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Home My WebLink AboutAugust 3, 2009 Agenda AGENDA CITY OF DENTON CITY COUNCIL August 3, 2009 The City Council will attend a Ribbon Cutting event at the new Facilities Management Building, 869 S. Woodrow Lane, on Monday, Aug. 3 at 10:30 a.m. After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Joint Work Session of the City of Denton City Council and the Planning and 11:30 a.m. Zoning Commission on Monday, August 3, 2009 at in the Facilities Management Training Room, 869 S. Woodrow Lane, Denton, Texas. 1.Receive a report and hold a discussion regarding a variety of topics including but not limited to a status report of the November 3, 2008 joint meeting, Planning & Development Department accomplishments, revisions to development review process, Planning & Development Department programs, project updates including but not limited to infill, certificate of occupancy process, proportionality assessment process, and tree preservation and mitigation code update. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2009 at ________o'clock (a.m.) (p.m.) ____________________________________ CITY SECRETARY NOTE: THE FACILITIES MANAGEMENT TRAINING ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. THIS PAGE INTENTIONALLY LEFT BLANK JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION WORK SESSION August 3, 2009 Facilities Management Building 11:30 a.m. 1:30 p.m. Agenda 1.Status Report of November 3, 2008 Joint Meeting A.PI ROCESS MPROVEMENTS B.RDR EORGANIZATION OF UTIES AND ESPONSIBILITIES C.DC EVELOPERSOMMITTEE D.DL EVELOPERSUNCHEON 2.Planning & Development Department Accomplishments A.CED ODE NFORCEMENT IVISION B.CDD OMMUNITY EVELOPMENT IVISION C.BID UILDING NSPECTIONS IVISION D.PD LANNING IVISION 3.Revisions to Development Review Process A.P-AP REPPLICATION ROCESS B.SD UBMISSION ATES 4.Planning & Development Department Programs A.NP EIGHBORHOOD LANNING 5.Project Updates A.TPMCU REE RESERVATION AND ITIGATION ODE PDATE B.P ROPORTIONALITY ASSESSMENT PROCESS 6.Future Projects A.PD(PD) LANNED EVELOPMENT B.P ARKING C.I-/MD NFILLINOR EVELOPMENT D.S IGNAGE E.C ERTIFICATE OF OCCUPANCY F.DIP OWNTOWN MPLEMENTATION LAN í THIS PAGE INTENTIONALLY LEFT BLANK ì CITY OF DENTON CITY COUNCIL MINUTES November 3, 2008 After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Joint Work Session of the City of Denton City Council and the Planning and Zoning Commission on Monday, November 3, 2008 at 11:00 a.m. in the Council Work Session Room. COUNCIL PRESENT: Mayor Burroughs; Mayor Pro Tem Kamp; Council Members Heggins, Moreno, Mulroy, and Watts. ABSENT: Council Member Thomson PLANNING AND ZONING PRESENT: Commissioners Watkins, Eagleton and Thomas. PLANNING AND ZONING ABSENT: Commissioners Anderson, Lyke, King and Schaake 1.The Council received a report and held a discussion regarding Development Review Committee (DRC) Process Improvements and Reorganization and a variety of topics related to development regulations, procedures, and other matters within their mutual responsibilities including but not limited to work programs, code amendment process, and plan updates. Mark Cunningham, Director of Planning and Development, stated that he would be reviewing a status report of the March 25, 2008 meeting, the reorganization and process improvements in the Planning Department, the formation of a Developer’s Committee, proposals, project updates and direction on proposals. Status Report of the March 25, 2008 meeting A comprehensive review of initial applications and the sending of all review comments to the developer/property owner/applicant had been completed. Including the applicant/developer/owner at the DRC to discuss review comments had been completed. The implementation of a mandatory developer’s orientation/pre-submittal conference to provide information required for a project submission was completed. Not allowing certain tree plantings in the water/wastewater line easements or electric utility lines was in process. Using ADPs site plan design was in process. Allowing staff administrative waiver authority that was project specific with an accompanying plat was in process but was not advisable from Legal. Providing both staff and Planning and Zoning recommendations to the Council was completed. Applying time limits to variances that ran with a preliminary plat was in process. Creating an Ombudsman position with the Planning and Development Division was completed. Reorganization and Process Improvements Commissioner Schaake arrived at the meeting. Chair Watkins announced that the Commission now had a quorum. ë City of Denton City Council Minutes November 3, 2008 Page 2 Cunningham indicated that Brian Lockley had been appointed the Development Review