HomeMy WebLinkAbout2003-213ORDINANCE N��—off/3
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NUMBER
ONE TO THE CONTRACT BETWEEN THE CITY OF DENTON AND XEROX CORPORATION;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE
DATE (ORDINANCE NO. 2001-077; PURCHASE ORDER 13131 TO XEROX CORPORATION FOR
THE LEASE OF A XEROX 2060 DIGITAL PRESS IN THE AMOUNT OF $706,852.20 PLUS $.0731 PER
COLOR COPY AND $.0307 PER BLACK AND WHITE COPY FOR EACH COPY OVER 60,000 PER
MONTH AND FILE 3051-CHANGE ORDER NUMBER ONE IN THE DEDUCT AMOUNT OF
$123,553.20 FOR A TOTAL AMOUNT OF $583,299).
WHEREAS, on February 20, 2001 by Ordinance No. 2001-077, the City awarded a contract to Xerox
Corporation, Inc., in the amount of $706,852.20 plus $.0731 per color copy and $.0307 per black and white
copy for each copy over 60,000 per month for the lease of a Xerox DocuColor 2060 copier;
WHEREAS, the Staff having recommended, and the City Manager having recommended to the
Council that a change order be authorized to amend such contract agreement with respect to the scope ofwork
and a decrease in the payment amount, and said change order fees under the proposed contract are fair and
reasonable and are consistent with and not higher than the recommended practices and fees published by the
professional associations applicable to the Provider's profession and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION 1. The Change Order No. One, decreasing the amount of the agreement between the City
and Xerox Corporation, which is on file in the office of the Purchasing Agent, in the amount of One Hundred
Twenty Three Thousand five hundred fifty three and 20/100 (123,553.20), is hereby approved and the
expenditure of funds therefore is hereby authorized in accordance with said change order. The total purchase
order amount decreases to $583,299.
SECTION 2. That this ordinance shall become effective immediately upon its passage and approval.
PASSED AND APPROVED this the /-�-)day off, c2tn3
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
AVROVEDrAS TO LEGAL FORM:
HERBERT L. PROUTY, 0ITY ATTORNEY
BY:
3-ORD-File 3051
LEASE AGREEMENT
Customer Legal Nam (BiOw) City of Denton
Name Overflow (ifneeded)
Accounts Payable
Sheet Address
215 E Mekimley St
Balf/Routing
City, Sure
Denton, TX
Zip Code
76201-4299
Tax rD#
Customs Nam(Insnll)
ChyofDeaton
Nam Overflow (if needed)
Installed at Street Address
215 E Mcldnocy St
Floa/RucurlRmting
Basement
City, state
Datoo, TX
Zip Code
76201-4299
County Installed In
Denton
Cma ac Requested It" ❑are 07,01=3
Lease Payment Information
'IAR I llf[:IIIRNT fxxlMAY
XEROX
Check aB"apply
®Tax Exempt (sales Max Fytempioa Certificate attached)
❑AssoulCoop. Nam:
❑Negmialed Contract g: ❑ DSA Contras M. -
❑Valm Added Services:
❑ Attached Comm P.O.#a- Supplies:
Lesson
®Share a Local Oovmnmaa CueWmer
Ion. Ram: % Total Im. Payable: S
® Replgtemeaf/117.Wea ion of Pd. Xerox Agreement
Agrooment covering Xaen Equipmm Saial#(a 95g): 950MR03
is ]naeby ®andiBed ❑ mplaced Effadve Date 07/01=3
Comroeara: Coat Per Conv SAM #304693
Lease lrrfarmation I.axe Term: MW
months
®Supplies imAuded In Baserwint Charges
❑ Rena of Prim Agrm:❑Xcroa(9N9: ❑3rd Party Eq.
Ana Refa: S he Rue: % Tow Ion Payable: $
uW_
0
Min. [ruse Payment Frew.
(Paiadk mduaaa scar man thuaul
❑ Monthly, ❑Q m dy
❑ Semi -Amaral ❑Amml
❑oars:
$ 56,519.55 t MINIMUM LEASE PAYMENT (earl. ofapplic. taxes) Min. rApsc Payment Mlxle
❑Advance ❑ Arrant
Price Inl'ornuttion ❑ Adjustment Period
Period A - Mos. Affected: Period B-Mos. Affemed:
Periodic Base Charge
$6,519.55 Periodic Base Charge
Periodic Base Charge
S
Print Charge Meta 1:
Print Charge Meta 1:
Prim 1 -
Print Charge Meta 1:
Prints I -
S
Prints I - 25000
Prim 25MI - +
5.1017 Prima
Prim
'S
Prim
Frima
Aids
Prim Cha a Meter 2:
Prints 1 -
S
p
Print Charge Meta 2:
Prints 1 - +
Pries Charge Meta 2:
5.0212 Rhos I -
[tints
Prints
Prime
L
Periodic Ming of Prim Periodic Mln# Of Prints Periodic Mla# of Pnm
(based on Meta i Print Charges) 25.000 (basedon Meta l Print Charges) (hawed on Mesa l PdatChuga)
U Purchased
Supplies
U Cash U Fin'd U Application Software
Reader#
Dry
Description 'ce Software Title
S
'tial license Fee
C ❑Finance
ml Rerewal Pee
S Onl
t
S
S
g
Trust Price = Total Initial Limnas Feu =
ruuu mlowaum Appuea m: UTSade-ln Fquip. Balance:
❑Prig of Reptant. Equip.:
Agrecmmnt Prmnted Ily:
Xcn,s Nonu_Has Palma Phnllc972-830.4623
I -Olt AU1HORIZIi )HQ IN'I ANAL USE ONLY:
An'epleto Xi .a C,-Myallml
By:
LM9bnnrc gpb,lanrifASi carp
'tiff Dart:
Wla1,1ec1:70,1693 Unit:
13K-16 Billing
Additional Options (Check 18 that atmly)
Suspension
❑ Ron length Push ®Fixed Price Plan
(check 1 as regldra!)
❑ Pa -Four Pricug
Moons,dead
❑ Extended Service Haas:
❑ Jute only,
❑
Deamption: /S M.
1my nary
❑ Attached Addenda:
❑ August only
❑ )ure -Puy
❑ Other Addenda:
❑ July - August
ACREHMENT CONSISTS
OF THIS F'ACF AND TFRMti ON
ADDITIONAL
ATTACHED PAGES
Cmtomr Nulnc_TapaDpmasm
Nignslllm: X
Phnne: 940-349-8129
tiixxnrurr i JAurhnrFnl.Yimo 1
1i11e Date:
D=Brd= Patter 51860 (05/2003) 6441003 Page I of 5