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Home My WebLink About24-1752ORDINANCE NO. 24-1752 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH FORMMAKER SOFTWARE, INC. DBA KUBRA, FOR THE UTILITY AND MISCELLANEOUS BILLING STATEMENT PRINTING AND MAILING SERVICES FOR THE CUSTOMER SERVICE DEPARTMENT; PROVIDING EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (RFP 8434 – AWARDED TO FORMMAKER SOFTWARE, INC. DBA KUBRA, FOR ONE (1) YEAR, WITH THE OPTION FOR FOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE TOTAL FIVE (5) YEAR NOT-TO- EXCEED AMOUNT OF $3,834,166.00). WHEREAS, the City has solicited, received, and evaluated competitive proposals for the utility and miscellaneous billing statement printing and mailing services for the Customer Service Department; and WHEREAS, the City Manager, or a designated employee, has received, reviewed, and recommended that the herein described proposals are the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items in the following numbered request for proposal for materials, equipment, supplies, or services shown in the “Request Proposals” on file in the office of the Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals. RFP NUMBER CONTRACTOR AMOUNT 8434 Formmaker Software, Inc. dba KUBRA $3,834, 166.00 SECTION 2. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations, Proposals, and related documents. SECTION 3. That should the City and person submitting approved and accepted items wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposals, the City Manager, or their designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities, and specified sums contained in the Proposal and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The mption n approxe f,11„,i„g ,,te L]_- L] , this ordinance was m,d? by .G,,,, J RubSf JL and . This ordinance was passed abd approved by the Aye / ./ L al V/ Z U/ Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2 : Paul Meltzer. District 3 : Joe Holland, District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: PASSED AND APPROVED this the IIt- d,y ,f 2024 GERARD HUDSPETH, MAYOR ATTEST: LAUREN THODEN, CITY SECRETARY BY: (yCUt41 tJ/uK APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY:?r£abo&£2albatt& Docusign Envelope ID: C0345F5B-3A96ztACE-A503-C5E6F346B679 bENTON Docusign City Council Transmittal Coversheet 8434 File Name ut111ty and Misc B 111 P„,h„i,g C,,t„t c h':;ti-; "’"'dY City Council Target Date SEPTEMBER 17’ 2024 Piggy Back Option Contract Expiration Ordinance and MaI 1 Servl cesPr1 nt RFP Yes SEPTEMBER 17, 2029 24-1752 t£t8 # +3BJ+UOD q3eaiq leua}€tu e paJapjSUOO aq IT!in UOjS}AOJd STIjl rapun sluatuaJjnbar atp UP luTeIn lo paIn o) arnlr2] luauaar8D atl) fo ural all I ButImp lanrsI Hoa aoq lou Ill at (z) pun £la©rsI Hoa dog lou saop (1) :£ol3ex}uo) IVIP rOD allI ol uope3VIma ual) tiM saplaoxd altI TouR is s,roDDajUO) nHI sa#pxa3 a01304uo) 'luatuaaa80 SUI guIuB is du 'apoD ]uauruaAor) sexal aq) JO loo'808 uor)oas ur suLla) asoq} o) paquose s8urueaur aq) aAeq IIens „£uedtu03„ pug „laeJSI n09£oq„ suLla) alII -}oeBuoo altI JO tiLia) atl) 8uLmp IavrsI noo£oq lou IInn (z) puz 1lausI nooKoq lou saop (1) : Ir IvyI £uedUIOO atp moa uon93yua A uauu/w e sure}u03 }9r4uoo aq) ssalun saor/aas lo spoo8 JOJ Kuedruoo e q jIM IOBi}UOO e olur SULla Itn luo# pa]Iqu{old ST AIr) 'apo) }uaunuaAor) sexal arp JO IZ.ZZ m)det{) qlyn oouepi090e UI leg I sa8pajMOUlm ro}oei)uoD IarrsI 8uFn03Ao8 salurduro) in IM SIaer JUD) uo uoplq IHold „'s}uaumooa }o€4uoO„ se £laAUoaIIOO ol panajar aq 1181is s}uatnnoop asar{I 'aAoqe palsrI are Karl) qouIM ur Japio aITI UT s)uauIn30p }3ei]woo aq) ol IraqI }uauIaai8F ual) FIm atl) o) )Sly aouapaoord 8urAr8 Aq paAjOsar aq Ipris }orIJu03 ro £oua}sisuoour aq) 's}uarun90p }oe4uoD aq) JO SIIO Is}Amd atp JO Anu UT ]9}IJu03 ro £oua+slsuoou! ue JO Iua/\a atp UI 'lle Aq roJ palleo JT sr BuTpuTq SR aq Ipris auo Aq JOJ pall€9 sl leRM pIle s}uaumoop +08i+uoD aq) dn a]€tu s+uatunoop asaHI '(„H„ +!qlqx’I) }uaunar8V laAa'I aol/oaS s6JOj3er}uo9 !( tlr)it +!qlqXa') aJIetmoltsane) }saJa IUI JO j31IJUOD – i-)If-) UHOJ f („ J„ )IqIqxa) Tesodoid s,ro}024uoD !(„’a „ +!qIqx’I) s+uamannbaU a9uernsuI i(„(I„ +!qlqx’I) SurlrJ oruoJ loaTH sar}rud pa}saia luI JO a}eoUqJaO 1(66399 )!q IqX’I) SUOI+IPUOD pUB suHal pJepuB IS uo+ua(I JO Ajl) !(}ua8V 8ulsuq3ind atl) JO a3yJO alp )B alla uo „8„ +!qlqxa) tCI/8 dJ-XS,uo+uaa JO Ajl) !(„V„ )!qlqxa) suorUpuoD pug suuaJ_ leroadS (q) (B) C+) (a) (P) (0) (q) (B) aouaJajaJ Aq malay pa+Brocir03u! pue o}aJaq paljoe Tlr are goTqM SInaI! BuTMolly all) pue }uatuaaJge ua)IPM sup JO s}srsu03 I08J]UOD aHI -sasocimd lle roJ ularaq pa+rro(iI09U} pUR +ua8v 8u}seqoJnd JO aoUJO all) Ie aly uo sl youjM JO £d09 € 'h wFm%nw–j[rw®anTT–$rAImmm–d–an +uaum30p s6KUD aq) q+1,w aouepJOOoe UF sao},was io/pIle s}onpord aprAord IIens io)aFI luo) saDI/\Has dO ado DS :SMOljOJ s€ aar8r sar+I€d aq) '£qaraq paurF+qo aq o) s}uauaq Tentntu aq) roJ pug 'urarat{ paule+u03 s+u9tuaarg2 pug s}u€uaA03 aq) JO uolWrap}suoo ul pUR rod 'aau8}sap pazrioq}n8 £lnp JTaq) io ia8€ur IA[ AnD uo}ua(I aq) Aq }oeiluoD STVI JO no!+noaxa +uanbasqns pug FourtoD All) uo}uacl aq) JO lrAorddc uodn aA}}oaJJa aq o) „'XP)„ sr o) panajar iaueulaJaq 'uor)Fioclroo ledrorunut alru auIor{ e 'svx’al 'NOJJNa'(1 dO ALI) aq) pue „'io}3eJ+noD" se o1 paHqu Ja8BUTHat1 69tt-610S£ Xl 'Iladdo) 'OOZ ais 'RANd WOdaaJJ 996 ST ssaJppB asoljM 'uoT}BJodI03 svxal e VHanN BqP 'DNI 'TdV7KldOS VTXWqWHOJ uaaAUaq pUB Aq ' a Iep STIjl o luT pma)ua pIle apguI ST IDVXINO) SIHI (t£k8 r3varN09) (vu8nn vga) 'ONI 'TUV/wrdos Haxwvwuod axv svxar 'NorNaa dO xrIO Naa/utaH aNY AH I)VUINO) 6z989teJ9390-e09v-30vP96ve-8919+too :al adOjOAu3 u61sn30a Docusign Envelope ID: C0345F5B-3A962IACE-A503-C5E6F346B679 Prohibition on Contracts with Companies Boycotting Certain Energy Companies Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it ( 1 ) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By signing this agreement, Contractor certifres that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companIes during the term of the agreement Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a firearm entity or firearm trade association,” “firearm entity“ and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this agreement, Contractor certifres that Contractor’s signature provides written verifrcation to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a fIrearm entity or fIrearm trade association; and (2) will not discriminate during the term of the contract against a fIrearm entity or fIrearm trade association. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Contractor certifies that Contractor’s signature provides written verification to the City that Contractor, pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization . Failure to meet or maintain the requirements under this provision will be considered a material breach. Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Contractor is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated country The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. Contract # 8434 t£t8 # }OB4UOD INawlVVdH Cl a)LAJas JaLUO ISrI) alIII Ja6euel/l a3LAJas JaLUolsn) awvN aaINIHd JaISOJ etsLJq) sulla+ ssatIjsnq pUB suor)e8Ijqo leuor+eJado pIle IFIOueuy OI su aaAoaddv aNV aaN\aIATd HI08 Naa8 SVH INaPVaTH9V SIHI xagwILN alvDidllaaD $6Z I NOISSIPV}NOD SDnIla SVXgl AaNHOllv XJID 'aHV7WHiTH HDVW :wHoa lv9a1 OI SV aaAoaddv 9ZIZ611-PZOZ ssTHaav IIvyva LUO) ' EJqn>lOU p>13PM ' >1) bE VHawrIN gNOHd AUVITHDHS AllO 'NHaoHI NTHnVI:lsallv OZZZ-tZ9-906 01) ? ]uapFsaJd :ajl!'L U L)13PM >t) LU 'aUIBN' paULI!][d aa9vNVW AII:) 'xglSNawvq@v§z s, MiI11g:Aq pau61snaoa –/ svxal 'NOINaa ao MI) THfllVN91S aazr8 H013VHINOD 'ua}HIM aAoqF }sly £ep puc i€a£ aq) ul luaruaar8e SHI pa+n3axa a ARq s}uasard asaqt JO sajTled aq) 'do IHaHA ssaNl]A NI 6Z989P£J9390-£09V-30VF96V£-89J9t£OO :al adOjOAu3 u61sn90a Docusign Envelope ID: C0345F5B-3A964ACE-A503-C5E6F346B679 Exhibit A Special Terms and Conditions 1. Total Contract Amount The contract total for services shall not exceed $3,834,166. Pricing shall be per Exhibit F attached. 2. The Quantities The quantities indicated on Exhibit F are estimates based upon the best available information. The City reserves the right to increase or decrease the quantities to meet its actual needs without any adjustments in the bid price. Individual purchase orders will be issued on an as needed basis. 3. Contract Terms The contract term will be one (1) year, effective from date of award. The City and the Supplier shall have the option to renew this contract for an additional Four (4) one-year periods. The Contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. The Supplier’s request to not renew the contract must be submitted in writing to the Purchasing Manager at least 60 days prior to the contract renewal date for each year. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months subject to mutual agreement on the pricing for the extension Term, however the pricing shall not increase more than 10% (with the exception of consumables (paper and envelopes) and postage which are pass through expenses not subject to the cap). 