HomeMy WebLinkAbout26-1501ORDINANCE NO. 26-1501
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A
CONTRACT BETWEEN THE CITY OF DENTON AND CIVICPLUS, LLC, AMENDING THE
CONTRACT APPROVED BY PURCHASING ON MARCH 20, 2026, IN THE NOT -TO -
EXCEED AMOUNT OF $66,830.60; SAID FIRST AMENDMENT FOR AN ADDITIONAL
PLUG-IN TO THE CITY'S EXISTING WEBSITE, KNOWN AS DOCACCESS, TO SUPPORT
COMPLIANCE IN ACCORDANCE WITH NEW GOVERNMENT ACCESSIBILITY
GUIDELINES FOR MARKETING AND COMMUNICATIONS; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE
9018 —PROVIDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT
NOT -TO -EXCEED $69,599.39, WITH THE TOTAL CONTRACT AMOUNT NOT -TO -EXCEED
$136,429.99).
WHEREAS, on March 20, 2026, Purchasing awarded a contract to CivicPlus, LLC in the
amount of $66,830.60, for the City of Denton website; and
WHEREAS, this procurement was undertaken as part of the City's governmental
function; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider's profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and CivicPlus, LLC, which is on file in the office of the Purchasing Agent, in the amount of Sixty -
Nine Thousand Five Hundred Ninety -Nine and 39/100 ($69,599.39) Dollars, is hereby approved,
and the expenditure of funds therefor is hereby authorized in accordance with said amendment which
shall be effective upon the execution of the amendment attached hereto. The total contract amount
increases to $136,429.99.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by George Ferrie and
seconded by Suzi Rumohr . The ordinance was passed and approved by the
following vote [5 - o ]:
Aye
Mayor Chris Watts:
✓
Jordan Villarreal, District 1:
Nick Stevens, District 2:
✓
Suzi Rumohr, District 3:
✓
Joe Holland, District 4:
✓
George Ferrie, At Large Place 5:
✓
Jill Jester, At Large Place 6:
PASSED AND APPROVED this the 22nd
ATTEST:
KRISTI GILBERT, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: Z-9�afG 5udllZ
Nay Abstain Absent
✓
day of September , 2026.
0 �jxj�
CHRIS WATTS, MAYOR
Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9
I CITY
OF
DENTON
Docusign City Council Transmittal Coversheet
FILE
9018
File Name
city website
Purchasing Contact
Kayla Clark
City Council Target Date
Piggy Back Option
Not Applicable
Contract Expiration
Ordinance
Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9
THE STATE OF TEXAS
COUNTY OF DENTON
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND CIVICPLUS, LLC 9018
THIS FIRST AMENDMENT TO CONTRACT 9018 (this "Amendment") by and
between the City of Denton, Texas ("City") and CIVICPLUS, LLC ("Contractor") to that
certain contract executed on March 20, 2026, in the original not -to -exceed amount of
$66,830.60 (the "Agreement"); for services related to the ADA compliance with the city
website.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not -to -exceed amount $69,599.39 with this First Amendment for an aggregate not -to -
exceed amount of $136,429.99; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
"Parties"), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional
$69,599.39 for additional services and materials to be provided in accordance with
the terms of the Agreement with a revised aggregate not -to -exceed total of
$136,429.99.
2. The additional goods/services described in Exhibit "A" of this Amendment,
attached hereto and incorporated herein for all purposes, for goods/services related
to the city website add -on to comply with the latest Web Content Accessibility
Guidelines (WCAG) at Level AA and ADA accessibility, are hereby authorized to
be performed by Contractor. For and in consideration of the additional
goods/services to be performed by Contractor, the City agrees to pay, based on the
cost estimate detail attached as Exhibit "A".
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
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IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date
"CONTRACTOR"
CIVICFLLTS, LLC
igne yy
a� �/IL� Sr. VP of Customer Success
By. ATTEST:
AUTHORIZED SIGNATURE, TITLE CITY SECRETARY
By:
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
[Signed by:
Kayla Herrod
PRINTED NAME
Interim Director of Marketing and Communications
TITLE
Marketing and Communications
DEPARTMENT
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
Signed by:
BY: �� &fin,
CITY OF DENTON
Cassey Ogden, Interim City Manager
Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9
c�
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Client:
City of Denton, TX
Exhibit A
Quote #:
CivicPlus Pricing
Approval Date:
Expires On:
Bill To:
DENTON CITY, TEXAS
Statement of Work
Q-126632-1
6/4/2026 10:01 AM
9/25/2026
SALESPERSON I Phone I EMAIL DELIVERY METHOD PAYMENT METHOD
Jennifer Gladden 122832768171 jennifer.gladden@civicplus.com 1 Net 30
One-time(s)
QTY
PRODUCT NAME
DESCRIPTION
12 Month
Value
1.00
DocAccess Implementation
Implementation of DocAccess
USD 0.00
Recurring Service(s)
QTY
PRODUCT NAME
DESCRIPTION
12 Month
Value
1.00
DocAccess
DocAccess is a document accessibility platform
USD
that scans, converts, and monitors PDF documents
25,917.92
on websites to support ADA and Section 508
compliance efforts for users with disabilities.
