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HomeMy WebLinkAbout26-1344Page 1 of 25 2026-2027 GENERAL FUNDS SERVICE AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND UNITED WAY OF DENTON COUNTY, INC. This 2026-2027 Denton, a Texas municipal corporation, acting by and through its City Manager, and United Way of Denton County, Inc., a Texas nonprofit corporation with its principal place of business at 1314 Teasley Lane, Denton, Texas 76205, hereinafter referred to as "AGENCY." WHEREAS, CITY has determined that the AGENCY residents of the City of Denton in accordance with the 2023-2027 City of Denton Consolidated Plan, and desires to enter into an agreement for such services; and 6-27 Operating Budget and appropriation of funds; and WHEREAS, CITY has designated the Community Development Division as the division responsible for the administration of this Agreement and all matters pertaining thereto; NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound, to the mutual obligations and to the performance and accomplishment of the conditions hereinafter described. 1. TERM This Agreement shall commence on or as of October 1, 2026, and shall terminate on September 30, 2027, unless 2. REPRESENTATIONS AND ACKNOWLEDGEMENTS A. AGENCY assures and guarantees that it possesses the legal authority, pursuant to any proper, appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement. B. The person or persons signing and executing this Agreement on behalf of AGENCY, do hereby warrant and guarantee that he, she, or they have been fully authorized by AGENCY to execute this Agreement on behalf of AGENCY and to validly and legally bind AGENCY to all terms, performances, and provisions herein set forth. C. CITY shall have the right, at its option, to either temporarily suspend or permanently terminate this Agreement if there is a dispute as to the legal authority of either AGENCY or the person signing the Agreement to enter into this Agreement. AGENCY is liable to CITY for any money it has received from CITY for performance of the provisions of this Agreement if CITY has suspended or terminated this Agreement for the reasons enumerated in this Section. D. AGENCY agrees that the funds and resources provided AGENCY under the terms of this Agreement will in no way be substituted for funds and resources from other sources, nor in any way serve to reduce the resources, services, or other benefits which would have been available to, or provided through, AGENCY had this Agreement not been executed. E. this Agreement. Page 2 of 23 F. Both parties agree and acknowledge that the amount of funds provided hereunder is necessary and sufficient payment for full and satisfactory performance of the program in accordance with all terms, provisions, and requirements of this Agreement. G. funds are not available to make payments under this Agreement, CITY shall notify AGENCY in writing within a reasonable time after such fact has been determined. CITY may, at its option, either reduce the amount of its liability or terminate the Agreement. If funds eligible for use for purposes of this Agreement are reduced, CITY shall not be liable for further payments due to AGENCY under this Agreement. 3. AGENCY OBLIGATIONS A.Performance of Scope of Services. (1) AGENCY shall perform all services and activities described in the Scope of Services attached hereto as Exhibit A, and incorporated herein by reference, in a satisfactory and efficient manner as determined by CITY, in accordance with the terms herein. (2) AGENCY shall use funds provided under this Agreement only for expenditures made in accordance with the Budget, set forth in Exhibit B, to complete those services described in the Scope of Services in Exhibit A. AGENCY shall not utilize these funds for any other purpose. No modifications or alterations may be Community Services. (3) Beneficiaries of the activities to be provided hereunder must reside in the City of Denton and AGENCY certifies that the activities carried out with these funds shall meet the objective of benefitting low and moderate-income persons. (4) AGENCY shall provide services to persons whose income is equal to or lower than 80% of the median income of the Dallas standard metropolitan statistical area. To accomplish this, the AGENCY shall use the current applicable income limits published by the U.S. Department of Housing and Urban -income housing assistance under Section 8 of the United States Housing Act of 1937. Income eligibility shall be determined by the sum of the gross income of all individuals residing in the household. Services must be provided directly to or on behalf of specific identified eligible clients. B. Administrative Requirements (1) AGENCY will reduce to writing all of its rules, regulations, and policies and file a copy with CITY's Community Development Division along with any amendments, additions, or revisions upon request. (2) AGENCY (3) AGENCY will submit to CITY copies of year-end audited financial statements. (4) AGENCY will establish, operate, and maintain an account system for funds received pursuant to this Agreement that will allow for a tracing of funds and a review of the financial status of the program. The system will be based on generally accepted accounting principles as recognized by the American Institute of Certified Public Accountants. (5) contract period C. Compliance with Federal, State, and Local Laws. (1) AGENCY assures and certifies that it will comply with all applicable federal laws, laws of the State of Texas, and ordinances of the City of Denton. Page 3 of 23 (2) AGENCY reproduce all records belonging to or in use by AGENCY pertaining to this Agreement. Such access shall continue as long as AGENCY retains the records. AGENCY shall maintain such records in an accessible location. (3) AGENCY shall refrain from entering into any subcontract for services without prior approval in writing by CITY of the qualifications of the subcontractor to perform and meet the standards of this Agreement. All subcontracts entered into by the AGENCY will be subject to the requirements of this Agreement. The AGENCY agrees to be responsible to CITY for the performance of any subcontractor. (4) AGENCY Government Code and the rules promulgated by the TEC (the "Form 1295"). The Parties understand and agree that, with the exception of information identifying the CITY and the contract identification number, if any, the CITY is not responsible for the information contained in the Form 1295; the information contained in the Form 1295 has been provided solely by the AGENCY; and the City has not verified such information. AGENCY acknowledges that in accordance with Chapter 2273 of the Texas Government Code, City is prohibited from entering into a taxpayer resource transaction with an abortion provider or an affiliate of an this Agreement, AGENCY certifies that is not an abortion provider or an affiliate of an abortion provider, and that it will not use the proceeds of this Agreement for the purpose of assisting a woman with procuring an abortion or the services of an abortion provider. Failure to meet or maintain the requirements under this