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HomeMy WebLinkAbout2021-10 -04 Agenda and BackupCit of Denton City Hall Y 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com DENTON Meeting Agenda City Council Monday, October 4, 2021 11:30 AM Council Work Session Room Council Chambers SPECIAL CALLED MEETING CLOSED MEETING BEGINS AT 11:30 A.M. IN THE COUNCIL WORK SESSION ROOM SPECIAL CALLED MEETING WILL BEGIN IMMEDIATELY FOLLOWING THE CLOSED MEETING IN THE COUNCIL CHAMBERS WORK SESSION WILL BEGIN IMMEDIATELY FOLLOWING THE SPECIAL CALLED MEETING IN THE COUNCIL CHAMBERS REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL Citizens are able to participate in one of the following ways (NOTE: Other than public hearings, citizens are only able to comment one time per agenda item; citizens cannot use both methods to comment on a single agenda item. Public comments are not held for work session reports.): • Virtual White Card — On October 1, the agenda was posted online at www.cityofdenton.com/publicmeetings. Once the agenda is posted, a link to the Virtual White Card, an online form, will be made available under the main heading on the webpage. Within this form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item. Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary. City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant's name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. OR • By phone — Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller's information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller's information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method. Page 1 Printed on 10/4/2021 1 City Council Meeting Agenda October 4, 2021 • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone). Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Closed Meeting to consider the item listed below on Monday, October 4, 2021, at 11:30 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas, consistent Chapter 551 of the Texas Government Code, or as otherwise allowed by law. 1. Closed Meeting: A. ID 21-2180 Deliberations regarding a Personnel Matter - Under Government Code, Section 551.074; and Consultation with Attorneys - Under Texas Government Code, Section 551.071. Deliberate and discuss the appointment, employment, duties, and contract of the City Attorney; consultation with the City's attorneys regarding associated legal issues where a public discussion associated with these legal matters would conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. Any final action, decision, or vote on a matter deliberated in a Closed Meeting will only be taken in an Open Meeting that is held in compliance with Texas Government Code, Chapter 551, except to the extent such final decision, or vote is taken in the Closed Meeting in accordance with the provisions of Section 551.086 of the Texas Government Code (the `Public Power Exception'). The City Council reserves the right to adjourn into a Closed Meeting or Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda or to reconvene in a continuation of the Closed Meeting on the Closed Meeting items noted above, in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.086 of the Texas Open Meetings Act. NOTE: Any item for which a formal action at the Special Called Meeting has been taken by Council may be subject to a request for a motion for reconsideration at any time during the meeting, at the Concluding Items Section, or after the meeting. In order to comply with the Texas Open Meetings Act, a request for a motion for reconsideration made during, at the end of, or after a Council meeting will be placed on the agenda and considered at the next official meeting of the City Council. Following the completion of the Closed Meeting, the City Council will convene in a Special Called Meeting in the Council Chambers to consider the following items: 1. ITEMS FOR INDIVIDUAL CONSIDERATION A. ID 21-2181 Consider adoption of an ordinance of the City of Denton appointing a City Attorney; authorizing the Mayor to execute an employment agreement setting the compensation and terms for the City Attorney; providing for the expenditure of funds; and providing an effective date. B. ID 21-2182 Consider a motion to reconsider the September 28, 2021 approval of an ordinance of the City of Denton, Texas, regarding a change in the zoning district and use classification from Mixed -Use Neighborhood (MN) and Residential 4 (R4) Districts to Mixed -Use Neighborhood (MN) District on approximately 0.326 acres of land generally located southeast of the intersection of Robertson Street and Skinner Street, in the City of Denton, Denton County, Texas. (Z21 -0005d, 418 Robertson Fourplex, Tina Firgens). Page 2 Printed on 10/4/2021 K City Council Meeting Agenda October 4, 2021 Following the completion of the Special Called Meeting, the City Council will convene in a Work Session in the Council Chambers to consider the following items: WORK SESSION 1. Work Session Reports A. ID 21-1319 Receive a report, hold a discussion, and give staff direction regarding the Fiscal Year 2021-22 Annual Internal Audit Plan. [Estimated Presentation/Discussion Time: 30 minutes] B. ID 21-1911 Receive a report, hold a discussion, and give staff input on the Parks, Recreation, and Trails System Master Plan. [Estimated Presentation/Discussion Time: 60 minutes] 2. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting topics, above posted. CERTIFICATE I certify that the above notice of meeting was posted on the official website (https://www.cityofdenton.com/en-us/government/open/agendas-minutes) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on October 1, 2021, in advance of the 72 -hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. CITY SECRETARY NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1 -800 -RELAY -TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 3 Printed on 10/4/2021 3 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 %Iiiiimlim� www.cityofdenton.com DENTON Legislation Text File #: ID 21-2180, Version: 1 AGENDA CAPTION Deliberations regarding a Personnel Matter - Under Government Code, Section 551.074; and Consultation with Attorneys - Under Texas Government Code, Section 551.071. Deliberate and discuss the appointment, employment, duties, and contract of the City Attorney; consultation with the City's attorneys regarding associated legal issues where a public discussion associated with these legal matters would conflict with the duty of the City's attorneys to the City of Denton and the Denton City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. City of Denton Page 1 of 1 Printed on 10/1/2021 powered by LegistarTM 4 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 %Iiiiiwlim� www.cityofdenton.com DENTON Legislation Text File #: ID 21-2181, Version: 1 AGENDA CAPTION Consider adoption of an ordinance of the City of Denton appointing a City Attorney; authorizing the Mayor to execute an employment agreement setting the compensation and terms for the City Attorney; providing for the expenditure of funds; and providing an effective date. City of Denton Page 1 of 1 Printed on 10/1/2021 powered by LegistarTM 5 4v&IMIM'' DENTON City of Denton AGENDA INFORMATION SHEET DEPARTMENT: Human Resources CM/ DCM/ ACM: Sara Hensley, Interim City Manager DATE: October 4, 2021 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com SUBJECT Consider adoption of an ordinance of the City of Denton appointing a City Attorney; authorizing the Mayor to execute an employment agreement setting the compensation and terms for the City Attorney; providing for the expenditure of funds; and providing an effective date. BACKGROUND This item will be for Council to consider appointing a City Attorney and setting forth terms and compensation for the appointment. EXHIBITS Exhibit 1 — Agenda Information Sheet Exhibit 2 — Ordinance Exhibit 3 — Employment Agreement Respectfully submitted: Tiffany Thomson Director of Human Resources 6 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON APPOINTING A CITY ATTORNEY; AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT SETTING THE COMPENSATION AND TERMS FOR THE CITY ATTORNEY; PROVIDING FOR THE EXPENDITURE OF FUNDS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Attorney, and City Attorney; and the City Council desires to employ as the City desires to accept employment with the City of Denton as the WHEREAS, the City Council finds that the appointment of as the City Attorney and that approval of the attached Employment Agreement are in the best interest of the City of Denton; NOW, THEREFORE: THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated into the body of this ordinance. SECTION 2. The City Council hereby approves the appointment of as City Attorney for the City of Denton. SECTION 3. The City Council hereby authorizes the Mayor to execute an Employment Agreement setting forth the compensation and terms for the City Attorney on behalf of the City. SECTION 4. The City expenditures provided for in the Agreement are hereby authorized. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by and seconded by , the ordinance was passed and approved by the following vote 7 Ave Nay Abstain Absent Gerard Hudspeth, Mayor: Vicki Byrd, District 1: Brian Beck, District 2: Jesse Davis, District 3: Alison Maguire, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the day of , 2021. GERARD HUDSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY :• APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY 8 Employment Agreement Table of Contents Section1: Licensure...................................................................................................................... 1 Section2: Term............................................................................................................................... 1 Section3: Duties............................................................................................................................ 1 Section 4: Compensation.............................................................................................................. 1 Section 5: Health, Disability, and Life Insurance and Other Benefits ......................... 2 Section 6: Vacation, Sick, and Military Leave....................................................................... 2 Section7: Automobile.................................................................................................................. 2 Section8: Retirement.................................................................................................................. 3 Section 9. General Business Expenses.................................................................................... 4 Section 10. Involuntary Termination..................................................................................... 