The URL can be used to link to this page

Home My WebLink About2008-209FILE REFERENCE FORM 2008-209 X Additional File Exists Additional File Contains Records Not Public, According to the Public Records Act Other FILE(S) Date Initials Amended by Ordinance No. 2009-13 5 06/02/09 J R Amended by Ordinance No. 2009-142 06/16/09 JR Amended by Ordinance No. 2009-157 07/21/09 JR Amended by Ordinance No. 2009-201 09/01/09 JR SAOur Documents\0rdinances\08\Budget 2008-09 Ord.doc ORDINANCE NO. &,/)g —2Oe9 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ADOPTING THE FISCAL YEAR 2008-2009 ANNUAL PROGRAM OF SERVICES (BUDGET) AND THE FIRST YEAR OF THE CAPITAL IMPROVEMENT PROGRAM OF THE CITY OF DENTON, TEXAS, FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2008, AND ENDING ON SEPTEMBER 30, 2009; AND DECLARING AN EFFECTIVE DATE. WHEREAS, notice of a public hearing on the Annual Program of Services for the City of Denton, Texas, for the Fiscal Year 2008-2009 (Budget) was heretofore published at least ten days in advance of said public hearing and such other notice was given in accordance with all applicable law; and WHEREAS, the proposed Budget was filed with the City Secretary and posted on the City's Internet website in accordance with all applicable law; and WHEREAS, a public hearing on the said Budget was duly held on September 9, 2008, and all interested persons were given an opportunity to be heard for or against any item thereof, and WHEREAS, after the public hearing on the Budget, the City Council passed a Resolution setting the date, time and place of the meeting to vote on the proposed Budget in accordance with the law; and WHEREAS, on 25`h day of August, 2008, the Public Utilities Board recommended the utility operations budgets and capital improvements to be constructed during the coming year; and WHEREAS, the City Manager has furnished a copy of the Planning and Zoning Commission's recommended general obligation bond capital improvements to each member of the City Council prior to the beginning of the Budget year and as provided by Section 10.03(6) of the City Charter; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this Ordinance are incorporated herein by reference. SECTION 2. The Budget for the City of Denton, Texas for the fiscal year beginning on October 1, 2008, and ending on September 30, 2009 prepared by the City Manager and filed with the City Secretary, as amended by the City Council, is hereby approved and adopted, a copy of which Budget is attached hereto and incorporated by reference herein. SECTION 3. The City Council hereby appropriates from available resources to the following funds: General Fund $ 89,325,746 General Debt Service Fund 18,632,641 Electric Fund 219,443,847 SAOur Documents\Ordinances\08\Budget 2008-09 Ord.doc Water Fund 41,149,645 Wastewater Fund 25,252,402 Solid Waste Fund 21,413,391 Technology Services Fund 7,489,823 Materials Management Fund 7,163,909 Fleet Services Fund 11,231,471 Risk Retention Fund 2,279,822 Health Insurance Fund 14,168,465 Recreation Fund 1,509,541 Tourist & Convention Fund 1,408,219 Police Confiscation Fund 168,622 Traffic Safety Fund 394,000 Airport Gas Well Fund 442,799 Total $461,474J43 SECTION 4. The City Council approves the first year of the capital improvements proposed to be constructed during the forthcoming year, which are incorporated in the 2008-09 Budget. SECTION 5. The Budget includes certain unlisted, authorized and unpaid encumbrances from the prior fiscal year to be carried over to the 2008-09 Budget as determined by the City Manager or his designee. SECTION 6. The City Manager, or his designee, is hereby authorized to transfer the amounts of money for employee benefit and salary adjustments as contained in the 2008-09 Budget to the various departments. SECTION 7. The City Manager, or his designee, shall cause copies of the Budget to be filed with the City Secretary, County Clerk of Denton County, and the State Comptroller of Public Accounts in Austin, Texas and shall post a copy of the Budget as hereby adopted on the City's Internet website in accordance with applicable law. SECTION 8. This Ordinance shall become effective immediately upon its passage and approval at a regular meeting of the City Council of the City of Denton, Texas on this the 23rd day of September 2008, at which meeting a quorum was present and the meeting was held in accordance with the provisions of Tex. Gov't Code § 551.001, et. seq. The City Secretary is hereby directed to record this Ordinance and the vote to adopt the Budget. PASSED AND APPROVED this the day of , 2008. PAGE 2 SAOur Documents\Ordinances\08\Budget 2008-09 Ord.doc ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: I �— � )anu'4� APPR ED AS O LEGAL FORM: JOHN M. KNIGHT, INTERIM CITY ATTORNEY BY: Council Member Mark A. Burroughs, Mayor Charlye Heggins Rudy Moreno Jack Thomson Chris Watts Pete Kamp, Mayor Pro Tern Joe Mulroy, Voted For Voted Against IN PAGE 3 CITY OF DENTON ANNUAL PROGRAM OF SERVICES 3Q�I�II�37 ADOPTED AS APPROVED BY THE MAYOR AND CITY COUNCIL MARK BURROUGHS, MAYOR PETE KAMP, MAYOR PRO TEM CHARLYE HEGGINS, COUNCILMEMBER RUDY MORENO, COUNCILMEMEBER JOE MULROY, COUNCILMEMEBER JACK THOMSON, COUNCILMEMBER CHRIS WATTS, COUNCILMEMBER ON S E PT EM B E R 23, 2008 The following statement is provided in accordance with state law: This budget will raise more total property taxes than last year's budget by $1,345,433, or 3.3, and of that amount $1,204,508 is tax revenue to be raised from new property added to the tax roll this year. "Dedicated to Quality Service" f23191V191-YA George C. Campbell City Manager Jon Fortune Assistant City Manager Fred Greene Assistant City Manager Michelle McCallum Budget Manager Cindy Hartman Budget Technician Caroline Finley Treasury & Debt Manager Randee Klingele Treasury Services Specialist Mary Dickinson Utility Financial Coordinator Nancy Towle Utility Financial Coordinator Cody Wood Chief Accountant Edward Lane, CPA Accountant III Mary Billings Accountant III Theresa Jaworski Finance Administrative Assistant Howard Martin Assistant City Manager Bryan Langley Director of Finance Katie Griffin Financial Analyst Christine Taylor Budget Technician Antonio Puente, Jr. Revenue and Treasury Analyst David Wilson Utility Finance & Accounting Manager Robert Heron Utility Financial Manager Harvey Jarvis Controller Diane Chang, CPA Senior Grant Accountant Kurt Breyfogle Senior Utility Accountant Lori Allen Accounting Technician Gabriel Reaume Budget Intern Special Thanks to our Public Communications Once for the design of the cover and dividers, publication of the Annual Program of Services, and Web page design and postings Visit our website at: www.cityofdenton.com 2 "Dedicated to Quality Service" MISSION STATEMENT: The City of Denton will deliver outstanding quality services and products through: • collaboration, • innovation, • and efficient use of resources. STRATEGIC GOALS*: • Balanced and Smart Growth: To plan for infrastructure improvements and delivery of other essential public services by planning for future growth. • Neighborhood Preservation: To allow for the full range of demographic profiles which make up the character of the City in safe, clean, and crime -free neighborhoods. • Historic Preservation: To identify, preserve, and maintain the unique and distinctive cultural, historic, and architectural features of Denton through a partnership between the City and private interests. • Sustainable Development: To construct and maintain development in such a manner that will not compromise public health, endanger the public drinking supplies, or pollute the environment. • Economic Diversification: To encourage a strong, diversified, and self-sustaining economy, creating a wide range of employment opportunities, enhancing local ownership opportunities, and expanding and balancing the tax base of the City. • Open Space: To retain open space and the unique character of the region while providing a wide array of parks and recreation opportunities reasonably distributed throughout the City. LEADERSHIP PHILOSOPHY: We affirm that each of us has leadership, task, and management responsibilities. Our greatest performance is achieved through partnerships and cooperation. We are motivated to excellence by cultivating open communication that involves and supports people. We are talented, dedicated and diverse individuals who, by challenging systems and owning our work, make significant contributions to the greater good of the community. To Serve With CHARACTER: ■ Cooperation ■ Honesty ■ Accountability ■ Respect ■ Ability ■ Creativity ■ Trust ■ Excellence ■ Responsiveness * Adapted from 1999-2020 Denton P►an 3 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 4 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 215 E. MCKINNEY DENTON, TEXAS 76201 • (940) 349-8200 • FAX (940) 349-8236 October 1, 2008 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL AND CITIZENS OF DENTON: I am pleased to submit to you the City of Denton Annual Program of Services for fiscal year 2008-09. The attached budget document includes both the operating and capital improvement budgets. The document meets all legal requirements, and the tax rate will not be increased from the current rate of $0.66652 per $100 valuation. The proposed budget was submitted to the City Council on July 31 st. Council budget workshops were held during the months of August and September, and citizen input was heard at the September 9t" and 16th public hearings, with final budget adoption on September 23, 2008. The policy direction provided by the City Council, as well as the Audit Committee's long-range financial planning sessions held April through July, provided the framework for the development of this budget. The Manager's Message, which starts on page 15, provides a detailed narrative overview of the program of services for fiscal year 2008-09. Sincerely, George C. Campbell City Manager 5 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Joe Mulroy Councilmember At -Large Pace 6 Jack Thomson Councilmember 0 District 3 Chris Watts Councilmember 0 District 4 ELECTED OFFICIALS Mark Burroughs Mayor Pete Kamp Mayor Pro Tem At -Large Pace 5 i p we , F} h el p,i� ��q - t l to �k Rudy Moreno Councilmember 0 District 2 Charlye Heggins Councilmember District 1 6 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NORTH TEXAS - #4 DALLAS/FORT WORTH METROPLEX 01 ♦ ♦ % � 45 MINUTES** 30 MINUTES*** 7 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, "Dedicated to Quality Service" More people than ever are enjoying the natural beauty and environmental education benefits offered by the Clear Creek Natural Heritage area and Center. CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 TABLE OF CONTENTS MANAGER'S MESSAGE Manager's Message...................................................................................................................................................15 BudgetOverview.......................................................................................................................................................17 READER'S GUIDE BudgetCalendar........................................................................................................................................................35 BudgetFlow Charts....................................................................................................................................................36 MajorBudget Documents.........................................................................................................................................37 TheBudget Process....................................................................................................................................................38 Organizationof the Budget......................................................................................................................................40 BudgetaryPolicies......................................................................................................................................................40 BudgetedFunds..........................................................................................................................................................40 BudgetBasis.................................................................................................................................................................42 OrganizationalRelationships....................................................................................................................................42 Budget and Investment Policies..............................................................................................................................43 BudgetGlossary ..........................................................................................................................................................49 BUDGET IN BRIEF Budget Resource & Expenditure Summary...........................................................................................................57 ConsolidatedFund Summary...................................................................................................................................58 Combined Expenditures by Classification.............................................................................................................62 Combined Appropriable Fund Balances..............................................................................................................64 CombinedPosition Summary...................................................................................................................................66 General Fund Resource & Expenditure Summary................................................................................................68 General Debt Service Fund Resource & Expenditure Summary.......................................................................70 Estimated Ad Valorem Tax Collections & Distribution.........................................................................................71 Electric Fund Resource & Expenditure Summary.................................................................................................72 Water Fund Resource & Expenditure Summary....................................................................................................74 Water Fund Expenditures by Classification............................................................................................................75 Wastewater Fund Resource & Expenditure Summary.........................................................................................76 Wastewater Fund Expenditures by Classification.................................................................................................77 Solid Waste Fund Resource & Expenditure Summary..........................................................................................78 Solid Waste Fund Expenditures by Classification..................................................................................................79 Technology Services Fund Resource & Expenditure Summary .........................................................................80 Technology Services Fund Expenditures by Classification.................................................................................81 9 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Materials Management Fund Resource & Expenditure Summary....................................................................82 Fleet Management Fund Resource & Expenditure Summary...........................................................................83 Risk Retention Fund Resource & Expenditure Summary......................................................................................84 Health Insurance Fund Resource & Expenditure Summary................................................................................85 Recreation Fund Resource & Expenditure Summary..........................................................................................86 Aquatic Center Fund Resource & Expenditure Summary..................................................................................87 Tourist & Convention Fund Resource & Expenditure Summary .........................................................................88 Emily Fowler Library Fund Resource & Expenditure Summary ............................................................................89 Police Confiscation Fund Resource & Expenditure Summary ...........................................................................90 Traffic Safety Fund Resource & Expenditure Summary.......................................................................................91 Non -Airport Gas Well Revenue Fund Resource & Expenditure Summary.......................................................92 Airport Gas Well Revenue Fund Resource & Expenditure Summary................................................................93 GENERAL FUND CityBoards & Commissions.......................................................................................................................................95 General Fund Resource Summary..........................................................................................................................96 MajorRevenue Summary....................................................................................................................................... 105 ExpenditureSummary............................................................................................................................................. 106 Expendituresby Classification............................................................................................................................... 108 PositionSummary by Division................................................................................................................................. 110 Neighborhood Services Programs Neighborhood Services Summaryby Category ........................................................................................................................... 114 Summaryby Department...................................................................................................................... 115 BuildingInspections................................................................................................................................ 116 CodeEnforcement................................................................................................................................. 118 Library- Administration.......................................................................................................................... 120 Library- Emily Fowler.............................................................................................................................. 122 Library- North Branch............................................................................................................................ 124 Library-South Branch............................................................................................................................ 126 Parks- Administration............................................................................................................................. 128 Parks- Aquatics...................................................................................................................................... 130 Parks - Keep Denton Beautiful............................................................................................................. 132 Parks - Leisure Services........................................................................................................................... 134 Parks- Maintenance.............................................................................................................................. 136 Planning.................................................................................................................................................... 138 Contributions to Human Service Agencies........................................................................................ 140 10 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Public Safety Programs Public Safety Summaryby Category ........................................................................................................................... 144 Summaryby Department...................................................................................................................... 145 AnimalServices....................................................................................................................................... 146 FireAdministration................................................................................................................................... 148 FireOperations........................................................................................................................................ 150 FirePrevention......................................................................................................................................... 152 MunicipalCourt....................................................................................................................................... 154 MunicipalJudge..................................................................................................................................... 156 Police......................................................................................................................................................... 158 Transportation Programs Transportation Summaryby Category ........................................................................................................................... 162 Summaryby Department...................................................................................................................... 163 Airport........................................................................................................................................................ 164 Streets........................................................................................................................................................ 166 TrafficOperations.................................................................................................................................... 168 Transportation Operations..................................................................................................................... 170 StreetLighting.......................................................................................................................................... 172 Economic Programs Economic Development Summaryby Category ........................................................................................................................... 176 Summaryby Department...................................................................................................................... 177 EconomicDevelopment....................................................................................................................... 178 DowntownDevelopment...................................................................................................................... 180 Administrative Programs Administrative Summaryby Category ........................................................................................................................... 184 Summaryby Department...................................................................................................................... 185 CableTelevision...................................................................................................................................... 186 CityManager's Office........................................................................................................................... 188 FacilitiesManagement.......................................................................................................................... 190 HumanResources................................................................................................................................... 192 InternalAudit........................................................................................................................................... 194 LegalAdministration............................................................................................................................... 196 Public Communications Office............................................................................................................ 198 Finance..................................................................................................................................................... 200 Finance Miscellaneous.......................................................................................................................... 202 11 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL DEBT SERVICE FUND DebtManagement Summary ............................................................................................................................... 203 Resource & Expenditure Summary....................................................................................................................... 206 Estimated Ad Valorem Tax Collections & Distribution...................................................................................... 207 GeneralLong -Term Debt....................................................................................................................................... 208 ELECTRIC UTILITIES Resource & Expenditure Summary....................................................................................................................... 213 WATER UTILITIES Resource & Expenditure Summary....................................................................................................................... 215 Expendituresby Classification............................................................................................................................... 217 WaterAdministration...................................................................................................................................... 218 UtilitiesAdministration..................................................................................................................................... 220 WaterProduction............................................................................................................................................ 222 WaterDistribution............................................................................................................................................ 224 WaterMetering................................................................................................................................................ 226 Engineering....................................................................................................................................................... 228 WaterLaboratory............................................................................................................................................ 230 CustomerService............................................................................................................................................ 232 WaterMiscellaneous...................................................................................................................................... 234 Safety& Training.............................................................................................................................................. 235 Principal & Interest Requirements................................................................................................................ 237 WASTEWATER UTILITIES Resource & Expenditure Summary....................................................................................................................... 241 Expendituresby Classification............................................................................................................................... 243 Wastewater Administration........................................................................................................................... 244 WaterReclamation......................................................................................................................................... 246 WastewaterCollection.................................................................................................................................. 248 BeneficialReuse.............................................................................................................................................. 250 WastewaterLaboratory ................................................................................................................................. 252 IndustrialPretreatment................................................................................................................................... 254 Drainage........................................................................................................................................................... 256 WatershedProtection.................................................................................................................................... 258 Wastewater Miscellaneous........................................................................................................................... 260 DrainageMiscellaneous................................................................................................................................ 261 Principal & Interest Requirements................................................................................................................ 262 12 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND Resource & Expenditure Summary....................................................................................................................... 265 Expendituresby Classification............................................................................................................................... 267 Solid Waste Administration............................................................................................................................ 268 ResidentialCollection..................................................................................................................................... 270 CommercialCollection.................................................................................................................................. 272 Landfill............................................................................................................................................................... 274 Construction& Demolition............................................................................................................................. 276 Recycling.......................................................................................................................................................... 278 Miscellaneous................................................................................................................................................... 280 Principal & Interest Requirements................................................................................................................ 281 TECHNOLOGY SERVICES FUND ProgramDescription............................................................................................................................................... Resources & Expenditure Summary ..................................................................................................................... MATERIALS MANAGEMENT FUND 285 286 ProgramDescription............................................................................................................................................... 289 Resource & Expenditure Summary....................................................................................................................... 290 FLEET MANAGEMENT FUND ProgramDescription............................................................................................................................................... 293 Resource & Expenditure Summary....................................................................................................................... 294 RISK RETENTION FUND ProgramDescription............................................................................................................................................... 297 Resource & Expenditure Summary....................................................................................................................... 298 HEALTH INSURANCE FUND ProgramDescription............................................................................................................................................... 301 Resource & Expenditure Summary....................................................................................................................... 302 RECREATION FUND Program Description ........................ Resource & Expenditure Summary 305 306 13 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES IITAI04144IF-\►1xelllLI1►1M01:717AF\Ilei ►1 Tourist& Convention Fund..................................................................................................................................... 310 PoliceConfiscation Fund....................................................................................................................................... 312 TrafficSafety Fund................................................................................................................................................... 313 Non -Airport Gas Well Revenue Fund................................................................................................................... 314 Airport Gas Well Revenue Fund............................................................................................................................ 315 STATISTICAL INFORMATION Profileof Denton...................................................................................................................................................... 317 Miscellaneous Statistical Data.............................................................................................................................. 319 TopTen Taxpayers................................................................................................................................................... 320 Certified Taxable Assessed Values....................................................................................................................... 321 CertifiedProperty Value......................................................................................................................................... 322 Salesand Property Tax History ............................................................................................................................... 323 Assessed & Estimated Actual Value of Taxable Property................................................................................ 324 MajorEmployers....................................................................................................................................................... 325 PopulationTrend Analysis....................................................................................................................................... 326 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program ......................................... Capital Budgeting Calendar ............................................ General Government Capital Improvement Program Utilities Capital Improvement Program ........................... 328 329 330 336 14 "Dedicated to Quality Service" . `I The Solid WasteDepartment's`` Recycling Division offers a Home Chemical Collection Program to provide for the proper disposal of household hazardous waste. Items are recycled, disposed of properly, or reused. CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES dial ca suslainablefiaur 2'31, 200 TO THE HO O(Y` BI...E MAYOR AND MEMBERS BERS OF THE CITY C Oi..JN II...: On behalf of staff, I respectfully submit to you the FY 2008-09 Budget. The City of Denton continues to flourish, and recently received the national distinction by the U.S. Census Bureau of being named one of the ten fastest growing cities in the United States for communities with a population over 100,000. While growth is an acknowledgment of many positive aspects in our community, it also brings an increase in demand for City services. As such, the process of preparing the budget for the upcoming fiscal year has been particularly challenging due to the population increases experienced in the community. With continued growth expected in 2008 and in the foreseeable future, deliberate planning and resource allocation will be critical to achieving a sustainable future for Denton. The overall FY 2008-09 Budget is $461.5 million and includes 1,319.63 full-time equivalent positions (FTEs). To address the growth Denton is experiencing, the budget includes additional personnel, material resources, and program enhancements to promote a sustainable future in FY 2008-09 and beyond. A comprehensive summary of the budget is provided in the Budget Overview accompanying this letter. The key elements of the budget include the following: No tax rate increase. The total tax rate is recommended to remain at $0.66652 per $100 of assessed valuation. No base rate increases for our Electric and Wastewater Utility customers. 3% rate increase to Water customers and varying increases to Solid Waste customers. Increase in various Building Inspection permit fees. An average merit increase of 4% for all civilian employees. Various pay increases for all civil service employees in accordance with the 2006 Meet and Confer agreement. A combined increase of 33.25 FTEs in all funds. Increased emphasis on core services such as Code Enforcement, Planning and Development, Public Safety, and Parks. Increased activity in major economic development initiatives, including mixed -use projects, new medical facilities, and manufacturing facilities. The FY 2008-09 Budget has been developed within the context of a five-year financial plan. The purpose of this approach is to provide a long-term perspective for decisions in the coming fiscal year. While there are many assumptions within this long-term plan, it is possible that it will be necessary to increase the tax rate in FY 2010-11 in order to maintain the General Fund reserve level within the policy target range. It is also possible, however, that projections are too conservative and a future tax increase will not be needed. As such, it will be necessary to 15 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES continually reassess and revise these assumptions annually as the City moves through the five- year plan. The details of the long-term plan and its assumptions are contained in Exhibit A and B of this document. I would like to recognize the members of the Denton City Council for their hard work and dedication to the citizens of Denton. The input and review of the financial content and the oversight provided by the Audit/Finance Committee and Public Utility Board was invaluable in the preparation of the 2008-09 Budget, CIP, and Five -Year Financial Forecast. Appreciation is also expressed to members of the professional staff, particularly in the Finance division for their diligence in the preparation of the budget and program of services. In the coming years, Denton will face one of the most exciting and dynamic periods in the history of the City. This will undoubtedly be a period of extraordinary efforts and challenges, but also, profound rewards. To address these challenges, Denton is fortunate to have a very capable and competent staff that I believe is up to the task of managing and delivering the very diverse affairs of the City government. Moving forward, I ask for your insight, patience and support; in return, I offer you and the citizens of Denton the unwavering dedication of City staff. Together, we will ensure that Denton continues to serve our citizens with distinction. Sincerely, George C. Campbell City Manager Attachments 16 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FY 2008-0r.-) Budolet Overview MAJOR IJ ,E m The City of Denton maintains a General Fund reserve balance for emergencies, and significant progress has occurred to reach a reserve level goal of 15% of General Fund expenditures (approximately 60 days of operating expenditures). The reserve target balance has increased from 10% in 1998 to a budgeted level of 15 percent in FY 2007-08. The estimated reserve balance of 28.06% is substantially higher than the budgeted goal of 15%. During FY 2006-07, $4.36 million in General Fund reserves were designated for potential future costs related to vehicle replacement. These assets were transferred to the General Fund as a result of the Motor Pool internal service fund being dissolved. During FY 2007-08, it was determined that this designation of reserves is no longer necessary. Therefore the balance is now included in the undesignated/unreserved fund balance total. This, coupled with a reduction in actual expenditures, resulted in a 2008 ending fund balance of 28.06% of budgeted expenditures. While our reserve level goal is 15% of budgeted expenditures, the Audit/Finance Committee has recommended maintaining a fund balance level of 12% to 15% rather than an absolute reserve percentage. In this way, the City will be able to maintain budget flexibility in responding to fluctuations in economic cycles that may arise in the future. Below is a listing of the ending unreserved/undesignated balances for the past three years, a projected balance for the fiscal year ending September 30, 2008, and the projected balance for the fiscal year ending September 30, 2009. 13.95% 18.83% 29.33% 28.06% 21.19% 17 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 General Fund property tax and sales tax revenues are discussed below. Pro, :;er I Yv T xFx The largest revenue source in the General Fund is the ad valorem tax. The Denton Central Appraisal District indicates that the City's taxable value has increased 3.31 % over the 2007 certified taxable value. This increase consists of $180,715,956 of new value added for 2008 and a $21,143,381 increase in value for property existing on the tax rolls in 2007. Sales Tax The second largest revenue source in the General Fund is sales tax receipts. The FY 2007-08 Budget estimates sales tax collections will be $21,106,571, 1 .5% above the budgeted amount. The FY 2008- 09 sales tax budget of $21,528,702 assumes a 2% increase in sales tax receipts over the current year estimate. Franchise Fees Another large source of revenue in the General Fund is franchise fees. Typically assessed as a percentage of gross revenues, the purpose of the franchise fee is to provide compensation to the City in return for allowing utilities to access the City's right-of-way. The FY 2008-09 budget includes an anticipated $10.8 million in franchise fees from various utilities operating in the City, including city -owned utilities. For FY 2008-09, it is also recommended that the Gas Franchise fee be increased from the current rate of 4% of gross revenues to 5%. This fee change is expected to provide an additional $260,000 annually in revenue for the General Fund. (..,ildina Ir..q�;ecmTk0,n Fee Building inspection fees are an integral component of development process, and collectively, they are expected to generate $2.4 million in the upcoming year. The budget includes an increase in building inspection fees that is expected to generate approximately $500,000 in additional revenue annually. The majority of these fees have not been adjusted since 1998. The purpose of the fee increases is to more accurately match the fee charged with the services performed. In addition, the fee changes are expected to improve equity between the various trade licenses that are issued. 18 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES COMPENSATION 4ir..�_,,.. I'=r'I) .fir"=r'IC:;e rn, <_>yyee.e Budget Overview September 23, 2008 The City of Denton is committed to a compensation program to reward employees based on performance. After months of development, a new comprehensive compensation program was initiated in FY 2007-08. The compensation program focuses on three key areas: rewarding employees based on responsibility, rewarding employees based on performance and defining developmental tracks for positions. For planning purposes, the budget includes an average 4% merit increase for non - civil service employees. Civil Servi,:.,e Through meet and confer deliberations in 2006, City Management and Police and Fire employee associations agreed to three-year agreements that include provisions for compensation. Both agreements apply to civil service employees only and include the same pay philosophy. The goal was to achieve, over a three-year period, a pay structure that is equal to market survey averages plus 5% in each rank compared to Metroplex police and fire agencies. Although the philosophy is the same for both Police and Fire, the recommended pay increases will vary between rank and department due to the results of the market survey data. Police Department Compensation - The meet and confer agreement provides the following average pay adjustments in 2008-09 based on the 2008 market survey data. Adjustments will be effective April 4, 2009. 1.91% Year 15 5.10% Year 5 5.827o Year 5' 19 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 2, 2008 Fire Department Compensation - The meet and confer agreement provides the following average pay adjustments in 2008-09 based on 2008 market survey data. Adjustments will be effective April 4, 2009. 6.72% No 1.69% Year 5' 4.0% Year 5 4.43% Year 5 • Per the meet and confer agreement, the FY 2008-09 Budget includes funding to increase the City's contributions to the Fire Pension Fund by 2% from 12% to 14% effective with the first pay period in October 2008. The City is budgeting a $100,000 contribution to fund our other post employment benefit liability as defined by Governmental Accounting Standard Board (GASB) statement number 45. In addition, the budget includes an additional $150,000 to provide funding for compensated absences. These absences are related to unused vacation and sick leave hours that must be paid to employees upon termination. ,,..,,_. 1� ;....� ,.� R A M ENHANCEMENT CT W I.... CODE ENFORCEMENT Neighborhood vitality remains a primary goal for the City, and the Code Enforcement Department promotes high community standards by working with residents to educate them regarding City codes that affect the public health and welfare. As the community grows, it is important to maintain neighborhood stability and promote a high quality of life. To further enhance neighborhood vitality, the budget includes the following new enhancements: • Substandard Structures Program - The budget includes additional resources to specifically address houses and buildings that are at such a point of decline that intervention is necessary. The program includes funding to demolish condemned structures. 20 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 • Code Enforcement Officers - The budget includes three new code enforcement officer positions. In addition to addressing nuisance type violations, these positions will allow the department to enforce a broader range of ordinances dealing with zoning, landscaping, signs, and water conservation. • Zoning/Code Enforcement Manager - This position previously managed the Keep Denton Beautiful program that is budgeted in Parks and Recreation, and will be now be funded by the Planning and Development Department. This position will now focus entirely on code enforcement issues. Separate funding is provided for a Keep Denton Beautiful Manager in the Parks and Recreation Department. As the community grows, expectations remain high for efficient and effective review of development projects. In some areas, the workload has stretched staff to the point where additional assistance is necessary. As a result, the budget includes the following enhancements: • Commercial Plans Examiner - This position requires specialized experience to be dedicated solely to commercial development. The addition of this position is needed to keep pace with growth in the commercial development sector of the community. • Commercial Combination Inspector - Due to the high demand for commercial inspections, and the continued development of commercial properties in the community, an additional inspector is included. • Neighborhood Planner - This position will assist with long-range comprehensive planning for the City. • Building Official Vehicle - An additional vehicle is included in Building Inspections for the building official to conduct business. • Senior Development Review Engineer - This position will serve as the primary liaison to the development review committee, overseeing development related projects. Street maintenance continues to be a priority for the citizens of Denton. The 2008-09 Budget includes an additional $500,000 for street maintenance materials (asphalt, concrete, micro seal, and concrete lift & stabilization) and $100,000 for concrete maintenance. The amounts are needed to maintain current service levels, while accounting for inflation increases in these material costs. The budget also includes the following miscellaneous street and traffic enhancements: 21 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 • NCTCOG Local Air Quality Traffic Signal Grant - This is an 80-20 matching grant from the North Central Texas Council of Governments for the Local Air Quality (LAQP) Traffic Signal Program to reduce emissions that create ozone. The reduction is achieved through a combination of traffic signal hardware upgrades and re -timing of signals so vehicles are not idling long periods of time at intersections. The City applied for this grant in 2005 and has been approved for the total grant of $182,500. The City's portion is $36,500. • TxDOT Signal Heads Loop 288 - Funding is provided to purchase upgraded traffic signal heads for seven intersections along Loop 288 from US 380 to IH 35 E. These upgraded traffic signal heads are needed to meet city specifications to provide motor safety. Although the City will purchase the traffic signal heads, TxDOT will install them. The City's cost related to this initiative is $52,000. • Operating Materials Costs - Funding is provided for additional operations materials, including a thermal printer, retroreflectometer, scarifier grinder, upgrade to the Service Center storage annex and a tree trimming service. • Traffic Signal Technician - This position will provide assistance and support to the department and complete a necessary two -person crew in field work assignments. • Signs and Signals Technician - This is an additional FTE to support the increased departmental responsibilities and provide additional safety for field work situations. (JB,I. ;: SAFETY " to-;k:.,e Dq,"C' f' n c;m E, ha c e ,,,e TS -Providing additional staff to sustain current service levels is a significant component of the Police Department budget. The department responded to 58,025 calls for service between October 2007 to July 2008, an average of 374 calls per officer. In order to sustain current service levels, the budget includes two additional police officers, and two additional animal control officers. Increased funding is also provided for Lasers, cell phones, vehicles for the Investigative Services Bureau and a new canine unit. Fire Dt; ( Trne T Enh car n e TS - The budget includes funding to improve Fire Department services, including the addition of a fire inspector, materials to support an automatic external defibrillator program and CPR program. 22 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 PARKS AND RECREATION The budget includes funding related to additional operating and maintenance costs associated with the Capital Improvement Program (CIP). Two additional field service workers and resources for outside contract services are included. A lightening prediction/warning system is also being included to enhance safety at the parks during inclement weather. In addition, funding is provided to maintain mowing on rights -of -way. Staff continues to evaluate programming and a manager position at the MLK Recreation Center. No additional FTE is recommended at this time, but the feasibility of this position will be evaluated during FY 2008-09. Library The budget includes additional funds to enhance collection materials and update circulation software with new technology. DOWNTOWN The City of Denton is fortunate to have a Downtown Square area that is vibrant with a variety of shops, restaurants and businesses. As the focal anchor of the community, the Square is often chosen as the spot for the community to gather for festivals and other key events. At any time of the day, the Square is bustling with activity, and is a major driver of economic growth. To this end, the FY 2008-09 budget includes $50,000 for the continued use of a Downtown Incentive Reimbursement Grant program. TRANSPORTATION .lION Ain".<w>rT - The Airport continues to be an economic engine for the City of Denton and North Texas. Funding is included to develop a business plan and master plan for the Airport. The master plan will provide guidance for the general direction and scope of Airport development. The business plan will focus on the Airport's financial performance, economic development and review operational efficiencies. In addition, resources are provided for mowing and landscaping maintenance. WCE1..1..ANE0LJ.S The budget also includes a number of other enhancements as indicated below: • Assistant Controller - This position will allow additional review of accounting functions and increase the supervision capacity for the Accounting Department. • Court Docket Representative - This position is needed to keep pace with the growth in municipal court activity. 23 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 2, 2008 • Internal Audit Professional Support - $50,000 is programmed to provide resources to provide flexibility in using outside consultants to assist the internal auditor. • Run -Off Election Expense - $15,000 is requested to budget for run-off election expenses. • Video Producer - This position is being moved to the Cable TV budget. Previously, a portion of this salary was supported by a public education government (PEG) grant. This funding is no longer available. • Work Order Assistant - This position will provide support to Facilities Management for the oversight of facility construction and renovation projects. KC1 E REPI ACMENTS AND P(JR :HAS .S The City maintains a vehicle replacement program that provides for the replacement of vehicles as necessary based on high mileage, age of vehicle, and high maintenance costs. The 2008-09 budget includes the replacement of 35 vehicles and the addition of 9 new vehicles associated with service enhancements. 2 1 0 3 14 1 C v C ,.... The Human Services Committee received requests for funding totaling $457,100 for FY 2008-09. The Committee recommended total funding of $277,000 which is a 14.9% increase from the FY 2007-08 funding level. Of the total recommended funding level, $131,398 will be funded by Community Development Block Grant (CDBG) contributions. The General Fund contribution increased to $145,602 which is an increase of $39,168 over the prior year. An attachment is included which details agencies benefitting from CDBG and General Fund contributions. 24 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 MA..J 0R S.SJ..JE.S - C APIiAI... IMPROVM NI PRO( -,RAM The Capital Improvement Program (CIP) represents the City's five-year plan for infrastructure and equipment funding. The CIP is reviewed each year to reflect changing priorities and to provide a framework for identifying capital requirements, the impact of capital projects on operating budgets, and project scheduling/coordination. The General Fund CIP includes non -utility projects such as streets, parks, and general government facilities that are typically funded through general obligation or certificate of obligation bonds. Approximately every five years, the City will appoint a citizen bond committee to make recommendations to Denton residents on capital improvement needs. The current five-year bond program was approved by voters in 2005 and funding for the last year of the program will become available in FY 2008-09. Staff is preparing cost estimates for the 2010 bond program bond and an election is anticipated in November 2009 or 2010. Information included for the years beyond 2008-09 of the CIP are estimates of the upcoming bond program. Specific project details for these years will be provided by the citizen bond committee once appointed. The Utility CIP includes projects that benefit the City's enterprise funds such as Electric, Water, Wastewater, and Drainage that are primarily funded from revenue bonds. The Utility CIP for Solid Waste is also included and reflects the anticipated level of projects to be funded from certificate of obligation bonds. The Public Utilities Board is responsible for developing a recommendation of the Utility CIP to be presented to the City Council for approval. M A.J 0R I.S. J..J ES - EI...ECIRIC FJ.JND The format for the Denton Municipal Electric (DME) budget is commensurate to that which is publicly available from other municipal and investor -owned utilities operating in Texas. RC'Te.e The FY 2008-09 DME budget includes no base rate increases. The Energy Cost Adjustment (ECA) rate is budgeted at $0.06128 for the entire year, but is subject to change based on fuel prices. v ,., • fl Changes The FY 2008-09 Budget includes the net addition of 4.5 FTEs to the DME staff. The budget includes 1.5 FTEs for a new substation relay technician, and the conversion of a part-time marketing intern to a full-time energy program specialist. The remaining increase in FTEs is related to the transfer of the safety and training division from the Water Fund to the Electric Fund. This transfer will align the management of the division with the funding in the Electric Fund. 25 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 2, 2008 and Franchise Fee The FY 2008-09 DME budget includes a 3.5% ROI payment and a 4.0% Franchise Fee payment to the General Fund. The ECA cap on both payments will reduce to $0.0325 for FY 2008-09. The budget includes a projected bond sale of $8 million in FY 2008-09 to fund transmission and distribution projects. MAJOR LS.S (..J .S - WATER F (..J N D The FY 2008-09 Budget includes gross revenues of $41,522,425 and expenses of $41,246,339, including the appropriation of $2,550,000 in reserves for operations and maintenance, development plan lines, capital construction, and rate stabilization. 6.19 6.574 (0.25) 6.905 6.65 (0.247) New development in the city is projected to generate approximately $3.9 million in impact fee collections during FY 2008-09. These fees are used to fund the debt service related to capital expenditures identified in the updated 2008 Impact Fee Capital Improvement Plan. RC'Te.e The FY 2008-09 Water Department budget includes a 3% rate increase for retail customers. v ,., • fl Changes The FY 2008-09 Water Department includes a net decrease of 3.0 FTEs. The budget includes an increase of 3.0 FTEs for an additional Water Utility Analyst, Water Production Operator, Engineering Intern, and Maintenance Worker. In addition, the Customer Service department has restored 0.5 FTE that was previously eliminated. The Water Fund also eliminated 6.5 FTEs due to a variety of transfers between funds. 26 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 2, 2008 The budget includes a projected bond sale of $24.5 million to finance the Lake Lewisville Water Treatment Plant rehabilitation as well as distribution and transmission projects. MAJOR LS.S (J ES - WASTEWATER F(..J N D The total budget includes gross revenues of $25,680,538 and expenses of $25,471,661, including the appropriation of $1,175,000 in reserves for operations and maintenance, development plan lines, capital construction reserves, and rate stabilization. Wastewater impact fees of $1.156 million are expected to be collected in FY 2008-09, which will also be used to fund debt service for capital expenditures identified in the updated 2008 Impact Fee Capital Improvement Plan. Wastewater Production: 5.43 5.528 0.085 RC'Te.e The Wastewater Department budget includes no rate increases for retail or wholesale customers in FY 2008-09. v ,., • fl Changes The FY 2008-09 Wastewater Fund budget includes a net addition of 1.5 FTEs, but no new positions have been added. The increase in FTEs is related to the combined effect of transferring FTEs between the Wastewater from the Water funds. The budget includes a $3.0 million sale in FY 2008-09 for collection system upgrades, lift station improvements, and line replacements. 