HomeMy WebLinkAbout22-1820RESOLUTiON NO. 22-1820
A RESOLUTION OF THE CITY OF DENTON ADOPTING POLICY NO. 107.11 “PAIDPARENTAL LEAVE” AND INCLUDING IT IN THE CITY OF DENTON POLICIES AND
PROCEDURES; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Denton values the health, wellness, and work/life balance of its
employees and wishes to create a policy to provide up to six (6) weeks of paid leave for eligible
employees following the birth, adoption, or foster placement of a child; and
WHEREAS, staff developed the policy based upon direction provided by City Council on
March 22, 2022 and during development of the FY22-23 budget process; and
WHEREAS, on Sept. 27, 2022, City Council approved the FY22-23 budget, which
included funding a supplemental for up to six (6) weeks of Paid Parental Leave;
WHEREAS, the City Manager recommends adoption of a policy and the City Councildesires to adopt such policy; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION 1. The recitals and findings contained in the preamble of this resolution are
incorporated into the body of this resolution.
SECTION 2. The Policy Statement in “Policy No. 107.11 “Paid Parental Leave”, which is
incorporated in this section, is hereby adopted as an official policy of the City of Denton:
POLICY STATEMENT
The City of Denton shall provide paid parental leave to employees following the birth of an
employee’s child or the placement of a child with an employee through adoption or foster
The purpose of this policy is to enable eligible employees to care for and bond with a newborn
or newly adopted or newly placed foster child
SECTION 3. This Resolution only adopts and approves the “Policy Statement” portion of
the Paid Parental Leave Policy included in No. 107.11 of the City of Denton Policies and Procedures
Manual. The “Administrative Procedures” portion of the Paid Parental Leave Policy is not a policy
of the City Council but rather an administrative procedure describing the means and methods by
which City management implements the Paid Parental Leave Policy. The City Manager is authorized
to amend and issue such administrative procedures and directives as deemed necessary to implement
the Paid Parental Leave Policy related to personnel and internal operational matters.
SECTION 4. The attached policy shall be filed in the official records with the City
Secretary.
SECTION 5. This Resolution, upon its passage and approval, shall be made effective
retroactive to October 1, 2022 to align with the start of the new fiscal year and approved funding.
The motion to approve this Resolution was made by B r fw\ MId and secondedby JesSe enD IS ; the Resolution was passed and approved by the
following vote Lg - a]:
Aye
,/
IZ
P/
1/r
V‘
b/
Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2 :
Jesse Davis. District 3 :
Alison Maguire, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the BK day of a,label-, 2022
nrGERARD HUDSPETH, MAYOR
ATTEST: aPuFfCITY SECRETARY L\\\\1111111
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY:
DENTON CITY OF DENTON
107.11 Paid Parental LeavePolicy Number and Title:
Human Resources – Employee Benefits & ServicesPolicy Section and Chapter:
Policy with Admin. ProceduresPolicy Type:
October 1, 2022Effective Date
POLICY STATEMENT
The City of Denton shall provide paid parental leave to employees following the birth of an
employee’s child or the placement of a child with an employee through adoption or foster care.
The purpose of this policy is to enable eligible employees to care for and bond with a newborn or
newly adopted or newly placed foster child.
DEFINITIONS
“Child” – newborn or newly adopted or newly placed child in foster care.
“Parent” – biological parent of a newborn or identified parent of a newly adopted child, or
identified foster parent of a child
“12-month period” – a rolling 12-month period measured backward from the date leave is taken.
ADMINISTRATIVE PROCEDURES
I. Eligibility
A. In order to be eligible for paid parental leave, an employee must be eligible for leave under
the Family and Medical Leave Act (FMLA) by meeting the following criteria:
1.Have been employed for at least 12 months by the City of Denton prior to the
commencement of the leave (12 months need not be consecutive except that time
worked prior to a break in service that lasted seven years or more will not countunless the break in service was due to service covered by the Uniformed Services
Employment and Reemployment Rights Act (USERRA);
2. Have worked at least 1,250 hours during the 12-month period immediately prior to
the commencement of the leave; and,
3. Be regularly scheduled to work 20 or more hours per week in a full-time or part-
tlrne posltlon.
B. Temporary or seasonal employees or interns are not eligible for paid parental leave.
C. In addition, employees must meet one of the following criteria:
1. The birth of an employee’s child;
2. The adoption of a child; or
Policy 107.11 Paid Parental Leave Page 1 of 3
the 12-month FMLA period. Please refer to City of Denton policy 107.04 for further
guidance on FMLA.
B. After the paid parental leave is exhausted, the balance of FMLA leave, if applicable, will
be compensated through the employee’s accrued sick and vacation leave. Upon exhaustion
of accrued sick and vacation leave, any remaining leave will be unpaid.
C. The City of Denton will maintain all benefits for employees during the paid parental leave
period just as if they were taking any other paid leave.
D. If a City holiday occurs while the employee is on paid parental leave, the absence will be
charged to holiday pay; however, such holiday will not extend the total paid parental leave
entitlement period and the employees paid parental leave balance will be adjusted
accordingly.
E.
F.
Working at any City location or any secondary employment location while receiving paid
parental leave will result in the forfeiture of any remaining paid parental leave.
Where requirements are not expressly stated in this policy, the provisions of the FMLA
shall apply including time periods for requesting leave. (e.g. An employee’s entitlement to
FMLA leave for the placement of a child for adoption or foster care expires 12 months
after the placement.)
IV. Request for Paid Parental Leave
A.The employee must provide the Human Resources department with notice of the request
for leave at least thirty (30) days prior to the proposed date of leave (or if leave was not
foreseeable, as soon as possible). The employee must complete the necessary forms and
provide all documentation as required by the Human Resources department to substantiate
the request.
B. The decision regarding the request for leave will be provided in writing within ten (10)
business days of receipt of the request.
C. As is the case with all policies, the City of Denton has the exclusive right to interpret this
policy.
REFERENCES
•City Policy 107.04 Family and Medical Leave
REVISION HISTORY
Revision Date
10/01/2022
Policy Owner
S. Kuechler (HR)
Summ
+ Initial Policy Adoption
• Policy Statement Adopted by City Council on 10/18/2022
with an effective date of 10/01/2022
Policy 107.11 Paid Parental Leave Page 3 of 3