Committee Administrator/Ombudsman and P. S. Arora had been appointed the Development Review Engineering Administrator. He reviewed the DRC administrator duties and responsibilities plus the duties and responsibilities of the Development Review Engineering section. Process Improvement Cunningham reviewed the following improvements: Reduction of the project intake processing time. Creation of a Customer Service area. Applicant/Owner attendance at the DRC meetings. Relocation of the DRC meetings. Creation of an Ombudsman position Development of a review Engineering Administrator Development of a Developer’s Committee Council Member Moreno asked if an applicant was given a time line for the completion of a project. Cunningham replied that they were given a flow chart during the preliminary review process. Council Member Heggins asked how the ombudsman position was chosen. Cunningham stated that the position needed someone who knew both sides of the planning department and development community. Mayor Burroughs asked how this was different than before. Cunningham stated that the position was not just limited to development review. The ombudsman would help a developer through the process. Mayor Burroughs asked about the authority of the position. Cunningham stated that the ombudsman would make the resolution happen in a timely manner. Commissioner Schaake felt that applicants were not always given vital information all at one time. There needed to be a thorough review in the beginning of the process. Cunningham stated that the process would be happening with this position and the new process of the mandatory pre-orientation process. Commissioner Schaake felt it was important to have the whole overview at the beginning and not do it piece meal. ê City of Denton City Council Minutes November 3, 2008 Page 3 Mayor Burroughs stated that if a process was not moving as it should, Brian could identify those points and look at the process. Commissioner King arrived at the meeting. Commissioner Schaake asked why an engineering consultant was used instead of doing in-house evaluations. City Manager Campbell stated that Freese & Nichols was considered an extension of staff. It was difficult to hire qualified engineers and the firm was used to try to keep continuity in engineering. Eventually the function would migrate to in-house. Another factor was volume and dealing with peaks and valleys in the review process. Council Member Watts stated that some feedback he had received from the development community was that using an outside firm allowed breaks in review time. He agreed that it was worth a good look at how to bring the function back to an in-house function due to cost effectiveness and timeliness. He asked with a minor plat error if the new position would be able to address those types of situations and not pass through the normal 10 day review. City Manager Campbell stated that the ombudsman position was not intended to be a position to override the decision authority of the engineers. There needed to be adequate communication between the various departments of the city. It was felt that Brian could improve that communication. Developer’s Committee Cunningham stated that the committee would consist of volunteers from the development community and key DRC staff. The committee met twice each month with the meetings facilitated by Assistant City Manager Fred Greene. The goal of the committee was to work together in enhancing the development review process by discussing suggested changes the City and development community could evaluate and implement. Staff was receiving good feedback from developers on the new process. Action plans were being developed on how to resolve any concerns. Mayor Burroughs asked if the members of the committee were set. Cunningham stated that in order to have continuity on the committee, they were keeping the same members but did allow for others to attend. Assistant City Manager Greene stated that volunteers were asked for and the committee was set up. Membership was not closed and new attendees were welcome. He had positive feelings about where this group was going.The committee presented concerns and then ranked them for priority. They were also developing a plan to satisfy concerns both current and ones that might come up in the future. é City of Denton City Council Minutes November 3, 2008 Page 4 Proposals Minor development plan approval – a minor development plat that did not require any infrastructure improvements, variances, waivers, SUP, ADP, LOMAR, CLOMAR, rezoning, etc. would require only staff review and DRC approval with no Planning & Zoning or Council review or approval required. Council Member Watts questioned the number of plats that would fall in this