Initial Term
10/1/2026 - 4/12/2029, Renewal
Term 4/13 each calendar year
Initial Term Invoice Schedule
Year One Annual Total invoiced upon the signature
date of this Agreement, subject to proration if the
term begins at signing. Subsequent Annual Totals
invoiced every 12 months starting at Renewal Term.
Page 1 of 3
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Annual Subscription
One Time Fees
Annual Total
Year One
USD 13,811.06
USD 0.00
USD 13,811.06
Year Two
USD 27,213.82
USD 27,213.82
Year Three
USD 28,574.51
USD 28,574.51
Subtotal
USD 69,599.39
Annual Recurring Services Starting Year 4
USD 30,003.24
The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW are prorated
and co -termed to align with the Client's current billing schedule and the Annual Recurring Services amount will
subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement. This
Statement of Work ("SOW') shall be subject to the terms and conditions of the negotiated terms in the CivicPlus Master
Services Agreement Contract # 7456 and the applicable DocAccess Solutions and Services Terms and Conditions
attached and incorporated hereto (collective, the "Agreement"). By signing this SOW, Client expressly agrees to the terms
and conditions of the Agreement, as though set forth herein.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive
the applicable invoice according to the terms of the invoicing schedule outlined herein.
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any
terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms,
the Agreement or this SOW.
If the customer has subscribed to the DocAccess services, which is evidenced by the DocAccess line item shown above,
the covered domains for the service shall be limited to:
https://www.cityofdenton.com/, https://www.cityofdenton.gov
Page 2 of 3
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Acceptance of Quote # Q-126632-1
The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions
incorporated into this SOW. This SOW shall become effective as of the date of the last signature below ("Effective Date").
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/
Authorized Client Signature
By (please sign):
Printed Name:
Title:
Date:
Organization Legal Name:
Billing Contact:
Title:
Billing Phone Number:
Billing Email:
Billing Address:
Mailing Address: (If different from above)
PO Number: (Info needed on Invoice (PO or Job#) if
required)
CivicPlus
By (please sign):
Printed Name:
Title:
Date:
Page 3 of 3
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DocAccess Terms
Customer understands and agrees the use of the DocAccess accessibility services (the
"Services") is subject to the following terms:
1. Shared Responsibility Model. Customer acknowledges and agrees that accessibility
obligations are shared:
1. CivicPlus: Provides automated accessibility enhancements by converting
PDFs to an HTML transcript designed to align with WCAG 2.1 Level AA
standards.
2. Customer: Remains responsible for overall accessibility compliance of the
digital environment in which DocAccess is implemented, including but not
limited to the context, labeling, links to original content, and content external
to DocAccess transcripts.
2. The Services are intended to run on public -facing PDFs and, where supported, non-
public -facing digital environments (such as learning management systems or
internal document repositories). Where Customer elects to use the Services on
non -public -facing environments, Customer acknowledges and agrees that:
1. Customer shall not use the Services to process documents containing (i)
student education records as defined under the Family Educational Rights
and Privacy Act (20 U.S.C. § 1232g) ("FERPA"), (ii) protected health
information as defined under HIPAA, (iii) Social Security numbers, (iv)
payment card data, or (v) any other data classified as sensitive, confidential,
or high -risk under applicable law (collectively, "Prohibited Data");
2. Customer represents and warrants that documents submitted for processing
do not contain Prohibited Data and that Customer has implemented
reasonable controls to prevent the submission of Prohibited Data;
3. Nothing in this Agreement designates CivicPlus as a school official or
otherwise authorizes CivicPlus to access, receive, or maintain student
education records under FERPA. CivicPlus expressly disclaims any role as a
school official or other FERPA-designated party;
4. In the event Customer submits Prohibited Data to the Services in violation of
this Section, Customer assumes all risk and liability arising from such
submission. CivicPlus shall have no liability for any claims, losses, regulatory
actions, or damages arising from or related to the processing of Prohibited
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Data submitted by Customer, and any such processing shall be deemed
outside the scope of the Services; and
5. CivicPlus maintains commercially reasonable administrative, physical, and
technical safeguards consistent with SOC 2 standards to protect data
processed through the Services. Information regarding Civic Plus' security
practices is available upon request.