27 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 2, 2008 M A..J 0 R LS.S (J ES - .S 0 1.. ID WASTE F (J N D The Solid Waste total budget includes revenues of $21,859,184 and expenditures of $21,383,848. 138,343 177,790 39,447 15,121 213,442 55,321 RC'Te.e Residential rates for carts are projected to increase by the following amounts: Large cart - from $17.75 to $18.75 per month Medium cart - from $16.60 to $17.35 per month Small cart - from $15.00 to $15.50 per month Increases are also included for residential recycling. The increase is $0.30 per month from $4.00 to $4.30. Commercial rate increases are also projected. For dumpster service, a 4.5% increase is expected and for roll -off service, a 6.8% increase is expected. The fees listed above represent the significant changes for FY 2008-09. The comprehensive fee ordinance will be presented to the City Council in September 2008. v ,., • fl Changes The 2008-09 budget includes the addition of 6.25 FTEs. The creation of a construction and demolition division has been established to focus solely on development projects. Approximately 2.25 FTEs will be in this new division. Refuse collections and the Landfill division will each increase by 2.0 FTEs. ebT IEeq(..,irer..nenT The budget includes a projected bond sale of $6.37 million for the purchase of recycling carts and containers, recycling facility upgrades, commercial container equipment, solid waste equipment, an integrated waste management system, landfill and parking lot expansion and vehicles. 28 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 MA..J 0R S.SJ..JE.S-I-0J..JRI.SI AND C 0 N V E NII 0N Fi..JND The Tourist and Convention Fund records the receipt and distribution of the City's Hotel Occupancy Tax, which is levied at 7% of room rental rates. The City Council Hotel Occupancy Tax Committee is responsible for determining a recommendation on the allocation of funds annually. No substantial change in the funding allocation was recommended for FY 2008-09. M A..J0 R IS.S(JE.S - HEAI..TH INS(JIEA.NCE F(JND The City transitioned to self -funded health insurance on January 1, 2008. The purpose of the transition was to assist the city with controlling health care costs. It is anticipated that the new Health Insurance Plan will save the City approximately $1 million annually compared to prior years. At the July 15, 2008 Audit/Finance Committee meeting, it was recommended to establish a reserve level for this fund equal to the difference between the fund's highest potential cash outlay and expected operating revenues. It is expected that this reserve level will be established at $1.4 million at the conclusion of FY 2007-08. MAJOR S.S(JE.S - MATERW....S MANAGEMENT F(JND The budget for the Materials Management Fund is comprised of two functional areas, purchasing and warehouse operations. Materials Management is an internal service fund responsible for procuring goods and services for City departments, which is regulated by local, state, and federal law. The department is also responsible for the warehousing of materials and supplies necessary for City departments to serve the community. An addition of a support FTE is included to assist the department with clerical functions in Purchasing. This is a restoration of a position eliminated in FY 2005-06. M A..J0 R IS.S(JE.S - EI..EEr MANAGEMENT F(JND The Fleet Management Fund reflects the costs for providing vehicle maintenance and equipment -related support services to City departments. This internal service fund is comprised of four functional areas including vehicle maintenance, fuel purchasing, vehicle parts contract, and motor pool administration. The Fleet Management Fund includes the addition of two positions for support in vehicle maintenance. It also includes funding for the construction of a new fuel facility. J 0 R IS.SJ..JE.S-IEC NN 0I...: ('-,Y. ERVES F(JND The Technology Services Fund reflects the costs for providing technology support services to the various City departments. The internal service fund is comprised of six separate functional areas 29 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 including administration, telecommunications, geographic information systems, application development, user support, public safety support, and reprographics. For FY 2008-09, Technology Services includes funding for upgraded server storage for Laserfische, Exchange, and JDE programs and software conversion materials for the City's email system. The Recreation Fund includes fee -based recreation programs and activities that are self-supporting. Fees that are charged recover the costs associated with the programs they support. Several upgrades are forecasted for FY 2008-09, including athletic scorers tables, scoreboards, gym partitions, recreation and tennis equipment and new furniture and fixtures at the Martin Luther King, Jr. and Denia Recreation Centers and the Civic Center Pool. M A..J 0R I S.S J..J ES - E 0 I... ICE C O N FE S AI I : N E J..J N D The Police Confiscation Fund was established to record the receipt of confiscated contraband and the expenditures funded by that revenue as approved by the courts. For FY 2008-09, a portion of these funds will be used for the purchase of Lasers for the Police Department. MAJOR LSS(JE.S- TlEAFFE C .SAFETY E(JND The establishment of a Traffic Safety Fund is included in the FY 2008-09 budget. The City currently operates red light enforcement cameras at various intersections. The cameras are a safety tool used to reduce traffic accidents caused by vehicles running red lights. From a period of June 2007 to June 2008, the total number of violations at these intersections was 204, down from 720 for the same time period of June 2006 to June 2007. The fine revenue derived from violations has been earmarked for public safety and new traffic safety enhancements. In 2008-09, an allocation of $20,000 is planned from these proceeds to make safety enhancements at school crossings and to purchase traffic enforcement equipment. MAJOR R .S.S J..J E.S - RISK R E.i E N T I :S N F J..J N D The Risk Retention Fund is established to record the activities of providing insurance coverage and self -funded activities for City operations including vehicle, property, general liability, workers compensation as well as other services such as wellness and employee assistance programs. Health Insurance is funded in a separate fund. 30 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Budget Overview September 23, 2008 M A..J 0 R LS.S (J ES - (_: A..S W E I I F (J N D The City currently has several producing gas wells located on City -owned property and throughout the community. Since gas well revenue is considered a short-term resource that will diminish over time, the City Council has established a policy that royalty, pooling, tax, and lease revenue from gas wells not be used to fund on -going operational expenses. Rather, revenue from gas wells is deposited into one of two funds. The Airport Gas Well Fund is used to account for revenue from the gas wells on Airport property, and the Non -Airport Gas Well Fund is used to account for revenue from the gas wells located on other City -owned property and throughout the community. The City Council has established a policy to reserve these monies to meet future one-time needs. In FY 2008-09, the Airport master plan and business plan will be funded from Airport gas well revenues. 31 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES El 32 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ww II II II II U) 0 C: .. r- n LL U) U) y- Ce) m Co 0 � cu ai Cf) Co Co as Ce) r- 0 Co Co -0 as _0 0 u Ce) Co Co 0 ai75 Co 0 0 U a) U U 0 "= CU u_ � (n 'E LD v t— 0 ) z o U Zi _ ._ �y � J f6 aj < o L Q7 .1 O Co CQ- ) _S zi CL .e? f6 w= ® LL W (� CU C to CU E Q) CU as CU 0 x t 0 W LU 0) 0 IL (0 .� v— 0 E eo S a) C ) = % C!) I L V 33 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 34 "Dedicated to Quality Service" r v Fire Station? was the first fire station in North Texas to receive LEED Gold Certification for its green -building efforts. The station provides a safe and comfortable living space, saves energy, and is environmentally friendly. CITY OF DENTON ORGANIZATIONAL CHART Citizens City Council Boards, Commissions, & Committees Municipal Judge City Manager Economic Programs Administrative Services City Manager's Office City Secretary Reprographics Public Communications Office Assistant City Manager Finance Accounting Municipal Court Budget/Treasury Materials Management Risk Management Customer Service Facilities/Fleet Tech Services City Attorney Internal Audit Human Resources Assistant City Manager Electric Operations Solid Waste Operations Water Operations Wastewater Operations Streets Traffic/Street Lighting Transportation/Airport Assistant City Manager Fire Library Parks & Recreation Police Animal Services Planning Building Inspections Code Enforcement Community Development CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET CALENDAR 2008-09 March 3 Utility Budget Kick -Off: Operating and Capital Improvement Program (CIP). March 3 General Fund Budget Kick -Off: Operating and Capital Improvement Program. March 28 Utility budgets due (Operating and CIP). March 28 Departmental budgets due to Budget Office (Operating and CIP) April 15 Long-range forecast presented to Audit/Finance Committee. May 12 Public Utility Board reviews Utility budgets and CIP. May 19 Public Utility Board reviews Utility budgets and CIP. June 3 Long -Range Forecast presented to Audit Finance Committee. June 9 Public Utility Board reviews Utility budgets and CIP. June 23 Public Utility Board approves Utility budgets and CIP. July 12 Utility budgets and CIP due to Budget Office. July 15 Long -Range Forecast presented to Audit Finance Committee. July 25 Certified appraisal roll due from Denton Central Appraisal District. July 31 Proposed budget and CIP submitted to City Council and placed on file with City Secretary. Submission of certified appraisal roll. Submission of ad valorem effective and rollback tax rates to City Council. Submission of certified ad valorem collection rate to City Council. August 19 Vote to consider a proposal for a tax increase prior to publishing notice of hearing. September 9 Public hearing on budget and tax increase. September 16 Public hearing on tax increase. September 23 City Council adopts Annual Program of Services. City Council adopts first year of Capital Improvement Program budget. City Council approves tax rate. City Council approves the 2008 tax roll. 35 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 36 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE TO THE 2008-09 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Readers Guide provides an overview of the City of Denton's budget process and budget documents. The City of Denton has prepared a budget designed to meet the highest standards of performance in municipal budgeting. This document provides a summary of all budgeted funds, including both revenue and expenditure summaries. Major budget documents, the budget process, and organization of the budget itself are described below. MAJOR BUDGET DOCUMENTS The City of Denton's budget process includes the production of five key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. 1. The Budget Instruction Manual - February Prior to budget development and training of departmental support staff, the Budget Instruction Manual is drafted and completed in February. This document serves as a development guide and includes sections on annual budget highlights and specific development instructions, as well as, appendices with rate calculations, format examples, and supplemental forms. 2. Long -Range Financial Forecast- March -July A workshop is held in April with the City Council Audit/Finance Committee to discuss the Long -Range Financial Forecast for the city. After this initial meeting, staff prepares a 5-year forecast to address key service areas. The Audit/Finance Committee consists of the Mayor, and two Councilmembers, with the City Manager and Assistant City Managers serving as ex officio members. Upon final recommendation, the Long -Range Forecast is then presented to the City Council. 3. The Manager's Message - Late July The Manager's Message is submitted to City Council in late July as a part of the proposed budget. This report summarizes and identifies key issues with regard to revenues and expenditures for the coming year. 4. The Proposed Budget - Late July The proposed budget is submitted to City Council in late July of each fiscal year. This document represents a balanced version of departmental budget requests versus projected revenues. The proposed budget is a product of policy as expressed by the City Council and is prepared by the City Manager. 5. The Adopted Budget -Late August/September The adopted budget represents a modified version of the proposed budget after public hearings and City Council review in August/September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the adopted budget. Revisions may also be made to reflect any updates to budget information. 37 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES THE BUDGET PROCESS The City of Denton uses a program -oriented budgeting process. Each budgeting unit or division is given a target or "baseline" funding level based upon the previous year's funding level. Any funding request that represents new expenditures and programs, or that is in excess of adjusted baseline funding, must be submitted as a separate request or "package." 1. Budget Training for Support Staff/Budget Guideline Review February is the time when existing budget guidelines, procedures, and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format changes. Preliminary budget training for departments is available prior to budget kickoff. During preliminary training, staff is informed of budgeting concepts and the budget process, as well as, given a quick introduction to the City's budget forms. During budget kickoff, departments receive the budget manual so that they may have specific instructions and a review of any changes to the budget process. 2. Long -Range Financial Forecast A workshop is held each April with the City Council Audit/Finance Committee to discuss the Long -Range Financial Forecast for the city. After this initial meeting, staff prepares a 5-year forecast to address key service areas, which is then presented to the City Council. 3. Revenue Projection The budget revenue projections for the new fiscal year begin early in the current fiscal year. The projections are made by the departments responsible for the revenues with help from the Finance Department staff. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy, and discussions with directly associated staff members. Although revenue projections are prepared early in the budget process, the budget revenue analysis continues with departmental budget development and extends until the budget is adopted based upon any new information. 4. Proposed Budget Development During budget development, the Finance Department staff work with departments to analyze requests, provide advice, and lend assistance. Budget requests are based upon a baseline funding level, and any additional funding is made in the form of supplemental requests. 38 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 5. Proposed Budget Analysis/Compilation Once division and departmental budget requests are completed, the Finance Department reviews and compiles a preliminary draft of departmental budgets to present to the Leadership Team, which is comprised of the City Manager, assistant city managers, and department directors to discuss funding requests. Next, a total recommended funding level is determined from both baseline and proposed supplemental packages. At this time, the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon City Council program priorities and issues previously expressed in the budget process. 6. City Council Budget Study The Proposed Budget, including the Manager's Message, is compiled as soon as possible after final appraised property value and other data are received. This report highlights and summarizes funding requirements, major changes in programs, and alternatives for funding. A budget work session is held with the City Council to review and discuss the proposed budget. Discussions and study may follow at subsequent work sessions until budget adoption. 7. Public Hearing/Budget Adoption A public hearing on the budget and two public hearings on the tax rate are held in August and September prior to final budget consideration. At the public hearings, citizens may make formal comments concerning the proposed budget and tax rate. Budget adoption occurs in September after City Council deliberations and the public hearings. City Council may take action to modify the proposed budget. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the proposed budget as submitted by the City Manager becomes the adopted budget if no City Council action is taken before the end of the fiscal year, September 30. 8. Compilation of Adopted Budget/Budget Maintenance An adopted budget is compiled and published during the first months of the new fiscal year. The adopted budget in the form of an amended proposed budget is available for public inspection in October. Budget maintenance is a year-round activity of the organization. Spending controls consist of budget holds, position control reviews, and budget transfer authorizations for unbudgeted expenses in fixed asset appropriations. Additional spending control mechanisms include monthly review of expenditures by the Finance Department. During the budget process, departments make revenue and expenditure estimates for the current year. Finally, program goals, objectives, and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding for subsequent years. 39 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ORGANIZATION OF THE BUDGET Included in the Budget in Brief section is a schedule entitled "Projected Appropriable Fund Balances." This schedule provides the projected appropriable fund balances anticipated at the end of each fiscal year. The 2008-09 fiscal year-end fund balance is based on proposed 2008-09 revenue and expenditures. This information will be most helpful in determining whether fund balances are too high or too low with regard to goals set forth by the City Council. The General Fund Revenue Summary in the Budget in Brief section describes the major revenue categories for the City of Denton, as well as, the various individual sources of those revenues. BUDGETARY POLICIES The City of Denton has developed administrative policies, which govern the formulation and administration of the annual budget. These administrative policies are incorporated within the City's Administrative Policies and Procedures Manual. FINANCIAL STRUCTURE The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and accounting entity which has its own self -balancing set of accounts for recording cash and other financial resources, as well as, any liabilities or residual equities or balances. Normally, funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. However, when appropriate, funds are made up of departments. The two types of funds utilized in this budget are Governmental and Proprietary. The specific funds which make up the Governmental Fund type are: General Fund, Recreation Fund, General Debt Service Fund, Tourist and Convention Fund, and Police Confiscation Fund. The Proprietary Fund types are: Electric Fund, Water Fund, Wastewater Fund, Solid Waste Fund, Materials Management Fund, Fleet Services Fund, Technology Services Fund, Risk Retention Fund, and the Health Insurance Fund. Each of the above -mentioned funds operates separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. BUDGETED FUNDS The City of Denton's budget consists of various funds. Each fund represents a specific function and maintains individual objectives. The City of Denton's budget includes the following funds: General Fund -The General Fund contains the control and fiscal accounting for the City's general service operations such as public safety, libraries, parks and the Aquatic Center, etc. The General Fund's two major revenue sources are sales and ad valorem taxes. Debt Service Fund - The Debt Service Fund is used to record and control the accumulation of resources for payment of general long-term debt principal and interest. The City issues debt to acquire or construct capital assets such as roads or parks for the general benefit of Denton citizens. Resources include an applicable portion of the ad valorem tax levy and related interest income usable from debt service. Special Revenue Funds -Special Revenue Funds are used to account for the receipt of specific revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue funds are: the Recreation Fund, the Police Confiscation Fund, the Tourist and Convention Fund, Traffic Safety Fund, Airport Gas Wells Fund, and Non -Airport Gas Wells Fund. 40 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Police Confiscation Fund - The Police Confiscation Fund is used to record the receipt and expenditure of confiscated contraband that is used in the commission of a variety of criminal offenses. Expenditures from this fund are allocated to the Police Department for materials, supplies and operations costs. Tourist and Convention Fund - This fund was created in 1995-96. This fund reports the receipt and distribution of the City's Hotel Occupancy Tax which is levied at 7% of room rental rates. The City Council has entered into contracts with various organizations that will promote tourism and the convention and hotel industry in Denton. Traffic Safety Fund - The Traffic Safety Fund is used to record the receipt of citations from red light camera violations. Revenues from this fund are used for materials to enhance traffic safety operations in the Police Department and Traffic Department. Non -Airport Gas Wells Fund - The Non -Airport Gas Wells Fund is used to record the receipt of royalty, pooling, tax, and lease revenue related to gas wells. Expenditures from this fund will be used for projects with no ongoing costs. Airport Gas Wells Fund - The Airport Gas Wells Fund is used to record the receipt of royalty, pooling, tax, and lease revenue related to gas wells. Expenditures from this fund will be used to fund Airport -related projects. Recreation Fund - The Recreation Fund is used to account for the Parks and Recreation programs, such as children's programs and recreation center programs, which are self- supporting. Enterprise Funds - Enterprise funds are used to account for governmental activities that are similar to those found in private businesses. The City budget includes Electric, Water, Wastewater, and Solid Waste Enterprise Funds. Each fund contains the controls and fiscal accounting for the services denoted in the title of each fund. The major revenue source for these enterprise funds is the rate revenue generated from the customers who receive the services provided. Internal Service Funds - Internal Service Funds are used to account for the financing of goods or services provided by one department to another department within the same government organization. Financing is based on reimbursement of actual costs. Included in the internal service funds are: Fleet Management, Technology Services, Materials Management, Risk Retention, and Health Insurance. The Fleet Management Fund accounts for the maintenance and repair of the City's vehicle and equipment fleet. Computer services such as programming, support, training, and maintenance of the City's computer resources and telephone maintenance services are accounted for in the Technology Services Fund. The operation of the City's Warehouse, which maintains an inventory of materials and supplies used by City departments, is accounted for in the Materials Management Fund. The Risk Retention Fund records the activities associated with providing general liability insurance coverage and self funded activities for City operations. The Health Insurance Fund is a new Internal Service Fund established to accommodate Self Insurance operations. Each internal service fund listed above is funded through payments from various City departments for the actual services received from the specific fund. 41 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET BASIS The budget for the General, Special Revenue, Debt Service, and Capital Improvement Program (CIP) Funds are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both "measurable" and "available" to finance expenditures of the current period except where the accrual basis is specified by generally accepted accounting principles. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debts which are generally recognized when due. Budgets for the Enterprise and Internal Service Funds are prepared on the full accrual basis of accounting under which transactions are recognized when they occur regardless of timing or related cash flows. ORGANIZATIONAL RELATIONSHIPS A division is a major administrative segment of the City, which indicates overall management responsibility for an operation or a group of related operations within a functional area. The smallest organizational unit budgeted is the department. The department indicates responsibility for one functional area, and in many cases these functional areas are put together to demonstrate a broader responsibility. When this is done, the departments are combined to make up a division. 42 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT Budget Period A. Establishment of Fiscal Year. The City of Denton's fiscal year shall begin on October 1 and end on September 30. B. Term of Appropriations. "All appropriations that have not been expended or lawfully encumbered shall lapse at the end of the budget year" (Charter Section 8.06). Budget Development A. Determining Council Priorities. "The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities defined by the Council for the City Manager at least one hundred twenty (120) days before the end of the fiscal year." (Charter Section 8.03) B. Budget Prepared from Departmental Requests. The City of Denton departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. C. Deadline for Budget Submission. "At least thirty (30) days before the date the governing body of the municipality makes its tax levy for the fiscal year." (Charter Section 8.03, revised 2006) D. Public Hearing on Budget. "The Council shall hold a public hearing on the proposed budget. Any taxpayer of the municipality may attend and may participate in the hearing, which shall be set for a date after the 15th day after the date the proposed budget is filed with the City Secretary but before the date the City Council makes its tax levy. The Council shall provide for public notice of the date, time, and location of the hearing. In addition to this notice, the City Council shall publish notice before the public hearing related to the budget in at least one newspaper of general circulation in Denton County. This notice shall be published no earlier than the thirtieth or later than the tenth day before the date of the public hearing. The City Council shall provide such other notice as may be required by state and all other applicable law. The City Council may make such changes in the budget that it considers warranted by the law or by the best interests of the municipal taxpayers and may increase or decrease the items of the budget provided the total proposed expenditures shall not exceed the total anticipated revenue." (Charter Section 8.04) E. Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided and public hearings held in conformance to this State law. Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the Council after the conclusion of the public hearing. Should the Council take no final action at the conclusion of the public hearing and before the end of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (Charter Section 8.05) 43 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) G. Budget, a Public Record. The budget, budget message, and all supporting schedules shall be a public record in the office of the City Secretary open to public inspection. The City Manager shall prepare sufficient copies of the budget and budget message for distribution to interested persons. III. Budget Administration A. Balanced Budget Required. The City of Denton will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years' expenses, such as: postponing expenditures, accruing future years' revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. B. Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long-term debt. C. Use of Non -Recurring Resources. The City of Denton will use non -recurring resources to fund non -recurring expenditures. D. Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. E. Departmental Budget Reporting. Regular monthly reporting on budgetary status will be provided by departments. The reporting will be structured to provide projected balances for the end of the year. F. Return on Investment. The Utilities shall transfer to the General Fund a return on investment based upon three and one-half percent (3.5%) of utility revenues. The maximum amount to be transferred will not exceed six percent (6%) of equity in the Electric and Water/Wastewater Utility. Equity is assets net of accumulated depreciation, less the book value of any contributed capital. IV. Revenue Policies A. Revenue Goal. The City will try to maintain a diversified and stable revenue system to shelter it from short -run fluctuations in any one -revenue source. B. Development of Revenue Proiection. The City will estimate its annual revenues using an objective, analytical process. The City will project revenues for the next two years and five years; and these projections will be updated annually. Each existing and potential revenue source will be examined annually. C. User Charges and Fees Required. User charges and fees will be established at a level related to the cost of providing the services. The City will recalculate a full cost of activities supported by user fees to identify the impact of inflation and other cost increases. The City will automatically revise user fees when necessary to adjust for the effects of inflation, program changes, and policy changes. For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 44 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) For programs within the General Fund, the City shall establish and maintain fees for those cost activities to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed annually and adjusted when necessary to maintain the proper level. D. Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. The annual level of uncollected property taxes will generally not exceed four percent (4%). E. Tax Assessment. The City will monitor the appraisal procedures of the Denton Central Appraisal District and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at one hundred percent (100%) of full market value. V. Reserve Policies A. Undesignated Reserve Fund Balance. The city will establish a General Fund reserve to provide for unanticipated expenditures of a nonrecurring nature, or to meet unexpected increases in service delivery costs. While our reserve level goal is 15% of budgeted expenditures, the Audit/Finance Committee has recommended maintaining a fund balance level of 12% to 15% rather than an absolute reserve percentage. VI. Budget Amendment and Modification A. Transfer of Appropriations. "At any time during the fiscal year, the City Manager may transfer any part of the unencumbered appropriation balance or the entire balance thereof between programs or general classifications of expenditures within an office, department, agency, or organizational unit within the same fund. At any time during the fiscal year, at the request of the City Manager, the Council may, by resolution, transfer any part of the unencumbered appropriation balance or the entire balance thereof from one office, department, agency, or organizational unit to another." (Charter Section 8.07) B. Amending the Budget. "In case of grave public necessity, emergency expenditures to meet unusual and unforeseen conditions, which could not by diligent thought and attention have been included in the original budget, may be authorized by the affirmative vote of at least five (5) of the members of the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Secretary, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted." (Charter Section 8.08) C. Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office, or agency. D. Funds Requiring Appropriations Established by Ordinance. In accordance with generally accepted accounting practices, an appropriations ordinance shall create appropriations for Government Funds. These funds include the General Fund. The remaining funds shall have budgets prepared and submitted to the City Council for approval. 45 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) VI I. Investment Policy A. Investment Obiective and Strategy. It is the policy of the "City" that, giving due regard to the safety and risk of investment, all available funds shall be invested in conformance with State and Federal Regulations, applicable Bond Resolution requirements, adopted Investment Policy and adopted Investment Strategy. In accordance with the Public Funds Investment Act, the following prioritized objectives (in order of importance in accordance with Section 2256.005(d) of the Act) apply for each of the City's investment strategies: Suitability- Understanding the suitability of the investment to the financial requirements of the City. Any investment eligible in the Investment Policy is suitable for all City funds. 2. Safety - Preservation and safety of principal. All investments shall be of high quality securities with no perceived default risk. Market price fluctuations will however occur, by managing the weighted average days to maturity for each fund type as specified. 3. Liquidity -To enable the City to meet operating requirements that might be reasonably anticipated, the City's investment portfolio will remain sufficiently liquid. Liquidity shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. Short- term investment pools and money market mutual funds provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. 4. Marketability -Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash requirement. Historical market "spreads" between the bid and offer prices of a particular security -type of less than a quarter of a percentage point shall define an efficient secondary market. 5. Diversification - Investment maturities shall be staggered throughout the budget cycle to provide cash flow based on the anticipated needs of the City. Diversifying the appropriate maturity structure will reduce market cycle risk. 6. Yield -Attaining a competitive market yield for comparable security -types and portfolio restrictions are the desired objective. The yield of an equally weighted, rolling six-month treasury bill portfolio shall be the minimum yield objective or "benchmark". A secondary objective will be to obtain a yield equal to or in excess of a local government investment pool, money market mutual fund or average Federal Reserve discount rate. The first measure of success in this area will be the attainment of enough income to offset inflationary increases. Even though steps will be taken to obtain this goal, the City's staff shall constantly be cognizant of the standard of care and the investment objectives pursuant to the provisions of the amended Act, Section 2256.006(a). The Director of Finance shall avoid any transactions that might impair public confidence in the City's ability to govern effectively. The governing body recognizes that in diversifying the portfolio, occasional measured losses due to market volatility are inevitable, and must be considered within the context of the overall portfolio's investment return, provided that adequate diversification has been implemented. The prudence of the investment decision shall be measured in accordance with the tests set forth in Section 2256.006(b) of the Act. 46 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET AND INVESTMENT POLICIES (continued) B. Investment Strategy for Specific Fund Groups. Each major fund type has varying cash flow requirements and liquidity needs. Therefore specific strategies shall be implemented considering the fund's unique requirements and the following shall be considered separate investment strategies for each of the funds mentioned below. The City's funds shall be analyzed and invested according to the following major fund types: Operating Funds -Investment strategies for operating funds and commingled pools containing operating funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. The secondary objective is to structure a portfolio, which will minimize volatility during economic cycles. This may be accomplished by purchasing high quality, short-term securities, which will compliment each other in a laddered maturity structure. A dollar weighted average maturity of 365 days or less will be maintained and calculated by using the stated final maturity date of each security. 2. Debt Service Funds -Investment strategies for debt service funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Securities purchased shall not have a stated final maturity date which exceeds the debt service payment date. A dollar weighted average maturity of 550 days or less will be maintained and calculated by using the stated final maturity date of each security. 3. Debt Service Reserve Funds - Investment strategies for debt service reserve, emergency, and contingency funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate fund from securities with a low degree of volatility. Securities should be of high quality and, except as may be required by the bond ordinance specific to an individual issue, of short to intermediate -term maturities with stated final maturities not exceeding five (5) years. Volatility shall be further controlled through the purchase of securities carrying the highest coupon available, within the desired maturity and quality range, without paying a premium, if at all possible. Such securities will tend to hold their value during economic cycles. 4. Construction and Special Purpose Funds - Investment strategies for construction projects or special purpose fund portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. These portfolios should include at least ten percent (10%) in highly liquid securities to allow for flexibility and unanticipated project outlays. The stated final maturity dates of securities held should not exceed the estimated project completion date. A dollar weighted average maturity of 365 days or less will be maintained and calculated by using the stated final maturity of each security. 5. Market prices for all public fund investments will be obtained and monitored through the use of Interactive Data Inc., an on-line data service or a similar qualified successor agency. 47 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 48 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY The Annual Program of Services contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of this document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Services. Administrative Services charges are allocated to all Enterprise Fund activities (e.g., electric, water/wastewater and solid waste) for indirect management and administrative support given by general fund departments. Administrative Transfer. An interfund transfer designed to recover General Fund expenditures conducted on behalf of Proprietary funds. Ad Valorem Taxes. (Current) All property, real, personal, tangible, intangible, annexations, additions, and improvements to property located within the taxing unit's jurisdiction, which are subject to taxation on January 1 of the current fiscal year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which they are imposed, except when the taxing unit postpones the delinquency date due to late mailing of tax bills or successful rollback elections. Ad Valorem Taxes. (Penalty and interest) A delinquent tax incurs a penalty of six percent (6%) of the amount of the tax for the first calendar month it is delinquent, plus one percent (1 %) for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Appropriation. A legal authorization granted by a governing body to make expenditures and to incur obligations for specific purposes. Appropriable Fund Balance. The cash remaining from the prior year which is available for appropriation and expenditure in the current year. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Denton Central Appraisal District.) Balanced Budget. A budget in which estimated revenues equal estimated expenditures. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. 49 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY (continued) Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the governing body for adoption and sometimes the financial plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the governing body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Denton's Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any intra-fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the operational authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the governing body. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services, while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operation, or to complete a unit of work or a specific job. Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non-payment is attached. s0 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY (continued) Department. An administrative segment of the City, which indicates management responsibility for one functional area. Departments are the basic units of the budget upon which divisions are composed. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Division. An administrative segment of the City, which indicates management responsibility for an operation or a group of related activities within a functional area. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises --where the intent of the governing body is that the costs (expenses, including depreciation) for providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are those for water, gas, and electric utilities; swimming pools; airports; parking garages; and transit systems. Expenditure. This term refers to the outflow of funds paid or to be paid for an asset obtained or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Federal Energy Regulatory Commission (FERC). This is the federal commission governing public utilities and licensing. The commission sets the standards and guidelines for accounting and reporting. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Denton has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Fee. This is a charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise fees, inspections, fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable TV, and banks). Full-time Equivalent (FTE). A unit of measure based on the number of hours that an employee works during the fiscal year. One FTE is equal to 2080 hours. Function. A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible. 51 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY (continued) Fund. An accounting entity that has a set of self -balancing accounts and that records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds, and special assessment funds. Fund Balance. Fund balance is the excess of assets over liabilities and is therefore also known as surplus funds. General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects, such as streets, buildings, and improvements. The repayment of these bonds is usually made from the General Debt Service Fund, and these bonds are backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Governmental Funds. Those funds through which most governmental functions typically are financed. The acquisition, use and financial resources and the related current liabilities are accounted for through governmental funds (General, Special Revenue, General Debt Service). Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Hotel/Motel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy is at the rate of two dollars ($2.00) or more per day. The law authorizes a room tax of not more than seven percent (7%) of the consideration paid by the occupant of such room to the hotel. This is budgeted in the Tourist and Convention Fund. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenues over expenses. Interfund Transfers. Amounts transferred from one fund to another to recover the charge for administrative services. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis (for example, the Technology Services Fund and the Materials Management Fund). Investments. Securities and real estate held for the production of revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Mixed Beverage Tax. A tax imposed on the gross receipts of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the permittee. 52 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY (continued) Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both "measurable " and "available to finance expenditures of the current period." Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than -normal accumulations must be disclosed in the notes to the financial statements; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debt which are generally recognized when due. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, materials & supplies, and operations. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some states governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of fund operating revenues over operating expenses. Operating Revenues. Fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Post -Employment Benefits (OPEB). Post -employment benefits provided to retired employees, other than pension benefits. These benefits for the City of Denton include Medical, Prescription, Dental, and Vision. GASB 45 requires the recognition of the costs of these benefits over the service period of the employee. Other Financing Sources. Governmental fund general long-term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. 53 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY (continued) Payment in Lieu of Taxes. Payments made only by the electric division for Franchise Fees (4% of gross revenue) and Return on Investment (3.5% of gross revenue), both capped. Performance Audits. Examinations intended to assess (1) the economy and efficiency of the audited entity's operations and (2) program effectiveness --the extent to which program objectives are being attained. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Productivity Measures. Productivity measures should reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Program Description. Describes the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Program goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities, but goals are often ongoing and may not be achieved in one year. Program Objectives. Program Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Property Tax. Property taxes are levied on both real and personal property according to the property's valuation and the tax rate. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Residual Equity Transfers. Non -recurring or non -routine transfers of equity between funds. Return on Investment. Return on Investment (ROI) involves the transfer of funds from the Utility System Fund to the General Fund on the discretionary basis, which shall not be more than six percent (6%) of the net investment. Current ROI is based on 3.5% of rate revenue. The intent of the discretionary transfer is to reimburse the citizenry by contributing revenues to the General Fund, thereby easing the ad valorem tax burden. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the Enterprise Fund's property. Revenues. (1) Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. 54 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGAM OF SERVICES BUDGET GLOSSARY (continued) Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax is for the use and benefit of the City; however, no city may pledge anticipated revenues from this source to secure the payment of funds or other indebtedness. Shared Revenues. Revenues levied by one government but shared on a pre -determined basis, often in proportion to the amount collected at the local level, with another government or class of governments. Street Cuts. These revenues are derived by the Street Department for the repairing of the street following the construction of various utility companies (e.g., gas, telephone, water and sewer). Tax Rate. The amount of tax stated in terms of a unit of the tax base; for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Transfer of Construction Bond Funds. These revenues are payments to the General Fund from the Bond Fund for General Fund labor expenditures on bond -financed projects. Trial Balance. A list of the balances of the accounts in a ledger kept by double entry with the debit and credit balances shown in separate columns. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Working Capital. Budgeted working capital is calculated as a fund's current assets less current liabilities and outstanding encumbrances. Workload Measures. Workload measures reflect major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. 55 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 56 "Dedicated to Quality Service" Recyclesaurus Rex makes appearances at special events across the City encouraging kids and adults alike to do their part and "Recycle with Rex!" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED General Fund $ 80,054,881 $ 82,766,764 $ 82,375,608 $ 89,325,746 General Debt Service Fund 14,812,429 17,331,763 17,331,763 18,632,641 Electric Fund 133,255,933 189,311,524 157,883,610 219,443,847 Water Fund 33,801,006 42,504,684 38,515,443 41,502,268 Wastewater Fund 23,613,212 24,804,539 24,097,303 25,680,538 Solid Waste Fund 16,609,879 17,339,525 18,198,263 21,746,804 Technology Services Fund 5,592,027 7,070,124 6,961,083 7,489,823 Materials Management Fund 5,772,120 7,155,289 7,147,625 7,164,140 Fleet Management Fund 5,885,249 7,605,379 8,505,379 11,231,471 Risk Retention Fund 2,745,730 2,337,568 2,314,192 2,599,061 Health Insurance Fund �'� - 14,433,009 13,694,640 14,168,465 Recreation Fund 1,208,190 1,276,824 1,228,794 1,509,541 Aquatic Center Fund �2) 3,247,228 - - - Tourist & Convention Fund 1,132,500 1,411,354 1,413,021 1,408,219 Emily Fowler Library Fund �s) - - - - Police Confiscation Fund 118,698 198,220 132,937 168,622 Traffic Safety Fund �4) 469,114 - 216,000 358,000 Non -Airport Gas Well Fund 14) 588,658 1,362,608 1,368,431 Airport Gas Well Fund �4) 1,367,558 - 990,631 1,000,950 TOTAL RESOURCES $ 330,274,412 $ 415,546,566 $ 382,368,900 $ 464,798,567 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED General Fund $ 74,050,731 $ 82,766,764 $ 81,939,095 $ 89,325,746 General Debt Service Fund 14,633,130 17,331,763 17,331,763 18,632,641 Electric Fund 127,204,892 189,311,524 157,883,610 219,443,847 Water Fund 37,460,301 42,226,684 38,368,582 41,149,645 Wastewater Fund 21,046,303 24,447,604 23,016,252 25,252,402 Solid Waste Fund 15,876,797 17,138,886 18,128,070 21,413,391 Technology Services Fund 5,592,027 7,070,124 6,685,721 7,489,823 Materials Management Fund 5,563,327 7,155,289 6,914,602 7,163,909 Fleet Management Fund 5,658,178 7,605,379 8,505,379 11,231,471 Risk Retention Fund 2,326,611 2,337,568 2,314,192 2,279,822 Health Insurance Fund ' - 14,433,009 12,178,788 14,168,465 Recreation Fund 1,193,436 1,276,824 1,211,336 1,509,541 Aquatic Center Fund �2) 1,687,897 - - - Tourist & Convention Fund 1,242,503 1,411,354 1,413,021 1,408,219 Emily Fowler Library Funds 81,905 - - - Police Confiscation Fund 118,698 198,220 132,837 168,622 Traffic and Safety Fund �4) 358,400 - 282,100 394,000 Non -Airport Gas Wells Fund �4) 562 - - Airport Gas Wells Fund (4) 294,063 - 262,453 442,799 TOTAL EXPENDITURES $ 314,389,761 $ 414,710,992 $ 376,567,801 $ 461,474,343 �'I The Health Insurance Fund is a new budgeted fund starting in 2007-08. �2) The Aquatic Fund was combined with the General Fund starting in 2007-08. dal The Emily Fowler Fund was combined with the General Fund in 2006-07. �4) The Traffic Safety Fund, the Airport Gas Wells Fund, and the Non -Airport Gas Wells Fund are newly reported funds beginning in 2008-09. * Estimate as of May 2008 57 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CONSOLIDATED FUNDS SUMMARY 2008-09 Governmental Fund Types General Fund Special Revenue Funds Debt Service Funds 2007 Actual 2008 Estimated 2009Budget 2007 Actual 2008 Estimated 2009 Budget 2007 Actual 2008 Estimated 2009 Budget BEGINNING BALANCE $ 16,555,660 $ 22,559,810 $ 22,996,323 $ 2,124,211 $ 5,278,402 $ 7,120,973 $ 706,842 $ 886,141 $ 886,141 REVENUES Ad Valorem Taxes $ 24,870,652 $ 28,257,078 $ 28,682,516 $ 299,609 $ 309,932 $ 350,000 $ 9,791,683 $ 13,328,088 $ 13,769,898 Sales Tax 20,653,932 21,106,571 21,528,702 154,654 147,868 150,000 - - - Franchise Agreements 9,953,319 10,360,153 10,846,609 - - - - - - OtherTaxes 318,331 311,578 317,810 1,132,500 1,245,324 1,282,683 - - - Service Fees 4,451,631 5,664,628 6,025,563 2,675,346 1,318,755 1,457,503 - - - Fines and Fees 4,464,941 4,965,783 5,020,495 469,114 216,000 358,000 - - - Licenses and Permits 1,097,323 1,097,465 1,887,069 - - - - - - Return on Investment 5,258,998 5,626,046 5,661,330 - - - - - - Payment in Lieu of Taxes - - - - - - - - - Utilities Operating - - - - - - - - - Miscellaneous 1,756,045 1,607,456 1,284,757 1,524,966 1,906,439 1,879,381 - - - Subtotal Revenues $ 72,825,172 $ 78,996,758 $ 81,254,851 $ 6,256,189 $ 5,144,318 $ 5,477,567 $ 9,791,683 $ 13,328,088 $ 13,769,898 Transfers from otherfunds $ 7,229,709 $ 3,378,850 $ 4,003,027 $ 1,875,466 $ - $ $ 5,020,746 $ 4,003,675 $ 4,588,030 TOTAL REVENUES $ 80,054,881 $ 82,375,608 $ 85,257,878 $ 8,131,655 $ 5,144,318 $ 5,477,567 $ 14,812,429 $ 17,331,763 $ 18,357,928 TOTAL RESOURCES $ 96,610,541 $ 104,935,418 $ 108,254,201 $10,255,866 $ 10,422,720 $ 12,598,540 $ 15,519,271 $ 18,217,904 $ 19,244,069 APPROPRIATIONS Personal Services $ 50,721,901 $ 57,713,463 $ 63,648,171 $ 1,266,909 $ 428,095 $ 479,198- Purchased Power - - - - - - - - - MaterialandSupplies 1,807,122 2,209,820 2,320,075 636,803 361,399 473,188 - - - Maintenance and Repair 3,642,547 4,145,245 4,333,673 77,970 12,572 13,272 - - - Insurance 730,977 806,675 962,351 54,864 13,829 13,852 - - - Miscellaneous 511,704 455,780 978,877 - 1,200 - - - - Operations 8,442,070 10,874,618 11,435,696 1,038,126 668,311 1,028,889 - - - Fixed Assets 2,409,033 743,235 710,935 79,345 44,770 130,500 - - - Return on Investment - - - - - - - - Franchise Fees - - - - - - - - - Debt Service 892,207 - - 255,437 228,750 222,799 14,633,130 17,331,763 18,632,641 Inventory Purchases - - - - - - - - - Tourist and Convention - - - 1,242,503 1,413,021 1,408,219 - - - Electric - - - - - - - - - Subtotal Appropriations $ 69,157,561 $ 76,948,835 $ 84,389,778 $ 4,651,957 $ 3,171,947 $ 3,769,917 $ 14,633,130 $ 17,331,763 $ 18,632,641 Transfers to other funds $ 4,893,170 $ 4,990,260 $ 4,935,968 $ 325,507 $ 129,800 $ 153,264 TOTAL APPROPRIATIONS $ 74,050,731 $ 81,939,095 $ 89,325,746 $ 4,977,464 $ 3,301,747 $ 3,923,181 $ 14,633,130 $ 17,331,763 $ 18,632,641 GROSS ENDING FUND BALANCE $ 22,559,810 $ 22,996,323 $ 18,928,455 $ 5,278,402 $ 7,120,973 $ 8,675,359 $ 886,141 $ 886,141 $ 611,428 58 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CONSOLIDATED FUNDS SUMMARY 2008-09 Proprietary Funds Internal Service Funds Enterprise Funds 2007 Actual 2008 Estimated 2009 Budget 2007 Actual 2008 Estimated 2008 Budget TOTAL ALL FUNDS FY 2008 BUDGET $ 1,353,826 $ 2,166,809 $ 4,191,046 $ 48,994,156 $ 52,788,801 $ 52,566,906 $ 87,761,388 BEGINNING BALANCE REVENUES 42,802,414 Ad Valorem Taxes - - - - - - 21,678,702 Sales Tax - - - - - - 10,846,609 Franchise Agreements - - - - - - 1,600,493 Other Taxes - - - - - - 7,483,066 Service Fees - - - - - - 5,378,495 Fines and Fees - - - - - - 1,887,069 Licenses and Permits - - - - - - 5,661,330 Return on Investment - - - - - - - Payment in Lieu of Taxes - - - 201,062,784 232,588,181 299,602,302 299,602,302 Utilities Operating 13,850,111 31,133,359 34,238,122 - - - 37,402,260 Miscellaneous $ 13,850,111 $ 31,133,359 $ 34,238,122 $ 201,062,784 $ 232,588,181 $ 299,602,302 $ 434,342,740 Subtotal Revenues $ 6,103,015 $ 7,489,560 $ 7,557,614 $ 4,320,154 $ 4,586,438 $ 4,446,155 $ 20,594,826 Transfers from other funds $ 19,953,126 $ 38,622,919 $ 41,795,736 $ 205,382,938 $ 237,174,619 $ 304,048,457 $ 454,937,566 TOTAL REVENUES $ 21,306,952 $ 40,789,728 $ 45,986,782 $ 254,377,094 $ 289,963,420 $ 356,615,363 $ 542,698,955 TOTAL RESOURCES $ 4,117,361 $ 4,643,758 $ 5,246,077 $ 19,128,654 $ 21,072,776 $ 22,919,447 $ - - - 2,012,587 2,219,053 2,862,095 482,931 461,313 418,014 1,980,630 2,506,327 3,236,709 1,444,936 1,700,739 2,410,477 1,743,282 2,348,906 2,687,126 1,383,259 13,390,085 15,540,807 687,372 597,697 507,980 160,534 165,330 670,000 430,807 347,279 518,723 3,750,044 5,048,950 4,445,374 6,855,812 9,748,784 14,164,275 130,138 41,860 452,112 242,842 15,000 311,200 - - - 1,329,368 1,482,941 1,557,874 - - - 2,150,735 2,402,515 2,471,280 480,405 826,709 943,824 20,781,847 21,045,229 21,624,542 6,919,469 10,041,348 11,693,174 - - - - - - 127,204,892 157,883,610 219,443,847 APPROPRIATIONS 92,292,893 Personal Services 2,862,095 Purchased Power 6,447,986 Material and Supplies 9,444,548 Maintenance and Repair 17,024,990 Insurance 2,167,600 Miscellaneous 31,074,234 Operations 1,604,747 Fixed Assets 1,557,874 Return on Investment 2,471,280 Franchise Fees 41,423,806 Debt Service 11,693,174 Inventory Purchases 1,408,219 Tourist and Convention 219,443,847 Electric $ 18,869,076 $ 36,320,093 $ 41,819,859 $ 184,548,828 $ 221,670,117 $ 292,305,098 $ 440,917,293 Subtotal Appropriations $ 271,067 $ 278,589 $ 513,631 $ 17,039,465 $ 15,726,397 $ 14,954,187 $ 20,557,050 Transfers to other funds $ 19,140,143 $ 36,598,682 $ 42,333,490 $ 201,588,293 $ 237,396,514 $ 307,259,285 $ 461,474,343 TOTAL APPROPRIATIONS $ 2,166,809 $ 4,191,046 $ 3,653,292 $ 52,788,801 $ 52,566,906 $ 49,356,078 $ 81,224,611 GROSS ENDING FUND BALANCE 59 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ALL FUNDS ADOPTED SUMMARY 2008-2009 Return on Investment 0.4% Licenses &Permits^ 0.3% \ Fines & Fees 1.2% Service Fees 1.8% Other Taxes 0.4% Franchise Agreements 1.4% Sales Tax- 5.4% Ad Valorem Taxes 10.6% RESOURCES* $434,342,740 Payment in Lieu of Taxes 2.3% Miscellaneous 8.2% EXPENDITURES* $440,917,293 Inventory Purchases Franchise Fees 2.4% 0.6% Debt Service 10.2% _ Return on Investment 0.4% Fixed Assets 0.3% Operations 7.0% Miscellaneous - 0.2% Insurance 4.3% Maintenance & Repair 2.2% Material & Supplies 1.5% * Excluding interfund transfers and bond funds. Tourist & Convention 0.4% Utilities Operating 68.0% Electric .48.1% '--Personal Services 21 .7% Purchased Power 0.7% 60 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES m,r a, , Akk°=°'rrrtlll0lpllfllll 8l11111 61 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET SUMMARY EXPENDITURES BY CLASSIFICATION 2008-09 GENERAL DEBT SOLID CATEGORY GENERAL SERVICE ELECTRIC WATER WASTEWATER WASTE Personal Services $ 63,648,171 $ $ Purchased Power - Materials & Supplies 2,320,075 Maintenance & Repair 4,333,673 Insurance 962,351 Miscellaneous 978,877 Operations 11,435,696 Fiv-1 A--+� 710 "r _ $ 10,320,434 $ 5,667,029 $ 6,931,984 2,062,095 800,000 - 2,243,093 747,174 246,442 1,085,085 1,241,469 360,572 257,888 1 10, 545 139,547 90,702 43,789 80,826 4,447,248 2,405,632 7,31 1,395 _ inn nnn _ Investment 919,049 638,825 - Franchise Fees - 1,050,341 730,086 690,853 Debt Service 18,632,641 11,458,142 7,158,132 3,008,268 Inventory Purchases - - - - - Transfers 4,935,968 7,215,568 5,409,721 2,643,504 Tourist & Convention - - - - Police Confiscation Traffic Safety Gas Well - Non-Airp( Gas Well - Airport - Electric Fund - - 219,443,847 - - - TOTAL $ 89,325,746 $ 18,632,641 $ 219,443,847 $ 41,149,645 $ 25,252,402 $ 21,413,391 * Other Funds include the Police Confiscation Fund, the Tourist & Convention Fund, the Risk Retention Fund, the Traffic Safety Fund, the Gas Well Revenue Non -Airport Fund and the Gas Well Revenue Airport Fund. 62 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET SUMMARY EXPENDITURES BY CLASSIFICATION 2008-09 TECHNOLOGY MATERIALS FLEET HEALTH RECREATION OTHER SERVICES MANAGEMENT MANAGEMENT INSURANCE FUND FUNDS * TOTAL $ 2,331,982 $ 965,916 $ 1,549,879 300,434 1,755,890 24,617 1,642,831 452,112 $ 479,198 $ 398,300 $ 92,292,893 - - 2,862,095 27,050 80,030 425,566 10,500 6,400,364 18,937 465,650 - 13,272 170,000 9,444,548 17,175 125,000 14,168,465 13,852 1,205,550 17,024,990 1,000 500,000 - - 169,000 1,864,194 77,610 2,420,933 293,889 304,000 30,339,234 - - 130 500 - 1 593 547 683,387 48,679 211,758 - 5,926,474 5,766,700 298,570 81,068 1 1 1,521 1,557,874 2,471,280 41,201,007 11,693,174 153,264 22,472 20,871,656 - 1,408,219 1,408,219 168,622 168,622 394,000 394,000 442,799 442,799 - 219,443,847 $ 7,489,823 $ 7,163,909 $ 11,231,471 $ 14,168,465 $ 1,509,541 $ 4,693,462 $ 461,474,343 63 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES General Fund General Debt Service Fund Electric Fund Water Fund Wastewater Fund Solid Waste Fund Technology Services Fund Materials Management Fund Fleet Management Fund Risk Retention Fund Health Insurance Fund Recreation Fund Tourist & Convention Fund Police Confiscation Fund Traffic Safety Fund Non -Airport Gas Wells Fund Airport Gas Wells Fund TOTAL PROJECTED APPROPRIABLE FUND BALANCES 2008-09 APPROPRIABLE ESTIMATED FUND BALANCE �� REVENUES* 10-1-07 2007-08 $ 22,559,810 $ 82,375,608 886,141 17,331,763 20,426, 298 157,883, 610 15,023,514 37,445,443 9,484,174 24,097,303 7,854,815 17,748,263 669,850 6,961,083 367,886 7,147,625 629,073 8,505,379 - 2,314,192 500,000 13, 694, 640 547,051 1,228,794 293,233 1,245,324 206,776 100,961 394,089 216,000 1,178,145 1,362,608 2,659,108 990,631 ESTIMATED EXPENDITURES 2007-08 81,939,095 17,331,763 157,883, 610 38,368,582 23,016,252 18,128,070 6,685,721 6,914,602 8,505,379 2,314,192 12,178, 788 1,21 1,336 1,413,021 132,837 282,100 262,453 $ 83,679,963 $ 380,649,227 $ 376,567,801 * Estimate as of May 2008 Appropriable fund balance reflects working capital available for appropriation and includes an appropriation of reserves. 