HomeMy WebLinkAbout24-1151ORDINANCE NO. 24-1151
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
WITH TRILLLANT NETWORKS INC., FOR THE RENEWAL EXTENSION OF
CONTINUED VENDOR SUPPORT SERVICES FOR ADVANCED METERING
INFRASTRUCTURE (AMI) FOR DENTON MUNICIPAL ELECTRIC, WHICH IS THE
SOLE PROVIDER OF THIS SOFTWARE, IN ACCORDANCE WITH TEXAS LOCAL
GOVERNMENT CODE 252.022, WHICH PROVIDES THAT PROCUREMENT OF
COMMODITIES AND SERVICES THAT ARE AVAILABLE FROM ONE SOURCE ARE
EXEMPT FROM COMPETITIVE BIDDING, AND IF OVER $50,000, SHALL BE
AWARDED BY THE GOVERNING BODY; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 8566 – AWARDED
TO TRILLIANT NETWORKS INC., IN THE FIVE (5) YEAR NOT-TO-EXCEED AMOUNT
OF $ 1,707,564.10).
WHEREAS, Section 252.022 of the Local Government Code provides that procurement
of items that are only available from one source, including items that are only available from one
source because of patents, copyrights, secret processes, or natural monopolies; films,
manuscripts, or books; electricity, gas, water, and other utility purchases; captive replacement
parts or components for equipment; and library materials for a public library that are available
only from the persons holding exclusive distribution rights to the materials; need not be
submitted to competitive bids; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in
the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following purchase of materials, equipment or supplies, as described
in the “File” listed hereon, and on file in the office of the Purchasing Agent, and the license
terms attached are hereby approved:
FILE
NUMBER VENDOR AMOUNT
8566 Trilliant Networks Inc.$ 1 ,707,564.10
SECTION 2. The City Council hereby finds that this bid, and the award thereof,
constitutes a procurement of items that are available from only one source, including items that
are only available from one source because of patents, copyrights, secret processes, or natural
monopolies; films, manuscripts, or books; electricity, gas, water, and other utility purchases;
captive replacement parts or components for equipment; and library materials for a public library
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that are available only from the persons holding exclusive distribution rights to the materials;
need not be submitted to competitive bids.
SECTION 3. The acceptance and approval of the above items shall not constitute a
contract between the City and the person submitting the quotation for such items until such
person shall comply with all requirements specified by the Purchasing Department.
SECTION 4. The City Manager, or their designee, is hereby authorized to execute the
contract relating to the items specified in Section 1, attached hereto, and the expenditure of funds
pursuant to said contract is hereby authorized.
SECTION 5. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by a t L_ Bc, b and
seconded by Juc hl\,_ J . The ordinance was passed and approved bythe following vote U - A :
Aye
J
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Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Meltzer, District 3 :
Joe Holland, District 4:
Brandon Chase McGee, At Large Place 5 :
Jill Jester, At Large Place 6:
PASSED AND APPROVED this the } B +- day of
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a uv\(' 2024.
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ATTEST:
LAUREN THODEN, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY:}aa£o&@oLLaBPb
DocuSign Envelope ID: 0F6847AA-02E32}9AD-8CDC-7685E9AEAFOE
DENTON
Docusign City Council Transmittal Coversheet
8566
File Name d:;;c::jTif:: jnge:::=structure
P,rchasing Contact ch'1;t; c h'1;tl;-
City C,,„iIT„g,tD,t, JUNE 18’ 2024
Piggy Back Option
Contract Expiration
Ordinance
FILE
Not App11cab1 e
JUNE 18, 2029
24–1151
DocuSign Envelope ID: 0F6&+7AA.02E349AD4CDC-7685E9AEAFOE
RENEWAL AMENDMENT TO CONTRACT BETWEEN
CITY OF DENTON, TEXAS AND TRILLIANT NETWORKS INC.
(Contract #8566)
This Renewal Amendment to Contract (Contract 8566) (this Amendment) is entered into between
the City of Denton, Texas (City) and Trilliant Networks Inc, Supplier).
Background
The City and Supplier have previously entered into Contract 72 18 as amended (the Agreement).
Initially capitalized terms used but not otherwise defined in this Amendment will have the
meanings set forth in the Agreement. The parties desire to amend the Agreement as follows:
1 Effective Date
The terms of this Amendment are effective as of the latest date in the signature block.
