The URL can be used to link to this page

Home My WebLink About24-1123ORDINANCE NO. 24- 1123 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AND DELIVER SUPPLEMENTAL NO. 2 TO THE STANDARD UTILITY AGREEMENT (“AGREEMENT”) BY AND BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION (“TXDOT”), FOR THE REIMBURSEMENT OF DESIGN, PROPERTY ACQUISITION AND RELATED SERViCES, CONSTRUCTION, INSPECTION, PROJECT MANAGEMENT AND OTHER DIRECT COSTS ASSOCIATED WITH THE ADJUSTMENT, REMOVAL, AND/OR RELOCATION OF WATER UTILITIES ALONG 1-35E FROM MAYHILL TO LOOP 288 MORE SPECIFICALLY CALLED THE 1-35E/MAYHILL UTILITY RELOCATIONS PROJECT (UTILITY ID NO. UOOO08008) FOR WATER UTILITY RELOCATION EFFORTS, WITHIN THE COUNTY AND CITY OF DENTON, TEXAS; PROVIDING FOR THE EXPENDITURE OF FUNDS NOT TO EXCEED AN INCREASE OF ONE MILLION, EIGHT HUNDRED THiRTY-TWO THOUSAND, SIX HUNDRED THIRTY- TWO AND 59/100 DOLLARS ($1,832,632.59) THEREFOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on November 15, 2022, City Council authorized Ordinance No. 22-2391 for the approval and execution of the Standard Utility Agreement for water utility relocations on project U00008008 in the amount of $ 15,407,417.25; and WHEREAS, the Supplemental No. 2 to the Standard Utility Agreement No. U00008008 for water relocations will increase the reimbursement available to the City by an additional $1,832,632.59 for all eligible costs associated with the City’s 1-35E/Mayhill Utility Relocation Project between Mayhill and Loop 288 for a Total Reimbursement of $17,240,049.84; and WHEREAS, the City Council having considered the importance of the project to the citizens of Denton and finding that it is in the public's health and safety interest, is of the opinion that it should approve the Agreements; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The recitals contained in the preamble of this ordinance are hereby incorporated into the body of this ordinance are true and correct. SECTION 2. The City Manager, or designee, is hereby authorized to execute on behalf of the City, Supplemental No. 2 to the Standard Utility Agreement No. U00008008 for water utilities relocations, a copy of which is attached hereto as Exhibit " A“ and made a part hereof for all purposes. SECTION 3. The City Manager, or designee, is authorized to expend funds an amount not to exceed not to exceed One Million, Eight Hundred Thirty-Two Thousand, Six Hundred Thirty- Two And 59/100 Dollars ($ 1,832,632.59) for Utility ID No. U0008008. SECTION 4. The City Manager, or designee, is further authorized to carry out all obligations and duties of the City as set forth in the Agreements. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. The mod pn to lapprovq this the following vote U - a : ordinance was made by Br ,- h-, Bec it and ' The ordinance was passed and approved by Aye / ./ ,/ / / Nay Abstain Absent Gerard Hudspeth, Mayor: Vicki Byrd, District 1 : Brian Beck, District 2: Paul Mehzer, District 3 : Joe Holland, District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: b/ / PASSED AND APPROVED thi, th, 1 d,y ,f June , 2024 Z. GERARD' R 'EN LAUREN THODEN, CITY SECRETARY ',: :ITJK iEt(IAl:Dt.L:r#;TOf#JNEY b'. d ATTEST M r&A:rG Al+ ORDINANCE: WaRr Utilities Supplemental No. 2 to the TxDOT Standard Utility Agreement COOO08008 Supplemental No. 2 to the Standard Utility Agreement No. U00008008 I35E-Mayhill Water Utility Relocations Form ROW-U-COA (Rev. 03/24) Page 1 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Standard Utility Agreement Supplemental Agreement No. 2 to U Number N/A Utility ID U00008008 District: Dallas County: Denton ROW Project ID: R00006793 Highway: IH 35E ROW CSJ: 0196-01-114 From: South of