HomeMy WebLinkAbout2004-303ORDINANCE NO. DO ` 30.E
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF JANITORIAL SERVICES FOR VARIOUS CITY DEPARTMENTS;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN
EFFECTIVE DATE (BID 3205-JANITORIAL SERVICES AWARDED TO AHI FACILITY
SERVICE, INC. DBA AMERICAN HOUSEKEEPING, INC. IN THE AMOUNT OF $363,998.62).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE, '
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of the City
Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such
items:
BID
NUMBER VENDOR AMOUNT
3205 AHI Facility, Inc. dba American Housekeeping hic. $363,998.62
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees
to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION 3. That should the City and persons submitting approved and accepted items and
of the submitted bids wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be on file in the office of the Purchasing
Agent; provided that the written contract is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid Proposal and related documents herein
approved and accepted.
SECTION 4. That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein.
SECTION 5. That this ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this j ± day of 6�k& 2004.
Z4tl'Lt-Qi AaL -
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: C�nVYI Q/� GlY X Y �1
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BY: ,
Bid # 3205
Exhibit A
Opens: September 14, 2004
Annual Contract for Janitorial Services
No. Q DESCRIPTION VENDOR
AHI Facility Services,
Inc. (dba)American
Housekeeping, Inc.
PRINCIPAL PLACE OF BUSINESS: Dallas, TX
SECTION I
City Hall Cleaning (Mon -Fri) after 10:00 p.m.
1
12 mos.
215 E. McKinney St.
$ 29,922.01
Carpet Cleaning at above building - Two (2)
1a
2/ ear
times a year (Dec. & July), after hours.
$ 657.30
Paper towels, toilet paper and hand soap for
1b
12 mos.
above building.
$ 3,360.00
City Hall West Cleaning (Mon -Fri) after 6:00
2 112
mos. I
p.m. 221 N. Elm St.
$ 14,029.86
Carpet Cleaning at above building - Two (2)
2a
2/ ear
times a year (Dec. & July), after hours.
$ 352.12
Paper towels, toilet paper and hand soap for .
2b
12 mos.
above building.
$ 1,440.00
City Hall in the Mall Cleaning (Tues-Fri) after 7
3
12 mos.
pm 2201 1-35
$ 1,825.66
Carpet Cleaning at above building - Two (2)
3a
I 2/ ear
Itimes a year Dec. & July), after hours.
$ 72.00
Paper towels, toilet paper and hand soap for
12 mos.
above building.
$ 168.00
South Branch Library Cleaning (TThFSSun)
after 6:00 p.m., (MW) after 9:00 p.m. 3228
L4a
12 mos.
Teasley$
9,129.52
Carpet Cleaning at above building - Two (2)
2/ ear
times a ear (Dec & Jul ) after hours.
$ 713.00
Paper towels, toilet paper and hand soap for
above building.
$ 1,680.00
Emily Fowler Library Cleaning (MWFSSun)
after 6:00 p.m., (TTh) after 9:00 p.m. 502
5
112 mos.
lOakland St.
$ 18,259.16
Carpet Cleaning at above building - Two (2)
5a
2/ ear
times a vear (Dec. & July), after hours.
$ 620.00
Paper towels, toilet paper and hand soap for
5b
12 mos.
above building.
$ 1,680.00
North Branch Library Cleaning (M-Th) after 6
6
12 mos.
pm, (F-Sun) after 6 pm 3020 N. Locust
$ 33,320.62
Carpet Cleaning at above building - Two (2)
6a
1 2/ ear
itimes a year (Dec. & July), after hours.
$ 800.00
Paper towels, toilet paper and hand soap for
above building. *Note: Glass walls to be
6b
12 mos.
cleaned daily
$ 2,425.00
Facilities Management Cleaning (M-F) after
7
12 mos.
5:00 prn 604 E. Hickory
$ 2,055.92
Carpet Cleaning at above building - Two (2)
7a
2/year
times a year (Dec. & July), after hours.
$ 75.12
Paper towels, toilet paper and hand soap for
7b
112 mos.
labove building.
$ 440.00
Owsley Police Community Office Cleaning (M-
8
12 mos.
F) after 6:00pm 2535 Charlotte St.
$ 1,485.08
No.
Q DESCRIPTION
VENDOR
AHI Facility Services,
Inc. (dba)American
Housekeeping, Inc.
Carpet Cleaning at above building - Two (2)
8a
2/ ear times a year (Dec. & July), after hours.
$ 75.12
Paper towels, toilet paper and hand soap for
8b
12 mos.
above building.
$ 440.00
CITY HALL EAST COMPLEX 601 E. HICKORY
ST.
City Hall East/Human Resources Cleaning (M-
9
12 mos.
F) after 6:00 p.m.
$ 6,680.34
Carpet Cleaning at above building - Two (2)
2/ ear
times a ear (Dec. & July), after hours.
$ 112.68
Paper towels, toilet paper and hand soap for
12 mos.
above building.
