Loading...
HomeMy WebLinkAbout25-284ORDINANCE NO.25-284 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND GARVER, LLC, AMENDING THE CONTRACT APPROVED BY PURCHASING ON AUGUST 28, 2023, IN THE NOT-TO-EXCEED AMOUNT OF $15,000.00; SAID FIRST AMENDMENT TO PROVIDE A DRAINAGE STUDY FOR THE DENTON ENTERPRISE AIRPORT: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 8209 – PROVIDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $70,000.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $85,000.00). WHEREAS, on August 28, 2023, Purchasing awarded a contract to Garver, LLC in the amount of $15,000.00, for Airport Engineering Services for the Denton Enterprise Airport; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Garver, LLC, which is on file in the office of the Purchasing Agent, in the amount of Seventy Thousand and 0/ 100 ($70,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $85,000.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval . The motion to approve this ordinance was made by Joe Holland and seconded by Brandon Chase McGee. This ordinance was passed and approved by the following vote [ 7 - 0 ] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2 : Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: X X X X X X X PASSED AND APPROVED this the 18th day of February, 2025 . z-'zr– GERARD HUDSPETH, MAYOR ATTEST: LAUREN THODEN, CITY SECRETARY L\\\ 1111111/ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY:}r£aLOcgaLLat+b Docusign Envelope iD: 41856D41-CA8Ez}473-B2B2-8CD62C7CF97D DENTON Docusign City Council Transmittal Coversheet 8209 p1 i cab1 e r\ 1\{ File Name I A1 rport Englneering Services - Amendment 1 Purchasing Contact Chri st1 na D or"-dY City Council Target Date FEBRUARY 18’ 2025 Piggy Back Option Contract Expiration Ordinance Not AP N/A LJ -COLt Docusign Envelope ID: 41856D41-CA8E4473-B2B2-8CD62C7CF97D FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND GRAVER, LLC PSA 8209 THE STATE OF TEXAS § §COUNTY OF DENTON THIS FIRST AMENDMENT TO CONTRACT 8209 (“Amendment”) by and between the City of Denton, Texas (“City”) and Gamer, LLC (“Engineer”); to that certain contract executed on August 28, 2023, in the original not-to-exceed amount of $15,000 (the “Agreement”); for services related to Airport Engineering Services. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $70,000 with this Amendment for an aggregate not-to-exceed amount of $85,000; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “ A’ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to Drainage Study, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $70,000. 2. This Amendment modifies the Agreement amount to provide an additional $70,000 for the additional services with a revised aggregate not to exceed total of $85,000. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically,,by aljq !hrough their respective duly authorized representatives. .... .. . . . 2'/r9/2a25and officers on this date '’ '’ J Docusign Envelope ID: 41856D41-CA8E-4473-B2B2-8CD62C7CF97D THIS CONTRACT HAS BEEN ba iiIGFAfakTBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms.Printed Name: Mitche11 MCAna1 1 y Signed by: I &ah dAMS +©&aNAFT&IRE Title. vice President Ryan Adams PRINTED NAME 214-619-9023 PHONE NUMBER Di rector of Al rport TITLE MRMCAna1 1 y@GarverUSA . com EMAIL ADDRESS A1 rport DEPARTMENT 2025-1258741 TEXAS ETHICS COMMISSION CERTIFICATE NUMBER ATTEST: LAUREN THODEN, CITY SECRETARY DocuSigned by: b#„„~.~ Jb„.~ D09D09CAD33D487 CITY OF DENTON, TEXAS 'DocuSigned by: b$''' H'Mt„/ -5&&&A7&&ENSLEY CITY MANAGER APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Docusign Envelope ID: 41856D41-CA8E4+73-B2B24CD62C7CF97D 3000 Internet Blvd Suite 400 Frisco, TX 75034 TEL 972.377.7480 FAX 972.377.8380GARVERwww.GarverUSA.com Ryan Adams Airport Director Denton Enterprise Airport (DTO) 5000 Airport Road Denton, TX 76207 December 20, 2024 Re:Denton Enterprise Airport (DTO) DTO Drainage Study Professional Services Proposal (Revision I) Dear Mr. Adams, Gamer is pleased to submit this proposal to provide professional services relating to the improvements