provision will be considered a material breach. D. Additional Obligations. (1) AGENCY will not enter into any contracts that would encumber CITY funds for a period that would extend beyond the term of this Agreement. (2) AGENCY will promptly pay all bills when submitted unless there is a discrepancy in a bill; any errors further direction. (3) AGENCY AGENCY contractual matters pertaining hereto, unless written notification to the contrary is received from AGENCY and approved by CITY. 4. CITY OBLIGATIONS A.Limit of Liability. In consideration of full and satisfactory performance of the services and activities hereunder by AGENCY, CITY will provide funds to AGENCY for expenses incurred pursuant to and in accordance with the Budget attached hereto as Exhibit B, and incorporated herein by reference, necessary for the performance of the Scope of Services herein attached as Exhibit A. Notwithstanding any other provision of the Agreement, the total of all payments and other obligations made or incurred by CITY hereunder shall not exceed the sum of eighty thousand dollars $80,000.00. B. Payments by City. Within twenty-one days after receipt from AGENCY of a requisition for payment with appropriate documentation, CITY shall make payments to AGENCY based on the Budget in Exhibit B, subject to the limitations and provisions set forth in Exhibit B and in this Section and Section 5 of this Agreement. (1) It is expressly understood that this Agreement in no way obligates the CITY to provide more funds than the amount shown in subsection A above. Page 4 of 23 (2) CITY shall not be liable for any cost or portion thereof which is incurred with respect to any activity of AGENCY requiring prior written authorization from CITY, or after CITY has requested that AGENCY furnish data concerning such action prior to proceeding further, unless and until CITY advises AGENCY to proceed. (3) CITY shall not be obligated or liable under this Agreement to any party other than AGENCY for payment of any monies or provision of any goods or services. (4) Funding not expended within the term of this Agreement will revert to the City of Denton budget for use on alternative services or projects. 5. PAYMENT CONDITIONS A. Payment to Agency shall be made on the schedule and pursuant to the conditions contained in the Budget attached hereto as Exhibit B. B. Funds provided hereunder shall not be used for any cost or portion thereof which: (a) has been paid or reimbursed, or is subject to payment or reimbursement, from any other source; (b) was incurred prior to the beginning date or after the ending date specified in Section 1; (c) is not in strict accordance with the terms of this Agreement, including all exhibits attached hereto; (d) has not been billed to CITY within 90 calendar days following billing to AGENCY, or termination of the Agreement, whichever date is earlier; or (e) is not an allowable cost as defined by Section 7 of this Agreement or in the Budget set forth in Exhibit B. C. AGENCY request for payment pursuant to the Budget does not provide sufficient documentation of allowable expenditures or if CITY requests inspection or verification of claimed expenditures after receipt of a payment request, CITY may withhold payment for an amount of time deemed reasonable by CITY pending such inspection, verification, or receipt of documentation. AGENCY s failure to provide requested or required information on a timely basis may jeopardize present or future funding. 6. EVENTS REQUIRING REVERSION OF FUNDS A.Excess Payment. AGENCY which has been paid by CITY, and which CITY at any time thereafter determines: (1) has resulted in overpayment to AGENCY; or (2) has not been spent strictly in accordance with the terms of this Agreement; or (3) is not supported by adequate documentation to fully justify the expenditure. B. Disallowed Costs. Upon termination of this Agreement, should any expense or charge for which payment has been made be subsequently disallowed or disapproved by CITY as a result of any auditing or monitoring by CITY, AGENCY will refund such amount to CITY within ten working days of a written notice to AGENCY, which specifies the amount disallowed. Refunds of disallowed costs may not be made from these or any funds received from or through CITY. C. Reversion of Assets. (1) AGENCY, upon expiration of this Agreement shall transfer to the CITY any funds on hand at the time of expiration and any accounts receivable attributable to the use of funds. (2) The reversion of these financial assets shall be in addition to any other remedy available to CITY either at law or in equity for breach of this Agreement. D.Obligation of Funds. Page 5 of 23 (1) In the event that actual expenditure rates deviate from AGENCY performance, as specified in Exhibit A, CITY hereby reserves the right to reappropriate or recapture any such under expended funds. (2) If CITY finds that AGENCY is unwilling and/or unable to comply with any of the terms of this Agreement, CITY may require a refund of any and all money expended pursuant to this Agreement by AGENCY, as well as any remaining unexpended funds which shall be refunded to CITY within ten working days of a written notice to AGENCY to revert these financial assets. E.Contract Close Out. AGENCY shall submit a final expenditure report within 15 working days following the close of the Agreement period. 7. ALLOWABLE COSTS A. Costs shall be considered allowable only if incurred directly and specifically in the performance of and in compliance with this Agreement and in conformance with the standards and provisions of Exhibits A and B. B. Prior written authorization is required in order for the following to be considered allowable costs: 1) Encumbrances or expenditures during any one-month period shall be calculated based on the Cost Allocation Plan submitted by agency. The methodology, such as total budget for the program, shall be consistently applied to all shared expenses. 2) CITY shall not be obligated to any third parties, including any subcontractors of AGENCY, and CITY funds shall not be used to pay for any contract service extending beyond the expiration of this Agreement. 3) Any alterations or relocation of the facilities on and in which the activities specified in Exhibit A are conducted. 4) Any alterations, deletions, or additions to the Budget detail incorporated in Exhibit B. 5) Costs or fees for temporary employees or services. 6) Any fees or payments for consultant services. 7) Fees for attending out of town meetings, seminars, or conferences. C. Written requests for prior approval are AGENCY permit a thorough review by CITY. AGENCY must obtain written approval by CITY prior to the commencement of procedures to solicit or purchase services or personal property. Any procurement or purchase which may be approved under the terms of this Agreement must be conducted in its entirety in accordance with the provisions of this Agreement. D. AGENCY shall not use funds provided hereunder for the purchase of real property or equipment. These are not allowable costs under this Agreement. E. Overtime, bonuses, fringe benefits, and other miscellaneous non-salary personnel costs are not eligible costs under this Agreement. 