HomeMy WebLinkAbout2021-08-02 Agenda and BackupCit of Denton City Hall
Y 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENTON Meeting Agenda
City Council
Monday, August 2, 2021 9:00 AM Council Chambers
WORK SESSION
Note: A quorum of the City Council, at time of posting, identified to be Mayor Gerard Hudspeth, Mayor Pro
Tem Paul Meltzer, and Council Members Vicki Byrd, Brian Beck, Jesse Davis, Alison Maguire, and Deb
Armintor will be participating in the work session in person in the Council Chambers.
After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a
Work Session on Monday, August 2, 2021, at 9:00 a.m. in the Council Chambers at City Hall, 215 E.
McKinney Street, Denton, Texas at which the following items will be considered:
WORK SESSION
1. Work Session Reports
A. ID 21-854 Receive a report, hold a discussion, and give staff direction regarding the Streets Fund
and long-term funding strategies.
B. ID 21-1595 Receive a report, hold a discussion and give staff direction regarding Fire Station 9.
C. ID 21-1087 Receive a report, hold a discussion, and give staff direction regarding the FY 2021-22
City Manager's Proposed Budget, Capital Improvement Program, and Five -Year
Financial Forecast.
NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its
Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, or
as otherwise allowed by law.
CERTIFICATE
I certify that the above notice of meeting was posted on the official website
(https://www.cityofdenton.com/en-us/govern nent/open/agendas-minutes) and bulletin board at City Hall, 215
E. McKinney Street, Denton, Texas, on July 29, 2021, in advance of the 72 -hour posting deadline, as
applicable, and in accordance with Chapter 551 of the Texas Government Code.
CITY SECRETARY
NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY
WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR
USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1 -800 -RELAY -TX
SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED.
Page 1 Printed on 8/4/2021
1
City Council Meeting Agenda August 2, 2021
Page 2 Printed on 8/4/2021
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENTON
Legislation Text
File #: ID 21-854, Version: 1
AGENDA CAPTION
Receive a report, hold a discussion, and give staff direction regarding the Streets Fund and long-term funding
strategies.
City of Denton Page 1 of 1 Printed on 7/29/2021
powered by LegistarTM 3
41,1&�Iwsm
DENTON
DEPARTMENT: Finance
City of Denton
AGENDA INFORMATION SHEET
DCM: David Gaines, Assistant City Manager
DATE: August 2, 2021
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SUBJECT
Receive a report, hold a discussion, and give staff direction regarding the Streets Fund and long-term
funding strategies.
BACKGROUND
Beginning in 2020, the City of Denton's Streets Department partnered with Infrastructure Management
Services (IMS) to conduct an Overall Condition Index (OCI) assessment of the City's entire roadway
network. IMS has completed previous OCI assessments for the City of Denton, and staff plans to conduct
these assessments on a recurring basis of no more than five (5) years. The most recent assessment was in
2015. The results of the 2020 assessment are encouraging and reflect the investments and improvements
associated with the 2012 and 2014 bond packages. The City's average OCI improved from a network grade
of 64 in 2015 to 68 in 2020. Additionally, the percentage of the City's network rated as "poor" or "very
poor" was reduced from 20% to 14%.
As part of the City of Denton's 2019 Bond Election, voters approved an additional $70 million to be
included in the Street Reconstruction Proposition. The $70 million program includes 219 street segments
selected based on general condition, proximity to other streets, and OCI score. Following voter approval of
the 2019 Street Reconstruction Program, staff began organizing the roadways into "neighborhood
construction bundles" and working with firms to assist with design and program management. By bundling
roadway segments and required subsurface utility work in this manner, the City capitalizes on economies
of scale and attracts higher quality construction bids.
To further maximize the efficiency of each neighborhood bundle, staff has identified additional roadways
with low OCI scores and/or requiring subsurface utility work that can be addressed using available funding
sources. This approach will reduce the number of future construction disruptions in these neighborhoods
while allowing the City to continue improving OCI and further reducing the number of poor roadways in
the network.
As mentioned during the Streets department's budget presentation, operational funds have traditionally been
transferred to capital reconstruction projects as needs arise. Staff is recommending that this practice be
formalized so that a predictable stream of funding is made available for these and future street reconstruction
projects. Additionally, staff is recommending transfers from the General Fund and adjustments to franchise
fee allocations to provide the funding required to address the proposed additions to the neighborhood
bundles described above.
4
During the presentation, staff will provide the Council with an overview of these recommendations, the
anticipated impact, and a preview of long-term funding required to maintain the City's roadway network in
improved condition moving forward.
