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HomeMy WebLinkAbout26-1226Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance 8213-001 PSA – Amendment #2 Page 1 of 2 THE STATE OF TEXAS § § COUNTY OF DENTON § SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND KIMLEY-HORN AND ASSOCIATES INC. PSA 8213-001 THIS SECOND AMENDMENT TO CONTRACT 8213-001 (“Amendment”) by and between the City of Denton, Texas (“City”) and Kimley-Horn and Associates, Inc. (“Engineer”); to that certain contract executed on June 4, 2024, in the original not-to- exceed amount of $1,259,400 (the “Original Agreement”); amended on December 17, 2024, in the additional amount of $1,590,800 aggregating a not-to-exceed amount of $2,850,200 (the “First Amendment”); (collectively, the Original Agreement, and the First Amendment are the “Agreement”) for services related to Clear Creek Interceptor. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $1,330,400 with this Amendment for an aggregate not-to-exceed amount of $4,180,600; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Clear Creek Interceptor, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A” a total fee, including reimbursement for non-labor expenses an amount not to exceed $1,330,400. 2. This Amendment modifies the Agreement amount to provide an additional $1,330,400 for the additional services with a revised aggregate not to exceed total of $4,180,600. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. 8213-001 PSA – Amendment #2 Page 2 of 2 IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “Engineer” KIMLEY-HORN AND ASSOCIATES INC. By: ______________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY By: _________________________________ “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ ATTEST: , CITY SECRETARY By: _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT Amendment No. 2 Clear Creek Interceptor April 6, 2026 1 of 9 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT ADDITIONAL SERVICES Professional Services Agreement: CLEAR CREEK INTERCEPTOR Amendment Scope of Services This is Amendment Number 02 to the Professional Service Agreement (8213-001) between Kimley-Horn and Associates, Inc. (ENGINEER) and the City of Denton (City) executed on June 5, 2024 Scope of Services The Clear Creek Basin continues to see a high volume of development interest and there is now an ability to abandon up to six (6) existing lift stations with additional sewer branch lines. These projects are identified on the City’s wastewater master plan (WWMP) as project 27, 30 and 43, and comprise of generally 6,100-feet 6,120-feet, 7,613-feet. This amendment also includes additional design and easements needs that have arisen on the original Clear Creek project, and also includes construction phase services. In order to provide wastewater service to this growing area of the City, there is a need to continue with additional engineering design, easement acquisition services. The CITY has requested that the ENGINEER perform the following additional services: Task 1 – DESIGN MANAGEMENT A. Project Management 1. Develop project communication plan. a. Prepare and e-mail progress reports to the project team once a month to be included with invoices. 12 additional months is assumed. b. Prepare project schedule and provide schedule updates if the schedule changes. 2. Sub-consultant Agreement Preparation a. Prepare and execute up to three additional (3) subconsultant amendments/ agreements. Task 3 – TOPOGRAPHIC SURVEY A. Design Survey 1. Design Survey a. Provide additional topographic survey for an additional 20,000 feet on the City owned property. Amendment No. 2 Clear Creek Interceptor April 6, 2026 2 of 9 Task 4 – NATIONWIDE PERMITTING 1. Perform additional services to delineate the watershed and provide a no-notifying USACE NWP 58 for the proposed additional alignments, and as per previous scoped items. Task 5 – ARCHEOLOGICAL SERVICES A Phase I intensive pedestrian archeological survey of the proposed project limits to identify cultural resources in the project area and to make recommendations based upon their significance with regard to eligibility for listing on the National Register of Historic Places (NRHP) and designation as a Texas State Antiquities Landmark (SAL). In the event that a recommendation for NRHP or SAL eligibility cannot be made for a site found during the Phase I survey, Phase II testing may be recommended and subsequently required by the Texas Historical Commission (THC), if the stie cannot be avoided. This task includes the areas on Parcel 5, 6, and 7 that were not able to be accessed. These parcels may not be able t be accessed until the corridor is established, This scope does not include any Phase II testing or Phase III mitigation tasks. The Phase I survey will include the following tasks: A. Desktop Cultural Resources Evaluation: 1. Compile information from publicly available records/databases 2. Produce a letter report detailing the results of the records search and presents a review of the natural environment and cultural history of the project area, along with conclusions and recommendations of our findings. B. Phase I Intensive Pedestrian Survey: 1. Perform shovel testing every 100 meters along the entire route. 