenton76205 4038North Lakes Recreation Center2001W. WindsorDr.Multipurpose Room ADenton76209 4039University ofNorthTexas - Gateway Center801 NorthTexas Blvd.Room 52Denton76201 4040North Lakes Recreation Center2001W. WindsorDr.Multipurpose Room ADenton76209 4041Martin LutherKing Recreation Center1300WilsonSt.Computer RoomDenton76205 4042Krum ISDAdministration Building1200 Bobcat Blvd.Boardroom A126Krum76249 4044Denia Recreation Center1001 Parvin StRoom BDenton76205 4045University ofNorthTexas - Gateway Center801 NorthTexas Blvd.Room 52Denton76201 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:HLC19-030b,Version:1 AGENDA CAPTION Consider approval of a resolution of the City of Denton,Texas adopting the vision,value statements,goals, policies,recommendations,and the implementation matrix proposed in the Denton Historic Preservation Plan prepared by the Lakota Group,dated August 28,2019;and providing an effective date.(HLC19-030b,Historic Preservation Plan, Ron Menguita) City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Todd Hileman DATE: October 8, 2019 SUBJECT Consider approval of a resolution of the City of Denton, Texas adopting the vision, value statements, goals, policies, recommendations, and the implementation matrix proposed in the Denton Historic Preservation Plan prepared by the Lakota Group, dated August 28, 2019; and providing an effective date. BACKGROUND The City’s current Preservation Plan was adopted in August of 1985. The Preservation Plan was the impetus for significant historic preservation efforts in Denton and many of the objectives of that plan were met. Over three decades later, in February 2015, the Denton Plan 2030 was adopted and called for the update of the Preservation Plan. In the Fall of 2017 staff began the process of updating the Preservation Plan by solicitating Requests for Qualifications for consultants to assist in the update. In addition, during the same time, staff applied for a matching grant from the Texas Historical Commission (THC) and was awarded $20,000.00 for the preparation of a new updated Preservation Plan. The resulting document is represented in a draft Historic Preservation Plan (HPP), refer to Exhibit 2. The creation of the HPP included significant stakeholder input, representing public meetings and online surveys, to create a shared vision related to the city’s historic resources. A partial list of outreach efforts includes the following:  Focus Group Session with Mayor and City Dept. heads from Community Development and Parks & Recreation, December 10, 2018  Interview with Director of Development.  Interview with staff at Texas Woman’s University, December 10, 2018  Focus Group Session with Local Developers, December 10, 2018  Focus Group Session with Local Architects, December 11, 2018  Focus Group Session with members of Planning and Zoning Commission, December 11, 2018  Interview session with Historic Denton Inc., December 11, 2018  Focus Group Session with current and former HLC members, December 11, 2018  Focus Group Session with Denton County Office of History and Culture, December 11, 2018  Community Open House, 217 W Hickory, February 18, 2019  Community Open House, Discover Denton, February 19, 2019  Community Open House, Denton Senior Center, June 17th, 2019  2 Online Surveys with 400+ responses City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The HPP will serve as a guide for the citizens of Denton, Boards, Commissions, and elected officials. There are four focus areas with goals, policies and recommendations. There is also an additional section on Historic Preservation and Sustainability. The four focus areas are:  Survey and Registration  Community Development  Program Administration  Education and Outreach Starting on page 72 of the HPP is an implementation matrix. The matrix provides implementation timelines and prioritizes recommendations into short, medium, long-term and ongoing. Pages 80 to 89 provides an all-important historical context statement, as recommended by the United States Secretary of the Interior Standards for Historic Preservation Planning. The historic context is significant as it drives the goals and priorities, providing the backdrop against which the historic resources in Denton shall be judged significant or not. The remaining pages of the HPP contain a policy review, community input information, and the appendices. PRIOR ACTION/REVIEW (Council, Boards, Commissions) August 23, 2016 – City Council, during the Work Session report, discussed that the current preservation and there was consensus to allocate $60,000 in the upcoming budget for the preservation plan. June 20, 2017 – City Council, during a Work Session budget presentation, staff presented goals for 2017- 2018 that included the completion, adoption and implementation of an updated Historic Preservation Plan. This resulted in an additional $60,000 being allocated for a total of $120,000 towards the update. February 1, 2018 – The City of Denton was notified of the issuance of a $20,000 matching grant from the Texas Historical Commission for the preparation of a new updated Preservation Plan. March 2018 – an RFQ was issued and a committee of staff and HLC members selected the Lakota Group to assist in the update. December 11, 2018 – City Council, received a report from staff on the update to the Historic Preservation Plan, was introduced to the Lakota Group, and expressed a definite need for an updated Preservation Plan - the need for integrating future landmark districts into the Plan and including Southeast Denton in the Plan. August 19, 2019 - Historic Landmark Commission received a presentation on the draft HPP. August 20, 2019 – Planning and Zoning Commission received a presentation on the draft HPP. August 21, 2019 – City Council received a presentation on the draft HPP. September 16, 2019 – Historic Landmark Commission, during a regular meeting, recommended approval of the HPP unanimously, 6–0 with conditions. September 18, 2019 – Planning and Zoning Commission, during a regular meeting, recommended approval of the HPP unanimously, 7–0 with conditions. OPTIONS 1. Approve as submitted 2. Approve subject to conditions 3. Deny 4. Postpone consideration 5. Table item RECOMMENDATION Historic Landmark Commission The Historic Landmark Commission recommended approval of the HPP 6-0, with the following conditions: 1. Amend language on page 25, under African Americans and Other Diverse Populations in Denton, to read as follows: Quakertown provides a compelling story of the African-American experience in the community, already interpreted to some extent in Quakertown Park with outdoor interpretive displays. After Quakertown story, the African-American community moved to Solomon Hill and other areas of Denton’s east and south sides. Additional research and survey work for this context would identify key properties, blocks and areas of cultural significance worthy of preservation and protection. Denton’s Quakertown story includes the forced relocation of the African American community to Solomon Hill and other areas of Denton’s east and south sides. While there is a Texas Historical Commission Marker in the park that provides some information about Quakertown, additional research and survey work for this context would identify properties, blocks and areas of cultural significance worthy of preservation and protection. The Historic and Cultural Resource of Denton, Texas 1882-1949, Multiple Property Listing, identifies four original surviving Quakertown homes that may be worthy of local designation and protection. 2. Amend implementation matrix by changing “parties” to “partners” and delete “City” and “HLC” from the columns. The responsibility of facilitating the implementation of the recommendations will be the Historic Preservation Officer working with the partners listed in the matrix. 3. Add a recommendation under Goal #2. The following recommendation would be added to page 44 and the matrix on page 74. Recommendation #2.1.1: Establish a program allowing for the partial or full property taxes exemption from City of Denton and other applicable taxing authorities for locally designated historic homes. Planning and Zoning Commission The Planning and Zoning Commission recommended approval of the HPP 7-0, with the following condition: 1. Amend HLC’s proposed Recommendation #2.1.1 to read as follows: Establish Explore a program allowing for the partial or full property taxes exemption from City of Denton and other applicable taxing authorities for locally designated historic homes. Staff The staff recommends approval of the HPP with the Historic Landmark Commission and Planning and Zoning Commission conditions listed above, and with the following clarifying changes: 1. Insert a quote from the 2015 City of Denton Historic Resource Survey and a list of architects to the summary under Recommendation #1.5, second bullet as follows: A quote from the 2015 City of Denton Historic Resource Survey: The large majority of the houses in Idiot’s Hill retain their integrity, reflect the historic significance [1940–1965] of the district are well-maintained and landscaped, and have a high degree of integrity. Alterations have been minimal and mostly restricted to the rear of the lots. Notable architects who designed homes in Idiot’s Hill include: Charles Dilbeck, AIA, Jack Craycroft, AIA, Isabel Mount Miller and Tom Polk Miller, AIA, Roland Laney, and O’Neil Ford, FAIA. 2. Amend the summary under Recommendation #2.4 to read as follows: For owners considering a commercial or income-producing building rehabilitation or an adaptive use project and are applying for the Federal Rehabilitation Tax Credit program, the City staff could coordinate and work with the Denton Main Street Program to offer conceptual pro-forma analyses, through a consultant, to test potential reuse concepts. These initial feasibility assessments can help building owners consider creative development schemes or, even, new ways to use storefront spaces as overall demand for traditional retail space declines. The City should target this service to the larger historic downtown commercial buildings where tax credits would be more feasible to use as part of development financing. 3. Insert the following statement under Policy 2.2 as follows: During public meetings and stakeholder interviews the following were expressed as places and neighborhoods worthy of being considered as Conservation Districts. They are also identified in survey documents.  Idiots Hill Neighborhood  Bolivar Neighborhood  West of Downtown Neighborhoods  South of Downtown Neighborhoods  Hickory and Oak Street Commercial Areas EXHIBITS 1. Agenda Information Sheet 2. Draft Denton Historic Preservation Plan 3. Draft Resolution 4. Presentation Respectfully submitted: Richard Cannone, AICP Deputy Director Development Services Planning Director Prepared by: Ron Menguita, AICP Principal Planner Roman McAllen, Assoc. AIA, AICP, CNU-A Historic Preservation Officer DRAFT Historic Preservation Plan 1 DRAFT HISTORIC PRESERVATION PLAN | AUG 28, 2019 Prepared for the City of Denton 2 Denton Historic Preservation Plan ACKNOWLEDGMENTS HISTORIC LANDMARKS COMMISSION CITY COUNCIL CITY STAFF • Alyssa Stevenson (Chair) • Helen Bailey (Vice-chair) • John Morris • Erin Clegg • Mary Anderson • Roy Anderson • Kenneth Williamson • Angie Stripling • Melody Kohout • Chris Watts, Mayor • Gerard Hudspeth, District 1 • Keely G. Briggs, District 2 • Jesse Davis, District 3 • John Ryan, District 4 • Deb Armintor, At Large Place 5 • Paul Meltzer, At Large Place 6 • Todd Hileman, City Manager • Scott McDonald, Director Development Services/Chief Building Official • Richard Cannone, AICP, Deputy Director Development Services • Ron Menguita, AICP, Principal Planner • Roman McAllen, Assoc. AIA, AICP, CNU-A, Historic Preservation Officer • Cody Yates, GIS Analyst • Sean Jacobson, Assistant Planner • Juan M. Pagoada-Reyes, Intern CONSULTANT - THE LAKOTA GROUP This project was funded in part through a Certified Local Government Grant from the National Park Service, U.S. Department of the Interior, as administered by the Texas Historical Commission. The contents and opinions, however, do not necessarily reflect the views and policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. This program receives Federal funds from the National Park Service. Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in departmental Federally Assisted Programs on the basis of race, color, national origin, age or handicap. Any person who believes he or she has been discriminated against in any program, activity, or facility operated by a recipient of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department of the Interior, National Park Service, P.O. Box 37127, Washington, D.C. 20013-7127 DRAFT Historic Preservation Plan 3 TABLE OF CONTENTS SECTION 1: INTRODUCTION 5 SECTION 2: DENTON HISTORIC PRESERVATION PLAN 1 7 DENTON HISTORIC PRESERVATION VISION AND VALUE STATEMENTS 19 PLAN GOALS, POLICIES, AND RECOMMENDATIONS 21 SURVEY AND REGISTRATION 24 ISSUE SUMMARY 24 GOALS, POLICIES, AND RECOMMENDATIONS 26 COMMUNITY DEVELOPMENT 39 ISSUE SUMMARY 39 GOALS, POLICIES, AND RECOMMENDATIONS 44 PROGRAM ADMINISTRATION 50 ISSUE SUMMARY 50 GOALS, POLICIES, AND RECOMMENDATIONS 52 EDUCATION AND OUTREACH 56 ISSUE SUMMARY 56 GOALS, POLICIES, AND RECOMMENDATIONS 58 HISTORIC PRESERVATION AND SUSTAINABILITY 61 INHERENT HISTORIC BUILDINGS SUSTAINABLE DESIGN FEATURES IN HISTORIC BUILDINGS 61 ALTERNATIVE ENERGY SYSTEMS 63 BUILDING ENVELOPE IMPROVEMENTS 65 SUSTAINABLE DESIGN AND DESIGN GUIDELINE DOCUMENTS 70 IMPLEMENTATION MATRIX 72 SECTION 3: DENTON HISTORIC RESOURCES 79 HISTORIC CONTEXT 81 DENTON HISTORIC RESOURCES 90 EXISTING LANDMARKS AND DISTRICTS 98 SURVEY AND DOCUMENTATION 110 DENTON ARCHITECTURAL STYLES AND BUILDING FORMS 112 SECTION 4: POLICY REVIEW 121 FEDERAL AND STATE PLANNING CONTEXT 123 LOCAL PLANS AND POLICIES 124 CITY ZONING 128 SECTION 5: COMMUNITY SPEAKS 133 SECTION 6: APPENDICES 147 APPENDIX 1 148 APPENDIX 2 149 APPENDIX 3: STATE ANTIQUITIES LANDMARKS CRITERIAL FOR EVALUATION 150 APPENDIX 4: 1936 TEXAS CENTENNIAL MARKERS 152 APPENDIX 5: DENTON COUNTY HISTORICAL MARKERS 153 APPENDIX 6: DEVELOPMENT CODE OF THE CITY OF DENTON 154 4 Denton Historic Preservation Plan DRAFT Historic Preservation Plan 5 INTRODUCTION SECTION 1 6 Denton Historic Preservation Plan INTRODUCTION This City of Denton Historic Preservation Plan was prepared by a dedicated group of community stakeholders and residents concerned with the future conservation and stewardship of Denton’s significant heritage resources ― the buildings, structures, and sites that contribute to Denton’s sense of place and economic vitality. This Historic Preservation Plan builds on the community’s previous preservation preservation vision for continuing Downtown Denton’s resurgency, enhancing, enhancing established neighborhoods, maintaining community character, managing growth, and promoting livability and civic pride, as well as protecting important heritage resources and other tangible links to Denton’s past. This Preservation Plan also seeks to inspire and motivate existing stakeholder groups and a new generation of preservation advocates in the implementation and management of Denton’s historic preservation program. Today, Denton’s historic resources and assets, including its historic neighborhoods, downtown district, and iconic Denton County Courthouse on the Square, help to define the city’s vibrancy, authenticity, and small-town appeal. Such assets help to attract young professionals and entrepreneurs who desire quality working spaces and a unique physical environment in which to start their businesses and creative endeavors. Denton’s varied, historic housing stock also contributes to the community’s livability, providing a source of affordable quality housing to families and households seeking advantageous locations near Downtown Denton, the universities, parks, and other community amenities. In Downtown Denton, the Denton County Courthouse and surrounding Courthouse Square commercial architecture serve as an appealing setting and backdrop for festivals, cultural events, and entertainment activities. Certainly, Denton’s historic resources play a key role in community quality-of-life and in making Denton one of the most livable places in Texas. “We would love for more Dentonites to visit Denton’s core and experience the historic districts” - Denton resident. Courthouse © The Lakota Group Survey respondent DRAFT Historic Preservation Plan 7 HISTORIC PRESERVATION IN DENTON Denton’s formal historic preservation efforts did not begin until the 1980s when the Denton City Council adopted its first Historic Preservation Ordinance and established the Historic Landmarks Commission to administer the designation and management of local landmarks and historic districts. The Ordinance’s passage came after years of concern over the future of the West Oak Street neighborhood and its collection of pre-World War I “Silk Stocking Row” houses, threatened by a change in its single-family zoning classification the 1960s, and various demolition and development pressures, including the construction of the Carroll Boulevard thoroughfare on the neighborhood’s eastern edge, (Preservation Plan, Historic Landmark Commission, City of Denton, 1986, p. 3). The Ordinance’s development and adoption was made possible through the assistance of the Denton County Historical Commission with support from the local chamber of commerce, downtown businesses, and neighborhood residents (Preservation Plan, Historic Landmark Commission, City of Denton, p. 3). Denton would become one of several Texas communities during the mid to late 1980s to ratify an ordinance, along with Abilene, Corpus Christi, Dallas, El Paso, Fort Worth, Lubbock, Plano, and San Marcos. Denton’s nascent preservation planning efforts came 14 years after the passage of the National Historic Preservation Act by the U.S. Congress, which established the National Register of Historic Places, this nation’s official list of buildings, sites, structures, and objects worthy of preservation. With the National Register, local communities now had a new preservation planning tool to spur the recognition and designation of landmarks and districts of local significance. Denton’s first National Register-listed property was the Denton County Courthouse in 1977. Since that first ordinance in the early 1980s, the City of Denton has undertaken a number of preservation planning activities, including the creation of its first preservation plan in 1986, the launch of its downtown Main Street revitalization program in 1989, as well as several historic resource survey initiatives in succeeding years. The 1986 Preservation Plan provided an overview of Denton’s architectural history and important context periods, such as Denton’s late 19th century railroad-related development, the growth of Denton’s universities, Quakertown, and the community’s pre-World War II prosperity. The Preservation Plan also recommended the creation of several historic districts ― most notably for the residential neighborhoods between the University of North Texas and Texas Women’s University, as well as for the blocks along West Oak Street, the creation of a downtown Main Street revitalization program, and the adoption of tax incentives to encourage property rehabilitation and preservation. In 1989, the City of Denton completed its first comprehensive survey inventorying property types within central Denton for their architectural and historical significance. The survey identified potential local historic districts in Downtown and in the Congress School neighborhood to the northwest of the Courthouse Square, and two conservation districts in the Bell Avenue and Austin-Locust neighborhoods. The Courthouse Square itself was listed in the National Register as part of a multiple property nomination in 2000. In the following years, the City commissioned additional survey and documentation efforts in the Bolivar and Idiots Hill neighborhoods, the latter containing a significant collection of Ranch and Minimal Traditional homes ― evidence of Denton’s post World War II residential building boom. Currently, Denton has two locally-designated historic districts, one conservation district, and several buildings, sites, and objects listed in the National Register, including the Downtown Courthouse-on-the-Square, the community’s architectural centerpiece. In 2015, the Denton community embarked on an update to its comprehensive plan, and in 2019 completed a substantial revision and update to its zoning and development regulations. As mentioned previously, the Denton 2030 Plan recommends an update to the 1985 Preservation Plan with a particular focus of identifying historic resources meriting designation and protection. Since 1986, other properties and historic resources may have gained significance, including buildings built during the post-World War II years, an important growth period for most communities as they accommodated an increased demand for housing by returning servicemen. In addition, Denton’s heritage story must also be broadened to recognize and interpret the community’s tapestry of ethnic and racial groups that contributed to community’s development ― groups often underrepresented in the recognition and interpretation of their stories to future generations. The process for preparing this Historic Preservation Plan, therefore, represents a unique opportunity for Denton to assess its current historic preservation program effectiveness, consider future landmarks and districts, and propose a set of planning strategies that address critical preservation-planning needs. 8 Denton Historic Preservation Plan 1846 1857 1866 1877 1876 1880s-1890s 1881 1890 1895-1897 1901 1906 1929 1931 1933-1940 1939 1953 1962 1963 1966 1966-1967 1973 1977 1980 1982 1987 1989 1996 1999 2000 2004 2005 2008 2012 2014 2015 2018 2019 Denton County established by the Texas State Legislature. First Denton County Courthouse constructed in Downtown Denton. City of Denton chartered by the Texas State Legislature. Second Denton County Courthouse constructed. State of Texas constitutional authorization for state-wide preservation initiatives; first brick buildings constructed. Series of fires destroyed or damaged numerous Denton Courthouse Square commercial buildings. Texas and Pacific Railroad connects Denton to Fort Worth and Dallas. Texas Normal College and Teacher Training Institute founded, later to become University of North Texas in 1988. Third and present Denton County Courthouse constructed. Girls Industrial College chartered by Texas State Legislature, later to become Texas Women’s University in 1957. American Antiquities Act signed by President Theodore Roosevelt; first major historic preservation law adopted in the United States. 1819 North Bell Avenue, first Denton residence designed by architect O’Neil Ford. First local historic district in the United States established in Charleston, South Carolina. State Centennial Celebration; first State Historical Markers erected. Little Chapel in the Woods, Texas Women’s University designed by O’Neil Ford and architect Arch Swank. Texas State Historical Survey Committee established to administer statewide historic preservation program. Formal establishment of the Texas Historical Marker Program. Texas State Legislature expands the mandate of the Survey Committee with legal authority to protect and preserve significant buildings and sites. National Historic Preservation Act passed by the U.S. Congress; National Register of Historic Places established Denton Civic Center and Municipal Building constructed, designed by O’Neil Ford. Texas State Historical Survey Committee becomes the Texas Historical Commission. Denton County Courthouse listed in the National Register. Denton’s first Historic Preservation Ordinance adopted by Denton City Council; Historic Landmarks Commission established; amendment to the National Historic Preservation Act by U.S. Congress creates the Certified Local Government Program. Denton 19th Century Pottery Kiln sites listed in the National Register. Oak-Hickory Local Historic District established by the City of Denton. Denton designated a Certified Local Government by the Texas Historical Commission; Oak Hickory Local Historic District established; Denton Main Street Program initiated. Historical Survey of Denton completed. Historic and Architectural Resources of Denton Multiple Property National Register Nomination completed; Denton Main Street Program recognized with Great American Main Street Award. Denton County Courthouse-on-the-Square listed in the National Register. Rector Road Bridge listed in the National Register. Bell Avenue Local Conservation District established by the City of Denton. West Oak Area Local Historic District established by the City of Denton. Bolivar Neighborhood Historic Resource Survey completed. Denton Main Street Program reaches 25-year milestone. Idiots Hill Neighborhood Historic Resource Survey completed; Denton Plan 2030 with historic preservation element adopted by City Council. Pioneer Circle at Texas Women’s University listed in the National Register. City of Denton revises zoning regulations, including the Historic Preservation Ordinance. DENTON HISTORIC PRESERVATION CHRONOLOGY The following is a timeline of significant events and historic preservation efforts in the City of Denton since the 1830s: DRAFT Historic Preservation Plan 9 HISTORIC PRESERVATION PLAN PURPOSE AND OBJECTIVES A historic preservation plan identifies and outlines the vision, goals, and strategies for enhancing and strengthening a local historic preservation program, recognizing that effective long-range planning can help identify, protect, and manage significant historic resources and key elements of a community’s built environment. Creating a historic preservation plan is also an opportunity to engage, educate, and inform local stakeholders on the community’s history and heritage, preservation’s benefits, and the roles and responsibilities of a local historic preservation commission. Traditionally, historic preservation plans focused on the identification and documentation of important historic resources and future landmarks and districts. Today, municipal leaders, preservation advocates and community planners view historic preservation as essential tool for encouraging reinvestment activity in traditional commercial districts and older neighborhoods, achieving placemaking and urban design objectives, and in promoting community sustainability. Historic preservation plans are prepared for local historic preservation commissions, municipal staff, and other commissions, departments, and elected leaders, serving as the key policy document for local decision- making regarding preservation issues and priorities. Non-profit preservation advocacy organizations and other preservation partners also use historic preservation plans to guide local advocacy and outreach efforts, educational initiatives, and survey and property documentation activities. In many communities, community comprehensive plans address local preservation planning with an identification of key preservation issues and planning goals, objectives, and strategies. However, in the case of Denton and other cities, comprehensive plans may recommend the creation of a stand-alone preservation plan that identifies key historic resources worthy of preservation and additional policies and guidance relative to the local preservation program. The Denton 2030 Plan, as part of its policies and action items for community character areas and urban design, recommends an update to “the Historic Preservation Plan for Denton to identify historic resources that should receive local protection and state and national recognition by 2030.” (Denton 2030, 2015, p. 100). The 2030 Plan also proposed policies related to ongoing updates to the community Historic Resources Survey and the identification and designation of future landmarks and historic districts, the adoption of new incentives, and the promotion of historic preservation-based economic development initiatives. Therefore, this Denton Historic Preservation Plan serves as a supplemental policy document for local decision-makers and augments the planning strategies and recommendations already incorporated within the Denton 2030 Plan. This Historic Preservation Plan has the following objectives: 1. Review prior community preservation planning efforts, including completed architectural and historical surveys and inventories, and National Register nominations and Local District designations to determine future survey, documentation, and designation priorities. 2. Explore new historic contexts spanning Denton’s 19th century beginnings to its post-World War II decades that consider the “untold’ stories, such as important local industries, the African and Hispanic American experience in Denton, and the Ranch subdivisions of the 1950s and 60s. Such exploration provides a more complete understanding of Denton’s historical development and their associations with existing buildings, structures, and sites worthy of documentation, interpretation, and protection. 3. Assess the effectiveness and efficiencies of local landmark and historic district designation processes and design review tools and procedures, as well as Historic Landmark Commission operations and administration. 4. Understand the location and condition of community “character areas” and how conservation districts and other design management tools could be employed to enhance and maintain these areas not ordinarily considered eligible for historic designations. 5. Determine any barriers to preservation efforts and what new programs, incentives, and initiatives can help spark investments in property maintenance, building rehabilitation, and adaptive use. 6. Explore opportunities for strengthening preservation-based economic development efforts, especially in Downtown Denton, the community’s most significant collection of historic commercial architecture. In addition, integrate preservation planning policies within other community development initiatives related to housing, neighborhoods, and growth management to achieve long-term community sustainability. 10 Denton Historic Preservation Plan 7. Propose an ongoing program of outreach, education, and advocacy efforts that builds a strong community historic preservation ethic and cultivates support from a wide range of community stakeholders and those that are not customarily engaged in preservation activities, such as local youth and minority populations. 8. Create new organizational approaches to facilitating historic preservation ― approaches that build local capacity and involve private-sector and a broad range of community stakeholder participation. 9. Develop and adopt an action-oriented Historic Preservation Plan Implementation Program that prioritizes specific initiatives and identifies potential implementation partners and key funding sources. PRESERVATION PLAN APPROACH AND PROCESS The U.S. Secretary of the Interior’s Standards for Preservation Planning provides a framework approach for the creation and development of a community historic preservation plan. The standards for effective local preservation planning include: • Standard I: Preservation Planning Establishes Historic Contexts. Historic contexts describe the significant broad patterns of development in a community ― patterns reflected in existing historic buildings and properties. Essentially, the “historic context organizes information based on a cultural theme and its geographical and chronological limits” (Secretary of the Interior Standards for Historic Preservation Planning, National Park Service, 2001). Historic contexts are the foundation for decisions about the identification, documentation, evaluation, and designation of historic properties as landmarks or districts. This Historic Preservation Plan includes an overview of key Denton historic contexts. • Standard II: Preservation Planning Uses Historic Contexts to Develop Goals and Priorities for the Identification, Evaluation, Registration and Treatment of Historic Properties. In traditional historic preservation planning, the development of historic contexts leads to a series of goals and priorities in the identification, evaluation and designation of historic resources representing each historic context. For instance, if a historic context describes post World War II subdivision development in Denton, goals and priority actions are prepared for surveying, documenting, and designating historic resources and districts in these areas. This Historic Preservation Plan outlines specific priorities for documentation and registration of historic resources related to established historic contexts. This Plan seeks to balance the community’s broader planning and community development objectives while seeking to strengthen and advance the mission of preservation. Fine Arts Theater © The Lakota Group DRAFT Historic Preservation Plan 11 • Standard III: The Results of Preservation Planning Are Made Available for Integration into Broader Planning Processes. Effective local historic preservation plans integrate information regarding historic resources into other planning initiatives and activities, especially as they relate to traditional downtown districts and neighborhoods, significant landscapes or archaeological areas, or other places of architectural and historical importance. Such integration serves to inform planning bodies, whose activities and initiatives may affect historic properties, and private interests about community preservation goals and priorities (Secretary of the Interior Standards for Historic Preservation Planning, 2001). In addition to the three Standards, successful preservation planning processes also require active and ongoing engagement of various stakeholders groups and participants in defining the community’s vision and core values and beliefs regarding the long-term stewardship of Denton’s historic architecture and heritage. This in turn will lead to community acceptance of preservation planning decisions and outcomes. The preservation planning process for Denton involved two distinct phases. The first phase, the “State of the City,” was a review, assessment, and understanding of known historic contexts; existing historic resources, landmarks, and districts; and adopted community plans, documents, and policies that affect historic properties. Phase 1 also included field work, focus group and stakeholder interview sessions, and a community workshop that gained community insight on important preservation planning issues. The second phase, the “Preservation Plan,” has included the development of specific preservation planning goals, strategies, and implementation actions necessary for achieving Denton’s future historic preservation vision. Phase 2 will begin in May 2019. To assist in preparing the Historic Preservation Plan, the City of Denton engaged The Lakota Group, a preservation planning firm based in Chicago, Illinois. The City’s nine-member Historic Landmark Commission serves as the Preservation Plan Steering Committee. The planning process to date has involved the following tasks: HISTORIC PRESERVATION PLAN (September 2018 – September 2019) • Project Website (September 2018) The City of Denton and The Lakota Group created a project website to help inform local stakeholders on the preservation planning process, key milestone dates in the process, and upcoming community meetings and open houses. Draft and final plan documents are also posted for public access and review. • Project Start Meeting (September 13, 2018) The City’s Historic Preservation Officer and other planning staff conducted a project start meeting with the Lakota Group to discuss key preservation planning goals and objectives, local preservation issues, and project schedule and timeline. • Field Work (October 8-10, 2018) Lakota visited Denton to photograph and document the community’s historic resources, including various landmarks, historic districts, neighborhoods, and commercial districts. • Stakeholder Listening Sessions (December 9-12, 2019) The City of Denton and The Lakota Group conducted focus group and key stakeholder listening sessions with City officials and relevant department heads, property and business owners, local developers and realtors, preservation advocates, university representatives, neighborhood associations and residents, and civic organizations and economic development agencies. • Community Open House #1 (February 18, 2019) More than 60 Denton residents, property owners, and preservation advocates attended the first Historic Preservation Plan Open House providing input on preservation issues through a series of exhibits and interactive exercises. The workshop also included exhibits on Denton’s historic architecture and “voting boxes” to determine preservation planning priorities. The “Community Speaks” section of this Heritage Preservation Plan summarizes Community Open House proceedings and results. The Open House was held in the lobby atrium space of the Hickory Street Office Building in Downtown Denton. 12 Denton Historic Preservation Plan • Online Workshop and Questionnaire (March – May 2019) To gain additional community feedback on local historic preservation issues, The Lakota Group created and posted to the project website an online questionnaire version of the Community Open House exhibits and voting exercises. The Community Speaks section summarizes the online workshop results. • State of the City Report (June 5, 2019) The State of the City Report was prepared and delivered to the City. • Community Open House #2 (June 17, 2019) A second community open house presenting draft preservation planning concepts and strategies was conducted at the Denton Senior Center. Open House exhibits included future survey areas and potential districts, new incentive programs, and outreach and educational initiatives. • First Draft Historic Preservation Plan (August 5, 2019) A First Draft Historic Preservation Plan was prepared and delivered to the City of Denton on August 16, 2019. • Draft Historic Preservation Plan Presentation (August 19-21, 2019) A Draft Historic Preservation Plan was presented to the Historic Landmarks Commission, Planning and Zoning Council, and City Council. Cunningham House, 1015 W. Oak © The Lakota Group DRAFT Historic Preservation Plan 13 LOCAL HISTORIC PRESERVATION BENEFITS AND PRESERVATION VALUES Denton’s historic resources are key elements to the community’s visual appeal and urban design, economic vitality, tourism, growth management and sustainability, and overall quality of life. Historic preservation is also an effective strategy for revitalizing traditional downtowns and commercial districts and maintaining older neighborhoods and the quality and affordability of a community’s existing housing stock. As noted in the Denton 2030 Plan, historic preservation must “suggest mechanisms for integrating historic resources into cultural tourism, creating centers of community, and contributing to placemaking and urban vitality” (Denton 2030 Plan, p.113). The benefits of preservation are substantial and contribute to the local communities in the following ways:New Job s New jobs created through the rehabilitation of historic buildings and the creation of new businesses that occupy them.New Ho u s i ng New housing choices and attainable housing opportunities through rehabilitated housing stock.Reduce Im p act Conserved building resources and materials that reduce the environmental impact of new development.Arts & C u l t ure Additional arts and cultural activities generated using landmarks and historic districts and neighborhoods as backdrops.Unique Envir o n mentsHistoric districts create unique environments that attract visitors, investors, and entrepreneurs to the community.Mixed u s e Historic districts maintain the mixed use nature of communities, creating the places where they live, work, and play.Enhance Prope r t y value s Established historic districts and landmarks enhance residential and commercial property values over time. According to a recent report, the 2015 Economic Impact of Historic Preservation in Texas, historic preservation generated the following economic benefits: in annual visitor spending related to history-based tourism. $2.26 Billion in historic building rehabilitation projects. $772 Million per year to the Texas GDP in Main Street revitalization activity with cumulative investment activity since 1981 at $5.2 billion. $310 Million of private investment leveraged by Federal and State of Texas incentives programs. $4 - $5 Dollars Source: Economic Impact of Historic Preservation in Texas (Update 2015), University of Texas and Rutgers University 14 Denton Historic Preservation Plan REVITALIZING DOWNTOWNS Downtowns have always represented a community’s economic and social center. They are often the places with the most significant collection of historic architecture ― buildings that provide affordable, flexible ground-floor spaces for new businesses and adaptable upper-stories for offices and apartments. For many communities, downtown buildings offer the mixed-use environment that encourages people to walk to shopping, dining, and entertainment activities. Many communities like Denton have established and maintained Main Street revitalization programs that have generated substantial reinvestments in buildings, businesses, and public infrastructure. In 2018, Main Street programs across the country produced $4.39 billion of downtown investment, including a net gain of 25,300 jobs and 8,100 building rehabilitations. Since 1980, Main Street programs have generated over $79 billion in downtown reinvestment. According to the 2015 Economic Impact of Historic Preservation in Texas, Texas Main Street communities generate more than 5,000 jobs on an average annual basis with $23.6 million garnered in building rehabilitation activity in the year 2013 alone. Since 1990, Downtown Denton has seen cumulative public and private investments of $139,821,000. HOUSING AND REVITALIZING NEIGHBORHOODS Historic homes and neighborhoods contribute to a community’s identity and sense of place. Often these neighborhoods are distinguished by their diversity of housing types and architectural styles. The diversity in the housing stock in turn provides opportunities for households of different income levels to live in more established neighborhoods close to the downtown district, local schools, parks, churches, and other community services and amenities. Neighborhood historic districts can also promote greater ethnic, cultural, and socioeconomic diversity than most other neighborhoods and places. In addition, past studies have concluded that landmark and historic district designations have positive impacts on neighborhoods, often increasing property values significantly. A study from the early 2000s focused on nine CLG communities in Texas, including such cities as Abilene, Dallas, Fort Worth, and Grapevine, demonstrated that historic designations contributed to property value appreciation of five to 20 percent with the most significant increases seen in the smaller of the nine communities. PLACEMAKING AND THE CREATIVE ECONOMY Historic places are “placemaking” assets ― they contribute to a community’s identity and sense of place, which can help attract jobs and workers, especially in today’s creative industries. Creative industries are concerned with the use of information in the production of goods and services, especially in the design and applied arts fields, such as architecture, fashion and filmmaking, arts and crafts, and technology and software development. Today, with access to the internet and broadband technologies, creative businesses can locate almost anywhere but often prefer quality environments that offer a high level of design character and authenticity found in historic downtowns, neighborhoods, and former industrial areas. Creative industries, in turn, invest in the rehabilitation and adaptive use of historic buildings, often serving as catalytic projects in revitalizing downtowns. Beyond the jobs-generating aspects, placemaking also capitalizes on historic environments by making them important backdrops for vibrant public spaces, and community gatherings and cultural activities. Many communities have integrated art and urban design enhancements in historic downtowns and neighborhoods to promote safe and comfortable pedestrian environments. HISTORIC ENVIRONMENTS AND HEALTH AND WELL-BEING An emerging study in historic preservation is the relationship between historic buildings and places and personal well-being. For many, historic buildings provide a sense of sanctuary, order, continuity, authenticity, and memory that can enhance the mental and emotional health of people. Historic places ― most which pre-date the automobile ― also improve physical health given their walkability and location near downtowns, cultural institutions, green space, and recreational amenities. In turn, historic places promote the feeling of community attachment, belongingness, and livability. DRAFT Historic Preservation Plan 15 COMMUNITY SUSTAINABILITY The U.S. Environmental Protection Agency (U.S. EPA) has estimated that existing landfill space is more than one- third occupied by building demolition debris. It can take between 10 to 80 years for a new energy efficient building to overcome the climate change impacts created by new construction. Buildings constructed before World War II are also generally more energy efficient due to higher quality construction materials and construction methods. Preservation of historic buildings also retains “embodied energy” of building materials― the energy used to harvest, fabricate, transport, and install the materials on the building rather than replacing them. If the original construction materials are lost, so is its embodied energy, generating significant new energy consumption in the material’s replacement. Furthermore, historic preservation serves as an effective growth management tool by concentrating investment and growth activity in existing developed areas and focusing local resources on maintaining and reusing historic resources. Denton Civic Center, Creative Art Studio, Little Chapel in the Woods© The Lakota Group 16 Denton Historic Preservation Plan DRAFT Historic Preservation Plan 17 SECTION 2 DENTON HISTORIC PRESERVATION PLAN 18 Denton Historic Preservation Plan We need to preserve and interpret all histories and cultures in Denton. - Denton resident Courthouse Square © Denton Main Street Survey respondent DENTON HISTORIC PRESERVATION PLAN Presented in Section 2 of this Historic Preservation Plan are four key preservation planning goals that will guide local decision-making for the City of Denton and its preservation partners. These goals are based on the Denton Historic Preservation Vision Statement — a statement that captures local stakeholder aspirations regarding the roles historic preservation will take in shaping Denton’s s physical environment and urban design, economic development, neighborhood vibrancy, and overall quality of life. The Vision and Value Statements were created from visioning exercises conducted during the community open houses and other community engagement activities. DRAFT Historic Preservation Plan 19 DENTON HISTORIC PRESERVATION VISION AND VALUE STATEMENTS VALUE STATEMENT #1 HISTORIC BUILDINGS AND RESOURCES DEFINE DENTON’S IMAGE AND IDENTITY. In its goals and policies, the Denton Plan 2030 recognizes that embracing and maintaining Denton’s small town character is a key to achieving “smart and balanced growth,” “innovation,” and “creativity.” Certainly, Denton stakeholders believe the city’s historic resources, as represented in its Courthouse-on-the-Square commercial buildings and its historic housing stock, contributes immeasurably to Denton’s small town image and identity, providing a sense of scale, and visual attractiveness and familiarity that are often associated with quality small town environments. VALUE STATEMENT #2 HERITAGE RESOURCES ARE VITAL ELEMENTS TO MAINTAINING A PROSPEROUS DOWNTOWN DENTON. Denton is a leading example in Texas and the nation in revitalizing its downtown using the Main Street revitalization approach — the rehabilitation and reuse of downtown’s historic commercial buildings is a central element to that success. In turn, renewed historic buildings help to incubate small businesses, create new jobs, and help drive other investments in public spaces and infrastructure, and in new development that compliments the existing historic fabric, making Downtown Denton the economic and social heart of the community. Denton stakeholders will continue to advocate for a preservation-based approach to Downtown Denton’s management and long-term prosperity. VALUE STATEMENT #3 PRESERVATION ENHANCES RESIDENTIAL NEIGHBORHOODS. Residential historic districts throughout the country serve to protect and reinforce distinct neighborhood character, design, and authenticity — they are the essential reasons why such neighborhoods remain desirable places to live. In addition, Denton’s older, historic neighborhoods are located in close proximity to the Downtown commercial area and the university campuses; they also comprise a source of affordable housing as compared to newer developments. Denton residents desire the conservation and preservation of historic neighborhoods as a means of offering a range of living opportunities in historic, character-rich environments, and as an effective strategy for achieving community sustainability. Denton, Texas — a growing, prosperous, and diverse city — implements and manages an effective, model historic preservation program, one that engages all local stakeholders in preserving Denton’s rich history and historic architecture. Historic preservation has and continues to play a vital role in a revitalized downtown Courthouse Square district with buildings adapted and rehabilitated for a variety of businesses, restaurants, cultural and entertainment functions, offices, and upper-story living. The preservation and conservation of Denton’s central and Mid-Century neighborhoods provide opportunities for those who desire affordable, walkable places with authenticity and character. Preservation also contributes to the Denton’s distinctiveness and visual qualities, helping to balance new development with the existing built environment. Preserved buildings and places also tell the story of Denton — its early days as a farming town before the Civil War, its emergence of the city as a center for high learning in the decades leading to the 20th century, and its residential neighborhood expansion before and after World War II. Ongoing educational programs and outreach efforts help to tell these stories in innovative ways to a broad segment of the Denton community, inspiring a new generation of Denton preservation leaders and advocates. For Denton stakeholders, the stewardship of the community’s unique and irreplaceable heritage is always an essential priority, acknowledging its important impact on Denton’s economy, neighborhood cohesiveness, and long-term sustainability. In addition to the Vision Statement, the Denton community espouses a set of core beliefs in historic preservation’s role in community life. 20 Denton Historic Preservation Plan VALUE STATEMENT #4 HISTORIC BUILDINGS ARE VISIBLE REMINDERS OF DENTON’S HISTORY AND TIME PAST. Historic buildings provide continuity with the past — they are physical expressions of time and history. They also offer a sense of orientation to our own time and forge an emotional attachment to place and local traditions. Denton stakeholders value historic preservation as the critical link to understanding Denton’s rich past and heritage and the possibilities of the future. VALUE STATEMENT #5 A STRONG AND EFFECTIVE LOCAL HISTORIC PRESERVATION PROGRAM REQUIRES COLLABORATIVE EFFORTS BETWEEN MANY DIFFERENT PRESERVATION PARTNERS. The Denton community believes that successful heritage preservation and stewardship requires continual commitment on part of the municipality and other preservation partners and advocates to support and implement various key preservation initiatives. Collaborative efforts helps leverage existing financial and organizational resources, engages new stakeholders as future preservation advocates, and builds a strong community historic preservation ethic. VALUE STATEMENT #6 PRESERVATION EFFORTS IN DENTON RECOGNIZE ALL GROUPS AND POPULATIONS THAT HAVE CONTRIBUTED TO DENTON’S BUILT ENVIRONMENT. The preservation movement today recognizes that racially, culturally, and ethnically diverse groups are important to understanding a community’s complete story. The citizens of Denton consider the preservation of key sites, memories, and legacies of the city’s diverse populations a high priority. Even without the physical evidence of buildings and locations with which to associate the stories of such groups, the City will find new and innovative ways to tell and interpret such stories to the broader community. Little Chapel in the woods © The Lakota Group DRAFT Historic Preservation Plan 21 PLAN GOALS, POLICIES, AND RECOMMENDATIONS The Denton Historic Preservation Vision and Values Statements serve as the guiding direction for implementing a comprehensive and effective local historic preservation program — a framework created by local stakeholders during a consensus-building, collaborative planning process. The Historic Preservation Plan also includes goals, policies, and recommendations that augment the Vision and Value Statements, providing a complete framework for local preservation action. As such, the Denton Historic Preservation Plan is organized as follows: • Goal Statement: An overarching statement of intent that guides program decisions over the short and long- terms. • Policy Statement for Decision-Makers: A more specific statement that guides policy decision-makers, including the Denton City Council, the Landmarks Preservation Commission, the Planning and Zoning Commission, other boards and commissions, and City staff. • Recommendation: An initiative or set of initiatives that identifies the actions and programs needed to achieve the preservation vision set forth in this Historic Preservation Plan. The Historic Preservation Plan includes four major goals addressing all aspects of an effective community preservation program, including historic contexts and future survey areas and districts, preservation incentives, education and community engagement, and local program administration. These goals and their respective policy statements include: Goal #1: Document, inventory, and preserve Denton’s significant historic, cultural, and architectural resources. Ongoing survey and documentation activities — including field surveys, oral histories, and the development of context statements — are the principal methods for understanding the potential significance of historic buildings, sites, structures, and objects, and their eligibility as landmarks and districts. In recent years, the City completed surveys for the Bolivar and Idiots Hill neighborhoods, both identifying potential National Register districts and landmarks, as well as additional conservation districts, in neighborhoods adjacent to downtown Denton and in residential subdivisions developed primarily after World War II. Maintaining a comprehensive, active, and ongoing survey and inventory program is a requirement of retaining Denton’s Certified Local Government status with the Texas Historical Commission and the National Park Service. Policies for Decision-Makers: Policy 1.1: Conduct on-going field surveys and documentation efforts as a basis for designating future historic and conservation districts and individual landmarks Policy 1.2: Seek a diversity of funding sources for survey and documentation efforts undertaken by the City of Denton. Policy 1.3: Prioritize and designate eligible buildings and areas for potential landmarks and historic districts, especially for listing in the National Register of Historic Places. Policy 1.4: Make survey information and reports, resource documentation, and other data widely accessible to the Denton public. Policy 1.5: Ensure future documentation efforts are inclusive of all histories and peoples in Denton. Goal #2: Promote the preservation, adaptive use, and stewardship of historic resources as integral elements to a vibrant and sustainable downtown Denton and residential neighborhoods. Without question, preserving and adapting historic buildings stimulates economic activities, job creation, and reinvestment in traditional commercial districts such as downtown Denton. For more than 25 years, the Denton Main Street program has demonstrated the effectiveness of a preservation-based economic development approach — since the Main Street program’s establishment, the downtown has achieved a lower vacancy rate, a diverse business mix, and increased utilization of ground and upper-floor spaces. Denton’s residential historic districts have higher property values than other neighborhoods and also contribute to Denton’s quality residential design 22 Denton Historic Preservation Plan character and attraction as desirable places to live. Going forward, Denton stakeholders desire a continued emphasis on preservation-based approaches to maintaining the vitality and vibrancy of its downtown and neighborhoods, including the use of new tools, such as enhanced incentives, additional conservation districts, and the increased use of sustainable design measures for historic buildings, making them more resilient and energy efficient. Policies for Decision-Makers: Policy 2.1: Continue ongoing support for Main Street revitalization efforts and other preservation-based economic development initiatives, including heritage tourism, as a means to preserve, adapt, and reuse Denton’s historic resources. Policy 2.2: Support the creation of new tools, incentives, and other programs that maintain the livability of Denton’s historic neighborhoods. Goal #3: Maintain a well-managed, integrated municipal historic preservation program that facilitates local preservation activity. Local community historic preservation programs must have the proper mechanisms and tools for protecting significant historic resources — homes, commercial buildings, parks and sites, churches, and schools, among others — from neglect, demolition, and inappropriate changes that may alter the authenticity, feeling, and character of Denton’s important historic places. One important tool, the Denton Historic Preservation Ordinance, enables the City to designate local landmarks and districts, which mandates design review for property demolitions and exterior alterations. Since its adoption in early 1980s, the Ordinance has served the community well with the designation of three Local Historic Districts and more than 50 Local Landmarks. Going forward, the City could consider additional enhancements to the Ordinance, including demolition-by-neglect provisions, which would provide the City and the Historic Landmarks Commission more avenues to address instances where historic properties are in need of substantial repair, and a demolition-delay designation program that would offer short-term protection for properties identified as significant through survey work but not yet designated a Local Landmark. Additionally, the City should continue to integrate preservation objectives in other planning efforts at the sub-area and neighborhood levels, and in housing rehabilitation efforts provided through its ongoing housing programs. Policies for Decision-Makers: Policy 3.1: Ensure adequate resources and support for the Denton Historic Landmark Commission. Policy 3.2: Promote collaboration between the City, the Denton Historic Landmarks Commission, and other preservation partners and organizations on various preservation initiatives. Policy 3.3: Update, adopt, and implement preservation and other regulatory codes and mechanisms that support the preservation and reuse of Denton historic resources. Goal #4: Increase the awareness of historic preservation benefits through ongoing outreach and educational activities, youth engagement, and other programming activities. Encouraging participation among property owners and stakeholders in the local historic preservation program requires active educational and advocacy efforts on part of the City of Denton and its preservation partners. While many residents and property owners have benefitted from past preservation efforts and have become firm preservation advocates in the community, there is also an ongoing need to engage and inform new stakeholders — developers and investors, new residents, business owners — on how historic preservation serves the economic and social welfare of the community. Involving and engaging local youth and young adults in local preservation activities helps to groom them as the next generation of Denton preservation leaders and advocates. Denton can also be well- served by a strong non-profit preservation advocacy partner that can organize educational and outreach initiatives on a routine basis, as well as advocate for policies and programs that advance the community’s historic preservation goals. Policies for Decision-Makers: Policy 4.1: Support education initiatives that inform, engage new audiences, and tell the stories of Denton’s multi- cultural and generational populations. DRAFT Historic Preservation Plan 23 Policy 4.2: Use available technologies and other educational tools to increase awareness of Denton’s history and historic architecture. Policy 4.3: Create and enhance partnerships with organizations and entities that maintain a variety of educational and advocacy activities. In addition, the Historic Preservation Plan should function as a work program of preservation action for both the City’s Historic Landmarks Commission, City Departments, and other preservation partners, including the Denton Main Street Program, the Denton County Office of History and Culture and the Denton County Historical Commission, and other related agencies, groups, and organizations. While the City of Denton will take the lead in implementing activities related to design review and district and landmark designation, other preservation partners can play key roles in informing property owners and other stakeholders on available preservation incentives, the advantages of adaptive use and preservation-based economic development, and the many other benefits of historic preservation and neighborhood conservation available to local stakeholders. The Denton community can also use the Historic Preservation Plan to monitor preservation activities, make adjustment to preservation policies over time, and determine other needed preservation actions that achieve the community’s vision for historic preservation. 822 W. Hickory | Cahloun School © The Lakota Group 24 Denton Historic Preservation Plan Survey and registration are key elements to a local historic preservation program: it concerns the ongoing identification of historic resources which include buildings, sites, and structures worthy of some form of recognition, conservation or protection. Surveys create neighborhood inventories which inform local planning policies and identify potential historic resources. Some resources may be listed in the National Register of Historic Places or designated as a Local Landmark or as part of a Local or Conservation Historic District by the Denton Historic Landmarks Commission. Local designation provides an optimal level of protection for historic resources, mandating reviews for demolition and any exterior alterations. Communities conduct documentation activities principally through field surveys and inventories of neighborhoods, downtowns, and industrial areas, and the preparation of National Register and local landmarks and district nominations. Other types of documentation activities include oral histories, context statement development, and measured and photographic recording of buildings and resources, among others. ISSUE SUMMARY Survey and registration efforts in Denton focused on four specific areas in recent years: the Idiots Hill and Bolivar neighborhoods, the Courthouse Square District, and the old Congress School area. Prior to these surveys, the City sponsored a more comprehensive city-wide survey that inventoried 2,409 properties and identified 323 properties considered “high priority” for preservation. Of these properties, 51 were considered eligible for the National Register of Historic Places. Going forward, future survey areas may include the residential neighborhoods to the west of the Idiots Hill neighborhood, north of the Oak-Hickory Local Historic Districts, and in neighborhoods to the south and southwest of Downtown Denton. These neighborhoods represent mainly residential resources developed just before and after World War II, including Minimal Traditional and Ranch types within planned subdivisions. Portions of these neighborhoods may reveal potential National Register and Local Historic Conservation Districts, as well as resources related to the African-American legacy in Denton. In terms of historic and conservation districts, since the City’s adoption of the Historic Preservation Ordinance in 1980, three Local Historic Districts have been created: the Oak-Hickory, West Oak, and the Bell Avenue districts, the latter recently a designated Conservation District. The only National Register Historic District in Denton is the Courthouse-on-the-Square, although there are five other separate National Register designations related to archaeology and other structures within the community. Past surveys have also identified potential National Register- eligible districts and individual properties in portions of the Idiots Hill neighborhood. Going forward, the City’s Historic Landmarks Commission should take a more pro-active approach in nominating and listing districts and properties in the National Register. KEY HISTORIC CONTEXTS Section 3 of this Historic Preservation Plan includes a description of Denton’s major periods of development extending from its early decades of settlement of the 1840s and 1850s to its post-World War II housing boom years. An important element in preservation planning is the identification of priority historic contexts and associated historic buildings, sites, and resources that have yet to be evaluated, or studied for significance. Going forward, the following key historic contexts provide the basis for future survey, documentation, and designation efforts in Denton. POST-WORLD WAR II SUBDIVISION DEVELOPMENT As noted above, the decades after World War II represented a significant growth period for most American communities as returning servicemen, the availability of federally-sponsored financing programs, and the rise of SURVEY AND REGISTRATION DRAFT Historic Preservation Plan 25 large-scale land subdividers and developers made possible the rapid development of new residential subdivisions on the periphery of older neighborhoods. Although this new type of cultural landscape consists of building resources constructed within recent memory, it continues a trend interrupted by World War II, of the outward extension of cities that started since the turn of the last century with the advent of gasoline-powered automobile and American’s increasing desire to attain the middle-class aspirations of homeownership. This context is evident in the many post-War subdivisions surrounding Downtown Denton and the adjacent older neighborhoods — Idiots Hill and the Southridge subdivisions, for instance. While the Idiots Hill neighborhood has already been surveyed and a future National Register Historic District identified, other Post-War and Mid-Century subdivisions are worth close study and examination through future survey and documentation work. The Southridge subdivision in particular is representative of the large lot Ranch and Styled Ranch property types found in many subdivisions of the time period in the Dallas-Fort Worth region. OTHER PRE- AND POST-WORLD WAR II RESOURCES Denton has a number of other resources related to period before and after World War II including Mid-Century commercial resources in or near the downtown and other neighborhood commercial areas, schools, the FEMA Regional Headquarters Building, the Emily Fowler Central Library, and the remaining hangers at Hartlee Field. The Historic Landmark Commission should document these resources in some fashion and considered for possible landmarking. SEMI-RURAL RESOURCES The outer-edges of Denton including unincorporated areas within the extraterritorial jurisdiction may resources of some significance. A windshield and reconnaissance survey of these areas may identify resources worthy of additional documentation and protection. O’NEIL FORD BUILDINGS Clearly, O’Neil Ford is Denton’s most significant architect of the 20th century, his designs leading the way for a distinctive Texas Modern style of architecture. His Little Chapel-in-the-Woods on the campus of Texas Woman’s University, designed with Arch Swank, is an early, splendid example of the Texas Modern stylistic approach. His other works, the Denton City Hall and Civic Center and the First Christian Church of Denton are other O’Neil Ford buildings worthy of local landmark designation and possible National Register listing. AFRICAN AMERICANS AND OTHER DIVERSE POPULATIONS IN DENTON Quakertown provides a compelling story of the African-American experience in the community, already interpreted to some extent in Quakertown Park with outdoor interpretive displays. After Quakertown story, the African-American community moved to Solomon Hill and other areas of Denton’s east and south sides. Additional research and survey work for this context would identify key properties, blocks and areas of cultural significance worthy of preservation and protection. The Historic and Cultural Resource of Denton, Texas, 1882-1949, Multiple Property Listing, identifies four original surviving Quakertown homes that may be worthy of local designation and protection. DENTON INDUSTRIAL DEVELOPMENT Few buildings remain in central Denton representing the community’s growth period as a wholesale and industrial center during the latter and early decades of the 19th and 20th centuries; of those that remain, several have been adapted to new uses, such as Patterson-Appleton Arts Center, once a municipal warehouse and now a designated Local Landmark. Remaining buildings provide a tangible link to Denton’s industrial past and warrant further study and inventory to determine what significant properties remain extant. The Morrison Milling Company complex is one such example. 