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Home My WebLink AboutSeptember 16, 2008 Agenda AGENDA CITY OF DENTON CITY COUNCIL September 16, 2008 After determining that a quorum is present, the City Council of the City of Denton, Texas will 5:00 p.m. convene in a Work Session on Tuesday, September 16, 2008 at in the City Hall Conference Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1.Requests for clarification of agenda items listed on the agenda for September 16, 2008. 2.Receive a report, hold a discussion, and give staff direction regarding the 2008-09 Budget, Capital Improvement Program, and Five-Year Financial Forecast. Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the City Council will not conduct a Closed Meeting and will convene at the time listed below for its regular or special called meeting. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the TEXAS GOVERNMENT CODE, as amended, as set forth below. 1.Closed Meeting: A. Deliberations Regarding Certain Public Power Utilities: Competitive Matters – Under Texas Government Code Section 551.086. 1. Receive competitive public power information from staff in the form of a proposed operating budget for Denton Municipal Electric (“DME”) for the upcoming fiscal year, including without limitation, revenues, expenses, commodity volumes, and commitments, and the direction of DME; and discuss, deliberate, consider adoption of the budget and other matters, and provide staff with direction regarding such matters. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. Following the completion of the Work Session, the City Council will attend a reception for Board and Commission members on Tuesday, September 16, 2008 at 5:30 p.m. in the Council Work Session Room at City Hall. City of Denton City Council Agenda September 16, 2008 Page 2 The City Council will convene in the Council Chambers at 6:00 p.m. at which time the following items will be considered: 1. Consider approval of a resolution of appreciation for retiring Board/Commission members. 2.Oath of Office for New and Continuing Board Members. After determining that a quorum is present, the City of Denton City Council will convene in a Regular Meeting of the City of Denton City Council on Tuesday, September 16, 2008 at 6:30 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1. PLEDGE OF ALLEGIANCE A. U.S. Flag/Texas Flag “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." 2.PROCLAMATIONS/PRESENTATIONS A.Proclamations/Awards 1. Recognition of Council Member Moreno by the Denton Housing Authority. B.August Yard-of-the-Month Awards C.September Yard-of-the-Month Awards 3. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Citizens may speak on items listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers the Consent Agenda. Citizen comments on Consent Agenda items are limited to three minutes. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – F). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – F below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A.Consider a request for an exception to the Noise Ordinance for the purpose of playing amplified music and operating a public address system during the Monster Mash. The event is sponsored by NUCONSTEEL Commercial City of Denton City Council Agenda September 16, 2008 Page 3 Corporation and will be held at the North Texas State Fairgrounds. The Monster Mash is a three-day event but Friday, October 31, 2008, is the only date that requires the noise exception until 11:30 p.m. This request is for an exception to the hours of operation and for an increase in sound decibels to 72 decibels for st amplified sound on Friday, October 31. B.Consider approval of a resolution of the City of Denton, Texas, approving a change in the tariffs of Atmos Energy Corporation, Mid-Tex Division (“Atmos”) as a result of a settlement between Atmos and the Atmos Texas Municipalities (“ATM”); finding that the rates set by the attached tariffs to be just and reasonable; finding that the meeting complied with the Open Meetings Act; declaring an effective date; and requiring delivery of the resolution to the company and legal counsel. C.Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving guidelines for operation of the City of Denton Home Improvement Program and eligibility criteria; authorizing expenditures in excess of $25,000 for projects meeting program guidelines and criteria; and providing for an effective date. D.Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the construction of the RD Wells Interchange; providing for the expenditure of funds therefore; and providing an effective date (Bid 4088– RD Wells Interchange Construction for Denton Municipal Electric awarded to the lowest responsible bidder meeting specification, Re-Con Company of Texas in the amount of $1,977,513). The Public Utilities Board recommends approval (6-0). E.Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for Dry Auger Boring for various City departments; providing for the expenditure of funds therefore; and providing an effective date (Bid 4103–Annual Contract for Dry Auger Boring awarded to the lowest responsible bidder meeting specification, Mabak Directional Drilling, Inc. in the estimated amount of amount of $350,000). The Public Utilities Board recommends approval (6-0). F.Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the construction of a 48” sanitary sewer line; providing for the expenditure of funds therefore; and providing an effective date (Bid 4114– State School Interceptor I awarded to the lowest responsible bidder meeting specification, Texas United Excavators, L.L.C. in the amount of $1,261,971.44). The Public Utilities Board recommends approval (6-0). 4. PUBLIC HEARINGS A. Hold a public hearing on a proposal to adopt a tax rate of $0.66652 per $100 valuation, which will exceed the lower of the rollback rate or the effective rate. City of Denton City Council Agenda September 16, 2008 Page 4 5. ITEMS FOR INDIVIDUAL CONSIDERATION A. Consider approval of a resolution of the City Council of the City of Denton, Texas announcing that it will vote on a tax rate at its meeting of September 23, 2008; providing for publication of notice of such vote on the tax rate; and providing an effective date. Tabled B.– Consider adoption of an ordinance regarding a development agreement related to the deferment of perimeter road improvements. The approximately 2.6- acre property is located at the southwest corner of West Collins Street and Locust Street. The subject site is located within a Downtown Commercial General Date tabled 8/19/08 (DC-G) zoning district. () Tabled C. – Consider adoption of an ordinance of the City of Denton, Texas prohibiting parking on school days from 7:30 a.m. to 3:30 p.m. on the south side of Emerson Lane from its intersection with Woodhaven Lane to its intersection with Brookfield Lane; providing a repealer clause; providing a savings clause; providing for a penalty not to exceed $500 for violations of this ordinance; and providing for an effective date. The Traffic Safety Commission recommends (Date tabled 8/19/08) approval (9-0). Tabled D. – Consider adoption of an ordinance of the City of Denton, Texas prohibiting parking on school days from 7:30 a.m. to 3:30 p.m. on the north side of Parvin Street from its intersection with Mercedes Road to its intersection with ; McCormick Streetproviding a repealer clause; providing a savings clause; providing for a penalty not to exceed $500 for violations of this ordinance; and providing for an effective date. The Traffic Safety Commission recommends Date tabled 8/19/08 approval (4-3). () Tabled E.