3. The Service facilitates accessibility but does not guarantee compliance under all
laws, in all contexts, or for all content types.
4. The Service is built to generate accessibility -enhanced transcripts that aim to
conform in all material respects to WCAG 2.1 Level AA. Customer understands that:
1. Automated accessibility conversion may yield imperfect results due to
complexities inherent in original content (such as complex tables, interactive
graphics).
2. Accessibility performance may vary across assistive technologies and
devices.
5. In the event of defect in the Services, Customer agrees to promptly report
reproducible accessibility defects to CivicPlus and provide reasonable cooperation
to assist with remediation.
6. Customer shall use the Service and accessibility features solely to enhance access
to PDFs in native or linked contexts where disabled users require accessible
alternatives.
7. No Warranty of External Compliance. The Service does not remediate other
elements of Customer's digital properties (such as website navigation, non-
PDF content accessibility, multimedia outside the DocAccess viewer). Customer
remains responsible for satisfying Accessibility Laws outside
of DocAccess transcript content.
8. External Integrations and Third -Party Tools. Customer acknowledges that
integrations with third -party plug -ins, translation engines, assistive technologies, or
other external services are governed by their respective terms. CivicPlus disclaims
responsibility for accessibility performance attributable to third -party tools.
9. End User Experience. Customer acknowledges that End Users may access
accessible transcripts through the Service viewer, and that transcripts may include
navigation, search, translation, and assisted technologies. The quality of these
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experiences may depend on the End User's device, assistive technologies, and
network conditions.
10. Live Assistance Services. Where included, live assistance (such as interpreter
access or visual support) is provided solely as a supplement to automated
accessibility and does not constitute legal compliance.
11. Customer shall not alter, suppress, or remove accessibility annotations, metadata,
or structural markup created by the Service.
12. Service -Dependent Accessibility. Customer acknowledges and agrees that the
accessibility enhancements provided by the Service (including, without limitation,
the conversion of PDF documents into accessible HTML transcripts) are generated
and maintained dynamically and are not permanent modifications to the underlying
documents.
13. Effect of Service Termination or Expiration. Upon expiration or termination of
Customer's right to use the Service for any reason:
1. Accessible HTML transcripts and related accessibility features will no longer
be automatically available;
2. Documents will revert to their original, non -enhanced format as hosted or
published by Customer; and
3. CivicPlus will have no obligation to maintain, host, or provide access to
accessibility -enhanced versions of Customer documents.
14. Customer Responsibility for Continued Accessibility. Customer is solely
responsible for ensuring ongoing compliance with applicable accessibility laws and
standards following termination of the Service, including by implementing
alternative accessibility solutions or permanently remediating source documents
where required.
15. No Reliance on Post -Termination Availability. Customer shall not rely on the
continued availability of accessibility enhancements after the Service ends and
agrees that the Service is intended as an ongoing accessibility solution, not a one-
time or permanent remediation of content.
16. Customer understands that ongoing accessibility post termination of the Services
requires the Customer to download the HTML.
17. Resource Optimization. CivicPlus may implement reasonable technical and
operational measures to manage Service performance and processing efficiency.
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Such measures may include, without limitation, identification of duplicate
documents, deduplication of identical content across domains, and prioritization of
document processing. These measures are intended to reduce unnecessary
processing and improve Service performance and do not alter the accessibility
functionality of the Service for documents processed through the Service.
18. Volume Management. Customer's Service plan includes document processing
capacity appropriate to the Customer's organization type and size. CivicPlus may
monitor document processing volume to ensure use of the Service remains
consistent with the scope of Customer's plan. If Customer's usage materially
exceeds typical processing volumes for similarly situated customers or otherwise
exceeds the scope of Customer's plan, CivicPlus may work with Customer to
manage document scope or processing volume. This may include, by way of
example, excluding archived, outdated, or non -public -facing content from
automated processing. CivicPlus will provide reasonable notice prior to
implementing any material adjustments and will work with Customer in good faith
to maintain accessibility coverage within the applicable plan parameters.
19. Plan Parameters. Customer's Service plan includes document processing capacity
as described in the applicable Order Form or service agreement. Accessing,
viewing, or downloading previously generated accessible transcripts does not count
toward document processing limits.
CivicPlus may update processing parameters or plan thresholds from time to time to
reflect changes in Service functionality, Customer organization size, document portfolio, or
Service performance requirements. CivicPlus will provide Customer with reasonable
advance notice of any material changes to such parameters.
Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1
Name of vendor who has a business relationship with local governmental entity.
CiviCPluS, LLC
2
❑ Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 1 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
F-1
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
❑ ❑
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
=
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
❑ 1 have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): 'Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from aperson that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if.