26 Denton Historic Preservation Plan Goal #1: Document, inventory, and preserve Denton’s significant historic, cultural, and architectural resources. Policy 1.1 for Decision-Makers: Conduct on-going field surveys and documentation efforts as a basis for designating future historic and conservation districts and individual landmarks. Policy 1.2 for Decision-Makers: Seek a diversity of funding sources for survey and documentation efforts undertaken by the City of Denton. Recommendation #1.1: Survey and inventory Denton’s Post-World War II residential neighborhoods and subdivisions developments. Over the last 20 years, more than 4,000 properties in Denton have been subject to a survey and inventory project, mainly in Downtown Denton, in the surrounding central neighborhoods adjacent to the Downtown, and in portions of the City’s extraterritorial jurisdiction. In recent years, the City sponsored surveys of the Bolivar and Idiots Hill neighborhoods using Certified Local Government grants from the Texas Historical Commission and the National Park Service. Both surveys documented a range of historic resources constructed during the early 20th century, consisting mainly of Craftsman homes and bungalows, as well as various Revival styles, to the Ranch home types of subdivisions built after World War II. The surveys identified three potential National Register Historic Districts in both neighborhoods; the Idiots Hill survey recommended the designation of the Bell Avenue Conservation District as a Local Historic District. Going forward, future survey work should focus on other outlying residential neighborhoods, principally those constructed during the post-World War II period of the 1950s and 1960s with architectural resources mostly similar to those found in Idiots Hill: Ranch types, split-levels, and other housing types built before the onset of World War II. Ideally, the City of Denton should conduct future survey efforts at an intensive level, which allows for a careful, detailed documentation of historic resources, their condition, integrity, and potential architectural and historical significance. Survey areas with less intact architectural fabric, known integrity issues, and neighborhoods with a common building type may be conducted at the reconnaissance level with significant resources subject to more detailed documentation at a later date. Future survey areas include: • Survey Area 1 – Hercules Lane-Windsor Court (Figure 1) This survey area, bounded by Loop 288 on the north, Yorkshire Street and Kings Row on the east, Windsor and Coronado Drives on the south, and North Bell and Redstone Roads on the west, incorporates portions of the Cooper Crossing, Cooper Landing, Heritage Oaks, Sun Valley, and Royal Acres subdivisions built during the 1950s and 60s. This area consists mostly of simple Ranch or Styled Ranch types, in some ways a logical extension of the Ranch housing types found in the neighboring Idiots Hill neighborhood. A reconnaissance-level survey is suggested for this area given the prevalence of this property type. This area may be eligible as a potential conservation district. GOALS, POLICIES, AND RECOMMENDATIONS DRAFT Historic Preservation Plan 27 • Survey Area 2 – Hinkle Drive-Windsor Drive (Figure 2) Located to the northwest of Downtown Denton between Emery Street and Windsor Drive east of Hinkle Drive and north of Amherst Drive, this survey area includes the North University Place and North Lake Park Addition subdivisions, with resources dating from the decades after World War II. Like the Hercules Lane-Windsor Court survey area, building resources include simple L-Shape, Front-Gabled and Side-Gable Styled Ranch forms constructed in brick. A reconnaissance-level survey is suggested for this area given the prevalence of Styled Ranch property types. • Survey Area 3 – West Denton Neighborhoods (Figure 2) Bounded by Bonnie Brae Street on the west, Emery and Cordell Streets on the north, Oak Street on the south, and Carroll Boulevard to the east, the West Denton survey area incorporates several subdivisions constructed between the 1920s and 1960s with Craftsman bungalows predominating on the eastern blocks and simple Ranch homes with Colonial Revival features common to west near Bonnie Brae Drive. The 1996 Historic Resources Survey identified the blocks near the Calhoun Middle School (formerly the Congress Middle School) as eligible for listing as a district in the National Register of Historic Places (a National Register nomination is pending for this area at the time of this Historic Preservation Plan). Beyond this, the larger West Denton neighborhood is suggested for a future Historic Conservation District designation. A second reconnaissance-level survey of this area would re-evaluate existing properties for potential individual local landmarking or for use in the development of any Conservation District design guidelines. • Survey Area 4 – Withers Street-Mingo Road (Figure 3) Located east of Downtown Denton along Mingo Road, Bell Avenue and Withers Street, this survey area consists mainly of early 20th century Craftsman homes and bungalows — some with high integrity — along with contemporary multi-family housing construction. This area should be surveyed and inventoried at an intensive level. • Survey Area 5 – East Denton Neighborhoods (Figure 3) Bounded by Mingo Road on the northwest, Texas and Paisley Streets on the north, Audra land on the east, and McKinney and Sycamore Streets to the south, the East Denton neighborhood survey comprises the College View and several smaller subdivisions. Like the west Denton neighborhoods, architectural resources range from Craftsman bungalows on its eastern blocks to Ranch types in its eastern edges. Given issues with building integrity in this area, mainly exterior material re-siding, altered porches, and window replacements, it is unlikely neighborhood blocks would qualify for National Register district listing, although individual eligible properties may be identified, especially those related to the neighborhood’s African-American community. The neighborhood are suitable candidates for conservation district designations. Any future survey efforts should include oral histories and other forms of documentation to fully capture the neighborhood’s history African-American legacy. • Survey Area 6 – Highland Park Road – Willowwood Street (Figure 4) Located in the southwest quadrant of the City of Denton south of Interstate 35, like the Hercules Lane-Windsor Court and Hinkle Drive-Windsor Drive survey areas described above, this survey area includes Ranch housing types, Split-Levels and Colonial Revivals with built-in garages. Some Ranch examples incorporate Mid-Century and French Colonial stylistic features, including exposed roof beams and pyramidal roof shapes. Older Craftsman, Minimal Traditionals and other pre-World War II housing types are located on scattered sites in the neighborhood. It is unlikely the neighborhood is National Register eligible, but may qualify for conservation district designation. A reconnaissance level may also document individual resources worthy of local landmark designation. • Survey Area 7 – Southridge Subdivision (Figure 5) The Southridge Subdivision, located along Teasley Lane and Lillian Miller Parkway south of Interstate 35, is a distinctive post-World War II subdivision noted for its curvilinear street pattern and intact collection of contemporary and styled Ranch homes along with resources constructed during the last 20 years designed as “millennium mansions” with neo-traditional stylistic features. This area would benefit from a reconnaissance-level survey to determine possible National Register eligibility. Note that the suggested survey boundaries should be reassessed before the survey work starts. 28 Denton Historic Preservation Plan E M E R S O N L N H E R C U L E S L N D U N E S S TW E L L I N G T O N D RS T U A R T R DA T L A S D R L A G U N A D R S I E R R A D R H E A T H E R L N I M P E R I A L D RR E D S T O N E R D D I X O N L N S U N V A L L E Y D R M A N T E N B L V D S T R A T F O R D L N P I C K W I C K L N C R U I S E S T O X F O R D L NS K E L T O N S TS H E R A T O N R D Y O R K S H I R E S T P O I N S E T T I A B L V D B E A L L S T S A V A G E D R P I C A D I L L Y L N L O C K S L E Y L N A S P E N D R V I C T O R I A D R A P O L L O D R M A N H A T T A N D RH U I S A C H E S TS H A D O W T R A I L J U N O L N M E A D O W L N S E L E N E D R M O N T E R E Y D R J U P I T E R D R T I T A N T R LS A G E B R U S H D R G R E E N O A K S S TS U N N Y D A L E L N E D I N B U R G L N P E R S H I N G D R O L Y M P I A D R W I N D B R O O K S T V A L L E Y V I E W R D C H I S H O L M T R A I L D R I F T W O O D T R A I L Y E L L O W S T O N E P LP H E A S A N T H O L L O W S T C A M E L O T S T C O M E R S T N E P T U N E D R C O R D O V A C I RC A C T U S C I RC A M B R I D G E L NW I L S O N W O O D D R D E L S O L S T H I L T O N P L M A R I A N N E C I RC A R L S B A D P LK I N G S C TA V O N D R H E R C U L E S L N J U N O L N H E R C U L E S L N H A R T L E E F I E L D R D Figure 1: Future survey area 1 FUTURE SURVEY AREA S1 S1 Legend Survey Area Parcels Streets DRAFT Historic Preservation Plan 29 H I C K O R Y S T B O L I V A R S T P A N H A N D L E S TM A L O N E S T E G A N S T S C R I P T U R E S T H I G H L A N D S T C O R D E L L S T F U L T O N S TC O I T S TA L I C E S TW E L C H S TA N N A S TE C T O R S TT H O M A S S T M U L B E R R Y S T M A P L E S T E M E R Y S T D E N T O N S T C O N G R E S S S T C R E S C E N T S T H E A D L E E S T H I L L C R E S T S TP O N D E R A V E W E S T W A Y S T S E N A S T A M H E R S T D RP A R K S I D E D RG E O R G E T O W N D RF R Y S TI O OF S T B R O A D W A Y S T S U N S E T S T S T A N L E Y S TA V E G A V E H S T E L L A S T N O R T H R I D G E S T L I N D E N D R G O B E R S T P A R K W A Y S TN O R T H L A K E T R L A U B U R N D R A M A R I L L O S TM E S Q U I T E S T G R E G G S TJ A G O E S TB O W L I N G G R E E N S TC E D A R S T C R O W S T C O R N E L L L N H O U S T O N P L B R Y A N S TF O R D H A M L NA I L E E N S T T U L A N E D R M O U N T S A V E L O U I S E S T N O R M A L S TN O R T H W A Y T H I R D S T C A R L T O N S T M A R I E T T A S T W E S T W A R D S T G A Y D R G R E E N B R I A R S T W E S T C H E S T E R S T L O V E L L S T P E A R L S TB E L L E M E A D D RC L E V E L A N D S T B E L H A V E N S TV A N D E R B I L T C T L O W E R Y W O O D S L N O L D B O N N I E B R A E S T C R E S C E N T S T L I N D E N D R B E R N A R D S TF A LL M E A D O W S TA V E B C R E S C E N T S T A N N A S T F I R S T S T E M E R Y S T B R Y A N S TA I L E E N S TR I N E Y R D C H E S T N U T S T M U L B E R R Y S TB R A D L E Y S T Figure 2: Future survey areas 2-3 FUTURE SURVEY AREAS S2 - S3 S2 S3 Legend Survey Area Parcels Streets 30 Denton Historic Preservation Plan A U D R A L N P A I S L E Y S T W U N I V E R S I T Y D R M I N G O R D T E X A S S T S C H M I T Z A V E F A R M S TN B E L L A V E E C O L L E G E S T N B R A D S H A W S TN C R A W F O R D S TN W O O D S TJ A N N I E S TH E T L E S TC A M P B E L L L N E M C K I N N E Y S TF R A M E S TW O O D R O W L N W I L S O N S T D U NC A N S TR U D D E L L S T T E X A S S T W I T H E R S S T B E L L P L D A V I S S T N E W T O N S TI N D U S T R I A L S TB U S H E Y S TE X P O S I T I O N S TB R A D S H A W S T P R A I R I E S T O A K S T O A K S T P R A I R I E S T R U D D E L L S TR O S E S TB R A D S H A W S TR U D D E L L S TC R A W F O R D S TA U S T I N S TW O O D S T P R A I R I E S T R U D D E L L S T Figure 3: Future survey areas 4-5 FUTURE SURVEY AREAS S4 - S5 S4 S5 Legend Survey Area Parcels Streets DRAFT Historic Preservation Plan 31 H I G H L A N D S T J A M E S S T W I L L O W W O O D S T M C C O R M I C K S T C O L L I N S S T B E R N A R D S TA V E C W I S T E R I A S TI O O F S T F A N N I N S TA V E G A V E H K E N D O L P H D R S T E L L A S T P A R V I N S T A C M E S T M E R C E D E S R DK N I G H T S TW E S T W O O D D R L I N D S E Y S T D U D L E Y S TJ A C Q U E L I N E D RL E S L I E S T L A U R E L S T A Z A L E A S TC O L L I E R S TH I G H L A N D P A R K R D L O U I S E S T J A S M I N E S TC A M E L L I A S TA V E A D A N I E L S T S O L A R W A Y M A R G I E S T N O R M A N S T G R E E N L E E S T M I C H I A L S T U N D E R W O O D S T W I L S H I R E S T O A K W O O D D RG O L F C T W E S T R I D G E S T L I N D S E Y S T P R A I R I E S T K E N D O L P H D RA V E C L E S L I E S TL O C U S T S T G R E E N L E E S T M A S S E Y S TC L E V E L A N D S T C H E S T N U T S T M U L B E R R Y S T C O R B I N R D Figure 4: Future survey area 6 FUTURE SURVEY AREA S6 S6 Legend Survey Area Parcels Streets 32 Denton Historic Preservation Plan P E N N S Y L V A N I A D R S O U T H R I D G E D R . E L P A S E O S T L Y N H U R S T L N C A R M E L S TD U N C A N S TW O O D B R O O K S T L O O N L A K E R D C L U B H O U S E D R L O N D O N D E R R Y L N S A N T A M O N I C A D RS T O N E G A T E D R A B B O T ' S L NP E M B R O O K E P L C H A P E L D R R A N C H M A N B L V D S K Y L A R K D R H O L L Y H I L L L NL O N G R I D G E D R S E V I L L E R D S A N D P I P E R D RF A I R F A X R DP A I N T D R R I D G E C R E S T C I R S A V A N N A H T R A I L B I S S O N E T D R A R A B I A N A V E W E S L A Y A N D R S A N G A B R I E L D R B E N T O A K S D R P I O N E E R D R G A T E W O O D D R G R E A T B E A R L N V A L E N C I A L N H O L L O W R I D G E D RH O P E S TC R O S S T R E E S DRP I P I N G R O C K L N S H I L O H R D S K Y S A I L L N N A T C H E Z T R A C E C O N C O R D L ND U N L A V Y R D C H A M P L A I N L N B I G H O R N T R LI N D I A N R I D G E D RW E S T M I N S T E R S T S O U T H R I D G E D RL A F A Y E T T E D RP E N N S Y L V A N I A D RS T O N E G A T E C I R O A K H U R S T S T L E I S U R E L N C R A T E R L A K E L NF A I R F A X T R A I L C H A S E W O O D L N L A M P R E Y C I RJ E F F E R S O N T R A I L S M O K E R I S E C I R L E X I N G T O N L N T E A S L E Y L N W I N D R I V E R L N Figure 5: Future survey area 7 FUTURE SURVEY AREA S7 S7 Legend Survey Area Parcels Streets DRAFT Historic Preservation Plan 33 Recommendation #1.2: Update the inventory of documented historic resources located on the University of North Texas and Texas Woman’s University campuses. The Historic and Cultural Resource of Denton, Texas, 1882-1949, Multiple Property Listing recognizes the profound influence both Texas Woman’s University and the University of North Texas had on early 20th century residential development in central Denton. This was largely a result of increased student enrollments on both campuses leading to the construction of new educational buildings and facilities, several designed in distinctive iterations of the Gothic and Georgian Revival and early Modern styles. The collection of such architecturally distinctive buildings creates a unique landscape of each university’s development and evolution in Denton. The 1996 Survey already identified and inventoried historic buildings on both campuses. Given the passage of time, an intensive property survey update and a complete context statement would help to provide a broader understanding and public awareness of the significant university historic buildings and facilities. Recommendation #1.3: Conduct a reconnaissance level survey of Denton’s extraterritorial jurisdiction and undeveloped areas within Denton’s corporate boundaries. In communities across the country that exercise extraterritorial jurisdiction, historic resource surveys are helpful in identifying significant historic properties and sites worthy of future preservation considerations. The City, in collaboration with the Denton County Office of History and Culture, should undertake a reconnaissance-level historic resources survey and inventory of the extraterritorial jurisdiction to determine potential significant resources that may be subject to future preservation measures by the County over the short term and by the City in any future annexation scenarios. Additional windshield surveys of Denton’s undeveloped areas may also yield resources worthy of additional investigation. Recommendation #1.4: Secure additional CLG grants and other sources of funding for additional survey and documentation work. As has been customary practice in recent years, the City of Denton should continue to secure CLG grants from the Texas Historical Commission to undertake and complete future survey and documentation efforts. Where needed and desired, the City and the Historical Landmark Commission could partner and collaborate with the Denton County Office of History and Culture, the local universities, and other entities to underwrite and participate in future survey and documentation efforts. 34 Denton Historic Preservation Plan Policy 1.3 for Decision-Makers: Prioritize and designate eligible buildings and areas for potential landmarks and historic districts, especially for listing in the National Register of Historic Places. Recommendation #1.5: Pursue National Register of Historic Places listing for eligible neighborhoods and existing Local Historic Districts. Denton’s three existing Local Historic Districts ― the Oak-Hickory, the West Oak Area, and the Bell Avenue districts ― are likely eligible for listing as National Register Historic Districts given their high level of resource integrity. The City should pursue National Register nominations for these areas as high priorities. In addition, previous surveys, including the 1996 Historic Resources, and the Bolivar and Idiots Hill surveys, conducted in 2012 and 2015 respectively, identified three other neighborhoods as potentially National Register eligible, including: • Congress School National Register Historic District in west Denton north of the existing Oak-Hickory Local Historic District. • Idiots Hill National Register Historic District bounded by Sherman Drive on the west, Windsor, and Emerson Lanes on the south, and Greenwood and University Drives to the south. • Portion of the Bolivar neighborhood bounded by University Drive on the north and Parkway Street on the south. • Oak-Hickory Local Historic District bounded by Welch Street on the west, Hickory Street on the south, Gregg and Haynes Street to the north and Denton Street on the west. The Congress School National Register Historic District (Calhoun Street as nominated) is nominated to the National Register of Historic Places pending decision by the Texas Historical Commission and the State Board of Review in September 2019. The City and the Historic Landmark Commission should consult with the Texas Historical Commission on possible eligibility of the Oak-Hickory District to the National Register. The purpose of listing these areas in the National Register is for recognition as significant neighborhoods and for eligiblity for rehabiltation tax credits. Recommendation #1.6: Explore potential boundary expansion of the Oak-Hickory Local Historic District south of Hickory Street. The Oak-Hickory Local Historic District currently consists of 70 residential buildings constructed between late 19th century to the decades before World War II, representing various styles and property types from Queen Anne to Craftsmen bungalows. Given similarities of property types and building styles, the City and the Historic Landmark Commission should examine a possible boundary expansion of the Oak-Hickory Local Historic District to include the properties of the south side of Hickory Street between Welch and Denton’s. These properties contain sufficient integrity to warrant inclusion. DRAFT Historic Preservation Plan 35 J A M E S T O W N L NG L E N W O O D L NC R E S T W O O D P L W I L L I A M S B U R G R O W M I S T Y W O O D L N G R E E N W O O D D R L I N E W O O D D R C L O V E R L N E S H E R M A N D R E W I N D S O R D R A U D R A L N P A I S L E Y S TS T U A R T R DW E L L I N G T O N D R K I N G S R O W E U N I V E R S I T Y D R H E R C U L E S L N N B E L L A V E R O B E R T S S T E M E R S O N L N R U D D E L L S T T E X A S S T L O C K S L E Y L NW I L S O N W O O D D RR O S E S TR U D D E L L S T Figure 6: Future national register districts 1 - 2 FUTURE NATIONAL REGISTER DISTRICTS N1 - N2 N1 N2 Legend National Register District Parcels Streets 36 Denton Historic Preservation Plan W H I C K O R Y S T W O A K S T C A R O L L B L V D 3 5 E B E R N A R D S TS W E L C H S TB O L I V A R S T P A N H A N D L E S TM A L O N E S T E G A N S T H I G H L A N D S T F U L T O N S TC O I T S TA N N A S T E M E R Y S T D E N T O N S T C O N G R E S S S T S E N A S T F R Y S T B R O A D W A Y S T S U N S E T S T A V E G A M A R I L L O S T W O A K S TJ A G O E S T L I N D S E Y S T H O U S T O N P L R O B E R T S O N S TB R Y A N S TM O U N T S A V EN O R M A L S TM A R I E T T A S TI N D U S T R I A L S T P E A R L S TO L D B O N N I E B R A E S T L I N D S E Y S T A N N A S TC O O K S TA U S T I N S TB R A D L E Y S T Figure 7: Future national register districts 3 - 4 - 5 FUTURE NATIONAL REGISTER DISTRICTS N3 - N4 FUTURE EXPANSION DISTRICT E1 E1 N4 N3 Legend National Register District Parcels Expansion to local District National Register District (in progress) Streets DRAFT Historic Preservation Plan 37 Recommendation #1.7: Conduct research and determine eligibility of additional Recorded Texas Historic Landmarks in Denton. Administered by the Texas Historical Commission, Recorded Texas Historic Landmarks (RTHL) are buildings, sites, and structures significant to the history of Texas. Currently, there are 14 Recorded Texas Historic Landmarks in Denton. The City should consider pursuing additional RTHL designations for properties that likely meet the eligibility criteria, including buildings associated with noted architect O’Neil Ford. These properties include: • Denton Woman’s Club, 610 Oakland Street (1928) – architect Wiley G. Clarkson • Denton County National Bank, 100 North Locust (1913) • Old Denton Post Office, 218 North Locust (1919) • Scripture Building, 123 North Elm (1881-82) • Denton Municipal Building and Civic Center (1966-1967) – O’Neil Ford • Gertrude Gibson House, 1819 N. Bell (1928) – O’Neil Ford • First Christian Church, 1203 N. Fulton (1959) – O’Neil Ford Designation as a RTHL does provide a property a level of protection and design review; however, the RTHL listing requires owner consent. Recommendation #1.8: Prepare an annual study list of potential landmarks and districts. Annually, the Historic Landmark Commission should prepare and update a study list of potential Local Landmark and District designations — the list primarily comprised of properties and other historic resources that may meet the eligibility requirements for listing in the National Register of Historic Places or the City of Denton designation criteria. Completed survey and other documentation efforts identify potential eligible buildings and districts. The Historic Landmark Commission should form a Landmarks and Districts subcommittee to review survey findings and prepare the study list for yearly designation activities. Policy 1.4 for Decision-Makers: Make survey information and reports, resource documentation, and other data widely accessible to the Denton public. Recommendations #1.9: Create a historic resource inventory information digital database. In recent years, many municipal historic preservation programs have turned to web-based historic and cultural resource management systems to provide greater public access to survey data and property information. Such systems include interactive digital maps to aid in locating specific properties or districts and individual property survey forms that can be updated on an ongoing basis as the City and the Historic Landmark Commission undertake future survey and documentation projects. Web-based cultural resource management technologies can also be used with iPads, iPhones, and other tablets and electronic technologies to document historic properties in the field by electronically transmitting photos and building documentation to the online survey database. Well-known web- based inventory platforms include RuskinArc; Arches, developed by the Getty Conservation Institute and used recently in the Survey Los Angeles project; SiteVista; and, Landgrid, developed by Loveland Technologies and used in a comprehensive survey effort of Detroit. Several historic property inventory platforms, such as Arches, are open- sourced while others, including RuskinArc, require a yearly fee to maintain survey data on their servers. 38 Denton Historic Preservation Plan Recommendation #1.10: Compile and publish survey report publications and brochures. In addition to an online survey database, the Historic Landmark Commission should make paper publications of existing and future survey reports more widely available in the Denton Public Library, the local university libraries, the Senior Center, Denton City Hall, and other locations that enhance public accessibility to survey information. Recommendation #1.11: Include community engagement activities in survey and documentation projects. Survey and documentation initiatives should always integrate community engagement activities — community meetings and social media postings, for instance — to inform local property owners and residents regarding the purpose of the survey and its findings. Survey projects are key opportunities to inform stakeholders on their local neighborhood history, predominant architectural styles and building types, why some properties are more significant than others, and how the survey information will be used in future community planning purposes. Policy 1.5 for Decision-Makers: Ensure future documentation efforts are inclusive of all histories and peoples in Denton. Recommendation #1.12: Complete in-depth historic context research of Denton’s African American community and neighborhoods. Previous National Register nominations and community histories provide key background information on Quakertown’s development and dissolution with the construction of Quakertown Park. However, there is still much to learn and document Quakertown’s history and the people who lived in the neighborhood and played significant roles in Denton’s cultural, commercial, and civic life. Just as important is to understand what happened to the African American community after Quakertown and to what extent there are remaining historic and cultural resources associated with the displaced Quakertown community. A more in-depth Quakertown context statement could help furnish that more complete understanding, exploring themes such as Quakertown’s first settlement and neighborhood-building, what industries the community worked in, the community’s religious and cultural life, and how the Quakertown diaspora rebuilt their community in Denton after the park’s construction. Previous research and oral histories already exist to illuminate the Quakertown story; therefore, much of the context work would focus on developing a detailed narrative that may lead to future Local Landmark designations, new oral histories, exhibits, potential festivals and events, and new interpretive and education initiatives. The context statement should be prepared in advance of any survey of African-American-associated neighborhoods. Recommendation #1.13: Conduct context research for Denton’s Mid-Century neighborhoods Given the number of post-World War II neighborhoods suggested for future survey work, new context research would help identify key landowners, subdividers, and developers, and help provide an understanding of the potential significance of these neighborhoods. Context research would also assist in evaluating significance prior to the on-site field work. DRAFT Historic Preservation Plan 39 Facilitating investment in historic properties — as a means for promoting job creation, enhanced property values, and stable and vibrant neighborhoods and commercial districts — should always be a focus of any effective community preservation program. This element of the preservation program recommends initiatives that support increased activity in building rehabilitation and reuse, and preservation-based economic development. Existing incentive programs are described in Section 5: City Planning and Program Administration. ISSUE SUMMARY Denton has had considerable success with preservation-based economic development efforts, especially with its Main Street revitalization program, which has been in operation since 1989. In 1999, the program was recognized with a Great American Main Street Award from the National Main Street Center for its outstanding track record in facilitating storefront and building improvements, new business start-ups, and in producing new events and downtown marketing activities. While the Downtown remains vibrant and continues to implement initiatives at enhancing the downtown physical realm and business environment, work is required to ensure quality infill development and adaptive use projects for some of downtown’s key properties. In the residential neighborhoods, Local Historic District designations have helped enhance property values and maintain their overall quality design environment. Managing preservation and development design in other older and historic neighborhoods that may not ordinarily qualify for National Register or Local Historic District designation is a key concern expressed by many Denton stakeholders. CONSERVATION DISTRICTS Like many Texas communities with municipal historic preservation programs, Denton allows for the establishment of conservation districts as a tool for maintaining the building fabric of existing neighborhoods that might not ordinarily qualify as National Register or Local Historic Districts. It is also an effective tool for managing and accommodating growth in neighborhoods or areas where residents and local stakeholders desire to maintain a sense of neighborhood character, scale, and integrity. This is especially the case in college communities where the conversion of the historic housing stock into student housing often impacts a neighborhood’s design character, often through porch enclosures and poorly-designed and over-scaled additions. However, conservation districts also serve as a revitalization tool where capital improvements and rehabilitation incentives can help stabilize and facilitate private-sector in property maintenance and rehabilitation. Future surveying activities and neighborhood- level planning initiatives should identify future Conservation Districts. Conservation district implementation could also be paired with neighborhood planning efforts, as has been addressed in the Oak Gateway Area Plan. DOWNTOWN INCENTIVES The City of Denton offers two historic preservation incentives for downtown business and property owners. The City’s Economic Development Office and Main Street Program administer the downtown incentive programs. These incentives include: • Downtown Reinvestment Grant. The Downtown Reinvestment Grant awards up to $25,000, on a reimbursement basis, for building improvement expenditures, not to exceed 50 percent of the total project costs. Eligible expenses include façade improvements, such as architectural work, awnings and signs, foundation, and roof repairs and for interior improvements. The broad eligibility of projects makes the grant flexible in its use. COMMUNITY DEVELOPMENT 40 Denton Historic Preservation Plan • Signage, Paint, and Façade Improvement Grant. The Signage, Paint, and Façade Improvement Grant is a smaller cash award of up to $500 offered for signage and cosmetic improvements to the building façade only. The grant is awarded on a reimbursement basis and may not exceed 50 percent of the project cost. The signage and paint grant program has been used infrequently in recent years, with only a few grants awarded annually. The application is a simple one-page form, but the low award amount is not motivating for most property owners except for the smallest of projects. The Downtown Reinvestment Grant, on the other hand, sees wider use with four or five grants awarded in typical years. Four grants totaling $45,000 were awarded in fiscal 2019 for a total project value of $930,000. The largest number of grants awarded in the last ten years was in fiscal year 2014 when ten grants were approved. The grants in 2014 had a total value of $139,900 and leveraged a total project value of $6.7 million. While the maximum award is $25,000, the average grant is $10,000. The Economic Development Office has documented an overall leverage rate of $30.00 for every $1.00 awarded through a Downtown Reinvestment Grant. The grants have become a critical tool to motivate preservation-sensitive rehabilitation projects downtown. Both the Federal Historic Preservation Tax Credit and the Texas State Historic Preservation Tax Credit programs are available for commercial buildings listed in the National Register, but no rehabilitation projects in downtown Denton have accessed the tax credits in the last ten years with the exception of the current Fine Arts Theatre project in Downtown Denton. The Federal and State Tax Credit programs provide 20 percent and 25 percent credits, respectively, on eligible rehabilitation costs and can both be used in rehabilitation projects. RESIDENTIAL INCENTIVES The City of Denton offers a property tax exemption on building improvement expenditures to designated historic landmarks citywide. Eligibility of any property is determined by listing as a local historic landmark. The City’s Historic Preservation Office and Historic Landmark Commission administers the exemption program applying to projects over $10,000 in expenditures. The owner may receive a tax abatement on the value of the improvement for a period of 10 years. The City’s Historic Preservation Officer may provide administrative approval of an exemption for ordinary maintenance or minor alterations. More substantial projects require a Certificate of Appropriateness from the Historic Landmark Commission, granted after a public hearing process. The program encourages the maintenance and rehabilitation of historic properties by exempting approved improvements from ad valorem tax. While the tax exemption is available to both commercial and residential properties, the program’s experience has been that most applicants are homeowners. Of the 30 exemptions granted since 2010, 25 of the exemptions were residential properties and five were commercial. The program is not accessed frequently by local property owners, with two or three projects approved in each of the last three fiscal years. Significant use of the incentive of the exemption since 2009 (when an updated ordinance was adopted and the exemption period reduced from 15 years to 10 years) occurred in 2010, when 13 projects were approved. There are two primary barriers to broader use of the tax exemption: First is the need to apply for local landmark designation prior to receiving the exemption, which requires a certification and verification process. Second is the program’s low visibility to the public. For example, beyond the text of the ordinance itself, the City provides little public information on the program on its website. DRAFT Historic Preservation Plan 41 HISTORIC DISTRICTS AND PROPERTY VALUES Generally, historic preservation and Local Historic District designations have had a positive impact on local property values in communities across the country. Based on public data of home values from the Denton Central Appraising District, homes in designated districts appreciated at a slightly faster rate than residences in the rest of Denton over the last 13 years. Homes in the Oak Hickory Local Historic District had the highest average values across Denton. The three designated districts account for 160 homes, or 0.5 percent of the approximately 35,000 recorded residential properties in the City of Denton. Homes in the Oak-Hickory Local Historic District, a compact and walkable neighborhood, had the highest average values across Denton, regardless of home size or lot size. DISTRICT Homes in Bell Ave Historic District Homes in West Oak Area Historic District Homes in Oak Hickory Historic District Total Homes 25 76 58 159 NO. OF HOMES Table 1: Home Values in Designated Districts © The Lakota Group 42 Denton Historic Preservation Plan Many communities are challenged to offer meaningful incentives for historic preservation, and Denton provides a set of tools that facilitate private investment. Data illustrates that incentive investments in preservation projects yield many benefits that are directly measurable. For example, Downtown Reinvestment Grant data illustrates the private investment leveraged. The tangible impacts of the tax exemption are harder to quantify but no less meaningful, as maintenance projects incentivized by the tax exemption might otherwise have been deferred or not undertaken. DENTON MAIN STREET ASSOCIATION AND DOWNTOWN REINVESTMENT The Denton Main Street Program, is a 501 (c) 6 non-profit organization that works in cooperation with the City of Denton’s Economic Development Department to implement the Main Street Approach to traditional commercial districts revitalization, as created by the National Trust for Historic Preservation during the late 1970s. Main Street Denton manages various initiatives related to promotions and marketing, business development, and building rehabilitations and design incentives. All Downtown promotion events are funded by sponsorships and memberships in the DMSA from the private sector. The Denton Main Street Association Board of Directors represent a cross- section of key Downtown stakeholders. The Denton Main Street Association, established in 1989, is one of the early participants in the Texas Main Street Program and one of the first urban programs in the country. Denton Main Street’s preservation-based revitalization work has been instrumental in creating today’s vibrant downtown Denton, built around its historic Courthouse Square and its core of existing historic commercial buildings. In addition to its extensive marketing and promotion programs and free architectural services, Denton Main Street tracks overall investments in downtown buildings and infrastructure and reports economic development data to the Texas Main Street Program. Since 1990, Denton Main Street has recorded the following cumulative investments: AVERAGE ANNUAL INCREASE IN HOME VALUES, 2010-2018 Citywide West Oak Area Historic District Oak Hickory Historic District Bell Ave Conservation District 5% 7% 7% 6% Table 2: Average Annual Change in Home Values CATEGORY Building rehabilitations Properties Sold New Construction Public-Private Partnerships Public Improvements Total Investment $44,536,000 $35,894,000 $39,534,000 $2,957,000 $16,900,000 $139,821,000 VALUE Table 3: Denton Main Street Cumulative Investments DRAFT Historic Preservation Plan 43 Courthouse Square © Stephen A Master HERITAGE TOURISM Denton has several attractions that serve as key heritage tourism assets. Although Denton’s tourism industry stems mainly from its historic Courthouse Square, it is recognized that Denton’s heritage assets have the potential to provide a greater tourism draw if specific heritage sites are enhanced and marketed together more effectively. Heritage tourism assets include: • Downtown Denton – Courthouse Square. The historic Courthouse Square revolves around the former courthouse, which houses the museum and county offices. The central business district surrounding the courthouse holds events and concerts, which draws people to the downtown. • Denton County Courthouse Museum. The Denton County Courthouse building was constructed in the Romanesque Revival style in 1896 and designed by architect W. C. Dodson. The museum is operated by the Denton County Office of History and Culture and the building dominates the downtown square in terms of size and architecture. • Architect O’Neil Ford. The architect spent many years in Denton, and has designed numerous homes, churches, and institutional buildings in Denton and throughout Texas that capture his unique Texas Modern style of architecture. • Denton County Historical Park. The two-acre park site, located at 317 W. Mulberry Street just south of the Downtown Square, is a collection of five historic properties moved to the site to preserve them from demolition. The 1898 Bayless-Selby House was first moved to the site in 2001 and has since been restored and turned into a house museum. Another historic house has been converted into the Denton County African American Museum. Other homes are being restored for future public access. • Texas Woman’s University. Texas Women’s University, which was founded in 1901, includes a number if heritage sites including architect O’Neil Ford’s modern architectural masterpiece Little Chapel-in-the-Woods (1939), the 15- foot tall white marble Pioneer Woman statue (1938) by sculptor Leo Friedlander, as well as a number of Classical Revival and Georgian Revival academic buildings dating from the 1920s through the 1940s. 44 Denton Historic Preservation Plan Goal #2: Promote the preservation and adaptive use of historic resources as integral elements to vibrant commercial districts and residential neighborhoods. Policy 2.1 for Decision-Makers: Continue ongoing support for Main Street revitalization efforts and other preservation-based economic development initiatives as a means to preserve, adapt, and reuse Denton’s historic resources. Recommendation #2.1: Broaden the tax-exemption eligibility criteria for improvements to historic buildings. The current property tax exemption on building improvements is currently available to all individually-designated local landmarks, citywide. If a property is in a historic district, the owner must still apply for landmark designation to receive the exemption. Applying for designation creates a barrier to participation in the program. It is recommended the program criteria be broadened to permit participation of “contributing” buildings in a historic district – buildings not individually designated, but that form the collective basis for the district’s designation. There is a precedent for this approach: When a district is listed on the National Register (an honorary listing that makes commercial properties eligible for Federal Rehabilitation Tax Credits), all buildings in the district that “contribute” to the historic character are treated as if they were individually listed. It is more efficient than having to prepare a nomination for each building, and it recognizes that the historic buildings within the district add character to the whole. The City of Denton should consider further study and evaluation for a change in eligibility criteria. Recommendation #2.2: Increase the size of the downtown signage, paint, and façade improvement grant program. The sign-and-paint grant was intended to stimulate modest storefront improvements downtown. It offers a maximum grant of $500, if matched by an investment of at least $500 by the owner. The grant maximum has remained unchanged since the 1990s. As construction costs have risen, $500 is no longer seen as motivating property and business owners. Raising the maximum award to $2,500 while maintaining the 50-50 match requirement may provide more incentive for downtown business owners to invest in new façade and signage improvements. This may require increasing the grant’s budget allocation. A fewer high-quality $5,000 façade projects will have a larger impact than a smattering of smaller projects. Recommendation #2.3: Offer design assistance to commercial properties considering façade improvements. To increase the value of the signage and façade improvement grant program, the Development Services Office could establish a contract with a local architecture firm to provide design concepts as part of façade improvement grant awards. This service would increase the value of the modest grants and would leverage the incentive to generate higher-quality projects. GOALS, POLICIES, AND RECOMMENDATIONS DRAFT Historic Preservation Plan 45 Recommendation #2.4: Offer technical feasibility analyses for historic downtown commercial buildings. For owners considering a commercial or income-producing building rehabilitation or an adaptive use project, and are applying for the Federal Historic Preservation Tax Credit program, the City could coordinate and work with the Denton Main Street Program to offer conceptual pro-forma analyses, through a consultant, to test potential reuse concepts. These initial feasibility assessments can help building owners consider creative development schemes or, even, new ways to use storefront spaces as overall demand for traditional retail space declines. The City should target this service to the larger historic downtown commercial buildings where tax credits would be more feasible to use as part of development financing. Recommendation #2.5: Offer design assistance to residential properties applying for the building improvement tax exemption. For home improvement projects or building changes, owners applying for the tax exemption must apply for a Certificate of Appropriateness from the Historic Landmark Commission. For owners not using their own architect, the City could offer design concept services to homeowners in designated historic districts planning a rehabilitation project. This will both improve the likelihood that the change will be approved and result in better design outcomes. Recommendation #2.6: Offer permitting fees and sales tax waivers to eligible preservation projects in the Downtown Denton area. For rehabilitations and building improvements requiring a Certificate of Appropriateness by the Historic Landmark Commission, the City could offer a waiver of permitting fees to incentivize adaptive use projects in Downtown or to encourage smaller-scaled rehabilitation and maintenance projects in the residential historic districts. A few cities also offer a waiver of city sales taxes on construction materials used for qualifying preservation projects. In Boulder, Colorado, for example, at least 30 percent of the materials must be used for exterior renovations. In Denton, the waiver would amount to a modest 1.5 percent, but could be granted automatically to projects awarded a Certificate of Appropriateness. In the Downtown, the waiver could be provided through an adaptive use overlay that may also relax other zoning and parking requirements to facilitate rehabilitation and adaptive use of key historic buildings. In other cities, a municipality may require a building owner, investor, or developer to seek historic preservation tax credits first before any waivers ager granted. Recommendation #2.7: Consider preservation easement donations as an incentive tool. An easement donation can be used to secure the preservation of a residential or commercial building façade. The easement is a legal agreement that donates the appraised value of the gift (the façade) to a nonprofit organization that serves as the steward. The donor is entitled to a one-time charitable deduction on their federal income tax. To be eligible for the tax deduction, the building must be individually listed in the National Register or be a contributing structure in a designated National Register Historic District. Recommendation #2.8: Explore the feasibility of establishing a home-repair loan fund or bank partnership. A loan program can help qualified owners of historic homes complete needed repairs. The property serves as collateral and the municipality may underwrite the loan directly, or it may partner with a bank and buy down the interest rate. As examples, the City of Boston underwrites and funds loans directly to homeowners; the City of Philadelphia administers its “Restore, Repair, Renew Program” in partnership with local lenders. Both of these programs are income-qualified. 46 Denton Historic Preservation Plan Policy 2.2 for Decision-Makers: Support the creation of additional Historic Conservation Districts and other tools and programs that maintain the livability and vitality of Denton’s historic neighborhoods and commercial areas. Recommendation #2.9: Designate new Historic Conservation Districts in portions of the Idiots Hill and Bolivar neighborhoods. Past architectural and historical surveys identified the Idiots Hill and Bolivar neighborhoods as potential National Register districts, including five separate districts within Idiots Hill. However, given field observations conducted as part of this preservation planning assignment, the far northeastern subdivisions in Idiots Hill exhibits a higher level of integrity than the blocks to the southwest along Locust Street and University Drive. Therefore, the Historic Landmark Commission should consider, with consultation from the Texas Historical Commission, one cohesive Idiots Hill National Register Historic District. The remaining blocks could be designated as one Historic Conservation District. As with Idiots Hill, the 2012 Bolivar Historic Resources Survey recommended the listing of the entire survey area as one potential National Register Historic District; however, given integrity concerns and the higher number of non- contributing properties along the blocks east of Elm Street, portions of the neighborhood may be more suitable as a Historic Conservation District. In addition, these areas were called out as neighborhoods with characteristics worthy of conservation during the community engagement process. Recommendations #2.10: Designate additional Historic Conservation Districts in West Denton and in neighborhoods to south of the Downtown. The Oak Gateway Area Plan identified a Historic Conservation District designation for portions of the West Denton neighborhoods adjacent and near the Oak-Hickory and West Oak Local Historic Districts (see Figure 8). The neighborhood blocks in this area contain a range of historic building resources in varying states of integrity and use with the relationship between old buildings and new development a priority concern among local residents. In addition to the Oak Gateway area, the residential blocks south of Denton along Prairie and Sycamore Streets contain a predominant number of Craftsman homes in varying states of condition and integrity. A Historic Conservation District in this area would help to maintain the housing stock within walking distance of the downtown commercial district. In addition, these areas were called out as neighborhoods with characteristics worthy of conservation during the community engagement process. Recommendation #2.11: Consider designation of the Hickory and Oakland Street commercial area as a Historic Conservation District. (Figure 8) The Hickory and Oakland Street commercial area directly to the east of Downtown Denton contains mostly one- part commercial-industrial buildings that have largely been converted to retail and dining and entertainment uses. While the area’s buildings have been sensitively rehabilitated and reused over the years, some alterations to existing buildings may preclude the district from being eligible to the National Register. It may, however, qualify as a Historic Conservation District due its cohesive and distinctive character. It still would be worthwhile for the City and the Historic Landmark Commission to consult with the Texas Historical Commission on potential National Register eligibility for the area. Recommendation #2.12: Develop illustrated design guidelines for Historic Conservation Districts In special cases where a Historic Conservation District may contain distinctive property types, such as a Styled Ranch, or critical infill development design needs, an illustrated set of design guidelines for use in City and Historical Landmark Commission design review processes is key. By nature, conservation district design guidelines should be simple and straightforward in addressing design issues present in conservation districts. However, photos, line drawings and other images will help to accurately convey design goals and principles in conservation neighborhoods. It should be noted that pending passage and adoption of Texas House Bill #2439 would limit local municipalities in the regulation of building materials. DRAFT Historic Preservation Plan 47 G R E E N W O O D D RE S H E R MA N D R W U N I V E R S I T Y D R M I N G O R DN B E L L A V E E M C K I N N E Y S TF R A M E S T R O B E R T S S T C H E R R Y W O O D L NN O R T H W O O DS A U L S L NP A L M E R D RF O W L E R D RN L O C U S T S T F O R E S T S T W O O D L A N D S T N B EL L A V EC R E S T W O O D P LR O B I N W O O D L NG L E N W O O D L N 3 R D S T S A W Y E R A V E C O N G R E S S S T 1 S T S T 2 N D S T W C O L L E G E S T N E L M S TN L O C U S T S T E O A K S T E H I C K O R Y S T E M U L B E R R Y S T W S Y C A M O R E S T B E R N A R D S TC A R O L L B L V DP I E R C E S T W H I G H L A N D S T S T R O U D S TB O L I V A R S T E M E R S O N L N E G A N S TA N N A S T C O N G R E S S S T C R E S C E N T S T H E A D L E E S T W E S T W A Y S T R U D D E L L S TI O O F S T S U N S E T S TM E S Q U I T E S TI N D U S T R I A L S T G R E E N L E E S T R U D D E L L S T Figure 8: Future conservation districts FUTURE CONSERVATION DISTRICTS C1 - C2 - C3 - C4 C5 N1 N2 Legend Conservation District Parcels Streets C1C2 C3 C4C5 48 Denton Historic Preservation Plan Recommendation #2.13: Target Community Development Block Grant, capital improvement, and other housing program funds to Conservation District reinvestment activities. The City of Denton has long-used its allocation of Federal Community Development Block Grant and other housing funds for housing rehabilitation activities. Consideration could be given to targeting a defined level of CDBG and housing funding in neighborhood conservation districts for design-appropriate rehabilitation and infill development opportunities that also meet programmatic objectives related to meeting local affordable housing needs. Recommendation #2.14: Maintain an inventory of vacant or deteriorating historic properties. The Historic Landmark Commission should create and maintain a list of vacant and deteriorating properties in the historic and conservation districts to determine and implement potential code enforcement and other intervention strategies. Policy 2.3 for Decision-Makers: Encourage activities and initiatives that increase visitorship and visibility to Denton’s heritage assets and historic districts. Recommendation #2.15: Develop specific Courthouse Square viewshed protection provisions within the Unified Development Code. Denton’s Unified Development Code permits exceptions to height standards in Mixed-Use Districts, including the Downtown Denton historic core only with a specific use permit and a viewshed study that determines whether any views to the Denton County Courthouse may be blocked by the additional height. However, this existing zoning requirement does not specifies measuring points and boundary areas of a protected viewshed area. Ideally, the City should incorporate additional viewshed protection provisions within the Development Code that accurately defines a buildable zone envelop around the Courthouse Square with a defined origination point for that zone plane ― perhaps the front ground floor entrances of the Courthouse building. Horizontal and vertical angles emanating from these points will define the envelope in which height may restricted and reviewed. In addition, new construction beyond or outside of this envelope that protrudes into the viewshed or protected area and obstructs the view of the Denton County Courthouse shall be subject to review by the City staff and the Planning and Zoning Commission. Recommendation #2.16: Create a more comprehensive interpretive and wayfinding signage plan for Denton’s heritage sites. Existing stands and plaques in Quakertown Park and along Kerley Street in southeast Denton interpreting the African-American experience neighborhoods is a model interpretive effort that could be extended to other heritage sites and places in Denton, perhaps integrating wayfinding signage as part of the overall interpretive program. The City and the Historic Landmark Commission should develop the expanded interpretive program in collaboration with the Denton County Office of History and Culture and other partners. Recommendation #2.17: Market heritage sites on other websites and tourism facilities. The City and the Denton Convention and Visitors Bureau could incorporate heritage tourism information on their websites. The Discover Denton Visitor Center and the Denton County Courthouse Museum could also serve as locations for providing heritage tourism information and starting points for interpretive tours. DRAFT Historic Preservation Plan 49 Recommendation #2.18: Pursue preservation-based activities as part of the Denton’s downtown cultural district planning efforts. In 2019, the City of Denton applied to the Texas Commission of the Arts to receive designation as an official Texas Cultural District. Cultural districts are special areas where local efforts are concentrated to promote arts- based economic development and other related cultural activities. Cultural districts also help to advance historic preservation efforts, including the adaptive use and rehabilitation of buildings that may support live-work spaces for artists, performance venues, and the reuse of spaces for various creative industries. The City’s application explored reuse of City Hall West as a potential cultural arts facility. The Historic Landmark Commission, the City, and other advocates for downtown, preservation, and the arts should collaborate on various cultural district planning that involves adaptive use possibilities. Sherman Building © The Lakota Group 50 Denton Historic Preservation Plan A key element in any community preservation program is the management of processes related to landmark and district designation and design review — both administered by the Historic Landmarks Commission. The City’s Historic Preservation Ordinance currently governs designation and design review processes. Some refinement to the Ordinance is recommended to provide clarity to processes and to integrate preservation best practices. ISSUE SUMMARY Denton’s Historic Preservation Ordinance, incorporated as part of the Denton Development Code, requires review of all rehabilitation, maintenance and new construction projects located within Local Historic Districts. The Development Code also includes specific design review standards within each Local Historic and Conservation District, adopted as overlay zoning districts within the Development Code. The overlay zoning provides basic standards for rehabilitation regarding facades and materials, roofs, color, window, doors, and fencing that property must meet in order to receive a certificate of appropriateness from the Historic Landmark Commission. The standards could benefit with supplemental guidelines to help historic property owners on how to best meet the standards, whether through a more comprehensive update to the Development Code standards for historic districts or the creation of a separate design guidelines manual used primarily for educational purposes. At the time of this Historic Preservation Plan, the City prepared a design overlay for Downtown Denton, listed in the National Register of Historic Places, but not designated as a Local Historic District. The Historic Landmark Commission is currently not slated to administer the new overlay. Managing growth and business development in Downtown Denton while not impacting or sacrificing the integrity and authenticity of the National Register District is a key concern for the City of Denton and local preservation advocates and residents, especially given the loss of several Courthouse Square buildings due to a recent fire. PROGRAM ADMINISTRATION Sweetwater © The Lakota Group DRAFT Historic Preservation Plan 51 KEY PROGRAM ADMINISTRATION ENTITIES Denton Historic Landmark Commission The Denton Historic Landmark Commission’s central mission is to preserve and maintain the City’s historic resources, historic districts, and landmarks. As empowered through the Denton Development Ordinance, the Commission rec- ommends to the Planning and Zoning Commission and City Council buildings, structures, sites, districts, and areas to be preserved and designated as historic landmarks and manages a design review process for designated properties and districts. The Commission, along with the City Council, is responsible for maintaining the community’s CLG status. Planning and Zoning Commission The Planning and Zoning Commission’s principal responsibilities include providing direction and making recommen- dations to the City Council regarding Comprehensive Plan implementation, the Denton Development Code, long- range planning, zoning changes, platting, and other development-related policies. The Commission also reviews Local Historic District designations as overlays to the Denton Development Code and zoning map. Development Services Department The Development Services Department is responsible for preparing and implementing the Denton Plan 2030 and other small area plans, administering the Denton Development Code, overseeing building permits and code inspec- tions, and implementing community development programs. The Department staffs the Historic Landmark Commis- sion and various commissions and boards, including the Planning and Zoning Commission and the Zoning Board of Adjustment. Community Improvement Services Community Improvement Services manages the process and system for addressing property maintenance and code violations such as dilapidated buildings. © The Lakota Group 52 Denton Historic Preservation Plan Goal #3: Promote an effective, well-managed and integrated municipal historic preservation program that facilitates the preservation and stewardship of Denton’s architectural and historical resources. Policy 3.1 for Decision-Makers: Ensure efficient operations and support for the Denton Historic Landmark Commission. Recommendation #3.1: Form advisory Historic Landmark Commission subcommittees to manage and implement various tasks related to survey and education efforts. Preservation commissions in other communities often form advisory subcommittees that recommend actions to the HLC such as survey and landmarking activities, and ongoing education and outreach efforts, such as an annual preservation awards program. A survey and landmarks subcommittee can help plan for future neighborhood survey initiatives, as well as generate the annual study list of potential districts and landmarks for recommendation to the HLC. A subcommittee for education and outreach programs may dedicate its time to preparing brochures and informational materials, organizing technical training workshops for local building owners, and finding partners and sponsors to work with the HLC on homeowner fairs and events taking place during National Historic Preservation Month in May. Recommendation #3.2: Maintain Denton’s Certified Local Government status. Denton’s designation as a Certified Local Government provides opportunities for securing matching grants for future survey and landmark and district designation activities. It also allows the City of Denton and the Historic Landmark Commission to participate in trainings and networking sessions with other preservation commissions sponsored by the Texas Historical Commission. The THC requires local participating communities to conduct ongoing survey, preservation planning, and designation activities to maintain their CLG status. For National Register landmark and district designation activities, the City of Denton and the Historic Landmark Commission should use CLG grants for professional assistance in nomination and report preparation. Recommendation #3.3: Conduct regular trainings and create orientation materials for new commissioners to the Historic Landmarks Commission. City staff and the Historic Landmark Commission should organize yearly orientation sessions for new commissioners focused on Commission procedures, design review processes, annual work planning, and the Historic Preservation Ordinance within the Denton Development Code. As part of the training, the City should prepare a binder or folder comprised of the Historic Preservation Ordinance, listings of Local and National Register Landmarks and Districts, subcommittee work plans, the annual landmark study list, survey report summaries, and the latest Commission- produced brochures and information materials. The city should also encourage commissioners to attend other preservation-related training sessions offered by the Denton County Office of History and Culture, the Preservation Texas advocacy organization, and the Texas Historical Commission. GOALS, POLICIES, AND RECOMMENDATIONS DRAFT Historic Preservation Plan 53 Recommendation #3.4: Maintain rules of procedure document. The Historic Landmark Commission currently does not have rules in procedure in place to assist in guiding Commission operations and Historic Preservation Ordinance administration, including various aspects of Commission officer duties; roles of subcommittees; and, processes for preparing and adopting historic preservation plans, surveys, and designation documents. Rules of procedure may be prepared as a separate policy document or integrated as separate provisions within the Denton Development Code. Recommendation #3.5: Adopt an annual Historic Landmark Commission work plan. Annually, the Historic Landmark Commission should work with the Historic Preservation Officer prepare and adopt a work plan of activities that guide landmarking and designation activities and other special projects related to surveys and advocacy and educational efforts. The work plan should incorporate the landmark and district study list along with specific tasks and projects to Commission subcommittees. Recommendation #3.6: Complete designation reports for landmarks and districts. In the designation of Local Landmarks and Districts, the City and the Historic Landmark Commission should prepare formal designation or nomination reports to document how a landmark or district meets Ordinance eligibility criteria, the architectural and historical significance of the building or district, and its existing integrity and overall physical conditions. This way, the Commission, the Planning and Zoning Commission, and the City Council will have a thorough, transparent public record for designation purposes. In some communities, previous National Register nominations may also serve as the basis for a local designation report. Local designation reports also serve as useful documentation and information for other property research, context statement development, and other designation efforts. Policy 3.2 for Decision-Makers: Update, adopt and implement preservation and other regulatory codes and mechanisms that support the preservation and reuse of Denton historic resources. Recommendation #3.7: Update the Denton Historic Preservation Ordinance to promote clarity in Certificate of Appropriateness procedures, Historic Landmarks Commission responsibilities, and demolition by neglect provisions, among other Ordinance enhancements. From time to time, a review and evaluation of the Historic Preservation Ordinance is necessary to ensure it is advancing community preservation goals and incorporates best practices in historic preservation planning. An assessment of Denton’s Historic Preservation Ordinance, using the Texas Model Historic Preservation Ordinance and other Texas community preservation ordinances as comparisons, was undertaken as part of this Historic Preservation Plan and a summary of key recommendations is made below. Included in Appendix 4 is the complete Denton Historic Preservation Ordinance with evaluation notes. Future updates should consider: • Expanding the list of roles of responsibilities of the Commission in regard to creating and using design guidelines, providing comments to the Texas Historical Commission on National Register nominations, recommending changes and modifications to Local Historic Districts, and clarifying its role as an advisory body to the Planning and Zoning Commission. • Defining the difference between contributing and non-contributing properties to Local Historic Districts. • Reorganizing parts of the Ordinance to provide more clarity in designation and design review procedures. 