listed in “Exhibit A - Scope of Services" for the referenced project. COMPENSATION For the DTO Drainage Study, the not-to-exceed fee of $70,000.00 is based upon the scope of services provided in Exhibit A. A detailed breakdown of the proposed fee for the engineering services is included in Exhibit B. The area of study can be found within Exhibit C. FEE AMOUNT FEE TYPE LUMP SUM Title I Services Drainage Study Subtotal (Title I Services) $70,000.00 $ 70,000.00 Total $70,000.00 Gamer is pleased to have this opportunity to submit this proposal, and we look forward to working with you on this project. If you have any questions or would like any additional information, please feel free to call me at 214- 619-9023 Sincerely, GARVER kW Mitchell McAnally, PMP, PE Senior Project Manager Attachments:Exhibit A - Scope of Services Exhibit B – Garver Fee Spreadsheet Exhibit C – Area of Study Docusign Envelope ID: 41856D41-CA8E4473-B2B2-8CD62C7CF97D EXHIBIT A (SCOPE OF SERVICES) Generally, the Scope of Services includes the following professional services for the Drainage Study at the Denton Enterprise Airport (DTO) with the study limits shown on the attached exhibit and stated in Section 2.4. The Drainage Study will be conducted as shown in the attached Exhibit C. • Project Administration • Drainage Study 1. PROJECT ADMINISTRATION 1.1. Garver will serve as the Owner’s representative for the project and furnish consultation and advice to the Owner during the performance of this service. Gamer will attend conferences alone or with Owner's representatives, local officials, state and federal agencies, and others regarding the scope of the proposed project, its general design, functions, and impacts. 2. DRAINAGE STUDY Conduct a planning level Downstream Assessment based on guidance from the City of Denton Exhibit A Stormwater Design Criteria Manual, dated October 2024, and the North Central Texas Council of Governments (NCTCOG) integrated Stormwater Management (/SWM) Technical Manual, latest edition. The Downstream Assessment shall consider the current master development plan for the Denton Enterprise Airport (DTO) property and assume “full build out" developed conditions. 2.1. Gan/er will perform a data collection and data gathering task to obtain the following readily available and accessible information: 2.1.1.Garver will prepare a FIS data request for the effective technical and administrative support documentation for Dry Fork Hickory Creek and Hickory Creek within the project approximate project limits. Garver will submit the data request and payment to the FEMA Engineering Library electronically by email to FEMA-EngineerinqLibrarv@fema.dhs.gov. 2.1.2.Obtain existing as-built plans and drainage design data, including hydrologic and hydraulic model(s), and master development plan for the DTO property. 2.1.3.Obtain publicly available GIS data, lidar topographic data, aerial photography, and NRCS SSURGO digital soils data for portions of Dry Fork Hickory Creek and Hickory Creek watersheds . 2.1.4.Submit a data request to the City of Denton for any hydrologic and hydraulic models within the study area, FEMA effective FIS technical and administrative support documentation for Dry Fork Hickory Creek and Hickory Creek watersheds. 2.2. Gamer will develop hydrologic models for the Downstream Assessments of Dry Fork Hickory Creek and Hickory Creek since portions of the airport property drain into both watersheds. The USACE HEC-HMS software will utilize the SCS Unit Hydrograph Method to estimate peak discharges for the 1-, 25-, and 100-year, 24-hour storm events. Modeling methodology and parameters will be selected in accordance with standard engineering practice and Owner standards. Modeling parameters, such as areas, slopes, drainage paths, distances, etc. will be obtained from publicly available Lidar, surveys, planimetric contour maps, and aerial photos Exhibit A – Scope of Services DTO Drainage Study Garver Project No. 23AI 1 290 Docusign Envelope ID: 41856D41-CA8E4473-B2B2-8CD62C7CF97D 2.2.1. Hydrologic analysis of the pre- and post-development on-site