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor,
(B) has given to the local government officer or a family member ofthe officer one or more gifts that have an aggregate value ofmore
than$100 in thel2-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code 4176.006(a) and (9-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
ofthe officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3' degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics,
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right -of --way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. — Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. — Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
a docusign.
Certificate Of Completion
Envelope Id: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9
Subject: Please DocuSign: City Council Contract 9018- City website- Formal amendment
Source Envelope:
Document Pages: 12 Signatures: 3
Certificate Pages: 6 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Record Tracking
Status: Original
8/20/2026 7:42:13 AM
Signer Events
Kayla Clark
kayla.clark@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Leah Bush
leah.bush@cityofdenton.com
Assistant City Attorney
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Amy Vikander
vkander@civicplus.com
Sr. VP of Customer Success
CivicPlus,LLC
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/24/2026 11:43:28 AM
ID:f35b9996-d43d-4964-b5ce-26d134f717ba
Holder: Kayla Clark
kayla.clark@cityofdenton.com
Signature
Completed
Using IP Address: 198.49.140.10
al
Signature Adoption: Pre -selected Style
Using IP Address: 198.49.140.104
ESi,nby:
,d 6 456D .
Signature Adoption: Pre -selected Style
Using IP Address: 198.49.140.10
ESillby:
ld
MSV1�.W
34AA5EFCFCA3462...
Signature Adoption: Pre -selected Style
Using IP Address: 64.6.123.178
Status: Sent
Envelope Originator:
Kayla Clark
901 B Texas Street
Denton, TX 76209
kayla.clark@cityofdenton.com
IP Address: 198.49.140.10
Location: DocuSign
Timestamp
Sent: 8/20/2026 7:45:27 AM
Viewed: 8/20/2026 7:45:36 AM
Signed: 8/20/2026 7:47:53 AM
Sent: 8/20/2026 7:47:55 AM
Viewed: 8/20/2026 9:35:56 AM
Signed: 8/20/2026 11:29:33 AM
Sent: 8/20/2026 11:29:36 AM
Viewed: 8/20/2026 12:23:48 PM
Signed: 8/20/2026 12:26:36 PM
Sent: 8/24/2026 7:58:50 AM
Resent: 8/24/2026 12:04:02 PM
Viewed: 8/24/2026 12:17:28 PM
Signed: 8/24/2026 12:17:42 PM
Signer Events Signature Timestamp
Kayla Herrod [Sig",d by
Sent: 8/24/2026 12:17:44 PM
Kayla.herrod@cityofdenton.com (A (kt,V 4 Viewed: 8/24/2026 1:26:34 PM
Interim Director of Marketing and Communications 9D2751739A3e48n Signed: 8/24/2026 1:27:06 PM
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre -selected Style
Using IP Address:
2603:8080: fa00:3a71: a583:6e4c: c6b8:47de
Electronic Record and Signature Disclosure:
Accepted: 8/24/2026 1:26:34 PM
ID:edbd8aa8-43c6-4cbc-887b-d227f6b60c7b
Cheyenne Defee Sent: 8/24/2026 1:27:09 PM
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cassey Ogden
Cassey.Ogden@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kristi Gilbert
Kristi.gilbert@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee COPIED Sent: 8/20/2026 7:47:55 AM
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Amy Vikander COPIED Sent: 8/24/2026 7:58:53 AM
Contractsrequest@civicplus.com Viewed: 8/24/2026 11:22:28 AM
SVP of Customer Success
Security Level: Email, Account Authentication
(None)
Carbon Copy Events Status Timestamp
Electronic Record and Signature Disclosure:
Accepted: 8/20/2026 1:22:57 PM
ID:4aa3d043-44d4-4201-a3be-73f72337bf9b
Jennifer Gladden COPIED Sent: 8/20/2026 1:14:20 PM
jennifer.gladden@civicplus.com Viewed: 8/20/2026 1:14:48 PM
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Gretna Jones COPIED Sent: 8/24/2026 1:27:09 PM
gretna.jones@cityofdenton.com Viewed: 8/25/2026 6:28:34 AM
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Justin Harmon
Justin. Harmon@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/11/2026 9:10:55 AM
ID: 4735f3f5-b66b-4e19-bb17-8365d2512479
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/20/2026 7:45:27 AM
Envelope Updated Security Checked 8/24/2026 11:28:43 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM
Parties agreed to: Amy Vikander, Kayla Herrod, Amy Vikander, Justin Harmon
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
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exclusively through electronic means all notices, disclosures, authorizations,
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5ƚĭǒƭźŭƓ /źƷǤ /ƚǒƓĭźƌ ƩğƓƭƒźƷƷğƌ /ƚǝĻƩƭŷĻĻƷ
CźƌĻ bğƒĻ
tǒƩĭŷğƭźƓŭ /ƚƓƷğĭƷ
/źƷǤ /ƚǒƓĭźƌ ğƩŭĻƷ 5ğƷĻ
tźŭŭǤ .ğĭƉ hƦƷźƚƓ
/ƚƓƷƩğĭƷ 9ǣƦźƩğƷźƚƓ
hƩķźƓğƓĭĻ
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND CIVICPLUS, LLC 9018
THIS FIRST AMENDMENT TO CONTRACT 9018 (this
between CIVICPLUS, LLC Contractor to that
certain contract executed on March 20, 2026, in the original not-to-exceed amount of
$66,830.60 the ADA compliance with the city
website.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $69,599.39 with this First Amendment for an aggregate not-to-
exceed amount of $136,429.99; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional
$69,599.39 for additional services and materials to be provided in accordance with
the terms of the Agreement with a revised aggregate not-to-exceed total of
$136,429.99.
