HomeMy WebLinkAbout26-1228City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: August 18, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a third amendment to the “Memorandum of Understanding – the Environment”
between the City of Denton and the University of North Texas, amending the Memorandum of
Understanding approved by City Council on May 13, 2003, in the not-to-exceed amount of $30,000.00 per
project; said third amendment to the “Memorandum of Understanding – the Environment” will extend the
effective date, which provides for extension of the terms of said agreement, until September 30, 2031;
providing for the expenditure of funds therefor; and providing an effective date.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The City of Denton established a Memorandum of Understanding (MOU) with the University of North
Texas (“UNT”) in May 2003 to streamline the process of performing collaborative environmental projects.
Prior projects have involved projects such as mosquito assessment/surveillance and tree planting survival.
Said MOU has been amended twice before and extended several times. The current MOU expires on
September 30, 2026, unless renewed.
Both the City of Denton and UNT see value in continuing the MOU. Individual projects under this MOU
may not exceed $30,000 per project, and the total amount of research dollars may not exceed $100,000 per
contract year. Each project under the MOU will have a Scope of Services agreed upon by both parties before
commencement.
Amendment No. 3 to the MOU will extend the MOU through September 30, 2031, and increase the project
amount from $25,000 to 30,000 to maintain the level of service with rising costs. This MOU itself does not
authorize the expenditure of any funds, and any funds expended under the conditions of the MOU are
required to go through standard approval processes of the City of Denton.
OPTIONS
1. Approve Amendment No. 3 further extending the Memorandum of Understanding.
2. Direct staff to draft changes to Amendment No. 3 to the Memorandum of Understanding. Any
changes will need to be negotiated with UNT staff.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
3. Decline further extension to the Memorandum of Understanding.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 13, 2003, City Council approved a Memorandum of Understanding – the Environment with the
University of North Texas, in the not-to-exceed amount of $30,000.00 per project (Ordinance 2003-19).
On May 2, 2006, City Council approved Amendment No. 1 with the University of North Texas, extending
the term (Ordinance 2006-111).
On April 16, 2013, City Council approved an extension with the University of North Texas (Ordinance
2013-105).
On April 26, 2016, City Council approved an extension with the University of North Texas (Ordinance
2016-128).
On January 11 2022, City Council approved Amendment No. 2 with the University of North Texas,
extending the term (Ordinance 22-001).
RECOMMENDATION
Award Amendment No. 3 with the University of North Texas, extending the agreement until September 30,
2031.
PRINCIPAL PLACE OF BUSINESS
University of North Texas
Denton, TX
SUSTAINABILITY MEASURES
Focus Areas: Resiliency and Public Health, Land Use and Open/Natural Space, Water, and/or Air Quality
and Greenhouse Gas Management.
ESTIMATED SCHEDULE OF PROJECT
October 1, 2026, through September 30, 2031.
FISCAL INFORMATION
Funds are budgeted by Environmental Services and Sustainability, Watershed Protection Division, from the
operating budget for mosquito monitoring in accordance with the West Nile Virus Mosquito Surveillance
and Response Plan. Other projects will be funded by the requesting department.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Memorandum of Understanding, and Amendments 1-2
Exhibit 3: Ordinance and Amendment 3
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: JoEtta Dailey, 940-349-7153.
Legal point of contact: Leah Bush at 940-349-8333.
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
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UNIVERSITY OF NORTH TEXAS
AMENDMENT NO. 3
MEMORANDUM OF UNDERSTANDING
THE ENVIRONMENT
Effective October 1, 2026 the University of North Texas, a state institution of higher education,
with business offices located at 1155 Union Circle # 305250, Denton, Texas ( hereinafter "
UNT") and City of Denton, a Texas home -rule municipal corporation, with business offices
located at 215 East McKinney Street, Denton, Texas 76201 ( hereinafter " City"), hereby agree to
" Amendment No. 3 to the Memorandum of Understanding — The Environment," as follows:
6. Period of Performance and Termination is hereby amended to extend the period of
performance to September 30, 2031, and shall read:
The term of this Agreement is specified as October 1, 2026 through September 30, 2031 unless
sooner terminated in accordance with the terms herein. Either Party hereto may terminate this
Agreement or performance of Research Projects at any time by giving not less than thirty (30)
days advance written notice to the other Party. Termination or cancellation shall not affect the
rights or obligations of the Parties accrued prior to termination. City shall be liable for all
expenses incurred and all non -cancelable commitments made prior to UNT' s receipt of the
notice of termination and shall pay UNT for same on receipt of final invoice. On receipt of
payment in full for work performed, UNT shall deliver the results of all previously unreported
work in such form as it exists.