OPERATIONAL IMPACT
The Streets department will maintain adequate funding in the Streets Maintenance Fund to address repairs
and minor maintenance. Funding intended for use with reconstruction capital projects will be transferred to
the Streets Capital Fund as outlined in the proposed budget. Funding allocations will be reviewed as part of
the annual budget process to ensure appropriateness.
PRIOR ACTION/REVIEW (Council. Boards. Commissions)
The City Council reviewed the Streets department operating budget during the July 27, 2021 work session.
EXHIBITS
Exhibit 1 — Agenda Information Sheet
Exhibit 2 — Presentation
Respectfully submitted:
Cassandra Ogden, Finance
Streets Operations, Funding &
Capital Improvement Program
[.1
City Hall
August
2, 2021
- East Entrance
T Mayor & Council Offices
x'
City Council Chamber
-- �` Council Work Session Room
City Manager's Office
is
_ T City Secretary
r Economic Development
E- utility Administration
1. <-- Finance Administration
E Accounting j Accounts Payable
;
E Legal Department
- - �•,.�,
P Accessible Route
I
[.1
Objectives
Review Current Street Funding Tools
Update 5 Year Progress in Streets Condition
Present FY22-26 Streets Plan
Discuss Long Range Plans and Options
4*
27
Streets Capital Fund
• FY 2021-2022 Council budget priority as noted in February's Council Retreat
• Establish additional Fund for enhanced streets maintenance and reconstruction
• Goal of lessening dependence on long-term debt for reconstruction and major maintenance activities
• Annual revenue contributions allow for additional flexibility in managing capital plans
• Reserves can be used for unforeseen or catastrophic capital needs
• Continue periodic bond programs in conjunction with Streets Capital Fund
• Develop sustainable source of revenues for a long-term street maintenance and repair program
• Best practices for capital and financial management of capital assets
f
38
Streets Funding — Current State
• Street Maintenance Fund
• Established per Ordinance 2011-154, Ordinance 2013-219
• Effective October 1, 2012
• Dedicated revenue for street maintenance and improvement activities from:
• Dedicated portion of Franchise Fees (current year 77%)
• Interest income
• Interest savings from Utilities for issuing Certificates of Obligation instead of Revenue Bonds
• Excess funding toward rehab program
• Debt Funding
• 2012/14/19 Bond Programs
• Street Rehab Program
• Investments into street reconstruction of existing network
• Major Roadway Projects Street
• Hickory Creek '
ond Programs Reconstruction Fundin,--
• Bonnie Brae
• Ryan Road 2019 Bond Program $154.00 million
• Additional CO Issuance as needed 2014 Bond Program $61.71 million
• External Funding
• TXDOT/COG 2012 Bond Program $20.40 million
• Roadway Impact Fee Funding
• Restricted to major roadways identified in study
4*
49
Recommendation — FY 21/22
Franchise Fee
Revenue
80% 20%
ell—
Streets
60% 40%
Streets
Maintenance
Fund*
Streets
Capital Fund
General Fund
*Rename existing Street Improvement Fund 10
Roadway Condition Comparison — 2015 to 2020
200
180
160
140
w 120
100
a
e
O so
60
40
20
0
Very Poor
2015; 111 Miles (3%)
202D: 20 Miles (196)
Poor
2415: 158 Miles (12%)
2020: 182 Miles (13%)
0-5 5-10 10-15 15-20 20-25 75-34 341k-&5 35-40
0 201 Lane Miles m 202 Lane Miles
OCI Goal - 70
• 2015: 64
• 2020: 68
Fair
2415: 229 Miles (17%)
2020:343 Miles (24%)
0-45 45-50 50-55 55-6(
OCI Range
`Backlog' Goal - <10%
• 2015: 20%
• 2020:14%
Good
2015: 231 Miles {17%)
2420: 125 Miles (9%)
Very Good
2015:471 Miles (36%)
2020:441 Miles (30%)
Excellent
2015: 227 Miles (17%)
2420: 339 Miles (23%)
#65 65-74 7C,75 75-90 80-85 85-90 90-95 95-100
4*
2020 Roadway Conditions & Treatment Costs
Good
125 Lane Miles
veryGood
441 Miles (30%)
-65 65-70 70-75 75-84 80-85
Excellent
339 Miles (23%)
.ff [�
95-94 90-95 95-100
Reconstruction Major Maintenance Minor Maintenance
• Comprehensive rebuild to new 0 Restorative work to address distressed 0 Restorative work for localized problems
condition roadways such as potholes, deterioration, and
• Includes rebuild of subgrade, roadway 0 Includes asphalt mill & overlays, base repairs
base, and surface concrete panel replacements, and base 0 Includes pothole filling, resurface
• May also include drainage, utility, traffic, repairs treatments, and crack sealing
and pedestrian/bike facilities
12
Very Poor
Paar
Fair
20 Miles (196)
182 Miles (13%)
343 Miles (24%)
200
160
160
140
v 120
100
a
C
A 60
lit.
