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HomeMy WebLinkAbout24-1393ORDINANCE NO. 24-1393 AN ORDNANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZn{G THE CITY MANAGER TO EXECUTE A CONT&\CT WITH RELLANCE EWERONMENTAL TRUCK SALES LLC DBA RELIANCE TRUCK & EQUIPMENT, THROUGH THE BUY BOARD COOPERATrVE PURCHASING NETWORK CONTRACT # 686-22, FOR THE PURCHASE AND REPAER OF HEAVY-DUTY VEHICLES AND EQUWMENT FOR VARIOUS DEPARTMENTS FOR THE FLEET SERVICES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVDrNG AN EFFECTIVE DATE (FILE 8591 – AWARDED TO RELIANCE ENVIRONMENTAL TRUCK SALES LLC DBA RELIANCE TRUCK & EQUIPMENT, FOR ONE (1) YEAR, WITH THE OPTION FOR FOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE TOTAL FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF $4,013,706.00). WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing Network has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law and city ordinances; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Buy Board Cooperative Purchasing Network programs at less cost than the City would expend if bidding these items individually; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items shown in the “File Number” referenced herein and on file in the office of the Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: FEE NUMBER VENDOR AMOUNT 8591 Reliance Environmental Truck Sales LLC dba Reliance Truck & Equipment $4,013,706.00 SECTION 2. By the acceptance and approval of the items set forth in the referenced file number, the City accepts the offer of the persons submitting the bids to the Buy Board Cooperative Purchasing Network for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities, and for the specified sums contained in the bid documents and related documents filed with the Buy Board Cooperative Purchasing Network and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the referenced file number wish to enter into a formal written agreement as a result of the City’s ratification of bids awarded by the Buy Board Cooperative Purchasing Network, the City Manager, or their designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, and standards contained in the Proposal submitted to the Buy Board Cooperative Purchasing Network, and the quantities and specified sums contained in the City’s purchase orders and related documents referenced herein are approved and accepted. SECTION 4. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 5. By the acceptance and approval of the items set forth in the referenced file number, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval of purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. ,„,n,=h;,"“F,",“ #:iT::'Y= "d"’"' ”” "twinNih! wP,dsl::Ida„rove;:: the following vote LZ - U : Aye Nay Abstain Absent Mayor Gerard Hudspeth:./ d/ / ,/ ,/ J 1/ Vicki Byrd, District 1 : Brian Beck, District 2: Paul Meltzer, District 3 : Joe Holland, District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: P„„,,„,,„,PR,VED.hi,.h. la„,"_, 2024. .N ATTEST: LAUREN THODEN, CITY SECRETARY BY: dl£L£W\,HdA- APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY:)r£a£oLagOLca&p& Docusign Envelope ID: CFC6F752-+5C2-4BDF-BOCF-DB2174DCA6FF DENTON Docusign City Council Transmittal Coversheet 8591 File Name Re1 i anc Trucke P„,hasi,g Co,tact K ;Yl; c 1’'k City Council Target Date JULY 23’ 2024 Piggy Back Option Contract Expiration Ordinance and Equ1 pment \+vvr Not Appllcab1 e JULY 23 , 2029 a't -1) 7) Docusign Envelope ID: CFC6F75245C24BDF-BOCF-DB2174DCA6FF CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND RELIANCE ENVIRONMENTAL TRUCK SALES LLC dba RELIANCE TRUCK & EQUIPMENT (CONTRACT 8591) THIS CONTRACT is made and entered into this date 07/23/2024 , by and between Reliance Environmental Truck Sales LLC dba Reliance Truck & Equipment a Texas Limited Liability Company, whose address is 9818 Green Rd Converse, TX 78109 hereinafter referred to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or their duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall provide products in accordance with the Supplier’s pricinh sheet, a copy of which is attached hereto and incorporated herein for all purposes as Exhibit “C”. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference (a) (b) (C) (d) (e) (f) Special Terms and Conditions (Exhibit “A”); BuyBoard 686-22 file# 8591 with (Exhibit “B” on File at the Office of the Purchasing Agent); Reliance Environmental Truck Sales, LLC dba Reliance Truck & Equipment, pricing sheet (Exhibit “C”); Certificate of Interested Parties Electronic Filing (Exhibit "D"); Insurance Requirements (Exhibit “E”); Form CIQ – Conflict of Interest Questionnaire (Exhibit "F"); These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By sIgnIng this agreement, Contractor ecHOes that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Boycotting Certain Energy Companies Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains File 8591 Docusign Envelope ID: CFC6F7522}5C2-4BDF-BOCF-DB2174DCA6FF written verification from the company that it ( 1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By signing this agreement, Contractor certiftes that Contractor’s signature provides written verifIcation to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companIes during the term of the agreement Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this agreement, Contractor centPes that Contractor’s signature provides written verifIcation to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a fIrearm entity or fIrearm trade association. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By sIgnIng this agreement, Contractor certifies that Contractor’s signature provides written verification to the City that Contractor, pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization . Failure to meet or maintain the requirements under this provision will be considered a material breach. Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Contractor is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated country The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. File 8591 Docusign Envelope ID: CFC6F75245C24BDF-BOCF-DB21 74DCA6FF SUPPLIER DocuSign8d by: CITY OF DENTON, TEXAS B\.youlqqlu ? £oyraJ \ A#©H©RiZED SIGNATURE BY LLEY, CITY MANAGER Printed Name. ]ONATHAN p LOFrIS Title. President ATTEST: LAUREN THODEN. CITY SECRETARY 817-584-1860 PHONE NUMBER By, I W :\Wtb D09D09CAD33D487 ’DocuSigned by j 1 oftis@re1 i anceequi p . net EMAIL ADDRESS APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY2024-1180323 TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER N. S„Wu, itBY: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Thomas Gramer PRINTED NAMEFAYnRE D1 rector TITLE F1 eet DEPARTMENT File 8591 Docusign Envelope ID: CFC6F752-+5C2-4BDF-BOCF-DB2174DCA6FF Exhibit A Special Terms and Conditions 1. Contract Term The contract term will be one (1) year, effective from date of award. The City and the Supplier shall have the option to renew this contract for an additional four (4) one-year periods. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. At the sole option of the City of Denton, the contract may be further extended as needed, not to exceed a total of six (6) months. 2. Total Contract Amount The contract total shall not exceed $4,013,706. Pricing shall be per Exhibit C attached. File 8591 Docusign Envelope ID: CFC6F752J15C24BDF-BOCF-DB2174DCA6FF EXHIBIT C 2 1 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Side Load Refuse Container (4 to 38 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. nn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBh/lITrED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed" Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 24 of 60 pages Deadline: 6/30/2022 tH:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C2-4BDF-BOCF-DB2174DCA6FF 3 1 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Rear Load Refuse Container (6 to 25 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered (Response required) Total: Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred, No paper catalogs or manufacturer/vendor websites will be accepted . nn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered : • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell. install, and service the brand of equipment submitted. Proposers responding to this Proposal InvItation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBM11–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed" Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 25 of 60 pages Deadline: 6/30/2022 CM:00 PM (CF)686-22 Total: Docusign Envelope ID: CFC6F752-+5C24BDF-BOCF-DB2174DCA6FF 4 1 Section 1: Refuse Equipment, PrQdUct s, and Supplies Discount (%) off catalog/pricelist for Base Model Automated Side Load Refuse Container (16 to 32 cubic other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) yard or Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. Dn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBR411–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 26 of 60 pages Deadline: 6/30/2022 (A:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C2-4BDF-BOCF-DB2174DCA6FF 5 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Residential Rear Load Refuse Container (18 to 32 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered (Response required) Total Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. nn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered : • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at tIme of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference NumtJers. Websites. and/or "See Attached/Enclosed" Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 27 of 60 pages Deadline: 6/30/2022 04:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C22IBDF-BOCF-DB2174DCA6FF 6 1 Section 1: Refuse EquiPment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Commercial Rear Load Refuse Container (20 to 32 