2.
attached hereto and incorporated herein for all purposes, for goods/services related
to the city website add-on to comply with the latest Web Content Accessibility
and ADA accessibility, are hereby authorized to
be performed by Contractor. For and in consideration of the additional
goods/services to be performed by Contractor, the City agrees to pay, based on the
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
1
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
CONTRACTOR
CIVICPLUS, LLC
By: _____________________________
ATTEST:
AUTHORIZED SIGNATURE, TITLE
CITY SECRETARY
By: _______________________________
CITY OF DENTON
THIS AGREEMENT HAS BEEN
Cassey Ogden, Interim City Manager
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
By: _____________________________
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
BY:
_______________________________
2
Statement of Work
CivicPlus
Quote #:Q-126632-1
302 South 4th St. Suite 500
Manhattan, KS 66502
CivicPlus Pricing 6/4/2026 10:01 AM
US
Approval Date:
Expires On:9/25/2026
Client:Bill To:
City of Denton, TXDENTON CITY, TEXAS
SALESPERSONPhoneEMAILDELIVERY METHODPAYMENT METHOD
Jennifer Gladden2283276817jennifer.gladden@civicplus.comNet 30
One-time(s)
QTYPRODUCT NAMEDESCRIPTION12 Month
Value
1.00DocAccess ImplementationImplementation of DocAccessUSD 0.00
Recurring Service(s)
QTYPRODUCT NAMEDESCRIPTION12 Month
Value
1.00DocAccessDocAccess is a document accessibility platformUSD
that scans, converts, and monitors PDF documents25,917.92
on websites to support ADA and Section 508
compliance efforts for users with disabilities.
Initial Term10/1/2026 - 4/12/2029, Renewal
Term 4/13 each calendar year
Initial Term Invoice ScheduleYear One Annual Total invoiced upon the signature
date of this Agreement, subject to proration if the
term begins at signing. Subsequent Annual Totals
invoiced every 12 months starting at Renewal Term.
Page 1 of 3
Annual SubscriptionOne Time FeesAnnual Total
Year One USD 13,811.06USD 0.00USD 13,811.06
Year Two USD 27,213.82USD 27,213.82
Year Three USD 28,574.51USD 28,574.51
Subtotal USD 69,599.39
Annual Recurring Services Starting Year 4 USD 30,003.24
The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW areprorated
and co-termed to align with the ClientÓs current billing schedule and the Annual Recurring Services amount will
subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.This
Statement of Work ("SOW") shall be subject to the terms and conditions o
(collective, the "Agreement"). By signing this SOW, Client expressly agreesto the terms
and conditions of the Agreement, as though set forth herein.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive
the applicable invoice according to the terms of the invoicing schedule outlined herein.
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any
terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms,
the Agreement or this SOW.
If the customer has subscribed to the DocAccess services, which is evidenced by the DocAccess line item shown above,
the covered domains for the service shall be limited to:
https://www.cityofdenton.com/, https://www.cityofdenton.gov
Page2 of 3
Acceptance of Quote # Q-126632-1
The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions
incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (ÐEffective DateÑ).
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/
Authorized Client SignatureCivicPlus
______________________________________________________________________
By (please sign):By (please sign):
______________________________________________________________________
Printed Name:Printed Name:
______________________________________________________________________
Title:Title:
______________________________________________________________________
Date:Date:
___________________________________
Organization Legal Name:
___________________________________
Billing Contact:
___________________________________
Title:
___________________________________
Billing Phone Number:
___________________________________
Billing Email:
___________________________________
Billing Address:
___________________________________
Mailing Address: (If different from above)
___________________________________
PO Number: (Info needed on Invoice (PO or Job#) if
required)
Page 3 of 3
DocAccess Terms
Customer understands and agrees the use of the DocAccess accessibility services (the
"Services") is subject to the following terms:
1. Shared Responsibility Model. Customer acknowledges and agrees that accessibility
obligations are shared:
1. CivicPlus: Provides automated accessibility enhancements by converting
PDFs to an HTML transcript designed to align with WCAG 2.1 Level AA
standards.
