HomeMy WebLinkAbout2004-319ORDINANCE NO.
AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF ANNUAL MAINTENANCE FOR GEOGRAPHIC INFORMATION
SYSTEM (GIS) SOFTWARE PACKAGE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND
PROVIDING AN EFFECTIVE DATE (FILE 3230-PURCHASE OF ANNUAL
MAINTENANCE FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE
PACKAGE AWARDED TO ENVIRONMENTAL SYSTEMS RESEARCH
INSTITUTE (ESRI) IN THE AMOUNT OF $31,810.98).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase of materials, equipment or supplies, as
described in the "File Number" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3230 Environmental Systems Research Institute $ 31,810.98
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of funds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the � day of (1G�, 2004.
/v rV
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
rime: 3:14 Pt
Page: 003 Attachment 1
. ® 380 New York Street
Redlands, CA 92373 Quotation
Phone: (909)793-2853
Date:0811612004 Quotation Number. 25118140
Send Purchase Orders To
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Gene Stabler
CITY OF DENTON
Please include the following
TECHNOLOGY SERVICES DEPT
remittance address on your
601 E HICKORY STE A
Purchase Order:
DENTON TX 76205-4305
ESRI Inc.
Ann: CHENG ZHENG
File #54630
Los Angeles, CA 90074-4630
Customer Number: 552
Item City Product#Descriaticn Unit'Price Extended Price
•al• 1 ay •y 1 y 1 n
10 1 52384 MAINT,PRIM,AI,FL 3,000.00 3,000.00
Arclnfo Floating Primary Maintenance
Start Date: 12/Ol/2004
End Date: 11/30/2005
20 6 52385 MAINT,SCNDRY,AI,FL 1,200.00 7,200.00
Arclnfo Floating Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
30 1 52385 MAINT,SCNDRY,AI,FL 1,200.00 1,200.00
Arclnfo Floating Secondary Maintenance
Start Date: 12101/2004
End Date: 11/30/2005
40 1 52396 MAINT,PRIM,COGO,FL 500.00 500.00
ArcCOGO Floating Primary Maintenance
Start Date: 12101/2004
End Date: 11/30/2005
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and
may net be copied or released other than for the express purpose of system selection and purchase/license. This information
may, not be given to outside parties or used for any other purpose without consent from Environmental Systems Research
Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience
for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date
of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must
provide ESRI with a copy of a current tax exemption cerliicate issued by your slate's taxing authority for the given jurisdicYon.
IWE ERG)
Issued By: Gene Stabler Ext: 1153
To expedite your order• plasee tehnnce your customer number and this quotation number on your purchase order.
rime: 3:14 PM TO:
Page: 004
® 380 New York Street
Redlands, CA 92373
Phone: (909)793-2863
50 1 64820 MAINT,AG APRS
ArcPress for ArcGIS Concurrent Use Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
60 2 87192 MAINT,PRIM,AV,SU
ArcView Single Use Primary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
70 21 87193 MAINT,SCNDRY,AV,SU
ArcView Single Use Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
80 3 87193 MAINT,SCNDRY,AV,SU
ArcView Single Use Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
90 6 87193 MAINT,SCNDRY,AV,SU
ArcView Single Use Secondary Maintenance
Start Date: 05/1912005
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
100 1 87194 MAINT,PRIM,AV,CU
ArcView Concurrent Use Primary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
110
Quoation
Page 2
200.00
400.00
200.00
200.00
107.40
700.00
200.00
4,200.00
600.00
6".40
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation infarmalion is proprietary and
may not be copied or released other than for the express purpose of system selection and purchase4icense, This information
may not be given to outside parties or used for any other purpose without consent from Pnvironrne I Systems Research
Institute, Inc. (ESRI).
Any estimated sales end/or we tax has been calculated as of the date of this quotation and is mer ly provided as a convenience
for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/cr use tax at the actual date
of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must
provide ESRI with a copy of a currmt tax exemption cartificate issued by Vow stale's taxing author y for the given jurisdiction.
ISrABLExGI
Issued By: Gene Stabler Ext: 1153
To expedite your order, plane reference your customer number and this quotation number an your +-chase order.
ime: 3:14 PM @ 194034!
Page: 005
® 380 New Yak Street
Redlands, CA 92373 Quotation
Phone: (909)793-2853 Page 3
Date: 08/16/2004 Quotation Number. 25118140
Item Qty Product#Description Unit Fripe Extended Price
ArcView 8.x Concurrent Use Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
120 2 87195 MAINT,SCNDRY,AV,CU 500.00 1,000.00
ArcView 8.x Concurrent Use Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
130 1 87198 MAINT,PRIM,AG 3D,CU 500. 0 500.00
ArcGIS 3D Analyst Concurrent Use Primary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2D05
Hardware Platform: WINDOWS NT-INTEL
140 1 87213 MAINT,DSG,ASDE,SRVR,2CPU 3,000. 0 3,000.00
ArcSDE Developer Support Group (DSG) Maintenance for 1 rver 2 CPUs and 5 Read
and Write Connections
Start Date: 12/01/2004
End Date: 11/30/2005
150 1 92628 MAINT,PRIM,AG SRVAN,CU 500. 500.00
ArcGIS Survey Analyst Concurrent Use Primary Maintenanc
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: WINDOWS NT-INTEL
160 1 93094 MAINT,PRIM,AV,EXT,SU 536. 9 536.99
ArcView with Extension Single Use Primary Maintenance
Start Date: 05/19/2005
End Date: 11/30/2005 I'
Hardware Platform: GENERIC DESKTOP
170 1 93094 MAINT,PRIM,AV,EXT,SU 1,000.r 1,000.00
ArcView with Extension Single Use Primary Maintenance
Start Date: 12/01/2004
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation in motion is proprietary and
may act be copied or released other than far the express purpose of system selection and purcha Iicenae. This information
may not be given to outside parties or used for any other purpoaa without consent from Environma teI Systems Research
Institute, Inc. (FSRI).