– Consideration of adoption of an ordinance of the City of Denton, Texas, for a zoning change from a Agriculture (A), Industrial Center General (IC-G), Neighborhood Residential 2 (NR-2), Regional Center Residential 1 (RCR-1), Community Mixed Use Employment (CM-E), and Planned Development 138 (PD-138) zoning districts to the Inspiration Master Planned Community (MPC) zoning district classification and use designation; the area for zoning change encompasses 3,331 acres of land located on both sides of I-35W between Robson Ranch Road and Vintage Boulevard and is legally described as certain tracts of land in the E. Pizono Survey, Abstract Number 1269, G. Pettingale Survey, Abstract Number 1041, J. Taft Survey, Abstract Number 1269, G. West Survey, Abstract Number 1393, B.B.B. & C. Railroad Company Survey, Abstract Number 158, S. Pritchett Survey, Abstract Number 1021 and the McCutchin Lands known as Pilot Knob Ranch in the City of Denton, Denton County, Texas, providing for a penalty in the maximum amount of $2,000.00 for violations thereof, severability and an effective date. (MPC07-0001, Inspiration) The Planning and Zoning (Date tabled 08/05/08) Commission recommends approval (7-0). City of Denton City Council Agenda September 16, 2008 Page 5 F. Consider nominations/appointments to City boards and commissions: 1. Parks, Recreation and Beautification Board 2. Public Art Committee G. New Business and Announcements This item provides a section for Council Members to suggest items for future agendas, request information from the City Manager, and/or make announcements of public interest. H. City Manager’s Report I. Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the Texas Open Meetings Act. J. Official Action on Closed Meeting Item(s) under Sections 551.071-551.086 of the Texas Open Meetings Act. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2008 at ________o'clock (a.m.) (p.m.) ____________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008 DEPARTMENT: Finance ACM: Jon Fortune ______________________________________________________________________________ SUBJECT Receive a report, hold a discussion, and give staff direction on the 2008-09 Budget, Capital Improvement Program, and Five-Year Financial Forecast. BACKGROUND The FY 2008-bmitted to the Council on July 31st, and a Workshop to present the preliminary details of the Budget was conducted on August 7, 2008. This agenda item is being scheduled in order to allow Council Members to ask any follow-up questions regarding the proposed budget. Below is the schedule we will follow to adopt the budget and tax rate: September 16 Second Public Hearing on Tax rate September 23 City Council Adopts Budgets and Tax rate If you have any questions or need additional information, please let me know. Respectfully submitted: Bryan Langley Director of Finance AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008 DEPARTMENT: Parks and Recreation ACM: Fred Greene ______________________________________________________________________________ SUBJECT Consider a request for an exception to the Noise Ordinance for the purpose of playing amplified music and operating a public address system during the Monster Mash. The event is sponsored by NUCONSTEEL Commercial Corporation and will be held at the North Texas State Fairgrounds. The Monster Mash is a three-day event but Friday, October 31, 2008, is the only date that requires the noise exception until 11:30 p.m. This request is for an exception to the hours of operation and st for an increase in sound decibels to 72 decibels for amplified sound on Friday, October 31. BACKGROUND This is the second annual Halloween event sponsored by NUCONSTEEL to benefit United Way of Denton County. , the Masquerade Ball, was held on the Downtown Square. st On October 31, there will be live music by Brave Combo, children activities, two haunted houses, a costume contest, food booths, jugglers, magicians, mimes, face painting, balloon artist, hay rides and various other activities. Each of the 25 United Way agencies will have booths for children to play games and receive candy; there will also be a county-wide treasure hunt. th Only the haunted houses will be open on October 29th and 30; the other activities will not open st until Friday, October 31. PRIOR ACTION/REVIEW None FISCAL INFORMATION None EXHIBITS 1. Letter of Request Respectfully submitted: Emerson Vorel, Director Parks and Recreation Department Prepared by Janie McLeod Community Events Coordinator AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008 DEPARTMENT: Community Development Division ACM: Fred Greene SUBJECT Consider adoption of an ordinance of the City Council of the City of Denton, Texas, approving guidelines for operation of the City of Denton Home Improvement Program and eligibility criteria; authorizing expenditures in excess of $25,000 for projects meeting program guidelines and criteria; and providing for an effective date. BACKGROUND This ordinance approves guidelines and eligibility criteria for the 2008 Home Improvement Program. Passage of this ordinance authorizes project payments that exceed $25,000 when project meets program eligibility criteria and guidelines. City Council awarded CDBG and HOME grant funds to HIP for the 2008-2009 program year as part of the City of Denton 2008 Action Plan for Housing and Community Development. Additional funding sources may include program income, a Denton County Housing Finance Corporation grant, a Federal Home Loan Bank grant funds and owner-provided personal funds. All rehabilitation and reconstruction projects are bid and owners select contractors from eligible or reasonable bids received. The following changes to the 2008 Home Improvement Program guidelines are being recommended: 1. Properties assisted after 1996 that received less than $30,000 in repairs may be eligible for additional assistance from this program. 2. The project cost limit for rehabilitation is being adjusted to allow for inflation in building costs. The rehab limit has been $45 per square foot for several years. It will increase to $55 per square foot with a maximum total project cost not to exceed $65,000 for rehab or $75,000 if a project must address lead-based paint and/or historical architectural work. 3. Payable loan ratios are being adjusted downward in the top two income ranges and the interest rate is being reduced from 3 percent to 2 percent APR. These adjustments are recommended to compensate for the effects of inflation in building and utility costs are having on the very-low-income community. 