2 Contract Term
Section (7.1) of the M&S Agreement will be deleted and replaced in its entirety with the
following:
The contract term will be five (5) years, effective from date of award.
The Amendment shall commence upon the issuance of a Notice of Award by the City of
Denton and shall automatically renew each year, from the date of award by City Council.
The Supplier’s request to not renew the contract must be submitted in writing to the
Purchasing Manager at least 60 days prior to the contract renewal date for each year. At the
sole option of the City of Denton, the Contract may be fbrther extended as needed, not to
exceed a total of six (6) months.
3 Fee Schedule
Attachment 1 to this Amendment includes the Annual Fee Schedules. This Attachment 1
shall supersede Exhibit 1 of the Agreement.
4 Total Contract Amount
The contract total for the continued services shall not exceed $1,707,564.10
5 Updated contract number
This Amendment constitutes a new agreement beginning on the Effective Date between the
parties incorporating, except as amended herein, all the terms and conditions in the
Agreement for all intents and purposes. Such Agreement will have contract number 8566.
Confirmation of Agreement
This Amendment (together with all exhibits attached hereto) constitutes the entire agreement
between the parties regarding the matters of this Amendment and supersedes all prior and
contemporaneous agreements and understandings regarding the matters of this Amendment.
In the event of a conflict between this Amendment and the Agreement as it relates to the
matters of this Amendment, the terms of this Amendment will control. Otherwise, all terms
and conditions of the Agreement will remain in full force and effect and likewise apply tothis Amendment.
DocuSign Envelope ID: 0F6&17AA-02E3-+9AD-8CDC-7685E9AEAFOE
Authorized Signatures:
CITYPJuIkWgN, TEXAS
Name. Sara Hensley Mark schwege1Name: -
Title. C1 ty Manager Title' Project D1 rector
Date. 5/20/2024Date. 6/20/2024
Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with
Government Code 2252.908.
The contractor shall:
1.
2
3
4
5
6.
Log onto the State Ethics Commission Website at :
https://www . ethics. state.tx.us/filinginfo/ 1295/
Register utilizing the tutorial provided by the State
Print a copy of the completed Form 1295
Enter the Certificate Number on page 2 of this contract.
Complete and sign the Form 1295
Email the form to purchasing@cityofdenton.com with the contract number in the subject line.
(EX: Contract 8566 – Form 1295)TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
2024_ 1163306
ATTEST:
APPROVED AS TO LEGAL FORM:
LAUREN THODEN, CITY SECRETARY MACK REnqWAND, CITY ATTORNEY
dIno~lb ==\bdcl
DocuSigned by:
BY:
BY: [ hAraIl”
B
DocuSign Envelope ID: 0F6&t7AA-02E3d19AD-8CDC-7685E9AEAFOE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations
and business terms.
DocuSlgn ed by:
Iht6wi6 putaltI }.
3
Antonio Puente, Jr.
SIGNATURE PRINTED NAME
DME Genera1 Manager
TITLE
Electr1 c
DEPARTMENT
DocuSign Envelope ID: 0F6847AA-02E349AD-8CDC-7685E9AEAFOE
6ITrilliant
COMMERCIAL PROPOSAL
Attachment 1
Name:
Title:
Company Name:
Sandra Allsup
Enterprise Applications Manager
City of Denton
1701 C. Spenser Rd,
Denton TX 76201
940.349.7102
Sandra.Allsup@)cityofDenton.com
Proposal
Number: Denton 20240204A
Date: April 5, 2024
vl.1
Address:
Office Phone:
Email
Reference:Denton Municipal Electric - Annual Maintenance & Support - 5 years
Item D escription 0 Unit Price Total Price
Annual Maintenance & Support ($2.90 x 61,650)
- Term Start Date: 11/1/2024
- Term End Date: 10/31/2025
1
2
3
4
5
11 $ 178,785.oo Es 178,785.00
Annual Maintenance & Support ($2.98 x 63,250)
- Term Start Date: 11/1/2025
- Term End Date: 10/31/2026
II $ 188,485.oo 1 $188,485.00
Annual Maintenance & Support ($3.05 x 64,500)
- Term Start Date: 11/1/2026
- Term End Date: 10/31/2027
1 $ 196,725.oo I $196,725.00
Annual Maintenance & Support ($3.13 x 65,750)
- Term Start Date: 11/1/2027
- Term End Date: 10/31/2028
II $ 205,797.50 is 205,797.50
Annual Maintenance & Support ($3.21 x 67,250)
- Term Start Date: 11/1/2028
- Term End Date: 10/31/2029
11 $ 215,872.50 is 215,872.50
Grand Total 985,665.00
Pricing Notes
1
2
3
All pricing based on Terms per Trilliant standard Terms & Conditions
>riciFlaLa fam
Pricing is for budgetary/planning purposes.