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) Total Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricellst(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. [] No bidn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBM11–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed" Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 28 of 60 pages Deadline: 6/30/2022 CH:00 PM (CT)686-22 Docusign Envelope ID: CFC6F752-+5C2-4BDF-BOCF-DB2174DCA6FF 7 1 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Fully Automated Side Load Container (20 to 31 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered . (Response required) Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. Dn No bid Alternate specifIcation (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/priceiist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catatog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBM11–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed" Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 29 of 60 pages Deadline: 6/30/2022 CM:00 PM (a)686-22 Docusign Envelope ID: CFC6F75245C24BDF-BOCF-DB2174DCA6FF 8 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Drop Frame Automated Side Load Refuse Container (22 to 33 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or propos81 will not be c011sidered (Response required) Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. n H No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equIpment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBMiTrED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers. Websites. and/or "See Attached/Enclosed Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 30 of 60 pages Deadline: 6/30/2022 CM:00 PM (CT)686-22 Docusign Envelope ID: CFC6F752-+5C2-4BDF-BOCF-DB2174DCA6FF 1 0 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Commercial Side Load Refuse Container (26 to 33 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted . n n No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell. install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBMiTrED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed Refuse Pricing - Labrle 2022 (Required: Maximum 30 characters allowed) Page 32 of 60 pages Deadline: 6/30/2022 04:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C2-4BDF-BOCF-DB2174DCA6FF 1 1 Section 1: Refuse Equipment, Products, and Supplies 41 Discount (%) off catalog/pricelist for Base Model Commercial Front Load Refuse Container (32 to 45 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. nn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: e Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE suBh411–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 36 of 60 pages Deadline: 6/30/2022 (A:00 PM (CT)686-22 Docusign Envelope ID: CFC6F752-+5C2-4BDF-BOCF-DB2174DCA6FF 1 1 Section 1: Refuse Equipment, Products, and Supplies 51 Discount (%) off catalog/pricelist for Base Model Residential Front Load Refuse Container (40 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) Tota Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/priceiist(s) with their Proposal response or the Proposai will not be considered. Vendors shall submit cataiog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. [] No bidn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold . PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed" Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 37 of 60 pages Deadline: 6/30/2022 CM:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C24BDF-BOCF-DB2174DCA6FF 1 1 Section 1: Refuse Equipment, Prc,>du(,ts, and Supplies 6 1 Discount (%) off catalog/pricelist for Base Model Dual Trough Recycler (33 to 38 cubic yard or other similar related containers). Catatog/Pricelist MUST be included or proposal will not be considered (Response required) 1%Total: Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. n n No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install. and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBM11–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Atta,,tred/Enclosed' Refuse Pricing - Labrie 2022 (Required: Maximum 30 characters allowed) Page 38 of 60 pages Deadline: 6/30/2022 (A:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C2JIBDF-BOCF-DB2174DCA6FF 1 9 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Brush or Trash Load Refuse Container (22' boom, seat to swIng, hydraulic pump, reservoir, 18 to 20 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered (Response required) Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. na No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2; Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold . PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBhd ll–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU. Reference Numbers. Websites. and/or "See Attached/Enclosed" Grapple Pricing - SERCO (Required: Maximum 30 characters allowed) Page 41 of 60 pages Deadline: 6/30/2022 (A:00 PM (CT)686-22 Total: Docusign