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HomeMy WebLinkAbout23-659RESOLUTION NO. 23-659 A RESOLUTION OF THE CITY OF DENTON ADOPTING A NEW POLICY NO. 100.3“COMMITMENT TO INCLUSION” AS A PERSONNEL POLICY FOR THEORGANIZATION AND INCLUDING IT IN THE CITY OF DENTON POLICIES AND PROCEDURES; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City of Denton is committed to fostering, cultivating, and preserving a culture of diversity, equity, inclusion, and belonging; and WHEREAS, staff developed the policy to establish the vision for what environment and culture the City is committed to building in the workplace; to assist in recruiting and retaining employees that are seeking an inclusive environment; to establish expectations for employees upon hire and throughout their employment; and to demonstrate the City’s commitment to leveraging the valuable asset of its people and their diversity to strengthen our achievements as an organization; and WHEREAS, on Jan. 20, 2023, the policy was presented and reviewed with the internal City of Denton Diversity Committee consisting of employees across the organization; and WHEREAS, on February 17, 2023 the attached policy document was submitted to the Policy Review Committee for review and comment. The Committee consists of a representative from each department who reviews and provides feedback on new policies; and WHEREAS, the City Manager recommends adoption of a policy and the City Council desires to adopt such policy; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1. The recitals and findings contained in the preamble of this resolution are incorporated into the body of this resolution. SECTION 2. The Policy Statement in “Policy No. 100.3 “Commitment to Inclusion”, which is incorporated in this section, is hereby adopted as an official policy of the City of Denton: POLICY STATEMENT: The City of Denton is committed to fostering, cultivating, and preserving a culture of diversity, equity, inclusion, and belonging. All City employees have an opportunity to participate and contribute to the success of the city and create an environment where individuals and groups are valued, respected, and supported. This commitment is embodied in City policy and in the way we conduct business. SECTION 3. This Resolution only adopts and approves the “Policy Statement” portion of the Commitment to Inclusion Policy included in No. 100.3 of the City of Denton Policies and Procedures Manual. The “Administrative Procedures” portion of the Commitment to Inclusion Policy is not a policy of the City Council but rather an administrative procedure describing the means and methods by which City management implements the Commitment to Inclusion Policy. The City Manager is authorized to amend and issue such administrative procedures and directives as deemed necessary to implement the Commitment to Inclusion Policy related to personnel and internal operational matters. SECTION 4. The attached policy shall be filed in the official records with the City Secretary. SECTION 5. This Resolution, upon its passage and approval, shall be made effective Month Day, Year. The motion to approve this Resolution was made by Inxs_bL_ and secondedby I else b'v+ S ; the Resolution was passed and approved by thefollowing vote a - a : Aye./ 7 b/ V/ Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck, District 2: Jesse Davis, District 3 : Vacant 4 : Brandon Chase McGee, At Large Place 5 :,/ /Chris Watts, At Large Place 6: PASSED AND APPROVED this the ( 8 th day of GERARD HUDSPETH, MAYOR ATTEST: JESUS SALAZAR, INTERIM CITY SECRETARY ball II II II// APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY Digitally signed by SusanSusan Ke ller Et::r2023.04.1 1 14:07:57BY' -05’oo' DENtON CITY OF DENTON 100.03 Commitment to InclusionPolicy Number and Title: Human ResourcesPolicy Section and Chapter: Policy with Admin. ProceduresPolicy Type: xx/xx/2023Last Revision Date POLICY STATEMENT The City of Denton is committed to fostering, cultivating, and preserving a culture of diversity, equity, inclusion, and belonging. All City employees have an opportunity to participate and contribute to the success of the city and create an environment where individuals and groups are valued, respected, and supported. This commitment is embodied in City policy and in the way weconduct business. ADMINISTRATIVE PROCEDURES Human capital is the most valuable asset of the City. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities, and talent that City of Denton employees invest in their work represents a significant part of not only our culture, but our reputation and achievements as an organization. The City values the differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make the City of Denton employees unique. All employees of the City of Denton commit to contributing to an inclusive environment by: • • • • • • Acknowledging life experiences that make individuals unique; Encouraging all employees to use their unique perspectives to help advance our vision; Requiring fair treatment, accessibility, and opportunity for advancement for all employees; Expecting our workplace to be an inclusive environment built on mutual trust, respect, and dignity; Incorporating diversity, equity, inclusion, and belonging in our daily work; and Committing to building a workplace where all employees feel safe bringing their authenticselves to work. To strengthen the City’s ability to collectively create an inclusive environment, employees are also encouraged to attend available diversity awareness trainings. Employees who believe they have been subjected to any kind of discrimination should immediately report the facts of the incident(s) to their supervisor and Human Resources per the City of Denton Harassment Prevention Policy No. 108.10. Any employee found to have exhibited Page 1 of 2 any inappropriate or harassing conduct or behavior against others may be subject to disciplinaryaction as outlined in the City of Denton Harassment Prevention Policy No. 108.10. The City of Denton is an Equal Opportunity Employer (see City Policy 100.01 Equal Employment Opportunity Policy). The City of Denton provides equal access to all City sponsored services, programs, and activities for citizens and employees with disabilities as provided by the Americanwith Disabilities Act (see City Policy 100.02 Americans with Disabilities Act Policy). REFERENCES • City Policy 100.01, Equal Employment Opportunity Policy • City Policy 100.02, Americans with Disabilities Act Policy • City Policy 108.10, Harassment Prevention Policy REVISION HISTORY Revision Date xx/xx/2023 Owner SummPoli nitial Policy Adoption • Policy Statement Adopted by City Council on Policy 100.03 Diversity, Equity, Inclusion, and Belonging Page 2 of 2