conditions based on the current airport master development plan. 2.2.2. Offsite undeveloped areas will be considered as “full build-out” for both the pre- and post-development analyses based on the City of Denton's future land use map and/or master development plan. 2.2.3.The Downstream Assessment will evaluate streambank protection and flood mitigation storm events. Since this is a planning level study, the conveyance storm will only include the evaluation of the outlet discharges and will not include a detailed analysis of the individual on-site sub-basins and improvements needed for the full build-out (i.e. , streets, sidewalks, inlets, storm drain pipe systems, etc.) to convey the on-site runoff to the drainage basin outlet(s). 2.3. Garver will review the effective hydraulic models, if available, from the FEMA FIS data request. If the models are provided in a usable electronic file format, and Garver determines the models to be adequate to represent current existing conditions, Gaver will utilize the FEMA effective hydraulic model has the bases of the Downstream Assessment. 2.4. If the FEMA effective hydraulic models are not provided in a usable electronic file format, Garver will develop hydraulic models for the Downstream Assessment of Dry Fork Hickory Creek and Hickory Creek. The USACE HEC-RAS software will be used to develop unsteady- flow one-dimensional hydraulic models to evaluate water surface elevations and velocities along the stream reach. 2.4.1.The limits of the hydraulic modeling for Dry Fork Hickory Creek will begin at FEMA cross section “B” and continue upstream to FEMA cross section “J”. 2.4.2. The limits of the hydraulic modeling for Hickory Creek will begin at FEMA cross section "F” and continue upstream to FEMA cross section “J”. 2.5. If the result of the Downstream Assessment determines that stormwater detention is required for the “full build-out” of the DTO property, Gamer will estimate the storage volume required to mitigate the increased peak discharges due to proposed site development leaving the site in accordance with the City of Denton Exhibit A Stormwater Design Criteria Manual, dated October 2024. This will include conceptual level planning and design only and shall not include the detailed design of a stormwater detention facility. 2.6. Gamer will develop a brief drainage analysis and this information will be included in the final engineer’s report. The drainage analysis report will include the following: • Pre-development drainage methodology and results • Conceptual planning level post-development drainage methodology and results • Planning level drainage recommendations 3. DESIGN SERVICES 3.1. General: Gamer will prepare detailed drainage study for the Denton Enterprise Airport (DTO). These designs shall conform to the standards of practice ordinarily used by members of Garver’s profession practicing under similar conditions and shall be submitted to the City of Denton from which approval must be obtained. Exhibit A – Scope of Services DTO Drainage Study Garver Project No. 23AI 1290 Docusign Envelope ID: 41856D41-CA8E-+473-B2B2-8CD62C7CF97D 3.2. Owner /Aqency Coordination: Garver’s project manager and/or design team will coordinate with the Owner as necessary to coordinate design decisions, site visits, document procurement, or other design needs, 3.3. Project Management Plan / Quality Control Procedures 5.3.1 Gamer will develop a project specific project management plan. The project management plan will include the project background, scope of work, stakeholder contact information, project team organization and roles, design criteria, project schedule, deliverables, and quality control procedures. 5.3.2 Gamer will complete quality control reviews for each deliverable prior to any design submission to Owner and/or FAA. Quality control reviews will be completed by qualified project managers, project engineers, and/or senior construction observers who are experienced in the relevant discipline and design elements under review. Weekly internal progress meetings will be held during all design phases to ensure adequate quality control throughout the design phases. 