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Home My WebLink About25-652ORDINANCE NO. 25..652 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNiCIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND GARVER, LLC, AMENDING THE CONTRACT APPROVED BY PURCHASING ON AUGUST 28, 2023, N THE NOT-TO-EXCEED AMOUNT OF $15,000.00; AMENDED BY AMENDMENT 1 APPROVED BY CITY COUNCIL; SAID SECOND AMENDMENT TO PROVIDE A TAXIWAY REHABILITATION PRIORITY REPORT FOR THE DENTON ENTERPRISE AIRPORT; PROVDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 8209 – PROVIDING FOR AN ADDITIONAL SECOND AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $53,200.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $138,200.00). WHEREAS, on August 28, 2023, Purchasing awarded a contract to Garver, LLC in the amount of $15,000.00, for Airport Engineering Services for the Denton Enterprise Airport; and WHEREAS, on February 18, 2025, City Council awarded a First Amendment to Garver, LLC in the amount of $70,000.00, to provide a drainage study for the Denton Enterprise Airport; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed Second Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Second Amendment, increasing the amount of the contract between the City and Garver, LLC, which is on file in the office of the Purchasing Agent, in the amount of Fifty- Three Thousand Two Hundred and 0/100 ($53,200.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $138,200.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by Brandon Chase McGee and seconded by Vicki Byrd. This ordinance was passed and approved by the following vote [ 7 - 0 ] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2 : Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: X X X X X X X PASSED AND APPROVED this the 6th day of May, 2025 . d;aZ=~.R ATTEST: LAUREN THODEN, CITY SECRETARY L\\\\III III/f/ APPROVED AS TO LEGAL FORM: MACK RE[NWAND, CITY ATTORNEY BY:2yLaho&dEalcaDW Docusign Envelope ID: 92B5DE11-86FA47D9-BE40-IF2F88C6B471 DENTON Docusign City Council Transmittal Coversheet 8209PSA File Name I A1 rport EngIneerIng Servlces - Amendment 2 Purchasing Contact Chri stlna D ormady City Council Target Date MAY 6 ’ 2025 Piggy Back Option Contract Expiration Ordinance 25 652 H• \Pb IIhF/ F/ 1 1 \n bAkr 1 b N/A Docusign Envelope ID: 92B5DEI 1-86FA47D9-BE40-1 F2F88C6B471 SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND GARVER, LLC PSA 8209 THE STATE OF TEXAS § §COUNTY OF DENTON THIS SECOND AMENDMENT TO CONTRACT 8209 (“Amendment”) by and between the City of Denton, Texas (“City”) and Garver, LLC (“Engineer”); to that certain contract executed on August 28, 2023, in the original not-to-exceed amount of $15,000 (the “Original Agreement”); amended on February 19, 2025 in the additional amount of $70,000 aggregating a not-to-exceed amount of $85,000 (the “First Amendment”); (collectively, the Original Agreement, the First Amendment, are the “Agreement”) for services related to the design of the Airport Engineering Services. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $53,200 with this Amendment for an aggregate not-to-exceed amount of $ 138,200; and FURTHERMORE, the City deems it necessary to fUrther expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1 The additional services described in Exhibit 'W’ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Taxiway Rehab Prioritization, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “B” to this Amendment, attached hereto and incorporated herein for all purposes, a total fee, including reimbursement for non-labor expenses an amount not to exceed $53,200. 2. This Amendment modifies the Agreement amount to provide an additional $53,200 for the additional services with a revised aggregate not to exceed total of $138,200. 