5 Section11. Severance................................................................................................................... 5 Section12. Resignation............................................................................................................... 6 Section13. Hours of Work.......................................................................................................... 7 Section 14. Ethical Commitments............................................................................................. 7 Section 15. Outside Activities.................................................................................................... 8 Section16: Indemnification....................................................................................................... 8 Section17: Bonding...................................................................................................................... 8 Section 18: Other Terms and Conditions of Employment ............................................... 8 Section 19: General Provisions................................................................................................. 9 Section 20. Performance Evaluation....................................................................................... 9 9 Employment Agreement This Employment Agreement (this "Agreement"), made and entered into this the of , 2021 (the "Effective Date"), by and between the City of Denton, a Texas municipal corporation (hereinafter called "Employer"), and (hereinafter called "Employee"), both of whom understand and agree as follows: Section 1: Licensure Employee warrants and agrees that Employee is licensed to practice law in the State of Texas without limitation. Employee must maintain Employee's license to practice law in good standing throughout the term of this Agreement as a condition of employment. Should the Employee no longer be authorized to practice law in Texas, this Agreement will terminate immediately for good cause. Section 2: Term This Agreement shall remain in full force and effect from the Effective Date until terminated by the Employer or Employee as provided in this Agreement. Section 3: Duties A. Employer employs the Employee as City Attorney to perform the duties specified in the City of Denton Charter ("Charter") and City of Denton Code of Ordinances ("Ordinances") and the job description, and to perform other legally permissible and proper duties and functions of the position. B. It shall also be the duty of the Employee to hire, direct, assign, reassign, evaluate, and terminate, as appropriate, employees of the City Attorney's Office consistent with policies, Ordinances, Charter, state and federal law. C. All duties assigned to the Employee by the governing body shall be appropriate to and consistent with the professional role and responsibility of the Employee. Section 4: Compensation A. Base Salary: Employer agrees to pay Employee an annual base salary of Two Hundred Thirty Thousand and no/100 Dollars ($230,000.00) and as set year to year 1 10 by the City Council in the future, payable in installments at the same time that the other employees of the Employer are paid. B. This Agreement shall be automatically amended to reflect any salary increases that are provided or required by the Employer's compensation policies to include all salary increases on the same basis as applied to (a) other Council appointees, and (b) cost of living adjustments to full-time non -civil service employees. C. In addition, consideration shall be given on an annual basis to an increase in compensation. Section 5: Health, Disability, and Life Insurance and Other Benefits A. The Employer agrees to make available medical, vision, dental and other benefits and working conditions for the Employee and his/her dependents on the same basis as which such benefits are made available to other full-time employees of the City of Denton, in addition to any benefits specifically enumerated in this Agreement for the benefit of Employee. B. The Employer agrees to provide term life insurance for the Employee on the same basis of base salary percentage as it provides to the City Manager. The Employee can name the beneficiary of the life insurance policy. Section 6: Vacation, Sick, and Military Leave Employee shall accrue sick leave and vacation leave on an annual basis, at a minimum, at the same rate as other regular full-time non -civil service employees of the City of Denton, except that Employee will receive an additional 40 hours of paid vacation leave. There shall be no cap on accruals of either sick leave or vacation leave, and all accrued, unused vacation leave and sick leave shall be paid to Employee at Employee's then -current rate upon separation or retirement. The Employee shall be entitled to military reserve leave time pursuant to applicable law and policy. Section 7: Automobile The Employer agrees to pay to the Employee, during the term of this Agreement and in addition to other salary and benefits herein provided, the sum of Four Thousand Eight Hundred Dollars ($4,800) per year, payable monthly, as a vehicle allowance to be used to purchase, lease, or own, operate and maintain a vehicle. The Employee shall be responsible for paying for liability, property damage, and comprehensive 2 11 insurance coverage upon such vehicle and shall further be responsible for all expenses attendant to the purchase, operation, maintenance, repair, and regular replacement of said vehicle. The Employer shall reimburse the Employee at the IRS standard mileage rate for any business use of the vehicle beyond the greater DFW area. For purposes of this Section, use of the car beyond the greater DFW area is defined as travel to locations outside a fifty (50) mile radius of the City of Denton limits. Section 8: Retirement Employee will continue enrollment in the Texas Municipal Retirement System ("TMRS"). Employer agrees to make all TMRS contributions on the Employee's behalf, including the amount normally deducted from the wages of an employee as well as the Employer's share. In addition to the base salary paid by the Employer to Employee and the amount paid to TMRS on behalf of Employee, Employer agrees to pay an amount (consistent with the IRS regulations) as determined by the Employer, but equal to at least six percent (6%) of Employee's base salary into a retirement plan offered by the City of Denton and designated by the Employee on the Employee's behalf. From time to time, at the Employer's sole discretion as it deems necessary and appropriate (consistent with IRS regulations), the Employer may increase the amount paid into a retirement plan offered by the City. However, if six percent (6%) exceeds the allowable contribution for the Employee under law, the Employer shall contribute an amount that is equal to maximum contribution under law and the remainder shall be paid to the Employee in a lump sum as taxable compensation. The Employer shall adopt a qualified 401(a) defined contribution plan for the Employee. The 401(a) plan shall be established as an employer -paid plan with contributions by the Employer. The 401(a) plan shall be established under a written plan document that meets the requirements of the IRS Code and such document is hereby incorporated herein by reference. The funds for the 401(a) plan shall be invested in such investment vehicles as are allowable under the IRS Code and the Employee shall make the sole determination as to how the funds are invested. Employee may participate in the 457 deferred compensation plan to the same extent as all other employees. If Employee retires pursuant to a qualified retirement plan, Employee shall be permitted to continue to participate in the City's health insurance plan on the same basis as other retirees from the City are permitted to do so, or, if such other retirees are not permitted to do so, at the cost of Employee. 3 `IK Section 9. General Business Expenses A. Employer agrees to budget and pay for licensing fees or charges that are required of lawyers to practice law in the State of Texas and professional dues, including but not limited to joining the International Municipal Lawyers Association, and subscriptions of the Employee necessary for continuation and full participation in national, regional, state, and local associations, and organizations necessary and desirable for the Employee's continued professional participation, growth, and advancement, and for the good of the Employer. Employer further agrees to pay reasonable expenses associated with participation at the functions of such organizations. B. Employer agrees to budget and pay for travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions to adequately continue the professional development of Employee and to pursue necessary official functions for Employer, including but not limited to national, regional, state, and local governmental groups and committees in which Employee serves as a member. C. Employer also agrees to budget and pay for distance learning programs and travel and subsistence expenses of Employee for short courses, institutes, and seminars that are necessary for the Employee's professional development and maintenance of the Employee's required CLE obligations and for the good of the Employer. D. Employer recognizes that certain expenses of a non -personal butjob-related nature will be incurred by Employee, and agrees to reimburse or to pay for those general expenses. These expenses may include meals where Employer business is being discussed or conducted and participation in social events of various organizations when representing the Employer. These expenditures are subject to annual budget constraints as well as state and Employer ethics and purchasing policies. The finance director is authorized to disburse moneys to pay these expenses as a per - diem amount in accordance with GSA rates or upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits. E. The Employer acknowledges the value of having Employee participate and be directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for the reasonable membership fees and/or dues to enable the Employee to become an active member in local civic clubs or organizations. F. The Employer shall provide the Employee with all equipment customary and necessary for performance of his or her employment, including computer, internet Il 13 service, and mobile telephone, at the sole cost and expense of the City. Except for de minimis use, Employee may use the equipment only as provided by Employer's applicable policies. Section 10. Involuntary Termination A. For the purpose of this Agreement, involuntary termination shall occur when: 1. The majority of the governing body votes to terminate the Employee at a properly posted and duly authorized meeting of the governing body. 2. If the Employer, citizens or legislature acts to amend any provisions of the Charter pertaining to the role, powers, duties, authority, responsibilities of the Employee's position that substantially changes the form of government or the duties of the Employee, the Employee shall have the right to declare that such amendments constitute involuntary termination. 