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HomeMy WebLinkAboutR2009-022RESOLUTION NO. 2czen-,~ A RESOLUTION OF THE CITY OF. DENTON, TEXAS APPROVING A REVISED CITY POLICY REGULATING THE INTRODUCTORY PERIOD FOR THE CITY OF DENTON EMPLOYEES; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City of Denton, Texas has adopted a policy relating to the introductory period for its employees; and WHEREAS, the Director of Human Resources has presented a revised policy regarding the introductory period for City of Denton employees; and WHEREAS, the City Council, desires to adopt such policy as an official policy regarding employment with the City; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY RESOLVES: SECTION 1. Policy number 104.02 "Introductory Period" of the Personnel Policies and Procedure Manual of the City of Denton, a copy of which is attached hereto and incorporated by reference herein, is hereby approved as official policy of the City of Denton, Texas, and replaces former policy number 104.02 within the Policies and Procedure Manual. SECTION 2. The foregoing policy attached hereto and made a part hereof shall be.filed in the official records with the City Secretary. SECTION 3. This resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day 2009. D MARK A B O MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY. APPS. VED S TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY 1- BY: JV1 S:\Our Documrnts\Rcsolutions\09\introductory period policy.doc CITE' OF DENTON PAGE 1 OF -2 POLICY/ADMIMSTR.ATIVE PROCEDURE/ADMNISTRATIVE DIRECTIVE SECTION: HUMAN RESOURCES REFERENCE NUMBER: 104.02 SUBJECT: EMPLOYEE DEVELOPMENT INITIAL EFFECTIVE DATE: 04/19/88 TITLE:INTRODUCTORY PERIOD LAST REVISION DATE: 10/01/2009 POLICY STATEMENT: Every person appointed to a regular position (full-time and part-time) in the service of the City shall be required to successfully complete an introductory period of one (1) year. During the introductory period, the supervisor shall closely observe and evaluate the work of all new employees and encourage their effective adjustment to the position by providing necessary training, coaching and orientation in order to determine the advisability of continued employment. A supervisor may release the employee from his/her introductory period if the supervisor determines that the employee is exhibiting the knowledge, skills, and abilities to be successful in the employee's position, department and the City of Denton. The purpose of this policy is to allow the employee's supervisor: 1) to train, instruct, review, and counsel the employee in the operations of the department, the expectations of the supervisor, and the performance level required and 2) to identify and correct inadequate performance. The successful completion of an introductory period should not be construed as creating a contract of employment or as guaranteeing employment for any specific duration or as establishing a "just cause" disciplinary or termination standard. ADMINISTRATIVE PROCEDURES: 1. Throughout the introductory period, the employee's supervisor should continually assess his/her performance to determine the advisability of continued employment. The supervisor should coach or counsel the employee on the supervisor's expectations of performance and behavior. The supervisor is to use and administer the Discipline Action policy number 109.01 to document inadequate performance of the introductory period employee.If at any time during the introductory period the supervisor should determine that the employee cannot successfully master the duties of the position, the supervisor shall complete a request for termination and forward it to the Human Resources Director. The Human Resources Director or his/her designee will then review the supervisor's request for termination. H. If an employee is absent for 30 days or more during the introductory period, the introductory period may be extended by the amount of time the employee was absent to be equivalent to six months of performance. If an employee is placed on a Performance Improvement Plan (PIP) in accordance with Policy HR/POLICY/104.02 PAGE 2 OF 2 POLICY/ADNHNISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE (Continued) TITLE:INTRODUCTORY PERIOD REFERENCE NUMBER: 104.02 No. 109.01 (Disciplinary Action) and that PIP's ending date is later than one year after the employee's hire date, the Introductory Period will automatically be extended to the ending date of the PIP. An employee who leaves a regular position with the City and is reemployed shall be considered a new employee and serve the one (1) year introductory period under the same conditions. Benefit accruals and eligibility will be deferred in accordance with the leave without pay policy 111.08). III. Any employee (regardless of the introductory period) will have the opportunity to apply for promotion or transfer. IV. An employee may be released from his/her introductory period status after six months of employment with the City of Denton if the employee's supervisor, after reviewing the employee's performance, determines that the employee exhibits the necessary knowledge, skills, and abilities required to be successful in his/her position, department and the City of Denton. If the supervisor determines to release the employee from his/her introductory period, the supervisor shall prepare a memorandum to Human Resources detailing the reasons why and forwarding it to Human Resources. The supervisor shall also copy in the employee on the memorandum as well as the next level supervisor. IV. Civil Service employees are governed by Chapter 143 of the Texas Local Government Code, Vernon's Codes Annotated and any Meet and Confer Agreement that may be effective during the time of their employment with the City of Denton. This statute is available for review in the Denton Public Library and the Departments of Fire, Police, and Human Resources. V. An employee who leaves a regular position with the City in order to actively serve in the United States armed forces shall be reemployed with the City of Denton if the employee complies with all provisions of the Uniformed Services Employment and Reemployment Rights Act USERRA). The conditions of the preceding paragraphs will be applied as required by applicable federal and state laws. BR/POLICY/104.02