4. Revision of the Target Area Map -- includes two additional neighborhoods where the age of the majority of structures exceeds 20 years and household incomes may likely be moderate to low. No other significant changes are proposed. 1 ESTIMATED SCHEDULE OF PROJECT The program guidelines will be in effect for owner-occupied rehabilitation and reconstruction projects completed from October 1, 2008 through September 30, 2009. PRIOR ACTION/REVIEW (Council, Boards, Commissions) City Council approved funding for the Home Improvement Program activity in the City of Denton 2008-09 Action Plan for Housing and Community Development on June 3, 2008. FISCAL INFORMATION Housing staff salaries related to program delivery will be paid with CDBG and HOME funds. No general fund dollars are included to administer this program. EXHIBITS 1.Ordinance Respectfully submitted: Mark Cunningham, Director Planning & Development Prepared by: Barbara Ross Community Development Administrator 1 AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008Questions concerning this acquisition may be directed DEPARTMENT: Materials Management to Phil Williams 349-8487 ACM: Jon Fortune SUBJECT Consider adoption of an Ordinance accepting competitive bids and awarding a public works contract for the construction of the RD Wells Interchange; providing for the expenditure of funds therefore; and providing an effective date (Bid 4088-RD Wells Interchange Construction for Denton Municipal Electric awarded to the lowest responsible bidder meeting specification, Re-Con Company of Texas in the amount of $1,977,513). (The Public Utilities Board approved this item by a vote of (6-0). BID INFORMATION RD Wells Interchange is an approved CIP project (location shown in Exhibit 1) that will supply electric power to several large industrial and commercial customers located on the west side of Denton. It will also provide a third transmission source into the existing 69kV transmission loop at the Hickory Substation. With this third source of power, any two of the three sources for the 69kV transmission loop will be capable of carrying the entire 69kV summer peak load. All major equipment and galvanized steel structures have been purchased. Construction will include site work; foundation construction; ground grid installation; conduit installation; steel structure assembly and installation; bus work; and equipment installation; in accordance with the specifications. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) The Public Utilities Board approved this item at its September 8, 2008 meeting. RECOMMENDATION Award to Re-Con Company of Texas in the amount of $1,977,513. PRINCIPAL PLACE OF BUSINESS Re-Con Company of Texas Oklahoma City, OK ESTIMATED SCHEDULE OF PROJECT Construction is estimated to be complete by May 2009. Agenda Information Sheet September 16, 2008 Page 2 FISCAL INFORMATION This item will be funded from account 600005488.1360.3530 in the amount of $1,918,188 and account 600126489.1360.3620 in the amount of $59,325. Requisition 89284 has been entered in the Purchasing software system. EXHIBITS Exhibit 1: Bid Tabulation Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent 1-AIS-Bid 4088 ORDINANCE NO. _________ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A PUBLIC WORKS CONTRACT FOR THE CONSTRUCTION OF THE RD WELLS INTERCHANGE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4088-RD WELLS INTERCHANGE CONSTRUCTION FOR DENTON MUNICIPAL ELECTRIC AWARDED TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATION, RE-CON COMPANY OF TEXAS IN THE AMOUNT OF $1,977,513). WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids: BID NUMBER CONTRACTOR AMOUNT 4088 Re-Con Company of Texas $1,977,513 SECTION 2. The acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. SECTION 3. The City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 4. Upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2008. ______________________________ MARK A. BURROUGHS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: JOHN M. KNIGHT, INTERIM CITY ATTORNEY BY: _________________________________ 3-ORD-Bid 4088 1 DRAFT MINUTES 2 PUBLIC UTILITIES BOARD 3 September 8, 2008 4 5 6 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas was 7 present, the Chair of the Public Utilities Board thereafter convened into an Open Meeting on 8 Monday, September, 2008 at 9:00 a.m. in the Service Center Training Room, City of Denton 9 Service Center, 901-A Texas Street, Denton, Texas. 10 11 Present: 12 Chair Charldean Newell, Dick Smith, Bill Cheek, Phil Gallivan, John Baines and 13 Bill Grubbs 14 15 Ex Officio Members: 16 George C. Campbell, City Manager 17 Howard Martin, ACM Utilities 18 Absent 19 : Randy Robinson, excused 20 OPEN MEETING: 21 22 CONSENT AGENDA: 23 24 25 has had an opportunity to raise questions regarding these items prior to consideration. 26 Board Member John Baines pulled Item 1 for individual consideration. 27 28 ITEMS FOR INDIVIDUAL CONSIDERATION 29 : 30 31 1) Consider recommending approval to award a contract for construction of the RD Wells 32 Interchange and Substation to include site work; foundation construction; ground grid 33 installation; conduit installation; steel structure assembly and installation; bus work and 34 equipment installation; in accordance with the specifications for Bid #4088 to Re-Con 35 Company of Texas, based in Oklahoma City, Oklahoma, in the total estimated expenditure 36 amount of $1,977,513. 37 38 Board Member John Baines questioned the range from $3.3 million to $2 million and wondered 39 if cheaper was always better and, did staff have information on the company Re-Con. Chuck 40 Sears, Engineering Division Manager, stated that this was typical in that a spread of 100% was 41 seen in substation construction and it had to do with the location of the contractor, where his 42 operation was based, and how much work he currently had. Sears stated that Re-Con was the 43 low bid and that Re-con had worked successfully with TMPA on a number of projects. 