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Home My WebLink About2006-167ORDINANCE NO. 20 -& AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A PURCHASE ORDER WITH THE HOUSTON- GALVESTON AREA COUNCIL OF GOVERNMENTS (H-GAC) FOR THE ACQUISITION OF TWO MOTOR POOL REPLACEMENT VEHICLES FOR THE CITY OF DENTON ELECTRC METERING DIVISION BY WAY OF AN INTERLOCAL AGREEMENT WITH THE CITY OF DENTON; AND PROVIDING AN EFFECTIVE DATE (FILE 3526- INTERLOCAL AGREEMENT FOR THE PURCHASE OF FLEET VEHICLES FOR ELECTRIC METERING WITH H-GAC AWARDED TO PHILPOTT FORD IN THE AMOUNT OF $37,561). WHEREAS, pursuant to Ordinance 95-107, the Houston -Galveston Area Council of Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the Houston -Galveston Area Council of Government (H-GAC) programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered file for materials, equipment, supplies, or services, are hereby approved. FILE NUMBER VENDOR AMOUNT 3526 Philpott Ford $37,561 SECTION 2. By the acceptance and approval of the above numbered items set forth in the referenced file, the City accepts the offer of the persons submitting the bids to the H-GAC for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the H-GAC, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by, H-GAC, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to H-GAC, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above enumerated items, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this ! 4 day of (, T 2006. PERRY . McNEILL, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY, BY: - APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY 3526 Attachment 1 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT VEHICLES BUYBOARD #208-04 End User: CITY OF DENTON Contact: MIKE ELLIS Product Description: FORD F250 PICKUP A. Bid Series: II B. Published Ontions Iltemizi each helnwl Philpott Rep: ALAN WILEY Date: 19-May-06 A. Base Price: $ 13,741.00 Code Options Bid Price Code Options Bid Price XL SERIES INCL 86T RECEIVER HITCH $ 166.00 SAL V8 GAS INCL 52B TOWCOMMAND FACTORY S 218.00 MANUAL TRANSMISSION INCL INTEGRATED ELECTRIC BRAKE SINGLE REAR WHEEL INCL CONTROLLER TRAILER TOW PACKAGE INCL 63B STABILIZER PACKAGE $ 109.00 A/C AND HEAT INCL 07FSC 2007 MODEL UPGRADE $ 1,348.00 AM -FM RADIO INCL GPC ADJUSTMENT INCL VINYL SEAT INCL FUEL -STEEL SURCHARGE INCL 44T 5-SPEED AUTOMATIC S 1,202.00 X31, LIMITED SLIP AXLE $ 285.00 TE VINYL 40-20,40 SEAT $ 380.00' 99P DIESEL UPGRADE $ 4,132.00" 63H 140 AMP ALTERNATOR $ 71.00' C. Unpublished Options Htemize each below. not to exceed 25%1 Total of B. Published Options: $ 7,911.00 4= 1So/ Options Bid Price Options Bid Price PI NTLE COMBO WITH 2 5/16 BALL S 195.00 1 EXTRA KEY $ 5.00 UNDERHOOD LIGHT $ 65.00 6-PIN TRAILER PLUG BUMPER MOUNTED $ 59.00 NEW ORDER -ESTIMATED DELIVERY NOTE IN 90 DAYS A.R.O. . Total of C. Unpublished Options: D. Contract Price Adjustment: E. Delivery Charges: 0 • miles Qa S.93/mile F. Totalof A+B+C+D+E=F G. Quantity Ordered 1 x F = H. BUYBOARD Administrative Fee $400.00 PER PURCHASE ORDER I. Non -Equip Charges & Credits J. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 324.00 $ 21,976.00 $ 21,976.00 S 400.00 $ 22,376.00 CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT VEHICLES BUYBOARD #208-04 End User: CITY OF DENTON Phiipott Rep: ALAN WILEY Contact: MIKEELLIS Date: 19-May-06 Product Description: FORD F150 REGULAR CAB A. Bid Series: 8 A. Base Price: s 12,661.00 B. Published Options rltemize each belowl Cade Options Bid Price Code Options Bid Price REGULAR CAB INCL 7126 2007 MODEL WITH 126-WB $ 1,400.00 4.61- V8 GAS INCL SHORT BED 6 1/2 FOOT AUTOMATIC INCL GOVERNMENT CONCESSION FULL SIZE SPARE TIRE INCL ADJUSTMENT A/C AND HEAT INCL VINYL SPLIT BENCH SEAT INCL REAR BUMPER INCL STANDARD BUMPERS INCL AM -FM RADIO INCL DELIVERY INCL LONG BED INCL FSC FUEL -STEEL SURCHARGE $ 562.00' Total of B. Published Opthma: S 1962.00 C. Unpublished Options [Itemize each below, not to exceed 25%1 S= 1.1 % Options Bid Price Options Bid Price HOUR METER $ 97.00' UNDER HOOD LIGHT $ 65.00 ESTIMATED DELIVERY IN 90-120 DAYS D. E. F. G. H. I. J. • Total of C. Unpublished Options: Contract Price Adjustment: Delivery Charges: 0 miles ® $.93/mile Totalof A+B+C+D+E=F Quantity Ordered 1 x F= BUYBOARD Administrative Fee $400.00 PER PURCHASE ORDER Non -Equip Charges & Credits TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 162.00 S 14,785.00 S 14,785.00 S 400.00 $ 15,185.00