2. Customer: Remains responsible for overall accessibility compliance of the
digital environment in which DocAccess is implemented, including but not
limited to the context, labeling, links to original content, and content external
to DocAccess transcripts.
2. The Services are intended to run on public-facing PDFs and, where supported, non-
public-facing digital environments (such as learning management systems or
internal document repositories). Where Customer elects to use the Services on
non-public-facing environments, Customer acknowledges and agrees that:
1. Customer shall not use the Services to process documents containing (i)
HIPAA, (iii) Social Security numbers, (iv)
or high-risk under applicable law (collectively, "Prohibited Data");
2. Customer represents and warrants that documents submitted for processing
do not contain Prohibited Data and that Customer has implemented
reasonable controls to prevent the submission of Prohibited Data;
3.
otherwise authorizes CivicPlus to access, receive, or maintain student
-designated party;
4. In the event Customer submits Prohibited Data to the Services in violation of
this Section, Customer assumes all risk and liability arising from such
submission. CivicPlus shall have no liability for any claims, losses, regulatory
actions, or damages arising from or related to the processing of Prohibited
Data submitted by Customer, and any such processing shall be deemed
outside the scope of the Services; and
5. CivicPlus maintains commercially reasonable administrative, physical, and
technical safeguards consistent with SOC 2 standards to protect data
processed through the Services. Information regarding CivicPlus' security
practices is available upon request.
3. The Service facilitates accessibility but does not guarantee compliance under all
laws, in all contexts, or for all content types.
4. The Service is built to generate accessibility-enhanced transcripts that aim to
conform in all material respects to WCAG 2.1 Level AA. Customer understands that:
1. Automated accessibility conversion may yield imperfect results due to
complexities inherent in original content (such as complex tables, interactive
graphics).
2. Accessibility performance may vary across assistive technologies and
devices.
5. In the event of defect in the Services, Customer agrees to promptly report
reproducible accessibility defects to CivicPlus and provide reasonable cooperation
to assist with remediation.
6. Customer shall use the Service and accessibility features solely to enhance access
to PDFs in native or linked contexts where disabled users require accessible
alternatives.
7.
đňđŎđŏƂŹ϶ŗĨ϶9ƇŹƂŗŎđŵЪŹ϶ċijĩijƂêň϶ŲŵŗŲđŵties (such as website navigation, non-
PDF content accessibility, multimedia outside the DocAccess viewer). Customer
remains responsible for satisfying Accessibility Laws outside
of DocAccess transcript content.
8. -Party Tools. Customer acknowledges that
integrations with third-party plug-ins, translation engines, assistive technologies, or
other external services are governed by their respective terms. CivicPlus disclaims
responsibility for accessibility performance attributable to third-party tools.
9.
accessible transcripts through the Service viewer, and that transcripts may include
navigation, search, translation, and assisted technologies. The quality of these
network conditions.
10. Live Assistance Services. Where included, live assistance (such as interpreter
access or visual support) is provided solely as a supplement to automated
accessibility and does not constitute legal compliance.
11. Customer shall not alter, suppress, or remove accessibility annotations, metadata,
or structural markup created by the Service.
12. Service-Dependent Accessibility. Customer acknowledges and agrees that the
accessibility enhancements provided by the Service (including, without limitation,
the conversion of PDF documents into accessible HTML transcripts) are generated
and maintained dyn
documents.
13.
9ƇŹƂŗŎđŵЪŹ϶ŵijĩİƂ϶Ƃŗ϶ƇŹđ϶Ƃİđ϶¨đŵƚijąđ϶Ĩŗŵ϶êŏƢ϶ŵđêŹŗŏϾ϶
1. Accessible HTML transcripts and related accessibility features will no longer
be automatically available;
2. Documents will revert to their original, non-enhanced format as hosted or
published by Customer; and
3. CivicPlus will have no obligation to maintain, host, or provide access to
accessibility-enhanced versions of Customer documents.
14. Customer Responsibility for Continued Accessibility. Customer is solely
responsible for ensuring ongoing compliance with applicable accessibility laws and
standards following termination of the Service, including by implementing
alternative accessibility solutions or permanently remediating source documents
where required.
