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Home My WebLink About21-1722RESOLUTION NO. 21-1722 CONSIDER APPROVAL OF A RESOLUTION OF THE CITY OF DENTON PROVIDING THE AUGUST 5, 2021 MEETING ABSENCE OF A PUBLIC ART COMMITTEE MEMBER BE EXCUSED; AND DECLARING AN EFFECTIVE DATE, WHEREAS, Ordinance No. 19-2866, adopted January 28, 2020, outlines the attendance policy/requirements for members of certain board, commission, and committees; and WHEREAS, at adoption, Ordinance No. 19-2866 amended Section 2-83(c)(1)(a) to provide that an absence shall be considered excused for the following reasons: personal or family illness, death of a family member, jury duty, service in the armed forces, testifying before the legislature, attending a seminar involving municipal matters of importance to the member's duties, or an absence necessary for the member's business or employment; and WHEREAS, Section 2-83(c)(1)(b), provides that "[i]n the event an absence does not meet any of the above noted criteria for an excused absence, the member may submit a request to have the absence excused to the City Secretary's Office in writing no later than ten business days after the date the absence occurred, after which the City Secretary will then place an item on the next available city council agenda for their consideration, in accordance with the Texas Open Meetings Act."; and WHEREAS, Public Art Committee Member Monet Franklin (Member) was absent from the August 5, 2021 meeting, with the purpose of the absence not meeting the criteria for an excused absence; and WHEREAS, the Member has requested City Council excuse the absence from the August 5, 2021 meeting, for the purpose as stated in Exhibit A; and, WHEREAS, the City Secretary formally presents the Member's request for an excused absence to the City Council; NOW THEREFORE; THE COUNCIL OF THE CITY OF DENTON, HEREBY RESOLVES: SECTION 1. The reason for Member Monet Franklin's absence from the August 5, 2021 Pubic Art meeting is sufficient to provide the absence be excused. SECTION 2. The Minutes of the August 5, 2021 Public Art Committee meeting should reflect the absence has been excused by the City Council on the date of adoption of this Resolution; and the attendance record should reflect such absence as excused. SECTION 3. This Resolution shall become effective immediately upon its passage and approval. The motion to approve this Resolution was made by and seconded by Sc; C,-(\ 'S��'C.1<, the Resolution was passed and approved by the following vote 0 - �]: Aye Nay Gerard Hudspeth, Mayor: I,/ Vicki Byrd, District 1: Brian Beck, District 2: 1/ Jesse Davis, District 3: ✓ Alison Maguire, District 4: Deb Armintor, At Large Place 5 - Paul :Paul Meltzer, At Large Place 6: ✓ Abstain Absent PASSED AND APPROVED this the�—jfih day of Rygjn-�- 12021. //- GERARD HUDSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY BY: From: Monet Franklin To: Rios, Rosa Subject: Re: Public Art 8/5 Agenda Packet Date: Monday, August 9, 20216:14:26 PM I requested the virtual meeting when she sent the meeting agenda. On Mon, Aug 9, 2021 at 6:08 PM Rios, Rosa <Rosa.Rios(�.cityofdprtton.com> wrote: Good evening, Member Franklin, You were copied on my email response to Member Steele to the email below. For consistency, my response to him is edited to best fit my individual communication with you. I have read the email trail, and in speaking with Ashley, we decided it would be best for me to respond as I will be following up to schedule your exception. A request for an absence exception must be submitted by the individual board member. Therefore, I would respectfully request that you submit such a request. As you know, under the attendance policy, my office is unable to grant an excused absence for the August 5th meeting as the reason, however justifiable, does not meet the excused absence criteria. Should you confirm you seek an exception, we will submit your request for an exception from City Council. My apologies if you were not informed months back that any request to participate at a virtual meeting would need to be done on a meeting per meeting basis, but no later than 4 days before the scheduled meeting date. In the future, staff will send notification of the proposed meeting date and seek confirmation from all members as to how they propose to participate, with that notice being sent well in advance of the 4 -day notification requirement. Following that