Envelope ID: CFC6F75245C2+BDF-BOCF-DB2174DCA6FF 1 9 Section 1: Refuse Equipment, Products, and Supplies Discount (%) off catalog/pricelist for Base Model Brush or Trash Load Refuse Container (22' boom, seat to hydraulic pump, reservoir, 18 to 20 cubic yard or other similar related containers). Catalog/Pricelist MUST be included or proposal will not be considered. (Response required) swing Item Notes: PROPOSAL NOTE 1 : Vendors shall submit catalog(s)/price list(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. nn No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install. and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUIPMENT AND UPGRADE OPTIONS MUST BE SUBM11–rED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers. Websites. and/or "See Attached/Enclosed Grapple Pricing - SERCO (Required: Maximum 30 characters allowed) Page 41 of 60 pages Deadline: 6/30/2022 CM:00 PM (CT)686-22 DOCUSign Envelope ID: CFC6F752J+5C2-4BDF-BOCF-DB2174DCA6FF 3 7 Section V: Repair Parts and Supplies Discount (%) off catalog/pricelist for Repair Parts and Supplies for all Refuse/Recycle Bodies and Equipment, Containers, Dump Bodies, and Mixers. Catalog/Pricelist MUSI be included or proposal will not be considered (Response required) Total: Item Notes: PROPOSAL NOTE 1: Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit catalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs or manufacturer/vendor websites will be accepted. a D No bid Alternate specification (Attach separate sheet) Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor’s must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed PROPOSAL NOTE 2: Vendors proposing must be approved by the manufacturer to sell, install, and service the brand of equipment submitted. Proposers responding to this Proposal Invitation shall submit an approval letter from each manufacturer. Manufacturer authorization letters must include the regions in which equipment may be sold. PROPOSAL NOTE 3: The majority of the optional equipment and upgrade options will be selected at time of Cooperative member order. A DETAILED AND COMPLETE LIST OF ALL OPTIONAL EQUiPMENT AND UPGRADE OPTIONS MUST BE SUBMITTED WITH PROPOSAL FOR PROPOSAL TO BE CONSIDERED. Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websites, and/or "See Attached/Enclosed" Parts Pricing - Labrie (Required: Maximum 30 characters allowed) UOM: Hourly Labor Rate Page 59 of 60 pages Deadline: 6/30/2022 04:00 PM (CT)686-22 Docusign Envelope ID: CFC6F75245C2JIBDF-BOCF-DB2174DCA6FF Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. 2 3 4 5 6 Log onto the State Ethics Commission Website at : https://www .ethics.state.tx.us/filinginfo/ 1295/ Register utilizing the tutorial provided by the State Print a copy of the completed Form 1295 Enter the Certificate Number on page 2 of this contract. Complete and sign the Form 1295 Email the form to purchasing(a}cit}'ofdenton.com with the contract number in the subject line. Contract 1234 – Form 1295) (EX: The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. File 8591 Docusign Envelope ID: CFC6F752a45C2-4BDF-BOCF-DB2174DCA6FF EXHBIT E INSURANCE REQUIREMENTS Respondent’s attention is directed to the insurance requirements below. It is highly recommended that respondents confer with their respective insurance carriers or brokers to determine in advance of Proposal/Bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent low respondent fails to comply strictly with the insurance requirements, that respondent may be disqualified from award of the contract. Upon contract award, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as practicable after notification of contract award, Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractors are strongly advised to make such requests prior to proposal/bid opening, since the insurance requirements may not be modified or waived after proposal/bid opening unless a written exception has been submitted with the proposal/bid. Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- or better. •Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. •Liability policies shall be endorsed to provide the following: Reliance Truck and Equipment – 8591 Docusign Envelope ID: CFC6F75245C24BDF-BOCF-DB21 74DCA6FF o Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. 