category. Cunningham stated that staff anticipated that as the city continued to grow, there would be more straight forward applications. This proposed process would greatly improve the time frame for these types of plats. Mayor Burroughs asked if there were any risks involved. Cunningham replied no more than with a regular subdivision. Council Member Moreno questioned whether there could be some type of infrastructure improvements. Cunningham replied that the key would be that no infrastructure would be needed; everything would already be in place as the applicant would be merely subdividing a piece of property. Mayor Burroughs felt that it would be important to make sure the definitions were clear when preparing the changes. Council consensus was to proceed with the development of the regulations and ordinance. Request Direction Brian Lockley, Development Review Committee Administrator/Ombudsman stated that staff was requesting direction on infill development/redevelopment. Current regulations were that a lot with no prior development would be eligible to be developed under current infill conditions while a lot with prior development but now vacant could not. The lot with no prior development could be developed with infill requirements because it had never been developed. A lot that had been developed but now was vacant, could not use the infill requirements. Staff felt that both types of lots should be treated the same as both were now vacant. How the lot arrived at being vacant did not matter. Council Member Mulroy stated that the original proposed ordinance was for infill redevelopment. Because of comments from the public the plan was to separate infill development and redevelopment and do an ordinance for new infill development, then a separate ordinance for redevelopment. He suggested staff look at past comments on the original ordinance. Lockley stated that situations existed where an existing lot platted into three lots would allow all three lots to be eligible for infill development. But a second lot subdivided into 3 lots, could not use infill development. è City of Denton City Council Minutes November 3, 2008 Page 5 Mayor Burroughs asked about taking down a current buildings and wanting incentives for infill. Lockley stated that the area looked at had to be a lot in existence for several years so as to not just plat to take advantage of the infill regulations. He stated that staff would look at the discussion on how the current ordinance was created and at the interpretation or a different ordinance for these situations. Commissioner Thomas stated that there were situations that were unique as far as infill and redevelopment. They looked at cities that fell within Denton’s peer group such as same age, certain tax basis, having separate redevelopment codes and a distinction between infill and redevelopment. Commissioner Lyke arrived at the meeting. Project Updates Historic Preservation/HLC – The Planning Department had assumed the duties of historic preservation. Planning had staff members with extensive historic preservation knowledge. Downtown Implementation Plan - staff was working on a request for proposals to review the parking master plan and expand it to include an update on the creation of an arts district or corridor to connect the rail station with downtown. The proposal would also include architectural design guidelines for the entire downtown area and standards for redeveloping structures in the downtown area. Stakeholders and downtown merchants would be included in the discussions. The proposal would be coupled with current plans for the other rail station to keep a unified theme throughout the corridor. Council Member Watts questioned when the document might be completed. Lockley stated that they had feedback from 5 consultants who want to be involved. He would anticipate the process would be done in about 6 months or sooner. Council Member Watts asked about the boundaries for the downtown architecture. Lockley stated that the boundaries were similar to the proposed TIF boundaries but not identical. Commissioner Thomas stated that much of that area was already developed so it was important to move ahead with the redevelopment standards. Lockley stated that one of the other components was to identify opportunities for green space. Perform a survey of existing land uses and what the Development Code stated the uses should be. An overlay district or change in zoning for the areas might be required. Council Member Mulroy asked about the project concept. Lockley stated that there would be a downtown core with a certain set of standards. A block beyond the core would have a variety of uses with different standards and then the fringes would identify the types of uses more