3. If the Employer reduces the base salary, compensation or any other financial benefit of the Employee, unless it is applied in no greater percentage than the average reduction of all department heads, such action shall constitute a breach of this Agreement and will be regarded as a termination. 4. If the Employee resigns at the request of the Employer, whether formal or informal, then the Employee may declare an involuntary termination as of the date of the request. B. The Employer may terminate the Employee with or without good cause, at anytime. C. For purposes of this Agreement the term "good cause" is defined as follows: 1. Conviction of a felony; 2. Knowingly falsifying records or documents related to the Employer's activities; or 3. Loss of license to practice law in the State of Texas. Section 11. Severance Employer must pay severance as described below to the Employee when employment is involuntarily terminated without good cause. A. Employer shall provide a minimum severance payment equal to all amounts then due and owing to the Employee, plus twelve (12) month's salary at the then current 5 14 rate of pay, less customary payroll deductions. This severance shall be paid in a lump sum or in a continuation of salary on the existing biweekly basis, at the Employee's option. B. The Employee shall also be compensated for all accrued vacation leave and sick leave. C. If Employee elects to receive severance in a continuation of salary, insurance and other benefits set forth in Section 5, leave accruals set forth in Section 6, contribution to retirement in accordance with Section 8 shall continue for the same period that salary is continued. D. If Employee elects to receive severance in a lump sum, the Employer agrees to make a contribution to the Employee's deferred compensation account on the value of this compensation calculated using the then current annual salary of Employee at the date of termination divided by two thousand and eighty (2080) hours. If the amount of the contribution under this Section exceeds the limit under the Internal Revenue Code for a contribution to the Deferred Compensation plan, the remainder shall be paid to the Employee in a lump sum as taxable compensation. E. If Employee elects to receive severance in a lump sum, for a minimum period of one year following termination, the Employer shall pay the cost to continue the following benefits: 1. Insurance and other benefits for the employee and all dependents as provided in Section 5, after which time, Employee will be provided access to health insurance pursuant to the Consolidated Omnibus Budget Reconciliation Act ("COBRA") or, if employee is eligible, as a retiree. 2. Any other available benefits to which the Employee is entitled under this Agreement. F. If the Employee is terminated for good cause, then the Employer is not obligated to pay severance under this section but may be required to recognize and pay benefits that have vested and to which Employee is entitled under the Employer's personnel policies, state law or federal law. Section 12. Resignation Nothing in this Agreement shall prevent, limit or interfere with the right of the Employee to resign at any time. In the event the Employee desires to resign employment, the Employee shall give written notice to the Employer at least thirty (30) days prior to separation. The Employer shall have no obligation to pay Attorney any further n 15 compensation after the expiration of the notice period. Upon the effective date of resignation, the Employer shall pay to the Employee all accrued vacation leave and other leave to which Employee is entitled under this Agreement or to which the City Manager or any senior executive would be entitled if the City Manager or other senior executive resigned. Failure to give the required thirty -day notice constitutes a waiver and forfeiture of pay for all accrued vacation leave and other leave. Section 13. Hours of Work The Employee acknowledges the proper performance of the duties of the Employee will require the Employee to generally observe normal business hours and will also often require the performance of necessary services outside of normal business hours, and to that end Employee shall be allowed to establish an appropriate work schedule. The Employee agrees to devote such time as is necessary for the full and proper performance of the Employee's duties and that the compensation herein provided includes compensation for the performance of all such services. However, the Employer intends that reasonable time off be permitted the Employee, such as is customary for exempt employees so long as the time off does not interfere with the normal conduct of the office of the Employee. The Employee will devote full time and effort to the performance of the Employee's duties, and shall remain in the exclusive employ of the Employer during the term of this Agreement; provided that, with the prior consent of the Employer, the Employee may accept temporary, outside professional employment which will not in any way interfere with the performance of, or the Employee's availability for the performance of, the Employee's duties hereunder. The term "outside professional employment" means professional services provided to third parties for which the Employee is compensated and which are performed on the Employee's time off. The Employer encourages the Employee to accept invitations to speaking engagements, writing or other opportunities to communicate with the community, subject to the rules regarding confidentiality and attorney client privilege to make use of and share data and information with relevant persons and groups, and encourages the Employee to participate in pertinent seminars, groups, associations and organizations, as well as in informational meetings with those individuals whose particular skills, expertise, or backgrounds would serve to improve the capacity of the Employee to perform the Employee's Duties. Section 14. Ethical Commitments Employee shall not endorse candidates, make financial contributions, sign or circulate petitions, or participate in fundraising activities for individuals seeking or holding elected office in the governing body, nor seek or accept any personal enrichment or 7 HEV profit derived from confidential information, or holding office, or misuse of public time. Employer shall support Employee in keeping these commitments by refraining from any order, direction or request that would require Employee to undertake any of the aforementioned activities. Specifically, neither the governing body nor any individual member thereof shall request Employee to endorse any candidate, make any financial contribution, sign or circulate any petition, or participate in any fund-raising activity for individuals seeking or holding elected office, nor to handle any matter involving personnel on a basis other than fairness, impartiality and merit. Employee must abide by the standards of ethical conduct as set out in Texas Disciplinary Rules of Professional Conduct and enforced by the State Bar of Texas, and advises Employer of the contents of the Texas Lawyer's Creed — a Mandate for Professionalism, as adopted by the Texas Supreme Court on November 7, 1989. Section 15. Outside Activities The employment provided for by this Agreement shall be the Employee's primary employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the Employer and the community, the Employee may elect to accept limited teaching, consulting or other business opportunities with the understanding that such arrangements must neither constitute interference with nor a conflict of interest with the Employee's responsibilities under this Agreement. Any outside consulting or business opportunities shall be subject to prior approval by the Employer. Section 16: Indemnification Employer shall provide legal defense and indemnification to Employee in accordance with Chapter 2, Article VIII, of the City of Denton Code of Ordinances, as amended. Section 17: Bonding Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 18: Other Terms and Conditions of Employment The Employer, upon agreement with Employee, may fix other terms and conditions of employment, as it may determine from time to time, provided such terms and conditions are not inconsistent with or in conflict with any provisions of law. n. li VA Employer has appropriated, set aside, and encumbered, and does hereby agree to budget and appropriate, set aside, and encumber, available and unappropriated funds of the municipality in an amount sufficient to fund and pay all financial obligations of Employer pursuant to this Agreement, including but not limited to the severance, indemnification, and other benefits set forth in this Agreement. Section 19: General Provisions A. Merger. This written Agreement contains all the terms and conditions agreed upon by the parties, and no other agreement, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either of the parties, or to vary any of the terms contained in this Agreement. B. Amendments. The Employer and Employee by mutual written agreement may amend this Agreement. Such amendments shall be incorporated into and made a part of this Agreement. Employer shall seek independent legal counsel to conduct an independent review of changes to this Agreement during the course of the employment relationship. C. Assignment. This Agreement may not be assigned by either party without the written consent of the other party. D. Severability. If this Agreement contains any unlawful provision not an essential part of this Agreement and which shall not appear to have been a controlling or material inducement to the making of this Agreement, the unlawful provision shall be deemed of no effect and shall, upon agreement by the parties, be deemed stricken from this Agreement without affecting the binding force of the remainder. Optional Section 20. Performance Evaluation A. Employer should annually review the performance of the Employee during the time set aside each year for the performance review of other Council appointees subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the Employer and Employee. Annually, the Employer and the Employee shall define such goals and performance objectives which they determine necessary for the proper operation of the Employer's organization in the attainment of the Employer's policy objectives, and the Employer and the Employee shall further establish a relative priority among those various goals and objectives er 18 to be reduced to writing. The annual performance reviews and evaluations shall be reasonably related to the Employee's written job