4. PROJECT DELIVERABLES 4.1. The following deliverables will be submitted to the parties identified below. Unless otherwise noted below, all deliverables shall be electronic. • PDF Drainage Study Report describing the findings of the planning level analyses to the City of Denton and Denton Enterprise Airport (DTO) o One hard copy • Other electronic files as requested. 5. ADDITIONAL SERVICES 5.1. The following items are not included under this agreement but will be considered as additional services to be added under Amendment if requested by the Owner. • • • • • • • • Redesign for the Owner’s convenience or due to changed conditions after previous alternate direction and/or approval. Deliverables beyond those listed herein. Engineering, architectural, or other professional services beyond those listed herein. Preparation of a Storm Water Pollution Prevention Plan (SWPPP). The construction contract documents will require the Contractor to prepare, maintain, and submit a SWPPP to DEQ Construction Administration Services. On-Site Construction Observation, and/or Construction Materials Testing. Environmental Handling and Documentation, including wetlands identification or mitigation plans or other work related to environmentally or historically (culturally) significant items. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR. Services after construction, such as warranty follow-up, operations support, and Part 139 inspection support. Exhibit A – Scope of Services DTO Drainage Study Gamer Project No. 23AI 1290 Docusign Envelope ID: 41856D41.CA8E4473-B2B2-8CD62C7CF97D 6. SCHEDULE 6.1. Garver shall begin work under this Agreement within ten (10) days of execution of this Agreement and shall complete the work in accordance with the schedule below: Design Phase Calendar Months Drainage Study Report 4 Months from the receipt of Client furnished as-builts and/or FEMA Effective model, whichever is latest Exhibit A – Scope of Services DTO Drainage Study Garver Project No. 23AI 1290 Docusign Envelope ID: 41856D41-CA8E-4473-B2B2-8CD62C7CF97D Exhibit B Denton Enterprise Airport (DTO) DTO Drainage Study DRAINAGE STUDY WORK TASK DESCRIPTION E-6 $316,00 hr E-5 $257.00 hr Ed $21 1.00 hr E-3 $180.00 hr E-2 $157.00 hr E-1 $135.00 hr AM-2 $100.00 hr r m Administration and Internal == e 10 a Subtotal . Project Manageml c FEMA FIS data request DTO data request Online GIS data collection , , „q,,,t 10 0 18 2 0 10 2 2 0 0 2 mM-mnole c Pre-Development (Existing) Conditions Review/evaluate as-built data Lidar surface processing and preparation GIS base map preparation Delineate watershed and subbasin boundaries Develop land use and CN polygons W rmine time of concentration/lag times Develop HEC-HMS model Execute and revise HEC-HMS model Extract model results a';o QA/QC and revisions Post-Development (Proposed) Conditions Develop land use and CN polygons Delineate watershed and subbasin boundaries Determine time of concentration/lag times Develop HEC-HMS mode Execute and revise HEC-HMS model Extract model®ults and format data QA/QC and revisions a ;a'M 0 0 4 0mmTyTWl mW c Dry Fork Hickory Creek HEC-RAS Model Develop base mapping Develop cross section geometry (15 sections) Develop roadway geometry (4 crossings) Develop pre-development flow data Execute and revise pre-development plan Develop post-development flow data Execute and revise post-development plan Hickory Creek HEC-RAS Model Develop base mapping Develop cross section geometry (8 sections) Develop roadway geometry (1 crossing) Develop pre-development flow data a 0 0 37 88 Docusign Envelope ID: 41856D41-CA8E4473-B2B2-8CD62C7CF97D Execute and revise pre-development plan Develop post-development flow data Execute and revise post-development plan QA/QC and revisions 4 2 12 24 8 2 4 88 27 10 4 2 2 a UbBM-TyIBmHHHFsIT s Estimate basin size Develop HEC-HMS model parameters Execute and revise HEC-HMS model pi Extract model res-mMm QA/QC and revisions 0 0 0 102 20 8 4 4 0 lters 4 8 4 4 68 r Prepare drainage report r iTliat-aT-ITiRrT#aEnBTenum 0 0 0 18 12 4 