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Home My WebLink About2002-362ORDINANCE NO. MP, AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF SOFTWARE UPGRADES AND SERVICES TO ENHANCE THE EXISTING LASERFICHE DOCUMENT IMAGING AND ENHANCEMENT SERVICES CURRENTLY BEING USED BY THE CITY OF DENTON FROM VP IMAGING AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION (FORMERLY KNOWN AS THE GENERAL SERVICES COMMISSION) THROUGH THE QUALIFIED INFORMATION SERVICE VENDOR (QISV) CATALOGUE PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 2909-VP IMAGING IN AN AMOUNT NOT TO EXCEED $177,823). WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92- 019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083 of the Texas Local Government Code which authorizes the City to participate in the State Purchasing building and Procurement Commission's Qualified Information Service Vendor Catalogue Purchase Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "QISV Catalogue"); and WHEREAS, the herein described vendor is a qualified vendor in the QISV Catalogue and the contract authorized by this ordinance is in the best interests of the City and complies with the requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a QISV Catalogue purchase; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered file for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER 2909 VENDOR VP Imaging AMOUNT $177,823 SECTION 2. By the acceptance and approval of the above numbered items set forth in File 2909, the City accepts the offer of the persons submitting the bids to the General Services Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the General Services Commission, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in File 2909 wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the State of Texas Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the State of Texas Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth in the subject file, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this 54 ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-OR Atttachment 1 P 0 Box 94011 Lubbock, Texas 79493 806-784-0055 FAX 806-771-0925 WD817527382224M City of Denton Municipal Courts 215 E. McKinney Street Denton, Texas 78201 QUOTE Quote# 33582 Date: 00/06/02 VPI Contactt: Ctody Bettis Customor ID: Denton Nate: Thfs grade expims 120 days ham abm daNs. Mean cab your VPl conladrsrany-dongae. 10 DNBar DocuNav3 ToolBar. The TloolBar includes: LF Search, Memo Pad and Field S 199.(00 $ 1,990.00 Editor, allows users or viewans to attach memos, search while in existing application and edit fields fur workflow, etc. 1 DNAto DocuNav AumFle, automatiically sorts electronic documents and places them $ 3,500.000 S 3,500.00 in predetermined folders. Thiis is an add -on program designed to quickly coordinate your documents mccording to customized organisational rules within LaserFiche. Includes i VP Imaging Technical Support for one year. 4 VPIYR VP Imaging On -Site Training and Services, one year, B$60.00 S 60.0)0 S 240.00 1 VPIIN VP Imaging Installation and Configuration Services. One -tine charge $ 1,00000 $ 1,000.00 It S $ $ ATTENTION: $ 6,730.00 Please review this quote. Let us know iff you have any questions or need additional information. We look forward to working with youl Thank: you, Nadine. $ _ $ 6,730.00 Atttachment 1 P O Box 94011 Lubbook,Texas 79493 808-784-0055 FAX $08-771-0925 WD# 1752738222400 E. 1111619nney Street ton.Texas 76201 QUOTE Quote# 33602 Date: 09/25/02 VPI Contactt Caddy Bettis Customer Im. Denton Note: This gurote axpkw 120 days born above dates. Please car your VPl contact for any, change& 1 LFSQL LaserFiche 6.0 SQL Enterpriiae Server, $ 68,008.m0 S 68,008.00 Laserfiche Enterprise 50 Usiers, LaserFiche Enterprise 100 Viewers, LaserFiche Snapshot Site Licceme, LaserFiche Email Site License. (existing: LaserFiche Entcrprriac Wcblink, LascrFichc Integrator Toollcit, LaserFiche Phu Publisher) . Includes service packs and point upgrades for LaseeFiche Document Imagbng System for one year. VP Imaging Unlimited Techmical Support, for one year, via phone, fax, email, 1 SAS VPI Snapshot Add -on, Site ]License. This allows you to select the folder and $ 2,500.m0 $ 2,500.00 template when using the LF :Snapshot feature. l VPIC VP Imaging Services On -sine: Services for Conversion of all existing LF DB $ 4,880.000 $ 4,880.00 and installation of New LaserrFiche SQL license. System operation checks for performance. This includes ICMO conversion. Additional 8 hours to review with Comlpnter Services, ennfignnrtion and implementation process, recommended procedures before conversion. (i.e. Volumes, S a - ATTENTION: Please review this quote. Please Note: 'With out QISV discount Item 1 Is: $71,828.00 Item 2 is: $3,500.00. Let us knosw if you have any questions or need IL addl0onal Information. We look forward to working with youl Thank: you, Nadine.