54 Denton Historic Preservation Plan In addition to these points, the City and the Historic Landmarks Commission should consider adoption of a demolition delay provision within the Historic Preservation Ordinance that would add a temporary layer of protection for properties identified and evaluated as architecturally and historically significant but not designated as a Local Landmark. A delay period could range a length of time from 60 to 180 days; a standard delay period is 90 days for most communities. The cities of Dallas and Fort Worth have demolition delay provisions within the ordinances. The purpose of the delay is to work closely with property owners on potential options to demolition, including potential assistance on property rehabilitation or sale. Specific historic resources that could be subject to the delay include properties already individually listed in the National Register of Historic Places or evaluated as potentially eligible for the National Register or Local Landmark designation as determined through surveys or other documentation activities. Recommendation #3.8: Prepare a set of citywide design guidelines manuals. The City of Denton and its Historic Landmark Commission has acknowledged the importance of maintaining the community’s historic character with the establishment and identification of Local Historic Districts, Landmarks, as well as Historic Conservation Districts. A unique feature of the Development Code is the establishment of unique sets of design guidelines for each Local District or Historic Conservation District. In the future, if the number of designated Local Landmarks and Districts and Historic Conservation Districts in Denton continues to grow over time, the City and the Commission may want to consider adopting a comprehensive, citywide set of design guidelines to facilitate predictable design review outcomes through consistent application of commonly-accepted preservation rehabilitation procedures. A city-wide set of design guidelines would likely address design review issues across all landmarks and districts in Denton: • Identification of common property types and architectural styles • Characteristic architectural features found for each style and property type • Recommended rehabilitation procedures for common architectural features, materials, roofs, and accessory buildings. • Appropriate in-kind replacement and alternative building materials • Property additions and infill development • Design issues related to Mid-Century and Ranch property types • Site design and landscape issues. With a citywide design guidelines manual, the City would no longer be required to create new guidelines and update the Development Code for each Local District when established — the Code can simply reference the citywide manual for Commission design review purposes. Illustrations, photos, and other line drawings can also make the manual more educational and informative to property owners planning a rehabilitation project. However, given that Historic Conservation Districts may serve a broader purpose than just regulating the exterior appearance of existing properties — addressing extensive infill development as a major focus of design review, for instance — warranting the continued need for more customized design guidelines in these areas. Recommendation #3.9: Prepare a more detailed hazard mitigation plan for historic resources in Denton. Local weather and hazard mitigation planning is conducted at the county level; in 2010, Denton County completed the Local Mitigation Plan to assess and identify predominant hazard events and their impacts on local communities, as well as provide key strategies and initiatives for addressing future hazards, such as flooding, fires, and tornadoes and other storm events. The Mitigation Plan’s goals and strategies focus on preventive actions, such as local planning efforts and ordinances to address issues around losses to properties during to repetitive hazard events, education programs to inform residents living near hazard-prone areas about proper mitigation measures, and on installing mitigation and sustainable design features to public facilities and infrastructure. However, the Local Mitigation Plan does not address historic buildings and districts in any detail. Going forward, the City of Denton and the Historic Landmark Commission should consider a partnership with Denton County, its Office of Emergency DRAFT Historic Preservation Plan 55 Services Department, the Office of History and Culture, and the North Central Texas Council of Government in the preparation of hazard mitigation plan and associated education materials related to landmarks and historic districts. Such a plan could address specific issues such as: • Site and staging areas for response equipment and personnel in or near historic districts • Debris removal and disposal sites • Planning for salvage • Damage assessments to landmarks and districts • Demolition permitting processes and criteria in case of disasters affecting landmarks and districts • Designating temporary housing sites • Prioritizing post-disaster recovery activities in historic districts The Commission can also address disaster planning for historic resources in Denton by integrating accepted procedures and treatments for preparing historic properties in advance of storm hazards in local design guidelines and in ongoing educational workshops. Recommendation 3.10: Adopt and implement a historic property deconstruction program. In 2016, Portland, Oregon, became the first city in the country to adopt a property deconstruction program requiring any property owner or developer seeking a demolition permit to fully “deconstruct” the building for material salvage, recycling, and reuse. The requirement applies to single-family housing and duplexes constructed before 1916 or is a designated historic landmark. Salvageable materials include doors, lighting, sinks, wood siding and trim, wood shake and metal roofing materials, windows, miscellaneous hardware, toilets, and various appliances, including furnaces, kitchen and bathroom cabinets, and wood stoves. Since Portland’s enaction of the ordinance, Milwaukee, Wisconsin has adopted similar requirements for all properties constructed before 1929 or located within a designated historic district. In other cities, such as Austin, Texas, similar ordinances require a percentage of all construction debris, whether rehabilitation or new construction, be diverted from landfills and recycled. The City of Denton and the Historic Landmark Commission could consider such an ordinance to encourage and facilitate building material re-use for housing rehabilitation projects. The City could establish a study committee to explore and evaluate the feasibility, need, and administration of such a program. Birdseye View of Denton 1883 © Augustus Koch 56 Denton Historic Preservation Plan A community that is engaged and informed about the advantages and benefits of historic preservation is a critical element to a successful historic preservation program at the local level. Engaged stakeholders can become investors in historic properties, involved citizens in neighborhood and commercial district revitalization, and effective advocates at the municipal level for appropriate preservation policies. Therefore, going forward, promoting the importance of historic preservation and the stewardship of Denton’s historic resources should be a high priority for the City, the Historic Preservation Commission, and its preservation partners. Opportunities should always be explored with entities, non-profit groups, and governmental agencies to forge new partnerships in preservation education and advocacy efforts. ISSUE SUMMARY Currently, the Denton County Office of History and Culture and the Denton County Historical Commission lead many preservation education, outreach, and advocacy efforts in the Denton community. The Office of History and Culture manages the Courthouse-on-the-Square Museum and Historical Park, an ongoing lecture series, activities during National Historic Preservation Month, guided tours, and a research room and a special collections archive. Beyond the County’s programs, the City of Denton and Historic Denton, Inc., also sponsor various tour activities and outreach initiatives. While local education and advocacy efforts are significant, local stakeholders recognize that developing broader support for preservation in Denton and providing additional technical assistance service to local residential property owners is needed. That will help change the perception that the Historic Landmarks Commission does not work with or assist local property owners. PRESERVATION PARTNERS The following are key or potential preservation partners, organizations, and entities in the City of Denton. Denton County Office of History and Culture Headquartered in Denton and established in 1969, the Denton County Office of History and Culture operates the 1896 Courthouse-on-the-Square Museum and the Denton County Historical Park. In addition to overseeing the Denton County Historical Society, they provide education and outreach to Denton County citizens, which includes the following programs: • Traveling Museum and Speakers Bureau ― presents information on historical topics for school children in grades 1-8. • Denton County Junior Historians ― provides an opportunity for high school students (grades 9-12) to work together to discuss and engage in local history in new and interesting ways. Members attend meetings twice a month on Tuesday evenings, volunteer at special events, and work together on group projects. • Tea and History ― is an open house held once a month at the Denton County Historical Park to provide education and answer questions. • Denton County Heritage Business Program ― promotes and recognizes longstanding businesses throughout the county that have been in operation for over 50 years. Businesses recognized in Commissioners’ Court receive a Heritage Business decal along with a framed copy of the resolution and a photo. EDUCATION AND OUTREACH DRAFT Historic Preservation Plan 57 Denton County Historical Commission The Commission’s goals are to preserve, protect, and promote the history of Denton County. Members are appointed by the Denton County Commissioner’s Court, and meetings are held monthly at the Denton County Historical Park (except for June, July, November, and December). The Commission works closely with the Texas Historical Commission. The Commission oversees the Denton County Historical Marker program, which provides recognition for significant buildings, structures, sites, and people within the county. Texas Historical Commission The Texas Historical Commission, located in Austin, is the state agency for historic preservation, which consults with counties, local communities, citizens, and organizations to preserve the state’s architectural, archaeological, and cultural resources. The Commission manages several programs including the National Register of Historic Places, the Certified Local Government program, the Recorded Texas and Antiquities Landmark programs, Federal Section 106 reviews and state archaeology protection programs. The Agency also reviews project applications for the Federal and State Historic Preservation Tax Credits. Preservation Texas Preservation Texas, based in Austin, is the statewide preservation advocacy organization; the organization manages several initiatives, including a statewide endangered properties list and an annual awards program. It also conducts a “preservation day” and “preservation summit” on important preservation issues when the Texas legislature is in session. Historic Denton, Inc. Historic Denton, Inc. is the local non-profit preservation advocacy organization responsible for several activities, including preparing National Register nomination and organizing annual home tours. Workshop © Landmarks Illinois | Building the Public Trust © National Council on Public History 58 Denton Historic Preservation Plan Goal #4: Increase the awareness of historic preservation benefits through ongoing outreach and educational activities, youth engagement, and other programming activities. Policy 4.1 for Decision-Makers: Support innovative education initiatives that inform, engage new audiences, and tell the stories of Denton’s multi-cultural and generational populations. Recommendation #4.1: Create “crowdsourced” Denton history websites. Increasingly, many heritage organizations and preservation entities have turned to crowd-sourced-developed websites to collect archival information — photographs, newspaper clippings, and obituaries, for example — to engage and inform local Denton residents and stakeholders on the community’s history, historic buildings, and important people that shaped the city’s development and physical environment over time. Crowd-sourced heritage websites also helps facilitate volunteer involvement in archival information collection and posting, building a sense of community over the long-term between contributors and users of the information. Such websites could focus on different topic areas, such as Denton’s African-American story, the development of the Courthouse Square, the universities, or Denton’s historic neighborhoods. Ideally, however, one website could house information for any number of topics of interest to local stakeholders and entities. Key elements of a successful crowd-sourced website include: • Accessibility — data and archival information should be easily accessible form the website to the public. • Usability — uploading and contributing information to the website should be straightforward and require a minimal level of effort. • Attractive Design — websites that employ a consistent, clean, graphic-rich, and organized design are more likely to attract regular users. • Interactivity — functions that allow users to interact with the content, post comments, and subscribe to newsletters and updates from the website. • Content sharing — incorporating sharing functionality allows user to share information with those who outside the website’s community. • Current — the website is updated regularly and actively-managed. The City and the Historic Landmark Commission, the Denton County Office of History and Culture, the local universities, or other organizations and entities could potentially organize and manage such a website. In other cities, neighborhood associations have also sponsored and maintained crowdsourced history websites of their neighborhoods. Recommendation #4.2: Encourage public participation in crowdsourced community history storytelling activities. The objectives behind crowd-sourced history websites can also apply to public “storytelling” activities — for instance, temporary exhibits created from artifacts collected and donated by local residents or organized events that bring different generations together to share stories and memories, such as local Denton war veterans joined with high- schoolers to learn about Denton life during World War II, and the Korean and Vietnam wars. Another storytelling activity could involve the noted architect O’Neil Ford focused on interviews with those who knew, worked with him, or lived in one his Denton dwellings. The Historic Landmark Commission could partner with the Denton County Office of History and Culture, the Denton Main Street Association, and other entities on organizing such activities. GOALS, POLICIES, AND RECOMMENDATIONS DRAFT Historic Preservation Plan 59 Recommendation #4.3: Use social media and other digital technologies to promote Denton history and placemake public spaces. Social media such as Facebook, Twitter, and Instagram can be useful tools in promoting local preservation and education and advocacy activities. Some communities use Twitter or developed specialized smartphone applications to host question and answer sessions on historic home rehabilitation topics or how to access local incentive programs. Still other communities have produced digital projection shows displayed on empty downtown building walls or public plazas highlighting key figures and events in a local history. Recommendation #4.4: Create a Denton committee of young preservation professionals. Mentoring the next generation of preservation advocates and stewards of local history is a high priority for many communities. The Denton County Office of History and Culture organizes a Denton County Junior Historians program for high school students to work together on local history projects. Perhaps, this group’s activities could be expanded to include preservation advocacy efforts, networking activities, and annual social events to broaden its involvement among high schoolers as well as local university students and African Americans. The program could also be more formalized to include a base membership fee to underwrite activities, a bi-annual newsletter, discounts at local events, and a yearly awards program recognizing special volunteer contributions or project accomplishments. Recommendation #4.5: Create a construction trades training program focused on historic building rehabilitation. A local program focused on training the next generation of tradesman in preservation carpentry, window restoration, masonry repair, and other skills could proactively engage diverse youth in preserving places linked to the African- American experience in Denton. Such a program could be housed and managed within the construction engineering department of North Texas University with the City of Denton and the Denton County Office of History and Culture and other entities as program partners. Recommendation #4.6: Develop an internet-accessible database for headstones in Denton’s historic cemeteries. Denton has several historic cemeteries – important cultural landscapes that tell the stories of Denton’s important citizens, including two municipal-owned ones, the Oakwood and IOOF cemeteries, as well as the Cooper Creek Cemetery located just outside the Denton city limits. These cemeteries could be a significant resource for those with genealogical interests. A headstone and grave markers inventory could be prepared and digitized in a database for internet access, linked to the websites of the City and Denton County Office of History and Culture. 60 Denton Historic Preservation Plan Policy 4.2 for Decision-Makers: Promote the use of existing programs and tools to educate the public on historic preservation’s benefits and advance community preservation goals. Recommendation #4.7: Improve visibility and awareness of tax exemption program to increase participation. Typically, two to three projects per year are approved under the existing tax exemption program. Currently, the ordinance establishing the tax exemption for improvements to “historically significant sites” (City Code §10-133) is not mentioned on the City’s website — an interested citizen would have to gain knowledge of the program by word of mouth or by reading the Denton Development Code. The City could market the program through downloadable PDF brochures from the City’s historic preservation website page or through other news and social media channels. Recommendation #4.8: Increase awareness and use of Federal Rehabilitation Tax Credit. This program, established in 1976, offers a 20 percent tax credit off the bottom line of qualified rehabilitation costs for rehabilitation of a National Register-listed, or eligible, commercial building. In Texas, it is administered by the Texas Historical Commission. The tax credit is best suited to larger commercial buildings in downtown Denton; however, it has seen no use in recent years. The Denton Historic Landmark Commission and the Development Services Office should promote and target the tax credit to downtown properties that could best take advantage of the incentive. Recommendation #4.9: Include additional historic preservation information materials in the City of Denton website. In addition to information on incentives, the City’s historic preservation website page should include other downloadable information pieces, including design guideline publications, nomination and designation reports, workshop and training announcements, and the Denton Historic Preservation Plan, and links to other community plans and planning documents. Recommendation #4.10: Create a marketing plan to encourage additional Local Landmark designations. An annual landmark designation study list, consisting of properties determined significant through ongoing survey and documentation work, should serve as the basis for targeted outreach and marketing efforts in encouraging new Local Landmark designations. For instance, a Local Landmarks study list subcommittee of the Historic Landmark Commission, could develop and mail a designation benefits brochure or conduct a workshop on the designation process to property owners. Some form of ongoing marketing and outreach should result new property owners willing to learn more about the opportunities for local landmarking. Recommendation #4.11: Provide training to local realtors and bankers. Training programs that educate local realtors and bankers on City of Denton historic districts and preservation procedures, available incentives, and overall preservation benefits will provide them the necessary knowledge to inform prospective home buyers. Realtors and bankers are key intermediaries in the sale and disposition of historic properties and should be aware of preservation’s benefits to the value of homes and neighborhoods. The City of San Antonio Office of Historic Preservation offers an annual certification training to local realtors and developers. DRAFT Historic Preservation Plan 61 The City of Denton and its Historic Landmark Commission have acknowledged the importance of maintaining the community’s historic character with the establishment and identification of Local Historic Districts, Landmarks, and a previous Conservation District. Subsection 4 of the Denton Development Code regulates construction activities in these neighborhood areas. Section 2.9.2.A.10 of the recently adopted Denton Development Code insightfully encourages the use of sustainable practices in design. This concise section calls for referencing the Secretary of Interior’s Guidelines on Sustainability for Rehabilitating Historic Buildings as a guide for decisions. This reference provides the Historic Landmark Commission, the Historic Preservation Officer, citizens, and all applicants substantial guidance regarding what may be permitted and how to approach the application of renewable technologies. In addition to elaborating upon sustainable design approaches, this section also provides recommendations on revising and expanding upon existing Local Historic District and Historic Conservation District design guidelines for the City of Denton. Published, illustrated design guidelines often serve as an important educational tool for historic preservation commissions nationwide when working with property owners and community stakeholders and ideally should incorporate additional guidelines on how to balance green building improvements with sensitive rehabilitation of historic properties. INHERENT HISTORIC BUILDINGS SUSTAINABLE DESIGN FEATURES IN HISTORIC BUILDINGS Historic buildings have design and architectural features that are typically environmentally friendly and inherently sustainable. Designed and constructed in an era before air conditioning, these buildings were originally designed on a low-energy budget, in fact there is a saying in preservation circles – “the greenest building is one already built.” When property owners plan for building rehabilitation and energy efficiency improvements, consideration should be given to maintaining and enhancing such features. BUILDING MATERIALS Most historic buildings that were constructed during the 19th and early 20th centuries were built with durable materials, such as stone, brick, and dense hardwood, that were meant to stand in place and last for decades or even centuries. These historic materials have proven their durability by surviving to this point and are likely to prove more durable than modern construction materials installed today. HISTORIC PRESERVATION AND SUSTAINABILITY Stone historic building © Eater San Francisco Brick historic building © Curbed Atlanta 62 Denton Historic Preservation Plan MASONRY WALLS Many historic buildings were designed with thick masonry walls to help with interior temperature regulation. Such walls trapped heat inside during winter months while maintaining cooler temperatures during warmer months. WINDOWS Windows were originally designed to be operable so that both sashes could be moved to circulate air to a building’s interior. For example, opening the top sash of a typical double-hung window allowed warm air to circulate from the interior ceiling outside. Opening the bottom sash of window on a shady side of room allows cooler air to circulate inside. Ceiling fans can also aid this air circulation pattern. Maintaining the operations of such windows can certainly help in lowering air conditioning bills in the summer. PORCHES, AWNINGS AND OVERHANGS Shading elements provide significant energy efficiency for historic buildings if they are properly installed and maintained. Some of the heat is absorb in the building flooring, which may be radiated back into the interior space as the building cools in the late afternoon and evening. Retractable awnings can be rolled up during winter months when sunlight and heat are desired within the building and rolled back down when shading and cooling is desired during the summer. SKYLIGHTS, CLERESTORIES, AND RECESSED ENTRANCE-WAYS Transom windows, clerestories and skylights provide natural light into a building, which can save on lighting costs. Recessed entrance-ways help to prevent cold or hot air from entering a business when the door is opened. Skylights Original windows Original windows DRAFT Historic Preservation Plan 63 ALTERNATIVE ENERGY SYSTEMS Before considering the installation of alternative or renewable energy sources, one should first attempt to minimize the energy load of a building – the least expensive power for a building is the power that does not need to be purchased, a “negawatt” as it were. Before estimating the energy load for a building, ensure to integrate building envelope improvements, weather-stripping, landscaping, and other energy improvement strategies, in order to minimize the anticipated load. SOLAR PV Photovoltaic systems (solar PV) convert the sun’s energy directly into electricity. Increasing in popularity, the cost per kilowatt of solar power has been steadily declining, while the efficiency of these systems has been rising, with standard systems over 20 percent efficient and newly discovered technologies driving the efficiency of experimental panels up towards 50 percent efficiency. The installation of PV systems can present several challenges to historic properties and historic districts – cost and visibility. The cost of these panels is frequently prohibitively expensive, although prices have been declining and there are now a number of funding mechanisms to support the purchase, installation, and operation of solar panels. These panels can also be very visible, as the panels need to face in a southern direction. This visibility can create problems in historic districts as they typically do not blend in with the existing architecture. Clear guidance from the Historic Landmark Commission, detailing appropriate treatments and placement, can encourage the installation of this alternative energy source while minimizing impacts to the historic context of the community. Technical Guidance from the National Park Service regarding conformance with the Secretary of the Interior’s Standards can be found here: https://www. nps.gov/tps/sustainability/new-technology/solar-on- historic.htm The National Alliance of Preservation Commission has published model language for Design Guidelines that can be found here: https://www.growsolar.org/ wp-content/uploads/2015/08/Sample-Guidelines-for- Solar-Systems-in-Historic-Districts.pdf Examples of design guidelines for solar panels in historic districts that have been implemented can be found here: Baltimore City Historical and Architectural Preservation Review Design Guidelines: 1.15.1 SOLAR PANELS The City of Baltimore Historical and Architectural Preservation Commission encourages the use of sustainable technology, including the use of solar panels, where the installation is sensitive to the historic nature of the building and its setting. Install new solar panels where they are least obtrusive, do not damage historic fabric, and are not visible from the street. • Do not install solar panels where they can be easily seen from the street. When panels are placed on buildings, locate panels on flat or rear sloping roofs. Select panels that are low in profile and small in scale. • When panels are located in a yard or landscape, panels should be screened to minimize visibility. Do not alter character-defining features of the landscape. For more information, see Chapter 4: Design Guidelines for Historic Landscapes. • Do not damage or remove historic fabric when installing solar panels. Install panels on nonhistoric buildings and additions whenever possible. Solar farm 64 Denton Historic Preservation Plan SOLAR THERMAL Solar thermal systems use the sun’s energy to make hot water. Solar thermal is a more mature technology than solar PV, with lower cost per kilowatt and an efficiency that can exceed 70 percent. Solar thermal panels also present several challenges to projects in historic districts– visibility and usefulness. Similar to solar PV systems, solar thermal panels can also be very visible on low-rise buildings as roof-mounted systems must face south, creating challenges for historic districts and properties. Depending on the use of the building, there may also be a problem finding a use for large quantities of hot water, especially during the summer months. Uses such as restaurants can take advantage of large quantities of hot water produced by the panels, while residential and commercial office spaces may not have any need for significant quantities of hot water throughout the day. WIND Wind power is another form of renewable power that has recently gained favor, especially in larger ‘utility scale’ installations that are, unfortunately, not appropriate for historic districts. When contemplating the installation of a wind turbine, there are several variable to consider. First, most wind turbines cannot be mounted onto existing buildings as most buildings are not designed to resist the lateral loads that wind turbines can place on a structure. Second, wind turbines are not a traditional element in most historic districts and may look out of place or cause concern for historic districts, although it may be appropriate to place smaller scale wind turbines away from a structure on a secondary elevation. Third, and perhaps most importantly, one should confirm that there are sufficient prevailing winds to power a turbine. Many parts of the country simply are not windy enough to make wind power practical. GEOTHERMAL/GEO-EXCHANGE Geo-exchange systems (sometimes referred to as geothermal systems) take advantage of the naturally constant temperature of the earth, providing heat in the winter and cooling in the summer by using a ground-source heat pump. Geo-exchange systems should not be confused with true geothermal systems that take advantage of much higher temperatures in geologically active areas such as Iceland. Geo-exchange systems can be a good choice when there is sufficient land available with the appropriate soils to support the installation of the wells required. Geo- exchange systems tend to have minimal visual impact to the exterior of historic properties and districts. Historic building with solar panels DRAFT Historic Preservation Plan 65 BUILDING ENVELOPE IMPROVEMENTS While not always specifically discussed in design guideline documents, the majority of building envelope improvements to historic buildings can be made with minimal to no visible alterations to the building, it is important to educate historic property owners regarding the importance of understanding the implications of any proposed alterations to the existing conditions. Inappropriate renovations, alterations or additions can actually do incredible damage to an historic structure if the effects of these alterations are not understood. The goal of building envelope improvements is to reduce heat transfer, which can mean transfer from inside a building to the outside during winter or from outside to inside during summer. It is also important to remember that heat can be lost (or gained) through any exposed surface and that the rate of heat transfer is tied to the temperature differential between inside and outside. What this means is that one can lose or gain heat through all exterior building elements – roofs, wall, windows, doors, and floors. Before undertaking a comprehensive rehabilitation project, it is a good idea to understand where the “weak links” in the building envelope are and how a building consumes energy, in order to prioritize where improvements should be made. Consulting an architect, energy modeler, mechanical engineer, or energy consultant is an excellent idea. ROOFS Starting from the top down in a building, the first thing to consider is the roof. In unimproved low-rise buildings, roofs are frequently also the largest source of heat loss. There are many variables to consider when studying a roof (repair versus replace, type of roofing system, life-cycle cost, etc.) that are beyond the scope of this document. However, the two primary considerations from an energy conservation perspective are insulation and color. When re-roofing it is typically better to specify a light-colored or “cool roof” instead of a dark colored roof, as the unwanted heat gained during the cooling season is usually greater than the desired heat gain through the roof during the heating season. Light colored roof systems can also have a greater lifespan because the reduced temperature differential (dark roofs can heat up to nearly 200 degrees Fahrenheit while light roofs may only heat up to 120 degrees Fahrenheit, at the same time while the interior temperature is a conditioned 75 degrees Fahrenheit or so) reduces thermal stresses on the roof assembly. In reducing the heat gain through a roof assembly, not only is one reducing the thermal stress of the roof assembly, but also significantly reducing the heat gain that can be radiated into the building interior, which translates directly to reduced mechanical loads, and potentially significant financial savings. • Sloped Roofs - Sloped roofs can be composed of many materials, including wood shakes, slate, clay tile, metal, and most common now, asphalt or composite shingles. Insulation is typically installed below the roof deck within the attic or joist space. Although insulation can be installed on top of the roof deck, below the shingles, this can lead to odd roof profiles and terminations at eaves. When selecting an appropriate roof for an historic building one should look for physical or photographic evidence. Once a material has been selected, there are some sustainable alternatives. Metal roofs and composite shingle roofs are available as “cool roofs”, where even though the roofs have color that is visible to the eye, the roofs are highly reflective to the infrared and ultra-violet ranges of the spectrum and therefore do not heat up as much, as most of the solar radiation is reflected rather than absorbed. • Flat Roofs - Flat roofs will typically have either a built-up or single-ply membrane roof over rigid insulation over the roof deck. When re-roofing one can install additional insulation, typically either polyisocyanurate or polystyrene. Polyisocyanurate insulation has better thermal performance (a higher R-value per inch) but is usually more expensive than polystyrene insulation. As for material selection, a white TPO (thermoplastic olefin) or PVC single-ply roof is preferable to a black EPDM roof, while a modified bitumen roof with a light-colored cap sheet is preferable to a dark cap sheet or hot-mopped asphalt built-up roof system. • Green Roofs - In many situations green roofs are an excellent alternative. While green roofs can be installed on up to a 7:12 pitch, roofs with minimal slope are typically better candidates, both in terms of stability as well as visibility – green roofs could be viewed as altering character defining elements on an historic building. Make sure to consult with a structural engineer if interested in pursuing a green roof. Older roofs frequently do not comply with 66 Denton Historic Preservation Plan current structural load requirements and may have undersized structural members that cannot support current snow load requirements, much less the additional 20 plus pounds per square foot associated with the plants, growth media and moisture associated with vegetated roofs. WALLS When contemplating how to improve a wall’s energy performance, it is important to pay careful attention to building physics. Remember, it is not just conduction, but convection and radiation as well that can affect how a wall performs. INSULATION VERSUS AIR INFILTRATION While it would appear clear that adding insulation should help the thermal performance of a structure, what may not be as clear is the importance of reducing air infiltration as well. Air and moisture can move through an apparently solid wall, migrating through small gaps and cracks in the wall, and as air moves through the wall it carries heating (or cooling) with it, forcing the building mechanical system to make up for this lost energy. INSULATION There is a variety of insulation systems that can be incorporated into older buildings. Each type has its own positive and negative attributes; the challenge is to select the correct insulation for a specific application and budget. • Closed-Cell Foam - Closed-cell foam insulations tend to perform well, with an R-value greater 6 per inch typically. They tend to be denser, weighing 1.75-2.25 pounds per cubic foot, with very low vapor permeability. Closed-cell foam also tends to be more rigid and expensive than similar open-cell foams. • Open-Cell Foam - Open-cell foam insulations have lower R-values than their closed-cell brethren, with R-values hovering in the 0.4-1.2 pounds per-cubic foot range. They can provide an air barrier when installed to the depth of the wall, however these foams do have a higher vapor-permeability than closed-cell foams, therefore it is very important to study the potential condensation points in a wall assembly to confirm that water vapor will not condense within the insulation. These foams tend to be lighter, more flexible, and less costly than closed-cell foams. • Fiberglass - Fiberglass insulation comes in either batt or blown-in form. With a proven track record, fiberglass is still the first choice of many owners and contractors. With an R-value of 2.5 per inch for blown-in fiberglass to 3.5 for fiberglass batts, fiberglass has a thermal efficiency similar to that of open-cell foam or cellulose. However, there are several concerns regarding fiberglass that should be taken into consideration. Fiberglass does not provide an air barrier, and with high vapor permeability can allow moisture to condense within the insulation, compromising the thermal efficiency and creating conditions suitable for mold growth. While easy to install, batt installations can have gaps that allow for thermal bridging and a reduction in thermal efficiency. • Cellulose - Blown-in cellulose is an increasingly popular type of insulation. Composed of wood fibers (frequently recycled shredded newspapers) mixed with borate as a preservative, cellulose provides an R-value of 3.5 to 4.0 and can serve as an air-barrier, especially in its dense-pack form. • Rock Wool/Mineral Slag - Rock wool and mineral slag are produced from blast furnace slag and natural rock and comes in a variety of forms – loose, batt and rigid boards. With an R-value of 2.8-3.7 this material has insulating properties similar to open-cell foam, cellulose, and fiberglass. The material is inert, does not absorb water and offers good resistance to flame spread. VAPOR BARRIERS Before making any changes to the insulation in a building, it is critical to understand how much moisture moves through the wall. One way to control this movement is through the use of a vapor barrier. If air movement is allowed through the wall assembly, it is possible for the condensation point for warm, moist air to fall somewhere within the wall cavity. If this happens with open cell foam or batt insulation it possible that the moisture will condense within the insulation, severely compromising the materials thermal properties, and setting up the potential for mold or mildew forming within the wall assembly. DRAFT Historic Preservation Plan 67 DOORS AND WINDOWS The first step to improving the performance of doors and windows is to make sure that the units close tightly, all weather stripping is in place, and that the surrounding frame is sealed as well. These simple measures can dramatically reduce the air infiltration through and around windows and doors, lowering the heat loss/heat gain from the units. Storm panels can be added to the interior or exterior of windows and doors that can bring the energy performance of an existing original feature up to par with a new unit, with the added benefits of authentic material and repairability. If existing windows are missing or too badly damaged to repair, then consider replacing the windows with a similar material (wood for wood, steel, or aluminum for metal, etc.). Frames should be thermally broken to reduce direct transmission through the frame and use double or triple-paned insulated glazing units with a low-emissivity coating and possibly filled with an inert gas such as argon. It is important to view wall systems comprehensively – a wall is as efficient as its weakest element. It doesn’t make much sense to make a significant investment in the thermal performance of a wall, only to see all of the energy savings flow out through poorly maintained windows and doors. • Doors – one of the simplest tests for a door is to look at the door from the inside during the day – if you can see daylight anywhere around the door’s perimeter, energy is being lost and weather-stripping should be considered. If additional information is needed, a blower door test can be performed to study the air loss from around the door. • Windows – It is critical to remember that older, historic windows do not need to be replaced to create an energy efficient building. All too often, perfectly good windows are removed in the name of energy savings, while the truth is that with a few minor adjustments and repairs to reduce the air infiltration around the window’s sashes and proper sealing of the frame, old windows, combined with a storm panel, can be as efficient as new insulated windows – at a fraction of the cost while maintaining this charm of the historic windows. Historic windows © Ottawa Historic door © Historic Doors 68 Denton Historic Preservation Plan AWNINGS AND CANOPIES In the blur of new technologies, it can be easy to forget time-tested, simple measures that can help save energy. Awnings and canopies, when appropriate to the building, can all be utilized to reduce solar heat gain during the cooling season by shading the building interior from direct sun. Canopies should be sized to allow low-angle winter sun to shine into the building and heat the interior surfaces. Awnings can be taken down during cooler months, and operable awnings can even be furled in the evening to provide better views into storefronts once the sun has gone down. Other simple measures can also help cut energy loads, such as using blinds or shades in windows to reduce solar loading and installing ceiling fans in high-bay spaces to provide air movement during the cooling season and force warm air down to occupied zones during the winter months. ON GRADE AND BELOW GRADE AREAS While it can be easy to forget heat lost through ground that is typically 55 degrees Fahrenheit in the middle of a cold winter, the floor plane can still be a potential source for energy savings, especially over crawl spaces that are partially above grade. • Slab on Grade - With an existing concrete slab-on-grade, there is not a lot that can be done unless the entire slab will be removed and replaced. There will be a continuous transfer of heat to the soil below, however the perception of cold floors can be mitigated either through the selection of flooring materials that can offer some insulating properties (or at least not “feel” cold), or if a new floor is to be installed on top of the existing slab a radiant heat system can be installed. If by chance a new slab is called for, then rigid insulation should be installed beneath the new concrete slab. • Crawl Space - Crawl spaces provide a challenge – frequently difficult to access and with requirements for ventilation, a significant amount of heat can be lost through a floor over a crawl space. Insulation can typically be installed below a floor to isolate inhabited space from the crawl space. When doing so, one should make sure that no piping or ductwork protrudes below the insulation membrane. While it is clear pipes can freeze, what is not as obvious is the amount of energy that can be lost through improperly insulated ductwork in a crawl space. As with slab on grade conditions, radiant floor systems are also a potential way to keep floors from feeling cold. • Basement - When considering improvements to basement areas, one can install insulation along the perimeter walls if they are to be furred out. Rigid foam insulation can be a good choice at these locations because higher R-values per inch of insulation can allow for shallower furring studs, and because rigid foam insulation is less likely to be affected by moisture that may be present around foundation walls. What is important to recognize is the gap formed where floor joists bear on top of a foundation wall – it is very important that this area receive insulation, lest the gap allow for a “short circuit” in the building envelope with significant energy loss as a result. Awning © Mount Pleasant Awning © Mount Vernon DRAFT Historic Preservation Plan 69 ENERGY SYSTEMS Mechanical There are a variety of mechanical systems available that can dramatically reduce energy consumption in older buildings. It can be a daunting and complex process to select the appropriate mechanical system, and different size buildings with different uses will require different selections. Because of this it is best to consult with a mechanical engineer, contractor or architect who can help identify the right system for a specific project. When selecting a system, one should consider the initial cost of installation, the lifecycle operating costs (what is the payback), ease of retrofitting in existing buildings, access to district energy systems and the availability of tax credits and other government incentives at the local, state, and federal levels. One should also consult with the local utility to confirm if there are any incentive or rebate programs available through the utility. No matter what mechanical system is ultimately selected, one should install a Building Automation System in larger projects, or at least provide programmable thermostats in smaller installations. For a very modest cost these devices can dramatically cut heating and cooling bills by allowing temperatures within the space to vary above or below the human comfort zone when the building is unoccupied. Electrical and Lighting There are numerous ways to reduce electrical consumption in renovations to historic structures. One of the simplest ways is to replace standard incandescent light bulbs with compact fluorescent bulbs. This may not be appropriate where a bulb is exposed and is a decorative element in a light fixture, but even so there are compact fluorescent bulbs that have a shroud around them that make them appear as an incandescent bulb. One caveat with compact fluorescent bulbs is that specialty fixtures and/or dimmers may be needed if dimming capability is required. Light Emitting Diodes (LEDs) are also becoming very popular. Currently much more expensive than incandescent or fluorescent fixtures, LED prices have been dropping rapidly, consume less power than fluorescent fixtures, generate less heat and have very long lamp lives, making them good candidates for remote or difficult to reach locations. The color rendition index (CRI) of LEDs has also greatly improved over the past decade. There are many other electrical upgrades that should be contemplated, such as replacing magnetic ballasts with electronic ballasts, daylight dimming and occupancy sensors, variable frequency drives for mechanical equipment, “soft-start” motors the reduce peak voltage requirements for large equipment like elevators, and automatic shutoff of lighting at night. All of these items can contribute to substantial reductions in electricity consumption, but so can simple measure like allowing desktop computers to go into a power saving “sleep” mode. Appliances In the greater scheme of a building renovation it may not seem to be that big of a deal, but simply specifying Energy Star rated appliances can significantly cut down on a building’s energy consumption. Energy Star ratings can be found for: clothes washers, dehumidifiers, dishwashers, freezers, refrigerators, room air cleaners and purifiers and water coolers. Energy Recovery Ventilators are an easy way to save energy while improving the indoor air quality of an older building. Older buildings were constructed under the assumption that a reasonable amount of air leakage through the building envelope would allow for some replenishment of stale indoor air and moisture to migrate out of the building. If one seals up a structure tightly to dramatically reduce air infiltration this can lead to “stale air” and in extreme circumstances, sick building syndrome. On large scale commercial buildings Energy Recovery Ventilators recover the heating or cooling (depending on the season) and transfers the energy and humidity from the exhaust air to the outside air ducts, pretreating the incoming air and reducing the amount of energy required to temper the make-up air. In smaller buildings Energy Recovery Ventilators can take the place of traditional bathroom exhaust fans, pulling air out where needed and tempering the relief air in a unit that can run continuously. 70 Denton Historic Preservation Plan SUSTAINABLE DESIGN AND DESIGN GUIDELINE DOCUMENTS In some communities, design guidelines may include energy efficiency improvements, often focusing on weatherization techniques. To encourage additional energy efficiency improvements to a district’s historic buildings, design guideline documents should be revised and updated to incorporate the latest topics and information related to sustainable and energy efficiency enhancements. Such topics may include the installation of new HVAC and energy generating systems, such as windmills and solar panels, green roofs, new “green” building materials, comprehensive weatherization techniques, lighting, and facade improvements. Information could be organized as separate chapter of an existing set of design guidelines or incorporated within existing chapters related to building materials and maintenance and façade improvements. New incentives to encourage such improvements and additional information resources should also be included within the guidelines document. EXISTING BUILDING DESIGN GUIDELINES PRINCIPLES When developing an energy efficiency chapter or elements within a set of downtown guidelines, consider the following: • Conservation of Existing Materials. Most historic district design guidelines should already stress the maintenance and rehabilitation of existing building materials, as expressed in Standards 2 of the Secretary of the Interior’s Standards for Rehabilitation. Additional language could be added as part of an energy efficiency chapter that reinforces the need to maintain original materials not only for their importance to the overall architecture and character of the building, but also for their environmental value as “embodied” energy. • Inherent “Green” Building Features. Develop a brief section describing the inherent “green” features of historic buildings such as operable windows, tall ceilings, and ceiling fans that moderate temperatures inside and the embodied energy represented in the construction of the building and its materials. This section can help reinforce to downtown property and business owners that existing historic building features should be maintained to enhance a building’s energy efficiency. • Weatherization. If a weatherization section is not included within an existing set of guidelines, one should be developed focusing on reducing air infiltration through several techniques including caulking, weather-stripping, and adding insulation. Clearly, doors and windows should priority attention for weather-stripping and caulking. Attics, basements, and crawl spaces should be adequately insulated. Specific language should be added to ensure that the caulking used should be clear in color or match the color of the existing building materials. • Inappropriate Alterations. Over the years, building facades and storefronts in many historic districts were significantly altered and lost many of their inherent green features mentioned above. Uncovering storefront transom windows and removing dropped ceilings are typical actions that could be undertaken to reverse alterations and improve energy efficiency. These actions may already be addressed in other areas of the design guidelines, such as sections on façade and storefront rehabilitation procedures, but their energy efficiency dimensions should be emphasized where needed. • Windows. Maintaining or replacing windows in historic buildings can be significant issues often faced by Design Committees when working with building owners. Design guidelines should emphasize the maintenance and repair of existing windows, with the installation of appropriate storm windows, as methods for preserving historic windows and promoting energy efficiency. These actions may already be addressed in other areas of the design guidelines, such as sections on façade and building material rehabilitation, but their energy efficiency dimensions should be emphasized where needed. • HVAC Equipment. There are many options today for building owners to install new heating, ventilating and air conditioning equipment to save on energy costs. Newer gas-fired energy efficient roof units are available along with boilers that are smaller and take up less space. Design guidelines should provide general recommendations on locally available HVAC systems rather than recommending one type of system over another, since each building is different in its size, building materials and orientation. Design Review Committees should consult with local contractors about the availability and appropriateness of certain systems over others. In regard to roof- mounted systems, specific recommendations should be made to ensure that such systems are installed behind roof parapets or to the roof rear. DRAFT Historic Preservation Plan 71 • Energy Systems. Solar panels and wind turbines are the two most common on-site energy systems, although solar panels may be the most appropriate system for historic districts. Design guideline language should specify that solar panels be placed behind parapets and/or to the building’s rear elevation. In the case the roof is not flat and has a shed of hipped form, solar panels should be placed on the real rook elevation that is not in public view. In contrast to solar panels, wind turbines may not be as easily accommodated in historic districts since they can be more easily seen at ground level and along viewsheds. Turbines can also vibrate and cause damage to building masonry and mortar. If turbines are to be encouraged, specific design guidelines should recommend they are installed to a building’s rear, or garage or ancillary structure, and have minimal visual impact in the district. Wind turbines are getting smaller and are designed in interesting shapes, such as airplanes, small windmills, and bicycles. Pictures or images of such windmills could be included in the design guidelines. • Green Roofs. Much like solar panels, green roofs can lie flat and behind roof cornices and parapets. Guidelines should recommend that green roofs, especially those installed as planter boxes, be installed behind parapets so they are not visible from public view. • Rain Barrels. Found more frequently in residential districts, rain barrels could be incorporated into design guidelines by specifying where they should be placed. For example, rain barrels should be placed to the rear or alley-side of a building rather than along the front and sidewalk. Green roofs © Iowa 72 Denton Historic Preservation Plan IMPLEMENTATION MATRIX GOAL 1 Document, inventory, and preserve Denton’s significant historic, cultural, and architectural resources. POLICY FOR DECISION MAKERS RECOMMENDATIONS IMPLEMENTATION TIMELINE PRIORITY SCALE PARTIES Policy 1.1: Conduct on- going field surveys and documentation efforts as a basis for designating future historic and conservation districts and individual landmarks Recommendation #1.1: Survey and inventory Denton’s Post-World War II residential neighborhoods and subdivisions developments. Ongoing HIGH HLC, DCOHC, Other Partners Policy 1.2: Seek a diversity of funding sources for survey and documentation efforts undertaken by the City of Denton. Survey Area 1 - Hercules Lane- Windsor Court 4-10 years MEDIUM HLC, DCOHC, Other Partners Survey Area 1 - Hercules Lane- Windsor Court 4-10 years MEDIUM Survey Area 3 – West Denton Neighborhoods 1-3 years HIGH Survey Area 4 – Withers Street- Mingo Road 1-3 years HIGH Survey Area 5 – East Denton Neighborhoods 4-10 years HIGH Survey Area 6 – Highland Park Road 4-10 years MEDIUM Survey Area 7 – Southridge Subdivision 4-10 years HIGH Recommendation #1.2: Update the inventory of documented historic resources located on the University of North Texas and Texas Woman’s University campuses. 4-10 years HIGH Recommendation #1.3: Conduct a reconnaissance level survey of Denton’s extraterritorial jurisdiction and undeveloped areas within Denton’s corporate boundaries. 1-3 years HIGH Recommendation #1.4: Secure additional CLG grants and other sources of funding for additional survey and documentation work. Ongoing HIGH City, HLC DRAFT Historic Preservation Plan 73 Policy 1.3: Prioritize and designate eligible buildings and areas for potential landmarks and historic districts, especially for listing in the National Register of Historic Places. Recommendation #1.5: Pursue National Register of Historic Places listing for eligible neighborhoods and existing Local Historic Districts. Ongoing HIGH HLC, Other Partners Recommendation #1.6: Explore potential boundary expansion of the Oak-Hickory Local Historic District south of Hickory Street. 1-3 Years HIGH City, HLC, Other Partners Recommendation #1.7: Conduct research and determine eligibility of additional Recorded Texas Historic Landmarks in Denton. Ongoing MEDIUM HLC, DCOHC, Other Partners Recommendation #1.8: Prepare an annual study list of potential landmarks and districts. Ongoing HIGH HLC Policy 1.4: Make survey information and reports, resource documentation, and other data widely accessible to the Denton public. Recommendation #1.9: Create a historic resource inventory information digital database. Ongoing HIGH City, HLC, Other Partners Recommendation #1.10: Compile and publish survey report publications and brochures. Ongoing LOW HLC, Other PartnersRecommendation #1.11: Include community engagement activities in survey and documentation projects. Ongoing LOW Policy 1.5: Ensure future documentation efforts are inclusive of all histories and people in Denton. Recommendation #1.12: Complete an in-depth context statement of Denton’s African American community and neighborhoods. 1-3 Years MEDIUM HLC, DCOHC, Other Partners 74 Denton Historic Preservation Plan GOAL 2 Promote the preservation and adaptive use of historic resources as integral elements to vibrant commercial districts and residential neighborhoods. POLICY FOR DECISION MAKERS RECOMMENDATIONS IMPLEMENTATION TIMELINE PRIORITY SCALE PARTIES 2.1 Policy: Continue ongoing support for Main Street revitalization efforts and other preservation- based economic development initiatives as a means to preserve, adapt, and reuse Denton’s historic resources. Recommendation #2.1: Broaden the tax-exemption eligibility criteria for improvements to historic buildings. 1-3 Years HIGH City, HLC Recommendation #2.2: Increase the size of the downtown signage, paint, and façade improvement grant program. 1-3 Years HIGH City, Main Street Program Recommendation #2.3: Offer design assistance to commercial properties considering façade improvements. Ongoing HIGH City, Main Street Program Recommendation #2.4: Offer technical feasibility analyses for historic downtown commercial buildings. Ongoing MEDIUM City, Main Street Program, HLC Recommendation #2.5: Offer design assistance to residential properties applying for the building improvement tax exemption. Ongoing MEDIUM City, HLC, Other Partners Recommendation #2.6: Offer permitting fees and sales tax waivers to eligible preservation projects in the Downtown Denton area. Ongoing LOW City Recommendation #2.7: Consider preservation easement donations as an incentive tool. Ongoing LOW Private-sector property owners, Other non-profit partners Recommendation #2.8: Explore the feasibility of establishing a home-repair loan fund or bank partnership. 1-3 Years LOW Policy 2.2: Support the creation of additional Historic Conservation Districts and other tools and programs that maintain the livability and vitality of Denton’s historic neighborhoods and commercial areas. Recommendation #2.9: Designate new Historic Conservation Districts in portions of the Idiots Hill and Bolivar neighborhoods. 1-3 Years MEDIUM City, HLC, Other Partners DRAFT Historic Preservation Plan 75 Policy 2.2: Support the creation of additional Historic Conservation Districts and other tools and programs that maintain the livability and vitality of Denton’s historic neighborhoods and commercial areas. Recommendation #2.10: Designate additional Historic Conservation Districts in West Denton and in neighborhoods to south of the Downtown. 1-3 Years MEDIUM City, HLC, Other Partners Recommendation #2.11: Consider designation of the Hickory and Oakland Street commercial area as a Historic Conservation District. 1-3 Years LOW City, HLC, Main Street Program, Other PartnersRecommendation #2.12: Develop illustrated design guidelines for Historic Conservation Districts. 1-3 Years and Ongoing LOW Recommendation #2.13: Target Community Development Block Grant, capital improvement, and other housing program funds to Conservation District reinvestment activities. Ongoing MEDIUM City, Other Partners Recommendation #2.14: Maintain an inventory of vacant or deteriorating historic properties. 1-3 Years and Ongoing HIGH Policy 2.3 for Decision- Makers: Encourage activities and initiatives that increase visitorship and visibility to Denton’s heritage assets and historic districts. Recommendation #2.15: Develop specific Courthouse Square viewshed protection provisions within the Unified Development Code. 1-3 Years and Ongoing MEDIUM City, HLC, DCOHC, DCVB, Other Partners Recommendation #2.16: Create a more comprehensive interpretive wayfinding and signage plan for Denton’s heritage sites. 1-3 Years and Ongoing MEDIUM City, HLC, DCOHC, DCVB, Other Partners Recommendation #2.17: Market heritage sites on other websites and tourism facilities. Ongoing HIGH City, DCVB, Other Partners Recommendation #2.18: Pursue preservation-based activities as part of the Denton’s downtown cultural district planning efforts. 4-10 Years HIGH City, HLC, Other Partners 76 Denton Historic Preservation Plan GOAL 3 Promote an effective, well-managed and integrated municipal historic preservation program that facilitates the preservation and stewardship of Denton’s architectural and historical resources. POLICY FOR DECISION MAKERS RECOMMENDATIONS IMPLEMENTATION TIMELINE PRIORITY SCALE PARTIES Policy 3.1: Ensure efficient operations and support for the Denton Historic Landmark Commission. Recommendation #3.1: Form ad- hoc Historic Landmark Commission subcommittees to manage and implement various tasks related to survey and education efforts. 1-3 Years HIGH HLC Recommendation #3.2: Maintain Denton’s Certified Local Government status. Ongoing HIGH City, HLC Recommendation #3.3: Conduct regular trainings and create orientation materials for new commissioners to the Historic Landmarks Commission. Ongoing HIGH HLC, Other Partners Recommendation #3.4: Maintain a rules of procedure document.1-3 Years HIGH City, HLC Recommendation #3.5: Adopt an annual Historic Landmark Commission work plan. Ongoing HIGH HLC Recommendation #3.6: Complete designation reports for landmarks and districts. Ongoing HIGH City, HLC Policy 3.2: Update, adopt and implement preservation and other regulatory codes and mechanisms that support the preservation and reuse of Denton historic resources. Recommendation #3.7: Update the Denton Historic Preservation Ordinance to promote clarity in Certificate of Appropriateness procedures, Historic Landmarks Commission responsibilities, and demolition by neglect provisions, among other Ordinance enhancements. 1-3 Years and Ongoing HIGH Recommendation #3.8: Prepare a set of citywide design guidelines manuals. 4-10 Years HIGH City, HLC, Other Partners Recommendation #3.9: Prepare a more detailed hazard mitigation plan for historic resources in Denton. 1-3 Years HIGH City, HLC, Main Street Program, DCOEM, DCOHC, Other Partners Recommendation #3.10: Adopt and implement a historic property deconstruction program. 1-3 Years HIGH City, HLC, Other Partners DRAFT Historic Preservation Plan 77 GOAL 4 Increase the awareness of historic preservation benefits through ongoing outreach and educational activities, youth engagement, and other programming activities. POLICY FOR DECISION MAKERS RECOMMENDATIONS IMPLEMENTATION TIMELINE PRIORITY SCALE PARTIES 4.1 Policy: Support innovative education initiatives that inform, engage new audiences, and tell the stories of Denton’s multi-cultural and generational populations. Recommendation #4.1: Create “crowd-sourced” Denton history websites. 1-3 Years and Ongoing MEDIUM HLC, DCOHC, Main Street Program, Other Partners Recommendation #4.2: Encourage public participation in crowd- sourced community history storytelling activities. Ongoing MEDIUM Recommendation #4.3: Use social media and other digital technologies to promote Denton history and placemake public spaces. Ongoing MEDIUM Recommendation #4.4: Create a Denton committee of young preservation professionals. 1-3 Years and Ongoing MEDIUM Recommendation #4.5: Create a construction trades training program focused on historic building rehabilitation. 4-10 Years MEDIUM Recommendation #4.6: Develop an internet-accessible database for headstones in Denton’s historic cemeteries. 4-10 Years and Ongoing MEDIUM 4.2 Policy: Promote the use of existing programs and tools to educate the public on historic preservation’s benefits and advance community preservation goals. Recommendation #4.7: Improve visibility and awareness of tax exemption program to increase participation. Ongoing HIGH City, HLC, Other PartnersRecommendation #4.8: Increase awareness and use of Federal Rehabilitation Tax Credit. Ongoing HIGH Recommendation #4.9: Include additional historic preservation information materials in the City of Denton website. Ongoing HIGH City, HLCRecommendation #4.10: Create a marketing plan to encourage additional Local Landmark designations. 1-3 Years and Ongoing HIGH Recommendation #4.11: Provide training to local realtors and bankers. 1-3 Years MEDIUM HPC, BCMOH, Other Partners City: City of Denton Departments; HLC: Historic Landmarks Commission; DCOHC: Denton County Office of History and Culture; DCOEM: Denton Office of Emergency Management; DCVB: Denton Convention and Visitors Bureau; Other Partners - educational and religious institutions, foundations, civic organizations, other preservation advocates at the local, regional, state, and national levels. 78 Denton Historic Preservation Plan DRAFT Historic Preservation Plan 79 SECTION 3 DENTON HISTORIC RESOURCES 80 Denton Historic Preservation Plan Historic resources, whether buildings, sites, structures, and objects are associated with a particular historic context ― the significance of a resource in relation to its setting, location, and geography; association with important people or events; or, its place within a defined historical time period during a community’s growth and development. For example, the majority of historic resources located within the Denton County Courthouse Square National Register Historic District relate to Downtown Denton’s growth as both a commercial and government center during the late 19th century, especially after the construction of the Denton County Courthouse in 1896. However, the historic context period for Downtown Denton extends to the pre- and post-World War II years as new construction materials and stylistic preferences of the time period altered commercial building and storefront appearances. Other resources may share relationships with significant people or events in Denton’s history, such as the Little Chapel in the Woods, constructed on the campus of Texas Women’s University in 1939 and designed by O’Neil Ford, one of Texas most prominent Modernist architects of the 20th century. Help home owners maintain their properties and prevent the demolition of landmarks. Courthouse Square © Denton Main Street Survey respondent HISTORIC RESOURCES DRAFT Historic Preservation Plan 81 EARLY DENTON SETTLEMENT Native-Americans, the Mexican Empire, and the Republic of Texas (1600s – 1840s) Denton County is located in north-central Texas and is comprised of portions of three prairie ecosystems – the Grand, the Blacklands and the Cross Timbers Prairies. These rich prairie soils would prove beneficial for agriculture in the county. A prehistoric Paleo-Indian culture of nomadic hunters, the Clovis people, lived in the area roughly 11,000 years ago. The Clovis people lived all across North America, and likely are the ancestors of all present-day Native Americans. Up to the 18th century, only Native Americans inhabited Denton County – mainly the Wichita and Caddo tribes who were both peaceful and who relied on hunting to survive. By the 1840s, following the immigration of white settlers and attacks by Commanche tribes further east, they were eventually forced to leave the county. The Spanish began exploring what is now Texas in the 1500s but remained mainly near the coast of the Gulf of Mexico. What is now Denton County was considered too far north for early exploration. The first Spanish missions were founded in the early 1700s, but settlement was slow to the frontier areas to the north, including Denton. By 1821, the War for Mexican Independence led to the removal of Spain from North America and the creation of the First Mexican Empire, which included Texas. The empire only lasted two years until the formation of the United Mexico States in 1824. As part of the new federal republic, the state of Coahuila y Tejas was created. The enticement of settlers to Texas remained difficult due to its distance from established towns and habitation by Native American tribes. In 1824, the new government passed the General Colonization Law which enabled foreigners to gain title to land in Mexico. Within just a few years the native Mexican population was the minority in Texas due to heavy immigration from American southern states. Chafing under Mexican rule, the citizens of Texas and the Mexican army fought in 1835, resulting in the defeat of Mexico and the founding of the Republic of Texas in 1836. One of the first acts of the new Congress was to repeal Mexico’s prohibition against slavery. Mexico did not recognize this independence and invaded Texas in 1842. Following several battles Mexico was defeated and Texas was annexed to the United States in 1845 to become the 28th state. That same year Texas voters approved a new constitution which endorsed slavery and the slave trade. Old Preston Road was established in 1840 as the main route allowing settlement into north Texas. The road followed part of an old Indian trail that extended from St. Louis to southwest Texas. The road was completed in 1843 by soldiers under the command of William Gordon Cooke, who was in charge of surveying and creating a military road for the Republic of Texas. Beginning at the town of Preston on the banks of the Red River, which forms part of the northern boundary of Texas approximately 50 miles north of Denton, the road runs south to downtown Dallas, skirting the east border of Denton County. The road fell out of use with the coming of the railroads in the 1870s. Denton and its neighboring 25 counties were unique in Texas in that they were part of a colonization project led by the Texian Land and Immigration Company based out of Louisville, Kentucky and more commonly known as the Peters Colony after William S. Peters, the company’s lead investor. The company was comprised of both American and English investors, including the sons and sons-in-law of Peters, an Englishman. Colonization began in 1841 and continued after statehood. The majority of colonists hailed from the “upper south” region of the United States – mainly Tennessee and Kentucky – and were white, protestant slave owners. The company’s first agreement with the government required them to settle 200 people within three years. These colonists would receive between 160 and 640 acres, depending on family size. Numerous contract extensions and boundary expansions resulted in confusion and mistrust among investors, resulting in changes to the makeup of shareholders and several company reorganizations. This also led to unrest within the colony as many settlers were upset with their deadlines for registering claims. This migration of settlers eventually extended to 26 counties. © Bullock Texas State History Museum HISTORIC CONTEXT Established in 1846, Denton County was named for early pioneer, preacher and lawyer John B. Denton who was killed in a fight with Native Americans in 1841. The location of the county seat moved several times over the next ten years, but in 1856 voters determined that a more central location would be beneficial. The site chosen was a 100-acre tract owned by Hiram Cisco, William Loving, and William Woodruff. Named after the county, Denton was platted with 33 blocks and a centralized public square, later to see the construction of the second Denton County Courthouse constructed in its center in 1877. The square was designed using the Shelbyville Square plan (see illustration), which was the most common layout for county seats in Texas in the 19th century. The streets emanating from the Courthouse Square were named after trees found in the county. In 1866, Denton would incorporate as a city and the community’s central business district centered on the Courthouse Square would begin to flourish. The residential development grew outwards from the square towards the north, south and east. Four-block SquareHambonburg Square Shelbyville Square Lancaster Square 1856 18601864I.O.O.F. Cemetery established Founding of Denton as the county seat 1858 First hotel the Lacy House. 1841Peters Colony Texas admitted as the 28th state First newspaper The Review © Courthouse Square National Register Nomination 82 Denton Historic Preservation Plan 1877 1868187018751866186918741878City charter by state legislature; Incorporation of Denton. Construction of 1st courthouse (north side of square). First Mayor J.B. Sawyer Denton Fire Department established Davenport Mill began operation Free Colored School established (renamed Frederick Douglass School in 1898) Second newspaper The Monitor Freedman Town established Quakertown established 2nd Courthouse designed by J.H. Britton (center of square) Farming town (1850s – 1890s) The Denton County economy was dominated by agriculture and livestock in these early years. The major concern of the early settlers was simply making a living from the land. Subsistence farming was necessary due to poor transportation and their distance from larger communities. However, these early farms prospered growing corn and other vegetables on the fertile prairie land. The arrival of railroads in the 1880s was influential in the development of early industry, which included a cotton gin, plants for making bricks, mills for grinding corn meal and flour, and pottery production. The railroads provided the opportunity for the shipping and receiving of goods from farther away. Crops such as cotton and wheat replaced subsistence farming due to the combination of rich prairie soil and a larger market. Between 1890 and 1920 Denton County ranked either first or second in wheat production in the state. The Civil War (1861-1865) Denton was not largely impacted by the Civil War as the county was still sparsely populated, and Denton had only been founded five years earlier. As part of the Confederacy, eligible males between 15-50 were required to join in the fighting, leaving women, boys, and old men to maintain the farms. This had an economic impact on the community.population1870 361“Knowledge makes a man unfit to be a slave.” Frederick Douglas 19TH CENTURY DEVELOPMENT, THE CIVIL WAR, AND THE RAILROADS Denton Historic Preservation Plan 83 Railroads (1880s) The Texas and Pacific Railroad – the first to reach Denton – arrived on April 1, 1881, ushering in a new era for opportunities and commerce. The railway station was located east of the downtown square in the area where industry would grow. While the agricultural economy flourished, the lack of an east-west railroad linkage prevented Denton from developing as a wholesale or industrial center. By the turn of the century, Denton County ranked first in wheat production. The Farmers Alliance Mill, established in 1886, became one of Denton’s most successful agricultural businesses. Denton’s population doubled between 1880 and 1890 due in large part to the arrival of the railroad. A street railway system was developed beginning in 1896. In 1857, the first Denton County Courthouse, a small frame building, was built on the north side of the Courthouse Square, and destroyed by fire in 1876, prompting the construction of a brick Italianate style second Courthouse in the center of the square. The Courthouse-on-the-Square, built in the period from 1895 to 1897, served as the seat of Denton County government for 81 years. As Denton grew, so did the Courthouse Square, as commercial buildings transformed from one-story log structures to one- to-three story frame buildings. Early uses included dry goods stores, saloons, liveries, and hotels, which were commonly found in county seats. Residential Neighborhoods The growth in population from 1880 to 1900 almost quadrupled and marked the rapid expansion of residential neighborhoods to the north, south and west of the Courthouse Square. The city’s wealthier residents built grand homes to the west of downtown during the 1880s, leading to Oak Street becoming the preferred address, known informally as “Silk Stocking Row.” Although only a few houses survive from the late 19th century, they are typically large, elaborate frame structures designed in the Queen Anne style. Additional growth occurred immediately surrounding the Square, as well as to the south along Elm and Locust, where houses, a church and a hotel had developed by the early 1880s. North of downtown is the location of the African American neighborhood of Quakertown, which started to develop in the 1870s.populationpopulation1880 1890 1,1942,558188218861890First National Bank of Denton established Alliance Milling Company established North Texas Normal College and Teacher Training Institute (NTNCTTI) established 1881 Arrival of the Dallas and Wichita Railroad in Denton. 