8. PROGRAM INCOME A.AGENCY realized from activities resulting from this Agreement or from AGENCY earnings include, but are not limited to, income from interest, usage or rental or lease fees, income produced from contract-supported services of individuals or employees or from the use or sale of equipment or facilities of AGENCY provided as a result of this Agreement, and payments from clients or third parties for services rendered by AGENCY under this Agreement. B. AGENCY shall maintain records of the receipt and disposition of Program Income in the same manner as required for other contract funds and report Program Income to CITY in the format prescribed by CITY. CITY and AGENCY agree that any fees collected for services performed by AGENCY shall be used for payment of costs Page 6 of 23 associated with service provision. Revenue remaining after payment of all program expenses for service provision shall be considered Program Income and shall be subject to all the requirements of this Agreement. C. AGENCY shall include this Section in its entirety in all of its sub-contracts which involve other income- producing services or activities. D. It is AGENCY directly or indirectly from this Agreement, or the performance thereof, constitutes Program Income. AGENCY is responsible to CITY for the repayment of any and all amounts determined by CITY to be Program Income, unless otherwise approved in writing by CITY. 9. REPORTS AND INFORMATION At such times and in such form as CITY may require, AGENCY shall furnish such statements, records, data and information as CITY may request and deem pertinent to matters covered by this Agreement. AGENCY shall submit beneficiary and financial reports to CITY by the 15th of every month. If the AGENCY expends all Agreement funds prior to the term date, AGENCY remains responsible for completing monthly reports by the 15th of each month. The beneficiary report shall detail client information, including race, ethnicity, income, head of household, disabled and elderly households and other statistics required by CITY -Certification form. The financial report shall include information and data relative to all programmatic and financial reporting as of the commencement date specified in Section 1 of this Agreement. AGENCY shall submit its annual budget and schedule of board meetings, along with the resolutions or minutes adopting the same, to CITY no later than October 1, 2026. Unless the CITY has granted a written exemption, AGENCY shall submit an audit conducted by independent examiners in accordance with Generally Accepted Accounting Principles. If the AGENCY expends $1,000,000 or more in federal funding, the audit must be conducted in accordance with OMB audit requirements in 2 CFR Part 200, as applicable, udit period, unless a different period is specified in a program-specific audit guide. 10. MONITORING AND EVALUATION AGENCY agrees to participate in a monitoring and evaluation system whereby the services can be continuously monitored. CITY shall perform monitoring of the AGENCY A. AGENCY agrees that CITY may carry out monitoring and evaluation activities to ensure adherence by AGENCY to the Scope of Services, Program Goals, and Objectives in Exhibit A, as well as other provisions of this Agreement. B. AGENCY agrees to cooperate fully with CITY and provide data determined by CITY to be necessary for CITY to effectively fulfill its monitoring and evaluation responsibilities. C. AGENCY agrees to cooperate in such a way so as not to obstruct or delay CITY in such monitoring and to designate one of its staff to coordinate the monitoring process as requested by CITY staff. D. AGENCY agrees to make available upon request its financial records for review by CITY at CITY's discretion. In addition, AGENCY agrees to provide CITY the following data and reports, or copies thereof: (1) All external or internal evaluation reports. (2) Development Division including but not limited to: number of persons or households assisted, race, gender, disability status, and household income. Beneficiary reports shall be due to CITY within 15 working days after the completion of the required reporting period. AGENCY agrees to submit financial statements no less than once every three months. Each statement shall include current and year-to-date period accounting of all Page 7 of 23 revenues, expenditures, outstanding obligations, and beginning and ending balances. Financial reports shall be due to CITY within 15 working days after the completion of the required reporting period; and (3) An explanation of any major changes in program services. E. To comply with this section, AGENCY agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of funds received and the services performed under this Agreement. AGENCY's record system shall contain sufficient documentation to provide in detail full support and justification for each expenditure. AGENCY agrees to retain all books, records, documents, reports, and written accounting procedures pertaining to the services provided and expenditure of funds under this Agreement for the period of time and under the conditions specified by the CITY. Nothing in the above subsections shall be construed to relieve AGENCY of responsibility for retaining accurate and current records which clearly reflect the level and benefit of services provided under this Agreement. F. After each official monitoring on-site visit, CITY shall provide AGENCY with a written report of monitoring findings, documenting findings, and concerns that will require a written response to the CITY. An acceptable response must be received by the CITY within 60 days from the AGENCY audit review letter. Future payments under this Agreement can be withheld for the AGENCY a written response within 60 days G. AGENCY shall submit copies of any fiscal, management, or audit reports by any of the AGENCY regulatory bodies to CITY within ten working days of receipt by the AGENCY. H. AGENCY shall refer to Exhibit E for the Monitoring Checklist. 11. MAINTENANCE OF RECORDS A. AGENCY agrees to maintain records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under this Agreement, in compliance with the provisions of Exhibit A and Exhibit B, and with any other applicable Federal and State regulations establishing standards for financial management. B. AGENCY justification for each expenditure. Nothing in this Section shall be construed to relieve AGENCY of fiscal accountability and liability under any other provision of this Agreement or any applicable law. AGENCY shall include the substance of this provision in all subcontracts. C. AGENCY agrees to retain all books, records, documents, reports, and written accounting procedures pertaining to the operation of programs and expenditures of funds under this Agreement for five years after the termination of all activities funded under this Agreement. D. Nothing in the above subsections shall be construed to relieve AGENCY of responsibility for retaining accurate and current records which clearly reflect the level and benefit of services provided under this Agreement. E. At any reasonable time and as often as CITY may deem necessary, the AGENCY shall make available to CITY, or any of their authorized representatives, all of its records and shall permit CITY, or any of their authorized representatives to audit, examine, make excerpts and copies of such records, and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment, and all other data requested by said representatives. 