description and shall be based, in whole or in part, on goals for the Employee's performance that are jointly developed and adopted by the Employer and the Employee. B. Unless the Employee expressly requests otherwise in writing, the evaluation of the Employee shall at all times be conducted in executive session of the governing body, unless Employee requests that the evaluation be open, and shall be considered confidential to the extent permitted by law. Nothing herein shall prohibit the Employer or Employee from sharing the content of the Employee's evaluation with their respective legal counsel. C. In the event the Employer determines that the evaluation instrument, format and/or procedure are to be modified by the Employer, such modifications shall be adopted by the Employer at least 9 months before being used to evaluate the Employee's performance. CITY OF DENTON By: Gerard Hudspeth, Mayor EMPLOYEE Signature: 10 19 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 %Iiiiiwlim� www.cityofdenton.com DENTON Legislation Text File #: ID 21-2182, Version: 1 AGENDA CAPTION Consider a motion to reconsider the September 28, 2021 approval of an ordinance of the City of Denton, Texas, regarding a change in the zoning district and use classification from Mixed -Use Neighborhood (MN) and Residential 4 (R4) Districts to Mixed -Use Neighborhood (MN) District on approximately 0.326 acres of land generally located southeast of the intersection of Robertson Street and Skinner Street, in the City of Denton, Denton County, Texas. (Z21 -0005d, 418 Robertson Fourplex, Tina Firgens). City of Denton Page 1 of 1 Printed on 10/1/2021 powered by LegistarT°" 20 DENTON City of Denton AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services CM: Sara Hensley DATE: October 4, 2021 SUBJECT City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Consider a motion to reconsider the September 28, 2021 approval of an ordinance of the City of Denton, Texas, regarding a change in the zoning district and use classification from Mixed -Use Neighborhood (MN) and Residential 4 (R4) Districts to Mixed -Use Neighborhood (MN) District on approximately 0.326 acres of land generally located southeast of the intersection of Robertson Street and Skinner Street, in the City of Denton, Denton County, Texas. (Z21 -0005d, 418 Robertson Fourplex, Tina Firgens). BACKGROUND On September 28, 2021, the City Council held a public hearing for case Z21-0005. A motion was made at this meeting to approve a MN District rezoning, and the motion was approved [4-3]. Section 2-29(g)(11) of the City's Code of Ordinances allows a member who voted with the prevailing side (in this case, the four members who voted to approve the MN District) of the prior motion to make a motion to reconsider so long as such motion is made "not later than the next succeeding official meeting of the Council." The motion to reconsider may be seconded by any member of the Council. On Thursday, September 30, 2021 Mayor Pro Tem Paul Meltzer requested that the item be placed on the October 4, 2021 City Council agenda for reconsideration. Should the motion to reconsider carry, the Council would then direct staff to provide public notification and schedule a new public hearing to reconsider adoption of Ordinance Z21 -0005d. A new public hearing is required so that the Council can regain jurisdiction over the zoning item. Per Texas case law, jurisdiction over an item is lost once an item is either approved or denied by the local governing body. Notification of the new public hearing would be sent to the local newspaper and surrounding property owners to allow the public hearing to be held at the October 26, 2021 City Council meeting. Should the motion to reconsider fail, the original approval of the MN District would stand. In accordance with the Denton Development Code (Subsection 2.4.8.F), if an application is denied, then the subject property shall not be eligible for resubmittal for twelve (12) months unless the applicant can show a substantial change in circumstances to justify a resubmittal. 21 PRIOR ACTION/REVIEW (Council, Boards, Commissions) The subject property was zoned Mixed -Use Neighborhood (MN) and Residential 4 (R4) Districts as part of the 2019 city-wide rezoning. The Planning and Zoning Commission held a public hearing regarding a Residential 6 (R6) District rezoning request on June 23, 2021 and made a motion for recommendation of approval, which was approved [6-0]. On August 3, 2021, the City Council held a public hearing regarding the R6 District rezoning. The City Council remanded the rezoning back to the Planning and Zoning Commission, requesting that a neighborhood meeting take place and that the subject property be reviewed by Staff under a MN District. On September 8, 2021, the Planning and Zoning Commission held a public hearing regarding a MN District rezoning at the request of City Council, and made a motion for recommendation of approval of a R6 District, which was approved [7-0]. On September 21, 2021 the City Council opened the public hearing for this case and voted [6-0] to continue the public hearing to a date certain of September 28, 2021. On September 28, 2021 the City Council continued the public hearing for this case and voted [4-3] to approve a MN District rezoning. EXHIBITS 1. Agenda Information Sheet 2. Adopted Ordinance Z21 -0005d Information related to Ordinance Z21 -0005d from the September 28, 2021 City Council meeting can be found online at: https://www.cityofdenton.com/en-us/government/open/agendas-minutes. Respectfully submitted: Tina Firgens, AICP Deputy Director of Development Services/ Planning Director Prepared by: Cameron Robertson, AICP Historic Preservation Officer 0+ ORDINANCE NO. Z21 -0005d AN ORDINANCE OF THE CITY OF DENTON, TEXAS, REGARDING A CHANGE IN THE ZONING DISTRICT AND USE CLASSIFICATION FROM MIXED-USE NEIGHBORHOOD (MN) AND RESIDENTIAL 4 (R4) DISTRICTS TO MIXED-USE NEIGHBORHOOD (MN) DISTRICT ON APPROXIMATELY 0.326 ACRES OF LAND GENERALLY LOCATED SOUTHEAST OF THE INTERSECTION OF ROBERTSON STREET AND SKINNER STREET, IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; ADOPTING AN AMENDMENT TO THE CITY'S OFFICIAL ZONING MAP; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; PROVIDING A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. (Z21-00054) WHEREAS, Steven Homeyer of Homeyer Engineering, Inc., on behalf of the property owner, 3JM Asset Holdings, LLC, has submitted a request to rezone approximately 0.326 acres of land from Mixed -Use Neighborhood (MN) and Residential 4 (R4) Districts to a Residential 6 (R6) District, legally described in Exhibit "A", attached hereto and incorporated herein by reference (hereinafter, the "Property"); and WHEREAS, on June 23, 2021, the Planning and Zoning Commission, in compliance with the laws of the State of Texas, have given the requisite notices by publication and otherwise, and have held due hearings and afforded full and fair hearings to all property owners interested in this regard, and have recommended approval (6-0) of the request; and WHEREAS, on August 3, 2021, the City Council likewise conducted a public hearing as required by law, and voted (7-0) to remand the item to the Planning and Zoning Commission to consider recommending the site be rezoned to Mixed -Use Neighborhood (MN). WHEREAS, on September 8, 2021, the Planning and Zoning Commission, in compliance with the laws of the State of Texas, have given the requisite notices by publication and otherwise, and have held due hearings and afforded full and fair hearings to all property owners interested in this regard, and have recommended approval (7-0) of the rezoning of the Property to Residential 6 (R6) District; and WHEREAS, on September 28, 2021, the City Council likewise conducted a public hearing as required by law, and finds that the request meets and complies with all substantive and procedural standards set forth in Section 2.7.2 of the Denton Development Code, and is consistent with the Denton Plan 2030 and the Denton Development Code; and WHEREAS, the Planning and Zoning Commission and the City Council of the City of Denton, in considering the application for establishing an initial zoning district for the Property, have determined that the proposed use is in the best interest of the health, safety, morals, and general welfare of the City of Denton, and accordingly, the City Council of the City of Denton is of the opinion and finds that said zoning change is in the public interest and should be granted as set forth herein; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: 23 SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference and found to be true. SECTION 2. The zoning district and use classification for the Property is hereby changed to Mixed -Use Neighborhood (MN) District. SECTION 3. The City's official zoning map is hereby amended to show the established zoning district and use classification. SECTION 4. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid by any court, such invalidity shall not affect the validity of the provisions or applications, and to this end the provisions of this ordinance are severable. SECTION 5. Any person, firm, partnership or corporation violating any provision of this ordinance shall, upon conviction, be deemedguilty of a misdemeanor and shall be punished by fine in a sum not exceeding $2,000.00 for each offense. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION 6. In compliance with Section 2.09(c) of the Denton Charter, this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record - Chronicle, a daily newspaper published in the City of Denton, Texas, within ten (10) days of the date of its passage. The motion to approve this ordinance was made by _Rw 1jY1- l i-�c and seconded by t�w' the ordinance was passed and approved by the following vote LLj_ - _ad: Aye Nay Abstain Absent Gerard Hudspeth, Mayor: Vicki Byrd, District 1: ,l Brian Beck, District 2: ✓ Jessie Davis, District 3: Alison Maguire, District 4: Deb Armintor, At Large Place 5: ✓ Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the tis 16- day of �7kp�bec- , 2021. Page 2 of 4 24 GERARD HUDSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY APPROVED AS TO LEGAL FORM: CATHERINE CLIFTON, INTERIM CITY ATTORNEY Al Hilary Negron 202 ] .09.29 BY: 09:22:30 -05'00' Page 3 of 4 i C.i r•► ••� .y r r � r S i r� Q •y Z to" N►',� 25 Exhibit A Legal Description Being a 0.326 acre tract of land out of the Alexander Hill Survey, Abstract Number 623 situated in the City of Denton, Denton County, Texas and being all of Lot 13, Block 6, of Alex Robertson Addition, an Addition to the City of Denton, Denton County, Texas, according to the Plat thereof recorded under Plat Book A, Page 180, Public Records, Denton County, Texas, said lot having been conveyed to ZB Eagle Partners, Limited Partnership by deed of record in Document Number 93-0036885 of the Official Public Records of Denton County, Texas and being more particularly described by metes and bounds as follows: BEGINNING, at a 518 inch iron rod found in the south right-of-way line of Robertson Street, being the Northeast corner of Lot 12 of said Alex Robertson Addition, also being the Northwest corner of said Lot 13; THENCE, S71 °34'04"E, along the south right-of-way line of Robertson Street, a distance of 256.00 feet to a 112 inch iron rod with green plastic cap stamped "EAGLESURVEYING" set in the south right-of-way line of Robertson Street, also being the north right-of-way line of Wye Street, for the Northeast corner hereof; THENCE, N89°50'47"W, along the north right-of-way line of Wye Street, a distance of 69.89 feet to a 1/2 inch iron rod with green plastic cap stamped "EAGLESURVEYING"; THENCE, S75003'01 "W, along the north right-of-way line of Wye Street, a distance of 186.00 feet to a 112 inch iron rod with plastic cap stamped "RPLS #4561' ; THENCE, NO2°5936"E, along the west line of said Lot 13, being the common east line of said Lot 12, a distance of 128.91 feet to a 518 inch iron rod being the POINT OF BEGINNING and containing an area of 0.326 Acres, or (14,212 Square Feet) of land, more or less. Page 4 of 4 26 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com DENTON File #: ID 21-1319, Version: 1 Legislation Text AGENDA CAPTION Receive a report, hold a discussion, and give staff direction regarding the Fiscal Year 2021-22 Annual Internal Audit Plan. [Estimated Presentation/Discussion Time: 30 minutes] City of Denton Page 1 of 1 Printed on 10/1/2021 powered by LegistarTM 27 CITY __- OF DENTON City of Denton AGENDA INFORMATION SHEET DEPARTMENT: Internal Audit CITY AUDITOR: Madison Rorschach DATE: October 4, 2021 SUBJECT City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com Receive a report, hold a discussion, and give staff direction regarding the Fiscal Year 2021-22 Annual Internal Audit Plan. BACKGROUND The Internal Audit Department is charged with the responsibility of conducting audits to assess a variety of risks including internal control weaknesses, inefficiencies in City operations, ineffectiveness of City programs, and noncompliance with laws, regulations, and policies. Each year, an annual internal audit plan is prepared and presented to establish the workload of the Internal Audit Department. The attached memorandum details the potential options for new audit projects and follow-up reviews. The new audit project options were developed based on a City-wide risk assessment conducted in 2021, emerging trends in the industry, and discussions with City leadership. PRIOR ACTION/REVIEW (Council, Boards, Commissions) None. EXHIBITS 1. Agenda Information Sheet 2. Fiscal Year 2021-22 Annual Internal Audit Plan Memo 3. Presentation Respectfully submitted: Madison Rorschach, 940-349-7228 City Auditor 28 A" CITY OF DENTON Internal Audit Department Accountability • Transparency • Integrity • Quality MEMORANDUM DATE: October 4, 2021 TO: Honorable Mayor and Members of the City Council FROM: Madison Rorschach, City Auditor A'' � SUBJECT: Fiscal Year 2021-22 Annual Internal Audit Plan The Internal Audit Department is charged with the responsibility of conducting audits to assess a variety of risks including internal control weaknesses, inefficiencies in City operations, ineffectiveness of City programs, and noncompliance with laws, regulations, and policies. Each year, an annual internal audit plan is prepared and presented to establish the workload of the Internal Audit Department. New Audit Projects Options The following potential audit projects were developed based on the first City- wide risk assessment conducted in 2021, emerging trends in the industry, and discussions with City leadership. I recommend that the City Council select five audit projects from the following list for our Department to perform. Table 1: Fiscal Year 2021-22 Audit Project Options Audit Projects Financial Operational Reputational Ethical Weighted P P Risk Score' DME EMO Administration High High Medium Medium 14.38 Technology Services Series High High Medium Medium 14.15 Police Body -Worn Camera Usage Medium Medium High High 14.08 Wastewater Operations Medium Medium Medium Medium 11.78 Warehouse Operations Medium High Medium Medium 11.63 Recreation Facility Operations Medium Medium High Medium 10.93 Pay Equity Medium Medium High Medium 9.53 Fuel Management Medium Medium Medium Medium 9.05 The following pages include descriptions of each audit project option and their potential purpose and objectives for your reference: 1 Risk categories are weighted as follows: Financial 35%; Operational 30%; Reputational 20%; and Ethical 15%. 215 E. McKinney St., Denton, TX 76201 • (940) 349-7228 29 Denton Municipal Electric Energy Management Office Administration - The City's Energy Management Office of its Denton Municipal Electric utility is primarily responsible for managing the utility's energy portfolio activities including planning, executing, and controlling wholesale market activities. The audit would review energy management control activities to ensure they are operating effectively and efficiently. Estimated time to complete: 12 weeks Technology Services Audit Series - Ransomware attacks on municipalities have become increasingly common over the last few years, presenting a potentially large financial, operational, and reputational risk if the City does not have adequate controls to prevent or respond to an attack. As part of the audit series, we would review current policies and procedures around cyberattack prevention, detection, and recovery. In addition, as part of the audit series, Technology Services' operations would be reviewed to identify other risk areas for review such as inventory management and IT user access controls. It is possible a budget amendment will be needed in order to perform some specialized information technology -related control tests. Estimated time to complete: 20 weeks Police Body -Worn Camera Usage - Over the last five fiscal years, the City has spent nearly $1.2 million to purchase body -worn camera systems. In general, these systems are considered to increase transparency and accountability in law enforcement agencies if used appropriately. This audit will provide assurance that these tools are being used in accordance with the Department's general orders and best practices. Estimated time to complete: 12 weeks Wastewater System Operations - The City annually expends about $15 million to collect and reclaim wastewater for Denton residents. In addition, the City plans to spend about $184 million over the next five years on wastewater collection and reclamation capital improvements. This audit would review the efficiency and effectiveness of the planning, maintenance, and construction processes of wastewater collection and reclamation infrastructure. This audit would not review drainage operations. Estimated time to complete: 20 weeks Warehouse Operations - On average over the last five fiscal years, the City maintains about $10.5 million in inventory that is used by the City's field departments (i.e. Water, Wastewater, Electric, etc.) to perform in-house construction and maintenance activities. This audit would review the controls in place to provide assurance that this inventory is adequately maintained and tracked in order to safeguard City assets and ensure assets can be effectively utilized by City departments. Page12 30 Estimated time to complete: 8 weeks Recreation Facility Operations - The Parks & Recreation Department offers over 300 programs and activities, 190 youth and adult sports, and 25 camps and childcare services. This audit would review the general operations of the City of Denton Recreation Facilities related to program management, safety, security, and equitability of offered services. The objectives of this audit would include review of cash handling, management of youth and adult programs, cost recovery of recreation and program fees, facility safety and maintenance, and general operations. This audit would also include review of standard operating procedures for related processes and examination of controls over program administration. Estimated time to complete: 12 weeks Pay Equity - This audit would comprehensively review the pay rates of City employees to identify potential pay gaps between demographic groups. These gaps will be compared to Federal and State pay equity laws as well as the City's own pay practices and policies to identify those gaps that are legally justifiable. Estimated time to complete: 12 weeks Fuel Management - Given the nature of fuel, adequate controls are necessary to ensure this commodity is not stolen or misappropriated. This audit would review controls over the City's fueling stations to provide assurance that almost $3 million in resources are adequately managed and safeguarded and vendors are complying with fuel purchasing contracts. Estimated time to complete: 8 weeks Existing Audit Projects The following projects are already in progress or are required by Government Auditing Standards and so are also included on the fiscal year 21-22 Audit Plan: Follow -Up Reviews - Follow-up reviews are intended to provide information on what changes have been made in response to an issued audit. Follow-ups are typically performed between six to eighteen months after an audit has been published. The following follow-ups are recommended for completion in fiscal year 2021-22 by the Internal Audit Department. A list of all follow-up reviews and their scheduled fiscal year is attached for reference. ➢ Procurement: Second Review (Aug. 2019); ➢ Economic Development: Retention & Expansion (Jan. 2020); ➢ Capital Project Administration: Property Acquisition (May 2020); ➢ Grants Management (June 2020); Page13 31 ➢ Facilities Management (June 2020); and ➢ Utility Payment Assistance (Apr. 2021). Estimated time to complete: 4 weeks each Overflow Follow -Up Reviews - These follow-up reviews are in progress and should be completed early in fiscal year 2021-22: ➢ Police Property Room (June 2019); ➢ Roadway Quality Management (Oct. 2019); and ➢ Police Overtime (Oct. 2019). Estimated time to complete: 4 weeks each Consultation & Routine Audit Projects Finally, our Department continues to respond to City management's requests for review and advice as needed. We have budgeted eight weeks for these consultation projects. In addition, we are planning to perform our first routine audit project, which will be an annual Police Property Room inventory. We expect this project to take about six weeks to complete. Attachments 1. Follow -Up Review Planning Page14 32 Attachment 1 Follow -Up Review Planning Second Review FY21-22 FY22-23 FY23-24 Procurement Economic Development CIP Phase 1: Planning & Design Water Sys. Ops: Rate Structure Utility Street Cuts CIP Phase 2: Property Acquisition CIP Phase 3: Construction Water Sys. Ops: Distribution Accounts Payable Facilities Maintenance COVID-19: Pandemic Preparedness Grants Management Meter Reading & Billing: Electric & Water Utilities Health Insurance Operations Municipal Court Payments Utility Payment Assistance Program Building Permits Payroll Administration Water Sys. Ops: Production W W AM: MUN i Internal Audit Department Goals Short -Term Goals (1 Yr.) 1. Continue Performing Value -Add Audit Projects 2. Launch Audit Intern Program 3. Pass External Peer Review 4. Establish Community Outreach Program 4 CITY OF DENTON Long -Term Goals (2-5 Yrs.) 1. Create and Distribute Fraud Response Training & Procedures 2. Develop Fraud Detection "Mini -Audit" Program 3. Draft arisk-based, long- term audit schedule 9161 FY21 =22 Audit Plan Proposed Time Budget Analysis Requests & Investigations 5% '� Admin. Projects & Board of Ethics 5% Routine Project 5% i CITY OF DENTON Leave Overfly Audis 9% 36 FY21 =22 New Audit Project Options Audit Project Financial Risk (35%) Operational Risk (30%) Reputational Risk (20%) Ethical Risk (15%) Weighted Risk Score Estimated Weeks DME Energy Management Office Admin. High High Medium Medium 14.38 12 Technology Services Series High High Medium Medium 14.15 20 Police Body -Worn Camera Usage Medium Medium High High 14.08 12 Wastewater Operations Medium Medium Medium Medium 11.78 8 Warehouse Operations Medium High Medium Medium 11.63 8 Recreation Facilities Operations Medium Medium High Medium 10.93 12 Pay Equity Medium Medium High Medium 9.53 12 Fuel Medium Medium Medium Medium 9.05 8 *Based on the proposed time budget, there are about 80 weeks available for new audit project fieldwork. T -Y DF DENTON 37 FY21 =22 Follow -Up Review Options Follow -Up Review planning Second Review FY21-22 FY22-2.3' FY23-24 Procurement Economic Development c IP Phase 1: Planning & Design Water Sys. Ops: Rate Structure Utility street cuts CIP Phase Property Acquisition c IP Phase 3; construction Water Sys. Ops: Distribution Accounts Payable Facilities Maintenance COVID-19; Pandemic Preparedness Grants Management Meter Reading & Billing; Electric & Woter Utilities Health Insurance Operations Municipal court Payments Utility Payment Assistance Program Building Permits Payroll Administration Water Sys. Ops: Production *Based on the proposed time budget, six follow-up reviews can be performed. CI (F DENTON 38 Questions? Internal Audit Department Madison Rorschach, City Auditor C[TY DF DENTON 39 City Hall City of Denton 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com DENTON Legislation Text File #: ID 21-1911, Version: 1 AGENDA CAPTION Receive a report, hold a discussion, and give staff input on the Parks, Recreation, and Trails System Master Plan. [Estimated Presentation/Discussion Time: 60 minutes] City of Denton Page 1 of 1 Printed on 10/1/2021 powered by LegistarTM 40 11'1%1_0001� DENTON City of Denton AGENDA INFORMATION SHEET DEPARTMENT: Parks and Recreation DCM: David Gaines, Interim Deputy City Manager DATE: October 4, 2021 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com SUBJECT Receive a report, hold a discussion, and give staff input regarding the Parks, Recreation and Trails System Master Plan update. BACKGROUND In January 2019, Parks and Recreation began conducting the master plan process internally with an experienced landscape architect. This master plan will guide the department over the course of the next 10 years. The process involves strategically examining the community's existing services, facilities, and resources; and assessing future needs concerning parks, recreation, open space, and greenways. The current Parks, Recreation, and Trails Master Plan was adopted in 2001 and updated in 2009. In February 2020, the staff member who managed the master plan project left the organization, and shortly after, COVID-19 impacted city operations. The project was paused except for the planning of the city-wide trails system. To date, the department has hosted over 60 community meetings and gathered information for the master plan. The meetings included various topics such as trails, parks, facilities, trees, dog parks, athletics, aquatics, spraygrounds, inclusive playgrounds, programming, accessibility, sustainability, maintenance, capital improvements, and more. In addition to meetings, two surveys were completed, one prior and one post-COVID-19. Both survey results are being incorporated into the master plan to assist in the changing environment due to the pandemic. Halff Associates, Inc. has been contracted to complete the master plan process. To date, Halff Associates has provided feedback on all work performed by staff, conducted site visits, studied park system service levels, and conducted additional community meetings and surveys. Halff Associates and Parks and Recreaton staff have also worked with Development Services staff, who are currently working on the Denton 2040 Comprehensive Plan, to ensure the two plans coalesce. On Monday, September 13, the Parks, Recreation, and Beautification Board received a PowerPoint update (Exhibit 2) on the status of the master plan process. Exhibit 2 was also provided in the September 24, 2021, Friday Report and included a significant amount of detail for City Council review. Exhibit 3 is a modified version of the information from Exhibit 2 that will be presented to the City Council on October 4, 2021, during the general work session. ESTIMATED SCHEDULE OF PROJECT Additional public meetings will be conducted over the next few months with the focus group, general public, Parks, Recreation and Beautification Board, and the Committee on Persons with Disabilities. The master plan process is scheduled to be completed and presented to Council in December 2021. 41 PREVIOUS ACTIONS Parks and Recreation presented updates to the Parks, Recreation and Trails System Master Plan to the City Council twice during the planning process on November 10, 2020, and May 11, 2021. Both presentations were based on the trails portion of the master plan. In addition, updates on the plan were presented to the Parks, Recreation and Beautification Board on March 4, 2019, January 6, 2020, October 12, 2020, February 22, 2021, and September 13, 2021. FISCAL INFORMATION The Halff Associates, Inc., contract is funded through the 2014 Bond program and the Gas Well Fund. EXHIBITS Exhibit 1 — Agenda Information Sheet Exhibit 2 — Presentation (Provided to Park Board and in the Friday Report on 9/24) Exhibit 3 — Presentation Respectfully submitted: Gary Packan, Parks and Recreation Prepared by: Caroline Seward, Business Administration Manager E, y: N I t,V 7. i. Council B`rl 4 ,r 202 ID 21-1911 .• A llift k : 4t Till to d6. Lft UNITE,GROW a Agenda Project Process Recap F r - - Key Engagement Findings • Needs Assessment Master Plan Goals Draft Opportunities Next Steps ID 21-1911 Master Plan Purpose • Build upon previous efforts to provide a Parks, Recreation, and Trails System Master Plan based on citizen engagement and City initiatives • Guide the development of parks over the next ten years • Improve the existing system • Expand the existing system to meet growing demand • Provide an Implementation Action Plan to guide expenditures for parks and recreation • Result in a TPWD and CAPRA compliant master plan UNITE,GROW, ID 21-1911 [�j0 Denton Parks, Recreation, and Trails System Master Plan 453 Mactter Plan Process 1 -1 Ip r -Ir Communitym Review existing data, plans, and inventory Am. sm FACMT Understanding ti'r Confirm Confirm vision and goals, seek additional input Visionmunity Pa j: Needs Park conditions assessment and level of service review Assessment Development of recommendations DImplementation action plan and draft report Plan approval and publishing ID 21-1911 DECEMBER 2021 46 N Outcomes Moving Forward Prioritize Implementation Actions UNITE, GROW, [�j 0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 47 fj NFr �+ �1 s � � � • JlEngagement F*ind'ingsovm",�--,-� +cif.IF�+���r� Engagemei . Effort. 2019-2020 • Public Meetings (05) • Stakeholder Focus Group Meetings (35+) • Community Survey 2021 • Master Plan Focus Group Meetings (03) • Interdepartmental Staff Review Group Meetings (03) • Elected and Appointed Officials Briefings • Public Meetings (02 - Virtual) • Abbreviated Community Survey UNITE, GROW, [�j 0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 49 UNITE, GR Rt kA uenton NarKs, Kecreation, ana I rails System master Pian .iU Community Survey Findings: Freauenc PRE-COVID of Visits How often did you visit parks or recreation facilities in Denton? ■ Daily ■ Few Times a Week ■ Few Times a Month POST-COVI D Few Times a Year ■ Never UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 51 9 Community Survey Findings.: Perceptions How would you rate the following park or f a d I i during,your Visit(s)? Excellent Good Neutral Fair Poor NA Physical Condition/ Maintenance Safety/Security Diversity of Shade/ Shaded Space/ Room Easy to Access Play Structures Areas to Play /Enough UNITE, GROW, things to do © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 features Customer Overall Service Experience 52 Community Survey Findings.: Perceptions Which of the following reasonsrp event you or other members of your household from using the parks, trails or recreation programs offered? 100% 90% 80% 70% 60% 50% 40% 30% 200% 10% 0% eae� e a� t12 17 °� o� �� �? ea t.4o `°`a� e�e�C a\��� �e0 O�\�je �a�\o `C\��C� a? Ca��� ��a�? ��as�e°�� � � i o�o�e ° �° o aha\°` �0 tom ���• Q�ee �° e°k tea\` O fat C �a �o Pre-COVID ■ Post-COVID UNITE,GROW, �� ��_���� [�j© Denton Parks, Recreation, and Trails System Master Plan 53 Community Survey Findings: Imoortance of Amenities Please indicate how important the following outdoor amenities are to you or a member of your household. (Top 10 out of 28 Answers are displayed) Splash pad Restroom facilities Playground Picnic tables Pavilions Paved off-street trails Outdoor fitness and exercise equipment UNITE,GROW, Rk© Denton Parks, Recreation, and Trails System Master Plan Community gardens Benches Aquatics/swimming facility ID 21-1911 No Opinion Not Somewhat Important Important 3.7/4 Weighted Score 1`4 [ed e ..4/4 'eighted Score 3.2/4 Weighted Score 3.4/4 Weighted Score Very Important 54 '12 co Sco No Opinion Not Somewhat Important Important 3.7/4 Weighted Score 1`4 [ed e ..4/4 'eighted Score 3.2/4 Weighted Score 3.4/4 Weighted Score Very Important 54 '12 Community Survey Findings: Importance of Amenities Which three outdoor amenities are most important to your household? 60% 50% 40% 30% 20% 10% 0% I I I I I M I I -, 4ot° ,��� °t° . re .Q� r ea�� ��°°. `�a � \°° O� �� °� O �\��� �r °� hQ0 °tea fir` �a� a�� ��te Q Q�a�,pa� Oaf Q, o� .