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Home My WebLink About2003-383ORDINANCE. ,9O0,3— 93 AN ORDINANCE OF THE CITY OF DENTON, TEXAS ACCEPTING COMPETITIVE BIDS AND AWARDING A BEST VALUE ANNUAL CONTRACT FOR A THREE YEAR AGREEMENT FOR THE PURCHASE OF 15/20/25 MVA POWER TRANSFORMERS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID 3105-THREE YEAR AGREEMENT FOR THE PURCHASE OF POWER TRANSFORMERS AWARDED TO WAUKESHA ELECTRIC SYSTEMS IN THE ESTIMATED AMOUNT OF $2,597,758). WHEREAS, the City has heretofore solicited, received, and tabulated competitive best value bids, for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and the City of Denton, Texas ordinances; and WHEREAS, the City Manager or a designated employee of the City with authority, have reviewed and recommended that the herein described bids are the best value bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore based on the selection criteria set forth in the requests for bids; and WHEREAS, the best value bid awarded herein meets specifications, the City Council having waived defects in the bid proposal sheet because the bid quotation attached to the bid proposal sheet substantially complies with the bid specifications; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and conclusions set forth in the preamble of this ordinance are incorporated within the body of the ordinance. SECTION 2. The options in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, is hereby accepted and approved as being the best value bid for such items: RFP NUMBER VENDOR AMOUNT 3105 Waukesha Electric Systems Exhibit A SECTION 3. By the acceptance and approval of the above items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 4. The City Manager is hereby authorized to execute any and all necessary written contracts for the performance of the services in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with and relating to the items specified in Section 1, which written contract(s) shall be attached hereto; provided that the written contract is in accordance with the above Request to Submit Bids, Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 5. By acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefore in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this.Z/"& day of ,[",,&,t/ ,2003. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY Exhibit A Bid k 3105 Data: 11/20/03 3 year Agreement Purchase Of 15/20/25 MVA Power 1 No! DESCRIPTION Vendor Waukesha Electric Systems Principle Place of Business: Goldsboro, NC Manufacturer Waukesha Electric �. _—_.._._.....—_ Systems_ Denton North (13SkV) 1 Top -Mounted LV Bushings a. Basic Bid: - $364100 00.,.!I� b. Proposed delivery As requested -c. EstlmateG�frN9ht .I $9,100.m d. Not to exceed $15,000.00 freight amount I i" IromNorse,(1381101) _ - 2 ! Tap-MouetedfLV a. Basic Bid $378,307.00 �. b. Proposed dellvery Asrequested.. c. Estimated freight $9,400.00 charges I tl Nat to eitceed $16 000.00 No. DESCRIPTION.. Vendor Waukesha Electric Systems Locust (138kV x 69 kV) 3 Bus Duct IV Configuration ' -..� ... a Basit Bid $417 198.00 b. Proposed delivery As requested Estimatedlfrelght $10,500.00 U3rges tl. Not to exceed $16,800.00 freight amount ransformers Exhibit A Bid # 3105 Date; 11/20103 3 year Agreement Purchase Of 15/20/25 MUA Power I No.[ DESCRIPTION' Vendor Waukesha Electric Systems Principle Place of Business: Goldsboro, NC 1 Dentim-Mai . �thl(. 135kV) a. No wad Losses 15.75 D.Load ilossesati5 �.25 MVA c. wad Losses at 25 123 MVA d:Aux1linryLosses 1:8 2 Iron Home (138kV) a.'No1oadlLosses '15.75 b. Wad Losses at 15 q.25 MVA -7 C. Load: Losses at 25 MVA 123:1; d. Auxiliary Losses 1.8 Noj DESCRIPTION Vendor Waukesha Electric Systems 31, L..UA(141l x kV) a. No Load Losses 15.5 b; Load Losses at 15 48 MVA L c. Load Losses at 25 134 MVA d: Auxiliary; Losses 1.98 ..formers FILE REFERENCE FORM 2003-383 X Additional File Exists Additional File Contains Records Not Public, According to the Public Records Act Other FILES Date Initials Change Order One — Ordinance No. 2005-048 02/22/05 J R ORDINANCE. 