4. Price Escalation and De-escalation On Supplier’s request in the form stated herein, the City will implement an escalation/de- escalation price adjustment annually based on these special terms. Any request for price adjustment must be based on the, U.S Department of Labor, Bureau of Labor Statistics, Producer Price Index (PPI) or the manufacturer published pricing list. The maximum escalation will not exceed +/- 8% for any individual year. The escalation will be determined annually at the renewal date. The price will be increased or decreased based upon the annual percentage change in the PPI or the percentage change in the manufacturer’s price list. Should the PPI or manufacturer price list change exceed a minimum threshold value of +/-1 %, then the stated eligible bid prices shall be adjusted in accordance with the percent change not to exceed the 8% limit per year. The supplier should provide documentation as percentage of each cost associated with the unit prices quoted for consideration. Request must be submitted in writing with supporting evidence for need of such increase to the Purchasing Manager at least 60 days prior to contract expiration of each year. Respondent must also provide supporting documentation as justification for the request. If no request is made, then it will be assumed that the current contract price will be in effect. Contract # 8434 t€t8 # IOBJIuo) ltjUOUI ames allI IIT suor}elorA luanbasqns roJ (aSe Isod pIle salqeumsu09 8u}pnTouT lou) q+UOUI +BIjl roJ saaJ TF 1/NT arp JO %z pu€ qlnom e ul uor}eloTA }siu atp roJ (aBelsod pue salqeurnsuoo 8ulpnlou! )ou) q}uotu ley) JOJ saN IF]/\[T arp JO %1 Kilo aq) ITpara IIIM raTlddnS 'q+UOUI £u8 UT vas aq) JO uopelo}A u s} magI JI KIIO aq) moa aID €)€p alerno02 pWF a}aldtu03 e JO Id}aoai £lauIT+ uo +ua8uT+uoo 'aurT+ all) JO %6'66 arm} }uaw;runuoo punor2um} VIS all) u}qIpw sd-sri o) j}€UI as€alar pUF +uTrd o) saar8€ ia}lddns sa88ure(I pa)epInb11 a3uBuriojrod 'S asBaJotl} [{orls JOJ paau atp JO a9uap IAa }uaIoyJns 8urprAOJd rarlddns ol +ooFqns sr aseaiou} qons raAaMoq 'd€o altI o) }oa[qns lou ST aseai3u} ljons pIle una) leMauar £ue io una I lenIn} aq) 8uTinp q}oq siITur iadRd pue dlnd oat) }sgal IR trIO a salonr€ orlqnd q8no.up paris}lqe lsa ST HOTtIM as2arou} apIM £I}snpu} ue uo pas€q (sadOjaAua pue Jad8cf) 8uroud alqeumsuoo asFaiou! o+ +uSp atp saAJasai JaTlddns '8u}oSaioJ atp 8uTpue+sIpjAt+oN saSueqo a3ud pasodord aq) a+FI+o8au io ' loaFal '}da33F OI )qS II allI saluasar uo}ua(.I JO Kilo alIJJ Jaclwnu uor}€}IorIOS aq) But lou tuoo'uo)uapJo£Ho@)guIsetlund :o) j}€uI-a Aq }uas aq ugo }sanbar aVI 'uor+Fllaoueo JO/pug leAordde UD+ua(.I JO ApD aq) JO a}€p l€r3UJO atp o) dn pa)ep srapJO IIO parouot{ aq )smu saolid aseaJOu! aojJd-ud panssT uaaq sul uo}+8u}uualap 8 JaIJe s£ep JepuaIZO Sl iOJ }oaJJa oluT oB lou ITjM uo}}eIIaoueD aol lou ual)UM uo}uac JO KIIO aq) BuT AT8 Aq pei}uoD arp luo# stunT IIons JO uoT}ellaoueo +sanbai K€ur ro}oer}noD aq) 'pa+oafar sr as8arour pa}+uuqns £jJadord £ JI '}sanbaJ pa}}uuqns £lradord e JO }dIaoar iagr sK€p r8pualeo OE uIHI IM sas€aiou} aq) }9aFar io pie/he }38i}uoo aq) JO a+FP IFMauaJ arp uodn aAp3aJJa auIOoaq pUF 'ata!) aljI IF aojId }aai£tu l8raua8 ajD IIJIM aA! IT}aduroo sr uor+8leosa aq) }da90e :ray IIa o) +liSp aq) saMasar uo}ua(.1 JO KIjo aq) '}sanbai Hons JO }dla3ar uodn 6Z989+€J9390-€09V-30Vh96V€-89J9t€OO :al OdOjOAU3 u61snooa Docusign Envelope ID: C0345F5B-3A964ACE-A503-C5E6F346B679 Exhibit C Standard Purchase Terms and Conditions These standard Terms and Conditions and the Terms and Conditions, Specifications, Drawings and other requirements included in the City of Denton’s contract are applicable to contracts/purchase orders issued by the City of Denton hereinafter referred to as the City or Buyer and the Seller or respondent herein after referred to as Contractor or Supplier. Any deviations must be in writing and signed by a representative of the City’s Procurement Department and the Supplier. No Terms and Conditions contained in the seller’s proposal response, invoice or statement shall serve to modify the terms set forth herein. If there is a conflict between the provisions on the face of the contract/purchase order these written provisions will take precedence. The Contractor agrees that the contract shall be governed by the following terms and conditions, unless exceptions are duly noted and fully negotiated. Unless otherwise specified in the contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall apply only to a solicitation to purchase goods, and sections 9, 10, 11, 22 and 32 shall apply only to a solicitation to purchase services to be performed principally at the City’s premises or on public rights-of-way. 1. CONTRACTOR’S OBLIGATIONS. The Contractor shall fully and timely provide all deliverables described in the Solicitation and in the Contractor’s Offer in strict accordance with the terms, covenants, and conditions of the Contract and all applicable Federal, State, and local laws, rules, and regulations. 2. EFFECTIVE DATE/TERM. Unless otherwise specified in the Solicitation, this Contract shall be effective as of the date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance with the Contract. 3. CONTRACTOR TO PACKAGE DELIVERABLES: Reserved. 4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the deliverables under reservation and no tender of a bill of lading will operate as a tender of deliverables. 5. TITLE & RISK OF LOSS: Title to and risk of loss of the deliverables shall pass to the City only when the City actually receives and accepts the deliverables. 6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the Contractor’s price shall be deemed to include all delivery and transportation charges. The City shall have the right to designate what method of transportation shall be used to ship the deliverables. The place of delivery shall be that set forth the purchase order. 7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not limited to the Uniform Commercial Code, to inspect the deliverables at delivery before accepting them, and to reject defective or non-conforming deliverables. If the City has the right to inspect the Contractor’s, or the Contractor’s Subcontractor’s, facilities, or the Contract # 8434 PEt8 # IOBJ)110) -9661 'OE raqua]das IIO pa]oeua (vxrxII„) 9661 JO )ov KIn}q}suodsau }uer81mtuI pIle uuojaU uoner8uutuI le8alII aq) pu€ }oerluo) aq) iapun sao!/was lo roqel Kur uuojrad IIjM OIjM '9861 '9 raquraAON iaUe io uo parTy slenp}ATpuT £u8 JOJ suuoJ uo}}R9yTJaA JO uo}}ualai pw uor+FoyuaA }uau£oldtua 8u}pr€8ar 0661 pu€ 9861 JO )av lo4uoD pu€ uuojaU. uo}}uS}mull arp JO s}u3ruarmbai aITI IIIIM KldUI03 TIeRS ]} }eqI s)u£neM pUR s+uasaJdar ro)outtroD alIJJ :uopei81ruurI }uasuoo ualjuM JOUd s,ApD aq) InoWjIM saorxias }OF4UOD uo u}F8e JaIrOM tions Koldtua lou Agm par 'gaol/nas +aFI)noD trio a JaIio,w Hons aAOuiar Kla+e}paurmT IFRS JO)aerluo) aq) 'qof aq) iio s&up lo loqoolr JO aouanuul aq) rapun seM lo passassod sgii lo 'suueary £ue passassod suq 'suor}rla8ai KIajes paIVIojA £lpa}=adar ro K18u} aou] suq '}ua}paqosTP ro £lrapiosTP '+ua+3druoour sl raIioM £u€ Pq+ ro+oeI+troD allI say! lou aA}}£}uasardar s,AnD OIl) lo AnD OIl) JI 'D CIO f aq) uo 's8rup IO jolloop JO aouanIJu} aq) rapun io 'pa luojxo luI aq sla Ilo,w ljons ££UI lou 'saou€}sqns paTIO Bwoo lo s8rup leSalll 'sa8eiaAaq gujlgolxo luT Jaqlo io o}loqoole ssassod io asn 'I I lo :]3er)uoo anl JO suLla) aq) Aq paJjnbar s8 )daoxa 'Mel ale+s iaprm pasua3 II ST Ivy) un8pueq paleaouoo e BuTpnl3uT 'uueanJ e ssassod JO agn ' I £padoid s,KItO all) IIO lo )oequ03 uo}uaa JO KIT) R rapun saolmas lo spoo8 8uTraAllap JO adoos pUD asmoo atp UT allqM io uo Tl8)TO Ilos e o) BuTpuodsar IO gu}+edTolu€d UT pa8e8ua aInjM lou Kun saaKOldUIa s,ro}oer]uooqns pur 'sro}oe.r}u03qns 'saa£oldtua sIT 'ro}oer+uoD aHI '8 )ori+uoD aq) Japun ULIOJrad llrM Aarp HoltjM gaol/oas aq) JO aou8uuo;lad arp UT pall}IS 'sla>[lo/h }ua)adUIOO pue £lrapio £luo Koldun lleqs ro}3R4uoD anl 'v aDHO,'TXHO/w 'OI 'sarplrorJ s,KIIO atp Jeau ro uo SJar{}o pur s}u€dr3r Ind 'JJ€ 1S /C+ I) 'saa£oldura Jratjl JO A)Hes all I JOJ suoT]nFoaid alqzuosDar as}uaxa 'saInTI IIe lg '1181is io]oeJjUOO aHI 'suor}rpuoo pa}3adxa luo a rag IP suoPTPuoo aoTmas lo a ITS TenlaB alj1 JT amIeu lo pun Aug JO saSeuep roJ urwlo io KIlllqe IT AIre }su}BSr pIn luo a ssaluu€q KIIO aq) sploq pu8 sasealaJ £qaJaq jo+3e4uoD aITI '}3r4uoo aq) rapun suo}+rS}lqo siro}3er}uoD aq) JO aoueuuo}Iad )9aJJF KnItl £ue UT PTnoo gory& +oeJ JO ale is lo no}}}puoo layio AuF pUF 'sao}mas all) uuojrad ol Arrssaoau sa}}}l}9€J pu€ roq81 '}uamdrnba 'sleIJa}eur JO A)Tlwnb pIm K)}l8nb aITI 'saITS NO,n aljI JO soT]s}Ja)oereqo leT}uassa pur uoUeool aq) 'suo}}eoy Toads pug s}uaruai}nbai aolmas s,AnD aq) JO am+€u aq+ ol s€ JIgs iT pausr ies su{ II )eq) sa8pajMOuxoe ro}3u4uoD aHI 'suo}+2In8aJ pu2 'salnr 'SM81 K)!Jnoas alq€olldde all) o) }oa[qns puz IpjM aou€prooo€ ul 'rauuFur }ua}3UJa pug AlaIn!) g ul sao I,was aq) uuojrad o) iO+OF4UOD aq) JOJ Japro ur pannbar SF saUnas aq) uuojiad o) ST Jo}oei+uoD aHl aJatIM sa)is aq) o+ ssa30B JO}3BJ}UOD aq) ap}AOJd IIBqs KIIO aql :)ruoA\ dO NoiiiaNO) a)w a)vld '6 }OBJ}UOO alp ul paBoljB QUIll atp uuP IM Japua} BuTuuojuoo e a>leto ual{} £etu pIle uno o) uoT IIra+u! allI JO ApD aq) /q} lou Kurt io lorIluo) aHI 'par}dxa +aK )ou SFq aoueuuo}lad roJ amp aljI aratIM 'papjAord fiapua] BuTuuoju03 g aln}}}sqns o) )HSu atp amy lou Tlrqs Jo}o€r+uo3 arp pIle qoeaJq v a In}!+suoo Ileqs Japua} gu!£ldm03-uou £uv Ajl}uunb pIle 'A}}lenb ' AnAllap JO aInTI ol se }oe4uoD aq) JO SUO}SjAOid Il€ q1 TM Kldruoo KITty }snuI salqeJaA}lap JO AnAllap JO Japua} AIaAa :HaaNal TAll)HaHa dO INa}ta)VldTH ON '8 'uor}oadsur IIons a}e}}l}orJ o) KIIO aq) o) aoue)srsse pIle sarpIrozJ aTq8uosear Tlr 'a8req9 leuop Ippr lnotjITM 'paqsTunU aq ol asn80 JO 'qs Tully Ipris lo}oe4uoD aq) 'sas Inlaid 's,ro+oFr]uooqnS s,ro}oer luo) aq) lo 's,ro}oerluo) all) Ie salqFraAllap 6z989teJ9390-e09v-30vF96v£-89J9t€oo :al odOjaAU I u61sn90a Docusign Envelope ID: C0345F5B-3A964ACE-A503-C5E6F346B679 11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Contractor, it’s Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but not limited to those promulgated by the City in the case of any Services performed on-site at City locations and by the Occupational Safety and Health Administration (OSHA). In case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City harmless from and against aII claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Contractor’s obligations under this paragraph. Environmental Protection: The Respondent shall be in compliance with all applicable standards, orders, or regulations issued pursuant to the mandates of the Clean Air Act (42 U.S.C. §7401 ef seq .) and the Federal Water Pollution Control Act, as amended, (33 U.S.C. §1251 er seq .). 