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Home My WebLink About2022-10-18 Agenda and Backup (Joint with P&Z)City of Denton Meeting Agenda City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com City Council Development Service Center12:00 PMTuesday, October 18, 2022 Special Called Joint Meeting with the Planning and Zoning Commission After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Joint Special Called Meeting with the Planning and Zoning Commission on Tuesday, October 18, 2022, at 12:00 p.m. in Training Rooms 1, 2, 3, 4, and 5 at the Development Service Center, 401 N. Elm Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Work Session Reports Receive a report and hold a discussion regarding the roles, responsibilities, and expectations of the Planning and Zoning Commission. [Presentation/Discussion Time: 45 minutes] ID 22-2153A. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Attachments: Receive a report and hold a discussion regarding implementing the Denton 2040 Comprehensive Plan. [Presentation/Discussion Time: 45 minutes] ID 22-2154B. Exhibit 1 - Agenda Information Sheet Exhibit 2 - Presentation Attachments: NOTE: The City Council and Planning and Zoning Commission reserve the right to adjourn into a Closed Meeting on any item on its open meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, including without limitation, Sections 551.071 551.086 of the Texas Open Meetings Act. C E R T I F I C A T E I certify that the above notice of meeting was posted on the official website (https://tx-denton.civicplus.com/242/Public-Meetings-Agendas) and bulletin board at City Hall, 215 E. McKinney Street, Denton, Texas, on October 14, 2022, in advance of the 72-hour posting deadline, as applicable, and in accordance with Chapter 551 of the Texas Government Code. __________________________________________ CITY SECRETARY Page 1 Printed on 10/17/2022 1 October 18, 2022City Council Meeting Agenda NOTE: THE CITY OF DENTON'S DESIGNATED PUBLIC MEETING FACILITIES ARE ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE ACCOMMODATION, SUCH AS SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED, IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 940-349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT REASONABLE ACCOMMODATION CAN BE ARRANGED. Page 2 Printed on 10/17/2022 2 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 22-2153,Version:1 AGENDA CAPTION Receive a report and hold a discussion regarding the roles, responsibilities, and expectations of the Planning and Zoning Commission. [Presentation/Discussion Time: 45 minutes] City of Denton Printed on 10/14/2022Page 1 of 1 powered by Legistar™3 City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services DCM: David Gaines DATE: October 18, 2022 SUBJECT Receive a report and hold a discussion regarding the roles, responsibilities, and expectations of the Planning and Zoning Commission. [Presentation/Discussion Time: 45 minutes] BACKGROUND: City Council requested to hold a joint meeting with the Planning and Zoning Commission to discuss roles, responsibilities, and expectations of the Commission. It is appropriate from time to time to review Council’s expectations of the Commission so that all persons have a common understanding. Staff will provide a presentation that addresses the following: • Why have this discussion? • Project statistics related to zoning and development activities • Roles and responsibilities of staff, Commission, and Council • Discussion questions including: o What are Council’s expectations of the Commission? o Are there areas where the Commission is acting inconsistent with their roles and responsibilities, as well as Council's expectations? o Are there areas where the Commission can better assist/serve the Council? o Is there direction the Commission needs from Council? EXHIBITS 1. Agenda Information Sheet 2. Presentation Respectfully submitted: Tina Firgens, AICP Deputy Director of Development Services/ Planning Director City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 4 Planning and Zoning Commission Roles, Responsibilities & Expectations ID 22-2153 Tina Firgens, AICP Deputy Director of Development Services/Planning Director October 18, 2022 5 Why have this discussion? •Request of City Council •Refresher regarding roles and responsibilities •Review Council’s expectations of the Commission •Change in Council leadership •Change in policy direction •Understand Council’s priorities as it relates to zoning and development activity within the city •Are there differing voting outcomes consistently occurring between the two bodies related to zoning and development applications?/18/2022 2File ID 22-215310/18/2022 6 Project Stats •351 total projects currently in review as of October 6th *Does not include building permit reviews (Planners regularly participate in all reviews except single family) •291 total projects acted upon in the last fiscal year (10/1/21-9/30/22) •Council final action: 14 (4.8%)(zoning entitlements) •P&Z final action: 95 (32.6%) (zoning entitlements and ministerial) •HLC final action: 9 (3.1%) •ZBA final action: 3 (1.0%) •Staff final action: 170 (58.4%)(by right and ministerial) 3File ID 22-215310/18/2022 7 Project Stats (by year comparison) 410/18/2022 File ID 22-2153 8 Roles & Responsibilities –Staff •Technical review –implementing City’s adopted policies and regulations •Subject matter experts –provide professional recommendations to Council and Commission on zoning and development applications •Provide recommendations to Council and Commission re: policies and regulatory requirements which may need to be modified/updated •Approval authority –minor/amending plats, zoning compliance plans, tree preservation plans, landscaping, civil engineering plans •Protect the public hearing process –procedurally (state and local) •Recommendations –zoning, SUPs, preliminary and final plats/replats •Remain objective, and help work through the “grey” subjective areas too 510/18/2022 File ID 22-2153 9 Roles & Responsibilities –P&Z •Implementing City’s adopted policies and regulations •Make recommendations to Council on zoning and SUP applications consistent with adopted policy •Review/approve development applications consistent with adopted regulations •Approval authority –Plats (ministerial) •Variances (new to Subchapter 2) •Provide recommendations to Council and staff re: policies and regulatory requirements which may need to be modified/updated •Consider public testimony –protect the public hearing