9003— 83 AN ORDINANCE OF THE CITY OF DENTON, TEXAS ACCEPTING COMPETITIVE BIDS AND AWARDING A BEST VALUE ANNUAL CONTRACT FOR A THREE YEAR AGREEMENT FOR THE PURCHASE OF 15/20/25 MVA POWER TRANSFORMERS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID 3105-THREE YEAR AGREEMENT FOR THE PURCHASE OF POWER TRANSFORMERS AWARDED TO WAUKESHA ELECTRIC SYSTEMS IN THE ESTIMATED AMOUNT OF $2,597,758). WHEREAS, the City has heretofore solicited, received, and tabulated competitive best value bids, for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and the City of Denton, Texas ordinances; and WHEREAS, the City Manager or a designated employee of the City with authority, have reviewed and recommended that the herein described bids are the best value bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore based on the selection criteria set forth in the requests for bids; and WHEREAS, the best value bid awarded herein meets specifications, the City Council having waived defects in the bid proposal sheet because the bid quotation attached to the bid proposal sheet substantially complies with the bid specifications; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and conclusions set forth in the preamble of this ordinance are incorporated within the body of the ordinance. SECTION 2. The options in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, is hereby accepted and approved as being the best value bid for such items: RFP NUMBER VENDOR AMOUNT 3105 Waukesha Electric Systems Exhibit A SECTION 3. By the acceptance and approval of the above items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 4. The City Manager is hereby authorized to execute any and all necessary written contracts for the performance of the services in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with and relating to the items specified in Section 1, which written contract(s) shall be attached hereto; provided that the written contract is in accordance with the above Request to Submit Bids, Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 5. By acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefore in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this Qiday of 2003. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY By: l djy // i "lGf/l.��K APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORI Exhibit A Bid * 3105 Date: 11/20/03 mnsformers DESCRIPTION 11 Vendor Systems Principle Place of Business: Goldsboro, NC Manufacturer - I Waukesha EIGCMG Denton North (138kV) 1 Top -Mounted LV Bushings $364,100:00 I a. Basic Bid \ As requested b. Proposed delivery c. ESBmatialiel9M -�. d. Not to exceed $15,000.00 freight amount a. Basic Old $378,307.00 b. Proposed deliveryv1 As requested,,' c. Estimated freight $9,400.00 charges I No.j DESCRIPTION I Vendor Systems Locust (138kV x 69 kV) 3 Bus Duct IV Configuration ,... a Ba51CBld _ $417,14.00' � b. Proposed delivery As requested � — - c ESNmatedfrelght � _ $10;500 00 i d. Not to exceed $16,800.00 freight amount Exhibit A Bid * 3105 Date: 11/20/03 3 year Agreement Purchase Ut 15/LU/2b MUA Power I'. RIPTION Vendor Waukesha Electric 0�DentowfilorthU311.1xvi Systems of Business: Goldsboro, NC a. No Load Losses 15.75 b. Load'Losses at. 15^' 94.25 MVP _- ,. c. Load Losses at 25123`_— MVA d: Auxlllary'Losses.. I 1.8 1 2 Iron Horse (1381,V) a. No LoadlLdsses " 15.75 b. Load Losses at 15 44 25v— MVA ` c LoadUsses at 25 1 123 MVA d. Auxiliary Losses 1.8 No: DESCRIPTION Vendor Waukesha Electric Systems 3 I Locust(1381kV x 691 kV) a. No Load Losses 15.5 b.,Loa 11osses at 15 48__._ MVA> c. Load Losses at 25 134 MVA ^ d. Auxillary'lbsses; 1.98' ansformers