Mayhill Construction CSJ: 0196-01-109 To: South of SL 288 Proposed Highway Project Letting Date: 09/01/23 RTL THIS SUPPLEMENTAL AGREEMENT by and between the State of Texas (”State”) and City of Denton (“Utility”) shall be effective upon the date of acceptance and execution by and on behalf of the State. WHEREAS, the State and Utility executed a Standard Utility Agreement on January 18, 2023 concerning the adjustment, relocation, or removal of certain of the Utility’s facilities; WHEREAS, said Standard Utility Agreement limits the required scope of work and/or the amount of eligible reimbursement; WHEREAS, due to newly discovered information by the Utility deemed sufficient by the State, the State and Utility agree that supplementation to the Standard Utility Agreement is necessary; and WHEREAS, the statement of work contained in the Standard Utility Agreement shall be supplemented to include the reason the supplemental is needed and the change in cost: costs for material over-runs and authorized change orders required for the successful completion of the project, easement acquisition costs over the estimated amount and outside legal counsel costs incurred through the easement acquistion process, and Buy America Attachment A items 49, 51, 52, 53 and 54 fall under small service PVC lines / small fittings section and are not applicable to the Buy America requirement, which is more specifically shown in Utility’s plans, specifications, estimated costs, and schedule, which are attached to this supplemental agreement as Attachment “A.” NOW, THEREFORE, BE IT AGREED: The statement of work contained in the Standard Utility Agreement is supplemented to include the additional adjustment, relocation, or removal found in Attachment “A.” The estimated cost of the adjustment, relocation, or removal is increased or decreased to a total of $17,240,049.84, or no change to the Total Cost Estimate. The parties agree that the approval of estimated costs in no way indicates the eligibility of said costs for reimbursement. All conditions and agreements contained in the Standard Utility Agreement, except those specifically included in this document, remain in effect. The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. Form ROW-U-COA (Rev. 03/24) Page 2 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility UTILITY EXECUTION RECOMMENDED: Utility: City of Denton Director of TP&D (or designee), Dallas District By: _______________________________________ Title: City Manager Date: THE STATE OF TEXAS Executed and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By: District Engineer (or designee) Date: Form ROW-U-COA (Rev. 03/24) Page 3 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “A” Plans, Specifications, and Estimated Costs Not Applicable All material items within the cost estimate that must meet Buy America or Steel and Iron Preference Provision requirements must be indicated with an asterisk (*). Currently, this project does not plan to use iron and steel subject to Buy America requirements. In the event that Buy America regulated materials are used during the construction of this project, compliance documentation will be provided. There are non-domestic iron and steel materials in this project that fall under the De Minimis equation. Calculations showing the total cost does not exceed one-tenth of one percent (0.1 %) of the individual utility agreement amount or $2,500.00, whichever is greater is required. We understand the Buy America Compliance Requirements for iron and steel and will supply the required documentation to TxDOT indicating compliance with this provision. The following documents will be supplied prior to the installation of