12 During the term of this Agreement, AGENCY shall cause to be delivered to CITY copies of all notices of meetings of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered to CITY in a timely manner to give adequate notice and shall include an agenda and a brief description of the matters to be discussed. AGENCY Page 8 of 23 meetings. Minutes of all meetings of AGENCY's governing body shall be available to CITY within ten days after Board approval. 13. WARRANTIES AGENCY represents and warrants that: A. All information, reports, and data heretofore or hereafter requested by CITY and furnished to CITY are complete and accurate as of the date shown on the information, data, or report, and, since that date, have not undergone any significant change without written notice to CITY. B. Any supporting financial statements heretofore requested by CITY and furnished to CITY, are complete, accurate, and fairly reflect the financial condition of AGENCY on the date shown on said report, and the results of the operation for the period covered by the report, and that since said date, there has been no material change, adverse or otherwise, in the financial condition of AGENCY. C. No litigation or legal proceedings are presently pending or threatened against the AGENCY. D. None of the provisions herein contravene or are in conflict with the authority under which AGENCY is doing business or with the provisions of any existing indenture or agreement of AGENCY. E. AGENCY has the power to enter into this Agreement and accept payments hereunder and has taken all necessary action to authorize such acceptance under the terms and conditions of this Agreement. F. None of the assets of AGENCY are subject to any lien or encumbrance of any character, except for current taxes not delinquent, except as shown in the financial statements and/or other documents furnished by AGENCY to CITY. G. Each of these representations and warranties shall be continuing and shall be deemed to have been repeated by the submission of each request for payment. 14. COVENANTS A. During the period of time that payment may be made hereunder and so long as any payments remain unliquidated, AGENCY shall not, without the prior written consent of the Director of Community Services or their authorized representative: (1) Mortgage, pledge, or otherwise encumber, or suffer to be encumbered, any of the assets of AGENCY now owned or hereafter acquired by it or permit any pre-existing mortgages, liens, or other encumbrances to remain on, or attached to, any assets of AGENCY which are allocated to the performance of this Agreement and with respect to which CITY has ownership hereunder. (2) Sell, assign, pledge, transfer, or otherwise dispose of accounts receivables, notes, or claims for money due or to become due. (3) Sell, convey, or lease all or a substantial part of its assets. (4) Make any advance or loan to, or incur any liability for any other firm, person, entity or corporation as guarantor, surety, or accommodation endorser. (5) Sell, donate, loan, or transfer any equipment or item of personal property purchased with funds paid to AGENCY by CITY, unless CITY authorizes such transfer in writing. B. AGENCY agrees, upon written request by CITY, to require its employees to attend training sessions sponsored by the Community Development Division. 15. INSURANCE A. AGENCY shall observe sound business practices with respect to providing such bonding and insurance as would provide adequate coverage for the services provided pursuant to this Agreement. Page 9 of 23 B. The premises on and in which the services and activities described in Exhibit A are conducted, and the employees conducting these services and activities, shall be covered by premise liability insurance, commonly referred to as h CITY named as an additional insured. Upon request of AGENCY, CITY may, at its sole discretion, approve alternate insurance coverage arrangements. On or before October 1, 2026, AGENCY shall provide a certificate of insurance naming the City as additional insured consistent with the requirements of this Section. C. AGENCY coverage where available and other appropriate liability coverage for program participants, if applicable. D. AGENCY will maintain adequate and continuous liability insurance on all vehicles owned, leased, or operated by AGENCY. All employees of AGENCY who are required to drive a vehicle in the normal scope and course of aintained on a current basis in AGENCY E. Actual losses not covered by insurance as required by this Section are not allowable or eligible costs under this Agreement and remain the sole responsibility of AGENCY. F. The policy or policies of insurance shall contain a clause which requires that CITY and AGENCY be notified in writing of any cancellation or change in the policy at least 30 days prior to such change or cancellation. 16. CIVIL RIGHTS / EQUAL OPPORTUNITY A. AGENCY shall comply with all applicable equal employment opportunity and affirmative action laws or regulations. The AGENCY shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, gender, age, or disability. The AGENCY will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. AGENCY agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b), Section 109 of Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063 and Executive Order 11246 as amended by Executive Orders 11375 and 12086. C. AGENCY shall comply with all applicable fair housing, civil rights, and anti-discrimination laws in its selection of beneficiaries and its implementation of the program including, but not limited to, the Fair Housing Act; Title VI of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Rehabilitation Act of 1973; and Title II and Title III of the Americans with Disabilities Act of 1990. D. AGENCY will furnish all information and reports requested by the CITY, and will permit access to its books, records, and accounts for purposes of investigation to ascertain compliance with local, state, and Federal rules and regulations. E. In the event of AGENCY -compliance with the non-discrimination requirements, CITY may cancel or terminate the Agreement in whole or in part in accordance with Sections 24 and 25 and AGENCY may be barred from further contracts with CITY. F. AGENCY enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in Page 10 of 23 business at least fifty-one percent (51%) owned and controlled by minority group members or women. For the -Americans; Spanish-speaking, Spanish surnamed, or Spanish-heritage Americans; Asian Americans; and American Indians. AGENCY may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 17. PERSONNEL POLICIES Personnel policies shall be established by AGENCY and shall be available for examination. Such personnel policies shall: A. include policies with respect to employment, salary and wage rates, working hours and holidays, fringe benefits, vacation and sick leave privileges, and travel; B. be in writing; and C. be approved by the governing body of AGENCY. 