15. No Reliance on Post-Termination Availability. Customer shall not rely on the
continued availability of accessibility enhancements after the Service ends and
agrees that the Service is intended as an ongoing accessibility solution, not a one-
time or permanent remediation of content.
16. Customer understands that ongoing accessibility post termination of the Services
requires the Customer to download the HTML.
17. Resource Optimization. CivicPlus may implement reasonable technical and
documents, deduplication of identical content across domains, and prioritization of
document processing. These measures are intended to reduce unnecessary
processing and improve Service performance and do not alter the accessibility
functionality of the Service for documents processed through the Service.
18. ÈŗňƇŎđ϶~êŏêĩđŎđŏƂϼ϶9ƇŹƂŗŎđŵЪŹ϶¨đŵƚijąđ϶Ųňêŏ϶ijŏąňƇċđŹ϶ċŗąƇŎđŏƂ϶ŲŵŗąđŹŹijŏĩ϶
ąêŲêąijƂƢ϶êŲŲŵŗŲŵijêƂđ϶Ƃŗ϶Ƃİđ϶9ƇŹƂŗŎđŵЪŹ϶ŗŵĩêŏijƬêƂijŗŏ϶ƂƢŲđ϶êŏċ϶ŹijƬđϼ϶9ijƚiją¡ňƇŹ϶ŎêƢ϶
monitor document processing volume to ensure use of the Service remains
ąŗŏŹijŹƂđŏƂ϶ƜijƂİ϶Ƃİđ϶ŹąŗŲđ϶ŗĨ϶9ƇŹƂŗŎđŵЪŹ϶Ųňêŏϼ϶fĨ϶9ƇŹƂŗŎđŵЪŹ϶ƇŹêĩđ϶ŎêƂđŵijêňňƢ϶
exceeds typical processing volumes for similarly situated customers or otherwise
đơąđđċŹ϶Ƃİđ϶ŹąŗŲđ϶ŗĨ϶9ƇŹƂŗŎđŵЪŹ϶ŲňêŏϽ϶9ijƚiją¡ňƇŹ϶ŎêƢ϶Ɯŗŵń϶ƜijƂİ϶9ƇŹƂŗŎđŵ϶Ƃŗ϶
manage document scope or processing volume. This may include, by way of
example, excluding archived, outdated, or non-public-facing content from
automated processing. CivicPlus will provide reasonable notice prior to
implementing any material adjustments and will work with Customer in good faith
to maintain accessibility coverage within the applicable plan parameters.
19. ¡ňêŏ϶¡êŵêŎđƂđŵŹϼ϶9ƇŹƂŗŎđŵЪŹ϶¨đŵƚijąđ϶Ųňêŏ϶ijŏąňƇċđŹ϶ċŗąƇŎđŏƂ϶ŲŵŗąđŹŹijŏĩ϶ąêŲêąijƂƢ϶
as described in the applicable Order Form or service agreement. Accessing,
viewing, or downloading previously generated accessible transcripts does not count
toward document processing limits.
CivicPlus may update processing parameters or plan thresholds from time to time to
Service performance requirements. CivicPlus will provide Customer with reasonable
advance notice of any material changes to such parameters.
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
Forvendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law thisquestionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendorcommits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
Nameof vendor who has a business relationship with local governmental entity.
1
2
Check this box if you are filing an update to a previously filed questionnaire.