60
40
20
0
0-5 5-10 1-15 _3-20 20-15
25-30 30-35 35-04
40-45 45-50 5&55 55-60
■ 2020 Lane Miles
4CI Range
Good
125 Lane Miles
veryGood
441 Miles (30%)
-65 65-70 70-75 75-84 80-85
Excellent
339 Miles (23%)
.ff [�
95-94 90-95 95-100
Reconstruction Major Maintenance Minor Maintenance
• Comprehensive rebuild to new 0 Restorative work to address distressed 0 Restorative work for localized problems
condition roadways such as potholes, deterioration, and
• Includes rebuild of subgrade, roadway 0 Includes asphalt mill & overlays, base repairs
base, and surface concrete panel replacements, and base 0 Includes pothole filling, resurface
• May also include drainage, utility, traffic, repairs treatments, and crack sealing
and pedestrian/bike facilities
12
2019 Bond Street Reconstruction Program
Partially focused on addressing "very poor" streets with an OCI of 20 or less
Disadvantage of this approach was it did not include connecting streets
Similar approach to 2012/2014 bond packages
Partially focused on a neighborhood -based approach that included
connecting streets and utility work
Disadvantage of this approach is it did not address all "poor" and "very poor"
streets
Hybrid approach was the basis for the 219 segments included in the voter -approved
$70 million Street Reconstruction Program
4*
13
2019 Bond Package
Street Reconstruction
Neighborhood Packages
• Bundle Segments = Economies of Scale
• Minimize future neighborhood disruptions
Rationale for New Segments
• Include roadways receiving utility work
• Include roadways with marginal OCI
"Neighborhood -'Packages
14
21-854
Impact of Bond Program on Street Condition
200
180
160
140
a, 120
u
100
60
40
20
0
Very Poor
2020: 20 Lane Miles (1.4%)
Remaining: 9 Lane Miles (0.6%)
Poor Fair
2020: 182 Lane Miles (13%) 2020: 343 Lane Miles (24%)
Remaining: 74 Lane Miles (5%) Remaining: 319 Lane Miles (22%)
Good Very Good Excellent
2020: 125 Lane Miles (9%) 2020:441 Lane Miles 00%] 2020: 339 Lane Miles (23%)
Remaining: 1Z3 Lane Miles (9%1 Remaining: 438 Miles (30%) Remaining: 336 Miles (23%)
0-5 5.10 10.15 i5.2C 30.35 35-40 55-60 _ 70.75 75-80 80.85 85-90 90-95 95-100
■Bond Lane Miles .2020 Lane Mile:
2019 Bond Program - Street Reconstruction
Description Original Program Recommended Program
Segments 219 401
Lane Miles 69 114
Required Capital $70.0 million $108.0 million
Projected Impact Over 5 Years:
• 00: Between 71 to 75
• Backlog: Between 12 to 15%
Ongoing Maintenance - 5 Year Work Plan
Description Year 1 Year 5
Lane Miles 897 1090
Required Funding $5.0 million $6.0 million
15
Stu Long -Term Funding Needs
Funding Source 2022-2026 2027-2031 2032-2036
Revenue
Capital Funding — Franchise Fees
$
31
$
36
$ 39
Maintenance Funding — Franchise Fees
$
35
$
55
$ 58
Bond Funding (Future Bond Programs)
$
70
$
146
$ 177
Expenses Wounus
I' ° • nflo a
Pa o o
Maintenance Costs
$
(34)
$
(39)
$ (58)
Reconstruction Costs
$
(108)
$
(209)
$ (253)
Gap
$
(6)
$
(11)
$ (37)
Reconstruction Lane Miles
*Funding & Costs in millions
116
M'IIE
Assumptions:
• Growth — 20 lane miles/yr
• Roadway Degradation — 2.5 OCI points/yr
• "Backlog" of Poor/Very Poor - 10% or less
• "Just in Time" Maintenance
• Cost Inflation — 5%
• Recurring Franchise Fees increase 3% per year, until 2031
• Street Reconstruction —70% Bond Funded
118ft,
116
Policy Funding Options
Included in FY2022
Proposed Budget
Other
Options
117
Franchise Fee Growth
'80% FF to Streets
Franchise Fee Revenue
Annual
Current funding
likely won't match cost
Included in Proposed
Allocation
mechanism
Budget
escalation
9$14.5 million/year
Transfer from General
One-time
No impact to
Reduces General Fund
•FY 2021 - $2.5 million
Included in Proposed
Fund
operations
reserve balance
Budget
*Variable revenue stream.