0 That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. o Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. e Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. •Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. •Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. •Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: A. GARAGE LIABILITY Garage Liability Insurance including, but not limited to, Premises/Operations, Automobile, Personal & Advertising Injury, Products/Completed Operations, Reliance Truck and Equipment – 8591 Docusign Envelope ID: CFC6F75245C2-4BDF-BOCF-DB2174DCA6FF Independent Contractors and Contractual Liability with minimum combined bodily injury (including death) and property damage limits of $1 ,000,000 other than Auto- each accident, $2,000,000 Other than Auto-aggregate, $1,000,000 Auto-each accident. The policy shall include: a) Garage Keepers on a direct primary basis to include coverage for Comprehensive and Collision for a limit equal to the Actual Cash Value of the CITY’S vehicle(s) in the CONTRACTOR’S care, custody, or control . B.COMMERCIAL GENERAL LIABILITY INSURANCE Commercial General Liability Insurance including, but not limited to, Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors, and Contractual Liability with minimum combined bodily injury (including death) and property damage limits of $1,000,000.00 per occurrence and $2,000,000.00 general aggregate. C. WORKERS’ COMPENSATION and EMPLOYERS LIABILITY INSURANCE Workers’ Compensation within the regulations of the Texas Workers’ Compensation Act. The minimum policy limits for Employers Liability are: Bodily Injury by Accident: $100,000.00 Each Accident Bodily Injury by Disease: $100,000.00 Each Employee Bodily Injury by Disease: $500,000.00 Policy Limit NOTES a. If CONTRACTOR will not be providing services under the contract at a City facility, has no employees and/or is operating as a sole owner and single operator, CONTRACTOR shall provide a signed letter, with the current date, on official letterhead stating such to meet the requirement. SUBCONTRACTING LIABILITY (1 ) Without limiting any of the other obligations or liabilities of the CONTRACTOR, the CONTRACTOR shall require each Subcontractor performing work under the contract, at the Subcontractor's own expense, to maintain during the engagement with the CITY, types and limits of insurance that are appropriate for the services/work being performed, comply with all applicable laws and are consistent with industry standards. The Subcontractor’s liability insurance shall name CONTRACTOR as an additional insured. (2) CONTRACTOR shall obtain and monitor the certificates of insurance from each Subcontractor. CONTRACTOR must retain the certificates of insurance for the duration Reliance Truck and Equipment – 8591 Docusign Envelope ID: CFC6F752dj5C2J+BDF-BOCF-DB2174DCA6FF of the contract and shall have the responsibility of enforcing insurance requirements among its subcontractors. The CITY shall be entitled, upon request and without expense, to receive copies of these certificates. Reliance Truck and Equipment – 8591 Docusign Envelope ID: CFC6F752J15C2-4BDF-BOCF-DB2174DCA6FF EXHIBIT F CONFLICT OF INTEREST QUESTIONNAIRE - For vendor or other person doing business with local governmental entit' This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. FORM CIQ This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001 (1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after th date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. misdemeanor. a W An offense under this section is a Re11ance Environmenta1 Truck sales LLC dba Re1 lance Truck & Equlpment 2 , , Check this box if you are filing an update to a previously filed questionnaire.X (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1 (1-a), Local Govemment Code Attach additional pages to this Form CIQ as necessary. A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? El Yes m No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? [ ] Yes m No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? [-] Yes n No D.Describe each employment or business and family relationship with the local government officer named in this section 4 5 Ld I have no Conflict of Interest to disclose. lo,rIaVId r? LOVrnJ 'DocuSigned by: 6/27/2024 gignatu iea f8P%f©E$ir£iness with the governmental entity Date Docusign Envelope ID: CFC6F75245C24BDF-BOCF-DB2174DCA6FF CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 ofthe Local Govemment Code may be found at http://www.statutes.legis.state.a.us/ Docs/LG/htm/L(1176.htm. For easy reference, below are some of the sections cited on this form Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on (A) a Uansaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federall state2 or local governmental entity: (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease ofgoods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by) and reporting to, that agency. Local Government Code $ 176.003{a){2}(A) and (B): (A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income? that exceeds 527500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local govemmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the varcbc (B) has given to the local government officer or a family member oftheofncer one or more gifts that have an aggregate value ofmore than $ 100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local govemmental entity is considering entering into a contract with the vendor. Local Government Code $ 176.006{a) and {a-1 ) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and ( 1) has an employment or other business relationship with a local government officer of that