2. In floodplain settings, excavate trenches a maximum of every 200 meters to test for deeply buried cultural resources. 3. Survey standards will meet the minimum requirements adopted by the THC (Council of Texas Archeologists 2020). 4. If archeological sites are found during the survey, they will be recorded. C. Technical Report 1. Report will be prepared meeting the standards of the THC (Council of Texas Archeologists 2018) and presents a review of the natural environment and cultural history of the project area, research design and methodology, and the results of field investigations, as well as conclusions and recommendations of findings. D. Curation 1. Records and collected artifacts must be curated in perpetuity with an approved curatorial facility, in order to fulfill requirements in the Texas Antiquities Permit (TAP). A representative of the City must sign the required curatorial paperwork. Though curation cannot be completed until the THC has approved the report, this task will not prevent the City from proceeding with construction of the project. If any Amendment No. 2 Clear Creek Interceptor April 6, 2026 3 of 9 artifacts are collected on private land, they will be returned to the landowner at their request. E. Deliverables: 1. Desktop Cultural Resources Evaluation in digital .PDF format. 2. Cultural Resources THC Application in digital .PDF format. 3. Cultural Resources Technical Report in digital .PDF format. Task 6 – ESA Field Assessments and Tree Survey 1. Perform additional ESA delineation for the selected alignments as per previous scoped items. Task 8 – EASEMENT PREPARATION A. Separate Instrument Easement Descriptions a. Prepare an additional Twenty (30) permanent easement documents b. Prepare and additional Thirty-Five (25) temporary construction and/or access easements are assumed to provide access or lay-down/storage areas to construct the proposed interceptor. Task 10 – GAS PIPELINE ENCROACHMENTS A. LONO Exhibits 1. Prepare plan and profile sheets indicating proposed gas pipeline crossings with proposed interceptor to obtain letters of no objection (LONOs) for up to three (3) gas pipeline crossings. The following crossings are assumed to be required: a. Atmos Energy (2 Crossings) b. Lone Star Gas (1 Crossing) 2. Respond to up to two rounds of comments on submittals. B. Deliverables 1. LONO drawings in digital .PDF format. C. Meetings Up to four (4) meetings/calls with pipeline owners. Task 11 – PRELIMINARY DESIGN A. Preliminary Sewer Design 1. Geotechnical Engineering a.Perform additional 10 geotechnical bores 2. Subsurface Utility Engineering (SUE) Amendment No. 2 Clear Creek Interceptor April 6, 2026 4 of 9 a.Level A investigation of existing water line connection point, and potential crossing utilities. The Level A investigation shall consist of performing up to five (5) level A testholes or “locates” of existing utilities. The Level A investigation will be conducted in accordance with ASCE publication CI/ASCE 38-02 and include the location of said utility in three dimensions obtained through non-destructive geophysical methods. b. Level B investigation to be performed for existing developments c.Level C/D for the entire corridor. 3. Preliminary Sanitary Sewer Line Design a.Preliminary plan and profile drawings preparation for approximately 20,000 linear feet of 8-inch through 15-inch gravity sanitary sewer line. B. Deliverables 1. Preliminary design submittal (60%) a.Submit four (4) copies to City for review and comment. b.Submittal shall include the following: a) Preliminary design plans (22”x34”) b) Preliminary technical specifications (table of contents) c) Geotech report d) Opinion of probable construction cost c. Submit to TCEQ for review d.Submit to Denton County for review 2. Meetings a.Attend one (1) meeting with City to kick-off preliminary design. b.Attend one (1) meeting with City to present and review the preliminary design submittal Task 12 – FINAL DESIGN A. Final Sanitary Sewer Design 1. Incorporate the preliminary design submittal review comments (one (1) round of comments is anticipated in proposed effort). 2. Prepare updated opinion of probable construction cost. a. The ENGINEER has no control over the cost of labor, materials, equipment, or over the Contractor’s methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to ENGINEER at this time and represent only the ENGINEER’s judgment as a design professional familiar with the construction industry. The ENGINEER Amendment No. 2 Clear Creek Interceptor April 6, 2026 5 of 9 cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from its opinions of probable costs. 