Phased in over multiple
*Approximately $5.6
Sales tax dedication
Annual
Large annual revenue
million for 0.0125%
years. Revenue would be
contribution.
.Revenue has to be made(1/8)
of sales tax
offset by increased
up in the General Fund.
property tax rate.
Stable revenue
Revenue has to be made
Approximately $1.5
Property tax dedication
Annual
stream that could
up in the General Fund or
million for $0.01 of tax
Property tax rate would
grow over time
additional cent has to be
rate.
increase as necessary.
added to rate.
•Approximately $1.5No
Increase in City owned
Annual
No impact to General
Possible minimal impacts
million per year with
direct impact to FY
Utility Franchise Fee
Fund
to ratepayers
2021-22 utility rates.
0.5% increase
Increase Franchise Fee
Current funding
Revenue has to be made
$51ncrease from 80% to
Revenue would be offset
Revenue Allocation
Annual
mechanism
up in General Fund
by increased property tax
9$1 million/ year
rate.
117
Long Term Strategy
Fundine Source 2022-2026 2027-2031 2032-2036
Revenue
Capital Funding— Franchise Fees
$
31
$
36
$
39
Maintenance Funding — Franchise Fees
$
35
$
55
$
58
Bond Funding (Future BondPrograms)
$
70
$
146
$
177
f e
Expenses DUNURRfATV
��,�, � •
Ul�Jlf hhUR nW FftW0WW
Maintenance Costs
$
(34)
$
(39)
$
(58)
Reconstruction Costs
$
(108)
$
(209)
$
(253)
Gap
$
(6)
$
(11)
$
(37)
Reconstruction Lane Miles
*Funding & Costs in millions
0.5% Increase to City Owned Utility Franchise Fee*
$0.01 Property Tax Rate Dedication*
Net
Balance
116 190 180
$ 7 $ 8 $ 9
Other Funding Options
$ 8 $ 9 $ 11 Could Be Considered
$ 15 $ 17 $ 20
$ 9 $
$ 9 $
7 $ (17)
16 $ (2)
10*
118
Next Steps
• Revise Streets Improvement Ordinance for Council Consideration
• FY 2022 Budget Adoption
• Including appropriate changes based on Council direction
• Contract with Outside Consultant for 30-40 year Streets Funding Plan
• Continue to Review Funding Options
• i.e. Transportation Fee
low
119
Questions?
City Hall
City of Denton 215 E. McKinney St.
Denton, Texas 76201
www.cityofdenton.com
DENTON
File #: ID 21-1595, Version: 1
Legislation Text
AGENDA CAPTION
Receive a report, hold a discussion and give staff direction regarding Fire Station 9.
City of Denton Page 1 of 1 Printed on 7/29/2021
powered by LegistarTM 21
11'1%1-0001�
DENTON
DEPARTMENT: Fire
City of Denton
AGENDA INFORMATION SHEET
CM/ DCM/ ACM: Frank Dixon, Interim Assistant City Manager
DATE: 08/02/2021
SUBJECT
Receive a report, hold a discussion, and give staff direction regarding Fire Station 9.
BACKGROUND
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The Fire Department continues to see an increase in overall call for service volume, specifically in the
northwest portion of the City. Data and response trends allow staff to conservatively predict the work
load of future years. Staff ran a response analysis and compared call response times based on National
Fire Protection Association Standard 1710, Standard for the Organization and Deployment of Fire
Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career
Fire Departments. A proposed Airport/Fire Station 9, when constructed, will reduce extended response
times west of Interstate 35 including Denton Enterprise Airport and industrial area, as well as assist with
the coverage of the western portion of the City.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Presentation
Respectfully submitted:
Kenneth Hedges
Fire Chief
Prepared by:
Lindsey Garrison
Fire Administration Manager
0+
Fire
Department
Update
p;w-,tN7'oN
Department Update
Review historical data of department
emergency responses
Discussion about future Fire Station 9
Next Steps
August 2, 2021 ID 21-1595 2 24
Population Forecast 2010 - 2030
2030
2020 207)334
147PS25
2010
1131383
Source: Univers ity o f North Texas' C ente r for Eoonorn is Deve I o pm a nt an d
Research, (1) 2010 U.S. Census Bu reau data utilimd for base years
Erica.SuII -Iva n0cityofdenton.corn
August 2, 2021 ID 21-1595 325
Total Calls for Service
2015 2016
SERVICE
2017 2018 2019 2020 2021* 2022
5.8% average growth from 2015-2019
*11.4% growth based on average of 2019 and 2020
1,000 CFS removed from Winter Storm Uri additional responses
August 2, 2021 ID 21-1595 4 26
Fire Station Locations
T
US377 +
Aubrey
f
I'm156/ / / +
N1 116
/ 4 2
Krugervdte
+ r
r
Kr Jrr
!1 + �� — !i FM 624
/ \471
1 ql ' A il$ 377 �
\1fi7 t35 3RD
+ .