64 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROJECTED APPROPRIABLE FUND BALANCES 2008-09 PROJECTED APPROPRIABLE FUND BALANCE �� 9-30-08 ADOPTED BUDGETED REVENUES 2008-09 ADOPTED BUDGETED EXPENDITURES 2008-09 PROJECTED APPROPRIABLE FUND BALANCE 9-30-09 $ 22,996,323 $ 85,257,878 $ 89,325,746 $ 18,928,455 886,141 18,357,928 18,632,641 611,428 20,426,298 219,443,847 219,443,847 20,426,298 14,100, 375 38,802, 268 41,149, 645 11,752,998 10,565,225 24,505,538 25,252,402 9,818,361 7,475,008 21,296,804 21,413,391 7,358,421 945,212 7,032,599 7,489,823 487,988 600,909 7,164,140 7,163,909 601,140 629,073 10,831,471 11,231,471 229,073 - 2,599,061 2,279,822 319,239 2,015,852 14,168,465 14,168,465 2,015,852 564,509 1,324,403 1,509,541 379,371 125,536 1,282,683 1,408,219 - 174,900 143,100 168,622 149,378 327,989 358,000 394,000 291,989 2,540,753 1,368,431 - 3,909,184 3,387,286 1,000,950 442,799 3,945,437 $ 87,761,388 $ 454,937,566 $ 461,474,343 $ 81,224,611 65 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POSITION SUMMARY 2008-09 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Neighborhood Services 180.35 220.81 220.81 230.81 Public Safety Programs 398.98 404.23 404.23 410.23 Transportation Programs 42.00 43.00 43.00 45.00 Economic Programs 5.00 5.00 5.00 5.00 Administrative Programs 71.50 73.13 73.13 78.13 TOTAL GENERAL FUND 697.83 746.17 746.17 769.17 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Electric Fund 112.00 120.50 120.50 125.00 Water Fund 164.25 163.50 165.00 160.50 Wastewater Fund 82.87 83.37 83.37 84.87 Solid Waste Fund 88.50 87.50 88.00 93.75 Technology Services Fund 24.50 25.00 25.00 25.00 Materials Management Fund 12.50 12.50 12.50 13.50 Fleet Managment Fund 16.00 19.00 19.00 21.00 Risk Retention 5.00 5.00 5.00 5.00 Recreation Fund 26.79 21.84 21.84 21.84 Aquatic Center Fund 33.29 - - - TOTAL OTHER FUNDS 565.70 538.21 540.21 550.46 TOTAL ALL FUNDS 1,263.53 1,284.38 1,286.38 1,319.63 * Estimate as of May 2008 The Aquatic Center Fund was combined with the General Fund in 2007-08, including the transfer of 34.46 FTEs. 66 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ` """'�llllllllll( Nlllllllll. 67 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Ad Valorem Taxes $ 24,870,652 $ 27,783,578 $ 28,257,078 $ 28,682,516 Sales Tax 20,653,932 20,804,277 21,106,571 21,528,702 Franchise Agreements 9,953,319 10,147,377 10,360,153 10,846,609 Total Other Taxes 318,331 311,578 311,578 317,810 Service Fees 4,451,631 5,653,696 5,664,628 6,025,563 Fines and Fees 4,464,941 4,538,400 4,965,783 5,020,495 Licenses and Permits 1,097,323 1,339,722 1,097,465 1,887,069 Miscellaneous Revenues 1,756,045 1,149,413 1,607,456 1,284,757 Transfers 12,488,707 9,020,790 9,004,896 9,664,357 TOTAL REVENUES $ 80,054,881 $ 80,748,831 $ 82,375,608 $ 85,257,878 Use of Reserves - 2,017,933 - 4,067,868 TOTAL RESOURCES $ 80,054,881 $ 82,766,764 $ 82,375,608 $ 89,325,746 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 50,721,901 $ 58,296,427 $ 57,713,462 $ 63,648,171 Materials & Supplies 1,807,122 2,232,141 2,209,820 2,320,075 Maintenance & Repairs 3,642,547 4,187,116 4,145,245 4,333,673 Insurance 730,977 814,823 806,675 962,351 Miscellaneous 511,704 460,385 455,780 978,877 Operations 8,442,070 10,984,463 10,874,618 11,435,696 Debt Service Transfer 892,207 - - - Transfers 4,893,170 5,040,667 4,990,260 4,935,968 Fixed Assets 2,409,033 750,742 743,235 710,935 TOTAL EXPENDITURES $ 74,050,731 $ 82,766,764 $ 81,939,095 $ 89,325,746 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Neighborhood Services Programs 180.35 220.81 220.81 230.81 Public Safety Programs 398.98 404.23 404.23 410.23 Transportation Programs 42.00 43.00 43.00 45.00 Downtown Programs 5.00 5.00 5.00 5.00 Administrative Programs 71.50 73.13 73.13 78.13 TOTAL PERSONNEL 697.83 746.17 746.17 769.17 * Estimate as of May 2008 68 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Servic 6, Other Ta: 0.4% Franchise Agreemenl 12.1% Sa L Miscellc 1.1 Insurance 1.1% Maintenance & Repair 4.8% Materi Supp 6` RESOURCES $89,325,746 Fines and Fees Licenses and 5.6% Permits EXPENDITURES $89,325,746 Trnncfarc FiyprH Accatc ous Transfers 10.8% e of Fund 3alance 4.3% Faxes 32.2% Personal Services 71.3% 69 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Ad Valorem Taxes Transfers In TOTAL REVENUES Use of Reserves TOTAL RESOURCES GENERAL DEBT SERVICE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 9,791,683 $ 13,328,088 $ 13,328,088 $ 13,769,898 5,020,746 4,003,675 4,003,675 4,588,030 $ 14,812,429 $ 17,331,763 $ 17,331,763 $ 18,357,928 - - - 274,713 $ 14,812,429 $ 17,331,763 $ 17,331,763 $ 18,632,641 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Debt Service $ 14,633,130 $ 17,331,763 $ 17,331,763 $ 18,632,641 TOTAL EXPENDITURES $ 14,633,130 $ 17,331,763 $ 17,331,763 $ 18,632,641 * Estimate as of May 2008 70 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ESTIMATED AD VALOREM TAX COLLECTIONS & DISTRIBUTION 2008-09 Assessed Valuation for 2007 Gain in Value Net Assessed Valuation for 2008 Tax Rate Per $100 Valuation Estimated Collections TOTAL REVENUE DISTRIBUTION TAX RATE PER $100 2007-08 2008-09 $ 6,089,499,755 201,859,357 $ 6,291,359,112 x 0.66652 $ 41,933,167 x 100.00% $ 41,933,167 2008-09 REVENUE PERCENT General Fund $ 0.44765 $ 0.44765 $ 28,163,269 67.16% General Debt Service Fund 0.21887 0.21887 13,769,898 32.84% TOTAL $ 0.66652 $ 0.66652 $ 41,933,167 100.00% 71 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Operating Revenues Non -Operating Revenues Use of Reserves TOTAL RESOURCES EXPENDITURES Fuel & Purchased Power Operation & Maintenance Return on Investment Franchise Fee Non -Operating Expenditures Use of Reserves TOTAL EXPENDITURES Excess Resources or (Over) Expenditures ELECTRIC FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 127,778,227 133,436,256 $ 138,886,555 $ 165,570,050 3,580,614 3,200,000 3,200,000 3,000,000 1,897,092 52,675,268 15,797,055 50,873,797 $ 133,255,933 $ 189,31 1,524 $ 157,883,610 $ 219,443,847 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 95,390,443 $ 101,067,442 $ 120,136,102 $ 129,877,319 14,738,846 18,277,888 18,728,900 19,987,1 12 3,929,630 4,106,452 4,143,105 4,103,456 4,505,376 4,693,088 4,734,978 4,689,664 8,640,598 10,149, 666 10,140, 525 10,481, 694 - 51,016,988 - 50,304,602 $ 127,204,892 $ 189,31 1,524 $ 157,883,610 $ 219,443,847 $ 6,051,041 $ - $ - $ - PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 112.00 120.50 120.50 125.00 MAJOR BUDGET ITEMS The 2008-09 budget includes the addition of 1.0 FTE for a Substation Relay Technician, the conversion of a part-time marketing intern to a full-time energy program specialist (0.5 FTE) and the transfer of 3.0 FTEs from Water -Safety and Training Department. This format is being used to provide financial information in a manner that is commensurate to what is publicly available from other municipal utilities and investor -owned utilities operating in Texas. * Estimate as of May 2008 72 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ELECTRIC FUND RESOURCES & EXPENDITURES RESOURCES $219,443,847 Use of Reserves 93.9% Non -Operating Revenues 1.4% EXPENDITURES $219,443,847 Use of Reserves 23.4% Non -Operating Expenditures 4.9% Return on Investment 1.9% 9.3% Operation & Maintenance Operating Revenues 75.4% Fuel & Purchased Power 60.5% 73 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Interest Operating/Non-Operating $ 1,513,247 $ 1,492,490 $ 2,000,000 $ 1,622,813 Water Sales Residential 9,734,764 12,911,431 12,178,499 13,002,214 Water Sales Commercial 9,936,313 12,413,928 11,515,552 12,213,265 Water for Resale 959,446 397,847 578,448 413,744 Other Water 975,652 674,030 674,030 680,254 Engineering Fees & Permits 432,478 609,500 293,660 407,130 Engineering Charges 1,767,642 2,402,308 2,470,769 2,671,165 Cost of Service - General Fund 65,669 175,885 27,220 167,836 Cost of Service - Electric Fund 2,123,1 17 2,198,162 2,198,162 2,400,203 Cost of Service - Wastewater Fund 828,869 885,094 885,094 654,738 Cost ofService- SolidWasteFund 904,401 1,124,009 1,124,009 868,906 Other Transfers 459,408 - - - Impact Fee Revenues 4,100,000 3,500,000 3,500,000 3,700,000 TOTAL REVENUES $ 33,801,006 $ 38,784,684 $ 37,445,443 $ 38,802,268 Use of Reserves - 3,720,000 1,070,000 2,700,000 TOTAL RESOURCES $ 33,801,006 $ 42,504,684 $ 38,515,443 $ 41,502,268 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Water Administration $ 1,218,827 $ 1,925,430 $ 1,230,174 $ 2,130,512 Water Production 8,977,043 6,275,846 5,591,681 7,092,207 Water Distribution 4,262,444 7,635,812 7,098,622 4,754,573 Water Metering 1,340,544 1,708,485 1,557,085 1,666,174 Engineering (1) 2,524,304 3,011,807 2,910,534 3,078,295 Water Laboratory 315,519 366,534 366,669 376,663 Utilities Administration 899,369 1,072,538 916,074 815,969 Customer Service 3,586,135 3,705,885 3,645,578 4,013,361 Safety and Training (2) 380,091 430,258 430,190 - Miscellaneous 13,956,025 16,094,089 14,621,975 17,221,891 TOTAL EXPENDITURES $ 37,460,301 $ 42,226,684 $ 38,368,582 $ 41,149,645 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 164.25 163.50 165.00 160.50 Funding for the General Fund supported Engineering functions are budgeted in the Water Fund. 1 Funding for Safety and Training was transferred to the Electric Fund beginning FY 2008-09. * Estimate as of May 2008 74 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURE SUMMARY 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Purchased Power $ 1,062,846 $ 1,783,367 $ 1,402,553 $ 1,988,895 Purchased Water 201,101 91,500 91,500 73,200 Personal Services 9,155,898 10,576,463 9,886,815 10,320,434 Materials & Supplies 1,333,666 1,775,856 1,569,358 2,243,093 Maintenance & Repair 707,550 1,158,962 977,686 1,085,085 Insurance 332,535 298,366 298,366 257,888 Return on Investment 729,876 922,120 871,346 919,049 Franchise Fee 834,142 1,053,852 995,823 1,050,341 Miscellaneous 66,458 84,150 84,551 90,702 Operations 1,258,235 3,338,877 1,922,666 4,447,248 Fixed Assets 75,612 260,000 - - Debt Service 10,989,947 11,897,924 11,244,401 11,458,142 Cost of Service - General Fund 1,360,216 1,210,408 1,210,408 1,358,575 Transfer to Electric Fund 432,691 477,068 477,068 533,895 Transfer to Wastewater Fund 300,243 251,953 251,953 254,472 Cost of Service - Fleet Services 25,870 29,216 29,216 28,569 Cost of Service - Technology Services 723,190 844,722 844,722 844,868 Cost of Service - Risk Retention Fund 109,863 109,863 109,863 113,159 Cost of Service - Safety and Training - - - 90,365 Cost of Service - Materials Management 60,395 64,561 64,561 75,395 Transfer to Capital Projects 7,699,967 5,997,456 6,035,726 3,916,270 Operations 10.9% Franchise Fee 2.6% Return on Investment 2.2% Insurance & Misc. 0.8% Maintenance &-/ Repair 2.7% Materials & Supplies 5.5% * Estimate as of May 2008 $ 37,460,301 $ 42,226,684 $ 38,368,582 $ 41,149,645 WATER EXPENDITURES $41,149,645 Personal Services 25.4% Debt Service 27.8% Transfers 17.6% Purchased Power 4.5% 75 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Interest Operating $ 501,571 $ 586,325 $ 750,000 $ 665,607 Wastewater Residential 7,605,284 7,735,155 7,558,187 7,888,460 Wastewater Commercial 7,745,173 8,365,280 8,323,957 8,759,941 Wastewater Effluent Irrigation 205,248 271,295 243,000 244,409 Wastewater Wholesale 846,245 435,003 557,447 560,047 Other Wastewater 1,141,524 974,394 974,394 982,129 Drainage Fees 3,770,069 3,810,134 3,838,365 3,900,473 Transfer In - Other 398,098 351,953 351,953 354,472 Impact Fee Revenues 1,400,000 1,500,000 1,500,000 1,150,000 TOTAL REVENUES $ 23,613,212 $ 24,029,539 $ 24,097,303 $ 24,505,538 Use of Reserves - 775,000 - 1,175,000 TOTAL RESOURCES $ 23,613,212 $ 24,804,539 $ 24,097,303 $ 25,680,538 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Wastewater Administration $ 802,266 $ 1,656,564 $ 1,220,555 $ 1,827,505 Water Reclamation 3,123,127 3,600,695 3,389,776 3,495,308 Wastewater Collection 2,889,764 3,934,764 3,712,874 4,789,069 Beneficial Reuse 1,018,730 1,032,775 1,060,375 1,058,294 Wastewater Laboratory 416,410 487,022 485,922 492,129 Industrial Pretreatment 540,533 622,740 622,846 672,555 Drainage 1,771,508 1,922,509 1,909,551 2,019,814 Watershed Protection 418,569 462,344 453,712 459,490 Drainage Miscellaneous 1,625,498 1,705,521 1,440,410 1,681,179 Miscellaneous 8,439,898 9,022,670 8,720,231 8,757,059 TOTAL EXPENDITURES $ 21,046,303 $ 24,447,604 $ 23,016,252 $ 25,252,402 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 82.87 83.37 83.37 84.87 * Estimate as of May 2008 76 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURE SUMMARY 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Purchased Power $ 748,640 $ 857,000 $ 725,000 $ 800,000 Personal Services 4,638,448 5,384,215 5,335,911 5,667,029 Materials & Supplies 519,183 755,412 722,753 747,174 Maintenance & Repair 802,248 1,104,004 1,087,955 1,241,469 Insurance 115,225 110,106 110,106 110,545 Miscellaneous 39,564 43,489 42,909 43,789 Operations 1,583,569 3,215,571 2,125,418 2,405,632 Fixed Assets 115,210 285,000 15,000 300,000 Return on Investment 599,492 615,940 611,595 638,825 Franchise Fee 685,132 703,932 698,966 730,086 Debt Service 6,370,854 6,736,688 6,736,688 6,610,981 General Obligation Debt Service 627,714 545,122 280,057 547,151 Cost of Service - General Fund 614,437 519,263 519,263 691,326 Cost of Service - Fleet Services 32,500 34,860 34,860 34,528 Cost of Service - Technology Services 150,220 252,966 252,966 275,276 Cost of Service - Materials Management 27,923 37,627 37,627 62,079 Transfer to Electric Fund 220,257 234,590 234,590 249,424 Cost of Service - Utilities Administration ' 174,847 233,293 233,293 161,432 Cost of Service - Customer Service f>> 572,751 561,448 561,448 493,305 Cost of Service - Safety & Training (' ) 81,270 90,354 90,196 90,785 Cost of Service - Risk Retention Fund 57,224 58,369 58,369 59,672 Transfer for Capital Projects 2,269,595 2,068,355 2,501,282 3,291,894 TOTAL EXPENDITURES $ 21,046,303 $ 24,447,604 $ 23,016,252 $ 25,252,402 WASTEWATER EXPENDITURES $25,252,402 Debt Service 28.3% Franchise Fee 2.9% Return on vest tment 2.5% Fixed Assets----' 1.2% Operations 9.5% -ansters 21.4% Purchased Power 3.2% Personal Services 22.4% Insurance, Misc.Maintenance 0.6% & Repair 4.9% These divisions are found in the Water Fund. * Estimate as of May 2008 Materials & Supplies 3.1 % 77 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Garbage Fees - Residential Garbage Fees - Commercial Landfill Fees Recycling Construction and Demolition Other Revenues Interest Income TOTAL REVENUES Use of Reserves TOTAL RESOURCES SOLID WASTE FUND ") RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 ACTUAL BUDGET $ 5,221,003 $ 5,453,600 $ 7,906,798 7,964,408 1,022,377 1,096,285 1,680,935 1,888, 732 204,291 41,500 574,475 445,000 $ 16,609,879 $ 16,889,525 $ - 450,000 2007-08 2008-09 ESTIMATE * ADOPTED 5,453,600 $ 5,799,547 7,718,543 9,096,368 1,698,539 2,599,075 1,951,881 2,318,074 439,200 918,740 41,500 250,000 445,000 315,000 17,748,263 $ 21,296,804 450,000 450,000 $ 16,609,879 $ 17,339,525 $ 18,198,263 $ 21,746,804 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Solid Waste Administration $ 768,708 $ 854,006 $ 773,479 $ 760,705 Residential Collection 3,201,506 3,310,524 3,545,019 3,765,270 Commercial Collection 2,767,882 2,933,191 2,951,624 3,592,979 Solid Waste Landfill 2,335,168 2,701,057 3,356,951 4,175,014 Construction & Demolition - - 201,831 956,501 Solid Waste Recycling 1,416,767 1,826,661 1,767,563 2,225,106 Miscellaneous 5,386,766 5,513,447 5,531,603 5,937,816 TOTAL EXPENDITURES $ 15,876,797 $ 17,138,886 $ 18,128,070 $ 21,413,391 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 88.50 87.50 88.00 93.75 A budget amendment was approved by the City Council in August, 2008. * Estimate as of May 2008 78 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURE SUMMARY 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 5,334,308 $ 5,748,757 $ 5,850,050 $ 6,931,984 Materials & Supplies 127,781 200,618 214,216 246,442 Maintenance & Repair 233,484 352,577 283,265 360,572 Insurance 239,612 189,225 189,225 139,547 Miscellaneous 39,731 47,060 64,819 80,826 Operations 4,014,008 4,679,143 5,700,700 7,311,395 Debt Service 2,793,332 2,783,936 2,784,083 3,008,268 Cost of Service - General Fund 624,926 564,533 544,939 681,881 Franchise Fee 631,461 654,428 707,726 690,853 Landfill Closure 285,054 155,000 155,000 303,406 Cost of Service - Technology Services 134,087 158,662 158,662 194,256 Fixed Assets 52,020 - - 11,200 Other Transfers 1,366,993 1,604,947 1,475,385 1,452,761 TOTAL EXPENDITURES $ 15,876,797 $ 17,138,886 $ 18,128,070 $ 21,413,391 K. Miscellaneous 0.2% Insurance 0.7% Maint( Repair 1.6% * Estimate as of May 2008 SOLID WASTE EXPENDITURES $21,413,391 Debt Service ian% Supplies 32.5% 1.2% rs Franchise Fee 3.2% dfill Closure 1.4% A Assets ).1 79 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Communication Services Transfer $ 689,708 $ 692,322 $ 692,322 $ 642,711 Cost of Service - General Fund 2,967,726 4,065,024 4,065,024 3,835,754 Cost of Service - Electric Fund 272,993 321,112 321,112 530,812 Cost of Service - Water Fund 719,684 844,722 844,722 844,868 Cost of Service - Wastewater Fund 150,220 252,966 252,966 275,276 Cost of Service - Solid Waste Fund 134,087 158,662 158,662 194,256 Cost of Service - Fleet Services Fund 44,819 36,567 36,567 44,375 Cost of Service - Materials Management 65,525 75,605 75,605 73,100 Cost of Service - Aquatics Fund 39,375 - - - Cost of Service - Recreation Fund - - - - Cost of Service - Risk Retention 15,752 26,633 26,633 21,190 Cost of Service - Other 4,737 5,470 5,470 8,840 Cost of Service - Reprographics - - - 17,888 Transfer from Municipal Court Tech Fund 110,615 100,000 100,000 100,000 Printing Services 293,744 387,703 300,000 351,365 Revenue from Copier Service - 82,000 82,000 92,164 Miscellaneous 10,423 Interest Income 30,619 - - - TOTAL REVENUES $ 5,550,027 $ 7,048,786 $ 6,961,083 $ 7,032,599 Use of Reserves 42,000 21,338 - 457,224 TOTAL RESOURCES $ 5,592,027 $ 7,070,124 $ 6,961,083 $ 7,489,823 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Administration $ 1,046,489 $ 1,502,988 $ 1,202,390 $ 1,967,953 Telecommunications 1,090,439 1,103,239 1,103,239 1,012,032 Geographic Information Systems 4 419,952 335,962 418,848 Applications Development 1,284,581 1,251,195 1,251,195 1,604,481 User Support 1,242,372 1,616,447 1,616,447 1,413,588 Public Safety/Projects 492,055 706,600 706,600 624,280 Reprographics 436,087 469,703 469,888 448,641 TOTAL EXPENDITURES $ 5,592,027 $ 7,070,124 $ 6,685,721 $ 7,489,823 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 24.50 25.00 25.00 25.00 * Estimate as of May 2008 80 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURE SUMMARY 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE Personal Services $ 1,898,088 $ 2,265,443 $ 2,1 14,940 Materials & Supplies 383,883 329,854 325,209 Maintenance & Repairs 1,234,831 1,488,445 1,464,428 Insurance 19,161 24,871 23,117 Operations 1,591,391 2,180,554 2,095,429 Debt Payment 248,709 703,625 593,856 Transfers 85,826 77,332 68,742 Fixed Assets 130,138 - - TOTAL EXPENDITURES $ 5,592,027 $ 7,070,124 $ 6,685,721 Insurance 0.3% Maintenance 8 Repairs 23.3% Mat Supplies 4.5% * Estimate as of May 2008 TECHNOLOGY SERVICES EXPENDITURES $7,489,823 Operations nPht Payment 0 Transfers 4.0% Fixed Assets 6.0% I Services .0% 2008-09 ADOPTED $ 2,331,982 300,434 1,755,890 24,617 1,642,831 683,387 298,570 452,112 $ 7,489,823 81 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Sale of Scrap $ 4,533 $ 6,500 $ 12,250 $ 7,190 Postage Sales 95,105 109,900 76,320 86,985 Warehouse Sales 4,970,411 6,357,959 6,347,125 6,330,812 Miscellaneous Income 21,818 2,760 2,760 2,760 Cost of Service - General Fund 289,229 268,906 268,906 256,769 Cost of Service - Electric Fund 92,018 102,451 102,451 110,537 Cost of Service - Water Fund 60,395 64,561 64,561 71,926 Cost of Service - Wastewater Fund 27,923 37,627 37,627 58,295 Cost of Service - Solid Waste Fund 38,494 43,036 43,036 50,947 Cost of Service - Other Funds 125,352 130,589 130,589 124,919 Auction Proceeds 46,842 31,000 62,000 63,000 TOTAL REVENUES $ 5,772,120 $ 7,155,289 $ 7,147,625 $ 7,164,140 Use of Reserves - - - - TOTAL RESOURCES $ 5,772,120 $ 7,155,289 $ 7,147,625 $ 7,164,140 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 774,265 $ 895,951 $ 840,229 $ 965,916 Materials & Supplies 37,058 27,640 26,700 27,050 Inventory Cost 4,555,104 6,000,001 5,814,810 5,926,474 Maintenance & Repair 10,077 19,852 19,757 18,937 Insurance 9,895 10,746 10,746 17,175 Miscellaneous 886 1,050 990 1,000 Operations 57,510 74,948 76,818 77,610 Debt Service 47,422 48,679 48,130 48,679 Transfers 71,110 76,422 76,422 81,068 TOTAL EXPENDITURES $ 5,563,327 $ 7,155,289 $ 6,914,602 $ 7,163,909 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 12.50 12.50 12.50 13.50 The 2008-09 budget includes the addition of one adminsitrative assistant position. * Estimate as of May 2008 82 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT FUND(') RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Fuel Sales $ 2,521,813 $ 3,783,409 $ 4,469,935 $ 6,643,748 Vehicle Maintenance 3,072,746 3,558,663 3,728,182 3,891,272 Miscellaneous 1,984 - 1,852 1,300 Cost of Service Transfer 254,363 263,307 263,307 295,151 Interest Income 34,343 - 42,103 - TOTAL REVENUES $ 5,885,249 $ 7,605,379 $ 8,505,379 $ 10,831,471 Use of Reserves - - - 400,000 TOTAL RESOURCES $ 5,885,249 $ 7,605,379 $ 8,505,379 $ 11,231,471 2006-07 2007-08 2007-08 2008-09 EXPENDITURE SUMMARY ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,090,997 $ 1,304,862 $ 1,303,455 $ 1,549,879 Materials & Supplies 54,303 66,500 90,100 80,030 Inventory 2,364,365 3,425,230 4,226,538 5,766,700 Maintenance & Repair 19,031 137,704 73,004 465,650 Insurance 20,373 37,569 37,569 125,000 Miscellaneous - - - 500,000 Operations 1,826,456 2,335,462 2,434,505 2,420,933 Debt Service 184,274 184,427 184,723 211,758 Transfers 98,379 113,625 113,625 1 1 1,521 Fixed Assets - - 41,860 - TOTAL EXPENDITURES $ 5,658,178 $ 7,605,379 $ 8,505,379 $ 11,231,471 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 16.00 19.00 19.00 21.00 The 2008-09 budget includes the addition of one Fleet Tech II position and one Fleet Tech III position. Included is funding for the construction of a new fuel facility. "' Includes a budget amendment that was approved by the City Council in August, 2008. * Estimate as of May 2008 83 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RISK RETENTION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES Commercial Insurance Self Insurance Worker's Compensation Interest Income Other Revenues TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Cost of Service - Materials Management Cost of Service - Tech Services TOTAL EXPENDITURES PERSONNEL Full -Time Equivalents (FTE) TOTAL PERSONNEL * Estimate as of May 2008 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 627,541 $ 642,325 $ 635,902 $ 658,689 1,040,503 974,469 964,724 1,063,301 592,428 540,774 535,366 632,071 217,965 150,000 148,500 170,000 267,293 30,000 29,700 75,000 $ 2,745,730 $ 2,337,568 $ 2,314,192 $ 2,599,061 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED $ 354,011 $ 389,024 $ 385,134 $ 398,300 7,687 19,500 19,304 10,500 180,996 145,000 143,550 170,000 1,333,830 1,151,380 1,139,866 1,205,550 159,648 166,000 164,340 169,000 274,687 446,664 442,198 304,000 - - - 2,472 15,752 20,000 19,800 20,000 $ 2,326,611 $ 2,337,568 $ 2,314,192 $ 2,279,822 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED 5.00 5.00 5.00 5.00 84 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES HEALTH INSURANCE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES Employee Contributions - Health Employee Contributions - Dental Employee Contributions - Vision Employee Contributions - Short Term Disability Retiree Contributions City Contributions - Health Insurance City Contributions - Long Term Disability City Contributions - Life Insurance Pharmacy Rebates TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Long Term Disability Life Insurance Short Term Disability Dental Insurance Vision Insurance Health Insurance SUBTOTAL Use of Reserves TOTAL EXPENDITURES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ - $ 1,698,700 $ 1,681,712 $ 1,653,975 - 517,250 512,078 540,600 - 82,600 81,775 82,600 - 79,200 78,408 70,500 - 528,350 523,067 507,600 - 10,556,909 10,451,340 10,794,090 - 224,000 221,760 201,500 - 146,000 144,500 217,600 - 100,000 - 100,000 $ - $ 13,933,009 $ 13,694,640 $ 14,168,465 - 500,000 - - $ - $ 14,433,009 $13,694,640 $ 14,168,465 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ - $ 224,000 $ 221,760 $ 201,500 - 146,000 144,540 217,600 - 79,200 78,408 70,500 - 517,250 512,078 540,600 - 82,600 81,774 82,300 - 12,883,959 11,140,228 13,055,965 $ - $ 13,933,009 $ 12,178,788 $ 14,168,465 - 500,000 - - $ - $ 14,433,009 $ 12,178,788 $ 14,168,465 * Estimate as of May 2008 This is a new budgeted fund for FY2007-08. The City became self -funded in health insurance in January 2008. 85 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Special Projects $ 5,457 $ 5,895 $ 5,895 $ 5,895 Marketing 28,274 28,933 28,275 29,820 Civic Center 30,201 26,343 26,343 26,793 Denia Recreation Center 103,301 117,550 104,500 111,600 North Lakes Recreation Center 247,724 257,851 257,851 284,896 Senior Center 56,074 43,196 56,000 48,506 Children's Programs 358,139 397,319 358,319 395,792 Goldfield Tennis Center 60,432 65,1 1 1 65,1 1 1 71,357 Civic Center Pool 41,130 46,126 43,000 46,644 Therapeutics - - - - Martin Luther King Jr. Recreation Center 26,589 26,738 26,738 37,650 McMath Gymnasium 40,046 - - - Athletics 171,039 239,112 235,112 255,450 Golf 8,312 10,650 10,650 - Miscellaneous Income 8,459 - - - Interest Income 23,013 12,000 11,000 10,000 TOTAL REVENUES $ 1,208,190 $ 1,276,824 $ 1,228,794 $ 1,324,403 Use of Reserves - - - 185,138 TOTAL RESOURCES $ 1,208,190 $ 1,276,824 $ 1,228,794 $ 1,509,541 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 319,936 $ 468,684 $ 428,095 $ 479,198 Materials & Supplies 464,100 354,152 339,629 425,566 Maintenance & Repair 11,427 12,572 12,572 13,272 Insurance 15,958 13,829 13,829 13,852 Miscellaneous - 1,200 1,200 - Operations 188,832 296,587 286,211 293,889 Cost of Service - General Fund 116,316 120,967 120,967 143,386 Cost of Service - Technology Services - 3,075 3,075 3,383 Cost of Service - Materials Management 5,645 5,758 5,758 6,495 Cost of Service - Fleet 1,327 - - - Fixed Assets 69,895 - - 130,500 TOTAL EXPENDITURES $ 1,193,436 $ 1,276,824 $ 1,211,336 $ 1,509,541 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 26.79 21.84 21.84 21.84 * Estimate as of May 2008 86 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AQUATIC CENTER FUND(') RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Natatorium $ 307,466 $ - $ - $ - Water Park 630,132 - - - Transfer from General Fund 1,875,466 - - - DISD Reimbursement 434,164 - - - TOTAL RESOURCES $ 3,247,228 $ - $ - $ - 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 946,973 $ - $ - $ - Materials & Supplies 168,912 - - - Maintenance & Repair 66,543 - - - Insurance 38,906 - - - Operations 346,249 - - - Cost of Service - General Fund 75,087 - - - Cost of Service - Technology Services 39,375 - - - Cost of Service - Materials Management 5,852 - - - TOTAL EXPENDITURES $ 1,687,897 $ - $ - $ - PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 33.29 - - - * Estimate as of May 2008 "The Aquatic Fund was included in the General Fund beginning in 2007-08. 87 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOURIST & CONVENTION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Hotel Occupancy Tax $ 1,132,500 $ 1,243,904 $ 1,245,324 $ 1,282,683 TOTAL REVENUES $ 1,132,500 $ 1,243,904 $ 1,245,324 $ 1,282,683 Use of Reserves - 167,450 167,697 125,536 TOTAL RESOURCES $ 1,132,500 $ 1,41 1,354 $ 1,413,021 $ 1,408,219 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Convention & Visitors Bureau $ 633,258 $ 699,500 $ 699,500 $ 706,510 North Texas State Fair Association 67,500 80,000 80,000 80,000 Greater Denton Arts Council 125,000 128,000 128,000 128,000 Eligible City Expenses - Civic Center 21,837 20,800 20,800 18,725 Denton Festival Foundation 84,000 90,000 90,000 90,000 Denton Black Chamber of Commerce 18,000 18,000 18,000 18,000 Denton Holiday Festival Association 8,300 8,300 8,300 8,300 Denton Community Theatre 20,000 25,000 25,000 25,000 Denton Air Fair 5,500 11,000 11,000 11,000 Denton Main Street Association 21,000 25,000 25,000 25,000 Denton County Museums 99,250 106,550 106,550 106,550 Denton Firefighter Museum 19,000 22,000 22,000 22,000 Cinco de Mayo 9,000 9,000 9,000 9,000 Juneteenth Committee 11,501 13,500 13,500 13,500 Tejas Storytelling Association 50,000 55,000 55,000 55,000 Historical Park Foundation of Denton County 17,800 9,000 9,000 - Water Works Park 11,582 12,000 12,000 12,000 Denton Dog Days Celebration Committee 11,642 15,850 15,850 15,850 Denton Public Art Committee 8,333 29,854 46,521 30,784 Denton Square Maintenance (PARD) - 12,000 12,000 12,000 Square Lighting Maintenance - 6,000 6,000 6,000 Contingency - 15,000 - 15,000 TOTAL EXPENDITURES $ 1,242,503 $ 1,41 1,354 $ 1,413,021 $ 1,408,219 * Estimate as of May 2008 88 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EMILY FOWLER LIBRARY FUND "' RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Emily Fowler Library Revenue $ - $ - $ - $ - TOTAL RESOURCES $ - $ - $ - $ - 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Transfers TOTAL EXPENDITURES M $ 81,905 $ (1) The Emily Fowler Fund was combined with the General Fund in 2006-07. * Estimate as of May 2008 89 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POLICE CONFISCATION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 01 *161:1121103 ki The Police Confiscation Fund was established to record the receipt and expenditure of confiscated contraband that is used in the comission of a variety of criminal offenses. 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Seizures $ 102,148 $ 115,221 $ 100,961 $ 143,100 Auction Proceeds 16,259 - - - TOTAL REVENUES $ 118,407 $ 115,221 $ 100,961 $ 143,100 Use of Reserves 291 82,999 31,976 25,522 TOTAL RESOURCES $ 118,698 $ 198,220 $ 132,937 $ 168,622 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Materials & Supplies $ 3,791 $ 46,500 $ 21,770 $ 47,622 Operations 105,457 151,720 1 1 1,067 121,000 Fixed Assets 9,450 - - - TOTAL EXPENDITURES $ 118,698 $ 198,220 $ 132,837 $ 168,622 * Estimate as of May 2008 90 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC SAFETY FUND (1) RESOURCE & EXPENDITURE SUMMARY 2008-09 DESCRIPTION The Traffic Safety Fund was established to record the receipt of red light camera fines. Expenditures from this fund are related to enhancing traffic safety. 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Red Light Camera Fees $ 469,114 $ - $ 216,000 $ 358,000 TOTAL RESOURCES $ 469,114 $ - $ 216,000 $ 358,000 EXPENDITURES 2006-07 2007-08 ACTUAL BUDGET(') 2007-08 ESTIMATE * 2008-09 ADOPTED Red Light Contract $ 358,400 $ - $ 216,000 $ 358,000 Operations - - 16,454 36,000 State Payments - - 4,876 - Fixed Assets - - 44,770 - TOTAL EXPENDITURES $ 358,400 $ - $ 282,100 $ 394,000 * Estimate as of May 2008 A budget amendment was approved by the City Council in August, 2008. 91 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NON -AIRPORT GAS WELL REVENUE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 DESCRIPTION The Gas Wells Non -Airport Fund was established to record the receipt of Non -Airport gas well funds. Expenditures from this fund will be used for projects with no ongoing costs. 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Royalties $ 79,374 $ - $ 802,383 $ 818,431 Interest Income 44,436 - 55,372 50,000 Trans General Fund - Sales Tax 154,654 - 147,868 150,000 Trans General Fund - Ad Val Tax 299,609 - 309,932 350,000 Miscellaneous 10,585 - 47,053 - TOTAL RESOURCES $ 588,658 $ - $ 1,362,608 $ 1,368,431 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Professional Services $ 562 $ - $ - $ - TOTAL EXPENDITURES $ 562 $ - $ - $ - * Estimate as of May 2008 92 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AIRPORT GAS WELL REVENUE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 01 *161:1121103 ki The Gas Wells Airport Fund was established to record the receipt of gas well revenues on Airport property. Expenditures from this fund will be used for Airport projects. 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Royalties $ 1,233,849 $ - $ 855,049 $ 872,150 Interest Income 108,150 - 107,230 100,000 Land Leases 25,559 - 28,352 28,800 TOTAL RESOURCES $ 1,367,558 $ - $ 990,631 $ 1,000,950 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED 1�1 Operations $ 38,626 $ - $ 33,703 $ 220,000 Debt Service Transfer 255,437 - 228,750 222,799 TOTAL EXPENDITURES $ 294,063 $ - $ 262,453 $ 442,799 Includes: Business Plan $50,000; Master Plan $20,000; and Litigation Expenses $150,000. * Estimate as of May 2008 93 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 94 "Dedicated to Quality Service" V4L� Through the Xeriscape Garden at the North Branch Library, the facilitity utilizes native plants to sustain lower on -site water usage. CITY OF DENTON GENERAL FUND ORGANIZATIONAL CHART Citizens City Council City Manager Neighborhood Services Programs I I Public Safety Programs I I Transportation Programs Building Inspections I Animal Services Airport Code Enforcement Fire Administration Streets Library - Administration Fire Operations Street Lights Library - Emily Fowler Fire Prevention Traffic Operations Library- North Branch Municipal Court Transportation Operations Library - South Branch Municipal Judge Parks - Administration I Police I Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks -Maintenance Planning Economic Program Economic Development Administrative Programs I mmmmmj Cable Television City Managers Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Communications Office C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON BOARDS AND COMMISSIONS (City Council Appointed) AIRPORT ADVISORY BOARD ANIMAL SHELTER ADVISORY BOARD CIVIL SERVICE COMMISSION COMMUNITY DEVELOPMENT ADVISORY BOARD CONSTRUCTION ADVISORY AND APPEALS BOARD DENTON HOUSING AUTHORITY ECONOMIC DEVELOPMENT PARTNERSHIP BOARD HISTORIC LANDMARK COMMISSION HUMAN SERVICES ADVISORY COMMITTEE LIBRARY BOARD PARKS, RECREATION, AND BEAUTIFICATION BOARD PLANNING AND ZONING COMMISSION PUBLIC ART COMMITTEE PUBLIC UTILITIES BOARD TRAFFIC SAFETY COMMISSION ZONING BOARD OF ADJUSTMENT 95 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2008-09 DESCRIPTION Current Year Ad Valorem Economic Development Agreements Delinquent Ad Valorem Current Year - Penalties and Interest Prior Year - Penalties and Interest Rendition Penalties Tax Collection Fees Ad Valorem Taxes Sales Tax Sales Tax Franchise - Atmos Gas Franchise - Charter Communications Franchise - CoSery Electric Franchise - TXU Electric Franchise - CoSery Gas Franchise - Miscellaneous Cable ROW - DISD FIBER Franchise - Verizon Franchise - Telecommunications Franchise - DMU Electric Franchise - DMU Water 0) Franchise - DMU Wastewater Franchise - Solid Waste Franchise Agreements Mixed Beverage Tax Bingo Tax Other Taxes * Estimate as of May 2008 Denton Municipal Utilities 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 24,181,643 $27,259,646 $ 27,259,646 $ 28,163,269 (61,128) (96,068) (96,068) (103,753) 279,952 275,000 610,000 312,000 261,138 130,000 230,000 185,000 108,971 105,000 240,000 112,000 17,864 10,000 13,500 14,000 82,212 100,000 - - $ 24,870,652 $27,783,578 $ 28,257,078 $ 28,682,516 $ 20,653,932 $20,804,277 $ 21,106,571 $ 21,528,702 $ 20,653,932 $20,804,277 $ 21,106,571 $ 21,528,702 $ 1,044,469 $ 1,020,000 $ 487,447 505,611 177,231 167,574 76,183 71,343 139,051 130,089 300,487 150,960 25,000 25,000 839,375 806,200 207,965 165,300 4,505,376 4,693,088 834,142 1,053,852 685,132 703,932 631,461 654,428 1,020,000 $ 1,300,400 505,611 480,330 167,574 169,250 71,343 72,056 130,089 132,691 330,000 346,500 25,000 25,000 806,200 830,386 165,300 171,912 4,734,978 4,689,664 995,823 1,050,341 698,966 730,086 709,269 847,993 $ 9,953,319 $10,147,377 $ 10,360,153 $ 10,846,609 $ 294,623 $ 285,600 $ 285,600 $ 291,312 23,708 25,978 25,978 26,498 $ 318,331 $ 311,578 $ 311,578 $ 317,810 96 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2008-09 DESCRIPTION 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Community Building Rentals $ 149,774 $ 141,860 $ 145,000 $ 149,295 Ambulance Service Fees 2,121,959 2,000,000 2,150,000 2,150,000 Hazardous Materials Billing 8,164 1,000 2,850 1,000 Fire Inspections 138,937 90,000 112,000 115,000 Restaurant Inspections 177,199 203,500 186,160 200,040 Swimming Pool Inspections 20,275 22,496 25,000 25,000 Re -inspection Fees 19,740 16,000 17,415 28,190 Electrical Inspections 26,399 23,500 27,344 28,435 Plumbing Inspections 63,217 64,345 66,255 82,468 Library Non -Resident Fees 31,110 30,000 30,540 31,150 Recreation Center Identification Card 19,268 30,500 17,000 24,232 Recreational Program Fees - - 72 - Athletic Program Fees 52,220 61,000 61,000 58,000 Natatorium Fees 0 i - 336,904 310,430 323,255 Water Works Parks Fees >> - 676,270 668,870 673,400 DISD Reimbursement- Water Parki'i - 436,154 433,703 464,656 Charges to Bond Fund 554,087 502,600 340,990 414,700 Civic Center Swimming Pool 40,610 37,600 37,000 39,200 Cemetery Fees 6,980 9,000 14,000 9,000 Airport Fees 381,266 389,668 479,960 492,674 Development Fees 122,144 160,590 140,400 146,016 Sale of Documents 817 944 450 500 Plan Review Fees 176,233 190,000 183,300 301,960 Parking Meter Receipts 12,456 31,000 17,000 17,000 Development Postage 15,491 15,265 14,200 16,792 Traffic/Police Reports 32,701 32,500 32,500 32,500 Street Cut Reimbursements 279,702 150,000 150,000 200,000 Animal Carcass Pick -Ups 1,040 1,000 1,100 1,100 Interest Charge Past Due Balance (158) - 89 - Service Fees $ 4,451,631 $ 5,653,696 $ 5,664,628 $ 6,025,563 * Estimate as of May 2008 The Aquatic Center Fund was consolidated into in the General Fund in 2007-08. 97 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2008-09 DESCRIPTION 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Warrant Fees $ 291,723 $ 306,000 $ 310,000 $ 310,000 Juvenile Case Manager Fees 134,345 130,000 151,000 151,000 Library Fines & Fees 138,934 165,000 165,083 175,000 Animal Pound Fees 144,330 140,000 150,000 150,000 Animal Services Fines 55,062 51,000 42,500 44,000 Auto Pound Fees 38,475 1,000 13,200 13,600 Mowing Charges 2,315 1,800 3,600 3,600 Police Escort & Guard Fees 21,444 14,300 15,000 15,000 Civil Fines 33,937 32,000 31,000 33,000 Arrest Fees 131,873 131,300 142,000 143,420 Inspection Fines & Fees 66,766 56,000 94,000 95,000 Fire Department Fines 9,438 7,500 7,500 7,875 School Crossing Fines 8,180 7,500 13,900 14,000 Denton Municipal Fines 1,858,395 2,000,000 2,069,000 2,100,000 UNIT Police Fines 201,894 200,000 321,000 325,000 TW U Police Fines 26,049 25,000 28,000 28,000 Parking Fines 98,618 105,000 133,000 135,000 Uniform Traffic Fees 59,001 60,000 70,000 70,000 False Alarm Fees 62,300 30,000 28,000 28,000 Court Cost Service Fees 214,868 225,000 225,000 225,000 Court Administration Fees 866,994 850,000 953,000 954,000 Fines and Fees $ 4,464,941 $ 4,538,400 $ 4,965,783 $ 5,020,495 * Estimate as of May 2008 98 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2008-09 DESCRIPTION 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Food Handler Permits $ 64,585 $ 52,500 $ 54,828 $ 57,020 Zoning Permits 96,195 102,337 76,125 102,337 Moving Permits 307 400 720 450 Demolition Permits 5,840 2,300 4,176 9,230 Pool, Spa, Hot Tub Permits 6,375 7,717 6,708 20,600 Building Permits 747,433 1,000,000 780,000 1,416,456 Electrical & Plumbing Licenses 29,350 28,980 24,288 95,150 Curb Cut Permits 2,244 1,607 2,340 2,430 Mobile Home Park Licenses 11,410 11,410 11,410 11,410 Sign Permits 21,735 29,994 28,000 28,500 Fence Permits 20,240 20,000 19,135 19,900 Mechanical Permits 19,428 15,940 21,794 22,666 Certificate of Occupancy Fees 36,900 42,489 38,376 71,880 Variance Fees 2,369 2,000 1,000 1,040 Landscape Fees 1,400 2,000 1,500 1,560 Temporary Gas Permits 3,305 3,000 4,600 3,640 Park Vendor Fees 6,008 5,000 5,500 5,300 Beer & Wine Permits 10,039 11,248 12,465 13,000 CPR Training 4,100 800 4,500 4,500 Tax Certificates 1,260 - - - Tax Roll Processing 6,800 - - - Licenses and Permits $ 1,097,323 $ 1,339,722 $ 1,097,465 $ 1,887,069 * Estimate as of May 2008 99 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2008-09 DESCRIPTION Interest Income County Vehicle Registration Fee County Contribution - Ambulance Service DISD Contribution - School Resource Officer State - Signal Reimbursement Contract -Denton Independent School District Williams Square Parking Fees Miscellaneous Revenues Recovery of Prior -Year Expenditures City Hall East Lease Revenues Mowing Administration Fees Police Phone Commissions Miscellaneous Revenues * Estimate as of May 2008 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,109,313 $ 750,000 $ 121,565 115,400 142,810 120,000 29,650 40,951 16,062 16,062 37,500 25,000 21,000 21,000 190,847 20,000 - 20,000 65,736 - 2,160 2,000 19,402 19,000 $ 1,756,045 $ 1,149,413 $ 1,000,000 $ 750,000 127,643 134,025 130,000 130,000 40,951 41,770 16,062 16,062 25,000 - 21,000 21,000 156,000 156,000 75,000 20,000 1,800 1,900 14,000 14,000 1,607,456 $ 1,284,757 100 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RESOURCE SUMMARY 2008-09 DESCRIPTION 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Return on Investment- Water $ 729,876 $ 922,120 $ 871,346 $ 919,049 Return on Investment - Wastewater 599,492 615,940 611,595 638,825 Return on Investment - Electric 3,929,630 4,106,452 4,143,105 4,103,456 Cost of Service Transfer - Electric Fund 883,890 854,129 883,890 1,109,399 Cost of Service Transfer - Water Fund 1,360,217 1,215,406 1,210,408 1,278,652 Cost of Service Transfer - Solid Waste Fund 624,926 566,432 544,939 693,748 Cost of Service Transfer - Wastewater Fund 614,437 519,961 519,263 677,815 Cost of Service Transfer - Motor Pool Fund 3,376,324 - - - Cost of Service Transfer - Fleet Management 1,924 - - - Cost of Service Transfer - Emily Fowler Fund 81,905 - - - Cost of Service Transfer - Recreation Fund 116,316 130,350 130,350 143,413 Cost of Service Transfer - Aquatic Fund 75,087 - - - Cost of Service Transfer - Court Security 82,967 90,000 90,000 100,000 Cost of Service Transfer - Other 95 - - - Cost of Service Transfer - Materials Mgmt 3,927 - - - Cost of Service Transfer - Tech Services 7,694 - - - Transfers $ 12,488,707 $ 9,020,790 $ 9,004,896 $ 9,664,357 TOTAL REVENUES $ 80,054,881 $80,748,831 $ 82,375,608 $ 85,257,878 Use of Fund Balance - 2,017,933 - 4,067,868 TOTAL RESOURCES $ 80,054,881 $82,766,764 $ 82,375,608 $ 89,325,746 * Estimate as of May 2008 101 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ` """'�llllllllll( Nlllllllll. 102 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND PERCENT OF TOTAL REVENUE BY SOURCE 70% 60% 50% 40% 30% 20% 10% 0% o`PG< 0 Ory `P0 `PGo`P0 h`PG0 `P0�1 ggqI0 0000 OO�,00�0 OOOO 00�0 OO�O01 O Ob,O 00�, 000 DOther Revenue ®Tax Revenue 103 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 GENERAL FUND REVENUE BY SOURCE 99-00 00-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 (Act.) (Act.) (Act.) (Act.) (Act.) (Act.) (Act.) (Act.) (Est.) (Bud.) ®AD VALOREM TAX ■SALES TAX 0FRANCHISE AGREEMENTS OOTHER TAXES OSERVICE FEES ®FINES & FEES ®LICENSES & PERMITS OMISCELLANEOUS REVENUES ®TRANSFERS 104 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND REVENUE 2008-09 MAJOR REVENUE SUMMARY Ad Valorem Tax The 2008-09 total certified appraised value for the City of Denton is $6,089,499,775, an increase of 3.31 % over the prior year's certified value. The City Council voted to increase the ad valorem tax rate by $0.04 to $0.66652 per $100 valuation. Of this increase, $0.03 is used to pay the debt associated with the 2005 bond program and the remaining $0.01 to address community drainage projects. Revenue from the remaining ad valorem taxes is expected to increase 1 1.7% or $2,862,264 from the 2006-07 estimate. 2. Sales Tax The second largest revenue source in the General Fund is sales tax receipts. The 2008-09 adopted budget assumes a 2.0% increase in sales tax receipts from the 2006-07 estimate. 3. Franchise Agreements Revenue from franchise agreements is budgeted to increase $64,492, which is a 1.2% increase over the 2006-07 estimate. The budgeted amount for 2007-08 is based on the services provided by companies holding franchise agreements with the City of Denton. Even though there is an overall budgeted increase in revenues from franchise agreements, franchise fees from telecommunication companies are decreasing. 4. Service Fees Revenue from service -related fees is budgeted to increase $1,639,975, five percent over the prior year's estimate. The significant increase in service fees is largely due to the consolidation of the Aquatic Center Fund into the General Fund. 5. Fines and Fees Overall, fines and fees are budgeted to increase $136,884, three percent over the prior year's estimate. 6. Licenses and Permits Revenue from licenses and permits related to development is anticipated to increase $17,840, one percent over the prior year's estimate. 7. Miscellaneous Revenues Miscellaneous revenue is budgeted to decrease by $331,549 over the prior year's estimate. This decrease is mainly due to lower than anticipated interest income, the reduction in County Ambulance Contributions, and the termination of the City Hall East Lease. 8. Transfers Overall, transfers to the General Fund are budgeted to decrease by $1,331,029 in 2007-08. The majority of the decrease is the result of a one-time transfer in the 2006-07 Adopted Budget from the Vehicle Replacement Fund in the amount of $1,125,000. 105 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND EXPENDITURE SUMMARY 2008-09 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED NEIGHBORHOOD SERVICES PROGRAMS Building Inspections $ 1,266,476 $ 1,573,169 $ 1,557,437 $ 1,764,123 Code Enforcement 558,288 741,040 733,630 1,102,814 Library - Administration 2,237,450 1,860,536 1,841,931 1,847,543 Library - Emily Fowler 963,383 1,059,906 1,049,307 1,109,552 Library - North Branch 1,142,883 1,340,296 1,326,893 1,301,231 Library - South Branch 690,591 793,943 786,004 838,209 Parks - Administration 768,064 1,034,016 1,023,676 1,057,046 Parks - Keep Denton Beautiful 247,100 276,316 273,553 279,327 Parks - Leisure Services 1,962,500 2,139,401 2,1 18,007 2,319,849 Parks - Aquatic Center ' - 1,841,077 1,822,666 1,925,066 Parks - Maintenance 4,774,600 4,452,951 4,408,420 4,854,935 Planning 1,686,991 1,980,517 1,960,713 2,306,696 Agency Contributions 179,010 240,003 237,603 283,647 $ 16,477,336 $ 19,333,171 $ 19,139,840 $ 20,990,038 PUBLIC SAFETY PROGRAMS Animal Services $ 708,077 $ 715,841 $ 708,683 $ 817,479 Fire Administration 1,493,844 1,865,943 1,847,284 1,863,968 Fire Operations 15,227,060 15,247,857 15,095,378 16,544,694 Fire Prevention 612,120 709,988 702,888 779,440 Municipal Court 974,428 1,121,210 1,109,998 1,183,354 Municipal Judge 279,458 342,877 339,448 395,028 Police 19,538,600 20,888,136 20,679,253 21,589,253 $ 38,833,587 $ 40,891,852 $ 40,482,932 $ 43,173,216 TRANSPORTATION PROGRAMS Airport $ 549,052 $ 511,907 $ 506,788 $ 524,565 Streets 4,149,877 4,596,078 4,550,1 18 4,356,650 Traffic Operations 1,299,054 1,545,794 1,530,336 1,586,747 Transportation Operations - 312,056 308,935 333,570 Street Lighting 738,801 1,064,058 1,053,416 933,032 $ 6,736,784 $ 8,029,893 $ 7,949,593 $ 7,734,564 ECONOMIC PROGRAMS Downtown Development �2) $ 199,875 $ 285,834 $ 282,976 $ - Economic Development 307,463 349,401 345,907 685,308 $ 507,338 $ 635,235 $ 628,883 $ 685,308 �1) The Aquatic Center Fund was combined with the General Fund in FY 2007-08. �2) The Downtown Development program was consolidated into the Economic Development department in FY 2008-09. * Estimate as of May 2008 106 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED ADMINISTRATIVE PROGRAMS Cable Television 85,990 106,814 105,746 159,982 City Manager's Office 917,897 1,705,316 1,688,263 2,121,882 Facilities Management 2,570,589 2,781,529 2,753,714 3,085,042 Finance 2,274,367 2,279,885 2,257,086 2,41 1,683 Human Resources 963,232 1,159,061 1,147,470 1,291,198 Internal Audit 107,150 304,561 301,515 355,607 Legal Administration 990,405 1,21 1,056 1,198,945 1,256,350 Public Communications Office 450,146 413,518 409,383 410,386 Miscellaneous 3,135,907 3,914,873 3,875,724 5,650,490 $ 11,495,683 $ 13,876,613 $ 13,737,847 $ 16,742,620 TOTAL EXPENDITURES $ 74,050,728 $ 82,766,764 $ 81,939,095 $ 89,325,746 * Estimate as of May 2008 107 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 50,721,901 $ 58,296,427 $ 57,713,463 $ 63,648,171 Materials & Supplies 1,807,122 2,232,141 2,209,820 2,320,075 Maintenance & Repair 3,642,547 4,187,116 4,145,245 4,333,673 Insurance 730,977 814,823 806,675 962,351 Miscellaneous 511,704 460,385 455,780 978,877 Operations 8,442,070 10,984,463 10,874,618 11,435,696 Debt Service Transfer 892,207 - - - Transfers 4,893,170 5,040,667 4,990,260 4,935,968 Fixed Assets 2,409,033 750,742 743,235 710,935 TOTAL EXPENDITURES $ 74,050,731 $ 82,766,764 $ 81,939,095 $ 89,325,746 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Neighborhood Services Programs 180.35 220.81 220.81 230.81 Public Safety Programs 398.98 404.23 404.23 410.23 Transportation Programs 42.00 43.00 43.00 45.00 Downtown Programs 5.00 5.00 5.00 5.00 Administrative Programs 71.50 73.13 73.13 78.13 TOTAL PERSONNEL 697.83 746.17 746.17 769.17 * Estimate as of May 2008 108 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES $89,325,746 Fines and Fees Licenses and Service Fees F Z07 Permits Total Franchise Agreemen- 12.1 Sal Miscellane 1.1% Insurance 1.1% MaintenancE Repair 4.9% MatE Suppuc�, 2.6% EXPENDITURES $89,325,746 r.,.—,f,- ,, Fixed Assets cellaneous '.evenues 1.4% Transfers 10.8% of Reserves 4.6% Valorem Taxes 32.2% Personal Services 71.2% 109 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND POSITION SUMMARY 2008-09 2006-07 2007-08 ACTUAL BUDGET NEIGHBORHOOD SERVICES PROGRAMS Building Inspections 18.00 Code Enforcement 9.00 Library - Administration 12.00 Library - Emily Fowler Central 13.00 Library - North Branch 14.50 Library - South Branch 10.00 Parks - Administration 9.00 Parks - Keep Denton Beautiful 3.00 Parks - Leisure Services 29.49 Parks - Aquatic Center - Parks - Maintenance 44.36 Planning 17.00 Human Services - Agencies 1.00 180.35 PUBLIC SAFETY PROGRAMS Animal Services 8.00 Fire Administration 8.00 Fire Operations 148.00 Fire Prevention 6.25 Municipal Court 14.25 Municipal Judge 2.25 Police 212.23 TRANSPORTATION PROGRAMS Airport Streets Traffic Operations Transportation Operations 398.98 2007-08 2008-09 ESTIMATE * ADOPTED 20.00 20.00 22.00 11.00 11.00 15.00 12.00 12.00 12.00 13.00 13.00 13.00 14.50 14.50 14.50 10.00 10.00 10.00 10.00 10.00 10.00 3.00 3.00 3.00 29.49 29.49 29.49 34.46 34.46 34.46 45.36 45.36 47.36 17.00 17.00 19.00 1.00 1.00 1.00 220.81 220.81 230.81 8.00 8.00 10.00 8.00 8.00 8.00 148.00 148.00 148.00 6.25 6.25 7.25 14.25 14.25 15.25 2.50 2.50 2.50 217.23 217.23 219.23 404.23 404.23 410.23 4.00 4.00 4.00 4.00 27.00 27.00 27.00 27.00 11.00 11.00 11.00 13.00 - 1.00 1.00 1.00 42.00 43.00 43.00 45.00 110 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC PROGRAMS Economic Development Downtown Development ADMINISTRATIVE PROGRAMS Cable Television City Manager's Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Information Office TOTAL * Estimate as of May 2008 GENERAL FUND POSITION SUMMARY 2008-09 2006-07 2007-08 2007-08 ACTUAL BUDGET ESTIMATE 2008-09 ADOPTED 3.00 3.00 3.00 5.00 2.00 2.00 2.00 - 5.00 5.00 5.00 5.00 1.00 1.00 1.00 2.00 6.50 11.38 11.38 13.38 13.00 13.00 13.00 14.00 26.50 22.75 22.75 23.75 12.00 12.00 12.00 12.00 1.00 2.00 2.00 2.00 7.50 8.00 8.00 8.00 4.00 3.00 3.00 3.00 71.50 73.13 73.13 78.13 697.83 746.17 746.17 769.17 III "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON GENERAL FUND ORGANIZATIONAL CHART Citizens City Council City Manager Neighborhood Services Programs I I Public Safety Programs I I Transportation Programs Building Inspections I Animal Services Airport Code Enforcement Fire Administration Streets Library - Administration Fire Operations Street Lights Library - Emily Fowler Fire Prevention Traffc Operations Library- North Branch Municipal Court Transportation Operations Library - South Branch Municipal Judge Parks - Administration Police Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks -Maintenance Planning Economic Program Economic Development Administrative Program Cable Television City Managers Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Communications Office 112 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON NEIGHBORHOOD SERVICES Citizens City Council City Manager Neighborhood Services Programs 111 Public Safety Programs I I Transportation Programs Building Inspections Code Enforcement Library - Administration Library - Emily Fowler Library - North Branch Library - South Branch Parks - Administration Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks - Maintenance Planning Economic Progran I Administrative Progran 113 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES SUMMARY BY CATEGORY 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Temporary Gas Permits $ 3,305 $ 3,000 $ 4,600 $ 3,640 Food Handler Permits 64,585 52,500 54,828 57,020 Moving Permits 307 400 720 450 Demolition Permits 5,840 2,300 4,176 9,230 Pool, Spa, Hot Tub Permits 6,375 7,717 6,708 20,600 Building Permits 747,433 1,000,000 780,000 1,416,456 Electrical and Plumbing Licenses 29,350 28,980 24,288 95,150 Curb Cut Permits 2,244 1,607 2,340 2,430 Mobile Home Park Licenses 11,410 11,410 11,410 11,410 Sign Permits 21,735 29,994 28,000 28,500 Fence Permits 20,240 20,000 19,135 19,900 Mechanical Permits 19,428 15,940 21,794 22,666 Certificates of Occupancy Fees 36,900 42,489 38,376 71,880 Variance Filing Fees 2,369 2,000 1,000 1,040 Landscape Fees 1,400 2,000 1,500 1,560 Beer and Wine Permits 10,039 11,248 12,465 13,000 Restaurant Inspections 177,199 203,500 186,160 200,040 Swimming Pool Inspections 20,275 22,496 25,000 25,000 Re -Inspection Fees 19,740 16,000 17,415 28,190 Electrical Inspections 26,399 23,500 27,344 28,435 Plumbing Inspections 63,217 64,345 66,255 82,468 Plans Review Fees 176,233 190,000 183,300 301,960 Mowing Administration Fees 2,160 2,000 1,800 1,900 Mowing Fines 2,315 1,800 3,600 3,600 Library Fines & Fees 138,934 165,000 165,083 175,000 Library Non -Resident Fees 31,110 30,000 30,540 31,150 Community Building Rentals 149,774 141,860 145,000 149,295 Recreation Center ID Card 19,268 30,500 17,000 24,232 Recreational Program Fees - - 72 - Athletic Program Fees 52,220 61,000 61,000 58,000 Swimming Pool 40,610 37,600 37,000 39,200 Park Vendor Fees 6,008 5,000 5,500 5,300 Natatorium (1) - 336,904 310,430 323,255 Water Works Park 676,270 668,870 673,400 DISD Reimbursement ' - 436,154 433,703 464,656 Cemetery Fees 6,980 9,000 14,000 9,000 Zoning Permits 96,195 102,337 76,125 102,337 Development Fees 122,144 160,590 140,400 146,016 Development Postage 15,491 15,265 14,200 16,792 Sale of Documents 817 944 450 500 Cost of Service Transfer - 96,991 96,991 154,165 General Resources 14,327,287 15,272,530 15,401,262 16,171,215 TOTAL RESOURCES $ 16,477,336 $ 19,333,171 $ 19,139,840 $ 20,990,038 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 10,118,891 $ 12,718,026 $ 12,590,846 $ 13,598,695 Materials & Supplies 791,926 886,751 877,883 977,396 Maintenance & Repair 826,555 672,317 665,593 889,896 Insurance 145,832 233,702 231,366 262,223 Miscellaneous 113,753 127,564 126,289 174,391 Operations 2,032,983 2,653,349 2,626,815 2,991,171 Debt Service 72,405 - - - Transfers 1,006,052 1,349,500 1,336,006 1,406,951 Fixed Assets 1,368,939 691,962 685,043 689,315 TOTAL EXPENDITURES $ 16,477,336 $ 19,333,171 $ 19,139,840 $ 20,990,038 * Estimate as of May 2008 �1) This is a joint project between the City of Denton and the Denton Independent School District. 114 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES SUMMARY BY DEPARTMENT RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Building Inspections $ 1,466,023 $ 1,778,892 $ 1,544,280 $ 2,509,568 Code Enforcement 4,475 3,800 5,400 5,500 Library - Administration 170,044 195,000 195,623 206,150 Parks - Aquatic Center ' - 1,449,328 1,413,003 1,461,311 Parks - Leisure Services 267,880 275,960 265,572 276,027 Parks - Maintenance 6,980 9,000 14,000 9,000 Planning 234,647 348,661 300,700 351,267 General Resources 14,327,287 15,272,530 15,401,262 16,171,215 TOTAL RESOURCES $ 16,477,336 $ 19,333,171 $ 19,139,840 $ 20,990,038 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Building Inspections $ 1,266,476 $ 1,573,169 $ 1,557,438 $ 1,764,123 Code Enforcement 558,288 741,040 733,630 1,102,814 Library - Administration 2,237,450 1,860,536 1,841,931 1,847,543 Library - Emily Fowler 963,383 1,059,906 1,049,306 1,109,552 Library - North Branch 1,142,883 1,340,296 1,326,893 1,301,231 Library - South Branch 690,591 793,943 786,004 838,209 Parks - Administration 768,064 1,034,016 1,023,676 1,057,046 Parks - Keep Denton Beautiful 247,100 276,316 273,553 279,327 Parks - Leisure Services 1,962,500 2,139,401 2,1 18,007 2,319,849 Parks - Aquatic Center ' - 1,841,077 1,822,666 1,925,066 Parks - Maintenance 4,774,600 4,452,951 4,408,420 4,854,935 Planning 1,686,991 1,980,517 1,960,713 2,306,696 Agency Contributions 179,010 240,003 237,603 283,647 TOTAL EXPENDITURES $ 16,477,336 $ 19,333,171 $ 19,139,840 $ 20,990,038 * Estimate as of May 2008 The Aquatic Center Fund has been combined with the General Fund for 2007-08 budget. 115 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES BUILDING INSPECTIONS PROGRAM DESCRIPTION The Building Inspections Department reviews residential and commercial construction documents and plans for compliance with adopted codes and City ordinances. The department issues permits for construction, inspects construction projects, and makes recommendations regarding variances in the building code. The department also issues Certificate of Occupancy (CO) permits, issues health permits for food establishments, and oversees food handling classes and cards for food service workers. Public swimming pools are inspected and pool manager certificates are issued. Additionally, the Building Inspections Department responds to citizen inquiries concerning construction projects, minimum housing standards, and substandard buildings. MAJOR DEPARTMENT GOALS 1. Increase total number of inspection certifications by 20. 2. Use laptop computers in the field to update the department's permit database system Trakit, and print inspection reports on -site. 3. Develop handouts to educate the public on requirements and the process for obtaining permits and receiving the required inspections. Make information available for the public on the City website. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Department employees will obtain at least one additional inspection certification per fiscal year. 2. Obtain and pay for permits online. 3. Install scanners at front counter and in inspector's area to attach documents to Trakit. 4. Install laptop computers in trucks for all field inspections. 5. Cross -train inspectors, plans examiners, permit techs, and supervisors. 6. Update all outdated ordinances in the building code, health code, swimming pool code, and mobile home code. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Building inspections per month 1,750 1,655 1,800 1,800 2. New residential building and alteration permits per month 88 83 90 90 3. Commercial building and alteration permits per month 18 24 25 25 4. Health inspections per month 166 125 170 170 5. Certificate of Occupancy inspections per month 57 62 60 60 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Inspections per month 16 15 16 16 2. Residential plans reviewed per examiner (weekly) 7 4 7 7 3. Commercial plans reviewed per 3 1 3 4 examiner (weekly) 4. Health inspections per day 8 6 8 8 5. CO inspections per inspector (weekly) 2.6 2.8 3.0 3.0 116 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES BUILDING INSPECTIONS 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Temporary Gas Permits $ 3,305 $ 3,000 $ 4,600 $ 3,640 Food Handler Permits 64,585 52,500 54,828 57,020 Moving Permits 307 400 720 450 Demolition Permits 5,840 2,300 4,176 9,230 Pool, Spa, Hot Tub Permits 6,375 7,717 6,708 20,600 Building Permits 747,433 1,000,000 780,000 1,416,456 Electrical and Plumbing Licenses 29,350 28,980 24,288 95,150 Curb Cut Permits 2,244 1,607 2,340 2,430 Mobile Home Park Licenses 11,410 11,410 11,410 11,410 Sign Permits 21,735 29,994 28,000 28,500 Fence Permits 20,240 20,000 19,135 19,900 Mechanical Permits 19,428 15,940 21,794 22,666 Certificates of Occupancy Fees 36,900 42,489 38,376 71,880 Variance Filing Fees 2,369 2,000 1,000 1,040 Landscape Fees 1,400 2,000 1,500 1,560 Beer and Wine Permits 10,039 11,248 12,465 13,000 Restaurant Inspections 177,199 203,500 186,160 200,040 Swimming Pool Inspections 20,275 22,496 25,000 25,000 Re -Inspection Fees 19,740 16,000 17,415 28,190 Electrical Inspections 26,399 23,500 27,344 28,435 Plumbing Inspections 63,217 64,345 66,255 82,468 Plans Review Fees 176,233 190,000 183,300 301,960 Cost of Service Transfer - 27,466 27,466 68,543 General Resources (199,547) (205,723) 13,158 (745,445) TOTAL RESOURCES $ 1,266,476 $ 1,573,169 $ 1,557,438 $ 1,764,123 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,058,029 $ 1,284,042 $ 1,271,202 $ 1,437,988 Materials & Supplies 28,068 53,010 52,480 64,200 Maintenance & Repair 2,249 15,100 14,949 8,000 Insurance 12,836 12,343 12,220 14,588 Operations 69,933 98,886 97,897 113,814 Transfers 95,361 109,788 108,690 125,533 TOTAL EXPENDITURES $ 1,266,476 $ 1,573,169 $ 1,557,438 $ 1,764,123 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 18.00 20.00 20.00 22.00 MAJOR BUDGET ITEMS The 2008-09 budget includes the addition of a Plans Examiner and a Combination Inspector. Also included is a vehicle for the Building Official. * Estimate as of May 2008 117 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES CODE ENFORCEMENT PROGRAM DESCRIPTION Code Enforcement's mission is to protect the health and safety of Denton's residents and visitors by assuring compliance with the City's ordinances. Code Enforcement educates and informs the public to encourage voluntary compliance. If necessary, enforcement procedures, such as legal action, are used to gain compliance. MAJOR DEPARTMENT GOALS 1. Increase community awareness and understanding of nuisance, zoning, and minimum housing and environmental regulations. 2. Continue cooperative relationships with other departmental divisions to develop the best policies and procedures possible. 3. Provide prompt and consistent enforcement of City ordinances. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Perform comprehensive review of current ordinances and revise as needed. 2. Implement new employee training program and continue ongoing employee training program. 3. Develop strategies to decrease the high level of administrative work performed on cases. 4. Continue to review, modify, and implement strategies to address substandard structures. 5. Develop and implement zoning enforcement procedures. 6. Design and implement a public education outreach program. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Notices issued 4,803 8,229 8,329 8,496 2. Cases opened 8,289 9,175 8,389 8,557 3. Citations issued 1,958 2,139 2,058 2,099 4. Cases to pre-trial / tried 2,755 / 8 645 / 6 2,855 / 7 2,912 / 10 5. Community events attended 29 12 39 44 6. Contractor work orders processed 268 80 288 293 7. Liens filed 48 48 50 51 8. Cases prepared for CAAB N/A N/A N/A 15 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Investigations closed by voluntary compliance 80% 89% 85% 85% 2. Investigations closed by enforcement action 20% 1 1 % 15% 15% 3. Notices issued by proactive enforcement N/A N/A N/A 50% 4. CAAB cases that result in demolition or rehabilitation N/A N/A N/A 75% 5. Pre-trial cases dismissed due to enforcement error N/A N/A N/A 10% 118 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES CODE ENFORCEMENT RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Mowing Administration Fees $ 2,160 $ 2,000 $ 1,800 $ 1,900 Mowing Fines 2,315 1,800 3,600 3,600 General Resources 553,813 737,240 728,230 1,097,314 TOTAL RESOURCES $ 558,288 $ 741,040 $ 733,630 $ 1,102,814 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services Materials & Supplies Maintenance & Repair Insurance Operations Transfers TOTAL EXPENDITURES $ 474,117 $ 588,034 $ 582,154 $ 858,080 23,498 31,381 31,067 35,586 4,604 5,737 5,680 8,679 31,577 74,830 74,082 136,824 24,492 41,058 40,647 63,645 $ 558,288 $ 741,040 $ 733,630 $ 1,102,814 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 9.00 11.00 11.00 15.00 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of 4 FTEs: a Zoning/Code Enforcement Manager and 3 Code Enforcement Officers. $50,000 was added for Substandard Structures Program enhancements. * Estimate as of May 2008 119 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES LIBRARY - ADMINISTRATION PROGRAM DESCRIPTION The Denton Public Library enriches and advances the community by providing quality materials and services of informational, educational, leisure and cultural value. The Administration Unit supports this mission through its branch operation and services, integrated library system and current technologies. The Denton Public Library manages both printed and electronic resources by utilizing the library system's service and strategic plans. MAJOR DEPARTMENT GOALS 1. Plan, implement, and monitor branch library programs and promote library services within the community. 2. Order, receive, catalog, process and distribute all materials acquired by the library system for use in its collections. 3. Coordinate the development of a balanced collection of materials; both print and electronic, and in multiple formats, relative to the needs of the community. 4. Direct primary attention and resources to three service priorities: reading, viewing and listening for pleasure, lifelong learning and emergent literacy. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Allocate resources to program and service priorities after a cost study analysis has been completed to determine their effectiveness. 2. Complete South Branch Library expansion CIP project as dictated by the 2005 Bond Election. 3. Receive an estimated 33,520 items and have them available to the public within three months with high demand items available to the public within one week. 4. Purchase materials in multiple formats recommended in professional review journals and suggested by library customers that meet community demand. 5. Transfer items, with holds, so that items are received by the pickup location within 72 hours. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Total library circulation 1,061,328 N/A 1,184,143 1,200,000 2. Number of library visits 509,381 N/A 514,475 519,620 3. Number of items received 55,097 N/A 33,520 35,554 4. Total programs presented 1,418 N/A 1,494 1,570 5. Total program attendance 28,522 N/A 45,545 52,377 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Circulation per staff member 1:3,007 N/A 1:3,655 1:3,704 2. Circulation per capita 9.79 N/A 10.41 10.04 3. Staff to ratio of materials received 8:6,887 N/A 8:4,190 8:4,444 4. Total programs presented per Public Service staff 16:87 N/A 16:93 16:98 5. Total program attendance per Public Service staff 1:131 N/A 1:178 1:205 120 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Library Fines & Fees Library Non -Resident Fees General Resources TOTAL RESOURCES NEIGHBORHOOD SERVICES LIBRARY - ADMINISTRATION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 138,934 $ 165,000 $ 165,083 $ 175,000 31,110 30,000 30,540 31,150 2,067,406 1,665,536 1,646,308 1,641,393 $ 2,237,450 $ 1,860,536 $ 1,841,931 $ 1,847,543 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 831,157 $ 831,070 $ 822,759 $ 824,237 Materials & Supplies 204,289 58,100 57,519 84,598 Maintenance & Repair 66,437 74,600 73,854 85,750 Insurance 6,552 7,237 7,165 7,587 Operations 88,322 124,919 123,670 94,725 Transfers 35,564 77,216 76,444 61,331 Fixed Assets 1,005,129 687,394 680,520 689,315 TOTAL EXPENDITURES $ 2,237,450 $ 1,860,536 $ 1,841,931 $ 1,847,543 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 12.00 12.00 12.00 12.00 MAJOR BUDGET ITEMS The 2008-09 Budget includes $20,000 for library collection materials to be distributed among the branches. * Estimate as of May 2008 121 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES LIBRARY - EMILY FOWLER PROGRAM DESCRIPTION The Emily Fowler Library is responsible for central branch operation and services, implementing and monitoring library programs, and promoting library services within the community. This branch of the library system maintains and coordinates the development of a balanced collection of library materials relative to the needs of the community. The Emily Fowler Library also houses the Administration Unit of the library system, the genealogy, local history, Texas collections, and a general circulating collection for the public. MAJOR DEPARTMENT GOALS 1. Provide a balanced collection of materials in multiple formats to meet the interests and needs of customers of all ages. 2. Provide quality programming for customers of all ages. 3. Provide friendly and professional services to the community utilizing current technologies to assist with their lifelong learning, educational, and recreational needs. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Select and purchase materials recommended in professional review journals, suggested by library customers, and that meet community demand. 2. Organize and display collections so users can easily find materials of interest. 3. Purchase materials in multiple formats to support the needs of the community. 4. Design, promote, schedule, and perform a minimum of three programs each week for children and adults. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Materials circulated 207,956 287,500 263,764 303,309 2. In-house programs presented 217 N/A N/A 250 3. In-house program attendance 5,199 N/A N/A 5,700 4. Holds filled 34,156 N/A 35,180 36,235 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Circulation staff to materials 1:56,537 N/A 1:66,140 1:72,744 circulated 2. Public Services staff to programs 1:27 N/A 1:29 1:31.25 presented 3. Public Services staff to program 1:650 N/A 1:650 1:712.5 attendance 4. Circulation staff to holds filled 1:5,489 N/A 1:5,780 1:6,269 122 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES EXPENDITURES NEIGHBORHOOD SERVICES LIBRARY - EMILY FOWLER 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 963,383 $ 1,059,906 $ 1,049,306 $ 1,109,552 $ 963,383 $ 1,059,906 $ 1,049,306 $ 1,109,552 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 654,570 $ Materials & Supplies 48,618 Maintenance & Repair 275 Insurance 11,379 Operations 87,899 Transfers 160,642 Fixed Assets - TOTAL EXPENDITURES $ 963,383 $ 789,069 $ 781,178 $ 790,184 12,385 12,261 20,153 1,000 990 1,000 18,082 17,901 19,754 73,383 72,649 86,808 165,987 164,327 191,653 1,059,906 $ 1,049,306 $ 1,109,552 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 13.00 13.00 13.00 13.00 MAJOR BUDGET ITEMS The 2006-07 actual reflects the transfer of one FTE from the North Branch Library. * Estimate as of May 2008 123 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES LIBRARY - NORTH BRANCH PROGRAM DESCRIPTION The North Branch Library is responsible for monitoring library programs and promoting library services within the community. This branch of the library system also maintains and coordinates the development of a balanced collection of library materials. The library system's Technical Services Unit is also housed at the North Branch Library. MAJOR DEPARTMENT GOALS 1. Provide a balanced collection of materials in multiple formats to meet the interests and needs of customers of all ages. 2. Provide quality programming for customers of all ages. 3. Provide friendly and professional service to the community utilizing current technologies to assist them with their lifelong learning, educational, and recreational needs. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Select and purchase materials recommended in professional review journals, suggested by library customers, and that meet community demand. 2. Organize and display collections so users can easily find materials of interest. 3. Purchase materials in multiple formats to support the community's lifelong learning, educational, and recreational needs. 4. Design, promote, schedule, and perform a minimum of seven programs each week for children and adults. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Materials circulated 348,555 400,000 400,000 429,000 2. In-house program attendance 7,425 N/A 6,468 6,500 3. In-house programs presented 479 N/A 415 450 4. Holds filled 35,542 N/A 42,650 42,000 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Circulation staff to materials 1:49,524 N/A 1:57,143 1:57,000 circulated 2. Public Services staff to programs 1:64 N/A 1:55 1:60 presented 3. Public Services staff to programs 1:990 N/A 1:862 1:867 attended 4. Circulation staff to holds filled 1:5,077 N/A 1:6093 1:6,000 124 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES NEIGHBORHOOD SERVICES LIBRARY - NORTH BRANCH 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,142,883 $ 1,340,296 $ 1,326,893 $ 1,301,231 $ 1,142,883 $ 1,340,296 $ 1,326,893 $ 1,301,231 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 749,780 $ 823,441 $ 815,207 $ 825,248 Materials & Supplies 22,161 32,663 32,336 28,000 Maintenance & Repair 3,477 5,000 4,950 7,000 Insurance 15,323 21,446 21,232 17,960 Operations 93,711 112,371 1 1 1,247 137,019 Transfers 258,431 345,375 341,921 286,004 TOTAL EXPENDITURES $ 1,142,883 $ 1,340,296 $ 1,326,893 $ 1,301,231 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 14.50 14.50 14.50 14.50 MAJOR BUDGET ITEMS This budget reflects no major changes. * Estimate as of May 2008 125 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES LIBRARY - SOUTH BRANCH PROGRAM DESCRIPTION The South Branch Library is responsible for monitoring library programs and promoting library services within the community. This branch of the library system also maintains and coordinates the development of a balanced collection of library materials relative to the needs of the community. MAJOR DEPARTMENT GOALS 1. Provide a balanced collection of materials in multiple formats for customers of all ages. 2. Provide quality programming for customers of all ages. 3. Provide friendly and professional services to the community utilizing current technologies to assist with their lifelong learning, educational, and recreational needs. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Select and purchase materials recommended in professional review journals, suggested by library customers, and that meet community demands. 2. Organize and display collection so users can easily find materials of interest. 3. Purchase materials in multiple formats. 4. Design, promote, schedule, and perform a minimum of four programs each week for children and adults. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Materials circulated 245,329 240,000 243,950 248,000 2. In-house programs presented 297 375 312 320 3. In-house programs attendance 8,179 N/A 8,232 8,650 4. Holds filled 20,866 NA 24,000 26,000 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Circulation staff to materials circulated 1:44, 605 1:24,000 1:44, 354 1:45,090 2. Public Service staff to programs 1:66 N/A 1:69 1:71 presented 3. Public Service staff to programs 1:1,817 N/A 1:1,829 1:1,922 attended 4. Circulation staff to holds filled 1:3,794 N/A 1:4,364 1:4,727 126 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Operations Transfers TOTAL EXPENDITURES NEIGHBORHOOD SERVICES LIBRARY - SOUTH BRANCH 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 690,591 $ 793,943 $ 786,004 $ 838,209 $ 690,591 $ 793,943 $ 786,004 $ 838,209 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 518,795 $ 590,770 $ 584,862 $ 588,567 41,286 39,140 38,749 35,400 10,951 7,157 7,086 10,897 8,976 9,259 9,166 9,253 35,423 48,088 47,607 58,755 75,160 99,529 98,534 135,337 $ 690,591 $ 793,943 $ 786,004 $ 838,209 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 10.00 10.00 10.00 10.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 127 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - ADMINISTRATION PROGRAM DESCRIPTION The mission of the Parks and Recreation Department is "enriching lives and building community through the stewardship of public parks and open space, and diverse recreational opportunities that foster life- long wellness, creativity, and learning." The Administration division supports this mission through strategic planning, capital improvements planning and design, budgeting, and purchasing. The division includes the Director, Recreation Department Manager, Parks Planning Administrator, Landscape Architect, Superintendent of Leisure Services, Special Events Coordinator, Administrative Assistant IV, Administrative Assistant II, and two (2) Customer Service Representative II. MAJOR DEPARTMENT GOALS 1. Involve citizens, organizations, volunteers, and businesses in the planning and provision of parks and recreational services. 2. Plan, design, and implement all scheduled CIP projects, in accordance with service and funding objectives. 3. Develop and implement an Annual Action Plan in accordance with the 2006 Strategic Plan. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement Capital Improvement Projects as dictated by the approved 2005 bond program. 2. In cooperation with the Steering Committee, begin development and programming at the Clear Creek Natural Heritage Area. 3. Work with the Park Foundation to identify long-term funding for summer camps. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Park Board meetings packets 12 12 11 12 2. City Council items prepared 75 80 60 70 3. Meetings with stakeholder groups* 300 350 350 385 4. Submit grant applications for park development with applicable 3 3 4 2 governmental and private entities 5. CIP/Major Projects Implementation 3 12 8 7 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Annual Action Plan objectives completed by target dates 90% 90% 90% 90% * Meeting with stakeholder groups have been amended to reflect actual meetings with citizens and stakeholders. Prior year reports have been based on preceding report numbers plus 10%. 128 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - ADMINISTRATION 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 768,064 $ 1,034,016 $ 1,023,676 $ 1,057,046 TOTAL RESOURCES $ 768,064 $ 1,034,016 $ 1,023,676 $ 1,057,046 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 625,835 $ 863,770 $ 855,132 $ 877,057 Materials & Supplies 35,176 38,014 37,634 38,018 Maintenance & Repair 42,858 40,000 39,600 40,000 Insurance 10,464 8,366 8,282 7,722 Miscellaneous 84 130 129 130 Operations 21,779 23,806 23,568 24,519 Transfers 31,868 59,930 59,331 69,600 TOTAL EXPENDITURES $ 768,064 $ 1,034,016 $ 1,023,676 $ 1,057,046 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 9.00 10.00 10.00 10.00 MAJOR BUDGET ITEMS The 2007-08 Budget reflects the transfer of one FTE from Parks Maintenance. * Estimate as of May 2008 129 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - AQUATICS CENTER PROGRAM DESCRIPTION The Aquatic Center is the result of a partnership with the Denton Independent School District (DISD) to operate an indoor natatorium with a competition pool and a warm water leisure pool with water slide, available for programming in June 2003. Water Works Park, a water park adjacent to the Natatorium, operated part of the summer in 2003 and began full summer operations in 2004. The Natatorium offers year-round programming in public swimming, educational classes, exercise/wellness, competitive activities, and a variety of special events. Water Works Park features four giant water slides, a 600-foot-long continuous river, a children's play pool, shade structures and pavilions, a corporate area, a sand volleyball court, and concessions. Both facilities' budgets were moved to operate under the General Fund in the 2007-08 fiscal year. MAJOR DEPARTMENT GOALS 1. Ensure access to Aquatic facilities and services for all Denton residents regardless of race, gender, age, income, or physical abilities. 2. Meet or exceed the expectations of our customers through proactive communications and the continuous improvement of our services. 3. Maintain the highest level of safety for all patrons. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement and expand a comprehensive year-round instructional aquatic program, offer family and teen programming, and provide time for public/recreational swimming at all aquatic facilities. 2. Expand businesses through greater emphasis on the benefits approach for lifetime sports/fitness and socialization opportunities provided by aquatic programs, expanding marketing efforts, and by meeting unmet demand. 3. Ensure the safety of all patrons at aquatic facilities by providing qualified, well -trained staff, and well maintained facilities. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Program locations 2 2 2 2 2. Activities offered 803 875 784 790 3. Activities implemented 793 810 774 780 4. Attendance 163,685 165,000 165,000 167,000 5. Registrants 2,868 3,300 2,800 2,900 6. Extended hours of operation 66 60 70 74 7. Co -sponsored activities 198 202 202 202 8. Rentals 429 381 435 440 9. Volunteer hours 137 250 60 120 10. Citizen advisory meetings 4 7 4 5 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average daily attendance 1,133 1,225 1,200 1,225 2. Average perecent of activities implemented 99% 93% 95% 95% 3. Average percent of budget supported 56% 55% 56% 57% by revenue 4. Average facility use per hour (Natatorium) 19 19 19 20 5. Average facility use per hour (Water 536 580 560 570 Works Park) 130 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - AQUATIC CENTER 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Natatorium $ - $ 336,904 $ 310,430 $ 323,255 Water Works Park - 676,270 668,870 673,400 DISD Reimbursement f>> - 436,154 433,703 464,656 General Resources - 391,749 409,663 463,755 TOTAL RESOURCES $ - $ 1,841,077 $ 1,822,666 $ 1,925,066 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ - $ 1,044,786 $ 1,034,338 $ 1,065,278 Materials & Supplies - 201,448 199,434 219,395 Maintenance & Repair - 78,590 77,804 109,505 Insurance - 30,525 30,220 29,701 Miscellaneous - - - - Operations - 431,877 427,558 444,310 Cost of Service - General Fund - - - - Cost of Service - Technology Services - 47,882 47,403 51,726 Cost of Service - Materials Management - 5,969 5,909 5,151 TOTAL EXPENDITURES $ - $ 1,841,077 $ 1,822,666 $ 1,925,066 EXPENDITURES Natatorium $ - $ 1,228,717 $ 1,216,430 $ 1,271,759 Water Works Park - 612,360 606,236 653,307 TOTAL EXPENDITURES $ - $ 1,841,077 $ 1,822,666 $ 1,925,066 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL - 34.46 34.46 34.46 MAJOR BUDGET ITEMS The Aquatic Center Fund has been combined with the General Fund for 2007-08 budget. * Estimate as of May 2008 This is a joint project between the City of Denton and the Denton Independent School District. 131 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - KEEP DENTON BEAUTIFUL PROGRAM DESCRIPTION The mission of Keep Denton Beautiful (KDB) is "to inspire individuals to take greater responsibility for a clean and beautiful city through litter prevention, reduction of waste, and community beautification." The KDB office supports the mission of the non-profit KDB Board by focusing on three areas that are required by our national and state affiliates. These three areas include litter reduction strategies, beautification and community improvement, and efforts to decrease the impact of solid waste (litter, illegal dumping, household hazardous waste, recyclables) on the community. MAJOR DEPARTMENT GOALS 1. Involve citizens, organizations, volunteers, and businesses in the planning and implementation of projects, programs, and events to further the organizational mission. 2. Plan, design, and implement all programs, projects, and events in the annual action plan determined by the non-profit board. 3. Continue to develop funding strategies to support the annual action plan. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Create and implement a comprehensive fundraising, marketing strategy, and plan. 2. Develop a standardized volunteer recruitment, orientation, and training program. 3. Create and implement evaluation criteria and a measurement tool for all KDB program areas, projects, and events. 4. Launch a major anti -littering educational campaign. 5. Research how KDB can engage the public, developers, and policy makers into implementing sustainable development within the City of Denton. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1 Litter reduction activities 7 8 9 8 2. Beautification and community 12 12 10 10 improvement activities 3. Solid waste impact mitigation 4 3 3 3 4. Events organized 10 10 10 10 5. Grants written/awarded 3:3 2:2 3:3 2:2 6. Volunteer hours 24,000 24,500 24,500 24,750 7. Monetary sponsorships 30 30 34 34 8. In -kind sponsorships 19 19 16 16 9. Public education 25 30 30 30 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Annual Action Plan objectives 100% 90% 100% 90% completed by target dates 2. Staff hours to volunteer hours remain 1:5 1:5 1:6 1:5 at or above a 1:3 ratio 3. Annual budget dollars to KDB affiliate dollars remain at or above a 1:3 1:3 1:3 1:3 1:1.5 ratio 132 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Operations Transfers TOTAL EXPENDITURES NEIGHBORHOOD SERVICES PARKS - KEEP DENTON BEAUTIFUL 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 247,100 $ 276,316 $ 273,553 $ 279,327 $ 247,100 $ 276,316 $ 273,553 $ 279,327 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 215,296 $ 5,243 115 1,788 13,896 10,762 $ 247,100 $ 233,483 $ 231,148 $ 235,144 12,586 12,460 12,600 275 272 275 2,419 2,395 2,363 14,934 14,785 16,082 12,619 12,493 12,863 276,316 $ 273,553 $ 279,327 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 3.00 3.00 3.00 3.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 133 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS -LEISURE SERVICES The Leisure Services Division enriches lives by providing staff, facilities, and resources for a variety of leisure activities, programs, and opportunities in both structured and unstructured settings. These services are available to a broad demographic segment of the population. The division operates three community recreation centers, a senior center, a tennis center, a municipal pool, the American Legion Building and Annex,the Civic Center, and SkateWorks Park. Supervision is provided at three recreation centers to the After School Action Site program, the Middle School Program, along with therapeutic recreation services through an inclusion program in the Action Sites and in summer camps. MAJOR DEPARTMENT GOALS 1. Ensure access to parks and services for all Denton residents regardless of race, gender, age, income, or physical abilities. 2. Meet or exceed the expectations of our customers through proactive communications and the continuous improvement of our services. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement family and teen programming, as well as recreation activities in all program areas. 2. Assess current youth -at -risk programs and implement strategies to provide and expand services (i.e., IMAGINE, Kings Kids Day Kamp, Owsley Summer Playground, Teen Outdoor Programming, etc.) in collaboration with area agencies and organizations. 3. Expand businesses through greater emphasis on benefits approach and meeting unmet demand. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Program locations 9 9 9 9 2. Activities offered 2,390 2,500 2,550 21600 3. Activities implemented 2,100 2,300 2,400 21450 4. Attendance 1,048,500 1,050,000 1,051,000 1,052,500 5. Registrants 62,000 63,000 63,500 64,000 6. Extended hours of operation 1,800 1,800 1,800 11850 7. Co -sponsored activities/rentals 725 800 775 785 8. Community -wide Special Event N/A N/A 275 280 Coordination 9. Volunteer hours 38,000 38,000 38,500 38,500 10. Citizen advisory meetings 72 65 65 65 11. Citizen advisory boards 6 6 6 6 12. Co -Sponsored Youth Athletic Leaque Participants 4,520 4,600 4,700 41800 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average daily attendance 4,200 4,300 4,350 4,400 2. Percentage Activities implemented 93% 95% 95% 95% 3. Average percent of budget supportec 10% 10% 10% 10% 4. Average facility use per hour 400 415 417 419 5. Satisfaction surveys: rating* (1-5) N/A N/A 1800:4.75 2500:4.80 * began tracking in 07-08 134 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Community Building Rentals Recreation Center ID Card Recreational Program Fees Athletic Program Fees Swimming Pool Park Vendor Fees General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Operations Transfers Fixed Assets TOTAL EXPENDITURES NEIGHBORHOOD SERVICES PARKS - LEISURE SERVICES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 149,774 $ 141,860 $ 145,000 $ 149,295 19,268 30,500 17,000 24,232 - - 72 - 52,220 61,000 61,000 58,000 40,610 37,600 37,000 39,200 6,008 5,000 5,500 5,300 1,694,620 1,863,441 1,852,435 2,043,822 $ 1,962,500 $ 2,139,401 $ 2,1 18,007 $ 2,319,849 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,310,514 $ 1,469,078 $ 1,454,387 $ 1,505,743 134,596 151,266 149,753 166,593 70,945 23,961 23,721 24,211 27,692 58,150 57,569 94,080 295,295 306,703 303,636 363,993 123,426 130,243 128,941 165,229 32 - - - $ 1,962,500 $ 2,139,401 $ 2,1 18,007 $ 2,319,849 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 29.49 29.49 29.49 29.49 MAJOR BUDGET ITEMS The 2008-09 Budget includes a Thorguard Lightening Prediction System funded through bond interest income. * Estimate as of May 2008 135 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - MAINTENANCE PROGRAM DESCRIPTION The Park Maintenance Division is responsible for providing maintenance, development, and service availability. City parks, recreation facilities and fields, the Denton Branch Rail Trail, public grounds, street medians and boulevards, cemeteries, and nursery operations are maintained by this division. City - owned properties at the First State Bank parking lot, the Service Center, the airport, and selected greenbelts are also kept by the Park Maintenance Division. These areas are maintained to enrich quality of life and provide open space for leisure activities. MAJOR DEPARTMENT GOALS 1. Initiate, cultivate, and maintain effective partnerships with other departments, agencies, organizations, and citizens to provide quality service for the city. 2. Provide ongoing maintenance and operation of the City of Denton park system and provide beautiful parks and opportunities for personal growth and enrichment through leisure activities. 3. Provide additional maintenance and operation to new facilities that result from the Capital Improvement Proqram (CIP), grants, and ordinance -mandated improvements. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement construction and maintenance of funded CIP projects. 2. Continue to develop strategies related to pesticide program; monitor cost and effectiveness of program. 3. Develop and implement strategies that promote collaborative efforts and improve services. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Park Acreage Inventory a. Acreage maintained at Class A b. Acreage maintained at Class B c. Acreage maintained at Class C d. Acreage maintained at Class D 2. Right-of-way acres maintained (Class C) 3. Cemetery acres maintained (Class B) 4. Median acres maintained 5. Athletic fields maintained (Class A) 6. Square feet of landscape beds (Class A) 7. Airport contract mowing (acres) 8. Non -park property (acres) PRODUCTIVITY MEASURES 1. Mowing - acres/hour 2. Athletic field prep - fields/hour 3. Tree planting - hours/tree 4. Planter bed maintenance -square feet/hour 5. Acres/full-time equivalent (FTE) 1268.68 1292.04 1531.42 1531.42 152.36 155.86 155.86 175.66 399.45 395.95 406.33 406.33 339.57 382.89 339.52 339.52 377.32 343.99 600.07 618.89 681.47 702.46 702.46 702.46 38 38 38 38 64.76 64.76 66.57 66.57 52 52 52 52 197,914 213,526 217,839 217,839 200 200 200 200 94.65 94.65 94.65 94.65 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE ADOPTED 2.2 2.2 2.89 2.89 1.5 1.5 1.3 1.3 0.77 0.77 0.81 0.81 41 41 40.16 40.16 52.92 55.15 58.11 58.11 136 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PARKS - MAINTENANCE RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Cemetery Fees $ 6,980 $ 9,000 $ 14,000 $ 9,000 General Resources 4,767,620 4,443,951 4,394,420 4,845,935 TOTAL RESOURCES $ 4,774,600 $ 4,452,951 $ 4,408,420 $ 4,854,935 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 2,442,046 $ 2,645,753 $ 2,619,295 $ 2,764,699 Materials & Supplies 219,471 212,497 210,372 237,653 Maintenance & Repair 629,248 426,062 421,801 603,258 Insurance 34,737 48,840 48,351 37,897 Debt Service 72,405 - - - Operations 960,757 1,063,667 1,053,030 1,158,788 Transfers 52,158 56,132 55,571 52,640 Fixed Assets 363,778 - - - TOTAL EXPENDITURES $ 4,774,600 $ 4,452,951 $ 4,408,420 $ 4,854,935 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 44.36 45.36 45.36 47.36 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of two field service workers, funding for outside contract services, and right of way mowing and litter pickup. * Estimate as of May 2008 137 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PLANNING PROGRAM DESCRIPTION The Planning Division provides community services through development review, comprehensive planning, and research. The Development Review group is responsible for overseeing the City's Development Review Committee, Process and Code. Review services include the review and processing of rezoning applications, development plans, plats, variances, and annexations. The Comprehensive Planning and Research group provides population estimates, implementation of the Denton Plan, the Downtown Plan, and preparation of district and neighborhood plans. The department will also take over the duties of reviewing historic district preservation proposals. MAJOR DEPARTMENT GOALS 1. Improve service delivery to our customers, both internal and external. 2. Continue to build community relationships with individual neighborhoods, the Denton Neighborhood Association, trade groups (e.g., the Homebuilders Association), and others, such as the Chamber of Commerce. 3. Continue to provide high-level professional planning services to neighborhoods, individuals, those seeking to develop, and those doing business in Denton. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Reduce the number of reviews necessary to process development applications by 10 percent. 2. Reduce the amount of time spent reviewing development applications by the Development Review Committee (DRC) in meeting by 25 percent. 3. Register an additional Neighborhood Association bi-monthly. 4. Host quarterly developer luncheons . 5. Reduce the amount of processing time needed to facilitate development applications by 25 percent. 6. Reduce the number of applications for Alternate Development Plans (ADP's) to allow parking in front of a building, received by 50 percent after adoption of the code amendment. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Comprehensive Plan amendments 4 2 2 2 processed and/or approved 2. Projects/cases processed 555 550 540 540 3. Re -zoning applications 45 40 30 30 4. Number of alternate Development 122 110 115 110 Plans processed 5. Number of plats processed 165 135 125 135 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Comments completed within N/A 95% 80% 90% established time frames 2. Percentage of projects completed N/A 95% 80% 85% in two reviews 3. Percentage of Council decisions consistent with staff N/A 95% 85% 85% recommendations 4. Percentage increase of staff N/A 80% 50% 55% initiated re -zonings 5. Submissions distributed in two days N/A 75% 80% 85% 138 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES PLANNING RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Zoning Permits $ 96,195 $ 102,337 $ 76,125 $ 102,337 Development Fees 122,144 160,590 140,400 146,016 Development Postage 15,491 15,265 14,200 16,792 Sale of Documents 817 944 450 500 Cost of Service Transfer - 69,525 69,525 85,622 General Resources 1,452,344 1,631,856 1,660,013 1,955,429 TOTAL RESOURCES $ 1,686,991 $ 1,980,517 $ 1,960,713 $ 2,306,696 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 1,177,353 $ 1,444,440 $ 1,429,996 $ 1,715,572 Materials & Supplies 29,520 44,261 43,818 35,200 Maintenance & Repair - 572 566 - Insurance 11,481 11,298 11,185 12,639 Miscellaneous 14,794 21,000 20,790 28,659 Operations 334,391 279,885 277,086 355,534 Transfers 119,452 174,493 172,749 159,092 Fixed Assets - 4,568 4,523 - TOTAL EXPENDITURES $ 1,686,991 $ 1,980,517 $ 1,960,713 $ 2,306,696 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 17.00 17.00 17.00 19.00 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of two positions; one Senior Development Review Engineer and one Neighborhood Planner. * Estimate as of May 2008 139 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NEIGHBORHOOD SERVICES CONTRIBUTIONS TO AGENCIES PROGRAM DESCRIPTION The Human Services Agency contributions from the General Fund represent funding at approximately one dollar per capita. Also included in this funding is the Community Development Manager and costs associated with technology for the Community Block Grant Program. RESOURCES General Resources TOTAL RESOURCES SOCIAL SERVICES EXPENDITURES Personal Services Court -Appointed Special Advocates Denton Family Resource Center Fairhaven Retirement Home Denton County - HMIS HOPE Inc., HMIS Salvation Army Denton Corps People's Clinic Interfaith Ministries Fred Moore Day Nursery School Day Stay for Adults AIDS Services of North Texas Camp Summit Sickle Cell Disease Association Denton Christian Preschool Denton City County Day School Chisholm Trail RSVP Community Food Center Denton County Child Advocacy Center Transfers TOTAL EXPENDITURES PERSONNEL Full Time Equivalents (FTE) TOTAL PERSONNEL * Estimate as of May 2008 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 179,010 $ 240,003 $ 237,603 $ 283,647 $ 179,010 $ 240,003 $ 237,603 $ 283,647 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 61,399 $ 110,290 $ 109,187 $ 110,898 1,650 8,500 8,415 10,000 3,750 - - - - 7,000 6,930 8,500 15,937 18,000 17,820 18,000 - 434 430 - 3,545 - - - 1,778 - - - 26,583 27,000 26,730 22,000 - - - 6,500 - - - 7,102 - - - 4,000 2,500 - - - - - - 22,500 22,917 25,000 24,750 - 7,298 8,000 7,920 8,000 6,000 4,000 3,960 4,000 6,917 8,500 8,415 35,000 18,736 23,279 23,046 27,147 $ 179,010 $ 240,003 $ 237,603 $ 283,647 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED 1.00 1.00 1.00 1.00 140 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES m,r a, , Akk°=°'rrrtlll0lpllfllll 8l11111 141 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON GENERAL FUND ORGANIZATIONAL CHART Citizens City Council City Manager Neighborhood Services Programs I I Public Safety Programs I I Transportation Programs Building Inspections I Animal Services Airport Code Enforcement Fire Administration Streets Library - Administration Fire Operations Street Lights Library - Emily Fowler Fire Prevention Traffc Operations Library- North Branch Municipal Court Transportation Operations Library - South Branch Municipal Judge Parks - Administration Police Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks -Maintenance Planning Economic Program Economic Development Administrative Program Cable Television City Managers Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Communications Office 142 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Neighborhood Services Programs CITY OF DENTON PUBLIC SAFETY Citizens City Council City Manager Public Safety Programs I � Transportation Programs Animal Services Fire Administration Fire Operations Fire Prevention Municipal Court Municipal Judge Police Economic Programs I I Administrative Programs 143 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY SUMMARY BY CATEGORY RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Animal Carcass Pick -Up $ 1,040 $ 1,000 $ 1,100 $ 1,100 Animal Pound Fees 144,330 140,000 150,000 150,000 Ambulance Fees 2,121,959 2,000,000 2,150,000 2,150,000 County Ambulance Contract 142,810 120,000 130,000 130,000 Hazardous Materials Billing 8,164 1,000 2,850 1,000 CPR Training 4,100 800 4,500 4,500 Fire Department Fines 9,438 7,500 7,500 7,875 Fire Inspection/Fees 138,937 90,000 112,000 115,000 Court Cost Service Fees 214,868 225,000 225,000 225,000 Animal Service Fines 55,062 51,000 42,500 44,000 UNT Police Fines 201,894 200,000 321,000 325,000 TWU Police Fines 26,049 25,000 28,000 28,000 Court Administration Fees 866,994 850,000 953,000 954,000 Uniform Traffic Fees 59,001 60,000 70,000 70,000 Civil Fines 33,937 32,000 31,000 33,000 School Crossing Fines 8,180 7,500 13,900 14,000 County Vehicle Registration Fee 121,565 115,400 127,643 134,025 Inspection Fines & Fees 66,766 56,000 94,000 95,000 Warrant Fees 291,723 306,000 310,000 310,000 Auto Pound Fees 38,475 1,000 13,200 13,600 Police Escort & Guard Fees 21,444 14,300 15,000 15,000 False Alarm Fees 62,300 30,000 28,000 28,000 Traffic/Police Reports 32,701 32,500 32,500 32,500 Arrest Fees 131,873 131,300 142,000 143,420 Denton Municipal Fines 1,858,395 2,000,000 2,069,000 2,100,000 Parking Fines 98,618 105,000 133,000 135,000 Police Phone Commission 19,402 19,000 14,000 14,000 Contract - DISD 37,500 25,000 25,000 - General Resources 32,016,062 34,245,552 33,237,239 35,900,196 TOTAL RESOURCES $ 38,833,587 $ 40,891,852 $ 40,482,932 $ 43,173,216 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 31,995,323 $ 34,909,503 $ 34,560,409 $ 37,133,091 Materials & Supplies 647,817 769,553 761,856 845,051 Maintenance & Repair 406,416 348,299 344,816 448,061 Insurance 423,596 400,591 396,586 432,923 Miscellaneous 104,848 54,950 54,400 61,800 Operations 2,320,833 2,493,517 2,468,581 2,550,015 Debt Service 709,078 - - - Transfers 1,717,321 1,878,279 1,859,496 1,702,275 Fixed Assets 508,355 37,160 36,788 - TOTAL EXPENDITURES $ 38,833,587 $ 40,891,852 $ 40,482,932 $ 43,173,216 * Estimate as of May 2008 144 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY SUMMARY BY DEPARTMENT RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Animal Services $ 145,370 $ 141,000 $ 151,100 $ 151,100 Fire Administration - - - - Fire Operations 2,277,033 2,121,800 2,287,350 2,285,500 Fire Prevention 148,375 97,500 119,500 122,875 Municipal Court 1,654,316 1,621,900 1,906,043 1,922,025 Municipal Judge - - - - Police 2,592,431 2,664,100 2,781,700 2,791,520 General Resources 32,016,062 34,245,552 33,237,239 35,900,196 TOTAL RESOURCES $ 38,833,587 $ 40,891,852 $ 40,482,932 $ 43,173,216 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Animal Services $ 708,077 $ 715,841 $ 708,683 $ 817,479 Fire Administration 1,493,844 1,865,943 1,847,284 1,863,968 Fire Operations 15,227,060 15,247,857 15,095,378 16,544,694 Fire Prevention 612,120 709,988 702,888 779,440 Municipal Court 974,428 1,121,210 1,109,998 1,183,354 Municipal Judge 279,458 342,877 339,448 395,028 Police 19,538,600 20,888,136 20,679,253 21,589,253 TOTAL EXPENDITURES $ 38,833,587 $ 40,891,852 $ 40,482,932 $ 43,173,216 * Estimate as of May 2008 145 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY ANIMAL SERVICES PROGRAM DESCRIPTION The mission of Animal Services is to positively impact the quality of life throughout the community. Animal Services is committed to forming practical partnerships with the citizenry. This includes mutual goal -setting aimed at resolving animal -related public health problems and concerns. Specific challenges include abatement of animal nuisances, investigation of possible rabies exposure, and the humane treatment and disposal of animals in custody. Animal Services also is a provider of public information regarding animal -related issues, thereby creating a safer environment for all citizens. MAJOR DEPARTMENT GOALS 1. Shelter and dispose of all animals in the most efficient and humane manner possible. 2. Continue implementation of the Animal Services Strategic Plan. 3. Continue to improve and maintain effective relationships with veterinarians, animal rights organizations, and community groups to improve the ratio of adoptions/transfers to euthanasia. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Increase public education programs to improve compliance with laws, and decrease the number of possible rabies exposure cases and unwanted animals. 2. Develop and implement an effective method for tracking animals, including City registrations and wildlife handled. 3. Continue the development of a standard operating procedures manual. 4. Continue the development of a standardized entry-level training program and expand current in- service training. 5. Continue to increase coordination with animal rights organizations through the designation of one staff member to act as a liaison between animal services staff and private organizations. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Animals sheltered 5,765 5,900 5,900 6,000 2. Calls for service 5,138 5,800 5,700 5,800 3. Public education presentations 23 25 24 25 4. Miles patrolled 60,783 61,000 60,000 60,000 PRODUCTIVITY MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Animals returned to owner 762 800 1,000 1,000 2. Animals adopted/transferred 1,535 1,900 2,100 2,200 3. Animals euthanized 2,641 3,200 2,800 2,800 4. Citations issued 255 300 200 200 5. Citizen contacts 8,000 8,000 8,000 8,000 6. Wildlife released 827 800 800 800 146 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY ANIMAL SERVICES RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Animal Carcass Pick -Up $ 1,040 $ 1,000 $ 1,100 $ 1,100 Animal Pound Fees 144,330 140,000 150,000 150,000 General Resources 562,707 574,841 557,583 666,379 TOTAL RESOURCES $ 708,077 $ 715,841 $ 708,683 $ 817,479 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 502,454 $ 468,226 $ 463,545 $ 557,318 Materials & Supplies 29,470 29,657 29,360 30,232 Maintenance & Repair 5,978 10,584 10,478 11,760 Insurance 13,545 9,728 9,631 10,513 Operations 136,703 169,982 168,282 180,270 Transfers 19,927 27,664 27,387 27,386 TOTAL EXPENDITURES $ 708,077 $ 715,841 $ 708,683 $ 817,479 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 8.00 8.00 8.00 10.00 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of two animal control officers. * Estimate as of May 2008 147 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE ADMINISTRATION PROGRAM DESCRIPTION The Fire Administration Department provides the leadership and vision necessary to effectively and efficiently direct, advise, and assist support staff. The Fire Administration seeks to provide the best possible support services to our internal customers so they are able to deliver high -quality and exceptional services to external customers. MAJOR DEPARTMENT GOALS 1. Operate the Fire Department effectively and efficiently, utilizing tax dollars responsibly. 2. Ensure a continuous and progressive training program that facilitates the acquistion, development, and continued evaluation of the knowledge and skills necessary to safely provide the best possible services. 3. Provide a quality Emergency Management program for the City. 4. Manage EMS billing performed by Intermedix to ensure efficiency and effectiveness in maximum cost recovery. 5. Maintain an efficient records retention program. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implementation of an updated version of the Fire Department Strategic Plan. 2. Monitor and evaluate performance of the Fire/EMS records management system. 3. Perform budget management and performance analysis through monthly performance reports and quarterly financial reports. 4. Update and distribute the City of Denton Hazardous Mitigation Plan. 5. Consult with Training Facility Committee on the operational requirements to transfer/relocate Emergency Operations Center (EOC) to the Training Facility. 6. Coordinate and perform local drills/exercises and participate in regional drills/exercises conducted by TEEX involving Council of Governments (COG) counties. 7. Maintain Laserfiche as a record retention system and expand/update as needed. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. EMS calls for services 6,544 6,800 6,600 6,700 2. Emergency Management (EM) drills 3 3 3 3 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. EMS calls billed 5,070 N/A 5,200 5,250 2. Participants in EM drills 261 286 286 315 148 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES PUBLIC SAFETY FIRE ADMINISTRATION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,493,844 $ 1,865,943 $ 1,847,284 $ 1,863,968 $ 1,493,844 $ 1,865,943 $ 1,847,284 $ 1,863,968 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 575,117 $ 721,109 $ 713,898 $ 716,521 Materials & Supplies 22,326 45,801 45,343 50,959 Maintenance & Repair 64,091 57,836 57,258 59,660 Insurance 52,169 23,985 23,745 11,036 Miscellaneous 6,529 13,200 13,068 13,200 Operations 306,762 439,062 434,671 439,472 Transfers 462,808 564,950 559,301 573,120 Fixed Assets 4,042 - - - TOTAL EXPENDITURES $ 1,493,844 $ 1,865,943 $ 1,847,284 $ 1,863,968 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 8.00 8.00 8.00 8.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 149 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE OPERATIONS PROGRAM DESCRIPTION The Fire Operations department provides skilled firefighting and lifesaving forces necessary to be quick, effective, skillful, safe and caring to our customers impacted by fires, sudden illnesses, injuries, hazardous materials incidents, and other emergencies. MAJOR DEPARTMENT GOALS 1. Maintain operational readiness and deployment capability at seven fire stations; including seven front-line advanced life-support paramedic engine companies, one advanced life-support truck company, and four advanced life-support paramedic ambulances. 2. Develop a comprehensive recruiting program to ensure the most qualified individuals are hired while focusing on opportunities to diversify the department. 3. Develop a plan to reduce overtime and time accrual impact on the budget. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement improved strategies of the Fire Department Strategic Plan. 2. Continue to develop pre -fire plans for all target hazard occupancies. 3. Work with the contracted medical control director to establish and implement a Continuous Quality Improvement program (CQI) to monitor the standard of care offered by our Emergency Medical Services (EMS). 4. Provide CPR, Automatic External Defibrillator (AED), and first aid training to City employees. 5. Implement a comprehensive recruiting program through the office of the Recruiting Management Analyst. 6. Implement plan to reduce overtime and time accrual impact to budget based on internal analysis results. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Number of EMS calls 6,544 6,800 6,600 6,700 2. Number of fire calls 362 N/A 450 500 3. Runs per Apparatus Truck 1 991 800 700 800 Engine 1 2,146 2,350 2,300 2,350 Engine 2 1,779 1,750 1,700 1,750 Engine 3 2,252 2,200 2,100 2,200 Engine 4 1,459 1,675 1,600 1,675 Quint 5 1,532 1,650 1,600 1,650 Quint 6 2,032 2,150 2,100 2,150 Engine 7 170 350 325 350 Medic 2 2,185 2,250 2,200 2,250 Medic 3 2,136 2,350 2,300 2,350 Medic 5 2,177 2,100 2,000 2,100 Medic 6 1,803 1,950 1,900 1,950 Brush Trucks 232 275 260 275 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Number of transports 4,738 4,800 5,000 5,100 2• Number of structure fires 60 75 70 75 ISO "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE OPERATIONS RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Ambulance Service Fees $ 2,121,959 $ 2,000,000 $ 2,150,000 $ 2,150,000 County Ambulance Service 142,810 120,000 130,000 130,000 Hazardous Materials Billing 8,164 1,000 2,850 1,000 CPR Training 4,100 800 4,500 4,500 General Resources 12,950,027 13,126,057 12,808,028 14,259,194 TOTAL RESOURCES $ 15,227,060 $ 15,247,857 $ 15,095,378 $ 16,544,694 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 13,229,288 $ 14,034,374 $ 13,894,030 $ 15,228,752 Materials & Supplies 307,626 292,920 289,990 308,886 Maintenance & Repair 101,770 87,820 86,942 122,216 Insurance 150,501 157,245 155,673 183,898 Miscellaneous 80,065 17,500 17,325 24,600 Operations 785,463 620,838 614,630 676,342 Debt Service 353,363 - - - Transfers 114,261 - - - Fixed Assets 104,723 37,160 36,788 - TOTAL EXPENDITURES $ 15,227,060 $ 15,247,857 $ 15,095,378 $ 16,544,694 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL SWORN PERSONNEL 148.00 148.00 148.00 148.00 MAJOR BUDGET ITEMS The 2008-09 Budget was increased by $14,100 to enhance the automated external defibrillator (AED) program. * Estimate as of May 2008 151 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY FIRE PREVENTION PROGRAM DESCRIPTION The Fire Prevention Department strives to reduce the frequency, probability, and severity of fires and explosions along with resulting deaths, injuries and property loss. The department educates, trains, and encourages its customers to be safe. Fire prevention lessens the physical, occupational, and social hazards that contribute to the occurrence and spread of fire and explosions. The department educates the community regarding fire and bomb safety, enforces fire codes and arson/bombing abatement laws, and ensures structures are engineered and built to prevent fire and decrease fire hazards. MAJOR DEPARTMENT GOALS 1. Maintain a public education program designed to increase awareness, provide information, and change behavior in order to manage fire, injury, and natural hazards in the City. 2. Enforce the adopted Fire Code through plan review, permitting, and systems testing. 3. Prevent fires and injury by conducting annual and semi-annual inspections. 4. Investigate all fires/explosions and vigorously pursue criminals who commit arson. 5. Develop a system for thorough examination of performance -based engineering plans. 6. Implement a regional bombing prevention program. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Participate in the implementation of the updated 5-year strategic plan. 2. Continue to inspect all Target Hazard Occupancies semi-annually. 3. Implement shift investigator program. 4. Implement ATF database for fire/explosive investigations. 5. Train inspectors on performance -based engineering. 6. Develop Memorandum of Understanding (MOU) with regional partners for a bombing prevention program. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Annual inspections due 2,913 2,940 2,940 2,960 2. Number of investigations requested 338 348 348 358 3. Number of public education 344 350 348 365 programs performed 4. Number of plan reviews performed 1,078 1,090 1,090 1,100 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Fire inspections performed 938 1,100 1,100 2,960 2. Number of investigations cleared 152 160 160 175 3. Attendance at public education 47,489 50,000 49,500 55,000 4. Return time for plan reviews 14 days 14 days 15 days 16 days 152 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Fire Department Fines Fire Inspections General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations TOTAL EXPENDITURES PUBLIC SAFETY FIRE PREVENTION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 9,438 $ 7,500 $ 7,500 $ 7,875 138,937 90,000 112,000 115,000 463,745 612,488 583,388 656,565 $ 612,120 $ 709,988 $ 702,888 $ 779,440 2006-07 2007-08 2007-08 ACTUAL BUDGET ESTIMATE $ 525,904 $ 595,439 $ 15,662 23,497 11,431 13,176 7,648 6,795 8,060 11,250 43,415 59,831 $ 612,120 $ 709,988 $ 2008-09 ADOPTED 589,485 $ 649,488 23,262 28,168 13,044 11,520 6,727 9,190 11,137 11,250 59,233 69,824 702,888 $ 779,440 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 6.25 6.25 6.25 7.25 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of one fire inspector. * Estimate as of May 2008 153 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY MUNICIPAL COURT PROGRAM DESCRIPTION The Municipal Court is responsible for administration and clerical support for all municipal court proceedings required by state statute. These responsibilities include collection of fines, fees and state costs, filing of all appropriate documentation, coordinating court appearances of participants, and statistical reporting to City and state entities. The Municipal Court has custodial duties over all documents and records that become part of the legal process. MAJOR DEPARTMENT GOALS 1. Treat the community with professional courtesy through adherence to ethical and legal standards for court clerks. 2. Administratively enforce all adjudication of the Court of Record as a deterrent to Class C misdemeanor crime and traffic offenses. 3. Increase the court's efficiency through streamlined procedures and automation. 4. Provide opportunities for staff training and professional development. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Evaluate Court Case software improvements and determine if new system is needed. 2. Continue implementation of imaging work flow in court operations. 3. Continue to implement and test all upgrades of the court management software. 4. Implement field data collection and reporting in concert with the Denton Police Department. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cases filed 49,058 50,000 55,300 56,000 2. Non -jury trials 2,880 2,700 2,900 2,950 3. Warrants issued 11,897 11,500 12,000 12,100 4. Net revenue collected $3,749,250 $4,176,900 $4,555,060 $4,598,420 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Same year disposition rates for 50% 55% 55% judgments 55% 2. Citations issued per full-time equivalent (FTE) position 3,774 3,600 4,257 4,307 3. Average filing time (days) 3.05 2.1 3.5 3.6 154 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Court Cost Service Fees Animal Service Fines UNIT Police Fines TW U Police Fines Court Administration Fees Uniform Traffic Fees Civil Fines School Crossing Fines County Vehicle Registration Fee Inspection Fines & Fees General Resources TOTAL RESOURCES PUBLIC SAFETY MUNICIPAL COURT 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED $ 214,868 $ 225,000 $ 225,000 $ 225,000 55,062 51,000 42,500 44,000 201,894 200,000 321,000 325,000 26,049 25,000 28,000 28,000 866,994 850,000 953,000 954,000 59,001 60,000 70,000 70,000 33,937 32,000 31,000 33,000 8,180 7,500 13,900 14,000 121,565 115,400 127,643 134,025 66,766 56,000 94,000 95,000 (679,888) (500,690) (796,045) (738,671) $ 974,428 $ 1,121,210 $ 1,109,998 $ 1,183,354 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 804,874 $ 881,906 $ 873,087 $ 925,823 Materials & Supplies 42,796 53,532 52,997 63,737 Insurance 11,432 10,684 10,577 10,585 Operations 68,634 97,827 96,849 100,299 Transfers 46,692 77,261 76,488 82,910 TOTAL EXPENDITURES $ 974,428 $ 1,121,210 $ 1,109,998 $ 1,183,354 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 14.25 14.25 14.25 15.25 MAJOR BUDGET ITEMS The 08-09 Budget reflects one additional municipal court clerk position. * Estimate as of May 2008 155 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY MUNICIPAL JUDGE PROGRAM DESCRIPTION The Municipal Judge's office presides over all functions of the judiciary on behalf of the City of Denton as well as serving certain magistrate functions for both the City and County. As required by law, the judges preside over arrest activity of the Denton Police Department and all court hearings held in the Denton Municipal Court. These functions include jury trials, non -jury (bench) trials, pre -trials, bond and summons plea dockets, bond forefeiture hearings, indigency hearings, and juvenile pleas. The Municipal Judge determines the magistratship or arraignment of all prisoners detained in the municipal jail on all levels of felonies and misdemeanors. In addition to the judicial functions observed by the general public in open court, the Municipal Judge determines court policies, reviews changes in applicable laws, and revises policies and procedures in accordance with applicable statutory mandates. The Judge determines municipal fine schedules and issues municipal arrest and inspection warrants as well as warrants for the seizure of dangerous animals. The Judge's Office facilitates the issuance of arrest and search warrants on offenses beyond the Municipal Court's original jurisdiction for all levels of misdemeanor and felony criminal matters. This is done primarily to expedite the processing of offenses under investigation by the Denton Police Department. As a magistrate, the Municipal Court Judge hears and decides property disposition hearings, examining trials, protective orders, and mental health determinations. MAJOR DEPARTMENT GOALS 1. Maintain, refine, and enhance a fair and impartial judicial system. 