3. Incorporate franchise utility investigation information 4. Incorporate details and technical specifications. 5. Prepare surface repair sheets and details as necessary. 6. Prepare Project Manual using City Standard Construction Contract Documents. B. Deliverables: 1. Final Design Submittal (95%) a. Submit four (4) copies to the City for review and comment. b. Submittal shall include the following: i. Final design drawings ii. Final design project manual iii. Opinion of probable construction cost C. Meetings 1. One (1) meeting with City to review Final Design Submittal. Task 13 – BID PHASE SERVICES A. Bid Phase Services 1. Provide electronic bid documents to the City purchasing department for one separate additional bidding phase. 2. Provide the Notice to Bidders to the City for publication. The City will be responsible for publication of the notice. The City will be responsible for distribution of the bidding documents to prospective contractors, suppliers and plan rooms. 3. The following assistance will be provided to the City during the bidding phase: a. Preparation of addenda and delivery to City for distribution to plans holders. b. Responses to questions submitted by plans holders. c. Attend bid opening facilitated by City. d. Preparation of bid tabulation. e. Preparation of recommendation of award letter. 4. Conformance plans and specifications a. Based on potential questions and addenda from the bidding phase, prepare conformance set of plans and specifications to be used during construction. i. Provide up to four (4) sets to City for execution. Amendment No. 2 Clear Creek Interceptor April 6, 2026 6 of 9 Task 14 – EASEMENT ACQUISTION SERVICES A. Easement Acquisition Services 1. ENGINEER’s Real Estate Agent shall provide services previously authorized for up to nine (9) more parcels. Task 15– CONSTRUCTION PHASE SERVICES A. Construction Phase Services 1. Pre-Construction Conference a. Prepare for and attend a pre-construction conference prior to commencement of Work at the Site 2. Site Visits a. Visit the construction site up to twenty-four (24) times during construction to perform construction observation. 24 months construction time is assumed. b. Site Visits are not intended to be exhaustive or to extend to every aspect of Contractor’s work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on ENGINEER’s exercise of professional judgement. c. Based on information obtained during site visits, ENGINEER will determine if Contractor’s work is generally proceeding in accordance with the Contract Documents, and ENGINEER will keep CITY informed of the general progress of the work. d. Hold monthly meetings with the contractor, either on site or off site for up to twenty-four (24) meetings. 3. Recommendations with Respect to Defective Work a. Provide recommendations to City that Contractor’s work be disapproved and rejected while it is in progress if, on the basis of site visit evaluations, ENGINEER believes such work will not produce a completed Project that conforms generally to Contract Documents or that it will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Notwithstanding the foregoing, the City reserves the right to disapprove or reject Contractor’s work without a recommendation from the ENGINEER. 4. Clarifications and Interpretations a. Issue necessary clarifications and interpretations of the Contract Documents to City as appropriate to the orderly completion of Contractor’s work. Such clarifications and interpretations will be consistent with the intent of the Contract Documents. Field orders Amendment No. 2 Clear Creek Interceptor April 6, 2026 7 of 9 authorizing variations from the requirements of the Contract Documents will be made by City. 5. Change Orders a. Recommend change orders to City, as appropriate. b. Review and make recommendations related to Change Orders submitted or proposed by the Contractor. 6. Shop Drawings and Samples a. Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. Assumes up to thirty (30) shop drawings. 7. Substitutes and “or-equal” a. Evaluate and determine the acceptability of substitute or “or-equal” materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. b. Provide recommendations to City 8. Inspections and Tests a. Review certificates of inspections and tests within ENGINEER’s area of responsibility for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. ENGINER will be entitled to rely on the results of such tests and facts being certified. The scope of services assumes the pumps and motors will go through a non-witnessed factory test. Attending testing will be considered additional services. 