process •Represent the whole city –not individual districts (i.e. no constituents); make decisions based on what is in the best interest of the city 610/18/2022 File ID 22-2153 10 Roles & Responsibilities –City Council •Provide policy direction –“bigger picture” wanting to achieve •Denton 2040 Comprehensive Plan, 2022 Mobility Plan, Affordable Housing Toolkit •Adopt regulatory provisions –implements the “bigger picture” •Denton Development Code, Code of Ordinances •Identify priorities for the City –collaboration with the City Manager’s Office •Approve/deny zoning, SUP, Alternative ESA plans •Evaluate zoning and development consistent with adopted policy –if actions consistently deviating, review/amend policy •Consider public testimony –protect the public hearing process •Impact on city services/operational aspects •Represent the whole city –individual districts and at large (i.e. constituents), and make decisions based on what is in the best interest of the city 710/18/2022 File ID 22-2153 11 Roles & Responsibilities (summary) 8 Council’s Role Commission’s Role Staff Role Provide policy direction –“bigger picture” •Denton 2040 Comprehensive Plan •2022 Mobility Plan •Affordable Housing Toolkit Adopt regulatory provisions –implements “bigger picture” •Denton Development Code •Code of Ordinances Identify priorities for the City – collaboration with the City Manager’s Office Represent constituents, and entire city Implementing City’ adopted policies and regulations Make recommendations to Council on zoning and SUP applications consistent with adopted policy Review/approve development applications consistent with adopted regulations Provide recommendations to Council and staff re: policies and regulatory requirements which may need to be modified/updated Represent entire city; no constituents Technical review –implementing City’s adopted policies and regulations Subject matter experts –provide professional recommendations to Council and Commission Provide recommendations to Council and Commission re: policies and regulatory requirements which may need to be modified/updated Remain objective, and help work through the “grey” subjective areas too 10/18/2022 File ID 22-2153 12 Discussion Questions •What are Council’s expectations of the Commission? •Are there areas where the Commission is acting inconsistent with their roles and responsibilities, as well as Council’s expectations? •Are there areas where the Commission can better assist/serve the Council? •Is there direction the Commission needs from Council? 910/18/2022 File ID 22-2153 13 DISCUSSION & DIRECTION 10File ID 22-2153 Tina Firgens, AICP Deputy Director of Development Services/Planning Director Development Services 10/18/2022 14 City of Denton Legislation Text City Hall 215 E. McKinney St. Denton, Texas 76201 www.cityofdenton.com File #:ID 22-2154,Version:1 AGENDA CAPTION Receive a report and hold a discussion regarding implementing the Denton 2040 Comprehensive Plan. [Presentation/Discussion Time: 45 minutes] City of Denton Printed on 10/14/2022Page 1 of 1 powered by Legistar™15 City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Department of Development Services DCM: David Gaines DATE: October 18, 2022 SUBJECT Receive a report and hold a discussion regarding implementing the Denton 2040 Comprehensive Plan. [Presentation/Discussion Time: 45 minutes] BACKGROUND: During the joint City Council and Planning and Zoning Commission meeting, Staff will provide information regarding implementation of the Denton 2040 Comprehensive Plan (Plan). The Plan was adopted in March 2022; therefore, staff will briefly address how implementation of the plan is being achieved. The presentation will include the following topics: • The many action items enumerated in the Comprehensive Plan for implementation, • Major implementation-related projects that are underway, and • How development projects are evaluated with respect to the Comprehensive Plan and its implementation goals, policies, and actions. EXHIBITS 1. Agenda Information Sheet 2. Presentation Respectfully submitted: Tina Firgens, AICP Deputy Director of Development Services/ Planning Director Prepared by: Hayley Zagurski, AICP Assistant Planning Director City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com 16 Comprehensive Plan Implementation ID 22-2154 Hayley Zagurski Assistant Planning Director October 18, 2022 17 Comprehensive Plan Implementation •Chapter 10 Implementation and Monitoring provides an Action Plan (Table 10.2) of all recommended actions to implement the vision of the Denton 2040 Comprehensive Plan •271 actions are grouped into 6 categories: •Planning (i.e. area plans & studies) •Regulation (i.e. DDC amendments & overlay districts) •Program •Capital (i.e. investments in the CIP or public improvement funding tools) •Outreach •Partnerships (i.e. collaboration with universities or other agencies) •All categorized as either short, mid, or long term or on-going 3File ID 22-215410/18/2022 18 Tracking Implementation 4File ID 22-2154 •Planning staff is working with the City’s Strategic Services Officer to publish a dashboard to track progress •Coordinating quarterly with other departments to review the status of each action item 10/18/2022 19 Implementation via Development •Implementation actions span all 9 chapters of the Plan (not just Land Use) •Implementation and consistency with the Plan involves more than just the Future Land Use Map •Staff attempts to identify the most applicable Goals and Actions when analyzing a request to ensure the Plan is applied holistically as called for in DDC 2.4.5E.3 (below) •Developments can help realize other goals such as housing, economic development, mobility/infrastructure improvements, urban design, preferred land preservation, etc. File ID 22-2154 510/18/2022 20 Major Implementation Initiatives •Area Plans: •Northeast Area Plan –Negotiating scope of service; contract expected to go to Council in November •Southeast Denton Area Plan –Consultant selection process ongoing; contract expected to go to Council in December/early January •Downtown Master Plan –RFP expected to be published by late October/early November •Vision Zero: •Phase 1 (assessment) to be completed by November •Phase 2 (action plan) expected to have RFQ issued in beginning of 2023 •DDC Amendments –Ongoing through DCRC/public hearing process •Recently completed Subchapter 2 updates, data centers, and parking amendments •Multifamily and PD Process amendments in public hearing process File ID 22-2154 610/18/2022 21