44 Board Member John Baines moved to approve Item 1 with a second from Board Member 45 Bill Cheek. The motion was approved by a 6-0 vote. 46 47 48 The meeting was adjourned by consensus at 11:15 a.m. 49 AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008Questions concerning this acquisition may be directed DEPARTMENT: Materials Management to Tom Shaw 349-7100 ACM: Jon Fortune SUBJECT Consider adoption of an Ordinance accepting competitive bids and awarding a public works contract for Dry Auger Boring for various City departments; providing for the expenditure of funds therefore; and providing an effective date (Bid 4103-Annual Contract for Dry Auger Boring awarded to the lowest responsible bidder meeting specification, Mabak Directional Drilling, Inc. in the estimated amount of amount of $350,000). (The Public Utilities Board approved this item by a vote of (6-0). BID INFORMATION The bid is comprised of three sections. Section I is a planned bore under I-35 in which specifications and drawings were supplied in the bid documents. This project will provide underground electrical distribution circuit ties between the RD Wells Interchange and the Hickory Substation. This section is estimated to cost $93,840. A contract was in place with C & C Directional Boring; however the contractor cancelled the dry auger portion of the annual contract before this bore could be completed. In response to the cancellation, a bid was immediately placed on the street to cover this and future projects. Section II is the annual contract portion of the bid. The annual contract requires the contractor to furnish all labor and equipment to perform all operations in connection with the complete installation of dry and auger bores. This would also include the installation of City supplied copper, polyethylene, and PVC conduits in the bores as specified and when required. Section III is for the supply of steel casing, by the Contractor, used in the bores. The steel casing is separated to allow for fluctuations in the market. The labor to install the bore will stay fixed; however, the prices of steel casing are allowed to fluctuate, based upon specific price indicators outlined in the specifications. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) The Public Utilities Board approved this item at its September 8, 2008 meeting. RECOMMENDATION Award all Sections of this bid to Mabak Directional Drilling, Inc. per line item as listed on Exhibit A. The annual estimated expenditure is approximately $350,000. Agenda Information Sheet September 16, 2008 Page 2 PRINCIPAL PLACE OF BUSINESS Mabak Directional Drilling, Inc. Sanger, TX ESTIMATED SCHEDULE OF PROJECT This is an annual agreement with the option to extend the contract for four additional one-year periods, with no changes to the terms or conditions. FISCAL INFORMATION Funding for this service will be charged to the appropriate department, or capital project, as it is used. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Exhibit 1: Bid Tabulation 1-AIS-Bid 4103 ZÆÃÃ?3 Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR VENDOR Mabak Wilson Directional Contractor Drilling, Inc. Service Principle Place of Business: Sanger, TX Denton, TX SECTION I - I-35 BORE NORTH OF WEST OAK 18" Bore with 2-6" x 1-4' conduits 1 installed in steel casing Unit Price per foot$230.00 $360.00 Total Cost$93,840.00 $146,880.00 Optional pricing to change bore from 18" 1Ato 24" with steel casing provided by contractor Unit Price per foot$425.70 No Bid Total Cost$173,685.60 No Bid SECTION II DRY AUGER BORE ANNUAL PRICING - INCLUDES ALL COSTS, LABOR, AND SUPPLIES REQUIRED PER THE SPECIFICATIONS EXCEPT STEEL CASINGS, FOR BORES WITH PITS TO 12 FEET. 6" Bore in Dirt with Conduit/Line(s) $90.00 1400$100.00 installed in Steel Casing* $285.00 1aAdder per foot for bore pits depth to 14'$750.00 $315.00 1bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 1cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 1dAdder per foot for bore pits depth to 20'$3,000.00 6" Bore in Rock with Conduit/Line(s) $202.00 2100$120.00 installed in Steel Casing* $345.00 2aAdder per foot for bore pits depth to 14'$750.00 $375.00 2bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 2cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 2dAdder per foot for bore pits depth to 20'$3,000.00 8" Bore in Dirt with Conduit/Line(s) $100.00 3400$100.00 installed in Steel Casing* $285.00 3aAdder per foot for bore pits depth to 14'$750.00 $315.00 3bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 3cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 3dAdder per foot for bore pits depth to 20'$3,000.00 8" Bore in Rock with Conduit/Line(s) $204.00 4100$120.00 installed in Steel Casing* $345.00 4aAdder per foot for bore pits depth to 14'$750.00 $375.00 4bAdder per foot for bore pits depth to 16'$1,500.00 ZÆÃÃ?3 Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR VENDOR Mabak Wilson Directional Contractor Drilling, Inc. Service Principle Place of Business: Sanger, TX Denton, TX $495.00 4cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 4dAdder per foot for bore pits depth to 20'$3,000.00 10" Bore in Dirt with Conduit/Line(s) $110.00 5400$120.00 installed in Steel Casing* $285.00 5aAdder per foot for bore pits depth to 14'$750.00 $315.00 5bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 5cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 5dAdder per foot for bore pits depth to 20'$3,000.00 10" Bore in Rock with Conduit/Line(s) $206.00 6100$140.00 installed in Steel Casing* $345.00 6aAdder per foot for bore pits depth to 14'$750.00 $375.00 6bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 6cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 6dAdder per foot for bore pits depth to 20'$3,000.00 12" Bore in Dirt with Conduit/Line(s) $120.00 7400$120.00 installed in Steel Casing* $285.00 7aAdder per foot for bore pits depth to 14'$750.00 $315.00 7bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 7cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 7dAdder per foot for bore pits depth to 20'$3,000.00 12" Bore in Rock with Conduit/Line(s) $208.00 8100$140.00 installed in Steel Casing* $345.00 8aAdder per foot for bore pits depth to 14'$750.00 $375.00 8bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 8cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 8dAdder per foot for bore pits depth to 20'$3,000.00 14" Bore in Dirt with Conduit/Line(s) $140.00 9400$140.00 installed in Steel Casing* $285.00 9aAdder per foot for bore pits depth to 14'$750.00 $315.00 9bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 9cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 9dAdder per foot for bore pits depth to 20'$3,000.00 ZÆÃÃ?3 Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR VENDOR Mabak Wilson Directional Contractor Drilling, Inc. Service Principle Place of Business: Sanger, TX Denton, TX 14" Bore in Rock with Conduit/Line(s) $210.00 10100$160.00 installed in Steel Casing* $345.00 10aAdder per foot for bore pits depth to 14'$750.00 $375.00 10bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 10cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 10dAdder per foot for bore pits depth to 20'$3,000.00 16" Bore in Dirt with Conduit/Line(s) $160.00 11400$180.00 installed in Steel Casing* $285.00 11aAdder per foot for bore pits depth to 14'$750.00 $315.00 11bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 11cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 11dAdder per foot for bore pits depth to 20'$3,000.00 16" Bore in Rock with