9. Disagreements between City and Contractor a. As necessary, ENGINEER will, with reasonable promptness, render initial written decision on all claims of City and Contractor relating to the acceptability of Contractor’s work or the interpretation of the requirements of the Contract Documents pertaining to the progress of the Contractor’s work. In rendering such decisions, ENGINEER will be fair and not show partiality to City or Contractor and will not be liable in connection with any decision rendered in good faith in such capacity. The initial decision of the ENGINEER shall be required as a condition precedent to mediation or litigation of any claim arising prior to the date final payment is due to the Contractor, unless thirty (30) days have passed after a claim has been referred to the ENGINEER with no decision having been rendered. Amendment No. 2 Clear Creek Interceptor April 6, 2026 8 of 9 10. Final Walkthrough and Punchlist Preparation a. Attend final walkthrough with Contractor and City to determine if the completed work of Contractor is generally in accordance with the Contract Documents. i. Limitation of Responsibilities: The ENGINEER will not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual entity performing or furnishing the work. ENGINEER will not have the authority or responsibility to stop the work of any Contractor. b. Compile punch list from information gathered during final walkthrough with City and Contractor. Task 16 – RECORD DRAWINGS A. Record Drawings 1. Obtain and review comments and field changes on the construction plans from City and Contractor. 2. Prepare record drawings based on comments and field changes. The ENGINEER will not be providing resident engineering services and will not be observing on a full-time basis, and will therefore not seal the record drawings. The record drawings will be provided in the following format: a. (1) Mylar hardcopy full-size (22”x34”) b. PDF electronic copy SCHEDULE At a mutually agreed upon date. Amendment No. 2 Clear Creek Interceptor April 6, 2026 9 of 9 Compensation The additional services described above will be accommodated by increasing the lump sum contract amount by $1,330,400. The following table summarizes the revised contract amount: Task Original Contract Amendment No. 1 Amendment No. 2 Revised Contract Task 1 – Design Management $33,900 $66,000 $26,900 $126,800 Task 2 – Alignment Study $336,000 $0 $0 $336,000 Task 3 – Topographic Survey $319,200 $18,100 $146,100 $483,400 Task 4 – Nationwide Permitting $40,100 $0 $23,000 $63,100 Task 5 – Archeological Services $191,200 $0 $124,400 $315,600 Task 6 – ESA Field Assessments and Tree Survey $99,800 $0 $50,000 $149,800 Task 7 – Alignment Revisions $73,300 $0 $0 $73,300 Task 8 – Easement Preparation $60,900 $0 $60,000 $120,900 Task 9 – TxDOT RULIS $30,000 $0 $0 $30,000 Task 10 – Gas Line Encroachment $75,000 $0 $15,000 $90,000 Task 11 – Preliminary Design $0 $860,500 $326,100 $1,186,600 Task 12 – Final Design $0 $374,400 $149,400 $523,800 Task 13 – Bid Phase Services $0 $46,100 $25,100 $71,200 Task 14 – Easement Acquisition Services $0 $225,700 $153,300 $379,000 Task 15 – Construction Phase Services $0 $0 $209,900 $209,900 Task 16 – Record Drawings $0 $0 $21,200 $21,200 Totals: $1,259,400 $1,590,800 $1,330,400 $4,180,600 Duly executed by each party’s designated representative to be effective on the date subscribed by the CITY. BY: CITY OF DENTON, TEXAS BY: ENGINEER Title:______________________ Date:_______________________ Kimley-Horn and Associates, Inc Title: Chris Igo, Associate . Date:_____04/06/2026______________ Certificate Of Completion Envelope Id: 53826F97-E5AF-8836-80DA-5BA444549C82 Status: Sent Subject: Please DocuSign: City Council Contract 8213-001 Clear Creek Interceptor Amendment 2 Source Envelope: Document Pages: 12 Signatures: 3 Envelope Originator: Certificate Pages: 6 Initials: 1 Erica Garcia AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 7/2/2026 8:32:18 AM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 7/2/2026 8:37:18 AM Viewed: 7/2/2026 8:37:26 AM Signed: 7/2/2026 8:37:55 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 7/2/2026 8:37:57 AM Viewed: 7/2/2026 10:46:59 AM Signed: 7/2/2026 10:47:23 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Leah Bush leah.bush@cityofdenton.com Assistant City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 7/2/2026 10:47:25 AM Viewed: 7/6/2026 9:06:42 AM Signed: 7/6/2026 9:14:15 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Chris Igo chris.igo@kimley-horn.com Associate Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 141.193.204.164 Signed using mobile Sent: 7/6/2026 9:14:17 AM Resent: 7/14/2026 9:33:29 AM Viewed: 7/16/2026 10:41:35 AM Signed: 7/16/2026 10:42:12 AM Electronic Record and Signature Disclosure: Accepted: 7/16/2026 10:41:35 AM ID: 2e16de48-f239-4d3f-b026-7c72c97e843d Signer Events Signature Timestamp Seth Garcia seth.garcia@cityofdenton.com Director of Capital Projects Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 7/16/2026 10:42:14 AM Viewed: 7/16/2026 10:56:08 