\� a��; � �a°° 6+et\ �Q a�oa Q mac, �aJ �a L �. OJ a aae Q �a a� Qa �� of I UNITE,GROW, Rk © ID 21-1911 Denton Parks, Recreation, and Trails System Master Plan 55 Community Survey Findings: Importance of Amenities How important the following indoor amenities are to you or a member ofyour household (Top 10 out of 16 are displayed) Walking/jogging track Showers Natatorium Multi -use gym space (basketball, volleyball) Locker rooms Indoor playground Group exercise studio Fitness room Eventspace Classroom/meeting space EE2.8/4 Weighted Score 2.9/4 Weighted Score No Not Somewhat Opinion Important Important Very Important UNITE,GROW, © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 56 '14 Community Survey Findings: Importance of Amenities Which three indoor amenities are most important to your household? 60% 50% 40% 30% 20% 10% 0% UNITE,GROW, Rk© Denton Parks, Recreation, and Trails System Master Plan 33% 23% 21% god 7% 5% 5% 4I\�� 01, e C�a ID 21-1911 57 •15 Community Survey Findings: Programmin� 90% 80% What type of outdoor 70°% 60% events would you or 50,0 someone fromyour 40°'° 30% household be Zoe% interested i n 10% oro attending? UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan 42% Oo�Ga as � a�Ja (\ �a e� �a �J e, 1D 21-1911 0& Oar A-1 Visioning Meetings Key Findings: Parks Toda & Tomorrow What is one word you would use to describe the park system now? Dog -Friendly Improving Family TimeWonderful Fun Welcoming Corridor Average Clean Relaxing D averse spacious Well -Used Lacking Maintained Over -Utilized Available Not Connected Enough Responsive Functional Non -Involvement What is one word you would use to describe how you envision the parks system in the future? Popular unique Safe Growi ng' Fami ly-Friendly Holistic More activities for seniors Accessible Enviable lble Cohesive overlapping Larger usabilityinnovative Native Plans for population growth Complete Connected Inclusive Susta ina bie Responsive Inviting Multi -Complex UNITE, GROW, © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 59 Key Takeaways: Community Engagement vial Restroo{n Facilities OA Paved Uff`5trect Trails, Most important outdoor amenities: �' Be'nches ► AAquaticslswimming • F cll t avihIn � I& "Ppicnic 6les • • Jc 41ComrriUn11ty Garde Most desired indoor facility needs: - &AT • Cardio/fitness room F • Group exercise studio Playgrounds • Weight lifting room • Indoor play structure • Indoor track Sol sfi"Pac3s� UNITE,GROW, ID 21-1911 [�j0 Denton Parks, Recreation, and Trails System Master Plan 618 Needs Assessment UNITE,GROW, Qk0 Denton Parks, Recreation, and Trails System Master Plar ID 21-1911 61 Nark Liarbraticatic CITY PARKS 30-500 acres • 0-10 mile service area COMMUNITY PARKS 20-50 acres 0-5 mile service area NEIGHBORHOOD PARKS 3-20 acres • 0-1 mile service area POCKET PARKS 0-3 acres • 0-0.5 mile service area PRESERVES Size varies • Service area varies LINEAR PARKS Size varies • Service area varies SPECIAL USE PARKS Size varies • Service area varies CEMETERIES Size varies • Service area varies qwm'@'PT@ FeTTe L91 0 rUZre Denton Current Parks Level of Service (LOS): 8.15 acres per 1,000 residents (without Preserve %1.9% of parkland is preserve/natural area McKinney: 8.1 acres per 1,000 residents 38%is preserve/natural area Plano: 15.E acres per 1,000 residents 30% is preserve/natural area Lewisville*: 12.8 acres per 1,000 residents 68%is preserve natural area Frisco: 7.2acres per 1,000 residents 20%is preserve/natural area Arlington: 11.3acres per 1,000 residents 51%is preserve natural area Level of Service - Parkland Population 136,268 207,334* 325,000** NEIGHBORHOOD PARKS (2 acres per 1,000 target LOS) Park Acreage Level of Service (LOS) acres per 1,000 Acreage Needed to Meet Target LOS 95.8 acres COMMUNITY & CITY PARKS (8 acres per 1,000 target LOS) Park Acreage Level of Service (LOS) acres per 1,000 Acreage Needed to Meet Target LOS 280.2 acres ALL PARKLAND*** (9.9 acres per 1,000 target LOS) Park Acreage Level of Service (LOS) 8.1 E acres per 1,000 Acreage Needed to Meet Target LOS 238.8 acres NOTES: '2030 Comprehensive Plan Population Forecast. **2040 population forecast used in the 2019 Indoor Recreation Study. ID 21-1911 ***All Parks does not include Preserves. I.Ut, acres per 1,000 191 acres 5.21 acres per 1,000 578.3 acres 10.0' acres per 1,000 39.76 acre surplus 1.1/- acres per 1,000 286.3 acres acres per 1,000 1,274 acres 9.52 acres per 1,000 122.3 acres 1*1 .evel of Service - Rec 1� Population Facility Square Footage (SF) - Current Level of Service (LOS) Target Level of Service (LOS) Recommended Indoor Recreation Space Needed to Meet Target LOS 136,268 145,561 SF 1.06 SF/Person 1.25 SF/Person 241774 additional SF NOTES: *2030 Comprehensive Plan Population Forecast. **2040 population forecast used in the 2019 Indoor Recreation Study. 207,334* 145,561 SF 0.70 SF/Person 1.25 SF/Person 325,000** 145,561 SF SF/Person SF/Person 113,606 additional SF 260,750 additional SF UNITE, GROW, [�j 0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 65 .evel of Service - Trails Population Miles of Trail - Current Level of Service (LOS) NRPA Median for Miles of Trail* Gap to Meeting NRPA Median 136,268 61.4 miles 1 mile per 2,219 residents 25.5 miles n/a NOTES: *National Recreation & Parks Association (NRPA) national median for miles of trail in a community based on the population. Population categories are 100K - 250K and >250K. **2030 Comprehensive Plan Population Forecast. ***2040 population forecast used in the 2019 Indoor Recreation Study. 2030 207,334** 61.4 miles 1 mile per 3,376 residents 25.5 miles n/a 325,000*** 61.4 miles 1 mile per 5,293 residents 90 miles 28.6 miles UNITE, GROW, [�j 0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 66 10 -Minute Walk to a Park 48% of residents live within a 10 - minute walk to a City of Denton public park Source: Trust for Public Lands UNITE,GROW, Rk© Denton Parks, Recreation, and Trails System Master Plan N A ID 21-1911 LEGEND ❑ City Limits ■ Parks Floodplain ■ Schools Existing Trails 10 -Minute Walk Radius 67 Z5 10 Priority Parks for Auditing Audit Parks Audit Components 1. Cross Timbers South • Sports Courts 288 0 0 2. Denia Park • Sports Fields O O C� 3. Evers Park Pathways/Trails 4`0 -- 4. Fred Moore Park Public Gathering Spaces 9 �o _ 6 O � � �qp 5. Joe Skiles Park • Structured Play 6. Mack Park 0Open Play Areas o v 4Z6 0 7. Nette Shultz Park • Parking 1 5 8. North Lakes Park Connectivity/Access o 9. Owsley Park • Signage 10. Quakertown Park • Plantings/Trees V p � • Tu rf Q • Arts/Culture _ UNITE,GROW, N / Rk0 Denton Parks, Recreation, and Trails System Master Plan AID 21-1911 I 68 Programming Assessment Core Program and Service Areas • After School Programs/Activities • Aquatics • Athletics • Camps • Cemetery Services • Community Events • Enrichment • Environmental Education • Fitness and Wellness • Outdoor Recreation • Outreach Services • Rentals and Reservations • Volunteer Services UNITE,GROW, Rk© Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 Trails of the Trees Historic Qaakerto— Park rLive Oak Trail Distance .37 mi Pecan Trail Distance .5 mi Cedar Trail Distance .83 mi 69 L7 Key Takeaways - Needs Assessment • Deficit of 252 acres of parkland today based on level of service. Additional gaps exist based on 10 -minute walk to a park access. • Overall Denton is providing a good range of programs and services to different age groups. • Current need for additional multi-purpose fields, basketball courts, tennis courts, cricket fields, skate parks, and outdoor swimming pools based on NRPA benchmarks. • Future master planned communities will incorporate additional parks and trails to fill in gaps in park service area. • Strategic improvements are needed to increase the 10 -minute walk to a park coverage area. UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 70 1 I ., i ja !.. UNITE, GRQk © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 71 DRAFT Master Plan Goals GOAL 1: COMPLETE PARK SYSTEM Create a complete, equitable, and easily accessible park, recreation, and trail system for current and future residents of Denton as well as visitors. Key Themes: • 10 -Minute Walk to Park • Equitable distribution of parks • Provide parks in high growth areas of the City • Develop currently undeveloped parkland • Improve level of service for parks, trails, and recreation • Partnerships to provide park and recreation opportunities • Parkland dedication • Safety/security within parks and along trails • Incorporate Denton character into parks UNITE,GROW, Rk0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 r%M A r'T Master Plan Goals GOAL 2: PARK SYSTEM AMENITIES Incorporate quality and cost-effective park system amenities that are responsive to community needs and desires. Key Themes: • All inclusive play • Splash pads • Multi -generational recreation facilities • Trails • Nature themed play areas • Trees • Outdoor games son w- panel 71 UNITE, GROW, ■ © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 73 nDACT Master Plan Goals GOAL 3: PROGRAMMING & EVENTS Enhance the diverse program and event offerings to cater to varying ages, abilities, and interests of the community. Key Themes: • Programming assessment recommendations • Performance venues • Economic benefits of parks and recreation • Communications and awareness • Educational opportunities • Coordinate with universities • Incorporate technology into parks • Environmental stewardship opportunities • Volunteer opportunities (rails of the Trees Historic Quakertown Park rho dist...' on'..h trail is rad a full lo.p" a 11 e same start and finish location anywhere on th. halt. Live Oak Trail Distance .37 mi Pecan Trail Distance .5 mi ()Cedar Trail Distance .83 mi For more parks and bails, visit vrxw.dent.npark-Orn UNITE,GROW, © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 74 IIROFT Master Plan Goals GOAL 4: SYSTEM CONNECTIVITY Connect key destinations throughout the community through a comprehensive system of trails and bikeways. Key Themes: • Internal connectivity • Regional connections to surrounding communities • Trail and bikeway design guidelines • Grant funding opportunities UNITE, GROW, [�j 0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 75 DRAFT UNITE, GROW, Qk 0 Master Plan Goals GOAL 5: SUSTAINABILITY Integrate sustainable practices in acquiring, designing, constructing, maintaining, and operating facilities and amenities in the park system. Key Themes: • Natural area preservation • Tree preservation • Balance passive and active spaces • Fiscal sustainability - maximize funding sources • Connected open space • Wildlife corridors and crossings • Maintain open space areas • Consider total cost of ownership • Integrate Smart City initiatives Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 I LLA 6.. .Burr Oak Live Oak �. Au omn U Red Oak • Red Maple' Chinkapin Oak Cedar Elm Chinese Pistache Pond Cypress 1 DEN N4TON Tree Mitigation Plantings This time planting is made possible by the City of D.enton's City Council through the Tree Mitigation Fund. Tree Mitigation plantings are a collaborative effort between the Planning and Parks & Recreation Departments sing native or adaptive low water use species to increase Demon's tree canopy while beautifying and shading walking trails. Southern" Magnolia DRAFT UNITE, GROW, Qk 0 Master Plan Goals GOAL 6: MAINTENANCE &OPERATIONS Provide for systematic maintenance and efficient operations to ensure quality and safety today and in the future. Key Themes: • Park design standards • Maintenance standards • Cost recovery • Staffing ratios Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 J rtuniteies #W1. UNITE,GROW, ID 21-1911 Qk0 Denton Parks, Recreation, and Trails System Master Plan 78 Report Outline INTRODUCTION COMMUNITY CONTEXT ITE COMMUNITYVISION 7r pig! PARKS INDOOR RECREATION & AQUATICS TRAILS - PROGRAMS & SERVICES MAINTENANCE . , . . 