Any estimated sales and/or use in has been calculated as of the date of this quotation and is men ly provided as a
far your organisation's budgetary purposes. ESRI reserves the right to adjust and collect Was and/c r use tax at the actual date
of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must
provide ESRI with a copy of a current tax exemption certificate issued by yaw state's taxing autharty for the given jurisdiction.
[Wr ERGI
Issued By: Gene Stabler Ext: 1153
To expedta vow order, please reference your customer number and this quotation number on yam purchase order.
rime: 3:14 PM
Page: 006
® 380 New York Street
Redlands, CA 92373 Quo ation
moPhone: (909)793.2853 Page 4
Item Lay rroauctaruescrlp0on Unit Pre Extended Price
End Date: 11/3012005
Hardware Platform: GENERIC DESKTOP
180 1 93095 MAINT,SCNDRY,AV,EXr SU 800. 0 800.00
ArcView with Extension Single Use Secondary Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
190 1 93095 MAINT,SCNDRY AV,EXT,SU 429. 9 429.59
ArcView with Extension Single Use Secondary Maintenance
Start Date: 05/19/2005
End Date: 11/30/2005
Hardware Platform: GENERIC DESKTOP
200 1 97534 MAINT,AIMS,1SRVR,2CPU 2,000.1�0 2,000.00
ArcIMS 1 Server 2 CPUs Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
210 1 97534 MAINT,AIMS,ISRVR,2CPU 2,000.00 2,000.00
ArcIMS 1 Server 2 CPUs Maintenance
Start Date: 12/01/2004
End Date: 11/30/2005
220 1 98696 MAINT,PRIM,AG PUB,CU 500.00 500.00
ArcGIS Publisher Concurrent Use Primary Maintenance
Star Date: 12/01/2004
End Date: 11/30/2005
Subto 1 31,810.98
Shipping & Wit g 0.00
Estimated T 0.00
To 1 $ 31,810.98
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation irvIbmantion is proprietary and
may not be copied or released other than fa the express purpose of system selection and purchasailicense. This information
may not be given to outside parties or used for any other purpose without consent from Enviranme tal Systems Research
Institute, Inc. (ESR0.
Any estimated sales and/or me tax has been calculated as of the date of Chic quotation and is mar ly provided as a convenience
for your organization's budgetary purposes. ESRI reserves the right to adjust and mliect sales and
! use tax at the actual date
of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must
provide ESRI with a copy of a current tax exemption certificate issued by your slate's taxing oath y for the given jurisdiction.
STABI-ENGI
Issued By: Gene Stabler Ext: 1153
To expedite your order, planes reference your customer number and this quotation number on your purchase order.
Time: 3:14 PM To:
Page: 007
. ® 380 New York Street
Redlands, CA 92373
Phone; (909)793-2853
9 1940349853:
Quoation
Page 5 II
BY SIGNING BELOW, YOU ARE INDICATING THAT YOR ARE AUTHORIZED TO OBLITE FUNDS FOR YOUR
ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGIZATION WILL NOT HONOR
AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT ITIONAL AUTHORIZING
PAPERWORK. I
To expedite your order, either attach a copy of this quotation to your purchase order hen it is
remitted to ESRI, or sign below and return this quotation to indicate your acceptance. ESRI's
address and fax number are provided on the first page of this quotation.
If you have made ANY alterations to the line items included in this quote and have c elan to sign the quote to
indicate your acceptance, you must fax ESRI the signed quote in its entirety in orderOr the quote to be accepted
You will be contacted by your Customer Service Representative if additional itdormati In
is required to complete you
request.
If your organization is a US Federal, state, or local government agency; an educations facility; or a company that
will not pay an invoice without having issued a formal purchase order, a signed quoL ion will not be accepted
unless it is accompanied by your purchase order.
If you choose to discontinue your support, you will become ineligible for support be is and services. All
maintenance fees from the date of discontinuation will be due and payable if you dace to reactivate your support
coverage at a later date.
By signing below, you are authorizing ESRI to issue a software support invoice in the Amount of:
9; I
Signature of Authorized Representative
Name (Please Pdnt)
Title
This quotation is valid far 90 days and is subject to your 6RI License Agreement. The quotation to rmation is proprietary and
may not be coped or released other than for the express purpose of system selection and purchosellicenw. This information
may not be given to outside pertim or used for any other purpose without consent Gam Environme tal Systems Research
Institute, Inc. (ESRI).
Any estimated miss and/or use tax hm been calculated as of the date of this quotation and is mar ly provided as a convenience
for your organization's budgetary purposes. ESRI rmervm the right to adjust and collect maim and/or use tax at the actual date
of invoicing. If your organization is tax exempt m pays state taxis directly, then prior to invoicing, your organization must
provide ESRI with a copy of a current tax exemption certificate issued by your stale's taxing author y for the given jurisdiction.
' 16TAlEPGI
Issued By: Gene Stabler Ext: 1153
o expedite your order, passe reference your customer number and this quotation number on your I}urchese order