AM Signed: 7/16/2026 10:56:45 AM Electronic Record and Signature Disclosure: Accepted: 7/16/2026 10:56:08 AM ID: 0650c90e-2462-412b-8a2e-039b60b7979f Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 7/16/2026 10:56:48 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Cassey Ogden Cassey.Ogden@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Kristi Fogle kristi.fogle@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/17/2026 10:04:02 AM ID: 4870ad15-76eb-46fd-ab65-c7c44f83773e In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 7/2/2026 8:37:57 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 7/16/2026 10:56:47 AM Viewed: 7/20/2026 3:03:40 PM Electronic Record and Signature Disclosure: Not Offered via Docusign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via Docusign Shawn Messick shawn.messick@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 7/7/2026 10:14:47 AM ID: 2e67a294-a713-4dd5-b5d6-cfb65d7025e8 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/2/2026 8:37:18 AM Envelope Updated Security Checked 7/14/2026 9:33:28 AM Envelope Updated Security Checked 7/14/2026 9:33:28 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure 5ƚĭǒƭźŭƓ /źƷǤ /ƚǒƓĭźƌ ƩğƓƭƒźƷƷğƌ /ƚǝĻƩƭŷĻĻƷ CźƌĻ bğƒĻ tǒƩĭŷğƭźƓŭ /ƚƓƷğĭƷ /źƷǤ /ƚǒƓĭźƌ ğƩŭĻƷ 5ğƷĻ tźŭŭǤ .ğĭƉ hƦƷźƚƓ /ƚƓƷƩğĭƷ 9ǣƦźƩğƷźƚƓ hƩķźƓğƓĭĻ THE STATE OF TEXAS § § COUNTY OF DENTON § SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND KIMLEY-HORN AND ASSOCIATES INC. PSA 8213-001 THIS SECOND AMENDMENT TO CONTRACT 8213-001 (by and between the City of Denton, and Kimley-Horn and Associates, Inc. Engineer); to that certain contract executed on June 4, 2024, in the original not-to- exceed amount of $1,259,400 December 17, 2024, in the additional amount of $1,590,800 aggregating a not-to-exceed amount of $2,850,200 and the First to Clear Creek Interceptor. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $1,330,400 with this Amendment for an aggregate not-to-exceed amount of $4,180,600; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services hereto and incorporated herein for all purposes, for professional services related to the Clear Creek Interceptor, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City A fee, including reimbursement for non-labor expenses an amount not to exceed $1,330,400. 2. This Amendment modifies the Agreement amount to provide an additional $1,330,400 for the additional services with a revised aggregate not to exceed total of $4,180,600. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. 8213-001 PSA Amendment #2 Page 1 of 2 IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. Engineer KIMLEY-HORN AND ASSOCIATES INC. CITY OF DENTON, TEXAS A Texas Municipal Corporation By: ______________________________ AUTHORIZED SIGNATURE, TITLE By: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY ATTEST: , CITY SECRETARY By: By: _________________________________ _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT 8213-001 PSA Amendment #2 Page 2 of 2 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT ADDITIONAL SERVICES Professional Services Agreement: CLEAR CREEK INTERCEPTOR Amendment Scope of Services This is Amendment Number 02 to the Professional Service Agreement (8213-001) between Kimley-Horn and Associates, Inc. (ENGINEER) and the City of Denton (City) executed on June 5, 2024 Scope of Services The Clear Creek Basin continues to see a high volume of development interest and there is now an ability to abandon up to six (6) existing lift stations with additional sewer branch lines. These projects are identified on the City’s wastewater master plan (WWMP) as project 27, 30 and 43, and comprise of generally 6,100-feet 6,120-feet, 7,613-feet. This amendment also includes additional design and easements needs that have arisen on the original Clear Creek project, and also includes construction phase services. In order to provide wastewater service to this growing area of the City, there is a need to continue with additional engineering design, easement acquisition services. The CITY has requested that the ENGINEER perform the following additional services: Task 1 – DESIGN MANAGEMENT A.Project Management 1.Develop project communication plan. a.Prepare and e-mail progress reports to the project team once a month to be included with invoices. 12 additional months is assumed. b.Prepare project schedule and provide schedule updates if the schedule changes. 