If you have any questions regarding this proposal, please feel free to contact me at any time.
Name:
Title:
Company Name:
Office Phone:
Mobile Phone:
Email:
Mark Schwegel
Project Director
Trilliant Networks Inc.
19842016371
19196644587
Mark.Schwegel@trilliant.com
colVlrvIERCIAL PROPOSAL
Name:Sandra Allsup
Title:Electric Applications Manager
Company Name:City of Denton
1701 C. Spenser Rd,
Denton TX 76201Address:Quote Number: Denton 20240204B
Date: April 2, 2024
Rev: vl
Office Phone:
Email:
940.349.7102
Sandra.Allsup@cityofDenton.com
Reference:Denton Municipal Electric - Annual Sustainment Services (S&S) - 5 years
1 ®
- Term Start Date: 11/1/2024
- Term End Date: 10/31/2025
Annual Sustainment Services (S&S)
- Term Start Date: 11/1/2025
- Term End Date: 10/31/2026
Annual Sustainment Services (S&S)
- Term Start Date: 11/1/2026
- Term End Date: 10/31/2027
Annual Sustainment Services (S&S)
- Term Start Date: 11/1/2027
- Term End Date: 10/31/2028
Annual Sustainment Services (S&S)
- Term Start Date: 11/1/2028
- Term End Date: 10/31/2029
al Unit Priceuantity Total Price
1 II $ 105,672.67 $ 105,672.67
2 1 1 $ 109,371.22 $ 109,371.22
3
4
5
II $ 113,199.21 $ 113,199.21
1 1 $ 117,161.18 $ 117,161.18
1 1 $ 121,261.82 $ 121,261.82
SGrand Total:566.666.10
All pricing based on Terms per Trilliant standard Terms & Conditions
Pricing and payment in US Dollars
Services include the below:
HES Upgrades - Testing and implementation support of hot fix, patch, and new HES releases
HES Upgrades - Trilliant and third-party upgrade testing and deployment planning
WAN/NAN Upgrades - Upgrade testing and firmware deployment planning
WAN/NAN Upgrades - Incident/Issue Management
NEMS upgrades are not included and will be on a T&M basis
This quotation is valid for 30 days for the Quotation Date.
If you have any questions regarding this proposal, please feel free to contact me at any time.
Name:
Title:
Company Name:
Office Phone:
Email:
Mark Schwegel
Project Director
Trilliant Networks Inc
19842016371
Mark.Schwegel@trilliant.com
DocuSign Envelope ID: 0F6847AA-02E3219AD-8CDC-7685E9AEA_FDE .’ ' FORM - CIQ
eONFLICT OF INVREST QUESTIONNAIRE
For vendor or other oerson doing business with local governmental entit'
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001 (1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after thI
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.
misdemeanor.
a W
Tri111 ant Networks Inc.
An offense under this section is a
2
[X]
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
g N,m, ,r 1„,1 g,„„„m,„t ,rn„, ,b,„t ,„h,m th, i„f„madon in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code
Attach additional pages to this Form CIO as necessary.
A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
El Yes B No
B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?n „"m ,„,
C.Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local govemment officer serves as an officer
or director, or holds an ownership of one percent or more?
m „"= ...
D.Describe each employment or business and family relationship with the local government officer named in this section.
4
5
Ld I have no Conflict of Interest to disclose.
'DocuSigned by:
Mart SdLWt
T;rimW4W;
5/20/2024
with the governmental entity Date
DocuSign Envelope ID: 0F6817AA-02E349AD-8CDC-7685E9AEAFOE
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 ofthe Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG 1 76.htm. For easy
reference, below are some of the sections cited on this form
Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code $ 176.003{a}{2){A) and {B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds 52,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the ven&E
(B) has given to the local government officer ora family member ofthe ofEcer one or more gifts that have an aggregate value of more
than $ 100 in the 12-monthperiodpreceding the date the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006{a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and;
(1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member
ofthe officer, described by Section 176.003 (a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submitsto the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government omcer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3d degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics. Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public rightnf-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gift:
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1 ) year.
'orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015
[k>cuSign
Certificate Of Completion
Envelope Id: 0F6847AA02E349AD8C;DC7685E9AEAFOE
Subject: Please DocuSign: City Council Contract 8566 - Advanced
Source Envelope:
Status: Completed
Metering Infrastructure Trilliant Renewal
Document Pages: 8
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Signatures: 6
Initials: 1
Envelope Originator:
Christa Christian
901B Texas Street
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
5/1 5/2024 2:17:42 PM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events
Christa Christian
christa.christian@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 5/15/2024 2:33:52 PM
Viewed: 5/15/2024 2:34:03 PM
Signed: 5/1 5/2024 2:34:12 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/1 5/2024 2:34:14 PM
Viewed: 5/16/2024 8:10:05 AM
Signed: 5/16/2024 8:10:57 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/1 6/2024 8:11 :01 AM
Viewed: 5/17/2024 10:59:34 AM
Signed: 5/1 7/2024 11 :00:43 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Schwegel
mark.schwegel@trilliant.com
Project Director
Security Level: Email, Account Authentication
(None)
-CknuSlgned by:
I ”„ s'"@
OA758A247D614B2
Sent: 5/1 7/2024 1 1 :00:46 AM
Viewed: 5/20/2024 6:28:21 AM
Signed: 5/20/2024 6:45:43 AM
Signature Adoption: Pre-selected Style
Using IP Address: 108.192.128.193
Electronic Record and Signature Disclosure:
Accepted: 5/20/2024 6:28:21 AMID: 3a256ee3..957d4141 -b5al-8c2578e016d8
Signer Events
Antonio Puente, Jr
Antonio.Puente@cityofdenton.com
DME General Manager
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 5/20/2024 6:45:46 AM
Viewed: 5/20/2024 8:05:08 AM
Signed: 5/20/2024 8:05:43 AM
Signature Adoption: Pre-selected Style
Using IP Address: 174.244.21 .178
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 5/20/2024 8:05:08 AM
ID: c315a43e-639b4749-91b2<4dlacfcab74
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
ElectronIc Record and Signature Disclosure:
Not Offered via DocuSign
Completed Sent: 5/20/2024 8:05:45 AM
Viewed: 6/20/2024 9:07:57 AM
Signed: 6/20/2024 9:08:20 AM
Using IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 6/20/2024 9:08:24 AM
Viewed: 6/20/2024 10:55:02 AM
Signed: 6/20/2024 10:55:08 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lauren Thoden
lauren.thoden@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)
'DocuSloned bF
I daAAM~,:\WLR,
,D09D09CAD33D487.
Sent: 6/20/2024 10:55:11 AM
Viewed: 6/20/2024 11:15:29 AM
Signed: 6/20/2024 11:16:02 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 5/1 5/2024 2:34:14 PM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 5/20/2024 8:05:46 AM
Viewed: 5/20/2024 3:31 :06 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 6/20/2024 1 1:16:05 AM
Viewed: 6/21/2024 1 :10:02 PM
Jerry Looper
jerry.looper@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted : 5/23/2024 5:02:47 PM
ID: 8a4b487f-4e63-+947-b63b-1 16198194936
Sent: 6/20/2024 1 1:16:06 AM
Sandra Allsup
sandra.allsup@cityofdenton.com
Enterprise Application Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 5/23/2024 8:11 :19 AM
ID: 45cfb14a-20b2211 d6-a458-9299743aa067
Sent: 6/20/2024 1 1:16:07 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
5/1 5/2024 2:33:52 PM
6/20/2024 11:15:29 AM
6/20/2024 11 :16:02 AM
6/20/2024 11:16:07 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Mark Schwegel, Antonio Puente, Jr., JerTy Looper, Sandra Allsup
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need fIrst to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign ’Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address. .
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing @cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
uired hardware and software
Operating Systems
Browsers (for SENDERS):
Browsers (for SIGNERS):
r
I
mlet Explorer 6.0?, Mozilla FireFox 1.0
NetScape 7.2 (or above
c
800 x 600 minimum
Email
Screen Resolution
Enabled Security Settings
• Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
roxy connection
## These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
6
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree’ button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.