1 1 IMPLEMENTATION UNITE,GROW, Rk0 Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 79 AM oil M&Fw Clear Creek MEW—, Ewe Chapter 5e, Indoor Rec & Aquatics • Repair, renovate, and expand existing facilities • Build new centers to meet demand • Incorporate amenities in high demand • Consider a multi -generational approach UNITE,GROW, Rk© Denton Parks, Recreation, and Trails System Master Plan 81 ID 21-1911 Chapter 6: Trails • Expand the trail network • Incorporate diverse types of trails • Integrate design considerations UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 (at least 8' paved trails) *Just within Denton E:YA Chapter 7: Programs & Services • Participation data analysis • Expand programs and services in the areas of greatest demand • Ongoing evaluation • Public input • Partnership policy • Cost recovery goals UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 Chapter 8.0 Maintenance • Functional Work Areas • Lines of Service • Maintenance Modes and Standards • Key Findings & Recommendations UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 � �f�44i ►_ �'.t a ~ 1Ik '11-Api!�"�1771J•x.4,• 1; �. i�AU7£ i '-1 vA Ney- Steps • Refine draft recommendations • Develop implementation plan • Finalize draft report • October 13th: Master Plan Focus Group Meeting#3 • November 10th: Virtual Public Meeting • Visit www.discussdenton.com for project news UNITE, GROW, © Denton Parks, Recreation, and Trails System Master Plan ID 21-1911 85 43 Thank You'. IciF� ENTON ppp HALFF Denton Parks & Rec Contact Gary Packan Gary.packan@cityofdenton.com (940) 349-7460 Project Manager Lenny Hughes, PLA Ihughes@halff.com Deputy Project Manager Kendall Howard, AICP khoward@halff.com UNITE,GROW, I D 21-1911 © Denton Parks, Recreation, and Trails System Master Plan 864 y N eT Council Bil"r, ,4,r 2021� AL zIIm. -Till dl i '. 0 jt MOND ���-� AFM y N eT Council Bil"r, ,4,r 2021� AL zIIm. -Till dl Mactter Plan Process 1 -1 Ip r -Ir Communitym Review existing data, plans, and inventory Am. sm FACMT Understanding ti'r Confirm Confirm vision and goals, seek additional input Visionmunity Pa j: Needs Park conditions assessment and level of service review Assessment Development of recommendations DImplementation action plan and draft report Plan Adoption,,Plan approval and publishing 0 DECEMBER 2021 88 UNITE, GROW, Qk 0 Engagement Efforts 2019-2020 • Public Meetings (05) • Stakeholder Focus Group Meetings (35+) • Community Survey 2021 • Master Plan Focus Group Meetings (03) • Interdepartmental Staff Review Group Meetings (03) • Elected and Appointed Officials Briefings • Public Meetings (02 - Virtual) • Abbreviated Community Survey Denton Parks, Recreation, and Trails System Master Plan Re15-U00I a Ities Key Takeaways: Outdoor Amenities ^, uatics/Swimming F cilit, f� PavedOH,•`.Street Tea d sy Picnic Ta61es Playgrounds UCOmniunity Gare r ds Key Ta keaways: Indoor Amenities • Cardio/fitness room • Group exercise studio • Weight lifting room • Indoor play structure • Indoor track 89 3 Assessments • Park Classifications (8 total) • Parkland Level of Service • Recreation Center Level of Service • Trails Level of Service • Park Access (10 -Minute Walk to a Park) • Park Audits (10 parks) 48% of residents live within a 10 -minute walk to a City of Denton public park UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan 0 ,' _ 77 0 o ' it ® ❑ , ■ � l ■ [ L LEGEND ❑ City Limits ■ Parks Floodplain N ■ Schools — Existing Trails A 10 -Minute Walk Radius 90 4 Programming Assessment Core Program and Service Areas • After School Programs/Activities • Aquatics • Athletics • Camps • Cemetery Services • Community Events • Enrichment Lifecycle Analysis • Environmental Education • Fitness and Wellness • Outdoor Recreation • Outreach Services • Rentals and Reservations • Volunteer Services • Determines what stage of lifecycle each program is in based on participation rates over time • Half of all programs are in first lifecycle stage • Overall Denton is providing good range of programs and services to different age groups UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan Denton Program Lifecycle Stage - First Lifecycle Stage (Introduction, Take -off, Growth) - Stable Lifecycle Stage (Mature) - Final Lifecycle Stage (Saturated, Decline) 91 5 Key Takeaways - Needs Assessment • Deficit of 252 acres of parkland today based on level of service. Additional gaps exist based on 10 -minute walk to a park access. • Overall Denton is providing a good range of programs and services to different age groups. • Current need for additional multi-purpose fields, basketball courts, tennis courts, cricket fields, skate parks, and outdoor swimming pools based on NRPA benchmarks. • Future master planned communities will incorporate additional parks and trails to fill in gaps in park service area. • Strategic improvements are needed to increase the 10 -minute walk to a park coverage area. UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan SOYA Master Plan Goals GOAL 1: COMPLETE PARK SYSTEM Create a complete, equitable, and easily accessible park, recreation, and trail system for current and future residents of Denton as well as visitors. Key Themes: • 10 -Minute Walk to Park • Equitable distribution of parks • Provide parks in high growth areas of the City • Develop currently undeveloped parkland • Improve level of service for parks, trails, and recreation • Partnerships to provide park and recreation opportunities • Parkland dedication • Safety/security within parks and along trails • Incorporate Denton character into parks UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan V 0 ME VP as 93 Master Plan Goals GOAL 2: PARK SYSTEM AMENITIES Incorporate quality and cost-effective park system amenities that are responsive to community needs and desires. Key Themes: • All inclusive play • Splash pads • Multi -generational recreation facilities • Trails • Nature themed play areas • Trees • Outdoor games UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan son w- panel 71 Master Plan Goals GOAL 3: PROGRAMMING & EVENTS Enhance the diverse program and event offerings to cater to varying ages, abilities, and interests of the community. Key Themes: • Programming assessment recommendations • Performance venues • Economic benefits of parks and recreation • Communications and awareness • Educational opportunities • Coordinate with universities • Incorporate technology into parks • Environmental stewardship opportunities • Volunteer opportunities (rails of the Trees Historic Quakertown Park rho dist...' on'..h trail is rad a full lo.p" a 11 e same start and finish location anywhere on th. halt. Live Oak Trail Distance .37 mi Pecan Trail Distance .5 mi ()Cedar Trail Distance .83 mi For more parks and bails, visit vrxw.dent.npark-Orn UNITE,GROW, © Denton Parks, Recreation, and Trails System Master Plan 95 Master Plan Goals GOAL 4: SYSTEM CONNECTIVITY Connect key destinations throughout the community through a comprehensive system of trails and bikeways. Key Themes: • Internal connectivity • Regional connections to surrounding communities • Trail and bikeway design guidelines • Grant funding opportunities UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan 96 Master Plan Goals GOAL 5: SUSTAINABILITY Integrate sustainable practices in acquiring, designing, constructing, maintaining, and operating facilities and amenities in the park system. Key Themes: • Natural area preservation • Tree preservation • Balance passive and active spaces • Fiscal sustainability - maximize funding sources • Connected open space • Wildlife corridors and crossings • Maintain open space areas • Consider total cost of ownership • Integrate Smart City initiatives 5ns }1 „1� t 1 5 _p I LLA 6.. .Burr Oak Live Oak �. Au omn U Red Oak • Red Maple' Chinkapin Oak Cedar Elm Chinese Pistache Pond Cypress 1 DEN N4TON Tree Mitigation Plantings This time planting is made possible by the City of D.enton's City Council through the Tree Mitigation Fund. Tree Mitigation plantings are a collaborative effort between the Planning and Parks & Recreation Departments sing native or adaptive low water use species to increase Demon's tree canopy while beautifying and shading walking trails. Southern" Magnolia GROW, ■ © Denton Parks, Recreation, and Trails System Master Plan 97 Master Plan Goals GOAL 6: MAINTENANCE &OPERATIONS Provide for systematic maintenance and efficient operations to ensure quality and safety today and in the future. Key Themes: • Park design standards • Maintenance standards • Cost recovery • Staffing ratios UNITE, GROW, [�j © Denton Parks, Recreation, and Trails System Master Plan 3 Master Plan Report . CH. 4: PARKS L INTRODUCTION • Increase access to parks . � COMMUNITY CONTEXT•Balance natural areas and programmed areas • Develop equitable and accessible park '.. spaces •Update and enhance amenities INDOOR RECREATION &AQUATICS F_ TRAI LS CH. 5: INDOOR REC & AQUATICS • Repair, renovate, and expand existing PROGRAMS = SERVICES facilities r- MAINTENANCE • Build new centers to meet demand • Incorporate amenities in high demand L IMPLEMENTATION • Consider a multi -generational approach UNITE,GROW, Rk0 Denton Parks, Recreation, and Trails System Master Plan 99 Master Plan Report CH. 6: TRAILS F- -I • Expand the trail network .INTRODUCTION •Incorporate diverse types of trails .COMMUNITY CONTEXT •Integrate design considerations J COMMUNITYVISION CH. 7: PROGAMS &SERVICES •Participation analysis •Expansion of programs &services INDOOR RECREATION &AQUATICS •Ongoing evaluation TRAI LS •Cost recovery goals PROGRAMS ; SERVICES CH. 8: MAINTENANCE • Functional Work Areas MAINTENANCE • Lines of Service IMPLEMENTATION• Maintenance Modes and Standards UNITE,GROW, • Key Findings & Recommendations loo Rk 0 Denton Parks, Recreation, and Trails System Master Plan 14 Next Steps & Questions • Refine draft recommendations • Develop implementation plan • Finalize draft report • October 13th: Master Plan Focus Group Meeting#3 • November 10th: Virtual Public Meeting • Visit www.discussdenton.com for project news UNITE, GROW, [�J 0 Denton Parks, Recreation, and Trails System Master Plan