2.Sub-consultant Agreement Preparation a.Prepare and execute up to three additional (3) subconsultant amendments/ agreements. Task 3 – TOPOGRAPHIC SURVEY A.Design Survey 1.Design Survey a.Provide additional topographic survey for an additional 20,000 feet on the City owned property. Amendment No. 2 Clear Creek InterceptorApril 6, 2026 1 of 9 Task 4 – NATIONWIDE PERMITTING 1.Perform additional services to delineate the watershed and provide a no-notifying USACE NWP 58 for the proposed additional alignments, and as per previous scoped items. Task 5 – ARCHEOLOGICAL SERVICES A Phase I intensive pedestrian archeological survey of the proposed project limits to identify cultural resources in the project area and to make recommendations based upon their significance with regard to eligibility for listing on the National Register of Historic Places (NRHP) and designation as a Texas State Antiquities Landmark (SAL). In the event that a recommendation for NRHP or SAL eligibility cannot be made for a site found during the Phase I survey, Phase II testing may be recommended and subsequently required by the Texas Historical Commission (THC), if the stie cannot be avoided. This task includes the areas on Parcel 5, 6, and 7 that were not able to be accessed. These parcels may not be able t be accessed until the corridor is established, This scope does not include any Phase II testing or Phase III mitigation tasks. The Phase I survey will include the following tasks: A.Desktop Cultural Resources Evaluation: 1.Compile information from publicly available records/databases 2.Produce a letter report detailing the results of the records search and presents a review of the natural environment and cultural history of the project area, along with conclusions and recommendations of our findings. B.Phase I Intensive Pedestrian Survey: 1.Perform shovel testing every 100 meters along the entire route. 2.In floodplain settings, excavate trenches a maximum of every 200 meters to test for deeply buried cultural resources. 3.Survey standards will meet the minimum requirements adopted by the THC (Council of Texas Archeologists 2020). 4.If archeological sites are found during the survey, they will be recorded. C.Technical Report 1.Report will be prepared meeting the standards of the THC (Council of Texas Archeologists 2018) and presents a review of the natural environment and cultural history of the project area, research design and methodology, and the results of field investigations, as well as conclusions and recommendations of findings. D.Curation 1.Records and collected artifacts must be curated in perpetuity with an approved curatorial facility, in order to fulfill requirements in the Texas Antiquities Permit (TAP). A representative of the City must sign the required curatorial paperwork. Though curation cannot be completed until the THC has approved the report, this task will not prevent the City from proceeding with construction of the project. If any Amendment No. 2 Clear Creek InterceptorApril 6, 2026 2 of 9 artifacts are collected on private land, they will be returned to the landowner at their request. E.Deliverables: 1.Desktop Cultural Resources Evaluation in digital .PDF format. 2.Cultural Resources THC Application in digital .PDF format. 3.Cultural Resources Technical Report in digital .PDF format. Task 6 – ESA Field Assessments and Tree Survey 1.Perform additional ESA delineation for the selected alignments as per previous scoped items. Task 8 – EASEMENT PREPARATION A.Separate Instrument Easement Descriptions a.Prepare an additional Twenty (30) permanent easement documents b.Prepare and additional Thirty-Five (25) temporary construction and/or access easements are assumed to provide access or lay-down/storage areas to construct the proposed interceptor. Task 10 – GAS PIPELINE ENCROACHMENTS A.LONO Exhibits 1.Prepare plan and profile sheets indicating proposed gas pipeline crossings with proposed interceptor to obtain letters of no objection (LONOs) for up to three (3) gas pipeline crossings. The following crossings are assumed to be required: a.Atmos Energy (2 Crossings) b.Lone Star Gas (1 Crossing) 2.Respond to up to two rounds of comments on submittals. B.Deliverables 1.LONO drawings in digital .PDF format. C.Meetings Up to four (4) meetings/calls with pipeline owners. Task 11 – PRELIMINARY DESIGN A.Preliminary Sewer Design 1.Geotechnical Engineering a.Perform additional 10 geotechnical bores 2.Subsurface Utility Engineering (SUE) Amendment No. 2 Clear Creek InterceptorApril 6, 2026 3 of 9 a.Level A investigation of existing water line connection point, and potential crossing utilities. The Level A investigation shall consist of performing up to five (5) level A testholes or “locates” of existing utilities. The Level A investigation will be conducted in accordance with ASCE publication CI/ASCE 38-02 and include the location of said utility in three dimensions obtained through non-destructive geophysical methods. b.Level B investigation to be performed for existing developments c.Level C/D for the entire corridor. 