3rd newspaper The Chronicle First Brick School 1880s Silk Stocking Row along Oak Street gains popularity 84 Denton Historic Preservation Plan African Americans in Denton Early immigrants to Denton were mainly from states like Kentucky and Tennessee who, when they came to Texas, brought slavery with them. The government of the Republic of Texas and, after 1845, the state legislature, passed a series of slave codes to regulate the behavior of those enslaved and to restrict the rights of free African Americans. The census counted about 400 free African Americans in 1860, although there may have been many more. Texas laws blocked the migration of free African Americans into the state. However, since most of the farmers in Denton County owned small acreage, and Denton was not settled until the mid-1850s, slaves were a small proportion of the county population. The county Census of 1850 lists 256 slaves out of a total population of about 5,000. In 1861, Denton County citizens voted to secede from the Union, although the margin of victory was narrow. During the Reconstruction period in the South, many African Americans moved from the state’s rural areas to cities such as Dallas, Austin, Houston, and San Antonio. On the outskirts of these cities they established “freedman towns,” which became distinct African American communities – many of which still exist today. Denton’s earliest African American neighborhood was called Freedman Town and was originally comprised of 27 families from the White Rock area of Dallas County. Beginning around 1875 many of these families moved to Oakland Avenue and constructed homes, churches, stores, and a school, creating a neighborhood called Quakertown, named in honor of the Quakers – known for their abolitionism and non-violent beliefs. Begun in 1876, the Free Colored School was the only school for African Americans in Denton. By 1895, it was named Frederick Douglass School, and was the only African American high school in the county; African American students in Denton County who wished to continue their education after the 8th grade would have travel to attend Frederick Douglass School in Denton. This remained the case until integration closed the school in 1964. In other communities in Denton County the situation was much the same, with the only high school for black students being located within Quakertown in Denton. The original school burned down in 1913, and the new school was constructed southeast of downtown in the Solomon Hill neighborhood.populationpopulationpopulation1900 1910 1920 4,1874,7327,62618961914189218991901Streetcar lines and telephone service begin City charter adopting managerial form of government Water and electric service begin Wright Opera House built NTNCTTI becomes state teaching school 1894 Courthouse-on-the- Square designed by W. C. Dodson (current courthouse) Girls Industrial Institute and College of Texas established (later renamed Texas Woman’s University) 1894 Original City Hall demolished Denton Historic Preservation Plan 85 Quakertown flourished during the early 20th century. The corner of Holt and Oakland streets became the commercial center of the neighborhood, with a variety of businesses. By 1920, around 60 families, including several businesses, occupied the neighborhood. The successful expansion of Quakertown was not seen as positive by their neighbors, however. In 1920, what is now Texas Woman’s University (TWU) was seeking accreditation as an official liberal arts college, and determined that the poor African American community of Quakertown, on the steps of the College, was a visual and social detriment to the campus. The College, along with local groups, initiated a major campaign in 1921 for the City of Denton to purchase all properties in Quakertown to create a park. Quakertown property owners were given the choice of selling their property or having the City move their houses to new locations. These relocation choices were very limited, and many residents ultimately moved to Solomon Hill, though many others – including business and community leaders – left Denton altogether. Center of High Education The founding of Denton’s two colleges at the beginning of the 20th century transformed Denton from a largely agricultural community into a college town. As the colleges grew and flourished, so did Denton. The North Texas Normal College and Teacher Training Institute (NTNCTTI) was a private institute which began in 1890. In 1901, it was officially recognized as the state’s higher education teaching institution. It was renamed the North Texas State Teachers College in 1924 and is now the University of North Texas. The Texas state legislature authorized the creation of a college for women in 1901, wanting to provide an institution comparable to Texas A&M, which was restricted to men. Denton was chosen as the site for the Girls Industrial Institute and College in 1902, which changed its name numerous times before becoming Texas Woman’s University. Although the University has been fully co-educational since 1994, it is still the largest publicly-funded university in the U.S. primarily for women.1920192419241922Hickory Street at Courthouse Square is first paved street Dallas-Denton interurban rail line installed Denton Hospital and Clinic opens (closed 1956) First public library located in the Courthouse First all-weather road to Fort Worth built Denton Police Department established Dissolution of Quakertown, replaced by City park BEFOREAFTER1927 City Hall designed by Van Slyke and Woodruff population1930 9,5871935 Texas Theater opened downtown, renamed Fine Arts Theater in 1950s 86 Denton Historic Preservation Plan Pre- and Post-World War I The first two decades of the 20th century saw significant developments in city infrastructure. The city took control of its own electricity and water by purchasing a plant from the Denton Water and Light Company in 1905. A sewer system and natural gas lines were installed by 1912. The city limits were extended further north and west to encompass both universities. Interurban rail systems became popular during the early twentieth century, and four interurban lines developed in the Dallas-Fort Worth area. Additional railway made possible long-range commuting. Blocks of one-story bungalows, Tudor and Colonial Revival homes developed northwest of downtown between 1915 and 1940 around the old Denton High School (now Calhoun Middle School), constructed in 1923. The majority of the commercial buildings in Denton occur in the downtown, which is centered around the Courthouse Square. The second Courthouse was demolished in 1895 due to structural issues, and construction of the current Courthouse, designed in the Romanesque Revival Style by W. C. Dodson, began in 1895 and was completed in 1897. Each of the blocks around the Square suffered through numerous fires in the late 19th century, as well as modernization during the 20th century, and only seven buildings retain their original facades from that period, two of which include cast-iron elements. However, the square still retains much of its historic character, and it was listed on the National Register of Historic Places in 2000.1959First City Manager instated, Homer Bly 1968 City Hall designed by O’Neil Ford populationpopulationpopulationpopulation1940 1950 1960 1970 11,19221,37226,84439,8741949 Little Chapel of the Woods, Texas Women’s University designed by O’Neil Ford and architect Arch Swank. 1939 Campus Theater opened downtown, now a performing arts center EARLY DENTON SETTLEMENT Denton Historic Preservation Plan 87 Denton in the 1920s-1930s By 1920, the city population had grown to 7,626. New neighborhoods began to develop, particularly around the growing universities. The areas to the north and west of Texas Woman’s University – along North Locust and Austin Streets and around Bell Avenue – developed mainly between 1915-1940, with a few earlier houses already in place. The neighborhoods to the north of the University of North Texas also developed during this period. TWU began to expand northward during the 1920s, with the availability of additional state funding. North Texas Normal College experienced enormous growth, as enrollment grew from 781 in 1901 to 4,736 by 1923. Agricultural production in Denton County peaked during the 1920s, but gradually declined through the 1960s. The effects of the Depression were felt throughout the area’s entire economy. Projects funded by the Works Progress Administration saw the installation of new water and sewer lines, flood control along the creeks, and the construction of sidewalks around the square. The 1930s saw local architect O’Neil Ford design numerous buildings in his early Texas Modern style of architecture. Along with architect Arch Swank, in 1939 he designed the Little Chapel in the Woods, located on the campus of the Texas State College for Women (TWU), and considered their most innovative work. World War II and the Post-War Era Denton’s proximity to the Dallas-Fort Worth defense plants further expanded its role as a suburb of the metropolitan area. While housing was in short supply in Dallas and Fort Worth, Denton offered a good housing stock and most amenities found in the larger city. Denton had begun to recover from the Depression as early as 1938 as bank deposits grew and merchants in the downtown area began modernizing their storefronts. The Servicemen’s 197019701979Men become eligible to attend Texas Woman’s University First Denton Arts and Jazz Festival 19721991Greater Denton Arts Council formed Adaptive use of a City warehouse into the Center for the Visual Arts (now Patterson- Appleton Arts Center) Golden Triangle Mall constructed on outskirts of town, drawing shoppers away from Courthouse Square populationpopulationpopulation1980 1990 2000 48,06366,27080,5371985 Oak-Hickory Local Historic District designated 2000 Denton County Courthouse-on-the-Square listed in the National Register. 88 Denton Historic Preservation Plan Readjustment Act of 1944, known more familiarly as the G. I. Bill, was responsible for much of the housing boom nationwide, and Denton was no exception. The bill provided low interest loans with zero down payment that favored new construction over existing housing. This required that communities build new housing. The city continuously annexed land to accommodate a growing population, mostly on the northeast and northwest sides. Platted subdivisions of modern suburban-type homes soon replaced agricultural land. Both universities underwent considerable expansion during the 1950s-1960s, which contributed to a population boom in Denton, with nearly half the city’s population comprised of students. The citizens of Denton voted in 1959 to adopt the council-manager form of government. The city continued to grow and expand through the 1960s-1970s, adding industries and continuing annexation. Proximity to Dallas and Fort Worth, as well as the airport and interstate highways, were a major factor in the increasing industry, university enrollment and city population. 2018 Denton’s continued suburban expansion pushed businesses away from the downtown area. By the 1980s, few businesses remained on the courthouse square. The city saw unprecedented population growth over this period, growing in size from 48,000 to an estimated 136,000. This period also saw a growing Latino community make Denton its home. Recognizing the potential economic benefits of preservation, the city established a historic preservation ordinance in 1980. The establishment of a successful Main Street Program and the restoration of the Denton County Courthouse in 1986 were instrumental in the ongoing revitalization of the downtown Courthouse Square.population2018 132,077DENTON TODAY2008 West Oak Local Historic District established by the City of Denton Bell Avenue Historic District established Courthouse Square © Denton Main Street DENTON TODAY Denton Historic Preservation Plan 89 90 Denton Historic Preservation Plan Historic resources are defined through the following categories: • Buildings: examples include houses, barns, commercial buildings, theaters, and factory buildings • Structures: examples include water towers and bridges • Sites: examples include parks, gardens, and cemeteries • Objects: examples include statues, monuments, and brick streets • Districts: groups of buildings, structures, sites and/or objects within a defined boundary In most instances, historic resources are associated with a particular historic context that has been identified in National Register nominations or other survey and documentation projects. For example, historic resources located within the Oak-Hickory Historic District may be related to Denton ’s earliest residential development. In a different instance, an Art Deco style commercial building constructed in Downtown Denton during the first decades of the 20th century is a representative example of a distinctive architectural style popular during that time period. Other resources may share relationships with a significant person(s) or event(s) in Denton’s history. The resource types found in Denton are summarized in this section and include information gathered from various National Register nominations and survey projects undertaken by the City and other entities over the years. ARCHAEOLOGICAL RESOURCES Archaeological resources generally consist of artifacts or features that mark a place or site of previous settlement. Artifacts and features could include earthen mounds or burial grounds; remnants of building foundations, including forts and encampments; homesteads and privies; caves; old trails and roads; weaponry; and old mills, smokehouses, and religious structures. Concentrations of artifacts in one location often signifies an important archaeological site that may date from Denton’s early and pre-historic settlements to the relatively recent building construction of the City’s first pioneer newcomers during the mid-1800s. While the word archaeology is commonly associated with more ancient aspects of history, Federal and State of Texas archaeological laws consider archaeological remains and artifacts as recently as 1950. Denton’s archaeological resources, determined through research, surveys and excavations over the last 50 years, include recovered items such as stone fragments and Native American artifacts. Perhaps the Denton area’s most important archaeological resources are the 19th century pottery kilns located at five different sites: • Cranston Site • Roark-Griffith Site • J. S. Lambert Site • H. Serren Site • Wilson-Donaldson Site Roark-Griffith Site © Denton County Office of History and Culture DENTON HISTORIC RESOURCES DRAFT Historic Preservation Plan 91 COMMERCIAL RESOURCES Downtown Denton, including the Courthouse Square, contains the city’s most important concentration of historic commercial buildings. Another important historic commercial area includes the Fry Street area near the University of North Texas and a group of commercial buildings on South Locust. Other historic commercial buildings of different time periods are scattered in different locations within the older sections of the city. Like many communities around the country, Denton’s downtown experienced different periods of growth and change since the 1850s when the community first began to be settled and the Courthouse Square was first platted. These growth periods are reflected with different generations of building types and styles up until the 1990s with the Downtown’s most recent developments. Denton is like many communities with the first generation of downtown buildings often constructed in wood given their ready availability from nearby milling operations. The first Denton County Courthouse was of log construction and located on the north side of the Courthouse Square. Towards the latter decades of the 19th century, with the coming of the Dallas and Wichita Railroad, and expanding agricultural industry in the County, the Downtown began to grow with new buildings accommodating a broader array of commercial services. By 1896, the Downtown square was built out and lined with one- to two-story buildings constructed mainly in brick or stone and stylized in some cases with corbeled cornices, window hoods, and storefronts with transom windows and fixed canopies. Architectural styles ranged from more vernacular forms to Italianate, Classical Revival and Greek Revival styles. Each of the blocks around the Square suffered through numerous fires in the late 19th century, as well as modernization during the 20th century, and only seven buildings retain their original facades from this period, including the Paschall Building (1882) at 122 North Locust and the Scripture Building (1881) at 123 North Elm, which both retain their cast iron storefronts. Downtown’s growth as a major commercial and government center in Denton County is demonstrated by the Romanesque Revival Denton County Courthouse, constructed from 1896 and designed by architect W. C. Dodson. In the early decades of the 20th century, the early generations of commercial buildings were gradually replaced with more permanent buildings as downtown continued to grow as a center for business, shopping, and entertainment, mostly due to reputation as a center for higher learning. Commercial buildings with larger floor plates were often necessitated by the emergence of the department store and larger grocery stores as the prime downtown shopping attractions; others were remodeled in a refined Commercial-style with simpler ornamentation and architectural features - squared windows, more expansive storefronts and restrained cornice detailing - typical of the time period in many downtowns across Texas, as well as in other states. Representative examples of the larger commercial buildings of the time period can be found along the north and south sides of the Courthouse Square. The two- story Evers Hardware Company Building (1913) at 109 West Hickory is an example of a simple Two-Part Commercial building with Classical Revival detailing. The McClurkin Building (1915) at 207 West Hickory is an example of a larger Two-Part Commercial style building with Classical Revival façade treatments. Texas Building, Campus Theater © The Lakota Group 92 Denton Historic Preservation Plan Theaters, such as the Fine Arts Theater (1895/1921/1952, Dreamland Theater) at 119 North Elm and the Campus Theater (1949) at 214 West Hickory, would become focal points of social gatherings and entertainment. The west side of the Courthouse Square became known as “theater row” as seven theaters were operating downtown by mid-century. Most of the buildings around the square are simple one- and two-story commercial style buildings with simplified elements of an architectural style; however, there is one building on the Square that is truly designed in a specific architectural style, and that is the Denton National Bank (1913) at 100 North Locust. This high-style Classical Revival edifice was designed with a Temple Front building form in a variation known as distyle in antis (two-story recessed entry with flanking identical columns). In the post-World War II years, the buildings downtown and around the Courthouse Square, as in other downtown districts from the 1950s and 60s, would see construction of Modernist buildings and renovations, and other late Modern buildings constructed in the 70s and 80s. Several one- and two-story brick buildings were constructed downtown during this period, and all reflect minimalist design. Examples include 106 North Locust (1946), 209 West Hickory (1949), 109 North Elm (1955) and 111 North Elm (1955). The Stockard Building (1950s) at 120 East Oak is a Mid- Century Modern design, while the Wells Fargo Bank (1961/1972) at 101 South Locust is Postmodern. INDUSTRIAL AND AGRICULTURAL BUILDINGS Morrison Milling Company (1886-1936, Alliance Milling Company) at 319 East Prairie has been a major community landmark for decades, with the huge “Morrison Corn-Kits” sign on the roof of this grain mill. Old City Warehouse (1929, Center for the Visual Arts) at 400 East Hickory is the only local example of the “Southwest Industrial” style of architecture, making it a unique and important Denton landmark. The Old Mill (1941) at 421 East Hickory was an addition to the Graham Mill and Elevator Company, which was constructed in 1900 – and later became the Kimbell- Diamond Milling Company. The mill and elevator were destroyed by fire in 1967. The mill, a utilitarian brick design with simplified Dutch parapet, was used as a warehouse and to process commercial feed. The collection of early- 20th century corrugated steel structures at Dennis’ Farm Store, 320 Bell Place, represent Denton’s strong agricultural history through a more vernacular design. Morrison Milling Co. © Denton Public Library DRAFT Historic Preservation Plan 93 Old City Hall and Civic Center © The Lakota Group TRANSPORTATION, INFRASTRUCTURE, ROADS, AND BRIDGES Historic resources related to transportation in Denton include several concrete and stone drainage ditches, which were installed by the Great Depression-era Works Progress Administration (WPA) in the 1930s. Perhaps the most significant transportation-related historic resources are the truss steel bridges that have been preserved through a program between the Denton County Historical Commission and Denton County, many being relocated and re-purposed as pedestrian bridges. This on-going program has saved at least 19 bridges to date, including the County Line Road Bridge, installed in 1940 over Denton Creek and relocated to North Lakes Park in Denton in 2001; the Donald Road Bridge, installed over South Hickory Creek in 1903 and moved to the Denton County Health Department, 525 South Loop, in 2006; the Gregory Road Bridge, installed over Duck Creek about 1923 and relocated to the Denton County Health Department, 525 South Loop, in 2007; and the Rector Road Bridge, installed over Clear Creek in 1908 and relocated to Guyer High School, 7501 Teasley Lane, in 2004. CIVIC AND GOVERNMENT BUILDINGS Civic and government buildings reflect a community’s political and cultural development. Downtown Denton has historically been the home of most civic and governmental institutions, including the Spanish Colonial Revival style Old City Hall (1927) by Van Slyke and Woodruff at 221 North Elm; the Brutalist-influenced U.S. Post Office and Federal Building (1975) at 101 East McKinney; the Georgian Revival style Old U. S. Post Office (1919) at 210 North Locust; and the old Fire Hall (1930) at 1515 North Elm Street on Denton’s north side. The Old Denton County Courthouse (1897) by W. C. Dodson at the Courthouse Square is noted for its exuberant design in the Romanesque Revival style with Second Empire details; it serves as home to the Denton County Historical Society, the Denton County Historical Commission, and the Denton County Office of History and Culture, who manages the building. Just to the northeast of downtown is Quakertown Park, home to numerous civic buildings such as Denton City Hall (1967) by O’Neil Ford; Denton Civic Center (1966) also by O’Neil Ford; and the Emily Fowler Central Library (1949) by Wyatt C. Hedrick with 1969 and 1980 additions by O’Neil Ford. While not located downtown, the Federal Regional Center (1964) at 800 North Loop 288 on the city’s east side is an excellent example of the Mid-Century Modern style, represented by geometric designs such as stone panels and decorative screens, square posts, a flat roof, and a distinctive folded plate porte-cochere roof. The building is one of five sites constructed nationwide as locations for underground facilities prompted by the Cold War and was the first to be built. Today, the Denton facility serves as the Region VI headquarters for the Federal Emergency Management Agency (FEMA). 94 Denton Historic Preservation Plan CHURCHES AND RELIGIOUS BUILDINGS Religious buildings reflect a community’s social and cultural development. The location of a church was dependent on where specific ethnic and population groups settled, how neighborhoods developed, the availability of land and/ or the gifts of major benefactors. Denton’s historic churches and religious institutions were constructed within close proximity to the downtown Courthouse Square district during the early- to mid-20th century, such as the Classical Revival First United Methodist Church (1923) at 201 S. Locust Street, and the Little Chapel-in-the-Woods (1939) at 415 Chapel Drive on the campus of Texas Woman’s University. The chapel was designed by O’Neil Ford and Arch Swank. Another Mid-Century design by Ford and Howard Wong is the First Christian Church of Denton (1959) at 1203 North Fulton Street. The St. James African American Methodist Episcopal Church (1922) at 1107 East Oak, is the oldest African-American church in Denton and considered to be the third oldest in Texas, originally founded in 1875. It was moved to its current location from the former Quakertown location. RESIDENTIAL RESOURCES Residential buildings are the most common historic resource type found in Denton, and therefore best represent the city’s architectural and development history. Denton’s earliest residential neighborhoods extended outwards from the downtown Courthouse Square along major arterials, such as Oak and Hickory Streets to the west, and Locust and Elm Streets to the north and south; the railroad and associated industrial uses dominated the land area east of the downtown. Residential expansion continued in successive decades to the northeast and northwest portions of the community. Denton’s historic residential resources span the decades of major development periods in the city from the 1880s to the 1960s as Denton grew from its early roots as an agricultural center - its economic prosperity bolstered during in the early decades of the 20th century by the founding of its higher education institutions. Therefore, the majority of historic residential resources in Denton date from the 1900s to the 1960s, where neighborhoods such as Silk Stocking Row (now the Oak-Hickory Historic District), as well as Idiots Hill, were mainly developed or built out. Residential resources also demonstrate a diversity between vernacular worker homes and high-style construction of representative architectural styles popular during specific time periods – such as Craftsman in the early 1900s and Tudor Revival in the 1920s, for example. Minimal Traditional and Ranch homes define the housing styles and types of the post-World War II years, largely found in the neighborhoods beyond the immediate downtown area. Lomax House, 723 W. Oak © The Lakota Group © The Lakota Group DRAFT Historic Preservation Plan 95 Denton’s earliest architecture consists mainly of single-family Queen Anne homes found in the Oak-Hickory Historic District, many built for prominent Denton merchants. Succeeding decades would see the remaining lots in the earliest neighborhoods developed with a mix of American-derived house styles such as the Foursquare and the Craftsman bungalow. Bungalows would be found in many other Denton neighborhoods, including the Congress School neighborhood and along North Bolivar Street, and represent the most popular housing type in Denton. As Denton grew during the early 20th century, period revival architecture, including Colonial and Tudor Revival - styles that take their inspiration from European domestic design traditions – became prevalent. After World War II, the horizontal Ranch house and the Minimal Traditional – commonly-known as the Cape Cod cottage, a spare, box- like form of the Colonial Revival – became preferred housing products in newly developing areas of Denton, such as the Idiots Hill neighborhood. Ranch housing types were favored by the American public after World War II, reflecting the desire for larger but affordable homes, in contrast to the smaller Cape Cod or Minimal Traditional residences that were constructed on the smaller lots on earlier subdivision plats. The Carroll Park Subdivision is representative of the numerous Denton neighborhoods where the Minimal Traditional type home is predominant. Other housing developments and subdivisions from the 1950s can be found in the northeast and southeast portions of Denton. Despite the existence of many examples of high-style residential architectural styles, about 12 percent of Denton’s historic housing resources were constructed in vernacular forms with materials mass-produced or milled locally or near Denton. Vernacular forms, such as the Center-Passage or L-Plan home, would retain their basic, distinguishing shapes but would be finished in different cladding materials. Some housing would not incorporate any distinguishing architectural elements, making them purely a functional dwelling unit. Local developers and contractors would largely build such housing given the availability of building materials, parts and architectural plans that were widely distributed through books, periodicals and other publications distributed during the decades from the 1880s to the 1950s. Noyle-Graham-Millicen House, 705 W. Oak © The Lakota Group 96 Denton Historic Preservation Plan EDUCATIONAL BUILDINGS AND INSTITUTIONS Significant educational buildings include local Denton schools and the facilities of higher education institutions. Important among local schools is the Denton Senior High School (1924) by Wiley G. Clarkson at 709 West Congress, now Calhoun Middle School. Texas Woman’s University was founded in 1901 and retains many of its original buildings across campus, including the first – Old Main Building (1903) designed by architects Dodson and Scott. Other historic buildings include Stoddard Hall (1936); Music Building (1937); the Science and Arts buildings, and Student Union (1941); now the Dance- Gymnastics Laboratory; Central Dining Hall, now Hubbard Hall; Woodcock Hall (1951); and, the Blagg-Huey Library. The campus has been tied together visually through the use of the Georgian Revival style in most of the older buildings. The University of North Texas was founded in 1890 and retains a number of its early buildings – including the University’s oldest building – Historical Building (1913), now Curry Hall; Chilton Hall (1939); the Hurley Administration Building (1955); Sycamore Hall (1937); Crumley Hall (1961); Willis Library (1970), as well as a number of residence halls. The campus has been tied together visually through the use of the Classical Revival style in most of the older buildings. DENTON BUILDING PERIODS Denton’s historic building resources can be categorized and understood in their historic context by their construction dates. Listed below are the time segments that reflect the general themes of development in Denton: • Pre-1900: Early Development and Settlement • 1901 – 1920: Early 20th Century • 1921 – 1940: Revival Period • 1941 – 1960: Post World War II / Mid-Century Modern • 1961 – 1980: Modern Eclectic • 1981 – 2000: Post-Modern / Late 20th Century • 2001 – Now: Early 21st Century The map on the following page locates buildings by their period of construction within the City of Denton. As the map reflects, Denton’s older heritage resources – generally between 1882 and 1941 – are concentrated in the older areas of the city around and near the downtown Courthouse Square, west along Oak Street and scattered properties to the north of downtown. Later developments and subdivisions – depicted in shades of light red – document resources constructed after World War II through the 1970s. Similarities in building age in a given area typically correspond to similarities in the neighborhood’s architecture and building forms. Information compiled on this map has come from numerous sources and may not be complete nor accurate. DRAFT Historic Preservation Plan 97 Figure 9: City of Denton Building Age MCKI N N E Y S T .CAROLL BLVD.TEASLEY LN35 E A S T I-35 EMERY ST.SHERMAN DR.MINGO DR. ELM S T .MEADOW ST.CITY OF DENTON BUILDING AGE BY PARCEL Legend District boundary 1872 - 1900 1941 - 1960 1901 - 1920 1961 - 1980 1921 - 1940 1981 - 2000 2001 - 2013 98 Denton Historic Preservation Plan A significant number of historic resources in Denton are officially designated Denton City Landmarks or listed in the National Register of Historic Places, either individually or as part of a district. Several historic resource surveys and inventories have been undertaken over the last twenty-five years where properties and structures have been identified for future landmarking and district designation. Prioritizing future designations is discussed in a later section of the State of the City Report. The types of designations include nomination in the National Register of Historic Places and local landmarks and districts (see Figure 13 on page 105). NATIONAL REGISTER OF HISTORIC PLACES (NRHP) The National Register of Historic Places is this nation’s official list of buildings, structures, sites, and objects worthy of preservation. The National Register is a program of the National Park Service, U.S. Department of the Interior, and is authorized under the National Historic Preservation Act of 1966. It is administered in Texas by the Texas Historical Commission. National Register designation is honorary and poses no restrictions on the use of property but provides significant financial benefits, including eligibility for the Federal Historic Preservation Tax Credits. Properties may be listed individually in the National Register or be included as part of a district within definable geographic boundaries. Districts may also include accessory structures, fences and natural resources having historical, architectural, archaeological, or cultural significance. NRHP-listed properties (as of April 2019): • Denton County Courthouse (Courthouse Square, listed 1977) • Fairhaven Retirement Home (2400 N Bell Ave, listing anticipated 2019) • Pottery Kiln Sites Multiple Property Listing (addresses restricted, listed 1982) • Rector Road Bridge (Guyer High School, 7501 Teasley Lane, listed 2004) • Pioneer Woman Statue – Monuments and Buildings of the Texas Centennial Multiple Property Listing (Texas Woman’s University, listed 2018) • NRHP-listed Districts within Denton: »Courthouse Square National Register Historic District (listed 2000) »Historic and Architectural Resources of Denton Multiple Property Nomination (listed 2000) Each National Register Historic District is described in more detail in the following Historic District descriptions. Rector Road Bridge © Renelibrary EXISTING LANDMARKS AND DISTRICTS DRAFT Historic Preservation Plan 99 Courthouse Square National Register Historic District The Courthouse Square National Register Historic District is centrally located in downtown Denton and within the center of the original town plan. The district is roughly bounded by Pecan and Walnut Street, North Cedar Street and North Austin Street. The Courthouse Square District contains 30 contributing resources and 20 non-contributing resources, with a period of significance starting circa 1882 and ending in 1949. Properties built after 1949 are generally considered noncontributing to the Historic District. The District was eligible for the National Register under Criterion A for commerce, community development and planning. The District comprises nine (9) square blocks of mainly one- and two-story brick commercial buildings, including One- and Two-Part Commercial, Temple Front and Courthouse building types. Its historical significance under Criteria A lies in its concentration of properties that represent significant aspects of the economic, physical, and governmental development of Denton. With a spectacular courthouse dominating the center of the square, the surrounding streets are lined with commercial buildings representing several phases in the economic development of the city (Denton County Courthouse Square Historic District NR Nomination). Historic and Architectural Resources of Denton Multiple Property Nomination The Multiple Property Documentation Form nominates groups of related significant properties which are organized into historic contexts and describes the property types that represent those historic contexts. This nomination is a cover document that serves as a basis for evaluating the National Register eligibility of related properties. It may be used to nominate and register individual or thematically-related historic properties simultaneously in the future. This nomination provides the historic context for the development and growth of the City of Denton, discussing in detail the factors that led to the city’s founding, the layout and development of the Courthouse Square, the founding of the University of North Texas and Texas Woman’s University and their impact on the economy, the arrival of the railroad and its impact on the economy and local industry, early 20th century residential and commercial development, the dissolution of the Quakertown neighborhood and the creation of the City Park, changes in agriculture, the work of architect O’Neil Ford, and the post-World War II expansion of the City. The nomination then provides an overview of the property types found within the City of Denton, of which 91 percent is residential represented by 2,200 buildings. Commercial properties make up 5 percent of the city represented by 136 buildings, the majority of which surround the Courthouse Square. Institutional properties make up 1 percent of the city represented by 42 buildings. The criteria for nominating residential, commercial and institutional properties under the nomination are provided. Finally, the nomination provides an overview of building types and styles for each property type. DISTRICT RESOURCES Buildings Structures Sites Objects Total 30 20 27 19 0 0 1 1 1 1 CONTRIBUTING Table 4: Denton Main Street Cumulative Investments NON- CONTRIBUTING 100 Denton Historic Preservation Plan oak St. gregg St. haynes st. anderson st. congress st. egan st. parkway st. pearl st. hickory st. sycamore st. chestnut st. prairie st.bernard st.welch St.fulton st.ponder ave.mounts ave.denton st.alice st. cott st.carroll blvd.Amarillo st.Figure 10: Oak-Hickory Local Historic District OAK-HICKORY LOCAL HISTORIC DISTRICT Legend District boundary Parcels Buildings Buildings in the District Oak-Hickory Local Historic District Adopted in 1985, the Oak-Hickory Historic District consists of 70 buildings and structures encompassing multiple blocks along Oak, Hickory, and Denton Streets as well as Mounts Avenue. The Oak-Hickory Historic District includes many of Denton’s oldest and finest homes, as the area has long been known as “Silk Stocking Row,” including early 20th century Revival styles, Queen Anne, Prairie, Craftsman bungalows, as well as mid-century ranch homes. Many individual Denton Local Landmarks are located within the district. LOCAL DESIGNATIONS DRAFT Historic Preservation Plan 101 oak St. houston PL. hickory st stella st. sycamore st. scripture st. sena st. houston pl.bradley st.avenue dnorth texas blvd.avenue gavenue Hhillcrest st.ector st.gober st.Marietta st.avenue calamo pl. Figure 11: Oak-Hickory Local Historic District WEST OAK AREA LOCAL HISTORIC DISTRICT Legend District boundary Parcels Buildings Buildings in the District West Oak Area Local Historic District Adopted in 2008, the West Oak Area Historic District consists of 89 buildings encompassing multiple blocks along Oak, Jagoe, Marietta, Bradley and Thomas Streets as well as Houston Place. The West Oak Area Historic District consists of several architecturally significant homes, including early 20th century Revival styles, Craftsman bungalows and cottages, as well as mid-century Minimal Traditional and Ranch homes. 102 Denton Historic Preservation Plan SHERMAN DR.roberts st.palmer dr.frame st.BELL ave.fowler dr.Oaklawn ave. Greenwood dr. b r ow n d r . forest st. woodland ST. UNIVERSITY DR. peach st.bell ave.preston pl . Figure 12: Oak-Hickory Local Historic District BELL AVENUE LOCAL HISTORIC DISTRICT Legend District boundary Parcels Buildings Buildings in the District Bell Avenue Local Historic District Adopted in 2019, the Bell Avenue Historic District consists of 28 buildings and encompasses a three-block stretch of North Bell Avenue in the Idiots Hill neighborhood. The district consists of several architecturally significant homes, including the Gertrude Gibson House at 1819 North Bell, as well as early 20th century bungalows and ranch types. The area was previously a Local Historic Conservation District. DRAFT Historic Preservation Plan 103 LOCAL CITY LANDMARKS A Denton City Landmark is any building, structure, site, district, area, and land that meets one or more of the following criteria: 1. Character, interest, or value as part of the development, heritage or cultural characteristics of the City, state, or the United States; 2. Recognition as a recorded state historic landmark, a national historic landmark or entered into the National Register of Historic Places; 3. Embodiment of distinguishing characteristics of an architectural type or specimen; 4. Identification as the work of an architect or master builder whose individual work has influenced the development of the City; 5. Embodiment of elements of architectural design, detail, material, or craftsmanship which represent a significant architectural innovation; 6. Relationship to other distinctive buildings, sites or areas which are eligible for preservation according to a plan based on architectural, historic, or cultural motif; 7. Portrayal of the environment of a group of people in an area of history characterized by a distinctive architectural style; 8. Archaeological value in that it has produced or can be expected to produce data affecting theories of historic or prehistoric interest; 9. Exemplification of the cultural, economic, social, ethnic, or historical heritage of the City, state, or United States; 10. Location as the site of a significant historic event; 11. Identification with a person who significantly contributed to the culture and development of the City, State or United States; 12. A building or structure that because of its location has become of value to a neighborhood, community area or the City; 13. Value as an aspect of community sentiment or public pride. Local City Landmark designation does not regulate the use of the property; however, exterior changes and alterations, as well as proposed demolition, is reviewed by the Historic Landmark Commission. 104 Denton Historic Preservation Plan Local City Landmarks in Denton (as of April 2019) include: 1. Barrow House (1940) – 805 Bolivar Street 2. Bird-Davis House (1914) – 924 W. Oak Street 3. Blewett House (c. 1898) – 903 W. Oak Street 4. Blount-Greenlee House (c. 1895) – 703 Bolivar Street 5. Boyd-Wadley House (n/a) – 2016 N. Bell Avenue 6. Burgoon Boarding House (c. 1914) – 322 Texas Street 7. Campus Theater (1949) – 200-214 W. Hickory Street 8. Christal House (1906) – 722 W. Oak Street 9. Craddock House (1895-1900) – 2044 W. Oak Street 10. Cunningham House (1929) – 1015 W. Oak Street 11. Denton County Courthouse (1896) – 110 W. Hickory Street 12. Denton County National Bank (1913) – 100 N. Locust Street 13. Denton Woman’s Club (1928) – 610 Oakland Street 14. Dobbins-Capps House (1926) – 915 W. Oak Street 15. Elizabeth and James Isaac Anderson House (1929) – 1011 W. Oak Street 16. Evers House (1903) – 1035 W. Oak Street 17. F. V. Garrison House (c. 1900) – 1004 W. Oak Street 18. George W. Morrell House (1924) – 1109 W. Congress Street 19. Gertrude Gibson House (1929) – 1819 N. Bell Avenue 20. Giuseppe’s Brownlow House (1902) – 821 N. Locust 21. Herrick House (1923) – 1513 N. Locust Street 22. Ina and H. G. Brown House (n/a) – 1120 N. Locust Street 23. J. B. Farris House (1924) – 818 W. Oak Street 24. James and Ada Raley House (1895) – 801 W. Oak Street 25. James N. and Eva Rayzor House (1913) – 1003 W. Oak Street 26. John and Annie Maclachlan House (1912) – 1314 N. Locust Street 27. Judge Ben Jackson House (n/a) – 717 W. Oak Street 28. Judge J. W. Sullivan House (1920) – 1023 W. Oak Street 29. Kimbrough-Tobin House (n/a) – 120-122 W. Oak Street 30. L. and Idella Bailey House (1913) – 610 W. Oak Street 31. Lipscomb-Doggett House (1895) – 918 W. Oak Street 32. Lomax House (c. 1898) – 723 W. Oak Street 33. Martin-Russell House (1931) – 811 W. Oak Street 34. May-Wilkerson House (1878/1885) – 609 W. Oak Street 35. McClurkan House (1936) – 812 W. Oak Street 36. McCrory’s Variety Store (1901) – 118-120 N. Locust Street 37. Noyle-Graham-Millican House (1905) – 705 W. Oak Street 38. Oakwood Cemetery (1857) – E. Prairie and Bradshaw Streets 39. Old City Warehouse (1929) – 400 E. Hickory Street 40. Old Denton City Hall (1927) – 221 N. Elm Street 41. Old Denton Post Office (1919) – 218 N. Locust Street 42. Old Mill (1941) – 421 E. Hickory Street 43. Old Power Plant (1929) – 400 E. Hickory Street 44. Original Evers House (n/a) – 217 E. Oak Street 45. Paschall Building (1877) – 122 N. Locust Street 46. Ratliff-Schultz House (c. 1900/1949) – 923 W. Oak Street 47. Raymond and Iris May House (n/a) – 619 Pearl Street 48. Rayzor-Graham House (1912) – 928 W. Hickory Street 49. Robert Mounts House (1898) – 305 Mounts Avenue 50. Russell House (1890) – 1555 Lindsey Street 51. Scripture-Deavenport House (1885/1905) – 819 W. Oak Street 52. Scripture Building (1882) – 123 N. Elm Street 53. Sherman Building (n/a) – 101 N. Elm Street 54. Simmons-Maxwell House (1915) – 607 Pearl Street 55. Smith House (1922) – 1108 W. Congress Street 56. Stafford-Abbott House (1914) – 1018 W. Oak Street 57. T. W. Daugherty and Sons Site (n/a) – 119 W. Hickory Street 58. Tom and Philo Sample House (1940) – 912 W. Oak Street 59. Vacant Landmark Site (n/a) – 619 Grove Street 60. W. R. Lakey House (1922) – 520 N. Austin Street 61. The Locust Street Inn (1912) – 815 N. Locust Street 62. Unknown Name (n/a) – 900 Egan Street Figure 13: Local City Landmarks LOCAL LANDMARKS 56 29 28 10 15 48 25 46 16 58 23 35 49 47 54 30 37 2724 32333 5114 34 53 57 11 40 41 45 36 12 44 43 42 39 38 13 6 5 1 4 61 62 22 26 21 9 19 50 59 20 60 52 7 28 17 31 55 18 Legend District boundary Buildings Local Landmark (In West Oak Local Historic District) (South of the City) Denton Historic Preservation Plan 105 106 Denton Historic Preservation Plan LOCAL CONSERVATION DISTRICTS A Local Historic Conservation District is a geographically defined area including a landmark or a group of landmarks, created by the City Council for the purpose of historic preservation. The City Council may establish more than one such historic conservation district. Landmarks within the boundaries of a historic conservation district are related by historical, architectural, or archaeological significance. Designation criteria for Local Historic Conservation Districts are stated within Section 35.7.7 of Denton’s Unified Development Code: 1. The proposed district must include buildings, structures, or sites which are fifty (50) years of age or be of historical significance. 2. The proposed district must include buildings, structures, or sites that have common character defining features and be of common form. 3. The proposed district must include buildings, structures, or sites which are similar in size, massing and scale and/ or have a common streetscape and/or have similar spatial relationships and/or contain common visual qualities such as vegetation, vistas, orientation, set back, spacing, site coverage, exterior features, or materials. 4. The proposed district must express a local identity as recognizable combinations of qualities common throughout an identifiable geographical area. As of August 2019, there are currently no designated Local Historic Conservation Districts. However, the Bell Avenue Local District was formerly a Local Historic Conservation District. RECORDED TEXAS HISTORIC LANDMARKS Administered by the Texas Historical Commission, Recorded Texas Historic Landmarks (RTHL) are buildings, sites, or structures significant architecturally or historically to the State of Texas. To be eligible for designation, historic resources must be at least 50 years old and possess a high level of integrity; owner consent for the designation is also required. Properties designated as RTHLs may be eligible for listing in the National Register of Historic Places in some cases; in others, National Register listed properties may not be eligible as an RTHL. Proposed exterior alterations to RTHLs beyond regular maintenance are reviewed by the Texas Historical Commission; property owners are required to notify the Commission of pending work 60 days before its commencement. The Commission may also institute an additional 30-day waiting period if a satisfactory decision has not been reached regarding building project plans. Recorded Texas Historic Landmarks are marked in Denton by distinctive marker medallions; RTHLs are also counted as part of the Texas Historical Marker program (discussed below). Recorded Texas Historic Landmarks (as of April 2019) within Denton include: • Campus Theater (1949) – 214 West Hickory Street • Christal House (1906) – 722 West Oak Street • Old Denton City Hall (1927) – 221 N. Elm Street • Denton County Courthouse (1896) – 110 West Hickory Street • Denton Senior High School (1924) – 709 Congress Street • James N. and Eva T. Rayzor House (1909) – 1003 West Oak Street • Lipscomb-Doggett House (1895) – 918 West Oak Street • Little Chapel in the Woods (1939) – 415 Chapel Drive • Martin-Russell House (1925-27) – 811 West Oak Street • Mounts-Wright House (1898) – 403 Mounts Avenue • Rayzor-Graham House (1912) – 928 West Hickory Street • Robert Mounts House (1898) – 305 Mounts Avenue DRAFT Historic Preservation Plan 107 • Scripture-Deavenport House (1885/1912) – 819 West Oak Street • Simmons-Maxwell House (1915) – 607 Pearl Street TEXAS HISTORICAL MARKERS The Texas Historical Marker Program, also administered by the Texas Historical Commission, commemorates buildings and places with special historical, architectural, and cultural significance to the nation, as well as the State of Texas, or a Texas region or locality. Commemoration takes the form of plaque markers that convey or interpret the history and significance of the site or building. Applications for the Historical Marker Program are taken annually by the Commission, although they must be first reviewed by the local County Historical Society (CHS). Denton Historical Marker applications are reviewed by the Denton County Historical Society. Owner consent for the application and placement of the marker is required; marker designation places no restrictions on the use and disposition of private property. Texas Historical Markers are regarded by the Commission as a critical centerpiece of the state’s heritage tourism program. Texas Historical Markers (as of April 2019) within Denton include*: • Beulah A. Harris (placed 2014) – Quakertown Park • Edna Westbrook Trigg (placed 2015) – Courthouse Square • First Baptist Church of Denton (placed 1997) – 1100 Malone Street • First Christian Church of Denton (placed 1997) – 1203 N. Fulton Street • First Methodist Church (placed 1996) – 201 S. Locust Street • First University Building (placed 1965) – University of North Texas • Historical Building, Curry Hall (placed 1994) – University of North Texas • I.O.O.F. Cemetery (placed 1996) – Carroll Boulevard • Immaculate Conception Catholic Church (placed 1994) – 2255 N. Bonnie Brae Street • Lacy Hotel (placed 1973) – 102 West Oak Street • North Texas State Fair and Rodeo (placed 2011) – 2217 N. Carroll Street • Oakwood Cemetery (placed 1982) – E. Prairie and Bradshaw Streets • O’Neil Ford (placed 2008) – 502 Oakland Street • Quakertown (placed 2011) – Quakertown Park • St. Emmanuel Missionary Baptist Church (placed 2006) – 509 Lakey Street • St. James African American M. E. Church (placed 1985) – 1107 E. Oak Street • Texas Normal College (placed 1965) – Courthouse Square • The City of Denton (placed 1977) – Courthouse Square • The First Building – Texas Woman’s University (placed 1974) – Texas Woman’s University • University Gardens (placed 1982) – Texas Woman’s University *Note: addresses indicate marker location, not necessarily the exact location for a building or site; the above list does not include Recorded Texas Historic Landmarks.) DENTON COUNTY HISTORICAL MARKERS PROGRAM The Denton County Historical Marker Program, administered by the Denton County Historical Commission, commemorates people, buildings, and places with special historical, architectural, and cultural significance to Denton County. Markers cover subjects on a wide range of topics that include communities and cities, cemeteries, churches, schools, ranches, land grants, events, businesses, historic individuals, archeology, and organizations. Commemoration takes the form of plaque markers that convey or interpret the history and significance of the person, site, or building. Inscriptions are written based on historical narratives and documentation found in records of the Denton County Historical Commission or the Texas Historical Commission’s archives. Marker designation places no restrictions on the use and disposition of private property. 108 Denton Historic Preservation Plan Denton County Historical Markers (as of April 2019) within Denton include: • Bayless-Selby House Museum (placed 2005) – 317 W. Mulberry Street • County Line Road Bridge at Denton Creek (placed 2016) – North Lake Park • Donal Road Bridge at South Hickory Creek (placed 2012) – Denton County Offices • Gregory Road Bridge at Duck Creek (placed 2012) – Denton County Offices • John B. Denton College Bell (placed 1984) – 201 S. Locust Street • Quakertown House / African-American Museum (placed 2008) – 317 W. Mulberry Street STATE ANTIQUITIES LANDMARKS Designated by the Texas Historical Commission, State Antiquities Landmarks receive formal legal protection under the Antiquities Code of Texas. Historic buildings must first be listed in the National Register of Historic Places before they can be designated as a State Antiquities Landmark. State Antiquities Landmarks are subject to design review from the THC for any proposed exterior alterations. State Antiquities Landmarks (as of April 2019) within Denton include: • Denton County Courthouse (1896) – 110 W. Hickory Street TEXAS CENTENNIAL MARKERS In 1935, the Texas Legislature created the Commission of Control for Texas Centennial Celebrations to celebrate the 100th anniversary of Texas’ independence from Mexico. Three million dollars was appropriated for “the placing of suitable markers, memorials or buildings at places where historic events occurred…the placing of monuments to early patriots of Texas…the purchasing of suitable tracts of land where necessary for an approved celebration; and the staging of pageants at appropriate places; and an exposition in the recognition of the basic industries and their historical significance in the progress and growth of Texas.” In 1936, the state placed about 1,100 exposition buildings, memorial museums, statues, and stone markers and monuments around Texas (Texas Historical Commission). Texas Centennial Markers within Denton include: • Denton County – Courthouse Square • John B. Denton – Courthouse Square • Pioneer Woman – Texas Woman’s University HISTORIC TEXAS CEMETERIES In addition to the Texas Historical Marker Program, cemeteries at least 50 years-old with significant historical associations to the State of the Texas are eligible to become a Historic Texas Cemetery, a prerequisite for receiving a Texas Historical Marker for a cemetery. The Historic Texas Cemetery program was established by the Texas Historical Commission in 1998 to promote the preservation and documentation of these important landscapes and historical resources. Designation as a Historic Texas Cemetery does not impose any restrictions on the daily operations of a cemetery or on land adjacent to the cemetery. Texas Historic Cemeteries (as of April 2019) within Denton include: • Oakwood Cemetery (1857) – East Prairie and Bradshaw Streets • Independent Order of Odd Fellows (I.O.O.F.) Cemetery (1860) – Carroll Boulevard Oakwood Cemetery, owned by the City since 1931, includes pioneer Denton County settlers, government officials and prominent early leaders. The I. O. O. F. Cemetery (owned by the City since 1933) includes pioneer Denton County settlers, local and state elected officials, and veterans of wars ranging from the Texas Revolution to World War II. Monuments and grave headstones in both cemeteries are also distinctive features of these landscapes. DRAFT Historic Preservation Plan 109 St. James AME Church © The Lakota Group 110 Denton Historic Preservation Plan One important element of a municipal preservation program is to survey, document and inventory historic resources and evaluate them for their architectural or historical significance and their potential eligibility to the National Register of Historic Places or for Local Landmark designation. An up-to-date and ongoing survey and documentation program provides the City and property owners with critical information that helps them with decisions regarding designation, property maintenance and improvements, and long-term stewardship. Just as important, a complete inventory of which properties are significant and contributing can help provide a broader understanding of which resources should be prioritized for preservation. Maintaining an on-going survey and documentation program is also a condition of the Certified Local Government (CLG) Program, and the City of Denton must continue its survey activities in order to maintain its CLG status. This section is an overview of past and current survey and documentation activities. 1994 HISTORIC RESOURCES SURVEY Starting in 1994, the City of Denton embarked on a multi-year effort to survey and document its historic resources. The initial survey identified 2,409 properties within the city limits as well as the city’s extraterritorial jurisdiction. The next phases of the project occurred in 1995-1996 and identified the following priorities: • 323 properties were considered a high priority for preservation. • 51 properties out of the above 323 were recommended for individual listing in the National Register of Historic Places. • A proposed Courthouse Square Historic District was recommended for listing in the National Register of Historic Places. • A proposed Congress School Historic District was recommended for listing in the National Register of Historic Places. • The existing locally designated Oak-Hickory Historic District was recommended for listing in the National Register of Historic Places. In 1997 the City of Denton prepared a multiple property nomination to be used for future National Register nominations for individual properties and historic districts. This was officially listed in 2000. In a second phase of the project, a Courthouse Square Historic District nomination was prepared, which was officially listed in the National Register of Historic Places in 2000. 2012 BOLIVAR NEIGHBORHOOD HISTORIC RESOURCE SURVEY The City of Denton completed a survey and documentation of the historic resources of the Bolivar Neighborhood. This project was funded through the National Park Service CLG grant program. The survey area was roughly bounded by Parkway Street on the south, Oakland Street on the east, Carroll Boulevard on the west, and University Drive on the north, and identified approximately 519 resources. The purpose of the survey was to identify, record and photograph the resources in order to evaluate individual properties and potential districts that meet the eligibility criteria for listing in the National Register of Historic Places or warrant further study. The completed survey identified the following priorities: • Option #1, Bolivar Neighborhood District: Consider designation of the entire survey area, which represents the early growth and development of Denton and the impact of Texas Woman’s University on the neighborhood. This would include 312 contributing buildings (61 percent) and 207 non-contributing buildings (39 percent). • Option #2, Partial Bolivar Neighborhood District: Consider designation of an area that excludes parts of Oakland Street, Parkway and North Elm to 2nd Street. There are 461 resources of which 307 are contributing (66%), and 164 non-contributing resources (34 percent). SURVEY AND DOCUMENTATION DRAFT Historic Preservation Plan 111 2015 2015 IDIOTS HILL HISTORIC RESOURCES SURVEY The City of Denton completed a survey and documentation of the historic resources of the Idiots Hill Neighborhood. This project was funded through the National Park Service CLG grant program. The survey area was roughly bounded by North Locust Street on the west, East University Drive on the south, Old North Road on the east and a north boundary of Blue Bonnet Drive, East Windsor Drive and Emerson Lane and identified approximately 1,200 resources. The purpose of the survey was to identify, record and photograph the resources in order to evaluate individual properties and potential districts that meet the eligibility criteria for listing in the National Register of Historic Places or warrant further study. The completed survey identified the following priorities: • Bell Avenue Conservation District: The existing Bell Avenue Conservation District was recommended for designation as a locally-designated historic district. • District #1: A proposed District (#1 – Pre-War/Immediate Post War) containing 161 properties was recommended for listing in the National Register of Historic Places. The area is bounded by East University Drive on the south, North Locust Street on the west; Peach Street on the north; and the east property boundary of lots along Palmer Drive between Peach Street and Oaklawn Avenue, North Bell Avenue, and the eastern property boundary of lots facing west along North Bell Avenue from East Sherman Drive to East University Drive on the east. This area encompasses the existing Bell Avenue Conservation District. • District #2: A proposed District (#2 – Crestwood, Brownwood, Preston Place, Sauls) containing 219 properties was recommended for listing in the National Register of Historic Places. The area is bounded by an irregular line along Palmwood Place, Kayewood Drive, the southern property boundaries of 2001 Crestwood and 2002 Northwood, Roberts Street, Cherrywood Lane, Woodland Street, Frame Street, and East University Drive on the south; the eastern property boundary of lots along facing west along North Bell Avenue from East Sherman Drive to East University Drive on the west; and irregular line along East Sherman Drive and the north property boundary of lots along Greenwood Drive from East Sherman Drive to Kayewood Drive, the western property boundary of lots facing east along Robinwood Lane from Kayewood Drive to Shadywood Street, the eastern property boundary of lots facing west along Robinwood Lane from Shadywood Street to the southern property boundary of lots facing north along Mistywood Lane from Robinwood Lane to Glenwood Lane on the north; and along Glenwood Drive on the east. • District #3: A proposed District (#3 – Crestwood Extensions) containing 74 properties was recommended for listing in the National Register of Historic Places. The area is bounded by East University Drive and the southern property boundary of lots facing north along Greenwood Drive from Redwood Place to Glenwood Lane on the south; Glenwood Lane on the west; and the northern property boundary of lots facing south along Kayewood Drive and Laurelwood Drive from Glenwood Lane to East University Drive on the north and east. CATEGORY 1996 2015 2012 Historic Resources Survey 2,409 51 3 Idiots Hill Survey 1,200 -4 Bolivar Survey 519 -2 SURVEY PROJECT NAME # RESOURCES SURVEYED # NR ELIGIBLE RESOURCES # NR DISTRICTS PROPOSED Table 5: Denton Main Street Cumulative Investments 112 Denton Historic Preservation Plan N Elm St.N Locust St.ruddlel st.Highland Park Rd.N Elm St.N Locust St.Stuart Rd.E. Sherman Dr,Hercules Lane Loop 288 Denison St.Carroll Blvd.W. Win dsor D r.Bolivar St.W Oak St. W Hickory St. Mulberry St. Sycamore St. Willowwood St. Teasley Lane Parvin St.Teasley Lane Lillian Miller ParkwayPennsyl v a n i a D r . S o u t h r i d g e D r . Prairie St. I 3 5 maple st. W University Dr. Windsor St. Kings Row Windsor Dr. Withers St. E. McKinney St.Audra LaneN. Bell Ave.Mingo Rd.cordell st.N Bonnie Brae St.Emery St. cordell st. Paisley St.Hinkle Dr.Oakland St.W. Parkway St. Figure 14: Past Survey Areas SURVEY AREAS Legend Local Historic Districts Past Survey Areas Buildings Idiots Hill Old Congress Bolivar The following section highlights representative architecture styles reflected in Local Landmarks and found in Denton’s Local Historic Districts, neighborhoods, and commercial districts. Note that historic buildings in Denton are often eclectic in appearance, exhibiting features and stylistic characteristics of different architectural styles as tastes and preferences in design styles changed over time. Architectural styles and building forms are referred as separate terms below. An architecture style describes the specific exterior decorative elements and features that define that style. A building form is the overall shape and configuration of the building’s spaces, although they may exhibit some aspects and features of architectural styles. DENTON ARCHITECTURAL STYLES AND BUILDING FORMS DRAFT Historic Preservation Plan 113 ROMANESQUE REVIVAL (1880 - 1900) The Romanesque Revival was introduced in the United States during the mid-to-late 1800s from architectural prototypes in Europe. Henry Hobson Richardson was a prominent practitioner of the style during this time period with Trinity Church in Boston, Massachusetts, one of his signature works in the style. Wide, rounded arches is a key identifier of the styles along with masonry construction, making Romanesque architecture more expensive to build. This style is most frequent in the northeastern states, with scattered examples that occur throughout the nation. European Romanesque models were used for commercial and public buildings and appeared in American houses in the late 19th century. Features that identify the Romanesque Revival include: • Volume: two-to-three stories, typically with corner round towers • Roof: hipped roofs with one or more (most commonly two) lower cross gables are predominant. A variety of other roof forms also occur, including side gables, mansard, and simple hipped roofs. • Façade: asymmetrical with round-topped arches occurring over windows, porch supports, or entrances ― most have towers which are typically round with conical roofs. • Windows: lines of either arched or rectangular windows. Often deeply recessed windows and balconies. • Materials: rough-faced, squared stonework with two or more colors or textures of stone or brick to create a decorative pattern. Denton County Courthouse © The Lakota Group QUEEN ANNE (1880 - 1910) During the second half of the 19th century, the Queen Anne style prevailed as the most dominant domestic architecture and can be found in almost every community from the eastern states across the Midwest to the Great Plains and beyond. The proliferation of pattern books and the ready manufacture and distribution of pre-cut materials and architectural features popularized Queen Anne homes. Commercial versions of the Queen Anne are also prevalent in the Midwest and often exhibit detailed brickwork, towers, and window bays. Features that identify the Queen Anne style include: • Volume: two-to-three stories in height; one-story cottage forms are also common. • Roof: steeply pitched, pyramidal roofs and a dominant gable. • Façade: asymmetrical with cross-gables and partial, full-front or wrap-around porches. • Windows: double-hung, stained glass, and projecting bay windows, and Palladian windows within gables. • Tower: rounded and canted square towers or bay windows to one side of the front elevation. • Chimney: elaborate brickwork or corbeling. • Porch: spindle work, classical columns, or pediments with Eastlake ornamentation. • Materials: differing patterns of brick courses, or brick of different colors, terra-cotta panels, and clapboards. Blewett House, 903 W. Oak © The Lakota Group 114 Denton Historic Preservation Plan COLONIAL REVIVAL (1880S – 1950S) Colonial Revival is by far the most prevalent architectural style found in most Midwestern and Southern communities. The Colonial Revival style is believed to have started after the 1876 Philadelphia Centennial Exhibition where a “colonial kitchen,” replete with a spinning wheel, was reconstructed. The New York firm of McKim, Mead, White and Bigelow is often considered the first important practitioner of the style with the Appleton House in Lenox, Massachusetts, and the Taylor House in Newport, Rhode Island, as the most significant works in the style. Features that identify the Colonial Revival style include: • Volume: two and a half floors in height. Many homes have one or two-story story side wings. • Façade: symmetrical building forms with hipped roofs. • Windows: double-hung, multi-paned windows that are often paired together. • Porch: columned entry porches with entry doors, transoms, sidelights, and elaborate surrounds. • Materials: constructed in brick or stone masonry, and with roof materials consisting of slate, tile, or asphalt shingles. Martin-Russell House, 811 W. Oak © The Lakota Group PRAIRIE (1900S - 1920S) The Prairie Style is largely derived from the Arts and Crafts Movement of the late 19th century by Frank Lloyd Wright and his contemporaries. The Prairie Style was Wright’s unique vision of the Arts and Crafts Movement and was suited to the open land and flat prairies of the Midwest. As such, the style emphasized horizontality. Features of the Prairie style include: • Volume: two stories, typically, with one story wing, and lower in height compared to Victorian era or Revival Style houses. • Roof: low-pitched hipped roofs with very deep overhangs and horizontal bands of trim. • Windows: single-pane casement style windows that often feature art glass. • Chimney: broad and flat chimneys. • Materials: simple exterior materials, including stucco and wood. Wood siding is often horizontal board and batten rather than clapboards. Contrasting wall materials are also common. 1701 N. Locust St. © The Lakota Group DRAFT Historic Preservation Plan 115 TUDOR REVIVAL (1890 - 1940) Tudor Revival is based on late Medieval English prototypes from grand manors to thatched roof cottages and was popularized in the United States after World War I from the architectural pattern books of the day by returning serviceman who observed such prototypes first-hand while stationed in England. Features of the Tudor Revival include: • Volume: one and a half to two story. • Façade: dominated by one or more prominent front- facing gable. • Roof: steeply pitched dominant front or cross-gable, which is the style’s most identifiable feature. • Windows: tall narrow windows, diamond-paned casement windows, oriel and hexagonal window bays found in more high-style versions. • Chimney: substantial chimney stacks with chimney pots on front or side elevation. • Porch: small entry porch, commonly round or Tudor- arched. • Material: brick, stucco, or a combination of the two materials, with half-timbering often found in gable apexes or the upper story. Carved vergeboard, stone shields and stone quoin work around entry ways and window openings as typical ornamentation and decorative features. 1923 N. Bell Ave. © The Lakota Group CLASSICAL REVIVAL (1895 - 1950) The 1893 Chicago World’s Columbian Exposition revived interest in Classical architecture as the Fair’s planners authorized a Classical theme be used for all buildings constructed. From the mid-1890s to mid-20th century, Classical Revival became a popular style for both commercial and residential buildings. Features of the Classical Revival style include: • Volume: one to two-story • Façade: symmetrical facade and building elevations dominated by entry porches. Embellished elevations with pilasters crowned with capitals, stone or brick quoins, pedimented hoods over entries, and dentils within pediments, cornice lines or entablatures. • Windows: rectangular double-hung windows with multi-lights or stained glass. • Porch: full height columned entry porch with pediment and Corinthian or Ionic capitals dominating the front facade. • Materials: wood, brick, stucco or stone. Evers House, 1035 W. Oak © The Lakota Group 116 Denton Historic Preservation Plan FOURSQUARE (1890S TO 1920S) The Foursquare was a popular vernacular building form in nearly every part of the country from the 1890s through to the 1920s. Sometimes called the “Classical Box” or “Prairie Box.” Features of the Foursquare include: • Volume: two and a half stories. • Façade: “box” appearance and square floor plan. • Roof: medium-pitched pyramid hip roof; one or more centrally placed dormers. • Porch: full front columned porches (open or enclosed) with capitals and Queen Anne shingling. • Materials: brick or wood clapboard construction and sometimes stucco exterior. 