the materials: 1) Form 1818 - Material Statement 2) Material Test Reports or Certifications SUA#1REVISEDESTIMATEBIDITEM DescriptionQuanity Unit UnitCost EstimatedCosts QTYChange EstimatedCosts NewEst.TotalCost1TEMPORARYPROJECTSIGN 8 EA1,000.00$8,000.00$Amendement12MOBILIZATION 1 EA1,000,000.00$1,000,000.00$addedtheplans3SITEPREPARATION 1 EA90,000.00$90,000.00$totheSUA4STORMWATERPOLLUTIONPREVENTIONDEVICE 1 EA50,000.00$50,000.00$thatwerenot5REMOVESTORMWATERPOLLUTIONPREVENTIONDEVICE 1 EA7,000.00$7,000.00$includedinthe66"CONCRETERIPRAP* 51 SY90.00$4,590.00$original76"COMMONSTONERIPRAPDRY* 50 SY80.00$4,000.00$signed8JOINTBONDING&ELECTRICALISOLATION 1 EA1.00$1.00$SUA.924"HDPEPRESSUREPIPE,WATER2229 LF600.00$1,337,400.00$NoChange1020"HDPEPRESSUREPIPE,WATER7002 LF375.00$2,625,750.00$inPricing1112"PVCWATERPRESSUREPIPE 1442 LF350.00$504,700.00$128"DIPWATERPIPE* 135 LF280.00$37,800.00$138"PVCWATERPRESSUREPIPE 3259 LF260.00$847,340.00$146"PVCWATERPRESSUREPIPE 1075 LF250.00$268,750.00$1518"CASINGPIPEBYOTHERTHANOPENCUT* 688 LF800.00$550,400.00$1624"CASINGBYOTHERTHANOPENCUT* 629 LF850.00$534,650.00$1730"CASINGBYOPENCUT* 63 LF500.00$31,500.00$1830"CASINGBYOTHERTHANOPENCUT* 400 LF960.00$384,000.00$1936"CASINGBYOPENCUT* 141 LF600.00$84,600.00$2036"CASINGBYOTHERTHANOPENCUT* 410 LF1,200.00$492,000.00$2124"HDPEWATERCARRIERPIPE551 LF220.00$121,220.00$2220"HDPEWATERCARRIERPIPE463 LF180.00$83,340.00$2312"PVCWATERCARRIERPIPE 629 LF145.00$91,205.00$248"PVCWATERCARRIERPIPE 688 LF110.00$75,680.00$2520"GATEVALVE* 3 EA45,000.00$135,000.00$2616"GATEVALVE* 10 EA8,000.00$80,000.00$2712"GATEVALVE* 8 EA7,500.00$60,000.00$288"GATEVALVE* 16 EA6,500.00$104,000.00$296"GATEVALVE* 7 EA5,500.00$38,500.00$306"x6"TAPPINGSLEEVEANDVALVE(CITYPERFORMED)* 2 EA7,500.00$15,000.00$318"X6"TAPPINGSLEEVEANDVALVE(CITYPERFORMED)* 2 EA8,000.00$16,000.00$328"X8"TAPPINGSLEEVEANDVALVE(CITYPERFORMED)* 7 EA9,000.00$63,000.00$3312"X12"TAPPINGSLEEVEANDVALVE(CITYPERFORMED)* 2 EA10,000.00$20,000.00$3420"WATERMAINCONNECTIONW/SHUTDOWN 1 EA27,000.00$27,000.00$1 27,000.00$54,000.00$3514"WATERMAINCONNECTIONW/SHUTDOWN 3 EA20,000.00$60,000.00$3612"WATERMAINCONNECTIONW/SHUTDOWN 3 EA10,000.00$30,000.00$378"WATERMAINCONNECTIONW/SHUTDOWN 14 EA8,000.00$112,000.00$3 24,000.00$136,000.00$386"WATERMAINCONNECTIONW/SHUTDOWN 5 EA8,000.00$40,000.00$39TRENCHSAFETY15060 LF1.00$15,060.00$40TOPSOIL 671 CY25.00$16,775.00$41SODDING 3962 SY7.00$27,734.00$42SEEDING 29050 SY1.00$29,050.00$43CONCRETEPAVEMENTREPAIRFORUTILITYTRENCH* 4940 SY200.00$988,000.00$44FLEXIBLEPAVINGREPAIRFORUTILITYTRENCH* 229 SY130.00$29,770.00$701 91,130.00$120,900.00$454"CONCRETESIDEWALK* 1134 SY130.00$147,420.00$462"WATERAIRRELEASEVALVEANDVAULT* 1 EA22,000.00$22,000.00$473"WATERAIRRELEASEVALVEANDVAULT* 2 EA30,000.00$60,000.00$48FIREHYDRANTASSEMBLY* 25 EA15,000.00$375,000.00$491"WATERSERVICE* 9 EA1,800.00$16,200.00$501"PRIVATEWATERSERVICERELOCATION 245 KF80.00$19,600.00$511Ͳ1/2"WATERSERVICE 3 EA2,000.00$6,000.00$522"WATERSERVICE 6 EA2,200.00$13,200.00$532"PRIVATEWATERSERVICERELOCATION 400 LF75.00$30,000.00$544"WATERMETER,VAULTANDAPPURTENANCES1EA6,500.00$6,500.00$55TRAFFICCONTROL5MO30,000.00$150,000.00$4 120,000.00$270,000.00$11,986,735.00$12,502,098.00$56REMOVE16"UTILITYLINE 142 LF68.00$9,656.00$Amendement157REMOVE14"UTILITYLINE 8387 LF48.00$402,576.00$addedtheplans58REMOVE12"UTILITYLINE 1064 LF41.00$43,624.00$totheSUA59REMOVE8"UTILITYLINE 4490 LF40.00$179,600.00$thatwerenotPROJECTCOSTSUMMARY:SUAU00008008IͲ35E/MAYHILLWATERUTILITYRELOCATIONSCSJ109Ͳ114CITYIFB:7968Ͳ001CONSTRUCTIONw/SUA2SUA#2CONSTRUCTIONTOTALCONSTRUCTIONͲORIGINALESTIMATED SUA#1REVISEDESTIMATEBIDITEM DescriptionQuanity Unit UnitCost EstimatedCosts QTYChange EstimatedCosts