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HomeMy WebLinkAbout25-899ORDINANCE NO. 25-899 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH UKG KRONOS SYSTEMS, LLC, THROUGH THE OMNIA PARTNERS COOPERATIVE PURCHASING NETWORK CONTRACT #18220, FOR SOFTWARE MAINTENANCE AND CONTINUED VENDOR SUPPORT OF THE AUTOMATED TIMEKEEPING AND ATTENDANCE SOFTWARE, PURCHASE OF LICENSES, AND TIMECLOCK HARDWARE FOR THE TECHNOLOGY SERVICES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 8620 – AWARDED TO UKG KRONOS SYSTEMS, LLC, FOR ONE (1) YEAR, WITH THE OPTION FOR FOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE TOTAL FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF $2,325,000.00). WHEREAS, pursuant to Ordinance 21-1842, Omnia Partners has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law and city ordinances; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Omnia Partners programs at less cost than the City would expend if bidding these items individually; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS : SECTION 1. The items shown in the “File Number” referenced herein and on file in the office of the Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items : FILE NUMBER VENDOR AMOUNT 8620 UKG Kronos Systems, LLC $2,325,000.00 SECTION 2. By the acceptance and approval of the items set forth in the referenced file number, the City accepts the offer of the persons submitting the bids to Omnia Partners for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities, and for the specified sums contained in the bid documents and related documents filed with Omnia Partners and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the referenced file number wish to enter into a formal written agreement as a result of the City’s ratification of bids awarded by Omnia Partners, the City Manager, or their designated representative, is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, and standards contained in the Proposal submitted to Omnia Partners, and related documents herein approved and accepted. SECTION 4. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 5. By the acceptance and approval of the items set forth in the referenced file number, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approval purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by Joe Holland and seconded by Jill Jester. The ordinance was passed and approved by the following vote [ 7 - 0] : Aye X X X X X X X Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck, District 2 : Paul Meltzer. District 3 : Joe Holland, District 4: Brandon Chase McGee, At Large Place 5 : Jill Jester, At Large Place 6: PASSED AND APPROVED this the 20th day of May, 2025.„Ma ATTEST: LAUREN THODEN, CITY SECRETARY L\\\\tlllllfZ BY: ey@t&l hLt\ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: Docusign Envelope ID: 375A482F-5D28-428A-AD43-9756D4DA741 E DENTON Docusign City Council Transmittal Coversheet 8620 TImekeepIng System Software , Licensing & HardwareFile Name Purchasing Contact Carl P ower City Council Target Date MAY 20’ 2025 Piggy Back Option Contract Expiration Ordinance Not App11cable MAY 20, 2030 25-899 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E ADDENDUM TO OMNIA #18220 CONTRACT BY AND BETWEEN CITY OF DENTON, TEXAS AND UKG KRONOS SYSTEMS, LLC (File # 8620) THIS CONTRACT is made and entered into this date 05/20/2025 , by and between UKG Kronos Systems, LLC, a Massachusetts Limited Liability Company, whose address is 900 Chelmsford Street, Lowell, MA 01851, hereinafter referred to as “UK(Y’ or "Supplier," and the CITY OF DENTON, TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective upon approval of the Denton City Council and subsequent execution of this Contract by the Denton City Manager or his duly authorized designee. For and in consideration of the covenants and agreements contained herein, and for the mutual benefits to be obtained hereby, the parties agree as follows: SCOPE OF SERVICES Supplier shall quote Services in accordance with the Supplier’s contract pricing a copy of which is attached hereto and incorporated herein for all purposes as Exhibit “B”. The Contract consists of this written agreement and the following items which are attached hereto, or on file, and incorporated herein by reference (a) (b) (C) Special Terms and Conditions (Exhibit “A”); OMNIA #18220 Contract Pricing (Exhibit “B”) OMNIA Partners Cooperative Purchasing Contract #18220 with UKG Kronos Systems, LLC (fka Kronos Incorporated) (“OMNIA #18220 Contract”) (located at: https://www.omniapartners.com/suppliers/ukg/public-sector/contract- documents?hsCtaTracking=8a36e675-1883-4b9Gbd2 l-c83635e08e46'1/87C4dede52f- b563-4c3a-bft)b-c83f286ac90d and on file at the office of the City) (Exhibit “C”); Certificate of Interested Parties Electronic Filing (Exhibit “D”); Insurance Requirements (Exhibit “E”); Form CIQ – Conflict of Interest Questionnaire (Exhibit "F") (d) (e) (f) These documents make up the Contract documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving precedence first to the written agreement then to the contract documents in the order in which they are listed above. These documents shall be referred to collectively as “Contract Documents.” Prohibition on Contracts with Companies Boycotting Israel Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification Rom the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Contractor certifies that Contractor’s signature provides written verifIcation to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Prohibition on Contracts with Companies Boycotting Certain Energy Companies Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it ( 1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By signing this agreement, Contractor certiftes that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the agreement. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this agreement, Contractor cenifies that Contractor’s signature provides written vert$cation to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or fIrearm trade association; and (2) will not discriminate during the term of the contract against a fIrearm entity or firearm trade association. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Contractor certifies that Contractor’s signature provides written veRBcation to the City that Contractor, pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organiZation . Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies The City of Denton may terminate this Contract immediately without any further liability to either party if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Contractor is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) headquartered in China, Iran, North Korea, Russia, or other designated country. Notwithstanding the above, in the event of such termination by the City, the City shall pay to UKG all fees owed for Services rendered prior to the date of termination, in accordance with the Contract terms and only to the extent allowed by state law. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written. File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E SUPPLIERr– SIgned br By J fMri& PaId~H##?MmmmToii CITY OF DENTON. TEXAS 'DocuSlgn•d bp S#KH%qZ9 C Pdnted Name: Fabr1 ce Pajot Title. Sr Manager Order Processing ATTEST: LAUREN THODEN, CITY SECRETARY NA PHONE NUMBER fab ri ce . pajot@ukg . com ll:iTiZiEXFFE EMAIL ADDRESS 2024-1241846 APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEYTEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER BY: IMaw£IAMb a THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. DocuSlgned bH I Usb MaILC eNKT8RE Lei sha Mel ne PRINTED NAME chief Technology officer TITLE Technology Services DEPARTMENT File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E Exhibit A Special Terms and Conditions 1. Contract Term The contract term will be one (1) year, effective from date of award. The City and the Supplier shall have the option to renew this contract for an additional four (4) one-year periods. The contract shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. Upon mutual agreement of the parties, the contract may be further extended as needed, not to exceed a total of six (6) months. The parties agree that any Order Form entered into hereunder and this Contract will be amended upon expiration of the OMNIA #18220 Contract to reference the replacement OMNIA Contract including updating the relevant Exhibits to reflect such changes. 