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HomeMy WebLinkAboutR2007-043FILEREFERENCEFORM R2007-043 Additional FileExists Additional FileContains Records NotPublic, According tothePublic Records Act Other FILE(S) Date Initials JRRescindedbyResolutionNo. R2009-015 06/16/09 S:\Our Documents\Resolutions\07\CAPR Cam I2eso.DOC RESOLUTION NO. O~ 7- A RESOLUTION RE-ESTABLISHING A STANDING COMMITTEE OF THE CITY COUN- CIL OF THE CITY OF DENTON FOR COUNCIL APPOINTEE PERFORMANCE RE- VIEWS; APPOINTING THE MEMBERS OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 20, 2004, the Denton City Council heretofore established a com- mittee (the "Committee") by Resolution No. R2004-020 to recommend performance review standards to the City Council for City Council appointees, being the City Manager, City Attor- ney, and Municipal Court Judge; and WHEREAS, on November 7, 2006, the City Charter was amended to add the City Audi- tor to the list of Council appointees; and WHEREAS, the City Council finds that it is in the public interest to re-establish the Committee as a standing committee of the City Council; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1. The findings and recitations contained in the preamble of this Resolution are incorporated herein by reference. SECTION 2. The City Council hereby re-establishes a standing committee to be called the Council Appointee Performance Review Committee (the "Committee"). The Committee shall consist of three City Council Members with the Director of Human Resources (the "Direc- tor") as an ex officio member. The members of the Committee shall be Councilmember Bob Montgomery, Councilmember Jack Thomson, Deputy Mayor Pro Tem Joe Mulroy and ex officio member, Carla Romine, Director of Human Resources. The Committee members shall serve at the pleasure of the City Council until successors are duly appointed by the City Council and be- come qualified. The person holding the position of Director will automatically succeed as the ex officio member of the Committee. SECTION 3. The steps for the reviewing process are substantially in the form of Exhibit A" which is attached hereto. SECTION 4. The duties of the Committee include the ongoing (1) performance review of City Council appointees and (2) appointees' job descriptions, in order to make recommenda- tions to the City Council to assist the Council in evaluating the job performance of the Council Appointees. Additionally, the Committee will make recommendations regarding employment agreements, including renewals, of council appointee positions. SECTION 5. This Resolution shall become effective immediately upon its passage and approval. s:\nur documen[s\resolmions\07\cnpr com roso.Aoc PASSED AND APPROVED this the ~~~ day of ~(/ , 2007. l f~' PE McNEILL, MAYOR ATTEST: 1ENNIFER WALTERS, CITY SECRETARY BY: ' APPROVED AS TO LEGAL FORM: EDV~ BY: Page 2 s:\our documents\misccllancous\07\2007 capr com review timelines.doe EXHIBIT "A" STANDING PROCESS FOR COUNCIL APPOINTEE PERFORMANCE REVIEWS Process Timeline 1.Appointees submit a listing of personal and professional goals January to the Committee for the performance year (January 1 - December 31) , 2.Committee reviews the goals and makes recommendations for February changes; meets with ap ointeeto discuss changes 3.Committee presents goals to City Council for input and February/March discussion 4.Committee meets with appointees to discuss any changes February/March Council may have; appointee signs goals which is filed in following his/her personnel file Council meetin ) 5.Committee may meet with appointees for amid-year review September of goals; changes maybe made to the goals based on feedback from the Council, Committee, or a ointees 6.Appointees submit a report of accomplishments based on January established goals to Committee 7.Committee reviews accomplishments; meets with appointees February to discuss, especially if there are questions; 8.Committee presents report of accomplishments to Council for February/March review and discussion; Committee makes recommendations to Council as to any performance increases fora pointees 9.Appointees meet with the full Council to review and discuss February/March the past year's accomplishments and receive any specific feedback.