$ 440.00
City Hall EastfTechnology Services Cleaning
12 mos.
(M-F) after 6:00 p.m.
$ 4,637.64
[9a
Carpet Cleaning at above building - Two (2)
2/ ear
times a ear (Dec. & July), after hours.
$ 507.06
Paper towels, toilet paper and hand soap for
above building.
$ 540.00
City Hall East/Municipal Court Cleaning (M-F)
12 mos.
after 6:00 pm
$ 8,819.54
Carpet Cleaning at above building - Two (2)
11 a
2/ ear
times a year (Dec. & July) after hours.
$ 140.85
Paper towel, toilet paper and hand soap for
11b
12 mos.
above building.
$ 440.00
City Hall East/Customer Service/Tax Cleaning
12
12 mos.
M-F after 6:00 p.m.
$ 9,946.34
Carpet Cleaning at above building - Two (2)
12a
2/ ear
times a year (Dec. & July), after hours.
$ 394.38
Paper towels, toilet paper and hand soap for
12b
112 mos.
labove building.
$ 440.00
City Hall East/Police Dept. Cleaning (M-Sun)
Two people each for five (5) hours per day, from
13
12 mos.
7:00 am to 12:00 pm
$ 32,802.57
Carpet Cleaning at above building -Two (2)
13a
2/ ear
times a year (Dec. & July), after hours.
$ 281.70
Paper towels, toilet paper and hand soap for
13b
12 mos.
above building.
$ 2,300.00
City Hall East/Police Dept. Floor Work: One
(1) person for five (5) hours per day. 5-10 p.m.
14
12 mos.
M-F
$ 17,580.07
Sweep and mop all VCT, ceramic tile and
restrooms daily, spray buff daily.
City Hall East/Engineering:(Mon-Fri) after
15
112 mos.
6:00 m
$ 9,738.34
I
Carpet Cleaning at above building - Two (2)
15a
2/ ear
times a year Dec. & Jul after hours.
$ 300.00
Paper towels, toilet paper and hand soap for
15b
12 mos.
above building
$ 208.00
SECTION II
Animal Control OFFICE CLEANING ONLY.
16
12 mos.
(Mon -Fri) after 6:00 p.m.
$ 1,306.75
No. ''i Qt . DESCRIPTION VENDOR
AHI Facility Services,
Inc. (dba)American
Housekeeping, Inc.
Carpet Cleaning at above building - Two (2)
16a 2/ ear times a year (Dec. & July), after hours. $ 75.12
Paper towels, toilet paper and hand soap for
16b
12 mos.
above building.
$ 360.00
SERVICE CENTER
Traffic Control Cleaning (M-F) after 5:00 p.m.
17 112
mos. 1801
Texas St.
$ 1,453.45
Carpet Cleaning at above building - Two (2)
17a
2/ ear
times a year (Dec. & July), after hours.
$ -
Paper towels, toilet paper and hand soap for
17b
12 mos.
above building.
$ 180.00
Fleet Services Cleaning (M-F) after 5:00 p.m.
18
12 mos.
801 Texas St.
$ 1,779.06
Carpet Cleaning at above building - Two (2)
18a I
2/ ear
Itimes a year (Dec. & July), after hours.
$ 37.56
Paper towels, toilet paper and hand soap for
18b
12 mos.
above building.
$ 440.00
Service Center/Nurse Trailer Cleaning (TTh)
19
12 mos.
after 5 p.m.
$ 3,412.59
Carpet Cleaning at above building - Two (2)
19a
2/ ear
times a year (Dec. & July), after hours.
$ 75.12
Paper towels, toilet paper and hand soap for
19b
112 mos.
labove building.
$ 420.00
Service Center/Purchasing & Warehouse
Cleaning (M-F) 11:30 a.m. - 1:00 p.m. 901-B
20
12 mos.
Texas St.
$ 8,312.34
Carpet Cleaning at above building - Two (2)
20a
2/ ear
times a year (Dec. & July), after hours.
$ 46.95
Paper towels, toilet paper and hand soap for
20b
12 mos.
above building.
$ 300.00
Service Center/Utilities Cleaning (M-F) after
21
12 mos.
5:00 p.m. 901-A Texas St.
$ 3,679.66
Carpet Cleaning at above building - Two (2) .
21a
2/ ear
times a year (Dec. & July), after hours.
$ 328.65
Paper towels, toilet paper and hand soap for
21b
12 mos.
above building.
$ 1,440.00
RECREATION CENTERS
North Lakes Rec. Center Cleaning (M-Sat) after
10 p.m. and (SUN) after 7:00 p.m. 2001 W.
12 mos.
Windsor Dr.
$ 14,503.57
[22a
Carpet Cleaning at above building - Two (2)
2/ ear
times a ear (Dec & Jul ) after hours.
$ 140.85
Paper towels, toilet paper and hand soap for
12 mos.
above building.