NewEst.TotalCostSUA#2CONSTRUCTIONͲORIGINALESTIMATED60REMOVE6"UTILITYLINE 426 LF39.00$16,614.00$includedinthe61GROUTFILL14"UTILITYLINE 320 LF34.00$10,880.00$original62GROUTFILL12"UTILITYLINE 799 LF25.00$19,975.00$signed63GROUTFILL8"UTILITYLINE 72 LF11.00$792.00$SUA.64GROUTFILL6"UTILITYLINE 36 LF9.00$324.00$NoChange65REMOVE6"WATERVALVE 6 EA1,000.00$6,000.00$inPricing66REMOVE8"WATERVALVE 14 EA1,100.00$15,400.00$67REMOVE12"WATERVALVE 8 EA1,200.00$9,600.00$68REMOVE14"WATERVALVE 8 EA1,250.00$10,000.00$69SALVAGEFIREHYDRANT28 EA1,000.00$28,000.00$70SALVAGESMALLWATERMETER 18 EA1,000.00$18,000.00$71REMOVECONCRETEWATERVAULT4EA1,000.00$4,000.00$72UTILITYLINEPLUGGING(WATER) 9 EA2,500.00$22,500.00$1 2,500.00$25,000.00$797,541.00$800,041.00$92Ͳ$SUA2QTY SUA#2 RevisedEstimateCCO1.1 (NEWITEM)6"BackflowPreventerAssemblyLS 42,237.32$1.00 42,237.32$CCO2.1 (ITEM20)36"Casingbyotherthanopencut LF 1,200.00$190.00 228,000.00$CCO2.2 (ITEM9a)24"HDPEPressurePipe,Water LF 600.00$Ͳ190.00 (114,000.00)$CCO2.3 (ITEM39)TrenchSafety LF 1.00$Ͳ190.00 (190.00)$CCO2.4 (ITEM21a)24"HDPEWaterCarrierPipe LF 220.00$190.00 41,800.00$CCO2.5 (NEWITEM)REͲMOBILIZATION(Boring) LS 10,000.00$1.00 10,000.00$CCO2.6 (NEWITEM)AdditionalMaterials LS 9,131.00$1.00 9,131.00$CCO3.1 (ITEMS34,37,44,55,72)QuantityOverrunsinOrange LS 264,630.00$1.00 264,630.00$CCO4.1 (NEWITEM)LandscapingRestoration LS 36,254.68$1.00 36,254.68$12,784,276.00$CONST&ABANDMNTCOSTW/SUA 517,863.00$13,302,139.00$SUA#2 RevisedEstimate551,500.00$NoChange630,100.00$1,181,600.00$NochangeSUA#2 RevisedEstimate2,142,471.25$242,563.26$2,142,471.25$EASEMENTCOSTSW/SUA 242,563.26$2,385,034.51$SUA#2 RevisedEstimateSUA2DirectMaterialCostsͲ$15,543.50$Ͳ$DIRECTMATERIALCOSTSW/SUA 15,543.50$15,543.50$SUA#2 RevisedEstimateSUA2Freese&NicholsOnCallRealEstateSupportͲ$114,657.29$Ͳ$DIRECTONCALLREALESTATECOSTS114,657.29$114,657.29$SUA2Hours Rate SUA#2 RevisedEstimateORIG Engineer(s) 360 HRS 50.00$18,000.00$14 56.24$(17,212.64)$787.36$ORIG Admin(s) 135 HRS 35.00$4,725.00$50 40.00$(2,725.00)$2,000.00$ORIG Inspector(s) 1800 HRS 30.00$54,000.00$400 30.00$(42,000.00)$12,000.00$ORIG Supervisor(s) 63 HRS 70.00$4,410.00$(4,410.00)$ Ͳ$SUA2ProjectManager(s) 0 HRSͲ$2080 54.17$112,673.60$112,673.60$SUA2RealEstateStaff 0 HRSͲ$1040 39.97$41,568.80$41,568.80$SUA2WaterUtilitiesStaff 0 HRSͲ$25 29.67$741.75$741.75$SUA2LABORBURDEN(42%) 0 HRSͲ$71,304.03$81,135.00$CITYSTAFFLABORW/SUA 88,636.51$241,075.54$16,189,482.25$TOTALESTIMATEDPROJECTCOSTSW/SUA2 17,240,049.84$783,085.26$15,406,396.99$10,930,008.22$4,476,388.77$ESTIMATEDAMOUNTREMAINING:TOTALESTIMATEDPROJECTCOSTSBETTERMENTRATIOOF4.83%ESTIMATEDUTILITYREIMBURSEMENTREIMBURSEMENTREQUESTEDTODATE:EASEMENTCOSTSEasementCostsTOTALEASEMENTCOSTSORIGINALESTIMATECITYSTAFFLABORDIRECTMATERIALCOSTSTOTALDIRECTMATERIALCOSTSORIGINALESTIMATEONͲCALLREALESTATESERVICES(DIRECTCOSTS)TOTALDIRECTONCALLREALESTATECOSTSORIGINALESTIMATETOTALCITYSTAFFLABORORIGINALESTIMATETOTALCONSTRUCTION&ABANDOMENTORIGINALESTIMATEENGINEERINGANDROWACQUISITIONSERVICESPropertyAcquisitionConsultantServicesEngineeringContractTOTALENGINEERINGANDROWACQUISITIONSERVICESAUTHORIZEDCHANGEORDERITEMSABANDONMENTw/SUA2MaterialsOnHand:ABANDONMENTTOTAL Form ROW-U-COA (Rev. 03/24) Page 4 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “B” Accounting Method Not Applicable Actual Cost Method of Accounting The Utility accumulates cost under a work order accounting procedure prescribed by the Federal or State regulatory body and proposes to request reimbursement for actual direct and related indirect costs. Lump Sum Method of Accounting The Utility proposed to request reimbursement based on an agreed lump sum amount supported by a detailed cost analysis. Form ROW-U-COA (Rev. 03/24) Page 5 