3.Preliminary Sanitary Sewer Line Design a.Preliminary plan and profile drawings preparation for approximately 20,000 linear feet of 8-inch through 15-inch gravity sanitary sewer line. B.Deliverables 1.Preliminary design submittal (60%) a.Submit four (4) copies to City for review and comment. b.Submittal shall include the following: a)Preliminary design plans (22”x34”) b)Preliminary technical specifications (table of contents) c)Geotech report d)Opinion of probable construction cost c.Submit to TCEQ for review d.Submit to Denton County for review 2.Meetings a.Attend one (1) meeting with City to kick-off preliminary design. b.Attend one (1) meeting with City to present and review the preliminary design submittal Task 12 – FINAL DESIGN A.Final Sanitary Sewer Design 1.Incorporate the preliminary design submittal review comments (one (1) round of comments is anticipated in proposed effort). 2.Prepare updated opinion of probable construction cost. a.The ENGINEER has no control over the cost of labor, materials, equipment, or over the Contractor’s methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to ENGINEER at this time and represent only the ENGINEER’s judgment as a design professional familiar with the construction industry. The ENGINEER Amendment No. 2 Clear Creek InterceptorApril 6, 2026 4 of 9 cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from its opinions of probable costs. 3.Incorporate franchise utility investigation information 4.Incorporate details and technical specifications. 5.Prepare surface repair sheets and details as necessary. 6.Prepare Project Manual using City Standard Construction Contract Documents. B.Deliverables: 1.Final Design Submittal (95%) a.Submit four (4) copies to the City for review and comment. b.Submittal shall include the following: i.Final design drawings ii.Final design project manual iii.Opinion of probable construction cost C.Meetings 1.One (1) meeting with City to review Final Design Submittal. Task 13 – BID PHASE SERVICES A.Bid Phase Services 1.Provide electronic bid documents to the City purchasing department for one separate additional bidding phase. 2.Provide the Notice to Bidders to the City for publication. The City will be responsible for publication of the notice. The City will be responsible for distribution of the bidding documents to prospective contractors, suppliers and plan rooms. 3.The following assistance will be provided to the City during the bidding phase: a.Preparation of addenda and delivery to City for distribution to plans holders. b.Responses to questions submitted by plans holders. c.Attend bid opening facilitated by City. d.Preparation of bid tabulation. e.Preparation of recommendation of award letter. 4.Conformance plans and specifications a.Based on potential questions and addenda from the bidding phase, prepare conformance set of plans and specifications to be used during construction. i.Provide up to four (4) sets to City for execution. Amendment No. 2 Clear Creek InterceptorApril 6, 2026 5 of 9 Task 14 – EASEMENT ACQUISTION SERVICES A.Easement Acquisition Services 1.ENGINEER’s Real Estate Agent shall provide services previously authorized for up to nine (9) more parcels. Task 15– CONSTRUCTION PHASE SERVICES A.Construction Phase Services 1.Pre-Construction Conference a.Prepare for and attend a pre-construction conference prior to commencement of Work at the Site 2.Site Visits a.Visit the construction site up to twenty-four (24) times during construction to perform construction observation. 24 months construction time is assumed. b.Site Visits are not intended to be exhaustive or to extend to every aspect of Contractor’s work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on ENGINEER’s exercise of professional judgement. c.Based on information obtained during site visits, ENGINEER will determine if Contractor’s work is generally proceeding in accordance with the Contract Documents, and ENGINEER will keep CITY informed of the general progress of the work. d.Hold monthly meetings with the contractor, either on site or off site for up to twenty-four (24) meetings. 3.Recommendations with Respect to Defective Work a.Provide recommendations to City that Contractor’s work be disapproved and rejected while it is in progress if, on the basis of site visit evaluations, ENGINEER believes such work will not produce a completed Project that conforms generally to Contract Documents or that it will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Notwithstanding the foregoing, the City reserves the right to disapprove or reject Contractor’s work without a recommendation from the ENGINEER. 4.Clarifications and Interpretations a.Issue necessary clarifications and interpretations of the Contract Documents to City as appropriate to the orderly completion of Contractor’s work. Such clarifications and interpretations will be consistent with the intent of the Contract Documents. Field orders Amendment No. 2 Clear Creek InterceptorApril 6, 2026 6 of 9 authorizing variations from the requirements of the Contract Documents will be made by City. 5.Change Orders a.Recommend change orders to City, as appropriate. b.Review and make recommendations related to Change Orders submitted or proposed by the Contractor. 