Conduit/Line(s) $215.00 12100$200.00 installed in Steel Casing* $345.00 12aAdder per foot for bore pits depth to 14'$750.00 $375.00 12bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 12cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 12dAdder per foot for bore pits depth to 20'$3,000.00 18" Bore in Dirt with Conduit/Line(s) $180.00 13400$220.00 installed in Steel Casing* $285.00 13aAdder per foot for bore pits depth to 14'$750.00 $315.00 13bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 13cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 13dAdder per foot for bore pits depth to 20'$3,000.00 18" Bore in Rock with Conduit/Line(s) $220.00 14100$240.00 installed in Steel Casing* $345.00 14aAdder per foot for bore pits depth to 14'$750.00 $375.00 14bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 14cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 14dAdder per foot for bore pits depth to 20'$3,000.00 20" Bore in Dirt with Conduit/Line(s) $200.00 15400$260.00 installed in Steel Casing* ZÆÃÃ?3 Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR VENDOR Mabak Wilson Directional Contractor Drilling, Inc. Service Principle Place of Business: Sanger, TX Denton, TX $285.00 15aAdder per foot for bore pits depth to 14'$750.00 $315.00 15bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 15cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 15dAdder per foot for bore pits depth to 20'$3,000.00 20" Bore in Rock with Conduit/Line(s) $240.00 16100$300.00 installed in Steel Casing* $345.00 16aAdder per foot for bore pits depth to 14'$750.00 $375.00 16bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 16cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 16dAdder per foot for bore pits depth to 20'$3,000.00 24" Bore in Dirt with Conduit/Line(s) $240.00 17400$320.00 installed in Steel Casing* $285.00 17aAdder per foot for bore pits depth to 14'$750.00 $315.00 17bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 17cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 17dAdder per foot for bore pits depth to 20'$3,000.00 24" Bore in Rock with Conduit/Line(s) $280.00 18100$360.00 installed in Steel Casing* $345.00 18aAdder per foot for bore pits depth to 14'$750.00 $375.00 18bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 18cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 18dAdder per foot for bore pits depth to 20'$3,000.00 30" Bore in Dirt with Conduit/Line(s) $300.00 19400$360.00 installed in Steel Casing* $285.00 19aAdder per foot for bore pits depth to 14'$750.00 $315.00 19bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 19cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 19dAdder per foot for bore pits depth to 20'$3,000.00 30" Bore in Rock with Conduit/Line(s) $340.00 20100$400.00 installed in Steel Casing* $345.00 20aAdder per foot for bore pits depth to 14'$750.00 ZÆÃÃ?3 Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR VENDOR Mabak Wilson Directional Contractor Drilling, Inc. Service Principle Place of Business: Sanger, TX Denton, TX $375.00 20bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 20cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 20dAdder per foot for bore pits depth to 20'$3,000.00 36" Bore in Dirt with Conduit/Line(s) $340.00 21400$400.00 installed in Steel Casing* $285.00 21aAdder per foot for bore pits depth to 14'$750.00 $315.00 21bAdder per foot for bore pits depth to 16'$1,500.00 $375.00 21cAdder per foot for bore pits depth to 18'$2,250.00 $455.00 21cAdder per foot for bore pits depth to 20'$3,000.00 36" Bore in Rock with Conduit/Line(s) $420.00 22100$480.00 installed in Steel Casing* $345.00 22aAdder per foot for bore pits depth to 14'$750.00 $375.00 22bAdder per foot for bore pits depth to 16'$1,500.00 $495.00 22cAdder per foot for bore pits depth to 18'$2,250.00 $615.00 22dAdder per foot for bore pits depth to 20'$3,000.00 Unit price for bores less than 50' in $5,000.00 23$30.00 length $_____ per bore job Unit price for bores greater than 200' in $45.00 24$40.00 length $_____ per foot Per linear foot adder to cut concrete $14.75 25Price shall include restoration of $10.00 concrete $_____ per linear ft. Per linear foot adder to cut asphalt Price $16.75 26shall include restoration of asphalt $10.00 $_____ per linear ft. SECTION III - STEEL CASING TO BE SUPPLIED BY CONTRACTOR 6" Diameter steel casing with 0.2500" $18.50 1500$35.00 minimum thickness 8" Diameter steel casing with 0.2500" $21.00 2500$40.00 minimum thickness 10" Diameter steel casing with 0.2500"' $31.00 3500$50.00 minimum thickness 12" Diameter steel casing with 0.2500" $33.00 4500$55.00 minimum thickness 14" Diameter steel casing with 0.3125" $50.00 5500$60.00 minimum thickness 16" Diameter steel casing with 0.3125" $56.00 6500$65.00 minimum thickness 18" Diameter steel casing with 0.3125" $63.00 7500$75.00 minimum thickness ZÆÃÃ?3 Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR VENDOR Mabak Wilson Directional Contractor Drilling, Inc. Service Principle Place of Business: Sanger, TX Denton, TX 20" Diameter steel casing with 0.3750" $70.00 8500$80.00 minimum thickness 24" Diameter steel casing with 0.4375" $107.00 9500$85.00 minimum thickness 30" Diameter steel casing with 0.5000" $142.00 10500$120.00 minimum thickness 36" Diameter steel casing with 0.5625" $187.00 11500$140.00 minimum thickness ADDENDUM #1YesYes BID BONDYesYes *Per TxDOT standards *The total bore price will be determined by adding Section II and the necessary steel casing in Section III. ORDINANCE NO. _________ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A PUBLIC WORKS CONTRACT FOR DRY AUGER BORING FOR VARIOUS CITY DEPARTMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4103-ANNUAL CONTRACT FOR DRY AUGER BORING AWARDED TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATION, MABAK DIRECTIONAL DRILLING, INC. IN THE ESTIMATED AMOUNT OF AMOUNT OF $350,000). WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids: BID NUMBER CONTRACTOR AMOUNT 4103 Mabak Directional Drilling, Inc. Exhibit A SECTION 2. The acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. SECTION 3. The City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 4. Upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2008. ______________________________ MARK A. BURROUGHS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: JOHN M. KNIGHT, INTERIM CITY ATTORNEY BY: _________________________________ 3-ORD-4103 Û¨¸·¾·¬ ß Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR Mabak Directional Drilling, Inc. Principle Place of Business: Sanger, TX SECTION I - I-35 BORE NORTH OF WEST OAK 18" Bore with 2-6" x 1-4' conduits 1 installed in steel casing Unit Price per foot $230.00 Total Cost $93,840.00 Optional pricing to change bore from 18" 1Ato 24" with steel casing provided by contractor Unit Price per foot $425.70 Total Cost $173,685.60 SECTION II DRY AUGER BORE ANNUAL PRICING - INCLUDES ALL COSTS, LABOR, AND SUPPLIES REQUIRED PER THE