notification, it will be the member's responsibility to respond_ It is my understanding that the agenda packet was sent to your correct email address; and that a request for the virtual meeting link was not requested at any time prior to or on the day of the meeting. Therefore, it is imperative that you confirm you seek an exception. If such a request is not received by Monday, August 16, 2021, the absence will remain as unexcused. Our sincere apologies for any inconvenience; and I look forward to hearing from you. We will ensure City Council has the details around the submission of the request. Respectfully, Rosa Rios City Secretary From: Ed Steele <edsteele olive.com> Sent: Friday, August 6, 2021 12:30 PM To: Harcrow, Ashley S. <Ashley.Harcrow(a cityofdenton.com> Cc: Ed Steele<cdsteele(�4edsteelenhotogra6hy.com>; Monet Franklin <monet.franklin10,cUgmail.com>; Seward, Caroline <Caro line.S ewarduc ityofdenton.com>; Whitmore, John F. <J, ohn,Whitmoreacityofdenton.com>; Huffman, Drew S <Drew.Huffman4cilyofdenton.com>; Rios, Rosa <Rosa.Rios(&,cityofdenton.com>; Meltzer, Paul <Paul.MeltzcrAcityofdenton.com> Subject: Re: Public Art 815 Agenda Packet Thanks Ashley. Monet, myself, and others all indicated that we would be participating via Hybrid meetings for the foreseeable future. Eddie may have not passed this information along to you. I'm not sure if there were enough members present to hold yesterday's meeting, however I am requesting that absences for 815 be marked as excused due to the miscommunication. Best, Ed On Aug 6, 2021, at 7:41 AM, Harcrow, Ashley S. <Ashley.Harcr_ow�cr.,6Jyof&iatm com> wrote: Hi Ed, Nice to meet you, I just started with Parks and Recreation and I am doing my best to fill the enormous shoes Eddie left. I apologize for the miscommunication with the email and have made note of it now. Unfortunately, we were not notified of your continual virtual attendance. The state of Texas mandated that our meetings were to return to in person meetings about two months ago. You should have received communication from Eddie or the City Secretaries about this. If you did not I greatly apologize. The location for the meeting is in the first sentence of the Meeting Agenda. We will generally always meet at the Civic Center Community Room at 321 E. McKinney Street. Denton Texas. Our agendas are posted online (ht &-//,%N-ww.-c�nton.com/en-us/government/open/agendas-minutes } should you not be able to find an agenda email from me. That said, we were just notified yesterday that our September meeting will be held remotely. I will be working with the City Secretaries to coordinate that meeting and will send you the virtual invite as well as the agenda packet later this month. Thank you for baring with me as we make this transition and 1 look forward to working with you. Best, Ashley Harcrow Administrative Assistant III Parks and Recreation City of Denton (940) 349-8747 www.den1Qljparks.com <image001.Jpg> From: Ed Steele <edsteele(a�.live.coin> Sent: Thursday, August 5, 2021 11:49 PM To: Harcrow, Ashley S. <Ashley.Harcrow(?acityofdenton.com> Cc: Monet Franklin <monet.franklin IOAgmail.com>; Seward, Caroline <Caroline.Seward(n7cityofdenton.com>, Whitmore, John F. <John.Whitmor,co cityofdenton.corn>; Huffman, Drew S <17re.w_UuffmannnitvnMenton _rnm> Subject: Re: Public Art 815 Agenda Packet This message has originated from an External Source. Please be cautious regarding links and attachments. Hi Ashley, A few things - I've mentioned to staff on more than one occasion to please use edsteeleOrdsteelenhotogral hy.com for all communication as I do not check this email regularly. Also, was there information provided on where the meeting was to take place, and how those of us who have indicated that virtual attendance is required were to attend? Best, Ed Sent from my iPhone On Aug 3, 2021, at 12:25 PM, Harcrow, Ashley S. <A h r r v > wrote: Hello, I'm Ashley Harcrow, I'm new to Parks and Recreation and will be doing my best to fill the large shoes left by Eddie's departure in regards to agendas and meetings. I have attached your 815 agenda packet to this email for your review. Feel free to let me know if you have any questions or cannot make it to the meeting. I look forward putting faces to names on Thursday. Thank you, Ashley Harcrow Administrative Assistant III Parks and Recreation City of Denton (940) 349-8747 wym.dentonrZ <image001.jpg> <Meeting Agenda Packet.pdf5