HomeMy WebLinkAbout2002-374ORDINANCE NO. %D `,3 �q
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF A
PRINTER/PLOTTER SCANNER FOR THE CITY OF DENTON ENGINEERING
DEPARTMENT FROM STEWART ENGINEERING SUPPLY, INC. AS AWARDED BY THE
STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION (FORMERLY KNOWN
AS THE GENERAL SERVICES COMMISSION) THROUGH THE QUALIFIED INFORMATION
SERVICE VENDOR (QISV) CATALOGUE PROGRAM; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE
2921-METRO-REPRO, INC. IN AN AMOUNT NOT TO EXCEED $28,771.25).
WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92-
019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083
of the Texas Local Government Code which authorizes the City to participate in the State Purchasing
building and Procurement Commission's Qualified Information Service Vendor Catalogue Purchase
Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "QISV
Catalogue"); and
WHEREAS, the herein described vendor is a qualified vendor in the QISV Catalogue and the
contract authorized by this ordinance is in the best interests of the City and complies with the
requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a QISV Catalogue
purchase; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials, equipment,
supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the
Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
2921 Metro -Repro, Inc. $28,771.25
SECTION 2. By the acceptance and approval of the above numbered items set forth in File
2921, the City accepts the offer of the persons submitting the bids to the General Services
Commission for such items and agrees to purchase the materials, equipment, supplies or services in
accordance with the terms, conditions, specifications, standards, quantities and for the specified sums
contained in the bid documents and related documents filed with the General Services Commission,
and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in File 2921 wish to enter into a formal written agreement as a result of the City's ratification of bids
awarded by the State of Texas Building and Procurement Commission, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards contained in
the Proposal submitted to the State of Texas Building and Procurement Commission, quantities and
specified sums contained in the City's purchase orders, and related documents herein approved and
accepted.
SECTION 4. By the acceptance and approval of the above numbered items set forth in the
subject file, the City Council hereby authorizes the expenditure of funds therefor in the amount and
in accordance with the approved purchase orders or pursuant to a written contract made pursuant
thereto as authorized herein.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this l9�h day of ° 2002.
C�- & d—
EULINE BROCK, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
3-ORI
Attachment
Purchasing
Department
Karen E. St-ith
Ph: 940.349.7100
Metro 817.267.0042
Fax: 940.349.7302
REQUEST FOR QUOTATION:
November 1, 2002
Please quote on the following llP plotters and return to my attention
before noon on November 6, 2002:
a(1)FA Xerox 8850(Synergir#885OD4)PrialerlPlotter,scanucr 532,396.25
includes 9.1 gig HR. 64mb,1 ca jet direct card, 1 each toner cartridge
(1) Document retrieval toot "scan to net"- whips scanner $included
a (1) Accounting Software -with flips scanner Sine luded
a 1) EA Color scan to net (# SYCOLOR) S11 25 . 00
a '1 RAI)E iN FOKXLKOX 3060
a include a Full Maintenance Agreement -
a Please include any shipping
a include installation, and training costs.
S*6000.00
(see attached comment
S 2500.00p/year,plus .018 p/sq.ft.
over 30,000.
Si nrl llaa i
$1250.00_
a Are you a Texas t11SV Certified vendor? YES NO
if yes, vendor 1Drc 1-75-204-3881 -700
a Estimated Delivery ARO 10-12 businessday's
Additional fees or comments:
See attached. Municipal references available
Name: l
Louis Nelsen
rC:o-
mpany Name: Metro -Repro, inc.
Phone it:
_1 . 888-484-9292 __ _i
METRO -REPRO, E VC.
November 6, 2002
To: Karen E. Smith
City of Denton, Purchasing Dept.
From: Louis Helsen
Metro -Repro, Inc.
Re: Additional Comments Related to Request for Quotation (Dated Nov. 1, 2002)
Karen:
Thanks for the opportunity to provide this equipment quotation. In doing this, I wanted to
point out a couple of specifications related to the equipment that may be of interest.
First, the new AccXES HFT controllers that come with the system now come standard
with a 20 gig HD (vs. 9.1 gig) and 128 MB of standard SDRAM memory (vs. 64 M 3).
Basically, you're getting more for your money.
The other point I wanted to add was that, as a part of your pre -packed start-up supplies,
the unit will come with your start-up developer (the only time you'll ever need it) and a
36"x 150' roll of 200 bond media. These things are in addition to the start-up toner
cartridge you indicated in your equipment specifications.
Trade-in Consideration
In reference to the trade in value for your current Xerox 3060 unit. we are prepared to
offer the following...
o We will waive the first year's base charge to the annual maintenance agreement.
Since the machine comes with a 90-Day factory warranty, you're first year's
maintenance agreement would start on the 91' day and then span 12 months from that
date. Only applicable meter charges would still apply. ($2500 value).
o The annual maintenance agreements for years 2 & 3 will be discounted $1500 each.
Only applicable meter charges would still apply. ($3000 value)
o A $500 supply credit will be offered as additional trade-in consideration. ($500 value)
Please note the following as it pertains to annual maintenance agreements from
Metro -Repro...
• Covers ALL parts and labor
Covers printer, scanner, and controller
• Includes quarterly preventive maintenance vislis
• Includes free faetaryfirmware upgrades if/when applicable
Base charges are billed annually in advance Meter charges, ifapplicable, will be
billed annually at the end of each eontraciperiod (Only squarefootage over 30, 000
will be billed at.018 per sq. f6)
2 irgo Lane
0 Dallas, Texas 75229 • (972) 484-9292