conducive to creating a thriving downtown area. ç City of Denton City Council Minutes November 3, 2008 Page 6 Council Member Mulroy asked about a time frame. Lockley stated that staff had asked for each specific phase to be broken out for a level of detail. Parking was the first deadline to be completed. Each area was also linked with the others. Parking was first, and then land uses and zoning analysis, an arts corridor and then design standards. Commissioner Thomas stated that the southeast quadrant had serious problems with redevelopment due to the flood plain. He asked if there were anything in the plans to try and get property removed from the FEMA standards. Jim Coulter, Director of Water/Wastewater, indicated that there was an ongoing project extending the PEC 4 drainage project to help protect that area. Tree Preservation and Mitigation Code – the consultants had compiled the information and submitted a master plan framework for draft language for the code. Staff was working on the development of the code. A draft was to be presented to the Planning and Zoning Commission this week. Following that it would be presented for feedback from the pubic and then to the Planning and Zoning Commission for a public hearing. After that it would go to Council. The plan was to get the draft to Council in January. Commissioner Schaake suggested data to go with current projects under the old code and then under the new code. Lockley stated that staff was working on examples to present. Council Member Watts asked if the community would be invited for input on the downtown plan. Lockley replied correct. He clarified that the ombudsman position would facilitate communication and direction from developers. Developers wanted to comply with the city’s requirements; they just needed to know what they were. The city was not here to a design project but could provide direction on an issue. They needed to be clear on what was needed, what section of the Development Code was involved and what processes were needed to do the project. Commissioner Lyke stated that currently Economic Development was paying the fees associated with historic preservation. It was rumored that as the function moved into Planning, the cost would be passed on to the neighborhoods. Most of the older neighborhoods did not have a neighborhood association and such costs would be a burden on older neighborhoods. Lockley stated that in the past no fees were required as the city absorbed those costs. Staff was looking at a supplemental package to continue to absorb those costs or whether to pass them on to the requestors. Staff would not determine that policy. Mayor Burroughs felt that the mission needed to be designed as a "can do" attitude for solutions. Keep the energy in a positive attitude. He felt redevelopment would require a number of ïð City of Denton City Council Minutes November 3, 2008 Page 7 ordinance changes and that a sub-department for small infill and small redevelopment projects should be established sometime in the near future. Commissioner Schaake agreed that it would be a good idea as there were areas needing redevelopment. Commissioner Lyke suggested including aesthetics for the areas; the blending of areas for redevelopment/infill. With no further business, the meeting was adjourned at 12:45 p.m. _________________________________ MARK A. BURROUGHS MAYOR CITY OF DENTON, TEXAS _________________________________ JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS ïï THIS PAGE INTENTIONALLY LEFT BLANK ïî 221 N. ELM STREET DENTON, TEXAS * (940) 349-8541 * FAX (940) 349-7707 PLANNING &DEVELOPMENT DIVISION Development Review Committee Improvements and Reorganization The Development Review Committee is comprised of various representatives from several city departments. It is the duty and responsibility of the DRC to review, evaluate, and analyze all development projects to ensure consistency with the goals and objectives of the Denton Plan, the Denton Development Code, and all other applicable codes, regulations, laws and policies that govern subdivision platting and the development of real property Jurisdiction (ETJ). To promote high quality, sustainable developments within the City of Denton and to provide professional and timely The ultimate goal of the DRC is to ensure proper and timely growth management within the City of Denton. The DRC consists of two sets of reviewing departments or reviewers: primary and secondary. The primary reviewers evaluate and analyze those elements of the development plan that are standard and rudimentary. The secondary reviewers evaluate and analyze those elements of the development plan that are important, but do not occur on a regular basis. The primary reviewers are representatives from