8209 PSA – Amendment #2 Page 1 of 2 Docusign Envelope ID: 92B5DEI 1-86FA47D9-BE40-1 F2F88C6B471 The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically, by_qQg_tluough their respective duly authorized representatives and officers on this date :)/ // “Engineer” “CITY” GARVER, LLC CITY OF DENTON, TEXAS A Texas Municipal Corporation 'DocuSign•d by: b@“„-“# ,5236DB298270423 @hilfEeNATURE, TITLE APPROVED AS TO LEGAL FORM: MACK RE[NWAND, CITY ATTORNEY ATTEST: LAUREN THODEN, CITY SECRETARY ['M„„” L„- DocuSlgned by: pYM 3WM ' Dmu Sign•d by: THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Ryan Adams PRINTED NAME Dt rector of Al rport TITLE Denton Enterpr1 se A1 rport DEPARTMENT 8209 PSA – Amendment #2 Page 2 of 2 Docusign Envelope ID: 92B5DEI 1.86FA47D9-BE40-1 F2F88C6B471 3000 Internet Blvd Suite 400 Frisco, TX 75034 TEL 972.377.7480 FAX 972.377.8380GARVER +, www.GarverUSA.com March 11, 2025 Ryan Adams Denton Enterprise Airport Airport Director 5000 Airport Road Denton, TX 76207 Re:Denton Enterprise Airport (DTO) Taxiway Rehabilitation Prioritization Engineering Services Proposal Dear Mr. Adams: Gamer is pleased to submit this proposal to provide engineering professional services related to the above referenced project. COMPENSATION For the Taxiway Rehabilitation Prioritization project, the hourly not-to-exceed fee of $53,200.00 is based on the services included in Exhibit A. A detailed breakdown of the proposed fee for these services is included within Exhibit B. SCHEDULE Garver acknowledges the importance of the project schedule to the City of Denton and agrees to put forth its best professional efforts to perform its services under this Agreement in a manner consistent with that schedule. Barring unforeseen circumstances beyond the control of Garver, we would anticipate completing the work within a mutually agreeable schedule that aligns with the City of Denton. Gamer is pleased to have this opportunity to submit this proposal and look forward to working with you on this project. If you have any questions or would like any additional information, please feel free to call me anytime at 214-619-9048. Sincerely, Sara Andrews, PE Senior Project Manager Attachments:Exhibit A – Scope of Services Exhibit B - Fee Spreadsheet Docusign Envelope ID: 92B5DEI 1-86FAJ17D9-BE40-1 F2F88C6B471 EXHIBIT A (SCOPE OF SERVICES) Generally, the Scope of Services includes the following professional services for the prioritization of taxiway rehabilitation projects at Denton Enterprise Airport (DTO). 1. DESIGN SERVICES 1.1 Gamer (Consultant) shall perform engineering services to evaluate the existing conditions of taxiways listed below and provide recommendations for rehabilitation. Evaluation will include a site investigation to document existing conditions. A prioritization of projects based on the rehabilitation recommendations and cost estimates will be provided to Denton Enterprise Airport for consideration of additional design services. The taxiways under evaluation are the following: 1.1.1 .Taxiway A 1.1.2.Taxiway C 1.1.3.Taxiway D 1.1.4. Taxiway F 1.1.5. Taxiway H 1.1.6. Taxiway J 1.1.7. Taxiway M 1.1.8.Taxiway B 1.1.9.Taxiway K 1.1.10. Taxiway O 1.2. Additional design services will be provided upon acceptance of proposed recommendations included in the preliminary engineering report letter 1.3. Gamer will help prepare the Grant Applications for the use of the lIJA funds for the remaining funds for FIscal Year 2022 and planned funds for Fiscal Year 2023. 2. PROJECT DELIVERABLES 2.1. The following deliverables will be submitted to the parties identified below. Unless otherwise noted below, all deliverables shall be electronic. • Pavement Study • Preliminary Engineering Report Letter • Engineer’s Opinion of Probable Cost • Executive Summary 3. ADDITIONAL SERVICES 3.1. The following items are not included under this agreement but will be considered as additional services to be added under Amendment if requested by the Owner. • • • • Redesign for the Owner’s convenience alternate direction and/or approval. Geotechnical services Surveying services Deliverables beyond those listed herein. or due to changed conditions after previous Exhibit A – Scope of Services DTO Taxiway Rehab Prioritization Garver Project No. 23AI 1 281 Docusign Envelope ID: 92B5DE11-86FAJ17D9-BE40-1 F2F88C6B471 • Design of any utility relocation. • Engineering, architectural, or other professional services beyond those listed herein. • Environmental Handling and Documentation, including wetlands identification or mitigation plans or other work related to environmentally or historically (culturally) significant items. 