12. INVOICES: A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for each shipment or delivery made. B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number and the master agreement number if applicable, the Department’s Name, and the name of the point of contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice. The Contractor’s name, remittance address and, if applicable, the tax identification number on the invoice must exactly match the information in the Vendor’s registration with the City. Unless otherwise instructed in writing, the City may rely on the remittance address specified on the Contractor’s invoice. C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and deliverables order number clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by work order number. Time billed for labor shall be limited to hours actually worked at the work site. D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and other authorized expenses at actual cost without markup. E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount The City will furnish a tax exemption certificate upon request. 13. PAYMENT: A. All proper invoices need to be sent to Accounts Payable. Approved invoices will be paid within thirty (30) calendar days of the City’s receipt of the invoice in Accounts Payable. B. If payment is not timely made, (per paragraph A); interest shall accrue on the unpaid balance at the lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate; except, if payment is not timely made for a reason for which the City may withhold payment hereunder, interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have been resolved. C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment or delivery, as stated above, provided that the invoice matches the shipment or delivery D. 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SPECIAL TOOLS & TEST EQUIPMENT: if the price stated on the Offer includes the cost of any special tooling or special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the City and shall be identified by the Contractor as such. 17. RIGHT TO AUDIT: A. The City shall have the right upon reasonable advance written notice to audit and make copies of the books, records and computations pertaining to the Contract. The Contractor shall retain such books, records, documents and other evidence pertaining to the Contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within ten (10) business days of written request. Further, the Contractor shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to the Contract, and to allow the City similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the City unless the audit reveals an overpayment of 5% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the Contractor which must be payable within five (5) business days of receipt of an invoice. B. Failure to comply with the provisions of this section shall be a material breach of the Contract and shall constitute, in the City’s sole discretion, grounds for termination thereof. Each of the terms “books“, “records”, “documents” and “other evidence”, as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a fmal printed document. 18. SUBCONTRACTORS: A. If the Contractor identified Subcontractors in a DBE/MBE/WBE agreed to Plan, the Contractor shall comply with all requirements approved by the City. The Contractor shall not initially employ any Subcontractor except as provided in the Contractor’s Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the substitute has been accepted by the City in writing. No acceptance by the City of any Subcontractor shall constitute a waiver of any rights or remedies of the City with respect to defective deliverables provided by a Subcontractor. If a Plan has been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and Expenditures Report to the Procurement Manager, no later than the tenth calendar day of each month. B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract, and shall contain provisions that: i. require that all deliverables to be provided by the Subcontractor be provided in strict accordance with the provisions, specifications and terms of the Contract; ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior written consent of the City and the Contractor. The City may require, as a condition to such further subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable to the City; iii. require Subcontractors to submit all invoices and applications for payments, including Contract # 8434 t£t8 # }3BJ)UO) Suruuojuoo-uou ro aAq3ajap a3eldar ro r}edai ol 8urljI/nun JO alqRun sr JO)3Rr}uoD aq) JI '(.I uor Ioas snp Japun siHSu s,AtiD aq) iredUIr lou lluqs aol lou £lauIP aAT8 o) amITeJ )nq 'Kluene/n JO qoearq aRl JO £IaAOOS TP JO s£ep Jzpualeo (oc) AIIjyI uuiII/w £}u2ueM JO qoearq atp JO aoUou ual lu/n lo+oe4uo) all) aAB o) roAeapua ll€ris Ajl) aVI roloe4uoD aq+ Aq £laArsnjOxa auIoq aq Heljs SIsoo 8urddn{s pug 8ur88xoed £ue 'ol pajlunT lou )nq 8urpnlour '+uawaorldar io ITedu ljons o) PItraplout sisoo ItV ',OID aq) o) )soo leuo Iljppe ou lz pIle uor Ido scAIID aHI le 'salqera Allap BuTuuoju03 Kllru q1 IM saIq€raATlap 8u}uuojuoo-uou aq) a3eldar ro 'salqgraArlap 8uruuoju09-uou aq) nFdar raIl)la puFunp JO }draoai uodn £l}durord TIeRS io}ogrluo) at{} 'paqozaJq ale sa!}ugug/w aAoqe aHI JO aiour IO allo 'pojJad K+u€n8M atl) 8ulmp JI 'salqviaArlap ]uauIaoeldar Kue JO aoue}da03e JO app aq) trio a lo salqriaAIjap aq) JO a3u€)da30e JO app aq) UIOiJ leaK auo lseal lv aq llztls pouad K}uerIe/w aq) '}oerluo) atp ur payloads asr&13tjlo ssalufl -) paBa lo aoroJ }nowjl/w aq lleqs os op o) IdIna IIe £u£ pUF :/weI Aq parldur} K)nene/n AIre lo ,C}ueuezu 8u}o8aroJ atp UI}Uj3S TP lo apnloxa 'I}ulIT )ou £ruI loiaerluo) aHI '8 ljons s8 payUuapr £lrralo aq llzqs salq€iaArlap paIo£oaH 'V pauoIppuooai JO pasn lou pIle 'asrpueqoiaur palo£3aJ JO Mau aq lleqs salqeraArIap anl 'uor Ie)ratIOS aq 1 ur pale is asr/WIaq lo ssalun 'sprepue3s pIle sapoo £rlsnpur pIle 'suor)€1n8ai pIle 'salnI 's/url leool io leJapaJ 'ale)s alqeorldde lte ol pIle '}3er}uoD aq) JO SUOI}IPUOO pIle s}ueuaAOO 'suLla+ alII o) 'ro}3er}uoD aq) Aq paqsnutv saldur8s £ue ol 'uorlej13rlos aq) u! suor+duosap paF 's8ujMFrp 'guo IIgoH loads arp o) s+oadsai leIla)BtU ItF ul uuojuoo pur 'ain)3ejnueru JO dIqsueuIIlo,w 'ugIsap ul sloajap UIO# aaJJ aq lleqs loei}uoD aq) iaptm KIIO atp plos salqeraAIjap IIe IFIll s+uasaidai pue s+uernM io+oer+uo) aVI :sa18vHaAila(i – AINVUHVrK 'lZ 'salqBJaAllap all I o+ suITelo aljIt asraAPF lle }suIe8e pUF urorJ ssaluueq KIIO all Ploti puB AJFULuapuI llelis Jo]oeDUOD atiI 'saoueJqumoua pUB s}saJa IUI K+unoas 'SUIIEtO 'guan IIe JO JBal3 pUB aaa aJe salqeJaATlap aq) +etp pUB (+oeJ}uoD aq) Japun paIjSTtIny salqeJaAIjap IIe o) aljII aIq}srajapu! pIle poo8 seq IT leg) s]uenr/w ro}38r]uoD aHI :alIII – AINVUHVA& 'OZ 'io}!}aduroo Kue tppw lo uuy lanlo £uu tIIT/w saaJ Hans o) Sur}elai raIleur £ue OI se 'uor}r}adtuoo gurIon)sar JO asocLrnd atp ioJ }uauIaar8€ ro 'uor}eoiuntutu03 'uor}e}lnsuoo Inot{}IM Kl}uapuadapur le paAur2 uaaq aAetl raJJO aHI ul saond aHI +2tjl saUITlao ro}08J}uoD aITI :a)rud-AINVUUV/w '6 1 ',OID aq) urog +uaur£8d JO Id}aoar iaue s£ep iepuale3 (0 1) ual uerll ra+€1 10u roperluo) aljI ol apeuI stuaru£ed JO aieqs algTJdoidd8 SH Jo}3=4uooqns gaza £8d TIeris roloequoD arIJJ 'a /url Aq parrnbar aq asIaraIl lo K€tu s£ +daoxa ro}oei+uooqns IIons Awe anp s£auour Kw JO luauI£8d aq) ol aas ol lo £8d OI Ajl) arp JO +nd arp uo uor+e8}lqo £u€ a}gaJO }} lleqs lou 'ro}3zr}uooqns Hons Aug pIle All) all) uaa,w+aq du{suor}€1ar Ten}oeauoo £ue Jolo€J]u09qns Hons KIm JO +yauaq aHl JOJ a}€aio TIeris ]3rJ]uoD aq) trI gunIION suoissruio pu€ s132 u,wo s,ro}3£r}uoD aq) lol alq}suodsai sl ro}o£i}uoD aq) se +snf sro+oFr+uooqnS aq) JO suorssruio pue sloe IIe JOJ XII) aq) o) alqTsuodsai £llnJ aq TIeRS JOj3er}troD aHI -) AIID alj+ K}mtuapur oi pannbai sr rolorr+uoD atl) se Iualxa ames aq) o) ssaluueq KW) all) ploy pIle 4rumapur Jo}oer+uooqnS aq) In{} armbaJ ' A pug :Jeadde lluls }saralur SIl sg parnsuI paureu r 8uraq APD arp qIIM 'io)oeJ}uoD aq) JOJ payloads s+unouiF pIle adA) aq) ul a3uemsu! '}oequ03 IraqI JO una) allI }noq8norq+ 'UPluTeIn pIle UTe+qo sro+o€r+uooqnS lle l8q} aJjnbai ' AT f+3BJ+UOD aq) JO stELla) alj+ qJIM aouepJOOoe UI ApD aq) o) luaur£8d ioJ uo})e3}ldde IO aoTOAu! SIT HiTm awgs apnIou} o) ro+3uiluo) all I aTq8ua OI atarI }uaroyJns ur roloer+uoD arp ol 'as Imaylo lo sa8€tu8p 's+uaurK8d l8uourppF JOJ sunelo Kue 6Z989t€J9390-€OSV-30VF96V£-8$J9P€OO :al OdOjOAU3 u61sn30a Docusign Envelope ID: C0345F5B-3A96-4ACE-A503-C5E6F346B679 deliverables as required by the City, then in addition to any other available remedy, the City may reduce the quantity of deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming deliverables from other sources. In such event the City may request reasonable compensation for the cost of procuring the deliverables from another source. E. If the Contractor is not the manufacturer, and the deliverables are covered by a separate manufacturer’s warranty, the Contractor shall transfer and assign such manufacturer’s warranty to the City. If for any reason the manufacturer’s warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate with the City to the fullest extent to enforce such manufacturer’s warranty for the benefit of the City. 22. WARRANTY – SERVICES: The Contractor warrants and represents that all services to be provided the City under the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable Federal, State and local laws, rules or regulations. A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any attempt to do so shall be without force or effect. B. Unless otherwise specified in the Contract, the warranty period shall be at least thirty days from the Acceptance Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt of demand perform the services again in accordance with above standard at no additional cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of discovery of the breach warranty. C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be required to purchase under the Contract from the Contractor, and purchase conforming services from other sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by the City to procure such services from another source. 