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HomeMy WebLinkAbout25-644ORDINANCE NO. 25-644 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF DENTON AND TEXAS MATERIALS GROUP, INC., FOR THE CONSTRUCTION OF THE ROBrNWOOD RECONSTRUCTION PROJECT FOR THE CAPITAL PROJECTS DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (CSP 8586 – CHANGE ORDER NO. 1 1N THE NOT-TO-EXCEED AMOUNT OF $301,421.50, FOR A TOTAL CONTRACT AWARD AGGREGATED TO $3,097,446.88). WHEREAS, on September 17, 2024, by Ordinance No. 24-1773, the City Council awarded a contract to Texas Materials Group, Inc., in the amount of $2,796,025.38, for the construction of the Robinwood Reconstruction Project with the geographical limits as follows: Robinwood Lane, Clover Lane, Live Oak Street, Shadywood Street, and Mistywood Lane for the Capital Projects Department; and WHEREAS, this procurement was undertaken as part of the City’s governmental function [Street construction and design]; and WHEREAS, the Staff having recommended, and the City Manager having recommended to the Council that a change order be authorized to amend such contract agreement with respect to the scope of work and an increase in the payment amount; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. Change Order No. 1, increasing the amount of the contract between the City and Texas Materials Group, Inc., which is on file in the office of the Purchasing Agent, in the amount of Three Hundred One Thousand Four Hundred Twenty-One and 50/100 ($301,421.50) dollars, is hereby approved and the expenditure of funds therefore is hereby authorized in accordance with said change order. The total purchase order amount increases to $3,097,446.88. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by Jill Jester and seconded by Joe Holland. This ordinance was passed and approved by the following vote [ 7 - 0 ] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester. At Large Place 6: J J J J J J J PASSED AND APPROVED this the 15th day of April, 2025. g/ HUDSPETH, MAYOR ATTEST: LAUREN THODEN, CITY SECRETARY L\\\\\IIII JIll BY:d APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY )rLaho&@aLL£nlb BY: Docusign Envelope ID: E18D795D-6019-45E8-950F-EDC87719E144 DENTON Docusign City Council Transmittal Coversheet FILE 1 8586 File Name RQbin w‘ Pur,h„i.gC,.t„t c '“ - od Reconstruct1 on owe r City Council Target Date APRIL 15’ 2025 Piggy Back Option Contract Expiration Ordinance plicab1 eNot AP N/A LJ -V't't Docusign Envelope ID: E18D795D€01945E&950F-EDC87719E144 I DENTON City of Denton - Capital Projects 401 N. Elm Street Denton, TX 76203 Sheldon Gatewood, Project Manager Contractor: Texas Materials 420 Decker Dr, Suite 200 Irving, Texas 75062 Juan Garcia Proj: Robinwood Reconstruction CSP# 8586 CHANGE ORDER NO PO# 1 208613 o 12/2/2024 Contract BID Amount: } 5% Contingency Amount: } Total NTE Amount : L Prior Approved CUA's: I Available Contingency: $ This CUA Request: £ Contingency Remaining: } Contingency Added: £ ENG/PMO# 23001 6-1 L no He OIIDae: 5/3 1 /2025 Mmr etion Date: 5/31 /2025 Prior Approved O Current Contract Amount w CD's: $ This CO Non-Contingency Fund Request: £ Total Change Request: £ 6 133,1 44.07 2,796,025.38 2,662,881 .31 101 ,421.50 133.1 44.07 133,136.96 7.11 200,000.00 434,558.46 Orig Contract Days: Approved CO Days: 1 80 a This CO Days Request: New Contract Days: a 180 PJ :lClll JeT ilet•1 JE A NII Pl RIBA \laBINt Fl•IR CH AIIbI feIF=ON FC : e: :ETS : 0 f W O r k i n C 1 U d e d F U 1 1 r 0 a d r e C O n S t r U dion of Robin wood pCI over 1 Mistywoodland Shadywood I along with drainage improvements e Reason for chan;= DqHaFBBBI;uctlon, Wclee sand tRan c]gElliEBEIgElaDIBsE=as tatm© a 1'einiT;;mm;RmT;aTBW to switch materials from lime to cement for subgrade stabilization, During this testing phase, 1 was lime stabilized, and lift one was poured. Crumbing of Type B appeared, so the first lift should be removed to be restabilized and repoured CONTINGENCY USE ALLOWANCE (CUA) CONTRACT CHANGES it E ADDITIONAL CONTINGENCY ALLOWANCE CONTRACT CHANGES I PROJECT (NON-CONTIGENCTY) FUNDED CONTRACT CHANGES (CO) D n–T------TTTB–rFT–T35Ti-37–NmaT©MBnl s t Pavement Type B (2" Contingency funds are used at City's discretion per co,tract spec language [ f2 1 QU,A8M@N-©ES TOm UOM SY Ton HsI BYI BID QTY 14,949M B3 ® IBRB® r 8 4,957 1 $ 6.55 4.957 1 $ 20.23 T-aTTCUA EXISTHmm E = Extended Price 11 4,635.25' M6E58.45' 32,468.35HiM:mWE NEW rrEMS OF WORK om--r gm®n Contingency funds are used at City's discretion per contract spec language Ton SY1 3$ –TaIT TOTAL CU A Nlajlhg,m 9 4 ga8.30 2 NEW CONTINGENCY ALLOWANCE CHANGES tontingencv funds are used at City's discretion per contract spec language 200,000.00 $200.000.00 2TOTAL ADDITIONAL CONTINGENCY ITEMS: Item No.Spec. Section No.Description of