2. Ensure efficient and timely dispostion of municipal court cases and collection of fines assessed. 3. Ensure timely and proper magistrate and arraignment processes (defendants in custody). MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Review and refine municipal court internal procedures to maximize efficiency. 2. Prepare and organize judicial policies and directives and communications to staff and public. 3. Continue to simplify promulgated court forms and procedures for case disposition. 4. Review and refine deferred adjudication requests and dismissal procedures. 5. Establish processes to ensure that all defendants are treated in a fair and uniform fashion. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cases processed 48,000 50,000 53,000 52,000 2. Jury trials 220 160 250 250 3. Non -jury trials set 2,800 3,000 3,200 3,000 4. Jail arraignments 4,800 4,800 4,900 4,800 5. Warrants 10,000 11,500 10,000 10,000 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cases disposed (monthly) 3,500 3.700 3,700 3,700 2. Warrants issued (monthly) 1,200 1,300 1,200 1,200 3. Length of court docket (hours) 2 2.0 2.25 2.25 156 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES EXPENDITURES PUBLIC SAFETY MUNICIPAL JUDGE 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 279,458 $ 342,877 $ 339,448 $ 395,028 $ 279,458 $ 342,877 $ 339,448 $ 395,028 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 249,079 $ Materials & Supplies 1,110 Insurance 3,148 Miscellaneous 600 Operations 6,833 Transfers 18,688 TOTAL EXPENDITURES $ 279,458 $ 300,086 $ 297,085 $ 342,484 1,630 1,613 8,630 2,750 2,723 3,024 11,488 11,373 8,558 26,923 26,654 32,332 342,877 $ 339,448 $ 395,028 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 2.25 2.50 2.50 2.50 MAJOR BUDGET ITEMS The 2008-09 Adopted budget reflects an increase in the hourly rate paid to the alternate Judge. * Estimate as of May 2008 157 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY POLICE PROGRAM DESCRIPTION The mission of the Denton Police Department is to positively impact the quality of life throughout the community. The Police Department is committed to forming practical partnerships with the citizenry, which include a mutual goal -setting process aimed at resolving problems, reducing fear, preserving the peace, and enforcing the law, thereby providing a safer environment for all citizens. MAJOR DEPARTMENT GOALS 1. Continue to develop and enhance the department's automated information systems and crime analysis capabilities to provide statistical analysis of crime in real time by police officers on patrol. 2. Combine technological capabilities with problem solving tools (Consultation, Adaptation, and Mobilization) in an effort to maximize resources to effectively address criminal activity. 3. Implement a new Five -Year Strategic Plan, tied to a financial forecast, with emphasis on crime reduction through the COMPStat philosophy, expansion of facilities, and personnel enhancements. 4. Continue to monitor staffing and make adjustments to maximize resources. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue the development of the Crime Awareness Response Evaluation (CARE) philosophy, including the capability to effectively and efficiently capture, retrieve, and analyze statistical data, as well as, internal communication and information sharing. 2. Continue to upgrade technological capabilities, ensuring that computer systems and equipment are functional and serve the department to their maximum potential, with an emphasis on movement toward field -based reporting. 3. Identify and pursue sources of funding for additional personnel and equipment to meet the requirements of the strategic plan and address increased workload resulting from projected growth and additional service demands and expectations. 4. Continue to review current processes and programs, to evaluate efficiency of deployment of manpower in order to maintain the highest possible level of service delivery. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Calls for service 72,951 110,000 74,820 76,690 2. Traffic accidents 2,814 3,000 2,918 3,025 3. Part 1 offenses 3,889 3,900 3,463 3,600 4. Part 2 offenses 7,281 8,200 7,022 7,200 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average response time 6.63 8 6.5 7 (dispatch to arrival) 2. Traffic citations 31,130 31,000 37,797 37,000 3. Part 1 cleared 23.0% 23.0% 21.7% 23.0% 4. Part 2 cleared 63.3% 65.0% 60.8% 65.0% 158 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC SAFETY POLICE 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Warrant Fees $ 291,723 $ 306,000 $ 310,000 $ 310,000 Auto Pound Fees 38,475 1,000 13,200 13,600 Police Escort & Guard Fees 21,444 14,300 15,000 15,000 False Alarm Fees 62,300 30,000 28,000 28,000 Traffic/Police Reports 32,701 32,500 32,500 32,500 Arrest Fees 131,873 131,300 142,000 143,420 Denton Municipal Fines 1,858,395 2,000,000 2,069,000 2,100,000 Parking Fines 98,618 105,000 133,000 135,000 Police Phone Commission 19,402 19,000 14,000 14,000 Contract- DISD 37,500 25,000 25,000 - General Resources 16,946,169 18,224,036 17,897,553 18,797,733 TOTAL RESOURCES $ 19,538,600 $ 20,888,136 $ 20,679,253 $ 21,589,253 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 16,108,607 $ 17,908,363 $ 17,729,279 $ 18,712,705 Materials & Supplies 228,827 322,516 319,291 354,439 Maintenance & Repair 223,146 178,883 177,094 242,905 Insurance 185,153 189,404 187,510 204,677 Miscellaneous 9,594 13,000 12,870 12,750 Operations 973,023 1,094,489 1,083,543 1,075,250 Debt Service 355,715 - - Transfers 1,054,945 1,181,481 1,169,666 986,527 Fixed Assets 399,590 - - TOTAL EXPENDITURES $ 19,538,600 $ 20,888,136 $ 20,679,253 $ 21,589,253 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Non -Civil Service 60.23 63.23 63.23 63.23 Sworn Public Safety 152.00 154.00 154.00 156.00 TOTAL PERSONNEL 212.23 217.23 217.23 219.23 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of two sworn officers and their associated uniforms and equipment. In addition, funding is provided for patrol cell phones, patrol canine unit,and two Internal Services Bureau vehicles. Funding for additional patrol tasers, and school flasher radios and software is provided by Police Confisfaction Funds. * Estimate as of May 2008 159 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON GENERAL FUND ORGANIZATIONAL CHART Citizens City Council City Manager Neighborhood Services Programs I I Public Safety Programs I I Transportation Programs Building Inspections I Animal Services Airport Code Enforcement Fire Administration Streets Library - Administration Fire Operations Street Lights Library - Emily Fowler Fire Prevention Traffc Operations Library- North Branch Municipal Court Transportation Operations Library - South Branch Municipal Judge Parks - Administration Police Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks -Maintenance Planning Economic Program Economic Development Administrative Program Cable Television City Managers Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Communications Office 160 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON TRANSPORTATION 161 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION SUMMARY BY CATEGORY RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Airport Fees $ 381,266 $ 389,668 $ 479,960 $ 492,674 Street Cut Reimbursements 279,702 150,000 150,000 200,000 State Signal Reimbursement 16,062 16,062 16,062 16,062 General Resources 6,059,754 7,474,163 7,303,571 7,025,828 TOTAL RESOURCES $ 6,736,784 $ 8,029,893 $ 7,949,593 $ 7,734,564 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 2,663,950 $ 3,034,351 $ 3,004,007 $ 3,095,527 Materials & Supplies 122,445 190,768 188,861 193,122 Maintenance & Repairs 1,994,461 2,689,802 2,662,904 2,467,182 Insurance 89,152 79,975 79,175 81,227 Miscellaneous 5,427 6,250 6,188 8,520 Operations 1,140,304 1,862,360 1,843,735 1,730,130 Debt Service 105,162 - - - Transfers 126,530 166,387 164,723 158,856 Fixed Assets 489,353 - - - TOTAL EXPENDITURES $ 6,736,784 $ 8,029,893 $ 7,949,593 $ 7,734,564 * Estimate as of May 2008 162 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Airport Streets Traffic Operations General Resources TOTAL RESOURCES EXPENDITURES Airport Streets Traffic Operations Transportation Operations Street Lighting TOTAL EXPENDITURES * Estimate as of May 2008 TRANSPORTATION SUMMARY BY DEPARTMENT 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 381,266 $ 389,668 $ 479,960 $ 492,674 279,702 150,000 150,000 200,000 16,062 16,062 16,062 16,062 6,059,754 7,474,163 7,303,571 7,025,828 $ 6,736,784 $ 8,029,893 $ 7,949,593 $ 7,734,564 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 549,052 $ 511,907 $ 506,788 $ 524,565 4,149,877 4,596,078 4,550,1 18 4,356,650 1,299,054 1,545,794 1,530,336 1,586,747 - 312,056 308,935 333,570 738,801 1,064,058 1,053,416 933,032 $ 6,736,784 $ 8,029,893 $ 7,949,593 $ 7,734,564 163 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION AIRPORT PROGRAM DESCRIPTION The Denton Airport provides service to the aviating public by contracting with fixed -base operators and other private businesses to provide aircraft -related services. The Airport provides and maintains a 6,000- foot runway with associated taxiways, ramps, and navigational aids. The Airport also provides a base for local aircraft owned by individuals and businesses and serves as a base for recreational and sport aviation. The Airport serves as a designated reliever airport for the Dallas/Fort Worth International Airport. It is also a major transportation link to Denton, serving as a position inducement to industries considering locating to this area. The Airport is the home base for an air cargo service serving the United States and an air charter service serving the entire North American continent. In addition, the Airport is a major service center for Piaggio, Mooney, and Pilatus aircraft. Seven corporate flight departments are based on the field, as well as two flight schools, several aviation sales departments, and several major aircraft maintenance service providers. MAJOR DEPARTMENT GOALS 1. Increase the number of businesses based on the field, including corporate flight departments and general aviation -related services. 2. Continue legislative campaigns to improve federal/state grant funding. 3. Receive TxDOT's "Most Improved Airport" award. 4. Enhance the revenue centers or transition to an enterprise fund. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Complete design of the new southeast taxiway to facilitate expansion of the airport. 2. Partner with the FAA to increase the air traffic control tower's hours of operation. 3. Continue to improve tenant relations through increased publications and outreach programs. 4. Work with Economic Development and the Chamber of Commerce to establish a foreign trade zone. 5. Upgrade security and enhance operational safety. 6. Develop a financial management plan. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Daily airfield inspections 260 260 260 260 2. Airfield acres mowed/maintained 240 240 223 223 3. Monthly financial/inspection reports 36 36 36 36 4. Special events hosted 4 6 7 10 5. Tenant relations/development 70 70 (hours/week) 70 80 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Based aircraft 230 260 260 280 2. Negotiated lease agreements 4 4 6 6 3. Increased hangar/office (sq. ft.) 51,000 31,000 38,000 45,000 4. Fuel flowage (Gallons) 995,846 850,000 1,145,222 1,317,006 5. Airport Operations 100,288 98,000 102,795 105,365 164 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Airport Fees General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers TOTAL EXPENDITURES TRANSPORTATION AIRPORT 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 381,266 $ 389,668 $ 479,960 $ 492,674 167,786 122,239 26,828 31,891 $ 549,052 $ 511,907 $ 506,788 $ 524,565 2006-07 2007-08 2007-08 ACTUAL BUDGET ESTIMATE $ 323,169 $ 252,013 $ 8,158 34,331 20,006 30,792 19,580 18,011 1,345 1,000 142,094 131,859 34,700 43,901 2008-09 ADOPTED 249,493 $ 268,359 33988 8,800 30484 56,533 17831 17,350 990 1,200 130540 144,773 43462 27,550 $ 549,052 $ 511,907 $ 506,788 $ 524,565 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 4.00 4.00 4.00 4.00 MAJOR BUDGET ITEMS The 2008-09 Budget includes funding for mowing at the Airport. An Airport business plan and Airport master plan are funded through the Airport Gas Well Fund. * Estimate as of May 2008 165 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION STREETS PROGRAM DESCRIPTION The Street Department consists of two divisions, Street Patching and Street Construction. Street Patching is responsible for repairing potholes, minor street failures, and utility cuts. This section also performs major street maintenance, including overlay and crack sealing. The Street Construction division is responsible for major overlays and total street failure reconstruction. The Street Department also provides emergency support response by removing fallen trees and limbs, barricading for high water, and sanding roads during inclement weather. MAJOR DEPARTMENT GOALS 1. Protect the investment in public streets through preventative maintenance and reconstruction. 2. Provide departmental assistance as needed: saw cuts, utility patches, milling, and other work requests. 3. Assist the public with special projects: street sanding, barricading, and City -sponsored festival activities. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Construct Capital Improvements Program projects. 2. Maintain the Pavement Management System and Overall Condition Index (OCI) ratings for all streets. 3. Improve the efficiency and productivity of the Street Department. 4. Respond to inclement weather conditions within 30 minutes of notification (e.g., high water, tree limbs, ice). 5. Economically repave small overlay projects and overlay larger patches without relying on the schedules of sub -contractors. 6. Complete all Denton County Transportation Authority -Enhanced Local Assistance Program projects by January 2009. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Potholes repaired (each) 8,375 6,000 6,274 7,325 2. Street Overlay (lane mile) 15 16 12 14 3. Cutouts, Basefailures (BF), Utility Cuts (square feet) 101,288 185,000 113,074 130,000 4. Micro -Surfacing Maintenance (square yard) 50,065 37,406 37,406 45,000 5. Street Reconstruction (lane mile) 7 10 12 14 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Tons of Asphalt Purchased 54,202 N/A 54,535 55,000 166 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Street Cut Reimbursements General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repairs Insurance Miscellaneous Operations Debt Service Transfers Fixed Assets TOTAL EXPENDITURES TRANSPORTATION STREETS 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 279,702 $ 150,000 $ 150,000 $ 200,000 3,870,175 4,446,078 4,400,1 18 4,156,650 $ 4,149,877 $ 4,596,078 $ 4,550,1 18 $ 4,356,650 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,526,578 $ 1,725,010 $ 1,707,760 $ 1,729,630 32,938 65,425 64,771 65,600 1,693,369 2,307,386 2,284,312 2,057,320 27,283 28,964 28,674 45,309 2,783 4,550 4,505 4,550 249,107 425,835 421,577 395,826 105,162 - - - 34,654 38,908 38,519 58,415 478,003 - - - $ 4,149,877 $ 4,596,078 $ 4,550,1 18 $ 4,356,650 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 27.00 27.00 27.00 27.00 MAJOR BUDGET ITEMS The 2008-09 Budget includes $500,000 for additional street material costs, $100,000 for concrete. These are all funded through bond interest income. * Estimate as of May 2008 167 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION TRAFFIC OPERATIONS PROGRAM DESCRIPTION The Traffic Operations Department provides safe operations and maintenance of the City transportation system. The Traffic Department coordinates and monitors traffic volumes, installs and maintains traffic signals, and pavement markings. The department also responds to citizen request, manages transportation issues, reviews new development, and assures compliance with federal, state, and local standards. In addition, the department is responsible for the sign needs of the City, this includes providing decals and lettering for vehicles. MAJOR DEPARTMENT GOALS 1. Add more independent traffic signals into a closed loop system using radio controlled devices. 2. Continue intersection accident monitoring, traffic signal improvement program timings, and coordination programs. 3. Update sign and pavement markings to infastuctures so that City and federal specifications are met. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Replace 80,000 feet of needed pavement markings. 2. Replace 14% of the estimated 13,000 signs in Denton. 3. Improve pavement markings at major intersections, utilizing state of the art materials and equipment. 4. Remark crosswalks and upgrade crossing signs. 5. Seek deployment of the Intelligent Transportation System. 6. Continue implementation of the Geographic Information System (GIS) and the CarteGraph work order system. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Pavement marking buttons 19,669 2,200 12,355 8,474 2. Markings per linear feet 108,813 160,000 225,473 365,423 3. Signs serviced 1,896 2,000 2,000 2,000 4. Traffic signals serviced 425 425 850 850 5. Assets involved in accidents 225 240 240 240 6. Signs serviced for vandalism 105 200 200 200 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost per sign serviced $60.65 $57.50 $57.50 $57.50 2. Cost per signal serviced $256.09 $510.36 $255.18 $255.18 168 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES State Signal Reimbursement General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repairs Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES TRANSPORTATION TRAFFIC OPERATIONS 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 16,062 $ 16,062 $ 16,062 $ 16,062 1,282,992 1,529,732 1,514,274 1,570,685 $ 1,299,054 $ 1,545,794 $ 1,530,336 $ 1,586,747 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 814,203 $ 916,362 $ 907,198 $ 962,187 12,649 20,812 20,604 23,576 281,086 351,624 348,108 353,329 42,289 33,000 32,670 17,936 1,299 500 495 2,270 79,002 139,918 138,519 160,079 57,176 83,578 82,742 67,370 11,350 - - - $ 1,299,054 $ 1,545,794 $ 1,530,336 $ 1,586,747 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 11.00 11.00 11.00 13.00 MAJOR BUDGET ITEMS The 2008-09 Budget includes the addition of two FTE's, one Sign and Marking Technician and one Traffic Signal Technician. Additional funding for tree trimming and a thermal printer is also included. The 2008-09 Budget includes $52,000 for signal heads, and $36,500 for a local air quality grant match. These are funded through bond interest income. * Estimate as of May 2008 169 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION TRANSPORTATION OPERATIONS PROGRAM DESCRIPTION The Transportation Operations department was established in FY 2008 to centralize support services for transportation related planning activities. Staff currently participates or interacts with more than a dozen federal, state, regional, and local transportation entities to facilitate transportation initiatives that impact the City of Denton. The quality of the regional transportation infrastructure has a major impact in the quality of life and economic vitality for the region and for the City of Denton. As the North Texas region continues to grow by more than one -million residents every seven years, it is important that the City of Denton participate in regional transportation policy discussions that will improve mobility, enhance air quality, and maintain the quality of life for all of North Texas. MAJOR DEPARTMENT GOALS 1. Assist in management and implementation of Airport CIP and development programs. 2. Coordinate public transportation initiatives with the Denton County Transportation authority to include the Downtown Denton Transit Center and the Rail DCTA project. 3. Receive funding assistance from SH 121 & SH 161 Regional Toll Revenue Initiatives to fund local transportation infrastructure priorities. 4. Assist in developing legislative initiatives to improve federal/state grant funding. 5. Maintain and improve activity within regional transportation organizations. 6. Interface with City departments to improve mobility and air quality through transportation. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Assist in development, management and implementation of the Airport CIP. 2. Assist Airport in development/refinement of a financial management plan that will assist in transitioning the Airport to an enterprise fund. 3. Receive grant funding for the construction of the runway extension project. 4. Complete the planning phase of the Downtown Denton Transit Center. 5. Work with Planning and Economic Development Departments to identify transit oriented development opportunities. 6. Work with regional transportation officials to identify legislative plan to implement the Rail North Texas proposal - transportation sales tax exemption. 7. Initiate study/program for Rail Quiet Zone and/or Wayside Horns. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Regional Transportation meetings N/A 85 85 75 2. Facilitate Mobility Committee meetings N/A 12 12 12 3. Coordinate/participate in joint projects N/A 6 8 5 4. Grant administration/funding agreements N/A 7 7 7 5. Intergovernmental relations (hours/week) N/A 15 15 15 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Intergovernmental agreements N/A 4 4 4 2. Grant/funding received N/A $38,800,000 $40,200,000 $20,000,000 3. Participate in regional transportation N/A 5 5 5 planning Initiatives 170 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Insurance Miscellaneous Operations Transfers TOTAL EXPENDITURES TRANSPORTATION TRANSPORTATION OPERATIONS 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ - $ 312,056 $ 308,935 $ 333,570 $ - $ 312,056 $ 308,935 $ 333,570 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ - $ 140,966 $ 139,556 $ 135,351 - 1,500 1,485 2,546 - - - 632 - 200 198 500 - 169,390 167,696 189,020 - - - 5,521 $ - $ 312,056 $ 308,935 $ 333,570 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL - 1.00 1.00 1.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 171 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRANSPORTATION STREET LIGHTING PROGRAM DESCRIPTION The purpose of this department is to pay the utility costs associated with the street lights and traffic signals within the city. 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 738,801 $ 1,064,058 $ 1,053,416 $ 933,032 TOTAL RESOURCES $ 738,801 $ 1,064,058 $ 1,053,416 $ 933,032 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Materials & Supplies 68,700 68,700 68,013 92,600 Operations 670,101 995,358 985,403 840,432 TOTAL EXPENDITURES $ 738,801 $ 1,064,058 $ 1,053,416 $ 933,032 * Estimate as of May 2008 172 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES � °�«rrril004l41111 ll8llll1l. 173 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON GENERAL FUND ORGANIZATIONAL CHART Citizens City Council City Manager Neighborhood Services Programs I I Public Safety Programs I I Transportation Programs Building Inspections I Animal Services Airport Code Enforcement Fire Administration Streets Library - Administration Fire Operations Street Lights Library - Emily Fowler Fire Prevention Traffc Operations Library- North Branch Municipal Court Transportation Operations Library - South Branch Municipal Judge Parks - Administration Police Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks -Maintenance Planning Economic Program Economic Development Administrative Program Cable Television City Managers Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Communications Office 174 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SER VICES CITY OF DENTON ECONOMIC PROGRAMS 175 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC PROGRAMS SUMMARY BY CATEGORY RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 507,338 $ 417,553 $ 411,201 $ 467,626 - 217,682 217,682 217,682 $ 507,338 $ 635,235 $ 628,883 $ 685,308 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 427,947 $ 456,147 $ 451,586 $ 455,951 Materials & Supplies 26,061 59,142 58,550 55,799 Insurance 2,979 3,015 2,985 5,275 Miscellaneous 3,509 10,100 9,999 10,500 Operations 25,406 79,133 78,342 131,055 Transfers 21,436 27,698 27,421 26,728 TOTAL EXPENDITURES $ 507,338 $ 635,235 $ 628,883 $ 685,308 * Estimate as of May 2008 176 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC PROGRAMS SUMMARY BY DEPARTMENT 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Economic Development $ - $ 217,682 $ 217,682 $ 217,682 General Resources 507,338 417,553 411,201 467,626 TOTAL RESOURCES $ 507,338 $ 635,235 $ 628,883 $ 685,308 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Economic Development $ 307,463 $ 349,401 $ 345,907 $ 685,308 Downtown Development 199,875 285,834 282,976 - TOTAL EXPENDITURES $ 507,338 $ 635,235 $ 628,883 $ 685,308 * Estimate as of May 2008 177 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC PROGRAMS ECONOMIC DEVELOPMENT PROGRAM DESCRIPTION The Economic Development Department's objective is to promote and assist positive development in Denton through programs, partnerships, and redevelopment efforts. The department acts as liaison to partners in higher education, chambers of commerce, developers, businesses, and specific CIP projects. Staff compiles and distributes community statistics and information and provides reponses to concerns and informational requests. The director serves as the staff liaison for the Economic Development Partnership Board. MAJOR DEPARTMENT GOALS 1. Facilitate economic development activities such as business recruitment and retention, developer assistance, adaptive reuse, and master -plan capital improvement projects such as the Walnut Street capital improvement project. 2. Promote economic development through implementation of four project areas: Image and Marketing, Business Parks, and University of North Texas (UNT) Research Park. Act as staff support to the Economic Development Partnership Board in promoting other focus areas, such as retail recruitment and medical services and downtown redevelopment. 3. Promote Denton through partnerships with the universities, Denton Independent School District (DISD), chambers of commerce, and Denton businesses. 4. Work with developers, chambers of commerce, City departments, and contractors to facilitate and expedite negotiations for locations and expansions, adaptive reuse projects, and specific capital improvement projects. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Coordination of Image and Marketing, Business Parks, North Texas Discovery Park, and Downtown Development action plans. 2. Work with Chamber of Commerce, City departments, developers, and contractors to facilitate and expedite negotiations for locations and expansions, adaptive reuse projects, and specific capital improvement projects. 3. Assist groups and businesses to facilitate activities in the downtown area to increase retail sales and tax revenues. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Implementation of strategic action 5 5 5 5 ongoing plans 2. Business Retention events and 68 88 88 88 activities 3. Development & CIP projects assisted 16 17 17 17 4. Grants 1 1 1 1 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Development projects located 12 10 10 10 2. International partnerships/events 1 2 2 2 3. Strategic Plan projects completed 5 5 5 5 4. Retail starts/relocations/expansions 10 10 10 10 5. Redevelopment grants applications 7 10 10 7 processed 178 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Insurance Miscellaneous Operations Transfers TOTAL EXPENDITURES ECONOMIC PROGRAMS ECONOMIC DEVELOPMENT 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 307,463 $ 131,719 $ 128,225 $ 467,626 - 217,682 217,682 217,682 $ 307,463 $ 349,401 $ 345,907 $ 685,308 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 269,771 $ 289,996 $ 287,096 $ 455,951 10,140 16,574 16,408 55,799 1,788 1,809 1,791 5,275 3,509 10,100 9,999 10,500 8,691 11,424 11,310 131,055 13,564 19,498 19,303 26,728 $ 307,463 $ 349,401 $ 345,907 $ 685,308 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 3.00 3.00 3.00 5.00 MAJOR BUDGET ITEMS Economic Development and Downtown Development were combined for the 2008-09 Budget. * Estimate as of May 2008 179 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC PROGRAMS DOWNTOWN DEVELOPMENT 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources $ 199,875 $ 285,834 $ 282,976 $ - TOTAL RESOURCES $ 199,875 $ 285,834 $ 282,976 $ - EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 2008-09 ESTIMATE * ADOPTED Personal Services $ 158,176 $ 166,151 $ 164,490 $ - Materials & Supplies 15,921 42,568 42,142 - Insurance 1,191 1,206 1,194 - Operations 16,715 67,709 67,032 - Transfers 7,872 8,200 8,118 - TOTAL EXPENDITURES $ 199,875 $ 285,834 $ 282,976 $ - PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 2.00 2.00 2.00 - MAJOR BUDGET ITEMS Downtown Development was combined with Economic Development for 2008-09. * Estimate as of May 2008 180 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ` """'�llllllllll( Nlllllllll. 181 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON GENERAL FUND ORGANIZATIONAL CHART Citizens City Council City Manager Neighborhood Services Programs I I Public Safety Programs I I Transportation Programs Building Inspections I Animal Services Airport Code Enforcement Fire Administration Streets Library - Administration Fire Operations Street Lights Library - Emily Fowler Fire Prevention Traffc Operations Library- North Branch Municipal Court Transportation Operations Library - South Branch Municipal Judge Parks - Administration Police Parks - Acquatic Center Parks - Keep Denton Beautiful Parks - Leisure Services Parks -Maintenance Planning Economic Program Economic Development Administrative Program Cable Television City Managers Office Facilities Management Finance Human Resources Internal Audit Legal Administration Public Communications Office 182 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON ADMINISTRATIVE 183 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE SUMMARY BY CATEGORY RESOURCES Williams Square Parking Fees City Hall East - Lease Revenue Cost of Service Transfer Tax Roll Processing Tax Certificates General Resources TOTAL RESOURCES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 21,000 $ 21,000 $ 21,000 $ 21,000 65,736 - - - 721,251 2,843,904 2,857,661 3,022,651 6,800 - - - 1,260 - - - 10,679,636 1 1,01 1,709 10,859,186 13,698,969 $ 11,495,683 $ 13,876,613 $ 13,737,847 $ 16,742,620 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 5,515,790 $ 7,178,400 $ 7,106,617 $ 9,364,907 Materials & Supplies 218,871 325,927 322,667 248,707 Maintenance & Repair 415,115 476,698 471,930 528,534 Insurance 69,417 97,540 96,563 180,703 Miscellaneous 284,167 261,521 258,907 723,666 Operations 2,928,106 3,896,104 3,857,144 4,033,325 Transfers 2,021,831 1,618,803 1,602,615 1,641,158 Fixed Assets 42,386 21,620 21,404 21,620 TOTAL EXPENDITURES $ 11,495,683 $ 13,876,613 $ 13,737,847 $ 16,742,620 * Estimate as of May 2008 184 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE SUMMARY BY DEPARTMENT RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Cable Television 32,253 30,418 30,418 37,173 City Manager's Office 445,765 445,975 445,975 695,980 Facilities Management 65,736 445,976 445,976 388,310 Finance 113,744 774,321 774,321 730,226 Human Resources - 487,763 487,763 501,591 Internal Audit - 23,770 23,770 59,371 Legal Administration - 275,239 288,996 244,680 Public Communications Office 158,549 179,734 179,734 116,644 Miscellaneous - 201,708 201,708 269,676 General Resources 10,679,636 11,011,709 10,859,186 13,698,969 TOTAL RESOURCES $ 11,495,683 $ 13,876,613 $ 13,737,847 $ 16,742,620 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Cable Television $ 85,990 $ 106,814 $ 105,746 $ 159,982 City Manager's Office 917,897 1,705,316 1,688,263 2,121,882 Facilities Management 2,570,589 2,781,529 2,753,714 3,085,042 Finance 2,274,367 2,279,885 2,257,087 2,411,683 Human Resources 963,232 1,159,061 1,147,469 1,291,198 Internal Audit 107,150 304,561 301,515 355,607 Legal Administration 990,405 1,211,056 1,198,946 1,256,350 Public Communications Office 450,146 413,518 409,383 410,386 Miscellaneous 3,135,907 3,914,873 3,875,724 5,650,490 TOTAL EXPENDITURES $ 11,495,683 $ 13,876,613 $ 13,737,847 $ 16,742,620 * Estimate as of May 2008 ('The Budget and Treasury Departments have been combined into the Finance Department for the 2008-09 Budget. 185 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE CABLE TELEVISION PROGRAM DESCRIPTION The Cable Television Department is responsible for operating the City's cable TV station (DTV) which includes live broadcasting of all City Council regular meetings, work sessions, and planning and zoning commission meetings. The department creates and maintains a current Bulletin Board System (BBS) as well as manages the Public Education Government (PEG) programming of DTV Newsbreak and DTV Sports Football. MAJOR DEPARTMENT GOALS 1. Make City government more accessible to Denton citizens by informing them of City programs, services, and issues. 2. Coordinate live broadcasts, playbacks, and the bulletin board system to produce quality programming in a 24/7 broadcast environment. 3. Manage the production of PEG department programming, DTV Newsbreak, and DTV Sports Football. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Upgrade and improve the equipment and content of the bulletin board and public meeting coverage 2. Plan and implement new programming on City events, places and people on DTV's flagship station, Channel 26. Implement a marketing strategy to increase channel viewership. 3. Supplement the PEG operating budget which will be experiencing reduced funding beginning June 2008. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1 Bulletin board slides 400 425 425 450 2. Hours per month of public meeting coverage (including repeats) 150 150 150 150 3. Number of City stories on DTV 252 275 275 300 Newsbreak 4. Number of City of Denton PSA run times during DTV football games 60 60 60 60 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Percentage of City of Denton stories on DTV Newsbreak 39% 40% 40% 45% 2. Number of hours PEG staff worked for other City departments versus 320 320 500 375 amount worked for PEG department 186 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers TOTAL EXPENDITURES ADMINISTRATIVE CABLE TELEVISION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 53,737 $ 76,396 $ 75,328 $ 122,809 32,253 30,418 30,418 37,173 $ 85,990 $ 106,814 $ 105,746 $ 159,982 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 67,837 $ 70,780 $ 70,072 $ 131,724 431 5,564 5,508 450 917 400 396 2,500 897 835 827 1,509 20 150 149 500 5,621 16,118 15,957 18,143 10,267 12,967 12,837 5,156 $ 85,990 $ 106,814 $ 105,746 $ 159,982 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 1.00 1.00 1.00 2.00 MAJOR BUDGET ITEMS The budget for FY 2008-09 reflects the transfer of one FTE from a Public Education Government (PEG) grant. * Estimate as of May 2008 187 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE CITY MANAGER'S OFFICE PROGRAM DESCRIPTION The mission of the City Manager's Office (CMO) is to facilitate the success of the City Council and the City Manager through customer service, communication, coordination, and collaboration. The CMO staff combines the efficient use of knowledge and problem solving to work directly with the City Council and the City Manager to administer policy in a manner that is both reliable and accurate. The CMO provides customer service through anticipating customer expectations and providing leadership and direction for the organization. The CMO organizes municipal and special elections and maintains official records. The CMO responds to requests for information and acts as liaison between City administration and the City Council. MAJOR DEPARTMENT GOALS 1. Identify strategies that relate to realizing our vision and mission as directed by policy makers and the City Manager. 2. Continue to increase citizen ease of access to public information through more effective and more efficient use of existing technologies and resources. 3. Be a role model for the organization in providing customer service. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue to improve and meet administrative support requests for the Mayor, City Council, City Manager, and Assistant City Managers. 2. Continue to provide a high level of customer service in conjunction with the consolidation of the City Manager's management team. 3. Continue to build and strengthen interdepartmental relationships. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Council meetings/agendas 44 55 40 45 2. Official committee meetings 7 N/A 16 19 3. Pages of records scanned 15,511 17,000 16,500 18,000 4. Pages of reading files 1,718 2,000 1,400 1,450 5. Pages of records posted to website 9,584 11,000 9,500 12,000 6. Switchboard calls 47,235 52,500 47,000 48,000 7. Citizen requests from website 506 390 500 520 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Open records requests completed within required time frame 100% 100% 100% 100% 2. Special events/projects completed successfully 100% 100% 100% 100% 3. Requests for information responded to within requested time frame 95% 95% 95% 95% 188 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers TOTAL EXPENDITURES ADMINISTRATIVE CITY MANAGER'S OFFICE 2007-08 2007-08 2008-09 BUDGET ESTIMATE * ADOPTED $ 472,132 $ 1,259,341 $ 1,242,288 $ 1,425,902 445,765 445,975 445,975 695,980 $ 917,897 $ 1,705,316 $ 1,688,263 $ 2,121,882 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 695,939 $ 1,324,933 $ 1,31 1,684 $ 1,635,094 13,769 44,501 44,056 50,200 1,606 3,152 3,120 4,428 5,694 40,060 39,659 116,072 33,409 40,620 40,214 59,820 63,211 117,043 115,873 146,438 104,269 135,007 133,657 109,830 $ 917,897 $ 1,705,316 $ 1,688,263 $ 2,121,882 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 6.50 11.38 11.38 13.38 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the transfer of two FTEs from Water Fund Utilities Administration. The Budget includes $15,000 for run-off election expenses. * Estimate as of May 2008 189 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE FACILITIES MANAGEMENT PROGRAM DESCRIPTION The Facilities Management Department is responsible for building maintenance, janitorial services, utility services, and identification/security access badges for multiple municipal buildings. Major and minor renovation projects are also performed. The department maintains construction contracts which includes the hiring and supervision of architects and consultants along with space planning. Capital Improvement Program (CIP) vertical building construction (excluding construction of electric substations, lift stations, pump stations, etc.), and lease/purchase negotiations are performed. These tasks are accomplished by providing quality facility management, service, and construction management for interdepartmental customers who serve our citizens. MAJOR DEPARTMENT GOALS 1. Provide project administration, construction management, and evaluation of City facilities during construction and maintenance. Work to make the City more effective in service provision while becoming more efficient in the use of City resources. 2. Implement the adopted Capital Improvement Program, completing projects on time and providing accurate and timely reporting. 3. Continue to provide a 24/7 on -call system for maintenance of City facilities in an aesthetically pleasing and orderly manner. This instills employee pride and efficiency and increases public approval. 4. Continue to provide efficient and effective service for our customers. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue Capital Improvement Program (CIP) and facility construction for FY 2008. This includes the South Branch Library, Public Safety Training Facility, HVAC/Roof /Flooring replacement program, CHE police expansion, Facilities Management relocation, and any other approved building projects. 2. Continue special CIP projects such as improving existing American Disabilities Act (ADA) accommodations and other facility maintenance areas. 3. Analyze and track expenditures in facilities areas for cost effectiveness. 4. Complete work requests in a timely manner and perform scheduled HVAC maintenance. 5. Continue to provide and monitor custodial services for designated City buildings. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Number of buildings maintained 35 36 37 37 2. Number of buildings receiving Janitorial Services 24 24 28 28 3. Number of buildings receiving security/card access services 25 25 26 26 4. Major Construction CIP projects 11 6 7 5 5. Building Infrastructure projects N/A 14 14 18 6. Square footage maintained 633,635 633,635 656,912 710,000 7. Number of service calls/work orders 9,570 9,570 10,206 10,206 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Service calls completed on time 90% 85% 85% 85% 2. "Off -hours" requests completed 100% 100% 100% 100% 3. Projects completed on time/within 95% 100% 90% 90% budget 4. Special projects completed on time 100% 100% 85% 85% 190 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE FACILITIES MANAGEMENT 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED City Hall East - Lease Revenue $ 65,736 $ - $ - $ - Cost of Service Transfer - 445,976 445,976 388,310 General Resources 2,504,853 2,335,553 2,307,738 2,696,732 TOTAL RESOURCES $ 2,570,589 $ 2,781,529 $ 2,753,714 $ 3,085,042 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 983,854 $ 1,052,223 $ 1,041,701 $ 1,167,163 Materials & Supplies 63,426 94,380 93,436 60,217 Maintenance & Repair 395,309 470,170 465,468 520,206 Insurance 19,747 18,878 18,689 18,332 Miscellaneous 767 503 498 503 Operations 1,055,360 1,053,732 1,043,195 1,247,307 Transfers 52,126 91,643 90,727 71,314 TOTAL EXPENDITURES $ 2,570,589 $ 2,781,529 $ 2,753,714 $ 3,085,042 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 13.00 13.00 13.00 14.00 MAJOR BUDGET ITEMS The budget for FY 2008-09 reflects the addition of one new Facilities Assistant FTE. * Estimate as of May 2008 191 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE HUMAN RESOURCES PROGRAM DESCRIPTION The Human Resources Department is a partner that provides departments within the organization advice, support, and recommendations to effectively utilize and manage the City's human resources. The department's strategic role is to provide an avenue by which managers can attract and retain quality employees. This includes a competitive compensation and benefits package, an active workforce diversity program, a recruiting program, training programs and providing recommendations concerning short and long term strategic human resource management decisions. MAJOR DEPARTMENT GOALS 1. Create an enjoyable and inclusive work environment for all employees showing that the organization cares and appreciates them while facilitating an environment of trust, openness, and effective communication. 2. Assist with the continuous training and development of all employees to help create a knowledgable, productive, and motivated workforce. 3. Assist supervisors in maintaining compliance with federal, state, and local laws while operating safe and efficient departments and motivating employees to put forth their best effort. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Improve communication to supervisors and accessibility to Human Resources related information by redesigning the Human Resources intranet site. 2. Establish a strategic plan for organizational training and development needs. 3. Convene a succession management focus group to recommend changes to improve succession planning efforts. 4. Analyze effectiveness of compensation plan and make recommendations for changes as needed. 5. Enhance employee involvement by providing recognition programs and assisting supervisors with emplovee relation and personnel issues. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Applications/resumes processed (Online & hard copy) 7,782 6,500 7,000 7,000 2. Positions filled (including temp./seasonal) 344 375 350 350 3. Employee separations 324 309.5 320 320 4. Employee drug tests conducted 774 900 790 800 5. Number of employees attending 1,169 1,200 1,550 1,725 workshops 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average days to fill a position a. Non-exempt 50.25 55 55 55 b. Exempt 85.39 90 90 90 2. Turnover (excluding seasonal) 10.54% 10% 1 1 % 1 1 % 3. Employee disciplinary actions/investigations 130 125 100 125 4. Participant hours for training 4,853 5,000 6,073 6,900 192 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers TOTAL EXPENDITURES ADMINISTRATIVE HUMAN RESOURCES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 963,232 $ 671,298 $ 659,706 $ 789,607 - 487,763 487,763 501,591 $ 963,232 $ 1,159,061 $ 1,147,469 $ 1,291,198 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 790,598 $ 897,567 $ 888,591 $ 987,713 26,529 45,456 45,001 36,000 120 1,500 1,485 500 10,310 9,676 9,579 8,829 16,918 23,523 23,288 26,023 46,894 82,979 82,149 124,534 71,863 98,360 97,376 107,599 $ 963,232 $ 1,159,061 $ 1,147,469 $ 1,291,198 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 12.00 12.00 12.00 12.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 193 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE INTERNAL AUDIT PROGRAM DESCRIPTION The Internal Audit Department provides an independent appraisal of the City's operations and internal controls. The department provides the City Council and management with reviews and recommendations for improvement of performance, reductions of cost, administrative and resource efficiencies, and risk analysis. The department's annual plan focuses on the organization's goals and current audit service needs. MAJOR DEPARTMENT GOALS Work with the City Council and City management to ensure that: 1. Organizational and management objectives are met. 2. Resources are used economically and efficiently. 3. Risks or potential liabilities to the City are identified and minimized. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Analyze and review the City's risks. 2. Develop an annual plan and a 5-year plan based on the goals of the organization and current audit needs. 3. Provide management with recommendations for improvement. 4. Provide necessary audit services as determined by the current needs of the organization. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Scheduled special audits N/A 10 10 10 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Audits completed N/A 100% 100% 100% 2. Recommendations implemented N/A 75% 75% 75% 194 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Operations Transfers TOTAL EXPENDITURES ADMINISTRATIVE INTERNAL AUDIT 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 107,150 $ 280,791 $ 277,745 $ 296,236 - 23,770 23,770 59,371 $ 107,150 $ 304,561 $ 301,515 $ 355,607 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 87,772 $ 269,123 $ 266,432 $ 263,028 1,856 6,916 6,847 3,700 - 400 396 400 801 761 753 1,890 13,073 18,320 18,136 76,837 3,648 9,041 8,951 9,752 $ 107,150 $ 304,561 $ 301,515 $ 355,607 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 1.00 2.00 2.00 2.00 MAJOR BUDGET ITEMS The 2008-09 Budget includes an additional $50,000 for professional support services. * Estimate as of May 2008 195 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE LEGAL ADMINISTRATION PROGRAM DESCRIPTION The Legal Department provides quality legal representation to the City Council, boards, and staff members of the City. This department assists the Risk Manager with property damage collection accounts that have entered into a repayment agreement with the City for damage made to City property. The Legal Department assists in the collection of delinquent accounts and administers the codification and revision of City ordinances as well as drafting various legal instruments. In addition, a prosecutor is provided through the department to represent the State of Texas in Municipal Court proceedings. MAJOR DEPARTMENT GOALS and OBJECTIVES FOR FISCAL YEAR 2008-09 1. Achieve favorable results in pending litigation. 2. Assist Risk Manager in legal collections. 3. Achieve favorable results in pending condemnation cases. 4. Complete implementation of stricter open records requests oversight in conjunction with the City Secretary. 5. Continue to conduct workshops with City departments to enhance their working knowledge of routine legal matters in order to limit the need for ongoing legal advice. 6. Continue to monitor and report to City Council on the efficiency of the Legal Department. 7. Consider and prudently implement other reorganization methods that enhance the quality of legal services, which includes the continued use of outside counsel for specialized areas of law. 8. Continue code revision project by updating obsolete portions of the City Code. 9. Accomplish the goals established by the Council Performance Review Committee for the Legal Department. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Contracts/forms reviewed or 2,776 2,500 2,500 2,500 prepared 2. Correspondence/memos prepared 4,671 4,000 4,500 4,500 3. Ordinances/resolutions prepared 330 400 400 400 4. Proclamations/Appreciations 69 70 70 70 5. Requests for legal services received/meetings attended 6,728 7,000 7,000 7,000 6. Miscellaneous documents prepared 224 300 300 300 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Requests for legal services processed within response cycle time 95% 95% 95% 95% 196 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers Fixed Assets TOTAL EXPENDITURES ADMINISTRATIVE LEGAL ADMINISTRATION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 990,405 $ 935,817 $ 909,950 $ 1,01 1,670 - 275,239 288,996 244,680 $ 990,405 $ 1,21 1,056 $ 1,198,946 $ 1,256,350 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 772,757 $ 837,689 $ 829,312 $ 907,325 7,528 13,042 12,912 13,042 293 300 297 300 6,731 6,268 6,205 9,252 - 500 495 500 148,799 292,322 289,399 264,664 35,011 39,315 38,922 39,647 19,286 21,620 21,404 21,620 $ 990,405 $ 1,21 1,056 $ 1,198,946 $ 1,256,350 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 7.50 8.00 8.00 8.00 MAJOR BUDGET ITEMS This budget reflects no major changes. * Estimate as of May 2008 197 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE PUBLIC COMMUNICATIONS OFFICE PROGRAM DESCRIPTION The Public Communications Office (PCO) assists the organization with the dissemination of information to the public. The department conducts programs which are designed to inform citizens regarding City programs, services, and issues. The Public Communications Office helps to create and maintain a positive public image of the City and serves as a liaison to the media. The department assists management when the Emergency Operation Center is activated. Oversight is provided regarding the City cable television franchise and website. The department facilitates internal communication in order to keep employees informed. Advertising, print material, and public relations support is provided along with public education programs for the Utilities Department. MAJOR DEPARTMENT GOALS 1. Improve citizen awareness, understanding, and participation in City programs, services, and issues. Promote a positive public image of the organization. 2. Provide quality print, media, and communication plans/advertising production support to all City departments. 3. Facilitate and improve internal communications to help create an informed employee work base through the use of the City Limits newsletter. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Work with Watershed Division to help fulfill the public education and involvement component for the City's storm water permit. 2. Work with communicators group to create a city-wide grammar and style guide for print, Web, and cable TV. 3. Assure cable franchise items that may arise are in compliance with Federal Communications Commission (FCC) guidelines, state laws, and City ordinances. 4. Create a marketing package to promote Clear Creek. 5. Coordinate with KDB on the expansion of Stream Clean. 6. Increase contact with departmental Web content managers to keep information up to date. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Educational Programs & Events 42 38 38 34 2. Print/advertising materials produced 112 100 120 100 3. Percentage Web time support for content managers N/A N/A 15% 25% 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average monthly website hits 462,913 540,000 542,305 623,650 2. Total cost per copy of Citizen Update $0.68 $0.78 $0.81 $0.87 198 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Operations Transfers TOTAL EXPENDITURES ADMINISTRATIVE PUBLIC COMMUNICATIONS OFFICE 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 291,597 $ 233,784 $ 229,649 $ 293,742 158,549 179,734 179,734 1 16, 644 $ 450,146 $ 413,518 $ 409,383 $ 410,386 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 295,312 $ 251,947 $ 249,428 $ 253,477 17,575 20,255 20,052 11,700 16,870 776 768 200 3,159 2,993 2,963 2,867 90,176 1 1 1,548 110,433 120,524 27,054 25,999 25,739 21,618 $ 450,146 $ 413,518 $ 409,383 $ 410,386 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 4.00 3.00 3.00 3.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 199 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE FINANCE PROGRAM DESCRIPTION The Finance Division is comprised of the Accounting, Budget and Treasury, and Finance Administration departments. The division is responsible for a variety of functions, including accounts receivable and payable, payroll, cash management, managing the City's investment portfolio, debt management, budgeting, long-range financial planning and accounting functions. The division produces quarterly financial reports, prepares the Comprehensive Annual Financial Report (CAFR) and the Annual Program of Services (Budget). MAJOR DEPARTMENT GOALS 1. Plan for the City's future financial growth and ensure that the City remains fiscally sound. 2. Provide financial information to all users in the form, the frequency, and the timeliness needed for management decisions. 3. Provide financial reporting in conformity with Generally Accepted Accounting Principles (GAAP). 4. Prepare an annual operating and capital improvement budget that includes the City's plan for providing services. MAJOR OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue to improve financial accountability and transparency. 2. Continue to immprove cash and investment procedures, policies, and reports. 3. Provide a comprehensive financial and economic analysis report on a quarterly basis. 4. Develop and maintain accounting policies and procedures to ensure compliance with Governmental Accounting and Standards Board and GAAP Requirements. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Departmental budget transfers 281 165 265 285 2. Accts Payable documents processed per year 56,161 44,000 56,500 50,000 3. Payroll checks per month 2,907 2,950 3,100 3,250 4. Cash fund audits 4 80 92 92 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Department budgets 102 110 110 ill reviewed/monitored 2. Accts Receivable collection rate 85% 85% 90% 91 % 3. Quarterly revenue/ expenditure 5 4 4 4 reports 4. Vendor invoices processed within 30 90% 100% 92% 100% days 200 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FINANCE SUMMARY BY DEPARTMENT RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Williams Square Parking Fees $ 21,000 $ 21,000 $ 21,000 $ 21,000 Tax Roll Processing 6,800 - - - Tax Certificates 1,260 - - - Cost of Service Transfer - Accounting - 473,565 473,565 438,124 Cost of Service Transfer - Budget & Treasury 84,684 249,065 249,065 219,638 Cost of Service Transfer - Finance Ad min - 30,691 30,691 51,464 General Resources 2,160,623 1,505,564 1,495,319 1,681,457 TOTAL RESOURCES $ 2,274,367 $ 2,279,885 $ 2,269,640 $ 2,411,683 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 1,764,541 $ 1,863,117 $ 1,844,486 $ 1,969,383 Materials & Supplies 87,752 95,813 94,855 73,398 Insurance 22,078 18,069 17,888 21,952 Miscellaneous 1,265 1,225 1,213 1,320 Operations 181,223 115,677 114,521 154,662 Transfers 194,408 185,984 184,124 190,968 Fixed Assets 23,100 - - - TOTAL EXPENDITURES $ 2,274,367 $ 2,279,885 $ 2,257,087 $ 2,411,683 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Accounting 14.00 14.00 14.00 15.00 Budget and Treasury (1) 4.00 6.75 6.75 6.75 Finance Administration 3.00 2.00 2.00 2.00 Tax 2.00 - - - Treasury 3.50 - - - TOTAL PERSONNEL 26.50 22.75 22.75 23.75 MAJOR BUDGET ITEMS ('The Budget and Treasury departments were combined in 2007-08. The 2008-09 Budget reflects the addition of one Assistant Controller position. * Estimate as of May 2008 201 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADMINISTRATIVE MISCELLANEOUS EXPENSE 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED General Resources Cost of Service Transfer TOTAL RESOURCES EXPENDITURES $ 3,135,907 $ 3,713,165 $ 3,674,016 $ 5,380,814 - 201,708 201,708 269,676 $ 3,135,907 $ 3,914,873 $ 3,875,724 $ 5,650,490 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED Unemployment Insurance $ 13,430 $ 100,000 $ 99,000 $ 50,000 Salary Adjustments - 511,021 505,911 2,000,000 Medical Insurance 43,750 - - - Materials and Supplies 5 - - - Election Expense 6,024 - - - Code Supplements 4,004 10,000 9,900 10,000 Flex Benefits Plan 28,017 25,000 24,750 25,000 Refund Prior Year Revenue 37,699 - - Chamber Contribution 80,000 90,000 89,100 80,000 City Council Contingency 13,027 - - - Campus Theatre Utilities 53,017 55,000 54,450 55,000 Fuel Contigency - - - 200,000 Compensated Absences Contingency - - - 150,000 GASB 45 Contribution - - - 100,000 Neighborhood Empowerment Fund - 5,000 4,950 - Affordable Housing Grant 10,000 10,000 9,900 15,000 Dues and Publications 72,156 25,000 24,750 55,000 Miscellaneous 33,758 100,000 99,000 100,000 Seven Habits 22,102 26,662 26,395 - Tuition Reimbursement 22,734 25,000 24,750 25,000 Civil Service Exams 18,605 40,000 39,600 40,000 Special Services 193,909 152,200 150,678 130,000 Miscellaneous (193) 191,276 189,363 59,716 Audit Expenditures 139,113 150,000 148,500 145,000 Cost Allocation 13,528 14,000 13,860 14,000 Collection Expense 97,080 135,000 133,650 35,000 Denton County Appraisal District 315,856 360,000 356,400 376,500 Outside Contract Service 16,322 - - - Engineering Transfer 261,031 769,227 761,535 750,000 Bank Depository 117,724 100,000 99,000 150,000 Mowing Expense 24 - - - Transfer to Capital Projects 554,263 500,000 495,000 500,000 Transfer to Water Shed Protection - 100,000 99,000 100,000 Transfer to Fleet Services Fund - 124,361 123,117 137,627 Transfer to Material Management 289,229 268,906 266,217 256,769 Transfer to Aquatic Fund 413,512 - - - Transfer to Health Insurance 200,512 - - - Transfer To Customer Service 65,669 27,220 26,948 90,878 TOTAL EXPENDITURES $ 3,135,907 $ 3,914,873 $ 3,875,724 $ 5,650,490 * Estimate as of May 2008 202 "Dedicated to Quality Service" At its Tree GiveAway'event in'2008, Keep Denton Beautiful supplied more than 900 trees to be planted in the Denton community. CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL DEBT SERVICE FUND 2008-09 The General Debt Service Fund is used for the accumulation of resources for payment of general long-term debt principal and interest. Resources include an applicable portion of the Ad Valorem Tax Levy and related interest income usable from debt service. From the collectible portion of the tax levy, an allocation of available funds is made between General Fund operating revenue and the General Debt Service Fund. DEBT MANAGEMENT SUMMARY A. Debt Issuance. The City will issue debt primarily for the purpose of acquiring or constructing capital assets for the general benefit of its citizens and to allow it to fulfill its various missions as a city. Debt may be issued for the purposes of purchasing land or rights -of -way and/or improvements to land, for construction projects to provide for the general good, or for capital equipment. B. Types of Debt. 1. General Obligation Bonds (GOs). General obligation bonds will be used only to fund capital assets of the general government, are not to be used to fund operating needs of the City and are backed by the full faith and credit of the City, as well as the ad valorem tax authority of the City. General obligation bonds must be authorized by a vote of the citizens of the City of Denton. 