SPECIFICATIONS EXCEPT STEEL CASINGS, FOR BORES WITH PITS TO 12 FEET. 6" Bore in Dirt with Conduit/Line(s) 1400$90.00 installed in Steel Casing* 1aAdder per foot for bore pits depth to 14'$285.00 1bAdder per foot for bore pits depth to 16'$315.00 1cAdder per foot for bore pits depth to 18'$375.00 1dAdder per foot for bore pits depth to 20'$455.00 6" Bore in Rock with Conduit/Line(s) 2100$202.00 installed in Steel Casing* 2aAdder per foot for bore pits depth to 14'$345.00 2bAdder per foot for bore pits depth to 16'$375.00 2cAdder per foot for bore pits depth to 18'$495.00 2dAdder per foot for bore pits depth to 20'$615.00 8" Bore in Dirt with Conduit/Line(s) 3400$100.00 installed in Steel Casing* 3aAdder per foot for bore pits depth to 14'$285.00 3bAdder per foot for bore pits depth to 16'$315.00 3cAdder per foot for bore pits depth to 18'$375.00 3dAdder per foot for bore pits depth to 20'$455.00 8" Bore in Rock with Conduit/Line(s) 4100$204.00 installed in Steel Casing* 4aAdder per foot for bore pits depth to 14'$345.00 4bAdder per foot for bore pits depth to 16'$375.00 Û¨¸·¾·¬ ß Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR Mabak Directional Drilling, Inc. Principle Place of Business: Sanger, TX 4cAdder per foot for bore pits depth to 18'$495.00 4dAdder per foot for bore pits depth to 20'$615.00 10" Bore in Dirt with Conduit/Line(s) 5400$110.00 installed in Steel Casing* 5aAdder per foot for bore pits depth to 14'$285.00 5bAdder per foot for bore pits depth to 16'$315.00 5cAdder per foot for bore pits depth to 18'$375.00 5dAdder per foot for bore pits depth to 20'$455.00 10" Bore in Rock with Conduit/Line(s) 6100$206.00 installed in Steel Casing* 6aAdder per foot for bore pits depth to 14'$345.00 6bAdder per foot for bore pits depth to 16'$375.00 6cAdder per foot for bore pits depth to 18'$495.00 6dAdder per foot for bore pits depth to 20'$615.00 12" Bore in Dirt with Conduit/Line(s) 7400$120.00 installed in Steel Casing* 7aAdder per foot for bore pits depth to 14'$285.00 7bAdder per foot for bore pits depth to 16'$315.00 7cAdder per foot for bore pits depth to 18'$375.00 7dAdder per foot for bore pits depth to 20'$455.00 12" Bore in Rock with Conduit/Line(s) 8100$208.00 installed in Steel Casing* 8aAdder per foot for bore pits depth to 14'$345.00 8bAdder per foot for bore pits depth to 16'$375.00 8cAdder per foot for bore pits depth to 18'$495.00 8dAdder per foot for bore pits depth to 20'$615.00 14" Bore in Dirt with Conduit/Line(s) 9400$140.00 installed in Steel Casing* 9aAdder per foot for bore pits depth to 14'$285.00 9bAdder per foot for bore pits depth to 16'$315.00 9cAdder per foot for bore pits depth to 18'$375.00 9dAdder per foot for bore pits depth to 20'$455.00 Û¨¸·¾·¬ ß Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR Mabak Directional Drilling, Inc. Principle Place of Business: Sanger, TX 14" Bore in Rock with Conduit/Line(s) 10100$210.00 installed in Steel Casing* 10aAdder per foot for bore pits depth to 14'$345.00 10bAdder per foot for bore pits depth to 16'$375.00 10cAdder per foot for bore pits depth to 18'$495.00 10dAdder per foot for bore pits depth to 20'$615.00 16" Bore in Dirt with Conduit/Line(s) 11400$160.00 installed in Steel Casing* 11aAdder per foot for bore pits depth to 14'$285.00 11bAdder per foot for bore pits depth to 16'$315.00 11cAdder per foot for bore pits depth to 18'$375.00 11dAdder per foot for bore pits depth to 20'$455.00 16" Bore in Rock with Conduit/Line(s) 12100$215.00 installed in Steel Casing* 12aAdder per foot for bore pits depth to 14'$345.00 12bAdder per foot for bore pits depth to 16'$375.00 12cAdder per foot for bore pits depth to 18'$495.00 12dAdder per foot for bore pits depth to 20'$615.00 18" Bore in Dirt with Conduit/Line(s) 13400$180.00 installed in Steel Casing* 13aAdder per foot for bore pits depth to 14'$285.00 13bAdder per foot for bore pits depth to 16'$315.00 13cAdder per foot for bore pits depth to 18'$375.00 13dAdder per foot for bore pits depth to 20'$455.00 18" Bore in Rock with Conduit/Line(s) 14100$220.00 installed in Steel Casing* 14aAdder per foot for bore pits depth to 14'$345.00 14bAdder per foot for bore pits depth to 16'$375.00 14cAdder per foot for bore pits depth to 18'$495.00 14dAdder per foot for bore pits depth to 20'$615.00 20" Bore in Dirt with Conduit/Line(s) 15400$200.00 installed in Steel Casing* Û¨¸·¾·¬ ß Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR Mabak Directional Drilling, Inc. Principle Place of Business: Sanger, TX 15aAdder per foot for bore pits depth to 14'$285.00 15bAdder per foot for bore pits depth to 16'$315.00 15cAdder per foot for bore pits depth to 18'$375.00 15dAdder per foot for bore pits depth to 20'$455.00 20" Bore in Rock with Conduit/Line(s) 16100$240.00 installed in Steel Casing* 16aAdder per foot for bore pits depth to 14'$345.00 16bAdder per foot for bore pits depth to 16'$375.00 16cAdder per foot for bore pits depth to 18'$495.00 16dAdder per foot for bore pits depth to 20'$615.00 24" Bore in Dirt with Conduit/Line(s) 17400$240.00 installed in Steel Casing* 17aAdder per foot for bore pits depth to 14'$285.00 17bAdder per foot for bore pits depth to 16'$315.00 17cAdder per foot for bore pits depth to 18'$375.00 17dAdder per foot for bore pits depth to 20'$455.00 24" Bore in Rock with Conduit/Line(s) 18100$280.00 installed in Steel Casing* 18aAdder per foot for bore pits depth to 14'$345.00 18bAdder per foot for bore pits depth to 16'$375.00 18cAdder per foot for bore pits depth to 18'$495.00 18dAdder per foot for bore pits depth to 20'$615.00 30" Bore in Dirt with Conduit/Line(s) 19400$300.00 installed in Steel Casing* 19aAdder per foot for bore pits depth to 14'$285.00 19bAdder per foot for bore pits depth to 16'$315.00 19cAdder per foot for bore pits depth to 18'$375.00 19dAdder per foot for bore pits depth to 20'$455.00 30" Bore in Rock with Conduit/Line(s) 20100$340.00 installed in Steel Casing* 20aAdder per foot for bore pits depth to 14'$345.00 Û¨¸·¾·¬ ß Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR Mabak Directional Drilling, Inc. Principle Place of Business: Sanger, TX 20bAdder per foot for bore pits depth to 16'$375.00 20cAdder per foot for bore pits depth to 18'$495.00 20dAdder per foot for bore pits depth to 20'$615.00 36" Bore in Dirt with Conduit/Line(s) 21400$340.00 installed in Steel Casing* 21aAdder per foot for bore pits depth to 14'$285.00 21bAdder per foot for bore pits depth to 16'$315.00 21cAdder per foot for bore pits depth to 18'$375.00 21cAdder per foot for bore pits depth to 20'$455.00 36" Bore in Rock with Conduit/Line(s) 22100$420.00 installed in Steel Casing* 22aAdder per foot for bore pits depth to 14'$345.00 22bAdder per foot for bore pits depth to 16'$375.00 22cAdder per foot for bore pits depth to 18'$495.00 22dAdder per foot for bore pits depth to 20'$615.00 Unit price for bores less than 50' in 23$5,000.00 length $_____ per bore job Unit price for bores greater than 200' in 