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HomeMy WebLinkAbout21-1700RESOLUTION NO. 21"1700 A RESOLUTION OF THE CITY OF DENTON PROVIDING THE JULY 28, 2021 MEETING ABSENCE OF A PLANNING AND ZONING COMMISSION MEMBER BE EXCUSED; AND DECLARING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 19-2866, adopted January 28, 2020, outlines the attendance policy/requirements for members of certain board, commission, and committees; and WHEREAS, at adoption, Ordinance No. 19-2866 amended Section 2-83(c)(1)(a) to provide that an absence shall be considered excused for the following reasons: personal or family illness, death of a family member, jury duty, service in the armed forces, testifying before the legislature, attending a seminar involving municipal matters of importance to the member's duties, or an absence necessary for the member's business or employment; and WHEREAS, Section 2-83(c)(1)(b), provides that "[i]n the event an absence does not meet any of the above noted criteria for an excused absence, the member may submit a request to have the absence excused to the City Secretary's Office in writing no later than ten business days after the date the absence occurred, after which the City Secretary will then place an item on the next available city council agenda for their consideration, in accordance with the Texas Open Meetings Act."; and WHEREAS, Planning and Zoning Commission Member Tim Smith (Member) was absent from the July 28, 2021 meeting, with the purpose of the absence not meeting the criteria for an excused absence; and WHEREAS, the Member has requested City Council excuse the absence from the July 28, 2021 meeting, for the purpose as stated in Exhibit A; and, WHEREAS, the City Secretary formally presents the Member's request for an excused absence to the City Council; NOW THEREFORE; THE COUNCIL OF THE CITY OF DENTON, HEREBY RESOLVES: SECTION 1. The reason for Member Tim Smith's absence from the July 28, 2021 Planning and Zoning Commission meeting is sufficient to provide the absence be excused. SECTION 2. The Minutes of the July 28, 2021 Planning and Zoning Commission meeting should reflect the absence has been excused by the City Council on the date of adoption of this Resolution; and the attendance record should reflect such absence as excused. SECTION 3. This Resolution shall become effective immediately upon its passage and approval. The motion to approve this Resolution was made by =Q,S,� e— \ e- Q LS and seconded by —6 < -� 0 1- �) P ' , the Resolution was passed and approved by the following vote [ �7 - C) 1: Aye Nay Gerard Hudspeth, Mayor: V" Vicki Byrd, District 1: Brian Beck, District 2: Jesse Davis, District 3: Alison Maguire, District 4: Deb Armintor, At Large Place 5: ✓ Paul Meltzer, At Large Place 6: Abstain Absent PASSED AND APPROVED this the _J `7tb day of j)V903A- , 2021. GERARD TH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY vt¢+t— - rc.. BY: DENTON B&C NOTIFICATION OF ABSENCE Per Section 2 33(c) of the Denton laity Code. Aymhers Ylha rannst attend * meethig must rmtwt the chairperson ar an apµnpriate staff lWsmt emrmrninyhis or her absemepw to demeetkg. Please also include citymcretary_Rcit4efdentoe cum in the notif"icalion email. MEMBER INFORMATION Name Email Phone Tim Smith . Date of absence: 07/28/2021 What board, commission, or committee sloes this absence apply to? - Select only one - Submit one form per absence ❑ Airport Advisory Board ❑ Animal Shelter Advisory Committee ❑ Animal Shelter Advisory Committee ❑ Board of Ethics ❑ Committee on Persons with Disabilities ❑ Community Development Advisory Committee ❑ Denton Code Review Committee ❑ Denton Police Department Chief of Police Advisory Board ❑ Health and Building Standards Commission ❑ Historic Landmark Commission ❑ human Services Advisory Committee ❑ Library Board ❑ Parks, Recreation and Beautification Board © Planning and Zoning Commission ❑ Public Art Committee ❑ Public Utilities Board ❑ Sustainability Framework Advisory Committee ❑ Traffic Safety Commission ❑ Zoning Board of Adjustment R -a- -n for A`sen-- (Selec` -nly one cr"erl-, as app"cable. "no` noted, see se-"--- below.) 1. ❑ personal or family illness 2. ❑ death of a family member 3. ❑ jury duty 4. ❑ service in the armed forces 5. ❑ testifying before the legislature 6. ❑ attending a seminar involving municipal matters of importance to the member's duties 7. ❑ absence necessary for the member's business or employment O. © OTHER: Personal family vacation had been reserved for 7/27121- 7/30/21 somewhere around 811/2020 and was set prior to PZC calendar being set late December of 2020. N your absence is determined to be unexcused (not clearly meeting Criteria 1-7), would you like the City Secretary to submit a request to the City Council to excuse your absence? 0 Yes 13 No