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Home My WebLink About2003-248ORDINANCE NO.000 "Ale AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON RECORD CHRONICLE; APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF LEGAL ADVERTISING SERVICES AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF THE STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3065- AGREEMENT WITH THE DENTON RECORD CHRONICLE IN THE AMOUNT OF $7.60 PER COLUMN INCH FOR AN ESTIMATED AWARD OF $30,400). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the 'Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: FILE NUMBER VENDOR AMOUNT 3065 Denton Record Chronicle $7.60/column inch SECTION 2. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this N# day of 2003. C-� Ck EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORD-File 3065 Attachment 1 RETAIL ADVERTISING AGREEMENT DENTON PUBLISHING COMPANY: You are hereby authorized to publish advertising for rho undersigned in tore Denton Record•Chsnntele. Denton Tani, TV chrunicle andlur The Grapevine San as specified below: A minimnm of A� 0 inches per more S for a period of �- di nthsyweeks beginning ^iu L,as I . aLom ls_ _ . for which the advertiser agrcee to pay the following truea per colamn inch, per publication; pay�mon y as used. Combination Buy (Daily) 515.00 Combination May (Sunday)116.50 Combination guy Wednesday Plus 1 Denton Record-Chroniole (Daily) 'l. to O Doi ium Recard•Clunniclo (Sun) j .UO Wednesday us t I d Denton Mme TV Chronicle The 431apcithie Sun (Pickup Rate ) 55-0IL The terms of this agreement am based on cash with order or No day accounts with sMirroved credit by.the business office of the DENTON RECum- HRONICLB. All rates are net. No rebates for note multtted Lineage. rains 'this agreemem may be terminared by cithcr party fur any reason at nay time. U mir agreement is terminated by either parry, a • termination -surcharge, equal to the diii"arence between current open rue and advintiwx agreement rate, :_. all adverusmg placed under the terms of this agreement. will be addr l to the above named advertiser's billinil. If as the end of flee term of this agreement, advertiser has failed to meet lineage coutmitmem. Denton Record-Chremirle will bill Ydv gp for she bahm- of me agreement or the rate difference based on accumulated lineage, whichever Is the lesser amount. rd al Denth Any ad running more than 1 B-ln inrbes in depth will be charged as 21-1.14 inches in depth. rains jtequeatfor acoment—We try to eomnNr y�I customer section or page requests. However placement can only be guaranre«1 wide a 35ffi cost of ud charge applied.��' ini" Ermrs and AdjustrnaL&—. please check your ad the first day It runs to az that all info[ matiun is correct. This will ensureyour ad is euctly, what you want readers in ace. Denton Rtrord-CSnoniele assumes no reeponm'6Aity for errors aping on orishad ropy submitted by advertsers cc his agency or approved proof of co (except proof corrections). Wn must lumour r rezporui- bnity, If tiny, to the charge for the space, and cannot be responsible or incorrect ads after tie first day orpublication. ublication. Any errors or changes must lie gepunw to sales department the following business d s for tenors to billing oust be made vrithin 30 days of data of invoice; otherwise, such claims will not be considened� n o Upon request, proofs will he ildivived m the advosdser provided the ad was submitted prior to deadline ad is 20 inches or larger Yost changes totalling 2.&% or more of the art will he. subject to a prudttction surcharge of 35r1b of tee rnsi of etc ad.� Y TrAtrtbr�e—Tearchests am available upon request at no charge, up to fivo (5) tcarsheets or each act Additional teuraheets may be requested for a charge of 259 each Any rcq�es�t made 45 days after publication date will be, filled subject to availability. If no paper is available, a mir mfilto copy and publishers affid Phe cnbaiiuted, minimum charge, W. Tearaheets will It - mailed at the end of the month unless otherwise requested r-a—nation - Ada aaneolla . after deadtlnc will be billed for the amount of space reserved by advertiser. n t Ibis agreement is valid and lidding rpm execution and is made subject to the rogalations covering acceptance and puldfatdun of advertising with the DENTON PUBLISHING COMPANY. Advertiser Company ? Sueet Address ---A 1 MaflingAddrew _, City/Smte/Zip Cads_ Phone Number_, Name ofAudhorized Tine orAgen Signarma ofAgen Approved by W Denton Record Chronicle