„� L'�S JeJ r - CrO55 ROc7ds
! _ Uncoln Farts -
/ /, De zee
FM 720
/
i�
i \ !
Pander 1 I
! TI ❑
_ + Shady Sf+ore;
I \
Little Elm
�dCorinth arkn�rfy
V 459 l3krvood
715HJ. / \
! � ! \ 1499 4581 +
I NUrthldke 79 / Fill i F37 \ 4$7
+ I
I 9J qr v \ \ H.ckory Creek OpenStreetMap (and) contributors, CC -BY -SA
August 2, 2021 ID 21-1595 5 27
District Call Volume
0
August 2, 2021 ID 21-1595 6 28
Upcoming
Response
Challenges
• District 5 calls for service is escalating rapidly and will
continue to rise as growth around the new Denton High
develops
• Response times are a concern now and will increase as
more density along the western 380 corridor
• As calls for service increase, out of district responses
increase
• Nearest secondary response stations are:
• Station 1— 332 E Hickory
• Station 3 — 1401 Underwood
• Station 4 — 2110 E Sherman
• Station 7 — 4201 Vintage Pkwy
August 2, 2021 ID 21-1595
7 29
I
District 5 - Backfill
FM 156
FM 156
III
4ry�rl I —�
J
FM 2150 FAl-156
FM 156
.00,-4—A,, _
Yrppn :4
F r;•
rhI:I4A Wor�un
DISTRICT 5 CALLS FOR SERVICE
2020
Bluc Mo
2•M m
Nr v!m
Ir _, FM 1173
r
1
F
114
� } I_F35 I
iem,�yma
F�fr(1
, L. 269
Den
1t „
.a1
• �� Y ter.. v •r,a.�
1 �
1 �♦
1 �
- US 3iY me 467 /4
�I
c CpenStreetMap (and) contributors, CC -BY -SA
^ 'F. i + Shady Shores
August 2, 2021 ID 21-1595 8 30
Effective Response
Force
• Fire suppression resources shall be
deployed to provide the arrival of an
engine company within 4 minutes travel
time to 90% of the incidents
• The fire department shall have the
capability to deploy an initial full alarm
assignment with 8 minutes travel time to
90% of the incidents.
E
NFPA
Standard for the
Organization and Deployment
of Fire Suppression Operations,
Emergency Medical Operations.
and Special Operations to the
Public by Career Fire Departments
It
DlIA91MEIt
L
I
Future Fire Station 9
i
DENTON
ENTERPRI5
AIRPORT
DFW ACCESS,
EXTRAORDINARY BUSINESS.
Denton Enter rise Airportp
• 8511 busiest airport in the country (121h for contract towers) for FY 19/20
8th busiest airport in Texas (2nd for contract towers)
• Over 375 based aircraft
• Two runways with full approaches and lights
• Runway 18-36 (7,002 ft) can handle aircraft as large as a Boeing 737
• Over 70 buildings with near 200 individual hangers
• Home to two full service FBO's; over 1.4 million gallons of fuel dispensed
annually
• Home to over 30+ aviation businesses
• Nearly 1,000 acres of land with 200 acres of undeveloped property on west
side of the airport
• DEA is one of only two top 10 busiest airports in Texas that does not have a
fire station on site
August 2, 2021 ID 21-1595
KICI
ESCIEmergency Services
Consulting International
Community Risk Assessment: Standards of Cover, February 2020
Improvement Goal G: Add New Airport Fire Station
After review of current conditions, future City growth patterns and associated risk profiles a fire station
at the airport offers an enhancement opportunity.
Incident Demand Study: Fire Station and Resource Triggers, March 2020
Recommendation G:
ESCI recommends that a fire station be located in the vicinity of Airport Rd and Masch Branch Rd to
optimize future access/egress routes
August 2, 2021 ID 21-1595 34