the following departments: DRC Engineering; Planning; Fire; Denton Municipal Electric (DME), and Building Inspections. The secondary reviewers include representatives from Denton Municipal Airport; Denton Recreation; Real Estate; and the Police Department. The DRC meets in the City Council Work Session Room located at City Hall Central. These meetings are recorded and verbatim minutes are taken to guarantee accurate record keeping and to provide a means of historic resource. The duties and services performed by the DRC are the essential element to the development review process whereby applicants receive assistance and guidance while processing proposed development projects, culminating with the issuance of horizontal and vertical construction permits such as clearing and grading permits, and building permits. Process Improvements: During recent weeks, several changes have been made to the DRC process to deliver a more effective review process, while simultaneously enhancing customer service and satisfaction. These improvements include but are not limited to the following: ïí www.cityofdenton.com Reduction of the project intake processing time 1.. Formerly, project intake took as many as six (6) days to process and distribute. Currently, the process takes only 1½ days. This improvement affords Staff time to prepare reports and to dedicate adequate time to meet with applicants to assist them with their projects and to respond to other Planning inquires in a timely manner. The creation of a Customer Service Area. 2.This newly dedicated area allows Staff to meet with applicant and the general public in a more professional setting and to provide uninterrupted customer service. The Customer Service Area is located on the first floor of City Hall West. Applicant attendance at the DRC meetings 3.. All applicants (including the owner) are now invited to attend the DRC meetings and are offered the added benefit of discussing their project review comments with the committee. This face-to-face dialogue affords the applicant the ability to gain clarity regarding any concerns raised by the DRC, and to ascertain what is required to ensure an expeditious project review process and subsequent approval. One of the future goals of the DRC is to provide live video conferences when needed, for the benefit of out-of-town applicants. Relocation of the DRC meetings. 4.The DRC now meets inthe City Council Work Session Room located at City Hall Central. Prior to this arrangement, the DRC met in the main conference room located in the basement of City Hall West. The new accommodation offers a more professional setting, and also provides more seating capacity for our customers. The Creation of an Ombudsman Liaison 5.: This liaison is charged with representing the interests of the public by investigating and addressing concerns reported by applicants, individual citizens, as well as identified stakeholders. Mandatory Pre-Application meeting: 6.The objective of the mandatory Pre- Application meeting is to provide an orientation process whereby applicants will development review process. In addition, applicants are given the knowledge to be able to make an informed decision whether tocontinue with an official development application submittal or to consider modifying their course of action. 7.. In an effort to cultivate and enhance a working relationship that is beneficial to both the city and the development community, members of the DRC hosts changes to the process and solicit feedback from developers on services and processes that may need improvement. During this calendar year the DRC has hosted three luncheons.Past meetings have been well received, and attendance averages around 40-50 participants, excluding city Staff. Topics of discussion have included: amendments to the DDC; revised development review checklists, and presentations on improvements to the development review process. Developers Committee 8.. In addition to the quarterly uncheons ïì development community and key DRC staff was recently formed. The goal of the Committee is to work together in enhancing the development review process in Denton, for all parties. This is to be accomplished by discussing suggested changes the City and development community can evaluate and implement, as well as seeking understanding of each others needs in the DRC process. The over-all desire is to further improve the process. The committee meets twice each month and the meetings are facilitated by Assistant City Manager, Fred Greene. Reorganization of Duties and Responsibilities: 9. I.In addition to the aforementioned improvements, there has been a reorganization of personnel as well as certain duties and responsibilities Review Engineering (DRE) section. The purpose