th
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3
Name oflocal government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Isthelocal government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is thevendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D.Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
CONFLICTOFINTERESTQUESTIONNAIRE
Forvendordoingbusinesswithlocalgovernmentalentity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more
than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
rd
Relative: a family member related to a City Official within the third 3 degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us
Revised 11/30/2015
Certificate Of Completion
Envelope Id: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9Status: Completed
Subject: Please DocuSign: City Council Contract 9018- City website- Formal amendment
Source Envelope:
Document Pages: 12Signatures: 5Envelope Originator:
Certificate Pages: 6Initials: 1Kayla Clark
AutoNav: Enabled901B Texas Street
EnvelopeId Stamping: EnabledDenton, TX 76209
Time Zone: (UTC-08:00) Pacific Time (US & Canada)kayla.clark@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: OriginalHolder: Kayla ClarkLocation: DocuSign
8/20/2026 7:42:13 AM kayla.clark@cityofdenton.com
Signer EventsSignatureTimestamp
Kayla ClarkSent: 8/20/2026 7:45:27 AM
Completed
kayla.clark@cityofdenton.comViewed: 8/20/2026 7:45:36 AM
BuyerSigned: 8/20/2026 7:47:53 AM
Using IP Address: 198.49.140.10
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori HewellSent: 8/20/2026 7:47:55 AM
lori.hewell@cityofdenton.comViewed: 8/20/2026 9:35:56 AM
Purchasing ManagerSigned: 8/20/2026 11:29:33 AM
City of Denton
Signature Adoption: Pre-selected Style
Security Level: Email, Account Authentication
Using IP Address: 198.49.140.104
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Leah BushSent: 8/20/2026 11:29:36 AM
leah.bush@cityofdenton.comViewed: 8/20/2026 12:23:48 PM
Assistant City AttorneySigned: 8/20/2026 12:26:36 PM
Security Level: Email, Account Authentication
Signature Adoption: Pre-selected Style
(None)
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Amy VikanderSent: 8/24/2026 7:58:50 AM
vikander@civicplus.comResent: 8/24/2026 12:04:02 PM
Sr. VP of Customer SuccessViewed: 8/24/2026 12:17:28 PM
CivicPlus,LLCSigned: 8/24/2026 12:17:42 PM
Signature Adoption: Pre-selected Style
Security Level: Email, Account Authentication
Using IP Address: 64.6.123.178
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/24/2026 11:43:28 AM
ID: f35b9996-d43d-4964-b5ce-26d134f717ba
Signer EventsSignatureTimestamp
Kayla HerrodSent: 8/24/2026 12:17:44 PM
Kayla.herrod@cityofdenton.comViewed: 8/24/2026 1:26:34 PM
Interim Director of Marketing and CommunicationsSigned: 8/24/2026 1:27:06 PM
Security Level: Email, Account Authentication
Signature Adoption: Pre-selected Style
(None)
Using IP Address:
2603:8080:fa00:3a71:a583:6e4c:c6b8:47de
Electronic Record and Signature Disclosure:
Accepted: 8/24/2026 1:26:34 PM
ID: edbd8aa8-43c6-4cbc-887b-d227f6b60c7b
Cheyenne DefeeSent: 8/24/2026 1:27:09 PM
Completed
cheyenne.defee@cityofdenton.comViewed: 9/23/2026 11:59:53 AM
Procurement Administration SupervisorSigned: 9/23/2026 12:00:33 PM
Using IP Address: 198.49.140.10
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cassey OgdenSent: 9/23/2026 12:00:35 PM
Cassey.Ogden@cityofdenton.comViewed: 9/23/2026 3:17:30 PM
Interim City ManagerSigned: 9/23/2026 3:17:35 PM
City of Denton
Signature Adoption: Pre-selected Style
Security Level: Email, Account Authentication
Using IP Address: 198.49.140.10
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kristin GilbertSent: 9/23/2026 3:17:37 PM
Kristi.gilbert@cityofdenton.comViewed: 9/24/2026 7:12:49 AM
City SecretarySigned: 9/24/2026 7:13:26 AM
Security Level: Email, Account Authentication
Signature Adoption: Uploaded Signature Image
(None)
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer EventsSignatureTimestamp
Editor Delivery EventsStatusTimestamp
Agent Delivery EventsStatusTimestamp
Intermediary Delivery EventsStatusTimestamp
Certified Delivery EventsStatusTimestamp
Carbon Copy EventsStatusTimestamp
Cheyenne DefeeSent: 8/20/2026 7:47:55 AM
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Carbon Copy EventsStatusTimestamp
Amy VikanderSent: 8/24/2026 7:58:53 AM
Contractsrequest@civicplus.comViewed: 8/24/2026 11:22:28 AM
SVP of Customer Success
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/20/2026 1:22:57 PM
ID: 4aa3d043-44d4-4201-a3be-73f72337bf9b
Jennifer GladdenSent: 8/20/2026 1:14:20 PM
jennifer.gladden@civicplus.comViewed: 8/20/2026 1:14:48 PM
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Gretna JonesSent: 8/24/2026 1:27:09 PM
gretna.jones@cityofdenton.comViewed: 8/25/2026 6:28:34 AM
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
City Secretary OfficeSent: 9/24/2026 7:13:28 AM
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Justin HarmonSent: 9/24/2026 7:13:29 AM
Justin.Harmon@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/11/2026 9:10:55 AM
ID: 4735f3f5-b66b-4e19-bb17-8365d2512479
Witness EventsSignatureTimestamp
Notary EventsSignatureTimestamp
Envelope Summary EventsStatusTimestamps
Envelope SentHashed/Encrypted8/20/2026 7:45:27 AM
Envelope UpdatedSecurity Checked8/24/2026 11:28:43 AM
Certified DeliveredSecurity Checked9/24/2026 7:12:49 AM
Signing CompleteSecurity Checked9/24/2026 7:13:26 AM
CompletedSecurity Checked9/24/2026 7:13:29 AM
Payment EventsStatusTimestamps
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