23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: if, instead of requiring immediate correction or removal and replacement of defective or non- conforming deliverables, the City prefers to accept it, the City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City’s evaluation of and determination to accept such defective or non-conforming deliverables. If any such acceptance occurs prior to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished value of the defective or non-conforming deliverables. If the acceptance occurs after final payment, such amount will be refunded to the City by the Contractor. 24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party’s intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event that no assurance is given within the time specified after demand is made, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed performing in a manner that is in violation of Federal, State, or local Contract # 8434 t£t8 # pelt IIO) aq) rapun palpueq aq lleqs aoud pa}snfpe £u€ uo aai8€ OI aInT}gJ '£€1ap JO aopou aq) JO Idlaoai JO a+zp aq) urog SKFP wpualeo (oc) AIIjy} ulql}/n +uaw}snfpe ue ol itIS}I SI! passv }sntu JO}OZ4UO) aHI '}oer}uoD aq) o+ }uarupuaure ue a}noaxa pug ao bId }08rluoO aHI UT ro}oer}uoD aq) Aq parmou} SIsoo JOJ }uatu}snFpe alqr IInba ue a}2}}o8au IIens JO I381 luo) aq) pu8 AITO aq) ']orquoD atp Japan ]JOM arp JO )soo at{} ul as€aiou! ue sasne3 £elap Hons JI '+saia Iu! Isag SIT UT ST iT suraap KIIO aq) Jr JO)orrluo) aqI ol aol)ou ualjUM Aq sa}2p anp ialjlo JO KraAIIap palnpaqos £elap £eui KIT) aHI 'v :sAVlaa 'O£ -uoi IOF legal ul +lnsar £8ur pIle AIID aq) Aq asnRO ioJ }oeJ luo) arp JO uor+euruua+ aq) JOJ spunoJ8 aq ll€qs K)TO aq) o+ io]oeJ]uoD aq) Aq pa}}TUIqns aq o) paJTnbu alqeraATlap io Nodal AIIZ UT lo raJJO Aug uo ro}oe4uoD ati1 Aq s+uauIalels +uaInpnBrJ :anvHJ '6z ' Joaraq sulla) atp HIT,u aoueprooor ul uopRUFuua} JO a iep arp o) IOjJd parmou} SUOI)F8IjqO puc pauuojrad sa9jAJas pIle paraATlap spoo8 lle JOJ 'sasocirnd Hons ioJ alqgl}8Ae £ll€8al asl,wajlo lo pa}eudorddv spuru JO IIla)xa all) o) 'loj381luo) atl) Aed ll8qs ApD aHI 'uo}+€u Tuna I JO aol lou aq) ul payloads '£ue JT 'suopdaoxa ljons ip IM 'perluo) arp o) }uensrnd ]iom JaIjpru IIe as8a3 Kl)duroid lleqs ro}oFauoD aq) 'uo}}uu luna I JO aol)ou r JO }dlaoar uodn -aol+ou ual)}IM loud cs£ep repualzo (08 1) ,C+IIBra paJpunq auo uodn auID Xue asnro +not{}}M 'wed u! lo aToljM u} '+9e4uoD aLlI a+Pu}uua+ o) InSP allI aAPg IIUis AIID aHI :asnv3 lnoHli/K NoiivNiwuai '8Z +slxa 'IOBJ ul ' Iou saop +lnBJap ljons )Bq+ uo}}3€js}}BS alqruosrar scio}oer+uoD aq) ol aAord ol }ual3yJns a3uap IAa sap!/\old JO '}lnejap IIons sain3 'po}Jad £ep (gI/) aAy-£poJ auo tIons u+qHM ,q}) ssalun 'a9pou ljons JO a Iep all) rage 'payloads as I&raIllo ssaltm 's£ep Jepuale9 (SP) aAU-KpOJ aApoaJJa aorlou uaIHIM Aq 'asnro roJ }3er+uoD aHI aleu TIIna) ol }HSu allI aAeq ll€qs loIaerluo) 'All) all) Aq )o€r}uo) all) JO qoeaiq l€ TIajFur F JO +uaAa atl) UI 'M21 Aq paprAOJd KpauIai lo !gBp nqlo AIre JO aAjsnIOxa lou on pw aApelntuno are l3eJ+uo) arp iapun salpauIai pue SIngH IIV 'sreaK (c) aaiq1 ol dn roJ payTlenbs TP aq £eur ro+oe4uoD aq) Aq paB}urqns nJJO £ue pIle srea£ (E) aaa{} roJ ISIl ropuaA s6KIID all) trio# ro}oerluo) aq) aAOurar £etu XII) aq) 'JO)aerluo) aq) Aq }lnqap F JO luna allI n} '£lleuo}}}ppv 'a irl FUngI mnrwxem atl) Ir )sara lu! }uatu8pnf - Isod pIle }uaur8pn[aId pIle 's)soo }moo 'saaJ ,sKauro lie alqeuosear 'iaA03 JO +soo 'uo jle+ Turn ]noH IrA '8urpnlour ')lnejap s,io}oeJ luo) aq) JO ljnsaJ 8 sg KITD all) Aq parm3uT 'sasuadxa pIle sassoT 's)soo 'sa8etuep len+o€ 11€ iaAOoar OI pap}}ua aq 1121is KIIO aq) 'X}}nba ul lo M8[ Japun alqel}eAe £pauIaj raHio £ue ol uoplppe UI ' Is}xa '}oeJ u! ' lou saop ]lnejap IIons let{} uopoejs IIes alqeuosear s(,OID arp ol aAOJd ol }ualoUJns aouap IAa sapjAoid ro '}[n€jap ljons saJno 'pojlad K8p (OE) Ajl}q+ Hons unIIIM 'JO}OF4UO) allI ssaTun 'aoT lou IIons JO alep aq) Ja+J€ 'payloads as}4uarIlo ssalun 'S£FP J€pUOj80 (OE) AHlq+ aAp3aJJa aopou ua)+pM Aq 'asn80 JOJ per}uoD ali) a}Ru}uua} o) itiSjI aq) aAeq news KIT) aq) 'Jo}oeJ]uoD aq) Aq }lnejap B JO }uaAa aVI ul :asnv3 Hoa NoiivNiwuai '£Z KB) alp ol JO}3€4UOD aq) Aq palltuRns aq o) pailnbai alq8ra Allap io liodaJ £ue UT JO 'ngo s, ,to}oer+uoD ul uor}e}uasaJda_rsuu PEn}€uI e sa>reIn (p) lo sa)eIS paljurl aq) JO SMel £3}dtuwnq ati1 iapun JaItaJ s?pas io }uaAjOSUl sauI03aq (3) 't',z qdeJ8eJed Japun a9u€uuoJJad JO aoueJnss€ a}8nbape ap}AOJd ol STIg (q) '332Jluc)) allI Japun suope811qo lejJa}euI sIT JO £ue uu%lad £llrwl IIeJ pIle KlauI Ii 'KIIN o) slleJ (e) JO)OBJIuo) alp JI }OPJ}UOD aq) Japun +lnejap UT aq tIeRS JOt3B4UOD aHI :JJlnvda(1 '9Z 'aor ION Ilo/W do]S IIons JO aournssr arp JO }lnsa.r 8 se ADD atp Aq pannou} s+soo IIB roJ alqe Tt aq TIeris lo+or4uoD ariJJ 'pa}9arroo uaaq sri{ uoplpuoo aJ8sun lo uo}plorA aHI )erp AnD arp Aq paUI lou 1}}un ]iOM IIZ asea3 IITA rol3erluo) aq) 'uo IIroy! lou uodn Kpadord ro ajrl raH)la o) ajesun aq o) KIT) aq) Aq paujULm lap ST +etp rauueur e ul lo 'saullap InS 6z999t£J9390-€09v-30vF96ve-8919+coo :al OdOjOAU= u61snooa Docusign Envelope ID: C0345F5B-3A96JtACE-A503-C5E6F346B679 Dispute Resolution process specified in paragraph 49. However, nothing in this provision shall excuse the Contractor from delaying the delivery as notified. B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if, while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In the event of default or delay in contract performance due to any of the foregoing causes, then the time for completion of the services will be extended; provided, however, in such an event, a conference will be held within three (3) business days to establish a mutually agreeable period of time reasonably necessary to overcome the effect of such failure to perform. 31. INDEMNITY: A. Definitions: i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and liability of every character, type or description, including all reasonable costs and expenses of litigation, mediation or other alternate dispute resolution mechanism, including attorney and other professional fees for: (1) damage to or loss of the property of any person (including, but not limited to the City, the Contractor, their respective agents, officers, employees and subcontractors; the officers, agents, and employees of such subcontractors; and third parties); and/or (2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or wages to any person (including but not limited to the agents, officers and employees of the City, the Contractor, the Contractor’s subcontractors, and third parties), ii. "Fault" shall include the sale of defective or non- conforming deliverables, negligence, willful misconduct or a breach of any legally imposed strict liability standard. B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS, ASSIGNS, OFFICERS, EMPLOYEES AND ELECTED OFFICIALS IIARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR’S OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO MAY BE LIABLE FOR AN INDEMNIFIED CLAIM. C. LIMITATION OF LIABILITY: Contractor shall not be liable for any indirect, consequential, special, incidental, punitive or other damages of any kind or nature whatsoever, whether claimed by City or any other person, which arise out of the provision of the Services or City’s use of or reliance on them, unless such damages are a result of the Contractor’s gross negligence or willful misconduct. City acknowledges and agrees that Contractor’s total liability to City, including any obligations to indemnify City in accordance with this Contract, and the sum of all of City’s remedies against Contractor will in all events not exceed, in the aggregate, the amount City actually paid to Contractor on account of fees under this Contract for the twenty four (24) month period preceding the occurrence in respect of which the claim arose or the statutory limitation for municipalities, whichever is greater. 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BuTMOTTOJ aHI :a)NVHnsNI 'z£ 6Z989t£J9399-€09V-=OVF96V€-89J9t€OO :al OdOjOAU3 u61snooa Docusign Envelope ID: C0:P15F5B-3A96-4ACE-A503-C5E6F346B679 policies x. The City reserves the right to review the insurance requirements set forth during the effective period of the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the claims history of the industry or financial condition of the insurance company as well as the Contractor. xi. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during the term of the Contract or as required in the Contract. xii. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated in policies. xiii. The Contractor shall endeavor to provide the City thirty (30) calendar days’ written notice of erosion of the aggregate limits below occurrence limits for all applicable coverage’s indicated within the Contract. xiv. The insurance coverage’s specified in within the solicitation and requirements are required minimums and are not intended to limit the responsibility or liability of the Contractor B. Specific Coverage Requirements: solicitation instrument. Specific insurance requirements are contained in the 33. CLAIMS: if any claim, demand, suit, or other action is asserted against the Contractor which arises under or concerns the Contract. or which could have a material adverse effect on the Contractor’s ability to perform thereunder, the Contractor shall give written notice thereof to the City within ten ( 10) calendar days after receipt of notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit, or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the City and to the Denton City Attorney. Personal delivery to the City Attorney shall be to City Hall, 215 East McKinney Street, Denton, Texas 76201. 34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first class mail, telefax, or other commercially accepted means. Notices to the Contractor shall be sent to the address specified in the Contractor’s Offer, or at such other address as a party may notify the other in writing. Notices to the City shall be addressed to the City at 901B Texas Street, Denton, Texas 76209 and marked to the attention of the Purchasing Manager. 35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, Chapter 552, and Texas Government Code. 36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that: (i) the Contractor shall provide the City good and indefeasible title to the deliverables and (ii) the deliverables supplied by the Contractor in accordance with the Contract # 8434 t£t8 # IowIuo) pajUjaJ UOj}RUUOJUT 3Tlqnd roJ )sanbai £ue OI SIrlpuodsaJ UT apo) }uatutbrar\or) soxay. 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JO fAIled PPg) £ur JO SItiSp KHadoJd lrn+3alla luT aHl saBu! BUT salqeJaArlap aq) JO asn SIl pIle 's itIS}I asuaoII 'alqe3}ldde Jl pIle 'd}qsrauMO ,s,AnD atl) q)TM pa}F}ooss8 slgBp aq) JO ppo,w aq1 ul aiaqMKue asj3Jaxa s,KIT) aq) let{} ul TrIO £ue (1) :moD BuT}lnsaJ JOJO )no guTS Tie (sleuorssajoJd raHlo pIle s£auro ile JO saaJ alqeuosear pug s)soo }rn03 8u}pnlou!) slsoo pug 'sa8euIrp KIlllqe it IIe ]sure8e pue mOJJ ssaluueq KilO aHl ploy pIle '4}uurapu} 'puajap 'asuadxa alos sp Ie 'IIrris JO)381luo) aHI 'SUIFjO Hons Awe roJ slseq plleA £ue JO mou>[ lou saop io}oe4uoD aq) pug salqFiaA}lap aq) JO uo}+erado io d}qsrau/ho aljI o) )oadsar q1 IM KB)ua lo uosrad £ue Aq apFur uaaq aAer{ stun to ou +eqI iX)led pJ}qI AIre JO puT>1 £u8 JO itiSp Kpadord Ien)oallalu! iag)o £ue io ')maas apelI '+q8u£d03 'qrruIap€r} '}ua}€d Ku€ 'Klpo}nq}auoo IO Alloarlp 'aSu}uu} lou III,u lorIItroD aq) ul suor+eoyroads 6z989t€]9390-€osv-30vh96ve-ggJst€oo :al OdOjOAU3 u61sn90a Docusign Envelope ID: C0345F5B-3A96'+ACE-A503-C5E6F346B679 to this Agreement. This obligation supersedes any conflicting provisions of this Agreement. All material submitted by Contractor to the City of Denton shall become property of the City upon receipt. Any portions of such material claimed by Contractor to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, chapter 552, and Texas Government Code . 38. OWNERSHIP AND USE OF DELIVERABLES: The City shall own all rights, titles, and interests throughout the world in and to any custom deliverables. A. Reserved. B. Copyrights. City and Contractor shall retain all right, title and interest in and to all intellectual property and other proprietary information, including but not limited to, trademarks, copyrights, writings, computer programs, icons, layouts, original artwork and original practice including any modifications, enhancements and/or other derivative works of said Party’s intellectual property that may arise as a result of the performance of the Services by Contractor under this Contract. As to any custom deliverables containing copyrightable subject matter which are identified as custom deliverables on a Statement of Work, the Contractor agrees that upon their creation, such deliverables shall be considered as work made-for-hire by the Contractor for the City and the City shall own all copyrights in and to such deliverables, provided however, that nothing in this Paragraph 38 shall negate the City’s sole or joint ownership of any such deliverables arising by virtue of the City’s sole or joint authorship of such deliverables. Should by operation of law, such custom deliverables not be considered works made-for-hire, the Contractor hereby assigns to the City (and agrees to cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver an assignment to the City of) all worldwide right, title, and interest in and to such deliverables. With respect to such work made-for-hire, the Contractor agrees to execute, acknowledge, and deliver and cause each of its employees providing services to the City hereunder to execute, acknowledge, and deliver a work-made-for-hire agreement, in a form to be reasonably approved by the City, to the City upon delivery of such deliverables to the City or at such other time as the City may request. C. Additional Assignments. The Contractor further agrees to, and if applicable, cause each of its employees to, execute, acknowledge, and deliver all applications, specifications, oaths, assignments, and all other instruments which the City might reasonably deem necessary in order to apply for and obtain copyright protection, mask work registration, trademark registration and/or protection, letters patent, or any similar rights in any and all countries and in order to assign and convey to the City, its successors, assigns and nominees, the sole and exclusive right, title, and interest in and to the custom deliverables. The Contractor’s obligations to execute, acknowledge, and deliver (or cause to be executed, acknowledged, and delivered) instruments or papers such as those described in this Paragraph 38 a., b., and c. shall continue after the termination of this Contract with respect to such deliverables. In the event the City should not seek to obtain copyright protection, mask work registration or patent protection for any of the custom deliverables, but should desire to keep the same secret, the Contractor agrees to treat the same as Confidential Information under the terms of Paragraph 37 above. 39. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally developed material unless otherwise specifically provided in the Contract. When material not originally developed is included in a report in any form, the source shall be identified. 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The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it being the intention of the parties that there are no third party beneficiaries to the Contract The Vendor shall notify the City’s Purchasing Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining updated City records. The president of the company or authorized official must sign the letter. A letter indicating changes in a company name or ownership must be accompanied with supporting legal documentation such as an updated W-9, documents filed with the state indicating such change, copy of the board of director’s resolution approving the action, or an executed merger or acquisition agreement. Failure to do so may adversely impact future invoice payments. 46. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar or different character. 47. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No pre-printed or similar terms on any the Contractor invoice, order or other document shall have any force or effect to change the terms, covenants, and conditions of the Contract. 48. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract. 49. DISPUTE RESOLUTION: A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting between representatives of each party within fourteen (14) calendar days after receipt of the request or such later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in which event the parties may proceed directly to mediation as described below. B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation Contract # 8434 t£t8 # }OEJ+UO) aq )snui uoq€rado JO smog leuuou atp UIqjl/w lou aou8uuojrad ]JOM IO saTIaA}lap palnparios £uv 's£2prloH noIuaC1 JO AnD 8ulpnIoxa 'Kep bId q8norq} £RPUO]/N. 'Ind 00:+, pIle UIe oo:8 uaa&pq aq nvqs uor}grado JO smog lzuuoN 'K€puo IN BuT,wolloJ aq) rIO pa/uasqo aq IIIM ;} '£rpuns uo sllgJ £€prloH le8a1 z JI '£8pud 8ulpaoard aq) IIO paMasqo aq 11 TM )! 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WHy pODS UT ioe o+ aar8F loIorrluo) arp puc AnD aq) !troT+do STV) asooq3 Kato PInotIS 'a}nds}p atp JO uo}+nlosar qPA Is}sse o) sllpls uor}erpatu ur paur8i) rolelpaul £ 's£8p repualuo (OE) KIljIF u}qH/w 'palas £Fur gaINed aq) 'ssa30rd 6Z989t£J9390-€09V-30VF96V€-89J9t£OO :al OdOjOAU3 u61snooa Docusign Envelope ID: C0345F5B-3A96-4ACE-A503-C5E6F346B679 approved by the City Manager of Denton, Texas or their authorized designee. 53. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive the expiration or termination of the Contract. 54. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Denton is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of Denton Contracts. By accepting a Contract with the City, the Vendor certifies that its firm and its principals are not currently suspended or debarred from doing business with the Federal Government, as indicated by the General Services Administration List of Parties Excluded from Federal Procurement and Non-Procurement Programs, the State of Texas, or the City of Denton 55. EQUAL OPPORTUNITY A. Equal Employment Opportunity: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this RFQ. B. Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror’s agent, shall engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. 56. BUY AMERICAN ACT-SUPPLIES (Applicable to certain federally funded requirements) The following federally funded requirements are applicable. A. Definitions. As used in this paragraph – i. "Component" means an article, material, or supply incorporated directly into an end product. ii. "Cost of components" means - (1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or (2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product. iii. "Domestic end product" means- ( 1) An unmanufactured end product mined or produced in the United States; or (2) An end product manufactured in the United States, if the cost of its components mined, produced, or manufactured in the United States exceeds 50 percent of the cost of all its components. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and prepared for processing in the United States is considered domestic. iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public use. v. 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RESPONDENT LIABILITY FOR DAMAGE TO GOVERNMENT PROPERTY: The Respondent shall be liable for all damages to government-owned, leased, or occupied property and equipment caused by the Respondent and its employees, agents, subcontractors, and suppliers, including any delivery or cartage company, in connection with any performance pursuant to the Contract. The Respondent shall notify the City of Denton Procurement Manager in writing of any such damage within one (1) calendar day. 64. FORCE MAJEURE: The City of Denton, any Customer, and the Respondent shall not be responsible for performance under the Contract should it be prevented from performance by an act of war, order of legal authority, act of God, or other unavoidable cause not attributable to the fault or negligence of the City of Denton. In the event of an occurrence under this Section, the Respondent will be excused from any further performance or observance of the requirements so affected for as long as such circumstances prevail and the Respondent continues to use commercially reasonable efforts to recommence performance or observance whenever and to whatever extent possible without delay. The Respondent shall immediately notify the City of Denton Procurement Manager by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 65. NON-WAIVER OF RIGHTS: Failure of a Party to require performance by another Party under the Contract will not affect the right of such Party to require performance in the future. No delay, failure, or waiver of either Party’s exercise or partial exercise of any right or remedy under the Contract shall operate to limit, impair, preclude, cancel, waive or otherwise affect such right or remedy. A waiver by a Party of any breach of any term of the Contract will not be construed as a waiver of any continuing or succeeding breach. 66. NO WAIVER OF SOVEREIGN IMMUNITY: The Parties expressly agree that no provision of the Contract is in any way intended to constitute a waiver by the City of Denton of any immunities from suit or from liability that the City of Denton may have by operation of law. 67. RECORDS RETENTION: The Respondent shall retain all financial records, supporting documents, statistical records, and any other records or books relating to the performances called for in the Contract. The Respondent shall retain all such records for a period of four (4) years after the expiration of the Contract, or until the CPA or State Auditor’s Office is satisfied that all audit and litigation matters are resolved, whichever period is longer. The Respondent shall grant access to all books, records and documents pertinent to the Contract to the CPA, the State Auditor of Texas, and any federal governmental entity that has authority to review records due to federal funds being spent under the Contract. 68. EXCLUSIVITY: During the entire Term of this Agreement, City shall solely and exclusively utilize the Contractor as its sole provider of the printing and mailing of utility bills. 69. POSTAGE DEPOSIT: City is required to maintain a postage deposit with Contractor sufficient to cover 2 months’ worth of postage fees. Any excess postage funds will be returned to City upon termination of the Agreement. Contract # 8434 tEt8 # )OBJIIIO) suoplpu03 pIle sulla) raIIddnS JapJO asBlj3Jnd suol}!puoo pIle sulla) prepuu JS s,All) s)uauln30p PIg/daH +3Br)uoa po)e!}o8au Irlr 1d 'S 'P '£ 'Z '1 ')3IIJu03 Walls JO )ualxa alj+ o) s)uarunoop )3ei)uoo lle pUB /Cue raAO aouapa3ard aXel lleqs +3er+u03 pa+epo8au leuu aq) '+ua/m £u8 UI '(aIq83IIdde Jl) a3uapa3ard JO rapro 8u!,hoIloJ aq) q) IM paAjOsar aq Heljs ) I 's+uauIn30p }38i+u03 aq) JO £u8 uaa,w)aq as IIg )3lIJu03 e PIlloWS 6Z989t£J9390-£OgV-39Vh96V€-89Jgt€OO :al odOjaAu3 u61snooa Docusign Envelope ID: C0345F5B-3A964ACE-A503-C5E6F346B679 Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. 2 3 4 5 6. Log onto the State Ethics Commission Website at : https://www . ethics. state.tx.us/filinginfo/ 1295/ Register utilizing the tutorial provided by the State Print a copy of the completed Form 1295 Enter the Certificate Number on page 2 of this contract. Complete and sign the Form 1295 Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. Contract # 8434 t£t8 - Sa3jAJaS guIIlem pue IujJd I118 35lUN pue AlII! in 's}ua6V 'slelo! gO s+! 'uo+uaC] JO AND aq) painsul leuo!+!ppV se aLueN 0 :6UjMOljOJ OHI OpjAOJd ol pOSJOPUO eq lleqs salollod A)111qe!]• PO/uosoU • – +seal Ie JO 6u!+eJ AuedLuoo +saa -m-v ue q+!M sexal JO ole is aq) u! ssaulsnq op o) pOZjJOy)ne AuedLuoo e Aq panss! aq IIeqs A9llod Haeg • :po lou os y! 'r36uol IO ')on luo') eq) JO uoneinp aq) )noq6noit{} suone3yl !30ds leroua6 osoq+ q)!M 03uelldtu03 u! poule)uletu aq lleqs pue 'suo! leo!#!gods leiouo6 6UjMOljOy aq) q)!M AldLu03 lleqs s)uoLUoilnboi osoq) yo uo1}3eys! les u! poule)qo io posodoid solollod 03uernsu! IIV 'uo)u3a yo A)!') aq) Aq pou61s pue 'poAordde 'po)d033e uoaq seq )3er}u03 eq) ;eq) uo! leaD! lou soAj030r 3qs IO eq I!)un lelio}etu AueioAllopio >pOM Aue 03uotuu09 lou lleqs io}3er)uo3 -plq/lesodOJd aq) q)!M p3))!tuqns u03q seq uo!)d03xo ual)!iM e ssolun 6uluodo plq/lesodoid loBe poAjeM lo polylpotu eq lou Aetu s}uotuorlnbor 03ueinsu! eq) aauls '6uluodo plq/lesodoid o) IOjId s)sonbor IIons OHetu OI posjApe A16uoi is ore sro)3ei luo') 'roAOMoq :otu!) Aue le s)uoLUorlnbor 03uernsu! Aue yo uo! leolyjleIa roy Hse ')uoLuuedoa 6ulseq9ind aq) o) )sonbor ual)1IM uodn 'Aetu ro)3ei luo') - loo jord aq) yo all!) pue ioqtunu }3ei}u09 aq) 6ulule}u09 's+uotuosiopuo ro Lunpuoppe olqe3lldde Aue 6ulpnl3u! 03uunsu! JO so)e31#!poo Aro)3eys! les )uotuyedoa 6ulseqund aq) InjM oID lleqs io)3ei luo') 'pieMe )3ei)u03 yo uo!)eaU! lou loBe olqeo1)3eid se uoos SV -royeulmag paleolpu! se o6eroAOO oouernsu! untulultu aq) 'rouMO 'uo)uea yo A)!o OIl) Aq po}d033e pue po)8ldtu03 uooq seq HioM po)3er)u03 aq) I!)un ule)uleLU pue 3pjAOid lleqs IO Joel luo') aq) 'io)3ei)uo9 aq) yo soIHIlqeII io suo!)e611qo iag)o aq) yo Aue 6 u! )1lu 11}noqUM :SNOISIAOUd auvaNVls ' low}u09 slq) yo osinoo aq) }noq6noJq+ ule}uleLU OI A)np e OAeq lleys lo lou}u09 ln+ss033ns oy+ yOjqM 'suone611qo len low}uoo OLU090q lleqs s}uoLUOJlnboi 03ueinsu! IIe 'pieMe pu+u03 uodn -pei+u03 OHI yo pieMe LUO4 polyllenbslp eq AeLU }UOPUOdSOJ ley; 's}uoLUoilnboi ooueinsu! eq) q+!M Alloli is AldLu03 o+ sjley +uopuodsoi MOl +uoiedde ue yI -ujoleg pOpjAOid pue pOqliOSOJd se S+UOLUOSJOPUO pue soleaulpoo ooueinsu! JO A}111qelleAe aq) uojSSjLuqns p18/lesodoid yo ooueApe ul OUILUJO lop o+ sioHoiq JO sioliieo ooueinsu! o/\1+90dsoi ljoH) q)!M ioyu03 s}uopuodsoi +ey) pOPUOLULU090J Aly6 ly s! it 'MOjOq s+uoLUOJjnbOJ 03ueJnsu! eq+ o+ polon ip s! uor luo++e s,}uopuodsou srNawTUInt)TU a3NvunsNI a +TqTL{xH 6z989t£J9390-€09v-30vF96ve-89Jgt€oo :al OdOjOAU= u61sn90a Docusign Envelope ID: C0345F5B-3A96-4ACE-A503-C5E6F346B679 Employees and volunteers. 0 That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. 0 Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. •Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. •Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. •Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. •Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: 1 PROFESSIONAL LIABILITY INSURANCE If CONTRACTOR is a licensed or certified person who renders professional services, then Professional Liability Insurance to provide coverage against any claim which the CONTRACTOR becomes legally obligated to pay as damages arising out of the performance of professional services caused by Utility and Misc Bill Print and Mailing Services - 8434 9£t8 - sa31/bIaS guIIlem pue +UjJd I118 35lUN puc AlIIlin +!LUII 00-000'000'C$ o q+!M Aallod auo uo paulqLU03 aq ADbu aouoirtsuI Isla ]JOM+aN pun X+ljlqol I qJOJAvA+aN A6olouqoal/JaqA.-.-) pun a9uDJnsul A+111qo! I IOUOISsa+oJd : liON 'LUIOI3 Jad OO'OOO’OOO'C$ JO S+!LUII LUnLUIUILU q+IM S+!LUII LunLUjUjLU q+!M +uaLua6uli+u! +q6jJAd03 pUD 'UO!+OLUiO Ju! IDl+uapl+uoo JO aJnsojOSjp 'u61sap ua+sAs +ua6116au 'SLUO+SAS UOl+OLUJO Jul +uaLua6ouoLU ’6UjLULUOJ60Jd Ja+ndLUOO 'o+ pa+!LUII +ou +nq 'ioJ saolmas IDuojSsa+oJd LUJo+iad AjJadoJd o+ anIlo+ eq+ JO ’ JO 6ujJapuaj aq+ ’+q6jJ A3DAud pUD D+op JO saq30aiq JO +on JaqAo 'lsP Rio,AvA,+au o Aq pasn03 O6DLUOP Auo JOJ a6ojaAOO apjAOJd o+ (a6oJaAOO X+lod pJjq+ pun +siD) A9DAjJd pun A+!Jn90s uo!