HomeMy WebLinkAbout2007-021ORDINANCE NO. 206, - O21
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF PRINT MATERIALS FOR THE CITY OF DENTON
LIBRARY SYSTEM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (BID 3666-LIBRARY PRINT MATERIALS AWARDED
TO THE LOWEST RESPONSIBLE BIDDER FOR EACH ITEM, BAKER & TAYLOR, INC., IN
THE ESTIMATED CUMULATIVE ANNUAL AMOUNT OF $950,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
3666 1-a-3j Baker & Taylor, Inc. Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this �'� day of 2007.
PERRYR.-)e1U
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ,' 0/0-'�
APPROVED AS TO LEGAL FORM:
EDWIN M. SNYDER, CITY ATTORNEY
BY:
3-02U- 666
Bid #3666 Exhibit
Date: 12/19/06
LIBRARY PRINT MATERIALS
ITEM DESCRIPTION VENDOR
Baker 11 Taylor,
Inc.
Principle Place of Business: Charlotte, NC
DISCOUNTS - % OFF LIST PRICE
la
General Trade
46.2%*
lb
Bestsellers
46.2%/40.3%*
1c
Technical Books
14%*
ld
Children's Books in Publisher's Library Binding
24%*
le
Mass Market Paperbacks
40.3%*
If
Pre -bound Books
40.3%*
1g
Large Print Books
See Bid
lh
Wholesale Books
No Bid
li
Foreign Language Books
See Bid
lj
Quality Paper
40.3%*
PROCESSING BUNDLES
2a
Fully processed; automated.with theft
detection; Mylar jacket, spine label, barcode,
ownership label, and theft protection device all
attached to book (shelf -ready - used primarily
for fiction).
$1.09
2b
Fully processed; automated with theft
detection; Mylar jacket, no spine label,
barcode, ownership label, and theft protection
device all attached to book (shelf -ready - used
primarily for non-fiction).
$1.05
2c
Fully processed; automated without theft
detection; Mylar jacket, spine label, barcode,
and ownership label, all attached to book
$0.75
2d
Fully processed; automated without theft
detection or spine label; Mylar jacket,
barcode and ownership label, all attached to
book
$0.66
PROCESSING A LA CARTE
3a
Mylar attached
$0.55
31b
Mylar unattached
$0.50
3c
Spine Label attached
$0.10
3d
Spine Label unattached
$0.09
3e
Barcode attached
$0.10
3f
lBarcode unattached
$0.09
3g
Ownership label attached
$0.10
Bid #3666 Exhibit
Date: 12/19/06
LIBRARY PRINT MATERIALS
ITEM DESCRIPTION
Principle Place of Business:
VENDOR`
Baker &Taylor,
Inc.
Charlotte, NC
3h
Ownership label unattached
$0.09
3i
Theft detection attached _
$0.49
3j
Theft detection unattached
$0.45
3k
Plastic covering for Paperbacks
$1.99
31
Laminated Paperback Covers
$1.99
SHIPMENT
1-7 days
Bidder's Comments:
*See bid for
exceptions