local governmental entity9 ora family member ofthe omcer, described by Section 176,003(a)(2)(A); (2) has given a local government officer of that local govemmental entity, or a family member of the officer) one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business dayafter the later of (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids) correspondence) or another writing related to a potential contract with the local govemmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer! described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. City of Denton Ethics Code Ordinance Number 18-757 Definitions: Relative: a family member related to a City Official within the third 3“1 degree of affinity {marriage) or consanguinitv (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethicsl Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public rightaf-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars (850.00) per gifL or multiple gift. cumulatively valued at more than two hundred dollars (8200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282, – Disposition (b), (5) Ineligibihty If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year. 'orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015 [kx:uSign Certificate Of Completion Envelope Id: CFC6F75245C24BDFBOCFDB2174DCA6FF Subject: Please DocuSign: City Council Contract 8591 -Reliance Truck and Equipment Source Envelope: Document Pages: 26 Certificate Pages: 6 AutoNav: Enabled Status: Completed Signatures: 6 Initials: 1 Envelope Originator: Kayla Clark 901B Texas Street Denton, TX 76209 kayla.clark@cityofdenton.com IP Address: 198.49.140.104 Envelopeld Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Record Tracking Status: Original 6/24/2024 10:02:29 AM Holder: Kayla Clark kayla.clark@cityofdenton.com Location: DocuSign Signer Events Kayla Clark kayla.clark@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 6/24/2024 10:04:47 AM Viewed: 6/24/2024 10:05:12 AM Signed: 6/24/2024 10:05:47 AM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) [H [;?{${uP Loved Sent: 6/24/2024 10:05:50 AM Viewed: 6/24/2024 11 :00:29 AM Signed: 6/24/2024 11 :00:53 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Benjamin N. Samples, II Benjamin.Samples@cityofdenton,corn Security Level: Email, Account Authentication (None) ’ DocuSigned by: Lqy£Tj:tHr S'MrILS) it Sent: 6/24/2024 1 1 :00:55 AM Viewed: 6/24/2024 1 1 :28:28 AM Signed: 6/24/2024 12:04:40 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Accepted: 6/24/2024 12:04:07 PM ID: 6a31 1 156-0b5c41d8-bd75-83dddef6eeOf JONATHAN P LOFTIS jloftis@relianceequip.net President Security Level: Email, Account Authentication (None) Sent: 6/24/2024 12:04:42 PM Resent: 6/25/2024 2:38:38 PM Viewed: 6/25/2024 2:39:08 PM Signed: 6/27/2024 12:18:53 PMSignature Adoption: Pre-selected Style Using IP Address: 24.240.244.254 Electronic Record and Signature Disclosure: Accepted: 6/25/2024 2:39:08 PM ID: 0a4867e2-560d4aea-b7c2-f86e290d 1 991 Signer Events Thomas Gramer Tom.Gramer@cityofdenton.com Director Facilities and Fleet Security Level: Email. Account Authentication (None) Signature 'DocuSigrnd br 1/7< .F704F88817504DC Timestamp Sent: 6/27/2024 12:18:56 PM Viewed: 6/27/2024 12:43:05 PM Signed: 6/27/2024 12:43:16 PM Signature Adoption: Drawn on Device Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 6/27/2024 12:43:05 PM ID: 210121a3-6fe04800-bcd546397b6e8bd6 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 6/27/2024 12:43:19 PM Viewed : 7/24/2024 6:17:23 AM Signed: 7/24/2024 6:17:43 AM Using IP Address: 198.49.140.104 Sara Hensley sara .hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) 'DocuSlgrnd bv I htf%+% 523608296270423 Sent: 7/24/2024 6:17:46 AM Viewed: 7/24/2024 6:18:57 AM Signed: 7/24/2024 6:19:02 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) 'DocuSigned bF I MA£h£bw&b , D09D09CAD33D487 Sent: 7/24/2024 6:19:05 AM Viewed: 7/24/2024 7:52:42 AM Signed: 7/24/2024 7:53:23 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 6/24/2024 10:05:49 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 6/27/2024 12:43:19 PM Viewed: 6/28/2024 3:45:47 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuStgn Sent: 7/24/2024 7:53:26 AM Viewed : 7/25/2024 7:32:14 AM Dustin Rolfe Dustin.Rolfe@cityofdenton.com Logistics Manager Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/16/2024 2:23:24 PM ID: 80f95588-4ace4363-8015-54978137cdfa Sent: 7/24/2024 7:53:27 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Envelope Updated Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Status Timestamps 6/24/2024 10:04:47 AM 6/25/2024 2:38:37 PM 6/25/2024 2:38:38 PM 6/25/2024 2:38:38 PM 7/24/2024 7:52:42 AM 7/24/2024 7:53:23 AM 7/24/2024 7:53:27 AM Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 1 :59:03 PM Parties agreed to: Benjamin N. Samples, II, JONATHAN P LOFTIS, Thomas Gramer, Dustin Rolfe ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ’I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.