24$45.00 length $_____ per foot Per linear foot adder to cut concrete 25Price shall include restoration of $14.75 concrete $_____ per linear ft. Per linear foot adder to cut asphalt Price 26shall include restoration of asphalt $16.75 $_____ per linear ft. SECTION III - STEEL CASING TO BE SUPPLIED BY CONTRACTOR 6" Diameter steel casing with 0.2500" 1500$18.50 minimum thickness 8" Diameter steel casing with 0.2500" 2500$21.00 minimum thickness 10" Diameter steel casing with 0.2500"' 3500$31.00 minimum thickness 12" Diameter steel casing with 0.2500" 4500$33.00 minimum thickness 14" Diameter steel casing with 0.3125" 5500$50.00 minimum thickness 16" Diameter steel casing with 0.3125" 6500$56.00 minimum thickness 18" Diameter steel casing with 0.3125" 7500$63.00 minimum thickness Û¨¸·¾·¬ ß Bid #4103 Date: 8/12/08 Annual Contract For Dry Auger Boring No.QTY DESCRIPTION VENDOR Mabak Directional Drilling, Inc. Principle Place of Business: Sanger, TX 20" Diameter steel casing with 0.3750" 8500$70.00 minimum thickness 24" Diameter steel casing with 0.4375" 9500$107.00 minimum thickness 30" Diameter steel casing with 0.5000" 10500$142.00 minimum thickness 36" Diameter steel casing with 0.5625" 11500$187.00 minimum thickness ADDENDUM #1Yes BID BONDYes *Per TxDOT standards *The total bore price will be determined by adding Section II and the necessary steel casing in Section III. 1 DRAFT MINUTES 2 PUBLIC UTILITIES BOARD 3 September 8, 2008 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas was 6 present, the Chair of the Public Utilities Board thereafter convened into an Open Meeting on 7 Monday, September, 2008 at 9:00 a.m. in the Service Center Training Room, City of Denton 8 Service Center, 901-A Texas Street, Denton, Texas. 9 Present: 10 Chair Charldean Newell, Dick Smith, Bill Cheek, Phil Gallivan, John Baines and 11 Bill Grubbs 12 13 Ex Officio Members: 14 George C. Campbell, City Manager 15 Howard Martin, ACM Utilities 16 Absent 17 : Randy Robinson, excused 18 OPEN MEETING: 19 20 CONSENT AGENDA: 21 22 23 has had an opportunity to raise questions regarding these items prior to consideration. 24 25 3) Consider recommending adoption of an Ordinance accepting competitive bids and awarding 26 a public works contract for Dry Auger Boring for various City departments; providing for the 27 expenditure of funds therefore; and providing an effective date (Bid 4103-Annual Contract 28 for Dry Auger Boring awarded to the lowest responsible bidder meeting specification, 29 Mabank Directional Drilling, Inc. in the estimated amount of amount of $350,000). 30 Board Member John Baines moved to approve Item 3 with a second from Board Member 31 Dick Smith. The motion was approved by a 6-0 vote. 32 33 34 The meeting was adjourned by consensus at 11:15 a.m. 35 AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008Questions concerning this acquisition may be directed DEPARTMENT: Materials Management to Frank Payne 349-8946 ACM: Jon Fortune SUBJECT Consider adoption of an Ordinance accepting competitive bids and awarding a public works ; providing for the expenditure of funds therefore; and providing an effective date (Bid 4114-State School Interceptor I awarded to the lowest responsible bidder meeting specification, Texas United Excavators, L.L.C. in the amount of $1,261,971.44). (The Public Utilities Board approved this item by a vote of (6-0). BID INFORMATION The State School Interceptor I project consists mainly of the construction of 4,835 feet of new Pecan Creek Water Reclamation Plant from the south. The project is required due to inadequate flow capacity in the existing interceptors to meet existing peak flows. The new line is designed to handle projected peak flow rates up to the year 2030. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) The Public Utilities Board approved this item at its September 8, 2008 meeting. RECOMMENDATION Award to the lowest responsible bidder meeting specification, Texas United Excavators, L.L.C., in the amount of $1,261,971.44. PRINCIPAL PLACE OF BUSINESS Texas United Excavators, L.L.C. Carrollton, TX ESTIMATED SCHEDULE OF PROJECT Construction is estimated to be completed within 120 days from Notice to Proceed. Agenda Information Sheet September 16, 2008 Page 2 FISCAL INFORMATION This item will be funded from account 640115537.1360.40100. Requisition 89291 has been entered in the Purchasing software system. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Exhibit 1: Bid Tabulation 1-AIS-Bid 4114 ORDINANCE NO. _________ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A PUBLIC WORKS ; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4114-STATE SCHOOL INTERCEPTOR I AWARDED TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATION, TEXAS UNITED EXCAVATORS, L.L.C. IN THE AMOUNT OF $1,261,971.44). WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids: BID NUMBER CONTRACTOR AMOUNT 4114 Texas United Excavators, L.L. C. $1,261,971.44 SECTION 2. The acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. SECTION 3. The City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 4. Upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2008. ______________________________ MARK A. BURROUGHS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: JOHN M. KNIGHT, INTERIM CITY ATTORNEY BY: _________________________________ 3-ORD-4114 1 DRAFT MINUTES 2 PUBLIC UTILITIES BOARD 3 September 8, 2008 4 5 6 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas was 7 present, the Chair of the Public Utilities Board thereafter convened into an Open Meeting on 8 Monday, September, 2008 at 9:00 a.m. in the Service Center Training Room, City of Denton 9 Service Center, 901-A Texas Street, Denton, Texas. 10 Present: 11 Chair Charldean Newell, Dick Smith, Bill Cheek, Phil Gallivan, John Baines and 12 Bill Grubbs 13 14 Ex Officio Members: 15 George C. Campbell, City Manager 16 Howard Martin, ACM Utilities 17 Absent 18 : Randy Robinson, excused 19 OPEN MEETING: 20 21 CONSENT AGENDA: 22 23 24 has had an opportunity to raise questions regarding these items prior to consideration. 25 Board Member John Baines pulled Item 2 for individual consideration. 26 ITEMS FOR INDIVIDUAL CONSIDERATION 27 : 28 2) Consider recommending approval of Bid No. 4114 to Texas United Excavators, LLC for the 29 construction of the State School Interceptor 1 project in an amount not to exceed 30 $1,261,971.44. 31 32 Board Member John Baines questioned the lack of backup for this item. Frank Payne, City 33 Engineer, stated that this item was a fairly straight forward sewer line project. Board Member 34 Baines stated that he thought a request had been made during a prior meeting that when a bid 35 amount exceeded $250,000 additional backup would be provided. Payne stated he was not 36 aware of that discussion, but that he would provide additional information. Board Member 37 Baines asked how many feet was the project and what was the schedule for the project. Payne 38 replied the city would begin the project as quickly as possible with a completion date in early 39 2009. Board Member Baines next asked if Payne knew the firm. Payne replied there had been 40 no direct experience but references provided did check out and that the Company was based out 41 of Carrollton. 