18. CONFLICT OF INTEREST A. AGENCY covenants that neither it nor any member of its governing body presently has any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement. AGENCY further covenants that in the performance of this Agreement, no person having such interest shall be employed or appointed as a member of its governing body. B. AGENCY further covenants that no member of its governing body or its staff, subcontractors, or employees shall possess any interest in or use his/her position for a purpose that is or gives the appearance of being motivated by desire for private gain for himself/herself, or others, particularly those with which he/she has family, business, or other ties. C. No officer, member, or employee of CITY and no member of its governing body who exercises any function or responsibilities in the review or approval of the undertaking or carrying out of this Agreement shall participate in any decision relating to the Agreement which affects his or her personal interest or the interest in any corporation, partnership, or association in which he or she has a direct or indirect interest. 19. NEPOTISM AGENCY shall not employ in any paid capacity any person who is a member of the immediate family of any person who is currently employed by AGENCY or is a member of AGENCY -laws, aunt, uncle, nephew, niece, stepparent, stepchild, half-brother, and half-sister. 20. POLITICAL OR SECTARIAN ACTIVITY A. Neither the funds provided pursuant to this Agreement, nor any personnel who may be employed by the AGENCY with funds provided pursuant to this Agreement, shall be in any way or to any extent engaged in any conduct or political activity in contravention of Chapter 15 of Title 5 of the United States Code. B. The AGENCY is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; sectarian or religious activities, lobbying, political patronage, or nepotism activities. C. The AGENCY agrees that none of the funds or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office, or for publicity, lobbying, and/or propaganda purposes designed to support or defeat pending legislation. Page 11 of 23 Employees of the AGENCY connected with any activity that is funded in whole or in part by funds provided to AGENCY under this Agreement may not during the term of this Agreement: 1) use their official position or influence to affect the outcome of an election or nomination; 2) solicit contributions for political purposes; or 3) take an active part in political management or in political campaigns. D. AGENCY hereby agrees to sign a Certification Regarding Lobbying included herein as Exhibit D and if necessary, the Disclosure of Lobbying Activities provided by the CITY. 21. PUBLICITY A. Where such action is appropriate, AGENCY shall publicize the activities conducted by AGENCY under this Agreement to state that the City of Denton has contributed to make the project possible. B. All published material and written reports submitted under this project must be originally developed material unless otherwise specifically provided in this Agreement. When material not originally developed is included in a report, the report shall identify the source in the body of the report or by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. C. All reports, documents, studies, charts, schedules, or other appended documentation to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by AGENCY shall become the property of CITY upon receipt. 22. CHANGES AND AMENDMENTS A. Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment executed by both parties, except when the terms of this Agreement expressly provide that another method shall be used. B. AGENCY may not make transfers between or among approved line items within budget categories set forth in Exhibit B without prior written approval of CITY. AGENCY shall request, in writing, the budget revision in a form prescribed by CITY, and such request for revision shall not increase the total monetary obligation of CITY under this Agreement. In addition, budget revisions cannot significantly change the nature, intent, or scope of the program funded under this Agreement. C. The City Manager or designee may authorize minor amendments to the approved budget in Exhibit B as necessary to carry out the intent of this Agreement, in a manner consistent with the efficient use of public funds, and in accordance with federal law. Such minor amendments may not increase the not to exceed amount set forth in Exhibit B, extend the term, or otherwise alter the performance obligations of AGENCY, without approval of the City Council. Minor Amendment requests must be submitted no later than September 15, 2027. Any request to change the use of funding, request additional funding, or request term extension will not be approved. D. It is understood and agreed by the parties hereto that changes in the State, Federal, or local laws or regulations pursuant hereto may occur during the term of this Agreement. Any such modifications are to be automatically incorporated into this Agreement without written amendment hereto and shall become a part of the Agreement on the effective date specified by the law or regulation. E. CITY may, from time to time during the term of the Agreement, request changes to the Agreement, which may include an increase or decrease in the amount of AGENCY's compensation. Such changes shall be incorporated in a written amendment hereto, as provided in Subsection A of this Section. F. Any alterations, deletions, or additions to the Budget set forth in Exhibit B requested by AGENCY shall require the prior written approval of CITY. Page 12 of 23 G. AGENCY agrees to notify CITY of any proposed change in physical location for work performed under this Agreement at least 30 calendar days in advance of the change. H. AGENCY shall notify CITY of any changes in personnel or governing board composition. 23. SUSPENSION OF FUNDING Upon determination by CITY of AGENCY conditions, and duties provided herein, CITY, without limiting any rights it may otherwise have, may, at its discretion, and upon ten working days written notice to AGENCY, withhold further payments to AGENCY. Such notice may be given by mail to the Executive Officer and the Board of Directors of AGENCY. The notice shall set forth the default or failure alleged, and the action required for cure. The period of such suspension shall be of such duration as is appropriate to accomplish corrective action, but in no event shall it exceed 30 calendar days. At the end of the suspension period, if CITY determines the default or deficiency has been satisfied, AGENCY may be restored to full compliance status and paid all eligible funds withheld or impounded during the suspension period. If, however, CITY determines that AGENCY has not come into compliance, the provisions of Section 25 may be effectuated. 