HomeMy WebLinkAbout2006-213ORDINANCE NO. Z006-,V,3
AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREEMENT
BETWEEN THE CITY OF DENTON AND THE DENTON RECORD CHRONICLE;
APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF LEGAL
ADVERTISING SERVICES AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE
WITH THE PROVISIONS OF THE STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE
(FILE 3549-AGREEMENT WITH THE DENTON RECORD CHRONICLE IN THE
AMOUNT OF $8.15 PER COLUMN INCH FOR AN ESTIMATED AWARD OF $35,000).
WHEREAS, Section 252.022 of the Local Government Code provides that procurement
of items that are only available from one source, including; items that are only available from
one source because of patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility purchases; captive replacement
parts or components for equipment; and library materials for a public library that are available
only from the persons holding exclusive distribution rights to the materials; need not be
submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items mentioned in
the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following purchase of materials, equipment or supplies, as described
in the "File" listed hereon, and on file in the office of the Purchasing Agent, and the license
terms attached are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3549 Denton Record Chronicle $8.15/column inch
SECTION 2. The acceptance and approval of the above items shall not constitute a
contract between the City and the person submitting the quotation for such items until such
person shall comply with all requirements specified by the Purchasing Department.
SECTION 3. The City Manager is hereby authorized to execute any contracts relating to
the items specified in Section 1 and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
1 PASSED AND APPROVED this the 15 day of 2006.
Q c
PE . McNEILL, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-ORD-File 3549
RETAIL ADVERTISING AGREEMENT
DENTON PUBLISHING COMPANY: 940-387-381 I Phone 940-566-6846 Fax
You are hereby authorized to publish advertising for the undersigned in the Denton Record -Chronicle, Denton Vnie,
TV Chronicle, Denton Business Chronicle, and/or The Grapevine Sun as specified below:
A minimum of 4000 inches/insertions per month/y", for a period of 12 months/
August 1 2006 , for insertions which the advertiser agrees to pay the following rates per column in beginning
per
publication; payable monthly as used.
Denton Record -Chronicle (Daily) $8.15 Denton Record -Chronicle (Sunday) $9.35 Wednesday Plus $10.60
Denton Time TV Chronicle $8.45 1Denton Business Chronicle $IS 00
The Grapevine Sun (Pickup Rate) $5.00 Neighbors (Pickup Rate) 5.00
The terms of this agreement are based on cash with order or thirty day accounts with approved credit by the business office of
Denton Publishing Company. All rates are net. No rebates for accumulated lineage.
Initial
This agreement may be terminated by either party for any reason at any time. If this agreement is terminated by either party, a
termination surcharge, equal to the difference between current open rate and advertiser agreement rate, for all advertising
placed under the terms of this agreement, will be added to the above named advertiser's billing. If at the end of the term of this
agreement, advertiser has failed to meet lineage commitment, Denton Publishing Company will bill advertiser for the balance
of the agreement or the rate difference based on accumulated lineage, whichever is the lesser amount.
Initial
Depth Requirements —Any ad running more than 18-1/2 inches in depth will be charged as 21-1/4 inches in depth.
Initial
Request for Placement —We try to comply with customer section or page requests. However placement can only be guaranteed
with a 35% cost of ad charge applied.
Initial
Errors and Adjustments— Please check your ad the first day it runs to see that all information is correct. This will ensure your
ad is exactly what you want readers to see. Denton Publishing Company assumes no responsibility for errors appearing on
original copy submitted by advertisers or his agency or approved proof of copy (except proof corrections). We must limit our
responsibility, if any, to the charge for the space, and cannot be responsible for incorrect ads after the first day of publication,
or ads submitted after published deadline Any errors or chimges must be reported to sales department the following busi-
ness day. Claims for errors in billing must be made within 30 days of date of invoice; otherwise, such claims will not be con-
sidered.
Initial
Proofs / Copy and Layout Changes — Upon request, proofs will be delivered to the advertiser
provided the ad was submitted prior to deadline and the ad is 20 inches or larger. Copy or layout changes totalling 250/ci or
more of the ad will be subject to a production surcharge of 35% of the cost of the ad.
Initial
Tearsheets—Tearsheets are available upon request at no charge, up to five (5) tearsheets of each ad. Additional tearsheets may
be requested for a charge of 250 each. Any request made 45 days after publication date will be filled subject to availability. If
no paper is available, a microfilm copy and publishers affidavit may be substituted, minimum charge, $20. Tearsheets will be
mailed at the end of the month unless otherwise requested
Initial
Cancellation — Ads cancelled after deadline will be billed for the amount of space reserved by advertiser.
Initial
This agreement is valid and binding upon execution and is made subject to the regulations covering acceptance and publication
of advertising with the DENTON PUBLISHING COMPANY.
Advertiser Company Name City of Denton
Street Address 215 E McKinney
Mailing Address
City/State/Zip Code Denton. Texas 76201
Phone Number 940 349-7100
Name of Authorized Agent Tom Shaw
Title of Agent P r hasmn Anent
Signature of Agent
Approved by Date