HomeMy WebLinkAbout2003-144ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON, TEXAS PROVIDING FOR,
AUTHORIZING, AND APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF DIGITAL SELF CHECK MACHINES FOR THE CITY OF DENTON
PUBLIC LIBRARY SYSTEM FROM 3M LIBRARY SYSTEMS, WHICH ARE
AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE
PERTINENT PROVISIONS OF CHAPTER 252 OF THE TEXAS LOCAL
GOVERNMENT CODE EXEMPTING SUCH PURCHASES FROM THE
REQUIREMENTS OF COMPETITIVE BIDDING; AND PROVIDING AN
EFFECTIVE DATE (FILE 3019-DIGITAL SELF CHECK MACHINES FOR CITY OF
DENTON LIBRARY SYSTEM AWARDED TO 3M LIBRARY SYSTEMS IN THE
AMOUNT OF $92,595).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That the following purchase of materials, equipment or supplies, as
described in the "File Number" listed hereon, and on file in the office of the Purchasing
Agent, and the license terms attached hereto are hereby approved:
FILE
NUMBER VENDOR AMOUNT
3019 3M Library Systems $ 92,595
SECTION 2. That the acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. That the City Manager is hereby authorized to execute any
contracts relating to the items specified in Section I and the expenditure of funds pursuant
to said contracts is hereby authorized.
SECTION 4. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the day of ///, 2003.
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
3M Library Systems
Fax: 940-349-8560
March 21, 2003
Eva Poole, Director
Denton Public Lbrary
502 Oakland
Denton, TX 76201
Dear Ms. Poole:
3M Center, Budding 225-4N-14
St Paul, MN 55144-1000
800 328 0067 Telephone
800 223 5563 Fax
www 3M com/bbrary
RECEIVED
MAR 2 8 2003
DENTON
PUBLIC LIBRARY
3M is the developer and mamrfitchm ofthe 3Mm SeffCheckTm Systeni, and as such, we
are also the sole source 1hr these systems. We have patents on certain parts of the system
technology, including the ability to detect and process material protected by 3MTM Tattle -
Tape' Strips. We are not aware of any mantif tcturer that sells self -checkout systems
operating within the scope of 3M's patents. Service contracts and warranties are based on
the correct usage with 3M Tattle -Tape Strips. Our representative for your area is Mice
Fleming and he can be contacted at 800/328-0067.
Thank you for your interest in the 3M SeWheck and Detection Systems and if there are any
fiather questions or problems, please feel free to contact us.
Sincerely,
� IT�
Robert P. Nonjean
National Sales and Marketing Manager
f�"
(Notary Public)
My commission expires:
cc: M. Fleming — Account Representative
M. Keefe — Regional Sales Manager
terials New Management
ems Proposal
smss 7040ww-a-earq
3M Library Systems
P.O. Bu3360
sx Peet. MN 33133a6n
I-M3284W mat FMI-SW223-5563
Public Libre
/
[3498258
Da
WeT. 3M Library Systms
P.0.Baa33682
SLPMLMN55133-M
are[Ta Far1.8W$Zi-5563
land
TX
Qamay Uml Prks Inaba Pdro tan Price
ode17210 Dfgttal SeNCheek Unk
3
$25,430-000
$78,290.00
6qdea Check Otd Unit
3
$119M.000
$5,700.00
:)no year additional service
3
$3,485.000
$10.455.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal Equipmerd and Marken
1 $92,445.0001
$0.00
$92,445.00
Service AOrsemellt
EgAxrw t zwe Qty �M Uva adds
otal Unit Pries
$92,445.00
nit Tax
$0.00
nstallIncluded
nshll Tax
50.00
Agreement
rai ht
$150.00
otal p
$92,89&00
Subtotal
Service
40.00
Other Information
odes Video Check out Unit
Technology SolutionFinancing Option
war years service
2 Monthly Payments $7,71625
4 Morahly Payments $3,858.13
15;
Monthly Payments $2,572.08
fits Flertling
8803280087 x 3 Option Ile
cWhiffoos are good ror00 days tromlhe above dale. Motor Faaaachweordartotheadersasabove.
Tema am NET 200eya