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Home My WebLink About2004-301ORDINANCE NO. A4-&91 AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR THE NORTEL PHONE SYSTEM INCLUDING 24 HOURS PER DAY 7 DAYS PER WEEK SUPPORT ON ALL EQUIPMENT LOCATED IN CITY OF DENTON FACILITIES AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION THROUGH THE CATALOG INFORMATION SERVICE VENDOR (CISV) CATALOG PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3236-ANNUAL MAINTENANCE FOR NORTEL PHONE SYSTEM AWARDED TO VERIZON SOUTHWEST IN THE AMOUNT OF $45,989.16). WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92- 019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083 of the Texas Local Government Code which authorizes the City to participate in the State Purchasing Building and Procurement Commission Information Service Vendor Catalog Purchase Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "CISV Catalog"); and WHEREAS, the herein described vendor is a qualified vendor in the CISV Catalog and the contract authorized by this ordinance is in the best interests of the City and complies with the requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a CISV Catalog purchase; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER VENDOR AMOUNT 3236 Verizon Southwest $45,989.16 SECTION 2. By the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the Building and Procurement Commission, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth in the subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. fk PASSED AND APPROVED this day of �(.Gl/ , 2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORD-File 3236 At:tacbment 1 Customer Name: DEMON CITY HALL Customer ID: 20000002866 Proposal Number: 8-VZKSD Prepared By. IOmberly, Vamsdos Printed On: 05/26/2004 System Aereement 1 THIS AGREEMENT IS MADE BETWEEN A Customer (subsequently referred to as "Customer' B I (Verizon Entity) (subsequently referred to as °Verizon ) CUSTOMER INFORMATION PROPOSED BY Customer Name DENTON CITY HALL VERIZON Enlity Vedzon Cenbal Customer ID 20D00002666 Account Execulhre Daniel Mendez Proposal Number 8-VZKSD Telephone 972-719-32D3 Printed On 05/26/2004 Malling Address Prices Valid Thm 08/24/2004 Prepared By Klmbery Vamados BILLING INFORMATION REPAIR SERVICE INFORMATION Billing Contact John Dumall Repair Service Telephone (800) 483-2000 Telephone (940) 349-7763 Response for Major Failures 4 hre Address 215 E MCKINNEY ST Customer Help Line ATTN: MANDY DEMON TX-762014289 EQUIPMENT LOCATION Contact John Dumell Telephone (940) 349-7763 Address 215 MCKINNEY ST DENTON TX .762014299 r I I Julia Klinck - Ci _of Denton2.doc Page 2 Customer Name: DENTON CITY HALL Customer ID: 20000002666 Proposal Number: 8-VZKSD Prepared By. Kimberly Vamadoe Printed On: 05126/2004 System Aereement 2 1 MAINTENANCE COVERAGE AND PAYMENT OPTIONS Please select a Coverage Option by checking the appropriate box and circle the desired Billing option: VOICE Annual SemFAnnual Quarterly Monthly Year 1 $43,385.98 $22,128.84 $11,280.35 $3,83Z43 Contract Term -12 month(s) Proposed Effective Dale - 07/0112004 3 1 EQUIPMENT AND SERVICES COVERED SYSTEM MATERIALCODE QUANTITY DESCRIPTION COVERAGE 1 '81KSU 1 MERIDIAN 81 PABXSU AO '81POR 777 MERIDIAN 81 PABX PORTS AO '81POR 80 MERIDIAN 81 PABX PORTS AO 2 '81KSU 1 MERIDIAN 61 PABX SU AO '81POR 437 MERIDIAN 81 PABX PORTS AO 3 'VSPKR 1 VALCOM PAGING AO 349171 17 SPEAKER 1-WAY CEILING 8" PLASTIC GRILLE AO 4 '51KSU 1 MERIDIAN 51 PABX SU AO '51POR 141 MERIDIAN 51 PABX PORTS AO 5 '11KSU 1 MERIDIAN 11 PABXSU AO '11POR 225 MERIDIAN 11 PABX PORTS AO '11POR 73 MERIDIAN I I PABX PORTS AO 110019 2 INFORTEX CALL ACCT-RATE TABLE & SUB SVC AO 8 3313529 1 NORSTAR OX24 MC 3W458 8 TEL SQUARE M7208 MC Attachment: SERVICE PLAN DESCRIPTION Attachment: WA Attachment WA Attachment: WA Julia Kli - City of Denton2 doc Paqe 3 t Customer Name: DENTON CITY HALL Customer ID: 20000002666 Proposal Number: 6-VZKSD Prepared By: Kimberly Vamadoe Printed On: 05126/2004 System Agreement 5 AGREEMENT Verimn Sells and Customer purchases the Warranty and Maintenance Services shown on page land described more fully on subsequent pages and referenced attachments. This Agreement includes important provisions concerning Limitations of Liability warranties. and responsibilities for Long Distance. Toll. and other telecommunications charges Incurred through use of the System. A I AGREED TO BY CUSTOMER a I ACCEPTED BY VERIZON Signature Signature Printed Name Primed Name Title Tgle Date Date • After acceptance VERIZON will return a copy of thus • Please DO NOT SEND PAYMENT with this Agreement You will be Agreement to you for your ties. Involced after this Agreement has been accepted by VERIZON. RETURN SIGNED AGREEMENT TO Verson Central VERIZON IS A CERTIFIED QISV/CISV Vendor. VID# 1750573444600 Proing is at or below QISV/CISV catalog pricing