work QUANTITY CHrANG UOM BID QTY +/- QTY Unit Price Extended Price 558.46 O L NEW ITEMS 6TqIM)mFF–T-Tm– I mEUNDE© i ' : . : WO No 2 $101 ,421.50 TOTAL CO AMOUNT Original BID/Contract Amount: Original Not To Exceed Amount: Total CU A's: Total CO's: Contingency Added to NTE: Revised Contract Amount: % of CU A Approved To-Date: Total Changes over Original Bid: Percent Changes over NTE: $ $ $ $ $ $ 2,662,881 .31 2,796,025.38 133.1 36.96 101 ,421 .50 200,000.00 2,897,439.77 100% 8.81 % 10.78% Robinwood Reconstruction Docusign Envelope ID: E18D795D4019-+5E8-950F.EDC87719E144 THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THERE®f’, IS SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS. bMd by [sqA +kWM£Shel SIgned by: ACCEPTED BY CITY ENGINEER/DIRECTOR OF CAPITAL PROJECTS StIIL dArth wI Interlm D1 rector of caplta1 pFojects ACCEPTED BYCONTRACTOR: Ron Stlnson EstImatIng Manager Name. Title &th SIwul Vg7P8gAA- DwuS+gn•d by: SMA H&MItT 'WgoRgil7F# CITY MANAGER: DwuSlgn•d bV daxulb Jb&delArrEST: CITY SECRETERY DocuSlgned by: bri tkwtIL SW#?er8'F PURCHASING: APPROVED AS TO LEGAL FORM: Robinwood Reconstruction CHANGE ORDER NO. Total Change Request:S 1 434,558.46 Ddocusign Certificate Of Completion Envelope Id: E18D795D-601945E8-950F-EDC87719E 144 Subject: Please DocuSign: City Council Contract 8586 Robinwood Reconstruction CO#1 Status: Completed Source Envelope: Document Pages: 3 Certificate Pages: 6 Signatures: 7 Initials: 1 Envelope Originator: Ceri Power 901B Texas Street Denton, TX 76209 cort.power@cityofdenton.com IP Address: 198.49.140.104 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 3/1 8/2025 1 :26:08 PM Holder: Cori Power cori .power@cityofdenton.com Location: DocuSign Signer Events Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Signature Timestamp Sent: 3/18/2025 1 :40:13 PM Viewed: 3/18/2025 2:35:40 PM Signed: 3/1 8/2025 2:38:07 PM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 3/1 8/2025 2:38:08 PM Viewed: 3/1 8/2025 4:54:02 PM Signed: 3/18/2025 4:54:11 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) 'DocuSlgn•d by: IA&&rtLLhLBhpl ,4B070831&4AA438 Sent: 3/1 8/2025 4:54:12 PM Viewed: 3/20/2025 9:19:29 AM Signed: 3/20/2025 9:22:14 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Sheldon Gatewood sheldon.gatewood@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 3/20/2025 9:22:16 AM Viewed: 3/20/2025 9:27:12 AM Signed: 3/20/2025 9:27:35 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 3/20/2025 9:27:12 AMID: 25ad16e6-276bJlfd8-blfb-60f3b41fd939 Signer Events Ron Stinson ronald.stinson@texasmaterials.com Estimating Manager Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 3/20/2025 9:27:37 AM Viewed: 3/20/2025 10:21 :58 AM Signed: 3/20/2025 10:42:39 AM 'Signed byE IM& SInsall '87E70BDF56894AA Signature Adoption: Pre-selected Style Using IP Address: 47.161.7.93 Electronic Record and Signature Disclosure: Accepted: 3/20/2025 10:21 :58 AM ID: 18f9bc9e-8101-£+f3b-bf19-87f7dd0473d1 Seth Garcia Seth.Garcia@cityofdenton.com Interim Director of Capital Projects Security Level: Email, Account Authentication (None) Sent: 3/20/2025 10:42:42 AM Viewed: 3/20/2025 10:43:56 AM Signed: 3/20/2025 10:44:30 AM Signature Adoption: Pre-selected Style Using IP Address: 107.77.218.5 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 3/20/2025 10:43:56 AM ID: bbbde305-0f4e45f7-8t,Oc-c127a2a3fbOO Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Completed Sent: 3/20/2025 10:44:34 AM Viewed: 4/1 6/2025 10:41 :08 AM Signed: 4/16/2025 10:41 :16 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 4/16/2025 10:41 :18 AM Viewed: 4/16/2025 10:56:22 AM Signed: 4/1 6/2025 10:56:32 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) 'DocuSign•d by:IM abd&b 'DOgD09CAD33D487 Sent: 4/16/2025 10:56:35 AM Viewed : 4/1 6/2025 12:21 :18 PM Signed: 4/16/2025 12:21 :34 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Status Timestamp Sent: 3/18/2025 2:38:09 PM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Sent: 3/20/2025 10:44:33 AM Viewed: 3/20/2025 11:16:03 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Sent: 4/16/2025 12:21 :36 PM Viewed: 4/1 7/2025 8:16:59 AM Sheldon Gatewood sheldon.gatewood@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/14/2025 4:35:02 PM ID: c7f61432-24f32108d-9b34-263b72b36044 Sent: 4/16/2025 12:21 :37 PM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps 3/18/2025 1 :40:13 PM 3/18/2025 2:37:37 PM 3/1 8/2025 2:37:37 PM 3/1 8/2025 2:37:37 PM 4/16/2025 12:21 :18 PM 4/16/2025 12:21:34 PM 4/1 6/2025 12:21 :37 PM Envelope Sent Envelope Updated Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Sheldon Gatewood, Ron Stinson, Seth Garcia, Sheldon Gatewood ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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