716 W. Oak © The Lakota Group CRAFTSMAN (1905 - 1930) The Craftsman style derived in part from the Arts and Crafts Movement — a movement emanating mainly from England valuing hand craftsmanship, natural materials and simplicity in design and detailing while rejecting the Victorian-era emphasis on ornamentation and mass- production. Features of the Craftsman style include: • Volume: one to one and a half story ― second stories with hipped roofs area also common. • Roof: low-pitched gables roofs with deep overhangs, knee brackets or exposed rafter tails. Roofs punctuated by shed, hipped or eyebrow dormers. • Window: double-hung windows with three-over-one glazing pattern. • Porch: entry or full-front porches with tapered columns faced in brick, stucco, or stone. • Materials: wood clapboard, brick, stone, or stucco material. © The Lakota Group DRAFT Historic Preservation Plan 117 ART DECO (1920 - 1940) Art Deco developed in the 1920s — largely from the influence of the 1925 Exposition Internationale des Arts Decoratifs in Paris — as an architectural style featured in traditional building forms but with highly sculptural ornamentation. Highly stylized Art Deco buildings feature elaborately designed canopies. Art Deco was mainly used in commercial and institutional buildings, although residential examples can also be found. Features of the Art Deco style include: • Façade: exterior elevations are typically expressive of their underlying construction with forward piers dividing the buildings into different bays and window groupings. • Materials: brick, stone, concrete, and terra cotta. • Windows: multi-paned or steel framing – muntins are also common. • Ornamentation: often included scroll work, horizontal bandings, floral leaves, seashells, rosettes, garlands, flutes, ziggurat shapes, chevrons, and bas-reliefs. Ornamentation was often carved in stone and terra cotta and may be located along piers, around windows, in spandrel panels and in doorway entrances. Fine Arts Theater, 115 N. Ellen © The Lakota Group GEORGIAN REVIVAL(1900-1950) A variation of the Classical Revival, the Georgian Revival, based on Georgian-style homes of England and the American colonies during the 1700s, also emerged as a popular style for urban commercial buildings during the early part of the 20th century. Neo-Georgian buildings, in contrast to temple fronts, are often characterized with engaged columns or pilasters supporting a pediment and entablature rather than a portico, red brick with stone for decorative elements, quoins or decorative corner stones, and rusticated arcaded entrances with voussoirs (wedge-shaped stones used to construct an arch). • Volume: one to four-story rectangular box. • Façade: strict symmetry. • Roof: side-gabled roof, gambrel roof, and hipped roof. • Windows: double-hung, wide, shallow wood muntins with multi-panes • Ornamentation: triangular, pediments (some broken), engaged pilasters, rusticated first floors. • Materials: brick with stone panels and rustication. Texas Woman’s University © The Lakota Group 118 Denton Historic Preservation Plan MISSION (1890-1920) California was the birthplace of the Mission style and many of its landmark examples are concentrated there. By 1900, houses in this style were spreading eastward under the influence of fashionable architects and national builders’ magazines. A great variety of shaped dormers and roof parapets imitate those found on some Spanish Colonial mission buildings. Mission-shaped dormer or roof parapet are the main identifying features of this style. Additional features of the Mission style include: • Volume: typically two stories with a simple square or rectangular layout. • Façade: symmetrical or asymmetrical. • Roof: Mission dormer or roof parapet and/or widely over-hanging eaves, usually open ― some examples have unusual visor roofs. • Porch: prominent one-story porches, either at the entry area or covering the full width of the façade. • Windows: typically double-hung and are sometimes grouped together. • Materials: smooth stucco wall surface and thin red tile roof covering. 819 W. Oak St. © The Lakota Group MINIMAL TRADITIONAL / CAPE COD (1930S - 1960S) The Minimal Traditional Style developed in the 1930s as a simplification of the Colonial Revival, using some of the style’s traditional forms but without the ornamentation. The Minimal Traditional, or Cape Cod as it is sometimes called, accommodated homeowner desires for traditional looking houses, but were easier to build and cost less than more ornamented homes. For these reasons, the style was popular during the Depression and in the post-World War II housing boom. Features of the Minimal Traditional: • Volume: One and a half stories with simple hipped or gabled roofs and short overhangs. • Roof: Hipped or shed dormers often found on larger single or two-story vernaculars, often called Cape Cods. • Porch: House entries often protected by a small porch or roof overhang with stoop. • Windows: Windows are typically multi-pane, double hung flanked with shutters; a picture or bay window in the living room is also common. • Materials: Exterior materials may consist of brick, stone, wood clapboard, and aluminum and asbestos siding. 316 Panhandle St. © The Lakota Group DRAFT Historic Preservation Plan 119 RANCH/STYLED RANCH (1930S – 1970S) Originated in southern California in the mid-1930s, the Ranch house was a small house type that proliferated as a dominant house type in suburban subdivisions after World War II. Often located in large subdivisions, the Ranch-house suburbs form a dominant part of many American cities, including Dallas, Houston, Phoenix, Los Angeles, and Atlanta. Northern states favored the split- level and even two-story houses. Mid-Century Ranches, often called California Ranches, had dramatic modern designs with large picture windows. Styled Ranches refer to homes with certain stylistic features, such as Colonial cupolas, Tudor Revival timbering in gables, and Colonial columned entries. Early, small examples of the Ranch are sometimes called Ranchette, Minimal Ranch, or Traditional Ranch. Features of the Ranch form include: • Volume: broad one-story shape, built low to ground. • Façade: asymmetrical façade with front entry usually located off-center; and garage is typically attached to the main façade. • Roof: hipped roof, cross-hipped roof, side-gabled roof, and cross-gabled roof. Low pitch roof without dormers; commonly with moderate-to-wide roof overhang. • Windows: several different sizes and/or types of pre- manufactured windows. • Materials: wood, brick, stone, asbestos and wood shingles, concrete blocks, and stucco wall cladding were all used. Board-and-batten was a favored wood siding pattern, and frequently two or more materials were combined. © The Lakota Group 120 Denton Historic Preservation Plan DRAFT Historic Preservation Plan 121 SECTION 4 POLICY REVIEW 122 Denton Historic Preservation Plan This section reviews local planning policies and their relation to local preservation planning in Denton, as well as the legal contexts that support historic preservation planning activities. Various policy documents, and other planning programs address the preservation of historic buildings, districts, sites, and other resources at the municipal level. Comprehensive plans, subareas, and neighborhood plans are the means for establishing clear goals and policies for promoting and encouraging historic preservation at the local level. A municipal historic preservation ordinance is also key to implementing local preservation policy and how important historic resources are preserved, protected, and managed over time. This section provides an analysis of Denton’s preservation ordinance, as incorporated in the Denton Development Code, in comparison to the Texas Model Historic Preservation Ordinance to determine any needed updates to enhance its effectiveness. A review of existing financial incentive programs for historic preservation, heritage tourism assets, and important local and institutional partners is also included in this section. Revert historic districts to how they were before cars, bring back trams and encourage walkability and bikeability. The Sherman Building © Denton Main Street Survey respondent POLICY REVIEW DRAFT Historic Preservation Plan 123 The following is a description of national or state-level legislation or policies that guide and impact preservation planning activities in Denton. NATIONAL HISTORIC PRESERVATION ACT (NHPA) Enacted by the U.S. Congress in 1966, the National Historic Preservation Act established several programs including the National Register of Historic Places, the Advisory Council on Historic Preservation, and the Section 106 review process for protecting historic and archaeological resources from impacts due to federally funded or licensed projects. The National Register program is administered in Texas between the U.S. Department of the Interior/ National Park Service, the Texas Historical Commission, and the City of Denton through its designation as a Certified Local Government. CERTIFIED LOCAL GOVERNMENT PROGRAM (CLG) In 1980, the NHPA was amended to implement the Certified Local Government program, which allows for local communities to participate in statewide preservation planning activities, including access to grants and resources allocated by the U.S. Congress. The CLG Program is administered between the U.S. Department of the Interior/ National Park Service, the Texas Historical Commission (THC) and the designated CLG of which Denton is one, with the central purpose of developing a strong, effective historic preservation program at the local level. To become a CLG in Texas, a local community must adopt a historic preservation ordinance certified by the THC, establish a historic preservation commission, and have an active historic resource survey program. Local CLGs also play a role in National Register nominations by reviewing and commenting on nominations before they are forwarded to the THC and the State Board of Review. The State Board of Review evaluates and accepts National Register nominations before they are forwarded to the National Park Service for formal listing. Denton should take advantage of its designation as CLG and apply for CLG grants for future preservation planning initiatives such as historic resource surveys and National Register listings. ANTIQUITIES CODE OF TEXAS The Antiquities Code of Texas, passed in 1969 and amended in 1997, requires that any action that disturbs historic or archaeological sites on public land must be reviewed by the Texas Historical Commission. Public land can be owned or controlled by governments or agencies at the state, county, or city levels. Projects that can be reviewed include, but are not limited to, reservoirs constructed by river authorities and water districts, construction or expansion of city recreational parks and facilitates, energy exploration by private companies’ construction by a city or county government that exceeds five acres or 5,000 cubic yards, whichever comes first. If the activity occurs inside a National Register or locally designated historic district, or affects a recorded archeological site, it needs to be reviewed regardless of project size. STATE OF TEXAS LOCAL GOVERNMENT CODE; SECTION 213: MUNICIPAL COMPREHENSIVE PLANS Section 213 of the State of Texas Local Government Code permits local Texas communities and cities to develop and adopt comprehensive plans with specific elements for land use, transportation, and public facilities. In addition, a municipality may define the relationship between a comprehensive plan and development regulations and may provide “standards for determining the consistency required between a plan and development regulations.” Although Section 213 does not explicitly require the development and adoption of historic preservation elements to comprehensive plans, municipalities are not limited in the ability to “prepare other plans, policies, or strategies as required.” This Historic Preservation Plan will augment the historic preservation element of the Denton Plan 2030. FEDERAL AND STATE PLANNING CONTEXT 124 Denton Historic Preservation Plan LOCAL GOVERNMENT CODE OF TEXAS, SECTION 211, MUNICIPAL ZONING AUTHORITY Section 211 of the Local Government Code of Texas is the zoning enabling act for Texas municipalities and authorizes local communities to adopt zoning regulations for the “purpose of promoting the public health, safety, morals, or general welfare and protecting and preserving places and areas of historical, cultural, or architectural importance and significance.” It also states that “…in the case of designated places and areas of historical, cultural, or architectural importance and significance, the governing body of a municipality may regulate the construction, reconstruction, alteration, or razing of buildings and other structures.” Section 211 allows local municipalities to adopt and implement historic preservation ordinances to prevent the loss of historic resources and establish historic preservation commissions to review proposed alterations to historic buildings and structures. LOCAL PLANS AND POLICIES DENTON PLAN 2030 Adopted in 2015, the Denton Comprehensive Plan – known as the Denton Plan 2030 – is the official policy document for community land use; fiscal and economic vitality; community character and urban design; parks, conservation, and the environment; mobility; housing and neighborhoods; community health, safety, and services; and, infrastructure and utilities. The Denton Plan presents key planning goals and principles, including promoting growth and redevelopment within Downtown Denton; creating development standards for urban design, streetscape, scale, and architectural character for the neighborhoods adjacent to the universities; and, creating compatible infill development. The Community Character and Urban Design chapter addresses historic preservation with three overarching planning goals: • Identifying and preserving distinctive neighborhoods, places, and historic resources in the city in order to celebrate their presence and ensure their long-term protection; • Promoting the character of Denton through expanded arts and culture programs and opportunities for placemaking and community interaction; • Encouraging high quality development that will respect and enhance the character and pride of Denton. The preservation planning goals frame key preservation challenges identified through the comprehensive planning process, which include: “protecting Denton’s historic character areas through thoughtful preservation and integration of new development; preserving and maintaining the unique character of Denton for long-term sustainment of community character; promoting Denton’s character through public art, arts and culture, heritage tourism, and places for community interaction; and, achieving exemplary urban design in future and existing development throughout Denton’s neighborhoods, centers, and land uses.” To address these challenges, the Denton Plan 2030 outlines several preservation planning strategies and actions, which include: • Historic Resource Surveys. The process of identifying and evaluating Denton’s historic resources in order to promote maintenance, preservation, and designation as local landmarks or listing on the National Register requires continually updating and expanding the City’s survey work. Surveying large parts of Denton provides the information necessary to identify and recommend areas that qualify for historic districts based on distinctive character, scale, and overriding, intact architectural character. Several surveys have been completed in the last 20 years. • Neighborhood Conservation Districts. Many Texas communities have adopted neighborhood conservation districts as a tool to protecting areas with distinctive character and scale with overriding, intact architectural character that may not otherwise qualify as a National Register or Local Historic Overlay district due to alterations or loss to the building fabric. Neighborhood conservation districts also allow area residents and stakeholders to determine the level of design review, whether advisory or mandatory, through a neighborhood planning process. The City of Denton created the Bell Avenue Conservation District in 2008; however, the district was changed to a local historic district in 2019. DRAFT Historic Preservation Plan 125 Texas Woman’s University; The Sherman Building © The Lakota Group • Historic Preservation Plan. The Denton Plan 2030 recommended the updating the Historic Preservation Plan to identify historic resources that should receive local protection and state and national recognition by 2030. The current preservation plan was completed in 1986 and several of its recommendations – including creation of the West Oak Historic District, completion of several historic resource surveys, and continuation of Landmark designation – have been accomplished. • Mapping Historic Resources. Technological advances in computer mapping and Geographic Information Systems (GIS) has made the mapping and survey data access a priority for active communities. The Denton Plan 2030 encourages the mapping of historic resources as part of the Plan’s citywide branding and placemaking strategy to highlight Denton’s historic resources. • Financial Incentives. Many Texas communities have recognized the economic challenges of maintaining and preserving historic building for many property owners. This is often addressed through local incentives that pair with state and federal incentives for historic building rehabilitation. The Denton Plan recommends creating a local tax incentive program for owners of historic properties, as well as continuing to provide existing financial programs, such as façade improvement grants to downtown property owners. 126 Denton Historic Preservation Plan Fairhaven Retirement Home © The Lakota Group • Preservation of Historic Resources. The Denton community has undertaken exceptional efforts to survey a significant portion of the city, creating a number of local and National Register Historic Districts. However, the last National Register district listing was the Courthouse-on-the-Square, nearly 20 years ago. Properties and areas that have previously been identified in historic resource surveys – and any properties or areas identified in the future – should be recommended for listing in the National Register. Voluntary designation of Local Landmarks by property owners should also be encouraged. • Historic Preservation Planning. The City often prepares Small Area Plans for distinctive areas or neighborhoods in Denton to guide and manage future growth and land use to ensure compatible, appropriate development. Preservation policies and guidelines should be integrated into the planning process when creating Small Area Plans for Downtown Denton, residential neighborhoods and commercial districts, or university areas to ensure that existing character, aesthetic, and scale are maintained. • Maintenance and Code Enforcement. Ensuring the proper and sustained maintenance of Denton’s historic resources was identified as key issue that can be addressed by updating the Property Maintenance Code regularly and providing support for code enforcement activities. • Heritage Tourism and Economic Development. The Denton Plan 2030 suggests specific initiatives that support increased heritage tourism and preservation-based economic development, including, among others, promoting preservation as a means to increase economic, cultural, and educational diversity; and integrating historic resources and wayfinding into the citywide branding and placemaking strategy to generate heritage tourism. In addition to the historic preservation actions proposed, the Denton Plan 2030 also outlines several other key planning strategies that impact or relate to historic preservation. Among these include: Downtown Planning • Create a Downtown Compatibility Area Small Area Plan, land use designation, and development standards for urban design, streetscape, scale, and architectural character. Development standards should follow general urban design principles and policies of the Community Character and Urban Design Element of the Denton Plan, and any future citywide Urban Design Plan. • Establish the Downtown Denton future land use designation to create distinction in Denton’s Downtown and establish a mix of uses to contribute to its sense of place and vitality. Development criteria of the Downtown Denton land use should preserve historic structures and features wherever possible. • Create regulatory incentives to expand housing in and adjacent to Downtown through adaptive re-use, utilization of upper stories, and infill development. DRAFT Historic Preservation Plan 127 University-Neighborhood Districts • Establish agreements for joint City of Denton-university planning, partnership, and collaboration within the Neighborhood/University Compatibility Areas, focusing on issues such as the preservation of historic structures and features. • Establish a Neighborhood/University Compatibility Area future land designation and development standards to allow for appropriate and high-quality development adjacent to Denton’s universities. Development criteria should preserve historic structures and features wherever possible. Development standards should follow the general urban design principles and policies of the Community Character and Urban Design Element of the Denton Plan, and the proposed citywide Urban Design Plan. Residential Neighborhoods • Conduct an inventory to identify areas of the city with infill potential within established neighborhoods. • Establish criteria to identify the characteristics of compatible infill development, which would include guidelines to prevent impacts and encroachments of incompatible uses, development scales and intensities. • Create residential design standards to improve aesthetic quality and variety, including materials, color palettes, and architectural features, such as porches and other elements typical in the region. • Couple neighborhood conservation strategies with local historic district, historic conservation area, and Neighborhood Stabilization Overlay policies. Other Land Uses and Planning Recommendations • Establish the Commercial, Institutional, and Industrial future land use designations that ensure ensuring new development in each area is sensitive to the surrounding built and natural context in scale and form. • Encourage use of conservation easements and land trusts to protect agricultural land and heritage rangelands through State of Texas Department of Agriculture (i.e. Family Land Heritage Properties) and Natural Resources Conservation Service (NRCS) programs. • Continue the city’s wayfinding strategy to guide motorists, bicyclists, and pedestrians throughout Denton, noting key entry points, landmarks, and destinations, and coordinate with the citywide branding and placemaking strategy to call out landmarks and destinations as part of this strategy, where feasible. • Explore the viability of historic building reuse in housing new community facilities and spaces for community programs. 2002 DOWNTOWN MASTER PLAN In 2002, the City of Denton prepared and adopted a Downtown Master Plan to help spur revitalization and investment activity in downtown Denton ― “…the very heart and soul of the community – the courthouse in its square is one of the finest of its type in Texas, and the square itself is an integral part of the city’s culture. Festivals, celebrations, and other activities are held in the square and among its historic buildings” (Downtown Master Plan, 2002, page 1). The Master Plan sets forth a new vision for the downtown that promotes and ensures its mixed-use character, pedestrian friendly environment, linkages to parks and open space, and high-quality built environment, including its historic buildings. Major Master Plan initiatives focus on comprehensive streetscape improvements, parking management and transportation, building improvements, and residential and mixed use developments in specific sub areas north and south of the core downtown area. The Master Plan also proposed a conference and performing arts center in the south downtown area. While the Master Plan does not include a historic preservation strategy, it does emphasize that new development should be compatible with the existing core of historic buildings in and around the Courthouse Square and that revitalization efforts should focus on maintaining the Square economic vitality. 128 Denton Historic Preservation Plan © The Lakota Group 2010 DOWNTOWN IMPLEMENTATION PLAN The 2010 Downtown Implementation Plan was prepared as a follow-up to the 2002 Downtown Master Plan providing a more comprehensive implementation framework to the 2002 Master Plan land use goals. The Plan’s major recommendations include the future development and adoption of a form-based zoning code, the creation of a Tax-Increment Financing District to help fund downtown infrastructure projects and an incentive program to facilitate downtown private-sector investment. Other initiatives include the establishment of environment design standards for new development, and the implementation of various downtown parking and transportation enhancements. Like its predecessor plan, the 2010 Downtown Implementation Plan does not incorporate a specific historic preservation strategy but does identify downtown’s “contributing” architecture ― buildings that define a certain quality of design and use of materials that should inform and guide new development under a form-based zoning framework. Any new development within the should respect the “historic tradition with a distinct base, middle, and top (often called tri-partite architecture…” (Downtown Implementation Plan, 2010, page 52). 2019 OAK GATEWAY AREA PLAN The City is in the process of completing an Area Plan for the neighborhoods surrounding the University of North Texas, including the West Oak and Oak-Hickory Historic Districts. The Gateway Area Plan’s principal objectives focus on addressing parking and transportation issues related to new development and the expansion of facilities for the University of North Texas, as well as enhancing neighborhood physical spaces and environments, guiding appropriate infill development, and preserving and maintaining historic resources and assets. The planning process was completed in the early summer of 2019. CITY ZONING In addition to comprehensive and area development plans, preservation policy at the local level is also enacted through zoning and other land use regulatory tools. This section reviews Denton’s zoning and land use regulatory tools and the legal contexts that support preservation planning in Denton. Denton Development Code; Subchapter 2: Administration and Procedures; Section 2.3: Review and Decision- Making Bodies; Subsection 2.3.3: Planning and Zoning Commission Section 2.3.3 of the Denton Development Code authorizes the establishment of the Planning and Zoning Commission, which shall have “…the review and decision authority as shown in Table 2.2-A pursuant to the application-specific procedures as outlined in this DDC.” The Planning and Zoning Commission will have review/ recommendation powers over specific use permits, comprehensive plan amendments, zoning amendments and an alternative Environmental Sensitive Area plan. The Commission will have decision powers over preliminary and final plats as well as replats. Local Historic Districts are also reviewed and approved by the Planning and Zoning Commission. DRAFT Historic Preservation Plan 129 Denton Development Code The City of Denton’s main zoning document is its Denton Development Code (DDC). The DDC contains the City’s land use, development, and zoning regulations with the purpose of promoting the health, safety, morals, and general welfare of the community. It is also meant to implement the policies, goals, and objectives of the Denton Comprehensive Plan. The DDC’s Purpose section (Section 1.2) specifies that the DDC is also designed to “preserve and protect the natural environment, improve the city’s appearance, and encourage the appropriate use of land, buildings, and structures.” Like most municipal zoning ordinances, the DDC regulates land use and development through base zoning districts, overlays, special districts, and development standards, among other zoning tools. Historic Preservation is addressed in different sections of the DDC: Subchapter 2: Administration and Procedures (2.2 – Summary Table of Review Procedures), which lists the various procedures and directs you to the appropriate section; (2.3.6 – Historic Landmark Commission), which describes the roles and responsibilities of the Historic Landmark Commission; (2.9 – Historic Preservation Procedures), which outlines the Certificate of Appropriateness process, as well as the Landmark and Historic District designation procedures; Subchapter 4: Overlay and Historic Districts (4.1 through 4.4), which includes the provisions for establishing Historic District Overlays; and (4.9 Historic Landmark Preservation and Historic Districts), which provides the boundaries and architectural requirements for the City’s designated historic districts. A more formal analysis of the DDC and its historic preservation provisions as it compares with the Texas Model Historic Landmark and District Zoning Ordinance (the “Model Ordinance”), as developed by the Texas Historical Commission is included in Appendix 6. The following table compares the relative strengths and weaknesses of the Denton Development Code to other cities and communities in the region. TYLER MCKINNEY Grapevine PLANO Fort worth DENTON Waco Texas Model ORDINANCE YES NO NO NO NO YES NO NO NO NO NO NO YES NO NO NO NO NO YES NO NO NO NO YES NO YES YES YESYES (PROOF OF BURDEN) 90-180 days NO (STAFF ADVISORY REVIEW)YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES Owner Consent to Municipal Landmark Designation Owner Authority to Request Landmark De- Designation/ Removal from Historic District Demolition by Neglect Provision Conservation Districts Demolition Delay Mandated Design Review for Properties in Local Historic District Mandated Design Review for Local Landmark Table 6: Local Historic Preservation Ordinance | Community Comparison 130 Denton Historic Preservation Plan DESIGN REVIEW Design review is the process in which both public and private projects are evaluated for their visual, aesthetic, architectural and urban design qualities, as well as their appropriateness and compatibility to the surrounding environment and setting. In the context of this Historic Preservation Plan, design review is associated with the Historical Landmark Commission’s administration of the Certificate of Appropriateness (COA) review process for City Landmarks and properties located in Historic or Conservation Districts. For its design review purposes, the Historic Landmark Commission currently uses architectural requirements prepared by the City of Denton to regulate appropriateness of the use, construction, alteration, repair, improvement and alteration of buildings, structures, properties, and sites within its three local historic districts. Subchapter 4: Overlay and Historic Districts within the Denton Development Code provides a section for each historic district with corresponding Architectural Requirements developed specifically to meet the needs of that district’s historic resources. Tailoring design review standards to each district and inserting them in the DDC ensures their legal enforcement; however, a property owner must look through the Development Code in order to find them. Creating a user-friendly companion document of the architectural requirements, including photographs and illustrations for easy comprehension, is recommended. Many communities provide a separate document outlining their design review standards for ease of communication and outreach to property owners. The recent creation and City Council approval of the Denton Square District Standards and Guidelines document is a good example. Administrative review by the Historic Preservation Officer is formalized in the Certificate of Appropriateness language in Section 2.9.2 of the DDO. The ordinance authorizes the HPC to approve or deny COA applications for ordinary maintenance, minor exterior alterations and within conservation districts. Denton Civic Center © The Lakota Group DRAFT Historic Preservation Plan 131 Logan Shoe Shop © The Lakota Group 132 Denton Historic Preservation Plan DRAFT Historic Preservation Plan 133 SECTION 5 COMMUNITY SPEAKS 134 Denton Historic Preservation Plan While preparing the Historic Preservation Plan, the Lakota Group conducted the following engagement efforts to determine key preservation planning issues, including the following activities: • Historic Landmark Commission Orientation Session (October 8, 2018) • Focus group session with historic district property owners (January 8, 2018) • Focus group session with Mayor of Denton and various City department heads, including Community Development, Parks and Recreation (December 10, 2018) • Interview session with Director of Planning and Development, Texas Woman’s University (December 10, 2018) • Focus group session with local developers (December 10, 2019) • Focus group session with local architects (December 11, 2019) • Focus group session with members of the Denton Planning Commission (December 11, 2018) • Interview session with Historic Denton (December 11, 2019) • Focus group session with members of the Historic Landmark Commission (December 11, 2018) • Focus group session with Denton County Office of History and Culture (December 11, 2018) • Community Open House #1 (February 18, 2019) • Community Open House #2 (June 17, 2019) We have to preserve our neighborhoods’ architectural styles and unique heritage. Survey respondent Community Open House #1 © The Lakota Group Survey respondent COMMUNITY SPEAKS DRAFT Historic Preservation Plan 135 Project Brand Promotional Material Social media post 1 Social media post 2 Project Website Community Workshop Poster The graphics used to communicate these engagement efforts are highlighted below. 136 Denton Historic Preservation Plan The City of Denton hosted a community workshop on Monday, February 18, 2019 in the lobby of the Hickory Street Office Building. About 30 community residents and stakeholders engaged in the workshop. The purpose of the workshop was to introduce the planning process, as well as the benefits, approaches and meaning of historic preservation. More importantly, the workshop featured interactive exhibits to gather input from residents, giving them the opportunity to take part in the decision-making process. The following pages summarize the results of the community workshop exercises. COURTHOUSE VIEW CORRIDORS Participants were asked their opinion about whether the City should consider protecting views of the courthouse or not. All participants (100%) strongly believe in this initiative. 100% of participants strongly believe in protecting views of the Denton County Courthouse. Courthouse © Joshua Bloom COMMUNITY WORKSHOP #1 DRAFT Historic Preservation Plan 137 VOTING: PRESERVATION ACTIONS Participants were given seven “planning dollars” to spend on different preservation initiatives. These initiatives don’t all cost the same — the cost reflects the level of investment the City would have to take. The costs (in “planning dollars”) are as follows: Planning dollars were spent as follows: $1 $74 $48 $48 $21 $1 $2 $3 ADDITIONAL LANDMARKS & HISTORIC DISTRICTS EDUCATIONAL INITIATIVES NEIGHBORHOOD REVITALIZATION NEIGHBORHOOD REVITALIZATION (37 VOTES) ADDITIONAL LANDMARKS & HISTORIC DISTRICTS (48 VOTES)ECONOMIC DEVELOPMENT (16 VOTES)EDUCATIONAL INITIATIVES (21 VOTES) ECONOMIC DEVELOPMENT Neighborhood Revitalization received the most planning dollars, with each vote worth $2 planning dollars. Less expensive initiatives traditionally get more votes, and participants consider them to be ‘safe options’. Additional Landmark and Historic Districts Initiative received the highest number of votes at 48, followed by the Neighborhood Revitalization Initiative with 37 votes. Additional initiatives that participants brainstormed include: • Use taxes to help pay a percentage of construction cost. • Aside from economic or cash/tax incentives, maybe engineering/design consultancy. • Façade improvement incentive. • A higher cap than $25,000 for downtown rehabilitation • Lower interests on loans. • Zoning change incentives. IMAGINING A RE-USE Participants were asked to identify a location where they see a potential for a site or building rehabilitation, and propose a re-use. One potential location is the “Downtown Mini Mall” on the square. The site sits vacant after a fire consumed the building on December 26, 2017. Suggestions for the re-use sites included: • The Old Post Office Site (office use) • Morrison Milling Site (commercial Use) • Mini Mall Site (commercial use) Participants mostly emphasized the need to preserve the urban fabric and historic character when rehabilitating the suggested sites. 138 Denton Historic Preservation Plan Figure 15: Big Map Exercise Results 1 2 3 4 5 6 7 BIG MAP EXERCISE Participants were asked to identify potentially historic areas including neighborhoods and open spaces. The map above highlights potential districts identified by open house attendees with a light yellow wash and blue markers (existing local historic districts are called out in gold). 1. Located north of Oak Hickory and West Oak Historic Districts and west of Quakertown. 2. Located north east of Bell Avenue Conservation District. 3. Courthouse Square. 4. Located east of the Courthouse Square. 5. Located south of Oak Hickory Historic District 6. Located South of Highway 35 East. 7. Located in the south eastern portion of the City, in Southridge development. 7 6 5 4 3 2 1 DRAFT Historic Preservation Plan 139 The City of Denton hosted an online survey that was open to the public for three weeks. About 190 community residents and stakeholders participated. The purpose of the online survey was to give residents, who couldn’t make it to the community workshop, the chance to learn about the planning process and share their thoughts. The online survey featured interactive exercises that mirror those presented in the community workshop. The following pages summarize the results of the online survey exercises. COURTHOUSE VIEW CORRIDORS Participants were asked their opinion about whether the City should consider protecting views of the courthouse or not. Similarly to the open house, the majority of respondents (92%) were in favor of this initiative. VOTING: PRESERVATION ACTIONS Participants were asked to rank four different preservation initiatives. The items ranked in the order below: 1. Additional Landmarks & Historic Districts (110 votes) 2. Neighborhood Revitalization Initiatives (107 votes) 3. Educational Initiatives (74 votes) 4. Economic Development Initiatives (30 votes) 1 2 3 4 Echoing the results of the community workshop, Additional Landmarks and Historic Districts ranked as the most important initiative with 110 votes, followed by Neighborhood Revitalization initiative with 107 votes. The City may explore the opportunity to nominate potential districts highlighted in the big map exercise in Figure 15. Additional initiatives that participants brainstormed included: • Zoning regulations that prohibit multi-dwelling units in single-family unit neighborhoods • Green initiatives including preserving trees, gardens, and open spaces and encouraging additional parks and open spaces • Design guidelines and signage/storefront guidelines for the courthouse square • Ordinance restrictions on murals • Prohibition of high-rises, Airbnbs, and SRO units • Expedited city services and permitting for businesses that rehab historic properties • Fire code regulations for historic buildings • Additional tax incentives for the revitalization of historic buildings • Restoration assistance • Walkability initiatives that limit car use and emphasize public transportation • Partnerships with UNT and TWU • Additional incentives for long-time small business owners • Code revisions • Remove the confederate monument in the square/move to indoor museum • Revitalization of the theatre on the square ONLINE SURVEY #1 140 Denton Historic Preservation Plan • TWU and Quakertown • The corridor between UNT and Downtown • Northeast Denton • Old Post Office • Idiots Hill • Nottingham woods development • PECAN Neighborhood • Morrison Milling tower • Austin Street • Wells Fargo building • Area north of Oak-Hickory • Normal street and Normal school area • Downtown Denton • Historic areas around UNT and TWU • Fine Arts Theatre • Campus Theatre • Area between Eagle and Parkway, Carroll and Bell • First United Methodist Church • The Morrison Corn Kits sign • The bank building on the square • The areas around the existing Oak-Hickory district • Single family homes from Eagle to Sycamore • Elm, Locust, Hickory and Oak Streets • Slave cemetery • John B. Denton statue • Old Alton Bridge • Southridge area southeast of Denton • Homes that students of O’Neil Ford designed • Old missile base north of the City • Fred Moore School • Bolivar Street Arts District • Calhoun Middle School • Anything over 100 years old WHAT TO PRESERVE? Participants were asked to identify potentially historic landmarks or districts that should be preserved. Below are a sampling of results from this exercise: TODAY AND TOMORROW Participants were asked to share what preservation in Denton is like now and in the future. Below are some of the shared thoughts: ESSENTIAL A MODEL AN ECONOMICCATALYST INNOVATIVECOMMON PLACE FORWARDTHINKING SUPPORTIVE OF NEIGHBORHOODINITIATIVES DEPENDENT ON ACTIONS TAKEN TODAY TOMORROW, PRESERVATION IN DENTON WILL BE... BALANCED WITH DEVELOPMENT PART OF WHAT MAKESDENTON UNIQUE A TOP PRIORITY IMPORTANT HOPEFUL SLOW LACKINGGAININGMOMENTUM VITAL INCONSISTENTGROWING TODAY, PRESERVATION IN DENTON IS... FOCUSED ON THE SQUARE WORKING TOWARDS A BETTER DENTON NOT THE FIRST PRIORITY DRAFT Historic Preservation Plan 141 The City of Denton hosted a community workshop on Monday, June 17, 2019 in the Senior Center Blue Room. About 70 community residents and stakeholders engaged in the workshop. The purpose of the workshop was to feature potential historic districts and landmarks and other initiatives through interactive exercises that will help guide the future of historic preservation in Denton. The following pages summarize the results of the community workshop exercises. FUTURE SURVEY AND REGISTRATION Participants were asked to identify future survey areas, national register districts, and conservation districts. Refer to Figure 16 for more information. COMMUNITY WORKSHOP AND ONLINE SURVEY #2 Survey areas identified identified by participants, in order of highest to lowest votes: • Survey Area S3 (64.4%) • Survey Area S4 (59.7%) • Survey Area S5 (39.5%) • Survay Area S1 (34.7%) • Survey Area S6 (34.3%) • Survey Area S2 (26.7%) • Survey Area S7 (22.3%) National Register districts identified by participants, in order of highest to lowest votes: • National Register District N5 (65.15%) • National Register District N4 (55.4%) • National Register District N2 (55.4%) • National Register District N3 (47.7%) • National Register District N1 (40.6%) National Register districts identified by participants, in order of highest to lowest votes: • Conservation District C4 (59%) • Conservation District C2 (58.4%) • Conservation District C3 (57.4%) • Conservation District C1 (55%) • Conservation District C5 (54%) There are enough unique, interesting homes in N5, that I could support this. The entire Idiots Hill neighborhood N1 should be considered for National Historic Register nomination or Historic Conservation designation. Survey respondent Survey respondent 142 Denton Historic Preservation Plan Figure 16: Survey and Registration N Elm St.N Locust St.ruddlel st.Highland Park Rd.N Elm St.N Locust St.Stuart Rd.E. Sherman Dr,Hercules Lane Loop 288 Denison St.Carroll Blvd.W. Windso r Dr.Bolivar St.W Oak St. W Hickory St. Mulberry St. Sycamore St. Willowwood St. Teasley Lane Parvin St.Teasley Lane Lillian Miller ParkwayPennsyl v a n i a D r . So u t h r i d g e D r . Prairie St. I 3 5 maple st. W Unive r si t y D r. Windsor St. Kings Row Windsor Dr. Withers St. E. McKinney St.Audra LaneN. Bell Ave.Mingo Rd.Panhandle St.N Bonnie Brae St.Emery St. cordell st. Paisley St.Hinkle Dr.Oakland St.W. Parkway St. S1 N1 N2 N4 N5 N3 C4 C5 C3 S2 S3 S4 S5 S6 S7 Legend Future Survey Areas Future National Register Districts Future Conservation Districts C1 C2 S N C DRAFT Historic Preservation Plan 143 FUTURE LOCAL LANDMARKS Participants were asked to identify which buildings or structures have the potential to be local landmarks based on their historical or architectural significance to the community. Below is a list of potential landmarks, in order of highest to lowest votes: (Note: no property may be designated a local landmark without a public process and generally owner consent is required.) • 415 Chapel Drive (93.6%) • 927 North Locust Street (88.6%) • 709 West Congress Street (86.5%) • 201 South Locust Street (85.4%) • 319 East Prairie Street (79.5%) • 709 Bolivar Street (64.4%) • 719 West Sycamore Street (67.3%) • 301 North Locust Street (59.6%) • 2604 North Locust Street (59.5%) • 1415 North Locust Street (59%) • 1317 North Austin Street (59%) • 105 East Hickory Street (57.7%) • 1306 North Locust Street (56.8%) • 602 Bernard Street (52%) • 110 Friar Tuck Circle (48.9%) • 116 Forest Drive (48%) • 401 West Sycamore Street (48%) • 1421 North Locust Street (47.7%) • 800 North Loop 288 (47.7%) • 921 Stuart Road (46.8%) • 127 East Sherman Drive (46.8%) • 222 South Elm Street (46.8%) • 1203 Fulton Street (46%) • 2226 North Locust Street (44.6%) • 431 East Sherman Drive (44.6%) • 1428 North Locust Street (43.2%) • 2628 Jamestown Lane (42.5%) • 301 South Locust Street (40.4%) • 1712 Highland Park (37.5%) • 206 Bernard Street (36.5%) • 2108 Northwood Terrace (35.4%) • 610 Bernard Street (33.3%) • 2130 Northwood Terrace (33.3%) 415 Chapel Drive © The Lakota Group 927 N Locust St © The Lakota Group 144 Denton Historic Preservation Plan HISTORIC PRESERVATION INITIATIVES Participants were asked to identify to what extent they agree with the following initiatives. Increase public understanding of historic preservation benefits through ongoing education and advocacy. • Action 1: Create new publications that inform investors, business owners, and residents on the benefits of rehabilitating, preserving and adapting historic resources. • Action 2: Disseminate and publicize information preservation preservation educational materials utilizing the internet and other digital technologies. • Action 3: Conduct ongoing educational and training programs in historic preservation for local stakeholders and residents. Facilitate building rehabilitation and adaptive use projects that spur revitalization of Denton’s traditional downtown, and neighborhoof commercial districts. • Action 1: Maintain and leverage a range of incentive programs to address different preservation needs. • Action 2: Create and support planning programs and initiatives that advance preservation and community revitalization objectives. Participants ranked both initiatives as high priority at 80% important. INITIATIVE #1: PRESERVATION, EDUCATION, AND ADVOCACY. INITIATIVE #2: REVITALIZATION DRAFT Historic Preservation Plan 145 Community Workshop #1 © The Lakota Group 146 Denton Historic Preservation Plan DRAFT Historic Preservation Plan 147 SECTION 6 APPENDICES 148 Denton Historic Preservation Plan This appendix is adapted from Section 2 of the National Register Bulletin: How to Apply the National Register Criteria for Evaluation, National Park Service, U.S. Department of the Interior. CRITERIA FOR EVALUATION The quality of significance in American history, architecture, archeology, engineering, and culture is present in districts, sites, buildings, structures, and objects that possess integrity of location, design, setting, materials, workmanship, feeling, and association, and: A. That are associated with events that have made a significant contribution to the broad patterns of our history; or B. That are associated with the lives of significant persons in our past; or, C. That embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction; or, D. That have yielded or may be likely to yield, information important in history or prehistory. CRITERIA CONSIDERATIONS Ordinarily cemeteries, birthplaces, graves of historical figures, properties owned by religious institutions or used for religious purposes, structures that have been moved from their original locations, reconstructed historic buildings, properties primarily commemorative in nature, and properties that have achieved significance within the past 50 years shall not be considered eligible for the National Register. However, such properties will qualify if they are integral parts of districts that do meet the criteria or if they fall within the following categories: a) A religious property deriving primary significance from architectural or artistic distinction or historical importance; or, b) A building or structure removed from its original location, but which is primarily significant for architectural value, or which is the surviving structure most importantly associated with a historic person or event; or, c) A birthplace or grave of a historical figure of outstanding importance if there is no appropriate site or building associated with his or her productive life; or d) A cemetery that derives its primary importance from graves of persons of transcendent importance, from age, from distinctive design features, or from association with historic events; or, e) A reconstructed building when accurately executed in a suitable environment and presented in a dignified manner as part of a restoration master plan, and when no other building or structure with the same association has survived; or, f) A property primarily commemorative in intent if design, age, tradition, or symbolic value has invested it with its own exceptional significance; or, g) A property achieving significance within the past 50 years if it is of exceptional importance. APPENDIX 1: THE NATIONAL REGISTER CRITERIA FOR EVALUATION DRAFT Historic Preservation Plan 149 APPENDIX 2: TEXAS RECORDED LANDMARKS AND HISTORICAL MARKER PROGRAM The Texas Historical Commission’s (THC) official Texas Historical Marker Program, inaugurated in 1962, includes the Recorded Texas Historic Landmark (RTHL), subject marker, and Historic Texas Cemetery marker programs. More than 16,000 markers now have been placed across the state, including more than 3,800 RTHL markers. THC RECORDED TEXAS HISTORIC LANDMARKS Recorded Texas Historic Landmarks (RTHL) are properties judged to be historically and architecturally significant. The Texas Historical Commission awards RTHL designation to buildings at least 50 years old that are worthy of preservation for their architectural and historical associations. This is a designation that comes with a measure of protection under state law. The purchase and display of the RTHL marker is a required component of the designation process. The owner’s consent is required to nominate a property as a RTHL. CRITERIA FOR DESIGNATION Age. Buildings or other historic structures may be eligible for RTHL designation upon reaching 50 years of age. In some cases, structures older than 50 years that have been altered may be eligible, if those alterations occurred at least 50 years ago and took place during a significant period of the structure’s history. Historical Significance. It is the responsibility of the applicant to establish, through written and photographic documentation, the historical significance of a structure. Architectural Integrity. In reviewing applications for RTHL designation, the THC considers not only the historic persons or events associated with a structure, but also the architectural integrity of the building or structure. The structure should maintain its appearance from its period of historical significance and should be an exemplary model of preservation. In no case can a structure be considered for the RTHL designation if it has been moved in the past 50 years or if artificial (aluminum, vinyl, asbestos, etc.) siding applied to its exterior within the preceding 50 years covers and/or alters its historic architectural materials or features. Further information may be found on the Texas Historical Commission’s website: https://www.thc.texas.gov/preserve/ projects-and-programs/recorded-texas-historic-landmarks THC SUBJECT MARKERS The historical marker process in Texas begins at the county level – applications are submitted through the Denton County Historical Commission who must approve nominations and submit them to the THC. The marker program is competitive and takes 12-18 months. The THC accepts applications for historical markers each Fall for the following year. Further information may be found on the Texas Historical Commission’s website: https://www.thc.texas.gov/ preserve/projects-and-programs/state-historical-markers/apply-historical-marker THC HISTORIC TEXAS CEMETERY MARKERS Historic Texas Cemetery Markers recognize the historical significance of a cemetery and, with the use of interpretive plaques, provide background on associated communities, families, events, and customs. As with the subject markers, applications for cemetery markers are submitted through the Denton County Historical Commission who must approve nominations and submit them to the THC. Cemeteries must be recognized as Historic Texas Cemeteries prior to receiving a Marker. 150 Denton Historic Preservation Plan State Antiquities Landmarks (SALs) are designated by the Texas Historical Commission (THC) and receive legal protection under the Antiquities Code of Texas (the Code). The Code defines all cultural resources on non-federal public lands in the State of Texas as eligible to be designated as SALs. Historic buildings and other aboveground historic resources must be listed in the National Register of Historic Places before they can be designated as SALs, but archeological sites do not have the same prerequisite. Landmark designation does not mean that sites or buildings cannot be altered or destroyed. The land-owning agency must consult with the THC about such proposed actions through the permit process, and the THC will determine whether the work will be allowed. CRITERIA FOR EVALUATING BUILDINGS, STRUCTURES, AND CULTURAL LANDSCAPES Buildings, structures, cultural landscapes, and non-archeological sites, objects, and districts may be designated as SAL’s, provided that the following conditions are met: 1. The property meets at least one of the following criteria: a) The property is associated with events that have made a significant contribution to the broad patterns of our history, including importance to a particular cultural or ethnic group; b) The property is associated with the lives of persons significant in our past; c) The property embodies the distinctive characteristics of a type, period, or method of construction, represents the work of a master, possesses high artistic values, or represents a significant and distinguishable entity whose components may lack individual distinction; d) The property has yielded, or may be likely to yield, information important in Texas culture or history; 2. The property retains integrity at the time of the nomination, as determined by the executive director of the commission; and 3. The property must be listed in the National Register of Historic Places, either individually, or as a contributing property within a historic district. Contributing status may be determined by the Keeper of the National Register or the Executive Director of the Commission. CRITERIA FOR EVALUATING ARCHEOLOGICAL SITES 1. The commission shall use one or more of the following criteria when assessing the appropriateness of official landmark designation, and/or the need for further investigations under the permit process: a) The site has the potential to contribute to a better understanding of the prehistory and/or history of Texas by the addition of new and important information; b) The site’s archeological deposits and the artifacts within the site are preserved and intact, thereby supporting the research potential or preservation interests of the site; c) The site possesses unique or rare attributes concerning Texas prehistory and/or history; d) The study of the site offers the opportunity to test theories and methods of preservation, thereby contributing to new scientific knowledge; and e) There is a high likelihood that vandalism and relic collecting has occurred or could occur, and official landmark designation is needed to ensure maximum legal protection, or alternatively, further investigations are needed to mitigate the effects of vandalism and relic collecting when the site cannot be protected. APPENDIX 3: STATE ANTIQUITIES LANDMARKS DRAFT Historic Preservation Plan 151 2. The commission shall use one or more of the following criteria when assessing the verification of the existence of a cemetery: a) The location contains interments that are confirmed through assessments or investigations consented by the landowner and performed by a professional archeologist or other individuals as defined by §711.0105(a) of the Health and Safety Code of Texas; b) The location contains human burial caskets or other containers or vessels that contain human remains or are contextually known to have been used to inter human remains; c) The location contains articulated human remains that were deliberately interred; or d) The location contains a burial pit or burial pit features. CRITERIA FOR EVALUATING CACHES AND COLLECTIONS Caches and collections may be considered significant and be recognized or designated as landmarks, provided that at least one of the following conditions is met: 3. The cache or collection was assembled with public funds or taken from public lands; 4. Preservation of materials is adequate to allow the application of standard archeological or conservation techniques; 5. The cache or collection is of research value, thereby contributing to scientific knowledge; or, 6. The cache or collection is of historic value or contributes to a theme. Additional criteria are outlined for shipwrecks. Further information may be found on the Texas Historical Commission’s website: https://www.thc.texas.gov/preserve/projects-and-programs/state-antiquities-landmarks 152 Denton Historic Preservation Plan In 1935, the Texas Legislature created the Commission of Control for Texas Centennial Celebrations to celebrate the 100th anniversary of Texas’ independence from Mexico. More than three million dollars in state funds were appropriated for “the placing of suitable markers, memorials or buildings at places where historic events occurred… the placing of monuments to early patriots of Texas…the purchasing of suitable tracts of land where necessary for an approved celebration; and the staging of pageants at appropriate places; and an exposition in the recognition of the basic industries and their historical significance in the progress and growth of Texas.” The state placed about 1,100 exposition buildings, memorial museums, statues, and granite and bronze markers and monuments around Texas. The Texas Historical Commission, created in 1953, monitors the 1936 markers and coordinates their repair or relocation when necessary. Further information may be found on the Texas Historical Commission’s website: https://www.thc.texas.gov/preserve/ projects-and-programs/state-historical-markers/1936-texas-centennial-markers APPENDIX 4: 1936 TEXAS CENTENNIAL MARKERS DRAFT Historic Preservation Plan 153 APPENDIX 5: DENTON COUNTY HISTORICAL MARKERS The Denton County Historical Commission marker program began in 2004. The historical markers are found in cities and towns, cemeteries, and early communities, and along highways and country roads throughout the county. Inscriptions are written based on historical narratives and documentation found in records of the Denton County Historical Commission or the Texas Historical Commission’s archives. The historical markers tell the story of the early pioneers and settlers in Denton County and cover subjects on a wide range of topics that include communities and cities, cemeteries, churches, schools, ranches, land grants, events, businesses, historic individuals, archeology, and organizations. The Denton County Historical Commission accepts applications year-round. Further information may be found on the Denton County Historical Commission’s website: https://apps.dentoncounty. com/website/historicalmarkers/historical-markers.htm 154 Denton Historic Preservation Plan APPENDIX 6: DENTON DEVELOPMENT CODE (HISTORIC PRESERVATION) (ADOPTED MAY 10, 2019) SUBCHAPTER 1: GENERAL STANDARDS Section 1.2: Purpose 1.2.4 – Improve the city’s appearance. SUBCHAPTER 4: BOARDS, COMMISSIONS AND COMMITTEES; SECTION 34.4.3 HISTORIC LANDMARK COMMISSION A. Composition There is hereby created a commission to be known as the Historic Landmark Commission of the City, hereinafter called the “Landmark Commission,” composed of nine (9) members appointed by the City Council. The Landmark Commission shall include at least one (1) representative from each of the following organizations or professions: • County Historical Commission; • The county bar association; • A certified public accountant; • A registered architect; • An owner of real property in the City. The previous Denton Preservation Ordinance, as well as the Texas Model Ordinance, recommend appointing commission members who work in specific fields such as architecture, planning, urban design, history, real estate, archeology and law, or related disciplines. The Texas Model Ordinance also recommends appointing an owner of a historic property, and notes that all members regardless of background shall have a demonstrated interest, competence, or knowledge in historic preservation. It also recommends that the make-up of the Commission should represent the ethnic makeup of the City of Denton. The size of the voting membership is not mentioned, although it states that a quorum of the Historic Landmark Commission is five. The Texas Model Ordinance suggests at least seven (7) members in order to accommodate the various fields of interest. The Model Ordinance also recommends that the Commission shall prepare rules and procedures necessary to carry out its business be ratified by City Council. The Rules and Procedures for an efficient Commission should include procedures for the following: • Nominating a chair, vice-chair, and secretary; • Qualifications for who may vote on an application; • Instructions on when special meetings may be called; • The creation of committees that may conduct specific work on behalf of the Commission; • Procedures for the removal of a landmark designation. DRAFT Historic Preservation Plan 155 B. Operational Procedures 1. The Historic Landmark Commission shall meet as often as necessary to dispose of the business of the Historic Landmark Commission or upon call by the Historic Landmark Commission chair or upon petition of a simple majority of Historic Landmark Commission members. 2. Five members present shall constitute a quorum for the transaction of business, and all issues shall be decided by a majority of those members present and voting, except that in those instances where only a quorum of five is present at a meeting, all issues shall be decided by at least four affirmative votes. 3. The Historic Landmark Commission shall adopt appropriate rules and regulations for the conduct of its business and the election of its chair and other officers. The minutes of each meeting shall be filed in the office of the City Secretary. C. Powers and Duties The Historic Landmark Commission shall have the review and decision authority as shown in Table 2.2-A, pursuant to the application -specific procedures outlined in this DDC, and the following additional powers and duties under this DDC: 1. The Historic Landmark Commission shall thoroughly familiarize itself with buildings, structures, sites, districts, areas, and lands within the City that may be eligible for designation as historic landmarks, shall have review authority over the City’s Historic Preservation Plan, and shall: a) Establish criteria to be used in determining whether certain buildings, structures, sites, districts, areas, lands, and other objects should be designated as historic landmarks; b) Establish guidelines to be used in determination of whether to grant or deny certificates of appropriateness for demolition; c) Suggest sources of funds for preservation and restoration activities and acquisitions, to include federal sources, state sources, private and foundation sources, as well as municipal sources; and d) Recommend, to the proper agencies, incentives designed to encourage historic preservation. 2. The City’s Historic Preservation Plan shall be presented to the Planning and Zoning Commission for consideration and recommendation to the City Council for inclusion in the Denton Comprehensive Plan. 3. The Historic Landmark Commission shall recommend to the Planning and Zoning Commission ordinances designating certain buildings, structure, sites, districts, areas, and lands in the City as historic landmarks. 4. The Historic Landmark Commission shall hold a public hearing on all proposed ordinances and the owner of any land included in the proposed ordinance shall be given at least 15 days written notice of the public hearing. 5. If the Historic Landmark Commission finds that buildings, structures, sites, districts, lands or areas cannot be preserved without acquisition, the Historic Landmark Commission may recommend to the City Council that the fee or a lesser interest of the property in question be acquire by gift, device, purchase, eminent domain or otherwise, pursuant to the City’s Charter and state and federal law. 6. Where there are conditions under which the required preservation of a historic landmark would cause undue hardship on the owner, use district changes may be recommended by the Historic Landmark Commission. 7. The designation of an historic landmark may be amended or removed using the same procedure provided in this DDC for the original designation. 8. The Historic Landmark Commission shall provide information and counseling to owners of designated historic landmarks. 9. Any person making application to have any building, structure, site, district, area or land designated as an historic 156 Denton Historic Preservation Plan landmark pursuant to the provision of this article shall pay to the Development Services Department a filing fee in an amount determined and as from time to time amended by ordinance by the City Council, a copy of which ordinance is on file with the Department. 10. The members of the Historic Landmark Commission are held to the City of Denton’s Ethics Code. Sections C.4 and C.7 are procedural regarding historic landmarks and should be moved to Section 2.9.4 which outlines the procedures for designating Historic Landmarks. Section C.9 outlines the requirement for a fee for historic landmark applications. This is an administrative function and should be moved to 2.9.2 which provides procedures for a Certificate of Appropriateness. Section C.10 notes that the Historic Landmark Commission shall be held to the City of Denton’s Ethics Code. This is an administrative function and should be moved to Section 2.3.6 under the Commission’s Operational Procedures. The DDC refers to the Historic Landmark Commission as having review authority over the Historic Preservation Plan, though it is a policy document rather than a legislative one. The preparation of a Historic Preservation Plan as part of the City’s Comprehensive Plan should be listed as a duty of the Commission. Reformatting this section would provide clarity on the duties of the Historic Landmark Commission based on the recommendations of the Texas Model Ordinance as well as local needs. Following is an example of how that could look: The Historic Landmark Commission shall be empowered to: 1. Thoroughly familiarize itself with buildings, structures, sites, districts, areas, lands, and objects within the City that may be eligible for designation as historic landmarks. 2. Establish criteria to be used in determining whether certain buildings, structures, sites, districts, areas, lands, and objects should be designated as historic landmarks. 3. Recommend to the Planning and Zoning Commission ordinances designating certain buildings, structures, sites, districts, areas, lands, and objects in the city as historic landmarks. 4. Establish guidelines to be used in determination of whether to grant or deny certificates of appropriateness for maintenance, rehabilitation, restoration, new construction, and demolition. 5. Present to the Planning and Zoning Commission for consideration and recommendation to the City Council a Historic Preservation Plan for inclusion in the Denton Comprehensive Plan. 6. Suggest sources of funding for preservation and restoration activities and acquisitions, to include federal, state, and local sources, as well as private and foundation sources. 7. Recommend incentives designed to encourage preservation activities. 8. Recommend the acquisition by gift, device, purchase, eminent domain or otherwise of a building, structure, site, or object by the City of Denton where its preservation is essential to the purpose of this ordinance and where private preservation is not feasible, pursuant to the City’s charter and state and federal law. 9. Recommend use district changes where there are conditions under which the required preservation of a historic landmark would cause undue hardship on the owner. 10. Provide information and counseling to owners of designated landmarks and increase public awareness of historic preservation by developing and participating in public education programs. 11. Make recommendations for employment of staff and professional consultants as necessary to carry out the duties of the Commission. (The recommendation for employment of staff is optional as it could also be considered a City administration function). 12. Conduct surveys and maintain an inventory of significant historic, architectural, and cultural landmarks and all properties located in historic districts within the City of Denton. DRAFT Historic Preservation Plan 157 13. Create committees from among its membership and delegate to these committees responsibilities to carry out the purposes of this ordinance. 14. Prepare and submit annually to the City Council a report summarizing the work completed during the previous year. (This is also a requirement of Certified Local Governments). 15. Prepare specific design guidelines for the review historic landmarks and districts. 16. Review and provide comments to the Texas Historical Commission on nominations within the City of Denton to the National Register of Historic Places. Section 2.9: Historic Preservation Procedures 2.9.1 – General Provisions A. Applicability The following are the general provisions applicable to the creation of Historic Landmarks, Historic Districts, and Conservation Districts within the City of Denton, as defined under Subchapter 9: Definitions. B. Public Hearings 1. The Planning and Zoning Commission shall hold a public hearing as required in the same manner and with the same notice provisions as provided for zoning regulations in TLGC § 211.006 – 211.007, as amended, to consider any Historic Landmark, Historic District, or Conservation District designation ordinance after receiving a recommendation from the Historic Landmark Commission (HLC). 2. Within 30 days after the public hearing, the Planning and Zoning Commission shall set forth in writing its recommendation, including the findings of fact that constitute the basis for its decision, and shall transmit its recommendation concerning the proposed ordinance to the City Council along with the recommendation of the HLC. Consider adding a reference to Sections 2.9.3 and 2.9.4, which outline the Historic Landmark Commission’s process for reviewing applications for designation of Historic Landmarks and Historic and Conservation Districts. C. Notices Any notice required to be given under this Subsection, if not actually delivered, shall be given by depositing the notice in the United States mail, postage prepaid, addressed to the person or entity to whom such notice is to be given at his last known address. When notice is required to be given to an owner of property, such notice, delivered or mailed by certified or registered mail, may be addressed to such owner who has rendered his property for city taxes as the ownership appears on the last approved city tax roll. D. Recording of Decision Upon passage of a Historic Landmark designation ordinance by the City Council, the City Secretary shall file a copy of the ordinance with the Denton County Tax Clerk. E. Amendments The regulations, restrictions, and boundaries created under the authority of this DDC concerning Historic Landmarks and Historic and Conservation Districts may, from time to time, be amended, supplemented, changed, modified, or repealed pursuant to the public notice and hearing requirements, as amended, herein. If there is a written protest against such change signed by the owners of 30 percent or more, either of the area of the lots or land included in such proposed change or of the lots immediately adjoining the change and extending 200 feet therefrom, such amendment shall not become effective except by a simple majority of the City Council. 