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “C” Schedule of Work Not Applicable Estimated Start Date (mm/dd/yyyy): 01/23/2023, subject to physical work restrictions prior to the issuance of environmental clearance as required by the provisions of this agreement. (If construction will be joint bid and included in the highway contract, enter the project let date.) Estimated Duration (number of days): 410 Estimated Completion Date (mm/dd/yyyy): 03/08/2024 Form ROW-U-COA (Rev. 03/24) Page 6 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “D” Statement Covering Contract Work Not Applicable Construction Contract: Complete form ROW-U-48 and ROW-U-48-1 if applicable. The Utility will use its own personnel (supporting documentation will be required at the time of billing, See ROW Utilities Manual, Chapter 11). The Utility will use third party contractors to perform the adjustment and complete the attached ROW-U-48 with ROW-U-48-1 (joint bid), if appropriate. (verification of continuing contract rate sheets or copy of bid tabulation will be required at the time of billing) Engineering Contract: The Utility will use its own personnel (supporting documentation will be required at the time of billing, See ROW Utilities Manual, Chapter 11). The Utility will use a consultant contract (verification of fee schedule is required). TxDOT will procure a utility engineering consultant. Form ROW-U-COA (Rev. 03/24) Page 7 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “E” Utility Joint Use Agreement – (ROW-U-JUA) and/or RULIS Permit Not Applicable Utility Joint Use Agreement (ROW–U–JUA) Plans with joint use area highlighted are included. RULIS Permit Number: The utility should obtain an approved permit before the start of construction inside of the highway right of way. Quitclaim will be submitted at the Final Billing Form ROW-U-COA (Rev. 03/24) Page 8 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “F” Eligibility Ratio Not Applicable Eligibility Ratio established: % Non-interstate Highway (Calculations attached) Interstate Highway Toll Road (Minimum of 50%) SP2125 Approved Application (100%) Minute Order #: Master Utility Agreement Form ROW-U-COA (Rev. 03/24) Page 9 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “G” Betterment Calculation and Estimate Not Applicable Elective Betterment Ratio established: % Calculation is attached and the justification is included below A betterment and an in-kind estimate are included Forced Betterment To comply with regulated industry standards, laws, and regulations. (Supporting documentation required) To comply with published current design practice followed by the utility in its own work. (Supporting documentation required) Due to proposed roadway design. (Provide explanation below) Not Applicable A statement explaining Elective and/or Forced Betterment: Form ROW-U-COA (Rev. 03/24) Page 10 of 10 ______ __________ ______ __________ Initial Date Initial Date TxDOT Utility Attachment “H” Proof of Property Interest Not Applicable Supporting documentation of compensable property interest that establishes reimbursement eligibility as referenced in Texas Transportation Code §203.092. Property interest is documented through applicable affidavits and required attachments. ROW-U-Affidavit (See ROW Utilities Manual, Chapter 9, Section 3) The roadway improvement project is designated as an Interstate Highway project; therefore, no supporting documentation for compensable interest is required. Supporting documentation for existing easements is required for easement replacement. Toll Road (Supporting documentation of compensable property interest required if more than 50% eligibility ratio is applied) SP2125 Master Utility Agreement