24. TERMINATION A. CITY may terminate this Agreement for cause under any of the following reasons or for other reasons not specifically enumerated in this Section: (1) AGENCY 24. (2) AGENCY (3) AGENCY (4) Termination or reduction of funding by the CITY. (5) Finding by CITY that the AGENCY: a. is in such unsatisfactory financial condition as to endanger performance under this Agreement; or b. has allocated inventory to this Agreement substantially exceeding reasonable requirements; or c. is delinquent in payment of taxes or of costs of performance of this Agreement in the ordinary course of business. (6) Appointment of a trustee, receiver, or liquidator for all or substantial part of AGENCY institution of bankruptcy, reorganization, rearrangement of, or liquidation proceedings by or against AGENCY. (7) AGENCY provided in Section 4, and Section 2, of this Agreement. (8) The commission of an act of bankruptcy. (9) AGENCY AGENCY is bound or shall be bound under the terms of the Agreement. B. CITY shall promptly notify AGENCY in writing of the decision to terminate and the effective date of termination. C. CITY may terminate this Agreement for convenience at any time. If CITY terminates this Agreement for convenience, AGENCY shall retain any payments made pursuant to this Agreement prior to termination, except that AGENCY s obligation to return any funds still on hand at the end of the original agreement term and funds not spent on eligible expenditures shall survive such termination. D. AGENCY may terminate this Agreement in whole or in part by written notice to CITY, if a termination of outside funding occurs upon which AGENCY depends for performance hereunder. AGENCY may opt, within the limitations of this Agreement, to seek an alternative funding source, with the approval of CITY, provided the termination by the outside funding source was not occasioned by a breach of contract as defined herein or as Page 13 of 23 defined in a contract between AGENCY and the funding source in question. AGENCY may terminate this Agreement upon the dissolution of AGENCY E. Upon receipt of notice to terminate, AGENCY shall cancel, withdraw, or otherwise terminate any outstanding orders or subcontracts, which relate to the performance of this Agreement. CITY shall not be liable to AGENCY or AGENCY whatsoever incurred after the termination date listed on the notice to terminate referred to in this Section. F. Notwithstanding any exercise by CITY of its right of suspension or termination, AGENCY shall not be relieved of liability to CITY for damages sustained by CITY by virtue of any breach of the Agreement by AGENCY, and CITY may withhold any payment to AGENCY until such time as the exact amount of damages due to CITY from AGENCY is agreed upon or otherwise determined. 25. NOTIFICATION OF ACTION BROUGHT In the event that any claim, demand, suit, or other action or proceeding is made or brought by any person(s), firm, corporation, or other entity against AGENCY, AGENCY shall give written notice thereof to CITY within five working days after being notified of such claim, demand, suit, or other action or proceeding. Such notice shall state the date and hour of notification of any such claim, demand, suit, or other action or proceeding; the names and addresses of the person(s), firm, corporation or other entity making such claim or demand, or that instituted or threatened to institute any type of suit, or other action or proceeding; the basis of such claim, demand, suit, or other action or proceeding; and the name of any person(s) against whom such claim, demand, suit, or other action or proceeding is being made or threatened. Such written notice shall be delivered either personally or by mail postage paid in accordance with the provisions of Section 29.I. 26. INDEMNIFICATION A. IT IS EXPRESSLY UNDERSTOOD AND AGREED BY BOTH PARTIES HERETO THAT CITY IS CONTRACTING WITH AGENCY AS AN INDEPENDENT CONTRACTOR AND THAT AS SUCH, AGENCY SHALL SAVE AND HOLD CITY, ITS OFFICERS, ELECTED AND APPOINTED OFFICIALS, AGENTS, EMPLOYEES, AND CONTRACTORS HARMLESS FROM ALL LIABILITY OF ANY NATURE OR KIND, INCLUDING COSTS AND EXPENSES FOR, OR ON ACCOUNT OF, ANY CLAIMS, AUDIT EXCEPTIONS, DEMANDS, SUITS, OR DAMAGES OF ANY KIND OR CHARACTER WHATSOEVER RESULTING IN WHOLE OR IN PART FROM THE PERFORMANCE, ACT OR OMISSION OF ANY EMPLOYEE, AGENT, CONTRACTOR, SUBCONTRACTOR, OR REPRESENTATIVE OF AGENCY. B. AGENCY AGREES TO PROVIDE THE DEFENSE FOR AND TO INDEMNIFY AND HOLD HARMLESS CITY AND ITS OFFICERS, ELECTED AND APPOINTED OFFICIALS, AGENTS, EMPLOYEES, AND CONTRACTORS FROM ANY AND ALL CLAIMS, SUITS, CAUSES OF ACTION, DEMANDS, DAMAGES, LOSSES, ATTORNEY FEES, EXPENSES, AND LIABILITY ARISING OUT OF THE USE OF THESE CONTRACTED FUNDS AND PROGRAM ADMINISTRATION AND IMPLEMENTATION EXCEPT TO THE EXTENT CAUSED BY THE WILLFUL ACT OR OMISSION OF CITY, ITS AGENTS, EMPLOYEES, OR CONTRACTORS. 27. NON-RELIGIOUS ACTIVITIES A. AGENCY is prohibited from discriminating against beneficiaries in providing services or carrying out activities with such assistance based on religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice, while also noting that organizations that participate in programs only funded Page 14 of 23 by indirect CITY or Federal financial assistance need not modify their program or activities to accommodate B. Faith based organizations that carry out programs or activities with direct financial assistance are required to provide written notice of certain protections to beneficiaries and prospective beneficiaries. Specifically, such organizations are required to give notice to beneficiaries that: (1) The organization may not discriminate against a beneficiary or prospective beneficiary based on religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice; (2) The organization may not require a beneficiary to attend or participate in any explicitly religious activities that are offered by the organization, and any participation by the beneficiary in such activities must be purely voluntary; (3) The organization must separate, in time or location, any privately funded explicitly religious activities from activities supported by direct Federal financial assistance; (4) If a beneficiary objects to the religious character of the organization, the organization must undertake reasonable efforts to identify and refer the beneficiary to an alternative provider to which the beneficiary has no such objection; and (5) A beneficiary or prospective beneficiary may report an organization's violation of these protections, including any denials of services or benefits by an organization, by contacting or filing a written complaint to HUD or the intermediary administering the program, if applicable. (a) Faith-based organizations must provide this notice to prospective beneficiaries prior to enrollment. In the event of an emergency or exigent circumstances that make it impracticable to provide the written notice in advance, prospective beneficiaries may receive the notice at the earliest available opportunity. Current beneficiaries must receive the notice at the earliest available opportunity. (b) Faith-based organizations that carry out a program or activity with direct Federal financial assistance are to promptly undertake reasonable efforts to identify an alternative provider if a beneficiary or prospective beneficiary objects to the religious character of the organization, and to refer the beneficiary or prospective beneficiary to an alternative provider to which the beneficiary or prospective beneficiary has no such objection. 