158 Denton Historic Preservation Plan F. Completeness Determination Every application shall be subject to a completeness determination by the Historic Preservation Officer (HPO). Applications should be accompanied by all documents required by and prepared in accordance with the requirements of this DDC and all applicable city ordinances, rules, and regulations. An application deemed incomplete shall not bind the city as the official acceptance of the application for filing, and the incompleteness of the application shall be grounds for denial or revocation of the application. The HPO will make his/her completeness determination within 10 days from the date of receipt of the application. An email or comment in the city’s permit tracking program is considered a determination in writing. Applications will be deemed complete on the 11th business day after the application is received. 2.9.2 – Certificate of Appropriateness A Certification of Appropriateness (COA) shall be obtained prior to the issuance of a building permit. The COA shall be posted at the project site. A COA may be required for work not otherwise requiring a building permit. The COA shall be required in addition to, and not in lieu of, any required building permit. A. General Provisions 1. Application Prior to commencement of any work for which a COA is required, the applicant shall file an application for a COA with the City Development Services Department. The application shall contain such information as is requested from a form prepared by the HPO. Applications will be subject to the completeness determination in this subchapter. Consider including information about the requirements for submitting a building permit for designated properties, if done prior to the filing of a Certificate of Appropriateness and how the two are related. This may prevent confusion for the City and applicants to prevent the issuance of a permit without a Certificate of Appropriateness. 2. HPO Discretion Upon receipt of an application for a COA, the HPO shall determine whether the application is to be administratively reviewed or reviewed by the HLC, using the requirements in this subsection. Generally, certificates of appropriateness for exclusively ordinary maintenance and minor exterior alternations may be administratively approved; however, the Director or the HPO may place a request for a COA on the agenda to be heard by the HLC at a public meeting based on the significance of the project or its potential for impact to a Historic District, Conservation District, or a Historic Landmark. 3. Expiration The COA shall expire one year from the date of issuance; existing COAs shall expire one year from the adoption of this DDC 4. Time Bar After a final decision by the HLC is reached denying a COA, no further applications may be considered for the subject matter of the denied COA for one year from the date of the final decision, unless changed circumstances regarding the property or project are sufficient to warrant a new meeting, in the opinion of the HPO. The HLC may also waive the one-year requirement for resubmission, by a simple majority vote. Consider renaming this section “General Provisions: Resubmittals” for clarification. 5. Amendment A COA may be amended by submitting an application for amendment to the HPO. The application shall then be subject to the standard COA review procedure. 6. Emergency Procedures If a structure requiring a COA is damaged and the Building Official determines that the structure or property will suffer additional damage without immediate repair, the Building Official may allow the property owner to temporarily protect the structure. In such a case, the property owner shall apply for a COA within 10 days of the DRAFT Historic Preservation Plan 159 occurrence that caused the damage. The protection authorized under this subsection must not permanently alter the architectural features of the landmark or of the structure in the Historic or Conservation District. 7. New Construction Design for new construction on the site of a property, either individually designated as a Historic Landmark or located in a Historic or Conservation District, shall conform to applicable adopted design guidelines and a COA shall be required. 8. Appeal An applicant may appeal the HPO’s decision to deny a COA by submitting to the HPO a written request for appeal within 10 days of the decision. The written request for appeal starts the HLC Review procedure in this subchapter. 9. Compliance Required In considering an application for a COA, the HPO and the HLC shall review it for compliance with The Secretary of Interior’s Standards for the Treatment of Historic Properties (The Standards), any applicable guidelines adopted by the City and any guidelines provided in this subchapter. 10. Sustainability Guidelines The use of sustainable practices in design is encouraged and the HPO and HLC shall use the Secretary of Interior’s Guidelines on Sustainability for Rehabilitating Historic Buildings as a guide for decisions related to renewable energy such as: solar technology, wind power, insulation, HVAC, and similarly related topics. 11. Building Code Requirements Historic buildings may be exempted from building code requirements due to their status at the discretion of the Building Official. The Building Official may authorize certain exemptions in accordance with state law and the city’s codes. B. Administrative Review 1. Ordinary Maintenance. The HPO may administratively approve or deny a COA if the proposed work meets the following criteria: Ordinary maintenance is defined as the process of stabilizing or repairing, deteriorated or damaged architectural features (including but not limited to roofing, windows, columns, siding, and repainting), and includes any work that does not constitute a change in design, material, color, or outward appearance, and includes in-kind replacement or repair. If the applicant is seeking a COA for ordinary maintenance only, the HPO may review the application to determine whether the proposed work complies with the regulations contained in this DDC and all applicable ordinances, and the HPO may administratively approve or deny the work. 2. Minor Exterior Alterations. Minor exterior alteration shall be defined as the installation of or alteration to signage, fences, gutters and downspouts, incandescent lighting fixtures, landscaping, restoration of original architectural features that constitute a change from existing conditions, painting of wood or other appropriate elements including a change in color and additions and changes not visible from any street, as determined by the HPO, to the rear of the main structure or to an accessory structure. If the applicant is seeking a COA to authorize minor exterior alterations only, the HPO may review the application to determine whether the proposed work complies with the regulations contained in this DDC and all applicable ordinances, and administratively approve or deny the application. 3. Conservation Districts. COAs for work in a Conservation District shall be approved by staff according to standards set when the Conservation District is created. Conservation Districts differ from Historic Districts in that they may be created to protect the physical attributes of an area. The preservation of architecture may or may not be a component of the regulations adopted for a given Conservation District. C. Historic Landmark Commission Review COAs for projects not subject to administrative review shall be approved or denied by the HLC at a public meeting pursuant to these procedures. 160 Denton Historic Preservation Plan 1. Effect of Approval If a COA has been approved by the HLC, then a certificate will be issued to the applicant, and copies of the certificate will be filed with the Planning Division in the Development Services Department. 2. Deemed Approval If final action has not been taken by the HLC within 75 days of the posting of the item on the HLC’s agenda by the HPO, then the COA will be deemed approved and a certificate will be issued to the applicant. If all other requirements of this DDC and applicable regulations are met, and a building permit is required for the proposed work, the Building Official shall issue a building permit to the applicant for the proposed work. 3. Appeal If a COA has been denied, the applicant may appeal the decision in writing to the City Council by filing a written notice with the City Secretary within 10 days of receiving the notice of the denial. City Council’s decision is final, and no further applications shall be considered. D. Demolition and Removal 1. Criteria • The HLC must consider the following criteria for a COA for demolition or removal: • The state of repair of the building; • The existing and/or potential usefulness, including economic usefulness of the building; • The purposes behind preserving the structure as an historic structure; and, • The character of the neighborhood and all other factors it finds appropriate. 2. Appeal Period Any applicant or the owner of any property located within 200 feet of any landmark or structure in a Historic or Conservation District requiring a COA for demolition or removal, and who is aggrieved by a ruling of the HLC concerning the landmark or structure in a Historic or Conservation District, under the provisions of this subsection may, within 60 days after the ruling of the HLC, appeal to the City Council. Following a public hearing to be held within 30 days of the filing of a notice of such appeal with the City Secretary, the City Council may, by a favorable vote of three-fourths of all members of the City Council who are eligible to vote on the matter, uphold or overturn any ruling of the HLC made pursuant to this subsection. Applicants may not begin demolition or removal until after the appeal period has passed. 3. Posting of Signs An applicant for a COA for demolition is required to post a sign at the project site pursuant to city’s sign posting requirements established in the Administrative Criteria Manual. 2.9.3 – Historic and Conservation District Designation The City Council may designate buildings, structures, sites, areas, and lands in the city as part of a Historic or Conservation District and define, amend, and delineate the boundaries thereof. This is a zoning designation in addition to any other use designation. The Official Zoning Map shall reflect the designation of Historic and Conservation Districts. A. Applications Applications for consideration of a proposed Historic or Conservation District shall be based upon architectural, historical, archeological, or cultural importance or value and accompanied by the following information: 1. A map showing the boundaries of the proposed District and the location of each contributing resource identified by a number or letter designation; 2. Notation of state and national landmarks; 3. A list of specific buildings, structures, sites, areas, or lands of importance considered contributing to the District and a description of the particular importance or value of each such building, structure, site, area, or land; and DRAFT Historic Preservation Plan 161 4. Sufficient photographs of each building, structure, site, area, or land of importance or value showing the condition, color, size, and architectural detail of each, and where possible: Date of construction; a) Builder or architect; b) Chain of uses and ownership; c) Architectural style; d) Materials; e) Construction technique f) Recognition by state or national government as architecturally or historically significant, if so designated. Consider adding “object” to this list for consistency. Typically, the list of contributing properties in a district nomination is based upon a definition of a Contributing Resource found within the ordinance definitions. The requirement for a description of each property may be cumbersome for larger districts. Usually a historic resource survey identifying each property has already been completed for an area prior to district designation. An example of a definition of Contributing Structure could include the following language: “A structure within a historic district that was substantially constructed within the district’s period of significance and retains a significant amount of its physical integrity and character-defining features including location, setting, design, construction, workmanship, or association with historical persons or events.” B. Procedures for Designation Designation as a District may be initiated by the Historic Landmark Commission (HLC) or by written petition in the form prescribed by this subsection. Such a request shall designate clearly the land proposed to be included. 1. Applications Requests for designation shall be made on a form obtained from the city. Completed applications shall be returned to the HPO for review and processing as applicable. The HPO is the administrative official with original jurisdiction to review applications and submitted written support for completeness. 2. Time Limits Properly submitted applications shall remain valid for one year from the date it is deemed complete and thereafter shall be expired. Consider renaming this section “Procedures for Designation: Expiration” for consistency with the language in the section. 3. Petition Required The applicant must submit with the application, a petition with signatures of more than 50 percent of the owners of the property within the proposed District who collectively own more than 50 percent of the land area within the proposed District. Property ownership shall be verified using the last certified tax rolls of the appropriate county tax assessor collector for the proposed area. For purposes of calculating the support of more than 50 percent of the property owners, each property as listed on the tax rolls shall be counted individually, regardless of whether an individual or group owns multiple properties within the proposed area. Properties owned by governmental entities shall not be counted in the more than 50 percent support requirement, although their written preference may be submitted to any board, commission, or to City Council for their consideration. Additionally, for properties owned by more than one party, only one property owner need submit written support in order for the HPO to count the property in the calculation. 162 Denton Historic Preservation Plan The Texas Model Ordinance does not require written petitions with property owner signatures when considering the designation of a historic district. Requiring written petitions can be extremely difficult to achieve and may be seen as a hindrance to the submittal of nominations. The alternative is to notify all property owners within the proposed district boundaries of the application, inviting them to present testimony at a public hearing or via written or electronic means. 4. Demolitions and Exterior Alterations Prohibited Any demolition or exterior alterations are prohibited for properties included in the area under consideration for designation while the application is being reviewed by the city. The Director may approve a permit for demolitions or exterior alterations on a case-by-case basis. It is unclear who the Director is or which City department they work for. Clarification is necessary. 5. Decision Once the HPO receives a completed application, the HPO must call a public hearing in front of HLC. The HLC shall make its recommendation for either approval or denial within 30 days from the date of the public hearing for consideration by the Planning and Zoning Commission. The Planning and Zoning Commission shall schedule a public hearing to be held within 60 days of receipt of the HLC’s recommendation and shall forward its recommendation for either approval or denial to the City Council. The City Council shall, at a public hearing, review and either approve or deny the proposed district. Upon passage of any ordinance designating an area, or removing the designation of a district, the city shall send notice of the fact by mail to the owner or owners of affected property. Technically the City staff do not call for public hearings; that is determined based on the procedures of the ordinance. The scheduling of a public hearing by staff is an administrative procedure outlined by the review process. More appropriate language would be, “The Historic Landmark Commission shall hold a public hearing.” As a point of clarification, the Historic Landmark procedures state that the Commission review those applications at a “regular” meeting rather than a public hearing. The two procedures should align for the clarification of applicants. As the Planning and Zoning Commission holds the public hearing in both procedures for designation, the Historic Landmark Commission could review the nominations at a regular meeting. 6. Increasing Boundaries Applications to increase the boundaries of a District shall be made following the same procedure for creating the district and may be made when one or more of the following criteria are met: a) When buildings, structures, sites, areas, or lands of importance or value related to the district are requested for inclusion; or, b) When facts previously undisclosed to or unknown by the HLC are revealed which indicate that a particular building or site is possessed of special architectural, archeological, cultural, or historical importance or value. 7. Appeal If the HLC determines at a public hearing that the area is not eligible for a District classification, it shall notify the applicant of the fact in writing. Notice is given by depositing the notice, properly addressed and postage paid, in the United States mail. The notice must be sent to the address shown on the application. The decision of the HLC that an area is not eligible for Historic or Conservation District classification may be appealed to the City Council. The City Council’s determination of eligibility on appeal is final. If the City Council determines that the area is not eligible as a District classification, no further applications for a District classification may be considered, for the area of request, for two years from the date of the decision. A property owner in the area of the request may apply for a waiver of the two-year limitation and must show changes in circumstances that alter the facts and conditions upon which the first decision was determined. The HPO shall determine if the application may go forward. DRAFT Historic Preservation Plan 163 8. Established Districts Requirements of Subchapter 4: Overlay and Historic Districts, shall apply to the Historic or Conservation Districts, however, any conflict between this subsection and other provisions of Subchapter 4 shall be resolved in favor of this subsection. 9. Regulations The ordinance creating the District may contain regulations, special exceptions, or procedures that the HLC considers necessary to conserve the distinctive atmosphere or character of the area, or to minimize potential adverse impacts which could result from the creation of the District. In addition, all property owners must conform to existing building codes and this DDC. C. Approval Criteria 1. The purpose of Historic and Conservation Districts is to geographically define areas possessing significant concentration, linkage, or continuity of buildings, structures, sites, areas, or land which are united by architectural, historical, archeological, or cultural importance or significance for preservation purposes. They may also include a landmark or a group of landmarks. 2. Any District must meet two of the following criteria: a) Include buildings, structures, or sites that have common character defining features and be of common form. b) Include buildings, structures, or sites which are similar in size, massing, and scale. c) Have a common streetscape or have similar spatial relationships or contain common visual qualities such as vegetation, vistas, orientation, set back, spacing, site coverage, exterior features, or materials. d) Contains properties and an environmental setting that meets two or more of the criteria for designation of a landmark (see 2.9.4: Historic Landmark Designation). 3. Any District in the City of Denton that is listed on the National Register of Historic Places is presumed to be qualified for designation as a historic or conservation district or included as part of a larger Historic or Conservation District. 4. For designation as a Historic District, a minimum of 51 percent of buildings, structures, or sites in the proposed District must be 50 years of age or be of historical significance. There are several criteria which refer to commonality of character or visual qualities and similarity in size, massing, and scale of buildings within a proposed district. Districts do not necessarily need to have buildings that are all the same in terms of size, massing, and scale, nor do the character defining features of its buildings need to be common in appearance. Typically, but not always, districts are varied in style, building type and age of construction. Requiring that a district application meet the commonality standard may limit preservation options. The Texas Model Ordinance does not require commonality or similarity in its criteria for designation, but rather utilizes the National Register criteria for designation or its value as a distinct section of the City, which the Denton ordinance includes. 2.9.4 – Historic Landmark Designation The City Council may designate buildings, structures, sites, areas, and lands in the city as Historic Landmarks. This is a zoning designation in addition to any other use designation. A Historic Landmark does not have to be located in a Historic or Conservation District. The Official Zoning Map shall reflect the designation of Historic Landmarks. A. Procedures for Designation 1. The owner of the property seeking designation, or owner’s representative, the Historic Landmark Commission (HLC), Planning and Zoning Commission, Historic Preservation Officer (HPO), or the City Council may initiate a Historic Landmark designation by filing an application with the HPO. 2. Requests for designation shall be made on a form obtained from the HPO. 164 Denton Historic Preservation Plan 3. Applications prepared and submitted by an authorized agent shall contain the signatures of the owner or owners unless created by resolution of the City Council or the HLC. 4. Applications shall be considered by the HLC at a regular meeting. The HLC shall make a recommendation to the Planning and Zoning Commission regarding such designation. The Planning and Zoning Commission must make a recommendation to City Council for its consideration. The decision at City Council is final and cannot be appealed. 5. Historic Landmark Commission-approved medallions for designated structures may be prepared and, subject to the approval of the owners, may be affixed to individually designated Historic Landmarks. As an administrator of the preservation ordinance the Historic Preservation Officer should not have the official capacity to initiate a Historic Landmark nomination; rather, they should forward recommendations for potential nominations to the Historic Landmark Commission for initiation. B. Approval Criteria The following criteria will be used in the designation of a Historic Landmark. 1. Character, interest, or value as part of the development, heritage, or cultural characteristics of the city, state, or the United States; 2. Recognition as a recorded state historic landmark, a national historic landmark, or entered into the National Register of Historic Places; 3. Reflects a distinguishing characteristic of an architectural type or specimen; 4. Identification as the work of an architect or master builder whose individual work has influenced the development of the city; 5. Reflects elements of architectural design, detail, material, or craftsmanship which represent 5.a significant architectural innovation; 6. Relationship to other distinctive buildings, sites, or areas which are eligible for preservation according to a plan based on architectural, historic, or cultural motif; 7. Portrayal of the environment of a group of people in an area of history characterized by a distinctive architectural style; 8. Archeological value in that it has produced or can be expected to produce data affecting theories of historic or prehistoric interest; 9. Exemplification of the cultural, economic, social, ethnic, or historical heritage of the city, state, or the United States; 10. Location as the site of a significant historic event; 11. Identification with a person who significantly contributed to the culture and development of the city, state, or the United States; 12. A building or structure that, because of its location, has become of value to a neighborhood, community area, or the city; or 13. Value as an aspect of community sentiment or public pride. C. Permits Pending Designation 1. From and after the date on which the question of whether or not a building, structure, or 1.site within the city should be designated as an Historic Landmark is placed upon the agenda for any special or regular meeting of the HLC or from and after the date on which such agenda is posted in accordance with the provision of Chapter 551 of the Government Code (Texas Open Meetings Act), as amended, or from and after the date that the HLC approves or recommends a Preservation Plan or any amendment of any existing Preservation Plan which embraces or includes the building, structure, or site within the city, whichever date first occurs, no building permit allowing the construction, reconstruction, alteration, change, restoration, removal, or demolition of any exterior DRAFT Historic Preservation Plan 165 architectural feature of any building or structure then existing included or embraced in whole or in part within the scope of such agenda consideration or such preservation plan or such amendment thereof, as the case may be, and no permit allowing the demolition or removal of all or any part of any such building or structure may be issued by any official of the city nor, if no such permit is required, may any person or entity construct, reconstruct, alter, change, restore, remove, or demolish any exterior architectural feature of any such building or structure until the earliest of the following conditions have been met: a) A final and binding COA for the removal or demolition, as may be appropriate, has been issued by the HLC; b) The HLC fails to make a recommendation that some part or all of any such building or structure be designated an Historic Landmark or be included within an Historic Landmark or within a Preservation Plan or an amendment thereof within 60 days following the earliest of the dates described in this subsection, under the circumstances; or c) A final and binding decision has been made by the City Council that no part of any such building or structure shall be designated an Historic Landmark or shall be included within any designated Historic Landmark. However, should the City Council fail to act within 90 days from the date an appeal is filed, the requested permit shall be granted. The 90-day time limitation may be waived by the appellant to allow the City Council an additional 30 days in which to act. This paragraph is difficult to understand and should be rewritten or formatted differently for clarity. Consider adding language to this effect for pending historic district designation in Subchapter 4. Additionally, the use of the term “Preservation Plan” is incorrect, as it infers it is a legislative document rather than a policy one. 2. It shall be the duty of the HPO to furnish the Building Official with a copy or written notice 2. of each such written order or such agenda or such Preservation Plan or amendment thereof, as the case may be, as promptly after the preparation thereof as is practicable. The failure to so furnish the Building Official with a copy or written notice thereof, however, shall not have the effect of validating any building permit, removal permit or demolition permit issued without knowledge of any such written order or agenda. In any instance in which any such permit may not be required, it shall be the duty of the HPO to give notice of any such written order or such agenda or such Preservation Plan or amendment thereof to the owner of any building or structure included within the scope thereof, which notice shall be deemed complete when actually given, orally, or in writing, to such owner or when written notice there is deposited in the United States mail, postage prepaid, certified or registered, with return receipt requested, addressed to such owner, whichever event first occurs. Again, the use of the term “Preservation Plan” is incorrect, as it infers it is a legislative document rather than a policy document. 3. Any permit issued to any person from or after the date of any such written order or such 3.agenda or the approval or recommendation of such preservation plan or amendment thereof, as the case may be, shall be null, void, and of no force or effect until the earliest of the events described in subsections (1.a), (1.b), (1.c) above occur. 4. Notwithstanding any other provision of this subsection, no building permit, removal permit 4. or demolition permit shall be issued by the Building Official for any structure located in a National Register District except as authorized by this subsection. The Building Official shall notify the HPO immediately of any application requesting a building permit, removal permit or demolition permit for a structure located in a National Register District. No such permit shall be issued by the Building Official before the HLC has made a recommendation, or scheduled the structure on its agenda, or before the expiration of 60 calendar days, whichever is sooner. If a structure is placed on an agenda item, it shall be scheduled for a public hearing as soon as property owners within the National Register District are notified. 166 Denton Historic Preservation Plan 2.9.5 – Maintenance, Omission of Repairs A. The exterior of any structure in a designated District, any designated Historic Landmark and any building determined by the HLC to meet the criteria for Landmark designation shall be maintained to ensure structural integrity. B. If the HLC finds that there are reasonable grounds to believe that the exterior of any structure in a designated District or any designated Historic Landmark is structurally unsound or in imminent danger of becoming structurally unsound, the HLC shall direct the HPO to notify in writing the owner of the structure of such fact. C. Upon giving a 10 day written notice to the owner of record of such structure, the HLC shall hold a public meeting to determine if the structure is structurally unsound or in imminent danger of becoming structurally unsound. The HLC’s report may include evidence of economic hardship or willful neglect. D. At the conclusion of the meeting, if the HLC finds that the structure is structurally unsound or in danger of becoming structurally unsound and that no valid reason exists as to why the owner cannot or should not undertake to safeguard the structural soundness of the building, it shall in writing notify the owner of record of the finding. E. The owner of record of a structure who has been notified by the HLC that such landmark is structurally unsound or in danger of so becoming, shall within 90 days of receipt of such notice, satisfy the HLC that reasonably necessary repairs to safeguard the structural soundness of the landmark have been affected. F. If the HLC determines that the building is structurally unsound but there are valid reasons why the owner cannot or should not undertake to safeguard the structural soundness of the building, it shall forward to the City Council its recommendation as to what action, if any, should be taken on the structure. G. Any applicant or interested person aggrieved by a ruling of the HLC under the provisions of this section may, within 60 days after the date of such ruling, appeal to the City Council. Consider renaming “Omission of Repairs” to “Demolition by Neglect,” which is the standard terminology within the field. Subchapter 4: Overlay and Historic Districts This subchapter outlines the general provisions applicable to the creation of Zoning Overlay and Historic Districts. 4.4.2.A – Creation and Amendments; General Standards; Statement of Purpose. This section requires a statement of purpose when creating an overlay zone or historic district. A.3. The statement of purpose shall outline the, “imposition of the regulations and design standards proposed.” The use of the term “imposition” implies that an overlay or historic district will have a negative impact on a property owner and adds a negative connotation to the designation of historic districts. Consider using the term “overview.” 4.9.4.B – Oak-Hickory Historic District; Boundaries. This section outlines the boundaries of the historic district and the enabling ordinance. Consider adding the date of adoption for consistency, as the ordinance number does not include the year of adoption as in other district ordinances. 4.9.4.C-5 – Architectural Requirements; New Construction and Additions. This section outlines general requirements for new construction and additions in the historic district. The term “replacement buildings” is used in the text. A new building may be built on a vacant lot as well as replacing an existing building. Consider using the term “new construction” for clarification and consistency with the section heading. DRAFT Historic Preservation Plan 167 4.9.4.C-8 – Architectural Requirements; Color. This section outlines general requirements for the painting of building in the historic district. The Texas Model Ordinance uses the Secretary of the Interior’s Standards for Rehabilitation as the criteria for approval of a Certificate of Appropriateness. The Standards do not require the review of paint color as it is not a permanent change. Consider removing the review of paint color in all Denton historic districts and for historic landmarks or changing it to a voluntary review at the owner’s request. 4.9.5 Bell Avenue Historic District. This section outlines general requirements for the historic district. B. This section provides the boundaries of the district including a map. The map for this district is not consistent with the other two district maps in that it provides a separate outline for each block rather than one boundary around the entire area. Consider altering the boundary and shading for consistency. 168 Denton Historic Preservation Plan S:\Legal\Our Documents\Resolutions\19\2019 Historic Preservation Plan approval.docx RESOLUTION NO. A RESOLUTION OF THE CITY OF DENTON, TEXAS ADOPTING THE VISION, VALUE STATEMENTS, GOALS, POLICIES, RECOMMENDATIONS, AND THE IMPLEMENTATION MATRIX PROPOSED IN THE DENTON HISTORIC PRESERVATION PLAN PREPARED BY THE LAKOTA GROUP, DATED AUGUST 28, 2019; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 3, 2015, the City of Denton adopted the Denton Plan 2030; and WHEREAS, the Denton Plan 2030 established goals, policies, and actions to manage growth, promote reinvestment, and improve quality of life in the City for the next two decades; and WHEREAS, the Denton Plan 2030 established goals, policies, and actions intended to maintain and improve upon the City’s community character, specifically calling for an update to the Historic Preservation Plan; and WHEREAS, on February 1, 2018, the Texas Historical Commission awarded the City of Denton a $20,000 grant for the development of a new Preservation Plan; and WHEREAS, The Lakota Group was selected as the City’s consultant and since September of 2018, has worked closely with staff to conducting a public involvement process, including community workshops, stakeholder interviews, and online surveys to ensure comprehensive input for a new Preservation Plan; and WHEREAS, the U.S. Secretary of Interior provides Standards for Historic Preservation Planning which serve as the foundation for the Denton Historic Preservation Plan; and WHEREAS, the proposed Denton Historic Preservation Plan builds upon the foundation established by both the original Historic Preservation Plan of 1985 and by the Denton Plan 2030, as well as by the foresight and guidance of concerned citizens; and WHEREAS, on September 16, 2019, the Historic Landmark Commission held a public meeting and recommended adoption of the Denton Historic Preservation Plan, including its vision, value statements, goals, policies, recommendations, and implementation matrix; and WHEREAS, on September 18, 2019, the Planning and Zoning Commission also held a public meeting and recommended adoption of the Denton Historic Preservation Plan, including its vision, value statements, goals, policies, recommendations, and implementation matrix; and WHEREAS, the City Council finds that the vision, value statements, goals, policies, recommendations, and implementation matrix proposed within the Denton Preservation Plan are consistent with the Denton Plan 2030 and are in the best interests of the health, safety and general welfare of the citizens of the City of Denton, Texas; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY RESOLVES: SECTION 1. The findings and recitations contained in the preamble of this resolution are incorporated herein by reference as true. SECTION 2. The Denton City Council adopts the vision, value statements, goals, policies, recommendations, and implementation matrix proposed in the Denton Historic Preservation Plan, dated August 28, 2019, as presented in the attached Exhibit “A” and encourages continued progress toward the Plan. SECTION 3. This resolution shall become effective immediately upon its passage and approval. The motion to approve this resolution was made by __________________________ and seconded by _________________________________; the resolution was passed and approved by the following vote [___ - ___]: Aye Nay Abstain Absent Mayor Chris Watts: ______ ______ ______ ______ Gerard Hudspeth, District 1: ______ ______ ______ ______ Keely G. Briggs, District 2: ______ ______ ______ ______ Jesse Davis, District 3: ______ ______ ______ ______ John Ryan, District 4: ______ ______ ______ ______ Deb Armintor, At Large Place 5: ______ ______ ______ ______ Paul Meltzer, At Large Place 6: ______ ______ ______ ______ PASSED AND APPROVED this, the _____ day of _____________, 2019. _______________________________________ CHRIS WATTS, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: __________________________________ APPROVED AS TO LEGAL FORM: AARON LEAL, CITY ATTORNEY BY: /s/Jerry E. Drake, Jr. EXHIBIT A Denton Historic Preservation Plan Dated August 28, 2019 CITYOFDENTON,TEXAS—HISTORICPRESERVATIONPLANOctober 8,2019The Lakota Group | CLUE GROUP | MOSELEY ARCHITECTS KEYDATES+FACTSINDENTONHISTORIC  PRESERVATION•1977:•1980:•1985:•1986:•1989:•2000:•2008:•2014:•2019:DentonCo.CourthouselistedintheNationalRegister  Denton Historic Preservation Ordinance adopted  Current Preservation PlanadoptedOak‐HickoryLocalHistoricDistrictdesignatedbyCity  Denton becomes a Certified Local Government  DentonCountyCourthouse‐on‐the‐SquarelistedasaNational RegisterDistrictWest‐OakAreaLocalHistoricDistrictdesignatedbyCity  DentonMainStreetreaches25‐yearmilestoneBellAvenuebecomeslatestCityHistoricDistrict4Buildings andsiteslistedintheNational  Register2DistrictslistedintheNationalRegister62LocalLandmarks3LocalDistricts210/8/2019 HLC19‐0030b WHATISAHISTORICPRESERVATION  PLAN?•Evaluationofexistinghistoricpreservationprogram•Recommendationsfor:—Future historic/conservation districts andlandmarks—Historic preservation‐based economicdevelopment—Effective municipal programadministration—Education andadvocacy•Involvespublicandprivatesectorsinitsimplementation•PlanunderwrittenthroughaCertifiedLocalGovernmentGrant310/8/2019 HLC19‐0030b DentonHistoricPreservationPlanContents•Introduction•Historic PreservationPlan•Implementation•Denton HistoricResources•City Planning andProgram  Administration•The CommunitySpeaks•Appendices410/8/2019 HLC19‐0030b >> PHASE1October2018March2019StateoftheCity•FieldWork•ListeningSessions•CommunityMeetings•StateoftheCityReport>>PHASE2PreservationPlan•DraftPreservationPlan•CommunityMeeting•FinalPreservationPlanPRESERVATION PLANPROCESSMarch2019August2019510/8/2019 HLC19‐0030b GUIDINGPRESERVATIONPLANNINGPRINCIPLESSecretaryoftheInteriorStandardsforHistoricPreservation  Planning:•StandardI:PreservationPlanningEstablishesHistoric  Contexts.•Standard II: Preservation Planning Uses Historic Contexts to  DevelopGoalsandPrioritiesfortheIdentification,Evaluation,  RegistrationandTreatmentofHistoricProperties.•StandardIII:TheResultsofPreservationPlanningAreMade  AvailableforIntegrationintoBroaderPlanningProcesses.610/8/2019 HLC19‐0030b COMMUNITYENGAGEMENT•2 communityworkshops•Stakeholderinterviews+focusgroupsessions– 45participants•2Onlinesurveys‐400+710/8/2019 HLC19‐0030b PRESERVATIONPLANORGANIZATION•ExecutiveSummary•Introduction•Preservation VisionStatement•4 GoalStatements•32Recommendations:‐Survey +Documentation‐Education +Advocacy‐CommunityDevelopment  + Sustainability‐ProgramAdministration810/8/2019 HLC19‐0030b PRESERVATIONPROGRAM910/8/2019 HLC19‐0030b 1.SURVEYANDDOCUMENTATIONProgramAreas:•FutureSurveyAreasand  HistoricDistricts•DesignationActivitiesKeyRecommendations:•7FutureSurveyAreas•5PotentialNationalRegister  HistoricDistricts•Oak‐Hickory Local Historic  DistrictBoundaryExpansion•5 Potential Historic  ConservationDistricts•8PotentialTexasRecorded  Landmarks1010/8/2019 HLC19‐0030b SignificantHistoricContexts:•PostWorldWarIIdevelopment•StyledRanchhousingtypes•Mid‐Centurybuildingtypes•RemainingO’NeilFordbuildings•Remainingindustrialbuilding  (Morrison Milling Company  Building,i.e.)•African‐Americanexperiencein  Denton•Historicsigns1.SURVEYANDDOCUMENTATION1110/8/2019 HLC19‐0030b ProgramAreas:•Incentives•EconomicDevelopment  Initiatives•PartnershipsRecommendations:•ExpandedTaxAbatement  Program•TargetedAdaptiveUse  Opportunities•DisasterMitigationPlanningfor  HistoricResources•Small‐ScaledHeritageTourism  Marketing•CulturalDistrict2.COMMUNITYDEVELOPMENT&SUSTAINABILITY1210/8/2019 HLC19‐0030b ProgramAreas:•OrdinanceAdministration•DesignReview•NewPreservationToolsRecommendations:•Sustainabledesignforhistoric  buildings•Citywidedesignmanual•UpdateHistoricPreservation  Ordinance with new tools:  demolitiondelay•CitysecuresfutureCLGgrants  for National Register district  nominations3.PROGRAM ADMINISTRATION1310/8/2019 HLC19‐0030b ProgramAreas:•OutreachActivities•IncreaseProgram  Participation•BuildStrongPreservation  EthicRecommendations:•Createdigitalportalfor  surveyinformation•Expandpartnershipwith  DentonCountyOfficeof  History+Culture•Hands‐onpreservation  learningworkshops4.EDUCATION&OUTREACH1410/8/2019 HLC19‐0030b IMPLEMENTATIONGOAL 1Document, inventory, and preserve Denton’s significant historic, cultural, and architecturalresources.POLICY FOR DECISIONMAKERSRECOMMENDATIONSIMPLEMENTATION TIMELINEPRIORITY SCALEPARTNERSPolicy 1.2: Seek a diversity of funding sources for survey and documentation efforts undertaken by the Cityof Denton.Survey Area 1 - Hercules Lane- Windsor Court4-10 yearsMEDIUMDCOHC andOther PartnersSurvey Area 1 - Hercules Lane- Windsor Court4-10 yearsMEDIUMSurvey Area 3 – West Denton Neighborhoods1-3 yearsHIGHSurvey Area 4 – Withers Street- Mingo Road1-3 yearsHIGHSurvey Area 5 – East Denton Neighborhoods4-10 yearsHIGHSurvey Area 6 – Highland Park Road 4-10 yearsMEDIUMSurvey Area 7 – Southridge Subdivision4-10 yearsHIGH1510/8/2019 HLC19‐0030b RECOMMENDATIONSThe Historic Landmark Commission recommended approval of the HPP 6‐0, with the following conditions:Amend language on page 25, under African Americans and Other Diverse Populations in Denton, to read as follows:Denton’s Quakertown story includes the forced relocation of the African American community to Solomon Hill and other areas of Denton’s east and south sides.  While there is a Texas Historical Commission Marker in the park that provides some information about Quakertown, additional research and survey work for this context would identify properties, blocks and areas of cultural significance worthy of preservation and protection. The Historic and Cultural Resource of Denton, Texas 1882‐1949, Multiple Property Listing, identifies four original surviving Quakertown homes that may be worthy of local designation and protection.Amend implementation matrix by changing “parties” to “partners” and delete “City” and “HLC” from the columns.1610/8/2019 HLC19‐0030b RECOMMENDATIONSAdd a recommendation under Goal #2.  The following recommendation would be added to page 44 and the matrix on page 74.Recommendation #2.1.1: Establish a program allowing for the partial or full property taxes exemption from City of Denton and other applicable taxing authorities for locally designated historic homes.  The Planning and Zoning Commission recommended approval of the HPP 7‐0, with the following condition:Amend HLC’s proposed Recommendation #2.1.1to read as follows:Establish Explore a program allowing for the partial or full property taxes exemption from City of Denton and other applicable taxing authorities for locally designated historic homes.1710/8/2019 HLC19‐0030b RECOMMENDATIONSThe staff recommends approvalof the HPP with the Historic Landmark Commission and Planning and Zoning Commission conditions, and with the following clarifying changes:Insert a quote from the 2015 City of Denton Historic Resource Survey and a list of architects to the summary under Recommendation #1.5,second bullet as follows:A quote from the 2015 City of Denton Historic Resource Survey: The large majority of the houses in Idiot’s Hill retain their integrity, reflect the historic significance [1940–1965] of the district are well‐maintained and landscaped, and have a high degree of integrity.  Alterations have been minimal and mostly restricted to the rear of the lots.  Notable architects who designed homes in Idiot’s Hill include: Charles Dilbeck, AIA, Jack Craycroft, AIA, Isabel Mount Miller and Tom Polk Miller, AIA, Roland Laney, and O’Neil Ford, FAIA.Amend the summary underRecommendation #2.4to read as follows:the City staff could coordinate and work with the Denton Main Street Program to offer conceptual pro‐forma analyses, through a consultant, to test potential reuse concepts. 1810/8/2019 HLC19‐0030b RECOMMENDATIONSInsert the following statement under Policy 2.2 as follows:During public meetings and stakeholder interviews the following were expressed as places and neighborhoods worthy of being considered as Conservation Districts.  They are also identified in survey documents.•Idiots Hill Neighborhood•Bolivar Neighborhood•West of Downtown Neighborhoods •South of Downtown Neighborhoods •Hickory and Oak Street Commercial Areas1910/8/2019 HLC19‐0030b QUESTIONS City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2267,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, approving and authorizing the City Manager to execute an interlocal cooperation agreement with Wise County, providing for a guaranteed volume agreement for the landfill; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Solid Waste & Recycling Department ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, approving and authorizing the City Manager to execute an interlocal cooperation agreement with Wise County, providing for a guaranteed volume agreement for the landfill; and providing an effective date. BACKGROUND Currently, the City of Denton landfill has four private companies and one municipality providing 110,000 tons of waste and generating $2.7 million in revenue annually. The landfill seeks to receive guaranteed, predictable tonnages of solid waste for both revenue and management purposes. Wise County is not currently a customer of the landfill. Wise County is willing to guarantee delivery of 3,500 tons of solid waste annually in consideration of a discounted disposal charge of $34.00 per ton, representing $119,000 in annual revenue to the Solid Waste fund. The contract includes a promise to bring tonnage to the landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered. This agreement would be reviewed and trued up annually, include an annual inflation escalator, and provide for three years of revenue to assist in achieving the goal of rate stabilization for the Solid Waste fund. RECOMMENDATION Award a contract with Wise County, a political subdivision of the state of Texas, for guaranteed landfill disposal volumes, in a three (3) year contract. ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019, the City Council (CC) approved negotiations on this item for consideration. FISCAL INFORMATION Fund 660-Solid Waste revenue of $119,000 annually EXHIBITS City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 1. Agenda Information Sheet 2. Exhibit 1- Draft Ordinance and Contract Respectfully submitted: Brian Boerner, 349-8001 Director of Solid Waste ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION,APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT WITH WISE COUNTY, PROVIDING FOR A GUARANTEED VOLUME AGREEMENT FOR THE LANDFILL;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Council of the City of Denton desires that the City of Denton Landfill receive predictable tonnages of solid waste for both revenue and management purposes; and WHEREAS,the Contractor is willing to guarantee delivery ofa specified annual tonnage of solid waste in consideration ofa discounted disposal charge and make payment based on the guaranteed tonnage regardless ofthe actual amount ofsolid waste delivered;and WHEREAS,the City of Denton has determined that this contract isin the public interest- NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1.The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2.The City Council of the City of Denton hereby approves the contract attached hereto for guaranteed tonnage to be delivered tothe Landfill. SECTION 3. The City Manager is hereby authorized to execute the Interlocal Cooperation Agreement and to carry out the duties and responsibilities of the City as provided in the Contract. SECTION 4.This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by ,the ordinance was passed and approved by the following vote [ Page 1 Aye Nay Abstain Absent Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G.Briggs,District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor,At Large Place 5: Paul Meltzer,At Large Place 6: PASSED AND APPROVED this the day of ,2019. CHRIS WATTS,MAYOR ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATTORNEY BY: STATE OF TEXAS § §SOLIDWASTE DISPOSAL CONTRAa COUNTY OF DENTON § This Interloca!Cooperation Agreement ("Contract") is by and between the City of Denton,a Texas municipal corporation ("City")and Wise County,a political subdivision of the Stateof Texas,withits principal addressat 101 N.Trinity,Decatur,Texas 76234 ("Contractor"). WHEREAS,City desires that the City of Denton Landfill ("Landfill")receive predictable tonnages of solid waste for both revenue and management purposes;and WHEREAS,Contractor is willing to guarantee delivery of a specified annual tonnage of solid waste in consideration of a discounted disposal charge, and to promise to bring tonnage to the landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS,this Contract has been authorized by the governing bodies of the City of Denton and Wise County;and WHEREAS,the InterlocalCooperation Act,contained inTexas Government CodeChapter 791 authorizes units of local government to contract with one or more units of local government to perform governmental functions and services;and WHEREAS,both parties have agreed that this Contract isin the public interest and is mutually advantageous to both parties to enter into this Contract. NOW,THEREFORE,in consideration of the mutual promises,covenants,and conditions contained In this Contract, City and Contractor agree to the following terms and conditions; 1.Administration.This Contract shall be administered on behalf of City by its Director of SolidWaste or the Director's designee (hereinafter called the "Director"), and on behalf of Contractor by its duly authorized officer or employee. 2. Deliveryof Acceptable Solid Waste.Contractor agrees and guarantees that it willdeliver to the Landfill three thousand five hundred (3,500)tons of Acceptable Solid Waste each year of the Contract ("Guaranteed Annual Tonnage") and City agrees to accept all Acceptable Solid Waste at the Landfill. 3.Additional Delivery of Acceptable Solid Waste.Contractor understands and agrees that any volume of delivered solid waste in excess of the Guaranteed Annual Tonnage up to five percent (5%)ofthe Guaranteed Annual Tonnage ("Additional Acceptable Tonnage")will be paid at the rate described by the Additional Acceptable Tonnage Fee. 4.Contract Year means any period during the contract beginning on October 1and ending on September 30 of the followingyear. 5'Acceptable Solid Waste means :(I)all wetor dry solid waste that is authorized to be disposed of at the Landfill under applicable federal,state,and local laws,regulations,ordinances, rules,permits,licenses,and governmental orders or directives;and (ii)other wet or dry Solid Waste that is not Unacceptable Solid Waste (as defined in Section 8 below).Acceptable Solid Waste does not include sludge,special waste,or material delivered by citizens served by other municipalities or corporations. 6.Delivery Procedures:Operation of the Landfill. (a)Operation ofthe Landfill;Procedures.The delivery of Acceptable Solid Waste to the Landfill,which shall occur only during the Landfill's posted hours,shall be governed by the procedures applicable generally to haulers utilizing the Landfill.Contractor shall comply with all Landfill procedures established by City ordinance and promulgated by the Director in the disposal of Acceptable Solid Waste,as same may be amended from time to time. Notwithstanding anything in this Contract to the contrary.City shall have the right,in its sole discretion,to close Its Landfill,in whole or in part,either temporarily or permanently,at any time for any reason.Upon any such permanent closure,this Contract shall be terminated by City as described in Section 17.Notwithstanding anything contained herein to the contrary, any unscheduled closure ofthe Landfill of more than two (2)days by City shall result inan equitable reduction in the Guaranteed Annual Tonnage owed by Contractor if requested In writing by Contractor.In addition,if City closes the Landfill for more than thirty (30)days during any three (3)month period,Contractor shall be entitled to terminate this Contract,and the obligations of both parties to deliver and to accept Acceptable Solid Waste shall terminate (including,without limitation.Contractor's obligation to provide the Guaranteed Annual Tonnage and the Cit/s obligation to accept the tonnage at the Discount Disposal Fee rate). (b)Compliance with Applicable Laws.This Contract is entered subject to and controlled bythe Charter and ordinances ofthe City of Denton and all applicable laws,rules, and regulations of the State of Texas and the United States of America.Contractor and City shall,during the performance ofthis Contract,comply with all applicable City codes,ordinances, and regulations,as amended,and all applicable Stateand Federal laws,rules,and regulations, as amended. (c)Title to Waste.Title to and risk of loss and responsibility for Acceptable Solid Waste delivered to the Landfill shall pass at the time such Acceptable Solid Waste is removed from the delivery vehicle at the Landfill.Title to Unacceptable Solid Waste shallremainwith Contractor or itscustomerand shall neverbedeemedto passto City.City shall havethe right to reject Solid Waste determined to be Unacceptable Solid Wasteat anytime,and Contractor shall be required to Immediately pick upand properly dispose at itsown expense,in accordance with 2|S0LID WASTE CONTRACT!Guaranteed Tonnage Subsection 8(c)of this Contract,Solid Waste determined by the Director to be Unacceptable Solid Waste. 7.Term.Unless sooner terminated pursuant to Section 16,this Contract shall befora term ofthree (3)years,commencing on October 14,2019 (the "Contract Start Date")and terminating on September 30,2022.Upon termination of this Contract,the obligations of both parties to deliver and accept Acceptable Solid Waste shall terminate;provided,however,that all other rights and obligations ofthe parties under this Contract which by their nature are intended to survive (including those with respect to payment and indemnification)shall survive termination. 8.Disposal Fees and Payments. (a)Fees.In consideration of City's permission to dispose of Acceptable Solid Waste under this Contract,Contractor shall pay City thirty-four dollars ($34.00)perton.The Additional Acceptable Tonnage Fee shall be thirty-four dollars ($34.00).Contractor agrees that the Discount Disposal Fee andthe Additional Acceptable Tonnage Fee may be increased on October 1of each calendar year beginning on October 1,2020.The percentage increase will be determined by the Director using the Consumer Price Index for All Urban Consumers (CPI- U)for the South Region for All Items,published by the United States Department of Labor, Bureau of Labor Statistics.Any increase in the Discount Disposal Fee or the Additional Acceptable Tonnage Fee shall not exceed five percent (5%)in any single calendar year. (b)Payment.Contractor shall pay the Discount Disposal Fee ona monthly basis for Acceptable Solid Waste delivered to Landfill.The monthly bill shall be paid no later than thirty (30)days after receipt of a monthly invoice from the Director during the term of the Contract.IfContractor deliversits Guaranteed Annual Tonnage before the end of the one- year period,additional Acceptable Solid Waste delivered to Landfill shall be charged the Non- Resident Gate Rate set by thethen current City of Denton Solid Waste Rate Ordinance.If at theendofa Contract Year,Contractor has failed to dispose ofthe Guaranteed Annual Tonnage, Contractor remains obligated under this Contract to pay the Discount Disposal Fee for the entire Guaranteed Annual Tonnage. At the endofeach Contract Year,the Director shall perform a reconciliation ofthe actual tonnage of solid waste disposed ofat the landfill under this Contract in that Contract Year compared with the Guaranteed Annual Tonnage and the amount paid by Contractor during the Contract Year.The Director shall make the appropriate calculations and adjustments to determine the amounts finally due and owed by Contractor in each Contract Year.Contractor shall pay any amounts owed to City pursuant to the end-of-Contract Year reconciliation not later than thirty (30)days after receipt of an invoice from the Director.Late payments under this Contract shall earn simple Interest at the annual rateoften percent (10%),or such other rate asthe City Council establishes pursuant to City of Denton Code of Ordinances Section 26- 6 (k)as amended.In the event of a good faith dispute in the amount of the Discount Disposal Fee due.Contractor shall,ata minimum,pay the undisputed portion ofthe Discount Disposal 31S0LID WASTE CONTRACTI Guaranteed Tonnage Fee due within the thirty (30) day period set forth above. The calculation of interest on any disputed payment or the pursuit of contractual remedies by City shall be suspended during any good faith dispute regarding payment until the dispute is either resolved or City otherwise determines that the dispute cannot reasonably be resolved.If it is determined thatthe disputed amount is owed by Contractor,such amount shall be subject tothe late fees described herein.The parties reserve all legal rights and remedies if they cannot amicably resolve a dispute. |c)Taxes and Other Charges.In addition to the Discount Disposal Fee,Contractor shall pay all other federal,state,local or other taxes,fees,surcharges,or similar charges related tothe acceptance or disposal ofAcceptable Solid Waste or related tothe operations or activities of the Landfill thatare imposed by law,ordinance,regulation,agreement with a governmental authority,governmental audit, or otherwise. (d)Security Deposit.Upon execution of this Contract,Contractor shall provide a security deposit in an amount equal to one-sixth (1/6)ofthe annual guaranteed amount under this contract.The Director may approve a lesser deposit if Contractor receives an acceptable credit rating from a credit source available to the City.The cost to obtain the credit rating will be charged to the Contractor and will not exceed one hundred dollars ($100.00).The security deposit may take the form of cash,a performance bond issued by a corporate surety or sureties licensed to issue bonds in the State of Texas and otherwise acceptable to City,or an unconditional,irrevocable standby letter of credit issued by and drawable at a financial Institution located in Denton County,Texas.If other than cash,the form ofthe security deposit shall be approved by the Director and approved asto legal form.For multi-year contract,the security deposit will be reviewed annually to reflect an increase or decrease in the full Disposal Rate,and the amount of the security deposit will be increased or decreased to reflect the change. (e)Remedies in the Event of Default.If Contractor,after thirty (30)days advance written notice and opportunity tocure from City,fails to make payment of amounts due under this Contract or breaches any term,condition,or covenant of this Contract,the Director may exercise anyor all ofthe following remedies,without waiving anyother remedies available to City at law or in equity:(1)suspend delivery of solid waste to the Landfill by Contractor;(2) terminate this Contract for default as provided in Section 14;or (3)draw upon the security deposit and require Contractor to furnish a replacement security deposit as provided in Subsection (d)above,except that the Director may require a greater amount of security than provided for in Subsection (d)in order to provide City with adequate assurance of performance by Contractor.If Contractor's delivery of solid waste to the Landfill is suspended for nonpayment.Contractor's obligation to paythe full payment for guaranteed annual tonnage remains in effect. 9.Liability and Insurance. During the term of this Contract,Contractor shall procure, pay for,and maintain at least the minimum insurance coverages described in Exhibit A,attached to and made a partof 4|S0LID WASTE CONTRACTj Guaranteed Tonnage this Contract.Approval,disapproval or failure to act by City regarding any insurance supplied by Contractor or its subcontractors shall not relieve Contractor of full responsibility or liability for damages,errors,omissions,or accidents as set forth inthis Contract.The bankruptcy or insolvency of Contractor's insurer or any denial of liability by Contractor's insurer shall not exonerate Contractor from the liability or responsibility of Contractor set forth inthis Contract. 10.Unacceptable Solid Waste. (a)For the purposes of this Contract,"Unacceptable Solid Waste"means:(i)any material that isnot Acceptable Solid Waste;(ii)any material that byreason of its composition, characteristics or quantityisdefinedas a "hazardous material,""hazardouswaste," "hazardous substance,""extremely hazardous waste," "restricted hazardous waste,""toxic substance," "toxic waste,""toxic pollutant,""contaminant,""pollutant,""infectious waste,""medical waste,""radioactive waste,"or "sewage sludge"underany Applicable Law;(iii)any material that requires other than normal handling,storage, management, transfer or disposal;or (iv)any other material that may presenta substantial endangerment to public health or safety,may cause applicable air quality or water effluentstandards to beviolatedbythe normal operation of the Landfill,or becauseof its size,durability or composition cannot be disposed of at the Landfill or has a reasonable possibility ofotherwise adversely affecting the operation or useful life of the Landfill. (b) Contractoragreesthat itshallnot deliveranyUnacceptable Solid Waste to City's Landfill.If Contractor delivers waste that contains both Acceptable Solid Waste and Unacceptable Solid Waste, the entire deliveryshall constitute Unacceptable Solid Waste ifthe Unacceptable Solid Waste cannot t)e separated from the Acceptable Solid Wastethrough the reasonable efforts of City,with the cost of such separation to be paidbyContractor.City shall have the right,but not the obligation,to inspect any of Contractor's trucks to determine whether the waste delivered is Acceptable Solid Waste or Unacceptable Solid Waste.Any failure by City to perform any such inspection or to detect Unacceptable Solid Waste despite suchinspectionshallinno way relieve Contractorfrom its obligation to deliveronly Acceptable Solid Waste or from its other obligations under this Section,or to retrieve such Unacceptable Solid Waste as required under Subsection 6(c). (c)IfContractor delivers Unacceptable Solid Waste to City's Landfill,City may,in itssolediscretion:(i)reject such Unacceptable Solid Waste at Contractor'ssole expense; or (ii) if City does rK>t discover such Unacceptable Solid Waste in time to reject and reload such Unacceptable Solid Waste, inform Contractor by telephone of the problem and require pickupofthe Unacceptable Solid Waste within twenty-four (24)hours, unless the Unacceptable SolidWaste is deemed by Cityto be a threat to the health and safety of its employees or the general public,inwhichcase Contractor shallrespond and remove the Unacceptable SolidWaste immediately.If Contractor fails or refuses to timely remove or properly dispose of such Unacceptable Solid Waste,City may dispose of such Unacceptable Solid Waste at a location authorized to accept such Unacceptable Solid Waste in accordance with all applicable laws, ordinances,and regulations and to charge Contractor all direct and indirect costs incurred due 5|SOLID WASTE CONTRACTI Guaranteed Tonnage to removing, handling,transporting,and disposing of such Unacceptable Solid Waste. Notwithstandingthe foregoing, no notice to Contractor shall be required for Cityto dispose of Unacceptable Solid Waste at Contractor's sole expense in emergency situations where, in the Director's judgment,a delay in such disposal could constitute a hazard to the Landfill or any person on,about,or near the Landfill premises. 11. Environmental Compliance. Contractor and City shall comply with all federal,state and local environmental laws and regulations,including,but not limited to, the Resource Conservation and Recovery Act (RCRA),the Safe Drinking Water Act (SDWA),the Clean Water Act (CWA)and the Clean Air Act (CAA)intheir performance under thisContract. Contractor shall ensure that its agents, subcontractors and employees have received training or information appropriate to the environmental aspects and impacts of their activities in connection with performance of this Contract. Contractor and Cityshall ensure that any spillsor other releases of materials into the environmentthat may result from performance under this Contractare responded to and reported adequately and incompliance with applicable environmental laws. 12.Notices.Except as otherwise provided in Section 13, any notice, payment, statement, or demand required or permitted to be given under this Contract by either party to the other may be effected by personal delivery in writing or by mail,postage prepaid.Mailed notices shall be addressed to the partiesat the addresses appearing below, but each party maychange its address by written notice inaccordance with this section. Mailed noticesshall be deemed communicated as of three (3)daysafter mailing. If intended for Citv.to: Brian Boerner Director of Solid Waste Cityof Denton 1527 S. Mayhill Rd. Denton,TX 7G208 If intended for Contractor,to: Joey Highfill P.O.Box 899 2901 S.FM 51 Bidg 100 Decatur,Texas 76234 13. Assignment.Contractor shall not sell, assign,transfer,or convey this Contract,in whole or in part,without the prior written consent of Qty's Director,which consent will not be unreasonably withheld. 14.Independent Contractor.Contractor's status shall be that of an independent contractor and not an agent,servant,employee,or representative of City in the performance of the Services.Contractor shall exercise Independent judgment in performing its obligations under GjSOLID WASTE CONTRACT]Guaranteed T o r\n a g e this Contract and is solely responsible for setting working hours,scheduling or prioritizing and determining how its obligations under this Contract are to be performed.No term or provision of this Contract or act of Contractor in the performance of this Contract shall be construedas making Contractorthe agent, servant or employee of City,or makingContractor or any of Itsemployees eligible for the fringe benefits, such as retirement, insurance and worker's compensation, which Cityprovides its employees. 15.Indemnity.To the extent authorizedbythe Constitution and the laws of the state of Texas,Contractoragrees todefend,Indemnify andhold City,its officers,agents and employees, harmless againstanyandall claims,lawsuits,Judgments,costs,fines,penalties,and expenses for personal injury (including death), property damage,violations of state or federal environmentallaws or regulations, or other harmfor which recovery of damages is sought, suffered by any person or persons,that may arise out of or be occasioned by Contractor's breach ofanyof the terms or provisions of this Contract,or byany negligent,wrongful,or strictlyliableact or omission of Contractor,its officers,agents,employees or subcontractors,in theperformanceofthis Contract;except that the indemnity providedfor inthisparagraph shall not applytoany liability resulting solelyfrom the negligence,wrongful act, or fault of City,its officers,agents,employees orseparate contractors,andintheeventofJointand concurring negligetxe or fault of Contractor and City,responsibility and indemnity.If any, shall be apportioned in accordance with the law of the State of Texas,without waiving any governmental Immunity availableto City under Texas law artd without waiving any defenses ofthepartiesunder Texas law.The provisions of this paragraph aresolelyfor the benefitofthe parties to this Contract and are not intended to create or grant any rights,contractual or otherwise,to any other person or entity. 16.Termination.This agreement maybeterminated in whole,or inpart, bythe City orthe Contractor uponthirty (30)dayswritten noticeto the other party.In the event oftermination. Contractor shall pay all contract fees for Solid Waste delivered to City's landfill up to and including the date of termination. 17. Venue. The obligations of the parties to this Contract shall be performable inDenton County,Texas,and iflegalaction is necessary in connection with or to enforce rights under this Contract,exclusive venue shall liein Denton County, Texas. 18. Governing Law.This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas,without regard to conflict of lawor choice of lawprinciplesof Texasor ofany other state. 19. Legal Construction.In case any one or more of the provisions contained in this Contract shall for any reason be held to be Invalid,illegal,or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Contract,and this Contract shall be considered as ifsuch invalid,illegal,or unenforceable provision had never been contained in this Contract. 7|S0LID WASTE CONTRACT |Guaranteed Tonnage 20.Counterparts.This Contract maybe executed inany number of counterparts, each of whichshall be deemed an original and constitute one and the same instrument. Ifthis Contract isexecuted in counterparts,then it shall become fully executed onlyas of the execution of the last such counterpart called for bythe terms of this Contract to be executed. 21.Captions.The captions to the various clauses of this Contract are for Informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 22. Successorsand Assigns.This Contract shall be binding upon and inure to the benefit ofthe parties andtheir respective successors and,except as otherwise provided inthis Contract, their assigns. 