HomeMy WebLinkAbout2004-238ORDINANCE NO. AW41 A011
AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN
AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON RECORD
CHRONICLE; APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF LEGAL ADVERTISING SERVICES AVAILABLE FROM ONLY
ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF THE STATE LAW
EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE
BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3212-AGREEMENT WITH
THE DENTON RECORD CHRONICLE IN THE AMOUNT OF $7.80 PER COLUMN
INCH FOR AN ESTIMATED AWARD OF $33,000).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase of materials, equipment or supplies, as
described in the "File Number" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3212 Denton Record Chronicle $33,000
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of funds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
I
PASSED AND APPROVED this the day of 2004.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. UTY, CI ATTORNEY
BY:
3-ORD-File 3212
Attachment 1
RETAIL ADVERTISING AGREEMENT
DENTON PUBLISHING COMPANY:
You are hereby authorized to publish advertising for the undersigned in the Denton Record -Chronicle, Denton Time, TV
Chrorticie and/or The Grapevine Sun as specified below:
A minimum of �i� _inches per monthat, or a period of �� oi�n n�eeks beginning
"10_v 9 l"1 j1y�l— for which the adve r agrees to pay the following rates per co ch, per publication;
payable mo thly as used.
Combination Buy (Daily) $15.00 Combination Buy (Sunday) $16.50 Combination Buy Wednesday Plus $18.00
Denton Record -Chronicle (Daily) I , 8o Denton Record -Chronicle (Sunday) tJ. C0 Wednesday Plus
Denton Time TV Chronicle The Grapevine Sun (Pickup Rate ) $5.00
Denton County Morning News (Daily) $15.00 Denton County Morning News (Sunday) $20.00
The terms of this agreement are based on cash with order or thirty day accounts with approved by the business office of
the DENTON RECORD -CHRONICLE. All rates are net. No rebates for accumulated lineag
Initial
This agreement may be terminated by either party for any reason at any time. If this agreement is terminated by either patty, a
terminadon surcharge, equal to the difference between current open rate and advertiser agreement rate, for all advertising
placed under the terms of this agreement, will be added to the above Warned advertiser's billing. If at the of the term of This
agreement, advertiser has failed to meet lineage commitment. Demon Record Chronicle will bill for the balance of
the agreement or the rate difference based on accumulated lineage, whichever is the lesser amoun
Doth Rmuiremmts—Any ad running more than 18-1/2 inches in depth will be charged as 21-1/4 inches in dept}i �
Initial
$west for. Placement —We try to com rth customer section or page requests. However placement can only be guaranteed
wrth a 35% coat of ad charge applied.
Initial
Errors and Adjustments— Please check your ad the first day it runs to see that all information is correct. This will ensure your
ad is exactly what you want readers to see. Denton Record -Chronicle assumes no responsibility for errors appearing on original
copy submitted by advertisers or his agency or approved proof of copy (except proof corrections). We must limit our responsi-
bility, if any, to the charge for the space, and cannot be responsible for incorrect aftjafter the first day of publication. Any
errors or changes Mug be reported to gales department the following business for errors in billing must be made
within 30 days of date of invoice; otherwise, such claims will not be considered.
Initial
Proofs / Comp and out Chanees — Upon request, proofs will be delivered to the advertiser provided the ad was submitted
prior to deadline and the ad is 2inches or larger. layout changes totalling 25% or more of the ad will be subject to a
production surcharge of 3A of the cost of the a .
Initial
Tearsheets are available upon request at no charge, up to five (5) tearsheets of each ad. Additional tearsheets may
be requested for a charge of 250 each. Any request made 45 days after publication date will be filled subject to availability. If
no paper is available, a microfilm copy and publishers affid y be substituted, minimum charge, $20. Tearsheets will be
ste mailed at the end of the month unless otherwise reque.
Initial
Cancellation — Ads cancelled after deadline will be billed for the amount of space reserved by advertise .
initial
This agreement is valid and binding upon execution and is made subject to the regulations covering acceptance and publication
of advertising with the DENTON PUBLISHING COMPANY.
Advertiser Company
Street Address
Mailing Address_
City/State/Zip Code -
Phone Number_
Name of Authorized
Title of Agent
Signature of Agent
Approved by
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