2. Total Contract Amount The contract total shall not exceed $2,325, 000. File 8620 Docusign Envelope ID: 375A482F-5D282L28A-AD43-9756D4DA741 E Exhibit B OMNIA #18220 Contract Pricing For the avoidance of doubt, the OMNIA #18220 Contract Pricing set forth in the table below shall only be valid for the term of the OMNIA #18220 Contract. Annual markup [ Overage Rate InItIal me PRO ABSENCE PRO AcrrvrrIES PRO WORKFORCE MANAGEMEHrANALYriCS PRO WORKFORCE MANAGEMEMI DATA HUB PFEMIUM TELESTAFF CLOUD PRO WFM iHIEGRATiON TO UKGTELEgrAFF Omnla DIscount %1. Omnla DIscount qb 2449tnrrYnals27 termInalsProduct InTauch DX G2 with HID ProxImIty Card Reader Touch ID Plus BiometrIc Option for InTouch DX/DX 62 DX/DX G2 North AmerLa Power Kit For External AC OutLet File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E Exhibit C OMNIA Partners Cooperative Purchasing Contract #18220 with UKG Kronos Systems, LLC (fka Kronos Incorporated) (located at: https://www.omniapartners.com/suppliers/ukg/public-sector/contract- documents?hsCtaTracking=8a36e675-1883-4b96-bd21-c83635e08e46%7C4dede52f-b563-4c3a- bf{)b-c83f286ac90d and on file at the office of the City) File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E Exhibit D Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. 2 3 4 5 6. Log onto the State Ethics Commission Website at : https://www,ethics.state.tx.us/filinginfo/ 1295/ Register utilizing the tutorial provided by the State Print a copy of the completed Form 1295 Enter the Certificate Number on page 2 of this contract. Complete and sign the Form 1295 Email the form to purchasing@cityofdenton.com with the contract number in the subject line. Contract 1234 – Form 1295) (EX: The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. File 8620 Docusign Envelope ID: 375A482F-5D28'+28A-AD43-9756D4DA741 E CERTIFICATE OF INTERESTED PARTIES FORM 1295 Idl Carlplate NOS. 1 - 4 and 6 if there are hterested parties Canplete Nos. 1, 2. 3, 5, and 6 if there are no interested parties. e CEFrrIFICATION OF FILING 1 Nune oI business entIty fIIIng form, and the cIty, state and co ;iiimBTai ';; of bu8lne88. UKG Kronos Systems, LLC Lowell. MA United Statn I CertIfIcate Mlmtnr: 1202+1241846 Bo beIng fIled. City of Denton e e LaWI IDa FIled: 11/21/2024 jute Acllx>Wedged: de8cdpdon af the 8erMoe8, goods, or other property to be proUded under the contract, 8620 Provider ofVW>rkforoe Management and Hurrwl Capital Management Technology and Cloud R>lutions 4 Name of lntere8ted Party CIty, State, Country (place of bu8lrn8s) R;i;;;i-bnml (check appIIcable) 5 Check only if there is M) Interested Party. [X] 6Q „ynam ' Brian Cooprnan wdM„,590 Chelmsford St (dIe•Q 1m d m y d a t e af b i nt h i s II II1 111 1 1 11 111 111 1 MA 01851 USALowell (cW)(stab) Bb nd•) (nuntr9 I declare unchr penalty a Fmjury that the fuegdng is true and cared. ,*K„e.,n Fairfax mnW, ,„e, Virginia .mthB 21dayd Nov ,2024 (mmth) (year) adaM aa/WHa+b 9gnature of authaized agent of contracting tugnm entity (Declarant) r a e File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E Exhibit E INSURANCE REQUIREMENTS STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain through the term of the applicable Order the minimum insurance coverage as indicated hereinafter. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- or better. •Liability policies shall be endorsed to provide the following: o Name as Additional Insured the City of Denton, its OffIcials, and Employees under the Commercial General Liability policy only. 0 That such insurance is primary to any other insurance available to the Additional Insured with respect to general liability claims covered under the policy and that this general liability insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the contractual limit of liability. o Provide a Waiver of Subrogation in favor of the City of Denton for its Comprehensive General Liability and Umbrella policies. I • Cancellation: UKG shall endeavor to provide 30 day written notice should any of the policies described on the certificate be canceled or materially changed before the expiration date. I •Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA74 1 E date. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: 1.COMMERCIAL GENERAL LIABILITY INSURANCE Commercial General Liability Insurance including, but not limited to, Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent Contractors, and Contractual Liability with minimum combined bodily injury (including death) and property damage limits of $1,000,000.00 per occurrence and $2,000,000.00 general aggregate. 2. CYBER/TECHNOLOGY NETWORK LIABILITY AND RISK INSURANCE Cyber/Technology Network Liability and Risk Insurance, inclusive of Information Security and Privacy (first and third party coverage) to provide coverage for breach event expenses, network extortion, network business interruption, data asset protection, third party liability, enterprise security event, internet media liability, media liability, mitigation expense, and network security liability with minimum limits with minimum limits of $2,000,000.00 per claim. File 8620 Docusign Envelope ID: 375A482F-5D28428A-AD43-9756D4DA741 E Conflict of Interest Form Exhibit F o i QUESTIONNAIRE - For vendor or other nerson doIng busIness wIth loml governmental en FORM CIQ to ThIs qwstbnnaln bbdng IId in aaxxIInn vath Chapin 176, Ux:al (R7v8rnrrnnt Gcxle, tV a vendor uin has a bu8krau IBlatkx!