23.Entire Agreement:No Oral Modifications.This Contract (with all referenced Exhibits, attachments, and provisions incorporatedbyreference)embodiesthe entire agreement ofboth parties,superseding alloral or written previous and contemporary agreements between the parties relating to matters set forth in this Contract.Except asotherwise providedelsewhere in this Contract,this Contract cannot be modified without written supplemental agreement executed by both parties. 24.Non-appropriation.Notwithstanding anything in this Contract to the contrary, all obligations of Wise County to make payments hereunderare subject to the appropriation of sufficient funds for such payments by Wise County.Failure to make payments under the contract shall terminate the contract. Executed thisthe dayof , 20 by City,signing byand throughits City Manager,duly authorized to execute same by Ordinance approved on ,20 . CITY OF OENTON,TEXAS BY: TODD HILEMAN,CITY MANAGER ATTEST: ROSA RIOS,CITY SECRETARY BY: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND ^PROVED as tc^nancial and o^rational oblj^tlons and b^ness terms. /Signature^^ Department Date Signed: 8|S0LID WASTE CONTRACT!Guaranteed Tonnage APPROVED AS TO LEGAL FORM: ATTORNEY WISE CODim,TEXAS BY: J.D.CLARK,CO NTY JUDGE ATTEST: SHERRY LEMON, COUNTY CLERK BY:jjU APPROVED AS TO LEGAL FORM: BOUNTY ATTOnNFTftirnn 9|S0LID WASTE CONTRACIj Guaranteed Tonnage EXHIBIT A INSURANCEREQUIREMENTS Without limiting any ofthe other obligations orliabiiities ofthe Contractor,the Contractor shall provide and maintain forthe term ofthe Contract,the minimum insurance coverage as indicated herein, Contnctor shall file with the Solid Waste Department satisfactory certificates of insurance including any applicable addendum or endorseoKnts.Contractor mayaskfor ciariflcatlan of any insurance requirements at any time,upon written requestto the Solid Waste Department All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the fallowing general specifications,and shall be maintained in compliance with these general specifications throughout the duration ofthe Contract,or longer,ifsonoted: I.Each policy shallbe Issued bya companyauthorizedto do businessinthe State of Texas withan A.M. Best Company rating of at least A or better. II.Liability policies shall be endorsed to provide the following; A.Name as Additional Insured the City of Denton,its Officials,Agents,Employees and volunteers. B.Thatsuchinsuranceis primary to anyother insurance availableto the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured againstwhom claim ismadeorsuitis brought.The inclusion ofmorethan one insured shall notoperateto increase the insurer's limit of liability. ill.Cancellation:City requires 30 day written notice shouldany of the policies described on the certificate be cancelled ormateriallychangedbeforethe expiration date, A.Should any ofthe required insurance be provided under a claims made form,CONTRACTOR shall maintain such coverage continuously throughout thetermofthis contract and,without lapse,for a period ofthree years beyond thecontract expiration,such thatoccurrences arising during the contractterm which giveriseto claims madeafter expiration ofthe contract shall be covered. B.Should any ofthe required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defensecoststo be included In the general annual aggregate limit,the Contractor shall either double the occurrence limits orobtainOwnersandContractorsProtective Liability Insurance. C.Should any required insurance lapse during the contract term,requests for payments originating after suchlapse shall not be processed until the City receives satisfactory evidence ofreinstated coverageas requiredbythiscontract,effectiveasofthe lapsedate. If Insurance isnot reinstated.Citymay, at its sole option,terminate this contract effective on the date of the lapse. 10 [SOLID WASTE CGNTRACT|Guaranteed Tonnage IV. SPECIFIC ADDITIONAL INSURANCEREQUIREMENTS: AllInsurancepolicies proposed or obtained in satisfaction ofthis Contract shall additionally comply with the following marked specifications,and shall be maintained in compliance with these additional specifications throughout the duration of the Contract,or longer.Ifso noted: A.General Liability Insurance: 1. General Liability Insurance with combined single occurrence limits of not less than $300.000.00 shall be provided and maintained by the Contractor. The policyshall be written on an occurrence basis either in a single policy or Ina combination of underlying and umbrella or excess policies. 2. Ifthe Commercial General Liability form (ISO Form CG 0001 current edition) isused: a. Coverage Ashall Include premises,operations,products,and completed operations, independent contractors,contractual liability covering this contract and broad form property damage coverage. b. Coverage 6 shall include personal injury. c.Coverage C,medical payments,is not required. 3. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISOForm GL 0404)is used,it shall include at least: a.Bodily injury and Property Damage Liability for premises,operations,products and completed operations,independent contractors and property damage resulting from explosion,collapse or underground (XCU)exposures. b. Broad form contractual liability (preferably by endorsement)covering this contract, personal injury liabilityand broad form property damage liability. B.Automobile Liability Insurance: 1.Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL)of not less than $300,000 either ina singlepolicyor ina combination of basic and umbrella or excess policies. The policywillinclude bodily injury and property damage liabilityarising out of the operation,maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. 2.Satisfaction of the above requirement shall be in the form of a policy endorsement for: a.any auto,or b. all owned hired and non-owned autos. V.The Contractor's failure to complywith any of these provisionsisa breach of contract by the contrartor,which entitles the City to declare the contract void If the contractor does not remedy the breach within ten days after receipt of notice of breach from the City. lljSOLID WASTE CONTRACT!Guaranteed Tonnage City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2268,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Frontier Access, LLC., providing for a guaranteed volume contract for the landfill; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Solid Waste & Recycling Department ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Frontier Access, LLC., providing for a guaranteed volume contract for the landfill; and providing an effective date. BACKGROUND Currently, the City of Denton landfill has four private companies and one municipality providing 110,000 tons of waste and generating $2.7 million in revenue annually. The landfill seeks to receive guaranteed, predictable tonnages of solid waste for both revenue and management purposes. Frontier is currently a customer of the landfill, with an account in good standing. Frontier is willing to guarantee delivery of 40,000 tons of solid waste annually in consideration of a discounted disposal charge of $29.50 per ton, representing $1,180,000 in annual revenue to the Solid Waste fund. This contract includes a promise to bring tonnage to the landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered. This agreement would be reviewed and trued up annually, include an annual inflation escalator, and provide for three years of revenue to assist in achieving the goal of rate stabilization for the Solid Waste fund. RECOMMENDATION Award a contract with Frontier Access, LLC, for guaranteed landfill disposal volumes, in a three (3) year contract. ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019, the City Council (CC) approved negotiations on this item for consideration. FISCAL INFORMATION Fund 660-Solid Waste revenue of $1,180,000 annually EXHIBITS City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 1. Agenda Information Sheet 2. Exhibit 1- Draft Ordinance and Contract 3. Exhibit 2: LLC Ownership Information Respectfully submitted: Brian Boerner, 349-8001 Director of Solid Waste ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON,A TEXAS HOME-RULE MUNICIPAL CORPORATION,AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH FRONTIER ACCESS,LLC.,PROVIDING FOR A GUARANTEED VOLUME CONTRACT FOR THE LANDFILL;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Denton desires that the City of Denton Landfill receive predictable tonnages of solid waste for both revenue and management purposes; and WHEREAS,the Contractor is willing to guarantee delivery of a specified annual tonnage of solid waste in consideration of a discounted disposal charge and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered; and WHEREAS,the City of Denton has determined that this contract is in the public interest; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2. The City Council of the City of Denton hereby approves the contract attached hereto for guaranteed tonnage to be delivered to the Landfill. SECTION 3. The City Manager,or his designee,is hereby authorized to execute the contract and to carry out the duties and responsibilities of the City as provided in the Contract. SECTION 4. This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G.Briggs,District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor,At Large Place 5: Paul Meltzer,At Large Place 6: Aye Nay Abstain Absent Page 1 PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATTORNEY BY: day of 2019. CHRIS WATTS,MAYOR STATE OF TEXAS § §SOLID WASTE DISPOSALCONTRACT COUNTYOF DENTON § This contract is by and between the City of Denton,a Texas municipal corporation ("City")and Frontier Access,LLC,a Delawarelimited liability company,withits principal address at 925 Hills Creek Dr.,McKinney,Texas 75050 ("Contractor"). WHEREAS,Oty desires that the Cityof Denton Landfill ("Landfill")receive predictable tonnages of solid waste for both revenue and management purposes;and WHEREAS,Contractor is willing to guarantee delivery of a specified annual tonnage of solid waste in consideration of a discounted disposal charge,and to promise to bring tonnage to the Landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS,Cityhas determined that this Contract isin the public interest. NOW,THEREFORE,in consideration of the mutual promises,covenants,and conditions contained in this Contract,Cityand Contractor agree to the following terms and conditions: 1.Administration.This Contract shall be administered on behalf of City by its Director of Solid Waste or the Director's designee (hereinafter called the "Director"), and on behalf of Contractor by its duly authorized officer or employee. 2. Delivery of Acceptable Solid Waste.Contractor agrees and guarantees that it will deliver to the Landfill Acceptable Solid Waste in the following tonnage for each year of the Contract ("Guaranteed Annual Tonnage")and City agrees to accept all Acceptable Solid Waste at the Landfill: Contract Year Guaranteed Annual Tonnage 2019-2020 40,000 tons 2020-2021 40,000 tons 2021-2022 40,000 tons 3.Additional Delivery of Acceptable Solid Waste.Contractor understands and agrees that any volume of delivered solid waste in excess of the Guaranteed Annual Tonnage up to five percent (5%)ofthe Guaranteed Annual Tonnage ("Additional Acceptable Tonnage")will bepaid at the rate described by the Additional Acceptable Tonnage Fee. 4.Contract Year means any period during the contract beginning on October 1 and ending on September 30ofthe following year,except for the initial yearoftheterm which shall bethe period from October 14, 2019 to September 30, 2020. 5.Acceptable Solid Waste means (!)all wet or dry solid waste that is authorized to be disposed ofatthe Landfill underapplicable federal,state,and local laws,regulations,ordinances, rules, permits,licenses,and governmental orders or directives;and (ii)other wet or dry Solid Waste that is not Unacceptable Solid Waste (asdefined inSection 8 below). Acceptable Solid Waste does not includesludge, specialwaste, or material delivered bycitizensserved by other municipalities or corporations. 6.Delivery Procedures;Operation of the Landfill. (a) Operation of the Landfill:Procedures. The delivery of Acceptable Solid Waste to the Landfill,whichshall occur onlyduring the Landfill's posted hours, shall be governed by the procedures applicablegenerallyto haulers utilizing the Landfill.Contractor shallcomplywith all Landfill procedures established by City ordinance and promulgated by the Director in the disposal of Acceptable Solid Waste, as same may be amended from time to time. Notwithstanding anything inthis Contractto the contrary.City shall have the right, in its sole discretion, to close its Landfill,in whole or in part,either temporarily or permanently,at any time for any reason. Upon any such permanent closure, this Contract shall be terminated by Cityas described in Section 17. Notwithstanding anything contained herein to the contrary, any unscheduled closure of the Landfill of more than two (2)days by City shall result in an equitable reduction inthe Guaranteed Annual Tonnage owed by Contractor if requested in writing byContractor. Inaddition, if City closesthe Landfill for more than thirty (30)days duringany three (3)month period.Contractor shall be entitled to terminate this Contract, and the obligations of both parties to deliver and to accept Acceptable Solid Waste shall terminate (including,without iimitation.Contractor's obligation to provide the Guaranteed Annual Tonnage and the City's obligation to accept the tonnage at the Discount Disposal Fee rate). (b) Compliance with Applicable Laws.This Contract is entered subject to and controiled bythe Charter and ordinances of the City of Denton and allapplicablelaws, rules, and regulations of the State of Texas and the United States of America.Contractor and City shall,during the performance ofthis Contract, comply with allapplicable City codes,ordinances, and regulations,as amended,and all applicable State and Federal laws, rules, and regulations, as amended. (c) Title to Waste. Title to and risk of loss and responsibility for Acceptable Solid Waste delivered to the Landfill shall pass at the time such Acceptable Solid Waste is removed from the delivery vehicle at the Landfill.Title to Unacceptable Solid Waste shall remain with Contractor or its customer and shall never be deemed to pass to City.Cityshall have the right to reject Solid Wastedetermined to be Unacceptable Solid Wasteat anytime, and Contractor shall be required to immediately pick up and properly dispose at its own expense,in accordance with 2 I S O L I D WASTE C O ,M T R AC 1 | G u si r a n t e e d To n n a g c Subsection 8(c)of this Contract,Solid Waste determined by the Director to be Unacceptable Solid Waste. 7. Term. Unlesssooner terminated pursuant to Section16, this Contract shall commence on October 14, 2019 (the "Contract Start Date") and terminate on September 30, 2022. Upon termination ofthis Contract,the obligations ofbothpartiesto deliver andaccept Acceptable Solid Waste shall terminate;provided, however,that all other rights and obligations of the parties underthis Contract which bytheir nature are intendedto survive (including those with respect to payment and indemnification) shall survive termination. 8.Disposal Fees and Payments. (a)Fees.In consideration of City's permission to dispose of Acceptable Solid Wasteunderthis Contract,Contractorshallpay City twenty-ninedollarsand fifty cents ($29.50) per ton. The Additional Acceptable Tonnage Fee shall be thirty-four dollars ($34.00). Contractoragrees that the Discount Disposal Fee and the Additional Acceptable TonnageFee may be increased on October 1 of each calendar year beginning on October 1, 2020. The percentage increase will be determined bythe Director using the Consumer Price Index for All Urban Consumers (CPI-U)for the South Region for All Items,published bythe United States Departmentof Labor,Bureau of Labor Statistics.Any increase inthe Discount Disposal Feeor the Additional Acceptable Tonnage Fee shall not exceed five percent (5%)in any single calendar year. (b)Payment.Contractor shall pay the Discount Disposal Feeon a monthlybasis for Acceptable Solid Waste delivered to Landfill.The monthly bill shall be paid no later than thirty (30)days after receipt of a monthly invoice from the Director during the term of the Contract.If Contractor delivers its Guaranteed Annual Tonnage before the end of the one- year period,additional Acceptable Solid Waste delivered to Landfill shall bechargedthe Non- Resident Gate Rateset bythe then current City of Denton Solid Waste Rate Ordinance.Ifat the end ofa Contract Year,Contractor has failedto dispose ofthe Guaranteed Annual Tonnage, Contractorremainsobligatedunder thisContractto paythe Discount Disposal Feefor the entire Guaranteed Annual Tonnage. At the end of each Contract Year,the Directorshall perform a reconciliationof the actual tonnageof Acceptable Solid Waste disposed ofatthe landfill underthis Contract inthat Contract Year compared with the Guaranteed AnnualTonnage and the amount paid by Contractor during the Contract Year. The Director shall make the appropriate calculations and adjustments to determine the amounts finally due and owed byContractor in each Contract Year.Contractor shali pay any amounts owed to City pursuant to the end-of-Contract Year reconciliation not later than thirty (30)days after receipt ofan invoice from the Director.Late payments under this Contract shail earn simpleinterest at the annual rate of ten percent (10%),or such other rate asthe City Council establishes pursuant to Cityof Denton Code of Ordinances Section26- 6 (k)asamended.In the eventofa good faith dispute In the amountof the Discount Disposal 3 I S 0 LI D W A S ;t:C 0 N T R A I.T j vj u a i a n t.e e d i o n ti n g g Fee due,Contractor shall,ata minimum,pay the undisputed portion ofthe Discount Disposal Fee due within the thirty (30)day period set forth above.The calculation of interest on any disputed payment or the pursuit of contractual remedies by City shall be suspended during any good faith dispute regarding payment until the dispute is either resolved or City otherwise determines that the dispute cannot reasonably be resolved.If it is determined thatthe disputed amount is owed by Contractor,such amount shall be subject to the late fees described herein. The parties reserve all legal rights and remedies if they cannot amicably resolve a dispute. (c)Taxes and Other Charges,in addition to the Discount Disposal Fee,Contractor shall pay all other federal,state,local orother taxes,fees,surcharges,or similar charges related to the acceptance or disposal of Acceptable Solid Waste or related to the operationsor activities ofthe Landfill that are imposedby law,ordinance,regulation,agreement witha governmental authority,governmental audit,or otherwise. (d) Securitv Deposit.Upon execution of this Contract,Contractor shallprovide a security depositinanamountequalto one-sixth (1/6)ofthe annual guaranteedamountunder this contract. The Directormay approve a lesser deposit IfContractor receives an acceptable credit ratingfrom a creditsource available to the City.Thecostto obtainthe credit rating will be charged to the Contractor and will not exceed one hundred dollars ($100.00).The security deposit may alsobe waived or reduced basedonrecent payment history ofthe contractor.The securitydeposit maytake the form of cash, a performance bond issued bya corporate surety or sureties licensed to issue bonds In the State of Texas and otherwise acceptable to City,or an unconditional,irrevocable standby letter of credit issued by and drawable at a financial institution located in Denton County,Texas.If other than cash,the form of the security deposit shall be approved bythe Director and approved asto legal form.For multi-year contract,the securitydeposit will be reviewed annually to reflectan increase ordecrease inthe full Disposal Rate, and the amount of the security deposit will be Increased or decreased to reflect the change. (e)Remedies In the Eventof Default.IfContractor,after thirty (30)daysadvance written notice and opportunity to cure from City,failsto make payment of amounts due under this Contract or breaches any term, condition, or covenant of this Contract,the Director may exercise anyor all ofthe following remedies,without waiving any other remedies available to City at law or In equity:(1)suspend delivery of solid waste to the Landfill by Contractor;(2) terminate this Contract for default as provided in Section 14; or (3)draw upon the security deposit and require Contractor to furnish a replacement security deposit as provided in Subsection (d)above, except that the Director mayrequire a greater amount of securitythan provided for in Subsection (d)In order to provide City withadequate assuranceof performance by Contractor.If Contractor's delivery of solid waste to the Landfill is suspended for nonpayment. Contractor's obligation to pay the full payment for guaranteed annual tonnage remains in effect. 4|SOLID WASre:contract!Guaranteed Tonnaae 9.Insurance.During the term of this Contract,Contractor shall procure, pay for,and maintain at least the minimum insurance coverages described in Exhibit A,attached to and made a part of this Contract.Approval,disapproval or failure to act by City regarding any insurance supplied by Contractor or its subcontractors shall not relieve Contractor of full responsibility or liability for damages, errors, omissions, or accidents as set forth In this Contract.The bankruptcy or insolvency of Contractor's insurer or any denial of liability by Contractor's insurer shall not exonerate Contractor from the liability or responsibility of Contractor set forth in this Contract. 10.Unacceptable Solid Waste. (a) For the purposes of this Contract, "Unacceptable Solid Waste" means;(i)any material that Isnot Acceptable SolidWaste;(ii)any material that by reason of its composition, characteristics or quantityisdefinedas a "hazardous material,""hazardouswaste," "hazardous substance,""extremely hazardous waste," "restricted hazardous waste,""toxic substance," "toxic waste," "toxic pollutant,""contaminant,""pollutant," "infectious waste," "medical waste,""radioactive waste,"or "sewage sludge"under any Applicable Law;(iii)any material that requires other than normal handling, storage,management,transfer or disposal; or (iv)any other material that may present a substantial endangerment to public health or safety, may cause applicable air quality or water effluent standards to be violated by the normal operation of the Landfill,or because of its size, durability or composition cannot be disposed of at the Landfill or has a reasonable possibilityof otherwise adversely affecting the operation or useful life of the Landfill. (b)Contractor agrees that it shall not deliver any Unacceptable SolidWaste to City's Landfill. If Contractor delivers waste that contains both Acceptable Solid Waste and Unacceptable SolidWaste,the entire deliveryshall constitute Unacceptable SolidWaste if the Unacceptable SolidWaste cannot be separated from the Acceptable Solid Waste through the reasonable efforts of Gty, with the cost of such separation to be paid byContractor. Cityshall have the right, but not the obligation, to inspect any of Contractor's trucks to determine whether the waste delivered is Acceptable Solid Waste or Unacceptable Solid Waste.Any failure by City to perform any such inspection or to detect Unacceptable Solid Waste despite such inspection shallin no way relieveContractor from itsobligationto deliveronlyAcceptable Solid Waste or from its other obligations under this Section,or to retrieve such Unacceptable Solid Waste as required under Subsection 6(c). (c)If Contractor delivers Unacceptable Solid Waste to City's Landfill,City may,in itssole discretion:(i)reject such Unacceptable Solid Waste at Contractor's sole expense; or (11) if City does not discover such Unacceptable Solid Waste In time to reject and reload such Unacceptable Solid Waste, Inform Contractor by telephone of the problem and require pickupof the Unacceptable SolidWaste within twenty-four (24)hours, unless the Unacceptable Solid Waste is deemed by City to be a threat to the health and safety of its employees or the general public,in whichcase Contrartor shallrespondand removethe unacceptable Solid Waste immediately.If Contractor fails or refuses to timely remove or properly dispose of such SjSOLID WA,STE CONTRACT |Guaranteed Tonnage Unacceptable Solid Waste,City may dispose of such Unacceptable Solid Waste at a location authorized to accept such Unacceptable Solid Waste in accordance with all applicable laws, ordinances, and regulations and to charge Contractor alldirect and indirect costs incurred due to removing,handling,transporting,and disposing of such Unacceptable Solid Waste. Notwithstanding the foregoing,no notice to Contractor shall be required for City to dispose of Unacceptable Solid Waste at Contractor's sole expense In emergency situations where,inthe Director'sjudgment, a delay in such disposal could constitute a hazard to the Landfill or any person on, about, or near the Landfill premises. 11.Environmental Compliance.Contractor and City shall each comply with all federal, state and local environmental lawsand regulations,including,but not limited to,the Resource Conservation and RecoveryAct (RCRA),the Safe Drinking Water Act (SDWA),the CleanWater Act (CWA)and the CleanAirAct (CAA)in their performance under this Contract.Contractor shall ensure that its agents,subcontractors and employees have received training or information appropriate to the environmental aspects and impacts of their activities in connection with performance of this Contract. Contractorand City shall each ensure that any spills or other releases of materials into the environment that may result from performance under this Contract are responded to and reported adequately and in compliance with applicable environmental laws. 12.Notices.Except as otherwise provided in Section 13, any notice, payment, statement,or demand required or permitted to be given under this Contract by either party to the other may be effected by personal delivery in writing or by mail,postage prepaid.Mailed notices shall be addressed to the parties at the addresses appearing beiow,but each party may change its address by written notice in accordance with this section. Mailed noticesshall be deemed communicated as of three (3)days after mailing. If intended for Citv.to: Brian Boerner Director of Solid Waste City of Denton 1527 S. Mayhill Rd. Denton,TX 76208 If intended for Contractor,to: John Gustafson P.O.Box 1283 Hillsboro,TX 76645 13. Assignment.Contractor shall not sell, assign,transfer,or convey this Contract, Inwhole or in part, without the prior written consent of City's Director,which consent will not be unreasonably withheld. 14. Independent Contractor. Contractor's status shall be that of an independent contractor and not an agent, servant,employee,or representative of City inthe performance 6jSOI.ID "WAS IE CONTRACri Guaranteed Tonnage of the Services.Contractor shall exercise independent judgment in performing its obligations under this Contract and Is solely responsible for setting working hours, scheduling or prioritizing and determining how its obligations under this Contract are to be performed.No term or provision ofthis Contract or actof Contractor inthe performance ofthis Contract shall beconstrued as making Contractorthe agent, servant oremployee of City,or makingContractor or any of its employees eligible for the fringe benefits,such as retirement,insurance and worker's compensation,which City provides its employees. 15. Indemnitv.Contractor agrees to defend.Indemnify and hold Gty, Its officers,agents and employees, harmless against any and all claims, lawsuits,judgments,costs, fines, penalties,and expensesfor personal injury (including death), property damage, violations of state or federal environmental laws or regulations,or other harm for which recovery of damages Issought,suffered by any person or persons,that may arise out ofor be occasioned by Contractor's breach of any of the terms or provisions of this Contract, or by any negligent, wrongful,or strictly liable act or omission of Contractor,its officers,agents, employees or subcontractors, in the performance of this Contract;except that the indemnityprovidedfor In this paragraph shall not applyto any liability resultingsolelyfrom the negligence,wrongful act, or fauH of City,Its officers,agents, employeesor separate contractors, and inthe event of joint and concurringnegligence or fault of Contractor and Gty, responsibility and indemnity, ifany,shall be apportioned In accordance with the law of the State of Texas,without waiving any governmental Immunity available to City under Texas law and without waiving any defensesof the parties under Texas law.The provisions of thisparagraph are solelyfor the benefit of the parties to this Contract and are not intended to create or grant any rights, contractual or otherwise,to any other person or entity. 16.Termination.City's Director may,at City's option and without prejudice to any other remedy City may be entitled to at law, in equity or elsewhere under this Contract,terminate this ContractInwholeorinpartforcauseor forthe convenienceof City (including but not limited to closure of the Landfill or nonappropriatlon of funding to operate the Landfill)by giving at least ninety (90)daysadvance written notice oftermination to Contractor,unlesssuch closure results from an emergency, with the understanding that ail performance being terminated shall cease as of a date to be specifiedinthe notice. Contractor shallnot be entitled to lost or anticipated profitsshould City chooseto exerciseits option to terminate for any reason. 17.Venue.The obligations ofthe partiesto this Contract shall be performable in Denton County,Texas, and iflegalaction is necessary in connection with or to enforce rights under this Contract,exclusive venue shall lie in Denton County,Texas. 18. Governing Law.This Contract shall be governed by and construed In accordance with the lawsand court decisionsof the State of Texas,without regard to conflictof lawor choice of law principles of Texas or of any other state. 19.Legal Construction.Incaseany one or more ofthe provisions contained inthisContract shall for any reason be held to be Invalid,illegal,or unenforceable In any respect, such 7 I S O LID WASTE CO N T R ACT |Guaranteed Tonnage invalidity,illegality,or unenforceabiiity shall notaffectanyother provision ofthis Contract,and this Contract shall be considered as ifsuch invalid, illegal,or unenforceable provision had never been contained in this Contract. 20.Counterparts.This Contract may be executed in any number of counterparts,each of which shallbe deemed an original and constitute one and the same instrument.If this Contract is executed in counterparts,then it shall become fully executed only as of the execution of the last such counterpart calledfor by the terms ofthis Contract to be executed. 21. Captions. The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 22.Successors and Assigns. This Contract shall be binding upon and inure to the benefit of the parties and their respective successors and,except as otherwise provided in this Contract, their assigns. 23.Entire Agreement:No Oral Modifications.This Contract (with all referenced Exhibits, attachments,and provisions incorporated by reference)embodies the entire agreement of both parties,superseding ail oral or written previous and contemporary agreements between the parties relating to matters set forth in this Contract. Except as otherwise provided elsewhere in this Contract,this Contract cannot be modified without written supplemental agreement executed by both parties. Executed this the day of ,20 by City,signing byand through its City Manager, duly authorized to execute same by Ordinance approved on ,20 . CITY OF DENTON,TEXAS FRONTIER ACCESS,LLC. BY: TODD HILEMAN,CITY MANAGER JOHNGMSTAFSON,CEO 8(S01ID WASTE CONTRACT]Guarenteed Tonnage ATTEST: ROSA RIGS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON^U CITY ATTORNEY. THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as t^nancial and spyrational Ktions andJidsMess terms. Depar^ent Date Signed:i0 9IS0LID WASTE CONTRACTI Guaranteed Tonnage EXHIBIT A INSURANCE REQUIREMENTS Withoutlimitingany ofthe other obligationsor liabilities ofthe Contractor,theContractorshallprovide and maintainfor the termof t/ie Contract,the minimum insurancecoverageas indicated herein. Contractor shallfile withthe Solid WasteDepartmentsatisfactory certificates of Insurance Including any applicable addendum or endorsements. Contractor may ask for clarification of any insurance requirements at any time, upon written request to the Solid Waste Department All Insurance policies proposedor obtainedinsatisfactionofthese requirementsshall comply with the following general specifications,and shall be maintained In compliance with these general specifications throughout the duration of the Contract,or longer,ifso noted: I. Eachpolicyshall be issued bya company authorized to do business In the State ofTexas with an A.M. Best Company rating of at least A or better. II.Uabllltv policies shallbe endorsed to providethe foiiowing: A.Name as AdditionalInsured the Cityof Denton, its Officials,Agents, Employeesand volunteers. B.That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insuranceappliesseparatelyto each insured against whom claim is made or suit Is brought.The inclusion of more than one insuredshallnot operate to increasethe insurer's limitof liability. C.Providea WaiverofSubrogation infavorofthe City of Denton, its officials,agents, employees,and volunteers. III.Cancellation:City requires 30 day written notice should any of the policiesdescribed on the certificate be cancelled or materially changed before the expiration date, A. Should any of the required insurance be provided under a claims made form,CONTRACTOR shallmaintain suchcoverage continuously throughout the term ofthis contract and, without lapse,fora period ofthreeyears beyond the contractexpiration,suchthat occurrences arising during the contract term which give rise to claimsmade after expiration of the contract shall be covered. B.Shouldany of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit,the Contractor shall either double the occurrence limitsor obtain Owners and Contractors Protective Liability Insurance. C.Should any required insurance lapse during the contract term,requests for payments originating after such lapse shallnot be processed until the Cityreceives satisfactory evidence of reinstated coverage as required by this contract,effective as of the lapse date.If Insurance is not reinstated.Citymay, at its sole option,terminate this contract effective on the date of the lapse. 10 I S O 1.1 D WASTE.CO N T R .A CT j Guaranteed Tonnage IV.SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS; All insurance policies proposed or obtained in satisfaction ofthis Contract shall additionally comply with the following marked specifications,and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, ifso noted: A.General Liability insurance: 1. General Liability Insurance with combined single limits of not less than Sl.000.000.00 shall be provided and maintained by the Contractor. The policyshall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. 2. Ifthe Commercial General Liability form (ISO Form CG 0001 current edition)Is used: a. Coverage Ashall include premises,operations,products, and completed operations. Independent contractors, contractual liability coveringthis contract and broadform property damage coverage. b.Coverage B shall include personal Injury. c.Coverage C,medical payments,is not required. 3. Ifthe Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404)Is used.It shall Include at least: a.Bodily Injury and Property Damage Liability for premises, operations, products and completed operations,independent contractors and property damage resultingfrom explosion, collapse or underground (XCU)exposures. b. Broad form contractual liability (preferably by endorsement)covering this contract, personal injuryliabilityand broad form property damage liability. B.Automobile Liability insurance: 1. Contractor shallprovide Commercial Automobile Liability insurancewith CombinedSingle Limits (CSL)ofnot lessthan $500.000 either ina single policy or inacombinationofbasic and umbrella or excess policies. The policywillinclude bodily injury and property damage liability arisingout ofthe operation, maintenance and use ofallautomobiles and mobile equipment used inconjunction with this contract. 2. Satisfaction of the above requirement shall be In the form of a policy endorsement for: a.any auto,or b.all owned hired and non-owned autos. V. The Contractor's failure to complywith anyof these provisionsisa breach of contract by the contractor,which entitles the City to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the City. 11|S0LID WASTE CONTRACTj Guaranteed Tonnage   City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2269,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Community Waste Disposal Inc., providing for a guaranteed volume contract for the landfill; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Solid Waste & Recycling Department ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Community Waste Disposal Inc., providing for a guaranteed volume contract for the landfill; and providing an effective date. BACKGROUND Currently, the City of Denton landfill has four private companies and one municipality providing 110,000 tons of waste and generating $2.7 million in revenue annually. The landfill seeks to receive guaranteed, predictable tonnages of solid waste for both revenue and management purposes. Community Waste Disposal is currently a customer of the landfill in good standing. Community Waste Disposal is willing to guarantee delivery of 72,000 tons of solid waste in year one representing, 79,200 tons of solid waste in year 2, and 87,000 tons of solid waste in year three in consideration of a discounted disposal charge of $27.95 per ton, representing $2,012,400 in year one annual revenue, $2,213,640 in year two annual revenue and $2,431,650 in year 3 annual revenue. The contract includes a promise to bring tonnage to the landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered. This agreement would be reviewed and trued up annually, include an annual inflation escalator, and provide for three years of revenue to assist in achieving the goal of rate stabilization for the Solid Waste fund. RECOMMENDATION Community Disposal Waste Inc., a Texas limited partnership, for guaranteed landfill disposal volumes, in a three (3) year contract. ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019, the City Council (CC) approved negotiations on this item for consideration. FISCAL INFORMATION Fund 660-Solid Waste revenue $2,012,400 in year one, $2,213,640 in year two, and $2,431,650 in year 3 EXHIBITS City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 1. Agenda Information Sheet 2. Exhibit 1- Draft Ordinance and Contract Respectfully submitted: Brian Boerner, 349-8001 Director of Solid Waste ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON,A TEXAS HOME-RULE MUNICIPAL CORPORATION,AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH COMMUNITY WASTE DISPOSAL,INC.,PROVIDING FOR A GUARANTEED VOLUME CONTRACT FOR THE LANDFILL;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Denton desires that the City of Denton Landfill receive predictable tonnages of solid waste for both revenue and management purposes; and WHEREAS, the Contractor is willing to guarantee delivery of a specified armualtonnage of solid waste in consideration of a discounted disposal charge and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS, the City of Denton has determined that this contract is in the public interest; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2. The City Council of the City of Denton hereby approves the contract attached hereto for guaranteed tonnage to be delivered to the Landfill. SECTION 3. The City Manager, or his designee, is hereby authorized to execute the contract and to carry out the duties and responsibilities of the City as provided in the Contract. SECTION 4. This Ordinance shall become effective immediatelyupon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G. Briggs,District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor,At Large Place 5: Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent Page 1 PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON f,EAL,CITY ATTORNEY BY: day of ,2019. CHRIS WATTS,MAYOR STATE OF TEXAS § §SOLID WASTE DISPOSAL CONTRAa COUNTYOF DENTON § This contract is by and between the City of Denton, a Texas municipal corporation ("City")and Community Waste Disposal,Inc.,a Texas limited partnership,with its principal addressat 2010 California Crossing Rd.,Dallas,Texas 75220-2310 ("Contractor"). WHEREAS,Citydesires that the City of Denton Landfill ("Landfill")receive predictable tonnages ofsolid waste for both revenue and management purposes; and WHEREAS,Contractor is willing to guarantee deliveryof a specifiedannual tonnage of solid waste in consideration ofa discounted disposal charge,andto promise to bring tonnageto the Landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS,Cityhas determined that this Contract is in the public interest. NOW,THEREFORE,in consideration of the mutual promises, covenants, and conditions contained in this Contract,City and Contractoragree to the following terms and conditions: 1-Administration.This Contract shall be administered on behalfof City by its Director of Solid Waste or the Director's designee (hereinafter called the "Director"),and on behalf of Contractor by its duly authorized officer or employee. 2.Deliverv ofAcceptableSolid Waste. Contractoragrees andguarantees that it will deliver to the Landfill Acceptable Solid Waste inthe following tonnage for each yearofthe Contract ("Guaranteed Annual Tonnage")and City agrees to accept all Acceptable Solid Waste at the Landfill; Contract Year Guaranteed Annual Tonnage 2019-2020 72,000 tons 202Q-2021 79,200 tons 2021-2022 87,000 tons 3-Additional Deliverv of Acceptable Solid Waste,Contractor understands and agrees that any volume of delivered solid waste in excess ofthe Guaranteed Annual Tonnage upto five percent (5%)ofthe Guaranteed Annual Tonnage ("Additional Acceptable Tonnage")will be paid at the rate describedbythe Additional Acceptable Tonnage Fee. Contract Year means any period during the contract beginning on October 1and ending onSeptember30ofthe following year,exceptforthe initial yearofthe term which shall bethe period from October 14, 2019 to September 30, 2020. 5.Acceptable Solid Waste means (i)all wet or dry solid waste that is authorized to be disposed ofatthe Landfill under applicable federal,state,and local laws,regulations,ordinances, rules,permits,licenses,and governmental orders or directives;and (ii)otherwetor dry Solid Waste that isnot Unacceptable Solid Waste (as defined in Section 8 below).Acceptable Solid Waste doesnot include sludge,special waste,or material delivered by citizens served by other municipalities or corporations. 6.Delivery Procedures:Operation of the Landfill. (a)Operation of the Landfill:Procedures.The delivery of Acceptable Solid Waste tothe Landfill,which shall occur only during the Landfill's posted hours,shall be governed by the procedures applicable generally to haulers utilizing the Landfill.Contractor shall comply with all Landfill procedures established by City ordinance and promulgated by the Director in the disposal of Acceptable Solid Waste,as same may be amended from time to time. Notwithstanding anything in this Contract to the contrary.City shall have the right,in its sole discretion,to close its Landfill,in whole or in part,either temporarily or permanently,at any time for any reason.Upon any such permanent closure,this Contract shall be terminated by City as described in Section 17.Notwithstanding anything contained herein to the contrary, any unscheduled closure ofthe Landfill of more than two (2)days by City shall result in an equitable reduction in the Guaranteed Annual Tonnage owed by Contractor If requested In writing by Contractor.In addition,if City closes the Landfill for more than thirty (30)days during any three (3)month period.Contractor shall be entitled to terminate this Contract,and the obligations of both parties to deliver and to accept Acceptable Solid Waste shall terminate (including,without limitation.Contractor's obligation to provide the Guaranteed Annual Tonnage andthe Cit/s obligation to accept the tonnage at the Discount Disposal Fee rate). (b)Compliance with Applicable Laws.This Contract is entered subject to and controlled by the Charter and ordinances ofthe City of Denton and all applicable laws,rules, and regulations ofthe State of Texas and the United States of America.Contractor and City shall,during the performance ofthis Contract,comply with all applicable City codes,ordinances, and regulations,as amended,and all applicable State and Federal laws,rules,and regulations, as amended. (*^1 Title to Waste.Title to and risk of loss and responsibility for Acceptable Solid Waste delivered to the Landfill shall pass at the time such Acceptable Solid Waste is removed from the delivery vehicle at the Landfill.Title to Unacceptable Solid Waste shall remain with Contractor or its customer and shall never be deemed to pass to City.City shall have the right to reject Solid Waste determined tobe Unacceptable Solid Waste at anytime,and Contractor shall be required to immediately pick up and properly dispose at its own expense,in accordance with 2|SOLIO WASTE CONTRACT)Guaranteed Tonnage Subsection 8(c)of this Contract,Solid Waste determined bythe Director to be Unacceptable Solid Waste. 7.Term. Unless sooner terminated pursuant to Section 16, this Contract shall commence on October 14, 2019 (the "ContractStart Date")and terminate on September 30,2022.Upon terminationofthisContract,the obligations ofboth partiesto deliverandaccept Acceptable Solid Waste shall terminate; provided, however, that all other rights and obligationsof the parties under this Contractwhichbytheir nature are intended to survive (including those with respect to payment and indemnification)shall survive termination. 8.Disposal Fees and Payments. (a) Fees. In consideration of Cit/s permission to dispose of Acceptable Solid Wasteunder this Contract,Contractor shall pay City twenty-sevendollarsand ninety-five cents ($27.95)perton.The Additional Acceptable Tonnage Fee shall be thirty-four dollars ($34.00). Contractor agrees that the Discount Disposal Fee and the Additional AcceptableTonnage Fee may be increased on October 1 of each calendar year beginning on October 1, 2020. The percentage increase willbe determined by the Director using the Consumer Price Indexfor All Urban Consumers (CPI-U)for the South Region for All Items,published bythe United States Departmentof Labor,Bureau of Labor Statistics.Any increase In the Discount Disposal Fee or the Additional Acceptable Tonnage Fee shall not exceed five percent (5%)in any single calendar year. (b)Payment.Contractor shall pay the Discount Disposal Fee on a monthly basis for Acceptable Solid Waste delivered to Landfill.The monthly bill shall be paid no later than thirty (30)days after receipt of a monthly invoice from the Director during the term of the Contrart.IfContractor delivers its Guaranteed AnnualTonnage before the end of the one- yearperiod,additional Acceptable Solid Waste delivered to Landfill shall bechargedthe Non- Resident Gate Rate set bythe then current Cityof DentonSolidWaste Rate Ordinance.Ifat theendofa Contract Year,Contractor has failed to dispose ofthe Guaranteed Annual Tonnage, ContractorremainsobligatedunderthisContractto paythe Discount Disposal Feeforthe entire Guaranteed AnnualTonnage. Atthe end ofeach Contract Year,the Director shall perform a reconciliation ofthe actual tonnage ofAcceptableSolidWaste disposed ofat the landfill under this Contract in that Contract Year compared with the Guaranteed Annual Tonnage and the amount paid by Contractor during the Contract Year.The Director shall make the appropriate calculations and adjustments to determine the amounts finally due and owed byContractorineach Contract Year.Contractor shall pay any amounts owed to City pursuant to the end-of-Contract Year reconciliation not later than thirty (30)days after receipt ofan invoice from the Director.Late payments under this Contract shall earn simple interest at the annual rate often percent (10%),or such other rate asthe City Council establishes pursuantto City of Denton Codeof Ordinances Section26- 6 (k)as amended.In the event ofa good faith dispute in the amount ofthe Discount Disposal 3jS0LID WASTE CONTRACTj Guaranteed Tonnage Fee due,Contractor shall,ata minimum,pay the undisputed portion ofthe Discount Disposal Fee due within the thirty (30)day period set forth above. The calculation of interest on any disputed payment or the pursuit of contractual remedies by City shall be suspended during any good faith dispute regarding payment until the dispute is either resolved or City otherwise determines that the dispute cannot reasonablybe resolved.Ifit isdetermined thatthe disputed amount is owed by Contractor,such amount shall be subject tothe late fees described herein.The parties reserve all legal rights and remedies if they cannot amicably resolve a dispute. (c)Taxes and Other Charges.In addition to the Discount Disposal Fee,Contractor shall pay all otherfederal,state,local orother taxes,fees,surcharges,or similar charges related tothe acceptance or disposal of Acceptable Solid Waste or related tothe operations or activities ofthe Landfill thatare Imposed by law,ordinance,regulation,agreement with a governmental authority,governmental audit,or otherwise. (d)Security Deposit.Upon execution of this Contract,Contractor shall provide a security deposit In an amount equal to one-sixth (1/6)ofthe annual guaranteed amount under this contract.The Director may approve a lesser deposit if Contractor receives an acceptable credit rating from a credit source available to the City.The cost to obtain the credit rating will be charged to the Contractor and will not exceed one hundred dollars ($100.00).The security deposit may also be waived or reduced based on recent payment history ofthe contractor.The security deposit may take the form of cash,a performance bond issued by a corporate surety or sureties licensed to issue bonds in the State of Texas and otherwise acceptable to City,oran unconditional,irrevocable standby letter of credit issued by and drawable at a financial institution located in Denton County,Texas.If other than cash,the form ofthe security deposit shall be approved by the Director and approved as to legal form.For multi-year contract,the security deposit will be reviewed annually to reflect an increase or decrease in the full Disposal Rate,and the amount of the security deposit will be increased or decreased to reflect the change. I®)Remedies in the Event of Default.If Contractor,after thirty (30)days advance written notice and opportunity to cure from City,fails to make payment of amounts due under this Contract or breaches any term,condition,or covenant of this Contract,the Director may exercise anyor all ofthe following remedies,without waiving any other remedies available to City at law or In equity:(1)suspend delivery of solid waste to the Landfill by Contractor;(2) terminate this Contract for default as provided in Section 14;or (3)draw upon the security deposit and require Contractor to furnish a replacement security deposit as provided in Subsection (d)above,except that the Director may require a greater amount of security than provided for in Subsection (d)in order to provide City with adequate assurance of performance by Contractor.If Contractor's delivery of solid waste to the Landfill is suspended for nonpayment.Contractor's obligation to pay the full payment for guaranteed annual tonnage remains in effect. 4|S0LID WASTE CONTRACT|Guaranteed Tonnage 9. Insurance.During the term of this Contract, Contractor shall procure, pay for, and maintain at least the minimum insurance coverages described in Exhibit A,attached to and made a part of this Contract.Approval,disapproval or failure to act by City regarding any insurance supplied by Contractor or its subcontractors shall not relieve Contractor of full responsibility or liability for damages, errors, omissions, or accidents as set forth in this Contract.The bankruptcy or insolvency of Contractor's insurer or any denial of liability by Contractor's insurer shall not exonerate Contractor from the liability or responsibility of Contractor set forth in this Contract. 10.Unacceptable Solid Waste. (a)For the purposes of this Contract,"Unacceptable Solid Waste"means:(i|any material that isnot Acceptable Solid Waste;(ii)any material that by reason ofits composition, characteristics orquantityis defined asa "hazardous material,""hazardous waste,""hazardous substance,""extremely hazardous waste,""restricted hazardous waste,""toxic substance," "toxic waste,""toxic pollutant,""contaminant,""pollutant,""infectious waste,""medical waste,""radioactive waste,"or "sewage sludge"under anyApplicable Law;(Hi)any material that requires other than normal handling,storage,management,transferor disposal;or (iv)any other material that may present a substantial endangerment to public health or safety,may cause applicable air qualityor watereffluentstandardsto be violated bythe normaloperation ofthe Landfill,or because of its size,durability or composition cannotbe disposed of at the Landfill or hasa reasonable possibility of otherwise adversely affecting the operation or useful life of the Landfill. (b)Contractor agrees thatit shall not deliver any Unacceptable Solid Waste to City's Landfill.If Contractor delivers waste that contains both Acceptable Solid Waste and Unacceptable Solid Waste,the entire delivery shall constitute Unacceptable Solid WasteIfthe Unacceptable Solid Waste cannot be separated from the Acceptable Solid Waste through the reasonable efforts of City,with the cost of such separation to be paid by Contractor.City shall have the right,but not the obligation,to inspect any of Contractor's trucks to determine whether the waste delivered is Acceptable Solid Waste or Unacceptable Solid Waste.Any failure by City to perform any such Inspection orto detect Unacceptable Solid Waste despite such inspection shall in no way relieve Contractor from its obligation to deiiver only Acceptable Solid Waste or from Its other obligations under this Section,orto retrieve such Unacceptable Solid Wasteas required under Subsection 6(c). (c)If Contractor delivers Unacceptable Solid Waste to City's Landfill,City may,in its sole discretion:(i)reject such Unacceptable Solid Waste at Contractor's sole expense;or (ii) if City does not discover such Unacceptable Solid Waste in time to reject and reload such Unacceptable Solid Waste,inform Contractor by telephone of the problem and require pickup ofthe Unacceptable Solid Waste within twenty-four (24)hours,unless the Unacceptable Solid Waste is deemed by City to be a threat to the health and safety of Its employees orthe general public,in which case Contractor shall respond and remove the Unacceptable Solid Waste immediately.If Contractor fails or refuses to timely remove or properly dispose of such SjSOLID WASTE CONTRACT!Guaranteed Tonnage V Unacceptable Solid Waste,City may dispose of such Unacceptable Solid Waste at a location authorized to accept such Unacceptable Solid Waste in accordance with all applicable laws, ordinances, and regulations and to charge Contractor alldirect and indirect costs incurred due to removing,handling,transporting,and disposing of such Unacceptable Solid Waste. Notwithstanding the foregoing,no notice to Contractor shall be required for City to dispose of Unacceptable Solid Waste at Contractor's sole expense in emergency situations where,in the Director's judgment,a delay in such disposal could constitute a hazard to the Landfill orany person on,about,or near the Landfill premises. !!•Environmental Compliance.Contractor and City shall each comply with all federal, state and local environmental laws and regulations,including,but not limited to, the Resource Conservation and Recovery Act (RCRA),the Safe Drinking Water Act (SDWA),the Clean Water Act (CWA)andthe Clean Air Act (CAA)intheir performance underthis Contract.Contractor shall ensure that its agents,subcontractors and employees have received training or information appropriate to the environmental aspects and impacts of their activities in connection with performance of this Contract.Contractor and City shall each ensure that any spills or other releases of materials into the environment that may result from performance under this Contract are responded to and reported adequately and in compliance with applicable environmental laws. 12.Notice^.Except as otherwise provided in Section 13,any notice,payment, statement,or demand required or permitted to be given under this Contract by either party to the other may be effected by personal delivery in writing or by mail,postage prepaid.Mailed notices shall be addressed to the parties at the addresses appearing below,buteachparty may change its address by written notice in accordance with this section. Mailed notices shall be deemed communicated asofthree (3)days after mailing. If Intended for Citv.to: Brian Boerner Director of Solid Waste City of Denton 1527 S.MayhillRd. Denton,TX 76208 If intended for Contractor,to: Greg Roemer,President 2010 California Crossing Dallas,Texas 75220-2310 13.Assignment.Contractor shall not sell,assign,transfer,or convey this Contract,in whole or in part,without the prior written consent of City's Director,which consent will not be unreasonably withheld. Independent Contractor.Contractor's status shall be that of an independent contractor andnotan agent,servant,employee,or representative of City in the performance 6|S0LID WASTE CONTRACT)Guaranteed Tonnage of the Services. Contractor shall exercise independent judgment in performing its obligations under this Contract and is solely responsible for setting working hours, scheduling or prioritizing and determining how its obligations under this Contract are to be performed.No term or provision of this Contract or act of Contractor in the performance of this Contract shall be construed as making Contractorthe agent, servantoremployeeof City,or making Contractor or any of its employees eligible for the fringe benefits,such as retirement,insurance and worker's compensation,which City provides its employees. 15.Indemnity.Contractor agrees to defend,Indemnify and hold City,its officers,agents and employees, harmless against any and all claims,lawsuits.Judgments, costs, fines, penalties,and expenses for personal injury(including death),property damage,violations of state or federal environmental laws or regulations, or other harm for whichrecoveryof damages is sought,suffered by any person or persons,that may arise out of or be occasioned by Contractor's breach of any of the terms orprovisionsof this Contract,or byany negligent, wrongful, or strictly liable act or omission of Contractor, its officers,agents, employees or subcontractors, inthe performanceof thisContract;except that the indemnityprovidedfor in this paragraph shall not apply to any iiability resultingsolelyfrom the negligence, wrongful act, or fault of City,its officers,agents, employeesor separate contractors,and inthe event of joint and concurringnegligenceor fault of Contractor and City,responsibility and indemnity, ifany,shallbe apportioned inaccordancewiththe law ofthe State of Texas,without waiving any gavemmentai immunity available to City under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solelyfor the benefit of the parties to this Contract and are not intendedto create or grant any rights, contractual or otherwise,to any other person or entity. 16. Termination.City's Director may,at City's option and without prejudiceto any other remedy City may be entitled to at law, in equity or elsewhere under this Contract,terminate this Contract in whole orinpartfor cause orforthe convenience of City (including but not limited to closure ofthe Landfill or nonapproprlatlon of funding to operate the Landfill)by giving at least ninety (90)daysadvancewritten noticeofterminationto Contractor,unlesssuchclosure resultsfrom an emergency,withthe understanding that all performance being terminated shall cease as of a date to be specified in the notice.Contractor shall not be entitled to lost or anticipated profits should City choose to exercise Its option to terminateforanyreason. 17. Venue. The obligations of the parties to this Contract shall be performable inDenton County,Texas,and if legal action Is necessaryin connection withorto enforce rights underthis Contract,exclusive venue shallliein Denton County,Texas. 18. Governing Law.This Contract shall be governed by and construed in accordance with the lawsand court decisions of the State of Texas,without regard to conflict of lawor choice of law principles of Texas or ofanyother state. 19-Legal Construction. Incase any one or more ofthe provisionscontained inthis Contract shall for any reason be held to be invalid,illegal,or unenforceable in any respect,such 7|S0LID WASTE CONTRACT)Guaranteed Tonnage V invalidity,illegalitv,or unenforceability shall not affectanyother provision ofthis Contract,and this Contract shall be considered asifsuch invalid,illegal,or unenforceable provision hadnever been contained in this Contract. 20. Counterparts.This Contractmaybe executed inany number of counterparts, each of whichshall be deemed an originaland constitute one and the same instrument. Ifthis Contract is executed in counterparts,then it shall become fullyexecuted only as of the execution of the last such counterpart called for bythe terms of this Contract to be executed. 21.Captions.The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 22. Successors and Assigns.This Contract shall be binding upon and inure to the benefit ofthe partiesandtheir respective successors and,exceptasotherwise provided inthis Contract, their assigns. 23. Entire Agreement: NoOral Modifications.This Contract (with all referenced Exhibits, attachments,and provisions incorporated by reference)embodies theentire agreement ofboth parties,superseding all oral or written previous and contemporary agreements between the parties relating to matters set forth in this Contract.Except asotherwise provided elsewhere In this Contract,this Contract cannot be modified without written supplemental agreement executed by both parties. Executed this the ^*7 day of ^20 by City,signing by and through its City Manager,duly authorized to execute same by Ordinance approved on 20 . CITY OF DENTON,TEXAS BY: TODD HILEMAN,CITY MANAGER COMMUh wa;AL, LP BY:i GREC'ROEiyfER,PRESIDENT Greg A.Roemer PrctidcM Q)ininunityW4sieDiapoMl.coRi 2010 California Cr^ng Dallas, Texas 7S220-23I0 ittephcne 972.392.^•817.795.9300 972.392.9301 8|S0LID WASTE CONTRACT!Guaranteed Tonnage ATTEST: ROSARIDS,CITY SECRETARY BY: APPROVED AS TO LEGAj^RR AAROl^lLEAL CITY ATTORNEY THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APMOVED as to fij^cial and offB^tional oblifl^ons and b^u^s terms. Department.rtment Date Signed:tO 9|S0LID WASTE CONTRACT|Guaranteed Tonnage If EXHIBITA INSURANCE REQUIREMENTS Without limiting anyoftheother obligations or liabilities ofthe Contractor,the Contractor shallprovide artdmaintainfor thetermofthe Contract,the minimum Insurance coverage as indicatedherein. Contractor shallfile with the Solid Waste Department satisfactory certificates of insurance including any applicable addendum or endorsements.Contractor may askfor clarification of any insurance requirements at any time,upon written request to the SolidWasteDepartment. All insurance policies proposed or obtained in satisfaction of these requirements shallcomply with the following general specifications,and shall be maintained in compliance with these general specifications throughout the duration ofthe Contract,orlonger,ifsonoted: 1.Each policy shallbe issuedbya companyauthorizedto do businessInthe State ofTexas with an A.M.Best Company rating of at least Aor better. 11.Liability policies shall beendorsedto provide the following: A.Name as Additional Insured the City of Denton,its Officials,Agents,Employees and volunteers. B.Thatsuch insurance is primary to anyother insurance available to the Additional Insured with respect <0 claims covered under the policy and that this insurance applies separately to each insured against whom claim Is madeor suit Is brought.The Inclusion ofmorethan one Insured shall notoperateto Increase the Insurer's limit of liability. C.Provide a Waiver of Subrogation in favor ofthe City of Denton,its officials,agents, employees,and volunteers. III.Cancellation:City requires 30 day written notice should anyof the policies described on the certificate be cancelled or materially changedbeforethe expiration date. A.Should anyofthe required Insurance be provided undera claims made form,CONTRACTOR shall maintain such coverage continuously throughout thetermof this contract and,without lapse,for a period ofthree years beyond the contract expiration,such that occurrences arising during the contract term which give rise to claims made after expiration ofthe contract shall be covered. B.Should any ofthe required Insurance be provided under a form of coverage that Includes a general annual aggregate limit providing for claims investigation or legal defensecoststo be included in the general annual aggregate limit,the Contractor shall either double the occurrence limits orobtain Owners and Contractors Protective Liability Insurance. C.Should any required insurance lapse during the contract term,requests for payments originating aftersuch lapse shall notbe processed until the City receives satisfactory evidence of reinstated coverage as required by thiscontract,effective asofthe lapse date.If Insurance isnot reinstated.City may,at Itssoleoption,terminate this contract effectiveon the date of the lapse. lOjSOLlD WASTE CONTRACT)Guaranteed Tonnage IV. SPECIFICADDITIONALINSURANCE REQUIREMENTS; Allinsurancepoliciesproposed or obtained insatisfaction ofthis Contractshall additionallycomplywith the following marked specifications,and shall be maintained In compliance with these additional specifications throughout the duration of the Contract, or longer, ifso noted; A.General liability Insurance: 1. General Liability insurance with combined single limits of not less than $1.000.000.00 shall be provided and maintained by the Contractor. The policyshall be written on an occurrence basis either in a single policyor in a combination of underlying and umbrella or excess policies. 2. Ifthe Commercial General Liability form (ISO Form CG 0001 current edition) isused: a. CoverageAshall includepremises,operations,products, and completed operations. Independent contractors, contractual liability coveringthis contract and broad form property damage coverage. b. Coverage Bshall include personal Injury. c. Coverage C,medical payments,is not required. 3. Ifthe Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall Include at least: a.Bodily injuryand Property Damage Liability for premises,operations,products and completed operations, independent contractors and property damage resultingfrom explosion,collapse or underground (XCU)exposures. b.Broad formcontractual liability (preferably byendorsement)covering this contract, personal injury liability and broadform propertydamage liability. B.Automobile Liability Insurance: 1.Contractor shall provide Commercial Automobile Liability insu raneewith Combined Single Limits (CSL)of not lessthan SSOO.OOO either inasingle policy or ina combinationof basic and umbrella or excess policies.The policy will include bodily injury andpropertydamage liabilityarising out of the operation,maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. 2.Satisfaction ofthe aboverequirementshallbe inthe formofa policy endorsement for: a.any auto,or b. all owned hired and non-owned autos. V.The Contractor's failure to comply with anyofthese provisions Isa breach ofcontractbythe contractor,which entitles the City to declarethe contract void ifthe contractor does not remedythe breach within ten daysafterreceiptof notice of breach from the City. 11 [SOLID WASTE CONTRACT)Guaranteed Tonnage City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2270,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Waste Connections Lone Star, Inc., providing for a guaranteed volume agreement for the landfill; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Solid Waste & Recycling Department ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Waste Connections Lone Star, Inc., providing for a guaranteed volume agreement for the landfill; and providing an effective date. BACKGROUND Currently, the City of Denton landfill has four private companies and one municipality providing 110,000 tons of waste and generating $2.7 million in revenue annually. The landfill seeks to receive guaranteed, predictable tonnages of solid waste for both revenue and management purposes. Waste Connections is currently a customer of the landfill, with an account in good standing. Waste Connections is willing to guarantee delivery of 62,292 tons of solid waste annually in year one and 65,000 tons annually in years two and three in consideration of a discounted disposal charge of $27.00 per ton, representing $1,681,884 in annual revenue year one and $1,755,000 in annual revenue in years two and three. The contract includes a promise to bring tonnage to the landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered. This agreement would be reviewed and trued up annually, include an annual inflation escalator, and provide for three years of revenue to assist in achieving the goal of rate stabilization for the Solid Waste fund. RECOMMENDATION Award a contract with Waste Connections Lone Star, Inc., for guaranteed landfill disposal volumes, in a three (3) year contract. ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019, the City Council (CC) approved negotiations on this item for consideration. FISCAL INFORMATION Fund 660-Solid Waste revenue of $1,681,884 in year one and $1,755,000 in years two and three EXHIBITS City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 1. Agenda Information Sheet 2. Exhibit 1- Draft Ordinance and Contract Respectfully submitted: Brian Boerner, 349-8001 Director of Solid Waste ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON,A TEXAS HOME-RULE MUNICIPAL CORPORATION,AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH WASTE CONNECTIONS LONE STAR,INC.,PROVIDING FOR A GUARANTEED VOLUME CONTRACT FOR THE LANDFILL;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Council of the City of Denton desires that the City of Denton Landfill receive predictable tonnages of solid waste for both revenue and management purposes; and WHEREAS,the Contractor is willing to guarantee delivery of a specified annual tonnage of solid waste in consideration of a discounted disposal charge and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS,the City of Denton has determined that this contract is in the public interest; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2. The City Council of the City of Denton hereby approves the contract attached hereto for guaranteed tonnage to be delivered to the Landfill. SECTION 3. The City Manager,or his designee,is hereby authorized to execute the contract and to carry out the duties and responsibilities of the City as provided in the Contract. SECTION 4. This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote [ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G.Briggs,District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor,At Large Place 5: Paul Meltzer,At Large Place 6: Aye Nay Abstain Absent Page 1 PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITY ATTORNEY day of 2019. CHRIS WATTS,MAYOR STATE OF TEXAS § §SOLID WASTE DISPOSAL CONTRACT COUNTY OF DENTON § This contract is by and between the City of Denton, a Texas municipal corporation ("City")and Waste Connections LoneStar,Inc.,a Texas corporation,with its principal address at 3 Waterway Square Place,Ste.550,The Woodlands,TX 77380 ("Contractor"). WHEREAS,Citydesires that the City of Denton Landfill ("Landfill")receive predictable tonnages of solid waste for both revenue and management purposes;and WHEREAS,Contractor is willing to guarantee delivery of a specified annual tonnage of solid waste in consideration of a discounted disposal charge,and to promise to bring tonnage to the Landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS,City has determined that this Contract is in the public interest. NOW,THEREFORE,in consideration of the mutual promises,covenants,and conditions contained in this Contract,City and Contractor agree to the following terms and conditions: 1.Administration.This Contract shall be administered on behalf of City by its Director of SolidWaste or the Director's designee (hereinafter called the "Director"), and on behalf of Contractor by its duly authorized officer or employee. 