+DturoJUl JO eAjsnl9u! 'a9uDrnsul HsII pUD AHllqDj1 )poM+aN A6olouq30I/roqA..) N ID llm 'Z 'a+o6aJ660 lonuuD oo'ooo’ooo’a$ 'LUjOjO Jad oo'000'000' IS +o S+!LUII LunLUjUjLU q+!M +oo io UOjSSjLUO 'ioJJa +ua6116au Auo 6z989PeJ9390-eosv-30vF96v€-89J9P€oo :al odOjaAu3 u61sn90a Docusign Envelope ID: C0345F5B-3A96-4ACE-A503-C5E6F346B679 Exhibit F RFP 8434 Pricing Sheet for Utility & Miscellaneous Billing Statement Printing & Mailing Service Services Proposal Pricin ITEM Type of Service Requested Estimated Monthly Piece UOM BAFO 1 2 2a INcoA Update Change Fee (w,ived) IPrint Statements/Letters (Simplex) (Includes preprocessing and print; paper incltldcd in Materials section.) I Print Statements/Letters (Simplex) additional pages (Includes p,-,p,',)cessing and print ; paper included in Materials section.) I Print Alternate Deduct per Statements/Letters if City provides paper and envelopes 1 (Simplex) iFiT;====inMTR BiTmi included in Materials section.) mtatements/Letters Additional price (Duplex) additionI-;iiin preprocessi11g a IId print; paper included in N4aterials scction.) I Print Alternate Deduct per Statements/Letters if City provides paper and envelopes I (Duplex) 250 56,000 Per Piece Per Piece 80.00 SO.04200 800 Per Piece $0.04200 N/A - KUBRA provides paper and envelopes SO.04200 $0.04200 N/A - KUBRA provides paper and envelopes SO.00 SO.00 2b 56,000 Per Piece 2c 2d 2e 3 4 56,000 200 Per Piece Per Piece 56,000 Per Piece I Print Suppressi,n Fee („,iv,d) I Cost to fold flyers for hserthg (56,000 to 112,000) Insert is B'ii)m ++ Please Note, Insertion cost has been moved to Materials Proposal Pricing (F.O.B. Destination) section under line items 20 & 21 and is charged per packaj I Migration Cost of 3 years' worth of PDF's Total Cost 20,000 112,000 Per Piece Per Piece 4a 5 112,000 Per Piece $0.000 SO.0044, 106,874 Per Piece ITEM Type of Service Requested UOM BAFO 6 7 8 9 10 11 12 13 I Storage of replica Statements/Letters for City of Denton and Customer view Internal Bill Search Tool (wavied) Diverted Bill Technology Fee (waived) Reporting Cost (waived) I Custom Programming as needed Implementation and Startup Cost (Incl„de Worksheet) (Waived) I Cost to Inte©ate Billing History page with Paymentus (included) I Additional Cost / Ongoing Cost Worksheet not covered above Total Cost pcMI charge Per month charge Per lIM charge Per molltll charge Per Hour Total Cost Total Cost SO.01 SO.00 SO.00 $0.00 S 175.00 SO.00 $0.00 $0.00 Materials Proposal Pricin 'F.O.B. Destination Description Roll Fed e per color impr is application of the ink on a document. This fee includes the actual service of printing and the ink consumables Outer Mailing Envelope - Custom Custom #10 OME , 24 WW, WINDOW - 1 3/4 X 4 1/4 , 1 Color , Artline (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own Generic Generic #10 MNE 24WW, Window, 1 3/4 x 4Outer Mailing 1/4, 1 color, Artline (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will app£y even if the City elects to procure it's own envelopes, 0.016 0.07357 'UOI}rIIOS S6JOt3BIIUO) ErWIN\ pauoddns saojMas Bulqsluu 1}eur pug uolpasu! 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By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. Formmaker Software Inc. (dba KUBRA) rD Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) g Name of local government officer about whom the information in this section is being disclosed. N/A Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Govemment Code. Attach additional pages to this Form CIQ as necessary. A Is the local govemment officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?E ,“[X]No B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local govemmental entity? [] Yes B] No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? [] Yes B No D.Describe each employment or business and family relationship with the local government officer named in this section. Forrnmaker Software Inc. (dba KUBRA) does not have an employment or business relationship 4 Lx] 1 have no Conflict of Interest to disclose. 5 3/3/24 DateSignature of vendor doing business with the governmental entity L a6ed ( 3mo) s3dOjOAua 6ulllem lolno o+u! po+msu! SLUOj! aLl) puc p03inos sposu! leqo16/aAjpoles pue (3u8) odOjaAu3 AIded ssoulsn8 'POPloJ 'siau!}uap! op09Jeq uo paseq 'padnoi6 aJe SIlla – uolyasu! pue 6ulPloJ )ua6111a)ul • UO!}JOSUI ;uoLur130(] -Aulenb luud ]uaLunoop pue A9ein90e X;1l68 iu! epp JO SjOAOl +soy6lq aq) aJnsua K6olouqoa} 6ulp09-ieq Jno LojM 6uole saoueleq puc sqoaqo IOJ}U03 A+1lenc) '}uaLUUoijAUO WOMtau +uud pa;nqjJ)slp Jno e!/\ aID IUjJd pOSOdLUOO aq) JO 6u!)UjJd Josel olweuKa – 6u! lulid aLunjOA-l461H • 6u! 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The sequence of the mail packages is predetermined from the Postal Processing step. Mail packages are grouped, containerized and labelled according to postal processing regulations •Postal facility delivery - The finished mail pieces are audited and delivered for postal processing and recipient delivery supporting the defined Service Level Agreement (see SLA Terms and Conditions). SERVICE LEVEL AGREEMENT General: Contractor shall provide reports of its performance against the Service Levels on a monthly basis. Service Levels shall be applicable 90 days after the Production-Ready Date. Contractor will use reasonable efForts to provide the Services in accordance with the performance standards (“Service Levels”) set forth in the Service Level Schedule. Performance at or above a Service Level shall constitute satisfactory performance by Contractor. In the event that, at any time, a monthly Service Level report shows any material failure by Contractor to meet any of the Service Levels, Contractor shall: (i) within thirty (30) days after the date of delivery of such report, deliver to City a remedial plan showing in reasonable specificity and detail (A) Contractor’s findings regarding the causes for such failure to meet Service Levels and (B) a remedial plan of actions reasonably designed to eliminate, prevent or reduce the future likelihood of recurrence of such causes; and (ii) diligently proceed to carry out such plan. Except for City’s right to terminate for material breach in the event that repeated, frequent, or specific material failures by Contractor to meet Service Levels constitute a material breach of this Agreement, the foregoing shall constitute the sole and complete remedy for City with respect to the corresponding failures by Contractor to meet Service Levels. Supplier agrees to print and release mail to USPS within the SLA turnaround commitment time 99.9% of the time, contingent on timely receipt of a complete and accurate data file from the City. If there is a violation of the SLA in any month, Supplier will credit the City 1% of the iMail fees for that month (not including consumables and postage) for the first violation in a month and 2% of the iMail fees for that month (not including consumables and postage) for subsequent violations in the same month. Timeliness of Implementation The implementation time line starts from the date of contract signing (Effective Date) and is primarily based on the number of print streams to be parsed, the number of templates to be created, as well as the number of non-standard features required. Once the City implementation documentation is completed, the number of print streams is known, and the number of bill templates is known, then Contractor can calculate how long the implementation will take, Contractor will present a draft project plan during the kickaff meeting and City will then have the opportunity to determine if it will meet the time estimates Contractor has identified for the City’s tasks. Once both the City and Contractor have agreed on the project plan, every reasonable effort on both parties part must be made to meet this time line. Potential delays must be identified at least as soon as known, so that both parties can make suitable adjustments to the time line. If Contractor is the cause of the project’s delay, Contractor will make every reasonable effort to resolve the issue (s), including applicable internal escalation procedures, in order to ensure that the issue(s) will be resolved and new completion times will be estimated If the City is the cause of the project’s delay, the City will make every reasonable effort to resolve the issue (s). Failure to resolve the issue(s) in a timely manner, which causes Contractor assets to be idle, will result in the reassignment of said assets to other projects and the City’s project will be moved to the Contractor project queue to be rescheduled as soon as the above mentioned resources become available. Management Reporting Frequency and Content Contractor will supply daily, weekly and monthly reporting, as needed, to the City accessible via the Admin Console. A complete list of all reports accessible via this application is available in the i-Direct product user guide, Page 2 C a6ed lo soua paU!!uop! 