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Home My WebLink About2002-139ORDINANCE NO. M; 1 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONTRACT FOR THE PURCHASE OF PRINTER AND PLOTTER CARTRIDGES AND PARTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (BID 2831- ANNUAL CONTRACT FOR THE PURCHASE OF PRINTER AND PLOTTER CARTRIDGES AND PARTS AWARDED TO GDA MICRO TECHNOLOGIES, INC. IN THE ESTIMATED AMOUNT OF $54,434,90). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of STATE law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the 'Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 2831 1-81 GDA Micro Technologies, Inc. Exhibit A SECTION 2. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of "/ , 2002. &� 40vt EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM: HERBERT L. PROUTX� CITY ATTORNEY BY: — v 3-ORD-BID 2831 Printer and EXHIBIT A BID #2831 PRINTER & PLOTTER CARTRIDGES & PARTS Date: 4/9/02 STOCK# DESCRIPTION CITY UNIT TOTALS ............ ............ GDA ....... ..... Arlington 1 1205-79-669 ICART INK FOR EPSON PRINTERT003011 BLACK 10 PK $ 235.70 2 205-79-670 CART. INK FOR EPSON PRINTERT005011 COLOR 10 PK $ 285.10 4 205-79-679 CART. INK FOR HP 2000CHPC4842A YELLOW 10 PK $ 267.90 5 205-79-676 CART. INK FOR HP 2000CHPC4844A BLACK 10 PK $ 267.90 6 205-79-651 INKCART, COLOR FOR HP DESK 500 10 EA $ 251.70 7 205-79-650 INKCART, BLACK HP DESKJET 500 40 EA $ 979.60 8 205-79-656 INK CART. FOR DESKJET 600&660 30 EA $ 734.70 9 1205-79-652 IINKCART FOR PAINTJET XL300 10 EA $ 178.30 10 1 205-79-655 JINKCART FOR PAINTJET XL300 5 EA 1 $ 99.50 11 1205-79-654 JINKCART FOR PAINTJET XL300 5 EA $ 99.50 12 1205-79-653 JINKCART FOR PAINTJET XL300 5 EA $ 99.50 13 205-79-658 INK CART. DESKJET 1200/850C 20 EA $ 489.80 14 205-79-659 INK CART. FOR DESKJET 1200 10 EA $ 254.20 15 205-79-660 INK CART. FOR DESKJET 1200 10 EA $ 254.20 16 205-79-661 INK CART. FOR DESKJET 1200 10 EA $ 254.20 17 205-79-666 CART. INK FOR 850 COLOR 10 1 EA 1 $ 251.70 18 205-79-665 CART. INK FOR 850 & 1600 20 EA $ 489.80 19 1 205-79-657 INK CART. FOR DESKJET 600&660 10 EA $ 251.70 20 205-79-662 INK CART FOR DESKJET 650C 5 EA $ 127.10 21 205-79-663 INK CART FOR DESKJET 650C 5 EA $ 127.10 22 205-79-664 INK CART FOR DESKJET 660C 5 EA $ 127.10 23 205-79-681 CART. INK FOR HP 932C DESKJETHP657BDCOLOR 5 EA $ 137.40 24 015-25-006 LASERJET 4L 80 EA 1 $ 5,940.00 25 015-25-012 TONER CARTRIDGE/LASER JET 111 10 EA $ 963.10 26 1 015-25-010 ITONER HP LASERJET 11 & LDP1 11 5 BX $ 403.55 27 1 015-25-005 ILASERJET 4,4M,4P,5,5M,5N 10 EA $ 769.00 28 205-79-667 CART. HP DESKJET 10 EA $ 272.10 29 015-25-061 COLLECTION KIT COLORJET 5/SM 10 EA $ 221.50 30 015-25-002 LASERJET 5P.5MP PRINTER 5 EA $ 328.15 