2. Delivery of Acceptable Solid Waste.Contractor agrees and guarantees that Itwill pay to deliver to the Landfill Acceptable Solid Waste in the following tonnage for each year of the Contract ("Guaranteed Annual Tonnage")and City agrees to accept all Acceptable Solid Waste at the Landfill: Contract Year Guaranteed Annual Tonnage 2019-2020 62,292 tons 2020-2021 65,000 tons 2021-2022 65,000 tons 3.Additional Deliverv of Acceptable Solid Waste.Contractor understands and agrees that any volume of delivered solid waste in excess of the Guaranteed Annual Tonnage up to five percent (5%)of the Guaranteed Annual Tonnage ("Additional Acceptable Tonnage")willbe paid at the rate described by the Additional Acceptable Tonnage Fee. 4.Contract Year means any period during the contract beginning on October 1 and ending on September 30 of the following year,except for the initial year of the term which shall be the period from October 14, 2019 to September 30, 2020. 5.Acceptable Solid Waste means (1)all wet or dry solid waste that is authorized to be disposed of at the Landfill under applicable federal,state,and locallaws,regulations,ordinances, rules,permits,licenses, and governmental orders or directives; and (ii)other wet or dry Solid Waste that is not Unacceptable Solid Waste (as defined in Section 8 below). Acceptable Solid Waste does not include sludge,special waste,or material delivered by citizens served by other municipalities or corporations. 6.Deliverv Procedures:Operation ol the Landfill. (a) Operation of the Landfill;Procedures. The delivery of Acceptable SolidWaste to the Landfill,which shall occur only during the Landfill's posted hours, shall be governed by the procedures applicable generally to haulers utilizing the Landfill.Contractor shallcomplywith all Landfill procedures established by City ordinance and promulgated by the Director in the disposal of Acceptable Solid Waste, as same may be amended from time to time. Notwithstanding anything in this Contract to the contrary,City shall have the right, in its sole discretion, to close its Landfill,in whole or in part, either temporarily or permanently, at any time for any reason. Upon any such permanent closure, this Contract shall be terminated by City as described in Section 17. Notwithstanding anything contained herein to the contrary, any unscheduled closure of the Landfill of more than two (2) days by Cityshall result in an equitable reduction inthe Guaranteed Annual Tonnage owed by Contractor if requested in writing byContractor.In addition, if City closes the Landfill for more than thirty (30)days during any three (3) month period.Contractor shall be entitled to terminate this Contract, and the obligations of both parties to deliver and to accept Acceptable Solid Waste shall terminate (including,without limitation.Contractor's obligation to provide the Guaranteed Annual Tonnage and the City'sobligation to accept the tonnage at the Discount Disposal Fee rate). (b)Compliance with Applicable Laws.This Contract is entered subject to and controlled bythe Charter and ordinances of the City of Denton and all applicable laws, rules, and regulations of the State of Texas and the United Statesof America.Contractor and City shall,duringthe performance ofthis Contract,complywith all applicable City codes, ordinances, and regulations,as amended, and all applicable State and Federal laws,rules,and regulations, as amended. (c)Title to Waste.Title to and risk of loss and responsibility for Acceptable Solid Waste delivered to the Landfill shall pass at the time such Acceptable SolidWaste is removed from the deliveryvehicle at the Landfill.Title to Unacceptable Solid Waste shall remain with Contractor or its customer and shall never be deemed to pass to City.City shall have the rightto reject SolidWaste determined to be Unacceptable SolidWaste at anytime,and Contractor shall be required to immediately pick upand properly dispose at itsown expense,in accordance with 2 I S ()II D W .A f.f i;t'O W I R A L r I 6 u a r a n i r;s f1 I o n n a q s; Subsection 8(c) of this Contract,Solid Waste determined by the Director to be Unacceptable Solid Waste. 7.Term.Unless sooner terminated pursuant to Section 16, this Contract shall commence on October 14, 2019 (the "Contract Start Date") and terminate on September 30, 2022. Upon termination of this Contract,the obligations of both parties to deliverand accept Acceptable Solid Waste shall terminate;provided,however,that all other rights and obligations of the parties under this Contract which by their nature are intended to survive (including those with respect to payment and indemnification)shall survive termination. 8.Disposal Fees and Pavments. (a) Fees. In consideration of City's permission to dispose of Acceptable Solid Waste under this Contract,Contractor shall pay City twenty-seven dollars ($27.00)per ton.The Additional Acceptable Tonnage Feeshall be thirty-four dollars ($34.00).Contractor agrees that the Discount Disposal Fee and the Additional Acceptable Tonnage Fee may be increased on October 1 of each calendar year beginning on October 1, 2020. The percentage increase will be determined by the Director using the Consumer Price Index for All Urban Consumers (CPI- U)for the South Region for All Items, published bythe UnitedStates Department of Labor, Bureau of Labor Statistics.Any increase in the Discount Disposal Fee or the Additional Acceptable Tonnage Fee shall not exceed five percent (5%)inany single calendar year. (b) Pavment. Contractor shall pay the Discount Disposal Feeon a monthly basis for Acceptable Solid Waste delivered to Landfill.The monthly bill shall be paid no later than thirty (30)days after receipt of a monthly invoice from the Director during the term of the Contract. If Contractor delivers its Guaranteed Annual Tonnage before the end of the one- year period,additional Acceptable SolidWaste delivered to Landfill shall be charged the Non Resident Gate Rate set by the then current Cityof Denton Solid Waste Rate Ordinance. Ifat the end ofa Contract Year,Contractorhas failed to disposeofthe Guaranteed Annual Tonnage, Contractor remains obligated under this Contract to paythe Discount Disposal Fee for the entire Guaranteed Annual Tonnage. At the end of each Contract Year,the Directorshall perform a reconciliation of the actual tonnage of Acceptable SolidWaste disposed of at the landfill under this Contract in that Contract Yearcompared withthe Guaranteed AnnualTonnageand the amount paid byContractor during the Contract Year.The Director shall make the appropriate calculations and adjustments to determine the amounts finally due and owed by Contractor in each Contract Year.Contractor shall pay any amounts owed to City pursuant to the end-of-Contract Year reconciliation not later than thirty (30) days after receipt of an invoice from the Director.Latepayments under this Contract shall earn simple interest at the annual rate of ten percent (10%),or such other rate as the CityCouncil establishes pursuant to City of Denton Code of Ordinances Section 26- 6 (k)as amended.In the event of a good faith dispute inthe amount of the Discount Disposal Feedue, Contractor shall,at a minimum, pay the undisputed portion of the Discount Disposal 3 1 S 0 i i U VV AS i I C O N i R A C 'I A u .i r A n i r-A To n ii ii "e Fee due within the thirty (30) day period set forth above. The calculation of interest on any disputed payment or the pursuit of contractual remedies by City shall be suspended during any good faith dispute regarding payment until the dispute is either resolved or City otherwise determines that the dispute cannot reasonably be resolved.If it Is determined that the disputed amount is owed by Contractor,such amount shall be subject to the late fees described herein. The parties reserve all legal rights and remedies If they cannot amicably resolve a dispute. (c)Taxes and Other Charges.In addition to the Discount Disposal Fee,Contractor shall payall other federal,state,local or other taxes, fees, surcharges,or similarchargesrelated to the acceptance or disposal ofAcceptable SolidWaste or related to the operations or activities of the Landfill that are imposed by law,ordinance,regulation,agreement with a governmental authority,governmental audit,or otherwise. (d) Security Deposit.Upon execution of this Contract, Contractor shallprovide a security deposit inan amount equal to one-sixth (1/6) of the annual guaranteed amount under this contract.The Director may approve a lesser deposit if Contractor receives an acceptable credit rating from a credit source available to the City.The cost to obtain the credit rating will be charged to the Contractor and will not exceed one hundred dollars ($100.00).Thesecurity deposit mayalso be waivedor reduced based on recent payment historyofthe contractor. The security deposit may take the form of cash, a performance bond issued by a corporate surety or sureties licensed to issue bonds in the State ofTexasand otherwise acceptable to City,or an unconditional, irrevocable standby letter of credit issued by and drawable at a financial institutionlocated inDenton County,Texas.If other than cash,the form of the securitydeposit .shall be approved by the Director and approved as to legalform. Formulti-year contract, the securitydeposit will be reviewedannuallyto reflectan increaseor decrease inthe full Disposal Rate, and the amount of the security deposit will be increased or decreased to reflect the change. (e)Remedies in the Event of Default.If Contractor,after thirty (30)daysadvance written notice and opportunity to cure from City,failsto make payment of amounts due under this Contractor breaches anyterm,condition,or covenant of this Contract,the Director may exercise any or ail of the following remedies, without waivingany other remedies available to City at law or In equity;(1)suspend delivery of solid wasteto the Landfill by Contractor;(2) terminate this Contract for default as provided in Section 14; or (3) draw upon the security deposit and require Contractor to furnish a replacement security deposit as provided In Subsection(d) above, except that the Director may require a greater amount of securitythan provided for in Subsection (d)in orderto provide City with adequate assurance of performance by Contractor. If Contractor's delivery of solid waste to the Landfill is suspended for nonpayment, Contractor's obligationto pay the full payment for guaranteed annual tonnage remains in effect. 9. Insurance.During the term of this Contract, Contractor shall procure, pay for, and maintain at least the minimum insurance coverages described in Exhibit A,attached to and 4 I S D M D W A 5 T L CON I R A C I 1 6 u d i a ii t e d 1 o n n £g e made a part of this Contract. Approval, disapproval or failure to act by City regarding any insurance supplied by Contractor or its subcontractors shall not relieve Contractor of full responsibility or liability for damages,errors,omissions,or accidents as set forth in this Contract.The bankruptcy or insolvency of Contractor's insurer or any denial of liability by Contractor's insurer shall not exonerate Contractor from the liability or responsibility of Contractor set forth in this Contract. 10.Unacceptable Solid Waste. (a) For the purposes of this Contract,"Unacceptable Solid Waste"means:(i)any material that is not Acceptable Solid Waste;(ii)any material that by reason of its composition, characteristics or quantity is defined as a "hazardous material,""hazardous waste,""hazardous substance,""extremely hazardous waste,""restricted hazardous waste,""toxic substance," "toxic waste," "toxic pollutant," "contaminant," "pollutant," "infectious waste," "medical waste,""radioactive waste,"or "sewage sludge"underany Applicable Law;{ill)any material that requires other than normal handling,storage,management,transfer or disposal; or (iv)any other material that may present a substantial endangerment to public health or safety, may cause applicable air quality or water effluent standards to be violated by the normal operation of the Landfill,or because of its size, durability or composition cannot be disposed of at the Landfill or has a reasonable possibilityof otherwise adversely affecting the operation or useful life of the Landfill. (b)Contractoragreesthat it shallnot deliver any Unacceptable Solid Waste to City's Landfill.If Contractor delivers waste that contains both Acceptable Solid Waste and Unacceptable Solid Waste,the entire delivery shall constitute Unacceptable Solid Waste If the Unacceptable Solid Waste cannot be separated from the Acceptable SolidWaste through the reasonable efforts of City,with the cost of such separation to be paidbyContractor,City shall have the right, but not the obligation, to inspect any of Contractor's trucks to determine whether the waste delivered is Acceptable Solid Waste or Unacceptable Solid Waste.Any failure by City to perform any such inspection or to detect Unacceptable Solid Waste despite such inspection shall in no wayrelieveContractor from itsobligationto deliveronly Acceptable Solid Waste or from its other obligations under this Section,or to retrieve such Unacceptable Solid Waste as required under Subsection 6(c). (c)If Contractor delivers Unacceptable Solid Waste to City's Landfill,City may,in itssole discretion:(i)reject such Unacceptable Solid Wasteat Contractor'ssole expense; or (11) If City does not discover such Unacceptable Solid Waste in time to reject and reload such Unacceptable Solid Waste,Inform Contractor by telephone of the problem and require pickupof the Unacceptable Solid Waste withintwenty-four (24)hours, unlessthe Unacceptable SolidWaste is deemed by City to be a threat to the health and safety of its employees or the general public,inwhichcase Contractorshallrespondand removethe Unacceptable Solid Waste immediately. If Contractor fails or refuses to timely remove or properly dispose of such Unacceptable Solid Waste,City may dispose of such Unacceptable Solid Waste at a location authorized to accept such Unacceptable Solid Waste in accordance with all applicable laws, 5|S0lID WASIL CONIKACIj Guaranteed lonnage ordinances,and regulations and to charge Contractor all direct and indirect costs incurred due to removing,handling,transporting,and disposing of such Unacceptable Solid Waste. Notwithstandingthe foregoing, no notice to Contractor shall be required for City to disposeof Unacceptable Solid Waste at Contractor's sole expense in emergency situations where, in the Director's judgment,a delay in such disposal could constitute a hazard to the Landfill or any person on,about,or near the Landfill premises. 11. Environmental Compliance.Contractor and City shall each comply with all federal, state and local environmental laws and regulations,including, but not limited to,the Resource Conservation and RecoveryAct (RCRA),the Safe Drinking Water Act (SDWA),the CleanWater Act (CWA)and the CleanAirAct (CAA)in their performance under this Contract.Contractor shall ensure that its agents,subcontractors and employees have received training or information appropriate to the environmental aspects and impacts of their activities in connection with performance of this Contract.Contractorand City shall each ensure that any spills or other releases of materials into the environment that may result from performance under this Contract are responded to and reported adequately and in compliance with applicable environmental laws. 12.Notices.Except as otherwise provided in Section 13, any notice,payment, statement,or demand required or permitted to be given under this Contract by either party to the other may be effected by personal delivery In writing or by mail,postage prepaid. Mailed notices shall be addressed to the parties at the addresses appearing below, but each party may change Its address by written notice in accordance with this section. Mailed notices shall be deemed communicated as ofthree (3)daysafter mailing. If intended for City,to: Brian Boerner Director of Solid Waste City of Den ton 1527 S.Mayhill Rd, Denton,TX 76208 If intended for Contractor,to: Adam Gooderham Division Vice President Waste Connections LoneStar, Inc. - N.Texas 4001 Old Denton Rd. HaltomCity,TX 75117 13.Assignment.Contractor shall not sell,assign,transfer, or convey this Contract,inwhole or in part, without the prior written consent of City's Director,which consent will not be unreasonably withheld. 14. Independent Contractor.Contractor's status shall be that of an Independent contractor and not an agent, servant, employee, or representative of City inthe performance 6 I S0 LID A S )t:C 0 N1 R AC I |ci u a r a n 1 e 0 tl I o n n ag e of the Services.Contractor shall exercise Independent judgment In performing its obligations under this Contract and is solely responsible for setting working hours,scheduling or prioritizing and determining how its obligations under this Contract are to be performed.No term or provision of this Contract or act of Contractor in the performance of this Contract shall be construed as making Contractor the agent,servant or employee of City,or making Contractor or any of its employees eligible for the fringe benefits,such as retirement.Insurance and worker's compensation,which City provides its employees. 15,Indemnity.Contractor agrees to defend,Indemnify and hold City, Its officers,agents and employees,harmless against any and all claims,lawsuits,judgments,costs, fines, penalties,and expenses for personal injury (including death),property damage,violations of state or federal environmental laws or regulations,or other harm for which recovery of damages Is sought,suffered by any person or persons,that may arise out of or be occasioned by Contractor's breach of any of the terms or provisions of this Contract,or by any negligent, wrongful,or strictly liable act or omission of Contractor,Its officers,agents,employees or subcontractors,In the performance of this Contract;except that the indemnity provided for In this paragraph shall not apply to any liability resulting solely from the negligence,wrongful act,or fault of City,Its officers,agents,employees or separate contractors,and in the event of joint and concurring negligence or fault of Contractor and City,responsibility and indemnity, if any,shall be apportioned in accordance with the law of the State of Texas,without waiving any governmental Immunity available to City under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solely for the benefit of the parties to this Contract and are not intended to create or grant any rights, contractual or otherwise,to any other person or entity. 16.Termination.Cit/s Director may, at City's option and without prejudice to any other remedy City may be entitled to at law.In equity or elsewhere under this Contract,terminate this Contract In whole or In part for cause or for the convenience of City (including but not limited to closure of the Landfill or nonappropriatlon of funding to operate the Landfill)by giving at least ninety (90) days advance written notice of termination to Contractor,unless such closure results from an emergency,with the understanding that all performance being terminated shall cease as of a date to be specified in the notice.Contractor shall not be entitled to lost or anticipated profits should City choose to exercise its option to terminate for any reason. 17.Venue.The obligations of the parties to this Contract shall be performable In Denton County,Texas,and if legal action Is necessary In connection with or to enforce rights under this Contract,exclusive venue shall lie In Denton County,Texas. 18.Governing Law. This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas,without regard to conflict of law or choice of law principles ofTexas or of any other state. 19. Legal Construction.In case any one or more of the provisions contained In this Contract shall for any reason be held to be Invalid,Illegal,or unenforceable in any respect,such 7|S0i.!D WASTE CONlRAClj Guaranteed Tonnage invalidity.Illegality, or unenforceability shall not affect any other provision of this Contract,and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Contract. 20.Counterparts.This Contract may be executed in any number of counterparts,each of which shall be deemed an original and constitute one and the same Instrument.If this Contract is executed in counterparts,then it shall become fully executed only as of the execution of the last such counterpart called for by the terms of this Contract to be executed. 21.Captions.The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 22.Successors and Assigns. This Contract shall be binding upon and inure to the benefit of the parties and their respective successors and,except as otherwise provided Inthis Contract, their assigns. 23.Entire Agreement:No Oral Modifications.This Contract (with all referenced Exhibits, attachments,and provisions incorporated by reference)embodies the entire agreement of both parties,superseding all oral or written previous and contemporary agreements between the parties relating to matters set forth in this Contract. Except as otherwise provided elsewhere in this Contract,this Contract cannot be modified without written supplemental agreement executed by both parties. Executed this the day of , 20 by City,signing by and through its City Manager,duly authorized to execute same by Ordinance approved on 20 . CITY OF DENTON,TEXAS WASTE CONNECTIONS LONE STAR,INC. BY: TODD HILEMAN,CITY MANAGER ADAM GOODERHAM,DIVISIONVP SjSGLID W.A.S[L COrjTRACTj Guaranteed lonnage ATTEST: ROSA RIGS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL,CITYATTORNEY THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPRISED as to f^ncial and opcprotjOTal obluKnions and busmCmerms. *si^iaturP^^ Q\/\jxttA tASUm/{ Departmnnt Date Signed;«<?' 'ut^ 9|SOLID WASTE CONTRACTj Guaranteed Tonnage EXHIBIT A INSURANCE REQUIREMENTS Without limiting any of the other obligations or liabilities of the Contractor,the Contractor shall provide and maintain for the term of the Contract,the minimum insurance coverage as indicated herein. Contractor shall file with the Solid Waste Department satisfactory certificates of insurance including any applicable addendum or endorsements.Contractor may ask for clarification of any Insurance requirements at any time,upon written request to the Solid Waste Department. All Insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications,and shall be maintained in compliance with these general specifications throughout the duration of the Contract,or longer,ifso noted: I. Each pollcv shall be Issued by a company authorized to do business In the State of Texas with an A.M. Best Company rating of at least Aor better. II.Liability policies shall be endorsed to provide the following: A.Name as Additional Insured the Cityof Denton,its Officials,Agents,Employees and volunteers. B.That such insurance Isprimary to any other Insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separateiyto each insured against whom claim is made or suit Isbrought. The Inclusion of more than one insured shall not operate to Increase the Insurer's limit of liability. C. Provide a Waiver of Subrogation in favor of the Cityof Denton, its officials,agents, employees,and volunteers. III.Cancellation:City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. A.Should any of the required insurance be provided under a claims made form,CONTRACTOR shall maintain such coverage continuously throughout the term of this contract and,without lapse,for a period of three years beyond the contract expiration,such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. B.Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be Included in the general annual aggregate limit,the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. C. Should any required insurance lapse during the contract term,requests for payments originating after such lapse shall not be processed until the Cityreceives satisfactory evidence of reinstated coverage as required bythis contract, effective as ofthe lapse date.Ifinsurance is not reinstated.City may, at its sole option,terminate this contract effective on the date of the lapse. 10 I SO LI L5 WAS!E C O N I H a\C 1 I (i u i a n 1 e c d Eo n n a g e IV. SPECIFICADDITIONAL INSURANCE REQUIREMENTS; Allinsurancepolicies proposed orobtained insatisfaction ofthisContractshalladditionallycomplywith the following marked specifications,and shall be maintained in compliance with these additional specifications throughout the duration of the Contract,or longer, ifso noted: A.General Liability Insurance: 1.General Liability insurance with combined single limits of not less than S1.000,000.00 shall be provided and maintained by the Contractor.The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. 2. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: a.Coverage Ashall include premises,operations,products,and completed operations, independent contractors,contractual liability covering this contract and broad form property damage coverage. b. Coverage B shall include personal Injury. c.Coverage C,medical payments,is not required. 3. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: a. Bodily injury and Property Damage Liability for premises,operations,products and completed operations,independent contractors and property damage resulting from explosion,collapse or underground (XCU)exposures. b. Broad form contractual liability (preferably by endorsement)covering this contract, personal injury liability and broad form property damage liability. B.Automobile Liability Insurance; 1.Contractor shall provide Commercial Automobile Liabilityinsurance with Combined Single Limits (CSL)of not less than $500,000 either ina single policyor ina combination of basic and umbrella or excess policies. The policy will include bodilyinjuryand property damage liabilityarising out of the operation,maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. 2.Satisfaction of the above requirement shall be in the form of a policy endorsement for: a.any auto,or b.all owned hired and non-owned autos. V.The Contractor's failure to comply with any of these provisions isa breach of contract bythe contractor,which entitles the City to declare the contract void if the contractor does not remedy the breach withinten days after receipt of notice of breach from the City. 11 I S O LI0 W A S 1 f C O N 1 !•{AC T i G u a i a n t e e d 'I o ii n a g e City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2271,Version:1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Allied Waste Services of Fort Worth, LLC., providing for a guaranteed volume contract for the landfill; and providing an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Solid Waste & Recycling Department ACM: Mario Canizares DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Allied Waste Services of Fort Worth, LLC., providing for a guaranteed volume contract for the landfill; and providing an effective date. BACKGROUND Currently, the City of Denton landfill has four private companies and one municipality providing 110,000 tons of waste and generating $2.7 million in revenue annually. The landfill seeks to receive guaranteed, predictable tonnages of solid waste for both revenue and management purposes. Allied Waste (Republic) is currently a customer of the landfill, with an account in good standing. Republic is willing to guarantee delivery of 7,680 tons of solid waste in consideration of a discounted disposal charge of $26.00 per ton, representing $199,680 in annual revenue to the Solid Waste fund. The contract includes a promise to bring tonnage to the landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered. This agreement would be reviewed and trued up annually, include an annual inflation escalator, and provide for three years of revenue to assist in achieving the goal of rate stabilization for the Solid Waste fund. RECOMMENDATION Award a contract with Allied Waste Services of Fort Worth, LLC., for guaranteed landfill disposal volumes, in a three (3) year contract. ESTIMATED SCHEDULE OF PROJECT This is a three (3) year contract. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On August 20, 2019, the City Council (CC) approved negotiations on this item for consideration. FISCAL INFORMATION Fund 660-Solid Waste revenue of $199,680 annually EXHIBITS City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 1. Agenda Information Sheet 2. Exhibit 1- Draft Ordinance and Contract 3. Exhibit 2: LLC Ownership Information Respectfully submitted: Brian Boerner, 349-8001 Director of Solid Waste ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION,AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH ALLIED WASTE SERVICES OF FORT WORTH,LLC.,PROVIDING FOR A GUARANTEED VOLUME CONTRACT FOR THE LANDFILL;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Council of the City of Denton desires that the City of Denton Landfill receive predictable tonnages of solid waste for both revenue and management purposes; and WHEREAS,the Contractor is willing to guarantee delivery ofa specified annual tonnage of solid waste in consideration ofa discounted disposal charge and make payment based on the guaranteed tonnage regardless ofthe actualamountof solidwaste delivered;and WHEREAS,the City of Denton has determined that this contract isin the public interest; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1.The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2.The City Council of the City of Denton hereby approves the contract attachedheretofor guaranteedtonnageto be deliveredto the Landfill. SECTION 3.The City Manager,or his designee,is hereby authorized to execute the contract andto carry outthe duties and responsibilities ofthe City as provided inthe Contract. SECTION 4.This Ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by ,the ordinance was passed and approved by the foliovvdng vote[ - ]: Mayor Chris Watts: Gerard Hudspeth,District 1: Keely G. Briggs, District 2: Jesse Davis,District 3: John Ryan,District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: Aye Nay Abstain Absent Page 1 PASSED AND APPROVED this the ATTEST: ROSA RIOS,CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: AARON LEAL, CITY AJTORNEY BY: day of _,2019. CHRIS WATTS,MAYOR STATE OF TEXAS § §SOLID WASTE DISPOSAL CONTRACT COUNTY OF DENTON § This contract is by and between the City of Denton, a Texas municipal corporation ("City")and Allied Waste Services of Fort Worth,LLC.,a Texascorporation doing business as Republic Services of Fort Worth, with its principal address at 6100 Elliott Reeder Road,Fort Worth,Texas 76117 ("Contractor"). WHEREAS,City desires that the City of Denton Landfill ("Landfill")receive predictable tonnages of solidwaste for both revenue and management purposes; and WHEREAS,Contractoris willing to guarantee delivery of a specified annual tonnage of solid waste in consideration of a discounted disposal charge,and to promise to bring tonnage to the Landfill and make payment based on the guaranteed tonnage regardless of the actual amount of solid waste delivered;and WHEREAS,City has determined that this Contractisinthe public interest. NOW,THEREFORE,in consideration ofthe mutual promises,covenants,and conditions contained in this Contract,City and Contractor agree to the following terms and conditions: 1.Administration.This Contract shall be administered on behalf of City by its Director of Solid Wasteor the Director's designee(hereinafter called the "Director"),and on behalfof Contractor by its duly authorized officer or employee. 2. Deliveryof Acceptable SolidWaste.Contractor agrees and guarantees that it willdeliver to the Landfill Acceptable Solid Wastein the following tonnage for each year of the Contract ("Guaranteed Annual Tonnage")and City agrees to accept all Acceptable Solid Waste at the Landfill: Contract Year Guaranteed Annual Tonnage 2019-2020 7,680 tons 2020-2021 7,680 tons 2021-2022 7,680 tons 3. Additional Deliveryof Acceptable SolidWaste.Contractor understands and agrees that any volume of delivered solid waste in excess ofthe Guaranteed Annual Tonnage up to five percent (5%)ofthe Guaranteed Annual Tonnage ("Additional Acceptable Tonnage")will be paid at the rate described by the Additional Acceptable Tonnage Fee. 4.Contract Year means any period during the contract beginning on October 1 and ending on September 30 of the following year,except for the initialyear of the term which shall be the period from October 14,2019 to September 30,2020. 5.Acceptable Solid Waste means (i) all wet or dry solid waste that is authorized to be disposed ofat the Landfill under applicablefederal,state,and locallaws,regulations,ordinances, rules, permits, licenses,and governmental orders or directives; and (ii)other wet or dry Solid Waste that is not Unacceptable Solid Waste (as defined inSection 8 below). Acceptable Solid Waste does not include sludge, special waste,or material delivered by citizens served by other municipalities or corporations. 6.Deliverv Procedures:Operation of the Landfill. (a) Operation of the Landfill:Procedures. The delivery of Acceptable SolidWaste to the Landfill,which shall occur onlyduring the Landfill's posted hours, shall be governed by the procedures applicable generally to haulers utilizing the Landfill.Contractor shall comply with all Landfill procedures established by City ordinance and promulgated bythe Director in the disposal of Acceptable Solid Waste, as same may be amended from time to time. Notwithstanding anything inthis Contract to the contrary.City shall have the right,in itssole discretion, to close its Landfill,in whole or in part, either temporarily or permanently, at any time for any reason.Upon any such permanent closure,this Contract shall be terminated by City as described in Section 17.Notwithstanding anything contained herein to the contrary, any unscheduled closure of the Landfill of more than two (2)daysby City shall result inan equitable reduction in the Guaranteed Annual Tonnage owed by Contractor if requested in writing by Contractor.In addition,if City closes the Landfill for more thanthirty (30)days during any three (3)month period.Contractor shall be entitled to terminate this Contract,and the obligations of both parties to deliver and to accept Acceptable Solid Waste shall terminate (including,without limitation.Contractor's obligation to provide the Guaranteed Annual Tonnage and the City's obligationto accept the tonnage at the Discount Disposal Fee rate). (b)Compliance with Applicable Laws.This Contract is entered subjectto and controlled bythe Charter and ordinances of the City of Denton and all applicable laws,rules, and regulations of the State of Texas and the United Statesof America.Contractor and City shall,during the performance ofthis Contract,comply with all applicable City codes,ordinances, and regulations,as amended,and all applicable Stateand Federal laws,rules,and regulations, as amended. (c)Title to Waste.Title to and risk of loss and responsibility for Acceptable Solid Waste delivered to the Landfill shall passat the time such Acceptable Solid Waste is removed from the delivery vehicle at the Landfill.Title to Unacceptable Solid Waste shall remain with Contractor or its customer and shall never be deemed to pass to City.Cityshall have the right to reject Solid Waste determined to be Unacceptable Solid Waste at anytime,and Contractor shall be required to immediately pick upand properly dispose at its own expense,in accordance with 2|S0LID WASTE CONTRACT)Guaranteed Tonnage Subsection 8(c) of this Contract,Solid Waste determined by the Director to be Unacceptable Solid Waste. 7. Term. Unless sooner terminated pursuant to Section 16, this Contract shall commence on October 14, 2019 (the "Contract Start Date") and terminate on September 30, 2022.Upon terminationofthis Contract,the obligations ofboth partiesto deliver andaccept Acceptable Solid Waste shall terminate;provided,however,that all other rights and obligations of the parties underthis Contract which bytheir nature are intendedto survive (including those withrespect to payment and indemnification)shall survive termination. 8.Disposal Fees and Payments. (a)Fees.In consideration of City's permission to dispose of Acceptable Solid Waste under this Contract,Contractorshallpay City twenty-six dollars ($26.00)per ton. The Additional Acceptable Tonnage Fee shall be thirty-four dollars ($34.00).Contractor agrees that the Discount Disposal Fee and the Additional Acceptable Tonnage Fee may be increased on October 1ofeach calendar year beginning on October 1,2020.The percentage increase will be determined by the Director using the Consumer Price Index for All Urban Consumers (CPI- U)for the South Region for All Items,published by the United States Department of Labor, Bureau of Labor Statistics.Any increase in the Discount Disposal Fee or the Additional Acceptable Tonnage Fee shall not exceed five percent (5%)in any single calendar year. (b)Payment.Contractor shall pay the Discount Disposal Fee ona monthly basis for Acceptable Solid Waste delivered to Landfill.The monthly bill shall be paid no later than thirty (30)days after receipt ofa monthly invoice from the Director during the term of the Contract. IfContractor delivers its Guaranteed Annual Tonnage before the end of the one- year period,additional Acceptable Solid Waste delivered to Landfill shall be charged the Non- Resident Gate Rate set by the then current City of Denton Solid Waste Rate Ordinance.If at the endofa Contract Year,Contractor has failed to dispose ofthe Guaranteed Annual Tonnage, Contractor remains obligated under this Contract to pay the Discount Disposal Fee for the entire Guaranteed Annual Tonnage. At the endofeach Contract Year,the Director shall perform a reconciliation ofthe actual tonnage of Acceptable Solid Waste disposed ofatthe landfill under this Contract in that Contract Year compared with the Guaranteed Annual Tonnage and the amount paid by Contractor during the Contract Year.The Director shall make the appropriate calculations and adjustments to determine the amounts finally due and owed byContractor in each Contract Year.Contractor shall pay any amounts owed to City pursuant to the end-of-Contract Year reconciliation not later than thirty (30)days after receipt ofan invoice from the Director.Late payments under this Contract shall earn simple Interest at the annual rate often percent (10%),or such other rateasthe City Council establishes pursuant to City of Denton Code of Ordinances Section 26- 6 (k)as amended.In the event ofa good faith dispute in the amount of the Discount Disposal Fee due.Contractor shall,ata minimum,pay the undisputed portion ofthe Discount Disposal 3|S0LID WASTE CONTRACT|Guaranteed Tonnage Fee due within the thirty (30)day period set forth above.The calculation of interest on any disputed payment or the pursuit of contractual remedies by City shall be suspended during any good faith dispute regarding payment until the dispute is either resolved or City otherwise determines that the dispute cannot reasonably be resolved.If it is determined that the disputed amount is owed by Contractor,such amount shall be subject to the late fees described herein.The parties reserve all legal rights and remedies if they cannot amicably resolve a dispute. (c) Taxes and Other Charges. In addition to the Discount Disposal Fee,Contractor shall pay all other federal,state,local or other taxes,fees,surcharges,or similar charges related to the acceptance or disposal of Acceptable Solid Waste or related to the operations or activities of the Landfill that are imposed by law,ordinance,regulation,agreement with a governmental authority,governmental audit,or otherwise. (d)Security Deposit.Upon execution of this Contract,Contractor shall provide a security deposit inan amount equal to one-sixth (1/6) ofthe annual guaranteed amount under this contract.The Director may approve a lesser deposit if Contractor receives an acceptable credit rating from a credit source available to the City. The cost to obtain the credit rating will be charged to the Contractor and will not exceed one hundred dollars ($100.00). The security deposit may also be waived or reduced based on recent payment history of the contractor.The security deposit may take the form of cash, a performance bond issued by a corporate surety or sureties licensed to issue bonds in the State of Texas and otherwise acceptable to City,or an unconditional,irrevocable standby letter of credit issued by and drawable at a financial institution located in Denton County, Texas. If other than cash,the form of the security deposit shall be approved by the Director and approved as to legal form. For multi-year contract, the security deposit will be reviewed annually to reflect an increase or decrease in the full Disposal Rate, and the amount of the security deposit will be increased or decreased to reflect the change. (e) Remedies in the Event of Default. If Contractor,after thirty (30) days advance written notice and opportunity to cure from City,fails to make payment of amounts due under this Contract or breaches any term,condition,or covenant of this Contract,the Director may exercise any or all of the following remedies,without waiving any other remedies available to City at law or in equity; (1) suspend delivery of solid waste to the Landfill by Contractor; (2) terminate this Contract for default as provided in Section 14; or (3)draw upon the security deposit and require Contractor to furnish a replacement security deposit as provided in Subsection (d) above,except that the Director may require a greater amount of security than provided for in Subsection (d) in order to provide Citywith adequate assurance of performance by Contractor.If Contractor's delivery of solid waste to the Landfill is suspended for nonpayment.Contractor's obligation to pay the full payment for guaranteed annual tonnage remains in effect. 9.Insurance.During the term of this Contract,Contractor shall procure,pay for, and maintain at least the minimum insurance coverages described in Exhibit A,attached to and 4|50LID WASTE CONTRACT|Guaranteed Tonnage made a part of this Contract. Approval,disapproval or failure to act by City regarding any Insurance supplied by Contractor or its subcontractors shall not relieve Contractor of full responsibility or liability for damages,errors, omissions, or accidents as set forth in this Contract. The bankruptcy or insolvency of Contractor's insurer or any denial of liability by Contractor's insurer shall not exonerate Contractor from the liability or responsibility of Contractor set forth in this Contract. 10.Unacceptable Solid Waste. (a) For the purposes of this Contract, "Unacceptable Solid Waste" means:(i)any material that is not Acceptable SolidWaste;(ii)any material that by reason of itscomposition, characteristics or quantity isdefined as a "hazardous material," "hazardous waste," "hazardous substance," "extremely hazardous waste," "restricted hazardous waste," "toxic substance," "toxic waste," "toxic pollutant," "contaminant," "pollutant," "infectious waste," "medical waste," "radioactive waste," or "sewage sludge" under any Applicable Law;(iii)any material that requires other than normal handling,storage, management, transfer or disposal; or (iv)any other material that may present a substantial endangerment to public health or safety, may cause applicable air quality or water effluentstandards to beviolatedbythe normaloperation of the Landfill,or because of its size, durabilityor composition cannot be disposed of at the Landfill or has a reasonable possibilityof otherwise adversely affectingthe operation or useful life of the Landfill. » (b) Contractoragreesthat it shall notdeliverany Unacceptable Solid Wasteto City's Landfill. If Contractor delivers waste that contains both Acceptable Solid Waste and Unacceptable Solid Waste,the entire delivery shall constitute Unacceptable Solid Waste ifthe Unacceptable Solid Wastecannot be separated from the Acceptable Solid Waste through the reasonable efforts of City,with the cost of such separation to be paidbyContractor.City shall have the right, but not the obligation,to inspect any of Contractor's trucks to determine whether the waste delivered is Acceptable Solid Waste or Unacceptable Solid Waste. Any failure by City to perform anysuch inspection or to detect Unacceptable Solid Wastedespite such Inspectionshallin no wayrelieveContractorfrom its obligation to deliveronly Acceptable Solid Waste or from its other obligationsunder this Section,or to retrieve such Unacceptable Solid Waste as required under Subsection 6(c). (c)If Contractor delivers Unacceptable Solid Waste to Cit/s Landfill,City may,in itssole discretion:(i)reject such Unacceptable Solid Wasteat Contractor'ssole expense;or (ii) if City does not discover such Unacceptable Solid Waste in time to reject and reload such Unacceptable Solid Waste,inform Contractor by telephone of the problem and require pickup ofthe Unacceptable Solid Waste within twenty-four (24)hours,unless the Unacceptable Solid Waste isdeemed by City to be a threat to the health and safety of its employeesor the general public,in which case Contractor shall respond and remove the Unacceptable Solid Waste immediately.If Contractor fails or refuses to timely remove or properly dispose of such Unacceptable Solid Waste,City may dispose of such Unacceptable Solid Waste at a location authorized to accept such Unacceptable Solid Waste in accordance with all applicable laws, SlSOLID WASTE CONTRACT|Guaranteed Tonnage ordinances,and regulations and to charge Contractor ail direct and indirect costs incurred due to removing, handling,transporting,and disposing of such Unacceptable Solid Waste. Notwithstandingthe foregoing, no notice to Contractor shall be required for City to dispose of Unacceptable Solid Waste at Contractor's sole expense in emergency situations where,in the Director's judgment,a delay in such disposal could constitute a hazard to the Landfill or any person on,about,or near the Landfill premises. 11. Environmental Compliance, Contractor and City shall each comply with all federal, state and local environmental laws and regulations, including, but not limited to,the Resource Conservation and RecoveryAct (RCRA),the Safe Drinking Water Act (SDWA),the Clean Water Act (CWA)and the Clean Air Act (CAA)in their performance under this Contract.Contractor shall ensure that Its agents,subcontractors and employees have received training or information appropriate to the environmental aspects and impacts of their activities in connection with performance of this Contract. Contractor and City shall each ensure that any spills or other releases of materials into the environment that may result from performance under this Contract are responded to and reported adequately and in compliance with applicable environmental laws. 12. Notices. Except as otherwise provided in Section 13, any notice, payment, statement,or demand required or permitted to be given under this Contract by either party to the other may be effected by personal delivery in writing or by mail, postage prepaid.Mailed notices shall be addressed to the parties at the addresses*appearing below, but each party may change its address by written notice in accordance with this section. Mailed notices shall be deemed communicated as of three (3)days after mailing. If intended for Citv.to: Brian Boerner Director of Solid Waste City of Denton 1527 S. Mayhill Rd. Denton,TX 76208 If intended for Contractor,to: Mike Hue General Manager - Fort Worth 6100 Elliott Reeder Road Fort Worth,TX 76117 13.Assignment.Contractor shall not sell, assign,transfer,or convey this Contract,in whole or in part,without the prior written consent of City's Director,which consent will not be unreasonably withheld. 14.Independent Contractor.Contractor's status shall be that of an independent contractor and not an agent,servant,employee,or representative of City in the performance of the Services.Contractor shall exercise independent judgment In performing its obligations 6|S0LID WASTE COIMTRACTj Guaranteed Tonnage under this Contract and is soiely responsible for setting working hours, scheduling or prioritizing and determining how its obligations under this Contract are to be performed.No term or provision of this Contract oractof Contractor in the performance of this Contract shall beconstruedas making Contractor the agent,servantoremployeeof City,or making Contractor or any of its employees eligible for the fringe benefits,such as retirement,insurance and worker's compensation,which City provides its employees. 15. indemnity. Contractor agrees to defend,Indemnify and hold City,Its officers,agents and employees,harmless against any and all claims,lawsuits,judgments,costs,fines, penalties,and expenses for personal injury (including death),property damage,violations of state or federal environmental laws or regulations,or other harm for which recovery of damages is sought,suffered by any person or persons,that may arise outoforbe occasioned by Contractor's breach of any ofthe terms or provisions of this Contract,or by any negligent, wrongful,or strictly liable actor omission of Contractor,its officers,agents,employees or subcontractors,in the performance of this Contract;except that the indemnity provided forin this paragraph shall not apply to any liability resulting solely from the negligence,wrongful act,orfault of City,its officers,agents,employees or separate contractors,and in the event of jointand concurring negligence orfaultof Contractor and City,responsibility and Indemnity, if any,shall be apportioned in accordance with the law ofthe State of Texas,without waiving any governmental immunity available to City under Texas law and without waiving any defenses of the parties under Texas law.The provisions of this paragraph are solely for the benefit of the parties to this Contract and are not intended to create or grant any rights, contractual or otherwise,to any other person or entity. 16-Termination.City's Director may,at City's option and without prejudice to any other remedy City may be entitled toat law,in equity or elsewhere under this Contract,terminate this Contract in whole or in part for cause or for the convenience ofCity (including but not limited to closure ofthe Landfill or nonappropriation of funding to operatethe Landfill)by giving at least ninety (90)days advance written notice of termination to Contractor,unless such closure results from an emergency,with the understanding that all performance being terminated shall cease as of a date to be specified in the notice.Contractor shall notbe entitled to lost or anticipated profits should City choose to exercise its option to terminate for any reason. 17.Venue.The obligations ofthe parties to this Contract shall be performable in Denton County,Texas,and if legal action is necessary in connection with or to enforce rights under this Contract, exclusivevenue shallliein Denton County,Texas. 18.Governing Law.This Contract shall be governed by and construed in accordance with the laws andcourt decisions ofthe Stateof Texas,without regard to conflict of law or choice of law principles of Texas or ofany other state. 19.Legal Construction.In caseanyone or moreofthe provisions contained inthis Contract shall for any reason be held to be invalid,illegal,or unenforceable in any respect,such invalidity,iliegality,or unenforceability shall not affect any other provision of this Contract,and 7|S0LID WASTE CONTRACT]Guaranteed Tonnage this Contract shall be considered as if such invalid,illegal, or unenforceable provision had never been contained in this Contract. 20.Counterparts.This Contract may be executed in any number of counterparts,each of which shall be deemed an original and constitute one and the same instrument.Ifthis Contract is executed in counterparts,then it shall become fully executed only as of the execution of the last such counterpart called for bythe terms of this Contract to be executed. 21. Captions. The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 22.Successors and Assigns. This Contract shall be binding upon and inure to the benefit ofthe partiesand their respectivesuccessorsand, exceptasotherwise provided inthis Contract, their assigns. 23. Entire Agreement:No Oral Modifications.This Contract (with all referenced Exhibits, attachments, and provisions incorporated byreference) embodiesthe entire agreement ofboth parties,superseding all oralor written previous and contemporary agreements between the parties relating to matters set forth in this Contract.Except as otherwise provided elsewhere in this Contract, this Contract cannot be modified without written supplemental agreement executed by both parties. Executed this the day of.^20 by City,signing byand through its approved onCityManager, duly authorized to execute same by Ordinance ,20 . CITY OF DENTON, TEXAS ALLIED WASTE SERVICESOF FORT WORTH ,LLC. BY:BY:THJU TODD HILEMAN,CITY MANAGER MIKEHUE,GENERAL MANAGER 8|50LID WASTE CONTRACT!Guaranteed Tonnage THIS AGREEMENT HAS BEEN BOTH REVIEWED ANp APPROVED as \]i financial a|»^perationai o Mng^iness terms. Date Department Signed:|0 «t ^ ATTEST: ROSARIGS,CITY SECRETARY BY: APPROVED AS TO LEGAL I AARON LEAL,CITY ATTC 9|S0LID WASTE CONTRACT|Guaranteed Tonnage EXHIBIT A INSURANCE REQUIREMENTS Withoutlimitinganyofthe other obligations orliabilitiesofthe Contractor, the Contractorshallprovide and maintain for the term of the Contract, the minimum insurance coverage as indicated herein. Contractor shall file with the Solid Waste Department satisfactory certificates of insurance including any applicable addendum or endorsements. Contractor may ask for clarification of any insurance requirements at any time, upon written request to the Solid Waste Department. All insurance policies proposedor obtainedinsatisfactionofthese requirementsshall comply withthe following general specifications,and shall be maintained in compliance with these general specifications throughoutthe durationofthe Contract,or longer.Ifsonoted; I.Each policy shall be issued by a company authorized todo business inthe Stateof Texas with an A.M. Best Company rating of at least Aor better. II.Liability policies shallbe endorsed to providethe following: A.Nameas Additional insuredthe City ofDenton, its Officials,Agents,Employees and volunteers. B.That such insurance is primary to anyother insurance available tothe Additional insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim ismadeorsuitis brought.The inclusion ofmorethan one insured shallnot operate to increasethe insurer's limit of liability. C.Providea Waiver of Subrogationinfavorofthe City ofDenton,its officials,agents, employees,and volunteers. III.Cancellation:City requires 30 day written noticeshouldany of the policies described on the certificatebe cancelledor materiallychanged before the expirationdate. A.Should anyofthe required Insurance be provided undera claims made form,CONTRACTOR shall maintain such coverage continuously throughoutthe term ofthiscontractand,without lapse,foraperiodofthree years beyond the contract expiration,suchthat occurrences arising during the contract term which give rise to claims made after expiration ofthe contract shall be covered. B.Should anyofthe required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense coststo be included In the general annual aggregate limit,the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. C.Should any required insurance lapse during the contract term,requests for payments originating after such lapse shall notbe processed until the City receives satisfactory evidence ofreinstated coverage as required bythiscontract,effective asofthe lapsedate.If insurance isnot reinstated.City may,at itssole option,terminate thiscontract effective onthe dateof the lapse. lOlSOLID WASTE CONTRACT|Guaranteed Tonnage IV.SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: AllInsurancepoliciesproposed or obtained Insatisfaction of this Contractshall additionally comply with the following marked specifications,and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, ifso noted: A.General Liability Insurance; 1.General Liability insurance with combined single limits of not less than $1,000.000.00 shall be provided and maintained by the Contractor.The policy shall be written on an occurrence basis either in a single policyor in a combination of underlying and umbrella or excess policies. 2. if the Commercial General Liability form (ISO Form CG 0001 current edition)is used: a. Coverage Ashall include premises,operations,products, and completed operations, independent contractors,contractual liability covering this contract and broad form property damage coverage. b. Coverage Bshall include personal injury. c.Coverage C,medical payments,is not required. 3. If the Comprehensive General Liability form (ISO Form GL0002 Current Edition and ISO Form GL 0404)is used, it shall include at least: a. Bodily injury and Property Damage Liabilityfor premises,operations,products and completed operations,independent contractors and property damage resulting from explosion,collapse or underground (XCU)exposures. b. Broad form contractual liability (preferably by endorsement)covering this contract, personal injury liability and broad form property damage liability. B.Automobile Liability Insurance: 1.Contractorshali provide Commercial Automobile Liability insurance with Combined Single Limits (CSL)of not less than $500.000 either ina singie policyor in a combination of basic and umbrella or excess policies. The policywill include bodily injury and property damage liability arising out of the operation,maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. 2.Satisfaction of the above requirement shall be in the form of a policy endorsement for: a.any auto,or b.all owned hired and non-owned autos. V. The Contractor's failure to comply with any of these provisions isa breach of contract by the contractor,which entitles the City to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the City. 11 (SOLID WASTE CONTRACTj Guaranteed Tonnage   City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2316,Version:1 AGENDA CAPTION Consider adoption of an ordinance approving an amended agreement by and between the City of Denton and the Denton Community Theater,Inc.,relocating the location of rehearsal space;authorizing the City Manager to execute the first amendment;approving the expenditure of funds therefor;and providing for an effective date. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Finance CFO: Antonio Puente, Jr. DATE: October 8, 2019 SUBJECT Consider adoption of an ordinance approving an amended agreement by and between the City of Denton and the Denton Community Theatre, Inc., relocating the location of rehearsal space; authorizing the City Manager to execute the first amendment; approving the expenditure of funds therefor; and providing an effective date. BACKGROUND The City of Denton’s Public Art Policy was established to encourage the integration of public art into the daily lives of the City’s citizens. One of many goals established by the policy is to promote ongoing collaboration between the City of Denton and the Greater Denton Arts Council (GDAC). Since 1981, this collaboration has included a lease agreement allowing for the GDAC’s use of the Center for Visual Arts (CVA), a City owned facility, located at 400 E. Hickory St. In addition to the lease, terms of the agreement specified that City funding be provided to the GDAC to assist with utility, maintenance, and janitorial expenses. The lease agreement was renewed in 2006, and the 25 year term is set to expire on August 31, 2031. In October 1990, the City signed an agreement with the GDAC concerning the Denton Community Theatre (DCT) commonly referred to as the Campus Theatre located at 214 West Hickory Street. The agreement specified that, upon the building’s renovation, the City would similarly provide funds to pay for the facility’s utility and maintenance expenses. Over the years, the aforementioned agreements have been amended to adjust utility and maintenance funding levels. The most recent amended agreement was approved by the City Council on September 15, 2015 and is set to expire on September 30, 2020. Also on September 15, 2009, the City entered into a separate agreement for the Denton Community Theatre’s new rehearsal facility (Black Box Theatre) located at 314 East Hickory Street. The most recent amended agreement was approved by the City Council on September 15, 2015 and is set to expire on September 30, 2020. This ordinance amends a funding agreement between the City and Denton Community Theatre (DCT) for utility and janitorial services of its rehearsal facility which was vacated as a result of North Central Texas College (NCTC) opening its campus in Downtown Denton. DCT’s rehearsal operations have moved from 314 East Hickory to 2201 South I-35 (Golden Triangle Mall), Denton, Texas. The new space is approximately 4,300 square feet and leased from GTM Development, LTD inside the Golden Triangle Mall. This amended agreement only addresses the location change of the rehearsal space with the funding for the last year of the contract remaining the same. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Beginning in Fiscal Year 2020-21, staff is proposing to include these funds in the City’s Sponsorship Program. As such, future funding requests will be applied for annually by DCT using the City’s Sponsorship Program. This program functions under Resolution 15-1709 which is overseen by the Hotel Occupancy Tax and Sponsorship Committee. RECOMMENDATION Staff recommends approval of the ordinance amending the agreement with Denton Community Theatre. PRIOR ACTION/REVIEW (Council, Boards, Commissions) On September 15, 2015, the City Council entered into a five-year agreement (Ordinance 2015-279) with DCT to support the arts in the community specifically for the theatre’s leased rehearsal facility. The agreement provides payment provision by the City to DCT to fund the rehearsal facility’s utilities and janitorial services. This facility was previously leased from the Denton Record Chronicle. FISCAL INFORMATION The allocation for DCT is $11,100 for FY 2019-20 and has been included in the Annual Program of Services in the General Fund. EXHIBITS 1. Agenda Information Sheet 2. Ordinance No. 2015-279 3. Ordinance 4. Presentation Respectfully submitted: David Gaines, 349-8260 Director of Finance Prepared by: Randee Klingele Senior Treasury Analyst CODAD\Departments \Legal \Our Documents \0rdinances \15 \Denton Community Theatre.doc ORDINANCE NO. 2015 -279 AN ORDINANCE APPROVING AN AGREEMENT - DENTON COMMUNITY THEATRE BY AND BETWEEN THE CITY OF DENTON, TEXAS AND THE DENTON COMMUNITY THEATRE, A TEXAS NON - PROFIT CORPORATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT - DENTON COMMUNITY THEATRE; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Denton, Texas ( "City ") has determined that it is in the best interests of the City of Denton to continue to support the arts in the community and specifically, to provide public funds for utility and janitorial services to the Denton Community Theatre ( "DCT "), to be used for its new leased rehearsal facility, in consideration of the valuable cultural and public services to be furnished by the DCT to the City; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Council hereby approves the "Agreement- Denton Community Theatre," attached hereto and incorporated herewith by reference, entered into by and between the City of Denton, Texas and the Denton Community Theatre ( hereafter the "Agreement "), and authorizes the City Manager to execute said Agreement. SECTION 2. The City Council authorizes the expenditure of funds in the manner and amount as specified in the Agreement. SECTION 3. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 2015. 1. S WATTS, N YOR ATTEST: JENNIFER WALTERS, CITY SECRETARY By: _ APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY By THE STATE OF TEXAS COUNTY OF DENTON AGREEMENT - DENTON COMMUNITY THEATRE The City of Denton, Texas, a Texas municipal corporation (hereafter the "City ") and the Denton Community Theatre, a Texas not - for - profit corporation (hereafter the "DCT ") do hereby enter into this Agreement- Denton Community Theatre (hereafter the "Agreement- DCT "), and by presents: PREAMBLE A. Both the City and DCT desire to simplify and streamline the handling of payments regarding the DCT's utility bills and the payment provisions for janitorial services regarding the timing and method of City's payments; and B. City staff has received direction from Council to proceed with proposing this Agreement to provide DCT with an amount of funding for utilities and janitorial services for the rehearsal facility to be utilized by Denton Community Theatre, being the approximate 3800 square foot space, which DCT has leased from the Denton Record Chronicle; and C. The City has proposed to provide a mutually agreed -upon fixed annual funding amount for these leased rehearsal facilities used by DCT that are leased from the Denton Record Chronicle; and to improve the administration of funds, as well as to reduce City and DCT staff time that is devoted to reconciling the DCT utility and janitorial accounts; NOW THEREFORE, the City and DCT for good and valuable consideration, and for the benefit of community cultural and theatrical activities in the City of Denton, Texas; the City and DCT do hereby AGREE to the following covenants, provisions and terms, that establish this Agreement -DCT, to wit: 1. The termination date of this Agreement is agreed to be September 30, 2020, unless earlier terminated as provided for herein. 2. City and DCT agree and understand that if the City is unable or not willing to appropriate funds for subsequent fiscal years, in order to continue the funding provided for, that the City may terminate this Agreement -DCT at the end of the then current Fiscal Year and it shall not be obligated to make further payments 1 under this Agreement -DCT. The first annual period regarding this Agreement shall commence on October 1, 2015 and continue through September 30, 2016. The second annual period shall commence on October 1, 2016 and continue through September 30, 2017. The third and successive annual periods shall be in each succeeding year thereafter. 3. The DCT agrees to deliver to the City, Director of Finance, its Financial Statements and its Independent Auditor's Report for each Fiscal Year of DCT, during the pendency of this Agreement -DCT, promptly when received from its Auditor, at the close of the DCT Fiscal Year. 1. The City shall provide a mutually agreed -upon annual funding amount commencing on October 1, 2015 for DCT's rehearsal space at the Denton Record Chronicle. The annual funding amount for City utilities, as detailed in Exhibit A, will be paid annually with the first such annual payment being due and beginning on October 1, 2015. DCT shall timely and directly pay for all of its utilities for said rehearsal space directly to the providers of same and /or to their Landlord, as applicable. DCT may manage whether or not it desires separate meters for utility service. The City does not object to same. 2. The City and DCT agree that the additional sum of $3,000 is an appropriate amount to be spent annually on DTC's janitorial services for its rehearsal space at the Denton Record Chronicle. This $3,000 amount is in addition to the annual amount set forth in Paragraph 4 herein. The $3,000 for janitorial expenses will be paid to the DCT by the City on October 1 of each Fiscal Year, beginning October 1, 2015. DCT shall then be liable for paying all of its janitorial expenses for the Fiscal Year. 6. There are no requirements set for maximum annual usage (i.e. kilowatt hours, gallons of water, etc.) regarding this Agreement. There are no other utility services covered by this agreement other than for drainage, electric, gas, solid waste, water and wastewater utilities. 7. The fixed annual funding accounts established by the City in Paragraph numbers 4 and 5 above, may be re- considered by the City Council provided that the DCT either sells, assigns or otherwise disposes of the DCT leased location to another entity, or sub - leases the DCT leased location to another entity, or the DCT leased location is no longer used for the cultural and theatrical purposes that benefit the residents of the City of Denton, Texas. 2 8. DCT is strongly encouraged to implement energy savings plans, and may fully utilize Denton Municipal Utilities community services, such as the Green -Sense Program, Energy Audits, and other resources in order to economize and more efficiently regulate its utility use. 9. The City may enter the DCT rehearsal facilities at any time that City staff provides advance notice to the designated representative of DCT. SIGNED this the i`5) day of _ _„ 2015. ATTESTED: JENNIFER WALTERS, CITY SECRETARY By: ,. ee CITY" THE CITY OF DENTON, TEXAS A Texas Municipal Corporation By: GEORGE C. CAMPBELL, City Manager 3 ATTEST: 0 APPROVED AS TO LEGAL FORM: By: Its Attorney DCT" DENTON COMMUNITY THEATRE, INC. A Texas Not-For-Profit Corporation By: Its EXHIBIT A DCT Rehearsal Space Annual Funding Amounts Fiscal Year City Provided Utilities Gas Utilities Janitorial and Maintenance Services 2015-2016 7,200 0 3,000 2016-2017 7,450 0 3,000 2017-2018 7,650 0 3,000 2018-2019 7,900 0 3,000 2019-2020 8,100 0 3,000 Denton Community Theatre (Black Box Theatre) Antonio Puente, Jr. Chief Financial Officer October 8, 2019 October 8, 2019 -ID19-2316 Background •Denton Community Theatre (DCT) operates a rehearsal space known as Black Box Theatre. •Black Box Theatre was recently relocated to the Golden Triangle Mall as a result of the opening of NCTC’s downtown campus. •Since 2009, the City has supported DCT with funding for utilities and janitorial/maintenance expenses. 2 October 8, 2019 -ID19-2316 Background (Cont’d) •The most recent agreement was approved by the City Council on September 15, 2015 and is set to expire on September 30, 2020. •In accordance with the 2015 agreement, the City Council must approve the continuation of funding if the Black Box Theatre is relocated from its downtown location. •The previous location totaled 3,800 square feet compared to the new location at GTM of 4,300 square feet. 3 October 8, 2019 -ID19-2316 Annual Funding 4 October 8, 2019 -ID19-2316 Fiscal City Provided Gas Janitorial / Year Utilities Utilities Maintenance Total 2015-16 $7,200 $0 $3,000 $10,200 2016-17 $7,450 $0 $3,000 $10,450 2017-18 $7,650 $0 $3,000 $10,650 2018-19 $7,900 $0 $3,000 $10,900 2019-20 $8,100 $0 $3,000 $11,100 DCT Rehearsal Space Annual Funding Amounts Staff Recommendation •Approval of ordinance amending 2015 agreement to allow funding to be utilized in new rehearsal space at GTM. •Beginning FY 2020-21, future funding requests to be routed to City’s Hotel Occupancy Tax &Sponsorship Committee for possible inclusion in annual program of services (budget). 5 October 8, 2019 -ID19-2316 6 October 8, 2019 -ID19-2316 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 19-2293,Version:1 AGENDA CAPTION Consider nominations/appointments to the City’s Boards,Commissions,and Committees:Board of Ethics and Zoning Board of Adjustment. City of Denton Printed on 10/4/2019Page 1 of 1 powered by Legistar™ City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: City Manager’s Office ACM: Sara Hensley DATE: October 8, 2019 SUBJECT Consider nominations/appointments to the City’s Boards, Commissions, and Committees: Board of Ethics and Zoning Board of Adjustment. . BACKGROUND On June 16, 2019, the 2019 Boards & Commissions Screening & Appointment Process was presented and discussed with the City Council. This item is the first step in appointing members for 2019 under the new process. Exhibit 2 includes those seats for the above-noted Boards, Commissions, and Committees for whom nominations have been received, nominees fully vetted and found to meet all necessary qualifications to serve on the respective board/commission/committee. As previously discussed, only those nominees who have been fully vetted and qualified will be presented for appointment. This is not a complete listing of nominees received to date as the vetting is still in progress for some or (re)nominations have not been received. EXHIBITS Exhibit 1 – Agenda Information Sheet Exhibit 2 – Nominations Sheet Respectfully submitted: Rosa Rios City Secretary City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com BOARD/COMMITTEE/COMMISSION COUNCIL PLACE NOMINATING CCM MEMBER FIRST NAME MEMBER LAST NAME PRESENT TERM NEW TERM STATUS & QUALIFICATION OR PREFERENCE, IF ANY Board of Ethics 6 Meltzer Larry Beck N/A UNEXPIRED September 1, 2018 through August 31, 2020 New (Pref.: 0/Other) Zoning Board of Adjustment 6 Meltzer Emily Meisner HOLDOVER 2019-2021 September 1, 2019 through August 31, 2020 Reappointment BOARDS & COMMISSIONS - NOMINATIONS LIST OCTOBER 8, 2019