2. Revenue Bonds (RBs). Revenue bonds will be issued to provide for the capital needs of any activities where the capital requirements are necessary for continuation or expansion of a service which produces a revenue and for which the asset may reasonably be expected to provide for a revenue stream to fund the debt service requirements. 3. Certificates of Obligation (COs). Certificates of obligation may be issued to: • Finance permanent improvements and land acquisition, the need for which arose between bond elections • Finance costs associated with capital project overruns • Acquire equipment/vehicles • Leverage grant funding • Renovate, acquire, construct facilities and facility improvements • Construct street improvements • Provide funding for master plans/studies • Address necessary life safety needs In accordance with state law, a resolution authorizing publication of notice of intent to issue certificates of obligation shall be presented for the consideration of the City Council. The notice of intent shall be published in a newspaper of general circulation in the City once a week for two consecutive weeks with the first publication to be at least fifteen (15) days prior to the sale date. Certificates of obligation may be backed by a tax pledge under certain circumstances as defined by law. They may also be backed by a combination of tax and revenue pledge eligible under state law. Some revenues are restricted as to the uses for which 203 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES they may be pledged. Electric, Water, Wastewater, and Solid Waste revenues may be pledged without limit for Electric, Water, Wastewater, and Solid Waste purposes but may only be pledged up to $10,000 for non -utility system purposes. The life of the obligation will not exceed the estimated useful life of the projects financed. 4. Method of Sale. The City will use a competitive bidding process in the sale of bonds unless the nature of the issue warrants a negotiated bid. In situations where a competitive bidding process is not elected, the City will present the reasons why, and the City will actively participate with the financial advisor in the selection of the underwriter or direct purchaser. 5. Bidding Parameters. The notice of sale will be carefully constructed so as to ensure the best possible bid for the City, in light of the existing market conditions and other prevailing factors. Parameters to be examined include: • Limits between lowest and highest coupons • Coupon requirements relative to the yield curve • Method of underwriter compensation, discount or premium coupons • Use of true interest cost (TIC) versus net interest cost (NIC) • Use of bond insurance • Deep discount bonds • Variable rate bonds • Call provisions C. Analysis of Financing A►ternatives. Staff will explore alternatives to the issuance of debt for capital acquisitions and construction projects. These alternatives will include, but not be limited to: 1) grants in aid, 2) use of reserves, 3) use of current revenues, 4) contributions from developers and others, 5) leases, and 6) impact fees. D. Disclosure. Full disclosure of operations will be made to the bond rating agencies and other depositories of financial information as required by the Securities and Exchange Commission (SEC) Rule 15c2-12, specifically, Texas Municipal Advisory Council (State Information Depository). E. Rating Agency Communication. The City staff will seek to maintain and improve its current bond rating so its borrowing costs are reduced to a minimum and its access to credit preserved. The City staff, with the assistance of financial advisors and bond counsel, will prepare the necessary materials for presentation to the rating agencies, will aid in the production of Official Statements, and will take responsibility for the accuracy of all financial information released. F. Federal Requirements. The City will maintain procedures to comply with arbitrage rebate and other federal requirements. G. Debt Limit. The State of Texas limits the ad valorem tax rate to $2.50 per $100 valuation. Denton's adopted rate of $0.66652 per $100 valuation falls well below this limit. H. Bond Ratings. Denton's bonds currently have the following ratings: Moody's Standard & Poor's General Obligation Bonds Aa3 AA Revenue Bonds Al A+ These ratings directly affect the cost of debt. The City's policies are focused on issues, which maintain high bond ratings and keep debt costs reasonable. 204 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AD VALOREM TAX DISTRIBUTION BETWEEN DEBT SERVICE AND OPERATIONS AND MAINTENANCE 80% 70% 60% 50% 40% 30% 20% 10% 0% 40 4q 00 O� OS' Oh Off` Oy ODD 01 00 Oq Q1'�' q0' qq' 00' Off' �.' O'b' �`� Oh' Ob• OAl 00. Na► Na► Na► 1O Debt Service m Operations & Maintenance 205 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Ad Valorem Taxes Transfers In TOTAL REVENUES Use of Reserves TOTAL RESOURCES GENERAL DEBT SERVICE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 9,791,683 $ 13,328,088 $ 13,328,088 $ 13,769,898 5,020,746 4,003,675 4,003,675 4,588,030 $ 14,812,429 $ 17,331,763 $ 17,331,763 $ 18,357,928 $ 14,812,429 $ 17,331,763 $ 17,331,763 $ 18,357,928 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Debt Service $ 14,633,130 $ 17,331,763 $ 17,331,763 $ 18,632,641 TOTAL EXPENDITURES $ 14,633,130 $ 17,331,763 $ 17,331,763 $ 18,632,641 * Estimate as of May 2008 206 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ESTIMATED AD VALOREM TAX COLLECTIONS & DISTRIBUTION 2008-09 Assessed Valuation for 2006 Gain in Value Net Assessed Valuation for 2007 Tax Rate Per $100 Valuation Estimated Collections TOTAL REVENUE DISTRIBUTION General Fund General Debt Service Fund $ 6,089,499,755 201,859,357 $ 6,291,359,112 x 0.66652 $ 41,933,167 x 100.00% $ 41,933,167 TAX RATE PER $100 2008-09 2007-08 2008-09 REVENUE $ 0.44765 $ 0.44765 $ 28,163,269 0.21887 0.21887 13,769,898 TOTAL $ 0.66652 $ 0.66652 $ 41,933,167 PERCENT 67.16% 32.84% 100.00% 207 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL LONG-TERM DEBT PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2008 General Debt General Debt Year Principal Interest Total 2008-09 $ 11,900,000 $ 6,595,667 $ 18,495,667 2009-10 11,945,000 6,093,129 18,038,129 2010-1 1 11,780,000 5,578,564 17,358,564 201 1-12 11,210,000 5,075,366 16,285,366 2012-13 10, 325,000 4,609,563 14, 934, 563 2013-14 9,325,000 4,187, 624 13, 512, 624 2014-15 9,490,000 3,782,051 13, 272,051 2015-16 9,220,000 3,374,128 12,594,128 2016-17 8,890,000 2,975,558 11,865,558 2017-18 8,435,000 2,583,982 11,018,982 2018-19 7,735,000 2,206,959 9,941,959 2019-20 7,300,000 1,850, 621 9,150, 621 2020-21 7,260,000 1,513,315 8,773,315 2021-22 6,580,000 1,200,482 7,780,482 2022-23 5,290,000 926,549 6,216,549 2023-24 4,990,000 684,910 5,674,910 2024-25 4,140,000 470,656 4,610,656 2025-26 3,585,000 288,962 3,873,962 2026-27 2,945,000 133,602 3,078, 602 2027-28 1,385,000 31,694 1,416,694 2028-29 - - - TOTAL $ 153,730,000 $ 54,163,382 $ 207,893,382 208 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000, 000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 E19 2008-2027 GENERAL DEBT SERVICE FUND PRINCIPAL/INTEREST DEBT REQUIREMENTS '09 '10 '11 '12 '13 '14 '15 '16 '17 '18 '19 '20 '21 '22 '23 '24 '25 '26 '27 '28 ■ INTEREST MPRINCIPLE 209 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL LONG-TERM DEBT PRINCIPAL & INTEREST REQUIREMENTS 2008-09 Issue Issue Date Final Maturity Interest Rate 1998 General Obligation 04-01-98 02-15-2018 4.40 to 5.40 1998 Certificates of Obligation 04-01-98 02-15-2018 4.00 to 5.00 1999 General Obligation 03-06-99 02-15-2019 4.10 to 5.00 1999 Certificates of Obligation 03-06-99 02-15-2019 4.10 to 5.10 1999A General Obligation Refunding (b) 04-01-99 02-15-2016 3.20 to 5.00 2000 General Obligation 05-02-00 02-15-2020 5.25 to 6.12 2000 Certificates of Obligation (°) 05-02-00 02-15-2020 5.25 to 6.12 2001 General Obligation 04-20-01 02-15-2021 4.50 to 5.50 2001 Certificates of Obligation (d) 04-20-01 02-15-2021 4.25 to 5.25 2002 General Obligation 03-21-02 02-15-2022 5.00 to 5.25 2002 Certificates of Obligation (e) 03-21-02 02-15-2022 4.50 to 5.25 2003 General Obligation Ref & Imp 03-14-03 02-15-2023 3.00 to 4.75 2003 Certificates of Obligation (f) 03-14-03 02-15-2023 2.10 to 5.07 2004 General Obligation Refunding 12-10-04 02-15-2020 2.50 to 5.00 2004 Certificates of Obligation (g) 05-04-04 02-15-2024 2.00 to 5.00 2005 General Obligation 05-25-05 02-15-2025 3.00 to 5.00 2005 Certificates of Obligation (") 05-15-05 02-15-2025 3.00 to 4.37 2006 General Obligation 07-07-06 02-15-2026 4.25 to 5.00 2006 Certificates of Obligation 07-07-06 02-15-2026 4.00 to 4.75 2007 General Obligation 07-17-07 02-15-2027 4.00 to 5.00 2007 Certificates of Obligation (') 07-17-07 02-15-2027 4.00 to 5.00 2007A General Obligation Refunding (k) 09-17-07 02-15-2022 4.00 to 5.00 2007A Certificates of Obligation 10-1-07 02-15-2027 4.00 to 5.00 2008 General Obligation 08-19-08 02-15-2028 4.00 to 4.75 2008 Certificates of Obligation 08-19-08 02-15-2028 3.00 to 4.625 Includes $443,839 by Communications; $2,657,992 by Fleet Management; and $1,008,727 by Solid Waste. (b) Includes $1,481,220 paid by Solid Waste. (°) Includes $146,635 paid by Communications; and $100,443 paid by Fleet Management. (d) Includes $2,460,046 paid by Tech Services and $3,845,000 paid by Solid Waste (e) Includes $2,010,000 paid by Tech Services; and $4,545,000 paid by Solid Waste. Includes $1,865,000 paid by Technology Services; $1,755,000 paid by Solid Waste; $575,000 paid by Parks Aquatics; $202,844 paid by Fleet Management; and $618,673 paid by Materials Management. (g) Includes $1,195,000 paid by Solid Waste; and $1,000,000 paid by Tech Services. (") Includes $1,570,000 paid by Solid Waste N Includes $4,505,000 paid by Solid Waste (') Includes $4,140,000 paid by Solid Waste (k) Includes $2,245,000 paid by Solid Waste (1) Includes $2,820,000 paid by Solid Waste 210 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL LONG-TERM DEBT PRINCIPAL & INTEREST REQUIREMENTS 2008-09 Original Amount Net Amount Principal & Interest Requirements for 2008-09 Amount of Refunded Outstanding of Issue Issues 10/01 /08 Principal Interest TOTAL $ 9,660,000 $ 6,300,000 $ 1,450,000 $ 485,000 $ 56,990 $ 541,990 5,625,000 5,030,000 195,000 60,000 7,795 67,795 8,215,000 5,345,000 1,640,000 410,000 64,473 474,473 6,935,000 4,870,000 1,180,000 295,000 46,168 341,168 7,020,000 7,020,000 4,335,000 460,000 192,693 652,693 3,750,000 2,085,000 565,000 190,000 25,480 215,480 3,125,000 1,730,000 465,000 155,000 21,003 176,003 14,245,000 8,525,000 3,555,000 710,000 150,586 860,586 12,210,000 10,035,000 2,300,000 590,000 92,766 682,766 12,075,000 5,585,000 3,365,000 490,000 158,800 648,800 12,590,000 8,030,000 3,410,000 660,000 142,065 802,065 8,080,000 8,080,000 4,070,000 410,000 160,688 570,688 7,405,000 7,405,000 4,350,000 475,000 165,970 640,970 9,410,000 9,410,000 8,030,000 740,000 332,700 1,072,700 14,000,000 14,000,000 11,950,000 605,000 537,770 1,142,770 5,000,000 5,000,000 4,560,000 180,000 196,700 376,700 7,145,000 7,145,000 5,375,000 660,000 203,243 863,243 3,695,000 3,695,000 3,475,000 125,000 163,883 288,883 12,665,000 12,665,000 10,575,000 1,135,000 450,809 1,585,809 15,925,000 15,925,000 15,475,000 535,000 713,575 1,248,575 11,445,000 11,445,000 10,500,000 1,035,000 480,493 1,515,493 28,270,000 28,270,000 27,860,000 75,000 1,226,375 1,301,375 7,065,000 7,065,000 7,065,000 215,000 315,710 530,710 7,300,000 7,300,000 7,300,000 225,000 325,101 550,101 10,685,000 10,685,000 10,685,000 980,000 363,831 1,343,831 TOTAL $ 153,730,000 $ 11,900,000 $ 6,595,667 $ 18,495,667 211 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 212 "Dedicated to Quality Service" "' n Janua is launche( its new online energy audit tool for homes and businesses. This free tool allows customers to view their home or business energy consumption and discover ways to become more energy efficient. CITY OF DENTON ELECTRIC UTILITIES Utilities Funds Electric Operations Administration Power Supply Administration Production Operations & Maintenance Distribution Dispatch Substations Engineering General Operations Administration Metering Operations Customer Accounts Electric Communications Community Relations Safety and Training C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ELECTRIC FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Operating Revenues $ 127,778,227 $ 133,436,256 $ 138,886,555 $ 165,570,050 Non -Operating Revenues 3,580,614 3,200,000 $ 3,200,000 $ 3,000,000 Use of Reserves 1,897,092 52,675,268 15,797,055 50,873,797 TOTAL RESOURCES $ 133,255,933 $ 189,311,524 $ 157,883,610 $ 219,443,847 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Fuel & Purchased Power $ 95,390,443 $ 101,067,442 $ 120,136,102 $ 129,877,319 Operation & Maintenance 14,738,846 18,277,888 18,728,900 19,987,112 Return on Investment 3,929,630 4,106,452 4,143,105 4,103,456 Franchise Fee 4,505,376 4,693,088 4,734,978 4,689,664 Non -Operating Expenditures 8,640,598 10,149,666 10,140,525 10,481,694 Addition to Rate Stabilization Func - - - - Use of Reserves - 51,016,988 - 50,304,602 TOTAL EXPENDITURES $ 127,204,892 $ 189,311,524 $ 157,883,610 $ 219,443,847 Excess Resources or (Over) Expenditures $ 6,051,041 $ - $ - $ - PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Business Operations 10.50 12.50 12.50 12.00 Technical Operations 75.50 75.00 78.00 79.00 Business Professional 4.00 3.00 3.00 4.00 Technical Professional 6.00 6.00 8.00 11.00 Management/Supervision 16.00 24.00 19.00 19.00 Temporary/Seasonal TOTAL PERSONNEL 112.00 120.50 120.50 125.00 MAJOR BUDGET ITEMS The 2008-09 budget includes the addition of 1.0 FTE for a Substation Relay Technician, the conversion of a part-time marketing intern to a full-time energy program specialist (0.5 FTE) and the transfer of 3.0 FTEs from Water -Safety and Training Department. This format of this budget is being used to provide financial information in a manner that is commensurate to what is publicly available from other municipal utilities and investor -owned utilities operating in Texas. * Estimate as of May 2008 213 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ELECTRIC FUND RESOURCES & EXPENDITURES Use of Reserves 23. Non -Operating Revenues 1.4% I ISA of RASArvAS 23.4`, Non -Operating Expenditures 4.9% Return < InvestmE 1.9% RESOURCES $219,443,847 EXPENDITURES $219,443,847 Operation & Maintenance 9.3% Operating Revenues 75.4% k Purchased Power 60.5% 214 "Dedicated to Quality Service" Dyno Dirt, produced from composted materials collected as yard waste, can be purchased to spruce up local landscapes with organic materials. CITY OF DENTON WATER UTILITIES Utilities Funds Water Operations Administration Utilities Administration Production Distribution Metering Engineering Laboratory Customer Service C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Interest Operating/Non-Operating $ 1,513,247 $ 1,492,490 $ 2,000,000 $ 1,622,813 Water Sales Residential 9,734,764 12,91 1,431 12,178,499 13,002,214 Water Sales Commercial 9,936,313 12,413,928 11,515,552 12,213,265 Water for Resale 959,446 397,847 578,448 413,744 Other Water 975,652 674,030 674,030 680,254 Engineering Fees & Permits 432,478 609,500 293,660 407,130 Engineering Charges 1,767,642 2,402,308 2,470,769 2,671,165 Cost of Service - General Fund 65,669 175,885 27,220 167,836 Cost of Service - Electric Fund 2,123,1 17 2,198,162 2,198,162 2,400,203 Cost of Service - Wastewater Fund 828,869 885,094 885,094 654,738 Cost of Service - Solid Waste Fund 904,401 1,124,009 1,124,009 868,906 Other Transfers 459,408 - - - Impact Fee Revenues 4,100,000 3,500,000 3,500,000 3,700,000 TOTAL REVENUES $33,801,006 $38,784,684 $ 37,445,443 $ 38,802,268 Use of Reserves - 3,720,000 1,070,000 2,700,000 TOTAL RESOURCES $33,801,006 $42,504,684 $ 38,515,443 $ 41,502,268 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Water Administration $ 1,218,827 $ 1,925,430 $ 1,230,174 $ 2,130,512 Water Production 8,977,043 6,275,846 5,591,681 7,092,207 Water Distribution 4,262,444 7,635,812 7,098,622 4,754,573 Water Metering 1,340,544 1,708,485 1,557,085 1,666,174 Water Engineering ' 2,524,304 3,011,807 2,910,534 3,078,295 Water Laboratory 315,519 366,534 366,669 376,663 Utilities Administration 899,369 1,072,538 916,074 815,969 Customer Service 3,586,135 3,705,885 3,645,578 4,013,361 Safety & Training (2) 380,091 430,258 430,190 - Miscellaneous 13,956,025 16,094,089 14,621,975 17,221,891 TOTAL EXPENDITURES $37,460,301 $42,226,684 $ 38,368,582 $ 41,149,645 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Water Administration 9.50 10.00 10.00 10.00 Water Production 29.50 29.50 29.50 31.00 Water Distribution 22.00 22.00 22.00 22.00 Water Metering 13.50 13.50 13.50 13.50 Water Engineering 31.00 31.00 31.00 31.00 Water Laboratory 3.75 4.00 4.00 4.00 Utilities Administration 9.00 9.00 9.00 7.00 Customer Service 43.00 41.50 43.00 42.00 Safety & Training 3.00 3.00 3.00 - TOTAL PERSONNEL 164.25 163.50 165.00 160.50 Funding for the General Fund supported Engineering functions are budgeted in the Water Fund. Safety & Training was transferred to the Electric Fund beginning 2008-09 * Estimate as of May 2008 215 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND RESOURCES & EXPENDITURES RESOURCES $41,502,268 Engineering Charges Cost of Service Engineering Fees & 6.4% Transfers Permits 9.9% 1 1% Impact Fee Other Water Revenues 1.6% 8.9% Water for Resale 1.0% Use of Reserves 6.5% Water SalesJ EXPENDITURES $41,149, 645 Purchased Power Cost of Service 4.5% Transfers Personal Services 21.3% 25.1 % Fixed Assets I Franchise Fee 0.6% Miscellaneous Operations 0.9% 2.5% 7.9% 216 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Purchased Power $ 1,062,846 $ 1,783,367 $ 1,402,553 $ 1,988,895 Purchased Water $ 201,101 $ 91,500 $ 91,500 $ 73,200 Personal Services 9,155,898 10,576,463 9,886,815 10,320,434 Materials & Supplies 1,333,666 1,775,856 1,569,358 2,243,093 Maintenance & Repair 707,550 1,158,962 977,686 1,085,085 Insurance 332,535 298,366 298,366 257,888 Return on Investment 729,876 922,120 871,346 919,049 Franchise Fee 834,142 1,053,852 995,823 1,050,341 Miscellaneous 66,458 84,150 84,551 90,702 Operations 1,258,235 3,338,877 1,922,666 4,447,248 Fixed Assets 75,612 260,000 - - Debt Service 10,989,947 11,897,924 11,244,401 11,458,142 Cost of Service - General Fund 1,360,216 1,210,408 1,210,408 1,358,575 Cost of Service - Electric Fund 432,691 477,068 477,068 533,895 Cost of Service - Wastewater Fund 300,243 251,953 251,953 254,472 Cost of Service - Fleet Services 25,870 29,216 29,216 28,569 Cost of Service - Technology Services 723,190 844,722 844,722 844,868 Cost of Service - Risk Retention Fund 109,863 109,863 109,863 113,159 Cost of Service- Safety and Training - - - 90,365 Cost of Service - Materials Management 60,395 64,561 64,561 75,395 Transfer to Capital Projects 7,699,967 5,997,456 6,035,726 3,916,270 TOTAL EXPENDITURES $37,460,301 $42,226,684 $ 38,368,582 $ 41,149,645 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 164.25 163.50 165.00 160.50 The 2007-08 FTE count was reduced by 3.0 FTEs in preparation of the closure of the City Hall in the Mall, however the office was not closed. * Estimate as of May 2008 217 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER WATER ADMINISTRATION PROGRAM DESCRIPTION The Water Administration Division provides for the general supervision and direction of all water facilities and operations. These facilities and operations include filtration pumping plants, water distribution, metering and repair, and laboratory functions. Other responsibilities include capital improvement planning, grant administration, and liaison with local, state, and federal regulatory authorities and other parties associated with Denton's Water Utility. MAJOR DEPARTMENT GOALS 1. Maintain the provision of uninterrupted water service to customers at the lowest price. 2. Improve monitoring of existing contracts for water supply with wholesale customers. 3. Improve the administrative management of Capital Improvement Program (CIP) projects. 4. Improve management of existing water resources. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement Roselawn water transmission line and storage tank project. 2. Continue renegotiations of the water supply contract with the City of Dallas. 3. Develop and implement a water reuse strategy to extend water supplies. 4. Complete final design for upgrades to the Lake Lewisville Water Treatment Plant. 5. Prepare 5 year rate study. 6. Implement North -South water transmission line project. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Customer accounts 29,783 31,642 30,774 31,720 2. Total Water Fund Employees 79 79 79 81 3. Customers/full-time equivalent (FTE) 384 401 390 394 4. Finished water (million gallons) 6,622 7,385 6,908 7,120 5. Public Utilities Board meetings 22 24 22 22 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost/million gallons $5,151 $4,496 $4,410 $4,451 2. Cost/customer $981 $1,049 $990 $1,023 218 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES EXPENDITURES Purchased Water Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Cost of Service - Engineering Transfer to Capital Projects Cost of Service - Fleet Services Cost of Service - Electric Fund Cost of Service - Waste Water Fund Cost of Service - Other Transfers Cost of Service - Technology Services TOTAL EXPENDITURES WATER FUND WATER ADMINISTRATION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,218,827 $ 1,925,430 $ 1,230,174 $ 2,130,512 $ 1,218,827 $ 1,925,430 $ 1,230,174 $ 2,130,512 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 148,127 $ - $ - $ - 659,688 808,457 616,524 889,663 44,480 31,973 18,675 28,943 7,741 26,496 24,650 28,500 14,711 19,690 19,690 16,226 32,233 33,325 34,100 33,250 145,022 906,266 403,830 902,574 40,855 - 13,482 138,482 1,990 1,660 1,660 1,660 10,429 - - - 50, 785 - - - 62,766 97,563 97,563 91,214 $ 1,218,827 $ 1,925,430 $ 1,230,174 $ 2,130,512 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 9.50 10.00 10.00 10.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 219 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER UTILITIES ADMINISTRATION PROGRAM DESCRIPTION The Utilities Administration Division provides general administrative support for Utilities operations, which includes Electric, Water, Wastewater, Solid Waste, Engineering, Drainage, Streets, and Traffic Control maintenance. MAJOR DEPARTMENT GOALS 1. Ensure quality service to internal and external customers. 2. Improve the efficiency and effectiveness of all department operations. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Conduct effective utilities strategic planning process. 2. Promote utility objectives at local and state level. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Public Utilities Board meetings 22 24 22 22 2. City Council meetings 24 24 24 24 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Requests for assistance addressed within time frame requested 98% 98% 98% 98% 2. Special projects completed 98% 98% 98% 98% 220 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources Cost of Service - Electric Fund Cost of Service - Wastewater Fund Cost of Service - Drainage Cost of Service - Solid Waste Fund Cost of Service - General Fund TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Cost of Service - General Fund Cost of Service - Fleet Services Cost of Service - Technology Services Cost of Service - Materials Management Fixed Assets TOTAL EXPENDITURES WATER FUND UTILITIES ADMINISTRATION 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED $ 349,134 $ 235,995 $ 215,386 $ 164,739 208,975 310,566 283,445 259,832 134,890 181,300 165,468 122,374 39,957 51,993 47,453 39,058 166,413 223,872 204,322 151,165 - 68,812 - 78,801 $ 899,369 $ 1,072,538 $ 916,074 $ 815,969 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED $ 693,104 $ 837,720 $ 687,306 $ 572,578 8,664 21,604 19,305 20,545 - 1,000 1,500 1,000 7,136 6,837 6,837 8,236 18,453 31,642 31,682 38,082 33,583 69,865 65,574 78,418 12,124 - - - 70,409 48,712 48,712 51,433 662 332 332 332 52,817 51,082 51,082 42,219 2,417 3,744 3,744 3,126 $ 899,369 $ 1,072,538 $ 916,074 $ 815,969 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 9.00 9.00 9.00 7.00 MAJOR BUDGET ITEMS The 2008-2009 budget reflects the transfer of the Utilities Assistant City Manager and Executive Assistant to the City Manager's Office. * Estimate as of May 2008 221 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER WATER PRODUCTION PROGRAM DESCRIPTION The primary activity of the Water Production Division is to produce sufficient volumes of potable water and maintain adequate pressures throughout the distribution network. This requires that the plant equipment and operational activities be sustained on a 24-hour-a-day, 7-days-a-week basis throughout the year. MAJOR DEPARTMENT GOALS 1. Identify and prepare to meet upcoming state and federal regulations in a cost-effective manner. 2. Continue to identify and implement ways to improve treated water quality. 3. Improve the effectiveness of human resources utilization through increased training and position planning to meet the challenges of division growth and facility expansion. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue the construction of the Roselawn 2.5 million gallon and the Robson 2.0 million gallon elevated water towers for the southern portion of Denton. 2. Begin the construction of the Lake Lewisville WTP upgrade with ozone as the primary disinfectant. 3. Design of booster pump station at high school tank site. 4. Continue to increase security measures for all facilities in Water Production. 5. Continue to upgrade the communications between Water Production facilities with Spread Spectrum radio systems. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Raw water (1,000 gallons) 5,801,994 7,787,356 7,294,380 7,497,100 2. Finished water (1,000 gallons) 5,671,124 7,385,014 6,926,916 7,120,420 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Purchased power ($/1,000 gallons) $ 0.19 $ 0.24 $ 0.20 $ 0.28 2. Personnel services ($/1,000 gallons) 0.28 0.27 0.27 0.29 3. Chemicals ($/1,000 gallons) 0.13 0.11 0.13 0.21 4. Maintenance ($/1,000 gallons) 0.02 0.03 0.03 0.04 5. Transfers ($/1,000 gallons) 0.87 0.07 0.08 0.08 6. Other ($/1,000 gallons) 0.10 0.13 0.09 0.09 222 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES WATER FUND WATER PRODUCTION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 8,977,043 $ 6,275,846 $ 5,591,681 $ 7,092,207 $ 8,977,043 $ 6,275,846 $ 5,591,681 $ 7,092,207 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Purchased Power $ 1,062,846 $ 1,783,367 $ 1,402,553 $ 1,988,895 Purchased Water 52,974 91,500 91,500 73,200 Personal Services 1,566,637 1,944,417 1,898,436 2,045,166 Materials & Supplies 808,157 1,180,000 993,950 1,659,250 Maintenance & Repair 141,259 242,000 234,000 317,000 Insurance 194,620 150,607 150,607 132,900 Miscellaneous 3,398 4,000 4,000 4,200 Operations 203,274 353,086 263,538 314,077 Transfer to Capital Projects 4,863,328 480,000 506,228 508,928 Cost of Service - Technology Services 43,946 41,557 41,557 42,930 Cost of Service - Fleet Services 3,980 5,312 5,312 5,661 Fixed Assets 32,624 - - - TOTAL EXPENDITURES $ 8,977,043 $ 6,275,846 $ 5,591,681 $ 7,092,207 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 29.50 29.50 29.50 31.00 MAJOR BUDGET ITEMS The 2008-09 budget reflects the addition of 1 FTE operator position and a 0.50 FTE temporary seasonal maintenance position. * Estimate as of May 2008 223 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER WATER DISTRIBUTION PROGRAM DESCRIPTION The Water Distribution Division is responsible for maintaining the water distribution system from the water production plant to customer facilities. MAJOR DEPARTMENT GOALS 1. Respond to customer complaints regarding the distribution system quickly and efficiently. 2. Maintain all water mains, taps, hydrants, and valves. 3. Maintain a water line replacement program of 12" and below. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Maintain 532 miles of water system. 2. Replace 16,400 feet of water line. 3. Install 10.5 miles of new water line. 4. Repair 280 broken water mains and service lines. 5. Install 80 new taps or loops. 6. Maintain 5,280 valves. 7. Provide support for other divisions with manpower and equipment. 8. Maintain 3,851 fire hydrants. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Water mains replaced (feet) 21,400 22,400 22,400 22,750 2. New line installed (feet) 55,419 120,000 120,000 120,000 3. Hydrants maintained 3,817 3,900 3,851 3,900 4. New large and small taps installed 80 80 80 80 5. Main break and service repairs 280 280 280 280 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per foot of old main $52 replaced $58 $58 $58 2. Average cost per foot of new line $46 $46 $50 $52 installed 3. Average cost to maintain fire $11 $11 $11 $12 hydrants 4. Average cost per 4"-12" water tap $2,464 $2,858 $2,048 $2,858 5. Average cost per main break and $1,580 $1,679 $1,950 $1,679 service repair 224 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES WATER FUND WATER DISTRIBUTION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 4,262,444 $ 7,635,812 $ 7,098,622 $ 4,754,573 $ 4,262,444 $ 7,635,812 $ 7,098,622 $ 4,754,573 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 1,122,026 $ 1,101,951 $ 1,101,951 $ 1,053,060 Materials & Supplies 40,606 53,608 53,103 60,408 Maintenance & Repair 502,556 648,050 594,460 609,500 Insurance 32,062 32,062 32,062 32,620 Miscellaneous 2,375 3,025 3,025 3,025 Operations 265,535 490,190 322,323 306,077 Transfer to Capital Projects 2,257,445 5,016,062 4,960,834 2,654,621 Cost of Service - Fleet Services 10,283 11,620 11,620 11,620 Cost of Service - Technology Services 15,558 19,244 19,244 23,642 Fixed Assets 13,998 260,000 - - TOTAL EXPENDITURES $ 4,262,444 $ 7,635,812 $ 7,098,622 $ 4,754,573 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 22.00 22.00 22.00 22.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 225 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER WATER METERING PROGRAM DESCRIPTION The Water Metering Division is responsible for the efficient operation of all customer water meters, new meter installations, and replacement of inoperable meters. MAJOR DEPARTMENT GOALS 1. Continue to install new water meters as requested. 2. Maintain efficient operation and accuracy of existing water meters. 3. Maintain a safe backflow, cross connection program. 4. Continue to work in a timely, cost-effective manner. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Install approximately 1,000 new water meters for new connections. 2. Monitor the backflow testing for any non-functional or non -tested backflow assemblies. 3. Work in a safe and efficient manner. 4. Maintain the accuracy of 31,235 small inch water meters. 5. Test and repair 380 large -inch meters. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. 3/4"-2" meters to replace 851 1,100 400 600 2. Leaks checked 1,532 1,600 1,600 1,700 3. Meters located and read 1,818 1,600 1,900 1,950 4. Hydrants flushed, routine 8,200 7,500 8,500 9,000 5. Meter installations 886 1,300 1,000 1,000 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost per meter change out (3/4") $1 13 $105 $1 15 $120 2. Cost per leak checked $25 $25 $27 $30 3. Cost per meter to verify and read $25 $30 $27 $30 4. Cost per hydrant flushed $15 $17 $16 $17 5. Cost per meter installation (3/4") $1 17 $1 10 $1 19 $122 226 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES WATER FUND WATER METERING 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,340,544 $ 1,708,485 $ 1,557,085 $ 1,666,174 $ 1,340,544 $ 1,708,485 $ 1,557,085 $ 1,666,174 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 707,860 $ 773,999 $ 773,999 $ 792,699 Materials & Supplies 17,233 48,720 39,820 44,520 Maintenance & Repair 19,897 189,500 73,300 85,500 Insurance 21,827 20,242 20,242 15,599 Miscellaneous 1,649 1,890 1,890 1,890 Operations 72,311 176,321 106,233 138,537 Transfer to Capital Projects 481,014 475,000 518,788 565,136 Cost of Service - Fleet Services 3,980 5,312 5,312 5,312 Cost of Service - Technology Services 14,773 17,501 17,501 16,981 Fixed Assets - - - - TOTAL EXPENDITURES $ 1,340,544 $ 1,708,485 $ 1,557,085 $ 1,666,174 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET BUDGET ADOPTED TOTAL PERSONNEL 13.50 13.50 13.50 13.50 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 227 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER ENGINEERING PROGRAM DESCRIPTION The Engineering Department is responsible for the preparation, coordination, and management of the City's Capital Improvement Program (CIP) projects. Related services include project development, real estate acquisitions, design, surveying and data gathering, project management, construction inspection/administration, pavement management database, and contract administration. The department records plats and as -built information of new infrastructure. Staff assists the public on existing and proposed streets, sidewalks, other transportation facilities, drainage, and utility lines. The department is responsible for administration of the Traffic Safety Commission and provides staff support to the Planning and Zoning Commission, Public Utilities Board, and various other committees. MAJOR DEPARTMENT GOALS 1. Forecast and structure budgets for CIP projects and execute and/or manage consultants on project design and construction. 2. Provide engineering design services, information, and assistance to citizens, contractors, developers and other City departments. 3. Provide real estate and capital support services to other City departments and assist the public with matters concerning City easements, right-of-ways (ROWS), and property. 4. Provide construction management and inspection for CIP projects and develop contract improvements provided in connection with new construction. 5. Acquire professional services of consultants and provide project management of CIP projects. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Provide engineering services to complete CIP projects with efficiency and cost effectiveness. 2. Provide accurate cost accounting for level of effort expended on projects undertaken. 3. Advance the General Fund CIP program in a cost-effective manner. 4. Assist with the formulation of the next General Fund CIP program. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1 • CIP dollars managed (millions) i1i $33.00 $35.00 $43.10 $66.90 2. Easements/ROWS obtained 200 225 225 225 3. Right-of-way inspections 1,100 1,100 1,200 1,200 4• Survey miles completed i2) 27.4 38 23.2 30 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Initiated CIP per timeline 75% 80% 80% 80% 2. Real estate event completion time 80% 75% 80% 80% 3. ROW inspections made/4 hours 90% 90% 90% 90% 4. Surveys completed in estimated 75% 85% 85% 85% time (1) Actual CIP implementation varies widely as TxDOT and General Fund CIP projects are implemented and corresponding utility projects are executed (directly affects survey miles as well). (2) Actual survey miles dependent on projects performed ''in-house'' and authorized per year. 228 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND ENGINEERING 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Public Works Inspection Fees $ 318,352 $ 505,000 $ 235,000 $ 250,000 Right -Of -Way Fees 48,975 72,000 31,500 32,130 Overtime Inspection Fees 13,388 10,000 1,360 11,000 Loading Zones 3,223 3,500 3,500 3,500 Parking Lot Permits 16,950 12,500 15,800 14,000 Other Revenue 5,800 6,500 152,605 96,500 Engineering Charges- Bond Funds 1,414,054 1,100,000 1,400,000 1,500,000 Engineering Charges - General Fund 65,669 769,227 769,227 797,000 Engineering Charges - Water Fund 110,253 202,095 62,255 154,992 Engineering Charges - Wastewater Fund 147,707 275,514 175,000 175,000 Engineering Charges - Drainage - 52,287 62,287 40,173 Engineering Charges - Other 5,592 3,185 2,000 4,000 TOTAL RESOURCES $ 2,149,963 $ 3,011,808 $ 2,910,534 $ 3,078,295 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,805,815 $ 2,178,864 $ 2,081,931 $ 2,221,064 Materials & Supplies 35,877 44,109 44,109 45,575 Maintenance & Repair 18,028 19,850 19,510 15,034 Insurance 25,360 29,185 29,185 22,324 Miscellaneous 2,666 3,510 3,510 3,910 Operations 60,263 120,427 116,427 113,935 Transfer to Capital Projects 24,577 - 30,209 Cost of Service - General Fund 381,168 401,957 401,957 400,658 Cost of Service - Fleet Services 3,648 3,320 3,320 3,320 Cost of Service - Technology Services 156,269 195,571 195,571 199,371 Cost of Service - Materials Management 10,633 15,014 15,014 22,895 TOTAL EXPENDITURES $ 2,524,304 $ 3,011,807 $ 2,910,534 $ 3,078,295 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET BUDGET ADOPTED TOTAL PERSONNEL 31.00 31.00 31.00 31.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 229 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER WATER LABORATORY PROGRAM DESCRIPTION The Water Laboratory Division performs the necessary tests for water system compliance with state and federal regulations and watershed monitoring. The laboratory operation also provides bacteriological testing for other public water systems in and around Denton. MAJOR DEPARTMENT GOALS 1 • Continue division compliance with current and proposed state and federal regulations. 2. Continue efforts in watershed monitoring, including storm water program and drinking water quality protection. 3. Continue providing revenue -generating services to public water systems related to compliance standards for bacteriological quality of drinking water. 4. Increase laboratory data proficiency with the laboratory information management system (LIMS). 5. Increase laboratory productivity with new 'Continuous Flow Analysis' system for wet chemistry parameters. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1 • Increase laboratory quality control measures as recommended by the Environmental Protection Agency (EPA) and Texas Commission on Environmental Quality (TCEQ). 2. Develop methodologies for compliance with Surface Water Treatment Rules (SWTR). 3. Develop and implement sampling and monitoring activities required for compliance with drinking water regulations of the Safe Drinking Water Act. 4. Increase sampling and monitoring activities required for compliance with sludge regulations of the Clean Water Act. 5. Increase sampling and monitoring due to increase in population and additional Ray Roberts Water Treatment Plant. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Bacteriological analyses per year 5,577 4,430 4,440 4,440 2. Chemical analyses per year 5,444 5,976 4,800 4,800 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per analysis $17.19 $19.03 $17.53 $17.53 230 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Water System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Cost of Service - Fleet Services Cost of Service - Technology Services Transfer for Capital Projects Fixed Assets TOTAL EXPENDITURES WATER FUND WATER LABORATORY 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 315,519 $ 366,534 $ 366,669 $ 376,663 $ 315,519 $ 366,534 $ 366,669 $ 376,663 2006-07 2007-08 2007-08 ACTUAL BUDGET ESTIMATE $ 210,319 $ 246,325 $ 41,144 46,809 13,293 24,335 2,187 3,326 586 540 8,720 16,620 332 332 7,730 9,353 3,208 18,894 28,000 - 2008-09 ADOPTED 246,325 $ 250,080 46,809 49,151 24,335 25,551 3,326 2,505 540 540 16,755 16,962 332 332 9,353 12,648 18,894 18,894 $ 315,519 $ 366,534 $ 366,669 $ 376,663 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 3.75 4.00 4.00 4.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 231 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WATER CUSTOMER SERVICE PROGRAM DESCRIPTION The Customer Service Department is responsible for managing requests for service, citizen concerns, and inquiries for the Electric, Water, Wastewater, Drainage, and Solid Waste Departments. This department is responsible for the billing and collection of all utility accounts receivable and serves as the central collection and processing area for City revenues. Customer Service bills and collects active, inactive, and aged utility accounts, as well as maintaining utility customer account records. MAJOR DEPARTMENT GOALS 1. Continue to ensure delivery of requested utility services, as well as delivery of accurate, prompt utility and accounts receivable billings in an efficient, effective, and caring manner. 2. Continue to improve customer relations and communications across all City departments. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Ensure Paradigm upgrades are designed and implemented and ensure that all Solid Waste personnel are proficient in its use. 2. Continue to improve the level of customer service during peak times to ensure accurate, timely billings. 3. Continue to improve on the Customer Service Web site option for easier payment methods and more convenience to our utility customers. 4. Continue to cross train all department staff to ensure a broader skill set within each specialized area. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Connects/disconnects 37,635 28,531 38,400 39,181 2. Customer utilities 180,258 183,768 183,024 185,832 3. Calls handled 143,451 141,223 146,500 149,614 4. Cash receipts processed 583,326 583,819 612,791 643,744 5. Billing count 600,610 614,325 612,000 623,606 6. Billing dollars (in 1000s) $179,852 $244,596 $186,000 $192,358 7. Billing adjustments 2,257 1,979 2,300 2,344 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Phone wait time less than 4 minutes 99% 99% 99% 99% 2. Adjustment/billing ratio less than or 2% 2% 2% equal to 2% 2% 3. Third party collections/billed less 1 % 1 % 1 % 1 % than 1% 4. Work order completion within 14 99% 99% 99% 99% days 232 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND CUSTOMER SERVICE 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Water System Resources $ 495,974 $ 499,181 $ 498,215 $ 572,909 Cost of Service - General Fund 65,669 64,047 27,220 89,035 Cost of Service - Electric Fund 1,790,151 1,767,124 1,745,524 2,140,371 Cost of Service - Wastewater Fund 424,778 390,943 391,738 376,394 Cost of Service - Drainage 147,973 170,505 174,887 1 16,91 1 Cost of Service - Solid Waste Fund 661,590 814,085 807,994 717,741 TOTAL RESOURCES $ 3,586,135 $ 3,705,885 $ 3,645,578 $ 4,013,361 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 2,168,627 $ 2,420,626 $ 2,216,306 $ 2,496,124 Materials & Supplies 333,903 339,683 344,237 334,701 Maintenance & Repair 1,918 4,663 2,863 3,000 Insurance 30,155 31,595 31,595 27,478 Miscellaneous 4,723 5,805 5,392 5,805 Operations 429,771 265,808 397,480 425,375 Cost of Service - General Fund 252,327 222,512 222,512 298,548 Cost of Service - Fleet Services 332 332 332 332 Cost of Service - Technology Services 354,379 394,325 394,325 415,863 Cost of Service - Materials Mgmt - 20,536 20,536 6,135 Transfer to Capital Projects 10,000 - 10,000 - Fixed Assets - - - - TOTAL EXPENDITURES $ 3,586,135 $ 3,705,885 $ 3,645,578 $ 4,013,361 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 43.00 41.50 43.00 42.00 MAJOR BUDGET ITEMS The 2008-09 budget reflects the increase of 0.50 FTE for City Hall in the Mall staffing needs. * Estimate as of May 2008 233 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND MISCELLANEOUS 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Water System Resources $ 10,799,272 $16,372,092 $ 14,768,836 $ 17,574,514 TOTAL RESOURCES $ 10,799,272 $16,372,092 $ 14,768,836 $ 17,574,514 EXPENDITURES Return on Investment Franchise Fee Debt Service Operations Administrative Transfer to General Fund Cost of Service - Risk Retention Fund Cost of Service - Electric Fund Cost of Service - Safety & Training Cost of Service - Wastewater Fund Cost of Service - Materials Management Bad Debt Expense TOTAL EXPEDITURES * Estimate as of May 2008 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 729,876 $ 922,120 $ 871,346 $ 919,049 834,142 1,053,852 995,823 1,050,341 10,989,947 11,897,924 11,244,401 11,458,142 - 700,000 - 2,000,000 618,225 505,431 505,431 607,936 109,863 109,863 109,863 113,159 422,262 477,068 477,068 533,895 - - - 90,365 249,458 251,953 251,953 254,472 33,204 23,926 23,926 43,239 (30,952) 151,952 142,164 151,293 $ 13,956,025 $16,094,089 $ 14,621,975 $ 17,221,891 234 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER FUND SAFETY & TRAINING RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Water System Resources $ 104,064 $ 90,354 $ 90,354 $ - Other Revenue - 43,026 42,958 - Cost of Service -Electric Fund 108,359 120,472 120,472 - Cost of Service -Wastewater Fund 71,518 79,557 79,557 - Cost of Service -Drainage 9,752 10,797 10,797 - Cost of Service -Solid Waste Fund 86,398 86,052 86,052 - TOTAL RESOURCES $ 380,091 $ 430,258 $ 430,190 $ - 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 221,822 $ 264,104 $ 264,037 $ - Materials & Supplies 3,602 9,350 9,350 - Maintenance & Repair 2,858 3,068 3,068 - Insurance 4,477 4,822 4,822 - Miscellaneous 375 413 412 - Operations 70,708 88,342 88,342 - Cost of Service - General Fund 38,087 31,796 31,796 - Transfer to Capital Projects 7,416 7,500 7,500 - Cost of Service - Fleet Services 663 996 996 - Cost of Service - Tech Services 14,952 18,526 18,526 - Cost of Service - Materials Mgmt 14,141 1,341 1,341 - Fixed Assets 990 - - TOTAL EXPENDITURES $ 380,091 $ 430,258 $ 430,190 $ - PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 3.00 3.00 3.00 - MAJOR BUDGET ITEMS In 2008-09 the Safety and Training budget moved to the Electric Fund. * Estimate as of May 2008 235 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 236 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES YEAR WATER UTILITIES PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2008 PRINCIPAL INTEREST TOTAL 2008-09 $ 5,975,000 $ 6,276,922 $ 12,251,922 2009-10 6,275,000 6,010, 347 12, 285, 347 2010-1 1 6,005,000 5,709,253 11,714,253 201 1-12 6,250,000 5,415,861 11,665,861 2012-13 6,925,000 5,100,898 12,025,898 2013-14 7,260,000 4,759,724 12,019, 724 2014-15 7,620,000 4,396,730 12,016, 730 2015-16 7,945,000 4,015,024 11,960,024 2016-17 8,355,000 3,609,318 11,964,318 2017-18 8,655,000 3,189, 759 11,844,759 2018-19 9,1 10,000 2,761,345 11,871,345 2019-20 9,570,000 2,312,539 11,882,539 2020-21 8,195,000 1,884,101 10,079,101 2021-22 7,045,000 1,510,075 8,555,075 2022-23 4,860,000 1,219,834 6,079,834 2023-24 5,120,000 985,541 6,105,541 2024-25 5,375,000 739,372 6,1 14,372 2025-26 3,165,000 543,613 3,708,613 2026-27 3,305,000 403,087 3,708,087 2027-28 2,690,000 273,412 2,963,412 2028-29 2,475,000 162,456 2,637,456 2029-30 2,585,000 54,930 2,639,930 2030-31 - - - TOTAL $ 134,760,000 $ 61,334,141 $ 196,094,141 237 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2008-09 Final Interest Issue Issue Date Maturity Rate 1998-A Utility System Refunding 07-07-98 12-01-2029 4.65 to 6.65 1998-B Utility System Refunding 03-10-98 12-01-2014 4.00 to 5.00 2000A Utility System Revenue 04-25-00 09-30-2020 4.64 to 6.16 2001 Utility System Revenue 04-17-01 12-01-2020 4.00 to 5.40 2002A Utility System Revenue 03-28-02 12-01-2021 4.25 to 5.25 2003 Utility System Revenue & Refunding 03-28-03 12-01-2022 3.62 to 5.62 2004 Utility System Refunding 09-07-04 12-01-2024 2.00 to 5.25 2005 Utility System Refunding 05-15-05 12-01-2023 3.00 to 5.00 2007 Utility System Refunding 02-28-07 12-01-2029 4.00 to 5.00 2007A Utility System Revenue 07-17-07 12-01-2026 4.00 to 5.00 2008 Utility System Revenue 08-19-08 12-01-2028 3.50 to 5.00 Capital Improvements in the Utility System are partially funded through the sale of bonds. The debt above represents consolidation of prior issues and funding for future growth. The Utility System - Electric, Water, and Wastewater - is currently expanding to accommodate the needs of the community and surrounding area which are also dependent upon the system. 238 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2008-09 Original Amount Prinicipal & Interest Requirements for 2008-09 Amount of Outstanding Issue 10/1 /2008 Principal Interest Total $ 36,795,000 $ 2,700,000 $ 735,000 $ 109,476 $ 844,476 1,765,546 1,015,000 325,000 40,108 365,108 22,705,000 5,555,000 990,000 277,300 1,267,300 24,210,000 8,760,000 1,590,000 400,126 1,990,126 31,030,000 24,625,000 1,245,000 1,197,1 19 2,442,1 19 5,845,000 1,555,000 435,000 64,501 499,501 23,985,000 23,160,000 75,000 1,157,231 1,232,231 27,215,000 27,195,000 10,000 1,345,800 1,355,800 26,730,000 26,650,000 85,000 1,1 19,344 1,204,344 9,690,000 9,340,000 310,000 427,375 737,375 4,205,000 4,205,000 175,000 138,542 313,542 TOTAL $ 5,975,000 $ 6,276,922 $ 12,251,922 239 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 240 "Dedicated to Quality Service" �. \\ �� / ��/ .��d�\ Signs like these displayed by the Watershed Department, remind residents to protect our storm drains by picking up pet waste. CITY OF DENTON WASTEWATER UTILITIES Utilities Funds Wastewater Operations Administration Water Reclamation Collection Beneficial Reuse Laboratory Industrial Pretreatment Drainage Watershed Protection C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Interest Operating Wastewater Residential Wastewater Commercial Wastewater Effluent Irrigation Wastewater Wholesale Other Wastewater Drainage Fees Transfer In - Other Impact Fee Revenues TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Wastewater Administration Water Reclamation Wastewater Collection Beneficial Reuse Wastewater Laboratory Industrial Pretreatment Drainage Watershed Protection Drainage Miscellaneous Miscellaneous TOTAL EXPENDITURES WASTEWATER FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 501,571 $ 586,325 $ 750,000 $ 665,607 7,605,284 7,735,155 7,558,187 7,888,460 7,745,173 8,365,280 8,323,957 8,759,941 205,248 271,295 243,000 244,409 846,245 435,003 557,447 560,047 1,141,524 974,394 974,394 982,129 3,770,069 3,810,134 3,838,365 3,900,473 398,097 351,953 351,953 354,472 1,400,000 1,500,000 1,500,000 1,150,000 $ 23,613,212 $ 24,029,539 $ 24,097,303 $ 24,505,538 - 775,000 - 1,175,000 $ 23,613,212 $ 24,804,539 $ 24,097,303 $ 25,680,538 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 802,266 $ 1,656,564 $ 1,220,555 $ 1,827,505 3,123,127 3,600,695 3,389,776 3,495,308 2,889,764 3,934,764 3,712,874 4,789,069 1,018,730 1,032,775 1,060,375 1,058,294 416,410 487,022 485,922 492,129 540,533 622,740 622,846 672,555 1,771,508 1,922,509 1,909,551 2,019,814 418,570 462,344 453,712 459,490 1,625,498 1,705,521 1,440,410 1,681,179 8,439,897 9,022,670 8,720,231 8,757,059 $ 21,046,303 $ 24,447,604 $ 23,016,252 $ 25,252,402 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Wastewater Administration 6.50 7.00 7.00 8.50 Water Reclamation 20.50 20.50 20.50 20.50 Wastewater Collection 19.00 19.00 19.00 19.00 Beneficial Reuse 6.75 6.75 6.75 6.75 Wastewater Laboratory 4.00 4.00 4.00 4.00 Industrial Pretreatment 6.50 6.50 6.50 6.50 Drainage 16.00 16.00 16.00 16.00 Watershed Protection 3.62 3.62 3.62 3.62 TOTAL PERSONNEL 82.87 83.37 83.37 84.87 * Estimate as of May 2008 241 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND RESOURCES & EXPENDITURES Impact Fee Revenues _ 4.5% Transfer In - Others 1.4% Drainage Fees 15.2% Other Wastewater 3.8% Wastewater Wholesale 2.2% Wastewater Effluent Irrigation 1.1% Transfer for Capital Projects 12.6% Cost of Service Transfers 8.1 Debt Service 27.3% Franchise Fee 2.8% RESOURCES $25,680,538 Use of Reserves 4.6% EXPENDITURES $25,252,402 Interest Operating 2.6% Wastewater Residential 30.7% Wastewater Commercial 34.1 Purchased Power 3.1 Personal Services 21.6% Materials & Supplies 2.8% Maintenance & Repair 4.7% Miscellaneous 0.6% `�- Operations Return on Fixed Assets 12.8% Investment 1 1 2.5% 242 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Purchased Power $ 748,640 $ 857,000 $ 725,000 $ 800,000 Personal Services 4,638,448 5,384,215 5,335,911 5,667,029 Materials & Supplies 519,183 755,412 722,753 747,174 Maintenance & Repair 802,248 1,104,004 1,087,955 1,241,469 Insurance 115,225 110,106 110,106 110,545 Miscellaneous 39,563 43,489 42,909 43,789 Operations 1,583,569 3,215,571 2,125,418 2,405,632 Fixed Assets 115,210 285,000 15,000 300,000 Return on Investment 599,492 615,940 611,595 638,825 Franchise Fee 685,132 703,932 698,966 730,086 Debt Service 6,370,854 6,736,688 6,736,688 6,610,981 General Obligation Debt Service 627,714 545,122 280,057 547,151 Cost of Service - General Fund 614,437 519,263 519,263 691,326 Cost of Service - Fleet Services 32,500 34,860 34,860 34,528 Cost of Service - Technology Services 150,220 252,966 252,966 275,276 Cost of Service - Materials Management 27,923 37,627 37,627 62,079 Transfer to Electric Fund 220,257 234,590 234,590 249,424 Cost of Service - Utilities Administration >> 174,847 233,293 233,293 161,432 Cost of Service - Customer Service ' 572,751 561,448 561,448 493,305 Cost of Service - Safety & Training >> 81,270 90,354 90,196 90,785 Cost of Service - Risk Retention Fund 57,224 58,369 58,369 59,672 Transfer for Capital Projects 2,269,595 2,068,355 2,501,282 3,291,894 TOTAL EXPENDITURES $ 21,046,303 $ 24,447,604 $ 23,016,252 $ 25,252,402 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 82.87 83.37 83.37 84.87 * Estimate as of May 2008 These divisions are found in the Water Fund. 243 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER WASTEWATER ADMINISTRATION PROGRAM DESCRIPTION The Wastewater Administration Department provides management direction and supervision for all wastewater facilities and operations. This includes wastewater collection, water reclamation, laboratory, pretreatment, beneficial reuse, drainage, and watershed protection. Other responsibilities include capital improvement planning, grant administration, operations, maintenance, financial reporting, and staff assistance to the Public Utilities Board. This department also provides management direction and supervision for drainage operations and maintenance, street sweeping, floodplain management, and drainage engineering. MAJOR DEPARTMENT GOALS 1. Initiate in-house infiltration/inflow detection program. 2. Improve departmental reporting systems. 3. Continue development of asset management program. 4. Continue development of Capacity, Management, Operations, and Maintenance (CMOM) program. 5. Continue compliance with environmental regulations. 6. Develop comprehensive root treatment and fats, oils, and grease (FOG) treatment program. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue to monitor development in the Clear Creek Basin to program wastewater infrastructure. 2. Work with other municipalities and use the technology transfer from the Water Environment Research Foundation to implement improved operating procedures for the wastewater collection system and private sewer. 3. Prepare five year rate study. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Customer accounts 28,020 29,321 29,104 30,237 2. Wastewater employees, excluding 63.25 63.75 63.75 65.25 Drainage 3. Customers/full-time equivalent (FTE) 443 460 457 463 4. Wastewater processed through 5,184 5,443 5,417 5,528 plant (million gallons) 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost/million gallons $3,324 $3,598 $3,547 $3,675 2. Cost/customer $615 $668 $660 $672 244 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Wastewater System Resources TOTAL RESOURCES WASTEWATER FUND WASTEWATER ADMINISTRATION 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 802,266 $ 1,656,564 $ 1,220,555 $ 1,827,505 $ 802,266 $ 1,656,564 $ 1,220,555 $ 1,827,505 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 569,977 $ 725,269 $ 702,570 $ 821,419 Materials & Supplies 18,113 30,120 23,025 31,075 Maintenance & Repair 15,080 20,250 19,950 21,952 Insurance 5,533 9,113 9,113 11,807 Miscellaneous 32,192 32,875 32,585 33,125 Operations 85,894 753,290 347,665 691,718 Cost of Service - Capital Projects 44,644 - - 129,644 Cost of Service - Engineering - - - - Cost of Service - Fleet Services 332 332 332 332 Cost of Service - Technology Services 30,501 85,315 85,315 86,433 TOTAL EXPENDITURES $ 802,266 $ 1,656,564 $ 1,220,555 $ 1,827,505 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 6.50 7.00 7.00 8.50 MAJOR BUDGET ITEMS The 2008-2009 budget includes the addition of 1 FTE temporary Water Utility analyst and a .50 FTE intern technician, transferred from the Water Department. * Estimate as of May 2008 245 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER WATER RECLAMATION PROGRAM DESCRIPTION The Water Reclamation Department is responsible for processing all discharged residential, commercial, and industrial wastewater in accordance with local, state, and federal effluent requirements. The department functions on a 24-hour basis to ensure the operations, maintenance, and analysis for this treatment. Additional responsibilities include the operation and maintenance of 28 sewage lift stations, the processing and disposal of all biosolids to the composting facility, and meeting or exceeding the criteria required for Type I Reuse Water. MAJOR DEPARTMENT GOALS 1. Be competitive with private industry for the operation and maintenance of the Pecan Creek Water Reclamation Plant and the Robson Ranch Water Reclamation Project. 2. Continue development of plant automation systems. 3. Process 100% of solids from both treatment plants to compost operations. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Treat 5.4 billion gallons of wastewater. 2. Achieve total compliance of present discharge parameters. (10 Biological Oxygen Demand [BOD], 15 Total Suspended Solids [TSS], 3 Ammonia, Dissolved Oxygen [D.O.], 15 Million Gallons Daily [MGD] flow, pH 6.0-9.0 <0.10 chlorine residual) 3. Maintain effluent quality at 2 BOD, 2 TSS, 0.5 Ammonia, 6.0 D.O. 4. Achieve regulatory compliance with permit criteria for sludge disposal. 5. Maintain treatment plant equipment so as not to adversely affect the effluent. 6. Continue plant removal efficiency of BOD and TSS at 98% and 99%, respectively. 7. Achieve compliance with Type I Reuse Water Permit. Maintain 0.50 mg/Chlorine Residual in system. 8. Set up and implement process for accepting waste from septic waste haulers. 9. Upgrade Robson Ranch WRP to 0.8 MGD. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Plant influent (million gallons) 4,950 5,442 5,350 5,450 2. Plant effluent (million gallons) 5,413 5,443 5,110 5,200 3. Effluent for reuse (million gallons) 250 250 250 250 4. BOD removed 99% 99% 99% 99% 5. TSS removed 98% 98% 98% 98% 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Wastewater treatment costs/1,000 $0.68 $0.66 $0.63 $0.65 gallons 246 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND WATER RECLAMATION 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Transfers in from Water $ - $ - $ - $ 254,472 Wastewater System Resources 3,123,127 3,600,695 3,389,776 3,240,836 TOTAL RESOURCES $ 3,123,127 $ 3,600,695 $ 3,389,776 $ 3,495,308 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Purchase Power $ 748,640 $ 857,000 $ 725,000 $ 800,000 Personal Services 1,237,003 1,397,644 1,397,644 1,410,824 Materials &Supplies 281,333 401,650 373,210 359,336 Maintenance & Repair 418,982 486,775 476,176 511,568 Insurance 55,076 45,870 45,870 39,998 Miscellaneous 2,125 2,835 2,835 2,835 Operations 253,370 321,916 273,312 304,699 Transfer to Capital Projects 75,852 52,500 61,224 25,632 Cost of Service - Fleet Services 7,957 9,296 9,296 9,628 Cost of Service - Technology Services 26,664 25,209 25,209 30,788 Fixed Assets 16,125 - - - TOTAL EXPENDITURES $ 3,123,127 $ 3,600,695 $ 3,389,776 $ 3,495,308 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 20.50 20.50 20.50 20.50 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 247 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER WASTEWATER COLLECTION PROGRAM DESCRIPTION The Wastewater Collection Division is responsible for providing a reliable and safe transportation system for wastewater from the customer's facilities to the wastewater treatment plant. The division performs routine maintenance and rehabilitation of the sewer system to reduce inflow/infiltration (1/1) into the system and to reduce the potential of overflows into our watershed. MAJOR DEPARTMENT GOALS 1. Continue to maintain all public wastewater collection system lines in free -flowing condition in order to protect the public health and environment. 2. Rehabilitate wastewater collection system to reduce the potential of wastewater overflows into our watersheds and to reduce inflow and infiltration treatment at the reclamation plant. 3. Respond to customer complaints regarding the collection system quickly and efficiently. 4. Educate our customers on responsibility of maintaining private clean outs to reduce inflow and infiltration into the wastewater system. 5. Begin implementing the results of the Sewer Cataloging Retrieval and Prioritization (SCRAPS) model. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue to maintain 479 miles of wastewater collection lines. 2. Continue to resolve inflow/infiltration (1/1) issues to reduce the potential of overflows of wastewater and reduce the treatment of (1/1) at the treatment plant. 3. Expand root control program based off of satellite imagery data of the tree canopy over the wastewater lines. 4. Continue to rehabilitate manholes in the sewer system to reduce (1/1) and the potential overflows into the watershed. 5. Train employees to do quality work in a safe, efficient, and timely manner. 6. Expand the degreaser program to reduce dry weather overflows. 