•IIb as Mnd by SectIon 17B.tX)1(14) with a kx:d gwerrvnerrlzl entIty •nd the vendor meets rBqulnmurt8 uxbr Sudan 178.mCa). By kw this quntiomaln must be flU wIth the nocxIIg nImh+strabn af the kxnl gw8rmnntwrttty nat labr tItan tIto 7th bwlrnu dey athe tIn dab the vendor bR:oma8 mle CIf heb that requIre the dabrnent b be IId. See SectIon 176.acH(+1), Ux:d CRnnmrrnnt CcxJe. A wndu wnmlts an cMen$8tfttnwxkx knMrgy Vk#atB8 SeekIrl 176.m, Ux:al GcwBmnnnt CcxIa. An tfbrw urdH thIs snR}on b aml8d8rnoarw. a UKG Kronos Systems, LLC a LJ andtH8baxHywanfMu an up&bbapIvyjawalyIngwBtIalVIaIn. (The law ©qr]rw thR lou fBe 8n updated earlSidea gIn{kxrndn wIth the appluIH8te flaw 8rdlwtty nat later than Bn Th bwhnn day afLer tIn dab on which you tncame ante that tIn aigindy SH quutbnrnire mg blmmpl8b or inamlrat&) a Mec%bHqdMutd not applicable N8me af C)flee l>nctibec8£herxM7nut areAhrbasiansratioagjapwithtInkxdBcmerrIlIInaaBaBar&6rrIilynn:l>eafdn amon, nM:mdby Sudan 176.(X)3(&X2)(A), Aborb8a{boaay fnnilynlaimship ViarankXnletInmmOIRamaer. Thjgnc2iab(itam3 h=hrdirrgwbpa:SAB,C&D), MIg pletuIRrraaaba£6nr wah wbarntlnwtxbhun wp@rrraduatl=bu£nennldianslip w de£aedlvSwtioa 176.CX)1(1+),LcxnIGawrIrrnB£CrBh AthchwtHtiwdp@utld8FomaQunnnsw. A banknlnWIlmaItamarWIndhAnaimnczMrrguIMyorwantxxablebxxxIIbtXbutI81nhm:#trneathaamq &wrtlnnador? LJ YB L/J No B. benVUnItrIMViXBarbknIFhImiWnableilrnXIB aluernirwuhraBinalnq RIna#dndirntirnaftInkndgwurIIllataofMnullndin tIjgnahanANDdntnzblebw baanoeiwd BuntInkxaIBwuIlareaalaW[] Yn [/] X, a bttn6IuafthisoutinallainuplandbyamrpcntinugtlnMrnu wIttywithunitowlliMeukxnIBwurlnaaoHcu&evnuuamou ardimur,nml8aaamnrsbb afa@peIweIll grand []Yo Ea," D. IX:saibencha£pkrytutrt arMuuud aunIx dip withdukmIBwelIIrunaannaandallis 4 a 1 h11w H1) 1=1:HInRIIL 1:1EH F 1 1Mb n1s1: 1:1Bd 1 MHe I adaM & T+Han siBllalmafvmu Ik@hwinWwinaeaWeEnDallalallity 11 /21 /24 File 8620 Docusign Envelope ID: 375A482F-5D28'+28A-AD43-9756D4DA741 E coNFLlar OF lvrEREgr aUEsrioNNAIRE For vendor doIng bu9lnws wIth k>eal governmental entIty Aaon4Heto oopy of Ch#tor 176 of ttn Lxical GwemnnrrtCcxle may knfalrx1 at httpd/www.sWutes.legis.stal&txu# DtxHLahtm/L(1176.htm. For easy referen@, Ukiw are90me of the sectIons cIted on thIs form. LH+1 §QvemmerIt CQ+9l17%gIll(Iq): -BusIness rdaIortshlp- means a cannot:tIon between two or more panle8 based on commercIal activity of one of the parties. The term does not Include a connection based on: (A) atransac:tion thaI is subject to rate or foe regulation by a federal, state, or local gavemmental 6nttty or an agency of a Moral, state, or beal gowmmentaI entIty; (B) a transactIon aonduCRed at a price arxl suM to terms avaIlable to the pubIIc; or (C) a purchase or lease of gcxxls or9eNlw9 from a person that is chartered by a state or federal agency and that is subject to regular w8mination by. and reporgag to, that a©enoy. Lw81Gwwrlrrlw,tgq#eS17$.W+fgX2XA3 gn df B3 (a) A IoM gwernmont afnmr shall file a oonfBct$ di9dosun statement wIth respect to a vendor if :+H (2) the wxlu: (A) tns an employment or other business relationship with the local government officer or a family memtnr of the officer that rwults in the officer or family m8mknr rentyjng taxable Inmme, other than Investment Inaomo, that exceeds $2,500 during the 12-month p6ricxl pending tha date that the officer knoomes aware that (1) awRracttntween tIn local govemmental entIty and verxlor has ben executed; (ii) the lcxial gov8mmental entity is eonskbrlng entering Into actx7tract with the (B) has ghnn to the kx>alOav8mmentaffimr ora family member of the otflow one or more gIfts that two an aogregab value at nnnthan $1 CH) in tIn 12-month perkx! preceding the data tIn officer tncomes aware that: (i) a contract tntween tha beal govommental entity and vendor has ben executed; or (I1) the local gwernmentd entIty is consIderIng entering Into a contract wIth the verxlor. or vvdor: Lanl eqvernment cme $ 176,W6fel end fell (a) A vendor shall fIle a completed confIIct of Interest questIonnaIre if the wxlor has a twslness relatIonshIP wtth a Itxlal gwemmontd entIty and: (1 ) has an employment or other business relationshIp with a local govomment officer of that local gov8mm8ntaJ entIty, or a famIly member of the offIcer, descHtnd by SectIon 176.003(a)(2)(A); (2) has gtvon a local gwemmontafHoer of that