28. MISCELLANEOUS A. AGENCY shall not transfer, pledge, or otherwise assign this Agreement or any interest therein, or any claim arising thereunder, to any party or parties, bank, trust company, or other financial institution without the prior written approval of CITY. B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect and continue to conform to the original intent of both parties hereto. C. All reports, documents, studies, charts, schedules, or other appended documentations to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by AGENCY shall become the property of CITY upon receipt. D. Debarment: AGENCY certifies that it is not listed on the System for Award Management (SAM), which list the debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549 and 24 CFR Part 24. E. In no event shall any payment to AGENCY hereunder, or any other act or failure of CITY to insist in any one or more instances upon the terms and conditions of this Agreement, constitute or be construed in any way to be a waiver by CITY of any breach of covenant or default which may then or subsequently be committed by AGENCY. Neither shall such payment, act, or omission in any manner impair or prejudice any right, power, Page 15 of 23 privilege, or remedy available to CITY to enforce its rights hereunder, which rights, powers, privileges, or remedies are always specifically preserved. No representative or agent of CITY may waive the effect of this provision. F. This Agreement, together with the referenced EXHIBITS, constitutes the entire agreement between the parties hereto, and any prior agreement, assertion, statement, understanding, or other commitment antecedent to this Agreement, whether written or oral, shall have no force or effect whatsoever; nor shall an agreement, assertion, statement, understanding, or other commitment occurring during the term of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if appropriate, recorded as an amendment of this Agreement. G. In the event any disagreement or dispute should arise between the parties hereto pertaining to the interpretation or meaning of any part of this Agreement or its governing rules, codes, laws, ordinances, or regulations, CITY will have the final authority to render or to secure an interpretation. H. If AGENCY provides services to the homeless it is required to: (1) data management tool designed to facilitate data collection in order to improve human service delivery throughout Denton County. Participation in the HMIS is a requirement per this Agreement. Data entered into HMIS will help our community improve services to individuals experiencing homelessness by providing accurate information on the extent and nature of homelessness in our community and by accounting for our success in helping people move out of homelessness. Participation is also critical to help CITY and Denton County successfully compete for grants for federal funding, such as the U.S. Department of Housing and s. (2) Participate in the Denton County Homeless Leadership Team meetings and any applicable workgroup(s). The Denton County Homeless Leadership Team is a collaborative, cross-sector team that convenes to improve the planning, coordination, oversight, and implementation required to create systems change for housing/homelessness initiatives in Denton County. Further, the AGENCY is encouraged to work in partnership with fellow service providers to improve efficiency and effectiveness. I. For purposes of this Agreement, all official communications and notices among the parties shall be deemed made if delivered by courier or overnight mail service or if sent U.S. Mail postage paid, in each case to the parties and addresses set forth below: TO CITY: TO AGENCY: City Manager United Way of Denton County City of Denton Attn: CEO 601 E. Hickory, Suite 115 1314 Teasley Lane Denton, Texas 76205 Denton, Texas 76205 w/ a copy to: City Attorney City of Denton 215 E. McKinney Street Denton, TX 76201 J. This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any litigation concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas. Page 16 of 23 IN WITNESS WHEREOF, this Agreement has been executed as of the ________ day of _______________________, 2026. Page 17 of 23 CITY OF DENTON:: BY: BY: CASSE OGDEN, INTERIM CITY MANAGER TITLE: GARY HENDERSON PRESIDENT AND CEO ATTEST: ATTEST: BY: BY: KRISTI GILBERT, CITY SECRETARY TITLE: JESSICA DEROCHE, UWDC BOARD CHAIR APPROVED AS TO LEGAL FORM: BY: MACK REINWAND, CITY ATTORNEY THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms Signature Director of Community Services Title Community Services Department Date Signed: Page 18 of 23 Exhibit A Scope of Services The Scope of Services under this Agreement shall be as follows: SECTION I RECIPIENT RESPONSIBILITIES AGENCY shall provide Housing Stability Services (as defined in Exhibit B) to City of Denton households. The United Way Chief Programs Officer will serve as the key staff position for AGENCY to oversee the Barriers Fund. AGENCY agrees to: Serve as fiscal administrator for the Barriers Fund. Direct the fundraising efforts necessary to adequately support the Barriers Fund fundraising goals including but not limited to partnerships and community funding sources. Use funding provided under this agreement in accordance with Section II, below. Continue to support a volunteer Barriers Fund Committee comprised of community partners who review all requests from eligible community partners in support of eligible activities for eligible clients. Participate in ongoing evaluation of outputs and outcomes to examine the need for improvements. As needed, make course corrections in a timely manner to ensure outcomes are met. Ensure that all published materials to market the matching grant are co- SECTION II OUTCOMES Request is defined as a request submitted to AGENCY by a nonprofit providing homeless or housing stability services and utilizing the Homeless Management Information System (HMIS) in Denton County, for an allowable expenditure as outlined in Exhibit B, in accordance with policies adopted by the Barriers Fund Committee. AGENCY will report on the below metrics by the 15th of the following month. Number of Requests received o Expected outcome: 155 annually Households assisted o Expected outcome: 105 annually Households denied o Expected outcome: 50 annually Number of Barriers Fund Committee meetings facilitated o Expected outcome: 1 monthly Total number of City of Denton households assisted o Expected outcome: 100 annually Total Number of Unduplicated Clients assisted o Expected outcome: 95 annually Total Number of Unduplicated Clients assisted City of Denton only o Expected outcome: 95 annually Dollars raised to increase Barriers Fund resources Fundraising campaigns executed Contacts and presentations made to support