7. Continue systematic cleaning of the collection system to complete cleaning in a seven year cycle. 8. Replace sewer service lines located under the streets using new technology (pipe bursting), focusing on lines receiving three complaints within one year. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Point repairs on wastewater mains 40 50 55 70 2. Sewer mains unchoked 250 250 250 250 3. Sewer services unchoked 600 600 600 600 4. Sewer taps 50 50 50 50 5. Manholes rehabilitated 500 500 500 500 6. Service lines repaired/replaced in 120 150 150 160 right of way 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Cost/point repairs on wastewater $1,200 $1,300 $1,400 $1,450 mains 2. Cost/sewer main unchoked $200 $200 $212 $220 3. Cost/sewer service unchoked $1 15 $1 15 $1 17 $120 4. Cost/sewer tap $1,800 $1,800 $1,923 $1,975 5. Cost/manhole rehabilitated $550 $550 $557 $560 6. Cost/service lines repaired/replaced $1,600 $1,650 $1,700 $1,750 248 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Cost of Service - Fleet Services Cost of Service - Technology Services Transfer to Capital Projects Fixed Assets TOTAL EXPENDITURES WASTEWATER FUND WASTEWATER COLLECTION 2007-08 2007-08 2008-09 BUDGET ESTIMATE * ADOPTED $ 2,889,764 $ 3,934,764 $ 3,712,874 $ 4,789,069 $ 2,889,764 $ 3,934,764 $ 3,712,874 $ 4,789,069 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 768,336 $ 799,046 $ 799,046 $ 1,049,053 79,792 108,720 115,140 123,220 254,281 382,020 375,870 426,831 23,960 28,204 28,204 33,675 1,649 2,600 2,600 2,600 171,901 460,874 246,478 311,526 8,296 8,632 8,632 8,632 11,747 19,813 19,813 19,501 1,544,827 1,874,855 2,1 17,091 2,534,031 24,975 250,000 - 280,000 $ 2,889,764 $ 3,934,764 $ 3,712,874 $ 4,789,069 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 19.00 19.00 19.00 19.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 249 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER BENEFICIAL REUSE PROGRAM DESCRIPTION The Beneficial Reuse Department takes yard waste and biosolids and recycles them into marketable products. Currently, nine different Dyno Products are available to the citizens of Denton. These include Dyno Dirt, Dyno Soil, Dyno Landscape Mulch, Dyno Double Grind (fine & coarse grade), Dyno Deco Mulch (brick red, cedar, and brown cherry), and Dyno Lite. The Beneficial Reuse Department continues to market Water Reclamation Plant effluent to identified customers along Mayhill Road to Oakmont Country Club. These customers are online and using reuse water. MAJOR DEPARTMENT GOALS 1. Initiate a pilot study on composting organic waste with local restaurants and retail stores. 2. Continue marketing and distribution efforts to make the beneficial reuse operation self-supporting. 3. Research the possibility of taking in biosolids from outside sources. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Complete the concrete stabilization of approximately 400,000 sq. ft. of area for compost curing and to stockpile finished products on. Develop a 20,000 sq. ft. pad site with 12" roller compacted concrete for the screening activities. 2. Build a five acre pond on the northwest corner of the Wastewater Treatment plant to contain the runoff associated with the compost expansion. 3. Continue to identify new customers for reuse water. 4. Continue to produce high -quality Dyno Dirt products. 5. Continue to work with the University of North Texas on composting their biodegradeable dinnerware. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Dyno products produced (cubic yards) 74,000 75,000 53,000 55,000 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Dyno products (cost/cubic yard) $13.15 $13.77 $20.00 $19.33 250 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND BENEFICIAL REUSE RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Dyno Product Sales $ 465,724 $ 455,000 $ 468,000 $ 470,000 Tipping Fees 145,110 115,000 146,571 150,000 Effluent Sales 205,248 271,295 262,895 265,000 Wastewater System Resources 202,648 191,480 182,909 173,294 TOTAL RESOURCES $ 1,018,730 $ 1,032,775 $ 1,060,375 $ 1,058,294 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 425,487 $ 481,867 $ 481,867 $ 494,035 Materials & Supplies 34,255 53,500 53,150 54,050 Maintenance & Repair 26,255 31,008 32,008 33,032 Insurance 3,791 4,689 4,689 4,833 Miscellaneous 797 1,000 1,000 1,000 Operations 438,921 439,173 466,123 445,444 Transfer to Capital Projects 73,816 - - 5,500 Cost of Service - Fleet Services 4,973 4,316 4,316 4,316 Cost of Service - Technology Services 10,435 17,222 17,222 16,084 TOTAL EXPENDITURES $ 1,018,730 $ 1,032,775 $ 1,060,375 $ 1,058,294 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 6.75 6.75 6.75 6.75 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 251 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER WASTEWATER LABORATORY PROGRAM DESCRIPTION The Wastewater Laboratory performs the necessary tests for the Water Reclamation Plants (Pecan Creek and Robson Ranch) to ensure compliance with state and federal regulations. Laboratory operations also provide testing for the pretreatment program, pollution abatement, and control samples. MAJOR DEPARTMENT GOALS 1. Continue division compliance with Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) permit requirements. 2. Ensure adequate quality control on all analysis to verify accuracy. 3. Implement new environmental requirements concerning stormwater. 4. Increase laboratory data proficiency with the laboratory information management system (LIMS). 5. Increase laboratory productivity with the new 'Continuous Flow Analysis' system for wet chemistry parameters. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue monitoring for the TCEQ and EPA wastewater discharge permit requirements to meet the 503 regulations and reuse permit. 2. Continue development of the information management system. 3. Perform biomonitoring for wastewater treatment plant effluent. 4. Perform stormwater monitoring analyses for stormwater program. 5. Continue analyses for performance measures for Pecan Creek plant ultraviolet (UV) operations. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Pecan Creek Wastewater analyses 14,605 13,896 20,676 20,676 per year 2. Robson Ranch Wastewater analyses 631 648 696 696 per year 3. Pollution control analyses per year 1,387 972 1,632 1,632 4. Industrial pretreatment and abatement analyses per year 5,049 4,332 5,772 5,772 5. Stormwater analyses per year 5,433 2,040 1,512 1,512 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per analysis $17.19 $19.03 $17.53 $17.53 252 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer for Capital Projects Cost of Service - Fleet Services Cost of Service - Technology Services Fixed Assets TOTAL EXPENDITURES WASTEWATER FUND WASTEWATER LABORATORY 2007-08 2007-08 2008-09 BUDGET ESTIMATE * ADOPTED $ 416,410 $ 487,022 $ 485,922 $ 492,129 $ 416,410 $ 487,022 $ 485,922 $ 492,129 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 263,033 $ 287,935 $ 287,935 $ 304,631 37,617 50,512 50,512 52,380 16,463 21,667 21,667 24,897 2,916 3,116 3,116 2,505 234 540 540 540 45,027 56,561 53,061 52,868 3,083 35,000 37,400 38,500 332 332 332 332 12,705 16,359 16,359 15,476 35,000 15,000 15,000 - $ 416,410 $ 487,022 $ 485,922 $ 492,129 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 4.00 4.00 4.00 4.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 253 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER INDUSTRIAL PRETREATMENT PROGRAM DESCRIPTION The Pretreatment Department fulfills the regulatory compliance requirements for protection of the wastewater collection system, treatment facility, and worker safety. Activities include the prevention of the discharge of toxic pollutants from commercial/industrial users, prevention of the potential pass - through of toxic pollutants to receiving waters, and production of wastewater sludge as a useful by- product. As an authorized agent of TCEQ, the department also administers the on -site sewage facility (OSSF) program within the city limits and ETJ. The department coordinates wastewater permit compliance sampling, and storm water permit requirements of the Pecan Creek Water Reclamation Plant. MAJOR DEPARTMENT GOALS 1. Continue to administer the Pretreatment Program and Pecan Creek Water Reclamation Plant storm water permit. 2. Continue the implementation of an approved OSSF program in compliance with Texas Health and Safety Code and 30 TAC 285.10. 3. Refine guidelines and procedures for identifying sources and responding to petroleum contamination of storm drainage and wastewater collection systems. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Modify the Pretreatment Program in compliance with the Pecan Creek Water Reclamation Plant discharge permit requirements. 2. Continue to implement permit compliance requirements for wastewater toxicity and priority pollutant testing. 3. Continue coordination of Pretreatment Program and Pecan Creek Water Reclamation Plant storm water permit requirements. 4. Continue to fulfill the requirements of the XL Pilot Pretreatment Project Final Project Agreement between the City of Denton, TCEQ, and the EPA. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Industrial compliance/NPDES monitoring 299 268 262 255 2. Watershed monitoring events 420 420 420 420 3. Pollution investigations 41 56 39 52 4. OSSF permits, inspections, and 71 83 33 71 complaints investigated 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Industrial compliance/NPDES monitoring $244,829 $255,324 $255,367 $279,607 2. Watershed monitoring $161,229 $168,140 $168,168 $184,131 3. Pollution investigations $155,257 $161,913 $161,940 $177,312 4. OSSF/water well permits $35,829 $37,364 $37,371 $40,918 254 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Cost of Service - Fleet Services Cost of Service - Technology Services Transfer to Capital Projects Fixed Assets TOTAL EXPENDITURES WASTEWATER FUND INDUSTRIAL PRETREATMENT 2007-08 2007-08 2008-09 BUDGET ESTIMATE * ADOPTED $ 540,533 $ 622,740 $ 622,846 $ 672,555 $ 540,533 $ 622,740 $ 622,846 $ 672,555 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 421,954 $ 472,879 $ 472,879 $ 519,141 20,194 16,635 16,636 17,903 2,471 6,540 6,540 6,721 6,613 3,879 3,879 4,070 679 992 992 1,042 57,962 72,958 66,981 69,266 995 664 664 - 22,588 28,193 28,193 27,666 7,077 - 26,082 6,746 - 20,000 - 20,000 $ 540,533 $ 622,740 $ 622,846 $ 672,555 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 6.50 6.50 6.50 6.50 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 255 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER DRAINAGE PROGRAM DESCRIPTION The Drainage Department performs maintenance activities related to the storm drainage system. This consists of maintaining the grade of unlined drainage channels, removing grass and weed growth by mowing and herbicides, street sweeping, and removing blockage from culverts and bridges. The drainage system contains approximately 53 miles of open channel, 49,859 feet of concrete -lined channel, 297,195 feet of bar ditch, and 170,000 feet of underground storm drain system. The underground storm drain system has over 3,300 drainage inlets, approximately 558 culverts, 146 bridges, and four public detention ponds. MAJOR DEPARTMENT GOALS 1. Remove the threat of flooding and property damage through proper maintenance and operation of the City's drainage system. 2. Improve the cleanliness of the community through the sweeping of streets. 3. Reduce the number of rain -related street closures through Capital Improvement Projects. 4. Mow and maintain the channels and detention ponds to improve the efficiency of the drainage system. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Improve the stormwater quality by removing debris with street sweepers. 2. Respond to customer requests in a timely manner. 3. Clean the lined and unlined channels to prevent debris build-up. 4. Reduce the number of potential accidents through regular safety training meetings. 5. Improve creek crossing boxes and culverts to prevent flooding on the streets. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Bridges serviced and cleaned 194 100 150 150 2. Cubic yards of dirt moved 61,500 40,000 100,000 100,000 3. Acres of channels mowed 1,522 1,600 1,600 1,600 4. Curb miles swept 6,422 9,000 8,000 8,000 5. High water jobs 50 15 25 25 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average cost per bridge serviced and cleaned $90 $65.00 $70.00 $75.00 2. Average cost of dirt moved for Capital Improvement Program (CIP) $4.75 $5.00 $5.00 $5.50 projects (per cubic yard) 3. Average cost per acre of channel $22.00 $25.00 $25.00 $25.00 mowed 4. Average cost per curb mile swept $47.00 $37.00 $45.00 $45.00 256 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Drainage Fees TOTAL RESOURCES WASTEWATER FUND DRAINAGE 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,771,508 $ 1,922,509 $ 1,909,551 $ 2,019,814 $ 1,771,508 $ 1,922,509 $ 1,909,551 $ 2,019,814 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 676,306 $ 955,074 $ 934,806 $ 787,648 Materials & Supplies 23,969 47,900 46,800 58,900 Maintenance & Repair 56,829 131,744 131,744 191,868 Insurance 15,225 11,953 11,953 11,390 Miscellaneous 1,582 2,140 1,850 2,140 Operations 453,813 653,265 517,317 368,479 Transfer for Capital Projects 511,459 75,000 219,648 543,004 Cost of Service - Fleet Services 8,952 10,624 10,624 10,624 Cost of Service - Technology Services 23,373 34,809 34,809 45,761 TOTAL EXPENDITURES $ 1,771,508 $ 1,922,509 $ 1,909,551 $ 2,019,814 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 16.00 16.00 16.00 16.00 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 257 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES -WASTEWATER WATERSHED PROTECTION PROGRAM DESCRIPTION The Watershed Protection Department performs the activities required for compliance with state and federal regulations concerning surface water quality. Program activities include public education and outreach, illicit discharge detection and elimination, establishing and assessing pollution prevention best practices, and performing watershed/stormwater monitoring for selected contaminants. The efforts target minimizing the impact of watershed contaminants during normal flow and storm events and protecting the City's drinking water sources (Lake Lewisville and Lake Ray Roberts) through pollution prevention. MAJOR DEPARTMENT GOALS 1. Complete all necessary activities for compliance with state and federal regulations concerning the Phase II stormwater component of the Clean Water Act. 2. Act as coordinating department for environmental issues, including mosquito control, environmentally sensitive areas, real-time monitoring, Best Management Practices (BMP) implementation, stormwater construction review, and stream flooding information. 3. Conduct plan reviews, inspections, monitoring, and assessments related to construction sites and industrial stormwater permittees. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Develop compliance software system for compliance activity tracking. 2. Develop outreach program including stormwater Website as an information resource. 3. Continue dry -weather monitoring, stormwater monitoring, and meteorological data compilation. 4. Maintain the in -stream monitoring stations that are capable of transmitting real-time data. 5. Continue to act as coordinating department for water -related environmental issues. 6. Continue to refine the Environmentally Sensitive Areas review process. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Watershed dry -weather screening 7,900 7,950 7,950 7,950 analyses 2. Watershed stormwater analyses 300 800 800 800 3. Continuous in -stream water quality 1,050,000 1,050,000 1,050,000 1,080,000 analyses 4. Biological monitoring analyses and ecological assessments 60 75 75 75 5. Public workshops/outreach 35 38 40 45 6. Erosion/Regulatory/Water Quality/Inspections and 110 130 110 120 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Dry weather water monitoring 95% 100% 95% 95% 2. Quarterly stormwater monitoring 40% 85% 90% 90% 3. Continuous in -stream monitoring 95% 95% 95% 95% 4. Biological monitoring 50% 50% 50% 50% 258 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND WATERSHED PROTECTION RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Drainage Fees $ 418,570 $ 182,104 $ 353,712 $ 359,490 Watewater Resources - 180,240 - - Cost of Service - General Fund - 100,000 100,000 100,000 TOTAL RESOURCES $ 418,570 $ 462,344 $ 453,712 $ 459,490 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfers for Capital Projects Cost of Service - Fleet Services Cost of Service - Technology Services Fixed Assets TOTAL EXPENDITURES $ 276,352 $ 264,501 $ 23,910 46,375 11,887 24,000 2,1 1 1 3,282 305 507 43,187 65,969 8,837 31,000 663 664 12,208 26,046 39,110 - 259,164 $ 280,278 44,280 50,310 24,000 24,600 3,282 2,267 507 507 55,932 58,460 39,837 8,837 664 664 26,046 33,567 $ 418,570 $ 462,344 $ 453,712 $ 459,490 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 3.62 3.62 3.62 3.62 MAJOR BUDGET ITEMS The budget reflects no major changes. * Estimate as of May 2008 259 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND MISCELLANEOUS RESOURCES Wastewater System Resources TOTAL RESOURCES EXPENDITURES Personal Services Return on Investment (ROI) Franchise Fee Debt Service Operations Administrative Transfer to General Fund Cost of Service - Electric Fund Cost of Service - Safety & Training Cost of Service - Risk Management Fund Cost of Service - Materials Management Cost of Service - Utilities Administration Cost of Service - Customer Service TOTAL EXPEDITURES * Estimate as of May 2008 1"These divisions are found in the Water Fund. 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 8,439,897 $ 9,379,604 $ 10,557,414 $ 8,757,059 $ 8,439,897 $ 9,379,604 $ 10,557,414 $ 8,757,059 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED 599,492 $ 615,940 $ 685,132 703,932 5,717,594 5,974,339 21,050 376,324 493,387 397,052 220,257 234,590 71,518 79,557 43,877 44,755 27,923 23,938 134,890 181,300 424,778 390,943 8,439,897 $ 9,022,670 $ 611,595 $ 638,825 698,966 730,086 5,974,339 5,852,551 83,196 87,570 397,052 518,993 234,590 249,424 79,557 79,936 44,755 45,650 23,938 55,256 181,300 122,374 390,943 376,394 8,720,231 $ 8,757,059 260 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER FUND DRAINAGE MISCELLANEOUS 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Drainage Fees $ 1,625,498 $ 1,705,521 $ 1,440,410 $ 1,521,169 Interest Income - - - 160,010 TOTAL RESOURCES $ 1,625,498 $ 1,705,521 $ 1,440,410 $ 1,681,179 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED General Obligation Debt Service $ 627,714 $ 545,122 $ 280,057 $ 547,151 Debt Service 653,260 762,349 762,349 758,430 Operations 12,444 15,241 15,353 15,602 Administrative Transfer to General Fund 121,050 122,211 122,211 172,333 Cost of Service - Safety & Training (') 9,752 10,797 10,639 10,849 Cost of Service - Risk Management Fund 13,347 13,614 13,614 14,022 Cost of Service - Materials Mgmt Fund - 13,689 13,689 6,823 Cost of Service - Utilities Administration (2) 39,957 51,993 51,993 39,058 Cost of Service - Customer Service (2) 147,973 170,505 170,505 1 16,91 1 TOTAL EXPENDITURES $ 1,625,498 $ 1,705,521 $ 1,440,410 $ 1,681,179 Estimate as of May 2008 "This division is found in the Electric Fund. "I These divisons are found in the Water Fund 261 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2008-09 Final Interest Issue Issue Date Maturity Rate 1998 Utility System Revenue 03-15-98 12-01-2017 4.30 to 6.30 1998-B Utility System Refunding 03-10-98 12-01-2014 4.00 to 5.00 2000 Utility System Revenue 04-25-00 09-30-2020 4.64 to 6.16 2001 Utility System Revenue 04-17-01 12-01-2020 4.00 to 5.40 2002-A Utility System Revenue 03-28-02 12-01-2021 4.25 to 5.25 2003 Utility System Refunding & Revenue 03-28-03 12-01-2022 3.62 to 5.62 2004 Utility System Refunding 09-07-04 06-01-2014 2.00 to 5.25 2005 Utility System Refunding 05-15-05 12-01-2023 3.00 to 5.00 2007 Utility System Refunding 02-28-07 12-01-2029 4.00 to 5.00 Capital Improvements in the Utility System are partially funded through the sale of bonds. The debt above represents consolidation of prior issues and funding for future growth. The Utility System - Electric, Water, and Wastewater - is currently expanding to accommodate the needs of the community and surrounding area which are also dependent upon the system. 262 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES WASTEWATER UTILITES PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2008-09 Original Amount Prinicipal & Interest Requirements for 2008-09 Amount of Outstanding Issue 10/1 /2008 Principal Interest Total $ 3,863,738 $ 570,000 $ 190,000 $ 21,945 $ 211,945 3,167,283 1,840,000 585,000 72,823 657,823 18,740,000 4,590,000 815,000 229,213 1,044,213 13,995,000 5,625,000 1,075,000 255,306 1,330,306 17,120,000 13,580,000 690,000 660,081 1,350,081 18,151,142 13,452,046 676,039 568,762 1,244,801 865,000 630,000 - 28,350 28,350 10,165,000 10,150,000 10,000 506,862 516,862 5,030,000 5,015,000 15,000 211,600 226,600 TOTAL $ 4,056,039 $ 2,554,942 $ 6,610,981 263 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES YEAR WASTEWATER UTILITIES PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2008 PRINCIPAL INTEREST TOTAL 2008-09 $ 4,056,039 $ 2,554,942 $ 6,610,981 2009-10 4,182, 657 2,342,769 6,525,426 2010-1 1 3,805, 350 2,139,014 5,944,364 201 1-12 4,028,074 1,950,175 5,978,249 2012-13 3,809,368 1,767,198 5,576,566 2013-14 3,984,652 1,585,335 5,569,987 2014-15 3,853,295 1,401,432 5,254,727 2015-16 3,879,130 1,216,927 5,096,057 2016-17 4,083,273 1,024,366 5,107,639 2017-18 4,200,414 827,659 5,028,073 2018-19 4,220,439 630,685 4,851,124 2019-20 4,438,710 426,916 4,865, 626 2020-21 3,125,107 249,589 3,374,696 2021-22 2,528,454 116,808 2,645,262 2022-23 1,257,084 28,284 1,285,368 2023-24 - - - TOTAL $ 55,452,045 $ 18,262,099 $ 73,714,144 264 "Dedicated to Quality Service" Landfill Gas -to -Energy Project will begin generating renewable energy. The City has partnered with DTE Energy to install a 1.6 megawatt electrical generator (shown above). CITY OF DENTON SOLID WASTE FUND Utilities Funds Solid Waste Operations Administration Residential Collection Commercial Collection Landfill Recycling Construction and Demolition C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND ") RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 RESOURCES ACTUAL BUDGET ESTIMATE Garbage Fees - Residential Garbage Fees - Commercial Landfill Fees Sale of Refuse Bags Recycling Construction & Demolition Other Revenues Transfer from the Motor Pool Interest Income TOTAL REVENUES Use of Reserves TOTAL RESOURCES $ 5,221,003 $ 5,453,600 $ 7,906,798 7,964,408 1,022,377 1,096,285 1,680,935 1,888, 732 204,291 41,500 574,475 445,000 2008-09 ADOPTED 5,453,600 $ 5,799,547 7,718,543 9,096,368 1,698,539 2,599,075 1,951,881 2,318,074 439,200 918,740 41,500 250,000 445,000 315,000 $ 16,609,879 $ 16,889,525 $ 17,748,263 $ 21,296,804 450,000 450,000 450,000 $ 16,609,879 $ 17,339,525 $ 18,198,263 $ 21,746,804 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Solid Waste Administration $ 768,708 $ 854,006 $ 773,479 $ 760,705 Residential Collection 3,201,506 3,310,524 3,545,019 3,765,270 Commercial Collection 2,767,882 2,933,191 2,951,624 3,592,979 Solid Waste Landfill 2,335,168 2,701,057 3,356,951 4,175,014 Solid Waste Recycling 1,416,767 1,826,661 1,767,563 2,225,106 Construction and Demolition - - 201,831 956,501 Miscellaneous 5,386,766 5,513,447 5,531,603 5,937,816 TOTAL EXPENDITURES $ 15,876,797 $ 17,138,886 $ 18,128,070 $ 21,413,391 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Administration 5.00 6.00 6.00 3.50 Residential Collection 39.00 32.50 32.50 31.50 Commercial Collection 24.00 24.50 24.50 23.50 Solid Waste Landfill 11.50 12.50 13.00 22.50 Construction - - - 3.75 Solid Waste Recycling 9.00 12.00 12.00 9.00 TOTAL PERSONNEL 88.50 87.50 88.00 93.75 �1) A budget amendment for FY2007-08 was approved by the City Council in August, 2008 * Estimate as of May 2008 265 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND RESOURCES & EXPENDITURES RESOURCES $21, 746,804 Garbage Fees - Commercial 41.8% EXPENDITURES $21,413,391 Operations Debt Service 36.6% 1 _ 15.1% Franchise Fee 3.5% 266 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND ") EXPENDITURES BY CLASSIFICATION 2008-09 2006-07 2007-08 2007-08 EXPENDITURE SUMMARY ACTUAL BUDGET ESTIMATE Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Debt Service Cost of Service - General Fund Franchise Fee Landfill Closure Cost of Service - Technology Services Cost of Service - Fleet Services Cost of Service - Safety and Training Cost of Service - Wastewater Cost of Service - Electric Cost of Servic -Materials Management Cost of Service - Utility Admin Cost of Service - Customer Service Fixed Assets Capital Projects Cost of Service - Risk Management TOTAL EXPENDITURES 5,334,308 127,781 329,317 239,612 39,731 4,014,008 2,793,332 624,926 631,461 285,054 134,087 29,847 76,398 10,025 38,494 166,412 661,590 278,850 61,564 5,748,757 200,618 352,577 189,225 47,060 4,679,143 2,783,936 564,533 654,428 155,000 158,662 86,052 43,036 223,872 814,085 371,721 66,181 5,850,050 214,216 283,265 189,225 64,819 5,700,700 2,784,083 544,939 707,726 155,000 158,662 664 86,052 43,036 223,872 814,085 241,495 66,181 2008-09 ADOPTED 6,931,984 246,442 360,572 139,547 80,826 7,311,395 3,008,268 681,881 690,853 303,406 194,256 36,852 86,462 1,798 54,253 151,165 717,741 11,200 335,000 69,490 $ 15,876,797 $ 17,138,886 $ 18,128,070 $ 21,413,391 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED Service/Maintenance 56.50 55.50 56.00 54.50 Office/Clerical 2.00 3.00 3.00 5.00 Technical/Paraprofessional 18.00 20.00 20.00 23.25 Professional 1.00 - - - Management/Supervision 9.00 9.00 9.00 10.00 Temporary/Seasonal 2.00 - - 1.00 TOTAL PERSONNEL 88.50 87.50 88.00 93.75 �1) A budget amendment was approved by the City Council in August, 2008 * Estimate as of May 2008 267 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE ADMINISTRATION PROGRAM DESCRIPTION The Solid Waste Administration Department provides administrative, managerial, and support to Residential Collections, Commercial Collections, Landfill, Recycling, and Construction and Demolition Divisions. MAJOR DEPARTMENT GOALS 1. Provide efficient and cost-effective solid waste services to the community that protects the public health and environment. 2. Promote a positive image of City services through the efficient and professional handling of solid waste services and customer requests. 3. Provide administrative and financial support to all departments of Solid Waste. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Monitor and manage Department staffing levels to cost-effectively achieve departmental services. 2. Provide continued public education efforts to inform the public of Solid Waste Services. 3. Provide operational and capital resources to continue meeting service requirements as the city grows. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Agenda items prepared (Public Utilities Board/City Council) 202 154 141 160 2. City population 109,895 113,800 113,800 115,506 3. Solid Waste customers 28,854 30,045 30,045 30,494 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Agenda items prepared per full-time equivalent (FTE) 40 26 24 46 2. Population per FTE 1,263 1,301 1,301 1,226 3. Solid Waste customers per FTE 326 343 343 325 268 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 2007-08 2007-08 RESOURCES ACTUAL BUDGET ESTIMATE Solid Waste Resources TOTAL RESOURCE EXPENDITURES SOLID WASTE FUND ADMINISTRATION 2008-09 ADOPTED $ 768,708 $ 854,006 $ 773,479 $ 760,705 $ 768,708 $ 854,006 $ 773,479 $ 760,705 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 432,866 $ 462,348 $ 407,317 $ Materials & Supplies 25,677 37,327 35,500 Maintenance & Repair 24,542 53,405 26,125 Insurance 5,249 4,784 4,784 Miscellaneous 12,361 13,575 12,475 Operations 1 1 1,939 233,797 237,844 Transfer to Capital Projects 98,946 - - Cost of Service - Fleet Services 304 - 664 Cost of Service - Wastewater 10,025 - - Cost of Service - Tech Services 46,799 48,770 48,770 TOTAL EXPENDITURES $ 768,708 $ 854,006 $ 773,479 $ 370,568 38,347 50,680 5,134 13,575 216,501 1,992 63,908 760,705 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 5.00 6.00 6.00 3.50 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the transfer of 1 Administrative Assistant and 1 Secretary to the Landfill and 0.5 FTE Supervisor position to Construction and Demolition. * Estimate as of May 2008 269 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE RESIDENTIAL COLLECTION PROGRAM DESCRIPTION The Residential Collection Division provides for the collection of municipal solid waste from each residential unit in the City. This division also provides some small commercial account collections located on selected routes. MAJOR DEPARTMENT GOALS 1. Protect the health and environment by providing refuse collection services to residential units in the City. 2. Provide public education on waste diversion, waste minimization, and recycling of solid waste by the residents of Denton. 3. Promote and implement container use within the City. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Ensure customers receive at least once -per -week refuse collection to comply with state health requirements. 2. Ensure that all customer complaints are responded to within 24 hours. 3. Provide assistance to neighborhood clean-up activities. 4. Develop additional programs to promote waste minimization and recycling. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Customer base (EOY) 24,963 26,120 26,120 26,535 2. Tons deposited in landfill 22,246 23,320 23,320 23,579 3. Informational door hangers 12,327 12,500 12,798 13,267 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Budgeted expense per residential $128 $127 $136 $142 customer 2. Budgeted expense per full-time $82,089 $101,878 $109,078 $119,231 equivalent (FTE) 3. Tons deposited in landfill per FTE 570 718 718 749 270 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL Solid Waste Resources TOTAL RESOURCES SOLID WASTE FUND RESIDENTIAL COLLECTION 2007-08 2007-08 2008-09 BUDGET ESTIMATE * ADOPTED $ 3,201,506 $ 3,310,524 $ 3,545,019 $ 3,765,270 $ 3,201,506 $ 3,310,524 $ 3,545,019 $ 3,765,270 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,963,910 $ 2,144,391 $ 2,150,591 $ 2,231,681 Materials & Supplies 22,887 54,355 49,780 53,855 Maintenance & Repair 26,164 30,192 30,192 30,264 Insurance 54,267 46,246 46,246 43,229 Miscellaneous 4,393 4,945 4,200 4,945 Operations 1,098,690 1,004,306 1,237,921 1,362,858 Cost of Service -Tech Services 22,683 26,089 26,089 28,810 Cost of Service- Fleet Services 8,512 - - 9,628 TOTAL EXPENDITURES $ 3,201,506 $ 3,310,524 $ 3,545,019 $ 3,765,270 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 39.00 32.50 32.50 31.50 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the transfer of 1 Crew Leader to Landfill, the transfer of 1 Field Service Supervisor to Construction and Demolition and the addition of 1 Heavy Equipment Operator. * Estimate as of May 2008 271 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE COMMERCIAL COLLECTION PROGRAM DESCRIPTION The Commercial Collection Department provides for the removal of trash from all commercial and industrial customers in the city. Collection service is provided on a contract basis with service levels dictated by the needs of each individual customer. This department also provides appliance and bulky item collection on the first Thursday of each month on a call -in basis. MAJOR DEPARTMENT GOALS 1. Protect public health by providing for the regular removal of trash and rubbish. 2. Encourage waste minimization, recycling of solid waste, and community cleanliness and appearance. 3. Enhance the appearance of the community through the proper maintenance of containers and the relocation of containers to less visible locations. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Ensure that all commercial and industrial customers receive service as per service agreement. 2. Ensure that all customer complaints are handled within 24 hours. 3. Improve efforts for container maintenance and container relocation. 4. Improve efforts in the area of vehicle preventative maintenance. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Customer base/containers 2,292 2,420 2,420 2,635 2. Tons collected 76,625 81,171 81,171 76,711 3. Roll -off cart service disposals 5,710 6,185 5,148 5,681 PRODUCTIVITY MEASURES 1. Budgeted expense per full-time equivalent (FTE) 2. Containers served per FTE 3. Tons collected per FTE 2006-07 ACTUAL $1 15, 328 96 3,193 2007-08 BUDGET $1 19, 722 99 3,313 2007-08 ESTIMATE $120, 474 99 3,313 2008-09 ADOPTED $152,893 112 3,264 272 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL Solid Waste Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Cost of Service- Fleet Services Cost of Service -Tech Services TOTAL EXPENDITURES SOLID WASTE FUND COMMERCIAL COLLECTION 2007-08 2007-08 2008-09 BUDGET ESTIMATE * ADOPTED $ 2,767,882 $ 2,933,191 $ 2,951,624 $ 3,592,979 $ 2,767,882 $ 2,933,191 $ 2,951,624 $ 3,592,979 2006-07 2007-08 2007-08 ACTUAL BUDGET ESTIMATE $ 1,484,208 $ 1,653,042 $ 21,542 33,690 48,756 138,742 145,604 105,680 3,089 3,690 971,651 974,228 65,000 - 7, 600 - 20,432 24,119 2008-09 ADOPTED 1,521,426 $ 1,831,1 13 36,565 42,315 142,166 146,662 105,680 64,679 3,200 3,690 1,1 18,468 1,472,604 - 8,964 24,119 22,952 $ 2,767,882 $ 2,933,191 $ 2,951,624 $ 3,592,979 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 24.00 24.50 24.50 23.50 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of 1 Heavy Equipment Operator and the transfer of 1 Customer Relations Manager and 1 Solid Waste Analyst to the Landfill. * Estimate as of May 2008 273 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE LANDFILL PROGRAM DESCRIPTION The Solid Waste Landfill Department provides for the operation of the Denton Municipal Landfill. This department is responsible for the disposal of all solid waste received from City collection systems, contract customers, and cash customers. The operation of the landfill is regulated by the Texas Commission on Environmental Quality (TCEQ) under the guidelines of the Texas Solid Waste Management Act and related state regulations. This department also oversees the administration of rental property at the municipal landfill. MAJOR DEPARTMENT GOALS 1. Comply with all federal, state, and local regulations related to facility operation. 2. Ensure that the environment is adequately protected through the proper disposal of solid waste. 3. Ensure that the City's landfill development and operating plan is followed on a timely basis. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Ensure that all windblown trash is adequately contained and/or collected on a timely basis. 2. Ensure that the intermediate cover and daily cover are adequate and vegetation is maintained on all finished side slopes and covers. 3. Ensure that the access road to the working face is properly maintained. 4. Ensure that adequate space is available for vehicles to unload, which reduces waiting and maxmizes personal and vehicle safety. 5. Ensure that proper compaction of solid waste is achieved in order to maximize usable fill space. 6. Improve equipment preventative maintenance, operation, and care of equipment. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Tonnage waste disposed 128,644 138,344 141,419 177,791 2. Tonnage cover 51,365 40,000 61,000 64,800 3. Wells tested 47 47 50 50 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Tons disposed per month per full- 932 922 906 658 time equivalent (FTE) 2. In -place density per yard (AUF) 969 1,200 1,200 1,200 3. Air space used (Cubic feet) 231,730 230,573 280,000 300,000 274 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 2007-08 2007-08 RESOURCES ACTUAL BUDGET ESTIMATE Solid Waste Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Cost of Service -Tech Services Cost of Service- Fleet Services TOTAL EXPENDITURES SOLID WASTE FUND LANDFILL 2008-09 ADOPTED $ 2,335,168 $ 2,701,057 $ 3,356,951 $ 4,175,014 $ 2,335,168 $ 2,701,057 $ 3,356,951 $ 4,175,014 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 837,251 $ 788,910 $ 1,017,818 $ 1,510,774 30,321 47,336 59,461 60,270 219,984 110,456 65,000 113,184 10,999 11,776 11,776 11,831 1,555 1,500 2,000 6,380 1,170,752 1,488,038 2,002,855 2,228,678 26,813 215,000 160,000 175,000 29,893 38,041 38,041 58,273 7,600 - - 10,624 $ 2,335,168 $ 2,701,057 $ 3,356,951 $ 4,175,014 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 11.50 12.50 13.00 22.50 MAJOR BUDGET ITEMS This budget reflects the addition of 2 Solid Waste Representatives, the transfer of 1 Administrative Assistant and 1 Secretary from Administration, the transfer of 1 Crew Leader from Residential, the transfer of 1 Customer Relations Manager and 1 Solid Waste Analyst from Commercial, and the transfer of 1 Heavy Equipment Operator, 1 Administrative Assistant and 1 Marketing Coordinator from Recycling. *Estimate as of May 2008 275 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE CONSTRUCTION & DEMOLITION PROGRAM DESCRIPTION The Construction and Demolition (C&D) Division salvages and recycles materials from loads delivered to the landfill. These materials reduce landfill airspace usage, and will be sold at commodity prices or used in a marketable product. MAJOR DEPARTMENT GOALS 1. Salvage marketable C&D materials from C&D loads delivered to Denton's landfill. 2. Market the materials salvaged to attain the highest market prices, net of costs. 3. Extend landfill life through the salvaging and recycling of C&D materials. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Research and implement operational methods and processes which enable the division to achieve the highest output and productivity in salvaging and recycling of materials. 2. Ensure salvaged materials are being marketed to achieve the highest financial gain for the division. 3. Manage the operational personnel and equipment in the most cost effective way possible. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Pounds of materials salvaged N/A N/A 1,100,000 4,160,000 2. Site operational man-hours N/A N/A 6,100 18,100 3. Number of materials truckloads N/A N/A 220 550 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Pounds of materials salvaged per N/A N/A 180 230 man-hour 2. Man-hours per load salvaged N/A N/A 28 33 3. Pounds salvaged per week N/A N/A 55,000 80,000 276 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND CONSTRUCTION & DEMOLITION 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Resources $ - $ - $ 201,831 $ 956,501 TOTAL RESOURCES $ - $ - $ 201,831 $ 956,501 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services - - $ 52,831 $ 272,809 Materials & Supplies - - 5,000 10,000 Insurance - - - 3,338 Miscellaneous - - - 270 Operations - - 144,000 668,756 Cost of Service- Fleet Services - - - 1,328 TOTAL EXPENDITURES $ - $ - $ 201,831 $ 956,501 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL - - - 3.75 MAJOR BUDGET ITEMS Construction & Demolition is a new department in the Solid Waste Division. The 2008-09 Budget reflects the addition of 2 Technical Operations Specialists, transfer of 1 Field Service Supervisor from Residential, the transfer of 0.5 FTE Supervisor position from Administration and the addition of 0.25 FTE Field Service Supervisor. * Estimate as of May 2008 277 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE RECYCLING PROGRAM DESCRIPTION The Recycling Department is responsible for the collection and transportation to market of recyclable materials, management of the curbside recycling contract, and promotion of recycling programs through public outreach and education. The department is involved with recycling education programs which include public relations, special events, state TEKS compliance recycling, and advertising. Commercial, public and private school recycling, Household Hazardous Waste collections, and the City's internal recycling are also carried out by the Recycling Department. MAJOR DEPARTMENT GOALS 1. Support the goals and principles in the Solid Waste Master Plan that emphasizes environmentally and economically sustainable practices leading to less materials in the landfill. 2. Maximize awareness of and participation in all City of Denton recycling programs. 3. Engage in research and development of new programs that further reduce the amount of landfilled waste, reduce waste creation, and encourage reuse. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Increase public awareness and participation in single-family residential curbside recycling program. 2. Maintain successful Sustainable Schools Program with DISD and maintain 100% participation of district and private schools. 3. Increase awareness and participation in the Home Chemical Collection and reuse program. 4. Increase participation in commercial recycling programs. 5. Enhance City of Denton internal recycling program with greater accessibility and employee education. 6. Promote waste minimization activities through effective public communication programs. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Recyclables collected from drop-off facilities (tons) 1,283 850 1,238 1,500 2. Commercial/School recyclables 1,066 1,050 1,300 1,600 collected (tons) 3. Recyclables collected from City of 112 110 126 130 Denton internal program (tons) 4. Public relations and education 80 115 115 120 projects 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Business/Schools participating in commercial recycling 80 100 140 160 2. Curbside recycling tons collected 6,132 6,050 6,260 6,500 3. Curbside set -out rate 45% 53% 45% 48% 278 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 2006-07 RESOURCES ACTUAL Solid Waste Resources TOTAL RESOURCES EXPENDITURES Personal Services Materials & Supplies Maintenance & Repair Insurance Miscellaneous Operations Transfer to Capital Projects Cost of Service- Fleet Services Cost of Service -Tech Services Fixed Assets TOTAL EXPENDITURES 2007-08 2007-08 BUDGET ESTIMATE SOLID WASTE FUND RECYCLING 2008-09 ADOPTED $ 1,416,767 $ 1,826,661 $ 1,767,563 $ 2,225,106 $ 1,416,767 $ 1,826,661 $ 1,767,563 $ 2,225,106 2006-07 2007-08 2007-08 ACTUAL BUDGET ESTIMATE $ 616,073 $ 700,066 $ 27,354 27,910 9,871 19,782 23,493 20,739 11,333 13,350 622,928 866,450 88,091 156,721 3,344 - 14,280 21,643 2008-09 ADOPTED 700,067 $ 715,039 27,910 41,655 19,782 19,782 20,739 11,336 13,350 16,985 882,577 1,224,480 81,495 160,000 - 4,316 21,643 20,313 - 1 1, 200 $ 1,416,767 $ 1,826,661 $ 1,767,563 $ 2,225,106 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 9.00 12.00 12.00 9.00 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the transfer of 1 Heavy Equipment Operator, 1 Administrative Assistant and 1 Marketing Coordinator to the Landfill. * Estimate as of May 2008 279 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND MISCELLANEOUS 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Solid Waste Resources $ 5,386,766 $ 5,513,447 $ 5,531,603 $ 5,937,816 TOTAL RESOURCES $ 5,386,766 $ 5,513,447 $ 5,531,603 $ 5,937,816 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Debt Service Administrative Transfer to General Fund Franchise Fee Landfill Closure Transfer to Utilities Admin. Transfer to Electric Fund Transfer to Customer Service Transfer to Safety & Training (2) Transfer to Fleet Services Transfer to Materials Management Transfer to Risk Retention Operations Miscellaneous TOTAL EXPEDITURES * Estimate as of May 2008 ('These divisions are found in the Water Fund. (2�This division is found in the Electric Fund. $ 2,793,332 $ 2,783,936 $ 2,784,083 $ 3,008,268 624,926 564,533 544,939 681,881 631,461 654,428 707,726 690,853 285,054 155,000 155,000 303,406 166,412 223,872 223,872 151,165 - - - 1,798 661,590 814,085 814,085 717,741 76,398 86,052 86,052 86,462 2,487 - - - 38,494 43,036 43,036 54,253 61,564 66,181 66,181 69,490 38,048 112,324 77,035 137,518 7,000 10,000 29,594 34,981 $ 5,386,766 $ 5,513,447 $ 5,531,603 $ 5,937,816 280 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND PRINCIPAL & INTEREST REQUIREMENTS AS OF OCTOBER 1, 2008 YEAR PRINCIPAL INTEREST TOTAL 2008-09 $ 2,185,031 $ 718,627 $ 2,903,658 2009-10 2,180,915 631,051 2,81 1,966 2010-1 1 1,944,420 544,434 2,488,854 2011-12 1,810,695 463,837 2,274,532 2012-13 1,583,195 392,065 1,975,260 2013-14 1,1 14,755 335,954 1,450,709 2014-15 1,061,785 290,087 1,351,872 2015-16 632,060 253,642 885,702 2016-17 550,000 228,265 778,265 2017-18 575,000 203,928 778,928 2018-19 600,000 177,477 777,477 2019-20 620,000 148,602 768,602 2020-21 640,000 119,748 759,748 2021-22 595,000 92,591 687,591 2022-23 390,000 70,526 460,526 2023-24 410,000 52,173 462,173 2024-25 360,000 34,475 394,475 2025-26 315,000 18,934 333,934 2026-27 175,000 7,553 182,553 2027-28 75,000 1,734 76,734 $ 17,817,856 $ 4,785,703 $ 22,603,559 281 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2008-09 Issue Issue Date Final Maturity Interest Rate 1999A General Obligation Refunding 04-01-99 02-15-2016 3.20 to 5.00 2001 Certificates of Obligation 05-02-00 02-15-2020 5.25 to 6.125 2002 Certificates of Obligation 03-21-02 02-15-2022 4.50 to 5.25 2003 General Obligation Refunding 03-14-03 02-15-2014 3.00 to 4.00 2003 Certificates of Obligation 03-14-03 02-15-2013 2.10 to 5.07 2004 General Obligation Refunding 12-10-04 02-15-2020 2.50 to 5.00 2004 Certificates of Obligation 05-04-04 02-15-2024 2.00 to 5.00 2005 Certificates of Obligation 05-15-05 02-15-2025 3.00 to 4.37 2006 Certificates of Obligation 07-15-06 02-15-2006 4.00 to 4.75 2007 Certificates of Obligation 07-17-07 02-15-2027 4.00 to 5.00 2007A General Obligation Refunding 09-17-07 02-15-2022 4.00 to 5.00 2008 Certificates of Obligation 08-19-08 02-15-2028 3.00 to 4.625 Note: Solid Waste Fund bond issue is part of General Debt Service Fund. 282 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SOLID WASTE FUND PRINCIPAL & INTEREST REQUIREMENTS BY ISSUE 2008-09 Original Amount Prinicipal & Interest Requirements for 2008-09 Amount of Outstanding Issue 10/1 /2008 Principal Interest Total 1,481,220 914,685 $ 97,060 $ 40,658 $ 137,718 3,845,000 350,000 70,000 14,718 84,718 4,545,000 845,000 125,000 36,273 161,273 857,000 395,721 69,371 13,391 82,762 1,755,000 405,000 75,000 13,355 88,355 2,040,000 1,340,000 305,000 46,075 351,075 1,195,000 800,000 110,000 33,984 143,984 1,570,000 1,060,000 190,000 38,431 228,431 5,450,050 4,337,450 603,600 182,917 786,517 2,590,000 2,335,000 280,000 105,889 385,889 2,245,000 2,215,000 5,000 97,424 102,424 2,820,000 2,820,000 255,000 95,512 350,512 TOTAL $ 2,185,031 $ 718,627 $ 2,903,658 SOLID WASTE LANDFILL as of Sept. 30, 2008 Reserve for Landfill Closure & Post -Closure Care TOTAL $ 4,329,306 283 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 284 "Dedicated to Quality Service" Keep Denton Beautiful partnered with Denton Municipal Electric this fall to select specific places in need of publicly -viewed trees to participate in its Neighborwoods Tree Planting Program. CITY OF DENTON TECHNOLOGY SERVICES FUND Internal Services Fund Technology Services Administration Telecommunications Geographic Information Systems Applications Development User Support Public Safety /Projects Reprographics CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND PROGRAM DESCRIPTION The Technology Services Division consists of six separate departments. By using modern information technologies we improve worker productivity and citizen access to government information and services. The Administration Department oversees all six departments. The Telecommunications Department provides access to the internet, intranet, IP telephony services, and supports access to all applications. The Geographic Information Systems (GIS) Department provides solutions and technical direction for the City by processing a variety of sources and integrating data into map projects and applications. The Applications Development Department is an internal service provider specializing in delivering computer applications and data management. The User Support Department is the front line interface to Technology Services. This department provides hardware installation, configuration, upgrade, and repair to all City departments. The Public Safety Projects Department is responsible for providing technology maintenance contracts, mobile computer data network service contracts, and computer hardware maintenance contracts supporting the public safety departments. MAJOR DEPARTMENT GOALS 1. Ease access to information. 2. Close integration with department visions. 3. Provide technology leadership to the Denton community. 4. Develop our people and our core teams. 5. Provide a secure, reliable, and cost effective infrastructure. 6. Guarantee effective, responsive, and knowledgeable communications. 7. Ensure citywide integration of information and compatibility of processes. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Provide effective support to divisional personnel in order to enhance the delivery of service to our customers. 2. Support division objectives for operational divisions of Technology Services. 3. Continue implementation of Long Range Technology Plan II. 4. Revise Strategic Plan- Five Year Plan annually. 5. Update Business Continuity Plan -Tabletop Exercises annually. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Divisions served 85 85 85 89 2. Call Center calls received 4,200 4,850 4,500 4,850 3. Billable hours/unbilled hours 43,848/320 48,208/350 44,892/119 43,040/125 4. Service requests (8AM-5PM) 5,600 5,600 6,000 6,100 5. Online payment transactions $20,000,000 $20,000,000 $20,000,000 processed $19,000,000 6. Total new implementations 18 10 22 19 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. GroupWise cluster up -time 99.9% 99.9% 99.9% 99.9% 2. Novell server up -time 99.9% 99.9% 99.9% 99.9% 3. Network up -time 52/8,736/99.9% 52/8,736/99.9% 52/8,736/99.9% 52/8,736/99.9% /Links/Hours/Availability 4. UNT Internet up -time 8,686/99.4% 8,686/99.4% 8,686/99.4% 8,686/99.4% hours/Availability 5. Charter Internet up -time 8,636/98.8% 8,636/98.8% 8,636/98.8% 8,636/98.8% hours/Availability 285 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Communication Services Transfer $ 689,708 $ 692,322 $ 692,322 $ 642,711 Cost of Service - General Fund 2,967,726 4,065,024 4,065,024 3,835,754 Cost of Service - Electric Fund 272,993 321,112 321,112 530,812 Cost of Service - Water Fund 719,684 844,722 844,722 844,868 Cost of Service - Wastewater Fund 150,220 252,966 252,966 275,276 Cost of Service - Solid Waste Fund 134,087 158,662 158,662 194,256 Cost of Service - Fleet Services Fund 44,819 36,567 36,567 44,375 Cost of Service - Materials Management 65,525 75,605 75,605 73,100 Cost of Service - Aquatics Fund 39,375 - - - Cost of Service - Recreation Fund - - - - Cost of Service - Risk Retention 15,752 26,633 26,633 21,190 Cost of Service - Reprographics - - - 17,888 Cost of Service - Other 4,737 5,470 5,470 8,840 Transfer from Municipal Court Tech Fund 110,615 100,000 100,000 100,000 Printing Services 293,744 387,703 300,000 351,365 Revenue from Copier Service - 82,000 82,000 92,164 Miscellaneous 10,423 - - - Interest Income 30,619 - - - TOTAL REVENUES $ 5,550,027 $ 7,048,786 $ 6,961,083 $ 7,032,599 Use of Reserves 42,000 21,338 - 457,224 TOTAL RESOURCES $ 5,592,027 $ 7,070,124 $ 6,961,083 $ 7,489,823 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Administration $ 1,046,489 $ 1,502,988 $ 1,202,390 $ 1,967,953 Telecommunications 1,090,439 1,103,239 1,103,239 1,012,032 Geographic Information Systems 4 419,952 335,962 418,848 Applications Development 1,284,581 1,251,195 1,251,195 1,604,481 User Support 1,242,372 1,616,447 1,616,447 1,413,588 Public Safety/Projects 492,055 706,600 706,600 624,280 Reprographics 436,087 469,703 469,888 448,641 TOTAL EXPENDITURES $ 5,592,027 $ 7,070,124 $ 6,685,721 $ 7,489,823 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 24.50 25.00 25.00 25.00 * Estimate as of May 2008 286 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND RESOURCES & EXPENDITURES Cost of Service - Water Fund 1 1.3% Cost of Service - Electric Fund 7.1% Cost of Service - General Fund 51.3% Insui 0 Maintenance & Repairs 23.5% RESOURCES $7,489,823 Cost of Service - Solid Waste Fund _ 2.6% Cost of Service - Wastewater Fund 3.7% EXPENDITURES $7,489,823 Operations Cost of Service - Other 3.3% Printing Services 4.7% Revenue - Copier Service 1.3% Use of Reserves 6.1% Communication Services Transfer 8.6% Materials & 31 1% Supplies 4.0% 11 nsfers .0% Fixed Assets 6.1% vices 287 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TECHNOLOGY SERVICES FUND EXPENDITURES BY CLASSIFICATION 2008-09 EXPENDITURE SUMMARY 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 1,898,088 $ 2,265,443 $ 2,1 14,940 $ 2,331,982 Materials & Supplies 383,883 329,854 325,209 300,434 Maintenance & Repairs 1,234,831 1,488,445 1,464,428 1,755,890 Insurance 19,161 24,871 23,117 24,617 Operations 1,591,391 2,180,554 2,095,429 1,642,831 Debt Payment 248,709 703,625 593,856 683,387 Transfers 85,826 77,332 68,742 298,570 Fixed Assets 130,139 - - 452,112 TOTAL EXPENDITURES $ 5,592,027 $ 7,070,124 $ 6,685,721 $ 7,489,823 PERSONNEL Full Time Equivalents (FTE) TOTAL PERSONNEL MAJOR BUDGET ITEMS 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED 24.50 25.00 25.00 25.00 The purchase of additional server equipment, back up storage equipment, and migration from Novell Groupwise to Microsoft Exchange will be completed in 2008-09 with the use of Technology Services fund balance. * Estimate as of May 2008 288 "Dedicated to Quality Service" Rainwater harvesting, like the system used at Fire Station 7, captures, diverts, and stores rainwater for later use. Rainwater can supply water for household, landscape, wildlife, and agricultural uses. CITY OF DENTON MATERIALS MANAGEMENT FUND Internal Services Fund Materials Management Purchasing Warehouse CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT FUND PROGRAM DESCRIPTION The Materials Management Department is composed of two units: 1) Purchasing, which manages the acquisition of supplies and services; and 2) the Warehouse, which is responsible for storage and distribution of applicable materials and supplies. Our mission is to provide goods and services to the maximum value obtainable, to efficiently and accurately perform warehousing and inventory control, to direct resource -recovery efforts to the best of our ability, and to offer contract administration services. MAJOR DEPARTMENT GOALS 1. Develop and maintain a level of performance considered excellent by those we serve as customers while maintaining a high degree of efficiency and economy. 2. Provide the City of Denton user departments with needed materials and services in a timely manner. 3. Develop and maintain a positive, productive, value-added working relationship with all user departments. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Train City personnel in procurement procedures, applicable laws, and JD Edwards software. 2. Continue to improve Warehouse security, accuracy, and service. 3. Expand e-commerce Internet auction of surplus equipment. 4. Expand annual contracts for services and supplies. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Formal bids prepared/City Manager 300 172 200 220 approval forms 2. Purchase orders issued 4,366 3,000 4,000 4,500 3. Surplus auctions/dollar value 6/$896,000 7/$500,000 7/$780,000 7/$800,000 4. Stock requisitions filled per 1,140 1,000 1,600 1,800 5. Central receiving transfers 1,443 1,100 1,350 1,200 6. Procurement card transactions 20,894 20,000 25,000 30,000 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. National Purchasing Institute Award YES YES YES YES for Excellence in Procurement (AEP) 2. Purchase orders processed in 3 days 85% 85% 85% 85% 3. Formal bids processed in 60 days 80% 70% 80% 80% 4. Warehouse requested materials in 88% 90% 92.5% 94% stock 5. Departments served by courier 26 26 26 26 289 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Sale of Scrap $ 4,533 $ 6,500 $ 12,250 $ 7,190 Postage Sales 95,105 109,900 76,320 86,985 Warehouse Sales 4,970,411 6,357,959 6,347,125 6,330,812 Miscellaneous Income 21,818 2,760 2,760 2,760 Cost of Service - General Fund 289,229 268,906 268,906 256,769 Cost of Service - Electric Fund 92,018 102,451 102,451 110,537 Cost of Service - Water Fund 60,395 64,561 64,561 71,926 Cost of Service - Wastewater Fund 27,923 37,627 37,627 58,295 Cost of Service - Solid Waste Fund 38,494 43,036 43,036 50,947 Cost of Service - Other Funds 125,352 130,589 130,589 124,919 Auction Proceeds 46,842 31,000 62,000 63,000 TOTAL REVENUES $ 5,772,120 $ 7,155,289 $ 7,147,625 $ 7,164,140 Use of Reserves - - - - TOTAL RESOURCES $ 5,772,120 $ 7,155,289 $ 7,147,625 $ 7,164,140 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 774,265 $ 895,951 $ 840,229 $ 965,916 Materials & Supplies 37,058 27,640 26,700 27,050 Inventory 4,555,104 6,000,001 5,814,810 5,926,474 Maintenance & Repair 10,077 19,852 19,757 18,937 Insurance 9,895 10,746 10,746 17,175 Miscellaneous 886 1,050 990 1,000 Operations 57,510 74,948 76,818 77,610 Debt Service 47,422 48,679 48,130 48,679 Transfers 71,110 76,422 76,422 81,068 TOTAL EXPENDITURES $ 5,563,327 $ 7,155,289 $ 6,914,602 $ 7,163,909 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 12.50 12.50 12.50 13.50 MAJOR BUDGET ITEMS The 2008-09 budget reflects the addtion of one administrative assistant position. * Estimate as of May 2008 290 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MATERIALS MANAGEMENT RESOURCES & EXPENDITURES Warehouse Sales 88.0% Inventory 82.7% RESOURCES $7,164,140 Cost of Service Transfers EXPENDITURES $7,163, 909 -HH1i- 0.4% Personal Services 13.5% Sale of Scrap 0.1 % suction Proceeds 0.9% zige Sales 1.6% intenance & Repair 0.3% Dperations 1.1% Insurance 0.2% ebt Service 0.7% 291 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXPENDITURES BY CLASSIFICATION MATERIALS MANAGEMENT FUND 2008-09 EXPENDITURE SUMMARY 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 774,265 $ 895,951 $ 840,229 $ 965,916 Materials & Supplies 37,058 27,640 26,700 27,050 Inventory 4,555,104 6,000,001 5,814,810 5,926,474 Maintenance & Repair 10,077 19,852 19,757 18,937 Insurance 9,895 10,746 10,746 17,175 Miscellaneous 886 1,050 990 1,000 Operations 57,510 74,948 76,818 77,610 Debt Service 47,422 48,679 48,130 48,679 Transfers 71,110 76,422 76,422 81,068 TOTAL EXPENDITURES $ 5,563,327 $ 7,155,289 $ 6,914,602 $ 7,163,909 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 12.50 12.50 12.50 13.50 MAJOR BUDGET CHANGES The 2008-09 budget reflects the addition of one administrative assistant position. 292 "Dedicated to Quality Service" Hybrid vehicles across the City, like this Peterbilt truck, reaffirm the City's commitment to build a sustainable future. CITY OF DENTON FLEET MANAGEMENT FUND Internal Services Fund Fleet Management CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT FUND PROGRAM DESCRIPTION Fleet Services is responsible for providing all vehicle maintenance and equipment -related support services to all City departments. The department provides for all facets of vehicle and equipment diagnostics and repairs while providing an extensive preventative maintenance program. The program assures dependability, availability, and safety of the fleet as well as providing decals on all City vehicles and equipment. The department is also responsible for fuel dispensing operations at the City's Service Center and landfill locations. Using a computerized fleet management system, Fleet Services provides a complete history of vehicle and equipment maintenance/repair costs, sublet repairs, labor charges, and fuel usage to City departments on a monthly basis. MAJOR DEPARTMENT GOALS 1. Provide quality vehicle maintenance for the benefit and safety of all City employees and citizens. 2. Provide fuel pump service 24 hours a day, 7 days a week for our customers at both facilities. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Continue to work towards exemplary quality service by requiring all mechanics to obtain Automotive Service Excellence (ASE) certifications and specialized training, including regulatory - associated training. 2. Continue research of alternative fuel sources for compliance with federal, state, and local regulations. 3. Meet quarterly with fleet customers to continue to improve communications between departments and Fleet Services. 