local gov8rnrnontal 8nttty, or a famIly member o@le atfk>or, one or nun gIfts wIth the aggregate value spec#M tvS<1IIon 176.W(a)(2)(B),excludbtg any giftdescribul bySoction 176.Wa-1); or (3) has a family relationshIp with a lad government officer of that local govemmental entity. (a-1 ) The completed mnflkit of Interest qwgtjonnake must be filuJ wtth the approprIate records admInIstrator not later than the seventh business day after the later of: (1 ) tho date that the vendor: (A) begIns dI$cussk>ns or negotIatIons to enter Into a aontracl wIth the lex:aI governmental govBrnm8nId entity; u (2) the date the vendor twoom® aware: (A) of an employment or other busIness relatIonship with a laal govomment offtc8r, or a family mernber of the officer, cbscribed by SubsetHon (a); (B) that the vendor has gIven one or more gIfts descrIbed by SubsectIon (a); or (C) of a famIly nlalkwhlp with a local govwnment officer. entjty; or (B) submIts to the kx:algawmmental entIty an apIMnthon, nsponse ba rwlwtlarpnposals or bids, corraspondorne, or another wi6ng related to a potential contract with the k>cal Form prDUdNl tV Tens Ethia Comrntslhn www.ethIcs.state.tx.us RevIsed llmn015 File 8620 Ddocusign Certificate Of Completion Envelope Id: 375A482F-5D282128A-AD43-9756D4DA741 E Subject: Please DocuSign: City Council Contract 8620 Timekeeping System Software, Status: Completed Licensing & Hardware Source Envelope: Document Pages: 13 Certificate Pages: 6 AutoNav: Enabled Signatures: 5 Initials: 1 Envelope Originator: Cori Power 901 B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 10.104.81.9 Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 4/28/2025 1 :07:31 PM Holder: Cori Power cori .power@cityofdenton.com Location: DocuSign Signer Events Cori Power ceri.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Signature Timestamp Sent: 4/28/2025 1:13:02 PM Viewed: 4/28/2025 1:13:15 PM Signed: 4/28/2025 1:14:38 PM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 4/28/2025 1:14:39 PM Viewed: 4/28/2025 4:07:00 PM Signed: 4/28/2025 4:07:51 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) 'Docu$ign•d brIC IAL&rtLLhtBhA .4B070831&4AA438, Sent: 4/28/2025 4:07:53 PM Viewed: 4/29/2025 9:39:09 AM Signed: 4/29/2025 9:41 :01 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Fabrice Pajot fabrice.pajot@ukg.com Sr Manager Order Processing Security Level: Email, Account Authentication (None) •SIgned by: I farM pAId 7E4509FaACs94gF Sent: 4/29/2025 9:41 :03 AM Viewed : 4/29/2025 9:59:17 AM Signed: 4/29/2025 10:00:44 AM Signature Adoption: Pre-selected Style Using IP Address: 10.0.26.177 Electronic Record and Signature Disclosure: Accepted: 4/29/2025 9:59:17 AM ID: 9a794acc-69d3z15fd-9e38-64a9234170c3 Signer Events Leisha Meine Leisha.Meine@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 4/29/2025 10:00:46 AM Viewed: 4/29/2025 10:21 :27 AM Signed: 4/29/2025 10:21 :48 AM 'Docu81grnd br I &ish Mah& ,D80D157ADABC4D5_ Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Completed Sent: 4/29/2025 10:21 :51 AM Viewed: 5/21/2025 8:04:47 AM Signed: 5/21/2025 8:05:01 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com Sent: 5/21/2025 8:05:04 AM Viewed: 5/21/2025 8:13:41 AM Signed: 5/21/2025 8:13:48 AMCity Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 72.158.228.55 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via Docusign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) •DoeuSlgned br IM3b&dw Sent: 5/21/2025 8:13:51 AM Viewed: 5/21/2025 8:29:56 AM Signed: 5/21/2025 8:30:10 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Status Timestamp Sent: 4/28/2025 1:14:39 PM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Status Timestamp Sent: 4/29/2025 10:21 :50 AM Viewed: 4/29/2025 11:12:37 AM --1 City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Sent: 5/21/2025 8:30:13 AM Viewed: 5/21/2025 3:01 :56 PM Stephanie Padgett Stephanie.Padgett@cityofdenton.com TS Administration Manager City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Sent: 5/21/2025 8:30:15 AM Viewed: 5/21/2025 10:06:45 AM James Barnes Jim.Barnes@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Sent: 5/21/2025 8:30:16 AM Viewed: 5/21/2025 8:34:34 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events e Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 4/28/2025 1:13:03 PM 5/21/2025 8:29:56 AM 5/21/2025 8:30:10 AM 5/21/2025 8:30:16 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Fabrice Pajot ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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