16 112 36 16 8 24 252 0 m©eqiim 0 10 0 0 0 0 0 0Hours SUBTOTAL - SALARIES:$69,112.00 DIRECT NON.LABOR EXPENSES Document Printing/Reproduction/Assembly Postage/Freight/Courier FEMA FIS Data Request Travel Costs $210.00 $108.00 $400.00 $170.00 SUBTOTAL . DIRECT NON.LABOR EXPENSES:$888.00 SUBTOTAL:$70,000.00 $0.00SUBCONSULTANTS FEE: TOTAL FEE:$70,000.00 Ddocusign Certificate Of Completion Envelope Id: 41856D41-CA8E4473-B2B2-8CD62C7CF97D Subject: Please DocuSign: City Council Contract - 8209 Airport Engineering Services - Amendment 1 Status: Completed Source Envelope: Document Pages: 10 Signatures: 5 Initials: 1 Envelope Originator: Christina Dormady 901 B Texas Street Denton, TX 76209 Certificate Pages: 6 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada)christina.dormady@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 1/1 7/2025 8:22: 14 AM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 1/1 7/2025 8:29:02 AM Viewed: 1/17/2025 8:29:09 AM Signed: 1/17/2025 8:29:52 AM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 1/17/2025 8:29:54 AM Viewed: 1/17/2025 8:39:54 AM Signed: 1/17/2025 8:40:31 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) -Docu31gn•d by: IMArtL£hMw .4B070831B4AA438 Sent: 1/17/2025 8:40:34 AM Viewed: 1/17/2025 4:05:26 PM Signed: 1/17/2025 4:06:13 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Mitchell McAnally MRMcAnally@GarverUSA.com Vice President Security Level: Email, Account Authentication (None) -DocuSigned by: I MldLdl McaMlhlD88D2058A8A&4CO Sent: 1/17/2025 4:06:15 PM Viewed: 1/17/2025 4:22:53 PM Signed: 1/20/2025 9:36:12 AM Signature Adoption: Pre-selected Style Using IP Address: 97.77.16.177 Electronic Record and Signature Disclosure: Accepted: 1/1 7/2025 4:22:53 PM ID: f3cdee80-17ea4b6f-8156-Of5648d970bO Signer Events Ryan Adams Ryan.adams@cityofdenton.com Director of Airport Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 1/20/2025 9:36:15 AM Viewed: 1/20/2025 1 1:16:16 AM Signed: 1/20/2025 11:17:04 AM Signature Adoption: Pre-selected Style Using IP Address: 104.28.50.134 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 1/20/2025 11:16:16 AM ID: c4881605-e1 324632-b387-abcfaa27b9fO Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 1/20/2025 1 1:17:07 AM Viewed: 2/1 9/2025 8:38:46 AM Signed: 2/1 9/2025 8:39:02 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) &n }/%q£e7 Sent: 2/19/2025 8:39:04 AM Viewed: 2/1 9/2025 8:39:39 AM Signed: 2/1 9/2025 8:39:46 AM.5236DB296270423 Signature Adoption: Pre-selected Style Using IP Address: 107.77.197.70 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) 'DocuS$gned by:IW abdth ' D09D09CAD33D487. Sent: 2/1 9/2025 8:39:49 AM Viewed: 2/1 9/2025 8:42:15 AM Signed: 2/1 9/2025 8:43:48 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 1/17/2025 8:29:54 AM Viewed: 2/19/2025 7:18:09 PM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 1/20/2025 1 1:17:06 AM Viewed: 1/21/2025 12:39:01 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 2/1 9/2025 8:43:50 AM Viewed: 2/1 9/2025 7:38:15 PM Chase Patterson chase.patterson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 11/26/2024 9:22:49 AM ID: 3efe3689-4ecIJj34f-9513-baabcef8f5 16 Sent: 2/19/2025 8:43:51 AM Viewed: 2/1 9/2025 9:00:40 AM Witness Events Signature Signature Timestamp Notary Events Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 1/1 7/2025 8:29:02 AM 2/1 9/2025 8:42:15 AM 2/1 9/2025 8:43:48 AM 2/1 9/2025 8:43:51 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Mitchell McAnally, Ryan Adams, Chase Patterson ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree’ button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software lng Systems:0 Browsers (for SENDERS Browsers (for SIGNERS) r r mlet Explorer 6.0?, Mozilla FireFox 1.0 NetScape 7.2 (or above mc ma me a=7oli= x Email Screen Resolution Enabled Security Settings •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via roxy connectron ## These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the ’I agree’ button below. By checking the ’I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.