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Aq posn uolpun) JO LUO;SAS olqeolldde Aue ley I }UOAO aq) ul SLUO;SAS )u3ru30eldoU 6z989P£J9]90-€09v-30vb96ve-89J9P£oo :al OdOjOAU3 u61snaoa Docusign Envelope ID: C0345F5B-3A96-4ACE-A503-C5E6F346B679 malfunctions, where reasonably available and correction of reproducible errors of the KUBRA iMail system that cause the applicable KUBRA iMail system to deviate materially from the applicable documentation. After Hours Support Contractor will provide support outside of regular business hours as needed. Although your dedicated support team will be unavailable, general support will still be available for any Production related issue. With that in mind please attempt to make solution specific requests for changes during business hours and use after hours support for service interruptions and issues. On-site Support On-site services will be provided at the City's reasonable request. Contractor shall charge City for such on-site services at Contractor's then-current rates, plus reasonable travel costs and other out-of-pocket expenses directly incurred in performing such services, provided City has agreed to pay for on-site services in advance. However, City shall have no obligation to pay for services rendered as a result of a failure of the Contractor solution to satisfy the Service Level Agreement set forth herein, where Contractor determines in its sole discretion, that such services must be performed on- site at City’s premises. Escalation Procedures In order to properly track and monitor, all issues must be reported to Contractor Support via the dedicated 800 telephone number and / or to clientsuppon@KUBRA.com City may also elect to escalate an issue directly to your dedicated Customer Relationship Manager. KUBRA iMail Service Levels: Platinum: The Platinum Service Level Agreement for document production and distribution provides 12-hour turnaround from receipt of original data extract files to the delivery of finished mail pieces to the postal facility (USPS). Receipt of data extract files will be in accordance with the File Receipt schedule parameters defined by the specific SLA (Service Level Agreement) Gold Plus: This is the Service Level which is applicable to the City Services. The Gold Service Level Agreement for document production and distribution provides for up-to a 24 hour turnaround time from receipt of original data extract files to the delivery of finished mail pieces to the postal facility (USPS) pending the file receipt schedule criteria. Receipt of data extract files will be in accordance with the File Receipt schedule parameters defined by the specific SLA (Service Level Agreement). The Gold Plus Service level means that the Services will continue to receive the Gold SLA throughout the month and will not be migrated to a lower SLA classification the first week of the month. Silver The Silver Service Level Agreement for document production and distribution provides for up-to a 48-hour turnaround from receipt of original data extract files to the delivery of finished mail pieces to the postal facility (USPS) pending the file receipt schedule criteria. Receipt of data extract files will be in accordance with the File Receipt schedule parameters defined by the specific SLA (Service Level Agreement) File Receipt Schedule: Service Level Platinum Gold Silver File Recei Mon-FI Prior to 6:00 AM Prior to 6:00 PM Prior to 6:00 PM Postal Delive ’6:00 PMemITwo Business D day delivery (6:00 PM). Files received from 6:01 AM to 6:00 PM will be produced next day (by 6:00 PM). • Gold SLA requires that the files arrive and are approved/released (if applicable) by 6:00 PM for next day business delivery by 6:00 PM (24 hours). Files received 6:01 PM to 11:59 PM will be produced with 48 hours (2 business days). Notes • Platinum SLA requires that the files arrive and are approved / released (if applicable) prior to 6:00 AM for same Page 4 9 a6ed sAep ssoulsnq SL Aep ssoulsnq L Jnoq L L IOAO] A+!JaAaS : ual;aV Z uoIPV L uo!;oV uolpoIJlsse13 +uapl3ul olrlpaL4os 6UIMOljOJ OHI o) 6ujpJ033e SPOdOJ }uoplou! o) pUOdSOJ OI SHOgo alqeuoseoJ AlleloJaLULu03 lle asn lleys Jo}3ei luo') pJepue}S uo!;e3IJlsse13 }uapl3ul spJOoaJ }uapl9ul JO ssaua;aldwoo puc A+!J6a luI pJepue IS uo!)coDlsscI’) +ugpl3ul s,Jopei}uoO qtjM a3uepi099e u! )uoplou! y3eo JO laAOl Al!ioAos oy) JO uo!+e3DlsselO 'Au9 aq) y;IM poai6e StSIl pe)u09 oy} ul pojle+ap se soINed Aiessooau lle o) uolle9lunLULUoo • QUI+ Aug )e }uoLua6eueLU iopei}uoO o} }uoplou! Aug JO uo!)eleos] a aleudoidde aJaqM aolmas poddns UMO s,Alo aq) o+ Ja+sueJ+ e JO mio) aH) ul aq Aeu uollnlc)soN •jauueLU AIouJ! I e u! pOAIOSOJ OJe KoHI ley} OJnsuo o) s)uap Iou! 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JoqpnJ IljM saID 6uIIIlq JO AaAllap leuo!)!ppe puc sossa30id poAelap oilnba )eu) saID epp u! sroJJ= Aeplloy aq) JaIJe Aep ssoulsnq isiu out io Aepuom IIjun sdsn aq) ol poJaAljop aq lou IIjM Aeplloy leuo!)eu e arojoq Kep aq) lo AepjJJ ua mv 00:9 puoAoq paAjOOOJ soID os sAeplloy leuo!;eN io sAeprn}es uo lleLU pOPOS-OJd }da03e lou op sio}uao lleLU sdsn (sKep ssaulsnq e) punoJeuJn) rnoy gt JOJ wd 00:9 Aq (alqeolldde J!) poseojOJ/paAOJdde oie pue aAjlie sol JI OH) ley I soJjnbaJ vas iOAlls • • • • 6z989teJ9390-€osv-30vF96v£-89Jgt€oo :al OdOjOAU3 u61snooa Docusign Envelope ID: C0345F5B-3A96-4ACE-A503-C5E6F346B679 Severity Level 2 1 hour Severity Level 3 1 hour Severity Level 4 1 hour Incident Classification Definition Severity Level 1 Fatal: Errors preventing all useful work from being done as reasonably determined by City and Contractor. Severe Impact: Errors, which disable major functions from being performed as reasonably determined by City and Contractor. Deqraded Operations: Errors disabling only certain nonessential functions as reasonably determined by City and Contractor. Minimal Impact: Minor and cosmetic issues as reasonably determined by City and CONTRACTOR. 1 business day 15 business days 45 business days 30 business days 45 business days as appropriate Severity Level 2 Severity Level 3 Severity Level 4 Action Classification Action 1 Acknowledgement of receipt of reported issue or error Action 2 Provide patch, workaround, temporary fix and document corrective action Action 3 Official object code fix, update or major release and/or updated documentation Incidents are tracked via a work request “ticket” that documents all correspondence through its entire “life cycle”. The ticket is also used to collect vital information for the change management logs which detail all issues and the subsequent adjustments and revisions to the solution in question. Note: Business days are Monday to Friday, excluding national holidays. Page 6 q€qJgooz96e6-e999-ze9FPo9 L-o6Zq9eZt :al mv ZO:+ L:g tZOZ/gZ/L :pqd099V :aJnsolosla OJn)eu61S pue pioooU oluoi+3313 6Z'ZLL'9ZZ-66 :SSOJPPV dl 6ulsn aojAaa uo UMaC] :uo!}dopV OJn}eu61S (aL„N) uo!+e91}uoq}nV )unoooV 'lletu3 :jOAOl A}!JnooS 010 V ]uoPIsoJd LU03-BJqnH©uIH}eM'H3lU ulIIe/\A lolU mv It:20:6 tZQZlqZI L :Pou61S mv ZO:tb:g tZOZ/gZ/L :POMOIA md gO:ZL:9 tZOZ/tZ/L :}uaS 28te088L8YL03e b ,;IIIaq p,ueISn,.a -J u61Sn90a ejA paJOJJO )ON :3rnsol9sla oin)eu61S pue pJOoaU 3jUOJ+3313 OL'O}L'6t'96 L :SSOJPPV dl 6ulsn eIA is papolas-old :uo!+dopv oin+eu61s (aL„N) uo!}eo!}uaq}nV }unoooV 'lleLu3 :jOAOl A}!Jn9aS ualuea JO A)!0 AouJonv Ajl'.) Alndaa ioluoS LUOo-uo}uapJOAtD@uunl'ellaoJew uurl I eljOOJem md eo:zI:s PZOZ/tZ/2 :pau61S md 90:90:9 tZOZ/tZ/L :paMaIA mv 6 L:OC:6 tZOZ/CZ/ L :)UOS 8£tWt8 LOK)208t \ “"q.qP'~aaq peu01sn30a –+/ u61Sn90(J ejA pOJOJJO loN :oJnsojOSja OJn+eu61S pue pioooU 3luoi l9813 OL'OtL'6t'96 L :SSOJPPV dl 6ulsn eIA is po}oalos-aid :uolldopv oin)eu61s (aL”N) uo!}e31+uay+nV +uno09V 'jleLu3 :laAa I K+!in3aS ua)uea JO Al!/) Jo6euem 6ulseq9Jnd LU03-uo]uapJOAj19@)llaM8q'1lOl IIOMOH !JO I mv ZI:OC:6 tZOZ/CZ/L :Pou61S mv eo:6z:6 tZOZ/CZ/L :POMOIA md 9L:CC:t tZOZ/ZZ// :)UOS u61snooa ejA paiagO )ON :oinsolosla 3in)eu61S pue pro03U OjUOJ}3813 (auoN) uolleo!)uoq}nV )un033V 'IlcLUB :jOAOl A}!in30S uolua C.] JO Alla JOAn8 LUOO-UO}UOPJOA+10@)KpeLUJOP'eU! ISIJLJO ApeLUJoa eu! IsjJq’) s+uaA3 iou61S nd eL:ec:+ tzazlzzl L :pau61S md zt:ze:t tZOZ/ZZ// :POMO!/\ md 9€:ZE:P tzoz/za/L : tueS due+satuII OL'OtL'6t'96 L :ssaJppV dl 6ulsn pa+oldtuo') ain;eu61S u61SnooC] :uo!}eool LU03-uoluap;oA}!o©KpeLurop'eu! IsjlUO ApetuJoa eu! IsjlUO :JapjOH md gO:gZ:+ tZOZ/ZZ// leu16jJO :snleIS 6u143eiI pr090U OL'OtL-6t'96 L :SSOJPPV dl LU03'UO}UOp+OA)!9@)ApetuJop'eu! Islryo 60Z9Z Xl 'uo}uea (epeu'O ? sn) aLL'11 leJ+u.O (oo:90-orn) :8U.Z .„11 polqeu] :6uldtue+s pjOdOjOAU3 polqeu I :AeNO)rlV}OOJ IS sexol 8106 ApetuJoa eultsjJUD :io+eul61iO adOjOAu3 L :SID!)!LII 9 :soJn+eu61S 9 :so6ed o)eoUlpo'") 6€ :so6ed ]uoLunooa :odOjaAu3 aoJnoS saolmas 6uIIlem puc 6u!)UjId I118 aslm pue AlII! in Pepe pei}uoo ll3uno’) A)!'.) :u61snooa aseald :toajqns 62909 tC J93soc09v30vt96veggistcoo :PI adOjaAu3pa}aldLUo’) :snleIS UO!}OldLUO,) JO a leaDlpoO u61Sn30(] Signer Events Christa Foster Christa.foster@cityofdenton.com Customer Service Manager Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 7/25/2024 9:07:50 AM Resent: 7/31/2024 10:53:16 AM Viewed: 7/31/2024 10:56:05 AM Signed: 7/31/2024 10:56:26 AM -DnuSigned tIF I (hAM Fo+w '7BD862Q3C8024BF Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Accepted : 7/31/2024 10:56:05 AM ID: 76eebaef-aec1 480a-aeb6-fc46fd60f6b2 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 7/31/2024 10:56:31 AM Viewed: 9/18/2024 8:50:08 AM Signed: 9/1 8/2024 8:51 :07 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 9/18/2024 8:51 :11 AM Viewed: 9/18/2024 9:06:29 AM Signed: 9/18/2024 9:06:37 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) -DocuS+gned bFIMdb&b .D09D09CAD33D487. Sent: 9/18/2024 9:06:41 AM Viewed: 9/18/2024 10:11 :42 AM Signed: 9/18/2024 10:11 :59 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Timestamp Sent: 7/22/2024 4:33:15 PMCheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign 3rnsolosla 3in;eu61S pue pi030U OIuor;3813 sdLue;sotuII SII IB+S S+UOA= ;uotuAed mv 90:ZI:OL tZOZ/g L/6 mv 69: L L:01 tZOZ/g L/6 yUV Zt: L L:01 PZOZ/B L/6 md 20:90:C tZOZ/6Z// mv gt:20:6 tZOZ/6Z// md 9€:ZE:+ tZOZ/ZZ/ L sdLue+sotuII poH3ay'.) 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