HomeMy WebLinkAbout21-705RESOLUTION NO. 21-705
A RESOLUTION CONFIRMING REVISIONS TO COMMENT CARDS PROVEDED FOR
INDIVIDUALS TO COMMENT AT CITY COUNCIL MEETINGS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council desires to have an opportunity to communicate directly with
individuals who address Council in accordance with prior registration, open microphone,
speaking on consent and regular agenda items, or public hearing procedures described in 2-
29(f)(4) of the City of Denton Code of Ordinances; and
WHEREAS, to facilitate this goal, an opportunity to provide an email address for
subsequent correspondence on the respective agenda item or the issue raised in the individual’s
comment should be offered to those individuals; and
WHEREAS, email addresses provided for the purpose of communicating electronically
with a governmental body are not subject to disclosure under Texas Local Government Code
Chapter 552; and
WHEREAS, the City Council finds it prudent to provide clarity as to how information
provided on the comment card may be used by the City of Denton; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION 1. The comment cards for city council meetings provided in accordance with
City of Denton Code of Ordinances 2-29(f)(4) shall be revised to include a space for email
address, and language to notify the commenter that while providing an email address is optional,
it will only be used by council and staff to communicate with the individual regarding the
respective agenda item or their comments, and would not be subject to Public Information Act
requests.
SECTION 2. Councilmembers and staff shall refrain from using emails collected from
comment cards for any purpose other than to discuss the issue raised in the individual’s comment.
SECTION 3. This resolution shall become effective immediately upon its passage and
approval.
The motion to ap2rove this resolution was made by Th) \ AM ,\her and
seconded by le, He \hq-, b , and the resolution was passed and approved bythe following vote [ ? – o ]:
Aye
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Nay Abstain Absent
Gerard Hudspeth, Mayor:
Birdia Johnson. District 1 :
Connie Baker. District 2:
Jesse Davis. District 3 :
John Ryan, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED thi, th, H+b d,y ,f N\(K)_, 2021.
dERARD h'Lm 'H. MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
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