42 Board Member Bill Cheek moved to approve Item 2 with a second from Board Member 43 Dick Smith. The motion was approved by a 6-0 vote. 44 45 46 The meeting was adjourned by consensus at 11:15 a.m. 47 AGENDA INFORMATION SHEET AGENDA DATE: September 16, 2008 DEPARTMENT: Finance ACM: Jon Fortune ______________________________________________________________________________ SUBJECT Hold a public hearing on a proposal to adopt a tax rate of $0.66652 per $100 valuation, which will exceed the lower of the rollback rate or the effective rate. BACKGROUND The truth-in-taxation guidelines for 2008 require taxing entities to calculate and publish a variety of notices regarding their effective and rollback tax rates. Additionally, depending on the value of the proposed tax rate, further action is required for taxing entities that exceed the lower of the effective or rollback tax rate. The effective rate is the calculated rate that would provide the taxing unit approximately the same amount of revenue it received in the previous year on properties taxed in both years. This rate excludes taxes on properties no longer in the taxing unit and also excludes any growth due to new property values. The rollback rate divides the total property tax revenue into support for maintenance and operations (M&O) taxes and debt service taxes. It provides approximately the same amount to revenue it spent in the previous year for maintenance and operations expenses, plus an extra eight percent. If a taxing unit adopts a tax rate higher than the rollback rate, the voters have the option to petition for an election to limit the size of the tax increase. aluation and the rollback rate is $0.71409/$100 valuation. The proposed 2008 tax rate is $0.66652/$100 valuation, which exceeds unchanged. No tax rate increase is recommended for FY 2008-09. However, because the City of proposed tax rate exceeds the effective tax rate, two public hearings are required to take place prior to published. In compliance with state law, staff published the effective and rollback rate calculation in the rd Sunday, August 3 Denton Record Chronicle. The City Council was provided a copy of the notice on August 1, 2008. For advertisement of the two public hearings that are required, staff st published a quarter-page notice of the hearings in the Sunday, August 31 Denton Record th Chronicle. The City Council was provided a copy of this notice on August 19. The attached th will be published in the Friday, September 19 Denton Agenda Information Sheet September 16, 2008 Page 2 Record Chronicle. In addition to the media publications, all notices will Web site, http://www.cityofdenton.com and the public access channel. ESTIMATED SCHEDULE August 19, 2008 Vote to place proposal on future agenda September 9, 2008 Hold first public hearing September 16, 2008 Hold second public hearing September 23, 2008 Adopt tax rate PRIOR ACTION/REVIEW On August 19, 2008, the City Council met and discussed placing a proposal on a future agenda to adopt a 2008 tax rate and called for two public hearings. The first public hearing was held on September 9, 2008. FISCAL INFORMATION The proposed property tax rate is $0.66652/$100 valuation for the 2008-09 Proposed Budget. EXHIBITS Notice of Public Hearing on Tax Increase Notice of Tax Revenue Increase Respectfully submitted: Bryan Langley Director of Finance Ð«¾´·¸»¼ ·² ß«¹«¬ íïô îððè ª?£ªÆ£?Æ?£ªÃ± Û£?Ã£øÉk±Ãô?ÃªÐ£ª¼Zñª? 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BACKGROUND The truth-in-taxation guidelines for 2008 require taxing entities to calculate and publish a variety of notices regarding their effective and rollback tax rates. Additionally, depending on the value of the proposed tax rate, further action is required for taxing entities that exceed the lower of the effective or rollback tax rate. The effective rate is the calculated rate that would provide the taxing unit approximately the same amount of revenue it received in the previous year on properties taxed in both years. This rate excludes taxes on properties no longer in the taxing unit and also excludes any growth due to new property values. The rollback rate divides the total property tax revenue into support for maintenance and operations (M&O) taxes and debt service taxes. It provides approximately the same amount to revenue it spent in the previous year for maintenance and operations expenses, plus an extra eight percent. If a taxing unit adopts a tax rate higher than the rollback rate, the voters have the option to petition for an election to limit the size of the tax increase. $0.71409/$100 valuation. The proposed 2008 tax rate is $0.66652/$100 valuation, which exceeds unchanged. No tax rate increase is recommended for FY 2008-09. However, because the City of ate exceeds the effective tax rate, two public hearings are required to published. In compliance with state law, staff published the effective and rollback rate calculation in the rd Sunday, August 3 Denton Record Chronicle. The City Council was provided a copy of the notice on August 1, 2008. For advertisement of the two public hearings that are required, staff st published a quarter-page notice of the hearings in the Sunday, August 31 Denton Record th Chronicle. The City Council was provided a copy of this notice on August 19. The attached Agenda Information Sheet September 16, 2008 Page 2 th Denton Record Chronicle Web site, http://www.cityofdenton.com and the public access channel. Through the resolution, the City Council will take formal action for the intent to vote on the tax rate on September 23, 2008. ESTIMATED SCHEDULE August 19, 2008 Vote to place proposal on future agenda September 9, 2008 Hold first public hearing September 16, 2008 Hold second public hearing September 23, 2008 Adopt tax rate PRIOR ACTION/REVIEW On August 19, 2008, the City Council met and discussed placing a proposal on a future agenda to adopt a 2008 tax rate and called for two public hearings on the tax rate. EXHIBITS Notice of Public Hearing on Tax Increase Notice of Tax Revenue Increase Resolution Respectfully submitted: Bryan Langley Director of Finance Ð«¾´·¸»¼ ·² ß«¹«¬ íïô îððè ª?£ªÆ£?Æ?£ªÃ± Û£?Ã£øÉk±Ãô?ÃªÐ£ª¼Zñª? 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BACKGROUND The following boards/commissions require nominations: Parks, Recreation and Beautification Board – Council Member Watts has a nomination to this board. Public Art Committee – Council Member Watts has a nomination to this board. If you require any further information, please let me know. Respectfully submitted: Jennifer Walters City Secretary S:\Boards & Comm\Agenda Info Sheet for Vacancies 09.09.08.docx