HomeMy WebLinkAbout2005-088ORDINANCE NO. O�D�Y/
AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF THREE SELF CHECK MACHINES FOR THE DENTON PUBLIC
LIBRARY SYSTEM AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE
WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE (FILE 3313-PURCHASE OF SELF CHECK MACHINES FOR
THE DENTON PUBLIC LIBRARY SYSTEM AWARDED TO 3M LIBRARY
SYSTEMS IN THE AMOUNT OF $69,440).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase of materials, equipment or supplies, as
described in the "File numbers" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3313 3M Library Systems $69,440
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of funds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the 2005.
e J, 0 C'k-
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ,y
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY CITY ATTORNEY
BY:
3-ORD-File 3313
Attacbment 1
aterials Flow Management
3M Library Systems
stems Proposal
P.O. Box 33682
St. Paul, MN 55133-3682
7542eca22ar (F.. 340M-a-MO)
1-800-328-0067 ext.2 Fax 1.800-223-5563
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Denton Public Library
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40 349 7735 P40 349 8260
h 1r°:3M Library Systems
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P.O. Box 33682
St. Paul, MN 55133-3682
'tr. County. swe, rap
Denton, TX 76201
ar FU Ta: Fax 1-800-223.5563
Product Description
Quantity Unit Price Install Price Item Price
3 Series RFID SelfCheck
3
$22,980.000
$68,940.00
Includes Cabinet with laminate top and
$0.00
6 month warranty
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal Equipment and Markers
$68,940.0001
$0.00
$68,940.00
Service Agreement
ty Months
Equipment zone Q Duration/ Unit PriceItal
tal Unit Price
$68,940.00
it Tax
$0.00
tall Cha a
included
tall Tax
$0.00
rvice A reemeht
ncluded
ei ht
$500.00
Proposal
$691440.00
Subtotal Service
$0.00
Other Information
M aeprcxueenw
Shawn Brumley
ph..
8003280067 x 3 Option 28
He
12/2/04
Quotations are good for 90 days from the above date. Mall or Fax purchase order to the address above.
Terms are NET 20 Days
Attachment 2
LK
3M Security Systems
January 27, 2005
3M Center, Building 0225-04-N-14
St. Paul, MN 55144-1000
651 733 1110
Mr. Tom Shaw
City of Denton
Purchasing Agent
Email: tom.shaw@cityofdenton.com
Dear Mr. Shaw:
3M is the developer and sole manufacturer of the 3M71 SelfCheckTm System.
We have patents covering several of the system technologies, including the ability to detect and
process material protected by 3MTm Tattle -Tape Strips. We are not aware of any manufacturer
that sells self -checkout systems operating within the scope of 3M's patents.
Service contracts and warranties are based on the correct usage of 3M Tattle -Tape Security Strips
with the 3M SelfCheck System.
Our sales representative for your area is Shawn Brumley and he can be contacted at
800/328-0067.
Thank you for your interest in the 3M SelfCheck Systems. If there are any further questions or
problems, please feel free to contact us.
Sincerely,
Gregory P. Pfouts
National Sales Manager
rl
c: S. Brumley
M. Keefe