increasing Barriers Fund resources Page 19 of 23 Monthly financial reports that include a budget spreadsheet with request details, and a funding distribution report, including amount of funding expended by each eligible category SECTION III UNIT OF SERVICE A unit of service will be the metric by which the CITY and the AGENCY can measure services and performance under this Agreement. The AGENCY shall provide at least the total number of units of service required herein to perform its obligations under this Agreement. A unit of service shall be defined as services provided to an eligible low to moderate-income person or other presumed benefit category as defined, who is a resident of the City of Denton, to help them achieve the above outcome(s), in the manner provided below. If CITY determines in its sole discretion based on the data provided in monthly reports that AGENCY cannot meet its obligation to provide the required number of Service Units, CITY may terminate this Agreement pursuant to Section 24 of the Agreement. Service Unit: Program Budget: $80,000.00 Unit of Service: Requests fulfilled Service Units per Year: 80 Estimated cost per Client: $1000 Page 20 of 23 Exhibit B Budget AGENCY shall provide the services listed in this Agreement within the monetary limits attached hereto and incorporated by reference herein. In no event shall compensation to the AGENCY exceed the lesser of the AGENCY 80,000.00. AGENCY will submit draw requests as provided in this Exhibit B and in this Agreement. Expenditures must be made in connection with the Scope of Services described in Exhibit A to this Agreement and Cost Allocation Plan. AGENCY will receive payments on the following schedule to use for eligible expenditures made necessary for the performance of the Scope of Services described in Exhibit A to this Agreement. 1. First payment will be made no later than 30 days from the contract date of execution and will equal 50% of the fixed contract amount. 2. Second and final payment will be made when the first allocation has been 100% expended and is contingent upon monthly reporting submitted by the AGENCY as provided in this Exhibit B and in this Agreement. Draw requests must include: 1. Invoice 2. For the second and final payment, evidence of eligible expenditures Allowable Expenditure Costs related to Housing Stability Services: Critical Documents: Cost to acquire documentation needed to overcome barriers to employment, housing, etc. Employment and Training: Cost to acquire items needed for specific employment or job training. Health Care: health. Examples include co-pay, prescriptions, medical equipment, eyeglasses, and wheelchairs. Household: Cost to acquire items needed to sustain housing, household safety, and accessibility. Income/Housing Support: Credit counseling fees and assistance with rent where no other sources are available. Transportation: Car registration fees, bus pass fees, transportation fare, gas vouchers, tires, Greyhound tickets to return to locales with table family supporters, or minor car repairs. $80,000.00 Total $80,000.00 Page 21 of 23 Exhibit C U.S. Department of Housing and Urban Development (HUD) Income Limits Qualifying Income Limits for Federally Assisted Programs FY 2026 Income Limits Summary Dallas, TX HUD Metro FMR Area Median Household Income $121,100 (Household of 4) Income Limit Category Moderate (80%) Low (50%) Extremely Low (30%) 1 $67,850 $42,400 $25,450 2 $77,550 $48,450 $29,100 3 $87,250 $54,500 $32,750 4 $96,900 $60,550 $36,350 5 $104,700 $65,400 $39,300 6 $112,450 $70,250 $44,360 7 $120,200 $75,100 $50,040 8 $127,950 $79,950 $55,720 9 $135,700 $84,800 $61,400 10 $143,450 $89,650 $67,080 11 $151,200 $94,500 $72,760 Page 22 of 23 Exhibit D Certification Regarding Lobbying The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- (3) The undersigned shall require that the language of this Certification be included in the award documents for all subawards at all tiers (including subcontractors, subgrants, and contracts under grants, loans, and cooperative agreements) and that all AGENCYs shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of the certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, US Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. United Way of Denton County, Inc. AGENCY Signature Title Date Page 23 of 23 Exhibit E Monitoring Checklist Certificate Of Completion Envelope Id: DB82944D-9E48-86EB-8034-AF73D68DEC53 Status: Completed Subject: Complete with Docusign: UWDC HMIS GF SA 2026-27 and UWDC BF GF SA 2026-27 Source Envelope: Document Pages: 66 Signatures: 8 Envelope Originator: Certificate Pages: 5 Initials: 0 Lauri Nack AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Lauri.Nack@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 9/4/2026 10:06:24 AM Holder: Lauri Nack Lauri.Nack@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Jesse Kent Jesse.Kent@cityofdenton.com Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/4/2026 10:14:29 AM Viewed: 9/4/2026 11:05:00 AM Signed: 9/4/2026 11:05:21 AM Electronic Record and Signature Disclosure: Accepted: 9/4/2026 11:05:00 AM ID: 54312d7b-0c3d-47bc-8b0f-37d90fa9832e GARY HENDERSON gary@unitedwaydenton.org President & CEO United Way of Denton County Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.108.190.162 Sent: 9/4/2026 11:05:24 AM Viewed: 9/8/2026 9:01:57 AM Signed: 9/8/2026 9:02:32 AM Electronic Record and Signature Disclosure: Accepted: 9/8/2026 9:01:57 AM ID: 0131dd76-9413-432c-9427-ea18cf5c0557 Jessica DeRoche jderoche@nctc.edu Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 67.43.190.226 Sent: 9/8/2026 9:02:34 AM Viewed: 9/8/2026 9:16:52 AM Signed: 9/8/2026 9:17:50 AM Electronic Record and Signature Disclosure: Accepted: 9/8/2026 9:16:52 AM ID: 127ea379-b1f4-4581-833d-bf9adb55c8df In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Lauri Nack lauri.nack@cityofdenton.com President & CEO City of Denton - Community Services Security Level: Email, Account Authentication (None) Sent: 9/8/2026 9:17:51 AM Resent: 9/8/2026 9:17:57 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Julia Alessandra Julia.Alessandra@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/8/2026 9:17:52 AM Viewed: 9/9/2026 8:25:56 AM Electronic Record and Signature Disclosure: Accepted: 7/20/2026 12:53:47 PM ID: ddb0c1e0-0bf9-47fc-be58-8a6f8622c08e Luisa Garcia Luisa.Garcia@cityofdenton.com Community Development Manager Security Level: Email, Account Authentication (None) Sent: 9/8/2026 9:17:53 AM Electronic Record and Signature Disclosure: Accepted: 6/10/2026 10:54:24 AM ID: 7d4764bf-9911-4937-b855-7106b0fa8703 Scott Bray Scott.Bray@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/8/2026 9:17:53 AM Electronic Record and Signature Disclosure: Accepted: 8/24/2026 12:11:41 PM ID: 9e350c45-95ff-49d1-b88f-6f2ee144a0e9 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/4/2026 10:14:29 AM Certified Delivered Security Checked 9/8/2026 9:16:52 AM Signing Complete Security Checked 9/8/2026 9:17:50 AM Completed Security Checked 9/8/2026 9:17:53 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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