31 015-25-024 TONER FOR HP LASERJET 5J 5 EA 1 $ 248.40 32 015-25-019 LASERJET 5SI,5SI MX 5 EA $ 701.65 33 015-25-060 COATING KIT COLORJET 5/5M 5 EA $ 214.80 34 015-25-063 DEVELOPER, COLOJET 5/5M BLACK 5 EA $ 775.35 35 015-25-062 DEVELOPER, COLOJET 5/51V COLOR 5 EA $ 2,211.95 36 015-25-067 DRUM, COLORJET 5/5M 5 EA $ 1,362.75 37 015-25-064 BELT TRANS., COLORJET 515M 5 EA $ 728.40 38 015-25-065 FUSER, COLORJET 5/5M 5 EA 1 $ 1,033.75 39 015-25-066 FUSER, COLORJET 5/5M 5 EA $ 1,085.80 40 205-79-675 TONER FOR 4000N PRINTER 25 EA $ 2,563.00 41 1 015-25-068 ITONER, HP8500 BLACK 25 EA $ 2,288.50 42 1015-25-069 TONER,HP8500 CYAN 10 EA $ 1,424.00 43 1015-25-070 ITONER, HP8500 MAGENTA 10 EA $ 1,424.00 44 1015-25-071 ITONER, HP8500 YELLOW 10 EA $ 1,424.00 EXHIBIT A BID #2831 PRINTER & PLOTTER CARTRIDGES & PARTS Date: 4/9/02 STOCK# DESCRIPTION QTY UNIT TOTALS .. ... ... ................. . .......... .. . GDA 45 1015-25-072 IDRUM KIT HP8500 5 EA $ 631.60 46 015-25-073 TONER KIT FOR HP8500 5 EA $ 1,624.70 47 015-25-074 FUSER KIT FOR HP8500 5 EA $ 1,312.40 48 205-79-671 CART. INK FOR HP4500 PRINTER 20 PK $ 1,379.20 49 205-79-672 CART. INK FOR HP4500 PRINTER 10 PK $ 1,000.80 50 205-79-673 CART. INK FOR HP4500 PRINTER 10 PK $ 1,000.80 51 205-79-674 CART. INK FOR HP4500 PRINTER 10 PK $ 1,000-80 53 1 205-79-677 ICART. INK FOR HP 2000C 15 PK $ 401.85 54 205-79-678 CART. INK FOR HP 2000C 15 PK $ 401.85 55 205-79-687 CARTRIDGE FOR 970 CXI PTR 10 EA $ 274.80 56 205-79-682 CART INK FOR 800 PRINTER 5 EA $ 115.70 57 015-25-151 TONER FOR HP PRINTER 4100 5 EA $ 512.60 58 015-25-057 TONER, COLORJET 515M CYAN 5 EA $ 161.10 59 015-25-059 TONER, COLORJET 5/5M YELLOW 5 EA $ 161.10 60 1015-25-058 ITONER, COLORJET 515M MAGENTA 5 EA $ 161.10 61 015-25-056 TONER, COLORJET 515M BLACK 5 EA $ 33.55 62 015-25-013 TONER CARTRIDGE -LASER PRINTER 5 EA $ 1,351.30 63 015-25-018 LEXMARK LASER JET PRINTER 25 EA $ 4,242.00 64 205-79-685 CYAN INK CART. -BROTHER PTR 5 EA $ 26.05 65 205-79-686 MAGENTA INK CART -BROTHER PTR 5 EA $ 26.05 66 205-79-688 BLACK INK CART. FOR BROTHER PT 5 EA $ 67.10 67 1 205-79-689 ICYAN CART: 9200 BROTHER PTR 5 EA $ 38.55 68 205-79-690 MAGENTA CART -9200 BROTHER PTR 5 EA $ 38.55 69 205-79-691 YELLOW CART.- 9200 BROTHER PTR 5 EA $ 38.55 70 205-79-683 BLACK INK CART BROTHER MFC PRT 5 EA $ 48.50 71 205-79-684 YELLOW INK CART. -BROTHER PTR 5 EA $ 26.05 76 205-79-692 INK CART. FOR 6000 PLOTTER 10 EA $ 1,649.40 77 205-79-693 INK CART. FOR 5000 PLOTTER 10 EA $ 1,649.40 78 205-79-694IINK CART. FOR 5000 PLOTTER 10 EA $ 1,649.40 79 205-79-697 ICYAN INK CARTRIDGE FOR 755 CM 10 EA $ 254.20 80 205-79-698 IMAGENTA INK CART. FOR 755CM 10 EA $ 254.20 81 205-79-699 IYELLOW INK CART. FOR 755CM 10 EA $ 254.20 TOTALS