of this reorganization is to provide enhanced development engineering review and inspection services under one agency and to provide leadership from an experienced Professional Engineer. Mr. P. S. Arora, P.E., has taken the additional duties and responsibilities as the administrator of the DRE section and will provide the leadership, engineering expertise, and decision making skills needed of this new section. All development review engineering services, horizontal site construction inspections of all development projects, and the Freese and Nichols engineering consultants are now under the direction of the DRE Administrator.In addition, the DRE section ensures complete oversight of a development project and is expected to provide a seamless transition from project review to project construction. An added benefit is the cultivation of a more harmonious relationship with the applicant, the development engineers and the construction community. II.Mr. Brian Lockley has been appointed as DRC Administrator and will oversee the overall DRC review process. The Development Review Administrator is responsible for scheduling Pre-Application and DRC meetings, ensuring that all primary and secondary departments are actively participating in meetings and that comments are clear, concise, and entered into Trak-it on time. As DRC Administrator, Mr. Lockley will also ensure the manifestation of established objectives of the DRC. These objectives include the following: a.Draft review comments that are specific rather that general in nature and that will impart clarity and direction to aid the applicant in developing an effective resolution; b.Perform a thorough analysis of all projects during the first review and provide a Code reference when possible against which all review comments may be measured; c.Ensure that the information or action requested of the applicant is achievable without the creation of impractical difficulty or unreasonable hardship, to the greatest extent possible; ïë d.Provide review comments that are realistic without circumventing the spirit and intent of any code; and, e.Enter all comments in the Track-It system prior to the established deadline. III.Third, the DRC Administrator also serves in the capacity of the ombudsman previously mentioned. In this capacity, Mr. Lockley is charged with representing the interests of our identified stakeholders by investigating and resolving concerns and complaints in an effective an efficient manner. As ombudsman, he SP will ensure that the programs and services of the DRC are pecific, redictable, ACE ccountable, onsistent, and quitable. In other words, he will ensure the creation of SPACE: Specific a.Provide review comments that are and understandable; Predictable b.Implement a development review process; Accountable c.Be to our stakeholders (internal and external) and protect the health, safety and the general welfare of the public; Consistent d.Deliver administration and interpretation of all applicable Codes and policies; and, Equitable e.Be and fair in the treatment of all our customers. ïê DRC Organizational Chart Public and Brian Lockley Stakeholders DRC Administrator/ Ombudsman DRC Secondary DRC Primary Reviewers Reviewers Airport DRC Engineering Denton County Planning & Zoning Office FireDept. Watershed Protection DME Economic Development Building Inspections Parks & Recreation Real Estate Police P.S. Arora, P.E. Stakeholders DRC Engineering Administrator The Public Development & Solid Waste Building community Street Department City Council Drainage Appointed Boards and Department Commissions Freese & Nichols DRC Members Water/Waste Water Other City, State, and Inspections Federal agencies Traffic Business Community ïé âÕÉÆÂÕÜÜñ¼¼ÜÜÆÂ iÜ« ï Ô»» ß´´·±² î Ö¿½µ Þ»´´ í Î±² Þ«´´±½µ ì Þ·´´ Ý±´»³¿² ë Ü±² Ü·´´¿®¼ ê Ù®»¹ Û¼©¿®¼ é Ý¸®· Ú®¿¦·»® è Ì·³ Ó¿§ ç Ô»» Î¿³»§ ïð Ô¿®®§ Î»·½¸¿®¬ ïï Ö»®»³§ Í¿·² ïî Ö»ºº Í»¿® ïí Þ±¾ Í¸»´¬±² ïì Þ®¿¼ Í¸»´¬±² ïë Ê·®¹·´ Í¬®¿²¹» ïê Ó¿®µ Ì¸±³¿ ïé Ö»®®§ Ç»²¿² ïè Î±¼ Æ·»´µ» ïè PLANNING AND DEVELOPMENT DEPARTMENT 2009MA AJORCCOMPLISHMENTS CED ODENFORCEMENT IVISION Passage of Articles I XII of the Denton Property Maintenance Code. Departmental reorganization added an additional Code Enforcement Supervisor (increase from 1 to 2) Î added two additional Code Enforcement Officers Î added one additional Substandard Structures Officer (increase from 1 to 2) Î enhanced the salary of officers (2) in the Substandard Structures Program and for Î an officer trainer who assists with the in-house training program clarified internal divisions of labor. Î Established a standardized staff orientation and in-depth Officer Training Program. i.e. training modules, written knowledge testing, in-field skills assessment. Creation of the