6.Shop Drawings and Samples a.Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. Assumes up to thirty (30) shop drawings. 7.Substitutes and “or-equal” a.Evaluate and determine the acceptability of substitute or “or-equal” materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. b.Provide recommendations to City 8.Inspections and Tests a.Review certificates of inspections and tests within ENGINEER’s area of responsibility for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. ENGINER will be entitled to rely on the results of such tests and facts being certified. The scope of services assumes the pumps and motors will go through a non-witnessed factory test. Attending testing will be considered additional services. 9.Disagreements between City and Contractor a.As necessary, ENGINEER will, with reasonable promptness, render initial written decision on all claims of City and Contractor relating to the acceptability of Contractor’s work or the interpretation of the requirements of the Contract Documents pertaining to the progress of the Contractor’s work. In rendering such decisions, ENGINEER will be fair and not show partiality to City or Contractor and will not be liable in connection with any decision rendered in good faith in such capacity. The initial decision of the ENGINEER shall be required as a condition precedent to mediation or litigation of any claim arising prior to the date final payment is due to the Contractor, unless thirty (30) days have passed after a claim has been referred to the ENGINEER with no decision having been rendered. Amendment No. 2 Clear Creek InterceptorApril 6, 2026 7 of 9 10.Final Walkthrough and Punchlist Preparation a.Attend final walkthrough with Contractor and City to determine if the completed work of Contractor is generally in accordance with the Contract Documents. i.Limitation of Responsibilities: The ENGINEER will not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual entity performing or furnishing the work. ENGINEER will not have the authority or responsibility to stop the work of any Contractor. b.Compile punch list from information gathered during final walkthrough with City and Contractor. Task 16 – RECORD DRAWINGS A.Record Drawings 1.Obtain and review comments and field changes on the construction plans from City and Contractor. 2.Prepare record drawings based on comments and field changes. The ENGINEER will not be providing resident engineering services and will not be observing on a full-time basis, and will therefore not seal the record drawings. The record drawings will be provided in the following format: a.(1) Mylar hardcopy full-size (22”x34”) b.PDF electronic copy SCHEDULE At a mutually agreed upon date. Amendment No. 2 Clear Creek InterceptorApril 6, 2026 8 of 9 Compensation The additional services described above will be accommodated by increasing the lump sum contract amount by$1,330,400. The following table summarizes the revised contract amount: Amendment OriginalAmendmentRevised Task No. 2 ContractNo. 1Contract Task 1 – Design Management$33,900$66,000$26,900$126,800 Task 2 – Alignment Study$336,000$0$0$336,000 Task 3 – Topographic Survey$319,200$18,100$146,100$483,400 Task 4 – Nationwide Permitting$40,100$0$23,000$63,100 Task 5 – Archeological Services$191,200$0$124,400$315,600 Task 6 –ESA Field Assessments and Tree Survey$99,800$0$50,000$149,800 Task 7 – Alignment Revisions$73,300$0$0$73,300 Task 8 – Easement Preparation$60,900$0$60,000$120,900 Task 9 – TxDOT RULIS$30,000$0$0$30,000 Task 10 – Gas Line Encroachment$75,000$0$15,000$90,000 Task 11 – Preliminary Design$0$860,500$326,100$1,186,600 Task 12 – Final Design$0$374,400$149,400$523,800 Task 13 – Bid Phase Services$0$46,100$25,100$71,200 Task 14 – Easement Acquisition Services$0$225,700$153,300$379,000 Task 15 – Construction Phase Services$0$0$209,900$209,900 Task 16 – Record Drawings$0$0$21,200$21,200 Totals:$1,259,400$1,590,800$1,330,400$4,180,600 Duly executed by each party’s designated representative to be effective on the date subscribed by the CITY. BY:BY: CITY OF DENTON, TEXASENGINEER Kimley-Horn and Associates, Inc Title:______________________ Title: Chris Igo, Associate. Date:_____04/06/2026______________ Date:_______________________ Amendment No. 2 Clear Creek InterceptorApril 6, 2026 9 of 9 Dfsujgjdbuf!Pg!Dpnqmfujpo Fowfmpqf!Je;!64937G:8.F6BG.9947.91EB.6CB55565:D93Tubuvt;!Dpnqmfufe Tvckfdu;!Qmfbtf!EpdvTjho;!Djuz!Dpvodjm!Dpousbdu!9324.112!Dmfbs!Dsffl!Joufsdfqups!Bnfoenfou!3 Tpvsdf!Fowfmpqf;! Epdvnfou!Qbhft;!23Tjhobuvsft;!7Fowfmpqf!Psjhjobups;! Dfsujgjdbuf!Qbhft;!7Jojujbmt;!2Fsjdb!Hbsdjb BvupObw;!Fobcmfe:12C!Ufybt!Tusffu FowfmpqfJe!Tubnqjoh;!FobcmfeEfoupo-!UY!!8731: Ujnf!\[pof;!)VUD.17;11*!Dfousbm!Ujnf!)VT!'!Dbobeb*fsjdb/hbsdjbAdjuzpgefoupo/dpn JQ!Beesftt;!2:9/5:/251/215! 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