2006-07 2007-08 2007-08 2008-09 WORKLOAD MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Sublet repairs (outsourcing) 1,820 1,700 1,875 1,688 2. Preventative maintenance services 2,018 2,150 2,545 2,545 3. Other repairs 4,302 1,350 4,565 5,022 4. Diesel/unleaded purchased (gallons) 680,342 805,139 810,018 876,000 5. Propane purchased (gallons) 46,153 90,000 11,091 20,000 6. Bio-diesel purchased (gallons) 36,098 235,000 35,050 N/A 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Vehicles to mechanics 92:1 75:1 95:1 81:1 2. Wrench -turning mechanic hrs (%) 84% 85% 87% 88% 3. Satisfied -Customer Service Survey 85% 85% 90% 95% 293 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 2007-08 "' 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Fuel Sales $ 2,521,813 $ 3,783,409 $ 4,469,935 $ 6,643,748 Vehicle Maintenance 3,072,746 3,558,663 3,728,182 3,891,272 Miscellaneous 1,984 - 1,852 1,300 Cost of Service Transfer 254,363 263,307 263,307 295,151 Interest Income 34,343 - 42,103 - TOTAL REVENUES $ 5,885,249 $ 7,605,379 $ 8,505,379 $ 10,831,471 Use of Reserves - - - 400,000 TOTAL RESOURCES $ 5,885,249 $ 7,605,379 $ 8,505,379 $ 11,231,471 2006-07 2007-08 2007-08 "' 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 1,090,997 $ 1,304,862 $ 1,303,455 $ 1,549,879 Materials & Supplies 54,303 66,500 90,100 80,030 Inventory 2,364,365 3,425,230 4,226,538 5,766,700 Maintenance & Repair 19,031 137,704 73,004 465,650 Insurance 20,373 37,569 37,569 125,000 Miscellaneous - - - 500,000 Operations 1,826,456 2,335,462 2,434,505 2,420,933 Debt Service 184,274 184,427 184,723 211,758 Transfers 98,379 113,625 113,625 1 1 1,521 Fixed Assets - - 41,860 - TOTAL EXPENDITURES $ 5,658,178 $ 7,605,379 $ 8,505,379 $ 11,231,471 PERSONNEL 2006-07 2007-08 2007-08 "1 2008-09 Full Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 16.00 19.00 19.00 21.00 MAJOR BUDGET ITEMS The 2008-09 Budget reflects the addition of two FTEs; one position for the installation and maintenance of ancillary equipment on public safety vehicles and one administrative support position. (1� A budget amendment will be presented to the City Council for consideration in August 2008. * Estimate as of May 2008 294 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES FLEET MANAGEMENT RESOURCES & EXPENDITURES Cost of Service Transfer 2.7% Vehicle Maintenance 35.9% Maintenance & Repair 4.1 % Inventory 51.3% Materials & Supplies 0.6% RESOURCES $11,231,471 EXPENDITURES $11,231,471 Insurance` Miscellaneous �1.1% / 4.5% Fuel Sales 61.4% Operations 21.6% Debt Service 1.9% Personal Services Transfers 13.8% 1.0% 295 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 296 "Dedicated to Quality Service" Clean Air Coalition, three transportation agencies, the University of Texas at Arlington, cities, counties, and other area organizations to educate and motivate North Texans to improve the region's air quality. CITY OF DENTON RISK RETENTION FUND Internal Services Fund Risk Retention C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROGRAM DESCRIPTION RISK RETENTION FUND The Risk Management Department is responsible for identifying and evaluating potential exposures to loss. This is achieved by developing policies, procedures, and training to eliminate and/or mitigate the cost of claims associated with any losses. Risk Management is also responsible for the administration of the City's benefits program. This includes compliance with applicable laws, fund and trend analysis, and planning. The department administers the Risk Retention fund, Health Insurance Fund, and Wellness Program. MAJOR DEPARTMENT GOALS 1. Protect the assets (human, physical, fiscal) of the City from the loss through implementation of sound risk management practices. 2. Ensure the educational development of Risk Management staff to achieve department goals. 3. Improve claim handling processes for both claims filed by and against the City. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Provide for the optimal protection of City property and financial assets by analyzing and placing proper insurance coverages and evaluating self -funding alternatives. 2. Increase safety awareness among City employees. 3. Reduce the number of lost -time Worker's Compensation claims, at -fault vehicle accidents, and liability claims filed against the City. 4. Introduce accident and injury database and on-line claims filing to the City. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Worker's Compensation claims 108 105 108 110 2. General liability claims adjusted 129 120 110 127 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Vehicle accidents 29 23 25 23 2. Lost -time injuries 26 20 22 25 297 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RESOURCES Commercial Insurance Self Insurance Worker's Compensation Interest Income Other Revenues TOTAL REVENUES Use of Reserves TOTAL RESOURCES RISK RETENTION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 2006-07 2007-08 ACTUAL BUDGET 2007-08 2008-09 ESTIMATE * ADOPTED $ 627,541 $ 642,325 $ 635,902 $ 658,689 1,040,503 974,469 964,724 1,063,301 592,428 540,774 535,366 632,071 217,965 150,000 148,500 170,000 267,293 30,000 29,700 75,000 $ 2,745,730 $ 2,337,568 $ 2,314,192 $ 2,599,061 $ 2,745,730 $ 2,337,568 $ 2,314,192 $ 2,599,061 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Personal Services $ 354,011 $ 389,024 385,134 $ 398,300 Materials & Supplies 7,687 19,500 19,304 10,500 Maintenance & Repair 180,996 145,000 143,550 170,000 Insurance 1,333,830 1,151,380 1,139,866 1,205,550 Miscellaneous 159,648 166,000 164,340 169,000 Operations 274,687 446,664 442,198 304,000 Cost of Service - General Fund - - - - Cost of Service - Materials Management 2,472 Cost of Service - Tech Services 15,752 20,000 19,800 20,000 TOTAL EXPENDITURES $ 2,326,611 $ 2,337,568 $ 2,314,192 $ 2,279,822 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL - 5.00 5.00 5.00 MAJOR BUDGET ITEMS This budget reflects no major changes. * Estimate as of May 2008 298 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RISK RETENTION FUND RESOURCES & EXPENDITURES Self Insurance 40.9% Insurance 52.9% RESOURCES $2,599,061 Worker's C1 m rlA n C ri tir)n EXPENDITURES $2,279,822 Miscellaneous 7.4% Repair 7.5% rest Income 6.5% Other Revenues 3.0% mmercial Insurance 25.3% :ost of Service - Tech Services 0.9% ,onal Services 17.5% 0 299 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 300 "Dedicated to Quality Service" The annual Benefits and Wellness Fair encourages City employees to be healthy. Participants can visit with health-care providers, receive flu shots, get eye exams, and more! CITY OF DENTON HEALTH INSURANCE FUND Internal Services Fund Health Insurance C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES HEALTH INSURANCE FUND PROGRAM DESCRIPTION The Health Insurance Fund was established for the 2007-08 budget as an internal service fund to administer the self-insurance program that the City began on January 1, 2008. MAJOR DEPARTMENT GOALS 1. Develop, update, and administer competitive, responsive, and cost-effective health, life, long- term/short-term disability and wellness programs. 2. Monitor the self -funded health program to ensure appropriate expenditures in accordance with the contract and plan document. 3. Update and refine auditing processes for all employee benefit options. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Increase health and wellness awareness among employees. 2. Obtain advantageous health and benefit programs through contractual transfer of risks, managed benefit designs, and reduced claims costs through proactive wellness and disease management programs. 3. Perform full benefit program audits each quarter. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Short-term/long-term disability claims 24 25 26 25 2. Benefits issues resolved 148 220 240 150 3. Employees processed 141 136 136 150 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Benefit program audits conducted 2 4 4 4 301 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES HEALTH INSURANCE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES Employee Contributions - Health Employee Contributions - Dental Employee Contributions - Vision Employee Contributions - Short Term Disability Retiree Contributions City Contributions - Health Insurance City Contributions - Long Term Disability City Contributions - Life Insurance Pharmacy Rebates TOTAL REVENUES Use of Reserves TOTAL RESOURCES EXPENDITURES Long Term Disability Life Insurance Short Term Disability Dental Insurance Vision Insurance Health Insurance Use of Reserves TOTAL EXPENDITURES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ - $ 1,698,700 $ 1,681,713 $ 1,653,975 - 517,250 512,078 540,600 - 82,600 81,775 82,600 - 79,200 78,408 70,500 - 528,350 523,067 507,600 - 10,556,909 10,451,340 10,794,090 - 224,000 221,760 201,500 - 146,000 144,500 217,600 - 100,000 - 100,000 - 13,933,009 13,694,640 $ 14,168,465 - 500,000 - - $ - $ 14,433,009 $13,694,640 $ 14,168,465 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ - $ 224,000 $ 221,760 $ 201,500 - 146,000 144,540 217,600 - 79,200 78,408 70,500 - 517,250 512,078 540,600 - 82,600 81,774 82,300 - 12,883,959 11,140,228 13,055,965 - 500,000 - - $ - $ 14,433,009 $ 12,178,788 $ 14,168,465 MAJOR BUDGET ITEMS There were no significant changes to this fund for FY2008-09. * Estimate as of May 2008 302 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES HEALTH INSURANCE FUND RESOURCES & EXPENDITURES City Contributions - Health Insurance 76.2% Health Insurance 9? ?% RESOURCES $14,168,465 City Contributions - Lona Term Disability J.67o JI-I I - I 11 V IJl.,11.J111 I 0.5% EXPENDITURES $14,168,465 Contributions - ife Insurance 1.5% harmacy Rebates 0.7% Employee :ontributions - Health 11.7% Employee Contributions - Dental 3.8% mployee ntributions - Vision 0.6% Term Disability 1.4% Life Insurance 1.5% rm Disability 3.5% rance 3.8% 303 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 304 "Dedicated to Quality Service" E Water Works Park now recycles bottles and cans at its facility. Measures like these help keep Denton's public spaces clean and green. CITY OF DENTON RECREATION FUND Recreation Fund ' Recreation Leisure Services Parks Civic Center Park Evers Park Mack Park North Lakes Park South Lakes Park Denia Park Recreation Centers ' Martin Luther King Jr. Center North Lakes Center Senior Center Civic Center Denia Center Goldfield Tennis Center McMath Middle School CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND PROGRAM DESCRIPTION The Leisure Services Division enriches lives by providing staff, facilities, and resources for a variety of leisure activities, programs, and opportunities in both structured and unstructured settings. These services are available to a broad demographic segment of the population. The division operates three community recreation centers, a senior center, a tennis center, a municipal pool, the American Legion Building and Annex, the Civic Center, and SkateWorks Park. Supervision is provided at three recreation centers to the After School Action Site program, the Middle School Program, along with therapeutic recreation services through an inclusion program in the Action Sites and in summer camps. MAJOR DEPARTMENT GOALS 1. Ensure access to parks and services for all Denton residents regardless of race, gender, age, income, or physical abilities. 2. Meet or exceed the expectations of our customers through proactive communications and the continuous improvement of our services. MAJOR DEPARTMENT OBJECTIVES FOR FISCAL YEAR 2008-09 1. Implement family and teen programming, as well as recreation activities in all program areas. 2. Assess current youth -at -risk programs and implement strategies to provide and expand services (i.e., IMAGINE, Kings Kids Day Kamp, Owsley Summer Playground, Teen Outdoor Programming, etc.) in 3. Expand businesses through greater emphasis on benefits approach and meeting unmet demand. WORKLOAD MEASURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE 2008-09 ADOPTED 1. Program locations 9 9 9 9 2. Activities offered 2,390 2,500 2,550 2,600 3. Activities implemented 2,100 2,300 2,400 2,450 4. Attendance 1,048,500 1,050,000 1,051,000 1,052,500 5. Registrants 62,000 63,000 63,500 64,000 6. Extended hours of operation 1,800 1,800 1,800 1,850 7. Co -sponsored activities/rentals 725 730 775 785 8. Community -wide Special Event 275 280 Coordination* 9. Volunteer hours 38,000 38,000 38,500 38,500 10. Citizen advisory meetings 72 65 65 65 11. Citizen advisory boards 6 6 6 6 12. Co -sponsored Youth Athletic League 4,520 4,600 4,700 4,800 participants 2006-07 2007-08 2007-08 2008-09 PRODUCTIVITY MEASURES ACTUAL BUDGET ESTIMATE ADOPTED 1. Average daily attendance 4,200 4,300 4,350 4,400 2. Percentage activities implemented 93% 95% 95% 95% 3. Average percent of budget supported by revenue 100% 100% 100% 100% 4. Average facility use per hours 400 415 417 419 *began tracking in 07-08 305 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND RESOURCE AND EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Special Projects $ 5,457 $ 5,895 $ 5,895 $ 5,895 Marketing 28,274 28,933 28,275 29,820 Civic Center 30,201 26,343 26,343 26,793 Denia Recreation Center 103,301 117,550 104,500 111,600 North Lakes Recreation Center 247,724 257,851 257,851 284,896 Senior Center 56,074 43,196 56,000 48,506 Children's Programs 358,139 397,319 358,319 395,792 Goldfield Tennis Center 60,432 65,1 1 1 65,1 1 1 71,357 Civic Center Pool 41,130 46,126 43,000 46,644 Martin Luther King Jr. Recreation Center 26,589 26,738 26,738 37,650 McMath Gymnasium 40,046 - - - Athletics 171,039 239,112 235,112 255,450 Golf 8,312 10,650 10,650 - Miscellaneous Income 8,459 - - - Interest Income 23,013 12,000 11,000 10,000 TOTAL REVENUES $ 1,208,190 $ 1,276,824 $ 1,228,794 $ 1,324,403 Use of Reserves - - - 185,138 TOTAL RESOURCES $ 1,208,190 $ 1,276,824 $ 1,228,794 $ 1,509,541 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Personal Services $ 319,937 $ 468,684 $ 428,095 $ 479,198 Materials & Supplies 464,100 354,152 339,629 425,566 Maintenance & Repair 11,427 12,572 12,572 13,272 Insurance 15,958 13,829 13,829 13,852 Miscellaneous - 1,200 1,200 - Operations 188,832 296,587 286,211 293,889 Cost of Service - General Fund 116,316 120,967 120,967 143,386 Cost of Service - Technology Services - 3,075 3,075 3,383 Cost of Service - Fleet Services 1,327 Cost of Service - Materials Management 5,645 5,758 5,758 6,495 Fixed Assets 69,895 - - 130,500 TOTAL EXPENDITURES $ 1,193,436 $ 1,276,824 $ 1,211,336 $ 1,509,541 PERSONNEL 2006-07 2007-08 2007-08 2008-09 Full -Time Equivalents (FTE) ACTUAL BUDGET ESTIMATE * ADOPTED TOTAL PERSONNEL 26.79 21.84 21.84 21.84 MAJOR BUDGET ITEMS The 2007-08 Budget reflects the reduction of 1.09 FTEs. The 2008-09 Budget includes the purchase of North Lakes equipment, MLK arcade games and furniture, scorer tables and scoreboards, gym partitions for all recreation centers, Civic Center pool furniture and fixtures, marketing software, and tennis backboard. * Estimate as of May 2008 306 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION FUND RESOURCES & EXPENDITURES Civic Center Pool 3.1 Goldfield Tennis Center 4.7% Children's Programs 26.2% RESOURCES $1,509,541 Martin Luther King Jr. Recreation Athletics Center 16.9% 2.5% 1 Interest Income `0.7% Use of Reserves / 12.3% Senior Center-/ North Lakes 3.2% Recreation Center 18.9% Cost of Service Transfers 11.1% Operatic 21.3% Insurance, Misc 1.0% Main Repair 1.0% EXPENDITURES $1,509,541 Special Projects 0.4% Marketing 1.9% Civic Center 1.8% Denia Recreation Center 7.4% Personal Services 34.7% rials & Supplies 30.9% 307 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 308 "Dedicated to Quality Service" Each spring, Keep DentonBeautiful participates in the Great American cleanup. In 2008, more than 900 volunteers came out to pick up trash and litter in Denton. C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MISCELLANEOUS INFORMATION A. TOURIST & CONVENTION FUND B. POLICE CONFISCATION FUND C. TRAFFIC SAFETY FUND D. NON -AIRPORT GAS WELL REVENUE FUND AIRPORT GAS WELL REVENUE FUND 309 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOURIST & CONVENTION FUND 2008-09 PROGRAM DESCRIPTION The Tourist & Convention Fund was created in 1995-96. This fund reports the receipt and distribution of the City's Hotel Occupancy Tax which is levied at 7% of room rental rates. The City Council has entered into contracts with various organizations that will promote tourism and the convention and hotel industry in Denton. These organizations are listed below. 3.51 19% Convention & Visitors Bureau 0.3977% North Texas State Fair Association 0.6363% Greater Denton Arts Council 0.0931 % Eligible City Expenses - Civic Center 0.4474% Denton Festival Foundation 0.0895% Denton Black Chamber of Commerce 0.0413% Denton Holiday Festival Association 0.1243% Denton Community Theatre 0.0547% Denton Air Fair 0.1243% Denton Main Street Association 0.5296% Denton County Museums 0.1094% Denton Firefighter Museum 0.0447% Cinco de Mayo 0.0671 % Juneteenth Committee 0.2734% Tejas Storytelling Association 0.0597% Water Works Park 0.0788% Courthouse on the Square 0.1530% Denton Public Art Committee 0.0597% Denton Square Maintenance 0.0298% Square Lighting Maintenance 0.0746% Contingency 7.00007o Total 310 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOURIST & CONVENTION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 RESOURCES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Hotel Occupancy Tax $ 1,132,500 $ 1,243,904 $ 1,245,324 $ 1,282,683 TOTAL REVENUES $ 1,132,500 $ 1,243,904 $ 1,245,324 $ 1,282,683 Use of Reserves - 167,450 167,697 125,536 TOTAL RESOURCES $ 11132,500 $ 1,41 1,354 $ 1,413,021 $ 1,408,219 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Convention & Visitors Bureau $ 633,258 $ 699,500 $ 699,500 $ 706,510 North Texas State Fair Association 67,500 80,000 80,000 80,000 Greater Denton Arts Council 125,000 128,000 128,000 128,000 Eligible City Expenses - Civic Center 21,837 20,800 20,800 18,725 Denton Festival Foundation 84,000 90,000 90,000 90,000 Denton Black Chamber of Commerce 18,000 18,000 18,000 18,000 Denton Holiday Festival Association 8,300 8,300 8,300 8,300 Denton Community Theatre 20,000 25,000 25,000 25,000 Denton Air Fair 5,500 11,000 11,000 11,000 Denton Main Street Association 21,000 25,000 25,000 25,000 Denton County Museums 99,250 106,550 106,550 106,550 Denton Firefighter Museum 19,000 22,000 22,000 22,000 Cinco de Mayo 9,000 9,000 9,000 9,000 Juneteenth Committee 11,501 13,500 13,500 13,500 Tejas Storytelling Association 50,000 55,000 55,000 55,000 Historical Park Foundation of Denton County 17,800 9,000 9,000 - Water Works Park 11,582 12,000 12,000 12,000 Courthouse on the Square 11,642 15,850 15,850 15,850 Denton Public Art Committee 8,333 29,854 46,521 30,784 Denton Square Maintenance - 12,000 12,000 12,000 Square Lighting Maintenance - 6,000 6,000 6,000 Contingency - 15,000 - 15,000 TOTAL EXPENDITURES $ 1,242,503 $ 1,41 1,354 $ 1,413,021 $ 1,408,219 311 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES POLICE CONFISCATION FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 DESCRIPTION The Police Confiscation Fund was established to record the receipt and expenditure of confiscated contraband that is used in the commission of a variety of criminal offenses. RESOURCES Seizures Auction Proceeds TOTAL REVENUES Use of Reserves TOTAL RESOURCES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 102,148 $ 115,221 $ 100,961 $ 143,100 16,259 - - - $ 118,407 $ 115,221 $ 100,961 $ 143,100 291 82,999 31,976 25,522 $ 118,698 $ 198,220 $ 132,937 $ 168,622 EXPENDITURES 2006-07 ACTUAL 2007-08 BUDGET 2007-08 ESTIMATE * 2008-09 ADOPTED Materials & Supplies $ 3,791 $ 46,500 $ 21,770 $ 47,622 Operations 105,457 151,720 1 1 1,067 121,000 Fixed Assets 9,450 - - - TOTAL EXPENDITURES $ 118,698 $ 198,220 $ 132,837 $ 168,622 * Estimate as of May 2008 312 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TRAFFIC SAFETY FUND(') RESOURCE & EXPENDITURE SUMMARY 2008-09 DESCRIPTION The Traffic Safety Fund was established to record the receipt of red light camera fines. Expenditures from this fund are related to enhancing traffic safety. 2006-07 RESOURCES ACTUAL Red Light Camera Fees TOTAL RESOURCES EXPENDITURES Red Light Contract Operations State Payments Fixed Assets TOTAL EXPENDITURES 2007-08 2007-08 BUDGET ESTIMATE 2008-09 ADOPTED $ 469,114 $ - $ 216,000 $ 358,000 $ 469,114 $ - $ 216,000 $ 358,000 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ") ESTIMATE * ADOPTED $ 358,400 $ $ 358,400 $ - $ 216,000 $ 358,000 - 16,454 36,000 - 4,876 - - 44,770 - $ 282,100 $ 394,000 * Estimate as of May 2008 A budget amedment was approved by the City Council in August, 2008. 313 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES NON -AIRPORT GAS WELL REVENUE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 DESCRIPTION The Gas Wells Non -Airport Fund was established to record the receipt of Non -Airport gas well funds. Expenditures from this fund will be used for projects with no ongoing costs. 2006-07 2007-08 2007-08 2008-09 RESOURCES ACTUAL BUDGET ESTIMATE * ADOPTED Royalties $ 79,374 $ Interest Income 44,436 Trans General Fund -Sales Tax 154,654 Trans General Fund -Ad Val Tax 299,609 Miscellaneous 10,585 TOTAL RESOURCES $ 588,658 $ - $ 802,383 $ 818,431 - 55,372 50,000 - 147,868 150,000 - 309,932 350,000 - 47,053 - - $ 1,362,608 $ 1,368,431 2006-07 2007-08 2007-08 2008-09 EXPENDITURES ACTUAL BUDGET ESTIMATE * ADOPTED Professional Services $ 562 $ - $ - $ - TOTAL EXPENDITURES $ 562 $ - $ - $ - * Estimate as of May 2008 314 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES AIRPORT GAS WELL REVENUE FUND RESOURCE & EXPENDITURE SUMMARY 2008-09 DESCRIPTION The Gas Wells Airport Fund was established to record the receipt of gas well revenues on Airport property. Expenditures from this fund will be used for Airport projects. RESOURCES Royalties Interest Income Land Lease TOTAL RESOURCES EXPENDITURES Operations TOTAL EXPENDITURES 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 1,233,849 $ - $ 855,049 $ 872,150 108,150 - 107,230 100,000 25,559 - 28,352 28,800 $ 1,367,558 $ - $ 990,631 $ 1,000,950 2006-07 2007-08 2007-08 2008-09 ACTUAL BUDGET ESTIMATE * ADOPTED $ 38,626 $ - $ 33,703 $ 220,000 255,437 - 228,750 222,799 $ 294,063 $ - $ 262,453 $ 442,799 (1) Includes: Business Plan, $50,000; Master Plan, $20,000; and Litigation Expenses, $150,000. * Estimate as of May 2008 315 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 316 "Dedicated to Quality Service" i nrougn a u-L-Lxcnange vrogram, uenton iviunicipai Electric (DME) and Solid Waste are helping Denton citizens become more energy efficient. Citizens can bring up to four used incandescent bulbs to the Home Chemical Collection ReUse Store to be recycled and receive four CFLs furnished by DME. CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES PROFILE OF DENTON 2008-09 Denton is a unique community whose diversity gives it strength. Although Denton is no longer a small town, there are certain qualities of small town life that our citizens hold dear. The historic downtown is the heart of Denton; the square and surrounding streets are used every day and night as a gathering place for commerce, civic events and entertainment. The City of Denton is 81.724 square miles and strategically positioned within the Dallas/Fort Worth/Denton region, 37 miles northwest of Dallas and 35 miles northeast of Fort Worth. Located on the Interstate 35 corridor at the intersection of 1-35E and 1-35W, Denton is 18 miles from DFW International Airport and 15 miles north of Alliance Airport. Proximity to these major international transportation facilities gives Denton an unparalleled advantage. With an estimated population of 115,506, Denton is a unique community in a high -growth area, but with a long history as the county seat and a major city in Denton County. It was founded in 1857 so that residents would have a county seat near the center of the county. Our historic downtown is the heart of Denton; the square and surrounding streets are filled every day and night with residents and visitors who come there for work and shopping, to dine, and to enjoy civic events, theater and clubs with live music. Since the 19th century, Denton has been a major higher education center. It is the home of two major state universities, the University of North Texas (UNT) and Texas Women's University (TWU). The combined student population of these two universities is approximately 47,000. Denton is rapidly becoming a major center for medical services. Its two major hospitals, Denton Regional Medical Center and Presbyterian Hospital of Denton, have been joined by a wide range of specialty hospitals, surgery and treatment centers, and outpatient clinics. These facilities draw patients from all over North Texas and from southern Oklahoma. The City of Denton is also a major banking center. Several banks have built their new central facilities in the downtown area and are building branch banks around the city and the county, while banks based in small Texas and Oklahoma towns are locating major centers in Denton. The City has taken the lead in organizing the Economic Development Partnership (EDP), a collaborative effort between the City, Chamber of Commerce, Denton Independent School District, UNT, TWU, and NCTC. The EDP is implementing a set of strategies and actions to achieve sustained economic vitality in Denton, with an emphasis on attracting businesses in need of a skilled workforce to Denton. Denton is an employment center, with one of only three cities in the region that have more than half their residents living and working in the same city (Census 2000). The City has been a driving force in organizing the Denton County Transportation Authority (DCTA), the only regional rail authority organized in a Texas county that joins a highly urban county with established transportation authority. DCTA currently has an express bus service between Denton and Dallas and will be initiating rail service by 2010. Denton has a growing municipal airport with over 200 acres available for public/private investment. The recent installation of the new runway and taxiway lighting system at the Denton Airport greatly enhances the safety of Denton -based and visiting pilots. Controlled by the new FAA -certified air traffic control tower, the system provides pilots with three lighting intensities that enable safe runway environments, day or night, regardless of weather conditions. The increased safety margins of the control tower translate to increased visitors, businesses, growth, and greater prosperity for Denton. Many performing groups provide Denton with an endless supply of cultural and entertainment opportunities. The Greater Denton Arts Council, Denton Community Theater, Denton Civic Ballet, 317 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Denton Light Opera Company, Bach Society, UNT College of Music, UNT Dance and Drama Department, and TWU Dance and Theater Arts Department top the list. In addition, year-round festivals and events draw thousands of visitors from outside the Denton area. Denton offers a myriad of recreational activities. For boating enthusiasts, there are two large area lakes, Lake Lewisville to the south and Lake Ray Roberts to the north, both within 20 minutes of Denton. For race enthusiasts, Texas Motor Speedway, which is part of the NASCAR circuit, is just 16 miles south of Denton on I-35W. The City of Denton maintains 30 parks and open spaces and eight recreational facilities that offer expansive leisure opportunities and appeal to everyone from rock climbers to jazz enthusiasts. The City Parks and Recreation Department has won the National Gold Medal Award for Excellence three times. In May 2003, Denton opened Water Works Park, an Aquatics Center with indoor and outdoor pools and a water recreation park - a partnership between the City of Denton and the Denton Independent School District. Community leaders are passionate about planning for the future. Evidence of that is seen in their approach to light rail and transit -oriented development, overwhelming support of bond elections to provide for road and facility improvements, and the City's continued commitment to economic development through business, higher education and government partnerships. 318 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MISCELLANEOUS STATISTICAL DATA SEPTEMBER 30, 2008 General City Information: Form of Government Council -Manager Area 81.724 square -miles Date of Incorporation September 26, 1866 Lane Miles of Streets Maintained 1,346.8 Number of Street Lights 7,011 Building Permits Issued (Residential & Commercial) 835 Average Unemployment Rate 3.80% Total City Full -Time Equivalents (FTE) 1,319.63 Recreation and Culture: Number of Parks 30 Number of Parks Acreage 1,209.86 Number of Libraries 3 Number of Library Items 237,620 Fire Protection: Number of Stations 7 Number of Firefighters 148 Police Protection: Number of Stations 1 Number of Police Officers 156 Municipal Water Department Number of Customers 30,749 Annual Water Production 6,582,151,000 Average Monthly Consumption 17,084 Miles of Water Main 533 Municipal Wastewater Department Number of Customers 29,032 Annual Wastewater Discharge 5,263,780,000 Miles of Wastewater Main 481 319 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES TOP TEN PROPERTY TAXPAYERS Name Total Assessed Value* 1 TTHR Limited Partnership $107,542,951 2 Columbia Medical Center of Denton $76,206,635 3 Inland Western Denton Crossing $56,335,586 4 GTE Southwest $41,254,060 5 Allegiance Hillview $32,937,851 6 Anderson Merchandisers $31,752,576 7 SCI Gateway at Denton $29,674,452 8 Gel Timberlinks $28,468,471 9 Paccar Inc (Personal Property) $28,040,671 10 Paccar Inc (Real Property) $21,314,281 *Values as of supplement date July 20, 2008. 320 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Commercial 35.18% N 8.20% CERTIFIED TAXABLE ASSESSED VALUES BY CLASS OF PROPERTY $ 3,387,790,959 53.85% 515,687,982 8.20% 2,213,198,545 35.18% 154,024,774 2.45% 20,656,852 0.33% $ 6,291,359,1 12 100.00% Tangible Percnnnl. Other Single Family 53.85% 321 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CERTIFIED PROPERTY VALUE TEN YEAR HISTORY Tax Certified Inc./ -Dec. Percent of Levy Year Assessed Value Tax Rate in Value* Collected 1999 $ 2,650,120,494 $ 0.50815 12.86% 98.75% 2000 $ 3,059,636,733 $ 0.52815 15.45% 98.20% 2001 $ 3,367,292,025 $ 0.54815 10.06% 98.26% 2002 $ 3,703,412,515 $ 0.54815 9.98% 98.57% 2003 $ 4,042,202,871 $ 0.54815 9.15% 98.47% 2004 $ 4,374,943,831 $ 0.59815 8.23% 98.33% 2005 $ 4,789,376,811 $ 0.60815 9.47% 98.70% 2006 $ 5,441,228,909 $ 0.62652 13.61 % 98.74% 2007 $ 6,089,499,775 $ 0.66652 1 1.91 % 99.1 1 % 2008 $ 6,291,359,1 12 $ 0.66652 3.31 % ** * Increase (Decrease) in Certified Assessed Value over prior year ** Percentage available July, 2008 Million $6,000 $5,250 $4,500 $3,750 $3,000 $2,250 $1,500 $750 $0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 322 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES SALES AND PROPERTY TAX TEN YEAR HISTORY 1999-00 Tax City Rate Ending Value Rate Levy Tax Total $ 15,131,637 1.50% $ 2,71 1,322,093 $ 0.50815 $ 13,777,583 $ 28,909,220 2000-01 * $ 17,489,408 1.50% $ 3,108,068,750 $ 0.52815 $ 16,415,265 $ 33,904,673 2001-02 $ 15,875,934 1.50% $ 3,434,258,870 $ 0.54815 $ 18,824,890 $ 34,700,824 2002-03 $ 16,047,297 1.50% $ 3,756,343,085 $ 0.54815 $ 20,590,395 $ 36,637,692 2003-04 $ 17,684,899 1.50% $ 4,1 12,454,803 $ 0.54815 $ 22,542,421 $ 40,227,320 2004-05 $ 18,998,057 1.50% $ 4,423,864,582 $ 0.59815 $ 26,461,346 $ 45,459,403 2005-06 $ 20,343,413 1.50% $ 4,858,132,742 $ 0.60815 $ 29,544,734 $ 49,888,147 2006-07 $ 20,653,932 1.50% $ 5,470,513,668 $ 0.62652 $ 34,273,862 $ 54,927,794 2007-08*** $ 20,804,277 1.50% $ 6,089,499,775 $ 0.66652 $ 40,587,734 $ 61,392,011 2008-09*** $ 21,528,702 1.50% $ 6,291,359,1 12 $ 0.66652 $ 41,933,167 $ 63,461,869 * Sales Tax reflects thirteen months in order to comply with GASB 34 reporting requirements. *** Sales Tax is budgeted amount and Property Tax is actual levy amount. $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 2000 2002 2004 2006 2008 IN Sales Tax OPropertyTax 323 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY TEN YEAR HISTORY Year Certified Assessed Value Real Personal Property Property Total Certified Final Assessed Assessed Value "' Value * Tax Rate Per $100 Valuation Gain (Loss) in Final Value Over Prior Year 1999 $ 2,199,215,704 $ 450,904,790 $2,650,120,494 $2,711,322,093 $ 0.50815 10.40% 2000 $ 2,425,631,979 $ 634,004,754 $3,059,636,733 $3,108,068,750 $ 0.52815 14.63% 2001 $ 2,816,635,320 $ 550,656,705 $3,367,292,025 $3,434,258,870 $ 0.54815 10.49% 2002 $ 3,017,648,478 $ 685,764,037 $3,703,412,515 $3,756,343,085 $ 0.54815 9.38% 2003 $ 3,490,020,517 $ 622,434,286 $4,042,202,871 $4,1 12,454,803 $ 0.54815 9.48% 2004 $ 3,602,470,935 $ 772,472,896 $4,374,943,831 $4,423,864,582 $ 0.59815 7.57% 2005 $ 4,130,707,103 $ 658,669,708 $4,789,376,811 $4,858,132,742 $ 0.60815 9.82% 2006 $ 4,584,691,730 $ 856,537,179 $5,441,228,909 $5,470,513,668 $ 0.62652 12.61 % 2007 $ 5,289,219,325 $ 800,280,450 $6,089,499,775 $6,104,461,510 $ 0.66652 1 1.59% 2008 $ 5,598,834,671 $ 692,524,441 $6,291,359,112 N/A ** $ 0.66652 N/A Denton Central Appraisal District * The Final Assessed Value includes supplements for each fiscal year through September 30. ** Value of supplementals not yet available. Source: Certified Appraisal Roll 324 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES MAJOR EMPLOYERS Employer* University of North Texas Denton Independent School District Peterbilt Motors Denton State School Denton County (in Denton) City of Denton Texas Woman's University Federal Emergency Management Agency Denton Regional Medical Center Presbyterian Hospital of Denton Victor Equipment Company Sally Beauty Supply Anderson Merchandisers Jostens Progressive Industries MHMR United Copper Industries James Wood Auto Park Precision Pattern Inc. Acme Brick NuconSteel CBS Mechanical Tetra Pak Morrison Milling Wells Fargo Denton Rehabilitation & Nursing Center Mayday Manufacturing Flowers Baking Company General Telemarketing, Inc. Russell -Newman Manufacturing The Vintage Retirement & Healthcare Center Senior Care Health and Rehabilitation Center DATC U Denton Good Samaritan Village Lake Forest Good Samaritan Village Mayhill Hospital Bill Utter Ford Ben E. Keith Beers Denton Publishing Company Hulcher Services Approximate Number of Description Employees Education Facility 7,764 Education System 3,113 Diesel Trucks 1,500 MHMR Facility 1,500 County Government 1,523 Municipal Government 1,319 Education Facility 1,586 Call Center 300 - 1 100 Hospital/Health Care 800 Hospital/Health Care 750 Welding Equipment Manufacturing 567 Corporate Office 600 Packaging/Warehouse 500 Class Rings 600 MHMR Facility 276 Copper Wire Manufacturer 264 Automobile Sales/Services 252 Jet Interior Manufacturing 237 Brick/Tile Manufacturer 225 Framing Design/Manufacturing 180 Construction Services 175 Aseptic Packaging 170 Flour/Grain Mill 160 Banking 160 Healthcare Services 160 Aerospace Machined Parts 160 Bakery 152 Call Center 150 Ladies Lingerie 150 Senior Housing/Healthcare Services 150 Retirement/Rehabilitation Center 145 Banking 136 Senior Housing/Healthcare Services 120 Retirement Center 120 Hospital/Health Care 115 Automobile Sales/Services 107 Distribution Center 100 Newspaper 100 Railroad Emergency Response 100 Source: Office of Economic Development, Denton Chamber of Commerce, October 2008 * Retail employers not included. 325 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 POPULATION TREND ANALYSIS Year Population 1950 21,345 1960 26,844 1970 39,874 1980 48,063 1990 66,270 1998 73,050 1999 75,300 2000 82,976 2001 85,367 2002 90,355 2003 93,697 2004 98,288 2005 103,220 2006 108,381 2007 113,800 2008 115,506 2009* 120,126 Population Growth Trend 1960 1990 2000 2003 2006 2009* Note: Forecasts provided by the US Census Bureau. 326 "Dedicated to Quality Service" `Clear Creek Natural Heritage Area and Educational Center provides something for everyone. Its trail system, which winds through several different ecosystems, offers people of all ages a place to commune with nature. C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CITY OF DENTON ADOPTED CAPITAL IMPROVEMENT PROGRAM K1I1I;1ma 327 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL IMPROVEMENT PROGRAM 2008-13 The 2008-13 Capital Improvement Program (CIP) represents the City's five-year plan for development. The Capital Improvement Program is reviewed each year to reflect changing priorities and to provide a framework for identifying capital requirements, the impact of capital projects on operating budgets, scheduling, and coordinating related projects. The Capital Improvement Program has two primary components. First is the General Government CIP, which represents non -utility projects such as streets, parks, airport, and General Government facilities. Typically, these projects will be funded via general obligation bonds, certificate of obligation bonds, or other financing methods. Second is the Utility CIP, which represents projects that benefit the City's enterprise funds such as Electric, Water, Wastewater, and Solid Waste, and other functions such as Fleet Services and Communications. Typically, these projects will be funded via revenue bonds or other methods. The Capital Improvement Program budget is a five-year program that is compiled by a citizens committee. Public hearings are held and the citizens vote on the proposed five-year CIP budget. The criteria below serve as the basis for staff recommendations for CIP projects. 1. Public safety, health and life 2. Service demands 3. Legal requirements, liability or mandate 4. Quality and reliability of current service level 5. Economic growth and development 6. Recreational, cultural, and aesthetic value 7. Funding ability 8. Operating budgets Capital improvement recommendations are solicited from the Planning and Zoning Commission and then forwarded to the City Manager. The City Manager forwards the recommendation to City Council. Utility requests are presented to the Public Utilities Board for approval and are then forwarded to City Council for approval. The adopted 2008-13 Capital Improvement Program is summarized in the following pages. 328 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL IMPROVEMENT PROGRAM 2008-13 March 3 General Fund Budget Kick -Off: Operating and Capital Improvement Program. March 28 Departmental budgets due to Budget Office (Operating and CIP). April 15 Audit/Finance Committee meeting on Long -Range Forecast. July 25 Certified appraisal roll due from Denton Central Appraisal District. July 31 Proposed budget and CIP submitted to city Council and placed on file with the City Secretary. Submission of certified appraisal roll. August 19 Vote to consider a proposal for a tax increase prior to publishing notice of hearing. September 9 First public hearing on tax increase. Public hearing on budget. September 16 Second public hearing on the tax rate. September 23 City Council adopts Capital Improvement Program budget. 329 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXECUTIVE SUMMARY GENERAL GOVERNMENT CAPITAL IMPROVEMENT PROGRAM 2008-13 CAPITAL IMPROVEMENT PROGRAM (CIP) SUMMARY The 2008-09 year of the General Fund five-year CIP includes transportation, parks, vehicles, and building projects. The decision to propose and ultimately build any capital project must consider the impact that the capital project will have on the operating budget. The operating impact of any capital project included in the CIP has been evaluated, and where necessary, resources were included in the Operating Budget to accommodate any associated expenses. 1. Transportation Projects Major transportation projects scheduled for 2008 include US 377 widening; Downtown - Walnut, Pecan, Austin; miscellaneous roadways; and residential streets. Also included are a DCTA enhanced local assistance program (ELAP) project, development of the western portion of the Airport, and FM 1830 design. Sidewalk installations and intersection signalization are other major projects included in this category. 2. Building Projects 2008 building projects include the construction of a fuel facility, public safety training facility and development of a facility maintenance program for flooring, roof replacements and heating, ventilation and air conditioning (HVAC) systems. 3. Finance Resources are included for fixed asset implementation. 4. Vehicles Resources are included to fund vehicle replacements for 2008-09. 3. Parks The major parks projects that are scheduled for funding beginning in 2008 include Fred Moore land acquisition and parking, Clear Creek Natural Heritage Center, Mack Park and North Lakes restrooms/concessions, Goldfield Tennis Center, Prairie/Robertson Rail Trail Bridge, and entry corridors on Ft. Worth Dr. 330 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES OPERATIONS AND MAINTENANCE COSTS ASSOCIATED WITH THE CAPITAL IMPROVEMENT PROGRAM 2008-13 PROJECTS UNDER CONSTRUCTION 1. Public Safety Training Facility The Public Safety Training Facility is a multi -departmental training facility for the Police and Fire Departments. This facility is in the design process and land has been acquisitioned. The operation budgets of both departments will be increased as the project approaches completion. 2. Transportation The number of lane miles increases each year as the City expands and annexation continues. This increase in lane miles results in an increase in the number of street reconstruction and overlay projects, which directly results in the budgeted increase in repair and maintenance for the Street Department. 3. Parks The number of parks and acreage continues to increase each year. As of September 2008, there are 30 parks with 1,210 acres. To cover the operations and maintenance associated with the continued growth of parks, the Park Maintenance budget was increased this year to cover the additional expenses. 4. Library Expansion of the South Branch Library is currently in the construction phase. Accompanying this expansion is the need for additional library materials to complete the project. Funding for increased utilities and maintenance is also included. 331 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT YEAR DIV./DEPT. PROJECT NAME 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 2008/09 Trans Trans Trans Trans Trans Trans Trans Parks Parks Parks Parks Parks Parks Parks Trans Trans Finance Vehicles Build/Equip Build/Equip Build/Equip FM1830 (design only) Intersection Signalization US377 Widening Residential Streets Miscellaneous Roadways Sidewalk Installations Downtown - Walnut, Pecan, Austin Land Acquisition/Parking Fred Moore Prairie/Robertson Rail Trail Bridge Clear Creek Natural Heritage Center Mack Park Restrooms/Concessions North Lakes Restrooms/Concessions Goldfield Tennis Center Entry Corridors (Ft. Worth Dr.) DCTA-ELAP (Enhanced Local Asst Program) Airport Western Development Fixed Asset Implementation Vehicle Replacement Fuel Facility Public Safety Training Facility Facility Maintenance Program ** TOTAL EXISTING AUTHORIZED BONDS UNISSUED $ $ 800,000 290,000 2,000,000 3,190,000 230,000 261,500 975,000 90,000 269,000 500,000 505,000 299,500 229,000 700,000 $ $ 10,339,000 ** Facility Maintenance Program is for HVAC, Flooring, and Roof Replacements. YEAR DIV./DEPT. PROJECT NAME 2009/10 Vehicles Vehicle Replacement 2009/10 Build/Equip Other TOTAL EXISTING AUTHORIZED BONDS UNISSUED NOTE: The Capital Improvement Program schedules for FY2009-10, FY2010-1 1, FY2011-12, and FY2012-13 do not include the sale of any new General Obligation (G.O.) debt. It is anticipated that a new G.O. Bond program will be initiated in either FY2009-10 or FY2010-11. The City Council is scheduled to discuss a possible G.O. bond program in the fall of 2008. 332 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. $ $ $ 800,000 $ $ 800,000 $ 290,000 290,000 2,000,000 2,000,000 3,190,000 3,190,000 230,000 230,000 261,500 261,500 975,000 975,000 90,000 90,000 3,219 269,000 269,000 4,499 500,000 500,000 11,523 505,000 505,000 5,619 299,500 299,500 3,248 229,000 229,000 5,359 700,000 700,000 - - 1,500,000 1,500,000 500,000 500,000 - 500,000 350,000 350,000 350,000 1,900,000 1,900,000 1,900,000 250,000 250,000 250,000 - 1 1,100,000 11,100,000 11,100,000 830,000 1,300,000 1,300,000 - 1,300,000 - $ $ 15,400,000 $ 25,739,000 $ 1,500,000 $ 27,239,000 $ 863,467 TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 2,500,000 2,500,000 2,500,000 1,500,000 1,500,000 1,500,000 $ $ 4,000,000 $ 4,000,000 $ $ 4,000,000 $ 333 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT EXISTING AUTHORIZED YEAR DIV./DEPT. PROJECT NAME BONDS UNISSUED 2010/11 Vehicles Vehicle Replacement 2010/11 Build/Equip Other TOTAL $ $ EXISTING AUTHORIZED YEAR DIV./DEPT. PROJECT NAME BONDS UNISSUED 2011/12 Vehicles Vehicle Replacement 2011/12 Build/Equip Other TOTAL $ $ EXISTING AUTHORIZED YEAR DIV./DEPT. PROJECT NAME BONDS UNISSUED 2012/13 Vehicles Vehicle Replacement 2012/13 Build/Equip Other TOTAL $ $ NOTE: The Capital Improvement Program schedules for FY2009-10, FY2010-1 1, FY2011-12, and FY2012-13 do not include the sale of any new General Obligation (G.O.) debt. It is anticipated that a new G.O. Bond program will be initiated in either FY2009-10 or FY2010-11. The City Council is scheduled to discuss a possible G.O. bond program in the fall of 2008. 334 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM GENERAL GOVERNMENT TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 2,500,000 2,500,000 2,500,000 1,500,000 1,500,000 1,500,000 $ $ 4,000,000 $ 4,000,000 $ $ 4,000,000 $ TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 2,500,000 2,500,000 2,500,000 1,500,000 1,500,000 1,500,000 $ $ 4,000,000 $ 4,000,000 $ $ 4,000,000 $ TOTAL REQUIRED AID TOTAL O&M UNAUTHORIZED CERTIFICATES CITY IN PROJECT for the UNISSUED OBLIGATION FUNDING CONST. COSTS next yr. 2,500,000 2,500,000 2,500,000 1,500,000 1,500,000 1,500,000 $ $ 4,000,000 $ 4,000,000 $ $ 4,000,000 $ 335 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES EXECUTIVE SUMMARY UTILITIES CAPITAL IMPROVEMENT PROGRAM 2009-13 CAPITAL IMPROVEMENT PROGRAM (CIP) SUMMARY The fiscal year 2009-13 Utilities department CIP totals $310.344 million as compared to $350.794 million in the 2008-12 CIP. The 2009-13 CIP reflects an increase in Electric, Wastewater, and Solid Waste CIP's as compared to the 2008-12 CIP. Water shows a decrease over the same period. A comparison of the 2009-13 and 2008-12 CIP, by department, is shown below: FY 2009-13 FY 2008-12 Electric $125.962 million $111.596 million Water 96.331 million 169.899 million Wastewater 62.323 million 59.950 million Solid Waste 25.728 million 9.349 million Utilities - Total $310.344 million $350.794 million The increase in Electric is the result of continued system expansion and improvements due to growth within the service area. Water's CIP is proposed to decrease overall for FY 2009-13 by $73.5 million. Booster Station upgrades have increased by $1.467 million; state highway relocations have increased by $1.584 million; and plant improvements have decreased by $76.8 million due to slipping the next expansion of the Lake Ray Roberts Water Treatment Plant out beyond the five-year CIP. The Wastewater CIP has increased by $2.373 million. State highway relocations have increased by $1.172 million, and plant improvements have increased by $1.145 million. The Drainage CIP, though a component of Wastewater, continues to budget an average of $1.5 million per year for CIP projects. For the first time, the FY 2009-13 Solid Waste CIP includes departmental vehicles, and represents the majority of the $16.379 million increase over FY 2008-12. Solid Waste Residential/Commercial collection vehicle purchases budgeted within the FY 2009-13 CIP total $9.8 million (collection trucks). The Landfill off -road vehicles and equipment purchases total $1.1 million (compactors, graders, etc.). Residential and commercial funding for containers increased $0.635 million due to anticipated customer growth, while Recycling growth related increases include $0.390 million for containers and $0.259 million for Household Chemical Collection Building and site improvements. Proposed landfill site expenditures reflect an increase of $4.080 million, which includes a $1.750 million increase for planning, design, and permitting activities of a lateral landfill expansion. The remaining $2.330 million of Landfill capital expenditures are for site improvements including a new citizen's drop-off area, a truck and equipment wash system, cell construction, security fencing, groundwater monitoring well system expenses, and expansion of the leachate recirculation and landfill gas collection systems. MAJOR PROGRAMS/PROJECTS — 2009-13 Capital Improvement Program (CIP) 1. E►ectric System a. The 2009-13 CIP continues to fund ongoing upgrades to the electric system infrastructure, including improvements to substations and the transmission and distribution systems. 2. Booster Pump Stations a. The CIP includes $5 million for the construction of a new booster pump station and a pump upgrade to an existing pump station. The new booster pump station will provide expanded service to the northwest portion of Denton. The CIP includes $400,000 in FY 2009 for design and $4 million in FY 2010 for construction. 336 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES EXECUTIVE SUMMARY (continued) 3. Water Regulatory Disinfection Modification a. The CIP includes $27.1 million to install improved disinfection system facilities, including ozone, at the Lake Lewisville water treatment plant. Completion is scheduled for 2010. This project addresses expected Environmental Protection Agency (EPA) rules affecting the disinfection process, disinfection by-product levels, and institutes the same water purification methods at both treatment plants. Funding levels may change if the regulatory requirements change. 4. Elevated Storage Tanks a. The five-year CIP includes $8.9 million for two new elevated storage tanks. A 2.5 million - gallon elevated storage tank is planned for the middle pressure plane in southwest Denton at a construction cost of $4.1 million, and a 2.0 million -gallon elevated storage tank for the southwest pressure plane near Robson Ranch is scheduled for construction in 2009 at a construction cost of $4.2 million. 5. Water Distribution System Upgrade a. The CIP includes $26.4 million for the replacement and addition of water transmission and distribution lines, replacement of deteriorating and undersized waterlines account for $8.8 million of the $26.4 million. Many of the new transmission mains, related to improved and growth related services will serve as the main feeders from Lake Ray Roberts Water Treatment Plant for the western and southern parts of the city. Estimated costs for improved and growth related service amount to $17.6 million. 6. Collection System Upgrades a. The CIP includes $22.5 million for new interceptor and growth related water reclamation improvements. Of the $22.7 million, $7.1 million for the Graveyard Branch Lift Station (Hickory Creek Basin), $7.7 million for the four phases of the Pecan Creek Interceptor, and $6.6 million for the State School Interceptor Phase I & II. 7. Wastewater Line Replacement a. Funding of $9.9 million is included for replacement of aging infrastructure. Field Service will replace $2.1 million of smaller lines. $7.8 million of line replacements will be identified by the Asset Management Study. 8. Water Reclamation Pant Improvements a. Plant improvements of $4.0 million are included in the CIP. Of the $4.0 million, $2.1 million is for the South Wet Weather Peak Flow Lift Station. $800,000 is for the construction of a new wastewater laboratory and pretreatment building to meet State certification requirements. The remaining $1.1 million is for various plant upgrades. 9. State Highway Relocations a. The Water and Wastewater CIPs include $31 million to relocate water and sewer lines along Texas Department of Transportation -related highway expansion projects in 2009 to 2013. Water line relocation costs account for $18.5 million, while Wastewater line relocation costs total $12.5 million. 10. Drainage Projects a. The Wastewater CIP includes $6.5 million for Drainage projects. Of the $6.5 million, $4.6 million is the remainder of the Certificates of Obligation sold by the General Fund in 2007 to fund neighborhood and community drainage improvements. The Wastewater 337 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES UTILITIES EXECUTIVE SUMMARY (continued) CIP also includes $1.9 million over the five-year capital program for various drainage projects to improve existing drainage channels and construction of detention ponds. 11. Solid Waste Truck and Off -road Equipment Purchases a. The Solid Waste Department has budgeted $11.5 million over the five-year CIP period to purchase collections trucks to replace existing trucks, to purchase new trucks to support forecasted community growth, and for replacement purchases of off -road landfill equipment. 12. Solid Waste Landfill Development a. The development and initial excavation of a new landfill cell, a new citizen's drop-off area, expansions to the leachate recirculation and landfill gas collection systems, landfill expansion, a truck and vehicle wash system, replacement and additional security fencing, and groundwater monitoring well expenses are scheduled in the CIP at a projected five-year cost of $5.4 million. 13. Solid Waste Container Improvements/Upgrades a. The five-year CIP contains $3.2 million to replace and add the necessary containers to support the replacement and continued city growth for residential, commercial, and industrial refuse and recycling collections. 14. Solid Waste Building and Parking Lot Expansions a. The five-year CIP contains funding of $0.85 million for additional building and truck and equipment parking lot expansions. 15. Solid Waste Capita► Construction Reserves a. The CIP includes $1.75 million, $.35 million per year, over the five-year period in capital construction contingency reserves. These reserves will only be used to address any unforeseen capital requirements, if necessary. The financial plan provides for the replacement of any contingency funds used with net income earned each year. 338 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 339 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ELECTRIC UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2008-09 1 Automated Meter Reading $ 841,392 3 Building Construction 2,203,000 4 Capital Construction Reserve 500,000 7 Communications Equipment 2,072,500 8 Contingency 300,000 13 Distribution Substations 5,142,100 14 Distribution Transformers 1,556,136 19 Feeder Extensions & Improvements 7,482,183 23 Meters 451,807 24 Miscellaneous 25,000 25 New Residential & Commercial 3,543,028 27 Office Furniture/Computer/Equipment 62,000 28 Over -to -Under Conversions 350,000 32 Power Factor Improvement 65,000 40 Street Lighting 202,009 43 Tools & Equipment 115,000 45 Transmission Lines 7,044,690 46 Transmission Substation 6,107,116 TOTAL $ 38,062,961 Aid in Construction $ - Utility Bonds ** 36,950,961 Revenue 1,1 12,000 Grand Total $ 38,062,961 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. ** Includes existing bond funds plus anticipated issuance of additional debt. 340 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM ELECTRIC UTILITY CASH REQUIREMENTS 2009-10 2010-11 2011-12 2012-13 TOTAL $ 888,500 $ 823,500 $ 826,500 $ 830,500 $ 4,210,392 1,530,000 - - - 3,733,000 500,000 500,000 500,000 500,000 2,500,000 445,000 205,000 190,000 190,000 3,102,500 300,000 300,000 300,000 300,000 1,500,000 165,000 1,328,000 1,260,000 3,785,000 11,680,100 1,676,232 1,804,454 1,942,712 2,093,094 9,072,628 5,676,244 5,508,560 5,832,015 5,348,617 29,847,619 238,831 176,277 184,706 193,426 1,245,047 - - - - 25,000 3,789,897 4,051,459 4,334,531 4,637,413 20,356,328 - - - - 62,000 350,000 350,000 350,000 350,000 1,750,000 65,000 65,000 65,000 65,000 325,000 209,725 218,338 228,475 239,617 1,098,164 75,000 75,000 75,000 75,000 415,000 6,380,000 3,100,000 4,300,000 1,400,000 22,224,690 862,000 1,900,000 120,000 3,825,000 12,814,1 16 $ 23,151,429 $ 20,405,588 $ 20,508,939 $ 23,832,667 $ 125,961,584 20, 776, 429 2,375,000 19,530,588 875,000 19,633,939 875,000 22,957,667 875,000 119,849,584 6,1 12,000 $ 23,151,429 $ 20,405,588 $ 20,508,939 $ 23,832,667 $ 125,961,584 341 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM WATER UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2008-09 2 Booster Station 4 Capital Construction Reserve 7 Communications Equipment 10 Development Plan Water Lines 12 Distribution System Upgrade 17 Elevated Storage 20 Field Services Replacement 24 Miscellaneous 29 Oversize Lines 35 Regulatory Disinfection Modifications 38 State Highway Relocations 42 Taps, Fire Hydrants, Meters 43 Tools & Equipment 48 Plant Improvements TOTAL Utility Bonds ** Revenue Aid In Construction Grand Total *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. ** Includes existing bond funds plus anticipated issuance of additional debt. 760,000 250,000 10,000 250,000 8,620,116 8,940,000 1,664,186 165,000 225,000 26,892,000 3,181,000 911,240 10,000 135,000 $ 52,013,542 $ 41,595,1 16 10,124,334 294,092 $ 52,013,542 342 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM WATER UTILITY CASH REQUIREMENTS 2009-10 2010-11 2011-12 2012-13 TOTAL $ 3,970,000 $ 50,000 $ 300,000 $ - $ 5,080,000 250,000 250,000 250,000 250,000 1,250,000 70,000 - - - 80,000 250,000 250,000 250,000 250,000 1,250,000 9,006,000 - - - 17,626,1 16 - - - - 8,940,000 1,506,905 1,81 1,596 1,931,424 1,905,961 8,820,072 275,000 25,000 25,000 25,000 515,000 200,000 200,000 200,000 200,000 1,025,000 200,000 - - - 27,092,000 2,469,162 8,195,260 2,496,196 2,189,000 18,530,618 981,802 1,090,482 1,165,009 1,153,668 5,302,201 20,000 25,000 25,000 25,000 105,000 240,000 340,000 - - 715,000 $ 19,438,869 $ 12,237,338 $ 6,642,629 $ 5,998,629 $ 96,331,007 $ 15,617,162 $ 8,376,260 $ 2,996,196 $ 2,389,000 $ 70,973,734 3,512,911 3,505,715 3,273,301 3,304,931 23,721,192 308,796 355,363 373,132 304,698 1,636,081 $ 19,438,869 $ 12,237,338 $ 6,642,629 $ 5,998,629 $ 96,331,007 343 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM WASTEWATER UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2008-09 4 Capital Construction Reserve $ 250,000 5 Collection System Upgrade 3,913,823 10 Development Plan Sewer Lines 250,000 16 Drainage Improvements 6,288,000 20 Field Services Replacement 654,300 21 Infiltration/Inflow 207,432 22 Liftstation Improvements 100,000 24 Miscellaneous 185,000 29 Oversize Lines 200,000 36 Replace Lines 1,392,419 38 State Highway Relocations 2,204,000 42 Taps, Fire Hydrants, Meters 94,300 43 Tools & Equipment 50,000 47 Wastewater Effluent Reuse 25,000 48 Plant Improvements 2,600,995 TOTAL $ 18,415,269 Utility Bonds ** $ 10,248,818 Revenue 3,509,151 Certificates of Obligation 4,563,000 Aid in Construction 94,300 Grand Total $ 18,415,269 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. ** Includes existing bond funds plus anticipated issuance of additional debt. 344 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM WASTEWATER UTILITY CASH REQUIREMENTS 2009-10 2010-11 2011-12 2012-13 TOTAL $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 4,495,871 3,106,820 5,444,146 5,542,1 17 22,502,777 250,000 250,000 250,000 250,000 1,250,000 211,000 - - - 6,499,000 - - - - 654,300 214,700 221,141 227,774 234,609 1,105, 656 - - - - 100,000 275,000 25,000 32,500 25,000 542,500 200,000 200,000 200,000 200,000 1,000,000 1,609,139 2,421,414 2,334,056 2,147,080 9,904,108 1,006,020 4,646,640 2,319,870 2,315,000 12,491,530 99,100 102,073 105,135 108,290 508,898 75,800 97,000 88,000 73,900 384,700 25,000 25,000 25,000 25,000 125,000 965,000 200,000 118,000 121,000 4,004,995 $ 9,676,630 $ 11,545,088 $ 11,394,481 $ 11,291,996 $ 62,323,464 $ 6,766,891 $ 8,178,460 $ 8,179,016 $ 8,372,1 17 $ 41,745,302 2,810,639 3,264,555 3,1 10,330 2,81 1,589 15,506,264 - - - - 4,563,000 99,100 102,073 105,135 108,290 508,898 $ 9,676,630 $ 11,545,088 $ 11,394,481 $ 11,291,996 $ 62,323,464 345 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SOLID WASTE UTILITY CASH REQUIREMENTS GROUP ASSIGNMENT NUMBERS * CATEGORY 2008-09 6 Commercial Collection $ 560,000 11 Disposal/Landfill 2,924,552 24 Miscellaneous 25,000 34 Recycling 426,000 37 Residential Collection 105,000 43 Tools & Equipment 1,200,000 50 Vehicles 1,132,655 TOTAL $ 6,373,207 Bonds $ 5,863,207 Revenue 510,000 Aid in Construction - Grand Total $ 6,373,207 *GROUP ASSIGNMENT (GA) NUMBERS are used for identification of CIP Projects by major category of expense. 346 "Dedicated to Quality Service" C►TY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES ADOPTED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM SOLID WASTE UTILITY CASH REQUIREMENTS 2009-10 2010-11 2011-12 2012-13 TOTAL $ 85,000 $ 85,000 $ 90,000 $ 90,000 $ 910,000 3,714,880 1,760,530 1,121,732 1,133,427 10,655,121 25,000 25,000 30,000 30,000 135,000 419,000 398,000 376,000 379,000 1,998,000 105,000 105,000 105,000 105,000 525,000 200,000 100,000 100,000 100,000 1,700,000 1,851,300 2,162,810 2,750,475 1,907,525 9,804,765 $ 6,400,180 $ 4,636,340 $ 4,573,207 $ 3,744,952 $ 25,727,886 $ 5,887,180 $ 4,1 19,340 $ 4,053,207 $ 3,221,952 $ 23,144,886 513,000 517,000 520,000 523,000 2,583,000 $ 6,400,180 $ 4,636,340 $ 4,573,207 $ 3,744,952 $ 25,727,886 347 "Dedicated to Quality Service" CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES mm'kr E xq""I'll'Ilillllll�IIIA, A%, 348 "Dedicated to Quality Service" ADA/EOE/ADEA 215 E. McKinney St. Denton, TX 76201 TDD: (800) 735-2989 bryan.langley@cityofdenton.com www.cityofdenton.com Published 12/2008