$ 1,680.00
North Lakes Annex Cleaning (M-F) after 5 p.m.
23
112 mos.
11117 Riney Rd.
$ 6,327.70
Carpet Cleaning at above building - Two (2)
23a
I 2/ ear
times a year (Dec. & July), after hours
$ 208.00
Paper towels, toilet paper and hand soap for
23b
12 mos.
above building.
$ 630.00
Dania Rec. Center Cleaning (M-F) after 10:00
24
12 mos.
p.m. and (Sat.) after 3:30 p.m. 1001 Parvin Road
1 $ 14,503.57
No.
Ot
DESCRIPTION
IVENDOR
AHI Facility Services,
Inc. (dba)American
Housekeeping, Inc.
Carpet Cleaning at above building - Two (2)
24a
2/ ear
times a year (Dec. & July), after hours.
$ 244.14
Paper towels, toilet paper and hand soap for
24b
12 mos.
above building.
$ 1,680.00
Senior Center Cleaning (M-F) after 10 p.m. &
(Sun) after 3:30 p.m.(M-F) 1-2 p.m. (special
cleaning after Arts & Jazz Festival) 509 N. Bell
25
12 mos.
Ave.
$ 16,396.29
Carpet Cleaning at above building - Two (2)
25a
2/ ear
times a year Dec. & July), after hours.
$ 258.22
Paper towels, toilet paper and hand soap for
25b
12 mos.
above building.
$ 1,608.00
Tennis Center Cleaning (M-F) after 10 p.m. and
26
12 mos.
(SUN) after 3:30 p.m. 2005 W. Windsor
$ 4,117.32
Carpet Cleaning at above building - Two (2)
26a
I 2/ ear
Itimes a year (Dec. & July), after hours.
$ -
Paper towels, toilet paper and hand soap for
26b
12 mos.
above building.
$ 480.00
MILK, Jr. Rec. Center Cleaning (M-F) after 10
p.m. and (SUN) after 3:30 p.m. 1300 Wilson St.
27
12 mos.
$ 16,480.09
Carpet Cleaning at above building - Two (2)
times a year (Dec. & July), after hours
27a
2/ ear
$ 112.68
Paper towers, toilet paper and hand soap for
27b
12 mos,
above building.
$ 1,920.00
Electric Substation Cleaning (M-F) after 5 p.m.
28
12 mos.
1701 Spencer Rd.
$ 2,600.50
Carpet Cleaning at above building - Two (2)
28a
2/ ear
times a year Dec. & July), after hours.
$ -
Paper towers, toilet paper and hand soap for
28b
12 mos.
above building.
$ 120.00
Fire Station 1 Cleaning (M-F) after 6 p.m. 332 E.
29
12 mos.
Hickory Street
$ 11,221.66
Carpet Cleaning at above building - Two (2)
29a
2/ ear
times a year Dec. & July), after hours
$ 54.00
Paper towels, toilet paper and hand soap for
29b
12 mos.
above building.
$ 630.00
Solid Waste Building Cleaning (M-F) after 6
30
112 mos.
.m. 1527 S. Ma hill Rd.
$ 13,500.46
Carpet Cleaning at above building - Two (2)
30a
2/ ear
times a year Dec. & July), after hours
$ 2,240.04
30b
2/ ear
Two 2 extra carpet cleanings per year
$ 2,240.04
Paper towels, toilet paper and hand soap for
30c
12 mos.
above building.
$ 1,185.60
Airport Terminal Building Cleaning (TTh) after
31
12 mos.
5 .m. before 8 p.m.
$ 1,787.52
Carpet Cleaning at above building - Two (2)
31a
2/ ear
Itimes a year Dec. & July), after hours
$ -
Paper towels, toilet paper and hand soap for
31 b
12 mos.
above building.
$ 126.00
Air Traffic Control Tower Cleaning (TTh) after
32
12 mos.
4 .m. before 8 p.m. 5003 Airport Road
$ 1,787.52
Carpet Cleaning at above building - Two (2)
32a
2/ ear
times a year Dec. & July), after hours
$ 38.60
No.;
! Q
DESCRIPTIONVENDOR
AHI Facility Services,
Inc. (dba)American
Housekeeping, Inc.
Window cleaning (Tower CAB) at above building
32b
4/ ear
quarterly 10/15, 1/15. 4/15 and 7/15 $ 168.00
Paper towels, toilet paper and hand soap for
32c
12 mos.
above building.
$ 126.00
City Hall East Restrooms Lunchtime Cleaning -
Two (2) restrooms cleaned & stocked (M-F) 11
33
a.m. - 12 p.m.
$ -
Cleaning Supervisor (M-F) as needed.
34
Estimated Worker Hours per week: 30
$
Night Time Floor Workers. Three (3) people
each for five (5) hours per day. 5-10 p.m. (M-F)
35
for a total of 15 hours per day.
$
TOTAL BID
$ 363,998.62