7. Payment is hereby amended to increase the project amount to maintain level of service with
rising costs, and shall read:
For the services for projects including counsel, reports, and other items delivered hereunder, City
shall pay UNT on a cost-reimbursable basis in an amount not to exceed $30,000 per Statement of
Work, not to exceed a total of $100,000 per year. In the performance of work under this MOU,
UNT agrees to expend funds in accordance with the budget established for each specific
Statement of Work issued under this MOU.
11. Notices is hereby amended for UNT:
For UNT: Janis Miller
Director, Research Contracting, Grants & Contracts Administration
1155 Union Circle, Box 305250
Denton, TX 76203
(940) 369-7793
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Janis.Miller@unt.edu
All other provisions remain unchanged and in effect.
IN WITNESS WHEREOF, the parties have executed this modification to be effective this the 1st
day of October 2026.
UNIVERSITY OF NORTH TEXAS
By: ____________________________
Janis Miller, Director, Research Contracting
Date: ___________________________
CITY OF DENTON, TEXAS
By: ____________________________
Cassie Ogden, Interim City Manager
Date: ___________________________
ATTEST:
BY:
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY:
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THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
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Certificate Of Completion
Envelope Id: 62815238-EDFF-8BA6-8031-BE3DF0624CB7 Status: Sent
Subject: Please DocuSign: City Council Contract 3024 - UNT MOU - Amendment 3
Source Envelope:
Document Pages: 4 Signatures: 3 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christina Dormady
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
7/1/2026 8:41:58 AM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 7/1/2026 8:48:20 AM
Viewed: 7/1/2026 8:48:28 AM
Signed: 7/1/2026 8:49:05 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/1/2026 8:49:06 AM
Viewed: 7/1/2026 12:37:50 PM
Signed: 7/1/2026 12:38:00 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Leah Bush
leah.bush@cityofdenton.com
Assistant City Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/1/2026 12:38:02 PM
Resent: 7/2/2026 12:22:12 PM
Viewed: 7/6/2026 9:14:44 AM
Signed: 7/6/2026 9:19:26 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Janis Miller
Janis.Miller@unt.edu
Director, Research Contracting, GCA
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 173.230.68.141
Sent: 7/6/2026 9:19:28 AM
Resent: 7/15/2026 1:47:46 PM
Viewed: 7/15/2026 2:36:30 PM
Signed: 7/15/2026 2:36:46 PM
Electronic Record and Signature Disclosure:
Accepted: 7/7/2026 1:23:51 PM
ID: 13f4b6e5-a19f-4e3d-97f3-28947c182c0f
Signer Events Signature Timestamp
Michael Gange
michael.gange@cityofdenton.com
Director of Environmental Services & Sustainability
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 47.185.184.127
Sent: 7/15/2026 2:36:48 PM
Resent: 7/17/2026 3:19:18 PM
Resent: 7/20/2026 3:00:42 PM
Viewed: 7/20/2026 3:14:25 PM
Signed: 7/20/2026 3:16:39 PM
Electronic Record and Signature Disclosure:
Accepted: 7/20/2026 3:14:25 PM
ID: b98035fe-8145-499c-921e-cb555ce6fccb
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/20/2026 3:16:42 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cassey Ogden
Cassey.Ogden@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kristi Fogle
Kristi.Fogle@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 7/17/2026 10:04:02 AM
ID: 4870ad15-76eb-46fd-ab65-c7c44f83773e
In Person Signer Events Signature Timestamp
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/1/2026 8:49:06 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/20/2026 3:16:41 PM
Viewed: 7/20/2026 3:40:39 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Joetta Dailey
Joetta.dailey@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 2/27/2026 11:03:04 AM
ID: ed129611-c20d-472b-a08f-b19685cba97b
Jordan Wilson
Jordan.wilson@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 10/22/2025 8:46:07 AM
ID: dbb9e65d-4728-4398-afa4-bb772ee519ed
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/1/2026 8:48:20 AM
Envelope Updated Security Checked 7/20/2026 3:22:27 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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