Substandard Structures Program. Since September 2008, 45 structures have been demolished and three have been rehabilitated. Wrote RFPs and hired two new contractors, i.e. demolition contractor, trash and debris contractor. Developed and regularly updates a Policy and Procedures Manual. Created some smaller specialized programs, i.e. Home Daycare Education and Enforcement Program, Mobile Home Park Enforcement Program, ROW signage removal Improved use of Trak It software program. Developed electronic notices and citations. Developed new performance measures. îé CDD OMMUNITY EVELOPMENT IVISION Administered the HOME funds awarded to the Denton Affordable Housing Corporation. Provided assistance to 34 very-low income households under the Minor Repair Program. Provided down payment, closing costs and/or gap assistance to 18 households under the Homebuyer Assistance Program. Assisted three households with the rehabilitation or reconstruction of their homes under the Home Improvement Program. Worked with Engineering to complete the following projects: Anderson, Duncan and Cook Street Repaves, Eagle Street Sidewalk, Cook Street Waterline Replacement, Wilson and Skinner Street Sewer Improvements. Assisted Denton City County Day School, Fairoaks Retirement Center and MLK Recreation Center with public improvements. Administered the CDBG and General Funds awarded to 16 social service agencies to assist 20,780 persons in Denton. BID UILDING NSPECTIONS IVISION Putting computers in the building inspector trucks for use in the field Organizing a central plan storage area Creating a central file room Adopting the 2006 International Building Codes 2 additional Certified Building Official Certifications 2 new Master Code Professional Certifications 44 FEMA Incident Command System Courses îè PD LANNING IVISION Departmental Re-organization creating a Development Review Administrator/Development Review Committee Ombudsman position. Restructure of the development review process. Neighborhood Planner hired. Several Development Code Amendments to create a more effective document. Formalization of the Development Review Process. New project submissions are now accepted daily versus bi-weekly. Mandatory pre-applications for all submissions to walk developers through the stages of the Development Review Process. City Council approval of Master Planned Communities. îç Building Division: Putting computers in the trucks of the building inspectors; this helps the inspectors print out inspection reports on site, input the results of inspections for the builders to see immediately on-line, this also helps inspectors refer to building codes on their computers and research issues on the internet. Organizing a central plan storage area; this helps us to organize archived plans and to find information on existing buildings. Creating a central file room; this helps consolidate all of our files in one area and find information for all addresses of the City. Adopting the 2006 International Building Codes with amendments; this helps the City stay current with nationally recognized building codes. 2 additional Certified Building Official certifications: two of our staff has qualified for and passed this major milestone certification, this brings the total of CBOs in our City to Three. 2 new Master Code Professional certifications; this means that two of our City staff have qualified for the MCP designation of which there are only 300 in the U.S. and 45 within the state of Texas. This is a significant achievement which takes many years to accomplish. 44 FEMA Incident Command System courses & exams New Food Establishment Ordinance; this will bring the City up to the State and the FDA minimum guidelines. Adopting a new Irrigation ordinance with plan review and inspections; this was mandated by the State through the TCEQ and was put into place by the January 1, 2009 deadline. Two Residential Combination Inspectors have completed the minimum requirements and passed the required certification exams to be promoted to Commercial Combination Inspectors íð THIS PAGE INTENTIONALLY LEFT BLANK íî ¬¸ Ò»·¹¸¾±®¸±±¼ Û³°±©»®³»²¬ Í«³³·¬ Ñ½¬±¾»® îì í »·±² ®«²²·²¹ ½±²½«®®»²¬´§ É±®µ¸±° Ù®±«° ï Î»½®«·¬·²¹ ¿²¼ Ó¿·²¬¿·²·²¹ Ó»³¾»® Ý±³³«²·¬§ Þ«·´¼·²¹æ Ñ®¹¿²·¦·²¹ Þ¿·½ Ð´¿²²·²¹ Ò»·¹¸¾±®¸±±¼ Ð®±¶»½¬ É±®µ¸±° Ù®±«° î Ý±³³«²·¬§ Ñ®·»²¬»¼ Ð±´·½·²¹ Ý·ª·½ Û³°±©»®³»²¬æ ×²º´«»²½·²¹ Ü»½··±²óÓ¿µ·²¹ Ë²¼»®¬¿²¼·²¹ Ô¿²¼ Ë»ô Æ±²·²¹ô ¿²¼ Ü»ª»´±°³»²¬ É±®µ¸±° Ù®±«° í Ù®¿²¬ ¿²¼ Ù®¿®±±¬ Ú«²¼®¿··²¹ Ç±«¬¸ Þ«·´¼·²¹ñÍ»²·±® ×²ª±´ª»³»²¬ Ý±³³«²·¬§ Ù®»»²·²¹ Ç±«® Ò»·¹¸¾±®¸±±¼ çæðð çæíð Î»¹·¬®¿¬·±² çæíëóïðóïë É±®µ¸±° Ù®±«° ï ïðæîð óïïæðð É±®µ¸±° Ù®±«° î ïïæðð óïïæïë Þ®»¿µ ïïæîð ïîæðð É±®µ¸±° Ù®±«° í ïîæðð ïæíð Ô«²½¸ ß¼¶±«®²³»²¬ Ô±½¿¬·±²æ Ý·ª·½ Ý»²¬»® íì THIS PAGE INTENTIONALLY LEFT BLANK èî