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HomeMy WebLinkAbout24-1357ORDINANCE NO. 24- 1357 AN ORDrNANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH WEAVER AND TIDWELL, L.L.P., FOR EXTERNAL AUDIT SERVICES FOR THE CITY OF DENTON: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 8562 – AWARDED TO WEAVER AND TDWELL, L.L.P., IN THE THREE (3) YEAR NOT-TO-EXCEED AMOUNT OF $360,500.00). WHEREAS, the City has solicited, received, and evaluated competitive proposals for external audit services for the City of Denton; and WHEREAS, the City Manager, or a designated employee, has received, reviewed, and recommended that the herein described proposals are the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDArNS: SECTION 1. The items in the following numbered request for proposal for materials, equipment, supplies, or services shown in the “Request Proposals” on file in the office of the Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals. RFP NUMBER CONTRACTOR AMOUNT 8562 Weaver and Tidwell, L.L.P. $360,500.00 SECTION 2. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations, Proposals, and related documents. SECTION 3. That should the City and person submitting approved and accepted items wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposals, the City Manager, or their designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities, and specified sums contained in the Proposal and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. s e c o n d = t m I = t oHaiti r:\v ) t h i s o r d i n a n c e w a s r:1ITshin ;II LLp = t : nd approved byT: following vote II - m: Aye Nay Abstain Absent Mayor Gerard Hudspeth:,/ ,/ .// ,Z L/ Vicki Byrd, District 1 : Brian Beck, District 2 :a Paul Meltzer, District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: PASSED AND APPROVED this the } 6 \ day of J. IV , 2024. mE–Am mmMTf6R ATTEST: LAUREN THODEN, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: }r£abocaaLL&yup Docusign Envelope ID: BE729231-0189-4F77-B74F-57DAF0755120 DENTON Docusign City Council Transmittal Coversheet 7544IFB File Name DEC Mai" te'a''e Pa'ts, N TE A '"'"d'"''t Purchasing Contact christa Chr1 stian City Council Target Date JUNE 18’ 2024 Piggy Back Option Contract Expiration Ordinance NO APRIL 20, 2026 24-1157 Docusign Envelope ID: BE729231-0189-4F77-B74F-57DAF0755120 THE STATE OF TEXAS § § §COUNTY OF DENTON FFRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND WARTSILA NORTH AMERICA, INC. THIS FIRST AMENDMENT TO CONTRACT 7544 (this “Amendment“) by and between the City of Denton, Texas (“City”) and wartsila North America, Inc., (“Contractor”) to that certain contract executed on April 20, 2021, in the original not-to- exceed amount of 83,448,184.00 (the “Agreement”); for services related to the Denton Energy Center (DEC) Equipment Maintenance Parts and Services. WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $862,046.00with this First Amendment for an aggregate not-to- exceed amount of $4,310,230.00; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $ 862,046.00 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $4,310,230.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this AmeTdment, h67®£®4ugh their respective duly authorized representatives and officerson this date 1 Docusign Envelope ID: BE729231-01894F77-B74F-57DAF0755120 “CONTRACTOR” wartsila .merica, IncD bBy:mE :ED SIGNATURE, TITLEI “CITY“ crrY OF DENTON, TEXAS A Texp£&[wi££Rpl Corporation By: Lh:.I::e. APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY ATTEST: LAUREN THODEN. CITY SECRETARY DocuSlgned by: ’ By: I hf\Web THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. +. Antonio Puente. Jr PRPqTED NAMESIGNATURE DME Genera1 Manager TITLE E1 ect rIc DEPARTMENT 2 [k>cuSign Certificate Of Completion Envelope Id: BE72923101894F77B74F57DAF0755120 Subject: Please DocuSign: City Council Contract 7544 - DEC Maint Parts, NTE Amendment 1 Source Envelope: Status: Completed Document Pages: 3 Certificate Pages: 6 AutoNav: Enabled Signatures: 5 Initials: 1 Envelope Originator: Christa Christian 901B Texas Street Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 5/8/2024 10:19:49 AM Holder: Christa Christian Christa .Christian@cityofdenton.com Location: DocuSign Signer Events Christa Christian christa.christIan@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 5/8/2024 10:23:55 AM Viewed: 5/8/2024 10:24:04 AM Signed: 5/8/2024 10:24:09 AM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 5/8/2024 10:24:10 AM Viewed: 5/8/2024 10:41 :32 AM Signed: 5/8/2024 10:41 :42 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Sent: 5/8/2024 10:41 :44 AM Viewed: 5/9/2024 2:59:08 PM Signed: 5/9/2024 3:03:06 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Byron J. Guidry byron.guidry@wartsila.com Account Manager-Energy Services Security Level: Email, Account Authentication (None) 'DocuSlgned by: Lq£\£pM7 Sent: 5/9/2024 3:03:08 PM Resent: 5/1 7/2024 11 :05:11 AM Viewed: 5/23/2024 10:47:03 AM Signed: 5/23/2024 10:47:58 AMSignature Adoption: Pre-selected Style Using IP Address: 108.212.165.60 Electronic Record and Signature Disclosure: Accepted : 5/9/2024 3:07:19 PM ID: 1732494c-afc64a6d-b946<iOdb567b63d6 Signer Events Antonio Puente, Jr. Antonio.Puente@cityofdenton.com DME General Manager Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 5/23/2024 10:48:00 AM Viewed: 5/23/2024 10:50:24 AM Signed: 5/23/2024 10:50:43 AM Signature Adoption: Pre-selected Style Using IP Address: 47.184.67.14 Electronic Record and Signature Disclosure: Accepted: 5/23/2024 10:50:24 AM ID: 44478fb2-dcd54cc3-92a7-2a54790a8600 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) ElectronIc Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 5/23/2024 10:50:47 AM Resent: 6/1 0/2024 8:45:13 AM Viewed: 6/20/2024 9:08:58 AM Signed: 6/20/2024 9:09:19 AMUsing IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 6/20/2024 9:09:22 AM Resent: 7/1 5/2024 8:39:02 AM Viewed: 7/1 5/2024 8:52:35 AM Signed: 7/1 5/2024 8:52:41 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) 'DocuSlgned br { MAtLaw&b . D09D09CAD33D487 Sent: 7/1 5/2024 8:52:43 AM Viewed: 7/1 5/2024 9:02:18 AM Signed: 7/1 5/2024 9:03:55 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Status Timestamp Intermediary Delivery Events Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 5/8/2024 10:24:11 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 5/23/2024 10:50:46 AM Viewed: 5/23/2024 10:57:19 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 7/15/2024 9:03:57 AM Jason Brown jason.brown@cityofdenton.com Denton Energy Center Plant Manager Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 5/8/2024 8:03:00 AM ID: 54c88bee-209b4aff-a80c-de18a35079f7 Sent: 7/15/2024 9:03:59 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps 5/8/2024 10:23:55 AM 5/22/2024 10:22:06 AM 5/22/2024 10:22:06 AM 6/10/2024 8:45:13 AM 6/10/2024 8:45: 13 AM 7/15/2024 9:02: 18 AM 7/15/2024 9:03:55 AM 7/15/2024 9:03:59 AM Envelope Sent Envelope Updated Envelope Updated Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Byron J. Guidry, Antonio Puente, Jr.. Jason Brown ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ’I agree’ button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. 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