4. SCHEDULE 4.1. Garver shall begin work under this Agreement upon execution of this Agreement and shall complete the work within a mutually agreeable schedule with the Owner. Exhibit A – Scope of Services DTO Taxiway Rehab Prioritization Garver Project No. 23AI 1281 Docusign Envelope ID: 92B5DE11-86FA-47D9-BE40-1 F2F88C6B471 Exhibit B Denton Enterprise Airport (DTO) Taxiway Rehab Prioritization Conceptual Design (15%) WORK TASK DESCRIPTION E-5 hr E-4 hr E-1 hr T-3 hr a Civil EngEl!laBEI In-Person Kickoff Meeting Coordination with Airport & City of Denton Site invema Je Develop Rehabilitation Recommendations & Exhibits Develop Engineer's Opinion of Probable Costs Develop Taxiway Rehabilitation Priority Plan Develop Preliminary Engineering Report Letter Develop Executive Summary of PER Findings Virtual Review Meeting Finalize letter based on Review Comments Prepare lIJA 2022 Grant Application for Pavement Study Prepare lIJA 2023 Grant Application for Pavement Design Project Administration 3 1 3 2 2 2 6 2 2 1 1 12 12 24 24 24 12 12 4 4 I 27 27 95 94 94 20 20Hours95 $52,683.00SUBTOTAL - SALARIES: DIRECT NON-LABOR EXPENSES Document Printing/Reproduction/Assembly Postage/Freight/Courier Office Supplies/Equipment Computer Modeling/Software Use Travel Costs $202.00 $30.00 $65.00 $120.00 $100.00 SUBTOTAL - DIRECT NON-LABOR EXPENSES:$517.00 SUBTOTAL:$53,200.00 $0.00SUBCONSULTANTS FEE: TOTAL FEE:$53,200.00 Ddocusign Certificate Of Completion Envelope Id: 92B5DE11-86FA47D9-BE40-IF2F88C6B471 Subject: Please DocuSign: City Council Contract 8209 Airport Engineering Services - Amendment 2 Source Envelope: Status: Completed Document Pages: 7 Certificate Pages: 6 AutoNav: Enabled Signatures: 5 Initials: 1 Envelope Originator: Christina Dormady 901 B Texas Street Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.104 Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 3/20/2025 2:42:23 PM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Christina Dormady christina.dormady@cityofdenton.corn Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Signature Timestamp Sent: 3/20/2025 2:45:44 PM Viewed: 3/20/2025 2:45:55 PM Signed: 3/20/2025 2:46:25 PM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 3/20/2025 2:46:27 PM Viewed: 3/21/2025 8:17:44 AM Signed: 3/21/2025 8:18:35 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) •DocuSign•d by: IMArtLLhM&b .4B070831&4AM38. Sent: 3/21/2025 8:18:37 AM Viewed: 3/21/2025 4:16:45 PM Signed: 3/21/2025 4:20:52 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Mitchell McAnally MRMcAnally@GarverUSA.com Vice President Security Level: Email, Account Authentication (None) 'DoeuSIBned by: [ "””””", D66D2056AOA84CO Sent: 3/21/2025 4:20:53 PM Viewed: 3/21/2025 7:50:04 PM Signed: 3/24/2025 12:19:51 PM Signature Adoption: Pre-selected Style Using IP Address: 75.104.94.136 Electronic Record and Signature Disclosure: Accepted: 3/21/2025 7:50:04 PM ID: cf253acf-3279-493d-8638-03d5913248e3 Signer Events Ryan Adams Ryan.adams@cityofdenton.com Director of Airport Security Level: Email, Account Authentication (None) Signature -81gn8d by: I &„hA/aHS '+6544D73C36F409. Timestamp Sent: 3/24/2025 12:19:53 PM Viewed: 3/24/2025 12:20:15 PM Signed: 3/24/2025 3:50:10 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure; Accepted : 3/24/2025 12:20:15 PM ID: f1 7bOb5a-d69a46f5-aad7-6bc94a 12971 d Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Completed Sent: 3/24/2025 3:50:13 PM Viewed: 5/7/2025 9:35:55 AM Signed: 5/7/2025 9:36:07 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 5/7/2025 9:36:09 AM Viewed: 5/7/2025 9:36:41 AM Signed: 5/7/2025 9:36:56 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via Docusign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) Sent: 5/7/2025 9:36:57 AM Viewed: 5/7/2025 11:16:38 AM Signed: 5/7/2025 1 1:16:56 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Status Timestamp Intermediary Delivery Events Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Timestamp Sent: 3/20/2025 2:46:27 PM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Status Timestamp Sent: 3/24/2025 3:50:12 PM Viewed: 3/25/2025 11 :32:59 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) ElectronIc Record and Signature Disclosure: Not Offered via Docusign Sent: 5/7/2025 1 1:16:58 AM Viewed: 5/8/2025 8:26:54 AM Chase Patterson chase.patterson@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 4/28/2025 4:48:59 PM ID: 256cc461-d7c4-4c1 c-a668-501f3f084a69 Sent: 5/7/2025 1 1:17:00 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 3/20/2025 2:45:44 PM 5 n/2025 11:16:38 AM 5/7/2025 11:16:56 AM 5 m/2025 1 1:17:00 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Mitchell McAnally, Ryan Adams, Chase Patterson ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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